1994 07 19 CCing -> 13mL C?t? nci1
enda
Crry COUNCIL CHAMBER
78495 Calle Tampico
La Quinta, California 92253
Regular Meeting
July 19, 1994 3:00 P.M.
CALL TO ORDER Beginning Res. No.9447
a. pledge of Allegiance Ord. No.253
b. Roll Call
CONFTRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of June 21, & July 5, 1994.
ANNOUNCEMENTS
pRESENTATIONS
PUBLIC COMMENT
This is the time set aside for pubhc comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes
Please watch tile timing deviee on the juin.
9oQot
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BUSINESS SESSION
1 CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING THE FISCAL YEAR 1994/95
BUDGET.
A) RESOLUTION ACTION.
2. CONSIDERATION OF FISCAL YEAR 1994/95 INVESTMENT POLICY THE CITY OF LA
QUINTA/LA QUINTA REDEVELOPMENT AGENCY/LA QUINTA FINANCING AUTHORITY.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF REPORT OF PLANNING COMMISSION ACTION ON A REQUEST BY KSL
RECREATION CORPORATION FOR PLOT PLAN 94-527 TO DEVELOP A 27,000+ SQ. FT.
CLUBHOUSE AT THE CITRUS COUNTRY CLUB ON EIGHT ACRES AT 50-503 JEFFERSON
STREET.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF REPORT OF PLANNING COMMISSION ACTION ON PLOT PLAN 88-398
AMENDMENT NO.1 TO INSTALL A GOLF BALL BARRIER ALONG THE SOUTH SIDE OF
WESTWARD HO DRIVE FOR THE LA QUINTA GOLF RANCH. APPLICANT: GARRY
HOPKINS.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF AMENDMENT TO MUNICIPAL CODE ADOPTING NEW COMPREHENSIVE
REGULATORY PRACTICES FOR MULTI-CHANNEL SERVICE PROVIDERS.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER
ONLY AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
6. CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH IAALL AND FOREMAN,
INC. RELATED TO WASHINGTON WIDENING FROM WHITEWATER CHANNEL SOUTH TO
SIMON DRIVE PHASE I CONSTRUCTION DOCUMENTS.
A) MINUTE ORDER ACTION.
7. CONSIDERATION OF A PROFESSION AL SERVICES AGREEMENT WITH ALBERT WEBB &
ASSOCIATES TO PREPARE A PRELIMINARY ASSESSMENT FORMATION REPORT FOR THE
HIGHWAY ill COMMERCIAL CORRIDOR.
A) MINUTE ORDER ACTION.
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ing -> 13mL 8. CONSIDERATION OF REPORT ON EVALUATION OF RECENTLY?INSTALLED TRAFFIC
STRIPING AND SIGNING OF PARK AVENUE.
A) MINUTE ORDER ACTION.
CONSENT CAI?NI)AR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED JULY 19, 1994.
2. ACCEPTANCE OF AVENUE 50 AND EISENHOWER DRIVE IMPROVEMENTS PROJECT NO.92-
10.
3. APPROVAL OF COOPERATIVE AGREEMENT WITH RIVERSIDE COUNTY TO PARTICIPATE IN
A MORTGAGE CREDIT CERTIFICATE PROGRAM; AND ADOPTION OF A RESOLUTION
AUTHORIZING AN APPLICATION TO THE CALIFORNIA DEBT LIMIT ALLOCATION
COMMITTEE TO BE SUBMITTED BY RIVERSIDE COUNTY. RES)
4. APPROVAL OF A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE
OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE LA QUINTA SENIOR
CENTER CONSTRUCTION.
5. APPROVAL OF FISCAL YEAR 1994/95 GANN LIMIT APPROPRIATION CALCULATION.
6. APPROVAL OF RESOLUTION AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF
THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS FOR THE CITY. RES)
7. APPROVAL OF A RESOLUTION AUTHORIZING A LOAN FROM THE CITY'S GENERAL FUND
TO THE REDEVELOPMENT AGENCY'S PROJECT AREA NOS. 1 & 2.
8. APPROVAL OF OVERNIGHT TRAVEL FOR ASSISTANT TO THE CITY MANAGER TO
PASADENA, CALIF. AUGUST 3 AND 4,1994 FOR THE MMASC ANNUAL CONFERENCE.
gr[jj)y SESSION
I DISCUSSION OF AIRTOUCH CELLULAR PROPOSAL TO LOCATE A CELLULAR MONOPOLE
AND EQUIPMENT AT THE FOR SPORTS COMPLEX.
Pag? 3
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ing -> 13mLREPORTS AND INFORMATIONAL rimis
A. PLANNING COMMISSION MINUTES OF JUNE 28,1994
B. ART IN PUBLIC PLACES MINUTES OF JUNE 6, 1994
C. CVAG COMMITTEE REPORTS
D. SUNLINE REPORTS
B. C.V. MOUNTAINS CONSERVANCY
F. COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT
0. ALL OTHER BOARDSICOMMISSIONSIJPA'S
DEPARTMENT REPORTS
A. CITY MANAGER
B. CITY ATTORNEY NONE
C. ADMINISTRATIVE SERVICES DIRECTOR NONE
D. BUILDING AND SAFETY DIRECTOR NONE
1. UPDATE ON NEIGHBORHOOD INFORMATION AND ACTION PROGRAM N.I.A.P.)
2. MANDATORY REFUSE COLLECTION
B. FINANCE DIRECTOR NONE
F. PARKS AND RECREATION DIRECTOR
1. REPORT OF KIDSLINE PROGRAM STATISTICS FOR SUMMER OPERATIONS.
G. PUBLIC WORKS DIRECTOR
1. REPORT ON PROPOSED STREET IMPROVEMENTS IN VICINITY OF WASHINGTON
STREET/HIGHWAY 111 INTERSECTION.
H. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL M]?ERS' S
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matteT not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
please watch he tin:?gg deuce on the uUL
pRESENTATIONS
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1. CONDITIONAL USE PERMIT 94-012 AND CONDITIONAL USE PERMIT 94-013;
CONSIDERATION OF CUP'S TO ALLOW CONSTRUCTION OF AN RV/TRAVEL-TRAILER
RESORT AND A GOLF DRIVING RANGE AT THE SOUTHEAST CORNER OF WASHINGTON
STREET AND MILES AVENUE. APPLICANT: THOMAS BIENEK.
a) RESOLUTION ACTION.
2. TENTATIVE TRACT 27952 CONSIDERATION OF A SUBDIVISION TO CREATE 55 SINGLE-
FAMILY LOTS PLUS MISCELLANEOUS LOTS ON 22+ ACRES GENERALLY LOCATED ON THE
SOUTH SIDE OF RANCHO LA QUINTA DRIVE AND EAST OF WASHINGTON STREET IN
RANCHO LA QUINTA.
A) RESOLUTION ACTION.
3. GENERAL PLAN AMENDMENT 94-045 AMENDMENT TO THE MAJOR ARTERIAL STANDARD
TO ALLOW FLEXIBILITY IN TRANSITIONAL ROADWAY DESIGN.
A) RESOLUTION ACTION.
CIOSED SESSION
I Conference with Real Property Negotiator Tim Ealey southwest corner of Highway 111 and Jefferson
Street Midland Properties negotiations for proposal for commercial development including price, term
of payment pursuant to Government Code Section 54956.8.
2 Conference with Legal Counsel Existing Litigation PriMerit Bank pursuant to Government Code Section
54956.9.
3. Conference with Legal Counsel Existing Litigation Mojave Equipment Company, Inc. Riverside
County Court Case No.251997.
4 Discussion under 54957 Concerning items relating to City Manager's performance evaluation.
5. Discussion under 54957.6(b) Concerning negotiation of legal services contract re: City Attorney/Agency
Legal Counsel.
ADJOURNMENT
DECLARATION OF POS"I'NG
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda
for the City Council meeting of July 19, 1994 was posted on the outside entry to the Council Chamber, 78-495 Calle
Tampico and on the bulletin board at the La Quinta Chamber of Commerce on Friday, July 15, 1994.
City of La Quinta, California
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The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and
accommodations will be made.
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BUSINESS SESSION: I
COUNCIL?DA MEETING DATE: CONSENT CALENDAR:
July 19, 1994
ITEM ThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Adopting Resolution
94- approving the Fiscal Year
199?5 Budget
RECOMMENDATION:
Adopt Resolution 94- approving Fiscal Year 1994-95's Proposed Budget.
FISCAL IMPLICATIONS:
All Fiscal Year 1994-95 revenues, operational appropriations and capital
project funding is included in the Proposed Fiscal Year 1994-95 Budget.
BACKGROUND AND OVERVZEW:
At the June 20th Special Meeting, Council provided staff direction regarding
Fiscal Year 1994-95's Budget. Council requested additional detailed
schedules identifying budgeted appropriations regarding Attorney Services and
Training. A summary Report listing Fiscal Year 1993-94's Accomplishments was
also requested.
Subsequent events effecting the Fiscal Year 1994-95 Preliminary Budget have
occurred since its adoption on June 20th. The changes impact the City's
General Fund, Lighting and Landscaping District and Redevelopment Agency
Funds.
General Fund
The revised Fiscal Year 1994-95 operating revenues in excess of expenditures
net profit for the General Fund has increased to $160,216 from th?
Preliminary Budget's operating revenues in excess of expenditures of $14,518.
Several items accounted for the increase of $145,698 to the General Fund.
Attachment 1 identifies each item and their fiscal impact on the Proposed FY
1994-95 Budget. A brief description of each item is presented in the
following two paragraphs.
O?GIoO7
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ing -> 13mLInterest earnings has been increased by $200,000 to reflect RDA Project
Area No. 2's l0? financing rate loan renewal. Council's action of deleting
the Assistant City Manager's Position produced a savings of $36,197 to the
General Fund the remaining savings of $78,852 was recognized by RDA funds).
RDA administrative expense reimbursement was increased by $4,604 to reflect
most recent budget figures.
Additional items reducing the General Fund's balance included the Sheriff's
Contract adjustment for pay increases, the Lighting and Landscaping District
subsidy and the New Leaf Award Program. A County Sheriff Contract adjustment
in the amount of $75,030 is included to reflect the recent County Board of
Supervisors action regarding Deputy pay increases. Council's recent rate
action regarding the Lighting and Landscaping District will require a General
Fund subsidy in the amount of $17,023. On June 7th, Council approved $1,500
funding in Fiscal Year 1994-95 for the New Leaf Award Program; however,
$1,000 was included in the Preliminary Budget resulting in $500 additional
funding. The recent formation of the Human Services Comission required
additional funding of $2,550 for related activities.
Redevelopment Agency
At the June 21st meeting, Council approved contracts in the amount of
$147,500 for the La Quinta Chamber of Comerce and $50,000 General Fund and
RDA each pay $25,000) for the La Quinta Arts Foundation. Additional savings
will be recognized in the amount of $78,852 to reflect the deletion of the
Assistant City Manager position, which was funded by four separate RDA funds.
La Quinta Lighting & Landscaping District
Recent Council action approving one City wide zone is projected to produce
$174,855 less in revenue. The use of the District's entire reserve of
$157,832 will offset a significant portion of the reduced revenue. The
remaining balance of $17,023 will be funded by the City's General Fund.
Organizational Changes
In early June, Council authorized reorganization for the City Manager's
Office, Finance Department, Administrative Services Department and Public
Works Department. All of the reorganization changes have been incorporated
into the Fiscal Year 1994-95 Proposed Budget and Annual Budget Supporting
Documents. The changes include:
* Reallocating Personnel and Risk Management from City Manager's
Office to the Finance Department.
* Reallocating Senior Center Operations from City Manager's Office to
the Administrative Services Department.
* Reorganizing Public Works into three programs titled 1)
Administration, 2) Engineering and Inspections and 3) Maintenance
and Operations.
Continuing Appropriations & Encumbrances
Fiscal Year 1994-95's Budget Resolution also includes estimated balances for
Continuing Appropriations and Encumbrances. These expenditures relate to
previous fiscal year's approved appropriations which will increase the
General Fund's contingency balance as a result of their unspent status at
fiscal year end.
OOOD08
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ing -> 13mLContinuing Appropriations are approved funds from a previous fiscal year
which not only remain unspent but are also uncomitted to a specific vendor.
All Continuing Appropriations have been reviewed by the City Manager's Office
and the recomended amount is not to exceed $119,400.
Encumbrances are approved appropriations which have been contracted for with
a specific vendor prior to fiscal year end June 30th) and services that
remain to be rendered in Fiscal Year 1994-95. The City Manager's Office has
reviewed all encumbrances and recomends an amount not to exceed $132,463.
Additional Schedules
Council directed staff at the June 20th meeting to develop separate
individual schedules detailing Attorney Services and Training Attachment
Nos. 2 & 3). A report sumarizing Fiscal years 1993-94's accomplishments is
included in Attachment No. 4.
A Budget Resolution has been prepared for Council's consideration.
Resolution No. 94 approves Fiscal Year 1994-95's Budget including
Continuing Appropriations and Encumbrances. The budget cover and tab
dividers are scheduled for delivery next week. Upon compilation of the final
document the Fiscal Year 1994-95 Budget will be distributed during the week
of August 1, 1994.
YA? 4,?
Thomas Genovese, City Manager
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ing -> 13mLLiquidity and yield related parameters have been identified as secondary
objectives of the policy which reduce investment risk and enhance earnings
performance. One way in which the policy minimizes portfolio risk is by
requiring a large percentage of invested funds to mature within a relatively
short period of time. The proposed policy would require 85% of invested
funds to mature within two years.
Additionally, investment diversification is also included to clearly define
the portfolio?s permitted investments and their maximum limits allowed. A
diversified portfolio not only reduces risk but may also increase performance
yield of an investment program.
The City's standard service contract format provides additional protection by
requiring professional liability insurance of all parties conducting business
with the City. The National Association of security Dealers maintains a
Public Disclosure Report File on investment firms and professionals for
reference purposes. The City's proposed Investment Policy requires a report
request be submitted for each individual and firm prior to performing
investment transactions.
FINDINGS AND ALTERNATIVES:
Alternatives to the recommended Investment Policy are:
1. Approve Fiscal Year 1994-95 Investment Policy;
2. Direct staff to modify the recommended Investment Policy based on
Council's input;
3. Retain the current Investment Policy.
/4, &?
Richard Parzonko, nce Director
Finance Department
000017
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1
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
July 19, 1994
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Adoption of
Fiscal Year 1994-95 Investment Policy
for City of La Quinta, La Quinta
Redevelopment Agency and La Quinta
Financing Authority
RECONMENDATION:
Approve the proposed Investment Policy for all of the City, Redevelopment
Agency and Financing Authority restricted and unrestricted cash.
FISCAL IMPLICATIONS:
No fiscal impact at this time. However, once investment strategy is
determined and implemented, increased interest earnings are anticipated for
all funds maintaining cash balances.
BACKGROUND AND OVERVIEW:
The most recent formal review of the City's investment policy occurred at the
February 2, 1993 City Council meeting. At their June 22nd meeting, the
Investment Advisory Board lAB) completed the draft of the proposed
Investment Policy Attachment 1). subsequent reviews by the City Manager and
City Attorney reflect appropriate policy revisions of the lAB Draft.
safety and protection of investment principal served as the basis in
developing the revised conservative policy. The proposed Investment Policy's
key objectives, in priority, are: investment safety, liquidity, and yield.
The first and foremost objective of the lAB's recomended policy is safety of
principal. The lAB is proposing significant changes and additions to the
existing Investment Policy increasing internal controls to enhance the
protection of invested funds. Various procedural requirements have been
added reducing the risk of investment principal depreciation. Important
procedural controls added to the policy include delivery of all securities to
the City's third party custodian and broker selection criteria. Other
internal controls focus on investment selection, reporting and portfolio
composition.
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BUSINESS SESSION:
COUNCIL?DA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Report of Planning Commission Action on a request by KSL PUBLIC RFARING:
Recreation Corporation for Plot Plan 94-527 to develop a
+27,000 square foot clubhouse at the Citrus Country Club
on 8 acres at 50-503 Jefferson Street.
RECOMMENDATION:
Accept the Planning Commission action on Plot Plan 94-527, subject to the attached Findings and
Conditions.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
On July 12, 1994, the Planning Commission held a public hearing on the request to develop a two
level clubhouse building at the existing Citrus Country Club. The existing country club is
located north of Avenue 52 and west of Jefferson Street Attachment 1). A copy of the Planning
Commission report is attached Attachment 2). The Planning Commission felt the Mediterranean
architecture was appropriate for the proposal, but minor changes were made to the recommended
conditions of approval Conditions 2, 14A, 37, and 38). No one spoke in opposition to the
request. The Planning Commission approved the project on a 4-0-2-1 vote Commissioners
Gardner and Anderson abstaining and Commissioner Newkirk absent) subject to the attached
conditions.
FINDINGS AND ALTERNATIVES:
The options available to Council are as follows:
1. Accept the Conditions approved by the Planning Commission on July 12, 1994;
2. Set the matter for a public hearing with the City Council on September 20, 1994, for
further review of the project.
002
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Report of Planning Commission action on Plot Plan 88-398, PUBLIC REARING:
Amendment #1 to install a golf ball barrier along the south side of La
Quinta Golf Ranch on Westward Ho Drive. Applicant: Garry
Hopkins
RECOMNIENDATION:
Accept Planning Commission action on Plot Plan 88-398, Amendment #1.
FISCAL IMPACT:
None.
BACKGROUND AND OVERVIEW:
See attached Planning Commission report dated July 12,1994 Attachment 1).
On July 12,1994, the Planning Commission, by a vote of 7-0, approved the installation of a golf ball barrier
for the La Quinta Golf Ranch.
FINDINGS AND ALTERNATIVES:
1. The proposed project will not be detrimental to the health, safety, or welfare of the public;
2. The proposed project is exempt from environmental review as it is a safety device;
3. The proposed project is consistent with the various elements and objectives of the General Plan and
Zoning Ordinance.
The following options are available to the Council:
1. Uphold the Planning Commission approval of this plot plan amendment;
2. Schedule he item for public hearing before the City Council.
lanning & Development Director
Attachments:
1. Planning Commission staff report
O4!
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&
z
AGENDA CATEGORY:
July 19, 1994 BUSINESSSESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Amendment to Municipal
Code Adopting New Comprehensive Regulatory PUBLICREARING:
practices for Multi-Channel Service providers
RECOMMENDATION:
Continue the Multi-Channel Service provider Ordinance until August 2, 1994.
BACKGROUND AND OVERVIEW:
This item was initially presented at the June 21st Council meeting. At that
time, Steve Merritt of Colony Cablevision indicated that he had not had time
to review the Ordinance. Additionally, Mr. Merritt indicated that he
believed the Ordinance should be negotiated along with the franchise
agreement.
Mr. Merritt submitted his coments to the City on July 7th, as requested.
However, the comments were too numerous to provide adequate time for the City
Attorney and Municon representatives to review. Additionally, staff does not
recommend that the Ordinance should be part of the franchise negotiations
since it applies to all multi-channel service providers and not just Colony
Cablevision. Therefore, it is recomended that the Ordinance be continued
until August 2, 1994.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Staff recommendation;
2. Deny the Staff recommendation and provide direction to Staff.
/2
Richard Parzon:6;F?nance Director
Finance Department
OOOO4?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
STUDY SESSION:
ITEM TIThE: Consideration of Professional Services Agreement
with Hall & Foreman, Inc., Related to Washington PUBLIC HEARING:
Street Widening from Whitewater Channel South to
Simon Drive Phase I Construction Documents
RECOMMENDATION:
Adopt resolution 94- determining that the use of Redevelopment Agency funds for public
improvements are of public benefit to the Redevelopment Agency project, and the immediate
neighborhood in which the project is located, and determining that there is no other reasonable
means of financing said public improvements;
e Approve and authorize the Mayor to execute a Professional Services Agreement with HaH &
Foreman, Inc. related to the Washington Street Widening Phase I construction documents.
FISCAL INIPLICATIONS:
ESTIMATED ACTUAL COST: $126,200
BUDGETED: FUND/ACCOUNT: RDA-PA2 Capital Improvement/Washington Street Improvement
Bridge to Simon Drive AMOUNT: $1,064,503
BACKGROUND AND OVERVIEW:
The Council directed staff at its May 17, 1994 meeting to negotiate a Profession? Services Agreement
with Hall & Foreman, Inc. to provide engineering design services related to the widening of Washington
Street Phase I. Staff has completed its negotiations and the proposed contract is attached for your
review
As stated in the May 17 staff report, Hall & Foreman, Inc. is curren?y preparing the Highway 11
widening plans under a separate agreement with the developer of the One Eleven Shopping Center. The
proposed agreement between the City and Hall & Foreman will provide the City with an opportunity
to have the Washington Street improvements constructed either concurrently with the Highway 111
improvements under a single construction contract or to defer construction of the Washington Street
Phase I improvements Attachment #1) to a later date. The City's option to defer construction of the
Washington Street improvements can be decided after receiving competitive bids but prior to award of
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ing -> 13m3La construction contract. It should be noted, however, that if the Washington Street improvements are
deferred, the plans and specifications prepared by Hall & Foreman will require some modification prior
to re-advertising the project to identify the newly constructed as built" condition resulting from the
highway improvement project. The scope of work in the proposed agreement with Hall & Foreman
does not include any responsibility by the Consultant to revise the plans if the City elects to defer
construction of the Washington Street Phase I improvements.
FINDINGS AND ALTERNATIVES:
It is desirable to construct the Washington Street Phase I Improvements concurrently with the Highway
111 widening improvements under a single construction contract because it allows for efficient and
effective coordination of the construction work by a single contractor and enhances the opportunity to
reduce the impact to motorists during construction. Additionally, combining the two projects provides
a more effective Caltrans review process that will save the City up to an estimated $130,000 in design
and construction costs.
The current schedule for the Highway 111 project, which wiH also be the schedule for Washington
Street, if the two projects are combined is as follows:
October 15, 1994......................Submit 75% PS & E to Caltrans
January 31, 1995.....................Submit 100% PS & E to Caltrans
May 1, 1995...........................................Complete RJW acquisition
August 15, 1995.......................................Advertise project for bids
March 1, 1996...............................................Start construction'
September 30, 1996.......................................Complete construction
Although the improvements to Washington Street are badly needed now, there is insufficient time to
fund, design, obtain Caltrans permits, and construct the Washington Street improvements before the
start of construction for the highway widening project in March, 1996.
It should be noted that not all of the $126,200 contract amount in the proposed Professional Services
Agreement with Hall & Foreman is related to the Washington Street improvements. Some of the costs
are associated with the Highway 111 widening project. Before a construction contract for the Highway
ill widening project can be awarded, right of way needs to be acquired along the north side of Highway
111 between Washington Street and Point Happy. The right of way acquisition is beyond the scope of
responsibility placed on the Transpacific Development Company as a development condition for the One
Eleven La Quinta Shopping Center. The Riverside County Transportation Commission recently
announced that it intends to grant Measure A" funds to the City for the purpose of acquiring the
subject right of way parcels. Some of the expense related to the right of way acquisition involves
preparation of Right of Way Maps, Appraisal Maps, and a Record of Survey in compliance with
Caltrans standards. Since these activities rely on information that is already digitized in the Hall &
Foreman computers, it is reasonable to assume that it would be the most cost effective and time efficient
method to include these additional activities in the proposed agreement with Hall & Foreman.
Caltrans will be the construction contract administrator. Due to Caltrans' contracting procedures, there
is a 5-6 month delay from the time the project is advertised for bids to the commencement of construction.
000051
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ing -> 13m4L The contract amount for the proposed agreement is broken down as follows:
Produce PS&E for a combined project...............................93,620
2 20,860
Add severability to the plans and specifications 11 720
Engineering services for RIW acquisition activities............
TOTAL CONTRACT AMOUNT...........................................$126,200
Alternatives:
1. Proceed with the recommendation of staff to execute a Professional Services Agreement with
aIl & Foreman, Inc.
2. Direct staff to renegotiate the proposed agreement with flaIl & Foreman, Inc.
3. Reject the proposed agreement with flaIl & Foreman, Inc. and direct staff to revise the project
oncept including selection of the consultant.
z
David M. Cosper, bli Works Director
DMC:SS
Attachments: Attachment #1 Washington Street Phase T Improvement Concept
2 Adding the severability option to the contract means the Washington Street improvements can be
constructed concurrently with the Highway 111 project or deferred to a future date. To create severability
in the plans, additional plan sheets need to be prepared to allow the Highway 111 project to proceed if in
the event the Washington Street improvements are deferred.
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AGENDA CATEGORY:
BUSINESS SESSION: 2
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of a Professional Services Agreement PUBI]C HEARING:
with Albert A. Webb Associates for the Preparation
of the Preliminary Assessment Formation Report
Highway 111 Commercial Corridor Assessment District
RECOMMENDATION:
Approve a Professional Services Agreement with Albert A. Webb Associates to prepare the
Preliminary Assessment Formation Report for the Highway 111 Commercial Corridor
Assessment District.
FISCAL IMPLICATIONS:
ESTIMATED ACTUAL COST $1,050
* BUDGETED: FUND/ACCOUNT Public Works Engineering and Inspections/Contract
Services. AMOUNT $123,000
BACKGROUND AND OVERVIEW:
On June 22, 1994, the Consultant Selection Committee for the Preliminary Assessment
Formation Report reviewed proposals and qualifications from four 4) consultants. Based upon
their review, the Committee chose the firm of Albert A. Webb Associates as the firm most
qualified to prepare the Report. On July 12, 1994, staff completed negotiations with Albert A.
Webb Associates on terms to complete the report. The final negotiated terms are outlined in the
attached Professional Services Agreement, signed by Albert A. Webb Associates.
The cost to complete the report is a not to exceed" cost of $10,500. As indicated in a May
1994 report to the Council, ninety 90) percent of the cost for the report is to be funded from
property owners within the proposed Assessment District and the remaining ten 10) percent is
to be funded by the City. To date, funding responses from property owners have been very
favorable. Should the Professional Services Agreement be approved by the Council, $9,450
90% of $10,500) will be forwarded to the City by the property owners. Once the City has
received the funding from the property owners, a Notice to Proceed will be issued to the
consultant to start preparing the report. The report will be completed within sixty 60) days
after issuance of the Notice to Proceed.
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ing -> 13mNLFINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are as follows:
1. Approve the Professional Services Agreement Approval of the Professional Services
Agreement will allow staff to develop more comprehensive information regarding the Highway
11 Commercial Corridor Assessment District. Property owners in the proposed assessment
district have requested that more information be developed before proceeding with the creation
of the district. It is staffs feeling that the completion of this report will move the process of
creating the Highway 111 Commercial Corridor Assessment District closer to completion. The
City would be responsible for ten 10) percent of the cost for the report, or $1,050. The
remaining $9?450 will be paid by property owners within the proposed Assessment District.
2. Not proeeed with preparation of the Preliminary Assessment Formation Report Not
proceeding with the preparation of the Preliminary Assessment Formation Report will prevent
the development of more comprehensive information regarding the Highway 111 Commercial
Corridor Assessment District, as requested by affected property owners. Without the report,
it is staff's feelings that the City will have a very difficult time creating the Highway 111
Commercial Corridor Assessment District. This option has no near term cost impacts to the
City. However, delaying the formation of the Assessment District may have long term cost
impacts to the City in terms of increased construction costs and lost sales tax revenues due to
a lack of commercial development along the Highway 111 Commercial Corridor.
3. Complete the Prelin?ary Assessment Formation Report in-honse Staff could attempt
to prepare the report with in-house staff. However, the need for the report was precipitated by
an initial report prepared by staff on the impacts to property owners in the proposed Assessment
District. Many of the property owners did not trust the figures that were presented in the report
by staff and it was felt that an outside, independent consultant could prepare an unbiased report
that would provide useful information to property owners within the proposed Assessment
District. Staff does not feel that the report could be completed in-house for less than that
proposed by the consultant. Because the report would be prepared in-house, the property owners
may not be as receptive to paying their share of the cost to prepare the report. Therefore, the
impact to the City to prepare the report may be as much as $10,500, depending upon the
financ??su??port the City ay receive from affected property owners.
C
David M: Cosper, Director of Public Works/City Engineer
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4
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: Consideration of Report on Evaluation of Recently STUDY SESSION:
Installed Traffic Striping and Signing on Park PUBLTC HEARING:
Avenue
RECOMMENDATION:
Implement no additional changes at this time and direct staff to continue monitoring traffic safety
conditions and vehicle speeds, including speed limit enforcement, on Park Avenue and report back to
the Council in January, 1995.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Residents of the Painted Cove and Bajada subdivisions have expressed concerns several times since late
991 regarding traffic on Park Avenue where it passes between these two subdivisions. Their most
recent objections regarding traffic were raised in October 1993. Their primary objections regarding
traffic on Park Avenue are related to:
* The type of traffic buses and trucks)
* The vehicle speeds on Park Avenue
* The limited vision on Park Avenue
The City has responded with affirmative action to each of these concertis.
Type of traffic the Council adopted a truck route ordinance at its January 18, 1994 meeting that
prohibited use of Park Avenue to vehicles in excess of 5,000 pounds unless making a delivery or pickup
to a residence that required access to the residence via Park Avenue. The street is now posted with
signs that advise of the weight restriction. Additionally, at the City's request, Desert Sands Unified
School District voluntarily revised its bus routes in January 1994 to avoid use of Park Avenue to
accommodate residents with immediate relief from most of the truck and bus related noise.
Vehicle speeds in 992 the City reduced the speed limit on Park Avenue from 45 MPH to 35 MPH.
The new speed limit brought some relief ftom the higher vehicles speed immediately after it was posted:
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ing -> 13m_L however, it was not long before vehicle speeds started to rise again. In October 1993, residents again
requested the City to take action regarding the vehicles speeds. Pursuant to the latter request, the
Council directed staff at its January 18, 1994 meeting to install additional signing and traffic striping
channelization on Park Avenue in the vicinity of the S'. curve between the Painted Cove and Bajada
subdivisions. The improvements included:
* two 2) flashing caution beacons
* 4" wide white shoulder stripes
* diagonal shoulder stripes every 50'
* CROSS TRAFFIC AHEAD" warnings signs
* 25 MPH" speed warning signs with graphic reverse curve signs
Linzited vision this objection in conjunction with vehicle speeds is related to the sight distance that
is available to motorists entering Park Avenue from the Painted Cove and Bajada subdivisions. The
limited vision problem is not a problem if vehicle speeds on Park Avenue are reduced to provide cross
traffic with 7.5 seconds to make their intended move. The average sight distance for a motorist entering
Park Avenue from either subdivision is 220 feet. In order to provide a 7.5 second timeframe for cross
traffic, the Park Avenue vehicle speeds must be reduced to 20 mph.
FINDINGS AND ALTERNATIVES:
The new traffic striping, channelization, and signing authorized by the Council at the January 18, 1994
meeting was completed in April, 1994. Staff has observed and monitored traffic for 60 days since the
new improvements were instaHed. The median1 vehicle speed on Park Avenue prior to installing the
new improvements was 44 mph; the median vehicle speed on Park Avenue after installation of the
improvements as observed and recorded on June 17, 1994 was 41 mph. It was observed that some
of the traffic is complying with the narrower traffic lanes: it is this traffic that tends to be traveling at
speeds of 35 mph or less. However, some motorists either partially or blatantly ignore the shoulder
striping that delineates the narrower traffic lanes. It is these vehicles that tend to be traveling at the
higher speeds.
The new improvements have achieved some success in lowering vehicles speeds. However, the level
of success that is needed with regard to lowering vehicle speeds to ensure traffic safety at the Park
Avenue Painted Cove/Dry Creek Drive intersection has not been achieved. Currently there are few
residents in these two subdivisions and their small numbers may seem to make the cross traffic situation
inconsequential; however, there are 2,000 motorists that travel Park Avenue each day most of whom
arc unaware of the safety risk that is present at this intersection.
1 Median means the midpoint of a data set; it means there are an equal number of data values larger and
smaller than the midpoint.
Pw.Dc?94O719D
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ing -> 13m`LAlternatives:
It is recommended that no changes in striping or signage be made at this time. Although some
success has been achieved in lowering vehicle speeds on Park Avenue as a result of the recently
installed striping and signage improvements, the 60-day review/monitoring period of the new
improvements did not include any attempt by the City to enforce the 35 MPH speed limit. It
is recommended that staff continue to monitor the traffic situation on Park Avenue at the Painted
Cove/Dry Creek intersection for the next six 6) months and report back to the Council.
During the six-month review period, the Sheriff's Department wifl be requested to enforce the
speed limit on a monthly or weekly basis. In addition to enforcement, it is recommended that
before each enforcement event the speed wagon be utilized to remind motorists of the speed
limit.
2. Another option for the Council to consider would be the installation of speed humps or drainage
swales. However, before the Council orders one or both of these types of improvements to be
installed, it is recommended that staff report back to the Council on the advantages and
disadvantages of using these methods for slowing traffic. This report could be included in the
report recommended in Alternative #1.
3. Install stop signs on Park Avenue to make the Park Avenue Painted Cove/Dry Creek Drive
intersection a 4-way stop intersection. Refer to the January 18, 1994 staff report Attachment
#1) for more details regarding this alternative.
DC:SS
Attachments: Attachment #1 Agenda Report 1/18/94)
000096
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AGENDA CATEGORY:
CP4OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
PUBLIC HEARING:
Demand Register July 19, 1994
RECOMMENDATION:
Approval of Demand Register.
BACKGROUND & OVERVIEW:
Prepaid Warrants:
18867-18888) $ 117,983.74
18790?92,18864-6618890-91) 31,854.39
PIR 10304-10363) 55,054.55
City Demands $ 751,487.29
Payable Warrants:
18893-18984) 1,423,066.71 RDA Demands $ 876,472.10
$1,627,959.39 $1,627,959.39
FISCAL IMPLICATIONS:
Demand of Cash City $ 751,487.29
/<L?.?'
Richard Parzonko,<1?1nance Director
OOO?O4
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA ME?NG DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Acceptance of Avenue 50 and Eisenhower PUBLIC REARING:
Drive Improvements Project No. 92-10
RECOMMENDATION:
Accept Avenue 50 and Eisenhower Drive Improvements
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
During the Council meeting of June 22, 1993, Council awarded a contract for construction 0
Avenue 50 and Eisenhower Drive Improvements to Granite Construction Co. of Palm Desert
in the amount of 658,658. On July 19, 1993, an agreement for this project was executed by
the City. Due to the slow response of the Imperial Irrigation District lID) to relocate it's
existing overhead facilities to an underground location, a Notice to Proceed was not issued
until September 27,1993. There were 120 calendar days specified in which to complete the
contract work. All contract work was completed within this time frame. Improvements within
this project included: signal modifications and intersection widening at Eisenhower Drive and
Avenue 50, median island installation, street widening, and the installation of a new asphalt
surfaced bike path along the western edge of Eisenhower Drive, and storm drain improvements
at various locations throughout the project.
By acceptance of these improvements, the City begins the 35-day waiting period for material
and/or labor liens to be filed against the project for non payment by the prime contractor. At
the end of this period, the one year warranty begins.
Contract documents and contract change orders are available for review in the City Clerk's
Office. Project plans, specifications, and a video record are available for review in the Public
Works Department.
000117
pw.DC.940719A
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The final project costs are as follows:
Inspection/Testing 41,260
Design 46,067
Construction 730.019
Total Project Cost 817,346
The approved funding for this project is:
RDA PA 1 725,500
SB-300 142.073
Total Project Funding 867,573
Public Works staff and contract inspection forces have inspected and evaluated all
improvements and find them to in compliance with contract plans and specifications.
There are no alternatives to acceptance once all terms and conditions of the contract have been
satisfied.
David M. Cosper, ub c Works Director
ooo11?
PW.DC.940719A
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
1) consicieration of a Cooperative Agreement with the
County to participate in a Mortgage Credit Certificate PUBLIC HEARING:
Program, and 2) Consideration of a resolution authorizing
an application to the California Debt Limit Allocation
Committee be submitted by the County
RECOMMENDATION:
Authorize the City Manager to sign the Cooperation Agreement to assign La Quinta's allocation of
private activity bonds to Riverside County for the Mortgage Credit Certificate Program.
Adopt City Council Resolution 94- authorizing the City Manager to submit an application to
the California Debt Limit Allocation Committee permitting the issuance of Mortgage Credit
Certificate in lieu of qualified mortgage bonds
FISCAL IMPLICATIONS:
The City would transfer its $20,000,000 State Allocation of Private Activity Bonds to Riverside
County for the MCC program for 1994.
BACKGROUND AND OVERVIEW:
The County of Riverside has administered the Mortgage Credit Certificate MCC) program for the
past three years for all cities and unincorporated areas of the County. The program is designed
to assist low and moderate income first time home buyers by providing a tax credit equal to 20
percent of the mortgage interest paid in a given year. The tax credit increases the cash flow of
the homebuyer which in turn assists the homebuyer in qualifying for a home mortgage loan.
In 1992, the City entered into a cooperative agreement with the County authorizing the County
to apply to the California Debt Limit Allocation committee and permit the issuance of Mortgage
Credit Certification in lieu of qualified mortgage bonds. The agreement was for the calendar year
1992. The County did not exercise the bond allocation authority but did issue six certificates in
the City. The Federal Government had a 1992 Sunset" clause on the MCC program; since then,
the Federal Government has extended the MCC program permanently. As a result, the County
will be submitting its annual funding allocation to the California Debt Allocation Committee. Many
jurisdictions throughout the State will be competing for their allocation of Private Activity Bonds.
The County of Riverside is requesting cities in Riverside County to transfer its bond allocation
to the County's MCC program.
The City of La Quinta is eligible for $20 million in Private Activity Bonds. Jurisdictions usually
receive about 20% of their request. Transferring the $20 million in bond allocation to the County
of Riverside MCC program means low and moderate income first time homebuyers in La Quinta will
be eligible for the program.
The state is encouraging cities and counties to combine their efforts. The bond allocation funds
oooiI?
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ing -> 13mxLmust be used for housing, commercial or industrial projects. The City must request their bond
allocation annually, and the City can lose their allocation if not used by the end of each calendar
year. The County will administer the program on behalf of the City with no cost to the City for
participating in the MCC program; and the allocation stays in Riverside County.
FINDINGS AND ALTERNATIVES:
I. Approve the staff recommendation;
2. Do nothing. Not transferring the mortgage bond allocation means it will revert to the
State's Debt Allocation Committee to be redistributed throughout the State with priority
given to other areas.
ry m n
P annin and Development Director
000120
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR: IL
ITEM TIThE: STUDY SESSION:
Consideration of a Supplemental Agreement with Riverside PUBUC HEARING:
County for the use of Community Development Block Grant
CDBG) funds for the La Quinta Senior Center
construction
RECOMMENDATION:
Authorize the Mayor to sign the Supplemental Agreement to utilize the sum of $100,688 in CDBG
Entitlement funds for the La Quinta Senior Center construction project.
FISCAL IMPLICATIONS IANALYSIS:
Reimbursement of $100,688 of CDBG Entitlement funds for the construction of the La Quinta
Senior Center.
BACKGROUND AND OVERVIEW:
This Supplemental Agreement between the City and the County) is to utilize 20th Year CDBG
funds in the amount of $100,688 for the construction of the La Quinta Senior Center in accordance
with the Housing and Community Development Act of 1974.
For the past ten years the City of La Quinta has been participating in the Urban Counties CDBG
program. Entitlement funds for CDBG Program Years 9-19 have been approved and the City has
previously entered into Supplemental Agreements for the use of those funds. This Supplemental
Agreement is for 20th Year funds which become available with the beginning of the new Federal
fiscal year which begins October 1, 1994.
The Senior Center is under construction, to date the City has been reimbursed approximately
$392,000 in CDBG funds for this project. The project is scheduled for completion this fall.
FINDINGS AND ALTERNATIVES:
1. Approve the staff recommendation.
2. Do nothing. The alternative would not allow the City to receive $100,688 of entitlement
funds for the La Quinta Senior Center construction project as designated in the grant
application of March, 1994.
P1 nning d Development Director
000126
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION.
Adoption of Resolution 94-
Approving the Fiscal Year 1994-95 PUBLIC HEARING:
Gann Limit Appropriation Calculation
REOC?8*NDATION.
Adopt Resolution 94- approving F.Y. 1994-95's Gann Limit in the amount of $19,077,886.
FISCAL IMPLICATIONS:
No fiscal impact will result from the approval of Fiscal Year 1994-95's Gann Limit
Resolution.
CKGROUND AND OVERV?EW:
Article XIII of the california Constitution, also known as the Gann Initiative, requires
local governments to formally adopt annual revenue collection and appropriation spending
limits. Only taxaole proceeds and the spending of them are subjected to Gann compliance.
Annual adjustments allowed to the Gann Limit are based on the annual percentage change in
population and the greater of per capita income or new local non-residential construction.
Each fiscal year the Gann Limit is revised and adopted concurrently with the Fiscal Year
Budget. Fiscal Year 1994-95's updated Gann Limit of $19,077,886 was adjusted by the
percentage change in both population and per capita income factors. Attachment 1 identifies
the percentage change for each of the three factors considered in modifying the Gann Limit
annually.
The City's revised Gann Appropriation Limit exceeds Fiscal Year 1994-95's projected tax based
receipts and approved expenditures by a substantial amount. The city will remain in
compliance with Qann Limit provisions in Fiscal Year 1994-95.
FINDINGS hND ALTNRI?TIVNS:
A comfortable margin currently exists between the Gann Limit ceiling and actual tax based
receipts collected? however, the City's best interest is served by increasing the Gann Limit
ceiling annually. If the City exceeds the Gann Limit in the collection of revenues, state
law requires the reimbursement of the excess proceeds to the taxpayers. However, the
citizens of La Quinta may authorize the Gann Limit spending limit to be exceeded if the
situation arises.
7<?7??
Richard Parzonko,??nance Director
Finance Department
000143
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REDEVELOPMENT AGENCY BUSINESS SESSION:
MEETING DATE: July 19, 1994
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Approval of Resolution Authorizing the Department
of General Services of the State of California to PUBLIC HEARING:
Purchase Certain Items for the City
RECOMMENDATION:
Approve Resolution 94- authorizing the Department of General Services of the State of California to
purchase certain items for the City.
HSCAL IMPLICATIONS:
Approximately $18,000 which is provided for in the 94/95 budget.
BACKGROUND AND OVERVIEW:
As a result of comparing bids from various fleet sales managers for utility pick-up trucks, staff has determined
that thousands of dollars can be saved by participating in the State of California's vehicle procurement program.
The program allows public agencies to purchase vehicles from the State at the same quantity discount price that
the State has negotiated for. The state charges a 1 % surcharge for this service. Staff has estimated that even
with the 1 % surcharge, a savings of approximately $2,000.00 per vehicle wifl be realized.
FINDINGS AND ALTERNATIVES:
In order to participate in the procurement program, the State requires a resolution authorizing it to make
purchases.
Options available to Council:
1) Approve authorization of the State to purchase vehicles for the City.
2) Deny approval and purchase vehicles through alternate sources.
000147
Tom Hartung, Director of Building and Safety
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETTNG DATE: July 19, 1994 CONSENT CALENDAR: 7
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Approval of Resolutions 94- and 94-
authorizing a Loan from the?City's General
Fund to the Redevelopment Agency Project
Area Nos. 1 & 2 respectively
RECOMMENDATION:
1) Adopt Resolution No. 94- approving a loan from the City1s General Fund
in the amount not to exceed $2,200,000 to the Redevelopment Agency Project
Area No. l's Capital Projects Fund.
2) Adopt Resolution No. 94- approving a loan from the City's General Fund
in the amount of $4,321,796 to the Redevelopment Agency Project Area No. 2's
Capital Projects Fund.
FISCAL IMPLICATIONS:
The City's General Fund will earn $652,179 in interest if the loans are
approved for Fiscal Year 1994-95.
BACKGROUND AND OVERVIEW:
As a result of large infrastructure capital improvement projects, both
Project Areas' Capital Project Funds require a loan to subsidize cash flow
deficits. Government Code Section 53601(d) allows the City's General Fund to
provide a loan to fund a Redevelopment Agency's cash shortfall.
Project Area No. 2's Capital Fund cash flow deficit occurred in Fiscal Year
1992-93. A one year Promissory Note dated July 1, 1993 was issued in the
amount of $5,121,796 by the City Council at the July 6, 1993 meeting. Debt
payments made during Fiscal Year 1993-94 included $800,000 of principal
reimbursed to the City's General Fund. A loan from the City's General Fund
in the amount of $4,321,796 is needed to fund Fiscal Year 1994-95's cash flow
deficit.
Project Area No. l's Capital Fund cash flow deficit resulted from the
completion of capital infrastructure projects in Fiscal Year 1993-94. The
projected amount required to meet cash flow needs in Fiscal Year 1994-95 is
$2,200,000.
000149
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ing -> 13mLSeparate Resolutions and Promissory Notes have been prepared for Council's
consideration. The terms of the Promissory Notes are for one year beginning
July 1, 1994 bearing an interest rate of 10%. All interest earned from the
loans will be allocated to the City's General Fund. Fiscal Year 1994-95's
Preliminary Budget reflects the reco?nmended loan activity for Project Area
No. 2. Appropriate budget adjustments will be included at mid-year if
Council approves a General Fund loan to Project Area No. 2.
FINDINGS AND ALTERNATIVES:
1. Provide loans from the City's General Fund to the Redevelopment
Agency.
2. Obtain a loan from a commercial bank pledging land as collateral.
3. Adjust the terms of the loan from the City's General Fund.
A
Richard Parzonko,<?ance Director
Finance Department
Rp\sR\7?19-94
ooo1?q
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of overnight Travel PUBLIC HEARING:
for Assistant to the City Manager to
Pasadena, CA, August 3 & 4, 1994
RECOMMENDATION:
Approve overnight travel for Assistant to the City Manager to Pasadena, CA,
for the Municipal Management Assistants of Southern California MMASC) Annual
Conference August 3 and 4, 1994.
FISCAL IMPLICATIONS:
Funds for this expense are included in the Fiscal Year 1994-95 Budget. Costs
are approximately $450.00.
BACKGROUND AND OVERVIEW:
Attachment No. 1 is the required Travel Advance form outlining the Conference
and associated expenses. Staff has attended this conference in previous
years.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Staff recommendation;
2. Deny the Staff recommendation.
pL\?\7-1g-g4
OO?.15?
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19,1994 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Discussion of AirTouch Cellular Proposal for PUBLIC HEARING:
Locating a Cellular Monopole and Equipment
Container at the Sports Complex
RECOMMENDATION:
It is recommended that the City Council review the correspondence from AirTouch Cellular, and
provide staff direction regarding proceeding further with the AirTouch Cellular request for placement
of a monopole and equipment container at the La Quinta Sports Complex.
FISCAL IMPLICATIONS:
None at this time.
The proposed lease agreement by AirTouch Cellular would include an annual rent paid by AirTouch
Cellular at a rate of $500 per year based on a 10 year lease, with two additional 5 year options.
BACKGROUND AND OVERVIEW:
On Friday, June 3, 1994, Larry Levine of AirTouch Cellular previously PacTel Cellular) contacted
staff regarding AirTouch's interest in locating a cellular monopole and equipment storage container
at the La Quinta Sports Complex.
The monopole is 100 feet in height, and the proposed monopole and equipment container will
require a 50 foot by 50 foot area. AirTouch Cellular proposes to pay for all costs related to
installation of the monopole and equipment container, and would additionally pay for all permits and
utility installation requirements related to locating the cellular site and building at the Complex.
AirTouch has located cellular monopoles, such as being proposed at the Sports Complex, in other
cities in the Coachella Valley, and requests Council consideration of the request to locate a
monopole locally.
cc# 035
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ing -> 13mLThe attached correspondence includes xeroxed photographs of similar cellular monopoles as
proposed for the Sports Complex. Also included is a letter of understanding permitting AirTouch to
test the site for feasibility of constructing and operating a communications facility on the property,
and agreeing to enter into negotiations for locating a monopole at the Complex should the feasibility
study permit the installation.
A sample Ground Lease Agreement from AirTouch Cellular has been placed on file with the City
Clerk for Council review. The City Attorney has been forwarded a copy of the Lease Agreement for
her review.
FINDINGS AND ALTERNATIVES:
Staff has reviewed the correspondence from AirTouch Cellular, and has the following concerns:
1. Any placement of buildings or permanent facilities at the Complex requires that the
City consult and gain the approval of the Desert Sands Unified School District for
those intended actions, per the City and District's joint use agreement for the Sports
Complex. It is reasonable to assume that the District would seek a portion or all of
the rent proceeds, although this cannot be determined until the City approaches the
District. Staff wanted to seek Council direction prior to discussing this issue with the
District.
2. Although the Sports Complex currently has 70 foot light poles located at the site for
the purpose of field lighting, the proposed 100 foot monopole equipped with up to two
2) microwave dishes and antennas would create an additional and noticeably higher
structure on the site.
3. The proposed equipment container may exacerbate an already limited field space
problem during intense use during the fall and spring youth sports seasons.
Staff requests Council review of the findings and alternatives of the issue, and requests direction as
deemed appropriate.
Attachments:
1. Letter from AirTouch Cellular
2. Ground Lease Agreement
00015r,)
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ing -> 13mL REPORTS AND INFORMATION 6
ART IN PUBLIC PLACES
MEETING MINUTES
LA QUINTA CITY HALL COUNCIL CHAMBERS CONIERENCE ROOM
JUNE 7,1993
The regular meeting of the La Quinta Art in Public Places Committee APP) was called to order
at the hour of 3:05 P.M. by Chairman John Walling.
Chairman Walling introduced new Committee Member Kathryn Smith-Schooley and welcomed
her to the Committee.
ROLL CALL: Committee Members Kay Wolff, Meg Robertson, Nancy
Nard, Kathleen Smith-Schooley, & Chairman Walling.
STAFF PRESENT: Planning & Development Director Jerry Herman and
Department Secretary Betty Sawyer.
CONSENT CALENDAR
A. Committee Members Wolif/Nard moved and seconded a motion to approve the
Minutes of May 3,1993 as submitted. Unanimously approved.
B. Committee members discussed the monthly APP financial statement. Committee
Member Wolff asked that the Financial Statement reflect the previous months
activity. This would include what payments had been made during the previous
month and to whom they were made as well as the income showing what had
come in and from what source. There being no further comment, the report was
unanimously approved.
H. BUSINESS IThMS
A. Cathra-Ann Barker Civic Center Art Pieces; a request of the Committee to
discuss additional purchases for the new City Hall.
1. Committee Member Wolff stated she understood that the initial purchase
was to be only the first of other purchases to be determined after the move
into the new City Hall.
2. Following discussion, it was moved and seconded by Committee Members
Wolff/Robertson to postpone the discussion until September to allow time
to view the original purchases at the new City Hall. Unanimously
approved.
APPE-7 1
000175
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AGENDA CATEGORY:
tA'OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19,1994 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Conditional Use Permits 94-012 and 94-013, consideration of
conditional use permits to allow construction of a RY/Travel PUBLIC HEARING: I
Trailer Resort and Golf Driving Range at the southeast corner of
Washington St. and Miles Ave. Applicant: Thomas Bienek
RECO?IENDATION:
1. Adopt City Council Resolution 94- approving Conditional Use Permit 94-012, subject to
conditions; and,
2. Adopt City Council Resolution 94- approving Conditional Use Permit 94-013, subject to
conditions.
HSCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Previous Council Review
These conditional use permits were presented to the City Council at its meeting of June 21, 1994, as a
report of action. The Planning Commission had previously approved these conditional use permits at their
meeting of June 14, 1994. At the City Council meeting of June 21,1994, the City Council also considered
Change of Zone 94-076 and Zoning Ordinance Amendment 94-043, both of which relate to these projects.
The change of zone eliminated commercial zoning for a portion of the property that has been redesignated
in the General Plan. The zoning ordinance amendment allows for Recreational Vehicle Resorts and
provides development standards for their development. The City Council approved the change of zone and
zoning ordinance amendment.
The City Council requested that a public hearing be held before the two conditional use permits in order
to allow further review of the project. The City Council's primary concerns dealt with the netting and
lighting for the Golf Driving Range and landscaping of the overall project site.
Revised Plan Exhibits
In response to the City Council's concerns of June 21, 1994, the applicant has submitted additional
information regarding the project.
000194
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ing -> 13mLThe applicant has submitted a revised site plan that incorporates the minimum 20-foot project setback
between the perimeter wall and Recreational Vehicles along Washington Street and Miles Avenue and 10-
foot setback between the perimeter wall and Recreational Vehicles adjacent to the easterly property line.
The site plan is provided with blow-ups enlargement) of typical planting adjacent to Miles Avenue,
Washington Street, the channel along the south, and the east property line with Tentative Tract 23995. The
applicant has provided this plan to show how the setbacks will affect the plan and how the typical landscape
treatment will be provided. The applicant has designed it in a manner which he feels will allow the tree
planting to create heavy screening along each perimeter property line.
The applicant has provided a landscape plan for the Golf Driving Range that includes how the landscaping
will be treated around the Golf Driving Range poles. The applicant indicates that the 8O?foot high poles
will be placed at 40-foot intervals. The plans indicate that the Date Palm trees to screen the netting poles
will vary in height from 10-feet to 50-feet with additional screen and grove trees provided between the palm
trees. An elevation view of the west side of the netting viewed from the Recreation Vehicle/Travel Trailer
Resort has been provided to show the effect the planting will have on the visibility of the netting poles.
The applicant has provided four section views to show the visibility of the RV's from the street or adjacent
properties. One section view has been provided for each of the four sides of the project and show the
effect of the perimeter wall, proposed tree planting, and required RV setbacks. The applicant feels that
these sections show that visibility of the RVs will be very minimal, especially when the tree plantings
mature.
The applicant has submitted a detailed lighting plan for the Golf Driving Range. Initially, during the City
Council review on June 21, 1994, the applicant had intended to utilize pole mounted lighting. Since that
time, the applicant has revised his plans to utilize ground mounted lighting along the east and west
perimeter and middle of the driving range with above ground lighting utilized only adjacent to the driving
tees. The plans indicate four 400-watt metal halide twin fixtures on the south edge of the roof of the
Commons or clubhouse building) at the edge of the Golf Driving Range. These lights would be set at
approximately 25-28 feet above the ground. On each side of the clubhouse building there will be one twin
light fixture on a 25-foot high pole to provide light for the uncovered golf tees. Approximately 100-feet
south of the tee area there will be a drop in elevation where the first four ground mounted lights will be
located. These lights will be pointed to the south and be hidden by the slope. Along the east and west
sides of the Golf Driving Range there will be six 1,000 watt lights on each side. These hghts will be
angled towards the driving range but generally facing in a south direction. These lights again will be
mounted on the ground within a bunker type area in order to minimize light glare.
The applicant has submitted a letter from Redden Marine Supply that is providing the golf range barrier
netting. Based on Mr. Ken Brown's experience, and review of the proposed project, he feels that for safety
the minimum height of the netting should be 80-feet on both the east and west sides.
The applicant, has submitted photographs of other Golf Driving Range facilities that utilize wood poles and
the same type of netting proposed for this project. The purpose is to show the transparency" of the netting
and to show what 90-foot high poles, spaced 50-feet apan, would look like.
Recommended Condition Modifications
Condition #27 pertaining to the lighting for the driving range CUP 94-013) as approved by the Planning
Commission on June 14, 1994, reads as follows:
t't'cvrcc OflA
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ing -> 13mL Plans for the driving range lighting shall be reviewed and approved by the Planning and
Development Department prior to issuance of a building permit. Lighting shall be designed
in a manner which does not shine or glare towards any residential properties or streets.
Should pole mounted lighting not achieve this requirement, then ground mounted lighting and
building mounted lighting shall be required. Limited pole mounted lighting may be utilized
for lighting the golf tee area. Modifications to the installed lighting shall be made, if
deemed necessary by the Planning Commission within one year of the beginning of
operation."
Based on the revised lighting plan which the applicant has submitted, this condition should be revised. Staff
wou]d recommend that the condition be reworded as follows:
Plans for the Golf Driving Range lighting shall be provided as reviewed and approved by
the City Council at the meeting of July 19, 1994, and on file in the Planning and
Development Department. The lighting shall be adjusted in a manner which does not shine
or glare towards any residential properties or public streets. Prior to the facilities opening,
staff may request adjustments to the lighting to ensure compatibility with adjacent properties.
These adjustments may include installation of shields or revisions of screening through the
use of screening and/or mounding. Modifications to the installed lighting shall be made by
the applicant or operator, if deemed neeessary by the Planning Commission or City Council
anytime within the first year of operation."
It was indicated at the June 21, 1994, meeting by the applicant that the driving range would probably be
constructed first, followed by the Recreational Vehicle Resort. Condition #28, for the Golf Driving Range
CUP 94-013) requires that any phasing of the project be approved by the City Engineering and Planning
and Development Departments. In order to ensure that off-site improvements including the streets, curb
and gutter, sidewalk, and perimeter improvements are installed, staff would recommend that Condition #28
be modified. Presentiy, the first paragraph of Condition #28 reads as follows:
If the applicant desires to phase improvements, phasing plans shall be submitted for review
and approval by the City Engineer and the Planning and Development Department prior to
issuance of a grading permit."
Staff recommends that the condition be reworded adding the following sentence at the end of the first
paragraph.
If the Golf Driving Range construction is initiated prior to the Recreational Vehicle Resort
CUP 94-012), the Washington Street and Miles Avenue off-site improvements including
street widening, curb and gutter, utilities, meandering sidewalk, undergrounding of power
poles, perimeter planting and perimeter walls, etc.) along the frontage of CUP 94-012 shall
be installed prior to Certificate of Occupancy for the Golf Driving Range being issued.
Condition #32 for the Recreational Vehicle Resort CUP 94-012) which is worded the same as Condition
#28 for the Golf Driving Range should also be amended adding the following sentence to the end of the
first paragraph.
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ing -> 13mL Should the RV Resort be constructed prior to the Golf Driving Range CUP 94-013), the
perimeter off-site improvements, including street widening, curb and gutter, utilities,
meandering sidewalk, undergrounding of power poles, perimeter planting, etc.) along the
Miles Avenue frontage of CUP 94-013 shall be installed prior to a Certificate of Occupancy
for the resort being issued..'
Analysis
The project essentially remains the same as previously submitted. The Planning Commission has approved
the project and the additional plans submitted provide additional detail and clarification of the project. The
attached City Council report for the meeting of June 21, 1994, provides details on the project.
FU?IN(;S AM) ALTERNATIVES:
Findings necessary to approve these conditional use permits can be made and are contained in the two draft
resolutions.
The options available to the Council are as follows:
1. Approve one or both of the conditional use permits for the Golf Driving Range and Recreational
Vehicle Resort, respectively.
2. Deny both conditional use permits.
\rryHm?
anning & Development Director
Attachments:
1. City Council staff report for the meeting of June 21, 1994 for Conditional Use Permit 94?O12 and
Conditional Use Permit 94-013
2. Letter from Redden Marine Supply dated June 28, 1994
3. Photograph showing fencing examples copies for City Council only)
4. Revised and new plans and exhibits arge copies for the City Council only)
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AGENDA CATEGORY:
GP40F BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Tentative Tract 27952 Consideration of a subdivision to create 55
single family lots plus miscellaneous lots on 22+ acres, generally PUBIAC REARING:
located on the south side of Rancho La Quinta Drive and east of
Washington Street in Rancho La Quinta.
RECOMMENDATION:
Adopt City Council Resolution 94- approving Tentative Tract 27952, subject to conditions.
FISCAL IMPLICATIONS: None.
BACKGROIJND AND OVERVIEW:
Project Development
The property is part of Specific Plan 84-004, which was approved by the City Council in November, 1984.
In addition to this specific plan there is a Development Agreement recorded for the property. To date,
Tentative Tract 27840, which is to the northwest, and Tentative Tract 27835, to the east, have been
approved by the City Council.
The proposed subdivision is generally surrounded by the existing golf course. To the northwest is the
recently constructed Rancho La Quinta Drive, the main road from Washington Street.
Tract Proposal
The apphcant is proposing a total of 58 numbered lots, two of which will be common pool areas with a
third to be a common landscape lot. Therefore, 55 single family residential lots are proposed on two cul-
de-sac streets. One cul-de-sac will be off Rancho La Quinta Drive with the second off of a new north/south
running street which ties into Rancho La Quinta Drive. The average size lot is approximateW 70 feet wide
and 160 feet deep. Due to the configuration of the property, several flag lots are proposed to be created.
According to the submitted plans, these lots will be developed with Hacienda?' units which are detached
residences of either 2940 square feet or 3265 square feet in area.
Analysis
The specific plan for this property allows a total of 1500 single family residential units and 80 guest
cottages. This proposed map along with the first two tentative tract maps approved TI' 27840 and TI'
27835) would bring the total number of approved lots to 274 of the potential 1500 units. The map as
drafted is in compliance with the previously approved specific plan and Development Agreement.
oO()28?
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The Planning Commission considered this request at its meeting of June 28, 1994. At the Planning
Commission hearing no citizen spoke against tbe project. After a short discussion, the Planning
Commission took action on a unanimous vote 4-0) to recommend approval of this tentative tract map.
FINDINGS AND ALTERNATIVES:
Findings to approve this tentative tract map can be made and are contained in the draft resolution.
The options available to the City Council are:
1. Adopt the proposed tentative tract map.
2. Deny the proposed tentative tract map.
ryHe an
P1 ning Development Director
Attachments:
1. Location map
2. Staff report for the Planning Commission meeting of June 28, 1994
3. Tentative Tract Map exhibit large copies for City Council only)
000284
CCSTFSS.003 2
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AGENDA CATEGORY:
ItOFT??? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 19, 1994 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of General Plan Amendment #94-045
Amendment to the Major Arterial standard to allow PUBLIC REARING:
flexibility in transitional roadway design.
RECOMMENDATION:
Adopt City Council Resolution #94- concurring with Environmental Assessment #94-277 and
amending the La Quinta General Plan in accordance with General Plan Amendment #94-045.
FISCAL IMPLICATIONS:
Undetermined at this time.
BACKGROUND AND OVERVIEW:
The City of Indio adopted an updated General Plan in October 1993, which included a revised
geometric cross section for Fred Waring Drive and Jefferson Street. Since La Quinta and Indio
share a common border involving these two streets, Indio requested La Quinta to consider
adopting a geometric cross section that matches Indio's. In March of 1994, staff reported to City
Council the merits of revising the Circulation Element to allow use of a revised Major Arterial
standard to address the potential for conflicts where the streets traverse and/or parallel
jurisdictional boundaries. The Council authorized staff to prepare such an amendment.
The City completed its first General Plan in November 1985. La Quinta?s General Plan envisioned
that Fred Waring Drive and Washington and Jefferson Streets should be 6-lane arterials. As a
result, the two cities and the County have adopted different development standards for these
streets. Staff from these agencies have tried on several occasions in the past to resolve the
differences in the geometric cross sections but a final solution was never developed.
Recently, the cities of La Quinta October 1992) and Indio October 1993) updated their General
Plans. Both cities now concur that Fred Waring Drive and Jefferson Street should be 6-lane
arterial streets. However, Indio prefers to provide an 8-foot paved shoulder on each side of the
street in addition to the six traffic lanes, while La Quintats Major Arterial geometric cross section
for these two streets does not provide for an 8! paved shoulder. Environmental Assessment #94-
277 has been attached as part of this report see Attachment #1, 18 pp.), and contains more
specific background details pertaining to this amendment.
An 8-foot paved shoulder can be used as a standard parking lane or an emergency lane for moving
stalled vehicles out of the traffic lanes in emergency situations. The shoulder or parking lane
has also been employed as a bike lane in many areas of the county in recent years to fulfill the
need for multi-modal transportation facilities. Moreover, federal transportation funding
programs, such as the Intermodal Surface Transportation Efficiency Act ISTEA), encourage this
type of usage and provide funds on a competitive basis to local agencies, which provide facilities
for alternate modes of transportation.
CCWN. 003
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ing -> 13m1LAlthough this amendment was initiated due to transition conflicts with the City of Indio, La Quinta
also has potential conflicts with the cities of Palm Desert and Indian Wells, and with Riverside
County. However, the majority of street interfaces are with Jndio and Riverside County. The
Palm Desert interfaces are with existing street improvements at the north west corner of Fred
Waring Drive and Washington Street. Improvements are also in place along the south side of Fred
Waring Drive east of this intersection. Staff has proposed a range for the roadbed width on major
arterials, so that the standard can be modified as needed, similar to the ranges that were
established for the primary arterial and collector standards. The major arterial right-of-way
width, however, is not proposed to vary. Amendments to text and graphic exhibits of the La
Quinta General Plan have been prepared to allow this, and are contained in the City Council
Resolution as Exhibits A, B and C.
Comment requests were sent to Indian Wells, Palm Desert, Indio and Riverside County, along with
other potentially affected agencies. Prior to the Planning Commission meeting of June 28, 1994,
staff had only received comments from Indian Wells Attachment #2). At this time, the modified
major arterial roadbed width is workable within their standards as well. A response from Caltrans
was received on July 1, 1994, after the Planning Commission's decision on this case see
Attachment #3). Caltrans indicates that SR111 may possibly be rerouted to Fred Waring Drive
in the future. At this time, staff sees no compelling argument to apply the state right-of-way
requirements, and would acknowledge receipt and filing of this comment. Other comments
received did not indicate any significant concerns regarding this amendment.
No testimony was received at the public hearing before the Planning Commission on June28, 1994.
Commissioner Ellson abstained from consideration of this item due to a potential conflict of
interest. The Planning Commission voted 3-0 Commissioner Marrs absent and Commissioner
Ellson abstaining) to recommend approval of the proposed amendment to the City Council.
Under State General Plan law, a general plan may be amended no more than four times during a
calendar year. Since the beginning of this year, no General Plan Amendments have been
approved, therefore, this limitation is not a concern at this time.
FINDINGS AND ALTERNATIVES:
The Planning Commission has recommended that the City Council approve the proposed General
Plan Amendment. The City Council has the following alternatives available:
1. Adopt the City Council resolution approving General Plan Amendment #94-045;
2. Table consideration of the amendment;
3. Continue consideration of the amendment to a specific time and date;
4. Move to deny the amendment as proposed;
5. Modify the Planning Commission recommendation and approve the amendment;
8. Refer the proposed amendment back to the Planning Commission with specific direction.
rry e man
lannin and Development Director
000395
C?WN. 003
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1. Environmental Assessment #94-277
2. Response from Indian Wells dated June 9, 1994
3. Response from Caltrans dated June 27, 1994
003
O()0306
3
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