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CITY COUNCIL
AGENDA
COUNCIL CIIAMBER
78A95 Calle Tampico
La Quinta, California 92253
Regular Meeting
October 5, 1993 3:00 P.M.
CAlL TO OIWER Beginning Res. No.93-77
a. Pledge of Allegiance Ord. No.235
b. RoilCall
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
September 21, 1993
ANNOUNCEMENTS
PRESENTATIONS
Presentation of plaque to Sharon Kennedy expressing the City's appreciation for her service
on the Community Services Commission.
presentation of the Medical Cache from John F. Kennedy Memorial Hospital.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public
hearing. Please complete a request to speak" form and limit your comments to three
minutes.
oOOjOi
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a. Letter from All City Drum Line requesting funding.
B. Letter from Community Services Connnission regarding appointment to said
Commission.
BUSINESS SESSION
1. Consideration of Request to Refund Prior Year Lighting and Landscape District
Assessments.
a) Minute Order Action.
2. Consideration of Request for Funding for Purchase of Band Uniforms La Quinta
Middle School.
a) Minute Order Action.
3. Reconsideration of Alternative Interim Intersection Con?figurations at Eisenhower
Drive and Avenida Montezuma.
a) Minute Order Action.
4. Consideration of Alternative Street Circulation Configurations in the Yucatan
Neighborhood.
a) Minute Order Action.
5. Consideration of Recommendation from Art in Public Places Committee Regarding
Public Art at the One-Eleven La Quinta Center TDC).
a) Minute Order Action.
6. Consideration of Addendum to Waste Management Recycling Contract: Recycling
Bin Replacement.
a) Minute Order Action.
7. Consideration of a Request for Proposals for General Plan Housing Element
Revision Consulting Services.
a) Minute Order Action.
Page 2
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ing -> 12k8. Consideration of a Request for Proposals for Zoning Ordinance Revision Consulting
Services.
a) Minute Order Action.
9. Consideration of Approval of Special Advertising Device 93-033 and Calle Estado
Street Closure Request for The Village At La Quinta Mainstreet Marketplace't
Street Fair 1993-1994 Season).
a) Resolution Action.
10. Consideration of Proposed Amendments to Title 7 of the Municipal Code Ristorical
Preservation Ordinance.
a) Motion to take up Ordinance No. by title and number only and
waiver further reading.
b) Motion to introduce Ordinance No. on first reading.
11. Consideration of the Formation of a Selection Committee to Select a Firm to
Perform Bond Arbitrage Compliance Functions.
a) Minute Order Action.
12. Consideration of Resolution Agreeing to Participate in the Alternative Method for
the Distribution of Tax Levies.
a) Resolution Action.
13. Consideration of Adjusting Business License Fees for Mainstreet Marketplace
Vendors.
a) Minute Order Action.
14. Consideration of Master Reimbursement Policy.
a) Minute Order Action.
15. Discussion and Consideration of Appointment to the Community Services
Commission.
a) Minute Order Action.
Page 3
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ing -> 12k16. Consideration of Resolution in support of Proposition 172 Pursuant to Request from
Riverside County.
a) Resolution Action.
17. Continued Consideration of Draft Policy for Use of the Civic Center Facility.
a) Minute Order Action.
18. Consideration of Approval of Program and Budget for Civlc Center Dedication
Ceremony.
a) Minute Order Action.
19. Transmittal of Treasurer's Report August 31, 1993.
a) Minute Order Action.
CONSENT CAU?AR
Note: Consent Calendar ftems are considered to be routine in nature and will be approved
by one motion.
1. Approval of Demand Register Dated October 5, 1993.
2. Acceptance of Retention Basin Improvements at Tract 23269- La Quinta Highlands,
Triad Pacific Devclopnient.
3. Approval of Time Capsule Contents.
STUDY SESSION None
REPORTS AND INFORMATION iiIr?t9
a. Planning Commission Minutes of September 14, 1993
b. Community Services Commission Minutes of September 13, 1993
c. CVAG Committee Reports
d. SunLine Reports
e. C. V. Mountains Conservancy
Page 4 OOOU04
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a. City Manager
b. City Attorney None
C. Administrative Services Director None
d. Building and Safety Director None
e. Finance Director None
f. Planning and Development Director None
g. Public Works Director None
h. Parks & Recreation Director None
I. Sheriff's Station Commander
MAYOR AND COUNCIL MEMBERS iii?:?LS
1. Discussion and Consideration of Purchase of Embroidered Badges. Perkins)
RECESS TO REDEVELOI??NT AGENCY MEETING
PUBLIC HEARINGS None
CLOSED SESSION None
DECLMCLA?ON OF POSTING
I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby
declare that the foregoing agenda for the City Council Meeting of October 5, 1993 was
posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the
bulletin board at the La Quinta Chamber of Commerce on Friday, October 1, 1993.
j>eocto?er 1, 1993
City Clerk
City of La Quinta, California
Page 5
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c?c
Roberta Stanford
51-863 Avenida Obregon
La Quinta, CA 92253
City of La Quinta
P.O. Box 1504
La Quinta, CA 92253
October 5, 1993
Honorable Mayor, City Council, and City Officials,
My name is Roberta Stanford. I have resided at 51-863
Avenida obregon for fourteen years. The topic I would like
to discuss is Assessment District 92-1 Revised), Aka
Downsized Phase V.
As a citizen of La Quinta, I am requesting that the original
Phase V Plan in its entirety be completed with full street
improvements, i.e., pavement, curbs, gutters, storm drains as
planned before the wymer embezzlement and State raid of
Redevelopment Agency Funds and the subsequent downsize. To
support the request I am submitting a petition of
approximately 700 signatures.
The reason why the City revised Phase V is because of a lack
of funds. I believe that it is possible that the City of La
Quinta may have the funds to complete Phase V in its
entirety. I will list five sources where funds may be
available.
One, at the time Phase V was downsized the money recovered
from the wymer Embezzlement was frozen. Since other valley
cities were involved it was not known how much of the
fourteen million La Quinta would receive in the settlement.
I believe the City recovered 8 or 9 million and that the
money is now available to fund City projects.
Two, the estimated costs of the June 22, 1993 staff report
for the whitewater/washington Street Bridge widening was
3,451,000. The awarded bid to Granite was for 2,104,104. A
savings to the City of 1.3 million dollars.
Three, the improvements at Eisenhower Drive and Avenue 50
also represent a savings to the City. The estimated
engineers costs for those improvements was 897,846. The bid
awarded to Granite was 658,658. a savings of 239,188.
dollars
Four, I will refer to a memorandum dated May 11, 1993, Item
Title, Consideration of formation of Assessment District 92-
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assessment district boundary of the downsized project.
According to this memorandum the amount of RDA funds
available for the completion of Phase V is 588,666.
Five, the amount to temporary pave the area of Phase V
eliminated by the downsize is 300,000. dollars. This money
could be used toward the full street improvements.
8,000,000. wymer embezzlement
1,300,000. Washington Bridge
239,188. Eisenhower/Ave 50
588,666. RDA funds available
300,000. temporary pavement
$10,427,854.
When I add these amounts I come up with $10,477,854 that I
know the City has available. It is my understanding that the
cost to complete the full street improvements for the area
eliminated in Phase V is approximately 1.3 million.
It appears to me because of the reasons given that the City
does have the funds to complete Phase V as originally
promised and this request should be granted.
If in the event this request is denied, I would like a
written response stating the exact reasons why the City will
not complete the full street improvements for the area
eliminated in Assessment District 92-1.
sincerely,
Roberta Stanford
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To: City Council Members
City of La Quinta
Re: All City Drum Line
As a follow up to our drum demonstration at your council
meeting I would just like to give you an overview of the purpose
and goals of the All City Drum Line. The All City Drum Line
is the creation of Kevin Scott1 owner of the Drum Stop private
drum instruction). It's purpose is to provide an opportunity
for kids of all ages to become involved in music, and with that
involvement, a hope that their interest will continue through
local school music programs. A drum line provides several
degrees of difficulty that relates well to all levels of
children's talents. They also learn proper form, sight reading
of music, correct use of percussion instruments, and drum tuning.
This gives them an distinct advantage, a head start into the
music programs of middle and high schools and hopefully gives
them a stronger feeling of purpose and belonging.
The Drum Lines is currently funded by donations by a few
parents, whose generosity has made it possible for us to hold
our practices at the Palm Desert YMCA. There are currently
26 kids involved in the drum line and 16 students taking lessons
through Drum Stop. Our first program was held on August 28th
at the YMCA and was a great success. Our goal of providing
each student a Drum Line shirt for performances and providing
the necessary equipment and expenses of the performances
themselves has led us to ask for help from our community leaders.
We currently have kids from Palm Springs, Palm Desert, La Quinta,
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78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 619) 777-7000
FAX 619) 777-7101
September25, 993
Mayor John e?a
and City Council Members
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Dear Mayor and Council:
At the most recent joint meeting of the City Council and Community Services Commission
the issue of Commission participation in the selection of new Commissioners was
discussed. The Council seemed receptive to some form of participation by the
Commission in the selection process.
The resignation of Commissioner Sharon Kennedy provides an opportunity to implement
this participation. On behalf of the Community Services Commission I respectfiilly offer
the services of the Commission in whatever form the Council deems appropriate.
Sincerely,
Lawrence P. Best, Chairperson
Community Services Commission
cc:
Community Services Commission
City Manager
Parks and Recreation Manager
6JO?jL?4?
MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253 a
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COUNCIL MEETING DATE: October 5, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC COMMENT.?
Consideration of Request to Refund Prior BUSINESS SESSION: I
Year Lighting and Landscape District
Assessments. CONSENT CALENDAR:
STUDY SESSION:
DEPARTMENTAL REPORTS:_____
SUMMARY:
Lighting and Landscape District assessments for commercial and other
developed acreage lots are higher than the golf course rate. Prior to the FY
1993/94 Public Hearing, the owner of the driving range on Dune Palms Road
successfully petitioned the Engineering Department, because of the in-
between" use, to have the 1993/94 Assessment switched from commercial to golf
course, even though it is not a true golf course and is not zoned as a golf
course. subsequently, the owner is requesting that all prior year
assessments that were determined at public hearings be recalculated and a
refund be issued.
FISCAL IMPLICATIONS: APPROVED BY: 7<
Refunding prior year assessments out of the current operating assessments
would result in an amount up to $4,765.80 being removed from available
current year funding.
RECOMMENDATION:
Staff's recommendation is that the refund should not be granted and any
further consideration of assessment amounts should coincide with the annual
public hearings.
Submitted By: Approved for submission to
City Council
THOMAS J. RE ROBERT L. HUNT
I-'
FINANCE DIRECTOR CITY MANAGER
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COUNCIL MEETING DATE: October 5, 1993 AGENDA CATEGORY:
ITEM TITLE: Consideration of Request for PUBLIC HEARING:
Funding for purchase of Band Uniforms BUSINESS SESSION:
La Quinta Middle School
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY: At the September 21st City Council Meeting, the City Council
received the attached correspondence Attachment 1) regarding a request for
funds from Rebecca Moreno for the purpose of purchasing uniforms for the
Bulldog Concert and Marching Band. The Council directed staff to agendize
the item for the next regularly scheduled City Council Meeting.
Staff has contacted the parties who completed the letter of request for funds
to derive the specific amount requested. Attached to the staff report is the
additional correspondence received from the band representatives Attachment
2). As noted in the information, the actual request for funds is in the
amount of $1,202 and includes the actual uniform item costs. Additionally
enclosed is information regarding the fundraisers the band has held and the
amounts of revenue they have generated in producing funds for their
functions. They have indicated they do however, despite these efforts, have
a funding shortfall for the purchase of the uniforms.
FISCAL IMPLICATIONS: If the City Council grants the $1,202 request, staff
recommends the appropriation be made from the Special Projects Contingency
account in the Legislative Division, which would decrease this account to
$10,498.
APPROVED BY:
RECOMMENDATION: It is recommended the City Council provide direction to
staff.
Submitted by: Approved for submission to
Thomas P. Genovese, City Council:
Assistant City Manager
/?/ C IY?L?L? t
Signature ROBERT L. HUNT, CITY MANAGER
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ITEM TITLE: PUBLIC HEARING:
Reconsideration of Alternative Interim
Intersection Configurations at Eisenhower BUSINESS SESSION:
and Avenida Montezuma
CONSENT CALENDAR:
STUDY SESSION:
SU??ARY:
The pending Phase 5 Cove improvement project. which includes the improvement of Eisenhower Drive between Calle
Tampico and Calle Durango, and the planned permanent closure of Calle Tampico west of Eisenhower Drive, has prompted
a need to address the Eisenhower Drive/Avenida Montezuma intersection configuration.
Four 4) h?rerim intersection alternatives Base, A, BI, and B2) were presented to the Council at the August 3, 1993 Study
Session see attached exhibits). The Council indicated a preference for Alternative A and directed staff to implement a 6-
month trial of this concept. This alternative creates one-way traffic circulation around the perimeter of the park. The 6-
month trial period cannot begin until street improvements and attendant traffic signage related thereto is installed. It is
anticipated the trial period will begin sometime in late February or early March.
Should the Council proceed with any of the alternatives, staff will prepare an environmental review and proposed amendment
to the Village Specific Plan to reflect the interim circulation plan. Sufficient time is available to pur?ue the Specific Plan
amendment without impacting the project's construction schedule. Further, the amendment can be completed prior to
implementation of the six month trial period Febrnary 1994).
FISCAL I?1PLICATIONS: APPROVED BY:
The Base Alternative was included in th? Phase 5 plans that were circulated for bids in June and is included as part of the
Phase 5 bid submitted by Kenko, Inc. It is estimated that if Alternative A, Bi, or B2 were implemented in lieu of the Base
Alternative, it would cost an additional $15,000, $10,000 or $15,000 respectively, which would be paid from the Phase 5
construction contingency account. The latter two estimates assume the Park District will provide right of way at no cost.
Acquisition of right-of-way could add approximately $40,000 to the project cost.
RECOMMENDATION:
If Alternatives: A, B I, or B2 are selected, it is recommended that Council direct staff to proceed with a Village Specific Plan
amendment and the environmental documentation related thereto. If the Base alternative is selected, no special documentation
is needed; Council can direct staff to proceed with Base alternative as proposed.
Submitted by: Approved for ubmission to
City Council:
Robert L. Hunt, City M?'tnager
UOOOGI
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ITEM TITLE: PUBLIC HEARING:
Consideration of Alternative Street
Circulation Configurations in the BUSINESS SESSION: q
Yucatan Neighborhood CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
On August 16, 1993, the City received a petition from residents in the Yucatan area to consider installation of cul-de-sac
streets in their neighborhood when the Phase 5 improvements are constructed.
Staff has investigated the constraints and potential for installing the requested cul-de-sacs. Five 5) alternatives have been
identified, three 3) of which have been prepared graphically see attached exhibits). The fourth alternative is a combination
of Alternates #1 and #3; it proposes cul-de-sacs on Juarez and Diaz and a *?loop" system on Rubio and Alvarado.
Additionally, the fourth alternative proposes to construct the access road into the neighborhood through the old Bear Creek
channel bed at Rubio in lieu of Alvarado. The fifth alternative proposes to leave the streets in their current configuration
as designed in the Phase 5 constrtiction plans.
Alternates #1 and #2 do not conform with Municipal Code, Section 13.12.020(1) because the cul-de-sac on Juarez is more
that a quarter iml? long. Riverside County Fire Department prefers Alternate #3 because it provides better circulation;
however, the Fire Department would support Alternates #1 or #2 if a second access into the neighborhood is provided.
Access and circulation are not the only concerns with Alternates #1 and #2, there is also difficulty in fitting a cul-de-sac bulb
into the constrained area between the properties at the north end of Alvarado Attachment A). Alternate #4 is a potential
solution to the second access requirement and Alvarado cul-de-sac problems; this alternative complies with the Municipal
Code and avoids a non-standard cul-de-sac bulb or right of way acquisition procedure.
Staff supports Alternatives #3, #4, or #5. If Alternative #3 or #4 is selected, it is recommended the City proceed with an
environmental review of the proposal and a street vacation procedure. These procedures can be completed in a to 3 month
time frame, which would cause the street work in the Yucatan neighborhood not to start until December or January This
schedule may cause a one month delay from the current schedule.
FISCAL IMPLICATIONS: APPROVED BY:
Alternatives #? through #4 provide a net savings to the Phase 5 project if implemented. Bach of these four alternatives
propose less street work; however, the savings is reduced by additional engineering design work. Kicak and Associates
estimates the net savings to the project for these four alternatives to be $44,000, 540,000, $8,000 and $18,000 respectively.
Alternative #5 proposes no changes from the current plan, therefore, it has no fiscal impact.
RECOMMENDATION:
it is recommended that Alternatives #1 and #2 be avoided. If Alternatives #3 or #4 are selected, it is recommended that
Council direct staff to proceed with environmental documentation and street vacation proceedin?s. If Alternative #5, the
existing street layout, is selected, it is recommended that Council direct staff to proceed with the project as proposed in the
Phase 5 constniction plans.
Submitted hy: Approved for submission to
City Council: U U 0 6
Signature?? Robert L. Hunt, City
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#rn*
C?tiOF??
COUNCIL MEETING DATh: OCTOBER 5, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
CONSIDE?ON OF RECOMMEND?ON FROM BUSINESS SESSION:
ART IN PUBLIC PLACES COMMITTEE
REGARDING PUBLIC ART AT THE ONE ELEVEN CONSENT CALENDAR:
CENTER.
STUDY SESSION:
APPLICANT: TRANSPACIFIC DEVELOPMENT
COMPANY FDC)
SUMMARY:
The developers of the One Eleven La Quinta Center DC) seek approval to change the sculpture originally
approved for the northeast corner of the Highway 111 and Washington Street intersection. The Art in Public
Places Committee reviewed the request and unanimously recommends Council approval.
FISCAL IMPLICATIONS:
The money will be expended from the Art in Public Places account collected from a developer fee. A total of
$95,000 will be needed from the estimated 1993-94 Fund Balance of $152,967.
APPROVED BY
RECO?NDATION:
By Minute Motion 93- adopt the recommendation of the Art in Public Places Committee to permit the
installation of a sculpture of two pyramidimountain peaks with gem instead of the Indian Maiden at the
intersection of Highway 111 and Washington Street; and a larger mountain sculpture also including a gem to
be installed at the Theme Plaza. In addition, authorize the expenditure of APP funds for the art work not to
exceed $95,000.
Submitted by: Approved for submission to City Council:
L?u' L
RY H AN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
UOOu??O
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ITEM TITLE: PUBLIC HEARING:
ADDENDUM TO WASTE MANAGEMENT BUSINESS SESSION: 1,
CONTRACT: RECYCLING BIN REPLACEMENT.
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
The voluntary residential curbside recycling program in La Quinta could be improved
by providing free of charge, recycling bins to residents of La Quinta who have had
their bins stolen, damaged or lost. This Addendum to the recycling contract with Waste
Management provides for the City to pick up the cost to residents through
reimbursement to Waste Management for stolen, damaged or lost bins.
FISCAL IMPLICATIONS:
It is estimated that bin replacements will cost approximately $1,000 per year. Since this
is a new program, this estimate may be revised next fiscal year. The cost will be paid
by the AB 939 compliance fee adopted by the City Council in July, 1993.
APPROVED BY:
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to sign the Waste
Management contract addendum relating to recycling bin replacement.
Submitted by: Approved for submission to City Council:
k?t. t((?7?
RY R AN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
CC#8ICS
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ITEM TITLE: PUBLIC HEARING:
CONSIDERATION OF A REQUEST FOR BUSINESS SESSION: I
PROPOSALS FOR GENERAL PLAN HOUSING
ELEMENT REVISION CONSULTING SERVICES. CONSENT CALENDAR:
STUDY SESSION:
SUMMARY
State law mandates local General Plan Housing Elements be updated every five years.
La Quinta will need to have adopted an updated element by July, 1994. A draft of a
Request for Proposals outlining needed services to accomplish this work is attached and
will be sent to a short list of qualified firms. A total of 11 firms submitted statement of
qualifications for this work. Pursuant toCity Council Resolution, City Council can
participate or observe in the selection committee to evaluate qualifications and
proposals.
FISCAL IMPLICATIONS:
There is $105,00 budgeted in the Department's Fiscal Year 1993-94 Professional Services
account of which $30,000 is designated for the Housing Element revision.
APPROVED BY:
RECOMMENDATION:
By Minute Motion approve the Request for Proposals for General Plan Housing Element
consultant services, and authorize staff to proceed with the selection process for
professional services.
Submitted by: Approved for submission to City Council:
RY R N, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
OOOu?u
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ITEM ThE: PUBLIC HEARING
CONSIDE?ON OF A REQUEST FOR BUSINESS SESSION:
PROPOSALS RFP) FOR ZONING ORDINANCE
REVISION CONSULTING SERVICES CONSENT CALENDAR:
APPLICANT: CITY OF LA QUINTA STUDY SESSION:
The current Zoning Ordinance, adopted in May, 1992, is inconsistent with the recent General Plan
update. The draft RFP which outlines the Scope of Services is attached. Pursuant to the City
resolution the City Council may elect to participate in the selection process if they so desire. A
total of 15 firms submitted Statements of Qualifications.
FISCAL IMPLICATIONS:
A total of $105,000 is budgeted in the Department's Fiscal Year 1993-94 Professional Services
account of which $30,000 is designated for the Zoning Ordinance update.
APPROVED BY:
RECO?IENDATION:
By Minute Motion 93- approve the Request for Proposal for the Zoning Ordinance update
consultant services and authorize staff to proceed with the selection process for professional
services.
Submitted by: Approved for submission to City Council:
RY H RMAN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
UU?Ou94
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ITEM TITLE: PUBLIC HEARING:
SPECIAL ADVERTISING DEVICE 93-033 AND BUSINESS SESSION:
CALLE ESTADO STREET CLOSURE REQUEST FOR
THE VILLAGE AT LA QUINTA MAINSTREET CONSENT CALENDAR:
MARKETPLACE" STREET FAIR 1993-94
SEASON). STUDY SESSION:
APPLICANT: LQ CHAMBER OF COMMERCE
SUMMARY:
The La Quinta Chamber of Commerce has been approved to conduct a street fair on Calle
Estado for their 1993-94 season Minor Temporary Outdoor Event 93-056). The street
closure resolution will allow Calle Estado to be closed and parking restricted during the
hours of street fair operation. The Special Advertising Device permit will allow off-site
advertising for each date the event is held.
FISCAL IMPLICATIONS:
None. It is recommended the fee for Special Advertising Device be waived because the
event is for a non-profit organization.
APPROVED BY:
RECOMMENDATION:
1. Adopt Resolution 93- approving the street closure permit for the La Quinta
Chamber of Commerce Mainstreet Marketplace 1993-94 season).
2. Adopt Minute Motion 93- approving Special Advertising Device 93-033.
Submitted by: Approved for submission to City Council:
RRY H RMAN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
CC#G/CS
U00108
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ITEM TITLE: PUBLIC HEARING:
CONSIDERATION TO AMEND CHAPTER 7 OF THE BUSINESS SESSION: /0
LA QUINTA MUNICIPAL CODE HISTORICAL
PRESERVATION ORDINANCE. CONSENT CALENDAR:
APPLICANT: CITY OF LA QUINTA STUDY SESSION:
SUMMARY:
Staff has researched and prepared the attached amendments to the Historical
Preservation Ordinance to allow the creation of a Historical Preservation Commission.
FISCAL IMPLICATIONS:
None
APPROVED BY:
RECOMMENDATION:
Staff requests Council approval to route the draft ordinance for comment and to
schedule a public hearing before the City Council
Submitted by: Approved for submission to City Council:
LPL.
J HE N, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER
CC#1
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COUNCIL MEETING DATE: October 5, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC COMMENT:
CONSIDERATION OF THE FORMATION OF A BUSINESS SESSION: II
SELECTION COMMITTEE TO REVIEW AND
SELECT A FIRM TO PERFORM BOND CONSENT CALENDAR:
ARBITRAGE COMPLIANCE FUNCTIONS.
STUDY SESSION:
DEPARTMENTAL REPORTS:_____
SUMMARY:
Internal Revenue Service regulations require that all tax-exempt municipal
bond issues be subject to arbitrage reporting requirements and guidelines to
maintain their tax-exempt status. A selection committee must first be formed
to start the bid process for the acquisition of arbitrage services pursuant
to the City's established consultant service selection procedures. Staff
recommends that a member of the Investment Advisory Board, the Finance
Director, and the Account Technician familiar with City investment procedures
be designated as the selection committee.
FISCAL IMPLICATIONS: APPROVED BY:
None at this time. Subsequent bids are expected to range from $25,000 to
$35,000 for all outstanding Bond Issues. Arbitrage compliance costs are paid
by the Redevelopment Agency, Financing Authority, or Assessment District that
issued the bond. The Financing Authority has $3,000 budgeted for its 1 one)
bond issue and the Redevelopment Agency has $15,000 budgeted for its 5 five)
bond issues. Because Assessment District debt service funds are Trust and
Agency funds, the funds are not contained in the City's or Redevelopment
Agency's Budget. The 4 four) bond issues will require approximately $12,000
for arbitrage compliance services. These services will be funded directly
from the Assessment District Trust Funds.
RECOMMENDATION:
It is the recommendation of staff that the City Council approve the arbitrage
services selection committee comprised of a member of the Investment Advisory
Board, the Finance Director, and the Account Technician familiar with City
investment procedures.
Submitted By: Approved for submission to
9ttyPtfCoun.;il?.II
ROBERT L. HUNT
FINANCE DI ECTOR CITY MANAGER
000141
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COUNCIL MEETING DATE: October 5,1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC COMMENT:
CONSIDERATION OF ADOPTION OF RESOLUTION BUSINESS SESSION:
NO. 93- AGREEING TO PARTICIPATE IN THE
ALTERNATIVE METHOD FOR DISTRIBUTION OF CONSENT CALENDAR:
TAX LEVIES.
STUDY SESSION:
DEPARTMENTAL REPORTS:
SUMMARY:
The County of Riverside is proposing an Alternative Tax Distribution Plan
the Teeter Plan??) that local agencies can agree to participate in, thus
resulting in the 100% payment of tax levies, regardless of the actual
delinquencies or collections. The County would pay the levies up-front1 and
would then be entitled to keep the collection of any delinquencies along with
the corresponding penalty and interest.
FISCAL IMPLICATIONS: APPROVED BY:_
Adopting this plan would generate a current cash flow in return for
undetermined future collections of penalty and interest on delinquent
property tax assessrnents.
RECOMMENDATION:
It is the recommendation of staff that the City Council adopt Resolution No.
93- agreeing to participate in the Alternative Method For Distribution of
Tax Levies.
Submitted By: Approved for submission to
City Council
ROBERT L. HUNT
FINANCE DIRECTOR CITY MANAGER
UOu144
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ITEM TITLE: PUBLIC COMMENT:
CONSIDERATION OF ADJUSTING BUSINESS BUSINESS SESSION:
LICENSE FEES FOR MAINSTREET MARKETPLACE
VENDORS. CONSENT CALENDAR:
STUDY SESSION:
DEPARTMENTAL REPORTS:_____
SUMMARY:
Attached is a letter received from the La Quinta Chamber of Comerce
requesting a 1993 Business License fee waiver for Mainstreet Vendors per
Municipal Code section 3.28.430. The Mainstreet events impacted by the
current year's Business Licenses will only be occurring during the last
quarter of 1993 and the referenced Code allows for fee waiver or adjustment.
Business license fees for a Class 1 category with gross receipts under
$25,000 is $15 per year. The fee pro-rated for one quarter of a season would
be $3.75.
Staff will be reviewing and evaluating the current Business License Structure
and fees for possible revisions and updates. Comparisons with other Cities
and an examination of our costs associated with licensing will be performed
to ensure that the fees are equitable to both business owners and the City.
FISCAL IMPLICATIONS: APPROVED BY:
Option 1: waiving the $15 fee for 50 vendors for 1993 a loss $750.00 in
revenue) and charging the full $15 for 1994 would result in total revenue of
$750.00.
Option 2: waiving 3/4 of the $15 fee for 1993 a loss of $563.00 in revenue)
and charging a full $15 fee for 1994 would result in total revenue of
$937.50.
RECOMMENDATION:
Direct staff to proceed with Option #2 3/4 waiver).
Submitted By: Approved for submission to
City Council
tiL?
ROBERT L. HUNT
UUu?149
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ITEM TITLE: PUBLIC COMMENT:
CONSIDERATION OF THE APPROVAL OF A BUSINESS SESSION: IL
MASTER REIMBURSEMENT POLICY.
CONSENT CALENDAR:
STUDY SESSION:
DEPARTMENTAL REPORTS:_____
SUMMARY:
In order to achieve an equitable sharing of public improvement costs among
benefitting properties, a Master Reimbursement Policy has been drafted for
Council consideration. The proposed policy provides guidelines that can be
consistently applied to subsequent reimbursement agreements that are
developed to address specific improvements of a developer that benefit
adjacent properties.
FISCAL IMPLICATIONS: APPROVED BY:_
None
RECOMMENDATION:
It is staf f's recommendation that the City Council approve the Master
Reimbursement Policy.
Submitted By: Approved for submission to
City Council
THOMAS J?O'RE ILLY ROBERT L. HUNT
FINANCE DIRECTOR CITY MANAGER
000152
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0
z
OF
COUNCIL MEETING DATE: OCTOBER 5, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
DISCUSSION AND CONSIDERATION OF BUSINESS SESSION:
APPOINTMENT TO THE COMMUNITY SERVICES
COMMISSION. CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
On September 21, 1993, the Council accepted the resignation of Sharon Kennedy from the
Community Services Commission and asked that a discussion regarding the Community Services
Commission be placed on this agenda. Attached is a copy of Chapter 2.18 of the Municipal Code,
which created the Commission and outlines its powers and duties.
FISCAL IMPLICATIONS: None
APPROVED BY:
RECOMMENDATION:
Council's pleasure.
Approved for submission to City Council:
L?L f?(??
UNDRA L. JUHO A, CITY CLERK ROBERT L. HUNT, CITY MANAGER
cC?14
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OF
COUNCIL MEETING DATE: October 5, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: Consideration of Resolution
in support of Proposition 172 Pursuant BUSINESS SESSION:
to Request from Riverside County.
CONSENT CALENDAR:
STUDY SESSION:
SUAMARY: The City received a letter from the Chief Administrative Officer of
Riverside County, requesting that the City support Proposition 172. This
Proposition, on the November 2nd ballot, will ask voters to extend the
existing half-cent sales tax. The funds would be used for public safety
services.
FISCAL IMPLICATIONS: Based on the chart provided by Riverside County, the
City of La Quinta would receive no direct ales tax benefit.
APPROVED BY:_________________
RECOMMENDATION: Consider the Resolution in support of Proposition 172
pursuant to the request by Riverside County.
Submitted by: Approved for submission to
PAMELA LICALSI City Council:
Administrative Analyst
ignature ROBERT L. HUNT, CITY MANAGER
Ud?Oi63
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nit
COUNCIL MEETING DATE: October 5, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: Consideration of Policy
for Use of the Civic Center Facility. BUSINESS SESSION:
CONSENT CALENDAR:
STtIDY SESSION:
S?RY: On July 6th, Council viewed the firs? draft of the policy for use
of the Civic Center facility. The direction provided by Council at that time
has been incorporated into the attached draft. Should Council approve the
policy, staff will prepare a Resolution, for the next agenda, establishing
any fees.
FISCAL IMPLICATIONS: one.
APPROVED BY:__________________
RECOMMENDATION: It is recommended the City Council approve the policy for use
of the Civic Center facility.
Submitted by: Approved for submission to
PAMELA LICALSI City Council:
Administrative Analyst
ignature ROBERT L. HUNT, CITY MANAGER
uO1Y3 \
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OF
COUNCIL MEETING DATE: OCTOBER 5, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
CONSIDERATION OF APPROVAL OF PROGRAM BUSINESS SESSION: tg
AND BUDGET FOR CIVIC CENTER DEDICATION
CEREMONY. CONSENT CALENDAR:
STUDY SESSION:
SUMMARY:
On September 21, 1993, the Council reviewed a tentative program for the Civic Center Dedication
and came to some conclusions relative to date and time of the event and what to serve. The Council
wished to have prices on keepsakes and a more firm budget to approve. Attached is a program of
events, along with a proposed budget and a list of keepsakes and prices for same.
FISCAL IMPLICATIONS: $1,155 + cost of keepsakes to be funded from Council's Special
Projects Contingency Fund.
APPROYED BY:
RECOMMENDATION:
That the requested actions as outlined in the attached report be considered.
Submitted by: Approved for submission to City Council:
t\iimII
UNDRA L. JUII CITY CLERK ROBERT L. HUNT, CITY MANAGER
CC?4
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ITEM TITLE; PUBLIC HEARING.
BUSINESS SESSION.
DEPARTMENT STAFF REPORT
FINANCE DIRECTOR CONSENT CALENDAR;
TRANSMITTAL OF TREASURER'S REPORT STUDY SESSION:
Transmital of August 31, 1993 Treasurer's Report.
I certify that this report accurately reflects all pooled investments
and is in compliance with California Government Code Section 53645 as
amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070
Investment of Moneys and Funds.
As Treasurer of the City of La Quinta, I hereby certify that
sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
masJoIRe:1Y Da/te4?
City Treasurer
RECOMMENDATION:
Receive and File
Submitted by: Approved for submission to
City council
ROBERT L. HUNT
S ignatu
CITY MANAGER
U?O1d7
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ITEM TITLE: PUBLIC HEARING:
BUSINESS SESSION:
Demand Register OCTOBER 5, 1993
CONSENT CALENDAR:
STUDY SESSION:
BACKGROUND:
Prepaid Warrants 16499 16508 $27,073.25
1639l?397,16494-4g8,l6509-514 $123,506.80
VOID CK #16460 $67,682.50)
PIR 9091 9144 $53,944.84
Payable Warrants 16552 16636 $123,617.78
$260,460.17
FISCAL IMPLICATIONS: APPROVED BY: 7
Demand of Cash $260,460.17
RECOMMENDATION:
Approval of Demand Register
Submitted by: Approved for submission to
City Council
kt:r? 4LIA??
ROBERT L. HUNT
CITY MANAGER
U;
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ITEM TITLE: PUBLIC HEARING:
Acceptance of Retention Basin Improvements BUSINESS SESSION:
at Tract 23269 La Quinta Highlands,
Triad Pacific Development Company. CONSENT CALENDAR: p\
STUDY SESSION:
SUMMARY:
This tract is located on the southwest corner of Fred Waring and Adams Street map attached). The sole
remaining improvement for which the City holds security is the retention basin.
The developer has completed improvements to the basin and has requested that the City accept the
improvements and release the related security. If this action is approved, staff will release security as
follows:
Performance Security $102.OO0) Release 90% $91,800) immediately. Retain 10% $10,200)
warranty security until October 5, 1994 one year) as required by Section 13.56 of the Municipal Code.
Labor and Materials Security $51 000) Retain for the 90-day statutory period for filing of liens as
required by the Subdivision Map Act. If no notices of liens are received, release on January 3, 1994.
FISCAL IMPLICATIONS: APPROVED BY:
None.
RECOMMENDATION:
Accept the basin improvements to Tract 23269 and authorize staff to release security in accordance with
the above scenario.
Submitted by: Approved for submission to
City Council:
Signature Robert L. Hunt
City Manager u'0193
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7/
A
COUNCIL MEETING DATE: October 5, 1993 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: Consideration of
Time Capsule Contents. BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
SUMMARY: Based on prior Council direction, staff has requested items for
inclusiOn in the time capsule. All of the items received are listed in the
attached staff report.
FISCAL IMPLICATIONS: The cost for the time capsule and preservation of the
items will be approximately $4,500. The time capsule was initially included
as part of the Civic Center construction project.
APPROVED BY:________________
RECOMMENDATION: Approve the listed contents of the time capsule.
Submitted by: Approved for s?mission to
PAMELA LICALSI City Council:
Administrative Analyst
ROBERT L. HUNT, CITY MANAGER
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MINtTTES
September 13, 1993
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Vice-Chair Lawrence
Best, followed by the Pledge of Allegiance.
ROLL CALL
PRESENT: Commissioners Bernard, Best, Dickens 7:10), Francis,
Seaton, Nard.
STAFF PRESENT: Clint Bohien, Parks & Recreation Manager
Patti Devery, Temporary Department Secretary
APPROVAL OF Mi N??ES
It was MOVED by Commissioners Nard/Bernard to approve the CSC
Minutes of August 23. MOTION CARRIED with Commissioner Seaton
abstaining.
ANNOUNCEMENTS
There were no announcements.
PUBLIC COMMENT
There were no public comments.
CORRESPONDENCE AND WRITTEN MATERIALS
There were no comments on the reading packet for September 13.
STAFF REPORTS
Mr. Bohien advised that on October 11 the Commission should meet in
the La Quinta Middle School Multi-Purpose Room for the New Leaf
Awards presentations due to the potentially large audience
possibly 200+). It was MOVED by Commissioners Seaton/Bernard to
hold the October 11 CSC Meeting at the La Quinta Middle School
Multi-Purpose Room. MOTION CARRIED.
The Commission provided suggestions for items to be put in the time
capsule in response to Mayor Pena's request. A copy of staff's
response to Mayor Pena is attached Attachment A)
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Career and Safet? Apparel
ndustrial? Executiue? & CareeY Apparel
July 30, 1993
Ron Perkins, Councilmember
City of La Quinta
P.O. Box 1504
La Quinta, Ca. 92253
Subject: City logo patches & Name badges
Price Quote: 110 Full embroidery 9 color
3' circle patchs $4.86ea.
220 Full embroidery 9 color
3" circle patches $3.63 ea.
Fold over plastic & name approx. size 3 x 4
bar for pocket WI patch
attached & name engraved $11.75
rt?
Thank you for the opportunity to serve you
and I hope we can do business with you.
sincerely,
Cardlyn McGee
Guys & Gals Uniforms
I
cc
Udu'212
L)A iJ?;t A-7 nthpdral Cifv. CA 92234 619) 324?17Q
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