1995 11 21 CCing -> 12! c1?
IrOF
g?1? JOLLflcil
CITY COUNCIL CHAMBER
78A95 Calle Tampico
La Quinta, California 92253
Regular Meeting
November 21, 1995 3:00 P.M.
CAll TO ORDER
a. Pledge of Allegiance Beginning Res. No.95-86
b. Roll Call Ord. No.277
CONFIRMAIION OF AGENDA
APPROVAL OF
a. Approval of Minutes of November 1 & November 7, 1995
ANNOUNCEMENTS
PRFSENTAIIONS
PUBUC COMMENT
This is the time set aside for public comment on any iwuer not scheduted for public heanng. Please colviplete
a eques* to speak form and limit your comments to three minutes.
Please watch the thning device on the podium.
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1 LETTER FROM DON ADOLPH RESIGNING FROM THE PLANNING COMMISSION.
BUSINESS SESSION
1. CONSIDERATION OF NAMING OF PARK LOCATED AT LA PALMA AND ADAMS STREET.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF NAMING OF PARK LOCATED AT EISENHOWER AND COLIMA.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF ESTABLISHING A POLICY FOR COMPENSATION OF THE VARIOUS CITY
BOARDS AND COMMISSIONS.
A) RESOLUTION ACTION.
4. CONSIDERATION OF AMENDMENT TO CHAPTER 2.65 OF THE LA QUINTA MUNICIPAL CODE
CHANGING ThE DESIGNATION OF THE ART IN PUBLIC PLACES COMMITTEE TO A
COMMISSION.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
5. SECOND READING O? ORDINANCES:
QRDINANCE NO.275 RE: CULTURAL COMMISSION
ORDINANCE NO.276 RE: UNIFORM BUILDING CODES
CONSENT CAIDIDAR
Note: Consent Calendar ftems are constdered to be routine in nature and will be ap'pro"ed by one motion.
1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 21, 1995.
2. TRANSMITTAL OF TREASURER'S REPORT DATED SEPTEMBER 30, 1995.
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ing -> 12!3. DENIAL OF CLAIM FOR DAMAGES FILED BY ATTORNEY RICHARD B. WEISS ON BEHALF
OF CLAIMANT WILLIAM BILLER, DATE OF LOSS, SEPTEMBER 13, 995.
4. DENIAL OF CLAIM FOR DAMAGES FILED BY ATTORNEY RICHARD B. WEISS ON BEHALF
OF CLAIMANT TODD HANOVER, DATE OF LOSS, SEPTEMBER 13,1995.
5. DENIAL OF CLAIM FOR DAMAGES FILED BY ATTORNEY RICHARD B. WEISS ON BEHALF
OF CLAIMANT WILLIAM SIKES, DATE OF LOSS, SEPTEMBER 13, 1995.
6. DENIAL OF CLAIM FOR DAMAGES FILED BY WEKA, INC. DATE OF LOSS, JULY 5, 995.
7, ADOPTION OF RESOLUTION DIRECTING THE ENGINEER OF RECORD TO PREPARE THE
PRELIMINARY ENGINEER'S REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT 89-1 FOR FISCAL YEAR 1996/97.
8. APPROVAL OF APPROPRIATION OF ADDITIONAL FUNDING FOR CONSTRUCTION OF FRITZ
BURNS PARK.
9. AUTHORIZATION TO RECEIVE BIDS FOR ADAMS STREET EXTENSION PROJECT NO.95-04.
10. APPROVAL OF OVERNIGHT TRAVEL FOR THE ASSISTANT ENGINEER II TO ATTEND AN
ADVANCED GEOMETRIC DESIGN SEMINAR IN COSTA MESA DECEMBER 7-8,1995.
11. APPROVAL OF OVERNIGHT TRAVEL FOR THE COMMUNITY SAFET'Y MANAGER & THE
ACCOUNTING SUPERVISOR TO ATTEND THE CALIFORNIA SPECIALIZED TRAINING
INSTITUTE'S MANAGING SUSTAINED OPERATIONS" COURSE, IN SAN LUIS OBISPO
NOVEMBER 27-DECEMBER 1, 1995.
12. FINAL ACCEPTANCE OF TRACT 20052-6, LAGUNA DE LA PAZ.
STUDY SESSION NONE
REPORTS AND INF?)RMATKONAL II?--?
A. PLANNING COMMISSION MINUTES OF OCTOBER 24, 1995
B. HISTORIC PRESERVATION COMMISSION MINUTES OF OCTOBER 19, 1995
C. CULTURAL AFFAIRS COMMISSION MINUTES OF SEPTEMBER 18, & SEPTEMBER 25, 1995
D. PARKS & RECREATION COMMISSION MINUTES OF OCTOBER 9, 1995
E. INVESTMENT ADVISORY BOARD MINUTES OF OCTOBER 11, 1995
F. CVAG COMMITTEE REPORTS
G. SUNLINE REPORTS
H. C.V. MOUNTAINS CONSERVANCY
I. COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE
K. ALL OTHER BOARDS/COMMISSIONSIJ PA'S
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ing -> 12!DEPARIMENT REPOR'Ts
A. CITY MANAGER
B. CITY ATTORNEY
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. FINANCE DIRECTOR
I. TRANSMITTAL OF REVENUE & EXPENDITURES REPORT DATED SEPTEMBER 30, 995
FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY.
G. PARKS & RECREATION DIRECTOR
1. UPDATE ON RECREATION ITEMS.
H. PUBLIC WORKS DIRECTOR
I. REPORT REGARDING THE AVENUE 54/MADISON AVENUE MEDIAN LANDSCAPE
IMPROVEMENTS.
2. REPORT REGARDING REIMBURSEMENT AGREEMENT BETWEEN CVAG AND THE
CITY OF LA QUINTA CONCERNING THE WASHINGTON STREET OVERPASS PROJECT.
I. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS"1EMs
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBUC COMMENT
This the time set ande for public comment on any mauer not schedu led for a public hearing. Please complete
a request to speak" form and limit' your COmmeILts to three minutes.
Please watch the tilning device on the podium.
PRESKNTAiONS
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1 ACTIONS RELATIVE TO ESTABLISHMENT OF COMMUNITY FACILITIES DISTRICT NO. 95-1:
la. ADOPTION OF RESOLUTION ESTABLISHING COMMUNITY FACILITIES DISTRICT NO.
95-1; AUTHORIZING THE LEVY OF A SPECIAL TAX THEREIN AND CALLING AN
ELECTION.
lb. ADOPTION OF RESOLUTION DETERMINING THE NECESSITY TO INCUR BONDED
INDEBTEDNESS IN AN AMOUNT NOT TO EXCEED $12,000,000 WITHIN COMMUNITY
FACILITIES DISTRICT NO.95-i AND CALLING AN ELECTION THEREIN.
IC. ADOPTION OF RESOLUTION DECLARING THE RESULTS OF A SPEC?AL BOND AND
SPECIAL TAX ELECTION AND APPROVING CERTAIN RELATED ACTIONS.
id. INTRODUCTION OF AN ORDINANCE AUTHORIZING THE LEVY OF A SPECIAL TAX
WITHIN COMMUNITY FACILITIES DISTRICT NO.95-i.
A. RESOLUTION ACTION 3).
B. MOTION TO TAKE UP ORDINANCE NO.____ BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
C. MOTION TO INTRODUCE ORDINANCE NO.____ ON FIRST READING.
Cu)SKD SESSION
No?e Persons iden?fled as negotta:ingpwtes where the City is considenng acquLsitton of their prope,ly are flOt
invited nto the Closed Sesszon meeting.
1. DISCUSSION WITH LEGAL COUNSEL CONCERNING CLAIM BY PGA WEST RESIDENTIAL
ASSOCIATION, INC., LETTER DATED NOVEMBER 7, 1995, UNDER GOVERNMENT CODE
SECTION 54956.9?)(l).
ADJOURNMKNT
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ing -> 12! WRITTEN CORRESPONDENCE:
N()V. &, 2?J.
P0.: CIPY OF LA QUINTA
ATT: V\AYO? JOHN PF)?A
E??BER9' OF THE LA UP?TA CITY COUNCIL
P.O. BO? i504
LA *?UI?TA, CA. 9?2.5?
MAYOR AND CITY COLNCIL MEVB??S:
F2?F?CTIVE Th?E CONPLETION OF TH? OV?L?R 2S., 9D5 CI?Y OF
LA JINq? PLk?r?G CONV.Ii?ION r?-?ETING, I H??E?Y U?NIT NY RESIGNATIO.q
ROM ThAP CONiNISSION IN OP.DL?R TO PURSU? Y \`E;? DUTIE? OF A CITY
u?OU?CILWK?. AT ThI? TI?E I OULD LIY?W? TO THANK YOU FOR ALLOWING N?
TO YC? CITY AS A PLA?ING COYVISSIONER FOR THE A?T THRE?? AND
ONE-?AL? E?P? IEL'?CE WILL ALLOW NF Th??E EASE OF TRANSITION
INTO ThIS ThOR? 9IIL? PO?ITION.
V(ER;I?YOUR?;
COMI?L?ITY DEVELOPMENT DIRECTOR, VP. JERRY HER?kN
CHAIRVkN, LA QUINTA CITY PLANNING COIv3NISS? ION, MR. JACQU? A2??LS
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AGENDA CATEGORY:
A'GF?? BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
November 21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Naming of Park Located PUBLIC REARING:
at La Palma and Adams Street
As directed by City Council.
None
Through the park land dedication process, the City of La Quinta acquired the La Palma and Adams
Street park in 1989. At that time, the City did not have a policy regarding the naming of parks. On
January 3, 1995 the City Council approved a park naming policy which suggests that parks be named
within six months of acquisition Attachment 1). In accordance with the park naming policy, the
Parks and Recreation Commission solicited for park names on two separate occasions) for the La
Palma and Adams Street site.
On October 9, 1995 the Parks and Recreation Commission reviewed twenty-eight 28) applications
for park names with nine 9) different names submitted for consideration. Attachment 2 identifies
lj of the park names submitted. Five of the names submitted were not recommended because of
redundancy and lack of Commission support. Due to a tie, the Commission has forwarded four names
to the City Council for consideration. The suggested park names are: Serrano Park, The Park at
North La Quinta, La Quinta Memorial Park Renembering Our Youth, and Ryan Ramirez Park. Of
the twenty-eight applications submitted, twenty-three were suggesting the park be named after Ryan
Ramirez, a young man who recently died in an automobile accident.
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ing -> 12!FINDINGS AND ALTERNAWES:
The alternatives available to the City Council are:
1. Select a park name from the names submitted by the Parks and Recreation Commission;
2. Select a park name different from the names submitted by the Parks & Recreation Commission;
3. Request Staff to solicit for additional names from the public; or
4. Provide Staff with further direction.
PARKS AND RECRE?ON DIRECTOR
Attachments:
1. Park Naming Policy
2. Park Name Submittal Matrix
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Naming of Park Located
at Eisenhower and Colima
As directed by City Council.
None
The City of La Quinta acquired the Eisenhower and Colima park in February 1988. At that time, the
City did not have a policy regarding the naming of parks. On January 3, 1995 the City Council
approved a park naming policy which suggests that parks be named within six months of acquisition
Attachment 1). In accordance with the park naming policy, the Parks and Recreation Commission
solicited for park names on two separate occasions) for the Eisenhower and Colima site.
On October 9, 1995 the Parks and Recreation Commission reviewed four applications for park
names with four 4) different names submitted for consideration. Attachment 2 identifies jl of the
park names submitted. The Commission has forwarded three names to the City Council for
consideration. The suggested park names are: Hidden City Park, Cove Mini Park, and Kay & Fred
Wolff Park. All of the park names submitted had one application for that particular name.
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ing -> 12!hINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Select a park name from the names submitted by the Parks and Recreation Commission;
2. Select a park name different from the names submitted by the Parks and Recreation Commission;
3. Request staff to solicit for additional names from the public; or
4. Provide staff with further direction.
MARTY NI?OLSON
PARKS & RECRE?ON DIRECTOR
Attachments:
1. Park Naming Policy
2. Park Name Submittal Matrix
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ing -> 12! Voluntary Advisory Board 0 1 per quarter 3
Kids Line Advisory Board 0 1 per quarter 5
Building & Construction 0 as needed 5
Board
Youth Advisory Committee 0 1 7
The additional allocation of $2450 is needed to compensate for the additional $25 per meeting for
those commissioners previously receiving $25 for that period effective December 1, i 995 through
June 30, 996. The Human Services Commission has an adequate budget to implement the increase.
The following is the recommended Compensation Policy for Council consideration:
The following Boards and Commissions shall receive compensation for meeting attendance in the
amount of $50.00 per meeting up to $50.00 per month, except the Planning Commission which shall
receive $50.00 per meeting up to $100.00 per month. Special meetings or subcommittee meetings
will not be compensated:
Art in Public Places Commission
Cultural Commission
Historical Preservation Commission
Human Services Commission
Investment Advisory Board
Parks and Recreation Commission
Planning Commission"
FINDINGS AND ALTERNATIVES:
Options available to the Council:
1. Adopt the Resolution as recommended;
2. Modify the Resolution;
3. Deny the Resolution.
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ing -> 12! RESOLUTION 95-
A RESOLUTION OF IIIE CITY COUNCIL OF THE CITY OF
LA QUINTA ESTABLISHING A COMPENSATION POLICY
FOR CITY BOARDS AND COMMISSIONS
WHEREAS, the City Council of the City of La Quinta has adopted a Resolution
establishing various City Boards and Commissions for the purpose of overseeing and making
recommendation to the City Council on different aspects of the City; and,
WHEREAS, the City Council wishes to establish a Compensation Policy for the
various Boards and Commissions.
NOW, THEREFORE, BE IT RESOLVED that the La Quinta City Council
hereby establishes the following Compensation Policy as follows:
The following Boards and Commissions shall receive compensation for meeting attendance
in the amount of $50.00 per meeting up to $50.00 per month, except the Planning
Commission which shall receive $50.00 per meeting up to $100.00 per month. Special
meetings or subcommittee meetings will not be compensated:
Art in Public Places Commission
Cultural Commission
Historical Preservation Commission
Human Services Commission
Investment Advisory Board
Parks and Recreation Commission
Planning Commission"
PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta
City Council held on this 21st day of November, 1995, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of am Ordinance to amend the Municipal PUBLIC HEARING:
Code-Chapter 2.65 Art in Public Places Committee" to
change the Committee to a Commission
RECOMMENDATION:
Move to take up Ordinance by title and number only and waive further reading.
Motion to introduce Ordinance on first reading.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On October 17, 1995, Council adopted a Minute Motion instructing staff to prepare the necessary
Ordinance Amendments to change the Art in Public Places Committee to a Commission. The
attached Ordinance provides for these requested changes.
FINDINGS AND ALTERNATIVES:
Options available for Council consideration are:
1. Adopt Ordinance as recommended amending the change;
2. Refer to staff for further study
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ORDINANCE 275
AN ORDINANCE OF ThE CITY COUNCIL OF ThE CITY OF
LA QUINTA, CALIFORMA ESTABLISHING A CUL'rURAL
COMMISSION
The City Council of the City of La Quinta does ordain as follows:
SECTION 1. There is hereby added to the La Quinta Municipal Code Section 2.85,
which is to read as contained in Exhibit A?' hereby attached.
SECTION 2. EFFECTIVE DA'T?. This Ordinance shall be in full force and effect thirty
30) days after its adoption.
SECTION 3. PO?NG. The City Clerk shall, within 15 days after passage of this
Ordinance, cause itto be posted in at least three public places designated by resolution of the City
Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance
and its certification, together with proof of posting to be entered into the Book of Ordinances of
the City of La Quinta.
The foregoing Ordinance was approved and adopted at a meeting of the City Council of
the City of La Quinta held on this day of 1995, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JOHN J. PEN A, Mayor
City of La Quinta, California
AT"EST:
SAUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
DAWN HONEYWELL, City Attorney
City of La Quinta, California OOO34
ORDDRFT.OO1
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ORDINANCENo. 276
AN ORDINANCE OF THE CITY OF LA QUINTA, REVISING TIThE 8
E?ThED BUILDING AND CONSTRUCTION," REPEALING EXISTING
BUILDING AND CONSTRUCTION, AND ADOPTING, BY REFERENCE, THE
UNIFORM ADMINISTRATIVE CODE, 1994 EDITION, PUBLISHED BY THE
INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE UNIFORM
BUILDING CODE, 1994 EDITION, INCLUDING CERTAIN SPECIFIED
APPENDICES AND THE UNIFORM BUILDING CODE STANDARDS,
PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING
OFFICIALS; THE NATIONAL ELECTRIC CODE, 1993 EDITION, PUBLISHED
BY THE N?ONAL FIRE PROTECTION ASSOCIATION; THE UNIFORM
PLUMBING CODE, 1994 EDITION, INCLUDING ALL APPENDICES AND THE
INSTALLATION STANDARDS, PUBLISHED BY THE INTERNATIONAL
ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS; THE
UNIFORM MECHANICAL CODE, 1994 EDITION, PUBLISHED BY THE
INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE UNIFORM
S?G POOL, SPA AND HOT TUB CODE, 1994 EDITION, PUBLISHED BY
THE INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL
OFFICIALS; THE UNIFORM SIGN CODE, 1994 EDmON, PUBLISHED BY THE
INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS; THE UNIFORM
FIRE CODE, 1994 EDITION, PUBLISHED BY THE INTERNATIONAL FIRE
CODE IN?TUTE; THE UNIFORM HOUSING CODE, 1994 EDITION,
PUBLISHED BY THE INTERNATIONAL CONFERENCE OF BUILDING
OFFICIALS, AND THE UNIFORM CODE FOR THE ABATEMENT OF
DANGEROUS BUILDINGS; 1994 EDmON, PUBLISHED BY THE
INTERNATIONAL CONFERENCE OF BUILDING OFFICIALS.
WHEREAS, the State of California has adopted a State approved version of uniform codes
governing construction in the State of California;
WHEREAS, said new codes shall become automatically applicable to the City of La Quinta
unless the City adopts certain findings related to local climatic or geographical conditions which
requires modifications to the state approved rules;
The City Council of the City of La Quinta, California, DOES HEREBY FIND AND
ORDAIN as follows:
SECTION 1. Local climate conditions particularly including extreme range oftemperatures
and proxifli to active geological areas are hereby found to require certain revisions to the State
approved Uniform Building Code.
SECTION 2. ADOPTION OF BUILDING AND CONSTRUCTION REGULATIONS.
There is hereby adopted an amendment, attached hereto as Exhibit A, to Title 8 of the La Quinta
Municipal Code entitled Building and Construction" which is incorporated as flilly as if set out at
length herein, for the purpose of prescribing regulations governing conditions related to building
and construction and activities including those certain documents specrfically described in said
Exhibit A, save and except certain specified portions which are hereinafter deleted, modified or
amended within various Chapters of said Title 8, of which documents being adopted by
reference copies are on file with the Building and Safety Department and the same 9
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U
MEMORANDUM
AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: NOVEMBER 21,1995
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated November 21, 1995 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated November 21, 1995.
BACKGROUND:
Prepaid Warrants:
23264 23324 93,346.22
23325 23326 1,060.00
23327 23328 5,493.99
23329 23330 521.49
P'R 12675-12749 61,550.05
PIR Tax Transfers 19,835.73 CITY DEMANDS $640,448.39
Payable Warrants:
23331 23428 498,903.28 RDA DEMANDS 40,262.37
$680,710.76 $680,710.76
FISCAL IMPLICATIONS:
Demand of Cash City $640,44839
oh? M. Falconer, FianceDirector
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7
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Transmittal of Treasurer's Report
as of September30, 1995
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated September 30, 1995 for the City of La Quinta. Staff has
recently modified the format in conjunction with the Investment Advisory Board.
Staff requests that future Treasurers Report be a consent calendar item.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance with
California Government Code Section 53645 as amended 1/1/86; and is in conformity with City
Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet
next month's estimated expenditures.
J hn M. Falconer, Finance Director
000087
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1
5:
A'oF?
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21,1995 CONSENT CALENDAR: 3
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Denial of Claim for Damages Filed
by Attorney Richard B. Weiss on behalf of
Claimant William Biller, Date of Loss
September 13, 1995
RECOMMENDATION:
Reject the Claim for Damages filed by Attorney Richard B. Weiss on behalf of Claimant
William Biller, Date ofLoss September 13, 1995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Attorney Richard B. Weiss on behalf of Claimant
William Biller, Date of Loss September 13, 1995, was forwarded to the Coachella Valley Joint
Powers Insurance Authority CVJPIA). The CVJPIA, as indicated in Attachment 2, recommends
that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim as recommended by the CVJPIA;
laim when the amount is identified.
ooO?97
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OF
AGENDA CATEGORY:
November21, 995 BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR: IL
ITEM TIThE: STUDY SESSION:
Denial of Claim for Damages Filed PUBLIC HEARING:
by Attorney Richard B. Weiss on behalf
Todd Hanover, Date of Loss September 13, 1995
RECOMMENDATION:
Reject the Claim for Damages filed by Attorney Richard B. Weiss on behalf of Claimant Todd
Hanover, Date of Loss September 13, 1995
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Attorney Richard B. Weiss on behalf of Claimant
Todd Hanover, Date of Loss September 13, 1995, was forwarded to the Coachella Valley Joint
Powers Insurance Authority CVJPIA). The CVJPIA, as indicated in Attachment 2, recornrnends
that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
I. Reject the claim as recommended by the CVJPIA:
Pay t c *m when the amount is identified.
Fi ance Director
000105
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Denial of Claim for Damages Filed
by Attorney Richard B. Weiss on behalf
of Claimant William Sikes, Date of Loss
September 13,1995
RECOMMENDATION:
Reject the Claim for Damages filed by Attorney Richard B. Weiss on behalf of Claimant
William Sikes, Date ofLoss September 13, 1995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Richard B. Weiss on behalf of Claimant William
Sikes, Date of Loss September 13, 1995, was forwarded to the Coachella Valley Joint Powers
Insurance Authority CVJPIA). The CVJPIA, as indicated in Attachment 2, recommends that the
City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim as recommended by the CVJPIA;
claim when the amount is identified.
ooo11?
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC flEARING:
Denial of Claim for Damages Filed
by WEKA, Inc., Date of Loss
July 5, 1995
RECOMMENDATION:
Reject the Claim for Damages filed by WEKA, Inc., date of loss July 5, 1995.
FISCAL IMPLICATIONS:
The amount of the claim has not been identified by the claimant.
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by WEKA, Inc., date of loss July 5, 1995, was
forwarded to the Coachella Valley Joint Powers Insurance Authority CVJPIA). The CVJPIA, as
indicated in Attachment 2, recommends that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Reject the claim as recommended by the CVJP IA;
j2. Pa h when the amount is identified.
000121
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7
AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November21, 1995 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
PUBLIC HEARING:
Adopt a Resolution Directing the Engineer of
Record to Prepare the Preliminary Engineer's Report for
Landscape and Lighting Assessment District 89-1 for
Fiscal Year 1996/97
RECOMMENDATION:
Adopt a resolution directing the Engineer of Record to prepare the Preliminary Engineer's
Report for Landscape and Lighting Assessment District 89-1 for Fiscal Year 1996/97.
Authon?? execution of a Professional Services Agreement with Berryrnan and Henigar, Inc.,
for Landscape and Lighting Assessment District Engineering Services.
FISCAL IMPLICATIONS:
Adoption of this resolution will not fiscally impact the City.
The estimated costs for Landscape and Lighting Assessment District engineering services for Fiscal
Year 1996/97 is $25,159.40. The costs for these services will be flinded from Public Works
Adstnistration Contract Services Annual Lighting and Landscape Report), Account Number 101-
451-603-000. Currently, there is $26,000 available in this account. Therefore, there are adequate
flinds to support staff's recommendation.
BACKGROUND AND OVERVIEW:
Provisions of the Lighting and Landscape Act of 1972 require the preparation of an annual Engineer's
Report. The Engineer's Report provides the City Council with an annual review of current and
projected Fiscal Year 1996/97) costs for construction, operation, maintenance and servicing of
flicilities in the City's Landscape and Lighting Assessment District. Adoption of this Resolution only
initiates the process of approving the Engineer's Report for Fiscal Year 1996/97. The final
Engineer's Report will establish the assessment levels within the District for the upcoming year.
The Engineer of Record for Landscape and Lighting Assessment District 89-1 LLAD 89-1) is the
consulting firm of Beraman and Henigar, Inc. B&H). B&H has been the City's Engineer of Record
since the inception of LLAD 89-1 in 1989. On October 16, 1995, staff requested a proposal from
B&H for Landscape and Lighting Assessment lrrstrict Engineering Services for Fiscal Year 1996/97.
Staff has since negotiated the final terms of a Professional Services Agreement Attachment 1),
outlining the services and products to be produced by B&H for Fiscal Year 1996/97. The
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ing -> 12!Professional Services Agreement provides for these services including necessary Public Meetings
and PLiblic Hearings) to be completed prior to May 1, 1996. Attachment 2 provides task descriptions
to be completed by B&H through this Professional Services Agreement. The cost to pefform the
services outlined in this Agreement is $25,159.40', as compared to $27,054 in Fiscal Year 1995196
for the same services.
The tentative schedule to complete these services are as follows:
Action Date % Complete
Adopt initial resolution ordering November21, 1995 0%
Engineer's Report and Notice to
Proceed.
Completion of Draft Preliminary January 12, 1996 60%
Engineer's Report.
City Council approves Preliminary February 6, 1996 80%
Engineer's Report.
Mail Notices February 16, 1996 90%
Public Meetings/Hearings March, 1996 95%
Adopt Final Resolution April 16, 1996 100%
FINDINGS AND ALTERNATIVES
The alternatives available to the City Council are as follows:
1. The recommended actions are required to lement assessments for Landscape and Lighting
Assessment District 89-1 for Fiscal Year 1996/97.
2. The City Council could choose to not nr?,lement the assessments for Landscape and Lighting
Assessment District 89-1 for Fiscal Year 1996/97 by not adopting this Resolution. Funding
of approximately $1,100,000 in City landscape maintenance and lighting costs would have to
e p ed by the General Fund.
DavidM. Cosper
Public Works Director/City Engineer
1 This c? is based up(u 14,047 eitiinated parcels in the Didri? whan the Asses?eat Rolls are recorded in Auga? of 1996 and the City
individually n?ifyig at] prop eity owners in the City 0' La Quinta by mail of their proposed assesanent level for FY 1996/97, the daLe of the Public
Me?m.g and Hearn? and the Q?utad per?(I1 regarding Assessment Disri? qu?ions. The 0'this ice is approximately $4,659 40 13ased upon
14,047 parcels)
non1??
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AGENDA CATEGORY:
0!
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: November 21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of Appropriation of Additional Funding PUBLIC HEARING:
for Construction of Fritz Bums Park
RECOMMENDATION:
Appropriate additional flinding in the amount of $29,000 to the Fritz Bums Park construction account
40l-6l5-609-553).
VISCAL IMPLICATION:
Currently there are sufficient unencumbered fluids available from the Infrastructure account.
Therefore, there are adequate fluids available to support staffs recommendation.
BACKGROUND AND OVERVIEW:
The original budget established for this project at the time of award, was $699,630 as outlined in
Attachment 1. This amount included a contingency amount of $29,300 for unit quantity adjustments
and unforeseen changes not covered in the original contract scope of work.
During the course of construction, several unforeseen items of extra work have been encountered,
as outlined below:
+ The Contractor discovered an exisuig 20,000 s.f asphalt parking lot that required demolition
and removal to a legal dumpsite. Cost $8,000
* The Contractor discovered two existing 4,000 gallon underground fliel storage tanks while
planting palm trees at the main entrance parking lot. The removal ofthese tanks required the
ser'vices of a special hazardous materials contractor to pun?? out remaining fliel, excavate and
dispose ofthe tanks in an E.P.A. approved manner. Cost $11,000
+ While installing the fire protection line, the Contractor encountered an existing underground
pipe gallery approximately 4001 in length) containing several asbestos wrapped pipes. These
pipes probably carried hot water to heat the Desert Club' steam room, spa and swimming
pool. Although the South Coast Air Quality Management District allowed the City to
abandon the pipes in place, considerable labor and equipment was expended to determine
locations and limits of these pipes. Samples of the wrapping had to be taken and tested to
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ing -> 12! determine the exact content. Project plans had to be revised to show the location of the
pipes, and in the event a structure is constructed at this location, the pipes will have to be
removed by a specialty contractor and disposed of in a legal manner. Cost $5,000
+ During the installation of the irrigation system, it was discovered the existing Parks and
Recreation trailer offices were connected to a water system scheduled to be abandoned. A
new tie-in had to be connected at the new water meter and additional water hne had to be
installed to maintain the existing facilities. Cost $3,500
+ The Contractor discovered two additional septic tanks wiin the site that were not previously
known to exist there were two called out on project plans). These tanks had to be
demolished and abandoned per City code. Cost $1,639
Total Costs $29,139
FINDINGS AND ALTERNATIVES:
The total cost ofthis extra work to date is $29,139. Although the total does not exceed the existing
contingency account, it will be severely depleted to the point of there being insufficient flinds
available to compensate for various quantity adjustments usually encountered during the normal
course of construction.
Staff is recommending an appropriation of additional funding in the amount of $29,000 from
Infrastructure Funds to this project account #401-615-609-553) to cover additional costs that will
arise prior to project completion. Any unexpended flinds will remain available for fliture use at
Council discretion.
Alternatives available:
1. Recommend the appropriation of an additional $29,000 ofInf?astructure Funds to this project
account to cover additional costs that will arise prior to project completion.
2. Do not appropriate flinds at this time and naake final appropriations at project completion and
acceptance.
3. Provide Staff with flirther direction.
David M. Cosper, c Works Dfrector/City Engineer
000163
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7
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21,1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approve Authorization to Receive Bids for Project 95-04,
PUBLIC HEARING:
Adams Street Extension I 4-Signals
RECOMMENDATION:
Authorize receipt of bids for Project 95-04, Adams Street Extension I 4-Signals.
FISCAL IMPLICATIONS:
The total flinding for this project is $1,042,695, as outlined in Attachment #1. Currently there is
approximately $769,364 available for construction of these improvements. The estimated cost to
construct these improvements, as outlined in attachment #2, is $651,575. Therefore, there are
sufficient fluids available to support this recommendation.
BACKGROUND AND OVERVIEW:
On October 17, 1995, Council authorized staff to proceed with the preparation of plans and
specifications for the Adams Street Extension Project. The project will extend two 16 foot trav?
lanes from Westward Ho to Miles Avenue. In preparing the plans for this project, Staff determined
that a previously approved project Various Traffic Signal Improvements Project) should be
combined with this project. This determination was based upon 2 of the 4 traffic signal improved
intersections are on Adams Street. Combining the two projects would avoid contractor conflicts and
provide better coordination in completing the anticipated improvements. On November 17, 1995,
completed plans, specifications and an Engineer's Estimate were subrnftted to the City. For the
combined project, the Engineer's Esdi??te to construct these improvements, as outlined in attachment
#2 is $521,800. The total estimated project cost is $651,575.
951 l2lFdoc
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ing -> 12!FINDINGS AND ALTERNATIVES:
Based upon a November 21, 1995, authorization to receive bids date, the schedule for this project
would be as follows:
Council Authorizes receipt of bids 11/21/95
Bid Opening 12/15/95
Council Awards Contract 12/19/95
Notice to Proceed 12/26/95
Project Completion/Acceptance 3/15/96
The project has 75 consecutive calendar days from the date of the Notice to Proceed to complete
all improvements.
The City Council has the following alternatives to consider;
1. Authorize Staff to receive bids for this project;
2. Provide alternative direction to Staff
David M. Cosper, Ptiblic rks Director/City Engineer
9?1121F.doe
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC REARING:
Approval of Overnight Travel for the Assistant
Engineer II to Attend an Advanced Geometric Design
Seminar in Costa Mesa, December 7-8, 1995
RECOMMENDATION:
Approve overnight travel for the Assistant Engineer II to attend a two-day Advanced Geometric
Design Seminar presented by the University of California Berkeley, Institute of Transportation
Studies in the City of Costa Mesa, on December 7-8, 1995 Attachment 1).
FISCAL IMPLICATIONS:
This Seminar, along with overnight and vehicle reimbursement expenses, will be flinded through
Public Works Training and Education, Account # 101-452-655-000. There is $4,450 of available
flinding in this account for Fiscal Year 95/96.
The breakdown of estimated expenditures for this seminar are as follows:
Seminar Enrollment $ 100.00
Overnight Lodging/Meals $ 200.00
Vehicle Reimbursement 312.5 miles $.32 per mile) $ 100.00
Total $ 400.00
BACKGROUND AND OVERVIEW:
This two-day seminar, entitled Advanced Geometric Design", will present advanced topics and
practice in roadway design including; design controls and criteria, vertical and horizontal curve
design, superelevation, curve widening, intersection sight distance and intersection design. The
course is offered in workshop format with lecrures, problem sessions and example designs. Concepts,
current research results and practice are presented.
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ing -> 12!F'INI)INGS AND ALTERNATIVES
Available Mternatlves:
1. Approve ovenught travel for the Assistant Engineer II to attend the two-day Advanced
Geometric Design Seminar in Costa Mesa on December 7-8, 1995.
2. Deny overnight travel for the Assistant Engineer II to attend the two-day Advanced
Geometric Design Seminar in Costa Mesa on December 7-8, 1995.
Public Works Director/City Engineer
RV:DMC
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21, 1995 CONSENT CALENDAR: ii
ITEM TIThE: STUDY SESSION:
Approval of Overnight Travel for the Community Safety PUBLIC HEARING:
Manager & the Accounting Supervisor to Attend the
California Specialized Training Institute's Managing
Sustained Operations" at San Luis Obispo, Ca. Nov 27
to December 1, 1 995.
RECOMMENDATION:
Approve the overnight travel for the Community Safety Manager and the Accounting Supervisor
to attend a week long seminar presented by CSTI dealing with managing sustained emergency
operations Attachment 1).
FISCAL IMPLICATIONS:
The costs associated with the attendance at the training will be funded through the Emergency
Service Travel and Meeting fund, Account # 101-355-637-000.
The breakdown of estimated expenditures for this seminar are as follows:
* Registration $400
* Meals 292
* Lodging 412
* Gas City vehicle) 100
TOTAL $1204
BACKGROUND AND OVERVIEW:
This week long seminar will provide valuable training that will assist the City staff in managing a
disaster response that would involve the coordination of multiple departments, agencies, and layers
of responders over an extended period of time. It will also address the transition from emergency
operations to disaster recovery, and the importance of action planning in dealing with a long term
recovery situation. This training is part of staff's ongoing efforts to enhance its ability to respond
to an emergency situation on an inter-departmental basis.
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ing -> 12!FINDINGS AND ALTERNATIVES:
The alternatives available to the Council are:
1. Approve the overnight travel for the Community Safety Manager and the Accounting Supervisor
to attend a week long seminar presented by CSTI dealing with managing sustained emergency
operations.
2. Deny the request for overnight travel.
Tom Hartung
Director of Building & Safety
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ffl
AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21, 995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Final Acceptance of Tract 20052-6, Laguna De La Paz PUBLTC REARING:
RECOMMENDATION:
Accept improvements to Tract 20052-6 and authorize staff to release security in accordance with
Chapter 13 of the Municipal Code.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Approved by the county prior to La Quinta's incorporation as a City, Laguna Dc La Paz is nearing
completion. Tract 20052-6 Attachment 1) is the next-to-last of the development's phases to reach
the filial acceptance stage. Tract 20052-4, currently under construction, is also nearing completion.
FINDINGS AND ALTERNATIVES:
The developer has installed improvements meeting the City's standards for acceptance and has
otherwise satisfied the terms of the subdivision agreement.
City Council alternatives are:
1. Accept improvements to Tract 20052-6 and authorize sta?to release security in accordance
with the Municipal Code.
2. Deny final acceptance based on a finding that the developer has failed to flilly satis? the
conditions of approval for this tract.
s Director
David M. Cosper, Pub
FB/Th
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ing -> 12! REPORTS AND INFORMATIONAL ITEMS:
CULTURAL AFFAIRS COMMISSION
SPECIAL MEETING
MINUTES
September 18,1995
I. CALLTOORDER
The regular meeting of the Cultural Aflairs Commission was called to order at 7:00 p.rh. in the La Quinta Civic
Center Study Session Room. Chairperson Francis presided over the meetng. Pledge of Allegiance was led by
Commissioner Klein.
ROLL CALL:
MEMBERS PRESENT: Commissioner Honey Atkins
Commissioner Susan Benay
Commissioner Steve Berliner
Commissioner Susan Francis Chairperson)
Commissioner Kathryn Hull
Commissioner Michelle Klein Vice Chairperson)
MEMBERS ABSENT: One Vacancy
STAFF PRESENT: Marty Nicholson, Parks & Recreation Director
Cristal Spidell, Secretary
GUESTS PRESENT: John Detlie
Judy Vossler
Patrick Welch
Silva
Carolyn Lair, La Quinta Arts Foundation 7:30 p.m.)
Bernardo Gouthier, La Quinta Sculpture Park
Council Member Stan Snift
II. PLEDGE OF ALLEGIANCE
Ill. CONFIRMATION OF AGENDA
IV. APPROVAL OF MINUTES None
V. ANNOUNCEMENTS None
VI. PUBLIC COMMENT
John Detlie spoke regarding his experience and background working on cultural plans and cultural centers in
Seattle, Washington. He was instrumental in starting Allied Arts of Seattle, and Art Alliance for Thousand Oaks.
Mr. Detlie provided a copy of A Program Of the Arts for Seattle, and A Program of the Arts for the Greater
Conejo on file). Mr. Detlie chaired the Arts Commission for the City of Seattle, and then he helped develop
and chair the Washington State Arts Commission, and creation of the California Arts Commission. Mr. Detlie
is available to help the Commission in any way he can.
CAGMINOlO 1 000173
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ing -> 12! REPORTS AND INFORMATIONAL ITEMS:
INVESTMENT ADVISORY BOARD
MINUTES
October11, 1995
CALLTOORDER
Regular meeting of the La Quinta Investment Advisory Board was called to order at the
hour of 5:30 P.M. by Vice Chairman Brown, followed by the Pledge of Allegiance.
PRESENT: Board Members Brown, Irwin, Osborne, Rodriguez and Sales
ABSENT: *Board Member Lewis
OTHERS PRESENT: John Falconer, Finance Director and Debbie DeRenard,
Secretary
*Excused
II CONFIRMATION OF AGENDA Confirmed
III PUBLIC COMMENT None
IV CONSENT CALENDAR
A. Approval of Minutes of September 13,1995 Investment Advisory Board
Meeting.
MOTION It was moved by Board Members SalesiFrame to approve the
minutes of September 13,1995 as submitted. Motion carried unanimously.
V BUSINESS SESSION
A. Transmiffal of Treasury Report dated August 30,1995.
MOTION It was moved by Board Members to receive, accept and fite the
Treasury Report dated August 30, 1995. Motion carried unanimously.
000188
1
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ing -> 12! REPORTS AND INFORMATIONAL IThMS:
PARKS AND RECREATION COMMISSION
MINUTES
October 9, 1 9g5
I. CALLTOORDER
A regular meeting of the Parks and Recreation Commission was called to order at 7:00 p.m. in the La Quinta
Civic Center Study Session Room. Chairperson B.J. Seaton presided over the meeting. Pledge of
Allegiance was led by Commissioner Ingram.
ROLL CALL:
MEMBERS PRESENT: Commissioner Lawrence Best Vice Chairperson)
Commissioner Mike Davis
Commissioner Carl Ingram
Commissioner Stacey Mullen
Commissioner Kathryn Pedersen Arrived at 7:10 pm)
Commissioner B.J. Seaton Chairperson)
MEMBERS ABSENT: Commissioner Dawn Brenneis
STAFF PRESENT: Marty Nicholson, Parks & Recreation Director
Cristal Spidell, Secretary
It was moved by Commissioner BestiMu lien to excuse Commissioner Brenneis. Unanimous.
II. CONFIRMATION OF AGENDA
Staff moved item IX. C. Selection and Recommendation of Park Names after VII. Correspondence and
Written Materials.
III. APPROVAL OF MINUTES
It was moved by Commissioner Best(Davis to APPROVE the Minutes of September 11,1995 as submitted.
Unanimous.
IV. ANNOUNCEMENTS None
V. PUBLIC COMMENT None
VI. CORRESPONDENCE AND WRITTEN MATERIALS
A. BLM Trails Map Staff reported that the Trails Map has been completed by BLM. The Parks and
Recreation Department has a copy and it is available for review. Additional maps may be
purchased for $7.00 at BLM, Great Outdoors, and other locations.
B. Art in Public Places Minutes for June, July, August, and September Received and filed.
PRCMIN.008 1 000191
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* *c1.?
z
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILfltDA MEETING DATE:
November21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Transmittal of Revenue and
Expenditures Report dated September 30, 1995
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the September 30, 1995 Statement of Revenue and Expenditures for the City of La
Quinta.
ii
Jo M. Falconer, Finance Director
9?19r)
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ing -> 12! DEPARTMENT REPORTS: &- I
5':
I?-a'rn, *
MEMORANDUM
TO: The Honorable Mayor and Members of the City Council
FROM: Marty Nicholson, Parks & Recreation Director
DATh: November21, 1995
SUBJECT: Update on Park and Recreation Items
BOYS AND GIRLS CLUB AGREEMENT:
Pursuant to Councilts direction to formulate an agreement with the Boys and Girls Club for
Council?s consideration. Staff is currently developing the proposed referenced agreement. Staff
has met with representatives from the Boys and Girls Club for their participation in the process.
On Wednesday, November 22, 1995, staff will be reviewing the agreement with the Boys and
Girls Club representatives for flirther discussion. The final agreement will come before Council
on December 5, 1995, provided a consensus has been reached between agencies.
LA QUINTA PAGEANT SUBCOMMffTEE:
The La Ouinta Pageant Subcornmittee has recently selected Jim Volz as the consultant to work on
a report regarding the feasibility of a pageant in La Quinta. Once the report is completed, the
subcornrnittee will be presenting its findings to the Cultural Comrnission. The Cultural
Connnission will be making a presentation regarding the proposed La Quinta Pageant to City
Council for final consideration, tentatively scheduled for the December 1?h Council meeting.
OOO2O?
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ing -> 12! DEPARTMENT REPORTS: I
z
MEMORANDUM
To: The Honorable Mayor and City Council Members
From: David M. Cosper, PLiblic Works Director/City Engin+j
Bate: November21, 1995
Re: Avenue 54 and Madison Street Center Median Landscape Improvements
The high cost of maintaining the landscaped medians on Avenue 54 and Madison Street has prompted
staff to investigate the feasibilty of retrofitting the existing landscaping. The following considerations
were taken into account in deciding which landscaped areas would be addressed first:
Aesthetic Value
Labor Costs
UtilityCosts
Current Condition
Staff chose to address the Avenue 54 and Madison Street Center Medians first. Both were designed
prior to the conservative approach now prevalent throughout the Coachella Valley. These medians
consist mainly of turf approximately 104,000 sq. ft.) with planter areas totaling approximately
26,000 sq. ft.) located throughout. Staff chose these median islands primarily because of their current
condition, as outlined below:
The lITigation system in the planter areas is antiquated and designed for turf landscape
rather than trees or surubs. This spray type system not only wastes water, it promotes
weed growth and causes damage to the adjoining street from nuisance water runoff
The high costs associated with plant material replacement annual color) in the median
turn pockets.
For the reasons listed above, staff addressed the planter areas and turn pockets. Six options were
developed ranging from a rock style landscape, the Palm Springs Gold style, and a combination of
both Attachment 1).
O2()6
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ing -> 12! DEPARTMENT REPORTS: #-?
MEMORANDUM
To: The Honorable Mayor and Members of the City Coun?c?
From: David M. Cosper, Public Works Director/City EnH
Date: November21, 1995
Re: Reimbursement Agreement With CVAG for City's Financial Share of the
Wasliington Street Interchange
Currently, staff is negotiating with CVAG on a reimbursement agreement for the City's financial share
of the Washington Street Interchange at Iliterstate 10, one of three interchanges to be constructed
by the Cities of Indian Wells, Rancho Mirage, Palm Desert and La Quinta and the County of
Riverside. The Wasiington Street Interchange is the only interchange that involves the City of La
Quiiita in terms of financial obligation. The total cost to construct the interchanges and the financial
obligation of each agency is as follows:
Ov?pa? Cow?Ly Palm Desert La Quinta indian Wells Raadio Mirage T?ta1
$5,975,882 $7,485,687 $828,311 $385,310 $498,240 $15,173,430
39.38% 49.33% 5.46% 2.54%
The flinding for these costs is as follows:
TUMF 25%
MeasureA 25%
State Partnership Funds 25%
Involved Agencies 25%
CVAG has agreed to initially finance the entire costs for these interchanges. Initially, it was
anticpated the agencies involved would reimburse CVAG their financial share through a Road and
Bridge Benefit Assessment istrict. How?er, a multi-jurisdictional Road and Bridge Benefit District
could not be established. Each agency is currently negotiating separate reunbursement agreements
with CVAG. Attachment I summarizes the reimbursement scenarios proposed by each of the
agencies involved.
000212
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ing -> 12!The City of La Quinta proposes to reimburse CVAG in the following manner:
Payment per Year $50,000
InterestRate 0%
Term of Payments approximately 17 years
Payment Due Date July 31
Total Amount Due $828,311
The source of flinding for the annual payments would be ftom either developer impact fees or
Redevelopment Agency Funds, or a combination thereof It is anticipated that a Final Reimbursement
Agreement will be ready for City Council consideration at their December 5, 1995 Council meeting.
Unless otherwise directed by the City Council, staff will proceed with a Final Reimbursement
Agreement based upon the above repayment schedule.
As of this date, according to CVAG, Palm Desert is the only agency to formally approve a
reimbursement agreement. Rancho Mirage and Riverside County are scheduled to approve
reintursement agreements by the end of next week. The City of Indian Wells is scheduled to review
a reimbursement agreement with their City Council at their first meeting in December.
F:?w?t\&xt??cpods\cc951 12]\951121b.doc
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 21, 1995 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of actions establishing a Community Facilities PUBLIC HEARING:
District Mello Roos) including elections for Vista Santa
Rosa Development
1. Adopt Council Resolution establishing Community Facilities District No. 95-1 of the City
of La Quinta, authorizing the Levy of a Special Tax therein and calling for an election.
2. Adopt Council Resolution determining the Necessity to Incur Bonded Indebtedness in an
amount not to exceed $12,000,000 within the Community Facilities District No.95-i and
calling for an election therein.
3. Adopt Council Resolution acting in its capacity as the legislative body of Community
Facilities District No.95-i of this City of La Quinta, declaring the result of a special bond and
special tax election and approving certain related actions.
4. Move to take up Ordinance by title and number only and waive fitrther reading. Motion
to introduce Ordinance No. on first reading.
FISCAL IMPLICATIONS
A Community Facilities District bond fmancing is a lunited, not a direct obligation to the City. There
is no fiscal impact on the City's General Fund or the Redevelopment Agency finds.
On October 17, 1995, the City Council adopted Resolutions of Intention to establish the District,
Intention to Incur Bonded Indebtedness, and authorize the Public Hearing on the Intention to Levy
Special Taxes within the District and to issue bonds. The public heaiiing notice lias been published
and sent to the property owner, Dwight L. Stuart.
The District is being formed to provide the security for the sale of bonds to f'mance public
infrastructure for 850 single family units within a 250 acre project located between 52nd Avenue
and 53rd Avenue and generally between Madison and Jefferson Streets.
CCJH.OOl
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ing -> 12!FINDINGS AND ALTERNATIVES:
The property owner has returned to the City a signed waiver and sealed ballot for consideration this
evening. The waiver pertains to the election procedures with respect to the landowner election for
the Community Facilities District No. 95-? ofthe City of La Quinta. The City Clerk will conduct the
election to approve the Levy of Special Tax and authorize bonds. The Clerk will open the Official
Ballot envelope after the Council adopts the Resolutions of Establishment and necessity for the
Community Facilities District.
The Clerk will announce the election results for the record and then the Council can proceed to adopt
the Resolution Declaring the Election Results. Upon conclusion of the election, the Ordinance can
be adopted authoring the Levy of Special Tax.
The approval of these Resolutions and Ordinance does not bind the City to issue bonds. The City
retains the discretionary right to approve or disapprove the issuance of any fliture bonds for the
Community Facilities District.
Options available to the City Council:
1. Approve the Resolutions and Ordinance as submitted;
2. Deny the request.
Co unity pment Director
Attachment:
1. Calendar ofEvents and Schedule ofResponsibilities
2
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