1995 11 07 CCd_
C?t? Coancil
CITY COUNCIL CRAMBER
78?95 Calle Tampico
La Quinta, California 92253
Regular Meeting
November 7, 1995 3:00 P.M.
CALL TO ORDER
a Pledge of Allegiance Beginning Res. No.95-83
b Roll Call Ord. No.275
CONFTRMATION OF AGENDA
APPROVAL OF
a Approval of Minutes of October 17, 1995
ANNOUNCEMENIS
PREENTAITONS
Presentation by Sunline Transit Agency
PUBUC COMMENT
This is the time set asuleforpubtic comment on any matter not scheduled for publlc heanng. Please complete
a request to speak form and Umit? your comments to three minutes.
Please watch the thning device on the podium.
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d_ KR' CORRESPONDENCE
A. LETTER FROM REMEMBRANCE MEMORIAL FOR CALIFORNIA KOREAN WAR VETERANS
REQUESTING CONTRIBUTION.
BUSINESS SESSION
1 CONSIDERATION OF CONTRACT SERVICE AGREEMENT WITH COACHELLA VALLEY
COMMUNITY CONCERT ASSOCIATION.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF PROVIDING SERVICES AND EQUIPMENT TO THE GREATER
COACHELLA VALLEY SOAP BOX DERBY.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF AMENDMENT TO TITLE 11 OF THE LA QUINTA MUNICIPAL CODE
RENAMING THE CULTURAL AFFAIRS COMMISSION TO CULTURAL COMMISSION.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
4. CONSIDERATION OF GRANT REQUEST TO FUND CRIME CONTROL EDUCATION
FOUNDATION IN THE AMOUNT OF $2,500.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF AMENDMENT TO TITLE 8 OF THE LA QUINTA MUNICIPAL CODE
ADOPTING THE 1994 UNIFORM BUILDING CODES.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER
ONLY AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
6. CONSIDERATION OF REAPPROPRIATION OF CERTAIN CAPITAL PROJECT FUNDS.
A) MINUTE ORDER ACTION.
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d_ CONSENT CAU?NDAR
Note Consent Calendar items are considered to be routine in nature and will be appro"ed by one motion.
1 APPROVAL OF DEMAND REGISTER DATED NOVEMBER 7,1995.
2. ADOPTION OF RESOLUTION ALLOWING TEMPORARY CLOSURE OF AVENIDA MONTEZUMA
SOUTH OF THE FRANCES HACK PARK) BETWEEN EISENHOWER DRIVE AND AVENIDA
NAVARRO ON NOVEMBER 10, 11 & 12, 1995 FOR THE FALL FESTIVAL OF THE ARTS IN
COMPLIANCE WITH MINOR TEMPORARY OUTDOOR EVENT PERMIT MTOE) 95-096
CONDITIONS OF APPROVAL. APPLICANT: LA QUINTA ARTS FOUNDATION.
3. ADOPTION OF RESOLUTION AUTHORIZING THE CITY MANAGER AND OTHER DESIGNATED
INDIVIDUALS TO RECEIVE AND REVIEW SALES AND USE TAX ALLOCATION INFORMATION
FROM THE STATE BOARD OF EQUALIZATION.
4. APPROVAL OF OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DIRECTOR/CITY ENGINEER
TO ATTEND COMDEX/FALL 95 CONFERENCE IN LAS VEGAS, NEVADA, NOVEMBER 15-16,
1995.
5. ADOPTION OF RESOLUTION OF INTENT TO HOLD A PUBLIC HEARING FOR STREET
VACATION 95-027, FOR WESTWARD HO DRIVE RIGHT-OF-WAY WEST OF ADAMS STREET
FOR STAMKO DEVELOPMENT.
6. APPROVAL OF APPROPRIATION OF $144,038 OF LIGHTING AND LANDSCAPE ASSESSMENT
DISTRICT FUNDING FOR CONSTRUCTION OF LANDSCAPE MEDIAN IMPROVEMENTS ON
EISENHOWER DRIVE FROM AVENUE 50 TO COACHELLA DRIVE.
7. APPROVAL OF APPROPRIATION OF 514,750 OF LIGHTING AND LANDSCAPE ASSESSMENT
DISTRICT FUNDING FOR CONSTRUCTION OF LANDSCAPE IMPROVEMENTS TO THE CALLE
TAMPICO RIGHT-OF-WAY BETWEEN AVENIDA NAVARRO AND AVENIDA BERMUDAS.
8. APPROVAL OF FINAL ACCEPTANCE OF TRACTS 20717-3, 21846-4, 22432-2, AND 25499-1 PGA
WEST.
9. APPROVAL OF FINAL MAP AND SUBDIVISION AGREEMENT FOR TRACT 28189 THE
QUARRY.
10. APPROVAL OF FINAL MAP AND SUBDIVISION AGREEMENT FOR TRACT 27952 RANCHO
LA QUINTA.
11. APPROVAL OF DENIAL OF CLAIM BY GRANITE CONSTRUCTION COMPANY FOR AVENUE
47 TO HIGHWAY 111 STREET IMPROVEMENTS PROJECT 92-04.
12. APPROVAL OF AWARD OF CONTRACT FOR THE PURCHASE OF PLAYGROUND EQUIPMENT
PALM ROYALE PARK PROJECT 95-07.
13. APPROVAL OF AWARD OF CONTRACT FOR THE 1995 SLURRY SEAL AND RESTRIPING
PROGRAM.
14. APPROVAL OF IMPLEMENTATION AGREEMENT STARLIG? DUNES RETENTION BASIN.
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d_ STUDY SESSION NONE
REPORTS AND INFORMAIIONAL ImMS
A PLANNING COMMISSION MINUTES OF OCTOBER 10, 1995
B HUMAN SERVICE COMMISSION MINUTES OF SEPTEMBER 21 & OCTOBER 4, 1995
C ART IN PUBLIC PLACES COMMITTEE MINUTES OF OCTOBER 12 & OCTOBER 19, 1995
D. CVAG COMMITTEE REPORTS
E. SUNLINE REPORTS
F. C.V. MOUNTAINS CONSERVANCY
0. COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT
H. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
I. ALL OTHER BOARDS?COMMISSIONSIJPA'S
DEPARTMENT REPORTS
A. CITY MANAGER
1. UPDATE ON LIBRARY FUNDING ISSUES
B. CITY ATTORNEY
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR
1. UPDATE ON DISASTER PREPAREDNESS
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR NONE
G. PARKS & RECREATION DIRECTOR
1. TRANSMITTAL OF RECREATION ATTENDANCE REPORT FOR THE MONTH OF
OCTOBER 1995.
H. PUBLIC WORKS DIRECTOR NONE
I. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS' ImMS
1. DISCUSSION REGARDING LA QUINTA ARTS FOUNDATION SURVEY. PERKINS)
RECESS TO REDEVELOPMENT AGENCY MEETING
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d_ CLOSED SESSION
Note: Persons identified as negotiating parties where the City is considering acquisition oftheiTproperty are not
invited into the Closed Session meeting.
1. DISCUSSION WITH LEGAL COUNSEL CONCERNING CLAIM FILED BY GRANITE
CONSTRUCTION COMPANY ON JUNE21, 1994 AND REJECTED BY NOTICE DATED JULY 14,
1994 PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)(1).
ANOURNME?'I'
DECLARA1ON OF POSIING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda
for the City Council meeting of November 7, 1995 was posted on the outside entry to the Council Chamber, 78-495
Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce on Friday, November 3, 1995.
SAUNDRA L. J OLA, City Clerk
City of La Quinta, California
PUBLIC N?CE
The La Quinta City Council Chamber i? handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and
accommodations will be made.
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d_ Siffilific Tfflilsit Aguilcy
Accomplishments
1992 1995
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d_ WRITTEN CORRESPONDENCE:
Remembrance Memorial
FQr California Korean War Veterans
September, 1995
ear 1o?or
our Cit? has. been recoqnize'1 as one of the Cities, in this qreat Stflte of
Colifornifi, to recei?e soecial recoonition at the dedication of the
REMEM8RANCF I'IE?ORIAL FOR CALIFORNIA KOREAN WAR VETERANS to be
located in the San Joaquin Valley National Cemeteri?. The cemeten4 is located iust
off High"''aq- 5 rear the little settlement of Santa Nella, California. e are
askinq for a contribution from you r Cit? toward construction of the Memorifil.
During the orean War. 25 June 1950 to 27 Julu 195.3, 2.495 men from
Califomlo were killed in action or still carried as POW/MIA. Their names will
e ins.?cnbed on a cur/ed wall in the Memorial for all generations to see who the
heroes were that paid the supreme sacrifice to free the Nation of South
Grijund breakinq is slated for 11 November, 1995.
Your CitU?s n?me will be listed in a RECORD OF HONOR BOOK which w',ll be
displayed in the lobby of the Femetery offices.
The REMEM8RANCE MEMORIAL FOR CALIFORNIA KOREAN WAR VETERANS
is listed s Non-Profit 5'enefit Corporation in California and the 5c.'l-F.? c:tatu..
has been filed for with the IRS thmuqh the law firm of Sims & Lau ton, 54 West
Sant?? Clara Street, SanJose, 95115. 408) 998-3400.
We are looking forward to hearing from your Cit? and to the opportunit!4 to
place the name of your Citg in the RECORD OF HONOR OOK
Sincerely.
REMEMBRANCE MEMORIAL FOR
CALIFORNIA KOREAN WAR VETERANS
Personal Address: 204 elden Dri'?e, Sari Jose,, CA 95123 408) 225-0609
O()OO?s9
P.O. Box 7522. Son Jose California 95150-7522. Tel.(408)993-8332
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AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Contract Services Agreement with
Coachella Valley Community Concerts Association
Approve the Contract Services Agreement with Coachella Valley Community Concerts Association
CVCCA) and direct staff to utilize the Special Projects Contingency Account for the payments
required by the agreement in the amount of $9,000.
No funds have been authorized in FY95-96 Budget. Funding could be allocated from the Special
Pro]ect Contmgency Account 101-101-663). The current balance in the account is $30,600. If the
above contract is approved for $9,000, the balance of the Special Project Contingency Account
would be reduced to $21,600. Details regarding expenditures in the Special Contingency Account
are outlined in Attachment 1.
The CVCCA is a non-profit orgazzzation providing quality music entertainment since 1949. The City
of La Quinta has had a long history of support of the CYCCA organization. Currenfly, CVCCA has
offices in a City trailer and utilities are paid out of the City budget. In the past, the City has supported
CVCCA through the Community Services Grant Program.
On December20, 1994, the CVCCA requested funding in the amount of $10,000. The matter was
referred to staff for consideration during mid-year budget review, and again during the annual budget
process. No funds were allocated at that time.
On September 19,1995, staff presented a Business Session item regarding a request for funding from
CVCCA. At that meeting, the City Council directed the City Attorney and staff to prepare an
applicable contract for services or a grant agreement for consideration by Council at the earliest
possible meeting, not to exceed $9,000.
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d_ The City Attorney, staff, and representatives from CYCCA met and determined a Contract Services
Agreement would be most appropriate. The Contract Services Agreement outlines the proposed
services to the Outreach Program. The Outreach Program of the CYCCA is targeted for school-age
children and introduces them to quality music performances. With the Outreach Program, CVCCA
contracts with a performer to do a concert for their members and at the same time will negotiate a
contract performance at one of the local schools at a reduced rate. The performance exposes
children to new and different musical events with only a minimal cost because the performer is already
in the area. Due to a loss in revenue, the CVCCA was considering a cut in services to the local
schools. The scheduled performances for the schools are ouflined in the service contract and also in
Attachment 2.
The CVCCA requested the amount of the contract remain at the original request of $10,000. Should
the City Council approve the Contract Services Agreement staff recommends utilizing funds from the
Special Contingency Account
The options available to the City Council are:
1. Approve the Contract Services Agreement;
2. Deny the Contract Services Agreement;
3. Modify the terms of the Contract Services Agreement; or
4. Provide staff with alternate direction.
MARTY NICHO?ON
PARKS & RECRE?ON DIRECTOR
Attachments:
1. Special Project Contingency Fund Budget Oudine
2. CVCCA Proposed Services
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1
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Providing Services and Equipment to the Greater PUBLIC HEARING:
Coachella Valley Soap Box Derby
RECOMMEND?ON:
As deemed appropriate by the City Council.
HSCAL IMPLICATIONS:
The total costs related to providing in kind staff services and equipment to the Greater Coachella
Valley Soap Box Derby(GCVSBD) are $2,223. An itemized budget is provided in Attachment I.
The only cost not outlined in the itemized budget deals with the costs associated with liability.
The GCVSBD group has requested use of the City of La Quinta's name as In cooperation with"
or as Co-Sponsor" for use in ads and notices Attachment 2). If the City Council authorizes the
use of its name as requested, the City could be increasing its potential liability for any incidents
that may occur. GCVSBD should be required to provide insurance naming the City as
additionally insured.
BACKGROUND AND OVERVIEW:
The Greater Coachella Valley Soap Box Derby has scheduled its second annual Soap Box Derby
in the City of La Quinta. The Soap Box Derby event consists of participants purchasing a kit and
building a car from the materials in the kit. The ca? is then raced down the street competing with
other children for best time. Kits are available from the Soap Box Derby organization and there
are rules for construction. Last year 42 entrants participated and the winner went on to the
National Finals in Akron, Ohio.
On October 3, 1995, the Greater Coachella Valley Soap Box Derby's request was introduced to
City Council under Written Correspondence. A copy of the letter is included, refer to
Attachment 2) The letter requested the City contribute to the event through street closure notices,
set up of street barricades, break down of barricades, use of City radios, coordination ofpennit
processes, staff assigned to represent the City in organizing the event and use of the City's name
as a co-sponsor of the event. Costs related to the request have been outlined in Attachment 1.
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d_ )The event has been scheduled to take place on March 23, 1996, on Avenida Bermudas in the City
of La Quinta. An items requested by the ireater Coachella Valley Soap Box Derby are well
within the abihty of City staff to provide. Under the Special Events Insurance Program, Soap
Box Derby events are classified as Hazard II and insurance may be purchased at a rate of$181. 13
per day. If the GCVSBD has insurance from their National office, the City could require a binder
naming the City as additionally insured for the event in order to transfer the risk away from the
City. Whichever of the above options for insurance provides the greatest coverage should be
required.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
Approve the request;
2. Denytherequest;
3. Approve the request and require GCVSBD to provide
msurance naming the City as additionally insured;
4. Provide staff with alternate direction.
Marty Nicholso?, Parks & Recreation Director
Attachrnents:
1. City Related Expenses to Provide Services to
Coachella Valley Soap Box Derby
2. Letter from Greater Coachella Valley Soap Box Derby
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Amendment to Title 11 of the La Quinta PUBLIC HEARING:
Municipal Code Renaming the Cultural Affairs Commission
to Cultural Commission
RECOMMENDATION:
1. Move to take up Ordinance by title and number only and waive flirther reading.
2. Motion to introduce Ordinance on first reading.
FISCAL IMPLICATIONS:
Costs associated with changing the name would be minor and related to changing the name within
the ordinance and purchasing new commissioner badges.
BACKGROUND AND OVERVIEW:
The Cultural Affairs Commission Ordinance No.246 was established on June 7, 1994. Since that
time there has been some conflision with the terminology related to the word affairs'. At the
September 25, 1995, meeting of the Cultural Affairs Commission it was moved and approved to
recommend changing the name of the Cultural Affairs Commission to the Cultural Commission.
The motion passed by unanimous vote. Minutes from the meeting are provided in Attachment 1.
if approved, Ordinance No.246 of the La Quinta Municipal Code would be amended to read,
An Ordinance of the City Council of the City of La Quinta, California establisliing a Cultural
I
Commission
52.85.010 of the La Quinta Municipal Code would be amended to read: The Cultural
Commission is created and established. The term Cornmission'?, as used in this chapter, shall
refer to the Cultural Commission.
The proposed Ordinance change has been reviewed by the City Attorney.
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d_ -FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the Ordinance change;
2. Do not adopt the Ordinance change; or
3. Provide Staff with flirther direction
Ma on, Parks and Recreation Director
Attachements:
I. Minutes ftom Cultural Affairs Conimission, September 25, 1995, meeting.
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d_ 8 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILfltDA MEETING DATE: November 7,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Con sideration of Grant Request to Fund Crime Control
Education Foundation in the Amount of $2,500
As deemed appropriate by City Council.
The Special Project Contingency Fund 101-101-663) currently has a balance of $30,600 available.
The Coachella Valley Community Concerts Association has a proposed Contract Services Agreement
requesting $9,000 from this fund. If approved, the balance in the Fund would be reduced to $21,600.
The request from the Crime Control Education Foundation will further reduce the balance in the
Special Project Contingency Fund to $19,100 as outlined in Attachment 1.
The Crime Control Education Foundation CCEF) is a non-profit, 501(c) 3 corporation, whose sole
mission is to reform the criminal justice system throughout our country. The CCEF offices are
located in Palm Springs and their annual fundraiser, a Dualthon run, is held in Cathedral City. The
CCEF is currently seeking funds to aid in the production of a broadcast show on ESPN. Funds will
be used to produce, direct and televise a 15 minute race segment from the Dualthon. CCEF came
to the City Council meeting on October 17,1995, to seek funding. The City Council directed staff
to agendize the request for the next meeting of the Council in an amount not to exceed $2,500.
A large portion of the Special Project Contingency Fund is earmarked for the Community Services
Grant Program which provides financial assistance to La Quinta based groups and organizations.
According to the application Guidelines and Criteria, these applicants must demonstrate the value of
their grant request to the community, and non-La Quinta based grant applicants must provide
evidence of services provided to La Quinta residents. The Parks and Recreation Department is
currenfly taking applications through November 17, 1995 for grant funding consideration. The
amount of funds available for the Community Services Grant Program will be determined by the
balance remaining in the Special Project Contingency Fund.
OOOO5?
cc. 005
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d_ 9The alternatives available to the Council are:
1. Authorize funding in the amount of $2,500 for CCEF from the Special Project Contingency
Account;
2. Do not authorize funding;
3. Refer the CCEF request to the Community Services Grant Program; or
4. Provide staff with alternate direction.
Attachment Special Project Contingency Fund Outline
Attachment 2: Crime Control Education Foundation Information
MARTY NICH6?SON
PARKS & RECRE?ON DIRECTOR
ODL' P57
cc.005
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d_ @ 1
4
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: November 7, 1995 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
Consideration of Adoption by Reference of the 1 994 Uniform
Building Codes. PUBLIC HEARING:
RECOMMENDATION:
Move to take up Ordinance No. by title and number only and waive further reading.
Motion to introduce Ordinance No. on first reading amending Title 8 of the La Quinta
Municipal Code entitled Buildings and Construction".
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Approximately every three years the State of California publishes the California Building Standards
Code". This Code is comprised of the Uniform Building Codes with State of California amendments.
Local jurisdictions are given a six month window" during which they may adopt the State Building
Code with local amendments. If no action is taken by the City to adopt the State Code during that
time frame, it automatically becomes effective without local amendments at the end of the six
month period.
FINDINGS AND ALTERNATIVES:
The most recent model codes as amended by the State have been published and will automatically
go into effect on January 1,1996. This action will adopt the Codes with the City's local
amendments. There are no new local amendments proposed with this adoption.
The alternatives available to the Council are:
1. Move to take up Ordinance No.____ by title and number only and adopt the State Building
Codes with the City's local amendments;
2. Refuse to take up the ordinance adopting the State Building Codes with local amendments.
Tom Hartung Director?Building & Safety OOf)?6
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d_ I 0
o?4?abd?i
AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7, 995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Reappropriation of Certain PUBLIC HEARING:
Capital Project Funds
RECOMMENDATION:
As directed by the City Council.
fisCAL IMPLICATIONS:
Based upon the actions taken by the City Council October 17, 1995, up to $539,312 of Inl?infrastructure
Funds are available for reappropriation to capital projects.
BACKGROUND AND OVERVIEW:
On October 17, 1995, staff presented a report regarding flinding for the Fritz Bums Pool Project.
The report outlined the remaining fluiding sources for the development and construction of the pool
project, as outlined below:
Funding Source Amount
Inftastructure Fee Funds $1,218,980
Quimby Funds $0
Community Services Funds $520?3 12
Total Project Funding $1,739,312
The City Council approved the reappropriation of $739,312 ftom the Fritz Burns Pool Project to
other capital projects. The City Council also approved the Adams Street Extension project and
assigned $200,000 of the $739,312 reappropriated fluids to this project, leaving $539,312 to be
assigned to capital projects.
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d_ JRistory
Oii February 19, 1985 and August 4, 1987, the City Council adopted resolutions establishing policies
for the Community Infrastructure Fee Inftastructure Fund) Prograim The Infrastructure Fund
Program was established to allow residential and commercial land development to proceed in an
orderly manner while ensuring that impacts caused by new development to Public Buildings,
Recreational Facilities, Bridges, Major Thoroughfares and Traffic Signals were addressed through
an rn-lieu fee prograni As deflued by Goven?ment Code 66000, Infrastructure Fees are impact fees.
As such, these fees can only be used to address impacts created by new development, such as street
expansions to accommodate additional traffic, purchasing and developing new parks, upgrading
intersection controls from stop signs to traffic signals, and the addition of new public buildings.
These ftinds cannot be used to address past deficiencies or maintenance related activities, such as
reconstruction of existing street including the installation of curb and gutters), storm drain systems,
under grounding ofutilities, or replacement/?ehabiltation of existing facilities. Therefore, the current
Capital Improvement Program CIP) utilized hiftastructure fluids on projects required to address
impacts caused by new development.
Potential Projects
In developing a list of potential projects to reappropriate $539,312 of Infrastructure Funds, staff
utilized two documents approved by the City Council. The first document is the 1995/96 Capital
Improvement Prograni The 1995/96 CIP Attachment 1) includes a 5 year projection ofprojects and
flinding, and a list of deferred projects that extend beyond the five year fluiding capability of the CIP.
From the 1995/96 CIP, a list of projects relying only on Infrastructure Funding was developed, as
outlined in Attachment 2. Projects with Infrastructure fluiding and another source of fluiding were
eli ated from the list because the other f?unding source may or may not be available. The second
document used was the list of proj ects identified in the h?astructure Fee Stu?"' approved by the
City Council on February 19, 1985 by Resolution 85-14 and amended by the City Council on August
4, 1987 through Resolution 87-39. A copy of the Infrastrucuire Fee Study" in on file in the City
Clerk's Office. Attachment 3 summarizes the list of projects and their costs. Projects identified in
both sources are only shown on Attachment 2 for clarification.) In Attachments 2 and 3, staff tried
to identif?r other impacts to the City, such as annual maintenance and operational costs, shonld the
project be constructed.
In addition to the documents approved by the City Council as outlined above, the City Council also
provided direction to staff on Jnly 5, 1995 regarding the expenditure of Landscape and Lighting
Assessment District flinds. The Council directed staff to expend $160,540 of Landscape and
Lighting District Funds to design and construct landscape improvements. Council directed staff to
concentrate their efforts on the Eisenhower Drive and Washington Street medians. It is contemplated
these flinds will be used to construct landscape median improvements on Eisenhower Drive from
Avenue 50 to Coachella Drive Project No. 9610, project cost $144,038) and landscape
improvements within the right-of-way on Calle Tanipico Project No.9807, Project Cost $14,250).
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d_ K FINDINGS AND ALTERNATIVES:
Based upon previous City Council direction, staff has prepared a prioritized list of projects, as
outlined in Attachment 4, including their total costs, cumulative costs, and annual imp act costs to the
City for operations and maintenance, once the project comes on line. A Litnit of Funding is indicated
on the Attachment. The Limit of Funding is intended to show what projects on the prioritized list
could be flinded with reappropriated luftastructure Funds totaling approximately $539,312. This is
the amount of Infrastructure Funds that is available for reappropriation based upon the actions taken
bythe City Council October 17,1995.
The Prioritzed List of Projects Attachment 4) is based upon previous City Council direction. The
City Council can decide to reprioritze or construct other projects outside the scope of this list, as long
as the projects comply with the policies established for the Community Infra structure Fee Program
and Government Code 66000, as outlined above.
As outlined in Attachment 4, the total annual cost for impacts operations and maintenance) for
projects above the $539,312 Limit of Funding is $34,250. These costs are proposed to be flinded
from Landscape and Lighting Assessment District Funds. Originally, $70,000 was incorporated into
the annual budget for pool operations and maintenance costs. 011 July 5, 1995, the City Council
provided direction that no pool operations or maintenance costs would be fluided with Landscape and
Lighting Assessment District Funds, allowing $70,000 per year in fliture fiscal years to be applied to
new landscape Theilities. Other actions taken by the City Council November 7, 19951 may reduce the
available operating and rnaintenance flinding to $58,400. Should the City Council decide to build all
ofthe improvements above the $539,312 Limit of Funding, there are adequate fluids available in the
Lighting and Landscape Assessment District on an annual basis to fluid these proposed facilities
while not impacting assessment rates.
Alternatives:
The following alternatives are available to the City Council:
1. Direct staff in the amount of Infrastructure Funds deemed appropriate by the City Council to
reappropriate to the projects outlined in Attachment 4.
2 Direct staff to reappropriate hifrastructure Funds to any alternate projects in the amount
deemed appropriate by the City Council.
3 P?vid? staff with alternate direction.
David M Cosper, hc Works Director/City Engineer
The City Council will consider appropriating $158,788 in Landscape and Lighting Assessment District Funds to the design and
construction of landscape improvements to the Eisenhower Drive median Avenue 50 to Coachetla Drive) and the Calle Tampico
Drive right-of-way. It is proposed that tlie annual maintenance and operating coSts of these facilities $11,400) be funded from
the $70,000 in operating funds originally budgeted for pool operations, leaving $58,600 for other new landscape facilities to be
added to the District's operating budget.
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d_ U MEMORANDUM
AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: NOVEMBER 7,1995
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated November 7, 1995 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated November 7, 1995.
BACKGROUND:
Prepaid Warrants:
23099 23?04 1,656.66
23105-23106 3,480.10
23107-23117 33,251.64
23119 200.00
23120 23124 536.15
23125 361.21
23126 47,916.67
PIR 12603-12674 62,170.25
PIR Tax Transfers 20,031.72 CITY DEMANDS $449,403.16
Payable Warrants:
23127-23263 345,115.43 RDADEMANDS 65,316.67
$514,719.83 $514,719.83
FISCAL IMPLICATIONS:
Demand of Cash City $449,403.16
000085
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5
oF?
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Adoption of a resolution to allow temporary closure PUBLIC HEARING:
of Avenida Montezuma south of the Francis Hack
Park) between Eisenhower Drive and Avenida Navarro
on November 10, 11 and 12, 1995 for the Fall Festival
Of The Arts in compliance with Minor Temporary Event
Permit MTOE 95-096) Conditions of Approval.
Applicant: La Quinta Arts Foundation
RECOMMENDATION:
Adopt City Council Resolution approving the temporary closure of Avenida
Montezuma south of the Frances Hack Park) between Eisenhower Drive and Avenida
Navarro on November 10, 11 and 12, 1995 for the La Quinta Fall Festival Of The
Arts.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
On June 28, 1 995, the La Quinta Arts Foundation submitted an application to hold
an outdoor art fair in the Frances Hack Park. On August 9, 1995, staff approved the
Foundation's outdoor event permit MTOE 95-096) subject to conditions. Condition
17 requires the applicant to obtain approval from the City Council to close any public
streets adjacent to the event. On October 12, 1995, Ms. Susan Francis, representing
the Foundation, submitted an application to close the south leg of Avenida
Montezuma during the hours of 9:00A.M. to 5:00 P.M. on November 10, 11 and 12,
1995 Attachment 1).
The City Council is requested to authorize the temporary street closure by adopting
the attached Resolution Chapter 12.32.080 D) of the Municipal Code). The
Resolution instructs the City?s Traffic Engineer, or his designee, to issue an
encroachment permit to the La Quinta Arts Foundation, provided traffic safety
measures are employed for each event Chapter 14.16). This may include traffic
barricades, no parking" signs, and other traffic safety measures necessary to
protect the vendors and guests of the outdoor venue Chapter 12.16, Traffic-Control
Devices). If these safety standards are not met, City staff or other safety personnel
can stop the event from occurring or delay its opening until appropriate safety
measures are provided.
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d_ This proposed temporary closure has been reviewed by the Public Works Department,
Riverside County Sheriff's Department, and the Fire Department. None have objected
to the closure.
The existing Conditions of Approval require the applicant to notify adjacent property
and business owners before each event occurs. The adjoining businesses are aware
of this seasonal event and no problems have been encountered to staff's knowledge.
The Arts Foundation has been very cooperative in the past and they abide by all City
rules and regulations. The Riverside County Sheriff's Department personnel will be
on hand to insure that no problems arise from those attending.
FINDINGS AND ALTERNATIVES:
Findings for Aporoval
1. The temporary street closure is allowed based on Chapter 12.32.080 D)
of the Municipal Code which permits the Council, by Resolution, to
designate no parking" areas by signing or applying red paint to the
street curbing. Since this closure is temporary, signs will be used for
notifying people that no parking is allowed. Additional conditions will be
imposed to regulate vehicle traffic and insure pedestrian safety.
2. The temporary street closure will have minor impacts on traffic in the
downtown area because other streets adjoining the site are available to
provide access to the immediate neighbors and/or businesses.
3. An encroachment permit can be granted by the City to allow activities
on public streets for specific periods if legitimate reasons can be found
to allow the closure and safety standards Chapter 12.16 of the
Municipal Code, Traffic-Control Devices) are provided such as traffic
barricades and no parking" signs to insure that the public is not at risk"
attending the events.
4. Approval of the temporary street closure will not create conditions that
may threaten the public health and safety needs of the community at the
La Quinta Fall Festival of the Arts event because specific conditions will
be imposed and shall be met.
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d_ The options available to the City Council are:
1. Approve the request to close the south leg of Avenida Montezuma
between Eisenhower Drive and Avenida Navarro on November 10, 11
and 12, 1995;
2. Deny the request because it will negatively impact the downtown
property owners and businesses.
er? Herm n, Community Development Director
Attachments:
1. Letter from Ms. Susan Francis
staffrpt. 48
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d_ 7
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
November 7, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC REARING:
Consideration of a Resolution of the City Council of the
City of La Quinta, California approving the Authorization
of the City Manager, and other designated individuals to
receive and review sales and use tax allocation information
from the State Board of Equalization
RECOMMENDATION:
Approve the Resolution authorizing the City Manager, and other designated individuals to receive
and review sales and use tax allocation information from the State Board of Equalization
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
Pursuant to the conditions contained in the City Contract with Hinderliter, de Llamas & Associates,
sales tax consultants), the City must provide a Resolution stating authorized personnel who can
receive or review sales and use tax allocation information from the State Board of Equalization.
Jo M Falconer, Fi ce Director
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d_ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7, 1995 CONSENT CALENDAR: L
ITEM TITLE: STUDY SESSION:
Approval of Overnight Travel for the Public Works PUBLTC REARING:
Director to Attend the COMDEX/Fall 95 Conference
in Las Vegas, Nevada, November 15 16, 1995
RECOMMENDATION:
Approve overnight travel for the Public Works Director to attend two days of the COMDEX/Fall 95
Conference in Las Vegas, Nevada on November 15 and 16, 1995 Attachment 1).
FISCAL IMPLICATIONS:
Costs associated with attending the Conference will be flinded through Public Works Administration
Training and Education, Account # 101-451-655-000. As of October 24, 1995, there is $8,690
av?able flinding in this account for Fiscal Year 95/96. The breakdown of expenditures anticipated
for this conference are as lows:
Conference Enrollment $75.00
Overnight Lodging/Meals $100.00
Travel Cost Flight Palm Springs to Las Vegas) $144.00
Total $319.00
BACKGROUND AND OVERVIEW:
The COMDEX/Fall 95 Conference is a 5 day conference that focuses on new computer hardware
and software available to businesses and government agencies. Staff is proposing to attend two of
the five days. This year's COMDEX/Fall 95 Conference is timely because of the computer
equipment and software being considered for purchase by the City this fiscal year. The Conference
will provide not only cost information, but will also provide educational sessions and interactive
workshops on Computer Management Strategies, Network Infrastructure, Computer Aided Drafting
CAD) Systems, Geographical Information System GIS) Implementations, Public Electronic
Networks PEN) and Changing Uses for Desktop Computing.
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d_ FINDINGS AND ALTERNATIVES
Available Alternatives:
1. Approve overnight travel for the Public Works Director to attend two days of the
COMDEX/Fall 95 Conference in Las Vegas, Nevada, November 5 and 16, 995.
2 Deny overnight travel for the Public Works Director
I,
David M. Cosper
Public Works Director/City Engineer
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d_ 7
AGENDA CATEGORY:
C?4 OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
November 7, 1995
IThM TIILE: STUDY SESSION:
PUBLIC HEARING:
Adoption of a Resolution of Intent to Schedule a Public
Hearing for the vacation of a portion of right-of-way
located on Westward Ho Drive, west of Adams Street
under Street Vacation 95-027. Applicant: Stamko
Development
RECOMMENDATION:
Adopt City Council Resolution declaring the City's intention to vacate a portion of
Westward Ho Drive, west of Adams Street, and fixing the time and place for a public
hearing as December 5, 1995 at 7:00 P.M. for Street Vacation 95-027.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
On July 25, 1995, the City received an application for the vacation of a portion of
undeveloped road right-of-way located on Westward Ho Drive, west of Adams Street,
and adjacent to the southern boundary of Tract 23995 Attachment 1). The Planning
Commission considered the request during a public hearing on October 10, 1995, and
recommended approval of the street vacation. According to the requirements of the
Street Vacation Act of 1941, contained in the California Streets and Highways Code
Section 8300) the City Council must adopt a Resolution of Intent to schedule a public
hearing, to consider the street vacation, prior to holding the public hearing.
FINDINGS AND ALTERNATIVES:
The processing of the proposed street vacation must follow the prescribed steps as
outlined in the California Streets and Highways Code Section 8300) which requires
that the City Council adopt a Resolution of Intent to hold a public hearing on the
matter prior to consideration of the application.
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d_ Options available to the Council:
1. Adopt the Resolution of Intent to schedule a public hearing to vacate a portion
of Westward Ho Drive, west of Adams Street and hold a public hearing; or,
2. Deny the request.
o munity Development Director
Attachments:
1. Location Map
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d_ cy?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: November 7, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approve Appropriation of $144,038 of Lighting PUBLIC HEARING:
and Landscape Assessment District Funding for
Construction of Landscape Median Improvements
on Eisenhower Drive From Avenue 50 to Coachella
Drive
RECOMMENDATION:
Approve appropriation of $144,038 of Lighting and Landscape Assessment District Funding for
construction of landscape median improvements on Eisenhower Drive, from Avenue 50 to Coachella
Drive.
FISCAL IMPLICATIONS:
As outlined in the July 5, 1995 Study Session Report to the City Council Attachment 1), there is
approximately $160,540 of available Landscape and Lighting Assessment District Funds available for
the construction ofthese improvements Therefore, there are adequate flinds available to support this
recommendation.
BACKGROUND AND OVERVIEW:
On July 5, 1995, a Study Session Report regarding landscape median improvements and the
availability of Landscape and Lighting Assessment District for these improvements was presented to
the City Council. Upon conclusion of the Report, the City Council directed staff to expend $160,540
of available Landscape and Lighting Assessment District finds to design and construct landscape
median improvements, focusing primarily on the Eisenhower Drive and Washington Street medians.
The Fiscal Year 1995/96 Capital Improvement Program CIP) scheduled design costs for landscape
median improvements on Eisenhower Drive from Avenue 50 to approximately 500 feet east of
Coachella Drive roject 9506) for Fiscal Year 1995/96 $13,462) and construction costs for Fiscal
Year 1996/97 $144,038). The limits of this project are outlined in Attachment 2. By appropriating
$144,038 of available Landscape and Lighting Assessment District Funds to this project now, the
improvements can be designed and constructed in this fiscal year.
DO?A6i
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d_ Annual Maintenance and Operation Costs
The estimated annual costs to maintain and operate the proposed landscape medians on Eisenhower
Drive is $10,000. Should the City Council authorize the appropriation of flinding required to proceed
with the construction of this project November 7, 1995, the improvements would not be completed
and in place until July 1, 1996. Our construction specifications require the landscape contractor to
maintain the improvement for a period of one year after acceptance by the City. Therefore, the City
would not realized expenses for maintenance Qf these facilities until July 1, 1997. Originally,
$70,000 was incorporated into the annual Landscape and Lighting Assessment District's annual
operating budget for pool operations and maintenance. On July 5, 1995, the City Council provided
direction that no pool operations or maintenance costs would be nded with Landscape and Lighting
Assessment District Funds, allowing $70,000 per year in fliture years to be applied to new landscape
facilities as they are brought on, such as the Eisenhower Drive medians. Therefore, there are
adequate funds available in the current Landscape and Lighting Assessment District's annual
operating budget to allow for the maintenance and operation costs of these proposed improvements
without impacting the current rates of assessments.
Qifiher
Staff has met with representatives ftom KSL, Inc., regarding the schedule for design and construction
of this project. KSL also expressed an interest in designing and constructing this project. KSL's
interest is due to the project's close proximity to the La Quinta Hotel and their required financial
commitment to this project1. KSL has also expressed an interest in maintaining these facilities,
providing for better coordination of color changes and special landscaping features between the La
Quinta Hotel and the Eisenhower Drive medians. To move forward with KSL's desires requires the
development and implementation of a Cooperative Agreement. The Cooperative Agreement will
outline design, construction and maintenance responsibilities between KSL and the City of La Quinta.
Once a Cooperative Agreement has been developed and approved by KSL, the agreement would be
submitted to the City Council for consideration. It is staff's intention to proceed in this direction,
unless otherwise directed by the City Council, and present a Cooperative Agreement for City Council
consideration in December, 1995.
KSL is required to contribute 50%, or $25,000, whichever is less, of tlie design and installation of median
landscaping and irrigation improvements to that portion of Eisenhower Drive fronting the La Quinta Hotel Avenue 50 to
Fernando Drive)(Condition of Approv? #1 a, Plot Plan 95-555-La Quinta Hotel Ballroom). 0 001 62
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d_ FINDINGS AND ALTERNATIVES
Available Alternatives:
1. Approve appropriation of $144,038 of Landscape and Lighting Assessment District Funds for
the construction of landscape mediwi improvements on Eisenhower Drive, from Avenue 50 to
CoachellaDnve Appropriating the necessary flinding to construct this project will allow this project
to be completed 1 year earlier than forecasted. This project is the highest prioritized landscape
median improvement project in the current CIP and conforms to City Council direction provided to
staff July 5, 1995. Estimated costs to design and construct other landscape median improvements
on either Eisenhower Drive or Washington Street exceed the available Landscape and Lighting
Assessment District flinding.
2. Provide 5 with alternate direction.
David M. Co
Public Works Director/City Engineer
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d_ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR: IL
November 7, 1995
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Approve Appropriation of $14,750 of Lighting
and Landscape Assessment District Funding for
Construction ofLandscape Improvements to the
Caile Tarnpico Right-of-Way, from Avenida Bermudas
to Avenida Navarro
RECOMMENbATION:
Approve appropriation of $14,750 of Lighting and Landscape Assessment District Funding for
construction of landscape improvements to the Caile Tampico right-of-way, from Avenida Bermudas
to Avenida Navarro.
FISCAL IMPLICATIONS:
As outlined in the July 5, 1995 Study Session Report to the City Council Auachment 1), there is
approximately $160,540 of available Landscape and Lighting Assessment District Funds available for
the construction of these improvements. Other recommendations being considered by the City
Council on November 7, 1995 may reduce the available Landscape and Lighting Assessment District
Funds to $16,5021. However, there are still adequate flinds available to support this recommendation
BACKGROUND AND OVERVII:W:
On July 5, 1995, a Study Session Report regarding landscape median improvements and the
availability of Landscape and Lighting Assessment District fluids for these improvements was
presented to the City Council. Upon conclusion of the Report, the City Council directed staff to
expend $160,540 of available Landscape and Lighting Assessment District fluids to design and
construct landscape median improvements, focusing primarily on the Eisenhower Ii?e and
Wasiiington Street media?. Wifli a balance of only $16,502 of Landscape and Lighting Assessment
District Funds available for projects alter the appropriation of $144,038 for the Eisenhower Drive
Landscape Median Improvement Project No.9506, the only landscape improvement project identified
in the Fiscal Year 1995/96 Capital Improvement Program CIP) that can be fluided is Project 9807
O?1-6?
1OiiNov?it? 7 995, the City Qu?di ia oci??d?ing atotoptiating $144,038 of available laandsc??e and h?ting Asses?nent Di?Lri&
Funds to lands?e m?dian in?)rovelflents on Bisa??w? Drive, froen Aveauc 50 to Coadiella Drive
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d_ Landscape Improvements to Calle Tampico Right-Of-Way $14,750). Although forecasted to be
completed in Fiscal Year 199?/99, completion of this project in Fiscal Year 1995/96 would address
the concern raised on several occasions by property owners around this area about the unsightlmess
and dust generated from this area. The appropriation of flinds to this project now would allow design
and construction to proceed immediately. It is anticipated that a very simple landscape design be
proposed for this area, aimed at keeping maintenance costs low and reducing dust generated from
this area, and would be aesthetically pleasing. The design will also accommodate fbture long term
plans to construct a parking lot in this area.
Annual Maintenance and Operation Costs
The estimated annual costs to maintain and operate the proposed landscape improvements is $1,400.
Should the City Council authorize the appropriation of flinding required to proceed with the
construction of this project November 7, 1995, the improvements would not be completed and in
place until July 1, 1996. Because of its small size, it is more efficient to have either City work forces
or the City's landscape maintenance contractor install the irrigation system, ground cover and plant
material, thereby avoiding costs required to prepare contract specifications. Based upon this
schedule, the City will start to incur expenses for maintenance of these facilities on or about July 1,
1996. Originally, $70,000 was incorporated into the annual Landscape and Lighting Assessment
District's annual operating budget for pool operations and maintenance. On July 5, 1995, the City
Council provided direction that no pool operations or maintenance costs would be flinded with
Landscape and Lighting Assessment District Funds, allowing $70,000 per year in fliture years to be
applied to new landscape facilities as they are brought on, such as the landscape improvements to
Calle Tampico right-of-way. Therefore, there are adequate flinds available in the current Landscape
and Lighting Assessment District's annual operating budget to allow for the maintenance and
operation costs of these proposed improvements without impacting the current rates of assessments.
FINDINGS AND ALTERNATIVES
Available Alternatives:
1. Approve appropriation of$14, 750 ofLandscape and Lighting Assessment District Funds for the
coi?truction of l??cape improvements to the Calle Tampico nght?f-way, from Avenida Bermudas
to Avenida Navarro. Appropriating the necessary flinding to construct this project will allow this
project to be completed 3 years earlier than forecasted. This project is the only landscape
improvement project in the current CIP that conforms to the remaining available Landscape and
Lighting Assessment District Funds directed by the City Council on July 5, 1995 to be appropriated
towards landscape improvements.
rovide aff with ternate direction.
David M. Os
Public Works Director/City Engineer 000170
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA ME?NG DATE: November 7, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Final Acceptance of Tracts 20717-3, PUBLIC HEARING:
21846-4, 22432-2, and 25499-1 PGA West)
Accept Tracts 20717-3, 21846-4, 22432-2, and 25499-1 PGA West), and authorize staff to
release security in accordance with the provisions of the City Code.
None.
These four Sunrise Company tracts are located in PGA West Attachment 1). Sunrise is making
an effort to complete all of its 32 tracts at PGA West and have them accepted by the City Council.
In June, the City accepted eight other Sunrise tracts.
FINDINGS AND ALTERNATIVES:
The developer has completed construction of these tracts to the City's standards and has otherwise
met the conditions of approval for the tentative maps. City Council alternatives for these tracts
include:
1. Accept the tracts and authorize staff to release security in the manner specified in the City
Cede.
2. ny acceptance of one or more of the tracts on a finding that the developer has failed to
m t the itions of approval for the tentative maps.
Davi sper, Public Works Director/City Engineer
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d_ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILfIWA MEETING DATE: November 7,1995 CONSENT CALENDAR:
ITEM TIILE: STUDY SESSION:
PUBLIC HEARING:
Approval of a Final Map and Subdivision
Agreements for Tract 28189 The Quarry
Approve the final map and subdivision agreement for Tract 28189
None.
Tentative Tract 28189 is located within The Quarry Attachment 1). It is an overlay of a portion
of Tract 27728 and replats six very large lots into eleven. Improvements required of the tentative
tract are limited to regrading of the lots and additional water and sewer stubouts.
The developer has submitted a final map in substantial compliance with the tentative map, a signed
subdivision agreement SIA) with security for improvements Attachment 2), and has otherwise
satisfied conditions precedent to approval of the final map.
Alternatives are:
1. Approve the final map and SIA and authorize staff to execute the documents.
2. y approval of the map and SIA on a finding that they are not in substantial compliance
with th t ntat map or the conditions of approval.
David M. sper Public Works Director/City Engineer
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of a Final Map and Subdivision Agreements PUBLIC REARING:
for Tract 27952-1, Rancho La Quinta
Approve the final map and subdivision agreement for Tract 27952-1
None.
Tentative Tract 27952-1 is located within Rancho La Quinta Attachment 1). It is a
subdivision of a larger parcel originally designed for residential lots.
The developer has submitted a final map in substantial compliance with the tentative map, a
signed subdivision agreement S IA) with security for improvements Attachment 2), and has
otherwise satisfied conditions precedent to approval of the final map.
Alternatives are:
1. Approve the final map and SIA and authorize staff to execute the documents.
De a ov f the map and SIA on a finding that they are not in substantial
han wit the tenta ive map or the conditions of approval.
David M. Cosper, 5 Director/City Engineer
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AGENDA CATEGORY:
OF
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7,1995 CONSENT CALENDAR: IL
ITEM TITLE: STUDY SESSION:
PUBLIC HEARING:
Denial of Claim for Damages Filed
by Granite Construction Company
RECOMMENDATION:
Reject the Claim for Damages filed by Granite Construction Company in the amount of $9,526.00.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
A claim letter was filed by Granite Construction Company on October 3, 1995. We have attached
the claim letter. Supporting documentation is available in the Finance Department. The Public
Works Director has not approved payment for paving materials on Adams Street that did not meet
contract specifications. The City Attorney has recommended that the claim be denied.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim;
the claim in the amount of $9,526.00.
John M. Falconer
Fin?ce Director OOO19?
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d_ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7,1995 CONSENT CALENDAR: I
ITEM TIThE: STUDY SESSION:
Approval of an Award of Contract for PUBLIC H?ARING:
Playground Equipment/Structures
for the Palm Royale Park, Project No.95-07
RECOMMENDATION:
Award contract for the purchase of playground equipment/structures for Palm Royale Park, Project
No.95-07 to Miracle Recreation do Walt Rankin & Associates for $27,503.
FISCAL IMPLICATIONS:
The Engineer's Estimate for Project No.95-07 was $35,500. The lowest responsible bid for this
project is $27,503. There are adequate project ftlnds available to support the recommendations
contained within this report.
BACKGROUND AND OVERVIEW:
On June 20, 1995, the City Council awarded a contract for the construction of the Fritz Burns/Palm
Royale Park, Project No.95-02. As indicated in Attachment the ayground equipment for Palm
Royale Park was to be purchased and erected separately ftom Project No.95-02. It was determined
a savings would be realized if the City bought the equipment directly and used volunteers to erect the
playground equipment, rather than having the playground equipment purchased and erected through
the contractor awarded the contract for Project No.95-02. On October 3, 1995, the City Council
authorized staff to receive bids for the purchase of playground equipment/structures for the Palm
Royale Park. On October 27, 1995, two bids were opened, with the following results:
Engineer's Estimate $35,500
Miracle Recreation do Walt Rankin & Assoc. $27,503
Coast Recreation $32,137
The lowest responsible bidder for Project No.95-07 is Miracle Recreation c/o Walt Rankin &
Associates at $27,503. Staff has verified the bidder's credentials and background, and they are in
order.
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d_ Project Schechile
Based upon an award date of November 7, 1995, the equipment will be delivered to the City
approximately January 1996 60 days delivery). It will take approximately 2 weeks to erect the
equipment with neighborhood volunteers, service agency volunteers and City maintenance crews.
The supplier of the playground equipment is required by the specifications to provide an experienced
erection supervisor to supervise volunteers in the erection of the playground equipment. City crews
will also provide necessary equipment and manpower to assist the volunteers in their efforts. In
November and December, staff will begin to develop a list of volunteers. Specific dates will be
determined for the erection of the ayground equipment when the playground equipment is delivered.
FINDINGS AND ALTERNATIVES:
The alternatives ava?able to the City Council are as follows:
1. Award Contract 95-07 for the purchase of playground equipment/structures for the Palm
Royale Park to Miracle Recreation do Walt Rankin & Associates for $27,503.
2 Reject all bids and not provide playground equipment/structures for the P?m Royale Park.
alternate direction to staff
David M Cosper, Director of Public Works/City Engineer
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7, 1995 CONSENT CALENDAR: 13
ITEM TIThE: STUDY SESSION:
Award of Contract for the 1995 Slurry Seal PUBLIC REARING:
and Restriping Program, Project 95-06
RECOMMENDATION:
Award the Contract for the 1995 Slurry Seal and Restriping Program, Project No.95-06 to Graham
Contractors, San Jose California, for $192,769.60 and approve Contract Change Order No.1,
reducing the Contract from $192,769.60 to $177,569.60.
FISCAL IMPLICATIONS:
The budget for the FY 1995/96 Comprehensive Street Maintenance Program Account No.401-61 g
000-000) is $375,000, as outlined in Attachment 1. Currently, as shown in Attachment 1, there is
$357,200 in available flinding. In addition to these available flinds, an additional $20,000 was
budgeted in Street Maintenance Contract Services Striping Account No.101-453-609-000).
Therefore, there is $377,200 available for street maintenance activities. These flinds were to be
utilized for two major projects; the Slurry Seal/Restriping Project and the Jefferson Street Overlay
Project. The estimated costs for the Jefferson Street Overlay is $175,000, leaving $202,200 for the
urry Seal/Restriping Project. A portion of the Slurry Sea/Restriping Project will be completed by
City Maintenance Crews crack sealing and patching $23,000), leaving approximately $179,200
ava?able for contracted urry sealing. Therefore, there are adequate flinds to support staff's
recommendation.
BACKGROUND AND OVERVIEW:
Following Council's approval at their September 19, 1995 City Council Meeting, bids were solicited
for the 1995 Slurry Seal and Restriping Program, Project 95-06. This Project will slurry seal portions
of Washington Street, Jefferson Street and Eisenhower Drive, as indicated on Attachment 2, and
restripe all arterial and collector streets in the City. On October 11, 1995, bids were opened for this
project, with the following results.
1. Engineer's Estimate $168,700.00
2. Graham Contractors San Jose, CA $192,769.60
3. Valley Slurry Seal Co. W. Sacramento, CA $206,372.26
4. Asphalt Maintenance Co. Visalia, CA $217,284.85
5. Roy Allen Slurry Seal Inc. Santa Fe Springs, CA $224,237.00
6. American Asphalt Redwood City, CA $227,952.80
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d_ The low bidder for Project No.95-06 is Graham Contractors of San Jose, Ca. Staff has completed
a background investigation of the low bidder and determined the low bidder is authorized to bid on
the project. The low bid of$192,769.60 is $24,069.60 over the Engineer's Estimate. In anticipation
of this occurring, an area to be slurry sealed, as shown on Attachment 3 a: Washington Street,
Whitewater Channel to Darby Road) was incorporated into the specifications in hopes of receiving
bid amounts lower than those actually received. This area is in fair condition. The slurry seal on this
area can be postponed to next year's slurry seal cycle. Omitting this area will reduce the contract by
$15,200, from $192,769.60 to $177,569.60. To omit this area from the contract requires the City
Council to award the contract for $192,769.60 to Graham Contractors and then approve Change
Order No.1, eliminating this area from the contract.
Based upon an award date of November 7, 1995, work on this Project should begin December 4,
1995 and be completed by December22, 1995. To accommodate events occurring in December the
Lexus Golf Tournament and the Diner's Club Golf Tournament), these dates may vary. Prior to work
beginning, the contractor and staff will meet with the coordinator of these events to determine the
final project schedule.
Prior to slurry sealing, City Maintenance Crews will complete crack sealing and patching activities
on all of the areas to receive slurry seal.
The City of lndio has agreed to reimburse the City of La Quinta for crack sealing and slurry sealing
their portion of Jefferson Street, 1000 ft. north of Avenue 48 to Avenue 50. Based upon the amount
of man hours and material used to crack seal La Quinta's half of Jefferson Street and the contract unit
costs for slurry sealing, Indio's portion totals approximately $30,000. Prior to starting work on
Indio's portion of Jefferson Street, the City of Indio will submit a letter to the City of La Quinta
agreeing to commit the necessary finds to reimburse La Quinta for these costs.
FINDINGS AND ALTERNATIVES:
Available Alternatives
1. a: Award Contract for Project 95-06 to Graham Contractors, San Jose, CA, in the
amount of$192, 769.60.
Approve Change Order # redi?chig the Contract amount to $1 77,569.60
This alternative addresses slurry seals on streets with the greatest need for slurry seals. The current
condition of Jefferson Street dictates the need to crack seal and slurry seal prior to the anticipated
overlay later this fiscal year. These procedures will ensure that the existing pavement will be relatively
stable and impermeable to air and water. This, combined with the overlay, will result in the structural
integrity necessary to withstand the high amounts of traffic anticipated on this major arterial.
Additionally, the joint effort with Indio, as detailed above, will greatly enhance the aesthetics of this
well traveled street. Applying slurry seals to those portions proposed for Eisenhower Drive and
Washington Street will reduce the need for major reconstruction caused by subgrade water
penetration, thus avoiding a much greater expense.
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d_ 2. Award Contract for Project 95-06, as specified, to Graham Con frac tors, San Jose, CA, in
the amount of $J92, 769.60. Additional flinding in the amount of $?3,569.6O will be
necessary to achieve this alternative.)
3. Deny award of Con fract for Project 95-06 to Graham Contractors, San Jose, CA in the
amount of$19Z 762.60. Prolonging the repairs to Jefferson Street, in some areas, will result
in the need for total reconstruction at much higher fiscal implications. Prolonging repairs to
Washington Street and Eisenhower Drive could result in total pavement failure in the areas
where severe cracking is occurring. This too will result in greater fiscal implications when
these areas are addressed.
3 Provide slaffwith a1ten?ate direction.
2?<
Da$id?'Cosp?ublic Works Director/City Engineer
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AGENDA CATEGORY:
4OF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 7,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Approval of Implementation Agreement
Starlight Dunes Retention Basin
Approve the Implementation Agreement Starlight Dunes Retention Basin
None.
A bank foreclosure involving the Starlight Dunes subdivision Attachment 1) has left lots required
for a storm water retention basin under the original developer?s ownership. The original
developer is responsible for maintenance of the basin but has not fulfilled the responsibility. The
City has recently been forced to hire a contractor to abate safety hazards and nuisances in the
basin.
A new owner acquired the remaining undeveloped land at auction and expected that drainage
rights were in place. However, the drainage rights are unclear. This has prevented the City from
allowing development of the raw land.
The new owner has negotiated for over a year to acquire the drainage rights and has offered
substantial monetary compensation, assumption of the original developerts responsibility for future
off-site improvements, and assumption of maintenance responsibility for the basin. All offers
have been rejected.
The proposed Implementation Agreement Attachment 2) paves the way for the City to acquire
the basin through eminent domain proceedings. The proceedings and acquisition costs would be
funded by the new owner If the agreement is approved, the new developer will be able to process
new final maps and contmue with improvements and home construction, while the drainage rights
issues are resolved. The City Attorney prepared the Implementation Agreement.
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d_ Alternatives are:
1. Approve the implementation agreement and allow development to proceed while the drainage
rights issues are resolved.
2. Deny approval of the agreement and require the new developer to acquire necessary drainage
rights, without the City's assistance, before development can proceed.
David M. Cosper, U ic Works Director/City Engineer
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d_ REPORTS AND INFORMATIONAL ITEMS:
HUMAN SERVICES COMMISSION
MINUTES
September 21, 1995
I. CALL TO ORDER
A regular meeting of the Human Services Commission was called to order at 7:00 p.m. in the La
Quinta Civic Center West Conference Room. Chairperson Irwin presiding. Pledge of Allegiance
was given.
ROLL CALL:
MEMBERS PRESENT: Chairperson Barbara Irwin
Vice Chairperson Kate Kelly
Commissioner Norris Bernard
Commissioner Jessie Ann Chesnut
Commissioner Victoria St. Johns
Commissioner Robert Tyler
Commissioner Kay Wolff
MEMBERS ABSENT: None
STAFF PRESENT: Tom Hartung, Building & Safety Director
Ellie Shepherd, Counter Technician
II. CONFIRMATION OF AGENDA
III. APPROVAL OF MINUTES
Minutes of September 6,1995, approved as corrected.
IV. ANNOUNCEMENTS
Vice Chairperson Kelly attended the preliminary Red Cross Training for Shelter Management.
V. PUBLIC COMMENT
Mr. Gregory Shaeffer spoke from the California Healthy Cities Project. He stated that the
Commission should talk about what type of needs the community has. The County will also
participate There are 24 cities that have active steering committees, from 12 to 20 people.
Mr. Shaeffer stated that Healthy Cities provides technical assistance to cities through himself and
qthers. The next annual meeting of the Healthy Cities Project will be in May, probably in Palm
Desert or Palm Springs.
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d_ REPORTS AND INFORMATIONAL ITEMS:
ART IN PUBLIC PLACES
MEBTING MINUTES
LA QUINTA CITY HALL SESSION ROOM
OCTOBER 2, 1995
The regular meeting of the Art in Public Places Committee was called to order at 3:07 P.M. by
Chairman Nard.
I. ROLL CALL: Committee Members Sharon Kennedy, Michelle Klein, Carolyn Lair, Elaine
Reynolds, Rosita Shamis, John Walling, Chairman Nard
STAFF PRESENT: Planning Manager Christine di lono, Executive Secretary Betty
Sawyer
II. CONSENT CALENDAR:
A. There being no corrections to the Minutes of September 11, 1995, it was moved and
seconded by Committee Members Lair/Shamis to approve the minutes as presented.
Unanimously approved.
III. PUBLIC COMMENT: None
IV. FINANCIAL STATEMENT
A. There being no changes to the Statement, it was moved and seconded by Committee
Members Klein/Reynolds to accept the report as presented. Unanimously approved.
V. BUSINESS SESSION
A. Joint meetin? in Palm Springs:
1. Staff informed the Committee that the next scheduled meeting would be
November 16, 1995, at 2:00 P.M. at the Palm Springs Hilton. Palm Springs
would be hosting the meeting. The Cities of Indio, Cathedral City, and 29
Palms would be speaking on their programs. In addition, Carolyn Lair would
make a presentation on the Bear Creek Program.
2. Other topics discussed were, How to Build a Better Commission/Committee;
Public Education Regarding Public Art.
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d_ DEPARTMENT REPORTS: A
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager???
DATE: November 7, 1995
RE: Library Funding Issues
At the October 3, 1995 City Council meeting Mayor and Council Mernbers' Items), Council Member
Sniff brought up a discussion of possible assistance to the Riverside County Library, La Ouinta
Branch.
Council Member Sniffwas concerned over the shortage of fluids to serve the library and he suggested
that staffbe directed to ascertain the crrrrent situation at the local library. He flirther asked that staff
then present options or recommendations for the Council's consideration. The City Council
concurred with this recommendation. Mayor Pefia indicated that a Library Task Force was organized
by Supervisor Roy Wilson to work on this issue and he suggested that staff contact Honey Atkins,
the City's representative on that task force, to receive her input.
Staff advised the City Council that an update would be provided to the Council within one month,
which is the purpose of this memorandum.
As Mayor Peila poined out, Supervisor Wilson has created a Desert Library Task Force to review the
library fbnding issues cing the library system today. The creation of the Desert Library Task Force
was a result of actions initiated by the County Board of Supervisors last spring. According to
Supervisor Wilson, the purpose of the Task Force is to look for ways to make our library system
work. However, based upon actions taken by the Board of Supervisors and the Task Force, it is
evident that the direction being taken is one of separation from the CitylCounty Library Systeni The
County's latest proposal is that the operation of all libraries be tunied over to the cities. The County
predicts that the process may take up to ten 10) years) and the County suggests that the transition
begin by having cities pay for the maintenance and rent of the libraries.
In light of that, the Task Force has been steering towards that type of separation, however, many
questions remain. The Task Force has broken out into three subcominittees in order to have more
manageable groups to more closely study the questions that have been raised. The charge of the
subcommittees is to develop three or four priority areas or ideas. City staff has been attending those
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d_ subcommittee meetings; the first one being held on October 26, 1995. At that meeting, the
s'ibcomrnttee asked that the County provide revenue figures so that an analysis could be made of the
current stuation. The County has akeady provided some expense figures. Inaddition to providing
revenue figures, the County has also agreed to provide the subcommittee with a report which
descn'bes a hbrary system". if the County branch libraries are going to withdraw fiom the current
system, an alternative system wili have to be utilized/initiated.
The subcommittee has scheduled its next meeting for November 16th and flirther updates will be
provided accordingly. In addition, staff will continue its analysis of the library flinding issues and
anticipates returning to the Council in the very near fliture with an accurate assessment of flinding
and ser'vice levels in La Quinta.
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d_ DEPARTMENT REPORTS: I
0%
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Director of Building & Safety 4.
DATh: November 7,1995
RE: Update on Disaster Preparedness
The City Council has been extremely supportive of disaster preparedness efforts by
approving flinds in excess of $40,000 over the past two fiscal years for emergency
services, and over $52,000 in expenditures since fiscal year 1992/93. Some of the
notable achievements and acquisitions as a result of the Council's support are as follows:
SUPPLIES AND EQUIPMENT
* 450 cots and 750 blankets for use in emergency shelters. Recommended amount
by the Red Cross)
* 300 ready to eat meals on hand, 300 more to be purchased this year
* Ten 50 gallon water drums
* 1 forty foot storage container for emergency supplies
* Medical cache for field hospital.. Two resident doctors of the City are assigned to
respond in emergencies. The cache is maintained and medications are rotated as
needed by J.F.K? personnel. The cache is stored in the E.O.C.
* Cellular phones for emergency operations personnel
* Damage assessment software, computer, and printer. This program will assist in
the tracking of damage by parcel, and in report generation for F.E,M.A.
* Installation of acoustics in the Emergency Operations Center
* Extensive supply of first aid supplies for shelter use including nurses' kits)
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d_ DEPARTMENT REPORTS: 1
0
I'oF?
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Marty Nicholson, Parks & Recreation Director
DATh: November 7, 1995
SUBJECT: Transmittal of Recreation Attendance Report for the Month of October 1995
In order to document recreation attendance in program areas for use in filture program planning, a
monthly attendance report will be generated by the Parks and Recreation Department. Each
report will include the following information:
1. Actual number of participants enrolled for the current year.
2. Number ofparticipants enrolled last year for the same program.
3. The variation between the two years.
4. The number of times the program was scheduled for the current month.
5. The number of times the program was scheduled for the same time last year.
6. The total participation number enrolled X number oftimes class was scheduled) current year.
7. The total participation number enrolled X number of times class was scheduled) last year.
Programs will be broken down by type and classifications.
1. Evening Enrichment classes
2. After-school recreational classes
3. Special Events
4. Adult Sports League
5. Senior recreational classes and events
6. Kidsline
Facility usage will also be tracked.
Senior Center Rentals
Sports Complex Usage
Staff will provide a section at the end of the Attendance Report regarding Upconiing Events.
All areas of recreation programming will note any upcoming events for information purposes.
The Attendance Report will normally be routed to the City Council on the second Council
meeting of each month.
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