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1995 12 19 CCra F yOFTNt city council J� en a CITY COUNCIL CHAMBER 78495 Calle Tampico La Quinta, California 92253 Regular Meeting December 19, 1"5 - 3:00 P.M. CALL TO ORDER a, Pledge of Allegiance b. Roll Call CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of December 4 & December 5, 1995 ANNOUNCIII�ITS PRESENTATIONS PUBLIC C0hQ4ENT Beginning Res. No. 95-97 Ord. No. 279 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. 000001 1. LETTER FROM DAVID HANAN REGARDING IMPROVEMENTS IN THE VILLAGE AREA. 2. LETTER FROM MICHELLE KLEIN RESIGNING FROM THE CULTURAL COMMISSION. 3. LETTER FROM WILLIAMS DEVELOPMENT CORPORATION REGARDING COLLEGE OF THE DESERT'S AUXILIARY FUNDRAISER. 4. LETTERS REGARDING COUNCIL VACANCY. BUSINESS SESSION 1. INTERVIEW OF APPLICANTS FOR COUNCIL VACANCY AND CONSIDERATION OF APPOINTMENT. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH BOYS & GIRLS CLUB OF COACHELLA VALLEY, LA QUINTA UNIT. A) MINUTE ORDER ACTION. 3. CONSIDERATION OF FY 1995-96 COMMUNITY SERVICE GRANT APPLICATIONS. A) MINUTE ORDER ACTION. 4. CONSIDERATION OF AN ART IN PUBLIC PLACES COMMISSION RECOMMENDATION TO HAVE A STUDENT ART WALL IN THE CITY HALL. A) MINUTE ORDER ACTION. 5. CONSIDERATION OF HISTORICAL PRESERVATION COMMISSION RECRUITMENT POLICY. A) RESOLUTION ACTION. 6. CONSIDERATION OF CONSULTANT SELECTION PROCESS FOR DESIGN SERVICES NECESSARY TO PREPARE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR THE SENIOR CENTER PARKING LOT IMPROVEMENTS. A) MINUTE ORDER ACTION. Page 2 7. CONSIDERATION OF CONSULTANT SELECTION PROCESS FOR DESIGN SERVICES NECESSARY TO PREPARE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR LANDSCAPE MEDIAN IMPROVEMENTS AT VARIOUS LOCATIONS. A) MINUTE ORDER ACTION. 8. CONSIDERATION OF AMENDMENT TO SECTION 11.96.005 OF THE LA QUINTA MUNICIPAL CODE ADOPTING REGULATIONS PERTAINING TO SKATEBOARDING, BICYCLING, AND ROLLER SKATING. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 9. CONSIDERATION OF FISCAL YEAR 1994/95 COMPREHENSIVE ANNUAL FINANCIAL STATEMENTS FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. A) MINUTE ORDER ACTION. 10. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING THE APPLICATION FOR THE 1995 BICYCLE LANE ACCOUNT GRANT PROGRAM TO CONSTRUCT AN UNDER -STREET BRIDGE CROSSING AT HIGHWAY 111 AND DEEP CANYON STORM WATER CHANNEL. A) RESOLUTION ACTION. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. APPROVAL OF DEMAND REGISTER DATED DECEMBER 19, 1995. 2. TRANSMITTAL OF TREASURY REPORT DATED OCTOBER 31, 1995 FOR THE CITY OF LA QUINTA AND THE LA QUINTA FINANCING AUTHORITY. 3. APPROVAL OF A COOPERATIVE AGREEMENT WITH KSL FOR LANDSCAPING DESIGN SERVICES FOR LANDSCAPE MEDIAN IMPROVEMENTS ON EISENHOWER DRIVE (AVENUE 50 TO COACHELLA DRIVE). 4. AWARD OF CONTRACT FOR ADAMS STREET EXTENSION/4-SIGNALS, PROJECT 95-04. 5. ADOPTION OF THE MEMORANDUM OF UNDERSTANDING REGARDING THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN. Page 3 000003 6. APPROVAL OF A STREET NAME CHANGE (SNC 95-007) FROM CALLE PALOMA TO PALOMA COURT FOR THE CUL-DE-SAC PORTION OF CALLE PALOMA. APPLICANT: CITY OF LA QUINTA. - None REPORTS AND INFORMATIONAL ITEMS A. ART IN PUBLIC PLACES COMMISSION MINUTES OF NOVEMBER 6, 1995 B. CULTURAL AFFAIRS COMMISSION MINUTES OF OCTOBER 23, 1995 C. HUMAN SERVICES COMMISSION MINUTES OF OCTOBER 25, 1995 D. CVAG COMMITTEE REPORTS E. SUNLINE REPORTS F. C.V. MOUNTAINS CONSERVANCY G. COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT H. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE I. ALL OTHER BOARDS/COMMISSIONS/JPA'S 113 Di W4114 YulDQw d 14 Di it ; A. CITY MANAGER B. CITY ATTORNEY C. CITY CLERK - NONE D. BUILDING AND SAFETY DIRECTOR - NONE E. COMMUNITY DEVELOPMENT DIRECTOR 1. POTENTIAL MEETING WITH THE PLANNING COMMISSION. F. FINANCE DIRECTOR 1. TRANSMITTAL OF REVENUE & EXPENDITURES REPORT DATED OCTOBER 31, 1995 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. G. PARKS & RECREATION DIRECTOR 1. TRANSMITTAL OF RECREATION ATTENDANCE REPORT FOR THE MONTH OF NOVEMBER 1995. H. PUBLIC WORKS DIRECTOR - NONE I. SHERIFF'S STATION COMMANDER - NONE Page 4 000004 MAYOR AND COUNCIL MEMBERS' ITEMS DISCUSSION OF THE NOISE ORDINANCE. (PERKINS) RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC C0AEM qT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PUBLIC HEARINGS WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT ON 1996/97 TAX ROLLS: A. Korelich, Pete APN 773-211-022 $125.00 B. Southfork En., Inc. APN 773-144-014 $187.50 C. Toles, Thomas M. & Susan APN 774-232-018 $187.50 D. Kosobucki, Joseph APN 774-232-019 $187.50 E. McPhee, James APN 773-251-002 $187.50 F. Abercrombie, Thomas APN 773-251-020 $187.50 and Doherty, William G. Goodwin, Woodrow W. APN 773-251-014 $187.50 H. Kanavich, Joseph APN 773-173-032 $187.50 I. San Fernando Swap Meet APN 774-075-008 $187.50 Corp. APN 774-233-008 $187.50 Page 5 00000,5 APN 774-084-018 $187.50 J. San Fernando Swap Meet APN 773-203-009 $187.50 Corp. K. Chavez, Victor G. APN 774-111-017 $187.50 L. Bullard, Judith E. APN 774-172-018 $187.50 Elizabeth A. & Nicholas M. TPM Holdings APN 773-175-001 $187.50 N. Madaio, Ronald E. APN 769-116-013 $187.50 APN 769-116-014 $187.50 A) RESOLUTION ACTION. 2. TENTATIVE TRACT 28259, A REQUEST TO SUBDIVIDE 14 ACRES INTO 22 SINGLE FAMILY LOTS (AND OTHER COMMON LOTS) ON PROPERTY LOCATED SOUTHWEST OF THE CORNER OF PGA BOULEVARD AND JACK NICKLAUS BOULEVARD IN PGA WEST PLANNED COMMUNITY. APPLICANT: KSL/PGA WEST CORPORATION AND KSL/HOTEL LAND L.P. A) RESOLUTION ACTION. 3. CONSIDERATION OF APPEAL OF THE PLANNING COMMISSION'S DENIAL OF EA 95-309 FOR CUP 95-021 AND PP 95-564, A REQUEST TO DEVELOP A 128-UNIT AFFORDABLE APARTMENT COMPLEX ON 11.65 ACRES ON THE WEST SIDE OF WASHINGTON STREET, 700-FEET NORTH OF CALLE TAMPICO. APPLICANT: THE KEITH COMPANIES, INC. (FOR USA PROPERTIES). A) CLOSED SESSION RESOLUTION ACTION. Note: Persons identified as negotiating parties where the City is considering acquisition of their property are not invited into the Closed Session meeting. 1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 REGARDING POTENTIAL LITIGATION, GRANITE CONSTRUCTION COMPANY, CASE NO. 086195. 2. CONSIDERATION OF PUBLIC EMPLOYEE APPOINTMENT - ASSISTANT CITY MANAGER, PURSUANT TO GOVERNMENT CODE SECTION 54957. 3. REVIEW OF COUNCIL -APPOINTED POSITIONS - CITY MANAGER, CITY ATTORNEY AND CITY CLERK, PURSUANT TO GOVERNMENT CODE SECTION 54957.6. k\11fol11,I►I �1►YII Page 6 000006 DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of December 19, 1995 was posted on the outside entry to the Council Chamber, 78- 495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce on Friday, December 15, 1995. December 15, 1995 .NAUNDRA L. JUHOLA, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page 7 000007 WRITTEN CORRESPONDENCE: PAGE 1 AN OPEN LETTER ; DEO 5 P"I1216 wUi Dec. 4,1995 On Sept.13,'95, I presented the City Council and CIL the Mayor with a petition addressing the need for curbing and sewer improvements within the Village area. The press coverage generated a response from both residential and commercial members of the community -.'-detailing to me the hardships by the seeming indifference of the City to their particular problems,which I can detail if the City so desires. In mid -November I recieved detailed correspondence, from Thomas Genovese,City Manager, stating that the City Council had directed Staff to review infrastructure improvements in the Village Area described in the Sept. 13 petition. The letter indicated that Project priorities as determined by the City Council and funding availability, can change from year to year based on community needs. The letter also informed me that streets South of Avenida La Fonda, the City will construct new streets on a section of streets classified as dirt roads, in an attempt to reduce airborne dust particle. The Funding Source being a Federal Grant (ISTEA P-M10)designed to fund improvementsthat reduce dust pollution generated by vehicles. PAGE 2 AN OPEN LETTER TO THE MAYOR1XD THE LA QUINT:A CITY COUNCIL If, in truth, the Federal Funding is cz®igned to ccrrect and reduce air borne dust particles, the Di -Annual Dirt lot par'cing of hundreds of automobiles to accomodate th'-- La Quinta Art Festival, generates enough unhealthy air borne dust on those Festival Days than does those rarely traveled dirt roads the City seems concerned about. I believe that both the Village Area and the Dirt roads should be properly -addressed, As to the suggestion by the City'. -that an assessment district be created to fund infrastructure costs amortized overa.15 to 20 year period, all members of the community say an angry and emphatic "NO!::! ".,since the City has funded other street improvements in La Quinta. As to the rationale that houses were purchased without street improvements,(curbs and sewers) is a redundant statement since every home in the City of La Quinta was without ---sewers and curbs in the not to distant past. While not seemingly intentional, the lack of. equitable treatment is obvious to those of us within the Village community. 0000,0'! PAGE 3 AN OPEN LETTER TO THE MAYOR AND THE LA QUINTA CITY COUNCIL Since the possibility exists that the needs of the Village Area are so diverse because both residential and commercial properties are involved and therefore must be addressed differently, possibly a more equitable solution might be that the City Council consider expanding the City. Council seats by redistricting the Village Area an adding a councilperson fom the Village area to represent the interests of the village property owners; residential and commercial. Improvement of the physical appearance of the Village Area outlined by the September 13th petition maces good aesthetic and business sense. Awaiting your response and progressively positive action, Respectfully, David Hanan P.O.Box 602 La Quinta, Ca. 92253 Phone; 564-3211 000010 UU VP VW YxYY zz WRITTEN CORRESPONDENCE: e� 1 December 1995 City of La Quinta Honorable Mayor and City Council Members Cultural Affairs Commission 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor Pena, City Council Members and Cultural Affairs Commissioners: It is with regret that I must inform you of my decision to resign from the Cultural Affairs Commission. I have appreciated my appointment to the commission and working with all of you. The time constraints serving on the commission and subcommittee have left me not meeting the needs of my family and myself. I wish the Cultural Affairs Commission members continued success in their important task of serving the City of La Quinta. Very truly yours, Michelle P. Klein l� cc: Marty Nicholson V 000011 Ado icue P. Klein 49-100 Tango Commt La 410"ta, CA 922s3 x n /-� 7, s C JAr, h (I T4ht 44 Qub(rcu MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: SAUNDRA L. JUHOLA, CITY CLERK � DATE: DECEMBER 19, 1995 SUBJECT: RESIGNATION OF MICHELLE KLEIN FROM THE CULTURAL COMMISSION The City Council recently received a letter from Michelle Klein resigning from the Cultural Commission. Her term expires on June 30, 1997. On September 19, 1995, the Council conducted interviews for the unexpired term of Toni Lawrence, at which time Archie Sharp was appointed. There are two remaining applications from that interview process - John Dethe and Judy Vossler. Staff is looking for Council direction. The options are: 1. Direct staff to do another recruitment process; or 2. Invite the two remaining applicants in for another interview; or 3. Agendize for the Council meeting of January 2, 1996 to consider appointment of one of the two remaining applicants. 000012 CULTURAL AFFAIRS COMMISSION SUSAN BENAY Appointed: 7-01-95 53-686 Avenida Velasco Term: Years P.O. Box 1366 Expires: 6-30-98 La Quinta, Calif. 92253 (619) 564-6405 (Res) (619) 360-7155 (Bus) HONEY J. ATKINS Appointed: 7-01-95 52-470 Avenida Madero Term: 3 Years La Quinta, Cal. 92253 (619) 564-7400 (Res) Expires: 6-30-98 STEVE BERLINER Appointed: 7-01-95 48-115 Via Hermosa Term: 3 Years La Quinta, Cal. 92253 Expires; 6-30-98 (619) 564-2362 (Res) SUSAN FRANCIS Appointed: 7-01-94 77-800 Calle Monterey Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-97 (619) 564-4873 (Res) (619) 564-1244 (Bus) KATHRYN HULL Appointed: 7-01-94 77-260 Calle Chillon Term: 2 Years P.O. Box 947 Expires: 6-30-96 La Quinta, Cal. 92253 (619) 771-1041 (Res) MICHELLE KLEIN Appointed: 7-01-94 49-100 Tango Court Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-97 (619) 564-2250 (Res) ARCHIE SHARP Appointed: 9-19-95 44-030 Camino Azul Term: Unex. Term La Quinta, Cal. 92253 Expires: 6-30-96 (619) 772-0053 (Res) Updated: 9/20/95 000013 WRITTEN CORRESPONDENCE: '3 z nI� v, VV Id.IEiW DES►ELOPI 1 i? December 7, 1995 The Honorable Glenda Bangerter City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Ma �hgerter (` The COD Auxiliary has planned a Gala, " Carnivale in Rio," on February 28, 1996 at the Westin Hotel. The entertainment will be spectacular and we all look forward to a very successful event. All ticket proceeds will be given to the College for their unfunded needs in 1996. Would it be possible for the City to commit to a table often? Tickets are $160.00 which includes cocktails, dinner and entertainment. Please give me a call and let me know if you will be able to participate. Sincerely, E.G. WILLIAMS DEVELOPMENT CORPORATION Eliz beth G. Willi ms Chairman 000014 3 42-600 Caroline Court ■ Suite 101 ■ Palm Desert, CA 92211-5144 ■ 619/341-6880 ■ FAX 619/341-6867 WRITTEN CORRESPONDENCE: �.�. December 14, 1995 City of La Quinta 73-495 Calle Tampico La Quinta, CA 92253 Dear Council, E.-:7' _D CLu 15 AN 9 40 'QU,NTA G `' CLERK As a business person in the City of La Quinta, I have had many dealings with Terry Henderson. She not only was competent, she was quick, fair and intelligent in her decisions. That's why I voted for her. I know that the City would not be going through the turmoil we are now if she were where you are. It is of the utmost importance that you appoint Terry to the vacant seat that now exists. You need to do this to regain respect. Perhaps if she had cluttered the City with posters and placards as all of you did, she would be voting on one of you. However, she did not and you now have one of the easier issues facing you. The Community awaits. Appoint Terry Henderson. Sincerely, ,i 41W ll/ December 13, 1995 City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mayor and Councilpersons, RECE"!ED DEC 13 Fill 10 40 LA QUEWTA Ci i Y %LERK cc" e C'. e� What went wrong? What's your problem? If you can't solve the easy issues what are you going to do with the tough issues? Mr. Adolph and Mr. Sniff do you realize that the vote spread between you and Terry was insignificant. Mr. Sniff, you have always listened to the people. What happen this time? Wrong people? Let's get on with creating harmony and good will, appoint Terry Henderson. She has the support of the community. Sincerely yours, Bettyj�iller 000016 DecembeA 14, 1995 City oU La Quinta 78-495 CaUle Tampico La Quinta, CA 92253 Deal. Mayo. 13angehteA and Council, cc: e cvv� RE ;',tED DEC 13 Ft'1 4 36 r L,QUiNrA C Y CLERK I have known and worked with TeAAy Hendetwn on many plolec#/) that have &ene4ited the City 4 La Quinta Got a numbeA ob yea4,5. Dcwing this time I have found hey. to 4e a didicaied and 5ince4e individual. Ail projects have been ouaoe�. These iA no doudt in my mind and in the mind o� the coUlective community that TeAly Hende4,�on wouid to a competent and able councUlpe4wn. you do not need to think aGout W6. It is evident iy the numireA o� voter3 the leceived. Appoint TeA4y Hendenaon to the vacant council neat. Since4424y, Edeanm Newton 000017 RECE' LLD 5 DEC 14 ff"I 1130 GI i i t-r L;'. U U i N T A C1`Y CLERK December 13, 1995 CC c c CM City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Atten: Mayor and Councilmembers Dear Representative, It is my desire to pass along to you my great disappointment in your inability to quickly and precisely fill the vacant seat on the City Council. With the election less than a month ago, the solution to the dilemma you now face is obvious, you need only do what the voting public has so clearly stated, appoint Terry Henderson. If you are in need of a list of reasons other than those that are evident then WE are in for a very tumultuous 2 to 4 years. Restore the confidence in our City Council that you have eroded. Sincerely, Cathy Sullivan 000018 Serving the entire Coachella Valley! Honorable Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Mayor Bangerter: Richard G. Crockett Owner / Broker December 5, 1995 I would like to express my thoughts regarding the vacant city council position. Although I am a believer in the election process, I think that it is appropriate that you choose a member by the appointment process as has been done in the past. Additionally, it would be to everyone's advantage to designate someone that would represent the business community, since commercial and business development seems to be a predominant issue with the city at this time. I // Owner, Broker 000019 52-815 Avenua �w u,li.. 'a Qulnt&, (X. 92258 - C FEECEP4)n �J DEC 1 P CLERK 000020 ce. co RECEIVED '95 DEC 1 PM 2 55 / f 1111111 Ml CA 5"15A1eW& Mmt&= PO. Boti1015 la Qdlt4 axgw3-1015 000021 ��✓C/ /� �,CE ", f� 60 JIWle 1- if js X7- 71 O rri � o rn c, r' r*t C U� 19�E a cn 000022 N-1 C . cvv� RECEIVED ' 95 NOV 30 PM 4 06 CITY OF LA OUINTA CITY CLERK r r � �� �`�' � - "✓�'�- .�-a.% �-c.t"- � AGE. � ✓�3-�^- �--�►--�-,L "gym � { 00004".)3 1 _) - -A T4ht 4 QK&M AGENDA CATEGORY: BUSINESS SESSION: I COUNCILJRDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Interview of Applicants and Consideration PUBLIC HEARING: of Filling Council Vacancy RECOMMENDATION: Council's pleasure. FISCAL IMPLICATIONS: - None BACKGROUND AND OVERVIEW: On December 5, 1995, the Council directed staff to accept resumes from individuals interested in appointment to the unexpired Council seat. At the time of writing this report, six letters of interest/resumes had been received from the following individuals: Andrew R. Devin Terry Henderson Carl Ingram B. J. Seaton Andrea Spirtos Dr. Jack M. Wilson Each of these individuals have been invited to the Council Meeting of December 19, 1995 for an interview. As noted in the December 5th staff report, Government Code Section 36512 provides the method for filling vacancies occurring in elective positions. Basically, the Council has 30 days from December 4, 1995 (date of seating newly -elected officers) to fill the Council vacancy by appointment or to call a special election (January 3, 1996). 0000?, The law further provides that if an election is called, that it be held at the next regularly scheduled election date not less than 114 days from the call of the election. The earliest date that an election can be held is June 4, 1996. Government Code Section 36512 also provides that the Council could enact an ordinance allowing appointment of an individual who would serve only until the date of such special election. A resolution calling a Special Election for June 4, 1996 is attached should the Council wish to do so. The cost of a special election would be approximately $25,000. FINDINGS AND ALTERNATIVES: 1. Conduct the interviews and make an appointment to fill the vacancy - term to expire November 1997; or 2. Call a special election. �V AUNDRA L. JUH A City Clerk RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, JUNE 4, 1996, FOR THE ELECTION TO FILL A VACANCY AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, a vacancy in the office of City Council was created by the election of Council Member Bangerter to the Office of Mayor; and WHEREAS, the term of office in which the vacancy has occurred ends November 1997;and WHEREAS, under the provision of the laws relating to general law cities in the State of California, a Special Municipal Election shall be held on Tuesday, June 4, 1996, for the purpose of electing one (1) Member of the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the Riverside County Board of Supervisors is hereby requested to allow the County Registrar of Voters Office to provide certain services in conjunction with said Special Municipal Election to be held on June 4, 1996 for the election of one (1) Member of the City Council. Said services to include establishment of polling places and election officers; printing and furnishing ballots and canvassing the returns and providing a certificate of canvass and any other such services as necessary to the conduct of an election. SECTION 2: That the City of La Quinta agrees to reimburse Riverside County for services performed when work is completed, upon presentation of a bill. SECTION 3: That the City Clerk is hereby directed to file a certified copy of this resolution with the Registrar of Voters of Riverside County. 000026 RESOLUTION NO. 95- PAGE 2 PASSED, APPROVED AND ADOPTED this 19th day of December, 1995 by the following vote: AYES: NOES: ABSTAIN: ABSENT: GLENDA L. BANGERTER, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000047 ANDREW R. DEVIN 78815 West Harland La Quinta, CA 92253 RECEPI E D (619) 360-5319 j5 DEC jy M 8 51 BAR MEMBERSHIP California State Bar �r LA QUINTA Admitted December 1991 GItY i,LERK Colorado State Bar Admitted December 1993 EXPERIENCE Attorney Law Offices of Michael Zitomer, Palm Springs, CA Responsible for all aspects of business and personal injury litigation including advising clients, conducting discovery, trial preparation, law and motion, and case analysis. March 1993 to the present Attorney Law Offices of Peter Lam, Los Angeles, CA Represented injured employees in Workers' Compensation matters. Attended depositions, advised clients and negotiated settlements. Appeared at the Workers' Compensation Appeals Board for trials, pretrial conferences and mandatory settlement conferences. March 1992 - December 1992 Law Clerk Law Offices of Geraldine S. Russell, San Diego, CA Worked for Certified Criminal Specialist on numerous homicide cases including a death penalty case. Drafted motions, completed legal research and writing, organized and indexed discovery, and coordinated witness appearances. August 1991 -January 1992 Intern Public Defender's Office, Brighton, CO Handled misdemeanor caseload which included research and writing, drafting motions, making court appearances for dispositions and sentencings, completing client and witness interviews, and preparing for trial. June 1990 -August 1990 Intern Inner Temple, London, U.K. Internship involved working closely with a barrister. Attended court sessions and client meetings, drafted pleadings and performed legal research. August 1989 -December 1989 EDUCATION PEPPERDINE UNIVERSITY SCHOOL OF LAW, Malibu, CA J.D., May 1991 UNIVERSITY OF COLORADO, Boulder, CO o 0 0 V3� B.A., May 1987 T ERRV HENDERSON 54-711 EISENHOWER DR. LA QUINTA, CA 92253 RECE'""7D 619-564-2925 FAX 619-564�t6C 11 Pill y 25 i L;l QUjtq A C;"a ; LERK December 11, 1995 City of La Quinta P.O. Box 1504 La Quinta, CA 92253 TO WHOM IT MAY CONCERN: This shall act as my official application for appointment to the vacant seat on the City Council. All supporting documents attesting to my qualifications, credentials, professonal and personal background, service to the community, and unqualified committment to this position have been made available to you AND the entire community and would therefore be redundant and time consuming to include with this application. Thank you for your consideration. Terry Henderson 000029 APPLICATION FOR APPOINTMENT TO THE LA QUINTA CITY 6MCM December 15, 1995 7 0H 14 fl(1 7 56 Wit' L. Q.UiNIA Carl Ingram 36 years young CI''r CLERK Married with two daughters Attended Tennessee State University, majoring in Chemistry Currently Engineering Technician for Coachella Valley Water District Serving as a Commissioner on the La Quinta City Parks and Recreation Commission Serving as a Member of the Board of Directors of the Coachella Valley Housing Coalition I am requesting appointment to the vacancy on the La Quinta City Council for the following reasons: Generally, I feel good by helping others,and also believe that youth and working families are currently not adequately represented. The average age of La Quinta residents is thirty-four, yet the median age of the current City Council is over fifty-five. Young families will feel more secure knowing there is someone on the Council who represents their interests and who shares their concerns. In addition, representation from the 'North End" of town is needed, and that's where I live. I would like to speak for my neighbors in that part of the community. I am a "people person' with a fresh, unique outlook on life, and am also a "team player". Specifically, my goals include, but are not limited to: eliminating gangs and graffiti. enforcing city codes for a cleaner La Quinta. attracting respectable, responsible businesses to La Quinta. - community support for law enforcement. - promoting educational and recreational activities for the community. completing much needed infrastructure. assuring fiscal responsibility at City Hall. These goals can be accomplished through team effort. I love La Quinta very much and have taken a vow to make sure the City prospers as the Valley's number one municipality. If you share my dream, please consider me for the La Quinta City Council appointment. I will make you proud you did. I thank you in advance. 000030 IL x l/> zJ DEC 14 '95 2E:1? COLLEGE OF 7"E '6RT/E19-3411-%78 P.2 A DECEMBER 11, 1995 MAYOR AND CITY COUNCIL CITY OF LA QUINTA 78-945 CALLS TAMPICO LA QUINTA, CA 92253 GENTLEMEN: R E 0r 1`Y'I_D DEL 19 Hl 2 38 l i'i ; Lr- I AM APPLYING FOR THE APPOINTMENT TO FILL THE VACANCY ON THE CITY COUNCIL OF THE CITY OF LA QUINTA. I AM CONCERNED ABOUT THE ISSUES AND PROBLEMS THAT HAVE EVOLVED AND ARE EVOLVING AROUND THE FACT THAT LA QUINTA IS ONE OF THE FASTEST GROWING CITIES IN RIVERSIDE COUNTY. IT IS CRUCIAL THAT THE DEVELOPMENT AND PLANNING OF THE CITY CONTINUE TO BE COORDINATED BY THE CITY COUNCIL TO ASSURE THAT EVERY CONSTITUENCY IN THE CITY IS TAKEN INTO CONSIDERATION. IT IS IMPORTANT THAT ALL AGE GROUPS, WALKS OF LIFE, AND AREAS, ESPECIALLY NORTH LA QUINTA, BE INVOLVED IN THE GROWTH AND PLANNING ASPECT OF OUR CITY. I HAVE LIVED IN THE DESERT FOR ALMOST SIX YEARS (YEAR-ROUND) AND ANTICIPATE CONTINUING TO DO SO. MY MAIN DESIRE IS TO SERVE MY COMMUNITY AND TO ASSIST IN KEEPING LA QUINTA MOVING IN THE DIRECTION NECESSARY TO PRESERVE ITS INTEGRITY AND STATURE WITHIN THE COACHELLA VALLEY -- IN FISCAL INTEGRITY, LONG RANGE GROWTH AND PLANNING, AS WELL AS RECREATIONAL FACILITIES AND PROGRAMMING. I LOOK FORWARD TO MEETING WITH YOU IN THE INTERVIEW PROCESS. SINCERE "J . �S•EAA*TONN *� 000031 DEC 14 '95 08;17 COLLEGE OF TINE DSP7,'S19-341-8678 P. 3%4 B. J. SEATON 79-650 BUTTERCUP LANE LA QUINTA, CA 92253 (619) 360-2523 (H) (619) 776-0115 (W) PRESENT ExECUTIVE SECRETARY TO POSITION: SUPERINTENDENT/PRESIDENT DESERT COMMUNITY COLLEGE DISTRICT SINCE JANUARY, 1990 EXPERIENCE: PREVIOUS: WORKED IN MUNICIPAL GOVERNMENT FOR OVER 10 YEARS. SERVED AS SECRETARY TO MAYOR, CITY COUNCIL, CITY ATTORNEY, ADMINISTRATIVE SERVICES MANAGER. PRIOR TO THAT WORKED AS SECRETARY TO COMPTROLLER OF THE CITY. INTERFACED WITH CITY- MANAGER, ALL DEPARTMENT HEADS, AND THE PUBLIC. MEMBER OF THE CHAMBER OF COMMERCE AND SERVED AS SECRETARY OF THE COORDINATING COUNCIL. COACHELLA VALLEY: SERVED ON PLANNING BOARD FOR COLLEGE OF THE DESERT WOMEN'S CONFERENCE. MEMBER OF COMMUNITY SERVICES COMMISSION IN LA QUINTA AND NOW SERVING AS CHAIRMAN OF THE PARKS AND RECREATION COMMISSION FOR THE SECOND TIME. MEMBER OF THE BOARD OF DIRECTORS OF THE EASTERN VALLEY AMERICAN HEART ASSOCIATION (SECRETARY 95/96). CHARTER MEMBER OF THE LIONS' CLUB OF LA QUINTA. MEMBER OF THE LA QUINTA CHAMBER OF COMMERCE, COD ALUMNI ASSOCIATION, COD FOUNDATION WOMEN'S AUXILIARY, AND LA QUINTA ARTS FOUNDATION. 00003? DEC 14 '95 ee:13 COLLEGE OF THE 'DSPT%619-34178679 P.4f4 t � College f t` esert 43-500 Monterey Avenue Palm Desert, CA 92260-2499 December 12, 1995 TO MAYOR AND CITY COUNCIL - CITY OF LA QUINTA Honorable Mayor and Members of the City Council: This letter is written as a recommendation for the appointment of B. J. Seaton to the City of La Quinta's Planning Commission. Mrs. Seaton has served as my Executive Secretary for almost 6 years. In this position, she serves in a quasi -administrative and confidential secretarial position and must be prepared to exercise a high degree of responsibility and independent judgment. She is very capable, industrious, organized, and competent. She also has excellent interpersonal skills and has the highest sense of loyalty and skill in public relations, tact, and diplomacy. Before coming to the Desert, B. J. served as Secretary to the Mayor, City Council, City Attorney, and Administrative Assistant at the City of Fountain Valley. She also had extensive contact with other Department Heads, Police and Fire, Planning Commission, Parks and Recreation Commission, Chamber of Commerce, other City groups, and the public. I would strongly recommend B.J. Seaton and feel confident that she would serve the City of La Quinta in a competent fashion, as she has already done while serving on the Community Services Commission and as Chairman for the Parks and Recreation Commission for the past two years. Sincerely, /'/���, David A. George Superintendent/President 000033 �' Desert Community College District • 6191346-8041 � s�Vc 53-*f5 flue. t6/wf" E.D sa 2"ia4 cA 9=53 DEC 7 Ri 1 10 01 t i Y Gr LA QUINTA CI` i Lt-RK December 7, 1995 City Council City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Re: Vacancy: La Quinta City Council Dear Council Members: (6f9) 5644MO qac: (6f9) 564444 Please consider this letter of interest and my resume as an application for appointment to the vacancy now existing on the La Quinta City Council. I have been a resident of the City of La Quinta for approximately forty months. My husband and 1 settled in La Quinta after an extensive national search of areas. I believe that La Quinta, potentially, can be a model American city for the 21 st Century. To do so, the City administration must recognize and confront, positively, problems endemic in the national ethos. These problems include, but are not limited to, youth services; services to an aging population; economic growth in a manner compatible with a free lifestyle and, perhaps most significantly, safety and crime. As you will discern from my abbreviated resume, I have an extensive educational and experiential background in the problems and issues that are confronting and will confront the City of La Quinta and its citizens. My experience ranges from administering federal educational enhancement programs in South Central Los Angeles to safeguarding the tens of millions of dollars in pension plan funds with both the I.R.S. and the PBGC. I have always functioned best in a team atmosphere where each party contributes their expertise and experience to a positive resolution of a problem set. I have done so for President Bush on his Educational Committtee as well as the U.S. Navy in Oxnard, California in locating affordable housing for Gulf War returnees. Most recently I have overcome breast cancer. I am a two-year survivor. I have written a book concerning my experiences with cancer and the medical community. I now stand ready to assist my city as best I can. Thank you for your consideration of my credentials. Sincerely, Andrea Spirtos 000034 ANDREA C. SPIRTOS 53-415 Avenida Obregon La Quinta, California 92253 Telephone: (619) 564-2100 Fax: (619) 564-1144 Ed.D., abd, Pepperdine University, 1994 Institutional Management/Department of Education and Psychology J.D., Loyola University, 1983 MA, University of Iowa, 1974 Guidance Counseling/Department of Education and Psychology Graduated Cum Laude BA, University of Dubuque, 1973 Majors: Psychology; Education Minors: Sociology; German Graduated Cum Laude Danforth Fellow, 1973-1974 Kappa Delta Pi Honor Society, 1973 Presidential Award Winner, 1970-1973 Presidential Order of Merit, 1991 Presidential Legion of Merit, 1992 Distinguished World Leaders, American Biographical Institute, 1991-1992 Who's Who Among American Colleges and Universities, 1973 • "Not In My Wildest Drems," publication pending "International Platform Association Poetry Anthology," 1992, 1993, 1994, 1995 "Cutting Edge Technologies in Community Colleges," author and co-editor, 1988 "Trumpeter," columnist, 1990-1992 "Youth News," columnist, editor, lay -out, 1977-1982 "Freeport High School Gazette," columnist, advertising manager, 1967-1970 000035 -4 Spirtos - 2 "Freeport Journal Standard," columnist, 1968-1970 "Seventeen Magazine," columnist 1969-1970 EMPLOYMENT Tekni-query Consultants, President, 1990-1994 Law Office of Nicholas G. Spirtos, Office Manager and Legal Assistant, 1982-present Compensation Strategies, Vice President, 1988 Junipero Serra High School, Development Director, 1987-1988 Pacific Multiple Sclerosis Research Foundation, Co-founder and Corporate Officer, 1982-present Comprehensive Office Systems Technology, President, 1982 American Heart Association, Director of Youth Services, 1980-1982 United Way, Director of Donor Services and Shelter Services, 1979-1980 American Red Cross, Youth Consultant, 1977-1979 UCLA, Counselor, 1974-1977 Kennedy High School, Cedar Rapids, Iowa, Teacher/Counselor, 1973-1974 Notary, California,1995 California Rape Crises Counselor, 1995 California Pupil Personnel Services California Teaching, grades 9 through 14 Lifetime Teaching, Illinois, Iowa and Wisconsin, grades 9 through 14 International Platform Association, 1990-present; Governor, 1994-present Rancho Mirage Republican Women, Federated, 1993-present Presidential Citizen's Advisory Commission, 1990-present Amnesty International, 1989-present 000036 December 11, 1995 Saundra L. Juhola, City Clerk 78-495 Calle Tampico La Quinta, CA 92253 Dear Saundra: RECE",'tiD DEC 13 hF111 03 LIT" it QUih i a LI_ -! ERK Please accept my application and resume for the purpose of applying for the vacant city council position. It is my understanding that the City Council will attempt to fill this position on December 19, 1995. Thank you for your cooperation. Sincerely yours, r, son 53-960 Avenida Montezuma La Quinta, CA 92253 619-564-4471 000037 Dr. Jack M. Wilson 53-960 Avenida Montezuma La Quinta, CA 92253 619-564-4471 Education: Bachelor of Arts in Business Administration University of Washington, 1955 Seattle, Washington Doctor of Dental Surgery University of Washington, 1964 Seattle, Washington Professional Experiences: Practiced Dentistry for 26 years in Edmonds, WA Member of American Dental Association Member of Snohomish County Dental Association Member Washington State Dental Association Community Activities: Member Edmonds Rotary Club, 27 years Member Edmonds Chamber of Commerce Life Member of Edmonds Arts Festival Political Experience: Appointed to Edmonds City Council in 1983 Edmonds, WA Elected to Edmonds City Council in 1985 (Population: 30,000) Elected to Edmonds City Council in 1989 Resigned from Edmonds City Council 1/1/91 - moved to La Quinta Elected Council President twice for 1 year terms Mayor Pro Tern on many occasions Served on many inter -community committees Personal: Marred 43 years (Majel Wilson) Three children; one daughter lives in La Quinta, and our son lives in La Quinta with his wife and three children. Hobbies: golf, tennis, yard work, travel, reading and political awareness Built a new home in La Quinta in 1993 Veteran of the Korean War 1951-1954 000038 ME Premise: Anyone who voted for both winners was precluded from voting for third seat Council Total Votes: 5153 Percentage Adolph 804 15.60% Sniff 785 15.23% Henderson 746 14.48% Ingram 648 12.58% Wilson 570 11.06% Moran 467 9.06% Devin 460 8.93% Tyler 436 8.46% Seaton 237 4.60% 290 Voters who voted for both Adolph and Sniff THIS IS OVER 10% OF THE 2,878 BALLOTS CAST IN THE ELECTION Adolph and probably Sniff Probability Formula 145.1 = 804 X 18.05% <---- (Sniff) / (Total -Adolph) Sniff and probably Adolph 144.5 = 785 X 18.41 % <---- (Adolph) / (Total -Sniff) 000039 T-,it4t 4 " p AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Joint Use of Facility and Services Agreement with PUBLIC HEARING: Boys and Girls Club of Coachella Valley, La Quinta Unit RECOMMENDATION• Approve the Joint Use of Facility and Services Agreement with Boys and Girls Club of Coachella Valley, La Quinta Unit and direct staff to utilize the General Fund Emergency Reserve Account for the payments required by the Agreement in the amount of $30,000. FISCAL IMPLICATIONS: No funds have been authorized in FY1995-96 Budget. Funding could be allocated from the General Fund Emergency Reserve Account (101-000-300-290). Should the City Council wish to fund the agreement in the future, Community Development Block Grant Funds may be a source of funding if eligibility can be established, which staff will research. The Agreement does have a reporting requirement to determine future CDBG eligibility. BACKGROUND AND OVERVIEW: The Boys and Girls Club of Coachella Valley entered into a lease agreement on February 4, 1992 with the City of La Quinta to construct a facility for providing a variety of quality programs for children between the ages of 7 and 18. Construction was completed and doors opened on June 20, 1994 for youth programs. The standard fee charge for membership was $5.00 per child per year. In September 1995, due to funding problems, the Boys and Girls Club implemented a new fee schedule which increased membership fees to $120 for the school year and $220 for the entire year. The fee increases were an effort to balance the funding shortfalls within the Boys and Girls Club budget. On September 19, 1995, the Boys and Girls Club sent a written correspondence to City Council requesting to bring the item before City Council. The item was reviewed at the October 17, 1995 City Council meeting as a Study Session item. Council directed staff to "negotiate a contract between the City and the Boys and Girls Club in the amount of $50,000 for the use of the Club's facilities and related personnel". The minutes from that Council meeting are attached, Attachment 1. bgagreem 000040 The City Attorney, staff and representatives of the Boys and Girls Club met and agreed to propose to the City Council a contract for a six month period instead of a one year period in order to allow any contract renewals to be a part of the budget process. The Contract Agreement has two portions; a joint use of facility, and an agreement to provide social recreation to youth. Please note, the payment schedule for the joint use of facility is under Section 1.4.1, and the payment schedule for the provision of youth recreation is under Section 3.2 of the Contract Agreement. Each component has been negotiated for a six month period for $15,000 each, ending June 30, 1996 for a total of $30,000. A one year agreement has been estimated to be between $60,000 - $755000. Staff recommends the initial agreement period be six months to allow the review of future agreements to coincide with the budget of July 1st through June 30th. This would enable the Council to consider any budget allocations and funding in coordination with other City programs during the budgetary process. The Boys and Girls Club originally requested City support of $50,000 for a twelve month period. City Council directed staff to negotiate a figure between $50,000 to $75,000 for a twelve month period. Staff is proposing a six month contract be approved for $30,000 FINDINGS AND ALTERNATIVES: The options available to the City Council are: Approve the Joint Use of Facility and Service Agreement and direct staff to utilize the General Fund Emergency Reserve Account for an amount not to exceed $30,000 for the period ending June 30, 1996. 2. Deny the Joint Use of Facility and Service Agreement; Modify the terms of the Joint Use of Facility and Service Agreement; or Provide staff with further direction. —h�AZA4LU.o� — 94ariy Ntecreition ols Parks & Director Attachments: 1. Minutes from October 17, 1995 City Council meeting bgagreem 000041 JOINT USE OF FACILITY AND SERVICES AGREEMENT Boys and Girls Club of Coachella Valley, La Quinta Unit THIS AGREEMENT FOR JOINT USE OF FACILITY AND SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation (the "City") and the BOYS AND GIRLS CLUB OF COACHELLA VALLEY, LA QUINTA UNIT, a nonprofit organization (the "Club"). WHEREAS, the CITY and the CLUB have entered into that certain lease agreement titled BOYS AND GIRLS CLUB OF COACHELLA VALLEY/LA QUINTA LEASE AGREEMENT (the "Lease Agreement" dated February 4, 1992); and WHEREAS, the CITY and the CLUB desire to implement in more detail Section 4.1 of the Lease Agreement regarding the ability of the CITY to utilize the facility constructed pursuant to the Lease Agreement by the Club (the "Facility"); and WHEREAS, at the October 17, 1995 Council meeting, staff was directed to negotiate and bring back an agreement for the joint use of the Coachella Valley Boys and Girls Club, La Quinta Unit; and WHEREAS, the CITY desires to assist the CLUB in providing social recreation opportunities for the residents of La Quinta; and WHEREAS, the City finds that the proposed joint use of the Facility and the continuation of such services provide a significant public benefit to the citizens of the City: The Parties hereto agree as follows: 1.0 SHARED USE OF FACILITY 1.1 Grant of Use. Except for those office areas identified as reserved in Section 1.3 below, the Club hereby grants to the City for a term beginning January 1, 1996 to June 30, 1996, the license to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, the Facility during the time frame set out for City use in Section 1.2 below. 1.2 Schedule for Facility Use, 1.2.1 Basic Schedule for City Use ("City Time"). Monday through Friday 7:30 p.m. - 10:00 p.m. Saturday and Sundays 11:00 a.m. - 9:00 p.m. 1.2.2 Quarterly Schedule Review. The Club and the City shall meet and confer at least quarterly to discuss their programming plans and avoid duplication of services as both Parties agree is reasonable. The City shall implement a permanent program plan within 60 days from the date of this Agreement, and maintain said plan in accordance with its terms. 00004L. b&gcmtr. 1.2.3 Duty to Permit Other Group Use. During such periods of City Time not otherwise conceded to the Club that the City does not have a proposed organized group use of the Facility, or of any particular room thereof ("Unused Time Slots"), City shall grant permits to public benefit groups and private benefit groups from the community requesting to use the Facility or Facility rooms as City deems most appropriate giving due consideration to the following guidelines and priorities: (1) A group that proposes a benefit to youth should have priority to a group that proposes a benefit to non -youth; (2) A group that proposes a benefit to more La Quinta residents should have a priority over a group that proposes a benefit to fewer La Quinta residents; (3) A group that proposes a use of greater public benefit to a larger number of people should have priority over a group that proposes a use with a lesser public benefit or to a lesser number of people; (4) A group posing a lesser risk of injury to persons or property should be given priority over a group that poses a greater risk of injury to persons or property; (5) The order in which the request for usage was received. 1.2.4 Duty to Supervise. During all such times as all or part of the Facility is permitted by the City to be used by one or more community groups as herein permitted, the City shall provide competent, on -site supervision of said group by an appropriate contingent of responsible adults, and such appropriate security therefore necessary to prevent property damage or intentional personal injury. 1.2.5 Liability for Damage. Property and Personal Injury. City shall be liable for all property damage and personal injury that occurs solely as a result of actions by its permittee or their guests or attendees, and shall hold the Club harmless from any and all such liability. 1.2.6 Specific Violations of Facility Use. Without limitation as to other possible violations of the Facility Use, the City shall specifically not permit the following uses: 1.2.6.1 Political Activities. City shall abide by Club's facility use policies and shall not permit or tolerate the use of the Facility for campaigning or otherwise working for the nomination or election of any individual to any public office, partisan or nonpartisan, or for any ballot measure, including any initiative, referendum, or advisory vote, except with the advance written permission of the Club, as a forum for open public debate by candidates on the condition that no member of the public shall be excluded therefrom. 1.2.6.2 Alcohol, Drugs or Tobacco. City shall abide by Club's facility use policies and not allow alcohol, illegal drugs, or tobacco to be sold, used or consumed in, on or about the Facility. City shall not permit or allow any portion of the Facility to be rented or utilized by any person, group or company that intends to provide alcoholic beverages at an event or meeting. The City shall make these facts known, in writing and through oral communications, to all staff members and participants at the Facility. 1.3 Reserved Areas. 1.3.1 Club Office Areas. Excepted from the license herein granted is the area of the Club's office. 000043 b&gcmtr. 1.3.2 Storage Areas. Excepted from the license herein granted is the area of the Club's storage for games and supplies which is hereby specifically reserved and granted to the exclusive and fill time use of the Chib during the term of this Agreement. License is granted to the City by the Club for a term that is conterminous with the right of the City to use and operate the Facility, unless sooner terminated by the Club or 30 days written notice, for the fall time and exclusive use of the small storage room off of the gymnasium in the Facility. 1.4 License Fee. 1.4.1 Basic License Fee. For the Basic License Fee the City shall make two quarterly payments of $7,500 each on January 2, 1996 and April 1, 1996, for a total amount not to exceed fifteen thousand dollars. 1.5 Operations. 1.5.1 Fees. City may charge attendance fees to its invitees and users. 1.5.2 Log Book. All parties shall keep, maintain and permit the inspection by all other parties of, a joint log book in a form approved by the Club and the City in which the City and the Club shall maintain a record of acts of vandalism repairs, incidents of graffiti, and other major incidents. 1.5.3 Procedure Training. City shall cause and train its employees to comply with procedures in a manual ("Procedures Manual") the Club prepares regarding utility turn-offs, alarm responses, locking up/closing, key distribution, facility damage (including graffiti reporting). 1.5.4 Key Provision. Parties will coordinate on providing keys and lock up procedures and use of the alarm system. 1.5.5 Maintenance. Except for conditions which may be corrected by normal janitorial services, all Parties shall leave the Facility at the conclusion of their daily time allotment in a neat and clean condition and one that does not impose any additional duty on the janitorial and custodial services staff, or upon the next occupant of the Facility. 1.5.6 Long Term Maintenance Plan. The Parties agree to develop a long term maintenance plan during the six month term of this agreement to address an equitable cost sharing approach to non -routine maintenance issues such as floor resealing, building painting, etc., which would be put into effect in subsequent agreements. 1.6 Indemnity for Shared Use. Reciprocal Indemnity for Invitee's, Employee's or Trespasser's Personal and Property Injuries Not Caused by Design, Construction, Maintenance or Repair. Each Party ("Indemnifying Party") indemnifies each other Party ("Indemnified Party"), holds the Indemnified Party harmless, and agrees to defend the Indemnified party against loss, damage or liability on a claim, the adverse judgment, adverse order on, or good faith settlement of, such a claim, including attorneys fees and court costs in defending such claim, suffered by an Indemnified Party due to personal injury to, or damage to the property of, an invitee (including a permittee) of an Indemnified Party ("Indemnified's Invitee"), an employee ("Indemnified's Employee") of an Indemnified Party, or to a trespasser or other uninvited person, at the Facility (except to the extent that said claims based on an act or omission of design, construction, including building materials, maintenance or non -maintenance, repair or non -repair by the Indemnifying Party) primarily caused by the act or omission of the Indemnifying Party, their employees or invitees. 000044 b&gcmtr. 2.0 SERVICES OF THE CLUB 2.1 Scope of Services. In compliance with all the terms and conditions of this Agreement, the Club shall continue to provide social recreation programs to the children of La Quinta according to the following schedule: January 2, 1996 - June 13, 1996 Monday through Friday, 2:00-7:30 p.m. June 17, 1996 - June 30, 1996 Monday through Friday, 7:30- 5:30 p.m. Excluding any days off for observance of Boys and Girls Club holiday schedule. The Social Recreation program is to include but not limited to table games, board games, game technique clinics, tournaments, holiday parties and provide other opportunities for fun and constructive use of children's leisure time. 2.2 Contractor's Proposal. (Not Applicable to this Agreement) 2.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any federal, state or local governmental agency of competent jurisdiction. 2.4 Licenses, Permits. Fees and Assessments. Club shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. The Club shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 3.0 COMPENSATION 3.1 Contract Sum. For the services rendered by Club pursuant to this section of the Agreement, the City shall compensate the Club in the sum not to exceed Fifteen Thousand Dollars ($15,000), to be distributed to the Club according to the payment schedule set forth in paragraph 3.2. 3.2 Payment Schedule. For the term of this Agreement, payments will be made to the Club according to the following schedule: Contract Sum Payment Date $7,500 January 2, 1996 $7,500 April 1, 1996 4.0 PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. b&gcaiV. 000045 4.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the Scope of Services and Schedule of Performance. Extensions to the time period specified in the Scope of Services and Schedule of Performance may be approved in writing by the Contract Officer. 4.3 Force Majeure. (Not applicable to this Agreement) 4.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, the term of this Agreement shall be for six (6) months from January 1, 1996 through June 30, 1996. 5.0 COORDINATION OF WORK 5.1 Representative of Club. The following principals of the Club are hereby designated as being the principals and representatives of the Club authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Jim Ducatte, Executive Director b. Lucia Moran, President C. Mark Simon, Vice President d. Lee Simmons, Treasurer e. Leo Wyler, Secretary 5.2 Contract Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be the Club's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of the Club, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, the Club shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which the Club, its agents or employees, perform the services required herein, except as otherwise set forth. The Club shall perform all services required herein as an independent contractor of the City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. The Club shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the City. 000046 b&gcontr. 6.0 INSURANCE AND INDEMNIFICATION 6.1 Insurance. The Club shall carry general liability and property damage insurance against all claims for injuries against persons or damages to property resulting from the Club's act or omissions arising out of or related to the Club's performance under this Agreement in an amount equal as specified in Lease agreement. The City shall be named as additionally insured to the policy and a certificate to that effect shall be delivered to the City prior to the payment of the first installment under Section 3.2 above. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice of proposed cancellation to the City. 6.2 Indemnification. The Club shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property and for errors and omissions committed by the Club, its officers, employees and agents, arising directly or indirectly out of or related to the Club's performance under this Agreement, except to the extent of such loss as may be caused by the Citys own negligence or that of its officers or employees. 6.3 Performance Bond. (Not Applicable to this Agreement) 6.4 Payment Bond. (Not Applicable to this Agreement) 6.5 Remedies. In addition to any other remedies the City may have if the Club fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Club to stop work under this Agreement and/or withhold any payment(s) which become due to the Club hereunder until the Club demonstrates compliance with the requirements hereof. 3. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for the Club's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which the Club may be held responsible for payments of damages to persons or property resulting from the Club's or its employees or agents in their performance, under this Agreement. b&gcmtr. 000041 7.0 REPORTS 7.1 Reports. The Club shall prepare and submit to the Contract Officer a monthly report of attendance concerning the services as outlined in Scope of Services. In addition, a progress report, including an accounting of expenditures, shall be provided on or about June 15, 1996. 7.2 Records. The Club shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 7.3 Evaluation Plan for Community Development Block Grant Funding_ The Club agrees to comply with a pilot program to utilize the City's payment to assist low and moderate income families to participate in their programs and shall work with City staff to comply with record keeping requirements necessary to apply for and successfully obtain Community Development Block Grant Funds. 8.0 ENFORCEMENT OF AGREEMENT 8.1 California Law. This Agreement shall be construed, interpreted and governed as to validity, performance of the parties and enforcement in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and the Club covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty- five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 6.3. 8.3 Retention of Funds. The City may withhold from any monies payable to the Club, sufficient funds to compensate the City for any losses, costs, liabilities or damages it reasonably believes were suffered by the City due to the default of the Club in the performance of the services required by this Agreement. b&gcmtr. 8.4 Waiver, No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. The City's consent or approval of any act by the Club requiring the City's consent or approval shall not be deemed to waive or render unnecessary the City's consent to or approval of any subsequent act of the Club. Any waiver by either party or any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive reliet or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Liquidated Damages. (Not Applicable to this Agreement) 8.8 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except for termination by the City for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to the Club. 8.9 A_ ttorneys' Fees. If either Party commences an action against the other Party arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys' fees and costs from the losing Party. 9.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION 9.1 Non -liability of City Officers and Employees. No officer or employee of the City shallbe personally liable to the Club, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Club or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any state statute or regulation. The Club warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. b&gcmtr. 000049 9.3 Covenant Against Discrimination. The Club covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. The Club shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty- eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Club: COACHELLA VALLEY BOYS AND GIRLS CLUB, LA QUINTA UNIT 42-600 Cook Street, Suite 110 Palm Desert, California 92211 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 10.4 SeverabiGty. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 10.6 Lease. The Lease Agreement shall remain in effect according to its terms. b&gcmtr. 000050 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Dated: CITY OF LA QUINTA, a California Municipal Corporation Un Mayor "CITY" BOYS AND GIRLS CLUB OF COACHELLA VALLEY, LA QUINTA UNIT, a nonprofit organization IRS Tax Exempt No.: By: Name: Title: "CLUB" b&gnu. ATTACHMENT 1 UL City Council Minutes 18 October 17, 1995 Mayor Pro Tern Bangerter advised that she could support it also. Council Member Sniff felt that the compromise would allow the City to improve the traffic flow and beautify some key areas of the City as well as maintain funds for the pool. Council Member Perkins felt that it was a watered-down motion, but would support it. Council Member Sniff pointed out that when land in Redevelopment Project Area No. 2 is sold, additional funds will be available for improvements as well as some reimbursement to the General Fund. MOTION - It was moved by Council Members Sniff/Cathcart to direct the reappropriation of $739,312 from the Fritz Burns Park Pool Project for various infrastructure needs. Motion carried unanimously with Mayor Pena ABSENT. MINUTE ORDER NO. 95- 190. Mr. Genovese asked for clarification that the funds being reappropriated are Infrastructure Funds and the Council responded in the affirmative. 1. PRESENTATION BY BOYS & GIRLS CLUB OF COACHELLA VALLEY — LA QUINTA UNIT, Mr. John Foster, representative for the Boys & Girls Club of Coachella Valley, advised that they raise approximately $800,000 annually and over $400,000 of that is spent on the La Quinta facility. He advised that this community must give more support than it has in the past and reviewed some of the La Quinta-specific programs that he felt the City might be interested in supporting. He suggested that the City consider supporting 65 scholarships for children who can't afford membership dues and the use of City crews to maintain the facility's landscaping. He felt that the entire community benefits from the Gang Prevention Program that costs them $40,000 annually. He felt that his suggestion for a City contribution of $50,000 was a conservative request in comparison to the amount of money spent at the La Quinta facility. Council Member Sniff suggested that staff negotiate a contract between the City and the Boys & Girls Club in the amount of $50,000 for the use of the Club's facilities and related personnel. He also suggested that the feasibility of grants be explored and a report brought back to the Council as soon as possible. He advised that the City established a relationship with the Boys & Girls Club sometime ago by providing land for the facility and a $135,000 contribution for the utility extensions. He felt that the Club is an extremely important asset to the City. ZME City Council Minutes 19 October 17, 1995 Mr. Foster felt that a joint -use could be worked out because the facility is not in use at all times. He was confident that their program instructors would be interested in working with the Parks & Recreation Department as well. Council Member Sniff felt that it's important to handle the contribution on a contractual basis so that everything is clearly understood. Mayor Pena felt that many residents would be interested in learning computers at the facility. He felt that recreation shouldn't be a battle, but rather a shared effort where recreation uses are maximized. Council Member Sniff pointed out that the facility is available year-round. Mr. Foster advised that they would embrace any mixed use because the facility is not used to its maximum capability. Council Member Cathcart would support an even higher level of funding and possible expansion of the site since a similar facility probably won't be built any time in the near future. Council Member Sniff felt that the building itself is adequate, but suggested that new or upgraded equipment could be added. In response to Council Member Perkins, Mr. Foster advised that an average of 250 children attend the facility daily with a membership of over 1000. The ages of the children attending the facility range from 7 years of age through high school, with the majority being from the primary grades. Council Member Perkins felt that the Council is supportive and that it's a matter of what the City can afford. His determination would be based upon affordability and how much additional use the community would gain from the facility. He preferred that a contribution be made as a grant for the Club's discretionary use as opposed to being broke down into specific programs, unless it's for assistance through such things as yard maintenance. Mayor Pena felt that a contract should spell out what programs would be offered beyond what is currently there. Council Member Sniff suggested that the initial parameters be $50,000 to $75,000 and direct staff to promptly negotiate a shared -use contract, specifying some general programs, but being specific where necessary. 000053 IL City Council Minutes 20 October 17, 1995 In response to Mayor Pena, Mr. Foster advised that low community support is due to a lack of awareness. During his 18-year service on the Board they have always raised enough funds for their programs, but they had to go into their reserves when the La Quinta facility was built and their fundraising efforts have had to increase. He advised that they provide quality programs for the youth and encouraged the Council, staff, and community to participate by joining their Board. Council concurred on directing staff to negotiate an agreement with the Boys & Girls Club in accordance with Council's discussion, i.e., joint -use facility. Council recessed to Closed Session to and until the hour of 7:00 p.m. 1. Conference with legal counsel regarding anticipated litigation pursuant to Government Code Section 54956.9(B) (one case). 2. Conference with legal counsel regarding anticipated litigation pursuant to Government Code Section 54956.9(B)(C), receipt of claims filed on behalf of Todd Hanover, William Biller, and William Sikes. 3. Public Employee Appointment — Assistant City Manager — pursuant to Government Code Section 54957. 4. Review and consideration of City Attorney contract pursuant to Government Code Section 54957.6. Mr. Marty Brhel, of Palm Springs, President of the Crime Control Education Foundation and Crime Control Foundation of America, advised that their non-profit corporation's basic mission is to restore public safety through crime prevention and control. They seek solutions to the problems plaguing the criminal justice system and then try to achieve legislative remedies such as the three legislative bills they sponsored in Sacramento this year. They sponsor fundraising events to pay for expenses that were previously paid out of their own pockets. They are currently raising funds to obtain 15 minutes of air time on ESPN that will benefit the Coachella Valley by telling all of America about the valley and what the people here are doing to restore public safety. Mr. Jeff Fidler, of Cathedral City, advised that their current fundraiser is a duaithlon event to be held on November 24th and 25th. It will consist of two races, one for ages 15 and above and the other for kindergarten age through 8th grade. They have obtained several sponsors for the 00005h-- Tjht 4 " pppp AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of FY 1995-96 Community Services PUBLIC HEARING: Grant Applications City Council review the Grant Applications and provide direction to staff for funding allocations and disbursement. The City Council allocated $41,550 to the Special Project Contingency Fund within the FY1995-96 Budget. The Living Desert and Living for Your 90's Awards Ceremony programs receive $1,550 of these funds leaving $40,000 for Council's determination. The City Council has previously allocated $20,900 in funds as outlined in Attachment 1. The balance in the Special Project Contingency Account is $19,100. The City Council established the Community Services Grant Program in 1985, and since that time, funds have been allocated for the Community Services Grant Program each year. A matrix detailing approved Grant funding of organizations from 1987 through 1994 is provided (Attachment 2). Pursuant to the grant process guidelines, applications have been reviewed by a Screening Committee composed of the Parks and Recreation Director and Finance Director for compliance to funding criteria. Funding criteria was approved by City Council for FY1995-96 at the September 19, 1995 City Council meeting. Criteria requires that the Applicants: 1. Be located in or serving La Quinta. 2. Demonstrate the value of the request to La Quinta. 3. All City funds must be utilized for services to people living in La Quinta. 4. Non -La Quinta applicants must provide evidence of services provided to La Quinta residents. 5. If awarded a grant, applicant must document expenses within 30 days of expenditures. M 009 00005 Staff sent out letters of intent to all organizations funded since 1992. Additionally, staff advertised the Community Services Grant Program in the La Quinta Chamber Newsletter, November issue. Fifteen organizations requested applications. Ten organizations submitted applications within the November 17, 1995 deadline. Attachment 3 provides information relative to each applicant's request and previous grant funding history (if applicable). The category regarding Application Analysis refers to screening criteria used to evaluate the applications. Application requests totaled $41,900, funds available are $19,100. The Screening Committee recommends the City Council review the Applications, and provide direction to staff for funding allocations and disbursement. The options available to the Council are: 1. Review applications and direct staff to allocate and disburse funds per Council direction; or 2. Deny any allocation of funds at this time; or 3. Provide staff with further direction. M nA-� Marty Nicholson Parks & Recreation Director ATTACHMENTS: 1. Recap of Special Project Contingency Funds 2. Community Service Grant Funding History 1987-94 3. Community Services Grant Application Information Matrix 1995-96 4. Community Service Grant Applications 1995-96 CC.009 ATTACHMENT 1 SPECIAL PROJECT CONTINGENCY ACCOUNT 101-101-663-000 DESCRIPTION BUDGETED TO DATE ENCUMBERED BALANCE LIVING DESERT 1,000 1,000 01 LIVING FOR YOUR 901S 550 550 0' (HISTORICAL SOCIETY 8,400 4,200 4,200 0 ,CONTINGENCY 31.600 31.600 TOTAL: 41,550 5,200 4,751 31,600 i CONTINGENCY FUND 31,600 COMMUNITY CONCERTS 9,000 0 l CRIME CONTROL 2,500 0' EDUCATION FOUNDATION CITY OF HOPE 1.000 0 CONTINGENCY BALANCE: 31,600 12,500 199100 000057 ATTACHMENT 2 u; O O N1C) - � N7'0 OIO' C LOI�OCJ OiOIIO O O!OIOMOIIO'o01NININ OIO OlO O N cMD Q.vi w II vj Wiw,,r wip.w:" �I� �INI~ III wiLg14;;1 �ININI�O �O,NI�iO�INI�I�I� 0) In IILOI,1- O O',O M l�'� N'e- 00: �I� N. OI 01 O! 0 O O 0 1 O O 0 OI a CIO l0l101010 010101010 0 O. • '0� .O1 Oof �j vi M O, � 10 VIV OILO,Y') O UOi LO I CO1 rn N �! 01 ICI �I OI WI 0 jO O0 W I, WI^1V4 W IN O 000 CO; 01 O N,1� WCJI WI M IM V-: fV1 I,M i� W 01i M' OI =i O)� O Oi O OI O O IAA O O O O O LO O O O O N 60 Z T cM 1 w O CM ui O N LO i*- c7 0 N QI O OI — � ! N j Z ONi O O IV O O O O O O O O LL 0 O M iO 0)0o O Z CJ Ld I CJI c'M i I li cV I I � er cV T- 1 cV N I N I GI N v IN m 0000 N N 0 0 O' 0i WI OII I M M 1 j vN CJi W I CD O 0 0 00 j j Oi } G1 F_ c0 N N O NI — � I �ICJIO WIO W OOIO OOIOI O O W 000 000 ICJ Lf) O 000 O�JC N c0 49 0 �II GO 00 I c0 O CJI fV N C61 (V cV OI NI I W'O OGO 00I'IO�IIOWMt[ �IcO LO N �O Cco �I 0I 001 - 1 r, , T- �i ch M cri Lei cV � O l ! wIFIU J �m O 0 ;w z U p y �I,Z Z wi Ziw p Z �'lo w U mlw a c� m,¢ �INi� z w w p O c~n101� wIJI� co ml pi 0 J } D �IZ,C1I �Iw JiW C7 U CO O p OIQ U SIN uj Jm piWIN 0'wl-� LL ml< otSO > tAlO �I�ImI>I(nllm ZJIJI� ¢!w �� OIL OIIw m LL �ZIU I— plNiNl3—V, 0 ZIIU w Z C71LLiQ ,�IIOAn 0 J ca ¢lO H O c�1u11 Zlcn U'2I-Iw a!wI=',O �I�I01�-Iz OIm : alw Qlm U OlmlOIL p p Oiz w > Julw w O Q'a w U U�w W z atii= QIJ m p �Icnlo u� pi— Zi= tL O�p Zia wIW� �Ipl of 1 a¢Ui�-¢'UjcnUcnUlw��>IU >O,Oi c9�C7w�w>Ilx<CY0, w �Oiwm0 �v� v�'a. }ia�QwU����I�iI >0t.-a: 00=I¢I (.iIJJ=alJinwic.,=JJ u) Colo xCO L)0MLLU¢xaUlal ATTACHMENT 3 pO 00 �1 Q� In A W N 70 � yD �' z a 17T71 �o yu 7d U o a w A A C v fA fA H9 69 6A H (A (A bf O S o 0 0 o O O y 7 4 ONO '.A d_, N 0�0 �I w N o .y �1 O d, 64 y b qb �Uoo�o F F C seo g' C C C C oosSo cyb 8�a _ q E �l �l ^� 0 O 34 O^I �l ° �+' R M ro° ° o gD z ^� rx O rz °s C es tl c e n v �, 1� @ c o n a vx o_ O cr ca y m e• v8 S'iekt� jog S 5 w a2, �:. UQo� o°d UQ O `O OQ aq 'O'q O . N y�e+ '► m O C � v B � cm to QQ �. L3 cr CL .. n CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT Name of Organization: FISCAL YEAR 1995-96 Truman PTA Amount Requested: $ 1-00 0 . CDO Contact Person: Rachei Carreiro Mailing Address: 77$42 Calle Ensenada City:_ La Quinta State: CA Zip Code: 92253 Phone No.: 564-2964 501(c)3 Taxpayer I.D. Number:_ 330319110 Date Submitted: 11 /17/95 0�00�)0 T4,ht °F lwQu&rw APPLICATION 1. What is the overall purpose or goal of your organization? The Truman PTA and it's Earthquake Committee would like to continue to provide adequate supplies and necessary training for the safety of the students and staff in the event of a major earthquake. 2. How long has your organization been in existence? $Years Months 3. Describe in general the activities or services of your organization: The Truman PTA / Earthquake Committee, purchases all necessary items needed to ensure the care and protection of students following a major earthquake. We assist in the mock drills and provide training programs for staff so that they are adequately trained in earthquake preparedness. 4. How many people does your organization currently serve? No. of Youth 1 100 No. of Adults I L0, No. of Seniors 5. How many people do you intend to serve in Fiscal Year 95-96? No. of Youth I LLC 0 + No. of Adults I nn No. of Seniors 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of YouthT on No. of Adults l n () No. of Seniors ?. How many paid employees/volunteers does your organization employ? No. of full time employees Ca No. of volunteersk'�C No. of part time employees C 8. Describe how your organization is managed and governed. Truman PTA is governed by an elected Executive Board. Our organization is affiliated with the National Parent Teachers Association. We work closely with parents, staff and Site/District Administrators of the cool in order to meet the demanding needs of the student populati(" 0 0 U 1 POPM nrn 61 9. Please provide information on your Executive Board members or contact person: ► u - 0 • MI - o R See attached list. 10. What is your annual schedule of events, and during what months does your organization operate? Our organization is a Parent !Teacher group that meets eleven months of the year on a monthly basis. The student body we serve is in school for nine months. We provide funding for educational assemblies, Bookfairs, Health & Welfare Education, Awards/Special Programs such as Red Ribbon Week, 100 Book Party, Science,Math, Reading Nights for the family, and Holiday food baskets. 11. Do you charge admission, membership fee, dues, etc.? _ZYes No If yes, please describe: We charge membership dues in accordance with our by-laws to -the State and National PTA _ 12. What are your other sources of revenue for this funding year? Soup Amount Membership Dues $5.00 per Family. Membership a/o 11 /7/95 is 211 x $5.00 = $1055.00 Total Needed $ Total Received $ 13. Amount of money requested from the City of La Quinta? $ $1,000.00 14. Has your organization been funded by the City of La Quinta previously? YesZNo_ If yes, when 1994 - 1995 Amount received $1,000.00 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. With the continued contribution from the City of La Quinta we are able to adequately provide for our Earthquake preparedness program. Therefore maintaining necessary tools, medical supplies, food, water and communication to our students and staff until they are reunited with their - families. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Those who will benefit include the children & staff of our school, the Boys and Girls Club of L.Q., Y.M.C.A., L Q.M. S., and the surrounding community. We feel that with the Grant we can continue to provide a secure area for the children until they are reunited with their families, but community outreach will be available. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. We do not really have expenditures, as our committee is comprised of volunteers. We strictly solicit funds for maintaining this extremely important program for our school and community. O00063 T4ht 4 rwCt9,m& UOMMUNITY SERVICES GRANTS 1W -96 GRANT RECONCILIATION REPORT Due Date: 30 days following expenditure of grant funds. Final Date to Submit: June 15, 1996 Organization Name: Name of Person Completing Report: Mailing Address: Phone: Period of Report (Mo/Yr to Mo/Yr): Ito Date Your Organization Received Funds: * Describe Your Expenditure of Grant Funds: Reconciliation: Grant Amount Funds Expended $ Return unspent funds to "City of La Quinta' by check with this form. 000064 ** Attach supporting documentation (receipts for purchases, cancelled checks, payroll records, billing statements) that is in accordance with the original grant request. All supporting documentation must be originals! All questions regarding this form or the grant process should be directed to the Parks and Recreation Department at 777-7090. Mailing Address: City of La Quinta, Community Services Grants, P.O. Box 1504, La Quinta, CA 92253. Q�.00 ,1w �� RECEIVED N 0 V 1 b 1995 WIIATiD��'1 11 T1' ^ ' 4 G;'NTA C� OF CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: Round Table West Amount Requested: $1 , 500. Contact Person: Marylin Hudson, Executive Director Mailing Address: P. 0. Box 411058 City: Los Angeles State: CA Zip Code: anna i Phone No.: (213) 256-7977 501(c)3 Taxpayer I.D. Number: E IN #33-0369592 Date Submitted: November 15, 1995 000060 T4bt 4 4 Q"iKm APPLICATION 1. What is the overall purpose or goal of your organization? To promote literacy, the most essential of the arts. Encourage people to read more, emphasizing the importance of reading to individuals for personal enrichment and nroducino an educated, infnrmarl cne,' tjl,-nnd to stimulate people to self-expression and creativity through writing. 2. How long has your organization been in existence? s Years I o Months as a non-profit; prior to that 15 1/2 yrs. producing programs. 3. Describe in general the activities or services of your organization:, We produce book and author programs, sponsor writing contests, and donate and recycle books to those who could not otherwise afford them or have access to them such as schools lihrarias, chal tare hnspitaIs prisons, etc. 4. How many people does your organization currently serve? approx. 7,000 in three locations annually, about 1500 of which are in the desert chapter No. of Youth No. of Adults 1500 No. of Seniors about 70% in deser of nTy in desert only 5. How many people do you intend to serve in Fiscal Year 95-96? No. of Youth No. of Adults 1650 i n No. of Seniors aho t 7cpo desert only in desert 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of Youth No. of Adults ann . l oo0 No. of Seniors a pp 20% 7. How many paid employees/volunteers does your organization employ? No. of full time employees 2 No. of part time employees 0 No. of volunteers 20 supplemented by outside service such as accounting,.mailing list maintenance, etc. S. Describe how your organization is managed and governed. We have three chapters -- Desert, Los Angeles, and Orange County. The Desert Chhpter Chairman, Honey Atkins and her volunteers handle reserva- tions press. The Chairman and Executive Director handle publisher contacts, book evaluation, author arrangements, printed materials press releases, financial management, etc. MRM (kill 14 000066 9. Please provide information on your Executive Board members or contact person: In desert: Honey Atkins Desert Ch. Ch. 52470 Avenida Madero (614) S64-7400 La Quinta 92253 Marylin Hudson Exec. Dir. 1658 Kaweah Dr. (213) 256-7977 PngndAnn IA Qi M5 Margaret Burk Chairman 860 Fifth Ave. (213) 385-5009 Los Angeles, 90005 10. What is your annual schedule of events, and during what months does your organization operate? In the desert we meet during the season (October to May) approximately six times. Luncheon programs are held at the La Quinta Hotel. Each programs consists of a luncheon with three or four authors discussing their books and meeting with audience members. 11. Do you charge admission, membership fee, dues, etc.? x Yes No Tickets are purchased for the luncheon and program by audience If yes, please describe: members. We give c omp l i me n t a r y tickets to the working press and authors and their quests and some support staff. All programs are open to the public. Those who wish to lend their support may take out memberships_ Tharp wpra approx. .58 members in 1995, and some people paid mailing fees. 12. What are your other sources of revenue for this funding year? Snnrea Amnnnt None Total Needed Total Received BelAnCe 000067 13. 14. 15 Amount of money requested from the City of La Quinta? $ I _ Snn _ Has your organization been funded by the City of La Quinta previously? Yeses No_ If yes, when 9 / 2 9 / 9 5 Amount received $1 , 5 0 0 . 8/9/93 $1,200. , Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. Please see attachment A 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. 17. Continue to produce programs at La Quinta showcasing desert authors as well as attracting other nationally prominent authors to the community. An added benefit to the city of La Quinta is the major press coverage we have attracted to the programs (including television and -the -print media) which helps to establish the city as a major cultural center of the desert. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. Grant funds would be expended as follows to cover a portion of regular expenses: Personnel - part time accounting & secretarial: $750. Mileage to and from L. A. to La Quinta $280. Misc. printing, phone, postage, advertising, etc.: $470. $1500. Attachment A Producing programs in the desert is more expensive than in the Los Angeles or Orange County chapters for the following reasons: I. The distance and time involved for staff members to travel to and from their home base. 2. Authors are more difficult to attract for the same reason and they more frequently request transportation and accomodations. 3. The desert season is shorter. We meet here six or seven times a year rather than 10 or II times as we do at the other chapters. 4. The mailing list is considerably longer because there are so many part time desert residents. 5. Mailings are less productive for the same reason. The mailings produce a much lower rate of response, despite much h'ighe'r costs for printing and postage. 6. The number of memberships is lower than in the other chapters because of the shorter season and more part time residents. In 1995 we had 58 memberships from the desert, some of which were carried over from the previous year. In contrast there were well over 260 memberships for the other two chapters. ROUND WET ROUND TABLE WEST P.O. BOX 411058 • LOS ANGELES, CALIFORNIA 90041 (213) 256.7977 August 2, 1995 MARGARET BURK. CihWman MARYUN HUDSON, Exeouihv DireMr Mr. Tom Hartung Interim Parks & Recreation Director City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Hartung: Enclosed is the Reconciliation Form and information relevant to the Community Services grant funding for our second season of book and author programs at La Quinta for the 1994-95 programs. We apologize for the delay in getting this information to you. Our clipping service just sent us the remainder of the press clips which accompany this letter. We have accomplished the following in line with our needs statement: I. Produced seven programs in contrast to last year's five programs. Copies of the programs are attached. Authors and their books were as follows: November 109 1994 - Artist Walter Keane & "The World of Keane" Sportswriter Al Stump & "Cobb" Travel Writer Bob Badal & "Romancing the Southland" Author Sharon Rich & "Sweethearts" Actor Robert Young was unable to attend January 16, 1995 - Actress Marlette Hartley & "Breaking the Silen Maxene Andrews & "Over Here, Over There" Dr. T. Burton Smith & "White House Doctor" Kenny Kingston & "I Still Talk To" February 23, 1995 - Actress Audrey Meadows & "Love, Alice: My Life As a Honeymooner" Jamie Farr & "Just Farr Fun" Dwayne Hickman & Joan Roberts Hickman & "Forever Dobie" Author Elizabeth Forsythe Halley & "A Woman of Independent Means" March 13, 1995 - Joe Barbera & "My Life in Toons" was unable to come due to flooding at his home. He came in May instead ON -PROFIT LITERARY/EDUCATIONAUBOOK/AUTHOR March 13, 1995 continued) April 24, 1995 May 22, 1995 -2- Artist Charles Bragg Actor/Mystery Writer Dr.. M. J. McCarthy & For You, Brother" & "Asylum Earth" Ron Ely & "East Beach" "To Lay Down One's Life Jack Smith - Los Angeles Times Actor/Artist Gfforge Montgomery & "The Years of George Montgomery" Steven Pressfield & "The Legend of Bagger Vance -- Golf & the Game of Life" Sally Presley Rippingale & "The Original Racquet Club of Palm Springs" Jan Moran & "Fabulous Fragrances" Mr. Blackwell & "From An Autobiography" Joe Barbera & "My Life Harold Robbins & "The Rags to Bitches -- in Toons" Raiders" June 26, 1995 Buddy Ebsen & "The Other Side of Oz" Vicki Lawrence & "Vicki -- The True -Life Adventures of Miss Fireball" Tom Youngholm & "The Celestial Bar" Dance Historian/Dancer Rusty Frank "Tap:" 2. Our desert chapter chairman, Honey Atkins, continued to build a strong base of volunteers to assist at the programs. 3. Culled the mailing list which now includes I1100 names of desert dwellers and about 35 press contacts. Over the season program announcements have beenmailed to approximately 9,000 desert residents. 4. Advertisements - Ads were run in.the Desert Sun promoting meetings. 5. Publicity -- we have established excellent working relationships with the press in the desert. Approximately 245 press releases were sent out this season plus custom information including photographs, press kits, etc. As our desert chapter chairman Honey Atkins has pointed out, the Round Table West programs have brought monthly opportunities throughout the season (except for the holiday months of November and December when there were no meetings) for high profile press coverage, for the city of La Quinta & its cultural image. Of special interest to the city of La Quinta will be Jack Smith's column of March 20 which ran in the Los Angeles Times in Southern California. (The Times daily circulation is 1,164,338.) We heard many comments from people in Los Agneles and Orange County who were unfamiliar with the city of La Quinta. Also enclosed are press clips from the desert press, all of which add to the image of La Quinta as an art and cultur®10 0 07 1 center of the desert community. -3- Not included in this recap is television and radio coverage. Virtually all programs are covered by one or both of your television stations; most notably Gloria Greer is a regular. Honey Atkins has had numerous interviews on arts and general interest radio programs. We have also arranged for authors to be interviewed on various programs, including those of Ron Fortner and Valerie Miller. At least 5 to 7 press representatives attend each program. We provide their lunches free of charge. i. In addition to soliciting the authors, booking them, arranging for transportation and housing (where needed), and doing the publicity and promotion, we make all the arrangements with the La Quinta Hotel, conduct meetings, and have hostessed approximatley 1800 people this season. (Last season the attendance was about 1000.) The February program was especially successful with a crowd of almost 450. We believe this attests to the high interest level of the community in literary endeavors. j. The "Books for the Bookless" program (brochure attached) has continued under the direction of Diana Adolph. Please let us know if there is any other information you may require. We look forward to working with you in the future. Sincerely, Marylin Hudson Executive Director cc: Honey Atkins, Desert Chapter Chairman cc: Margaret Burk, Round table West Chai-tman Encls. P. S. Not mentioned above is other exposure the programs have had int he community, including an exhibit at the La Quinta Chamber of Commerce Exp on february 28, 1995. 00007ti 0 iti;: 'f:i'IV',=U 'NOV 1 1995 �� [vcommArm f 19a 5 CITY OF LA Q APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: La Ouinta AYSO Amount Requested: $1,500.00 Contact Person: Jeffery Somers Mailing Address: 53460 Avenida Juarez City: La Ouinta State: CA Zip Code: 92253 Phone No.: (6191 564-2383 501(c)3 Taxpayer I.D. Number: 95-6205398 Date Submitted: November 17 1995 000073 APPLICATION 1. What is the overall purpose or goal of your organization? The overall purpose of the American Youth Soccer Organization is to provide a fun, recreational and competitive soccer program for children between ages 5 and 15. The emphasis is on four basic principles: everybody plays, balanced teams, open registration and positive coaching. 2. How long has your organization been in existence? 8 Years. 3. Describe in general the activities or services of your organization: The activities and services of ;the organization are to introduce, teach, have fun and educate children and parents to the rapidly growing sport of soccer. 4. How many people does your organization currently serve? 800 Plus people. No. of Youth 400 No._of Adults 800 No. of Seniors 0 5. How many people do you intend to serve in fiscal year 94-95? No. of Youth 400 No. of Adults 800 No. of Seniors 0 6. How many people served in fiscal year 1995-96 will be La Quinta residents? No. of Youth 360 No. of Adults 700 No. of Seniors 0 7. How many paid employees/volunteers does your organization employ? No. of full time employees 0 No. of part time employees 0 No. of volunteers 100 8. Describe how your organization is managed and governed. Our soccer organization is managed and governed by board members whom are all volunteers and follow by-laws of the American Youth Soccer Organization. 000074 M 10. Please provide information on your Executive Board members or contact person: Name JEFFERY SOMERS RON RECORD GEORGIA MAUPIN HALLIE HAYES DON EARLY MARK VALENTINO PATTI STONE Title REGIONAL COMM. REGISTRAR TREASURER EQUIP. MGR. SNACK BAR SAFETY DIR. HEAD COACH Home Address 53460 AVD.JUAREZ, L.Q. 54645 AVD. CARRANZA,L.Q. 54605 AVD. JUAREZ, L.Q. 52400 AVD. VALLEJO, L.Q. 53134 AVD. RAMIREZ, L.Q. 79125 LAKE CLUB DR, B.D. 51870 AVD. MORALES, L.Q. Phone 564-2383 564-6076 564-0724 564-3648 564-3655 360-6034 564-5526 What is your annual schedule of events, and during what months does your organization operate? Our annual schedule of events begin in September with registration. Practice and games begin in October on Saturdays. The season ends in the middle of December. Post season play begins in the middle of J January with tournament schedules running into March. 11. Do you charge membership fee, dues, etc.? X Yes No 12. If yes, please describe: A registration fee is charged for each child who is signed up in the program. What are your sources of revenue for this funding year? source SOURCE FOR FUNDING: Amount REGISTRATION FEES ABOUT $12,000 SNACK BAR SALES ABOUT $ 2,000 SPONSORSHIPS BY LOCAL COMPANIES ABOUT $ 11500 Total Needed $ 17,000 Total Received $ 15,500 Balance ($ 1,500) 00007pr 13. Amount of money requested from the City of La Quinta? $1,500.00 14. Has your organization been funded by the City of La Quinta previously? Yes X No If yes, when 1994-1995 , and the amount received $500.00 15. Need Statement. Clearly and plainly state the reason or need for the requested fund. Through a generous contribution from the City of La Quinta last year, we have started the process of developing a resource of training tapes for our volunteer parent coaches and referees. This is the beginning of many areas of additional training that is available and of which the program would like to continue to expand and provide to the volunteer parents. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Those who will benefit include the children, parents and the program. This will help to provide better teachers of the sport of soccer and everybody in the community benefits from having a quality program. 17. Attach a copy of your Program Operating Budget and a separate detailed, concise list of intended Community Services grant expenditures. BUDGET SUMMARY- 1995 ACCOUNT NUMBER ACCOUNT NAME 100 Regional Commissioner 200 Treasurer 300 Referee 400 Coaches 500 Fundraising/Snack Bar/Promo 600 Equipment 700 Uniforms/Awards 800 AYSO Insurance Total AMOUNT $ 450 $ 50 $ 400 $ 100 $ 500 $ 2,500 $10,000 $ 3,000 $17,000 000076 NO V 16 1995 c ='� La cu,vr� CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: . LA QUINTA WILDCATS. SOFTBALL ASSN. Amount Requested: $ 7 9 0 0.0 0 Contact Person: STEVE LUICCI / RANDY BACA Mailing Address: P.O. sox 503 City: LA QUINTA • ' State: CA. Zip Code: 92253 Phone No.: �6190564 4404 501(c)3 Taxpayer I.D. Number: 33-0628469 Date Submitted: - 1 1/16/95 000077 �Q 0 , UiR Ackv c&&t 4 4� APPLICATION 1. What is the overall purpose or goal of your organization? It provides young women athletes in this area a chance to compete at the highest level of Jr. Olympic Women's Softball. Plus the knowledge of scholarships and professional sports career o22ortunities. 2. How Iong has your organization been in existence? I Years 7- Months 3. Describe in general the activities or services of your organization: Compete with other A.S.A. teams throughout California, Arizona, and Nevada on weekend tournaments, or scheduled one day events (playing 2 to 3 games). Attend college level games and interacting with college coaches and players. 4. How many people does your organization currently serve? 36 No. of Youth No. of Adults_ No. of Seniors o 5. How many people do you intend to serve in Fiscal Year 95-96? No. of Youth 30 to ao No. of Adults o No. of Seniors o 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of Youth 23 No. of Adults o No. of Seniors O 7. How many paid employees/volunteers does your organization employ? No. of full time employees o No. of volunteers 9 No. of part time employees o & Describe how your organization is managed and governed. The team is governed by ASA Softball regulations and rules. The team is managed by parents'and coaches agsociaEed with the organization. FORM.001 3 9. Please provide information on your ExecativI Board members or contact person: Steve Iuicci President 51-625 Ave. Alvarado 564-4404 Randy Baca Vice President 53-872 Montezuma 564-1306 Laura McConnell Secretary 54-600 Ave. Juarez S 4 67 Irene Luicci Treasurer 46-896 Jefferson 775-1440 Mike Padilla Secretary 52-105 Martinez 564-1532 10. What is your annual schedule of events, and during what months does your organization operate? Full year schedule - splits into two seasons Springs season - January to August Winter league - August to December An average of 80 games per year. 11. Do you charge admission, membership fee, dues, etc.? xx Yes No If yes, please describe: Player fees are $100.00 each, which covers uniform, liability insurance, and organization fees (A.S.A.). 12. What are your other sources of revenue for this funding year? Fundraiser Activities $2400.00 Private & Small Business Contributions $5500.00 Membership Fees $2200.00 Total Needed * $ l 8, o 0 0. o 0 Total Received 10; 100.00 *'BASED ON 1995 SEASON AS OF NOV. 1, 1995. Balance $ 7,900.0 0 FORM.001 4 I 13. Amount of money requested from the City of La Quinta? $ 7o900.00 r - 14. Has your organization been funded by the City of La Quinta previously? yes_ No x If yes, when Amount received 15. Need Statement Clearly and plainly state the mason or need for the requested funds and how these funds will be used, if awarded. SEE ITEM #17 TO USE OF FUNDS - Items listed need to be paid in advance of the playing season. • 16. Goal Statement Indicate who win benefit from the use of these funds, and how they will benefit (ENCLOSED IS AN INFORMATION FLYER THAT WILL EXPLAIN IN MORE DETAIL THE GOALS OF THIS ORGANIZATION ) As a Junior Olympic Travel Team, competing in tournaments throughout California, Arizona and Nevada, it offers our Coachella Valley girls greater exposure and opportunitv to be seen and recruited by college scouts and to attend college on athletic scholarships. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services giant expenditures. COPY OF BUDGET ATTACHED Equipment............ 875.00 Entry Fees ...... ..... 2,000.00 Transportation ....... 3,000.00 National or State Qualification Game. 275.00 Hotel Accomodations. . 1, 750. 00 $7,900.00 FORM.001 5 nnr)nR(I uintA Wildcats SaftbAll Assn. GIRLS A.S.A. FASTPITCH SOFTBALL UNIFORMS $ 11050. $ 500. $1,550. EQUIPMENT* 875. ----- 875. DURANCE* 200. ----- 200. REGISTRATION-ASA* 300. ----- 300. OFFICE EXPENSE -TELEPHONE, PAPER, MAIL ETC. 150. 75. 225. ENTRY FEES- 11000. 11000. 21000. VAN RENTAL-TOUMVIMENTS 11500. 11500. 31000. HOTEL -TOURNAMENTS 1,750. 11750. 3,500. SPECIAL EVENTS 450. ----- 450. STREET FAIRS 60. 60. 120. REGISTER TRAILER 30. ----- 30. ADVERTISING -MEDIA GUIDES FLYERS 11000. 150. 1,150. MISC. PROFESSIONAL FEES 150. 100. 250. COACHING CERTIFICATIONd 100. ----- 100. TROPHIES 250. 250. 500. EMERGENCY MEDICAL SUPPLIES 100. 100. 200. STATE OR NATIONAL QUALIFICATION GAMES*** FIVE HOME EVENTS 12,000. ----- 12,000. PORTABLE TOILETS 350. ----- 350. FIELD PREPARATION 250. ----- 250. UKPIRES'FEES 300. ----- 300. TRAVEL EXPENSE (VAN RENTAL AND GAS) 3,000. ----- 3,000. UMPIRES' FEES 11000. ----- 11000. $25,865. $5,485. $31,350. * YEARLY CHARGES ** BASED ON FIVE ***ESTIMATE (COST % S $12,000 FOR ILLINOIS IN 1994 AND $15,000. FOR HANAII IN 1993.) MAILING ADDRESS: P.O. BOX 503, LAQUINTA, CA. 92253 TEL: (619) 564-4404 / FAX: (619) 775-1440 000081 s .va .7 799 ul 0 0 o W m uj a W O U U6 O W In Q V OI 1C Nnr E 3 aQi c woz> °blot:!� � o Zs �' � � o a `o oai i 00 aaab�c7ovw�t�r�a PQ ] P �i Q y a c 8 ao 3 °.�� V y °�' 4 o 3w � � 00 >3O'3�a�i�z'° a 0 Z ° x m o a 4 tr rr v I.n ~ w '� •�� O O O O O cn O O .L U 'J O W it a O fi ,• O ? cN a °> ti E 3 u y° `� u 5 .1 cOi F' F"j C� b y U aoo 44 12 3� o 0 NA z E 0 2 R o moo >_ nnnnc ED Nov 1 ,f 1995 GUINTA p7c.c CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: THE FRIENDS OF LA QUINTA SENIOR CENTER Amount Requested: $4,000.00 Contact Person: Hayden M. Bower, President Mailing Address: 48-121 Via Hermosa City: La Quinta State: CA Zip Code: 92253-2242 Phone No.: 619-771-0046 501(c)3 Taxpayer I.D. Number: 33-0261511 Date Submitted: October 16, 1995 am T4'1�t 4 4 Qu&m APPLICATION 1. What is the overall purpose or goal of your organization? To raise funds for furnishing items that will enhance the La Quints, Senior Center. 2. How long has your organization been in existence? 7 Years Months 3. Describe in general the activities or services of your organization: Activities are varied, according to the needs of the communitv. 4. How many people does your organization currently serve? 2,450 No. of Youth 100 No. of Adults 500 No. of Seniors i , 85o 5. How many people do you intend to serve in Fiscal Year 95-96? No. of Youth 200 No. of Adults 750 No. of Seniors 2 . soo 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of Youth 175 No. of Adults 700 No. of Seniors 2,500 7. How many paid employees/volunteers does your organization employ? No. of full time employees o No. of volunteers 12 No. of part time employees o S. Describe how your organization is managed and governed. Managed and governed by an elected Board of Directors, including five elected officers. Directors are elected for two year terms. F().M ()(11 I 9. Please provide information on your Executive Board members or contact person: Hayden M. Bower, President, 48-121 Via Hermosa La Quinta 771-0046 Paul Stone Vice President 52-960 Avenida Martinez 564-2644 Barbara Martin 2nd Vice Pres. 79-685 Buttercup-60 360-0558 Muriel Bower Secretary 48-121 Via Hermosa 771-0046 Grace Mulcahy Treasurer 79-875 Westward Ho Drive 347-1301 10. What is your annual schedule of events, and during what months does your organization operate? See example of one month of 12 month schedule attached. 11. Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: $5.00 annual dues; $25.00 sustaining member; $100 life member and $20,000 Angel membership. 12. What are your other sources of revenue for this funding year? Grants, gifts and proceeds from fundraising events - or from such donations as equipment or merchant discouts. Total Needed $ 35,000 Total Received $ 30,000 r1r%old IIAt $ 5,000 00008 13. Amount of money requested from the City of La Quinta? $ 4 , 000 14. 15. Has your organization been funded by the City of La Quinta previously? Yes x No_ If yes, when 1994-95 Amount received $4, 000 Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. As a result of requests, we have started a computer class. The instructor, a 25 year retiree from IBM, has started without computers. We have had one computer donated by IBM. We need at least three additional computers and two printers to provide enough for three students to a computer in order to provide hands-on practice. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. 17 Some of our senior citizens have told us that they must look for part or full time employment to augment their social security incomes in order to make ends meet. The need for a skill to reenter the labor market is a requirement today. Others want, or need to learn to improve their skills on computers for their own use. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. See attached. NUMIi THE SENIOR CENTER NEW ADDRESS IS: 78-450 Avenida La Fonda, La Quints, CA 92253 (Mailing Address: P.O. Box 1504, La Quinta, CA 92253) L N r O% r %0 (V OO ,¢W. �WW ff�� i W Q ? S WI a 0 gig j= Q V R Jill r co LO N W fill cM O r m � t� r W N O Z r NUIcc gWZ mu3 g W 3 SHIR 8 SBb h 8$ S� !ffl i.111 � N @ N 3g z3ES z_ i gga ?? gR all 14 ffl IR r LO r N N O% CV W WE rc r W u — ���� J��� C� �iZ�lr✓�CCGf.'f . . S.C.O.R.E. SEMINAR: The Service Corps of Retired Executives Association (S.C.O.R.E.) is always looking for volunteers to assist with their various pro- grams. Norman Lowenstein will be presenting a seminar to explain how you can help. Monday, May 22 at 10:30 a.m. AARP MATURE DRIVER'S COURSE: Participants will be given a DMV Certificate upon completion of the two day course that can be used to receive a discount on car insurance liability rates. Pre -registration is required for this popular class. The course will be held on Wednesday, May 24 and Thursday, May 25 at 12:30 p.m. Fee $8.00. CLASSES AND CLUBS: BEGINNER'S COUNTRY LINE DANCE CLASS: It's time to get in step! Learn the popular line dances --it's fun, it's great exercise and it's easy! This beginning class will take it nice and slow, so that even fast timers can learn. Join us every Tuesday at 9:00 a.m. Call for further information. GENTLE YOGA CLASS: A free introductory session is being offered in this great class, which is fantastic for releasing stress and anxieties in a program designed expressly for seniors. Individualized instruction given by Interna- tional Certified Instructor, Georgina Clark, with over 20 years of teaching experience. Tuesdays - 10:00 a.m. to 11:00a.m. Fee:$5.00 - Members/$6.00 - Non -Members. CREATIVE WRITING CLUB: Our Creative Writing Club, called the Bamabus Club, meets every Tuesday at 10:00 a.m. Led by Myrt Mendenhall and B.J. Weigand, both of whom have a great love of writing. Dues are $3.00 a month. PAINTING CLASS Thursdays from 9:00 a.m. until / noon. Teaching is on an indi- vidual basis in the medium of yourchoice.Instructor ponalda Smolens. For further informa- tion, please call the Center. CERAMICS CLASS: Sign up now for Ceramics classes. Classes will be held on Wednes- days at 10:00 a.m. Instructors Alice Hughes and Pat Martin. For further information, please call the Center. ARTS & CRAFTS: Learn a new craft every month. All materials are provided for sample projects at no charge.. The focus for May is "Friendly Plastic". Learn to make jewelry or other items. Need help with one of your own projects? Instructor Donalda Smolens will be glad to help. Have an exciting new craft to share? Bring it along and show it off. Thursdays at 1:00 p.m. Na fee. SPECIAL SERVICES AND NEW EVENTS: BRIDGE LESSONS: Beginner's Bridge every Wednesday at 10:30 a.m. Fee: $4.00 per lesson. Intermediate Bridge (includes 1/2 hour lecture followed by supervised play) every Wednesday at 12:30 p.m. Fee: $4.00 per lesson. SOCIAL BRIDGE: Social (Party) Bridge every Monday at 1:00 p.m. - $1.50. Social Duplicate Bridge every Monday and Friday at 1:00 p.m. - $1.50. BILLIARDS TOURNAMENT Eight -Ball Tournament every Thursday at 1:00 p.m. Open to all levels of experience for fun and prizes - $2.00 Legal Assistance available Monday, May 15, beginning at 9:00 a.m. by appointment only - No Fee. Medi-Care/Senior Insurance Assistance available on Wednesday, May 17 beginning at 9:00 a.m. by appointment only - No Fee. SPECIAL NOTEM Volunteers needed to assist in the reception area at the New Senior Center. To volunteer, please call the Senior Center and ask for Marilyn at (619) 564-0096. NEW TELEPHONE NUMBERS AND ADDRESS: Senior Center Telephone Number (619) 564-0096 Senior Center Fax Number (619) 564-5004 The Senior Center is located at: 78450 La Fonda, La Quinta, 92253 and the mailing address is P.O. Box 1504, La Quinta, CA 92253. The La Quinta Senior Center provides these opportunities as a service and does not endorse or recommend any service or business. Services rendered are the responsibility of the provider and providee. The Senior Center is in need of unused greeting cards. The donation of Birthday, Thank You and Condolence Cards would be greatly appreciated. Instructor Pat Martin pictured here with some of her Ceramics Class students, working on their projects. CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERAVICE GRANT FORM FISCAL YEAR 1995-1996 PROPOSED GRANT BUDGET FOR FUNDS REQUESTED Personnel Operational Costs Office Supplies $2,000 Capital Items $4,000 Total Operational Costs $61000 Total Organizational Budget $6,000 me v i i v 1= imi=i %A 16081W If n APPLICATION FOR A COMMUNITY SERVICES GRANT Fiscal Year 1995-1996 Name of Organization Requesting Grant: Friends of the Le Quints Branch Library Amount Requested: $ 3,500.00 Contact Person: Sherry Pena Address: 51-910 Navarro. Lj Quinta Phone: 564-4184 Date Submitted: November 16, 1995 501(C)3 Taxoaver I.D.#: 953-86-8737 INFORMATION ABOUT YOUR ORGANIZATION 1. What is The overall purpose/goal of your organization? To supplement funding and make up short fails which the library does not receive through the County budget. 2. How long has your organization been in existence: 6_------ years 3. Describe the activities of your organization: We participate in book sales and T-shirt sales. We also assist library personnel in various activities through the year. Those activities include reading programs for children and holiday celebrations. 4. How many people does your organization currently serve. 63,000 5. How many persons do you expect to serve during the coming year: 65,000 Total persons These are: 40% Number of youths 60% Number of general adults Included Number of senior citizens 6. How many people served in fiscal year 95-96 will be La Quinta residents: The vast majority including young people and their parents from all socioeconomic levels. 000091 7. How mark paid employees does your organization employ? 0 paid employees 20 volunteers 0 part time employees 8. Describe how your organization is managed/governed: We have a Board of Directors that works in conjunction with library staff. 9. Please provide information on your Executive Board members or contact person: Sherry Pena President 564-4184 10. What is your annual schedule of events, and during what months does your organization operate? 12 months: Special reading programs during summer months and various activities throughout the year. 11. Do you charge admission, membership fee, dues, etc? YES We do have membership dues based on the type of membership. 12. What are your other sources of revenue for this funding year? AMOUNT Memberships $ 500.00 Annual Book Sale $ 1500.00 On Going Book Sale $ 300.00 The library's needs are far in excess of what we actually raise. Ideally we could use $10,000 but practically we realize that just 00009it.) keeping pace with last years grant amount would be welcome. 9 13. Amount of money requested from the City of La Quinta? $3,500.00 14. Has your organization been funded by the City of La Quinta previously? Yes, Last year. 15. Need Statement In order to make our library program viable we must increase and maintain book circulation. We attempt to meet these needs by providing and maintaining a diverse book selection available to the community. There are no funds available through the county to help provide reading programs for the children. We would like to increase membership and participation in our library. We would also like to increase the number and selection of books available to the youth and seniors of our community. 16. Goal Statement: Residents of the City of La Quinta will benefit by having an expanded book selection. Through the investment of Grant dollars, our city will be helping young people toward greater self esteem, personal responsibility in the use of library cards and borrowed books. We hope to get children interested in reading and providing an alternative to the latch key child. We further hope to supplement the availability of books for research and related projects both for school and pleasure. This is a economical way for parents and children to spend time together while expanding their knowledge through reading. 000093 OPERATING BUDGET (PROPOSED 1995-1996) INCOME: Membership Dues $ 500.00 Book Sale $ 1500.00 Interest $ 45.00 Donations $ 320.00 City Grant $ 3500.00 Total Income $ 5865.00 EXPENSES: Annual Dues $ 125.00 Printing $ 150.00 Student Materials $ 2000.00 Reference materials $ 1000.00 Adult Section $ 1000.00 Periodicals $ 500.00 Postage $ 150.00 Summer Reading Program $ 600.00 Contingency $ 340.00 Total Expenses $ 5865.00 000094 it RECEIVED N 0 V 14 1995 CITY CF La CU! NTA CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: Coachella Valley Child Care Council Amount Requested: $10,000 Contact Person: Doris Mechanick Mailing Address: 47-336 Oasis Street City: Indio State: CA Zip Code. 92253 Phone No.: (619) 775-3345 501(c)3 Taxpayer I.D. Number: #33-026525 Date Submitted: rTctircmbar ��, l�)A� 000095 T44t 4 4 09mro E APPLICATION 1. What is the overall purpose or goal of your organization? The Coachella Valley Child Care Council's mission is to promote, inrraace and improve the options for high quality, affordable, accessible child care in the Coachella Valley and to enhance the coordination and enhance the cooperation ot tfte par icipa Trig jurisdictions, business and education. 2. How long has your organization been in existence? 5 Years Months 3. Describe in general the activities or services of your organization: SEE ATTACHMENT A 4. How many people does your organization currently serve? Awareness to the Region No. of Youth No. of Adults No. of Seniors 5. How many people do you intend to serve in Fiscal Year 95-96? The entire Valley No. of Youth No. of Adults No. of Seniors 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? The entire population No. of Youth No. of Adults No. of Seniors 7. How many paid employees/volunteers does your organization employ? No. of full time employees 1 No. of volunteers 60 No. of part time employees i 8. Describe how your organization is managed and governed. The Coachella Valley Child Care Council (CVCCC) is governed by a Coachella Valley oar ot Directors under Me uMbreiia ot Efte Riverside Unild Uare Consortium who contract with Riverside County ,Office of Education (RCOE) for supervision ot ChildCare Coordinator, inkind office telephone 11 nnnnno, 0 10 11. 12. Please provide information on your Executive Board members or contact person: See Attachment B What is your annual schedule of events, and during what months does your organization operate? The Coachella Valley Child Care Council operates 12 months a year with monthiy board meetings, monEnI committee meetings in haucation, vinanciai Development, Legislation and Advocacy and Membership. Our major fund-raising event is "Builderfest", always in the month of October. Community events are Child and Family Celebrations during the month of April. Other events are scheduled at the pleasure of the cities. Do you charge admission, membership fee, dues, etc.? Yes x No If yes, please describe: What are your other sources of revenue for this funding year? Source City of Palm Desert City of Indio Amount $ 1,200 Approved 2,000 Approved County of Riverside, EDA 7,500 Approved City of Rancho Mirage 1.5,000 Approved City of Cathedral City 5,000 Approved Builderfest 20,000 Received Corporate Sponsors j,uuu Frojected Coachella Valley Unified School Dist. 5,000 Approved City of Dese t H Sp ings 1,000 Approved ' Oak $ 100-000 Total Received $ 61,700 $ 38,300 nnnn47 13. 14. 15 16. Amount of m8ney requested from the City of La Quinta? $ 10,000 Has your organization been funded by the City of La Quinta previously? Yes No_ If yes, when 1994-95 Amount received $4,000 Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. To continue to service the City of La Quinta with child care expansion, large family child care ordinance. Child CAre Education for Pmpin�zapc, parents and providers. To provide technical assistance to builders, developers, city staff, etc. in licensing, vendors, design and development of future child care programs. To complete Safe Home Project. To provide staff development to the YMCA and the Boys and Girls Club'. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. To continue to assist in Kidsiine, its' promotion and expansion. To parti- • The entire La Quinta population will have a continued awareness of child care needs and its importance to the development of the City and the economic benefit to the City and its constituents. "CHILD CARE KEEPS LA QUINTA WORKING" and promote La Quinta as the "FAMILY FRIENDLY CITY." 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. See Attachment C 000nnQ COACHELLA VALLEY CHILD CARE COUNCIL Dr. Don F. Kenny Education Service Center 47-336 Oasis Street, Indio, CA 92201 (619) 775-3345 Fax (619 775-3353 Attachment A The mission and sole purpose of the Coachella Valley Child Care Council is to promote, increase and improve and options for high quality, affordable, accessible child care in the Coachella Valley and to advance the coordination and enhance the cooperation of the participating cities of Cathedral City, Coachella, Desert Hot Springs, The Coachella, Desert Sands and Palm. Springs Unified School District, Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, Rancho Mirage, the business and industry and the adjacent unincorporated County of Riverside. The Council is affiliated with the Riverside County Child Care Consortium and its successful history of ten years of child care services. The Consortium contracts with Riverside County Office of Education for in kind office, telephone, equipment, space and supervision in the Indio Office. The Coachella Valley Child Care Council formed as a result of the CVAG 1991 Valley Wide Child Care Needs Assessment Study. The Council is the child care resource for employers, economic development and families in the Coachella Valley. Sponsors of the Council have included: Marriott Desert Springs, Armtec, Sunline, Mirage Medical Center, Cabazon Band of Mission Indians, MRC, City of Indian Wells, City of Rancho Mirage, City of Indio, City of Palm Desert, City of La Quinta, City of Cathedral City, County of Riverside EDA, Coachella Valley Unified School District, Building Industry Association and the Desert Contractors Association, The Council successfully facilitated the writing of the Target Family -to -Family Grant for $250,000 and the Coachella Valley Housing Coalition Grant for $560,000. In the past five (5) years. the Council has co -sponsored; Week of the Young Child Family Events, drawing over 3,000 people; Provider Recognition dinner; Environments of Learning Conference for over 200 child care providers; Employer Child Care Information Breakfasts hosted by the Hyatt in Indian Wells, Eisenhower Hospital, Marriott's Desert Springs and Embassy Suites. The Council hosted public hearings for Federal Child Care funds.and formed Child Care Employers group to provide child care options for their employees in Indian Wells, Rancho Mirage, La Quinta, Palm Desert and the County Office in Indio. The Council Coordinator is a member of the Coachella Valley Children and Youth Commission, Desert Child Abuse Council and Advisory Board Members of Healthy Start, Family Preservation. A partnership with Riverside County Child Care Consortium and the Riverside County Office or Educg@® O O 99 reao.al r n R ia_mzcx The YMCA, Cabazon Band of Mission Indians, Sunline Family Child Care Home, Mirage Medical Center, Bermuda Dunes Center, Thousand Palms Child Care, Campesinos Unidos, College of the Desert, El Progresso, Healthy Start for Coachella Valley Unified School District, Desert Sands Unified School district and Blythe have received technical assistance from the Coachella Valley Child Care Council. The Council develops and distributes child care information brochures and facilitates public awareness and parenting workshops for employees of sponsoring cities, businesses and agencies. The Coachella Valley Child Care Council knows Child Care Keeps Coachella Valley Working and to meet this need has established a working parent Scholarship Fund to assist with child care. The Building Industry Association (BIA) and Desert Contractors Association (DCA) sponsor a Builderfest fund-raiser to support the Councils endeavors. Child Care is a regional issue in the Coachella Valley and with the cooperation and collaboration of Coachella Valley Association of Governments, (CVAG), Riverside County Office of Education, Business and Industry, we are making a sound investment in the future of the Coachella Valley. 000100 ATTACHMENT B COACHELLA VALLEY CHILD CARE COUNCIL COMMITTEE t EXE('1"1'1\"r. COMMITTEE: Steve Rogers, President John Falconer, Treasurer Gerald Hundt, Secretary Glenda Bangerter, VP Advocacy & Legislation Barbara Bowie, VP Education Gunilla Duncan, VP Finance , Membership Betsy White, Past President +Ex Officio *Employer Sponsor Each city, agency, or corporation get one vote Glenda Allen Community Care Licensing 3737 Main St. #700 Riverside, CA 92501 (909) 320-2100 Fax: (909) 782-4967 Gary Amy, Councilmember City of Cathedral City 35-325 Date Palm #1136 Cathedral City, Ca 92235 (619)770-0340 Fax: (619)322-6473 Gus Angelo Armtec Defense Products 85-901 Avenue 53 Coachella, CA 92237 (619)398-0143 Fax: (619) Glenda Bangerter, Mayor Pro Tern City of La Quinta P.O. Box 1504 La Quinta, CA 92253 (619) 777-7000 Voice Mail: 777-7006 Fax: (619) 777-7011 Jan Barnett, Early Childhood Dev College of the Desert 43-500 Monterey Ave. Palm Desert, CA 92260 (619)776-0101 Fax: (619) 341-8678 Jean Benson, Councilmember City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 (619)346-0611 Fax: (619) 568-1316 Barbara Black, Reg. Mgr. GAIN 71-777 San Jacinto Rancho Mirage, CA 92270 (619) 773-6704 Fax: (619) Jane Block, Founder + Riv. Co. Child Care Consortium 424 Two Trees Road Riverside, CA 92507 (909)683-0304 Fax: (909) 683-4079 Barbara Bowie, Desert Reg. Mgr. Riv. County Public Library 71-774 Chuckawalla Palm Desert, CA 92260 (619) 340-5068 Fax: (619) 347-3159 Susan Brister, Program Coord. Palm Springs USD 333 S. Farrell Drive Palm Springs, CA 92262 (619)416-8000 Fax (619)416-8018 000101 Board Members Page 2 Steve Brummel Rutherford Investments P.O. Box 1508 La Quinta, CA 92253 (619)779-1771 Fax: (619) 564-6821 Betty Carapellese, Senior Field Rep. Senator David Kelley 73-710 Fred Waring 4108 Palm Desert, CA 92260 (619) 346--2099 Fax: (619) 346-0341 Christine Carpenter, Marketing Dir. Palm Desert Town Center 72-840 Hwy 1 I 14 166 Palm Desert, CA 92260 (619)346-2121 Fax: (619) 341-7979 Barbara Cole, R.N. Riv. County Public Health P.O. Box 7600 Riverside, CA 92513 (909)358-5107 Fax: (909) 358-4529 Rick Doolittle Hall & Foreman 74-040 Highway I I I Palm Desert, CA 92260 (619) 346-8161 Fax: (619) + Gunilla Duncan, Parent Rep. Riverside County Office of Education 47-336 Oasis Street Indio, CA 92201 (619)342-3363 Fax: (619) 775-3353 Mike De Gasperin, Desert Field Services Div. Riverside County Probation Dept. 47-671 Oasis Street Indio, CA 92201 (619)863-8438 Fax: (619) 863-8916 Juan De Lara, Mayor City of Coachella 1515 Sixth Street Coachella, CA 92236 (6.19)398-3502 x226 Fax: (619)398-8117 Kim Estock, Representative Assemblyman Jim Battin 73 -7 10 Fred Waring Dr. #1 12 Palm Desert, CA 92260 (619)568-0408 Fax: (619) 568-1501 John Falconer, Financial Director City of La Quinta P.O. Box 1504 La Quinta, CA 92253 (619) 777-7054 Fax: (619) 777-7011 City of Desert Hot Springs 65-950 Pierson Boulevard Desert Hot Springs, CA 92240 (619)329-6411 Fax: (619) 251-3523 Marilyn Glassman, Councilmember x City of Rancho Mirage 69-825 Highway 111 Rancho Mirage, CA 92270 (619)324-4511 Fax: (619) 324-8830 00010:> Board Members Page 3 Alice Hamilton, Project Manager Jim McGuire C.V. Housing Coalition Children's Home Society 45-701 Monroe Street, Ste. G 2225 E. Tahquitz Canyon Indio, CA 92201 Palm Springs, CA 92262 (619)347-3157 (619) 323-1849 Fax: (619)342-6466 Fax: (619)322-1489 Susan Heiligman, Dir. Headstart Sandra Ritchie Coachella Valley Unified School Community Care Licensing P.O. Box 847 3737 Main St. 9700 Thermal, CA 94474 Riverside, CA 92501 (619) 399-5 137 x285 (909)782-4207 Fax: (619) 399-1052 Fax: (909)782-4967 Nona Hess + Cathy Mitton, Admin. Asst. Sunline Transit Agency City of Rancho Mirage P.O. Box 398 69-825 Highway I l I Thousand Palms, C A 92276 Rancho Mirage, CA 92270 (619)343-3456 (619)324-4511 Fax: (619)343-3845 Fax: (619) 324-8830 Gerald Hundt Ted Newman, Planning Director * Family YMCA of the Desert Cabazon Band of Mission Indians 43-930 San Pablo 84-245 Indio Springs Dr. Palm Desert, CA 92260 Indio, CA 92201 (619) 341-9622 (619) 342-2593 Fax,(6190 779-9651 Fax: (619)347-7880 Rev. Stephen Lewis, Eastern CV Min. Assoc. Steve Rogers Family Heritage Church City of Indio 78-998 Miles Ave. P.O. Drawer 1788 La Quinta, CA 92253 Indio, CA 92202 (619)345-0355 (619)342-6540 x542 Fax: None Fax: (619) 342-6597 Diane Mapes, Dir. Childrens Services John Rudningen, Manager Riverside County Office of Education Mervyns P.O. Box 868 72-280 Highway 1 I 1 Riverside, CA 92502 Palm Desert, CA 92200 (909) 788-6608 (619) 779-8000 (page him) Fax: (909)788-6615 Fax: (619)146-0407 000103 Board Members Page 4 it Marshall Rudolph, Attorney Best, Best & Krieger 39-700 Bob Hope Dr. #312 Rancho Mirage, CA 92270 (619)340-2445 Fax: (619) 340-6698 Clara Salado Family Child Care Association 82-270 Avenue 51 Coachella, CA 92236 (619) 398-5569 Fax: none Manny Sanchez JMS Engineering 73-221 Highway 11 Palm Desert, CA 92260 (619)773-6600 Fax: (619) 773-6603 Cathy Singer Sunshine Nutrition Program P.O. Box 845 Thousand Palms, CA 92276 (619) 723-5707 Fax: none Maria Trask, Parks & Recreation City of Palm Springs P.O. Box 2743 Palm Springs, CA 92262 (619)323-8274 Fax: (619) 323-8279 Martha Tureen, State & Federal Projects Debra Loukatos Desert Sands Unified School District 82-879 Highway I i l Indio, CA 92201 (619) 775-3500 Fax: (619) Paul Van Veen, Child Care Ombudsman + Department of Social Services 5962 La Place Ct. #185 Carlsbad, CA 92008 (619)929-2139 Fax: (619) 929-2133 Betsy White Del Webb 39-755 Washington Street Bermuda Dunes, CA 92201 (619)772-5300 Fax: (619) 772-5372 David Yrigoyen Admin. Asst. " City of Palm Desert 73 -5 10 Fred Waring Drive Palm Desert, CA 92260 (619)346-0611 Fax; (619)340-0574 Marty Nicholson, Park & Rec Dir City of La Quinta P.O. Box 1504 La Quinta, CA 92253 (619)777-7090 Fax: (619) 777-7101 Supervisor, Psych Social Workers Children's Mental health 47-825 Oasis Street Indio, CA 92201 (619) 863-8455 Fax: (619)863-8587 000104 Board Members Page 5 & MEDIA Press: Jan Frazier The Desert Sun 74-617 Highway I I I Palm Desert, CA 92260 (619) 341-6202 Fax: (619)341-6201 Television: Bill Evans KESQ 42-650 Melanie Place Palm Desert, CA 92211 (619) 773-0342 Fax: (619) 773-5128 Karen Devine, News Director KMIR 72-920 Park View Drive Palm Desert, CA 92260 (619)568-3636 Fax: (619) 341-7029 Radio: Mike Meenan, Director KPSI 2100 E. Tahquitz Canyon Way Palm Springs, CA 92262 (6 19) 325-2582 Fax: (619) 322-3562 STAFF Doris Mechanick, Coordinator Riverside County Office of Education 47-336 Oasis Street Indio, CA 92201 (61[9)775-3345 Fax: (619)775-3353 Revised Oct 95 0Q010 COACHELLA VALLEY CHILD CARE COUNCIL Dr. Don F. Kenny Education Service Center 47-336 Oasis Street, Indio, CA 92201 (619)775-3345 Fax (619) 775-3353 ATTACHMENT C GRANT EXPENDITURES CITY OF LA QUINTA PARENTIPROVIDER WORKSHOPS $2,000 IMPLEMENTATION OF "SAFE HOME" $6,000 (including window placards & trainings) EXPANSION OF KIDSLINE $1,000 MARKETPLACE PARTICIPATION $19000 000106 A partnership with Riverside County Child Care Consortium and the Riverside County Office of Education FpdPrAl r_n_ # 13-4126525 RIVERSIDE COUNTY CHILD CARE CONSORTIUM -EAST COUNTY COL NL! �- TRIAL BALANCE 06-Nov-95 JULY 1, 1995 THROUGH NOVEMBER 5, 1995 Assets Cash Accounts Receivable Interest Receivable Prepaids Liabilities Due to R.C.O.E. Deferred Revenue Fund Equity Budgetary Retained Earnings Retained Earnings Revenues Estimated Revenues Expenditures Appropriations Totals Debit Credit $13,079 21,000 0 0 E (17,645) 14,487 59,645 77,250 40,053 94,895 $151,382 $151,382 ATTACHMENT C 000107 RIVERSIDE COUNTY CHILD CARE CONSORTIUM • EAST COUNTY COUNCIL BUDGET TO ACTUAL JULY 1,11995 THROUGH NOVEMBER 5, 1995 ORIGINAL REVISED ACTUAL TO REMAINING BUDGET REVISIONS BUDGET DATE BUDGET PAvenues Ernpio10,000 SP°^ (10.000) 0 0 0 YMCA MCA Y - 5,000 (200) 4,800 12M 3,800 7aan Mother Manor Davalognarrt 2.200 0 2.200 2200 0 Coa Is Valley USO 5.000 0 5,000 0 5,000 C / of Cowhalia 1.000 0 1,000 0 1.000 C4Y of Point Dye 0 0 0 0 0 GN of Indio 2,000 0 2.000 0 2,000 Clov of La Quints 0 0 0 0 0 Cr of Rancho Mirapa 15,000 0 15.000 0 15.000 CMY of D*W Hot Springs 1.000 0 1,000 0 1.000 Cr of Ca7rdral City 5.000 0 5.000 0 5,000 C^p* of Riwnida 7.500 0 7,500 0 7,500 Oared Income 250 0 250 (26) 276 Demographic Safes 0 0 0 0 0 ivy Care Maafings 0 0 0 0 0 0 0 0 0 0 Donations Wook of Child (not) 0 0 0 0 0 600 Planning 3.500 0 3,500 0 3,500 ` ill 0 0 0 0 0 po Raising income 0 0 0 0 0 OW of Temecula 0 0 0 0 0 0 0 80 0 (am {Mps 0 0 0 0 0 0 0 0 0 0 Iwo b" Raising Irconnna 0 30,000 0 0 0 30,000 0 58,191 0 (28,191) 87,450 (10200) 77250 59,645 17,805 ORIGINAL REVISED ACTUAL TO REMAINING BUDGET REVISIONS BUDGET DATE BUDGET gwendbove Salary $5.000 350,464 $11,388 $39.09a owdi45,464 S STRulNor 3,751 375 4,120 938 3,188 �pgRa 0 0 0 0 0 � 0 0 0 0 0 Median Ony 650 85 724 tat 543 50 5 55 13 42 WC 1.790 180 1.970 325 1,845 f{aaM and WaMars 5,538 550 8,069 2.975 3.113 pta0rarnanl 680 Be 748 0 746 swrafarid Salary 0 0 0 1.245 (1245) PIERS 0 0 0 73 (73) {mployar Paid PERS 0 0 0 81 (81) FICA 0 0 0 72 (72) 0 0 0 0 0 M� L% � 0 0 0 0 0 0 0 0 0 0 H"Nh and Walhra 0 0 0 0 0 n�rr 0 0 0 0 0 pdw *Amin � o 0 0 0 0 0 0 0 0 0 PERS Empblwr Paid PERS 0 0 0 0 0 fICA 0 0 0 0 0 0 0 0 0 0 Mee L4 0 0 0 0 0 WC 0 0 0 0 0 "ago Wefts 0 0 0 0 0 0 0 0 0 0 Ratlrartlara andoupkatiry 500 0 500 282 230 �ravel 1,500 0 1,500 273 1227 011111ce Suppose 270 0 270 27 243 350 0 350 0 350 "UMM 40 277 0 277 0 277 E,�� 100 0 100 42 50 M•a*q 0 0 0 0 0 Rya 300 0 300 338 (38) Bar*"10,000 0 10,000 0 10,000 dyad 0 17.423 17,423 500 18,923 � 0 0 0 0 0 �w+d Raising E>�naw 0 71229 0 23.888 0 94,a95 21.344 40AW (21 A" 54,842 W lrlGon0 (Loss) $16221 (i33.a881 (317,815) S19,592 NI(Ilnooma(Lm)-Gant" (s13,779) (133.UQ (S47.649) (s15,255) w a on a (Loan) - BuYdarNat 30.000 0 30,000 34,247 wAsw(�)-T� slain (933,s66) (f17,6H) f19,592 000108 / 1 1• a� CSC V _ � INCOUORATM PAU OF CITY OF LA Q.U- INTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: Family Service of Coachella Valley Amount Requested: $2, 500 Contact Person: Janine Smith Mailing Address: 81 -71 3 Hwy. 1 1 1 , Suite C City: Indio State: CA- Zip Code: 92201 Phone No.: (61 9) 347-2398 501(c)3 Taxpayer I.D. Number: 95-25491 52 Date Submitted: 11 / 17 / 95 000109 T,,d4t 4 4Q" APPLICATION 1. What is the overall purpose or goal of your organization? Family Service of Coachella Valley is dedicated to assisting families build healthy strong relationships and make positive changes. The agency provides diversified services including: low cost professional counseling, family life education, dom- estic violence/anger management groups, violence intervention classes and child abuse intervention. 2. How long has your organization been in existence? 3 7 Years na Months 3. Describe in general the activities or services of your organization: The agency operates counseling in the Indio office and satellite offices at other locations in the valley. Activities and service include ongoing individual, family counseling, domestic violence groups, parenting classes, volunteer mentioning, child abuse intervention and violence prevention classes that target teens. Bi-lingual aundsbi-cultural thaerapy,.Pdearventin9 classes, and domestic 4. lfow many p%oplepaoes your org�anizationncurrently serve 1 i z ed • 4 01 3 1 1/ 9 4 - 1 1/ 9 5 No. of Youth 15 6 6 No. of Adults 2 3 71 No. of Seniors 7 6 5. How many people do you intend to serve in Fiscal Year 95-96? A 7 No. of Youth 1766 No. of Adults 2471 No. of Seniors 151 How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of Youth 266 No. of Adults 3 4 4 No. of Seniors 2 7 How many paid employees/volunteers does your organization employ? No. of full time employees 4 No. of volunteers 2 5 No. of part time employees ( 10 Contract Employees) Describe how your organization is managed and governed. Family Service is a 501(c)3 non profit organization governed by a Volunteer Board of Directors. The Executive Director Janine Smith has 20 years of experience in Social Service and Corporate Manage- ment -fields. Clinical Services are managed by Janneke Jobsis- Brown, LCSW. Lnui►a nnl 000110 9. Please provide information on your Executive Board members or contact person: Name T k Home Address phone 71-650 Sahara Rd. (619) 773-9656 Jeff Patterson President Rancho Mirage, Ca. 92270 1150 N. Ind. Can. Way (619) 323-687 J.M. Evosevich Secretary Palm Springs, Ca. 92262 750 Vella Road (619) 329-3578 Irene Anthony Secretary Palm Springs, ra 92264 10. What is your annual schedule of events, and during what months does your organization operate? 11. 12. Family Service operates daily year round_ Family & rndividual counseling occurs daily from 9 a.m. to 8 p.m. Groups and classes arp nnnduntPd during Pvpning hrnirc ('IACCPS fur *nnth arP rnn- ducted during hours of school operation. Do you charge admission, membership fee, dues, etc.? x Yes No If yes, please describe: Fees are based on an adiusted fee schedule, which takes into account household income and family size. There are no fees currently for parenting classes. What are your other sources of revenue for this funding year? United Way 105,487 Office of Criminal Justice 89,000 Fees and DPSS M"M409 76,700 20,000 Fniindati one in nnn County Club Aux. 14,600 Donations Total Needed $ 3 3 4, 7 8 7 1,100 Total Received $ 332,287 $ (2,500) >,twmnni 000111 13. Amount of mQ$ey requested from the City of La Quinta? $ 2 , 5 O o 14. Has your organization been funded by the City of La Quinta previously? Yes_ No x If yes, when N/A Amount received N/A 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. The agency is requesting funds to sponsor Parenting Classes for La Oninta recirients Parenting rlaccec are a prnven methnA of helping parents develop mutual respect with their children by'using healthy communication and appropriate descipline. Several statistics indicate that many in ivi ua s IacK tne necessary s i s anci oo s o parent effictively resulting in abuse, poor communication, deviance. Funds jAgi-J-1-he Uggl t;Q �T, g a^4 fic rests of a sl assoc ; ^ T : Quinta. Costs will include instructor fees, minimal promotion and workbooks. One class will be facilitated by a bilingual instructor targeting Spanish speaking parents. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Participating families and the whole community will benefit from this program. Participants will learn and practice specific tools and tech- niques to parent effectively. The benefits of healthier ami ies will spill over into school, childcare and community settings. Families wi++ benefit -by--hea ng aeee ;a to—je#n the#r eemm"nj!ty rathe;F t an traveling. Our experience indicates many parents actually participate when classes are free and close to home. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. 00011? Family Service of Coachella Valley Operating Budget 07/15/95 Income Expenses Fees $ 66,700.00 Reg. Employees $ 159,425.00 Ceas 10,000.00 Contract clinicians 59,660.00 United Way 105,486.86 Interns 17,880.00 FOF Grant 89,058.00 Janitorial service 2,850.00 Capit Grant 20,000.00 Payroll Taxes 16,205.21 CDBG/City Grnts 11,795.00 Emp. Benefits 15,333.00 Foundations 10,000.00 Audit/Acc. Service 2,880.00 Country Club Aux 14,600.00 ADP 1,400.00 Donations 1,116.00 Bank Charges 162.00 Check return expense 100.00 Total $ 328,755.86 ::� Credit Line 2,000.00 i Equipment 2,148.00 Equip. Maintenance 2,800.00 FOF Emergency 500.00 FOF Legal 200.00 Insurance (CO) 6,592.00 Interest Paid 530.00 Legal & Prof Fees 255.00 Meals 817000 Mileage 4,714.00 MISC 100.00 Office Maintenance 300.00 Office Supplies 3,752.00 Postage Service 1,252.00 Printing 1,760.00 Publications 100.00 Publication Ads 1,680.00 Rent 19,448.25 Staff Development 90.00 Telephone 6,650.00 Theraputic Aids 500.00 Utilities 3,483.00 —Accounts Payable 32,890.00— Total $361,292.46 Income Less Expenses $ 32,536.60 > 000113 Communitv Services Grant Expenditures Family Services of Coachella Valley Parenting Classes Facilitator/Instructor Fee Total Instructor Fees "The Parents Handbook" Total Amount for Books Promotion/Advertising Certificates Facility Charge Follow-up Family Counseling Total counseling Total $50.00 per session 18 sessions total $900.00 $20.00 @ 30 books $600.00 $200.00 $500.00 $30.00 per hour x 10 hours $300.00 $29500.00 00011.4 Family Service of Coachella Valley Board of Directors officers: President Jeff Patterson, Esq. Farndy Law Attorney Vice President Carolvn G. Hagin AV-P and Branch Manager Pomona First Federal Savings and Loan Secretary J %f Evosevich, Ph D [Tractor of Cmucal Semmes Desert Hospital Treasurer John Hyma Refired Educator Executive Committee Member -Al -Large BamGortine Ovmcr, KLCS Radio Board Members: Irene Anthony Director of Program Servtees Desert AIDS Project Lisa Carp Director of Human Resources Bud Corporation Joe Ceja Principal Valley View Elementary School Polo Doria Commercial Real Estate Industrial west Dolma Griffith Farmly Law Legal Assistant Florence Holdsworth Personal Business Manager Shirlev Kushin Reared Educator Tahlib Me % ichaeux Is[ Vice President NAACP !Sark Palmer President & Cremve Director \lark Palmer Design Oscar R. Rodas Design Engineer Robert Bem Wdham Frost and AsSoclales Niki Stone Director of Volunteer Services Desert Hospital Administrative Office 8 1 -713 Highway I I I, Suite C Indio, CA 92201 Phoneto19) 347-2398 1 Fax (619)347-6168 November 17, 1995 Honorable City Council City of La Quinta PO Box 1504 La Quinta, CA 92253 Dear City Council Members: Please accept this Community Service Grant request $2,500 specifically to provide parenting classes to persons residing in the City of La Quinta. We are proposing both English and Bi-lingual classes. Family Services of Coachella Valley has a long history of providing counseling and other innovative programming in the desert communities. Recognizing that many individuals find it uncomfortable or inconvenient to travel any distance to receive services, we prefer providing family services in community settings and neighborhoods. Currently we offer parenting classes in Rancho Mirage and attendance is very high. Participants specifically indicate the convenience, the subject matter and the fact that classes are free are what motivates them to maintain involvement. Parenting skills are very important to the fabric of our families! Thank you for your consideration. Please fell free to contact me at any time if you would like to discuss the proposal in more detail. Sincerely, e Smith Executive Director 54-017 Avenida Vallejo La Quinta, CA Services available at multiple locations throughout the Coachella Valley 0W United Way �y of the Desert 000115 4t G�O N 0 V 17 1995 C17y r,� LAPA q C� JiP;?,q CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: FAMILY YMCA OF THE DESERT Amount Requested: $5, 000.00 Contact Person: GERALD A HUNDT/CATHY KNUDSON Mailing Address: 43390 San Pablo City: Palm Desert State: CA Zip Code: 92260 Phone No.: 619) 341-9622 (Mr. Hundt) 619)564-2848 (Ms. Knudson) 501(c)3 Taxpayer I.D. Number: 95-3673295 Date Submitted: November 17, 1995 000118 i v s' " ' APPLICATION C. OF � 1. What is the overall purpose or goal of your organization? THE PURPOSE OF THE YMCA IS TO PROVIDE COMMUNITY —BASED PROGRAMS IN RECREATION, SPORTS, CAMPS, CHILD CARE AND OTHER ACTIVITIES. THESE PROGRAMS ARE DESIGNED FOR FAMILIES AND YOUTH, AND PROVIDE LEADERSHIP SKILLS, STRENGTHEN THE FAMILY STRUCTURE, IMPROVE SELF-ESTEEM AND HELP THEM BECOME BETTER CITIZENS. 2. How long has your organization been in existence? 13 Years 4 Months 3. Describe in general the activities or services of your organization: THE YMCA ACTIVITIES INCLUDE CHILD CARE FOR PRE-SCHOOL AND SCHOOL AGE CHILDREN, YOUTH CENTER, YOUTH SPORTS(GYMNASTICS/BASKETBALL/ROLLER HOCKEY, SKATEBOARDING) AQUATICS, DAY CAMPS, RESIDENT CAMPS AND TEEN PROGRAMS (YOUTH & GOV'T; YOUTH AT RISI 4. How many people does your organization currently serve? 5.000 annual i No. of Youth 4500 No. of Adults 490 No. of Seniors 10 5. How many people do you intend to serve in Fiscal Year 95-96? No. of Youth 5, 000 No. of Adults 400No. of Seniors 20 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of Youth 750 No. of Adults 20 No. of Seniors -0- 7. How many paid employees/volunteers does your organization employ? No. of full time employees 15 No. of volunteers 254 No. of part time employees 60 8. Describe how your organization is managed and governed. THE ORGANIZATION IS MANAGED BY A PAID ADMINISTRATOR AND FULL AND PART—TIME STAFF. THE YMCA IS GOVERNED BY A LOCAL VOLUNTEER BOARD OF DIRECTORS (28) AND VARIOUS COMMITTEES. THE BOARD OF DIRECTORS SET POLICIES, MONITOR THE PROGRAMS, FINANCES AND ASSIST WITH FUNDRAISING. T/ & ,,,,. - n n n 1 1 P7 9. Please provide information on your Executive Board members or contact person: 10. Name Title MARTY NETHERY PRESIDENT 73300 Willow St. Palm Desert 340-2381 Sagewood Dr. Palm Desert 360-6337 JIM DUNPHY VICE PRESIDENT 424 N. Hermosa Palm Springs, 323-1948 Tna PAyFC nTCV RgrSIDETT 39255 W—hingten StBeaaAaae 4)a-es 772-5= SHELLEY CECIL VICE PRESIDENT 69337 Woodside Ave. Cathedral City 328-872 KERMIT MARTIN VICE PRESIDENT P.O. Box 3876 Palm Desert 346-8920 CARM TENNON PACT PRFCTnFNT 75,56 YappeEweed DE ing#e::i7ells 862-24E What is your annual schedule of events, and during what months does your organization operate? THE YMCA PROUTn F4 CFRVT('FC VFAR RnT TMn u7TTH SEiLSnNAT. rAANCFS TN PRnnPAMc LOCATIONS AND HOURS. SCHOOL VACATIONS AND HOLIDAYS'REFLECT THE NEED FOR EXTENDED DAYS AND HOURS TO SERVE THE NEEDS OF CHILDREN AND FAMILIES. THE LA QUINTA PRE SCHOOL OPERATES YEAR ROUND. SCHOOL AGE CHILD CARE OPERATES TOR NTNF (9) MnNTac ANn neV rAM24Z FOR TiT8iV8 (19) Wg€Kg RESIDENTS CAMPS AND AQUATICS ARE SUMMER PROGRAMS ONLY 11. Do you charge admission, membership fee, dues, etc.? x Yes No If yes, please describe: SLIDING SCALE FEES ARE CHARGED BASED ON FAMILY INCOME AND THE SIZE OF A HOUSER LD. PROGRAM FEES VARY DEPENDING ON LENGTH AND HOURS OF PROGRAM. ANNUAL MEMBERSHIPS ARE AVAILABLE FOR PURCHASE OR ARE PORVIDED WITI SCHOLAij�SHIPS. 12. What are your other sources of revenue for this funding year. UNITED WAY $54,000 GRANTS DUES & FEES Total Needed Total Received $ $1,718,905 $ $1,643,370 $247,640 $1,231,430 z•nnwt nni $ ($75,535) 000118 13. Amount of money requested from the City of La Quinta? $ 5,000.00 14. Has your organization been funded by the City of La Quinta previously? Yes X No_ If yes, when 1994 Amount received $3, 500.00 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. THESE FUNDS ARE NEEDED TO ASSIST LOW INCOME FAMILIES BY PROVIDING SCHOLARSHIP OR FINANCIAL AID FOR YMCA CHILD CARE, YOUTH SPORTS OR DAY CAMPS. THE YMCA HAS AWARDED FINANCIAL ASSISTANCE FUNDS TO LA QUINTA RESIDENTS ANNUALLY. AT LQ PRE S At (LQ' childcare $7,083)(LQ DAY CAMP $7,264) 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. THE FAMILIES WHO ARE GIVEN THESE FUNDS WILL BENEFIT BY: a. PARENTS LIVING AND/OR WORKING IN LA QUINTA WILL BE ABLE TO BE EMPLOYED AND KNOW THAT THEIR CHILDREN ARE RECEIVING QUALITY, SAFE ENVIRONMENTAL CHILD CARE. b. CHILDREN WILL BE PROVIDED SAFE CARE, RECREATIONAL AND ENRICHMENT ACTIVITIES Wxrrx IN TURN BENEFIT THE CITY BY KEEPING THEM FROM UNSUPERVISED AND OFTER DELIQUENT ACTIVITIES. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. LA QUINTA PRESCHOOL LA QUINTA DAY CAME LA QUINTA CHILDCARE INCOME $300,600 $18,007 $62,000 EXPENSE $312,735 $18,647 $57,002 ($12,135) ($600) $49998 INTENDED ;RANT $3,000 $1,000 $1,000 'XPENDITURES (FINANCIAL ASSISTANCE) 000119 rnfl*,s nni r, CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 1995-96 Name of Organization: FIE) IN NEED of DISTRIBUTION, INC. (FIND) Amount Requested. $5,000 Contact Person: Wayne Robinson Mailing Address: P.O.Box 41 City: Cathedral City State: CA Zip Code:92235-0041 Phone No.: (619) 328-3663 501(c)3 Taxpayer I.D. Number: 33-0006007 Date Submitted: 11 /15/95 0001?0 � �f lwQ�rw APPLICATION 1. What is the overall purpose or goal of your organization? FIND is a food bank warehouse that distributes food to 71 sites in the Coachella Valley. They in turn distribute to the needy of their area. 2. How long has your organization been inexistence? ._Years _Months 3. Describe in general the activities or services of your organization: We gather food from many sources, bring it to our central warehouse and distribute this food to our sites in the Coachella Valley. 4. How many people does your organization currently serve? 7200 families per week. No. of Youth N/A No. of Adults 197 No. of Seniors 66 LaQuinta La Quinta 5. How many people do you intend to serve in Fiscal Year 95-96? No. of Youth N/A No. of Adults 197 No. of Seniors 66 La Quinta La Quinta 6. How many people served in Fiscal Year 95-96 will be La Quinta residents? No. of Youth N/A No. of Adults 250 No. of Seniors 80 La Quinta La Quinta 7. How many paid employees/volunteers does your organization employ? No. of full time employees None No. of volunteers 485 No. of part time employees None 8. Describe how your organization is managed and governed. 501 C 3 non-profit organization governed by a Board of Directors. >a nRM nm z 000121 10. 11. 12. Please provide information on your Executive Board members or contact person: E NAM � Title Home Address pine R. E. Slipich Chairman 37-881 Ronald Ct., C.C. 328-8942 Wayne Robinson President/CEO 773=0068 John P. Preston Vice- President P.O.Box 12673 340-2590 What is your annual schedule of events, and during %vhat months does your organization operate? Twelve months a year, open week clays, 8:OOAM - Noon. Do you charge admission, membership fee, dues, etc.? Yes X No If yes, please describe: What are your other sources of revenue for this funding year? Donations $60,000 Office On Aging 59,000 F'EIVIA 41 , 000 Total Needed Total Received $ 309,000 $ 160,000 WAMI S nAI $ 149,000 00012^ 13. Amount of money requested from the City of La Quinta? $ 5,000 14. Has your organization been funded by the City of La Quinta previously? Yes_ No x If yes, when Amount received 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will be used, if awarded. The food is now distributed in La Quinta at the Senior Center. It is hoped to establish a Homebound Program to take care of the need for service in your city. At present this service for La Quinta is on a general distribution basis and is handled by St .Tohn Lutheran Church in Palm Desert. 16. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. The funds will be used to purchase food for the needy. Hopefully it will help relieve the hungry in the City of La Quinta. 17. Attach a copy of your Program Operating Budget, and a separate detailed, concise list of intended Community Services grant expenditures. 000123 85 q(3 Friends of the .La Q"11� 2ibrury 2 AI (- u,U ;TY OF LA December 19, 1995 Dear Mayor and Members of the City Council, On behalf of the Friends of the La Qu.inta library I regret that I am not personally .able to make a presentation, My business activity increases during the holiday season. People like to eat, However, I respectfully request thatthe grant for the La Ouinta Library be funded in full. Over this last year library services at the county level have been drastically cut. ,although felt county wide, the real effect has been at the local level. Our local l.ihrar;- has served over 65,000 users tf!is last year alone. The real effect not only in personnel, has been in the inabi.l-Lt.y of our library staff to purchase books. The Friends of the i,a Qui.nta have helped in this area through volunteer efforts of many La Quinta 1'eSidents as well as through the efforts of the Bo s and Girls Club and other setrvi' 7e organizations. We have not increased our grarit rFyuest this year knowing that the city council is itself looking to savemoney where it. can. It. is through this grant that our lo..a] library can continue to increase circulation and have, a major impact. on .all segments of our population. These are dollars well spent when you consider the number of people we serve from seniors t.a children and the services are free. Thank you for your thoughtful consideration. Sincerely, ,ry A 4 Pena 00019 T4ht 4 4 Qum& AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 19, 1995 ITEM TITLE: Consideration of an Art in Public Places Commission recommendation to have a student art wall in the City Hall RECOMMENDATION: Council direction. FISCAL IMPLICATIONS: None t 11 h1 • Ixern' BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Art in Public Places Commission at their meeting of December 4, 1995, considered a request received from Mrs. Barbara Panawa, Grade 3 Teacher at the Harry S. Truman Elementary School (Attachment 1) requesting a location at City Hall to display student work. As stated in their letter, volunteers would mount and display the artwork, if needed. In reviewing the options, the APP suggested that the west wall of the south entrance into City Hall across from the "permanent children's artwork" would be an appropriate location with the best visibility. In December, 1993, Council considered a request by various people to display various pieces of art in the Civic Center (Attachment 2). Council directed the City Attorney to look into any legal issues that could be raised. Those opinions are contained in Attachment 3. Based on the City Attorney opinion ("Alternatives to Opening City Hall for the Display in City Hall by Private Entities in General"), the APP determined that if a wall was designated for display of local public school student's artwork and if the artwork was displayed by the school on a rotating basis, this would not create an open forum whereby the City would be in a position to allow everyone the same access. r COH.001 0 1) 1 ? a Options available to the City Council: 1. Approve the request; 2. Deny the request; 3. Refer the matter to the City Attorney for review. Attachments: 1. Letter from Mrs. Barbara Panawa, Harry S. 21, 1995 2. City Council Minutes December 21, 1993 3. Legal Counsel opinion Truman Elementary School dated November CCJH.001 00O126 11/22/1995 14:54 619-777-4237 ADAMS TRUMAN PAGE 02 November 21, 1995 CITY of LA nIIANTA 78495 Calle Tampico La Quinta, CA 92253 Dear Mrs. Nancy Nard: ATTACHMENT 1 NOV 2 ? 1g95 PLt.AINlNu EPARTktw Truman Elementary is currently seeking a locale at the Civic Center to display students' work. Our art projects would arrive appropriately mounted for exhibit and displayed by our volunteer Senior Citizens if needed. It would also be a wonderful recommendation to have a "designated" site for rotating Art Shows for the children' work. Thank you for your time regarding this matter. Sincerely, Mrs. Barbara Panawa, Grade 3 Teachcr Chairperson Visual & Performing Arts Comm. Harry S. Truman Elementary 78880 Ave. 50 La Quinta, CA 92253 619-777-4240 000127 ATTACHMENT 2 City Council Minutes 18 December 21, 1993 Mr. okohlen, Parks and Recreation Director, suggested that the nt meeting with the CommiiNty Services Commission be held on January 15, 1994. Council Me er Sniff felt that this meeting would consume sev al hours because of the number of different su 'ects that need to be covered and possibly tbO formation of new commissions. Mayor Pena sugge d meeting around 5 p.m. and w through the dinner hour. Council Members Bang er and McCartney co rred. Council Member Sniff stated t theformy0previously discussed was for the Council to meet and discuss the issues, then !nNL witha Community Services Commission, and then the Council would meet once again to r the issues. Mayor Pena stated th/thate on 24th, they could schedule their meeting sometime before this date. Mr. Bohlen, advisedission is and the impression that the Council would like to discuss with themwork plan, the c ral affairs commission issue, and the future of the Commuommission. Council Member Aff felt that the future of the Commission uld be discussed first because the work plan w ld be irrelevant if changes were made. Council co*rred on meeting on January 24, 1994 at 6 P.M. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF REQUEST TO PLACE ANTIQUITIES & OBJECTS OF ART IN THE CIVIC CENTER. Mayor Pena advised that various people have approached the City desiring to display various pieces of art in the Civic Center. He felt that this should be sent to the Arts in Public Places Committee for their comments and evaluation. In response to Council Member Bangerter, Mayor Pena stated that the committee could recommend the type of art to be displayed and set up guidelines as to what can be accepted. He suggested that they screen the art work before displaying it. 000123 City Council Minutes 19 December 21, 1993 2. Council Member Perkins felt local artists should have top priority. Mayor Pena advised that the requests are being made by local artists and a policy is needed to address the issue. Council Member Sniff felt that it would be inappropriate to have the art pieces on display for sale and pre -thought should be given on the Council's part before forwarding this on to the Arts in Public Places Committee. Mayor Pena felt that the City should take advantage of this opportunity. Council Member Bangerter felt a specific policy should be in place designating areas to display the art pieces. She was supportive of this request especially if local artists were involved and suggested displaying art work depicting the history of our community and the Valley. Council concurred in forwarding this request to the Arts in Public Places Committee for their consideration. Ms. Honeywell, City Attorney, suggested giving her authorization to look into any first amendment issues that could come up in creating a new public forum for the display of art pieces because art is considered a form of communication. Once opened to one artist, the Council may have difficulty refusing art work they may feel is inappropriate. Council Member Perkins stated his concern about controlling pornographic material. Ms. Honeywell advised that there are some tricky issues that need to be resolved before proceeding because of the fact that art is a form of speech. There needs to be controls set before allowing use of the facility. AND CONSIDERATION OF SUNLINE SERVICES GROUP MOTION - It Wh&Qoved by Mayor Pena/Council er Bangerter to put the matter of the SunLine Servic oup back on the to or discussion. Council Member Sniff commenj>ZWA4..this is a work in progress and felt it was inappropriate until SunLine t action on ommendations made relative to this issue. Until those issue ve been resolved, it shou a pursued any further. He. felt that if we proc m this fashion, we could lose what lever ve. He wished to work in ration with SunLine, as well as SunLine working with the cities. 000129 DEPARTN-01 REPOTS ; 4 STRADLING, YOCCA, CARLSON &�A►TTACHMENT 3 A PROFESSIONAL CORPORATION FRITZ R. STRAOUNG aCK E. roeeA ROBENT A. WILSON eMBRru. Dow ATTORNEYS AT LAW JOMM E. M[C[[N RIDGE C. CRAIG CARLSON NICMOLAS J. VOCCA R[NA C. STONE WIWAM A. NAUTM III JUU[ M. PORTER 660 NEWPORT CENTER ORIVE. SUITE 1600 0. comes, K. C. SCNAAF MAR[ T. PAL RICNARO C. GOODMAN MICMAEL I. FLYNN pp gT OFFICE BOX 76t0 JOMN J. MURPHY GARY A. PEMBERTON NEWPO R7 BEACH, CALIFORNIA 92660-6441 THOMAS P. CLARK. JR, CAROL L. L[W BEN A. FRTOMAN D6NIBI MARBAUGM MIRING TELEPHONE (71 q 725.4000 DAVID A. MFEWIN BARBARA ZEID LEIBOLD PAUL L. GALE JON S. GOETZ FACSIMILE (714) 725-4100 WRITERS DIRECT DIAL: RUDOLPH C. SMIPAND JOMN O. IRELAND ROBERT J. KANE MICMAEL J. FENDING AST /-T �,e BRUCE C. STUART DAVID M. MANN -,I14) 7U'4I42 E. KURT ♦EAGER CMRISTOPHER M. MOROPOULOS ROBERT J. WMALEN EUZABITM A. NEWELL ROB[RT I. RICH DARRYL S. GIBBON RAMOALL J. SMENMAN JOMN G. MFCLENOON BRUCE W. PEUCMTIN JEE MI PARE MARK J. MUMISCM TODD R. TMAKAR KARKM A. EWS RICHARD T. NEEDHAM BRUCE D. MAY ROBERT C. WALLACE February 18f 1994 DONALD J. MAMMAN JOMN P. CANNON JOMN J. SWIGART. JR. JAY RAP►APORT MICMAEL A. ZAILOCKI JOMN I. WOODMIAO IV NIILA R. BERNSTEIN DOUGLAS P. PEICK CELESTE STAML BRADY W ILLIAM J. MOSLEY CHRISTOPHER J. KIL►ATRICK MARK L. SKAIST JOEL M. GUTM SANDRA WAKAMIVA SCMAAL JUU[ MRCOY AKINS JOHN D. VAUGHAN DAWN C. MONIVWILL STEVEN M. MAN" LAW RENCE B. COMM MICMAEL M. MIJUIOY MANLIY L. SJILLANO MANY ANNE WAGNER STEPHEN T. P111E6MAM SCOTT R. MAPLES City Council Members Robert L. Hunt, City Manager City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Re: Display of An in CRy Hall Dear Council Members and City Manager: Attached is our analysis relating to the question of private party use of City Hall for the display of art. Please do not hesitate to give me a call if you have questions or comments regarding the enclosed. DCH:cm Enclosure Very truly yours, STRADLING, YOCCA, CARLSON & RAUTH Dawn C. Honeywell 0 000130 MEMORANDUM To: Dawn Honeywell From: Mary Wagner Re: Display of Art in City Hall Date: February 9, 1994 I. QUESTIONS PRESENTED A. By allowing private parties to use City Hall for the display of art would the City create a "limited public forum" and thereby restrict the City's ability to regulate the works of art which are displayed? B. If a designated public forum is created by allowing private parties generally to display art in City Hall, what other options are available to the City to encourage the arts while at the same time retaining a degree of control over what is displayed? II. SHORT ANSWER A. If the City opens City Hall for the display of art by private parties generally, the City will thereby create a "designated public forum." In that case, the City's ability to regulate what works of art are displayed would be severely limited as a compelling governmental interest would be required to justify any regulation based on the content of the art work and the only other allowable regulations are content neutral time, place and manner restrictions which are narrowly tailored to serve a significant governmental interest. B. As alternatives to opening City Hall for the display of art by private entities generally, the City could create a program whereby the display of art was limited to non-profit entities. In that case, the City would arguably not be able to differentiate between non- profits, however, it would not be required to accommodate requests for displaying art from all members of the public. Another possible alternative for the City to consider is the lease of space within City Hall to a private entity such as an art gallery or an artist for the display of works of art. In that case the City would have control over the choice of the tenant, however, if the City attempted to regulate what the tenant displayed the issue of a designated public forum would once again be raised. III. DISCUSSION A. Onenin¢ City Hall to the Public Generally for the Private Display of Art Creates a Designated Public Forum and Limits the City's Regulatory, Abilitx It is clear that art is a form of expression which is constitutionally protected. McCollum v. CBS. Inc., 202 Cal. App. 3d 989 (1988). Therefore, the primary legal issue raised by the City's 1 000131 proposed program to allow private parties to display art in City Hall is the protection afforded freedom of speech by the 1st Amendment to the United States Constitution and Article 1, Section 2 of the California Constitution.' The Courts have adopted a "forum -based" approach to analyzing governmental regulations of speech on public property.. Under this forum -based approach three categories of public property have been developed; the traditional public forum, the designated public forum and the non-public forum. Although the government is not required to open all public property for expression, when public property is opened for use by the public for expressive activity, a "designated" or "opened" public forum is created. A designated public forum may be limited to certain types of expression, such as the display of art, however, strict scrutiny is applied to any regulation of the type of expression for which the forum is opened and a regulation based on the content of the expression will only be upheld if it is necessary to serve a compelling governmental interest and it is narrowly drawn to achieve that end. In addition, reasonable time, place and manner restrictions are allowed in a designated public forum if the regulation is content -neutral, narrowly tailored to serve a significant government interest and ample alternative channels of communication are available. See, Perry Education Assn. v. Perry Local Educators' Assn., 460 U.S. 37 (1983). Widmar v. Vincent, 454 U.S. 263 (1981), illustrates the creation of a designated public forum. In Widmar, the University of Missouri at Kansas City, allowed registered student groups to use university facilities for various activities. However, based upon a University regulation, use of the facilities was denied to a registered student group who wished to use the facilities for religious worship and religious discussion. Faced with a challenge by the student group that the University's policy violated the 1st Amendment, the Court determined that although it was not required to do so, by allowing registered student groups use of school facilities for meetings, the University had created a forum generally open for use by student groups. The Court held that the regulation was based upon the content of the speech and the University was unable to provide any compelling justification for the discrimination. The foregoing discussion illustrates that if the City opens City Hall to members of the public in general for the display of works of art, the City's ability to control what type of art is displayed is very limited. Any regulation based on the content of the message conveyed by a work of art will be looked at very closely and a compelling reason must be supplied as a basis for the restriction. In addition, any other regulation must be narrowly drawn to serve a significant interest and there must other channels available for communication. The City would not be able to grant permission to display art works to certain groups or individuals while denying it to others absent the required justification. Therefore, if a member of the public wished to display a controversial work of art or a piece which the City did not feel was appropriate, it would be very difficult, if not impossible, to prevent its display. B. Alternatives to Ooeniny City Hall for the Display of Art in City Hall by Private Entities in General Limiting Access to City Hall for the Display of Art to Non -Profit Organizations It is clear that under the Article 1, Section 2 of the California Constitution more protection can be afforded to the freedom of expression, but not less. Pruneyard v. Robbins, 447 U.S. 74 (1980). Pau11741 J14241=588.0 2 0001342 One suggested alternative to allowing private entities in general to display art in City Hall is to limit access for the display of works of art to non-profit entities. In Calash v. Bridgeport, 788 F. 2d 80 (1986), the City of Bridgeport owned and operated a large outdoor arena. The City denied a professional concert promoter access to the stadium for a rock concert on the basis that the City's policy was only to allow civic, charitable and non-profit entities to use the stadium. The Court stated that the City's intent was the critical element in determining whether a limited public forum was created. As the City did not intend to open the stadium for all uses or allow its use for profit making ventures, the Court found that the stadium was not a public forum. Therefore, the City's policy was not subject to strict scrutiny, rather it merely had to be viewpoint neutral and reasonable in relation to the purpose of the stadium. The City's policy of limiting access to the stadium to civic, charitable and non-profit groups was upheld as it was not irrational for a city to '. . . support such organizations by making municipal facilities available to them on a limited basis." Calash, 788 F. 2d at 84. The Court went on to state that even if the stadium was a public forum, the concert promoter would not necessarily be entitled to access as the right of access would only be extended to "entities of a similar character," that is to other civic, charitable and non-profit organizations. I,. As in Calash, as opposed to opening City Hall for the display of art by members of the public generally, the City could limit access to non-profit organizations. It appears that such limited access avoids the creation of a designated public forum and therefore, any regulations imposed by the City would merely need to be view -point neutral and meet the 'reasonableness' test. The City would not be required to grant permission for the display of works of art by members of the public generally if the program was limited to non -profits. If, however, the City only allows certain non-profit groups access to City Hall for the display of art, it is quite possible that a Court would find that the City could prevent members of the public generally from displaying art, but, that it must allow other similarly qualified non -profits access for the display of art. 2. Leasing Space in City Hall to A Private Entity Such as an Art Gallery or an Artist The restrictions contained in the 1st Amendment to the U.S. Constitution and Article 1, Section 2 of the California Constitution, apply to governmental actions, they are only applicable to private entities in certain limited circumstances. Therefore, another alternative to allowing private entities in general to display art in City Hall is for the City to lease space in City Hall to a private entity such as an art gallery or an artist for the display of the works of art. However, the City's involvement must be limited to that of a lessor or the public forum issues outlined above will again come into play. In Gannett Satellite Information Network v. Berger, 894 F. 2d 61 (1990), the New York Port Authority leased space in Newark Airport to various concessionaires. The Port Authority denied a newspaper permission to locate vending machines throughout the terminal, in addition, of particular interest to the issue at hand, -the concessionaire who leased space for newsstands threatened to stop carrying that particular paper. The paper brought an action asserting that its 1st Amendment right to free speech had been violated on the basis that the Port Authority had adopted an unconstitutional regulatory scheme. In regard to the action taken by the concessionaire, the Court stated: The obvious difficulty with this argument is that if fails to take into account settled principles of state action. Because the Constitution only regulates governmental behavior, an action taken by a private individual is immune from constitutional scrutiny unless that behavior 'may be fairly treated as that of the state itself.' Absent any run:11741 114241=U.0 3 " n 13 3 explicit governmental involvement in the distribution decisions of these private newsstands, the actions taken by the concessionaires in this case may not fairly be attributed to the Port Authority. The record fails to indicate any tacit involvement in the concessionaire's actions with respect to the distribution of newspapers.... Nor do we perceive any entanglement with a public entity such that the concessionaires' decisions may be attributed to the government. Id. at 67. The Court went on to state that the fact that the concessionaires leased space from a governmental entity was insufficient to establish state action and that: ... it is well established that a licensing relationship is insufficient in itself to give rise to wholesale governmental responsibility for the actions taken by a private licensee or tenant. In such circumstances, state action will be recognized only when there is a "symbiotic" relationship between the private and governmental entities, such that the public might reasonably conclude from that relationship that the government has tent its support to the private entity's actions.... In this case, we fail to perceive any danger that the public might attribute the behavior of private newsstands to the Port Authority. Id. The City is authorized under California Government Code Section 37380 to lease property which it owns or controls. Therefore, it is possible for the City to lease a portion of City Hall to a private entity or individual for the display of art. The constitutional restrictions regarding the protection of freedom of speech discussed above would not come into play as the decisions regarding the display of certain materials would be made by the private entity. However, as the discussion in Gannett makes clear, the City would not be able to control or be involved in the decisions regarding what is and is not displayed. In that case, the issue of state action would again be raised and the constitutional limitations would arguably be applicable. IV. CONCLUSION The City is not prevented from opening City Hall to private entities generally for the display of art, however, the City will thereby create a designated public forum and the City's ability to control what is displayed is extremely limited. As an alternative to allowing private entities in general to display art in City Hall, the City may wish to consider limiting such access to non-profit organizations whose function is to promote the arts. Although the City may be required to allow all such non-profit organizations access to City Hall for the display of art, it would not thereby open City Hall to all members of the public. Finally, the City may also wish to consider leasing a portion of City Hall to a private entity for the display of art. However, in that case, the City's control over the display would appear to be limited to choosing the appropriate tenant, decisions regarding what art to display in particular should be left to that tenant or the same first amendment concerns raised by the other suggested programs would again come into play. rusu11741 114241=88.0 4 090131 T4ty " AGENDA CATEGORY: BUSINESS SESSION: J 00 COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Historical Preservation Commission PUBLIC HEARING: Recruitment Policy WVDIXII&IM_ 1 • � Adopt Council Resolution approving the recruitment policy for the Historic Preservation Commission allowing residents or non-residents, to apply and be appointed for the three professionally qualified positions. FISCAL IMPLICATIONS: None There is currently a vacancy on the Historical Preservation Commission (HPC) for which a professionally -qualified individual must fill due to the requirements of the Certified Local Government Program. The City Clerk distributed a press release advertising the vacancy on October 30, 1995. The application form stated that applicants must be residents and registered voters in the City of La Quinta (Attachment 1). No applications were submitted by the deadline. Due to the same problem with the original appointments to the Commission in 1994, the City Council, at the March 1, 1994, meeting, did pass a resolution temporarily permitting applicants from outside the City to apply and be appointed (Attachment 2). When the advertisement was opened up to non-residents, the City was able to appoint a qualified candidate to the Commission. Staff has identified a need for a permanent policy allowing non-residents to apply for and be appointed to the HPC. The Commission consists of five members, three of which must be professionally -qualified in one of the disciplines listed in Attachment 3, and two positions that may be filled by lay members who are qualified advocationals with a demonstrated interest and volunteer experience in historic preservation efforts as required by the Certified Local Government Program. The professional experience is required for the Commission due to the nature of the applications and reports considered by the Commission. Lay member Commissioners must also have a certain level of experience as a volunteer in historic preservation efforts in order to be appointed. Staff is recommending a permanent policy that would permit non-residents to apply for the professionally - qualified positions on the Historic Preservation Commission (Attachment 4). The advocationally- qualified positions would still be filled by residents. :-W CCLC.002 FINDINGS AND ALTERNATIVES: In order for the Historic Preservation Commission to remain a certified commission in the Certified Local Government (CLG) Program, it must be composed of three professionally - qualified members, and two qualified lay members. To date, a professionally qualified person who is a City resident has not applied for the open seat. The following options are available to the City Council: 1. Adopt the attached resolution setting a permanent policy to allow non-residents to apply for the professionally -qualified positions; 2. Continue to advertise for La Quinta residents; 3. Fill the Commission with unqualified members, thus sacrificing the City's certification in the CLG Program; or 4. Provide 'rection to staff. Development Director Attachments: 1. Application form 2. City Council Staff Report dated March 1, 1994 3. List of Professional Disciplines CCLC.002 RESOLUTION 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ADVERTISEMENT FOR APPOINTMENT OF THREE PROFESSIONALLY - QUALIFIED INDIVIDUALS WHO ARE EITHER RESIDENTS OR NON-RESIDENTS OF THE CITY OF LA QUINTA, TO THE HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION RECRUITMENT POLICY WHEREAS, the City Council of the City of La Quinta, California, did, on the 19th day of December, 1995, set a permanent policy to permit the acceptance of applications and appointments from a list of professionally -qualified candidates to the Historic Preservation Commission; and, WHEREAS, at said public meeting the City Council did find the following facts to justify the approval of recruitment of non-residents for those Commission members who must be professionally qualified as per the requirements of the City's certification in the Certified Local Government Program: The recruitment for professionally qualified Historic Preservation Commissioners is required by the Certified Local Government Program. 2. The City has historically had difficulty in obtaining applications from professionally qualified residents due to the small population of the City. 3. Suspension of the residency requirement for the professional commissioner seats would allow for qualified individuals from outside La Quinta to be appointed to the Commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: That the above recitations are true and correct and constitute the findings of the City Council in this case. PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of December, 1995, by the following vote, to wit: RESOCC.166 000137 Resolution 95- AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California RESOCC.166 GLENDA BANGERTER, Mayor City of La Quinta, California 00013s- Attachment 1 Date CITY OF LA QUINTA APPLICATION TO SERVE ON HISTORIC PRESERVATION COMMISSION NAME: HOME ADDRESS: (Must be a La Quinta resident and eligible to vote in the City.) BUSINESS ADDRESS: TELEPHONE: (HOME) (BUSINESS) IF EMPLOYED, WHERE YOU WORK AND POSITION YOU HOLD: LENGTH OF RESIDENCE IN LA QUINTA: Biographical sketch, including education, work experience, civic involvement and other background. Describe your knowledge of the functions, regulations, duties and procedures of the La Quinta Historic Commission. nnnir4n APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 2 What specific issues or problems face the La Quinta Historic Preservation Commission and do you have any suggestions to address those issues or problems? Three members of the Commission shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geogaphy, or cultural anthropology. Please explain which specific discipline qualifies you for appointment. Two members of the Commission shall be lay members who have demonstrated special interest, competence, experience or knowledge in historic preservation, American studies, cultural anthropology, cultural geography, or other historic preservation -related disciplines. Please explain your special interest/experience/knowledge as a lay member. APPLICATION, HISTORICAL PRESERVATION COMMISSION PAGE 3 What specific attitudes, skills and/or expertise do you think you have which would enhance the work of the Historic Preservation Commission? PLEASE RETURN THIS APPLICATION NO LATER THAN NOVEMBER 27, 1995 TO: ADMINISTRATIVE SERVICES DIRECTOR CITY OF LA QUINTA P. O. BOX 1504 LA QUINTA, CA 92253 It is expected that the City Council will conduct interviews at their meeting of December 5, 1995. You will be notified of the exact time and date. THANK YOU FOR YOUR WILLINGNESS TO SERVE YOUR LOCAL GOVERNMENT. nnnj41- Attachment 2 s 4 4QdAreu `�►of COUNCIL MEETING DATE: MARCH 1, 1994 ITEM TITLE: DISCUSSION OF HISTORICAL COMMISSION RECRUITMENT SUMMARY: AGENDA CATEGORY: PUBLIC HEARING BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: Current recruitment for the Historical Commission has resulted in three applicants out of the five needed. Staff is recommending an expansion of the recruitment area to secure additional potential applicants. FISCAL EWPLICATIONS: None. APPROVED BY: RECOMMENDATION: Move to adopt Resolution 94- approving the advertisement and appointment of individuals who are not residents of La Quinta to the Historical Preservation Commissions Submitted by: Approved for submission to City Council: I . I a)� A A&A� ?b6—t --Ho- �, Y H RMAN, PLANNING DIRECTOR ROBERT L. HUNT, CITY MANAGER 000142 CHT OF LA QUINTA MEMORANDUM of OR TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PLANNING AND DEVELOPMENT DEPARTMENT DATE: MARCH 1, 1994 SUBJECT: DISCUSSION OF HISTORICAL COMMISSION RECRUITMENT ISSUES: The City Council directed staff to advertise for applicants to the Historical Preservation Commission. Three applications were submitted for the five positions on the Historical Preservation Commission. Options available to the City Council concerning the appointment of Historic Preservation Commissioners are discussed in the staff report. BACKGROUND: At the direction of the City Council, the City Clerk advertised for applicants for the Historical Preservation Commission. The request for applications was sent to thirty- five radio, television, and printed media agencies on December 21, 1993. The request was also published in the January issue of the La Quinta Newsletter. Three applications were submitted to the City Clerk. The requirements for a certified Commission under the Certified Local Government (CLG) Program, administered by the State Historic Preservation Office (SHPO), state that three of the commissioners must have professional/educational qualifications in historical preservation, and two of the commissioners can be lay - commissioners who have a "demonstrated interest" in preservation. It is possible to supplement any deficiencies in the expertise of the Commission with outside expertise or staff expertise. ANALYSIS/FISCAL IMPLICATIONS: There is no clear reason why only three applications were submitted. Advertising during the holiday season may have been a factor. Staff has identified five options that could be considered by the City Council concerning this issue: 1 } Continue to advertise for La Quints. residents as required by Municipal Code. 2) Adopt a resolution to continue to advertise on a Valley -wide basis. 3) Supplement the three applicants with two Planning Commissioners. 4) --Reappoint the Planning Commissioners. 5) Eliminate the Commission. MEKOLC. oil 000143 Discussion The City Council could continue to advertise in the regular forums. However, the requirement for residency could be removed to allow qualified individuals from other jurisdictions in the Valley to apply. Chapter 206.010 (c) of the Municipal Code requires that Commission appointees be residents of La Quinta, unless an ordinance or resolution be adopted to permit the appointment of non-residents. A resolution is attached that, if adopted by the Council, would allow non-residents to be appointed to the Commission. The Council could opt to supplement the three applicants with two Planning Commissioners. It is possible that two of the current Planning Commissioners might qualify on the professional level in the fields of architecture and biology. They would have to be able to demonstrate that they applied their expertise to projects directly relating to historic preservation in order to qualify under State standards. Similarly, if the current Planning Commission was reappointed to the Historical Preservation Commission, there may be difficulty in obtaining State certification of the Commission due to a lack of professionally qualified members. The final option identified by staff is that of eliminating the Commission. The ordinance would have to be rescinded. Preservation efforts and resources in La Quinta could be impaired if this occurred. Staff recommends that the Council consider option 2 which would allow for the continued advertisement and open the recruitment to candidates who do not live in La Quints. Within the Coachella Valley there are a number of people with preservation -related professional backgrounds who may be willing to serve on this Commission. RECOMMENDATION: Move to adopt Resolution 94-_ approving the advertisement and appointment of individuals who are not residents of La Quinta to the Historical Preservation Commission. 000144 RESOLUTION 94-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ADVERTISEMENT FOR AN APPOINTMENT OF INDIVIDUALS RESIDING IN THE COACHELLA VALLEY TO THE HISTORICAL PRESERVATION COMMISSION HISTORICAL PRESERVATION COMMISSION RECRUITMENT WHEREAS, the City Council of the City of La Quinta, California, did, on the 16th day of November 1994, direct staff to advertise for the five positions on the Historical Preservation Commission; and, WHEREAS, recruitment for the Historical Preservation Commissioners, subject to the provisions of Chapter 206.010 of the Municipal Code, began on December 21, 1993, and ended on January 21, 1994; and, WHEREAS, only three applications were submitted to the City for the Historical Preservation Commission; and, WHEREAS, a discussion on the low number of applications was considered by the City Council at its regular meeting of March 1, 1994; and, WHEREAS, at said Public Meeting the City Council did find the following facts to justify approval of continued advertisement for Historical Preservation Commissioners with the suspension of the requirement for residency in the City of La Quinta: 1. The recruitment for Historical Preservation Commissioners held between December 21, 1993, and January 21, 1994, did not result in an adequate number of applications to appoint a full complement of qualified members. 2. State Historic Preservation Office standards for a certified Historic preservation Commission require that three of the five Commissioners be professionally qualified. 3. Suspension of the residency requirement would allow for qualified individuals from outside La Quinta to be appointed to the Commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case. aesocc.oio RESOLUTION 94-20 PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held on this 1st day of March, 1994, by the following vote, to wit: AYES: Council Members Bangerter, McCartney, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None JO E A Mayor City of La Quinta, California City of La Quinta, California APPROVED AS TO FORM: iirvC :. JL[p�in.�(1�1/ DAWN HONEYWELL, City Attorney City of La Quinta, California RESOCC.0l0 000146 From PROCEDURES FOR CERTIFIED LOCAL COVER^IIVIT HISTORIC GOVERN""EDIT PROGMachment 3 Local governments may be certified to participate in the CLG program at the threshold level of participation by complying with the following requirements: 1. Enforce appropriate state or local legislation for the designation and protection of historic properties: A. ' State enabling legislation provides for local jurisdictions to enact appropriate legislation. California Government bodies to provide for, 25373, and 37361 enable city and county legislative "the protection, enhancement, perpetuation, or use of places, sites, buildings, structures, works of art and other objects having a special character or special historical or aesthetic interest or value." S. Local , overnments are encouraged to adopt local historic preservation ordinances with provisions for designation and protection of historic and archeological resources. C. The appropriate legislation shall be consistent with the intent and purpose of the National Historic Preservation Act as amended in 1980. 11. Establish an adequate and qualified historic preservation review commission by state or local law: A. Local governments must establish an adequate historic preservation review commission by local law. The commission shall include a minimum membership of five individuals with all members having demonstrated interest, competence, or knowledge in historic preservation. R. commission members shall be appointed from among professionals in the disciplines of architecture, history, architectural history, planning, archeology, or other historic preservation -related disciplines, such as urban planning, American studies, American civilization, cultural geography, or cultural anthropology, to the extent that such professionals are available in the community. Commission membership shall also include lay members who have demonstrated special interest, competence, experience, or knowledge in historic hreserrvation, Amerh storan studies, cultural anthropology, cultural geogroP y• or ic preservation -related disciplines. C'. If a special expertise is not represented on the commission for the consideration of National aeg'ro professional in nsuchother disc pline,s hewhich local normally evaluated by p movernment shall obtain professional technical expertise from established organizations, institutions, public agencies, or other commissions, such as the State Office Historic Preservation nState Historical commission,archeological iformaton cente, Resources private reservation consultants, or regional councilsreservatio of governments. cers, p P government must demonstrate that it has made a reasonable p. The localfill positions on the commission with professional and lay effort members as highly qualified, and representing as diverse a range of disciplines, as possible. 3 000,147 • 4 4 " AGENDA CATEGORY: BUSINESS SESSION COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the Consultant Selection Process for PUBLIC HEARING: Design Services Necessary to Prepare Plans, Specifications, and Engineer's Estimates for Senior Center Parking Lot Improvements RECOMMENDATION• ♦ Approve the Consultant Selection Committee. ♦ Approve the Request for Proposals for design services necessary to prepare plans, specifications and engineer's estimates for parking lot improvements at the Senior Center. ♦ Authorize staff to receive proposals for said services. FISCAL IMPLICATIONS: The recommendations contained within this report will not result in a fiscal impact to the City. BACKGROUND AND OVERVIEW: On October 3, 1995, the City Council authorized execution of a Supplemental Agreement for the use of Community Development Block Grant (CDBG) funds (Attachment 1) for the purposes of funding the construction of parking lot improvements at the Senior Center. The improvements include the construction of approximately 100 new stalls with some shade structures. The estimated costs for these improvements are as follows: • Design, Survey, Inspect $18,000 • Construction $124,241 • Contingency $13,000 • Administration $8,000 Total $1639241 CDBG will fund $137,241 of the project costs (construction and contingency). The remaining $26,000 will be funded from Infrastructure Funds. The actual amount to be appropriated and its source of funding will be submitted for consideration by the City Council at the same time the City Council considers the Professional Services Agreement for design services. The request for additional funding will be based upon actual design costs. M10 Consultant Selection Requirement The estimated costs for a consultant to prepare plans, specifications and engineer's estimates (PS&E's) for these improvements is expected to exceed $10,000. As required by City Resolution 93-28 (Attachment 2), the consultant selection process for services estimated to exceed $10,000, is as follows: The City Council shall be notified of the need to contract for professional services. 2. A Selection Committee shall be formed of members competent to judge the qualifications of firms for the specific services requested. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the Selection Committee. 3. The Selection Committee shall review the qualifications of firms offering to provide the specific category of services required. 4. The Selection Committee shall select a short list of the most qualified firms. 5. Requests for Proposals shall be issued to firms appearing on the short list. 6. The Selection Committee shall review and rank the short-listed firms based upon qualifications only. 7. Proposal ofthe top ranked firmed reviewed to determine the apparent fair value of the proposal. 8. Negotiations with the top -ranked firm proceed until a mutually acceptable contract is developed. The submission of this report to the City Council for consideration is intended to serve as notification of the need to contract for professional services exceeding $10,000 in cost. To expedite the consultant selection process as much as possible while still complying with Resolution 93-28, staff is recommending the selection process outlined in Attachment 3. Request jFor Proposals The Request for Proposals (RFP) outlines the services requested by the consultants necessary to produce PS&E documents ready for bid. A tentative meeting of the Consultant Selection Committee is scheduled for 2:00 p.m. on Wednesday, December 20, 1995, to review qualifications of consultants from the City's database of active consultants. A short-list of five (5) consultants will be developed by the Consultant Selection Committee. Consultants in the local area will be given higher preference to those outside the area. RFP's will be sent to those consultants on the short-list. 000149 2 The RFP requires each consultant to submit a cover letter, statement of qualifications (SOQ) and a task list in one envelope, costs to complete their work in another envelope, and submittal of both envelopes by January 19, 1996 for fiuther consideration by the Consultant Selection Committee. Negotiations will proceed with the top -ranked firm, as determined by the Consultant Selection Committee. Once negotiations have concluded, a Professional Services Agreement outlining the negotiated terms between the City and the successful consultant will be submitted to the City Council for consideration. FINDINGS AND ALTERNATIVES: The consultant selection process outlined in Attachment 3 complies with the requirements of Resolution 93-28 and provides for a fast track approach to selecting a consultant for the services necessary to complete the anticipated improvements. The alternatives available to the City Council are as follows: Approve the recommended Consultant Selection Committee and RFP, and authorize staff to receive proposals from consultants. 2. Revise the Consultant Selection Committee and/or RFP, and authorize staff to proceed as deemed appropriate by the City Council. 3. As directed by the City Council. David M. Cosper Public Works Director/City Engineer 000150 3 CITY OF LA QUINTA REQUEST FOR PROPOSALS SENIOR CENTER PARKING LOT IMPROVEMENTS General The City of La Quinta requests proposals from consultants for professional and technical services required to prepare design and contract documents (plans, specifications, and engineer's estimates (PS&E's)) ready for bid for proposed improvements to the Senior Center parking lot as described below: Project Description - Preparation of PS&E's for a 100 stall expansion of the Senior Center parking lot, including some shade structures, lighting and minor landscape improvements. Proposal packages (Work Proposals and Cost Proposals) are to be submitted in separate envelopes provided by the City, clearly marked with the consultant's name, address and phone number. Work proposals are to be submitted in the envelope marked "Work Proposals" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Only one proposal per consultant will be considered. Proposal packages are to be received by 5:00 p.m. Friday, January 19, 1996. Proposal packages are to be delivered to : David M. Cosper, Public Works Director/City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, Ca. 92253 (619)777-7075 Products The consultant will provide the following services: 1. Review existing plans. 2. Develop conceptual plans of the shade structures, lighting system and landscape improvements of sufficient detail and quality for presentation at public meetings. 3. Conduct necessary survey activities required to prepare accurate PS&E's. 4. Develop design requirements necessary to accommodate proposed shade structures, lighting system and landscape improvements compatible with architecture of existing Senior Center grounds and building. 5. Prepare parking, striping, landscape, irrigation, lighting/electrical and other plans as deemed necessary by the City Engineer on "D" size Mylar in a scale of sufficient size to adequately show details of the proposed improvements. 6. Typed technical specifications in a format approved by the City. 000151 F:\pwdepticosperlsrparklot 7. Plant and materials lists. 8. Engineer's Estimates of unit quantities and costs. 9. Signed approvals of PS&E's from Coachella Valley Water District (CVWD) and the Imperial Irrigation District (IID). 10. Service connections from CVWD and III) for water and electrical services. 11. Approvals from the City's Parks and Recreation Commission, Planning Commission and the City Council. All approved plans will be provided to the City on 3-1/2" disks in AutoCAD 12 format as well as on "D" size Mylar. All other approved documents, including technical specifications, will be provided on 3-1/2" disks in WordPerfect 6.0 for Windows format. Design Process Generally, the design process will be as follows: Staff Review A. Initial meeting between the consultant and staff to identify project design constraints and objectives, and review "As -Built" plans. B. Consultant will prepare preliminary concept drawings and present to staff for review and comment. C. Based upon input received from staff, consultant will revise preliminary concept plans for approval by staff. 2. Commission Review and Approval A. Approved preliminary concept plans will be submitted to the La Quinta Parks and Recreation Commission and Planning Commission for review and comment. B. Based upon the comments received by the Commissions, consultant will prepare final preliminary concept plans. 3. City Council Review and Approval A. Approved final concept plans will be submitted to the La Quinta City Council for review and comment. B. Based upon comments received from the La Quinta City Council, consultant will prepare final concept plans. 00015? F:lpwdepticosper\srparklot 5 5. Design A. The consultant will prepare PS&E's for approval by the Riverside Economic Development Agency and the City Engineer. The consultant will coordinate necessary interagency review and approvals of PS&E's, including the filing of applications necessary for plan checks, permits and service connections. The consultant will be expected to keep the City fully informed of the progress throughout the project, including the preparation and updating of a project schedule in Microsoft Project 4.0 Gantt format. B. The project is funded with Community Development Block Grant funds. As such, the design documents will comply with all aspects of the Housing and Community Development Act of 1974, federal regulations and guidelines now or hereafter enacted pursuant to the Housing and Community Development Act of 1974, in particular those regulations found in Part 85 and Part 570 of Title 24 of the Code of Federal Regulations, OMB Circular A-87 and provisions of the Community Development Block Grant Manual prepared by the County of Riverside. 6. Bidding A. The consultant will be expected to provide technical support during the bidding and award process. Proposal Format Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - Submit four (4) copies A. Cover Letter i. The name, address and phone number of the consultant's contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. B. Statement of Qualifications i. A listing of proposed project personnel, including personal experiences and resumes. ii. Consultant's experience with similar work, including names and current phone numbers of references for listed projects. C. Task List i. Anticipated date for a Notice to Proceed is February 7, 1996. ii. The Parks and Recreation Commission meets the second Monday of every month. iii. The Planning Commission meets the first and third Tuesday of every month. F:\pwdept\cosper\sipaMoI 5 000153 iv. The City Council meets the second and fourth Tuesday of every month. V. The complete bid package is to be ready for advertising by April 15, 1996. vi. A work program is to be submitted describing the nature and scheduling of proposed tasks reflecting the April 15, 1996 date. The period required for each approval by the Commissions and the City Council is estimated to require approximately 21 days and should be reflected in the proposed schedule. 2. Cost Proposal (envelope 2) A. The consultant is to submit a cost proposal for all services and materials anticipated in completing the project outlined in the RFP on the form provided by the City. Selection Process Work Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations by those consultants. Cost Proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 000154 F:\pwdept\cosper\srparklot 7 CITY OF LA QUINTA REQUEST FOR PROPOSALS SENIOR CENTER PARKING LOT IMPROVEMENTS Cost Proposal Sheet The following is an estimate of costs to provide the services outlined in the Request for Proposals for Senior Center Parking Lot Improvements and will be used as the basis for negotiating a Professional Services Agreement to provide these services. Base Bid $ Consultant Date Signed 00015 F:\pwdept\cosper\srparklot 8 I I II Nlllilllllill�l l \ �� 10 - - - - _- i S1ND711 aNV NOLLVOOT 1.'.Jv7(7ZJAJr1-TT-rT- ND'J 'N SWA O.L 777 1`\ V21LI7I 713 wOJTC�N�OLLVO.01 . 17,V)(7 AM A 7GV.ON4 \ Ol ]IOl'.IV]LLNO'J 'NVIJ S1O711N7]IV 17J I fi t-r rrr uO J LT -- T�r-70 F-T I I I I r I I I E i 5Li = a I AOAAMA5 JO 1NIOJ III ,, 9 is 000150 r Q J PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the aA Cal ment") is made c pal and entered corporaonto by ("Consultant"). and between the CITY OF LA QUINTA ("City"),t")• The parties hereto agree as follows: 1.0 aERY FS OF COti�NT 1.1 Sroo_e of Service• In compliance with all terms and conditions of this Agreement, as Consultant shall provide those services related to specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. c omoliiwith Law. rendered hereunder shall be provided in accordance 1.2 All services with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. Except as otherwise specified herein, 1.3 ' Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may e required by law for the performance of the services required by this Agreement. Cpentanes and t shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 C are of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved.by the City Council. 1.7 Special Requirements. rents. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a Base-con.rev 10 00015( Page 1 of 8 conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMP NE SATION 2.1 contract Slim. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a ! the total amount not to exceed Dollars ($ Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Time of Eaunce. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. ease-con.rev 000153Page 2of8 11 4.1 Represantative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Agai The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Indep ndent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 CityC WG ration. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Base-con.rev j 040 f J9 Page 3of8 12 The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payments) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Base-con.rev 1 3 0 00 l G III Page 4 of 8 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Rem. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party Base-con.rev 000161 Page 5of8 14 shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. O O O' U I Base-con.rev Page 6 of 8 15 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 Attention: David M. Cosper Attention: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 000163 Base-con.rev 16 Page 7 of 8 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA OUINTA a California municipal corporation Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney CONSULTANT By: Name: Title: Date: Date Base-con.rev 1 7 000161 Page 8 of 8 Exhibit A Scope of Services 8 00016 5 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Dollars ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. 000166 19 Exhibit C Schedule of Performance Consultant shall complete all services within date of this Agreement. ( ) days of the 20 000167 Exhibit D Special Requirements 21 nonifR ATTACHMENT I 1 File: 4.LQ014 2 SUPPLEMENTAL AGREEMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS 3 4 COUNTY OF RIVERSIDE of the State of California, herein 5 called, "COUNTY," and the City of La Quinta, herein called "CITY," 6 mutually agree as follows: 7 1. GENERAL. COUNTY and CITY have executed a Cooperation 8 Agreement dated August 28, 1990, whereby CITY elected to 9 participate with COUNTY, which has qualified as an "Urban County" 10 for purposes of receiving Community Development Block Grant (CDBG) 11 funds, and to assist and undertake essential community development 12 and housing assistance activities pursuant to the Housing and 13 Community Development Act of 1974, as. amended, hereinafter referred 14 to as "Act". Said Cooperation Agreement dated August 28, 1990, as 15 amended October 19, 1990, whereby CITY elected to participate with 16 COUNTY, which has qualified as an "Urban County" for purposes of 17 receiving Community Development Block Grant (CDBG) funds, and to 18 assist and undertake essential community development and housing 19 assistance activities pursuant to the Housing and Community 20 Development Act of 1974, as amended, hereinafter referred to as 21 "Act". Said Cooperation Agreement dated as amended August 28, 22 1990, is incorporated herein by reference and made a part of this 23 Agreement as if each and every provision was set forth herein. 24 2. PURPOSE. CITY promises and agrees to undertake and 25 assist with the community development activities, within its 26 jurisdiction, by utilizing the sum of $137,241.00, CDBG Entitlement 27 Funds, as specifically identified in Exhibit "A," respectively, 28 which is attached hereto and consists of 3 pages, and by this 21 of 6/27/95) 23 9 1 reference are incorporated herein, for the project: 2 "PARKING LOT IMPROVEMENTS - SENIOR CENTER. $137,241.00. 3 CITY shall obtain COUNTY's approval, through its Economic 4 Development Agency, of the project plans and specifications prior 5 to CITY's construction of same. CITY promises and agrees to 6 utilize and maintain the project for a minimum period of five (5) 7 years or the life of the project, whichever is less. 8 3. TERM OF AGREEMENT. The term of this Agreement for the 9 1 project shall be for a period of (1) year commencing upon the date 10 of the execution of this Agreement and shall proceed consistent 11 with the completion schedule set forth in Exhibit "A". In the 12 event that the project is not substantially completed by the time 13 set forth in the completion schedule due to unforeseen or 14 uncontrollable causes, the schedule for the completion of the 15 project may be extended by the period of the enforced delay. Times 16 of performance may also be extended in writing by the mutual 17 agreement of CITY and COUNTY. If substantial progress toward 18 completion in conformance with the completion schedule, as 19 determined by COUNTY of the project is not made during the term of 20 the Supplemental Agreement, COUNTY may suspend or terminate this 21 agreement by the procedures set forth in Section 11, of this 22 agreement and the entitlement funds associated with the project may 23 be reprogrammed by COUNTY after appropriate notice is given. 24 4. DISPOSITION OF FUNDS: COUNTY's Board of Supervisors 25 shall determine the final disposition and distribution of all funds 26 received by COUNTY under the Act consistent with the provisions of 27 Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic 28 Development Agency, shall: 000170 24 1 (1) make payment of the grant funds to CITY as 2 designated in Exhibit "A" and (2) monitor the project activity to 3 ensure compliance with applicable federal regulations and the terms 4 of this Agreement. CITY shall comply with timely drawdown of funds 5 by submitting monthly requests for reimbursement. All 6 disbursements of grant funds will be on a reimbursement basis and 7 made within thirty (30) days after the CITY has submitted its 8 letter identifying payments made and requesting reimbursement. 9 5. COOPERATION WITH HOUSING ASSISTANCE ACTIVITIES. CITY 10 shall cooperate with COUNTY in undertaking essential community 11 development and housing assistance activities, specifically urban 12 renewal and public assistance housing, and shall assist COUNTY in 13 carrying out its Comprehensive Housing Affordability Strategy and 14 other requirements of the Community Development Block Grant 15 Program. CITY shall adhere to the COUNTY CDBG Housing Plan. 16 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA 17 ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to Section 15051(d) of 18 Title 14 of the California Administrative Code, CITY is designated 19 as the lead agency for the project that is the subject matter of 20 this Agreement. 21 7. HOLD HARMLESS AND INDEMNIFICATION. CITY shall comply 22 with all applicable laws, rules and regulations, and shall 23 indemnify, save and hold harmless COUNTY and its agency members and 24 their respective agents, servants and employees of and from any and 25 all liabilities, claims, debt, damages, demands, suits, actions and 26 causes of action of whatsoever kind, nature or sort including, but 27 not by way of limitation, wrongful death, expenses of the defense 28 of said parties, and the payment of attorney's fees, arising out of 000171 25 1 or in any manner connected with the performance by City under this 2 Agreement. 3 8. RECORDS AND INSPECTIONS. 4 a. CITY shall establish and maintain records in 5 accordance with 24 C.F.R. Part 570 and Part 85 and OMB Circular A- 6 87 as applicable and as they relate to the acceptance and use of 7 federal funds under this Agreement. 8 b. CITY shall maintain a separate account for CDBG 9 Entitlement funds received as set forth in Exhibit "A." 10 c. CITY shall, during the normal business hours, make 11 available to COUNTY and to the Department of Housing and Urban 12 Development for examination and copying all of its records and 13 other materials with respect to matters covered by this Agreement. 14 d. CITY shall retain all program income as defined in 15 Section 570.500 of Title 24 of the Federal Code of Regulations. 16 Said program income shall be used only for the activity that is the 17 subject of this Agreement. Further, all provisions of this 18 Agreement shall apply to such activity. 19 9. FEDERAL REQUIREMENTS. CITY shall comply with the 20 provisions of the Act and any amendments thereto and the federal. 21 regulations and guidelines now or hereafter enacted pursuant to the 22 Act. More particularly, CITY is to comply with those regulations 23 found in Part 85 and Part 570 of Title 24 of the Code of Federal 24 Regulations. CITY is to comply with OMB Circular A-87, or any 25 subsequent replacement. CITY is to abide by the provisions of the 26 Community Development Block Grant Manual, prepared by COUNTY and 27 cited in the above -mentioned Cooperation Agreement. 28 10. INDEPENDENT CONTRACTOR. CITY and its agents, servants 26 0001721 1 and employees shall act at all times in an independent capacity 2 during the term of this Agreement, and shall not act as, shall not 3 be, nor shall they in any manner be construed to be agents, 4 officers or employees of the COUNTY. 5 11. TERMINATION and Default. 6 a. DEFAULT. Failure or delay by any party to perform 7 any term or provision of this Agreement constitutes a default under 8 this Agreement. The party who so fails or delays must immediately 9 commence to cure, correct or remedy such failure or delay, and 10 shall complete such cure, correction or remedy with reasonable 11 diligence and during any period of curing shall not be in default. 12 The injured party shall give written notice of default to the party 13 in default, specifying the default complained of by the injured 14 party. If the default is not commenced to be cured within thirty 15 (30) days after service of such notice of default and is not cured 16 promptly in a continuous and diligent manner within a reasonable 17 period of time after commencement, the defaulting party shall be 18 liable for any damages caused by such default, and the non- 19 defaulting party may thereafter commence an action for damages with 20 respect to such default or for specific performance of this 21 Agreement. 22 b. CITY Termination. CITY may not terminate this 23 Agreement except upon express written consent of COUNTY. 24 C. COUNTY Termination. Notwithstanding the 25 provisions of Paragraph 11b, COUNTY may suspend or terminate this 26 Agreement upon written notice to CITY of action being taken and the 27 reason for such action: 28 (1) In the event CITY fails to perform the 27 000173 I covenants herein contained at such times and in such manner as 2 provided in this Agreement; and such failure to perform has not 3 been cured in the manner set forth in paragraph a. of this section 4 11; and 5 (2) In the event there is a conflict with any 6 federal, state or local law, ordinance, regulation or rule 7 rendering any of the provisions of this Agreement invalid or 8 untenable; and the object of this Agreement cannot be accomplished 9 if such provision is severed from the Agreement, it being 10 understood and acknowledged by the parties that the provisions of 11 this Agreement are severable, and the invalidity of any provision 12 of this Agreement shall not invalidate any other portion of this 13 Agreement; or 14 (3) In the event the funding from the Department 15 of Housing and Urban Development referred to in Paragraphs 1 and 2 16 above is terminated or otherwise becomes unavailable; provided 17 however, that the funding under this Agreement shall not be 18 terminated solely because COUNTY has chosen to allocate such 19 funding from CITY projects to other projects. 20 d. Upon termination of this Agreement, CITY agrees to 21 return any unencumbered funds which it has been provided by COUNTY. 22 In accepting said funds, COUNTY does not waive any claim or cause 23 of action it may have against CITY for breach of this Agreement. 24 e. Upon suspension of this Agreement, CITY agrees not 25 to incur any additional cost with regard to the project that is 26 cited in the written notice as necessitating the suspensions. 27 12. NONDISCRIMINATION. CITY shall abide by 28 Sections 570.601 and 570.602 of Title 24 of the Federal Code of 0001 0-'4 28 1 Regulations which requires that no person in the United States 2 shall on the grounds of race, color, national origin, or sex, be 3 excluded from participation in, be denied the benefits of, or be 4 1 subjected to discrimination under any program or activity funded in 5 whole or in part with Community Development funds. 6 13. PROHIBITION AGAINST CONFLICTS OF INTEREST 7 a. CITY and its assigns, employees, agents, 8 consultants, officers and elected and appointed officials shall 9 become familiar with and shall comply with the CDBG regulations 10 prohibiting conflicts of interest contained in 24.CFR 570.611, 11 attached hereto as Exhibit "CI" and by this reference incorporated 12 herein. 13 b. CITY and its assigns, employees, agents, 14 consultants, officers, and elected and appointed officials shall 15 become familiar with and shall comply with Section A-11 of the 16 County's CDBG Policy manual, attached hereto as Exhibit "CI" and by 17 this reference incorporated herein. 18 C. CITY understands and agrees that no waiver of 19 exception can be granted to the prohibition against conflict of 20 interest except upon written approval of HUD pursuant to 24 CFR 21 570.611 (d). Any request by CITY for an exception shall first be 22 reviewed by COUNTY to determine whether such request is appropriate 23 for submission to HUD. In determining whether such request is 24 appropriate for submission to HUD, -COUNTY will consider the factors 25 listed in 24 CFR 570.611 (e). 26 d. Prior to any funding under this Agreement, CITY 27 shall provide COUNTY with a list of all employees, agents, 2811 consultants, officers and elected and appointed officialim Owhp,_ 1 r.) 29 1 are in a position to participate in a decision making process, 2 exercise any functions or responsibilities, or gain inside 3 information with respect to the CDBG activities funded under 4 this Agreement. CITY shall also promptly disclose to COUNTY any 5 potential conflict, including even the appearance of conflict, 6 that may arise with respect to the CDBG activities funded under 7 this Agreement. 8 e. Any violation of this section shall be deemed a 9 material breach of this Agreement, and the Agreement shall be 10 immediately terminated by the COUNTY. 11 14. PROJECT ELIGIBILITY. As to CITY or its claimants, 12 COUNTY shall bear no liability for any later determination by the 13 United States Government, the Department of Housing and Urban 14 Development or any other person or entity that CITY is or is not 15 eligible under 24 C.F.R. Part 570 to receive CDBG funds. 16 15. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. City 17 agrees to notify, and will require any lessee or assignee to 18 notify, the Riverside County EDA/JTPA and GAIN (Department of 19 Public Social Services) of any and all job openings that result 20 from this project. 21 16. ENTIRE AGREEMENT. It is expressly agreed that this 22 Agreement together with the cooperation Agreement between the 23 parties, embodies the entire agreement of the parties in relation 24 to the subject matter thereof, and that no other agreement or 25 understanding, verbal or otherwise, relative to this subject 26 matter, exists between the parties at the time of execution. 27 16. MINISTERIAL ACTS. The Director of the COUNTY's 281 Economic Development Agency or his or her designee(s) are 30 00017� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 2E authorized to take such ministerial actions as may be necessary or appropriate to implement the terms, provisions, and conditions of this Agreement as it may be amended from time to time by COUNTY. 17. MODIFICATION OF AGREEMENT. This Agreement may be modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively. DATED: NOV 1 5 1995 ATTEST: GERALD A. MALONEY NOV 1 5 1995 Clerk of the Board i By // *eputy) DATED ATTEST: ah'X^'"'° si `SqR � by �rQ? C,ark 9natUre COUNTY OF RIVERSIDE By: Chairman, oard of Supervisors KAY CENICEROS CITY OF LA OUINTA By: Ma or FORM APPROVED COUNTY COUNSEL (3.21 of 6/27/95) NOV 219�5 31 BY Lc._e., A 000177 EXHIBIT A Page 1 FILE: 4.LQ014 SUPPLEMENTAL AGREEMENT Cooperative Agency: City of La Ouinta Address: 78-495 Calle Tampico Project Title: PARKING LOT IMPROVEMENTS - SENIOR CITIZENS CENTER Location: LA OUINTA SENIOR CENTER Project Description: CDBG funds will be used to reimburse construction costs associated with the construction of a 28,000 sq.ft. parking area providing an additional 108 parking spaces. This project meets a National Objective by serving limited clientele - at least 51% of all persons served by this project shall be of low or moderate income. Senior Citizens are presumed to be "low-income." However, the attached document for direct benefit must be completed and submitted to the EDA on a monthly and annual basis. Should there be no services provided for any one -month period, submit the direct benefit form and indicate "No Services Provided." Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ 18,000.00 S 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 137,241.00 137,241.00 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL $ 1550241,00' $ 137,241.00 32 000178 EXHIBIT A FILE: 4.LQ014 Page 2 Timetable Implementation Schedule Milestone Start Date Completion Date Preparation of Designs and 7/01/95 9/30/95 Bid Package Solicit Bids and 10/01/95 10/30/95 Award Contract Project Construction 11/01/95 3/01/96 0001 73 33 EXHIBIT A Page 3 FILE: 4.LQ014 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1. NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROGRAM County of Riverside 2. APPLICATION/GRANT NUMBER PROJECT SUMMARY B-95-UC-06-0506 3. PERIOD OF APPLICABILITY FROM TO 4. x Original (each year) _Revision, Date July 1, 1995 June 30, 1996 _Amendment, Date S. NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS PARKING LOT IMPROVEMENTS 4.LQ014 Negative Declaration LA QUINTA SENIOR CENTER 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBEF City of La Quinta 10. DESCRIPTION OF PROJECT (619) 777-7000 CDBG funds will be used to reimburse construction costs associated with the construction of a 28,000 sq.ft. parking area providing an additional 1OF parking spaces. ELIGIBILITY: 570.201 (c) BENEFIT: 570.208 (a)(2)(i) _ Check if continued on additional page(s) and attach. 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) 452.01 12. ANTICIPATED ACCOMPLISHMENTS Construction of 28,00 sq. ft. of additional parking space (108 lots) Check if continued on additional pages(s) and attach. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $ (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067.) _ Benefit Benefit (a) (b) (c) (d) (e) Public Facilities & Improvements $137,241 $ $ 14. Totals S 137,241 $ S 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $ 137,241.00 000180 34 Prohibition Against Conflicts of Interest EXHIBIT CI , page 1 of 4 § 570.611 Conflict of interest. (a) Applicability. (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570.204(c)), the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or' to individuals, businesses and other private entities under eligible activities which authorize such assistance.(e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570.203, § 570.204 or § 570.455). (b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that nc persons described in paragraph (c) of this section who exercise or have exercises any functions or responsibilities with respect to CDBG activities assisted under this part or who are in a position to participate in a decision -making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceed; thereunder, either for themselves or those with whom they have family or businesE ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAC project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persons covered. The conflict of interest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer or elected official or appointed official of the recipient, or of any designate( public agencies, or subrecipients which are receiving funds under this part. (d) Exceptions: threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of thi: section on a case -by -case basis when it determines that such an exception wil: serve to further the purposes of the Act and the effective and efficien• administration of the recipient's program or project. An exception may b( considered only after the recipient has provided the following: (1) A disclosure of the nature of the conflict, that there has been public disclosure of the of how the public disclosure was made; and accompanied by an assuranc conflict and a descriptic: 35 Prohibition Against Conflicts of Interest EXHIBIT CI, page 2 of 4 (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not Violate State or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or ar essential degree of expertise to the program or project which woulc otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding of negotiation; (3) Whether the person affected is a member of a group or class of loo or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person tc receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her function. or responsibilities, or the decision -making process with respect t: the specific assisted activity in question; (5) Whether the interest or benefit was present before the affecte person was in a position as described in paragraph (b) of thi. section; (6) Whether undue hardship will result either to the recipient or th person affected when weighed against the public interest served b avoiding the prohibited conflict; and (7) Any other relevant considerations. 36 ooe1sr, Prohibition Against Conflicts of Interest Exhibit CI, page 3 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg. 1 of 2)- TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. "Administrative Requirements for Grants anc Cooperative Agreements to State, Local and Federally Recognized Indian Triba: Governments" require that grantees and sub -grantees will maintain a written code of standards of conduct governing the performance of their employees engaged ii the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in th, selection, in the award or in the administration of a contract supported b- Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the abov has a financial or other interest in the firm's selection for award 3) The grantee's or sub -grantee's officers, employees or agents will neithe solicit nor accept gratuities, favors or anything of monetary value frc contractors or parties to sub -agreements except as noted in Section 4. 4) A grantee's or sub -grantee's officers, employees or agents will be presume to have a financial interest in a business if their financial interest exceeds ti. following: i) Any business entity in which the official has a direct or indirec investment worth one thousand dollars ($1,000) or more. ii) Any real property in which the official has a direct or indirect intere: worth one thousand dollars ($1,000) or more. 37 000183 Prohibition Against Conflicts of Interest Exhibit -CI, page 4 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg. 2 of 2) TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregatinc two hundred fifty dollars ($250) or more in value provided to, receivec by or promised to the official within 12 months prior to the time wher the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift o: gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 month: prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means an- investment or interest owned by the spouse or dependent child of a: official, by an agent on behalf of an official, or by a business entit- or trust in which the official, the official's agents, spouse, an, dependent children own directly, indirectly, or beneficially a 10-percen interest or more. 38 000184 ATTACBMENT 2 RESOLUTION NO. 93_28 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA. PRESCRIBING THE PROCEDURES. RULES AND REGULATIONS GOVERNING THE SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF PERSONAL SERVICES, PROFESSIONAL OR CONSULTING SERVICES, OR OTHER CONTRACTUAL SERVICES WHICH ARE NOT SUBJECT TO THE FORMAL BIDDING PROCEDURES PRESCRIBED IN SUBSECTIONS 3.12.120 THROUGH 3.12.260 OF THE LA QUINTA MUNICIPAL CODE WHEREAS, the City Council of the City of La Quinta. California, adopted Section 3.12.280 of the La Quinta Municipal Code in 1982; and WHEREAS. Section 3.12.280 of the La Quinta Municipal Code provides that the City Council shall prescribe by resolution those procedures, rules and regulations governing the solicitation. selection and award of proposals or bids for the furnishing of personal services, professional or consulting services, or other contractual services which are not subject to the formal bidding procedures prescribed in subsections 3.12.120 through 3.12.260 of the La Quinta Municipal Code, and WHEREAS, the adoption of procedures, rules and regulations governing the solicitation, selection and award of proposals or bids for the furnishing of certain service contracts is in the best interests of the City of La Quinta; and WHEREAS, the City Council now desires to prescribe such procedures, rules and regulations governing the solicitation and selection of firms and the award of contracts for the furnishing of certain services; NOW, THEREFORE, the City Council of the City of La Quinta. California, does resolve as follows: Section 1: To the extent that any prior Resolution has been adopted by the City Council of the City of La Quinta, California, pursuant to Section 3.12.280 of the La Quinta Municipal Code, this Resolution supersedes the prior Resolution. Section 2: The procedures. rules and regulations herein prescribed shall be applied to the selection of firms and award of contracts for services which are not subject to the formal bidding procedures prescribed in subsections 3.12.120 through 3.12.260 of the La Quinta Municipal Code. Section : The procedures, rules and regulations herein prescribed shall have as one purpose the obtaining of contractual services of the highest quality and at fair and reasonable prices. Section 4: Professional Services Registry The city shall maintain a professional services registry (the "Registry") of firms qualified to provide the services governed by the provisions of this resolution. The Registry shall contain the names, addresses and telephone numbers provided by the -firms, the particular categories of services each firm desires to provide, and limited documentation as may be provided by each firm in support of the firm's qualifications and professional competence to perform the services. Q 01$ J The city may limit the quantity of materials that will be maintained in the Registry for each firm. 39 Section 5: Annual Notice The City Clerk shall annually publish a notice inviting firms to submit or update their qualifications. The notice shall be published at least twice in a newspaper of general circulation. The city may prescribe a standard form with which interested firms shall submit their qualifications. Biannually, the City Clerk shall mail notices to firms on the Registry requesting that they verify or update their qualifications materials. Any firm not responding to the notice shall be removed from the Registry. Section b: Selection Criteria for Services Regulated by Section 4526, California Government Code (the "Little Brooks Act") In accordance with the Little Brooks Act, the selection of professional services of private architectural, engineering, land surveying, or construction management firms shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. (a) Selection Procedure - Contracts $10,000 and More Selection of firths for service contracts that require the expenditure of S10.000 or more shall be according to the following procedure: (I) Notify the City Council. The City Manager or the contracting department shall notify the City Council of the need to contract for professional services. (2) Form a Selection Committee. A Selection Committee shall be formed and shall be composed of members competent to judge the qualifications of firms for the specific category of services to be provided. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the Selection Committee. (3) Review Oualifications. The Selection Committee shall review the qualifications of firms offering to provide the specific category of services required. The Committee may review materials contained in the Registry or may issue a Request for Qualifications Statements (RFQ). The RFQ, if issued, shall provide a general description of the services required and shall request that the firms submit Statements of Qualifications to perform those services. (4) Select Short List of Most Qualified Firms. After reviewing.qualifications, the Selection Committee shall select a short list of the most qualified firms. The short list shall include, whenever possible, at least three firms. (5) Issue a Request for Pronosals. The Committee shall issue a Request for Proposals (RFP) to the firms appearing on the short list. The form of the proposals requested should be commensurate with the size of the project and the complexity of the proposed scope of work. For smaller projects or projects with well-defined scopes of work, the proposal may consist of an offer to perform the work defined in the RFP and a schedule of performance. For larger projects or projects with poorly -defined scopes of work, proposals should include more specific information which may include the firm's proposed team, understanding of the project, approach, a detailed scope of work, and schedule. The RFP may require that each firm submit a fee proposal with its work proposal. For services regulated by the Little Brooks Act, the fee proposal, if required, shall be submitted in a separate, sealed envelope. riff., Resolution No. 93-28 (6) Rank Short-listed Firms. The Selection Committee shall review the work proposals and rank the short-listed firms according to the merits of their qualifications, their work proposals, and other information which is or becomes available to the Committee. If necessarv, the Committee may hold informal discussions with one or more of the short-listed firms to clarify or expand on the information available about that firm. (7) Interview Ton -Ranked Firms. The Selection Committee may conduct interviews to distinguish between closely -ranked Firms or to clarify information received in qualifications statements or proposals. The Committee shall then rank the firms on the merits of all information received, except the fee proposal. if any. (8) Notify Firms. Following the selection process, the firms on the short list shall be notified of their positions in the ranking. (9) Open Fee Prorosals. City Manager and/or representatives of the applicable department shall open and review the fee proposals (if any) to determine the apparent fair value of the contract. (10) Neeotiate with the Ton -Ranked Firm. The City Manager and/or representatives of the applicable department shall negotiate with the top -ranked firm, if necessary, to arrive at murually- acceptable contract terms. (I1) Terminate Negotiations and Begin Negotiations with Next Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations with that firm shall be terminated and shall not be reopened with that firm. Negotiations shall then begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted. (b) Selection Procedure - Contracts Under $10,000 Selection of firms for service contracts that require the expenditure of less than $10,000 shall be according to the following procedure: (1) Selection of Firms. The City Manager or a designate may select and negotiate a contract with a qualified firm from the Registry or may follow any or all of the selection procedures outlined hereinabove. (2) Limitation -on Procedure. No firm or individual may be selected by this procedure more than once in any fiscal year without the specific consent of the City Council if the aggregate value of contracts so awarded to that firm or individual will exceed $10.000. Section 7: Selection Criteria For Services Not Regulated by the Little Brooks Act The selection of personal services, professional services or consulting services not regulated by the Little Brooks Act shall comply with the provisions of Section 6 hereinabove except that fee proposals (if any) may be opened at the same time as work proposals and may be considered in ranking the various firms. Section S: The award of contracts negotiated with firms selected pursuant to Sections 6 and 7 herein shall be by approval of the City Council. 00018� 41 Section 9: Excepuons to the procedures set torth herein shall be as follows: (a) Renewal of Contracts. The City Council may authorize the City Manager to bypass competitive selection procedures in the renewal or renegotiation of existing contracts for continuing services. (b) Exceptions Authorized by Section 3.12.270 of the La Quinta Municipal Code. Exceptions to the foregoing procedures shall be as set forth in Section 3.12.270 of the La Quinta Municipal Code except that the value of contracts the City Manager is authorized to enter pursuant to paragraph 3.12.270 C of said Section shall be increased from five thousand dollars to ten thousand dollars. A PASSED, APPROVED and ADOPTED this 20th day of April 1"3 AYES: Council Members Bangerter, McCartney, Perkins, Sniff s Mayor Pena NOES: ABSENT: ABSTAIN: Clerk Mayor l 42 000188 ATTACHMM 3 RECOMMENDED CONSULTANT SELECTION PROCESS CONSULTANT SELECTION COMMITTEE David M. Cosper, Public Works Director/City Engineer John Freeland, Senior Engineer - Capital Projects Christine di Iorio, Planning Manager REP SUBMITTAL DATE January 19, 1996 REP REQUIREMENTS Work Proposal (Envelope 1) A. Cover Letter B. Statement of Qualifications C. Task List 2. Cost Proposal (Envelope 2) CONSULTANT SELECTION L The Selection Committee will rank the consultants for negotiations based upon material submitted in the Work Proposal (Envelope 1). If necessary, the Selection Committee may choose to interview two or more of the closely -rated firms. Cost Proposals will be opened only after the ranking process is complete. 2. Negotiations will begin with the top -ranked firm until a mutually agreed upon terms of a Professional Services Agreement are developed. Should negotiations fail with the highest ranked candidate, negotiations will begin with the next highest candidate until mutually agreed upon terms of a Professional Services Agreement are developed. 3. The Professional Services Agreement is submitted to the City Council for consideration. 1E O" 43 Tjbt " AGENDA CATEGORY: COUNCILIRDA MEETING DATE: December 19, 1995 ITEM TITLE: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: Consideration of the Consultant Selection Process for Design PUBLIC HEARING: Services Necessary to Prepare Plans, Specifications, and Engineer's Estimates for Landscape Median Improvements at Various Locations RECOMMENDATION: ♦ Approve the Consultant Selection Committee. ♦ Approve the request for proposals for design services necessary to prepare plans, specifications and engineer's estimates for landscape median improvements at various locations. ♦ Authorize staff to receive proposals for said services. FISCAL IMPLICATIONS: The recommendations contained within this report will not result in a fiscal impact to the City. BACKGROUND AND OVERVIEW: The Fiscal Year 1995/96 Capital Improvement Program (CIP) includes the Washington Street Sound Wall Extension Project 95-03. This project completes construction of approximately 10 feet of sound wall on the west side of Washington Street, north of Highland Palms Drive, per a previous development agreement. Also, on November 7, 1995, the City Council reappropriated funding necessary to design and construct landscape median improvements at various locations. The combined funds for these improvements are outlined below: • Washington Street Sound Wall Extension $7,000 • Eisenhower Drive Medians (Nogales to Montezuma.) $1793000 • Washington Street Frontage Road $1511250 • Calle Tampico Medians (Washington to Eisenhower) $126,000 • Washington Street Median (Ave. 47 to Ave. 48) 46 488' Total Funding Reappropriated $50997382 1 The scope of this project was reduced Originally, the project consisted of landscape median improvements from Ave. 47 to Eisenhower ]hive, at an estimated cost of $323,388. On November 7, 1995, the City Council directed the scope be reduced to include medians already constructed outside the scope of improvements intended for the Washington SVed/I3ighway 111 Improvements. Therefore, the scope of improvements only include that portion from Ave. 47 to Ave. 48. ZOn November 7,1995, the City Council reapprepriated a total of $539,312. In addition to the landscape median improvements the Council Oalso reappropriated $36,574 to the Jefferson Street/Fred Waring Traffic signal Improvement Project ($502,738 + $36,574 = $539,312). The tentative budget for the combined improvements is as follows: • Design $431000 • Inspect & Test $311000 • Construct $370,000 • Contingency $40,738 • Administration 25 000 Total $509,738 Consultant Selection Requirement The estimated costs for a consultant to prepare plans, specifications, and engineer's estimates (PS&E's) for these improvements exceeds $10,000. As required by City Resolution 93-28 (Attachment 1), the consultant selection process for services estimated to exceed $10,000, is as follows: 1. The City Council shall be notified of the need to contract for professional services. 2. A Selection Committee shall be formed of members competent to judge the qualifications of firms for the specific services requested. The City Council may appoint one or two members to participate in or observe a staff selection procedure or may elect to function, itself, as the Selection Committee. 3. The Selection Committee shall review the qualifications of firms offering to provide the specific category of services required. 4. The Selection Committee shall select a short list of the most qualified firms. 5. Requests for proposals shall be issued to firms appearing on the short list. 6. The Selection Committee shall review and rank the short-listed firms based upon qualifications only. 7. Proposal of the top ranked firm is reviewed to determine the apparent fair value of the proposal. 8. Negotiations with the top -ranked firm proceed until a mutually acceptable contract is developed. The submission of this report to the City Council for consideration is intended to serve as notification of the need to contract for professional services exceeding $10,000 in cost. To expedite the consultant selection process as much as possible while still complying with Resolution 93-28, staff is recommending the selection process outlined in Attachment 2. 2 000191 Request for Proposals The Request for Proposal (RFP), outlines the services requested by the consultants necessary to produce PS&E documents ready for bid. The consultants will be required to evaluate the project as a two -phased project. The first phase includes only the necessary essential improvements to the medians, such as the irrigations system, hardscapes, minimal planting and ground cover. The second phase will be to provide a more dense landscaping of the medians. The consultant's evaluation will be a value engineering approach to the phasing and will be completed prior to the final completion of the PS&E documents. The RFP also requests add-altemate proposals for the completion of PS&E documents for landscape improvements to the Washington Street median (Evacuation Channel to Avenue 52) and Avenue 50 median (Washington Street to Eisenhower Drive). Because of the impact these improvements will have on the community, the consultant will be required to submit the plans to the Parks and Recreation Commission, the Arts in Public Places Commission, the Planning Commission, and the City Council for review and approval. The final concept plans will be put on public display for review and comments by the public. A meeting of the Consultant Selection Committee has been tentatively scheduled for Wednesday, December 20, 1995 at 2:00 p.m in the North Conference Room to review qualifications of consultants selected from the City's database of active consultants. A short-list of five (5) consultants will be developed by the Consultant Selection Committee. Consultants in the local area willbe given higher preference to those outside the area. RFP's will be sent to short-listed consultants. The RFP requires each consultant to submit a cover letter, statement of qualifications (SOQ), and a task list in one envelope, their costs to complete the work in a second envelope, and submit both envelopes by January 19, 1996 for further consideration by the Consultant Selection Committee. Negotiations will proceed with the top -ranked firm, as determined by the Consultant Selection Committee. Once negotiations have concluded, a Professional Services Agreement outlining the negotiated terms between the City and the successful consultant will be submitted to the City Council for consideration. FINDINGS AND ALTERNATIVES: The consultant selection process outlined in Attachment 2 complies with the requirements of Resolution 93-28 and provides for a fast track approach to the selection of a consultant for the services necessary to complete the anticipated improvements. The alternatives available to the City Council are as follows: 1. Approve the recommended Consultant Selection Committee and RFP, and authorize staff to receive proposals from consultants. 2. Revise the Consultant Selection Committee and/or RFP, and authorize staff to proceed with the consultant selection process as deemed appropriate by the City Council. Q.s ' to y the City Council. David M. c6qLer Public Works Director/City Engineer — 3 000192 CITY OF LA QUINTA REQUEST FOR PROPOSALS VARIOUS CITYWIDE LANDSCAPE IMPROVEMENTS General The City of La Quinta requests proposals from Landscape/Engineering Consultants for professional and technical services required to prepare preliminary concept plans, design and contract documents (plans, specifications, and engineer's estimates (PS&E's)) ready for bid for various citywide landscape improvements as described below: Project Description - Preparation of PS&E's of landscape improvements to medians and roadways at the following locations: 10' extension of the Washington Street Soundwall, north end. Calle Tampico Median - Washington Street to Eisenhower Drive Eisenhower Drive Median - Calle Nogales to Avenida Montezuma Calle Sinaloa Median - Avenue 52 to Eisenhower Drive Washington Street Median - Avenue 47 to Avenue 48 Washington Street Frontage Road - St. Francis of Assisi Church to Washington Street Add Alternate Washington Street Median - Evacuation Channel to Avenue 52 Avenue 50 Median - Eisenhower Drive to Washington Street Proposal packages (Work Proposals and Cost Proposals) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Work Proposals are to be submitted in the envelope marked "Work Proposals" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Only one proposal per consultant will be considered. Proposal packages are to be received by 5:00 p.m. Friday, January 19, 1996. Proposal packages are to be delivered to : David M. Cosper, Public Works Director/City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, Ca. 92253 (619)777-7075 F:\pwdept\cosper\ fplandscp 4 000193 Products The consultant will provide the following services: 1. Review existing conceptual plans. 2. Conceptual plans and renderings of sufficient detail and quality for presentation at public meetings. 3. Conduct necessary survey activities required to prepare accurate PS&E's. 4. Develop design requirements necessary to accommodate proposed art features in the landscaped areas. 5. Prepare landscape, irrigation, traffic control, lighting/electrical and other plans as deemed necessary by the City Engineer on "D" size Mylar in a scale of sufficient size to adequately show details of the proposed improvements. 6. Typed technical specifications in a format approved by the City. 7. Plant and materials lists. 8. Engineer's estimates of unit quantities and costs. 9. Signed approvals of PS&E's from Coachella Valley Water District (CVWD) and the Imperial Irrigation District (I1D). 10. Service connections from CVWD and IID for water and electrical services. 11. Approvals from the City's Parks and Recreation Commission, Arts in Public Places Commission, Planning Commission and the City Council. 12. Estimated annual maintenance costs and schedule of maintenance activities study. All approved plans will be provided to the City on 3-1/2" disks in AutoCAD 12 format as well as on "D" size Mylar. All other approved documents, including technical specifications, will be provided on 3-1/2" disks in WordPerfect 6.0 for Windows format. Design Process Generally, the design process will be as follows: Staff Review A. Initial meeting between the consultant and staff to identify project design constraints and objectives, and review previously approved concept plans. B. Consultant will prepare preliminary concept drawings for each location and present to staff for review and comment. C. Based upon input received from staff, consultant will revise preliminary concept plans for approval by staff. 2. Commission Review and Approval A. Approved preliminary concept plans will be submitted to the La Quinta Arts in Public Places Commission, Parks and Recreation Commission, and Planning Commission (in that order) for review and comment. F:\pw&ept\cosper*1andscp 5 000194 B. Based upon comments received by the Commissions, consultant will prepare final preliminary concept plans. 3. City Council Review and Approval A. Approved final concept plans will be submitted to the La Quinta City Council for review and comment. B. Based upon comments received from the La Quinta City Council, consultant will prepare final concept plans. 4. Public Review A. The final concept plans will be displayed publicly for a period of 2 weeks in the Civic Center. The public will be allowed to submit comments to the City. B. Based upon the comments received from the public, the consultant will revise final concept plans for presentation to the City Council for consideration and further direction. 5. Design A. The consultant will prepare PS&E's for approval by the City Engineer. The consultant will coordinate necessary interagency review and approvals of PS&E's, including the filing of applications necessary for plan checks, permits and service connections. The consultant will be expected to keep the City fully informed of the progress throughout the project, including the preparation and updating of a project schedule in Microsoft Project 4.0 Gantt format. B. The consultant will be required to evaluate the project as a two (2) phase project, using value engineering as the basis of the evaluation. The first phase will consist of only the essential elements of the improvements, such as the irrigation system, hardscapes, minimal planting and ground cover. The second phase will be to provide more dense landscaping at a later date. The purpose of the evaluation is to determine from a financial standpoint (construction costs and maintenance costs) whether all of the improvements can be installed at once or will require a two phased construction approach. 6. Bidding A. The consultant will be expected to provide technical support during the bidding and award process. (� F:lpwdepticosper\rfplandscp 6 � O n Proposal Format Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: Work Proposal (envelope 1) - Submit four (4) copies A. Cover Letter i. The name, address and phone number of the consultant's contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. B. Statement of Qualifications i. A listing of proposed project personnel, including personal experiences and resumes. ii. Consultant's experience with similar work, including names and current phone numbers of references for listed projects. C. Task List i. Anticipated date for a Notice to Proceed is February 7, 1996. ii. The Arts in Public Places Commission meets the first Monday of every month. iii. The Parks and Recreation Commission meets the second Monday of every month. iv. The Planning Commission meets the first and third Tuesday of every month. V. The City Council meets the second and fourth Tuesday of every month. vi. The complete bid package is to be ready for advertising by June 1, 1996. vii. A work program is to be submitted describing the nature and scheduling of proposed tasks reflecting the June 1, 1996 date. The period required for each approval by the Commissions and the City Council is estimated to require approximately 21 days and should be reflected in the proposed schedule. 2. Cost Proposal (envelope 2) A. The consultant is to submit a cost proposal for all services and materials anticipated in completing the project outlined in the RFP on the form provided by the City. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations by those consultants. Cost Proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 00019 F:\pwdept\cosper\ fplandscp 6 CITY OF LA QUINTA REQUEST FOR PROPOSALS VARIOUS CITYWIDE LANDSCAPE IMPROVEMENTS Cost Proposal Sheet The following is an estimate of costs to provide the services outlined in the Request for Proposals for Various Citywide Landscape Improvements and will be used as the basis for negotiating a Professional Services Agreement to provide these services. Base Bid $ Add Alternate Bid $ Consultant Date Signed 000197 s F:\pwdepticosperlrfplandscp PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA Consultant"). The fparties hereto aornia gree rand as follows: 0 SERVICES OF Qr1NSU TL ANT 1.1 In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Li ens s Permits Fees and AssessmenSs. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 CarCar�. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a Base-con.rev 000198 Page Iof8 conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Co tract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Dollars ($ ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (1 Oth) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of BaenCp,. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. Base-con.rev 10 000199 Page 2of8 4.0 COORIDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Base-cou.rev ^ 0 Page 3 of 8 11 ���'�� The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Base-con.rev 119 000401 Page4of8 Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party Base-con.rev Page 5 of S ,3 000�oz shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waive r. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. . Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. Base-con.rev O O O 2 0gl of 8 14 8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 M1SCELLANEOQ5 PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 Attention: David M. Cosper Attention: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses', paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carrx out the intent of the parties hereunder. V 0020 ,1 Base-con.rev 1 5 Page 7 of 8 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney CONSULTANT By: Name: Title: Date: Date Base con.rev 16 00020 Page 8 of 8 Exhibit A Scope of Services 000206 17 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Dollars ($) except as specified in Section 1.6 - Additional Servicra of the Agreement. 00007 18 Exhibit C Schedule of Performance Consultant shall complete all services within ( ) days of the date of this Agreement. Exhibit D Special Requirements o0,2nf�) 20 ATTACHMENT 1 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA. PRESCRIBING THE PROCEDURES. RULES AND REGULATIONS GOVERNING THE SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF PERSONAL SERVICES. PROFESSIONAL OR CONSULTING SERVICES. OR OTHER CONTRACTUAL SERVICES WHICH ARE NOT SUBJECT TO THE FORMAL BIDDING PROCEDURES PRESCRIBED IN SUBSECTIONS 3.12.120 THROUGH 3.12.260 OF THE L4 QUINTA MUNICIPAL CODE WHEREAS, the City Council of the City of La Quinta. California, adopted Section 3.12.280 of the La Quinta Municipal Code in 1982; and WHEREAS. Section 3.12.280 of the La Quinta Municipal Code provides that the City Council shall prescribe by resolution those procedures, rules and regulations governing the solicitation, selection and award of proposals or bids for the furnishing of personal services, professional or consulting services, or other contractual services which are not subject to the formal bidding procedures prescribed in subsections 3.12.120 through 3.12.260 of the La Quinta Municipal Code, and WHEREAS, the adoption of procedures, rules and regulations governing the solicitation, selection and award of proposals or bids for the furnishing of certain service contracts is in the best interests of the City of La Quinta: and WHEREAS, the City Council now desires to prescribe such procedures, rules and regulations governing the solicitation and selection of firms and the award of contracts for the furnishing of certain services; NOW, THEREFORE, the City Council of the City of La Quinta. California, does resolve as follows: Section 1: To the extent that any prior Resolution has been adopted by the City Council of the City of La Quinta, California, pursuant to Section 3.12.280 of the La Quinta Municipal Code, this Resolution supersedes the prior Resolution. Section 2: The procedures, rules and regulations herein prescribed shall be applied to the selection of firms and award of contracts for services which are not subject to the formal bidding procedures prescribed in subsections 3.12.120 through 3.12.260 of the La Quinta Municipal Code. Section : The procedures, rules and regulations herein prescribed shall have as one purpose the obtaining of contractual services of the highest quality and at fair and reasonable prices. Section 4: Professional Services Registry The city shall maintain a professional services registry (the "Registry") of firths qualified to provide the services governed by the provisions of this resolution. The Registry shall contain the names, addresses and telephone numbers provided by the -firms, the particular categories of services each firm desires to provide, and limited documentation as may be provided by each firm in support of the firm's qualifications and professional competence to perform the services. The city may limit the quantity of materials that will be maintained in the Registry for each firm. 22 nnne)10 Resolution No. 93-28 (6) Rank Short-listed Firms. The Selection Committee shall review the work proposals and rank the short-listed tirms according to the merits of their qualifications, their work proposals, and other information which is or becomes available to the Committee. if necessary, the Committee may hold informal discussions with one or more of the short-listed firms to clarify or expand on the information available about that firm. (7) Interview Ton -Ranked Firms. The Selection Committee may conduct interviews to distinguish between closely -ranked firms or to clarify information received in qualifications statements or proposals. The Committee shall then rank the firms on the merits of all information received, except the fee proposal, if any. (8) Notify Firms. Following the selection process, the firms on the short list shalt be notified of their positions in the ranking. (9) Open Fee Proposals. City Manager and/or representatives of the applicable department shall open and review the fee proposals (if any) to determine the apparent fair value of the contract. (10) Negotiate with the Ton -Ranked Firm. The City Manager and/or representatives of the applicable department shall negotiate with the top -ranked firm. if necessary, to arrive at mutually - acceptable contract terms. (11) Terminate Negotiations and Begin Negotiations with Next Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations with that firm shall be terminated and shall not be reopened with that firm. Negotiations shall then begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted. (b) Selection Procedure - Contracts Under $10,000 Selection of firms for service contracts that require the expenditure of less than S10,000 shall be according to the following procedure: (1) Selection of Firms. The City Manager or a designate may select and negotiate a contract with a qualified firm from the Registry or may follow any or all of the selection procedures outlined hereinabove. (2) Limitation on Procedure. No firm or individual may be selected by this procedure more than once in any fiscal year without the specific consent of the City Council if the aggregate value of contracts so awarded to that firm or individual will exceed $10.000. Section 7: Selection Criteria for Services Not Regulated by the Little Brooks Act The selection of personal services, professional services or consulting services not regulated by the Little Brooks Act shall comply with the provisions of Section 6 hereinabove except that fee proposals (if any) may be opened at the same time as work proposals and may be considered in ranking the various firms. Section 8: The award of contracts negotiated with firms selected pursuant to Sections 6 and 7 herein shall be by approval of the City Council. 23 000211 Section 9: Exceptions to the procedures set north herein shall be as tollows: (a) Renewal of Contracts. The City Council may authorize the City Manager to bypass competitive selection procedures in the renewal or renegotiation of existing contracts for continuing services. (b) Exceptions Authorized by Section 3.12.270 of the La Quinta Municipal Code. Exceptions to the foregoing procedures shall be as set forth in Section 3.12.270 of the La Quinta Municipal Code except that the value of contracts the City Manager is authorized to enter pursuant to paragraph 3.12.270 C of said Section shall be increased from five thousand dollars to ten thousand dollars. n PASSED, APPROVED and ADOPTED this 20th day of Aril . 1943 AYES: Council Members Bangerter, McCartney, Perkins, Sniff s Mayor Pena NOES: ABSENT: ABSTAIN: Clerk Mayor l 24 00021, ATTACHMENT 2 CONSULTANT SELECTION PROCESS CONSULTANT Selection Committee David M. Cosper, Public Works Director/City Engineer John Freeland, Senior Engineer - Capital Projects Christine di Iorio, Planning Manager RFP SUBMITTAL DATE January 19, 1996 RFP REQUIREMENTS 1. Work Proposal (Envelope 1) A. Cover Letter B. Statement of Qualifications C. Task List 2. Cost Proposal (Envelope 2) CONSULTANT SELECTION 1. The Selection Committee will rank the consultants for negotiations based upon material submitted in the Work Proposal (Envelope 1). If necessary, the Selection Committee may choose to interview two or more of the closely -rated firms. Cost Proposals will be opened only after the ranking process is complete. 2. Negotiations will begin with the top -ranked firm until mutually agreed upon terms of a Professional Services Agreement are developed. Should negotiations fail with the highest ranked candidate, negotiations will begin with the next highest candidate until mutually agreed upon terms of a Professional Services Agreement are developed. 3. The Professional Services Agreement is submitted to the City Council for consideration. 000213 w,oc,11QU....., 2 5 Tjht 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration Of Amendment To Section 11.96.005 of PUBLIC HEARING: The Municipal Code Adopting Regulations Pertaining To Skateboarding, Bicycling, and Roller Skating RECOMMENDATION: Move to take up Ordinance No. _ by title and number only and waive further reading. Motion to introduce Ordinance No. _ on first reading amending Section 11.96.005 of the Municipal Code adopting regulations pertaining to Skateboarding, Bicycling, and Roller skating. FISCAL IMPLICATIONS: No Fiscal Implications BACKGROUND AND OVERVIEW: Due to the expanding commercial area in the City, the need to regulate skateboards, bicycling, and roller skates is becoming more apparent. Increased skateboarding, bicycling, and roller skating in the various shopping areas is becoming a real concern for pedestrians and also for the management entities of the various shopping centers in the City. To date, the City has received two letters concerning this problem (Attachments 1,& 2 ), in addition to the verbal concerns that have been voiced. Walmart, Albertson's and Von's commercial areas do not have any negative opinions on the Ordinance. The La Quinta Chamber of Commerce has reviewed the Ordinance and encourages its adoption. See Attachment #3. The following cities have similar ordinances: Palm Springs, Cathedral City, Palm Desert, Indian Wells, and Indio. The proposed Ordinance has been reviewed by the City Attorney. FINDINGS AND ALTERNATIVES: The alternatives available to the Council are: 1. Move to take up Ordinance No. _ by title and number only and adopt the Amendment to Section 11.96.005 pertaining to regulations of Skateboarding, Bicycling, and Roller Skating. 2. Not take up the Ordinance adopting the Amendment to Section 11.96.005 pertaining to regulations of Skateboarding, Bicycling, and Roller Skating Regulations. Tom Hartung OOOz 1, C]..�la:.,., A. CIF ��. Tlnnor4mun4 ORDINANCE NO. _ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 11.96 TO TITLE 11 OF THE MUNICIPAL CODE RELATING TO REGULATION OF SKATEBOARDS, BICYCLES, AND ROLLER SKATES WHEREAS, numerous complaints concerning safety of pedestrians and property as well as operators of skating devices and bicycles have been received by the City. It shall be the responsibility of the property owner, at their own expense, to post their property and; WHEREAS, the City Council believes that it is necessary to protect the public's health and safety to limit the operation of skating devices and bicycling in areas where the general public is invited to conduct business thereby creating conditions that may be dangerous to pedestrians and property. NOW, THEREFORE, The City Council of the City of La Quinta, California, does hereby ordain as follows: SECTION 1:: That Title 11, Chapter 96, Section .005, is hereby adopted to read as follows: Section 11.96.005 General Prohibition of Skate Devices And Bicycles In Commercial Districts. No person shall operate, propel, or ride on any skateboard, bicycles, roller skates, or similar (skating device) upon any private open space area which is open to the public such as sidewalk, mall, plaza walkways in any commercial and/or office professional facility within the City. SECTION 2: EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3: POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. vote PASSED, APPROVED AND ADOPTED this 19th day of December, 1995, by the following AYES: NOES: ABSTAIN: ABSENT: OQQ`z� l Ordinance No. ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL City Attorney GLENDA BANGERTER City of La Quinta, California 000216 ATTACHMENT 1 TO: CITY OF LA QUINTA CODE ENFORCEMENT SUBJECT: SCATEBOARDERS,ROLLERBLADERS, AND BIKERIDERS WE ARE VERY CONCERNED ABOUT THE SAFETY OF OUR CUSTOMERS AND THE VISITORS TO OUR BEAUTIFUL CITY BECAUSE OF THE CHILDREN RIDING THEIR BIKES, SCATEBOARDS, AND ROLLERBLADES ON THE SIDEWALKS AND ENTRYWAYS IN FRONT OF THE STOREFRONTS. WE ARE ALSO CONCERNED ABOUT THE SAFETY OF THE CHILDREN WHO RIDE THESE OBJECTS. IT WOULD BE VERY UNFORTUNATE IF ONE OF OUR CUSTOMERS OR ONE OF THE CHILDREN GOT HURT AND THERE WERE NOT ANY SIGNS POSTED ABOUT THIS SITUATION. DOES THE CITY OF LA QUINTA HAVE AN ORDINANCE AGAINST SCATEBOARDING, BIKE RIDING OR ROLLERBLADING IN AREAS WHERE THERE IS A POTENTIAL DANGER OF SOMEONE GETTING HURT? THANK YOU IN ADVANCE FOR YOUR TIME. DAVID FRIEDRICH STORE DIRECTOR RALPHS LA QUINTA 000217 ATTACHMENT 2 August 21 1995 City of La Quinta Code Enforcement 78-495 Calle Tampico La Quinta, Ca 92253 Dear Sirs: This letter is written to you in hopes that an Ordinance will be posted re: skateboarding here at the La Quinta Village Center/Ralphs. We are very concerned as others are of the danger to our customers. The children who are skateboarding in and all over our parking lot have no thought of hurting people. They go very fast and do not look for anyone coming out of the different suites. We are most concerned for the elderly, as they are not as quick to move out of the way, nor should they have to. I want to Thank you for your time and consideration to this matter and hope to see this parking area free of dangerous, speeding skateboard riders. Res full , i i rd G. Crockett Owner/Broker La Quinta Properties 000218 ATTACHMENT 3 4 I CHAMBER OF COMMERCE GEM OF THE DESERT December 7, 1995 TO: Tom Hartung, Building and Safety Dept. Roger Hirdler, Code Enforcement CITY OF LA QUINTA FROM: Executive Committee //JJ�� LA QUINTA CHAMBER OF COMMERCE /(;? RE: Consideration of Amendment to Section 11.96.005 of Municipal Code The Executive Committee of the La Quinta Chamber of Commerce would encourage the City of La Quinta to adopt the ordinance adding chapter 11.96 to Title 11 of the Municipal Code, relating to regulation of skateboards, bicycles and roller skates. 00021, rw i vrnm.[ DVA [» • 7I -s.)I AVtNIUA tftKMUUAS • LA QUINTA, CALIFORNIA 92253 0 (619) 564-3199 FAX (619) 564-3111 T4'!t " AGENDA CATEGORY: COUNCILIRDA MEETING DATE: December 19, 1995 ITEM TITLE• Consideration of the Comprehensive Annual Financial Report for the year ended June 30, 1995 RECOMMENDATION: Receive and File FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: BUSINESS SESSION: 9 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report for the year ended June 30, 1995, which is a format that provides more information than in prior years. Two of the most notable additions are the transmittal and statistical sections. Mr. Ken Al-Iman, CPA and Auditing Partner of Conrad & Associates, is prepared to make a brief presentation of the report's highlights and answer any questions. FINDINGS AND ALTERNATIVES: None Jahn M. Falconer, Finance Director 0002; �� I I I I ' CITY OF LA QUINTA La Quinta, California ' Comprehensive Annual Financial Report Year ended June 30, 1995 1 1 1 [l 1 Prepared by FINANCE DEPARTMENT ' JOHN M.FALCONER Director of Finance 1 Honorable Mayor, City Council, and City Manager ' General Fund The City's General Fund is used to record all revenue and expenditures not specifically restricted by law or Council policy. Major sources of revenue include property tax, sales tax, transient occupancy tax, licenses and permits, and interest. Categories of expenditures include police services, public works, planning, parks and recreation, and administrative functions. The following two tables summarize General Fund revenues and expenditures for 1994-95 and 1993-94: General Fund Revenue 94-95 over % Source 1994-95 1993-94 (under)93-94 Change Taxes $4,946,304 $4,212,604 $733,700 17.4% Licenses and permits 902,914 777,241 125,673 16.2% Charges for services 551,727 470,875 80,852 17.2% Intergovernmental 747,784 662,207 85,577 12.9% Interest 718,310 585,264 133,046 22.7% Miscellaneous 137,028 1,042,872 -905,844 -86.9% Total $8,004,067 $7,751,063 $253,004 3.3% The 1994-95 General Fund revenue increase of 3.3% reflects an across the board average increase. This increase is a result of a steady increase in new development, tourism, and population. Within the tgm line item, the City received a two year distribution of No -Low Property Tax which increased our property tax revenue 56.1% over the prior year. The City also received an increase in transient occupancy SAC revenues of 13.8% over the prior year. The increase in building and permit fees reflect the continued increase in building activities that have occurred during 1994-95. The increase for charges for services is a result of the increased population base for the services offered. Interest income is due primarily to increased cash balances, increasing interest rates and a change of allocating pooled cash interest between the City and the Redevelopment Agency. The decrease in miscellaneous revenues is primarily the a result of a one time recovery from assessment districts in 1993-94 not received in 1994-95. CITY OF LA QUINTA Comprehensive Annual Financial Report 1 Year ended June 30, 1995 TABLE OF CONTENTS. (CONTINUED) Assistance Fund: Exhibit Page 'Federal Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-5 38 ' Lighting and Landscaping Fund: Expenditures Changes , Statement of Revenues, and in Fund Balances - Budget and Actual A-6 39 Quimby Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-7 40 ' Village Parking Fund: Statement of Revenues, Expenditures and Changes ' in Fund Balances - Budget and Actual A-8 41 South Coast Air Quality Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-9 42 ' Low Income Housing Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes , in Fund Balances - Budget and Actual A-10 43 Low Income Housing Project Area No. 2 Fund ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-11 44 ' Debt Service Funds: Combining Balance Sheet B-1 46 ' Combining Statement of Revenues, Expenditures and Changes in Fund Balances B-2 47 ' Redevelopment Agency Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes , in Fund Balances - Budget and Actual B-3 48 1 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1995 TABLE OF CONTENTS (CONTINUED) ' Agency Project Area No. 2 Fund: Exhibit Page Redevelopment Statement of Revenues, Expenditures and Changes B-4 49 ' in Fund Balances - Budget and Actual Financing Authority Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-5 50 ' Capital Projects Funds: Combining Balance Sheet C-1 52 Combining Statement of Revenues, Expenditures and Changes in Fund Balances C-2 54 ' Assessment District 91-1 Fund: Statement of Revenues, Expenditures and Changes ' in Fund Balances - Budget and Actual C-3 56 Assessment District 92-1 Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-4 57 ' Infrastructure Fund: Statement of Revenues, Expenditures and Changes ' in Fund Balances - Budget and Actual C-5 58 Capital Improvement Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-6 59 ' Redevelopment Agency Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-7 60 Redevelopment Agency Project Area No. 2 Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-8 61 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1995 TABLE OF CONTENTS (CONTINUED) Agency Funds: Combining Balance Sheet - All Agency Funds Statement of Changes in Assets and Liabilities - All Agency Funds General Fixed Assets Account Group: Comparative Schedule of General Fixed Assets - By Source Schedule of General fixed Assets - By Function and Activity Schedule of Changes in General Fixed Assets - by Function and Activity STATISTICAL SECTION: Exhibit pave D-1 64 D-2 65 E-1 70 E-2 71 E-3 72 Table No. Pace General Governmental Expenditures by Function 1 74 General Governmental Revenue by Source 2 75 Property Tax Levies and Collections 3 76 Schedule of Net Taxable Value 4 77 Property Tax Rates - Direct and Overlapping Governments 5 78 Special Assessment Billings and Collections 6 79 Schedule of Direct and Overlapping Bonded Debt 7 80 Computation of Legal Debt Margin 8 81 Revenue Bond Coverage 9 82 Demographic Statistics 10 83 Property Value and Construction Activity 11 84 Principal Taxpayers 12 85 Major Employers 13 86 Schedule of Insurance in Force 14 87 Miscellaneous Statistical Data 15 88 -iv- I 1 1 1 (This page intentionally left blank) F 1 1 1 (This page intentionally left blank) -vi- I 78495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (619) 777-7000 FAX (619) 777-7101 August 18, 1995 ' Honorable Mayor, City Council, ' and City Manager City of La Quinta La Quinta, California FN 1994-95 COENSIVE ADMAL FINANCIAL REPORT LETTER OF TRANSMITTAL ' We are pleased to present the 1995 Comprehensive Annual Financial Report ( CAFR) of the City of La ' Quinta to the City Council and the City Manager. This report includes financial statements of the: City of La Quinta; La Quinta Redevelopment Agency; and, La Quinta Financing Authority. ' Our independent auditors, Conrad & Associates have expressed their opinion as to the fairness of these financial statements. The completion of the independent audit is an important part of the total financial management program for the City of La Quinta. ' The information found in this report is provided by management to the Council and the public to assist those interested in understanding the fiscal condition of the City as of June 30, 1995. Responsibility for both the accuracy of the data, its completeness and its fairness of presentation, including all disclosures rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the City of La Quinta. All disclosures necessary to enable this reader to gain an understanding of the government's financial activities have been included. ' D The CAFR is presented in three sections: Introductory; Financial; and, Statistical. The introductory section includes this transmittal letter, the City's organizational chart, and a list of principal officials. The financial section consists of the general purpose financial statements, including the audit ' MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 ■ _ Honorable Mayor, City Council, and City Manager opinion and footnotes, and the combining and individual fund and account group financial statements and schedules. The statistical section includes selected financial and demographic information, generally on a multi -year basis. The City of La Quinta is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and the U.S. Office of Management and Budget Circular A-128, Audits of State and Local Governments. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditor's reports on the internal control structure and compliance with applicable laws and regulations, are included in a separate report. The following governmental agencies that provide services to the citizens of the City of La Quinta have been excluded from this report because the City does not exercise oversight responsibilities over these agencies: State of California and its departments, County of Riverside and its departments, Coachella Vallev Association of Governments, Riverside County Transportation Commission, Riverside County Waste Management District, Desert Sands Unified School District. County Superintendent of Schools, Coachella Valley Unified School District, Desert Community College District, Mosquito Abatement District, and Coachella Valley Water District. The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert". The City is governed by a five member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The City was incorporated in 1982 as a general law City. Significant demographic data is as follows: • Population as of December 1994 was 17,591 an increase of 188% from 1984, • Retail Sales over $78 million a 258% increase from 1984; • Taxable Sales over $110 million a 293% increase from 19K • Assessed Valuation over 1.9 billion a 390% increase from 1984, and, • Hotel Room sales over 21 million a 31 I% increase from 1984 The City area includes the beautiful La Quinta Hotel, world class golf resorts, numerous single family and multi -dwelling units and light commercial industries. The City has just completed a beautiful 10,000 sq ft Senior Center for City residents. The Desert Unified School District has recently opened the La Quinta High School. The City has been experiencing rapid growth in population making it one of the fastest growing Cities in California. With this growth comes a demand on local government to meet the needs of its citizens. The total number of full time authorized positions for 1994-95 is 62. In addition to the 17,591 permanent I 1 [] Honorable Mayor, City Council, and City Manager residents approximately 8,500 seasonal residents spend three to six months in the City. Services Provided by the City City services can be divided into those services provided directly by City staff and those services contracted out to other government agencies and organizations. Direct services provided by City staff in the following areas include: General Government - Legislative - City Manager - Economic Development Finance Fiscal Services ' Central Services - Management Information 1 Building and Safety Administration Code Enforcement - Animal Control - Building Emergency Services - Fire - Civic Center Building ' Public Works Administration ' Engineering & Inspections Maintenance & Operations Administrative Services - City Clerk - Senior Center Parks and Recreation - Recreation Communitv Development - Administration - Current Planning - Advance Planning - Redevelopment Contracted services provided to the City and its citizens include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor & tourist information through Palm Springs Desert Resorts Convention Visitors Bureau, economic development through the La Quinta Chamber ' of Commerce, water service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Waste Management Company, and cable service ' i� Honorable Mayor, City Council, and City Manager through Continental Cable. Significant Events and Accomplishments During 1994-95 the City experienced many significant events and accomplishments that may not be readily evident from a review of the financial statements. Some of the more important of these items are: Single family construction accounted for $77 million in building permits while commercial construction accounted for over $6 million. This was nearly double the previous year's $47 million. The One Eleven La Quinta shopping center is under construction anchored by Wal Mart, Albertson's Grocery and various retail outlets. This 60 acre 620,000 sq. ft retail center is located at Washington Street and Highway 111. The development of numerous residential communities has increased the assessed valuation in the City. As mentioned earlier, the City's assessed valuation has increased four fold from 1984 to over $1.95 billion. Another completed project during 1995 was the opening of the La Quinta Village Shopping Center anchored by a Ralph's Market. La Quinta has housing that ranges from the affordable to luxury estates. The median home prices in La Quinta have been relatively stable and are significantly lower than other areas of the Coachella Valley mostly due to the reasonably priced land values. The U.S. Census has established the median home price at $117,400 which is lower than Riverside, San Diego, Los Angeles Counties and the State of California. There were 531 housing units built during 1994 which brings to 8,917 the number of total units within the City. The 8,917 units consist of 8,189 single family residences, 481 multi family residences, and 247 mobile homes. La Quinta is home to several of the worlds highest rated golf courses. During FY 1994-95, major golf tournaments hosted in La Quinta included the prestigious Bob Hope Chrysler Classic, the Diners Club Tournament, and the Liberty Mutual Senior Legends of Golf. Honorable Mayor, City Council. and City Manager The nationally recognized La Quinta Arts Festival attracts many visitors from around the country each year to the City of La Quinta and the Coachella Valley. ' The La Quinta Hotel, the second largest destination resort in the Coachella Valley, recorded dramatic growth ' in hotel revenues during 1994. The City increased funding for the Palm Springs Desert Resort Convention Bureau for tourism promotion and provided funding for the Airline Services Council to bring a low cost carrier to the Coachella Valley. ' CCnitalImprovements/Studies The completion of over $12,600,000 in capital improvements including the Washington Street Bridge and ' Phase V street improvements. The development of a multi -year Capital Improvement Program and the completion of both the Highway 1 I 1 ' Commercial Corridor Assessment and Landscape & Lighting Assessment District Feasibility Reports. Community Facilities ' The dedication and opening of the La Quinta Senior Center with over 10,000 sq. ft of space. The City is developing the Fritz Bums Park while maintaining 19.5 acres of medians, 14.6 acres of parks and 104 miles of streets. ' City Operations The following is a partial listing of the accomplishments made by City staff to the citizens of La Quinta for ' 1994-95: Acquired new accounting and financial software; ' Administered Banking Request for Proposal; Refunding of Redevelopment Agency Bonds; Expansion of "Kidsline" program to neighboring Palm Desert and Indio; Established Community School concept with local school district; Received Urban Forestry Grant from the State of California; Administered low and moderate income sewer installations to 42 households; ' Acquired 36 acres for the development of the Seasons affordable housing project; First update of Subdivision ordinance; and, Completed Citywide computer upgrade project including Graphical Information System Future develo mn ents include completion of a championship golf course at PGA West designed by Tom ' Xi Honorable Mayor, City Council, and City Manager Weiskopf, expansion at the La Quinta Hotel, continued commercial development along the Highway I I I corridor, and completion of residential projects in the northern part of the City. Financial Information Management of the City of La Quinta is responsible for establishing and maintaining an internal control structure designed to ensure that assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments by management. Sin& Audit - As a recipient of federal, state and county financial assistance, the City also is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. The internal control structure is subject to periodic evaluation by management. As a part of the City's single audit , tests are made to determine the adequacy of the internal control structure, including that portion relating to Federal assistance programs, as well as to determine that the government has complied with applicable laws and regulations. The results of the government's single audit for the fiscal year ended June 30, 1995 provided no instances of material weaknesses in the internal control structure or significant violations of applicable laws and regulations. Accounting Controls - The City of La Quinta's accounting system is designed upon the following principals: In the public sector, a city government maintains a variety of "funds" that provide the basis for separately recording the financial data related to a specific activity. A fund is an accounting entity with a complete set of self -balancing accounting records. Each fund has been established because of some restriction on the use of the resources received by that fund. In the private sector, a corporation may have many subsidiaries which make up the parent corporation. Likewise in the public sector, all of the funds make up the complete financial resources of the City of La Quinta. This report includes the transactions of all entities over which the City Council of the City of La Quinta has authority (as defined by the Government Accounting Standards Board). The City's accounting system operates on a modified accrual basis for all governmental and agency type funds. Government funds include the General, Special Revenue, Debt Service, and Capital Projects Funds. Under the modified accrual basis of accounting, revenues are recorded when received in cash or accrued when they are both measurable and collectible within the accounting period or soon enough after the end of the period to pay liabilities of the period, and expenditures, other than interest or long term debt, are recorded when liabilities are incurred. xii r Honorable Mayor, City Council. and City Manager The City does not maintain proprietary fund types (Enterprise and Internal Service Funds). These types of funds use the accrual method of accounting. Revenues and expenses are recorded when earned or incurred. In addition to maintaining funds to record accounting transactions, internal controls exist within the accounting system to ensure the safety of assets from misappropriation, unauthorized use or disposition, and to maintain the accuracy of financial record keeping. These internal controls must be established consistent with sound management practices based upon the cost/benefit of the controls imposed. The cost of a control should not be excessive to its derived benefit as viewed by City management. The internal controls in existence at the City of La Quinta are sufficient to ensure in all material respects both the safety of the City's assets and the accuracy of the financial record keeping system. The City Manager submits a preliminary budget to the City Council before each fiscal year. Public hearings are then held prior to July 1 to receive public comment. A budget is required to be adopted before the beginning of the fiscal year. Amendments to the budget or budget transfers between funds require Council approval. Budget transfers within funds require City Manager approval. The City also maintains an encumbrance system as one budget technique. All fiscal year end appropriations and encumbrances lapse at year end unless specifically approved by the Council for inclusion in the following years appropriations. Each Department receives a monthly budget -to- actual expenditure report. In addition, each department can access the financial information system data through the City-wide computer network. The City Council is also given an Executive level Summary of Revenues and Expenditures on a monthly basis. Gann Limit - Appropriations Subiect to the Limit In 1979, Proposition 4, the "Gann" initiative, was passed by the voters of California. The purpose of this law was to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. This limit is increased each year through a formula that takes into consideration changes in the Consumer Price Index and state per -capita income. If a city reaches this limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann Limit for the City of La Quinta has increased steadily since 1979 and still provides the City with a comfortable operating margin. In 1991-92 state law allowed the recalculation of the City's limit with new inflation factors. Using population growth in the City of La Quinta and growth in the State per capita income allowed the Gann limit for 1994- 95 to increase to $19.1 million. Appropriations of "proceeds of taxes" was $ 6.4 million for a margin of $12.7 million. Honorable Mayor, City Council, and City Manager The following schedules present a summary of the general fund, special revenue funds, debt service funds and capital project funds revenues and expenditures for 1994-95 and the amount and percentage of increases and decreases in relation to prior year revenues. Revenue from Al Fund Types 94-95 over % Fund Type 1994-95 1993-94 (under)93-94 Change General Fund $9,004,067 7,751,063 253,004 3.3% Special Revenue Funds 4,366,880 3,965,776 401,104 10.1% Debt Service Funds 12,252,411 11,482,408 770,003 6.7% Capital Project Funds 2,138,748 4,937,586 (2,798,838) -56.7% Total $26,762,106 28,136,833 (1,374,727) -4.9% Expenditures Al Fund Types 94-95 over % Fund Type 1994-95 1993-94 (under)93-94 Change General Fund $6,305,104 5,513,428 791,676 14.4% Special Revenue Funds 6,182,251 4,247,986 1,934,265 45.5% Debt Service Funds 12,373,399 12,576,142 (202,743) -1.6% Capital Project Funds 4,687,518 15,856,887 (11,169,369) -70.4% Total $29,548,272 38,194,443 (8,646,171) -22.6% Overall, the decrease in revenues and expenditures in 1994-95 is a result of reduced spending for capital improvements in the Capital Improvement Fund. XIV Honorable Mayor, City Council, and City Manager The City's General Fund is used to record all revenue and expenditures not specifically restricted by law or Council policy. Major sources of revenue include property tax, sales tax, transient occupancy tax, licenses and permits, and interest. Categories of expenditures include police services, public works, planning, parks and recreation, and administrative functions. The following two tables summarize General Fund revenues and expenditures for 1994-95 and 1993-94: General Fund Revenue 94-95 over Source 1994-95 1993-94 (under)93-94 Change Taxes $4,946,304 $4,212,604 $733,700 17.4% Licenses and permits 902,914 777,241 125,671 16.2% Charges for services 551,727 470,875 80,852 17.2% Intergovernmental 747,784 662,207 85,577 12.9% Interest 718,310 585,264 133,046 22.7% Miscellaneous 137,028 1,042,872 -905,844 -86.9% Total $8,004,067 $7,751,063 $253,004 3.3% The 1994-95 General Fund revenue increase of 3.3% reflects an across the board average increase. This increase is a result of a steady increase in new development, tourism, and population. Within the taxes line item, the City received a two year distribution of No -Low Property Tax which increased our property tax revenue 56.1% over the prior year. The City also received an increase in transient occupancy 13x revenues of 13.8% over the prior year. The increase in building and permit fees reflect the continued increase in building activities that have occurred during 1994-95. The increase for charges for services is a result of the increased population base for the services offered. Interest incom is due primarily to increased cash balances, increasing interest rates and a change of allocating pooled cash interest between the City and the Redevelopment Agency. The decrease in miscellaneous revenues is primarily the a result of a one time recovery from assessment districts in 1993-94 not received in 1994-95. Honorable Mayor, City Council. and City Manager Expenditure Type General Government Public Safety Community Services Planning& Development Public Works Capital Projects Total General Fund Exuense 94-95 over % 1994-95 1993-94 (under) 93-94 Change $1,565,265 $1,769,973 $-204,708 -11.6% 3,143,697 2,715,300 428,397 15.8% 199,115 119,265 79,850 67.0% 538,610 446,100 92,510 20.7% 576,304 462,790 113,514 24.5% 282,113 0 282,113 n/a $6,305,104 $5,513,428 $791,676 14.4% The 1994-95 General fund expenditures change of 14.4% reflects an increase in primarily two categories - Public Safety & Capital Projects. This increase is a result of the Council's desire to maintain a high level of public safety and equip staff with the latest possible computer equipment. General Government expenditures decreased 11.6% from 1993-94 due to a 62.8% decrease in legal costs and a 16.2% decrease in personnel costs. Public Safety expenditures increased 15.8% due to added patrol service levels and higher costs through the County Sheriffs contract. Community Services costs increased due to increased park & recreation programs being offered to the public. These costs are partially offset by charges for park & recreation programs. Planning & Development expenditures increased due to contractual services for housing & recycling element studies. Public Works expenditures increased due to additional personnel. Capital Project expenditures increased due to new computers, other computer processing equipment and the purchase of a dump truck. The City's Special Revenue Funds, which account for the collection and use of special or restricted revenues, received $4.3 trillion in total revenue in 1994-95. This as an increase of $400,000 or 10.1% over the previous year. 1V.9 Honorable Mayor, City Council, and City Manager The following two tables summarize Special Revenue Funds revenues and expenditures for 1994-95 and 1993-94: 1 Special Revenue Funds - Revenue ' 94-95 over % Source 1994-95 1993-94 (under)93-94 Change ' Taxes $2,813,394 $2,171,571 $641,823 29.6% Intergovernmental 421,507 824,127 -402,620 -48.9% Developer fees 81,909 76,485 5,424 7.1% Interest 215,250 270,872 -55,622 -20.5% 'Special assessments 823,950 622,196 201,764 32.4% Miscellaneous 10,870 535 10,335 1932% ' Total $4,366,880 $3,965,776 $401,104 10.1% Taxes increased 29.6% primarily from the La Quinta Redevelopment Agency Low & Moderate Income Housing funds. Intergovernmental revenue decreased due to reduced Community Development Block Grant funding for construction at the Senior Center. The increase in developer fees is from the collection of Quimby funds and is a result of increased construction activities. Interest income decreased due to lower cash balances. Special assessments changed due to an increase in the Lighting & Landscaping Assessment District assessments. ' Expenditure Type 1994-95 Planning& Development Public Works Capital Projects ' Debt Service Total 1993-94 94-95 over % (under) 93-94 Change $4,405,909 $2,709,107 $1,696,802 1,168,522 1,070,678 97,844 607,820 446,486 161,334 0 21,715-21,715 $6,182,251 $4,247.986 $1,934,265 62.6% 9.1% 36.1% -100% 45.5% Honorable Mayor, City Council, and City Manager Planning & Development expenditures increased due to increased activities in the Low & Moderate Income Housing Program. Activities in this program included sewer hook-up subsidies, rental assistance and home purchase assistance. The increase in Public Works expenditures is a result of increases in personnel costs associated with the Gas Tax and Lighting/Landscaping funds. Capital Projects increased due to land acquisition in the Low & Moderate Income Housing Fund. No debt service payments were made in 1994-95 as were made in 1993-94. N. ME. war,. The City's Debt Service Funds are used to record the payment of interest and principal on the current portion of outstanding debt. The following two tables summarize Debt Service Funds revenues and expenditures for 1994-95 and 1993-94: Debt Service Funds - Revenue Source Taxes Intergovernmental Interest Rental Income Miscellaneous Total 1994-95 94-95 over % 1993-94 (under)93-94 Change $1.1,338,868 $11,061,864 $277,004 2.5% 6,502 0 6,502 207,563 189,555 18,008 699,478 226,994 472,484 0 3,995 -3,995 $12,252.411 $11,482,408 $770.003 n/a 9.5% 208.1 % -100% 6.7% IS revenue grew slightly and represents increasing property values in the City's two project areas. Interest income increased due to increased cash balances from the prior year. Rental income is based upon the annual debt service payment on the City of La Quinta Financing Authority Bonds. Expenditure Type Planning& Development Debt Service Total 1994-95 1993-94 $195,596 $195,854 12,177, 803 12,380,288 $12,373,399 $12,576,142 94-95 over % (under) 93-94 Change $-258 -0.1% -202,485 -1.6% $-202,743 -1.6% Debt service decreased due to refinancing two bond issues during 1994-95. I Honorable Mayor, City Council. ' and City Manager Capital Project Funds tCapital Project Funds are used to record the receipt and disbursement of monies that are restricted for the acquisition and construction of capital facilities. The following two tables summarize Capital Project Funds revenues and expenditures for 1994-95 and 1993-94: ' Capital Project Funds - Revenue 94-95 over °% Source 1994-95 1993-94 (under)93-94 Change Intergovernmental $482,633 $2,975,750 $-2,493,117 -83.8% Developer fees 1,396,711 1,465.144-68,433 -4.7% Interest 244,916 213,091 31,825 14.9% ' Special assessments 0 258,601-258,601 -100% Miscellaneous 14,488 25,000-10,512 -42.0% Total $2,138,748 $4,937,586 $-2,798,838 -56.7% ' Intergovernmental revenues decreased from the prior year due to the completion of the Washington ' Street Bridge and various other capital projects in 1993-94. The Washington Street Bridge project was funded by the Coachella Valley Association of Governments and the various other capital projects were funded with bond proceeds. Developer fees decreased due to a one-time payment of $42.000 from a ' developer for a project. Interest income increased due to larger cash balances which could be invested. Special assessments decreased to zero as construction was completed in 1993/94 on the Citv's 94-1 Assessment District. Miscellaneous revenue decreased due to a one time receipt received for the 1 Avenue 50 and Park Traffic Signal project in 1993-94. Capital Improvement Fund - Expenditures 1 94-95 over % Expenditure Type 1994-95 1993-94 (under)93-94 Change ' Planning& Development $1,435,830 $1,416,005 $19,825 1.4% ' Capital Projects 2,333,040 14,286,844-11,951,804 -83.7% Debt Service 918,648 154,038 764.610 496.4% Total $4,687,518 $15,856,887 $-11,169,369 -70.4% six Honorable Mayor, City Council, and City Manager C=kal Proiect expenditures decreased due to scheduling less capital projects in 1994-95 than 1993-94. Dot service costs increased as a result of pre -paying a land acquisition loan. The City is self -insured for general liability insurance in the amount of $125,000 per occurrence and for worker's compensation in the amount of $250,000 per occurrence. Individual claims in excess of the self - insured amounts for general liability and worker's compensation (up to a maximum of $10,000,000 per incident) fall under the insurance policies purchased by the City. The City is a member of the Coachella Valley Joint Powers Insurance Authority (CVJPIA) which was formed to jointly fund insurance programs. The CVJPIA is composed of twenty four member agencies. The City's goal in joining the CVJPIA was to achieve long term premium stability. The CVJPIA provides general liability coverage in excess of $125,000 with a maximum of $10,000,000 per claim. Further information on the CVJPIA can be found in Note 17 to the Financial Statements. Note 16 in the Notes to the Financial Statements explains in detail the financing of the City's retirement program. Significant financial information has been disclosed in the notes in order to comply with GASB Statement Number 5. Based upon the latest information, the total overfunded benefit obligation applicable to the employees of the City at June 30, 1994 was $ 447,794, up $522,299 from an unfunded pension benefit obligation of $74,505 as of June 30, 1993. Employer contribution rates are reviewed and adjusted annually to achieve full funding for retirement benefits by the year 2000. The City Treasurer is charged with the responsibility of safeguarding the City's assets, receiving all payments due the City and investing all inactive funds. During the year, the City Treasurer earned about $1.39 million in interest on investments in all fund types from instruments yielding up to 5.972%, compared to earnings of $1.26 million during 1993-94. Funds are invested in various types of instruments as shown below. At June 30, 1995, the Treasurer had 100% of all available funds invested. The City's total portfolio at year end was $19,302,132. Below is a summary of cash and investments outstanding as of June 30, 1995: Form of Cash and Investments iu_ne 30. 1995 Petty cash and change fund $ 1,000 Deposits (234,202) Mutual funds 3,282,544 Local Agency Investment Fund 15,972,824 Deferred compensation —mutual funds 279,966 Total $19.302 w v� ' Honorable Mayor, City Council, and City Manager As required by State law, the City Council has adopted a comprehensive investment policy specifying the type and term of City investments. The policy allows the City Treasurer flexibility without endangering the safety, liquidity or yield of the total portfolio. ICertificate of Award for Outstanding Financial Reporting The California Society of Municipal Finance Officers (CSMFO) presents an annual Certificate of Award for Outstanding Financial Reporting. We believe that our current report conforms to the program requirements and are submitting this report to their organization for consideration. If received, the Certificate is valid for ' one year only. Acknowledgments This report could not have been accomplished without the dedicated services of the Finance Department staff. Special recognition is given to John Risley, Accounting Supervisor for his efforts in preparing the ' introductory and financial sections, Geniene Croft, Account Technician for her efforts in preparing the statistical section and Debbie De Renard, Secretary for her report preparation skills. We also appreciate the efforts of the Conrad & Associates, CPA's audit team for their professionalism in conducting the annual ' audit for the City of La Quinta. ' Respectfully submitted, M j�- ' JJohn M. Falconer 1 Finance Director and Treasurer sVNj (This page intentionally left blank) 1 1 1 1 CITY OF LA QUINTA Directory of Officials June 30, 1995 CITY COUNCIL John J. Pena, Mayor Glenda Bangerter, Mayor Pro Tem James Cathcart, Council Member Ronald Perkins, Council Member Stanley Sniff, Council Member ADMINISTRATION Thomas P. Genovese, City Manager David Cosper, Public Works Director/City Engineer John M. Falconer, Finance Director Thomas Hartung, Building & Safety Director Jerry Herman, Community Development Director Saundra L. Juhola, City Clerk Marry Nicholson, Parks and Recreation Director Dawn Honeywell, City Attorney (This page intentionally left blank) [l 1 1 1 1 1 KWIMA 1 (This page intentionally left blank) ' COl V 11(11J CERTIFIED PUBLIC ACCOUNTANTS 1100 MAIN STREET, SUITE C SSOCIATE L.L.P. IRVINE.CALI FORNIA 92714 ' A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS (714) 474-2020 The Honorable Mayor and City Council City of La Quinta La Quinta, California IndeQendent Auditors' Report We have audited the accompanying general purpose financial statements of the City of La Quinta, California as of and for the year ended June 30, 1995, as listed in the table of contents. These general purpose financial statements are the responsibility of the management of the City of La Quinta, California. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget Circular A-128, "Audits of State and Local Governments." Those standards require that we plan and perform the audit to obtain ' reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting ' principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the aforementioned general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of La Quinta, California as of June 30, 1995, and the results of its operations for the year then ended in ' conformity with generally accepted accounting principles. In accordance with Government Auditing Standards issued by the Comptroller General of the United States, we have also issued a report dated August 18, 1995 on our consideration of the ' City's internal control structure and a report dated August 18, 1995 on its compliance with laws and regulations. ' Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual funds financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of La Quinta, California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. ' The scope of our audit did not include the supplemental statistical schedules listed in the table of contents and we do not express an opinion on them. August 18, 1995 1 -1- ' MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION CITY OF LA QUINTA Combined Balance Sheet - All Fund Types and Account Groups June 30, 1995 Assets and other debits Assets: Cash and investments (note 2) Cash with fiscal agent (note 2) Accounts receivable Prepaid expenses Notes receivable Due from other funds (note 20) Due from other governments Land held for resale Advances to other funds (note 11) Deposits Property, plant and equipment (note 4) Other debits: Amount available in debt service funds Amount to be provided for retirement of general long-term debt Total assets Liabilities equity and other credits Liabilities: Accounts payable Accrued expenses Compensated absences payable Deposits payable Claims and settlements payable (notes 17 and 22) Deferred compensation payable (note 15) Retentions payable Due to other funds (note 20) Due to bondholders Advances from other funds (note 11) Obil Rations under pass -through agreements (notes 8, 9 and 10) Tax allocation bonds (note 6) Revenue bonds (note 7) Notes payable Total liabilities Equity and other credits: Investment in general fixed assets Fund balances (notes 14 and 22): Reserved for: Bond reserve requirements Advances to other funds Prepaid expenses Deposits Notes receivable Land held for resale TDC owner participation agreement Unreserved: Designated for equipment replacement Designated for debt service Designated for emergency reserve Designated for cash flows Designated for operations/projects/transfers Total equity and other credits Total liabilities, equity and other credits Governmental Fund Types Special Debt Capital General Revenue Service Protects $ 4,471,191 2.902,738 3,882,593 3,701.440 529,771 1,953,166 306,184 597 - 116,174 49,277 - - - - 67,120 - - 257,026 - 150,892 195,129 105,996 - - - 361,340 - - 6,048,957 511,903 - - 2,075 - - $ 510.444 5,600 - 16,860 A 121,909 - 721,066 - 101,472 34,840 _ 52_100 _ 217,891 39,135 150_892 - - 511.903 - 733,824 259,331 1,272,104 219,852 1,214,208 - 6,048.957 511,903 - - 49,277 - - - 2,075 - - - - 67,120 - - - 361.340 - - _ _ - 1,820,357 250,000 2,234,200 - 1,300,000 - 444.480 3,008,026 10,328,989 3,949,389 811.062.813 4.206.720 See accompanying notes to the financial statements. 1,926,052 - 3,881,463 3,140,260 5,701,820 4.412.364 -2- EXHIBIT AA Fiduciary Fund Types Account Groups Totals General General (Memorandum Only) Agency Fixed Asset Lone -Term Debt 1995 1994 1,861,233 - - 16,819,195 13,206,945 _ _ - 2,492,937 7,065,743 _ _ _ 422,955 273.255 _ _ _ 49,277 399,971 _ _ _ 67,120 67,120 _ _ _ 407,918 5,906,475 _ _ _ 291,125 1,612,922 _ _ _ 361,340 361,340 _ _ _ 6,560,860 4,321,796 _ _ _ 2,075 37,465 - 21,773,429 - 21,773,429 20,595,339 - - 3,140,260 3,140,260 4,906,718 1.861.233 21.773.429 77,857,208 80.997.468 77,857,208 30.2� 77,027,499 135.7R2.588 532,904 2,108,466 842,974 78,639 _ _ 309,279 309,279 297,017 234,651 - - 423,063 452,712 279,966 - - 279,966 204,966 _ _ _ - 94,978 407.918 5,906,475 1,346,616 - - 1,346,616 1,514,003 _ - 6,048,957 6,560,860 4,321,796 _ - 25,749,232 25,749,232 26.743,004 _ _ 40,530,000 40,530,000 40,810,000 _ - 8,360,000 8,360,000 8,515,000 1,247,400 1,861,233 - 80,997,468 85,342,812 92,294,456 - 21,773,429 - 21,773,429 20,595,339 _ _ _ 1,214,208 1,957,747 _ _ _ 6,560,860 4,321,796 - _ _ 49,277 399,971 - _ _ 2,075 37,465 _ _ _ 67,120 67,120 _ _ _ 361,340 361,340 _ _ _ 1,820,357 1,820,793 _ _ _ 250,000 82,674 _ _ _ 1.926,052 2,549,000 _ _ _ 2,234,200 1,225,243 - _ _ 1,300,000 - 7,333,969 10,069,644 _ j j23 21,773,429 21.773.429 - 80.997.468 44,892,897 30.2�35.699 43,488,132 35.782.58 -3- (This page intentionally left blank) -4- rEXHIBIT BB CITY OF LA QUIRTA ' Combined Statement of Revenues. Expenditures and Changes in Fund Balances - All Governmental Fund Types ' Year ended June 30, 1995 Totals Special Debt Capital (Memorandum Only) General Revenue Service Projects 1995 1994 Revenues: Taxes f 4,946,304 2,813,394 11,338,868 - 19,098,566 17,446,039 and permits 902,914 - 902,914 777,241 'Licenses Charges for services 551,727 _ = 551,727 470,875 Fines and forfeitures Intergovernmental 747,784 421.507 6,502 482,633 1,658,426 4,462,084 Developer fees - 81,909 - 1,396,711 1,478,620 1,541,629 Interest 718,310 215,250 207_563 244,916 1,386,039 1,258,782 Special assessments 823,950 823,950 880,787 Rental Income 699,478 699,478 226,994 Miscellaneous 137,028 10,870 - 14,488 162,386 1,072,402 Total revenues 8,004,067 4,366.880 12,252,411 2,138,748 26,762,106 28,136,833 Expenditures: government 1,565,265 - - 1,565,265 1,769,973 'General Public safety 3,143,697 _ 3,143,697 2,715,300 Community services Planning and development 199,115 538,610 4,405,909 195,596 1,435,830 199,115 6,575,945 119,265 4,767,066 Public works 576,304 1,168522 - 1,744,826 1,533,468 Capital outlay 282,113 607,820 _ 2,333,040 3,222,973 14,733,330 Debt service: Principal 435,000 810,491 1,245,491 850,000 Interest - - 3,343,186 108,157 3,451,343 3,964,066 Payment of advances - - 894,295 - 894,295 973,935 Payments under pass -through obligations 6,954,152 6,954,152 6,217,002 Mandated education contribution - - 551.170 - 551,170 551,038 ' Total expenditures 6,305,104 6,182,251 12,373,399 4,687,518 29,548,272 38,194,443 Excess (deficiency) of revenues over (under) expenditures 1,698,963 (1,815,371) (120,988) (2,548,770) (2,786,166) (10,057,610) Other financing sources (uses): Operating transfers in 5,121 785,361 817,244 4,584,547 6,192,273 4,386,029 Operating transfers out - (1,526 230) (2,462 714) (2,203 329) (6,192,273) (4,386,029) Proceeds of bonds (net of 29,932,827 discount and issue costs) Payments to refunded bond escrow (27,922,526) Litigation settlement proceeds 477,872 353,118 830,990 3,540,574 'agent Litigation settlement payments - - - - - (2,000,000) Proceeds of advances from City - - - 2,621,457 2.621.457 - Total other financing sources (uses) 482,993 (740,869) (1.645.470) 5.355.793 3,452,447 3,550,875 Excess (deficiency) of revenues and other financing sources over ' (under) expenditures and other financing uses 2,181,956 (2,556,240) (1,766,458) 2,807,023 666,281 (6,506,735) 'Fund balances at beginning of year, restated (note 22) 8,147,033 6,504,629 4,906,718 2,894,797 22,453,177 29,399,528 as Fund balances at end of year 110.328.989 3"948.389 3.1 5.701.820 23.119.458 22.892.793 ' See accompanying notes to the financial statements. ' -5- CITY OF LA QUIRTA Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Ail Governmental Fund Types Year ended June 30, 1995 General Fund Variance - Favorable Budget Actual (Unfavorable) Revenues: Taxes $4,237,100 4,946,304 709,204 Licenses and permits 626,800 902.914 276,114 Charges for services 357,920 551,727 193,807 Intergovernmental 643,150 747,784 104,634 Developer fees - Interest 392,700 718.310 325,610 Special assessments - - ' Rental Income - - ' Miscellaneous 74,130 137,028 62.898 Total revenues 6,331,800 8,004,067 1,672,267 Expenditures: General government 1,803,034 1,565,265 237,769 Public safety 3,026,759 3,143,697 (116,939) Community services 270,779 199115 71,664 Planning and development 649,903 538:610 111,293 Public works 545,046 S76,304 (31,258) Capital outlay 383,727 282,113 101,614 Debt service: Principal - - - Interest - - - Payment of advances - - - Payments under pass -through obligations - - - Mandated education contribution - - - Total expenditures 6,679,247 6,305,104 374,143 Excess (deficiency) of revenues over expenditures (347,447) 1,698,963 2,046.410 Other financing sources (uses): Operating transfers in - 5,121 5,121 Operating transfers out - - - Litigation settlement proceeds - 477,872 477,872 Proceeds of advances from City - - - Total other financing sources (uses) - 482,993 482,993 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (347,447) 2,181,956 2,529,403 Fund balances at beginning of year, as restated (note 22) 8,147,033 8,147,033 - Fund balances at end of year 87.799.SR6 10.328.989 2.529.403 See accompanying notes to the financial statements. -6- EXHIBIT CC ' Special Revenue Funds Debt Service Funds Capital Proiects Funds Variance- Variance- Variance - Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) 2,433,965 2,813 394 379,429 11,333 925 11,338,868 4,943 416,688 421,507 4,819 1,200 6,502 1,302 825,087 482,633 (342,454) 90,000 81,909 (8,091) 735,000 1,396,711 661,711 172,451 215,250 42,799 174,500 207,563 33,063 31,600 244,916 213,316 826,545 823,950 (2,595) - - - - - - - - - 699,500 699,478 - - - ' 536,116 10,870 (525,246) -(22) 252,420 14,488 (237,932) ' 4,471,711 4,166,880 f108,885) 12,213,125 12,252,411 39,286 1,844,107 2,138,748 294,641 4,031,939 4,405,909 (373,970) 26,950 195,596 (168,646) 3,352,101 1,435,830 1,916,271 1,275,877 1,168,522 107,355 - - - - ' 225,015 607,820 (382,805) _ _ 7,091,935 2,333,040 4,758,895 - - - 440,000 435,000 5,000 - 810,491 (810,491) 3,323 825 3,343,186 (19,361) - 108,157 (108,157) 894,295 (894,295) - - - 6,994,830 6,954,152 40,678 - - - - - - 551,035 551.170 (135) - - - 5,532,831 6,182.251 (649,420) 11,336,640 12,373,399 (1,036,759) 10,444,036 4,687,518 5,756,518 ' (1,057,066) (1,815,371) (758,305) 876.485 (120,988) (997,473) (8,599,929) (2,548,770) 6,051,159 785,361 785,361 - 817,244 817,244 8,254,423 4,584,547 (3,669,876) '- (1,979,678) (1,526,230) 453,448 (2,217,029) (2,462,714) (245,685) (4,057,716) (2,203,329) 1,854,387 - - - - - - - 353,118 353,118 - - - - - - - 2,621,457 2,621,457 ' (1,979,678) (740,869) 1,238,809 (2,217,029) (1,645,470) 571,559 4,196,707 5,355,793 1,159,086 ' (3,036,744) (2,556,240) 480,504 (1,340,544) (1,766,458) (425,914) (4,403,222) 2,807,023 7,210,245 ' 6,504,629 6,504,629 - 4,906,718 4,906,718 - 2,894,797 2,894,797 - .463 7.885 3.948.389 4Q Q 3.566.174 3.140.260 425.91 ) (1.508.425) 5.701.820 7.210.245 1 crC CITY OF LA QUINTA Notes to the Financial Statements June 30, 1995 The City of La Quinta was incorporated May 1, 1982 under the general laws of the State of California. The City operates under the Council — Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by general accepted accounting principles, these financial statements present the government and its component units, entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: The La Quinta Redevelopment Agency has established two redevelopment project areas pursuant to the State of California Health & Safety Code Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration which was found to exist in the project areas. Even though it is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Agency. Upon completion, separate financial statements of the Agency can be obtained at City Hall. -8- ' CITY OF LA QUINTA ' Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies (Continued) (a) Reporting Entity. (Continued) ' City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Authority) was established pursuant to ' a Joint Exercise of Powers Agreement dated November 19, 1991, between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide, through the issuance of debt, financing necessary for the ' construction of various public improvements. Although it is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Upon completion, separate financial ' statements of the Authority can be obtained at City Hall. (b) Fund Accounting ' The basic accounting and reporting entity is a "fund." A fund is defined as an independent fiscal and accounting entity with a self —balancing set of accounts, ' recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. ' The accounting records of the City are organized on the basis of funds and account groups classified for reporting purposes as follows: GOVERNMENTAL FUNDS General Fund ' The General Fund is the general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. Expenditures of this fund include the general operating expenses which are not paid through other funds. Special Revenue Funds The Special Revenue Funds are used to account for proceeds of specific revenue sources that are restricted by law or administrative action for specific purposes. iDebt Service Fund ' The Debt Service Funds are used to account for resources set aside for repayment of general long term debt. Capital Project Funds ' Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. -9- CITY OF LA QUINTA Notes to the Financial Statements (Continued) � r• The Agency Funds are used to account for assets held by the City in an agency capacity for individuals, private businesses and other governmental agencies. ACCOUNT GROUPS General Fixed Assets Account Grouo The General Fixed Assets Account Group is used to account for the costs of fixed assets acquired to perform general government functions. Assets purchased are recorded as expenditures in the governmental funds and capitalized at cost in the general fixed assets account group. Fixed asset records include estimates of original historical cost as determined by knowledgeable individuals in the City. Contributed fixed assets are recorded in general fixed assets at fair market value when received. Fixed assets acquired under a capital lease are recorded at the net present value of future lease payments. Fixed assets consisting of certain improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the City. Therefore, the purpose of stewardship for capital expenditures is satisfied without recording these assets. No depreciation has been provided on general fixed assets. The General Long -Term Debt Account Group is used to account for all long-term debt of the City. Governmental (general, special revenue, debt service and capital projects) fund types are accounted for on a "spending' measurement focus. Accordingly, only current assets and current liabilities are included on their balance sheets. The reported fund balance provides an indication of available, spendable resources. Operating statements for governmental fund types report increases (revenues) and decreases (expenditures) in available spendable resources. -10- CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) (c) Measurement Focus and Basis of Accounting. (Continued) Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The modified accrual basis of accounting is followed by the governmental and agency funds. Under the modified accrual basis of accounting, revenues are susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term debt, are recorded when a current liability is incurred. Liabilities are considered current when they are normally expected to be liquidated with expendable available financial resources. Taxes, subventions, and entitlements held at year-end by an intermediary collecting government are recognized as revenue under the modified accrual basis of accounting. Reimbursement grant revenues are recognized when the related expenditures are incurred. Revenues from interest and rents are recorded when earned. Material delinquent and total uncollected current year property taxes (net of estimated uncollectibles) are recorded as current year receivables. Property taxes (net of estimated uncollectibles) that are levied and measureable in the current year, but not available to finance current period expenditures, are recorded as a receivable and as deferred revenues. The deferred revenues are recognized as revenue in the fiscal year in which they become available. Licenses, permits, fines, forfeitures, charges for services, and miscellaneous revenues are recorded as governmental fund revenues when received in cash because they are generally not measurable until actually received. (d) Budgetary Data The City adopts an annual budget prepared on the modified accrual basis of accounting for all funds except for the South Coast Air Quality, Financing Authority, Assessment District 91-1, and Assessment District 92-1 Funds. The City Manager or his designee is authorized to transfer budgeted amounts between the accounts of any department. Revisions that alter the total appropriations of any department or fund are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Reserves for encumbrances are not recorded by the City of La Quinta. -11- CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies (Continued) (e) Interfund Transfers Nonrecurring transfers of equity between funds are reported as an adjustment to beginning fund balance. Operating transfers are reported as other sources and uses of funds in the statement of revenues, expenditures, and changes in fund balance. (f) Advances to Other Funds Long-term interfund advances are recorded as a receivable and in the long-term debt account group. (g) Investments Investments are valued at cost. An estimated loss is accrued for an impairment of investment market value when it is probable that the loss will become realized and the amount of loss can be reasonably estimated. In management's opinion, it is not probable that the temporary declines in the market value of the City's Investments will become realized because it is management's intention to hold the investments to maturity or until the market value of the investments equals or exceeds their cost. Therefore, temporary market value declines are not reflected in the accompanying financial statements. Any losses resulting from a permanent decline in investment market values are recorded as a reduction of interest income. (h) Due from Other Governments The amounts recorded as a receivable due from other governments include sales taxes, property taxes, and grant revenues, collected or provided by Federal, State, County and City Governments and unremitted to the City as of June 30, 1995. The County of Riverside assesses, bills, and collects property taxes for the City. (i) Land Held for Resale Land held for resale represents property acquired by the Agency for resale. The property is recorded at original cost. No write -down for a lower market value has been reflected in the accompanying financial statements. 0) Employee Leave Benefits Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 days per type of leave. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage -12- ' CITY OF LA QUINTA ' Notes to the Financial Statements (Continued) 1 ' (1) Summary of Significant Accounting Policies. (Continued) (j) Employee Leave Benefits. (Continued) increases by 25% for each five year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. ' (k) Claims and Judgments ' The City records a liability for material litigation, judgments, and claims (including incurred but not reported losses) when it is probable that an asset has been impaired or a material liability has been incurred prior to year end and the probable amount of loss (net of any insurance coverage or available funds on ' deposit) can be reasonably estimated. (1) Postemployment Benefits tThe City does not provide postemployment benefits (other than pension benefits) for its employees. ' (m) Capital Projects Capital projects expenditures include public domain or infrastructure projects which are not capitalized as additions to general fixed assets. (n) Memorandum Only Totals ' Columns in the accompanying financial statements captioned "Totals (Memorandum Only)" are not necessary for a fair presentation of the financial statements in accordance with generally accepted accounting principles, but are ' presented as additional analytical data. Interfund balances and transactions have not been eliminated and the columns do not present consolidated financial information. ' (2) Cash and Investments ' Cash and investments held by the City at June 30, 1995 consisted of the following: Book Balance ' Petty cash and change funds $ 1,000 Deposits (234,202) ' Investments 19,535,334 Total 19.302.13 -13- CITY OF LA QUINTA Notes to the Financial Statements (Continued) Cash and investments are classified in the accompanying combined balance sheet as follows: Cash and investments $16,819,195 Cash with fiscal agent 2,482,937 Total $19.302.132 The City and its component units are generally authorized under state statutes and local resolutions to invest in the following types of investments: Investment Type Maximum % Savings/operating accounts 85% Certificates of deposit 60% U.S. government and agency securities 75% Government Pool 90% Money market and short intermediate term bond funds 60% Deferred compensation investments held in a fiduciary capacity for City employees include investments legally authorized for the City as well as investments in mutual funds. Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Deposits of cities and other state or local governments are classified in three categories to give an indication of the level of credit risk assumed by the City. Category 1 — includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 — includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. 1 Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized Agent or Depository and subject to certain regulatory requirements under State law. -14- 1 ' CITY OF LA QUINTA ' Notes to Financial Statements (Continued) ' (2) Cash and Investments. (Continued) Category 3 - includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the ' City's name. Category 3 also includes any uncollateralized deposits: Category Bank Book t Form of Deposit 1 2 3 Balance Balance Demand deposits $109.597 363.345 472"942 (234-202) ' Investments of cities in securities are classified in three categories to give an indication of the level of custodial risk assumed by the entity. ' Category 1 - includes investments that are insured or registered or for which the securities are held by the City or the City's custodial agent (which must be a different institution other than the party through which the City purchased the securities) in the City's name. Investments held ' "in the City's name" include securities held in a separate custodial or fiduciary account and identified as owned by the City in the custodian's internal accounting records. ' Category 2 - includes uninsured and unregistered investments for which the securities are held in the City's name by the dealer's agent (or by the trust department of the dealer if the dealer was a financial institution and another department of the institution purchased the securities for the City). ' Category 3 - includes uninsured and unregistered investments for which the securities are held by the dealer's trust department or agent, but not in the City's name. Category 3 also includes all securities held by the broker -dealer agent of the City (the party that purchased the securities for the City) regardless of whether or not the securities are being held in the City's name. Carrying Market tForm of Investment Amount Value Mutual Funds $ 3,282,544 3,282,544 t Local Agency Investment Fund 15,972,824 16,121,771 Deferred compensation - mutual funds 279,966 279,966 Total investments $19.535.334 19.684.281 ' The investments above are not classified by custodial risk because they do not represent a direct investment in securities. As of June 30, 1995, the management of the State of California Pooled Money Investment Account (generally referred to as LAIF) has calculated the market value of ' LAIF to be $27,116,056,206. The City's proportionate share of that value is $16,121,771. Included in LAIF's investment portfolio are certain market risk sensitive investments including federal agency and corporate variable rate securities, federal agency asset and mortgage -backed pools, and collateralized mortgage obligations. 1 Information related to LAIF's exposure to credit and legal risk has not been made available to the City. -15- CITY OF LA QUINTA Notes to Financial Statements (Continued) (3) Prop se ty Taxes Under California law, property taxes are assessed and collected by the counties up to I % of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes which are received from the County within sixty days after year end. Lien date March 1 Levy date June 30 Due dates November 1 and February 1 Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary sources of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: (a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. (b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, any increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. (4) Fixed Assets A summary of changes in general fixed assets follows: Balance at Balance at June 30. 1994 Additions Retirements June 30, 1995 Land $ 8,041,393 Equipment and furniture 552,963 Vehicles 329,101 Leasehold improvements 201,070 Construction in progress 1,158,579 Buildings 10,312,233 Total 20.595.339 8,041,393 143,097 - 696,060 49,682 - 378,783 - - 201,070 - (1,158,579) - 2.143.890 12,456,123 -16- ' CITY OF LA QUINTA ' Notes to Financial Statements (Continued) ' (5) General Lone —Term Debt Changes in general long—term debt for the year ended June 30, 1995 were as follows: ' Balance at Balance at July 1. 1994 Additions Deletions June 30. 1995 ' City: Compensated absences payable $ 297,017 12,262 - 309,279 RDA Project Area No. 1: ' Tax allocation bonds 35.000,000 200,000 34,800,000 Revenue bonds 81515,000 - 155,000 8,360,000 Pass through agreements payable: Due to County of Riverside 10,517,138 - - 10,517,138 ' Desert Sands Unified School District 2,566,220 661,560 1,904,660 Coachella valley Unified School District 12,896,359 - 624,474 12,271,885 ' Rotes payable - individuals Advances from other funds* 531,531 - 2,621,457 531,531 281,014 - 2,340,443 RDA Project Area No. 2: Tax allocation bonds 5,810,000 - 80,000 5,730,000 Due to County of Riverside 763,287 292,262 - 1,055 549 ' Rates payable - individuals 715,869 715,869 Advances from other funds* 4,321,796 - 613,282 3,708,514 ' Total SR1.934.217 2.925.981 3.R62.730 80.997.46R * Advances from other fiends are monies owed by the La Quinta Redevelopment ' Agency to the City of La Quinta, which also include interest accrued on the advances. ' (6) Tax Allocation Bonds ' As of June 30, 1995, the following issuances of Tax Allocation Bonds were outstanding: Series 1991 ' La Quinta Redevelopment Project Tax Allocation Bonds, Series 1991, were issued by the Agency, October 1, 1991, in the amount of $8,700,000 for Project Area No. 1. t Interest is payable semi—annually, on March 1, and September 1 of each year commencing March 1, 1992. Interest rates are 6.375% per annum. Term Bonds maturing on September 1, 2014 are subject to mandatory sinking fund redemption, in whole or in part, on September 1, 2010 and on each September 1, thereafter, through September 1, 2014, at a prepayment price equal to 100% of the principal amount plus accrued interest. -17- CITY OF LA QUINTA Notes to Financial Statements (Continued) In the current year, a surety agreement was purchased to satisfy the bond reserve requirement. The amount of principal outstanding on the 1991 Tax Allocation Bonds payable at June 30, 1995 was $8,135,000. Series 1992 La Quinta Redevelopment Project Tax Allocation Bonds, Series 1992, were issued by the Agency, December 1, 1992, in the amount of $5,845,000 for Project Area No. 2. Interest is payable semi-annually on June 1 and December 1 of each year, commencing June 1, 1993. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. Interest payments range from 5% to 6.9% per annum. The bonds maturing on or after December 1, 1996 are subject to mandatory redemption in part without premium on June 1, 1996. Under the terms of the bond, the maximum annual debt service amount of $509,490 excluding the principal amount of the proceeds of the bonds held in the escrow fund, is to be set aside in reserve funds unless the Agency elects to maintain the reserve requirement by obtaining a letter of credit for the account. As of June 30, 1995, the amounts deposited in the reserve and escrow funds were $524,602 and $167,660, respectively. The principal balance of outstanding bonds at June 30, 1995 was $5,730,000. Tax allocation refunding bonds, Series 1994, in the amount of $26,665,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds ranges from 3.80% to 8% and are payable semi-annually on March 1 and September I of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not subject to redemption prior to maturity. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 1995 is $26,665,000. A portion of the bond proceeds, in the amount of $27,922,526, were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1989 and 1990 Tax Allocation Bonds. As a result, the bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. As of June 30, 1995, $6,895,000 and $17,530,000 of the 1989 and 1990 defeased bonds are outstanding, respectively. -18- ' CITY OF LA QUINTA Notes to Financial Statements (Continued) 1 ' (7) 1991 Local Agency Revenue Bonds. Series 1991 La Quinta Financing Authority Local Agency Revenue Bonds, Series 1991, were issued ' on December 1, 1991 by the Financing Authority in the amount of $8,515,000 to finance construction of the new Civic Center. Interest is payable semi—annually on October 1 and April 1 of each year commencing April 1, 1992. Interest payments range ' from 5.25% to 6.2% per annum. The bonds maturing on or before October 1, 2000 are not subject to optional redemption prior to maturity; however, bonds maturing on or after October 1, 2001 are subject to optional redemption, as a whole or in part, on any interest payment date on or after October 1, 2000, at a redemption price equal to the principal amount, plus accrued interest, plus a premium of .5% to 2%. Term bonds maturing on October 1, are subject to mandatory sinking fund redemption in part or in whole, on October 1, 2004 and on each October 1, thereafter, through October 1, 2018, ' at a prepayment equal to 100% of the principal amount plus accrued interest. Under the term of the issue, the amount $704,718, is to be set aside in a reserve. A total of $714,495 was set aside as of June 30, 1995. The principal balance of outstanding bonds ' at June 30, 1995 was $8,360,000. (8) Due to County of Riverside ' Project Area No. 1 ' Based on an agreement amended December 21, 1993 between the Agency, the City of La Quinta, and the County of Riverside (County), the Agency will pay to the County $10,517,138 from tax increment revenue relating to Project Area No. 1. This agreement is in consideration of the tax revenues lost by the County as a result of the formation of Project Area No. 1. The tax increment is to be paid to the County over a payment schedule through June 30, 2006 in annual amounts ranging from $386,764 to $2,190,473. Unpaid balances accrue interest at 5.5% per annum. The balance at June 30, 1995 was $10,517,138. Project Area No. 2 ' Based on an agreement dated July 5, 1989 between the Agency and the County, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's ' option, the County's pass —through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The Agency is required to begin repayment in the year in which tax increment ' reaches $5,000,000 in ten equal annual installments. Interest does not accrue on this obligation. The balance at June 30, 1995 was $1,055,549. -19- CITY OF LA QUINTA Notes to Financial Statements (Continued) (9) Notes Payable to Desert Sands Unified School District Based on an agreement dated June 21, 1988 between the Agency, the City of La Quinta and the Desert Sands Unified School District (District), the Agency identified all tax increment revenue associated with the District for Project Area No. 1. The tax increment is paid to the District over a payment schedule through July 1, 1998 in amounts ranging from $21,505 to $663,825 for a total amount of $4,132,020. Alternatively, such tax increment revenues plus interest accrued required by this agreement may be retained by the Agency to pay on behalf of the District principal and interest on loans, construction projects or money advanced to finance a sports complex and related amenities as specified by the District. Tax increment payments outstanding at June 30,1995 totaled $1,904,660. (10) Notes Payable to Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District) which provides for the payment to the District of a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in futherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $474,517 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30,1995 totaled $12,271,885. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses or expansion or rehabilitation of current facilities. U 1) Advances from the City of La Quinta The following represents a summary of the various transactions between the City of La Quinta and the Agency, accounted for as advances from the City: Balances at Balances at July 1. 1994 Proceeds RepW ments June 30. 1995 Agency expenditures incurred by the City: Project Area No. 1 $ - 2,621,457 281,014 2,340,443 Project Area No. 2 4.321.796 - 613,282 3,708,514 Total 14.321.796 2.621.457 894.296 4 There is no stipulated repayment date established for the City advances. Interest is paid at 10% per year. -20- tCITY OF LA QUINTA ' Notes to Financial Statements (Continued) 1 ' (12) Debt Service Requirements to Maturity The minimum annual requirements (including sinking fund requirements) to amortize the long-term debt of the City as of June 30, 1995 are as follows (advances payable to the City and t the passthrough obligation owed by Project Area No. 2 to the County have been excluded since minimum annual debt service payments have not been established): ' Pass -through Agreements Redevelopment Agency RDA Financing Project Area No. 1 Protect Area No. 1 PA #2 Authority Desert Coachella Tax Tax Tax Revenue Sands Valley Year Allocation Allocation Allocation Bonds Unified Unified County Ending Series Series Series Series School School of June 30 1991 1994 1992 1991 District District Riverside Total 1995-96 $ 722,675 2,306,582 493,857 696,403 628,000 474,517 386,764 5,708,798 ' 1996-97 1997-98 723,810 723,988 2,629,111 2,632,040 103,607 502,127 697,170 697,987 707,610 526,560 569,010 580,683 386,764 773,528 6,175,812 6,479,363 1998-99 723,210 2,625,330 510,065 697,623 621,976 773,528 5,951,732 1999-00 721,475 2,624,696 501,805 696,407 - 649,927 773,528 5,967,838 ' 2000-01 723,625 2,624,885 508,265 694,413 670,817 1,803,705 7,025,710 2001-02 724,500 2,620,315 503,500 696,467 _ 684,233 1,803,705 7,032,720 2002-03 719,259 2,620,855 508,100 697,398 - 697,918 1,803,705 7,047,235 ' 2003-04 2004-05 722,744 719,794 2,599,465 2,612,140 501,550 509,490 692,327 690,766 - 711,877 726,114 2,190,473 2,190,473 7,418,436 7,448,777 2005-06 720,409 2,597,700 505,890 692,479 - 740.636 2,190,473 7,447,587 2006-07 719,431 2,593,456 506,400 692,861 - 755,449 - 5,267,597 ' 2007-08 716,860 2,590,816 505,650 691,914 - 770,558 - 5,275,798 2008-09 717,535 2,584,232 503,850 689,636 785,968 5,281,221 2009-10 716,297 2,578,160 506,000 690,863 - 801,688 - 5,293,008 2010-11 713,080 2,571,868 506,750 690,426 - 817,722 - 5,299.846 ' 2011-12 712,720 2,569,442 506,100 688,328 834,076 5,310,666 2012-13 714,959 2,560,155 509,050 684,566 - 421,166 - 4,889,896 2013-14 709,799 - 505,250 6113,976 - - 1,899,021 ' 2014-15 712,079 505,050 686,225 _ 1,903,354 2015-16 503,100 681,313 1,184,413 2016-17 - - 509,400 684,072 - - - 1,193,472 2017-18 = - 508,250 679,339 - - 1,187.589 ' 2018-19 681,945 _ 681,945 Principal and interest 14,378,249 46,541,988 11,623,106 16,575,304 1,904,660 12,271,885 15,076,646 118,371,838 Less: ' Interest 6.243.249 19.876.988 5.893.106 8.215.304 - - 4.559.508 44.788.155 Total ' principal $8.135.000 26.665.000 5.730.000 8.360.000 10 12.271.885 10.517.138 7383 6868 -21- CITY OF LA QUINTA Notes to Financial Statements (Continued) ' (13) Debt Without Governmental Commitment I The City of La Quinta has entered into the sale of Improvement Bonds issued pursuant to the , California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The Bonds are not general obligations of the City ' nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof. The City is in no way liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments, forwarding the collections to bondholders, and does not constitute an obligation of the City; they are not reflected in the ' general long—term debt account group in the accompanying financial statements. The following is a summary of improvement bonds outstanding at June 30, 1995: Assessment Assessment Assessment Assessment Assessment ' District No. 88-1 District No 89-2 District No. 90-1 District No. 91-1 District No. 92-1 Proceeds $855,984 1,153.974 1,227,155 2,240,866 11880,891 Maturity Date September 2, 2004 September 2, 2004 September 2, 2005 September 2, 2006 September 2,2008 Interest Rate 6.70%7.25% 6.45%-6.75% 6.5-7.0% 6.70%-6.80% 5.0%-5.40% Amount outstanding , 1,730,000 at June 30, 1995 660,000 835,000 955,000 11890,000 The City establishes "reserves" of fund equity to segregate amounts representing noncurrent assets which are not considered expendable available financial resources, and amounts legally restricted by parties external to the City. Fund "designations" also may be established by the City to indicate plans for the use of financial resources. Fund balances at June 30, 1995 consisted of the following reserves and designations: Total General Special Debt Capital (Memorandum Fund Revenue Service Proiects Only) Reserved for: Bond reserve requirement $ - - 1,214,208 - 1,214,209 Advances to other funds 6,048,957 511,903 - - 6,S60,860 Prepaid expenses 49.277 - - - 49,277 Deposits 2,075 - - - 2,075 Notes receivable - 67,120 - - 67,120 Land held for resale - 361,340 - - 361,340 TDC owner participation agreement - - - 1,820,357 1,820,357 Subtotal 6,100,309 940,363 1,214,208 1,820,357 10,075,237 Unreserved: Designated for: Equipment replacement 250,000 - - - 250,000 Debt service - - 1,926,052 - 1,926,052 Emergency reserve 2.234,200 - - - 2,234,200 Cash flows 1,300.000 - - - 1,300,000 Operations/projects/transfers 444,480 3,008,026 - 3,881,463 7,333,969 Subtotal 4,228,680 3,008,026 1,926,052 3,881,463 13,044,221 Total fund balances siu.s�a.ya -22- CITY OF LA QUINTA Notes to Financial Statements (Continued) (15) Deferred Compensation The City has made available to its employees a deferred compensation plan, created in accordance with Internal Revenue Code Section 457, whereby employees authorize the City to defer a portion of their salary to be deposited in individual investment accounts. Funds may be withdrawn by participants upon termination of employment or retirement. The City makes no contribution under the plan. As of June 30, 1995, the deferred compensation liability included in an Agency Fund was $279,966 carried at market value. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights, are solely the property and rights of the City, subject only to the claims of the City's general creditors. Because the City handles these funds in a fiduciary capacity, the Deferred Compensation Fund is reported as an Agency Fund in the accompanying financial statements. (16) City Employees Retirement Plan (Defined Benefit Pension Plan) Plan Descri tP ion The City of La Quinta contributed to the California Public Employees Retirement System (PERS), an agent multiple -employer defined pension plan that acts as a common investment and administrative agent for participating public entities within the State of California. The City's payroll for employees covered by PERS for the year ended June 30, 1995 was $2,149,788. The total payroll for the year was $2,312,498. All full-time City employees are eligible to participate in PERS. Part-time hourly employees do not participate in PERS. Benefits vest after five years of service. City employees who retire at or after age fifty, with five years of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to the average monthly pay rate for the last twelve consecutive months. PERS also provides death and survivor's benefits. These benefit provisions and all other requirements are established by State statute and City ordinance. Employee and Employer Contribution Obligations Contributions required of City employees are paid by the City on behalf of the employees. The rates are set by statute and therefore remain unchanged from year to year. The present rates are: Category Member Rates as a Percentage of Wages Local miscellaneous members 7% The City is required to contribute the remaining amounts necessary to fund the benefits for its members, using the actuarial bases recommended by the PERS actuaries and actuarial consultants and adopted by the Board of Administration. -23- CITY OF LA QUINTA Notes to Financial Statements (Continued) The amount shown below as the "pension benefit obligation" is a standardized measure of the present value of pension benefits, adjusted for the effects of step -rate benefits, estimated to be payable in the future as a result of employee service to date. The measure is intended to help assess the funding status of PERS on a going -concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among employers. The measure is the actuarial present value of credited projected benefits and is independent of the funding method used to determine contributions to PERS. The pension benefit obligation was computed as part of an actuarial valuation performed as of June 30, 1994. Neither an actuarial valuation nor an annual update as of June 30, 1995 is available at this time. Significant actuarial assumptions used in the valuation include (a) a rate of return on the investment of present and future assets of 8.5 percent a year compounded annually, (b) projected salary increases of 4.5 percent a year compounded annually, attributable to inflation, (c) no additional projected salary increases attributable to seniority/merit, and (d) no post retirement benefit increases. The total overfunded pension obligation applicable to the City employees was $447,794 at June 30, 1994, as follows: Pension benefit obligation: , Retirees and beneficiaries currently receiving benefits and terminated employees not yet receiving benefits $ 331,409 ' Current employees: Accumulated employee contribution including allocated investment earnings 870,361 Employer -financed vested 505,077 Employer -financed non -vested 149,385 Total pension benefit obligation $1,856,232 , Net assets available for benefits at cost (Market value is $2,297,114) 2,304,026 ' Unfunded (overfunded) pension benefit obligation $ (447,794) ' Changes in the pension benefit obligation from last year resulted from the following: Changes in benefit provisions - Changes in actuarial assumptions (157,352) Total $ (157.352) ' -24- 1 ' CITY OF LA QUINTA ' Notes to Financial Statements (Continued) (16) City Employees Retirement Plan (Defined Benefit Pension Plan). (Continued) Actuarially Determined Contribution Requirements and Contribution Made ' PERS used the Entry Age Normal Actuarial Cost Method which is a projected benefit cost method. That is, it takes into account those benefits that are expected to be earned in the future as well as those already accrued. According to this cost method, the normal cost for an employee is the level amount which would fund the projected benefit if it were paid annually from date of employment until retirement. PERS uses a modification of the Entry Age Cost method in which the employer's total normal cost is expressed as a level percent of payroll. PERS also uses the level percentage of payroll method to amortize any unfunded actuarial liabilities. The amortization period of the unfunded actuarial liability ends in the year 2000 for prior service benefits and current service benefits. The significant actuarial assumptions used to compute the actuarially determined ' contribution requirement are the same as those used to compute the pension benefit obligation, as previously described. ' The contribution to PERS for the year ended June 30, 1995 of $379,272 was made in accordance with actuarially determined contribution rates provided to the City before the beginning of the fiscal year and based upon an actuarial valuation performed as of June 30, 1993. The contribution consisted of the following: ' Percent of Covered Amount Payroll ' Normal cost $358,570 15.46% Amortization of unfunded (overfunded) actuarial accrued liability 20,702 .89% Total contribution $379.272 16.35% ' Contribution: Employer 213,671 9.21% ' Employee 165,601 7.14% Total contribution $ 16.35% -25- CITY OF LA QUINTA Notes to Financial Statements (Continued) (16) City Employees Retirement Plan (Defined Benefit Pension Plan) (Continued) Trend Information For the three years ended June 30, 1993, 1994 and 1995, the total contribution to PERS was 13.47%, 15.42%, and 16.35% respectively, of the annual covered payroll. The total contribution paid by the City included the employer contributions as well as the member contribution for which the City is contractually obligated to pay on behalf of its employees. The total contributions paid by the City was based upon actuarially determined requirements. Since the required ten—year information for the City of La Quinta alone is not displayed in the California PERS annual report, this information must be disclosed in the financial statements of the City. This ten—year historical trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. However, the year ended June 30, 1987 is the first year that this actuarial information was made available by PERS. Moreover, such information for the year ended June 30, 1995 is not yet available. Until ten years of data are available, as many years as are available will be presented. Showing unfunded pension benefit obligation as a percentage of annual covered payroll approximately adjusts for the effects of inflation, thereby enhancing comparability for trend analysis purposes. Available trend information (in hundreds) is summarized as follows: (6) (4) Unfunded Pension Actuarial (1) (2) (3) Unfunded (5) Benefit Obligation Valuation Net Assets Pension Percentage Pension Benefit Annual as a Percentage as of Available Benefit Funded Obligation Covered of Covered Payroll June 30 for Benefits Obligation (11/(21 (2) - (1) Pgyro11 (4)/(51 1987 $ 2,664.0 $ 1,886.9 140.1% $ -757.2 $ 7,172.1 -10.6% 1988 3,745.5 2,614.0 143.3 -1,131.5 7,862.4 -14.4 1999 5,467.8 4,266.4 128.2 -1,201.6 12,012.6 -10.0 1990 7,770.3 6,508.0 119.4 -1,262.3 14,873.3 -8.5 1991 10,279.3 8,550.1 120.2 -1,729.4 19,272.4 -9.0 1992 13,911.9 14,388.6 96.7 476.6 21,837.2 2.2 1993 16,239.3 16.984.4 95.6 745.0 22,591.4 3.3 1994 23,040.2 18,562.3 124.1 -4,478.0 25,584.1 17.5 -26- ' CITY OF LA QUINTA ' Notes to Financial Statements (Continued) ' (17) Claims Payable/Self Insurance The Coachella Valley Joint Powers Insurance Authority (CVJPIA) was formed under a joint exercise of powers agreement between local governments and special districts under the sponsorship of the Coachella Valley Association of Governments for the purpose of jointly funding insurance programs. The CVJPIA is composed of t twenty-five cities and one transit agency with equal governing powers and no management authority. The City of La Quinta joined the CVJPIA in order to achieve long term premium stability. Each member city must remain in the pool for three years and may be assessed up to three times their annual premium if the need arises. The likelihood of the need for excess premiums is remote given the claims history of the cities involved and the length of time necessary to settle large claims. Generally, individual claims in excess of the self -insured amount for workers' compensation and ' general liability (up to a maximum of $5,000,000 per incident) fall under the insurance policies purchased by the City. The CVJPIA provides for liability insurance coverage in excess of $125,000 with a maximum of $10,000,000 per claim. For the past three ' years, the City's year end deposit with CVJPIA has exceeded any liability for claims payable and therefore no liability for claims payable has been recorded in the general long-term debt account group. In addition, for the past three years, claim payments have not exceeded the amount of applicable insurance coverage. (18) Accumulated Fund Deficit ' The Capital Project Capital Improvement Fund reported a deficit fund balance of $8,328 at June 30, 1995. The Capital Project Assessment District 91-1 Fund reported a deficit fund balance of $154 at June 30, 1995. t(19) Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 1995 exceeded the appropriations of the following funds: Bud eg t Actual Variance Special revenue funds: Low Income Housing Project Area No. 1 $3,991,220 4,785,172 (793,952) Debt service funds: Redevelopment Agency PA #1 8,710,840 9,106,853 (396,013) ' Redevelopment Agency PA #2 1,921,100 2,562,566 (641,466) Capital projects funds: Assessment District 91-1 - 3,246 (3,246) ' Redevelopment Agency PA #1 814,713 1,260,411 (445,698) t Annual budgets have not been adopted for certain capital projects funds. -27- CITY OF LA QUINTA Notes to Financial Statements (Continued) (20) Due From and To Other Funds Current interfund receivables and payables balances at June 30, 1995 are as follows: Special Revenue Funds: Low Income Housing -Project Area #1 Low Income Housing -Project Area #2 Debt Service Funds: Redevelopment Agency -Project Area #2 Capital Project Funds: Redevelopment Agency -Project Area #1 Redevelopment Agency -Project Area #2 Assessment District 91-1 Assessment District 92-1 Capital improvement Washington/Adams Current Current Interfund Interfund Receivables PPavables $ - 217,891 257,026 - 39,135 124,190 - - 124,190 - 154 26,702 - 26.548 $407 91& 497-91 The Agency has entered into an Owner Participation Agreement (OPA) with Washington/Adams, a California limited partnership. In this Agreement, Washington/Adams is responsible for the development of a retail center located at the intersection of Washington Avenue and Highway 111. The Agency and Washington/Adams are to share in specific infrastructure improvements, with the Agency being responsible for a maximum of $3,156,000. In addition, the Agency agrees to reimburse Washington/Adams a maximum of $575,460 for engineering design, permit fees, plan checks and inspections, and general contractor fees. As of June 30, 1995, $1,820,357 remains to be expended under this agreement. E.G. Williams On July 5, 1994, the Agency entered into a disposition and development agreement with E.G. Williams Development Corporation. In this agreement, E.G. Williams is responsible for the development of 60 detached single-family homes, 90 rental units designed for occupancy by senior citizens, one manager unit, and streets, gutters, drainage and other off -site facilities. In return, the Agency will convey title to the property for an agreed upon price. -28- ' CITY OF LA QUINTA ' Notes to Financial Statements (Continued) 1 ' (22) Prior Period Adiustment ' The accompanying financial statements reflect certain adjustments to the opening fund balance of the Redevelopment Agency Project Area No. 2 capital projects fund. The effect of this change on the beginning fund balances of the capital projects fund type is as follows: Coital Projects Fund balances at beginning of year, as previously reported $3,334,413 Adjustment of intergovernmental 1 receivable (439,616) Fund balances at beginning of year, ' as restated 2.894.797 (23) Contingencies Various claims and suits have been filed against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. Litigation settlement payments include the payments made to Iowa Trust in settlement of a claim by Iowa Trust with ' regard to funds previously invested by the City with an investment management company. ' (24) Subseauent Events On August 1, 1995, the City of La Quinta issued $22,455,000 of housing tax allocation ' bonds dated July 1, 1995 to increase, improve, and preserve the supply of low and moderate income housing in the City. Interest is payable semi—annually on September 1 and March 1 of each year commencing September 1, 1997. Interest payments range from 4% to 5.6%. 1 -29- (This page intentionally left blank) -30- ' SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures which are legally required to be accounted for in a separate fund. Funds included are: The City of La Quinta has nine Special Revenue Funds: Gasoline Tax Fund — To account for gasoline allocations by the State of California. These revenues are restricted by the State to expenditures for street related purposes only. ' Community Service Projects Fund — To account for the accumulation of resources for parks and other community services projects. Capital projects to be funded from this source will ' be budgeted and expended in a separate capital project fund. Federal Assistance Fund — To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. ' Lighting and Landscape Special Assessment District 89-1 — To account for special assessments levied on real property and the expenditure thereof from City—wide lighting and ' landscape maintenance and improvements. Quimby Fund — To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to ' be funded from this source will be budgeted and expended in a separate capital projects fund. Village Parking Fund — To account for the accumulation of resources provided through ' developer fees to facilitate parking and traffic flow in that area of the City known as "The Village". Capital projects funded from this source will be budgeted in a separate capital projects fund. ' South Coast Air Quality — To account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. Redevelooment Agency. Low and Moderate Income Housing P.A. No. 1 and No. 2 — To account for the required 20% set aside of property tax increments and is legally restricted 1 for increasing or improving housing for low and moderate income households. 11 1 -31- CITY OF LA QUINTA Special Revenue Funds Combining Balance Sheet June 30, 1995 Assets Cash and investments Accounts receivable Notes receivable Due from other funds Due from other governments Land held for resale Advances to other funds Total assets Liabilities and Fund Balances Liabilities: Accounts payable Accrued expenses Deposits payable Due to other funds Total liabilities Fund balances: Reserved for: Advances to other funds Notes receivable Land held for resale Unreserved: Designated for operations/ projects Total fund balances Total liabilities and fund balances Community State Service Gas Tax Projects Federal Assistance Lighting and Landscane $ - 842,462 4,618 80,135 25,491 - 55,443 25,062 $25.491 842.462 60.061 105.197 34,840 - 4,840 -32- ' EXHIBIT A-1 1 Low Income Low Income Village South Coast Housing- Housing- Totals ' Quimby Parking Air Quality PA #1 PA #2 1995 1994 785,475 23,272 12,428 - 1,154,348 2,902,738 2,259,358 - - - 597 - 597 - ' 67,120 - 67,120 67,120 257,026 257,026 4,056,211 - - - - - 105,996 192,154 361,340 _ 361,340 361,340 511,903 511,903 ' 785,475 23"272 12.428 940.960 1.411.374 4.206.720 6,936,183 ' - - - 4,166 1,434 5,600 129,156 7,197 - - - - - 34,840 34,840 - - - 217,891 - 217,891 260,361 ' - - - 222,057 1,434 258,331 431,554 - - - 511,903 - 511,903 - ' 67,120 67,120 67,120 _ 361,340 _ 361,340 361,340 t785.475 23,272 12,428 (221,460) 1,409,940 3,008,026 6,076,169 785,475 23,272 12,428 718,903 1,409,940 3,948,389 6.504.629 785.475 23.272 12.42g 940.960 _411.374 4.206.720 6 9 6 18 ' -33- CITY OF LA QUINTA Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1995 Revenues: Taxes Intergovernmental Developer fees Interest Special assessments Miscellaneous Total revenues Expenditures: Planning and development Public works Capital outlay Debt service: Payment of advances Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Community State Service Federal Gas Tax Projects Assistance 302,301 - 105,930 - 68,513 372 302,301 68.513 106,302 286,632 - - 286.632 15.669 68,513 106.302 260,361 (810,862) (434.257) (810,862) (173,896) 15,669 (742,349) 9,822 1,584,811 $ 25.491 842,462 (67,594) 127,655 60.061 Lighting and Landscape 3,149 823,950 5,803 832.902 881,890 RE (48,988) (48,988) 345 70. 57 -34- ' EXHIBIT A-2 1 Low Income Low Income Village South Coast Housing- Housing- Totals Ouimby Parking Air Ouality PA #1 PA #2 1995 1994 1 - - - 2,301,158 512,236 2,813,394 2,171,571 - 13,276 - - 421,507 824,127 81,909 - - - - 81,909 76,485 16,941 1,188 1_274 52,485 71,328 215,250 270,872 823,950 622,186 - - - 5,067 - 10,870 535 ' 98,850 1,188 14,550 2,358,710 583,564 4,366,880 3.965.776 25,000 4,177,352 203,557 4,405,909 2,709,107 1,168,522 1,070,678 - - - 607,820 - 607,820 446,486 - - - - - - 21,715 - - 25,000 4,785,172 203,557 6,182,251 4,247,986 ' 98,850 1,188 (10,450) (2,426,462) 380,007 (1,815,371) (282,210) 525,000 _ - 785,361 761,068 (15,500) _ _ (265,611) (1,526,230) (1,042,338) ' 509,500 - - - (265,611) (740,869) (281,270) 608,350 1,188 (10,450) (2,426,462) 114,396 (2,556,240) (563,480) 177,125 785.475 22,084 23 21 22,878 12"42g 3,145,365 718.903 1,295,544 1.409.940 6,504,629 3.948.389 7,068,109 6.504.629 e -35- EXHIBIT A-3 CITY OF LA QUINTA Special Revenue Funds State Gas Tax Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Intergovernmental Total revenues Expenditures: Public works Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances (deficit) at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual 291,500 286,632 291,500 286.632 4,868 4.868 430,162 20,336 450.498 15.669 15,669 (163,797) - - 202,041 (70,000) - 70,000 (68,054) �ii (70,000) 15,669 85,669 (29,810) 9,822 9,822 - 39.632 $(60.178) 25.491 85.669 9.822 -36- 1 ' CITY OF LA QUINTA Special Revenue Funds Community Service Projects Fund ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Interest Total revenues 1 Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) 1 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year tFund balances at end of year EXHIBIT A-4 Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ 32,450 68,513 36,063 52,122 32,450 68,513 36,063 52,122 156,239 - 156,239 32,450 68,513 36,063 (104,117) 525,000 (785,931) (810,862) (24,931) - (785,931) (810,862) (24,931) 525,000 (753,481) (742,349) 11,132 420,883 1,584,811 1,584,811 1,163,928 $ 831,330 g42.462 11.132 1. UJ11 -37- EXHIBIT A-5 CITY OF IA QUINTA Special Revenue Funds Federal Assistance Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Intergovernmental Interest Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ 100,688 105,930 5,242 516,024 372 372 4,345 100,688 106.302 5,614 520,369 260,361 260,361 34,027 (436,634) (434.257) 2,377 (426,741) (436,634) (173,896) 262.738 (392,714) (355,946) (67,594) 268,352 127,655 127,655 127,655 $(208.291) 60,061 268.352 127,655 -38- EXHIBIT A-6 ' CITY OF LA QUINTA Special Revenue Funds Lighting and Landscaping ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: ' Interest Special assessments Miscellaneous Total revenues Expenditures: Planning and development Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues ' and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ - 3,149 3,149 3,834 826,545 823,950 (2,595) 622,186 5,803 5,803 535 826,545 832,902 6,357 626,555 - - - 19,977 984.377 881,890 102,487 640,516 984,377 881,890 102,487 660,493 (157,832) (48,988) 108,844 (33,938) - -((4,550) -((4,550) (157,832) (48,988) 108,844 (38,488) 119,345 119,345 - 157,833 $(38.487) 70.357 108.844 119.345 IMIZ EXHIBIT A-7 CITY OF 1A QUINTA Special Revenue Funds Quimby Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Variable Favorable 1994 Budget Actual (Unfavorable) Actual Revenues: Developer fees $ 90,000 81,909 (8,091) 42,725 Interest 1.800 16,941 15.141 22.276 Total revenues 91.800 98,850 7.050 65,001 Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year 525,000 (687,113) 1 5 0) (595,313) 608,350 177,125 177,125 $(418.188) 785.475 525,000 - 671.613 (525,000) 1,203,663 (483,486) -660,611 1. 0� 177.125 -40- EXHIBIT A-8 CITY OF LA QUINTA ' Special Revenue Funds Village Parking Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Interest Total revenues Expenditures: Capital outlay ' Total expenditures ' Excess (deficiency) of revenues over (under) expenditures ' Fund balances at beginning of year Fund balances at end of year 1 1 1 Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ 1,500 1,188 (312) 986 1,500 1,188 (312) 986 5,463 - - = 5,463 1,500 1,188 (312) (4,477) 22,084 22,084 = 26,561 $23.584 23.2i.2 (u) 22.084 -41- EXHIBIT A-9 CITY OF IA QUINTA Special Revenue Funds South Coast Air Quality Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Variable Favorable 1994 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $24,500 13,276 (11,224) 21,402 Interest 500 1,274 774 57¢ Total revenues 25,000 14,550 (10,450) 21.978 Expenditures: Planning and development 25,000 25,000 - 4,168 Total expenditures 25,000 25,000 - 4.168 Excess (deficiency) of revenues over (under) expenditures - (10,450) (10,450) 17,810 Other financing sources (uses): Operating transfers out - - - (10,973) Total other financing sources (uses) - - - (10,973) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - (10,450) (10,450) 6,837 Fund balances at beginning of year 22,878 22,878 - 16,041 Fund balances at end of year -42- 1 CITY ' Special Low Income Housing ' Statement of Revenue in Fund Balance ' Year ende 1 Revenues: ' Taxes Developer fees Interest Miscellaneous Total revenues Expenditures: Planning and development Capital outlay Payment of advances Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out ' Total other financing sources (uses) Excess (deficiency) of revenues ' and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-10 OF LA QUINTA Revenue Funds Project Area No. 1 Fund s, Expenditures and Changes s - Budget and Actual d June 30, 1995 Variable Favorable 1994 Budget Actual (Unfavorable) Actual $1,947,165 2,301,158 353,993 1,700,574 33,760 100,100 52,485 (47,615) 139,682 536,116 5,067 (531,049) - 2.583.381 2,358,710 (224.671) 1,874,016 3,766,205 4,177,352 (411,147) 2,549,631 225,015 607,820 (382,805) 240,961 18,431 3,991,220 4,785,172 (793,952) 2,809,023 (1,407,839) (2,426,462) (1,018,623) (935,007) - - (4,680) (4,680) (1,407,839) (2,426,462) (1,018,623) (939,687) 3,145,365 3,145,365 - 4,085,052 $1.737.526 718.903 (1.018.623) .145.365 -43- EXHIBIT A-11 CITY OF LA QUINTA Special Revenue Funds Low Income Housing Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Taxes Interest Total revenues Expenditures: Planning and development Payment of advances Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ 486,800 512,236 36,100 71,328 522,900 583,564 25,436 470,997 35.228 47,051 60,664 518,048 240,734 203,557 37,177 135,331 3.284 240,734 203,557 37.177 138,615 282,166 380,007 97.841 379,433 (265,611) (265,611) (2,340) - (265.611) (265.611) (2,340) 282,166 114,396 (167,770) 377,093 1.295.544 1,295,544 918,451 $1,577,710 1.409.940 (167.770) L 295.544 -44- ' DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. The City of La Quinta has three Debt Service Funds: ' Redevelopment Agency, P.A. No. 1 and No. 2 - To account for the accumulation of resources for the payment of debt service for bond principal interest and trustee fees. ' La Quinta Financing Authority Fund - To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center debt obligation. 1 1 -45- EMBIT B-1 CITY OF LA QUIBTA Debt Service Funds Combining Balance Sheet June 30. 1995 Redevelopment Redevelopment Financing Totals Axencv-PA #1 Aaency-PA #2 Authority 1995 1994 Assets Cash and investments $2,211,017 871.969 799,607 3,882,593 1,972,650 Cash with fiscal agent 4,910 524,861 - 529,771 2,144,169 Prepaid expense - - - - 399,971 Due from other funds - - - - 1,589,903 Total assets 52.215.927 1.396.R30 799"607 4"412"364 6"106.693 Liabilities and Fund Balance Liabilities: Accounts payable $ - - - - 649,937 Accrued expenses 526,983 194,083 - 721,066 - Due to other funds - 39,135 - 39,135 SS1,038 Advances from other funds 511,903 - - 511,903 - Total liabilities 1,038,886 233,218 - 1,272,104 1,199,975 Fund balances: Reserved for: Bond reserve requirement - 509,490 704,718 1,214,208 1,9S7,747 Prepaid expenses - - - - 399,971 Unreserved: Designated for debt service 1,177,041 654.122 94,889 1,926,052 2,549,000 Total fund balances 1,177,041 1,163,612 799,607 3,140.260 4,906,718 Total liabilities and fund balances 52.215.927 1.396.R30 2229 Q7 4.412.364 6.106.693 -46- CITY OF LA QUIRTA ' Debt Service Funds Combining Statement of Revenues, Expenditures and tChanges in Fund Balances Year ended June 30, 1995 ' Revenues: Taxes Intergovernmental ' Interest Rental income Miscellaneous ' Total revenues ' Expenditures: Planning and development Debt service: ' Principal Interest Payment of advances Payments under pass -through ' obligations Mandated education contribution ' Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): ' Operating transfers in Operating transfers out Litigation settlement proceeds Total other financing sources (uses) ' Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year 1 EXHIBIT B-2 Redevelopment Redevelopment Financing Totals Agency -PA #1 Agency -PA #2 Authority 1995 1994 $9,289,918 2,048,950 - 11,338,868 11,061,864 - - 6,502 6,502 - 94,878 74,798 37,887 207,563 189,555 - - 699,478 699,478 226,994 - - 3,995 9,384,796 2,123,748 743,867 12,252,411 11,482,408 153,754 37,340 4,502 195,596 195,854 200,000 80,000 155,000 435,000 850,000 1,980,982 817,726 544,478 3,343,186 3,947,238 281,013 613,282 - 894,295 815,010 5,979,079 975,073 - 6,954,152 6,217,002 512,025 39,145 - 551,170 551,038 9,106,853 2,562,566 703,980 12,373,399 12,576,142 277,943 (438,818) 39,887 (120,988) (1,093,734) 546,624 270,620 - 817,244 239,290 (2,462,714) - - (2,462,714) (842,768) - - 3,378,606 (1,916,090) 270,620 - (1,645,470) 2,775,128 (1,638,147) (168,198) 39,887 (1,766,458) 1,681,394 2,815,188 1,331,810 759,720 4,906,718 3.225.324 51.177.041 799.607 .140.260 4.906.718 -47- EXHIBIT B-3 ' CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Taxes Interest Mi sce l l aneous Total revenues Expenditures: Planning and development Debt service: Principal Interest Payment of advances Payments under pass -through obligations Mandated education contribution Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Litigation settlement proceeds Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual $9,320,925 9,289,918 (31,007) 9,177,876 64,400 94,878 30,478 76,185 3.995 9,385,325 9,384,796 (529) 9,258,056 14,500 153,754 (139,254) 193,854 200,000 200,000 - 815,000 1,961,485 1,980,982 (19,497) 2,495,561 - 281,013 (281,013) - 6,022,955 5,979,079 43,876 5,272,078 511.900 512,025 (125) 511,903 674,485 277,943 (396,542) (30,340) - 546,624 546,624 239,290 (2,217,029) (2,462,714) (245,685) (842,768) 3,378,606 (2,217,029) (1,916,090) 300,939 2,775,128 (1,542,544) (1,638,147) (95,603) 2,744,788 2,815,188 $1.272.644 2,815,188 1.177.041 (9LM) 70.400 2•g15"1gg -48- EXHIBIT B-4 CITY OF LA QUINTA tDebt Service Funds Redevelopment Agency Project Area No. 2 Fund ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 1 Revenues: ' Taxes Interest 'Total revenues Expenditures: Planning and development ' Debt service: Principal Interest ' Payment of advances Payments under pass -through obligations Mandated education contribution ' Total expenditures ' Excess (deficiency) of revenues over (under) expenditures ' Other financing sources (uses): Operating transfers in Total other financing sources (uses) Excess (deficiency) of revenues ' and other financing sources over (under) expenditures and other financing uses ' Fund balances at beginning of year Fund balances at end of year 1 Variable Favorable 1994 Budget Actual (Unfavorable) Actual $2,013,000 2,048,950 78,100 74,798 2,091,100 2,123,748 7,250 37,340 85,000 80,000 817,840 817,726 - 613,282 971,875 975,073 39,135 39,145 170,000 (438,818) 170,000 1,331,810 $1.501.810 LIK-t 1 270,620 (168,198) 1,331,810 1.163.612 35,950 (3,302) 32,648 (30,090) 5,000 114 (613,282) (608,818) 270,620 270,620 (338,198) (3 12 ) 1,883,988 88,443 1,972,431 35,000 903,324 815,010 944,924 39,135 �'�ixY�Lla] (764,962) (764,962) 2,096,772 1,331,810 1 -49- EXHIBIT B-5 CITY OF LA QUINTA Debt Service Funds Financing Authority Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 w,a enues: ,;atergovernmental Interest Rental income Total revenues Expenditures: Planning and development Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over expenditures and other sources (uses) Fund balances at beginning of year Fund balances at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ 5,200 6,502 1,302 - 32,000 37,887 5,887 24,927 699,500 699.478 (22) 226,994 736,700 743.867 7,167 251,921 5,200 4,502 698 2,000 155,000 155,000 - - 544,500 544.478 22 548,353 704,700 703,980 720 550,353 32,000 39,887 7,887 (298,432) 759,720 759,720 - 1,058,152 $791-720 Z 643 Liu �2 -50- ' CAPITAL PROJECTS FUNDS ' Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. 1 The City of La Quinta has six Capital Projects Funds: Sewer Assessment Districts 91-1 and 92-1 — To account for specific improvements to sewer services from property owners within the assessment area. Infrastructure Fee Fund — To account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 98-39. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. ' Capital Projects Fund — To account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. ' Redevelopment Agency Capital Projects Project Area 1 and 2 — To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. 1 1 1 —51— CITY OF LA QUINTA Capital Projects Funds Combining Balance Sheet June 30; 1995 Assessment Assessment District District Capital 91-1 92-1 Infrastructure Imurovement Assets Cash and investments $ - 328,989 3,366,351 - Cash with fiscal agent - - - - Accounts receivable - - - 26,548 Due from other funds - 26,702 - - Due from other governments - - - - Deposits - - - Total assets , 355.691 3.366.351 26.548 Liabilities and Fund Balance Liabilities: Accounts payable $ - - - 8,328 Deposits payable - - 52,100 - Retentions payable - - - - Due to other funds 154 - - 26.548 Total liabilities 154 - 52,100 34,876 Fund balances: Reserved for: Deposits - - - - TDC owner participation agreement - - - - Unreserved: Designated for operations/projects 54) 355,691 3,314,251 (8,328) Total fund balances LU4) 355,691 3,314,251 (8,328) Total liabilities and fund balances 3.366.351 2254 -52- 1 1 1 Redevelopment Redevelopment Totals Agency-PA#1 Agency-PA#2 1995 1994 ' - 6,100 3,701,440 2,965,438 - 1,953,166 1,953,166 4,921,574 - 89,626 116,174 - ' 124,190 150,892 260,361 - - - 1,142,260 ' - - Q4$_ - 5.921.672 5,122 _29 ' 6,206 2,326 16,860 718,188 - - 52,100 52,100 94,7 124,190 150.892 5.095.076 6,206 126,516 219,852 5,960,342 ' - - 5,122 _ 1,820,357 1,820,357 1,820,793 ' 117,984 102,019 3,881,463 1,508,498 117,984 1,922,376 02 48 5,701,820 5.921.6729-294-755 3,334,413 1 1 ' -53- EXHIBIT C-1 CITY OF LA QUINTA Capital Projects Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1995 Assessment Assessment District District Capital 91-1 92-1 Infrastructure IImprovement Revenues: Intergovernmental $ - - - 471,983 Developer fees - - 1,396,711 - Interest - 18,082 156,113 - Special assessments - - - - Miscellaneous - 600 13,888 - Total revenues - 18,682 1,566,712 471,983 Expenditures: Planning and development Capital outlay Debt service: Principal Interest Payment of advances Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of bonds Payments to refunded bond escrow agent Litigation settlement proceeds Litigation settlement payments Proceeds of advances from City Total other financing sources Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year, as restated Fund balances (deficit) at end of year 2,154,566 3,246 - - - 3,246 - - 2,154,566 (3,246) 18,682 1,566,712 (1,682,583) - - - 1,674,255 (5,122) (68,862) (823,842) - (5.122) (68,862) (823,842) 1,674,255 (8,368) (50,180) 742,870 (8,328) 8,214 405,871 2,571,381 - -54- EXHIBIT C-2 Redevelopment Redevelopment Totals Agency-PA#1 Agency-PA#2 1995 1994 - 10,650 482,633 2,975,750 - - 1,396,711 1,465,144 70,721 244,916 213,091 - - - 258,601 - 14.488 25.000 81,371 2,138,748 4,937,586 977,026 458,804 1,435,830 1,416,005 178,474 - 2,333,040 14,286,844 810,491 810,491 104,911 - 108,157 16,828 - - - 137.210 1,260,411 1,269,295 4,687,518 15,856,887 (1,260,411) (1,187,924) (2,548,770) (10,919,301) 2,462,714 447,578 4,584,547 3,275,047 (1,305,503) - (2,203,329) (2,227,752) - - - 29,932,827 (27,922,526) 353,118 - 353,118 52,955 - - - (2,000,000) 2,621,457 2,621,457 4,131,786 447,578 5,355,793 1,110,551 2,871,375 (2,753,391) (740,346) 2,662,722 2,807,023 (9,808,750) 2,894,797 13,143,163 1 -55- EXHIBIT C-3 CITY OF IA QUINTA Capital Project Funds Assessment District 91-1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Variable Favorable 1994 Budget Actual (Unfavorable) Actual Revenues: Interest $ - - - 20.007 Total revenues - --- 20,007 Expenditures: Debt services: Interest - 3,246 (3,246) - Capital outlay - - - 616,109 Total expenditures - 3,246 (3.246) 616,109 Excess (deficiency) of revenues over (under) expenditures - (3,246) (3,246) (596,12) Other financing sources (uses): Operating transfers out - (5.122) (5,122) - Total other financing sources (uses) - (5,122) (5,122) - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - (8,368) (8,368) (596,102) Fund balances at beginning of year 8,214 8,214 -604,316 Fund balances at end of year $ (154) (LIU) 8 2 41 -56- EXHIBIT C-4 CITY OF LA QUINTA ' Capital Project Funds Assessment District 92-1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual ' Year ended June 30, 1995 1 ' Revenues: Interest ' Special assessments Miscellaneous 1 Total revenues Expenditures: ' Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Proceeds of bonds Total other financing sources ' (uses) Excess (deficiency) of revenues and other financing sources ' over (under) expenditures and other financing uses 'Fund balances at beginning of year Fund balances at end of year 1 Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ - 18,082 18,082 36,952 - - - 258,601 - 600 600 - - 18.682 18.682 295,553 1,223 1,223 - 18,682 18,682 294,330 (589,153) (68,862) 520,291 (1,399,627) 1,582,901 (589,153) (68,862) 520,291 183,274 (589,153) (50,180) 538,973 477,604 405,871 405,871 - (71,733) S ) 355.691 405.871 -57- EXHIBIT C-5 1 CITY OF LA QUINTA Capital Project Funds Infrastructure Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 Revenues: Developer fees Interest Miscellaneous Total revenues Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variable Favorable 1994 Budget Actual (Unfavorable) Actual $ 735,000 1,396,711 661,711 1,423,367 26,600 156,113 129,513 97,653 13,888 13,888 25,000 209,842 209,842 1,436,540 209,842 209,842 1,436,540 551,758 1,566,712 1,014,954 109,480 (2,297,511) (823,842) 1,473,669 (2,297,511) (823,842) 1,473,669 (1,745,753) 742,870 2,571,381 2,571,381 $ 825.628 3.314-251 2,488,623 392,714 (55,000) 337,714 447,194 2,124,187 2-571-381 -58- ' EXHIBIT C-6 CITY OF LA QUINTA Capital Project Funds Capital Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 1 Variable Favorable 1994 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ 825,087 471,983 (353,104) - ' Miscellaneous 252,420 - (252,420) - Total revenues 1.077.507 471,983 (605,524) - Expenditures: Capital outlay 6.882.093 2.154,566 4,727,527 - Total expenditures 6,882,093 2,154,566 4,727,527 - Excess (deficiency) of revenues over (under) expenditures (5,804,586) (1,682,583) 4,122,003 ' Other financing sources (uses): 5,335,824 1.674.255 (3,661,569) - Operating transfers in Total other financing sources (uses) 5t335,824 1,674,255 (3,661,569) - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (468,762) (8,328) 460,434 - ' Fund balances at beginning of year 1 Fund balances at end of year $ (468.76 ) (8.328) 460.434 - -59- EXHIBIT C-7 ' CITY OF LA QUINTA Capital Project Funds t Redevelopment Agency PA #1 Fund Statement of Revenues, Expenditures and Changes ' in Fund Balances - Budget and Actual Year ended June 30, 1995 ' Revenues: Intergovernmental Total revenues Expenditures: Planning and development Capital outlay Debt service: Interest Payment of advances Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of bonds Payments to refunded bond escrow agent Litigation settlement proceeds Litigation settlement payments Proceeds of advances from City Total other financing sources (uses) Variable , Favorable 1994 Budget $ - Actual - (Unfavorable) Actual , 1,508,784 - - - 1.508.784 814,713 977,026 (162,313) 1,045,837 ' - 178,474 (178,474) 8,366,478 - - 104,911 - (104,911) - 16,828 I 105,897 814,713 1,260,411 (445,698) 9,535,040 (814,713) (1,260,411) (445.698) (8,026,256) ' 2,217,029 2,462,714 245,685 2,242,395 (1,171,052) (1,305,503) (134,451) (767,663) - - - 28,349,926 - - - (27,922,526) - 353,118 353,118 52955 - (2,000:000) , - 2,621 457 2.621 457 1,045,977 4,131,786 3,085,809 (44,913) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 231,264 2,871,375 Fund balances (deficit) at beginning of year (2,753,391) (2,753,391) Fund balances (deficit) at end of year $(2.522.127) 117.984 2,640,111 (8,071,169) 5,317,778 2.640,111 (2.253.391) -60- ' EXHIBIT C-8 CITY OF LA QUINTA ' Capital Project Funds Redevelopment Agency - PA #2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1995 ' Variance Favorable 1994 ' Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $ - 10,650 10,650 1,466,966 Developer fees - - - 41,777 ' Interest 5,000 70,721 65,721 52,237 ' Total revenues 5.000 81,371 76,371 1,560,980 Expenditures: Planning and development 2,537_388 458,804 2,078 584 370,168 Capital outlay 3,368,122 Debt service: Principal - 810,491 (810,491) - Payment of advances - - - 31,313 Total expenditures 2,537,388 1,269,295 1,268,093 3,769,603 ' Excess (deficiency) of revenues (under) over expenditures (2,532,388) (1,187,924) 1,344,464 (2,208,623) ' Other financing sources (uses): Operating transfers in 701,570 447,578 (253,992) 606,482 Operating transfers out - - - (5,462) Total other financing sources (uses) 701,570 447,578 (253,992) 601,020 Excess (deficiency) of revenues and other financing sources over (under) ' expenditures and other financing uses (1,830,818) (740,346) 1,090,472 (1,607,603) Fund balances at beginning of year, 2.662.722 2.662.722 - 4.709.941 as restated Fund balances (deficit) at end of 1.090,422 3.102.338 year 83 L 904 1.922.376 1 -61- (This page intentionally left blank) -62- AGENCY FUNDS Agency funds are used to account for assets held by the City as an agent for an individual, ' private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has seven agency funds: Arts in Public Places Fund - To account for development fees paid in lieu of acquisition and installation of approved art works in a development with expenditures restricted to ' acquisition, installation, maintenance and repair of art works at approved sites. The development fees are refundable if not expended within two years. Deferred Compensation Fund - To account for deposits held by the City and monies held on ' behalf of employees under the City's deferred compensation plan. Assessment District No 88-1 89-2 90-1. 91-1. 92-1 - To account for assessments paid to ' the City for debt service payments on bond issues used to finance sewer improvements. -63- EMIBIT D-1 CITY OF LA QUIHTA Combining Balance Sheet - All Agency Funds June 30, 199S Arts in Employee's Assessment Assessment Assessment Assessment Assessment Public Deferred District District District District District Totals Places Compensation Ho. 88-1 No. 89-2 No. 90-1 No. 91-1 No, 92-1 199S 1994 Assets Cash and investments $234,651 One from other governments - Total assets 5234.651 279,966 273,392 23S,636 203,520 279.966 273.392 23LM 203.520 Liabilities Deposits payable $234,6S1 - Deferred compensation payable - 279.966 Due to bondholders - - Total liabilities 5234.651 279.966 375,715 258,353 1,861,233 1,8S7,049 49.647 375.715 1.861.233 1.92LM 234,6S1 187,727 - - - - - 279.966 204,966 273,392 235,636 203.520 375,715 258,353 1,346,616 1.S14.003 -64- EXHIBIT D-2 CITY OF LA QUINTA ' All Agency Funds Combining Statement of Changes ' in Assets and Liabilities Year ended June 30, 1994 ' ARTS IN PUBLIC PLACES Assets Cashand investments Liabilities Deposits payable ' EMPLOYEE'S DEFERRED COMPENSATION Assets Cash and investments ' Liabilities Deferred compensation payable ' ASSESSMENT DISTRICT NO 88-1 Assets Cash and investments Due from other governments Total assets Liabilities Due to bondholders ' ASSESSMENT DISTRICT NO. 89-2 Assets 'Cash and investments Due from other governments ' Total assets Liabilities Due to bondholders Balance at Balance at July 1. 1994 Additions Deletions June 30. 1995 $ 204.966 75.000 - 279.966 $ 253,253 133,532 113,393 273,392 5,078 - 5.078 - $ 258,331 133.532 118.471 273.392 $ 243,865 156,086 164,315 235,636 4,949 - 4.949 - 248.814 156.086 169.264 235.636 $ 248,814 401.609 414.787 235.636 QSM EXHIBIT D-2 (Continued) CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) Balance at Balance at July 1. 1994 Additions Deletions June 30. 1995 ASSESSMENT DISTRICT NO. 90-1 Assets Cash and investments $ 236,821 179,160 212,461 203,520 Due from other governments 9,084 - 9.084 Total assets $ 245.905 179.160 221_.545 Liabilities Due to bondholders $ 245.905 477.187 51 0 S 0 ASSESSMENT DISTRICT NO. 91-1 Assets Cash and investments $ 419,836 329,987 374,108 375,715 Due from other governments 17.306 - 17,306 Total assets $ 132,142 329.987 391.414 75 715 Liabilities Due to bondholders $ 437.142 678.714 740,141 75 71 ASSESSMENT DISTRICT NO. 92-1 Assets Cash and investments $ 310,581 212,331 264,559 258,353 Due from other governments 13,230 - 13,230 Total assets $ 323.811 21L331 277.789 8 5 Liabilities Due to bondholders $ 323.811 588,600 654"O5g 258-353 -66- EXHIBIT D-2 (Continued) CITY OF LA QUINTA ' Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) 1 Balance at Balance at ' July 1. 1994 Additions Deletions June 30, 1995 TOTALS -ALL AGENCY FUNDS ' Abets Cash and investments $1,857,049 1,154,067 1,149,883 1,861,233 Due from other governments 49,647 - 49,647 - Total assets $1.906.696 1.154.067 1.199.530 1.861.233 Liabilities Deposits payable $ 187,727 142,420 95,496 234,651 Deferred compensation payable 204,966 75,000 279,966 Due to bondholders 1,514,003 2,443,755 2,611,142 1,346,616 Total liabilities $1.906.696 2.661.175 2.706.638 1.861.233 1 1 1 1 -67- (This page intentionally left blank) -68- GENERAL FIXED ASSETS ACCOUNT GROUP 1 1 -69- Exhibit E-1 CITY OF LA QUINTA Comparative Schedule of General Fixed Assets - By Source June 30, 1995 General fixed assets: Land Buildings Leasehold improvements Furniture and fixtures Vehicles Construction in progress Total general fixed assets Investment in general fixed assets from: General Fund $ 8,041,393 12,456,122 201,070 681,565 393,279 1994 8,041,393 10,312,233 201,070 552,963 329,101 1,158,579 20.525,339 -70- Exhibit E-2 CITY OF LA QUINTA Schedule of General Fixed Assets - By Function and Activity June 30, 1995 ' Furniture and Improve - Function and Activity Land Fixtures Vehicles ments Buildings Total ' General Government $8,041,393 - - - 12,456,122 20,497,515 Legislative - 11,934 - - - 11,934 City Manager - 60,871 - - - 60,871 Fiscal Services - 237,348 - _ - 237,348 Administrative Services 60,145 60,145 ' Parks and Recreation - 2,360 - 201,070 - 203,430 Building and Safety - 55,393 250,906 - - 306,299 ' Planning and Development - 60,564 - - - 60,564 Public Works - 192,950 142,373 - - 335,323 Total $R.041.393 681,565 393.279 201.070 12.456.122 21.773.429 -71- Exhibit E-3 CITY OF LA QUINTA Schedule of Changes in General Fixed Assets - By Function and Activity June 1995 Function and Activity Beginning Balance Additions Deletions Ending Balance General Government $19,512,205 2,143,890 (1,158,579) 20,497,516 Legislative 11,934 - - 11,934 City Manager 60,871 - - 60,871 Fiscal Services 123,450 113,898 - 237,348 Administrative Services 59,482 663 - 60,145 Parks and Recreation 203,430 - - 203,430 Building and Safety 288,442 17,857 - 306,299 Planning and Development 55,685 4,879 - 60,564 Public Works 279,840 55,482 - 335,322 Total $20.595.339 2.336.669 (1.158.579) 21.773.429 -72- ' STATISTICAL SECTION 1 1 t 1 -73- CITY OF LA QUINTA General Governmental Expenditures by Function Last Ten Fiscal Years TABLE I , Fiscal Year Ending General Public Public Community Planning & Capital June 30 Government Safety Works Service Development Projects Total 1986 401,972 1.557,160 (1) 140,798 (1) - 2,099,929 1987 709.392 1,297.511 (1) 513,785 (1) - 2,520,687 1988 833,100 1.384,700 (1) 206,300 (1) 1,449,200 3,873,299 1989 1,040,895 1,491,594 (1) 701,175 (1) 3,233,663 1990 1,514,110 1,883,105 (1) 928,798 (1) 4,326,012 1991 1,968,275 2,501,105 (1) 777,366 (1) - 5,246,745 1992 1,921,155 2,155,813 618,612 157,897 904,171 11,813 5,769,461 1993 1,807,205 2,393,202 600,253 146,686 884,537 - 5,831,883 1994 2,359,673 2,786,575 673,144 119,265 511,416 6,450,073 1995 1,565,265 3,143,697 576,304 199,115 538,610 282,113 6,305,104 (1) Prior to fiscal year 1992 Public Works and Planning & Development expenditures were included with Community Service. Source: City of La Quinta audited Financial Statements -74- ' 1 ' Fiscal Year Ending June 30 Licenses and Taxes Permits CITY OF LA QUINTA General Governmental Revenue by Source Last Ten Fiscal Years Charges Fines Inter- for and Govemmental Services Penalties Interest Miscellaneous TABLE 2 Total ' 1986 1.275,522 1.557,655 268,864 (1) (1) 176,421 34,912 3,313,374 ' 1987 1,480,542 1.211,849 338,124 (1) (1) 265,340 121,585 3,417,440 1988 1,654,700 1,932,200 384.200 (1) (1) 242,500 278,300 4,491,900 1989 2.306,887 36,526.307 49&621 (1) (1) 368,136 336,445 7.164,396 t 1990 3.154.942 3,286.872 630,791 (1) (1) 155.530 114,686 7,342,821 1991 3,288.565 785,381 790,880 602,600 (1) 642,813 101,411 6,211,650 ' 1992 3,135,044 576,293 921,460 488,015 9,043 261,380 120.867 5,512,102 1993 3,581,830 622,107 1,146,041 384,000 11.546 238,321 219,641 6,203,486 ' 1994 4,212,604 777.241 1.579,005 469,695 21,027 585,264 1,042,872 8,687,708 ' 1995 4,946,314 902,914 747,784 551,727 12) 718,3111 117,021 8,014,061 (1) Previously included in Licenses and Permits ' (2) Included in Intergovernmental Source: City of La Quints audited Financial Statements 1 1 -75- CITY OF LA QUINTA TABLE 3 Property Tax Levies and Collections Last Five Fiscal Years Percent of Fiscal Year Total Current Percent Delinquent Total Ending Tax Tax of Levy Tax Collections June 30 Levy Collection Collected Collections to Tax Levy 1991 280,339 256,297 91.4% 21,921 99.2% 1992 282,201 260,365 92.3% 25,703 101.4% 1993 282,630 244,731 86.6% 14,824 91.8% 1994 288,407 275,752 95.6% 900 95.9% 1995 549,273 487,043 88.7% 786 88.8% Note: 1. Proposition 13 limits cities to levying a tax rate for bonded indebtedness only after 1978. 2. Levies and collections are for General Fund only excluding no -low and supplemental property taxes. 3. Detail prior to fiscal year 1991 not available. Source: City of La Quinta and County of Riverside -76- CITY OF LA QUINTA Schedule of Net Taxable Value Last Five Fiscal Years Total Fiscal Year Ending June 30 Secured Property Unsecured Property Assessed Property Value Less Property Exemptions Less Homeowner's Exemptions Net Taxable Value 1991 1,278,307,230 7,156,844 1,285,464,074 3,474,595 (1) 1,281,989,479 1992 1,594,767,374 6,396,816 1,601,164,190 3,605,829 (1) 1,597,558,361 1993 1,773,323,102 6,943,559 1,780,266,661 3,814,434 (1) 1,776,452,227 1994 1,872,768,156 8,119,527 1,880,887,683 3,946,378 18,901,202 1,858,040,103 1995 1,927,834,908 22,822,285 1,950,657,193 4,357,954 20,518,400 1,925,780,839 Note: Detail prior to fiscal year 1991 not available (1) Homeowner's exemption not available Source: County of Riverside -77- CITY OF LA QUINTA property Tax Rates • Direct and Overlapping Governments Last Four Fiscal Yeats (per $100 of Assessed Value) General Desert Sands Unified College of the Desert Coachella Valley Water District Total Tax Rate NOTE: Derail prior to fiscal year 1991 not available Source: County of Riverside 1994/95 1993/94 1992/93 1991/92 1.00000 1.00000 1.00000 1.00000 0.09750 0.09750 0,09750 0.09750 0.00000 0.00000 0.00096 0.00132 0.02080 0.02080 0.02690 0.03050 1.11830 1.11830 1.12536 1.12932 TABLE 5 -78- CITY OF LA QUINTA Special Assessment Billings and Collections Last Five Fiscal Years Year Special Special Ratio of Ended Assessment Assessment Collections June 30 Billings Collections (1) to Billings 1991 355,924 335,177 99.8 1992 557,574 552,249 99.0 1993 559,029 548,291 98.8 1994 766,011 734,560 95.9 1995 836,502 737,700 88.2 (I) Includes Prepayments and Foreclosures Source: Muni Financial Services TABLE 6 -79- (0 (2) Source: CITY OF LA QUINTA Schedule of Direct and Overlapping Bonded Debt June 30. 1995 Direct and Overlapping Bonded Debt Riverside County Board of Education Certificates of Participation Riverside County Building Authorities Riverside County Free Library Authority Desert Community College District Certificates of Participation Desert Sands Unified School District Authority Coachella Valley County Water District, I.D. #55 Coachella Valley County Water District, I.D. #58 Coachella Valley County Water District, I.D. #71 Storm Water Unit Certificates of Participation City of La Quinta City of La Quinm 1915 Act Bonds Total Direct and Overlapping Bonded Debt TABLE 7 ' Percent June 30, 1995 Applicable Bonded Debt 0.975 226,367 0.975 4.742,498 1.618 2,023 3.740 163,962 8.926 10,405,485 71.806 9,575,330 2.035 223,341 6.220 1,072,950 100.000 0 (1) 100.000 6,235.000 32,646.956 (2) Excludes tax allocation bonds to be sold. Excludes tax and revenue anticipation notes. revenue, mortgage revenue and tax allocation bonds and nonbonded capital lease obligations. Califomia Municipal Statistics. Inc. —80—. 1 1 1 ' Notes: Source: 1 1 1 CITY OF LA QUINFA Computation of Legal Debt Margin June 30. 1995 Assessed Valuation Debt Limit - 15 %of Assessed Valuation Amount of Debt Applicable to Debt Limit Legal Debt Margin Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the assessed valuation of all real and personal property of the City. The City of La Quinta has no general bonded indebtedness. City of La Quinta $1 905.657.193 285,848.579 -0- $285.848.579 TABLE 8 —81— Fiscal Year Ending June 30 1992 1993 1994 1995 Note: Source: CITY OF LA QUINTA Revenue Bond Coverage Local Agency Revenue Bonds (City Hall Project) Last Four Fiscal Years Revenue Available for Debt Service 182,784 548,352 548,352 699,477 Debt Service Reauirements Principal Interest Total 0 182,784 182,784 0 548,352 548,352 0 548,352 548,352 155,000 544,477 699,477 Coverage 1.00 I.00 1.00 1.00 Revenue available consists of lease payments made by the City of La Quinta to the La Quinta Financing Authority. City of La Quinta —82— CITY OF LA QUINTA TABLE 10 Demographic Statistics Last Nine Fiscal Years Fiscal Year Ending June 30 Square Miles (1) Population (2) Total Population Percent Change Riverside County Population (2) City Population Percent Of County 1987 23.2 8,188 14.2 893,400 0.9% 1988 23.2 9,274 13.3 983,800 0.9% 1989 23.2 10,267 10.7 1,057,200 1.0% 1990 23.3 10,587 3.1 1,144,400 0.9% 1991 23.8 13,070 23.5 1,225,800 1.1% 1992 28.0 14,727 12.7 1,281,000 1.1% 1993 28.2 15,589 5.9 1,323,500 1.2% 1994 28.2 16,680 7.0 1,357,400 1.2% 1995 31.2 17,591 5.5 1,393,500 1.3% Source: (1) City of La Quinta (2) State of California Department of Finance -83- CITY OF LA QUINTA Property Value and Construction Activity Last Five Fiscal Years TABLE II Fiscal Year Ending June30 Property Value(1) Commercial Construction Units Value Residential Construction Units Value 1991 1,278,307,230 3 7,299,000 304 38,320,527 1992 1,594,767,374 12 7,334,871 320 35,744,443 1993 1,773,323,102 7 2,441,392 324 39,145,539 1994 1,872,768,156 13 6,081,796 531 79,318,969 1995 1,927,834,908 4 1,100,119 238 29,163,494 NOTE: Detail prior to fiscal year 1991 not available (1) From Schedule of Net Taxable Value Source: City of La Quinta KSL PGA West Corporation Sunrise Desert Partners Resolution Trust Corporation Hotel Associates of Palm Springs TD Desert Development LTD Wilma -La Quinta Partnership J.M. Peters Company Washington -Adams Partnership Wal-Mart Stores La Quinta Golf Course Properties Source: Citv of La Quinta CITY OF LA QUINTA Principal Taxpayers June 30, 1995 Type of Activity Residential and Commercial Vacant Residential Vacant Residential Commercial Vacant Land Residential Vacant Residential Commercial Commercial Vacant Commercial TABLE 12 —85— Source: CITY OF LA QUINTA TABLE 13 Major Employers June 30,1995 Employer Employees Activity La Quinta Hotel and Golf Resort 900 Resort Hotel PGA West 317 Golf Resort Wal-Mart 250 Retailer Albertson's 126 Groceries Vons 103 Groceries Ralph's 100 Groceries Simon Motors 65 Auto Dealer Cliff House 65 Restaurant City of La Quinta 62 Municipal Government Red Robin 50 Restaurant City of La Quinta —86— 1 ' CITY OF LA QUINTA Schedule of Insurance in Force June 30, 1995 ' Company Name Policy Number Coverage Hartford PEBBX6478 Employee Dishonesty, Forgery, Computer Fraud Unigard BA610855 Primary Auto Liability Comprehensive & Collision ' Firemans Fund MX180335568 Fire Truck Physical Damage Van Pelt/Spartan 1 Affiliated FMTC219 All Risk Property Insurance (Excluding Quake & Flood) Coachella Valley Certificate #5 Comprehensive General ' Joint Powers Liability Insurace Authority CARMA Certificate 45 Excess Comprehensive General Laibilty Coachella Valley Certificate #5 Worker's Compensation Joint Powers Insurance Authority LAWCX Certificate #5 Excess Worker's Compensation ' Source: City of La Quinta 1 ' —87— Limits $1,000,000 $300,000 $185,000 $9,876,284 $10,000 Excess of$125,000 S.I.R. Excess of $1,000,000. to $10,000,000. $250,000 $250,000 Statutory Term Premium 05/01/95 - 96 $2,778 07/01/95 - 96 $13,080 07/01/95-96 $1,861 07/01/95 - 96 $8,751 07/01/95-96 $79,223 07/01/95 - 96 $23,661 07/01/95 - 96 $111,670 07/01/95 - 96 $4,114 Source: CITY OF LA QUINTA Miscellaneous Statistical Data June 30,1995 TABLE 15 ' Date of Incorporation ....................................... May 2,1982 Type of City ....................................... General Law Form of Government ........................................ Council/ Manager City Employees ....................................... 62 City Land Area (square miles) .................................... 31.2 Population ....................................... 17,591 Number of Parks ....................................... 4 Total Acreage ....................................... 39 Miles of Streets ....................................... 142.0 Miles of Bike Paths ....................................... 3.0 Number of Major Intersections .................................. 29 Number of Traffic Signals and Safety Lighting ....................... 15 Number of Traffic Signs ....................................... 2,430 Number of Street Lights ....................................... 7 Public Schools .............. I..................... 3 Private Schools ...................................... l Churches ....................................... 3 Banks/Savings and Loan ....................................... 2 Number of Single Family Units - Detached .......................... 5,962 Number of Single Family Units - Attached .......................... 2,227 Number of Multiple Family Units ................................ 481 Number of Mobile Home ....................................... 247 City of La Quinta -as- T-,d4t 4 4 Qum& AGENDA CATEGORY: BUSINESS SESSION: I COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Resolution of the City Council of the City of PUBLIC HEARING: La Quinta, California Approving the Application for the 1995 Bi- cycle Lane Account Grant Program to Construct an under -street Bridge Crossing for a Bicycle Lane at Highway I I I and Deep Canyon Storm Water Channel RECOMMENDATION: Approve the resolution approving the application for the 1995 Bicycle Lane Account Grant Program to construct an under -street bridge crossing for a bicycle lane at Highway I I I and Deep Canyon Storm Water Channel. FISCAL IMPLICATIONS: This grant requires a 10% local match of the total cost of the project. The California Department of Transportation (Caltrans) informed staff that the 10% match should be for hard costs-i.e, construction costs. They do not want the City to charge in -kind matches of staff time (other than engineering) for administration. The total estimated cost ofthe project is $ 86,000 which means the City's 10% match would be $ 81600. The exact source of the match funds is not required to be determined at this time and will be identified through the FY 1996-97 budget process if the grant is awarded. The total cost of this project includes two "cloverleaves" that tie the under -street bridge crossing to Highway 111. It is possible that a portion(s) of these cloverleaves are within the city limits of Indian Wells. Staff will need to coordinate with Indian Wells to see if any shared funding of those cloverleaves is possible. Staff is proposing to send a letter to Indian Wells on these issues in the very near future. BACKGROUND AND OVERVIEW: This grant is the 1995 Bicycle Lane Account program and, although funds are in short supply on a statewide basis, it is anticipated there will not be significant competition for this program. One of the reasons there is not a lot of competition is because for a city to be eligible for this program, a Bicycle Transportation Plan must be adopted by three agencies; a city, the transportation agency (for La Quinta, this would be the Riverside County Transportation Commission [RCTC]) and the Bicycle Facilities Unit of Caltrans. The City of La Quinta is currently revising its Bicycle Transportation Plan which must be approved by Caltrans in Sacramento no later than May 1, 1996 pursuant to the 000221 program guidelines. Therefore, the City and RCTC will need to approve the Bicycle Transportation Plan sometime in April, 1996 in order to forward it to Sacramento by May 1, 1996. The proposed project is an under -street bridge crossing for a bicycle lane at Highway I I I and the Deep Canyon Storm Water Channel (Deep Canyon Project). This project will provide a safe crossing of Highway 111 by providing a safe, alternate route to the busy Highway I I I/Washington Street intersection. The project will consist of the under -street bridge and two cloverleaves to connect to Highway 111. Additionally, Indian Wells is proposing an at -grade bicycle bridge crossing at Highway 111 and the Deep Canyon Storm Water Channel. In combination with the proposed Deep Canyon Project, these two projects will provide safe crossing of Highway I I I in an east -west direction and a north -south direction. Due to the limited funds available (a maximum of $90,000 for any jurisdiction and only $360,000 available statewide), the Deep Canyon project, as proposed in the grant application, will implement only a portion ofthe bike path connection between Highway I I I and Washington Street. This project is categorically exempt under the California Environmental Quality Act (CEQA) because a Program EIR was developed and certified in accordance with CEQA for the La Quinta General Plan Update on October 6, 1992. The proposed project is an implementation measure towards development of a bikeway system, consistent with policies set forth in the La Quinta General Plan and the Bikeways Policy Diagram of the Circulation Element. Pursuant to Section 15168(c)(2), CEQA Guidelines, the project is within the scope of the La Quinta General Plan Program EIR, and no further environmental documentation is required. FINDINGS AND ALTERNATIVES: There are three options available to the City Council as follows: Approve the resolution approving the application for the 1995 Bicycle Lane Account Grant Program to construct an under -street bridge crossing at Highway I I I and Deep Canyon Storm Water Channel and associated bicycle lane cloverleaves for bicyclists; or, 2. Do not approve the resolution approving the application for the 1995 Bicycle Lane Account Grant Program to construct an under -street bridge crossing at Highway 111 and Deep "_�on Storm Water Channel and associated bicycle lane cloverleaves for bicyclists; or, direction to staff. David M. Cosper, P�blicAorks Director Attachments: 1. Grant Application 2 000222 RESOLUTION NO.95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA; APPROVING THE APPLICATION FOR THE BICYCLE LANE ACCOUNT GRANT TO CONSTRUCT AN UNDER -STREET BRIDGE CROSSING FOR A BICYCLE LANE AT HIGHWAY 111 AND THE DEEP CANYON STORM WATER CHANNEL WHEREAS, the people of the State of California enacted Senate Bill No. 1095 adding Chapter 8 to the Streets and Highways Code which provides for nonmotorized transportation and to provide funds for the implementation of the nonmotorized transportation; and WHEREAS, the Department of Transportation shall make available not less than $360,000 for the construction of nonmotorized transportation facilities to be used in conjunction with the state highway system; and WHEREAS, any city within the state may apply for up to $90,000 for a nonmotorized project; and WHEREAS, the City of La Quinta wishes to utilize these state funds to further the goals and objectives of its General Plan regarding a bicycle network; and WHEREAS, the state will pay 90% of the project costs and the City of La Quinta shall be responsible for 10% of the project construction costs; and WHEREAS, the City has determined that the identified project is within the scope of the Program EIR prepared for the La Quinta General Plan Update, which was certified on October 6, 1992, in that the identified project is an implementation measure towards development of a bikeway system, consistent with the policies set forth in the La Quinta General Plan and the Bikeways Policy Diagram of the Circulation Element, and that pursuant to Section 15168(c)(2), CEQA Guidelines, the project is within the scope of the La Quinta General Plan Program EIR, and no further environmental documentation is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS FOLLOWS: SECTION 1. The City hereby approves the application for the Bicycle Lane Account program for an under -street bridge crossing for a bicycle lane at Highway I I I and Deep Canyon Storm Water Channel. SECTION 2. The City certifies that it will make adequate provisions for operation and maintenance of the project. SECTION 3. The City certifies that it will provide 10% of the total construction cost of the project. 000023 3 SECTION 4. The City appoints the City Manager to be the Administering Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. PASSED, APPROVED AND ADOPTED by the City Council of the City of La Quinta, California this 19th day of December, 1995 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California GLENDA L. BANGERTER, Mayor City of La Quinta, California 4 000224 ATTACHMENT 1 BICYCLE LANE ACCOUNT Submitted to the California Department of Transportation by The City of La Quinta December, 1995 s �002 The Deep Canyon ftjec The City of La Quinta is located in eastern Riverside County in the geographic area known as the Coachella Valley. The cities ofPahn Springs, Palm Desert and Indian Wells, along with La Quinta, are all located in the Coachella Valley (see regional map). The City of La Quinta is submitting this Bicycle Lane Account grant request to construct the Deep Canyon -Highway I I I under street bridge crossing. The Deep Canyon -Highway I I I under -street bridge crossing and bicycle lane (Deep Canyon Project) will be the first phase of a bicycle network which will serve the northern portion of La Quinta where no bikelanes currently exist. The Deep Canyon Project will provide a major connection between the bikelanes existing on Highway 111 in the neighboring city of Indian Wells and the proposed bikelanes in La Quinta. Although bikelanes are not currently in place in this portion of La Quinta, bicyclists use Highway I I I as a major bicycle route in the Coachella Valley. Currently, bicyclists must negotiate a busy intersection at Highway 111 and Washington Street which is just east of the proposed Deep Canyon Project. State Highway 111 is a major transportation and business corridor serving La Quinta and the entire Coachella Valley. The Deep Canyon Project will provide an ahernative-and safer -route for bicyclists using Highway 111. The Deep Canyon Project will also serve bicyclists using Washington Street which is a major north -south route within the City of La Quinta. Bicycle lanes are proposed for Washington Street when the street has been widened to its ultimate width. The Deep Canyon Project is the initial link that connects surrounding residential neighborhoods and several large commercial properties which contain stores such as Albertson's and Von's supermarkets and a Wal-Mart, thereby providing a direct route to activity centers and increasing bicycle commuting in La Quinta and the surrounding communities. The Deep Canyon Project will be a Class I bikelane consistent with the design standards for bikeways in Chapter 1000 of the Highway Design Manual. This project is consistent with both the City's General Plan policies and the proposed system of the Coachella Valley Association of Governments' Non -motorized Transportation Element (see project map). The Deep Canyon Project will also provide a connection to the City of Indian Wells bikelanes in the area and that city's proposed at -grade bridge crossing for the same area. With the completion of Indian Wells' bridge and La Quinta's under street bridge, bicyclists will have a separate and safe route to use for commuting. The City of La Quinta is currently updating its Bicycle Transportation Plan and the Deep Canyon Project is, or will be, consistent with that plan. Photos of the location of the proposed Deep Canyon Project as well as a cross section of the project are attached to this application. This is an important project because it will be the first bicycle lane to serve bicycle commuters in the northern portion of La Quinta (Currently, there is only one bicycle lane in La Quinta-the Bear Creek Bicycle Path in the southern portion of the City). The City believes this project will be a catalyst to seek other grants and funding opportunities to continue to implement the bicycle network envisioned in the City's General Plan and Bicycle Transportation Plan. There are currently no funds budgeted or other grants applied for to pay for this project. The continuing development pattern of residential and commercial/social activity centers in the area of the proposed Deep Canyon Project will ensure a steady base of commuters who can utilize the project. The total estimated cost of the project is $86,000. 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A PROPOSED 1995 BICYCLE LANE ACCOUNT GRANT PROJECT • 0 8 T, 5 T, 5 HIGHWAY 111 EXISTING BIKE PATH I I HIGHWAY BRIDGE OVER DEEP CANYON WASH TOP OF CHANNEL LINING BOTTOM OF CHANNEL LINING DEEP CANYON WASH BIKE PATH PASSES UNDER TOP OF CHANNEL LINING BRIDGE AT THIS LOCATION PROPOSED BIKE PATH 8-FOOT WIDE SHOULDER 8-FOOT WIDE SHOULDER WEST BOUND TRAFFIC LANES EAST BOUND TRAFFIC LANES 41 iii tit i 000229 i 10 000230 r� eF-.37- Mir ell Ir ,an ' ls` 'TI`F?;,-,,♦ �, ! �r � {'✓ f,%�f��� �f Ott' ,", � MAN top 1 TOP PHOTO: Looking west on Highway 111 at the Deep Canyon Storm Water Channel bridge crossing. The bicycle lane will be an under -street bridge crossing (oriented in a north -south direction) located under this bridge and connect to Highway I I I by a cloverleaf on both sides of the bridge. BOTTOM PHOTO: Another view to the west along Highway 111. The under -street bridge crossing will come out in the lower right hand portion of photo and then connect to Highway 111 by a cloverleaf. 0023? �nT • f� � Iwo COUNCIL/RDA MEETING DATE: DECEMBER 19, 1995 ITEM TITLE: Demand Register Dated December 19, 1995 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated December 19, 1995. BACKGROUND. - Prepaid Warrants: 23531 - 23583) 43,906.17 23584 - 235851 805.00 23586) 1,100.00 23587) 2,425.00 23588 - 235941 38,895.96 P/R 12825-12925) 100,069.24 P/R Tax Transfers) 30,688.85 CITY DEMANDS $642,910.39 Payable Warrants: 23595 - 23704) 453,407.58 RDA DEMANDS 28,387.41 $671,297.80 $671,297.80 FISCAL IMPLICATIONS: Demand of Cash -City $642,910.39 000233 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:08AM 12/12/95 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 23595 12/12/95 &00125 CALIF DESERT CHORALE 100.00 23596 12/12/95 &00126 DOUGLAS MERRILL 6.00 23597 12/12/95 &00127 PRO-CRETE INC 25.00 23598 ** AP CHECK RUN VOID ** 23599 ** AP CHECK RUN VOID ** 23600 12/12/95 ACE010 ACE HARDWARE 689.84 23601 12/12/95 ALD050 ALDRICH SUPPLY CO 1532.42 23602 12/12/95 AP0050 APOLLO SWEEPING CO INC 4468.80 23603 12/12/95 ASCO01 A & S COFFEE SERVICE 186.00 23604 12/12/95 ATKO10 HONEY J ATKINS 41.20 23605 12/12/95 ATT005 AT&T 803.50 23606 12/12/95 AUT030 AUTOMATED TELECOM 436.08 23607 12/12/95 BIG010 BIG A AUTO PARTS 46.16 23608 12/12/95 BLU011 BLUEPRINTER 10.53 23609 12/12/95 CAD010 CADET UNIFORM SUPPLY 246.12 23610 12/12/95 CAL036 CAL SOCIETY OF MUNICIPAL 100.00 23611 12/12/95 COM030 COMSERCO 284.46 23612 12/12/95 DAT010 DATA DISCOUNT 393.49 23613 12/12/95 DAT100 DATELAND CONST CO INC 3575.00 23614 12/12/95 DEC050 DECISION MANAGEMENT CO 11280.36 23615 12/12/95 DES018 DESERT ELECTRIC SUPPLY 336.18 23616 12/12/95 DESO40 DESERT JANITOR SERVICE 3818.08 23617 12/12/95 DES060 DESERT SUN PUBLISHING CO 1068.05 23618 12/12/95 DFM050 DFM ASSOCIATES 41.04 23619 12/12/95 DII050 CHRISTINE DIIORIO 64.00 23620 12/12/95 DOU010 DOUBLE PRINTS 1 HR PHOTO 51.87 23621 12/12/95 DUN010 JAMES T DUNPHY 136537.72 23622 12/12/95 ELI100 ELITE SOUND & CELLULAR 129.19 23623 12/12/95 FED010 FEDERAL EXPRESS CORP 643.25 23624 12/12/95 FIE010 FIELDMAN ROLAPP ASSOCIATE 1947.50 23625 12/12/95 GAS010 GASCARD INC 1279.31 23626 12/12/95 GE0010 GEORGE'S GOODYEAR 121.82 23627 12/12/95 GRA010 GRANITE CONSTRUCTION CO 270.69 23628 12/12/95 GRI010 DAVID M GRIFFITH & ASSOC 17500.00 23629 12/12/95 GSD050 GS DIRECT 64.55 23630 12/12/95 GTE010 GTE CALIFORNIA 2476.68 23631 12/12/95 HAR050 HARTZOQ & CRABILL INC 1192.50 23632 12/12/95 HEN100 HENRY'S GLASS CO 102.99 23633 12/12/95 HIG010 HIGH TECH IRRIGATION INC 303.19 23634 12/12/95 HIN010 HINDERLITER, DE LLAMAS 1080.58 23635 12/12/95 HOL010 HOLMAN INDUSTRIES 47.52 23636 12/12/95 HOM010 HOMEBASE 796.77 23637 ** AP CHECK RUN VOID ** 23638 12/12/95 HON050 DAWN C HONEYWELL 16145.51 23639 12/12/95 HOR050 HOROWITZ TAYLOR ENGINEER 1172.14 23640 12/12/95 HOS050 MOLLY HOSNER 43.40 23641 12/12/95 IDE050 IDEA ART 145.70 2 000234 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:08AM 12/12/95 CITY OF LA QUINTA PAGE 2 CHECK NUMBER 23642 23643 23644 23645 23646 23647 23648 23649 23650 23651 23652 23653 23654 23655 23656 23657 23658 23659 23660 23661 23662 23663 23664 23665 23666 23667 23668 23669 23670 23671 23672 23673 23674 23675 23676 23677 23678 23679 23680 23681 23682 23683 23684 23685 23686 23687 23688 23689 23690 CHECK DATE 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 12/12/95 NO. IMPO10 IND030 INT017 JPRO10 KENO10 KORO50 LACO10 LAQ054 LAQ055 LAQ065 LAQ100 LIG010 LQV010 LUN050 MAI050 MAL005 MCDO10 MCM050 MOB010 NATO10 NAT020 NEP010 NOE050 NORO10 PAL005 PAR030 PAV040 PCS050 PEN010 POSO10 PR0005 REA050 RIV030 RIV100 RIV101 ROS010 RUB010 SERO50 SIM020 SMO010 SOCO10 SOU040 SOU050 SOU100 SPRO10 STA050 STE020 VENDOR NAME IMPERIAL IRRIGATION DIST INDIO SHOE STORE INC INTERNATL ASSC PLUMBING JP REPROGRAPHICS KENKO INC KORVE ENGINEERING, INC L A CELLULAR CITY OF LA QUINTA/HOUSING LA QUINTA FLORIST LA QUINTA HISTORICAL SOC LA QUINTA VOLUNTEER FIRE LIGHT SOURCE LA QUINTA VOLUN FIRE PGA LUNDEEN PACIFIC CORP MAINIERO SMITH ASSOC INC T I MALONEY INC MC DOWELL AWARDS MC MAHN BUSINESS INTERIOR MOBILEMEDIA NATIONAL BUSINESS MACHINE NATL GUARDIAN SECURITY SV NEPTUNE ELECTRIC NOEL BRUSH AWARDS NORRELL SERVICES INC CITY OF PALM DESERT PARKHOUSE TIRE INC PAVEGAME PCS COMPUTERS JOHN PENA POSTAGE BY PHONE SYSTEM PROFESSIONAL SERVICE IND REALCO CONSULTANTS RIVERSIDE COUNTY CLERK RIVERSIDE COUNTY SHERIFFS RIV COUNTY SHERIFF/INDIO ** AP CHECK RUN VOID ** ** AP CHECK RUN VOID ** ROSENOW SPEVACEK GROUP MICHAEL J RUBINO SERVICE MASTER JANITORIAL JAMES E SIMON CO DONNALDA SMOLENS THE SOCO GROUP INC SOUTHERN CALIF EARTHQUAKE SOUTHERN CALIF MUNICIPAL SOUTHLAND GEOTECHNICL INC SPRINT STAPLES STEVE'S OFFICE SUPPLY 3 PAYMENT AMOUNT 671.80 177.78 100.00 698.63 1459.19 995.50 366.20 1861.47 39.87 2100.00 648.50 377.13 576.25 9895.31 6300.00 1220.08 5.92 517.36 53.85 1150.00 80.00 400.00 66.72 2049.12 200.00 98.90 47.00 90.00 60.61 2000.00 1068.00 3004.90 10.00 145977.14 1612.42 14727.55 695.50 675.00 18487.39 40.00 297.47 150.00 50.00 167.50 669.17 85.11 788.64 00023.3 ACCOUNTS PAYABLE - AP5O05 CHECK REGISTER CITY OF LA QUINTA CHECK CHECK VENDOR NUMBER DATE NO. NAME 23691 12/12/95 TAY010 STEVE TAYLOR & SON 23692 12/12/95 TIG010 TIGER REPROGRAPHICS 23693 12/12/95 TOP010 TOPS'N BARRICADES INC 23694 12/12/95 TRI010. TRI LAKE CONSULTANTS INC 23695 12/12/95 UND010 UNDERGROUND SERVICE ALER 23696 12/12/95 VAL005 VALLEY ANIMAL CLINIC 23697 12/12/95 VAL01O VALLEY OFFICE EQUIP INC 23698 12/12/95 VIK010 VIKING OFFICE PRODUCTS 23699 12/12/95 VON010 VON'S COMPANIES INC 23700 12/12/95 WAL01O WAL MART STORES INC 23701 12/12/95 WAS010 WASTE MANAGEMENT OF DESR 23702 12/12/95 WEL010 WELCH'S UNIFORM RENTAL 23703 12/12/95 WHEO50 WHEELER'S 23704 12/12/95 XER01O XEROX CORPORATION CHECK TOTAL 4 11:08AM 12/12/95 PAGE 3 PAYMENT AMOUNT, 3200.00 1114.54 99.84 11766.00 T 40.00 20.00 66.00 106.81 23.24 841.08 T 145.55 43.14 105.00 1418.21 453,407.58 00023E ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:56AM 12/08/95 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 23588 12/08/95 AUT050 AUTOMOBILE CLUB OF 23589 12/08/95 CAL010 CAL WEST ENGINEERING 23590 12/08/95 CAL040 CALIFORNIA VISION SERVICE 23591 12/08/95 FIR022 FIRST INTERSTATE BANKCARD 23592 12/08/95 LAQ040 LA QUINTA CHAMBER COMMERC 23593 12/08/95 PET010 PETTY CASH/CITY LA QUINTA 23594 12/08/95 PRI050 PRINCIPAL MUTUAL CHECK TOTAL 5 404.00 1540.00 1053.92 573.89 64.00 500.00 34760.15 38,895.96 000237 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA CHECK CHECK VENDOR NUMBER DATE NO. NAME 23587 ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 12/05/95 COA080 COACHELLA VALLEY WATER CHECK TOTAL 6 1:15PM 12/05/95 PAGE 1 PAYMENT AMOUNT 2425.00 2,425.00 000231 A/P - AP6002 CHECKS TO BE VOIDED 1:06PM 12/05/95 CITY OF LA QUINTA PAGE 1 CHECK INVOICE VENDOR VENDOR INVOICE NUMBER DATE AMT. PAID NUMBER NAME DESCRIPTION 23586 12/05/95 1100.00 COA080 COACHELLA VALLEY WATER METER INSTALL/CATUS FLOWER RET TOTAL VOIDED 1,100.00 7 000239 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA CHECK CHECK VENDOR NUMBER DATE NO NAME 23586 ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 12/05/95 COA080 COACHELLA VALLEY WATER CHECK TOTAL 0 10:31AM 12/05/95 PAGE 1 PAYMENT AMOUNT 1100.00 1,100.00 000240 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER CITY OF LA QUINTA CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 23584 12/04/95 BAN010 GLENDA L BANGERTER 23585 12/04/95 BOY050 BOY SCOUTN OF AMERICA CHECK TOTAL wo 11:41AM 12/04/95 PAGE 1 PAYMENT AMOUNT 700.00 105.00 805.00 OOC'24�_ ACCUJNTS PAYABLE - AP5005 CHECK REGISTER 08:28AM 11/30/95 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 23531 11/30/95 ABE001 JAQUES ABELS 100.00 23532 11/30/95 AD0010 DON ADOLPH 850.00 23533 11/30/95 AND005 PAUL ANDERSON 50.00 23534 11/30/95 ATKO10 HONEY J ATKINS 50.00 23535 11/30/95 BAN010 GLENDA L BANGERTER 692.57 23536 11/30/95 BAR010 KATIE BARROWS 100.00 23537 11/30/95 BEN050 SUSAN BENAY 50.00 23538 11/30/95 BER005 STEVE BERLINER 50.00 23539 11/30/95 BES010 LAWRENCE BEST 25.00 23540 11/30/95 BRE030 DAWN BRENNEIS 25.00 23541 11/30/95 BROO10 DIANA BROWN 50.00 23542 11/30/95 BUT010 RICHARD BUTLER 100.00 23543 11/30/95 BYRO10 COIS M BYRD SHERIFF 267.74 23544 11/30/95 CAL050 STATE OF CALIFORNIA 128.86 23545 11/30/95 CAT005 JAMES Y CATHCART 750.00 23546 11/30/95 CHE010 JESSIE ANN CHESTNUT 25.00 23547 11/30/95 CLE010 CLERK OF SUPERIOR COURT 300.00 23548 11/30/95 DAVO10 MIKE DAVIS 25.00 23549 11/30/95 FRA005 SUSAN FRANCIS 50.00 23550 11/30/95 GAR010 WAYNE GARDNER 100.00 23551 11/30/95 HEN050 TERRY HENDERSON 50.00 23552 11/30/95 HU1,010 KATHRYN HULL 50.00 23553 11/30/95 ICM010 ICMA RETIREMENT TRUST-457 2487.18 23554 11/30/95 ING050 CARL INGRAM 25.00 23555 11/30/95 INT005 INTERNAL REVENUE SVC-ACS 50.00 23556 11/30/95 IRWO10 JOSEPH IRWIN 50.00 23557 11/30/95 IRWO20 BARBARA IRWIN 25.00 23558 11/30/95 KEL005 KATE KELLY 25.00 23559 11/30/95 KLE010 MICHELLE KLEIN 25.00 23560 11/30/95 LAQ040 LA QUINTA CHAMBER COMMERC 2916.67 23561 11/30/95 LAQ050 LA QUINTA CITY EMPLOYEES 57.50 23562 11/30/95 LEW010 TOM LEWIS 50.00 23563 11/30/95 MIL060 E A MILLIS 50.00 23564 11/30/95 MUL010 STACEY MULLEN 25.00 23565 11/30/95 NEW010 ELWIN NEWKIRK 100.00 23566 11/30/95 PED010 KATHRYN PEDERSEN 25.00 23567 11/30/95 PEN010 JOHN PENA 1394.11 23568 11/30/95 PER005 P E R S 15485.14 23569 11/30/95 PER010 RONALD A PERKINS 750.00 23570 11/30/95 PUE050 MARIA L PUENTE 50.00 23511 11/30/95 RIV040 RIV CNTY DISTRICT ATTORNY 761.50 23572 11/30/95 RIV070 RIVERSIDE COUNTY EMPLOYEE 13066.65 23573 11/30/95 ROD050 ERNEST RODRIGUEZ CPA 50.00 23574 11/30/95 SAL010 BRUCE SALES 50.00 23575 11/30/95 SEA010 B J SEATON 25.00 23576 11/30/95 SHA050 ARCHIE SHARP 50.00 23577 11/30/95 SNIO10 STANLEY SNIFF 690.57 10 00024ti ACCOUA PAYABLE - AP5005 CITY OF LA QUINTA CHECK CHECK NUMBER DATE 23578 11/30/95 23579 11/30/95 23580 11/30/95 23581 11/30/95 23582 11/30/95 23583 11/30/95 5 CHECK REGISTER 08:28AM 11/30/95 PAGE 2 VENDOR PAYMENT NO. NAME AMOUNT STJO10 VICTORIA ST JOHNS 25.00 TYLO50 ROBERT T TYLER 25.00 UNIO05 UNITED WAY OF THE DESERT 117.00 WAT060 R WYNE WATTS TREASURER- 1490.68 WOL010 KAY WOLFF 25.00 WR1050 ROBERT S WRIGHT 50.00 CHECK TOTAL 43,906.17 11 0n(17A -1 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA CHECK INVOICE VENDOR VENDOR NUMBER DATE AMT. PAID NUMBER NAME 23157 10/06/95 65.00 DESO40 DESERT JANITOR SERVICE 23157 10/06/95 241.00 DESO40 DESERT JANITOR SERVICE 23157 10/06/95 898.00 DESO40 DESERT JANITOR SERVICE 23157 10/06/95 74.04 DESO40 DESERT JANITOR SERVICE 23157 10/06/95 74.04 DESO40 DESERT JANITOR SERVICE 23157 10/06/95 2707.00 DESO40 DESERT JANITOR SERVICE 23526 11/28/95 300.00 VER010 ROMANO VERLENGIA TOTAL VOIDED 4,359.08 12 09:OOAM 12/11/95 PAGE 1 INVOICE DESCRIPTION JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC EXP ADV/R VERLENGIA 000244 ACCOUNTS PAYABLE - AP5O03 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 1 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 600125 CALIF DESERT CHORALE 101 253 661 000 YULTIDE CELEBRATION PERF 100.00 T57 I VENDOR TOTAL 100.00 500126 DOUGLAS MERRILL 101 000 417 000 2192 ANIMAL LIC OVERPAYMENT 6.00 T57 2 VENDOR TOTAL 6.00 600127 PRO-CRETE INC 101 000 416 000 4004 BUSINESS LIC OVERPAYMENT 25.00 T57 3 VENDOR TOTAL 25.00 ACE010 ACE HARDWARE 101 357 621 000 38151 SUPPLIES 71.04 T57 4 ACE010 ACE HARDWARE 101 357 621 000 37860 SUPPLIES 5.90 T57 5 ACEO10 ACE HARDWARE 101 357 621 000 37967 SUPPLIES 34.52 T57 6 ACEO1O ACE HARDWARE 101 454 703 847 37894 SUPPLIES 49.10 T58 1 ACEO1O ACE HARDWARE 101 454 703 847 38027 SUPPLIES 17.81. T58 2 ACE010 ACE HARDWARE 101 454 703 847 37930 SUPPLIES 17.81 T58 3 ACE01O ACE HARDWARE 101 454 703 847 37887 SUPPLIES 8.23 T58 4 ACEO10 ACE HARDWARE 101 454 703847 37879 SUPPLIES 7.31 T58 5 ACE010 ACE HARDWARE 101 454 703 847 38026 SUPPLIES 55.32 T58 6 ACE01O ACE HARDWARE 101 454 703 847 38093 SUPPLIES 41.25 T58 7 ACE010 ACE HARDWARE 101 454 703 847 38165 SUPPLIES 43.15 T58 8 ACEO1O ACE HARDWARE 101 454 703 847 38215 SUPPLIES 8.17 T58 9 ACEO10 ACE HARDWARE 101 454 703 847 38147 SUPPLIES 8.49 T58 10 ACEO10 ACE HARDWARE 101 454 703 847 38152 SUPPLIES 3.54 T58 11 ACE010 ACE HARDWARE 101 453 703 847 38070 SUPPLIES 20.96 T58 12 ACE01O ACE HARDWARE 101 453 703 847 38053 SUPPLIES 2.67 T58 13 ACE01O ACE HARDWARE 101 453 703 847 38081 SUPPLIES 39.11 T58 14 ACE010 ACE HARDWARE 101 453 703 847 38284 SUPPLIES 2.10 T58 15 ACEO1O ACE HARDWARE 101 453 703 847 37854 SUPPLIES 15.26 T58 16 ACE01O ACE HARDWARE 101 453 703 833 38254 SUPPLIES 37.11 T58 17 ACE010 ACE HARDWARE 101 352 703 825 37973 SUPPLIES 17.02 T58 18 ACEO10 ACE HARDWARE 101 352 703 825 38064 SUPPLIES 7.52 T58 19 ACE01O ACE HARDWARE 101 453 658 000 38046 SUPPLIES 20.20 T58 20 ACE010 ACE HARDWARE 101 454 658 000 38046 SUPPLIES 20.20 T58 21 ACEO1O ACE HARDWARE 101 454 658 000 38047 SUPPLIES 40.11 T58 22 ACE010 ACE HARDWARE 101 453 658 DOD 38047 SUPPLIES 40.11 T58 23 ACEO10 ACE HARDWARE 101 453 705 000 38003 SUPPLIES 4.95 T58 24 ACE01O ACE HARDWARE 101 454 705 000 38174 SUPPLIES 36.71 T58 25 ACE010 ACE HARDWARE 101 454 703 847 30174 SUPPLIES 1.28 T58 26 ACE010 ACE HARDWARE 101 453 619 649 38346 SUPPLIES 12.89 T58 27 VENDOR TOTAL 609.84 ALDO50 ALDRICH SUPPLY CO 401 602 609 553 60079 FILTER FABRIC UNDER ART 766.21 T58 28 ALD05O ALDRICH SUPPLY CO 401 615 609 553 60079 FILTER FABRIC UNDER ART 766.21 T58 29 VENDOR TOTAL 1532.42 APOO5O APOLLO SWEEPING CO INC 101 453 609 616 003768 STREET SWEEPING NOV 95 4468.80 T58 30 VENDOR TOTAL 4468.80 ASCOOI A 6 S COFFEE SERVICE 101 153 703 880 1275 COFFEE SUPPLIES 186.00 T57 7 13 00024,? ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 2 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 186.00 ATKO10 HONEY J ATKINS 101 101 637 000 MILEAGE/H ATKINS 41.20 T58 31 VENDOR TOTAL 41.20 ATT005 AT&T 101. 153 635 000 01637651 PHONE EQUIP MAINT 803.50 T57 8 VENDOR TOTAL 803.50 AUT030 AUTOMATED TELECOM 101 153 635 660 5:3555 PAGER SERVICE 436.08 T57 9 VENDOR TOTAL 436.08 BIG010 BIG A AUTO PARTS 101 454 619 649 175702-A VEHICLE REPAIR PARTS 46.16 T58 32 VENDOR TOTAL 46.16 BLU011 BLUEPRINTER 101 201 701 000 2.023526 MARKER/BOARD 10.53 T58 33 VENDOR TOTAL 10.53 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 984012 UNIFORMS 34.56 T57 10 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 982194 UNIFORMS 34.56 T57 11 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 984013 UNIFORMS 44.92 T58 34 CADO10 CADET UNIFORM SUPPLY 101 454 617 000 984013 UNIFORMS 43.58 T58 35 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 982195 UNIFORMS 44.92 T58 36 CAD010 CADET UNIFORM SUPPLY 101 454 517 000 9B2195 UNIFORMS 43.58 T58 37 VENDOR TOTAL 246.12 CAL036 CAL SOCIETY OF MUNICIPAL 101 151 649 000 1630 CSMFO DUES 100.00 T57 12 VENDOR TOTAL 100.00 CCM030 COMSERCO 101 351 621 fill 06046503 BATTERY 284.46 T57 13 VENDOR TOTAL 284.46 DAT010 DATA DISCOUNT 101 151 647 000 10778 BUSINESS LIC CERTIFICATE 393.49 T57 14 VENDOR TOTAL 393.49 DAT100 DATELAND CONST CO INC 101 453 621 631 2691 CURB/GUTTER/WASHINGTON S 3575.00 T58 38 VENDOR TOTAL 3575.00 DEC050 DECISION MANAGEMENT CO 101 201 855 000 LAQ95-02 INSTALL OPTICAL IMAGING 11280.36 T57 15 VENDOR TOTAL 11280.36 DES018 DESERT ELECTRIC SUPPLY 101 357 621 b00 435673-0 LIGHTS 336.18 T58 39 VENDOR TOTAL 336.18 DES040 DESERT JANITOR SERVICE 101 251 609 634 2640 JANITORIAL SVC DEC 95 65.00 T57 16 DESO40 DESERT JANITOR SERVICE 101 202 609 634 2640 JANITORIAL SVC DEC 95 898.00 T57 17 DESO40 DESERT JANITOR SERVICE 101 453 609 634 2640 JANITORIAL SVC DEC 95 74.04 T57 18 DESO40 DESERT JANITOR SERVICE 101 454 609 634 :2640 JANITORIAL SVC DEC 95 74.04 T57 19 DESO40 DESERT JANITOR SERVICE 101 357 609 634 2641 JANITORIAL SVC DEC 95 2707.00 T57 20 VENDOR TOTAL 3818.08 DES060 DESERT SUN PUBLISHING CO 101 201 643 000 930964 1 4EGAL ADVERTISING 749.05 T57 21 000i- r) ACCOUNTS PAYABLE - AP5003 TO -BE: PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 3 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. DES060 DESERT SUN PUBLISHING CO 101 401 643 000 930964 LEGAL ADVERTISING 319.00 T57 22 VENDOR TOTAL 1068.05 DFM050 DFM ASSOCIATES 101 201 651 000 1996 ELECTIONS CODE 41.04 T58 40 VENDOR TOTAL 41.04 DII050 CHRISTINE DIIORIO 101 401 641 000 MILEAGE/C DIIORIO 64.00 T57 44 VENDOR TOTAL 64.00 D00010 DOUBLE PRINTS 1 HR PHOTO 101 352 703 823 6318 PHOTOS 7.27 T57 23 D00010 DOUBLE PRINTS 1 HR PHOTO 101 201 703 000 6318 PHOTOS 10.37 T57 24 D00010 DOUBLE PRINTS 1 HR PHOTO 101 202 703 000 16668000 PHOTOS 9.99 T58 41 DOU010 DOUBLE PRINTS 1 HR PHOTO 101 253 703 000 16668031 PHOTOS 24.24 T58 42 VENDOR TOTAL 51.87 DUN010 JAMES T DUNPHY 401 602 609 553 4 CONST/PALM ROYALE PARR 47474.91 T58 43 DUN010 JAMS T DUNPHY 401 615 609 553 4 CONST/FRITZ BURNS PARR 89062.81 T58 44 VENDOR TOTAL 136537.72 ELI100 ELITE SOUND 6 CELLULAR 101 456 703 000 15608 CELL PHONE BATTERY 129.19 T57 25 VENDOR TOTAL 129.19 FED010 FEDERAL EXPRESS CORP 101 153 645 000 56506510 FEDERAL EXPRESS 643.25 T57 26 VENDOR TOTAL 643.25 FIE010 FIELDMAN ROLAPP ASSOCIATE 101 000 261 000 11722 VISTA ROSA CFD 91-1 1947.50 T57 27 • VENDOR TOTAL 1947.50 GAS010 GASCARD INC 101 352 619 646 90004-52 GAS PURCH NOV 95 174.52 T58 46 GAS010 GASCARD INC 101 352 619 646 90004-48 GAS PURCH NOV 95 123.33 T58 47 GASO10 GASCARD INC 101 352 619 646 90004-51 GAS PURCH NOV 95 53.63 T58 48 GAS010 GASCARD INC 101 357 619 646 90004-51 GAS PURCH NOV 95 74.50 T58 49 GAS010 GASCARD INC 101 354 619 646 90004-51 GAS PURCH NOV 95 68.58 T58 50 GAS010 GASCARD INC 101 454 619 646 90004-54 GAS PURCH NOV 95 384.37 T58 51 GAS010 GASCARD INC 101 453 619 646 90004-53 GAS PURCH NOV 95 366.88 T58 52 GAS010 GASCARD INC 101 453 619 546 90004-57 GAS PURCH NOV 95 33.50 T58 53 VENDOR TOTAL 1279.31 GE0010 GEORGE'S GOODYEAR 101 453 619 649 2652 TRACTOR,TIRE REPAIR 121.82 T58 45 VENDOR TOTAL 121.82 GRA010 GRANITE CONSTRUCTION CO 101 453 703 834 011529 ALPHALT 189.88 T58 54 GRA010 GRANITE CONSTRUCTION CO 101 453 703 834 011435 TACK OIL 80.81 T58 55 VENDOR TOTAL 270.69 GRIO10 DAVID M GRIFFITH 6 ASSOC 101 153 603 000 2367-2 DRAFT USER/IMPACT FEE ST 17500.00 T57 31 VENDOR TOTAL 17500.00 GSDO50 GS DIRECT 101 452 703 000 KOH-I-NO 2800E ELECTRIC ERASING M 64.55 T57 32 15 000247 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 4 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 64.55 GTE010 GTE CALIFORNIA 101 153 635 000 5644738 PHONE SVC 26.71 T57 28 GTE010 GTE CALIFORNIA 101 153 635 000 5649188 PHONE SVC 40.63 T57 29 GTE010 GTE CALIFORNIA 101 153 635 000 5643127 PHONE SVC 2079.41 T57 30 GTE010 GTE CALIFORNIA 101 153 635 000 5640096 PHONE SVC 329.93 T58 56 VENDOR TOTAL 2476.68 HAR050 HARTZOQ 6 CRABILL INC 401 617 605 532 95-294 TRAFFIC SSG DESIGNS 397.50 T58 57 HAR050 HARTZOQ 6 CRABILL INC 401 617 605 532 95-295 TRAFFIC SIG DESIGNS 795.00 T58 58 VENDOR TOTAL 1192.50 REN100 HENRY'S GLASS CO 101 357 621 000 63810 REGLAZE WINDOW 102.99 T57 33 VENDOR TOTAL 102.99 HIG010 HIGH TECH IRRIGATION INC 101 454 703 847 212726 BLADE 90.35 T58 59 HIG010 HIGH TECH IRRIGATION INC 101 454 609 000 224862 PLASTIC 55.62 T58 60 HIG010 HIGH TECH IRRIGATION INC 101 454 609 000 222108 SUPPLIES 143.74 T58 61 HIG010 HIGH TECH IRRIGATION INC 101 454 703 847 223222 SUPPLIES 13.48 T56 62 VENDOR TOTAL 303.19 HIN010 HINDERLITER, DE LLAMAS 101 151 603 000 1021 SALES TAX REPORTING/AUDI 1080.58 T57 34 VENDOR TOTAL 1080.58 HOLD10 HOLMAN INDUSTRIES 101 351 647 000 2741 NAMEPLATE 18.26 T57 35 HOL010 HOLMAN INDUSTRIES 101 101 703 000 2719 PLAQUES 29.26 T58 63 VENDOR TOTAL 47.52 HOM010 HOMEBASE 101 357 621 000 24121000 POWER STRIPS 43.06 T58 79 HCM010 HOMEBASE 101 454 703 847 24121000 REDWOOD POSTS 753.71 T58 80 VENDOR TOTAL 796.77 HON050 DAWN C HONEYWELL 101 101 601 000 NOV 95 LGL SVC/RETAINER 5000.00 T58 64 HON050 DAWN C HONEYWELL 405 902 601 000 NOV 95 LGL SVC/RETAINER 2750.00 T58 65 HON050 DAWN C HONEYWELL 406 905 601 000 NOV 95 LGL SVC/RETAINER 650.00 T58 66 HON050 DAWN C HONEYWELL 245 903 601 000 NOV 95 LGL SVC/RETAINER 352.00 T58 67 HON050 DAWN C HONEYWELL 244 913 601 000. NOV 95 LOL SVC/RETAINER 748.00 T58 68 HON050 DAWN C HONEYWELL 246 906 601 000 NOV 95 LGL SVC/RETAINER 205.00 T58 69 HON050 DAWN C HONEYWELL 247 916 601 000 NOV 95 LGL SVC/RETAINER 295.00 T58 70 HON050 DAWN C HONEYWELL 101 101 601 000 NOV 95 LGL SVC/GENERAL 3052.50 T58 71 HON050 DAWN C HONEYWELL 405 902 601 000 NOV 95 LGL SVC/GENERAL 1678.88 T58 72 SON050 DAWN C HONEYWELL 406 905 601 000 NOV 95 LGL SVC/GEN 396.83 T58 73 HON050 DAWN C HONEYWELL 245 903 601 000 NOV 95 LGL SVC/GEN 214.90 T58 74 SON050 DAWN C HONEYWELL 244 913 601 000 NOV 95 LGL SVC/GEN 456.65 T58 75 HON050 DAWN C HONEYWELL 246 906 601 000 NOV 95 LGL SVC/GEN 125.15 T58 76 HON050 DAWN C HONEYWELL 247 916 601 000 NOV 95 LGL SVC/GEN 180.10 T58 77 HON050 DAWN C HONEYWELL 101 1O1 601 523 NOV 95 LGL SVC/GRANITE 40.50 T58 78 VENDOR TOTAL 16145.51 HOR050 HOROWITZ TAYLOR ENGINEER 401 615 605 532 20619 FRITZ BURNS PARR SPRAY T 1172.14 T58 81 16 nnr.nAn ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER H0S050 MOLLY HOSNER 101 253 703 000 IDE050 IDEA ART 101 201 703 000 IMP010 IMPERIAL IRRIGATION DIST 101 202 627 000 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 632 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 619 IND030 INDIO SHOE STORE INC 101 453 703 827 INT017 INTERNATL ASSC PLUMBING 101 351 649 000 JPRO10 JP REPROGRAPHICS 401 609 609 553 JPRO10 JP REPROGRAPHICS._ 401 609 609 553 JPRO10 JP REPROGRAPHICS 101 454 609 000 JPRO10 JP REPROGRAPHICS 401 609 609 553 JPRO10 JP REPROGRAPHICS 101 451 701 000 KEN010 BENF.O INC 101 453 609 000 XOR050 EORVE ENGINEERING, INC 401 609 605 532 LAC010 L A CELLULAR 101 153 635 660 LAQ054 CITY OF LA QUINTA/HOUSING 101 153 625 702 LAQ055 LA QUINTA FLORIST 101 102 703 000 LAQ065 LA QUINTA HISTORICAL SOC 101 101 663 000 LAQ100 LA QUINTA VOLUNTEER FIRE 101 356 609 580 LIG010 LIGHT SOURCE 101 454 703 847 LQV010 LA QUINTA VOLUN FIRE PGA 101 356 609 580 TO -BE PAID INVOICES 10:26AM 12/12/95 PAGE 5 i INV. INVOICE, PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 1172.14 EXPENSE REIN/LEISURE CL 43.40 T57 36 VENDOR TOTAL 43.40 0214980 HOLIDAY STATIONARY/OPEN 145.70 T57 37 VENDOR TOTAL 145.70 78020580 ELECTRIC SVC 619.56 T58 82 38113770 ELECTRIC SVC 20.98 T58 83 16804673 ELECTRIC SVC 31.26 T58 84 VENDOR TOTAL 671.80 882 SAFETY BOOTS 177.78 T58 8� VENDOR TOTAL 177.78 1577 IAPMO DUES 100.00 T58 86 VENDOR TOTAL 100.00 35440 PAINTS/25 SETS 95-08 141.42 T58 87 37488 SPEC BOORS/PRINTS 160.88 T58 Be 38594 BLUEPRINTS/tAMPICO 26.83 T58 89 38513 SPEC BOORS 95-08 251.60 T58 90 37378 SUPPLIES 117.90 T58 91 VENDOR TOTAL 698.63 9316 STREET EXCAVATION/VELASC 1459.19 T58 92 VENDOR TOTAL 1459.19 5443 DESIGN SVCS 995.50 T58 93 VENDOR TOTAL 995.50 17504192 CUELLAR PHONE SVC 366.20 T57 38 VENDOR TOTAL 366.20 525 REIMB INSURANCE PAYMENT 1861.47 T57 42 VENDOR TOTAL 1861.47 16916 FLOWERS 39.87 T57 40 VENDOR TOTAL 39.87 JAN FEB CONT SVCS AGREEMENT 2100.00 T57 41 VENDOR TOTAL 2100.00 NOV 95 FIRE SUPPORT 640.50 T57 133 VENDOR TOTAL 648.50 22581 LIGHTS 377.13 T58 94 VENDOR TOTAL 377.13 NOV 95 FIRE SUPPORT 576.25 T57 35 17 00002'49 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 KAI050 MAINIERO SMITH ASSOC INC 401 624 605 532 MAL005 T I MALONEY INC 401 602 605 000 MALC05 T I MALONEY INC 401 615 605 000 MCDO10 MC DOWELL AWARDS 101 101 703 000 MC14050 MC MAHN BUSINESS INTERIOR 101 401 705 000 MCM050 MC MAHN BUSINESS INTERIOR 101 401 701 000 MOB010 MOBILEMEDIA 101 153 635 660 NAT010 NATIONAL BUSINESS MACHINE 101 153 609 601 NAT020 KATL GUARDIAN SECURITY SV 101 357 609 640 NEP010 NEPTUNE ELECTRIC 101 454 609 000 NOE050 NOEL BRUSH AWARDS 101 101 703 000 NOR010 NORRELL SERVICES INC 101 454 505 534 NOR010 NORRELL SERVICES INC 101 454 505 534 PAL005 CITY OF PALM. DESERT 101 453 655 000 PAR030 PARKHOUSE TIRE INC 101 453 619 649 PAV040 PAVEGAME 101 451 701 000 PCS050 PCS COMPUTERS 101 451 603 000 TO -BE PAID INVOICES 10:26AM 12/12/95 PAGE 6 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 576.25 3161 LANDSCAPE SERVICE 15503.69 T57 43 3119 DUPLICATE PAYMENT-3089.99 T57 130 31.59 DUPLIQATE PAYMENT -15.18 T57 131 3158 DUPLICATE PAYMENT-2503.21 T57 132 VENDOR TOTAL 9895.31 4294 ADAMS EXTENSION DESIGN 6300.00 T58 95 VENDOR TOTAL 6300.00 4149 PROF SVC 810.00 T58 96 4152 PROF SVC 410.08 T58 97 VENDOR TOTAL 1220.08 29286 NAME BADGE 5.92 T57 45 VENDOR TOTAL 5.92 7444 FILES 256.01 T57 46 7444 FILES 261.35 T57 47 VENDOR TOTAL 517.36 031-CB03 PAGER SVC 53.85 T57 48 VENDOR TOTAL 53.85 52344 COMP NETWORK SUPPORT 1150.00 T57 49 VENDOR TOTAL 1150.00 2333001 ALARM SVC 80.00 T57 50 VENDOR TOTAL 80.00 5205 PERIMETER LIGHTING @ ACA 400.00 T58 98 VENDOR TOTAL 400.00 41161 PLAQUES 66.72 T57 51 VENDOR TOTAL 66.72 3532892 CONTRACT LABOR 1138.40 T58 99 3546735 CONTRACT LABOR 910.72 T58 100 VENDOR TOTAL 2049.12 1324 SAFETY SEMINAR 200.00 T58 101 VENDOR TOTAL 200.00 453389 TIRE REPAIR 98.90 T58 102 VENDOR TOTAL 98.90 PWD 281 PAVEMENT SIMULATION SOFT 47.00 T58 103 VENDOR TOTAL 47.00 6811 1 §CAD CD ROM 90.00 T58 104 000250 ACCOUNTS PAYABLE '- AP5003 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 7 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 90.00 PEN010 JOHN PENA 101 101 637 000 MEETING/J PENA 60.61 T58 105 ! VENDOR TOTAL 60.61 , POS010 POSTAGE BY PHONE SYSTEM 101 153 645 000 11762499 POSTAGE FOR METER 2000.00 T57 52 VENDOR TOTAL 2000.00 PR0005 PROFESSIONAL SERVICE IND 401 602 609 000 547748 PALM ROYALE PARR -TECH 109.00 T58 106 PR0005 PROFESSIONAL SERVICE IND 401 615 509 000 547746 FRITZ BURNS PARR -TECH 959.00 T58 107 VENDOR TOTAL 1069.00 ' REA050 REALCO CONSULTANTS 401 609 605 532 94-07 PROF SVCS 1064.50 T58 108 REA050'REALCO CONSULTANTS 401 609 605 532 94-07 PROF SVCS 253.25 T58 109 REA050 REALCO CONSULTANTS 401 609 605 532 94-07 PROF SVCS 1050.00 T50 110 REA050 REALCO CONSULTANTS 401 609 605 532 94-07 PROF SVCS 637.15 T58 III VENDOR TOTAL 3004.90 RIV030 RIVERSIDE COUNTY CLERK 101 000 439 312 N95-57 773072005 LEIN RELEASE 10.00 T57 53 VENDOR TOTAL 10.00 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 559 11137 LAW ENFORCEMENT 115867.98 T57 54 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 562 11137 LAW ENFORCEMENT 9888.84 T57 55 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 568 11137 LAW ENFORCEMENT 6820.80 T57 56 RIV10C RIVERSIDE COUNTY SHERIFFS 101 301 609 565 11137 LAW ENFORCEMENT 2919.92 T57 57 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 571 1.1137 LAW ENFORCEMENT 8021.90 T57 58 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 577 1.1137 LAW ENFORCEMENT 2457.70 T57 59 VENDOR TOTAL 145977.14 RIV101 RIV COUNTY SHERIFF/INDIO 101 301 609 575 NOV 95 EXTRA DUTY 1612.42 T58 112 VENDOR TOTAL 1612.42 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 3972 PROF SVC/HOUSING PROG 32.00 T57 60 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 3972 PROF SVC/HOUSING PROG 68.00 T57 61 ROS010 ROSENOW SPEVACEE GROUP 246 906 603 000 3972 PROF SVC/HOUSING PROG 41.00 T57 62 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 3972 PROF SVC/HOUSING FROG 59.00 T57 63 ROSOID ROSENOW SPEVACEK GROUP 245 903 603 000 :1975 PROF SVC/JENSEN PROP 44.00 T57 64 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 :3975 PROF SVC/JENSEN PROP 93.50 T57 65 ROS010 ROSENOW SPEVACEK GROUP 405 902 603 000 :3979 PROF SVC/BUDGET/ACCOUNTI 455.00 T57 66 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 3979 PROF SVC/BUDGET/ACCOUNTS 36.40 T57 67 R08010 ROSENCW SPEVACEK GROUP 244 913 603 000 3979 PROF SVC/BUDGET/ACCOUNTI 77.35 T57 68 ROSO10 ROSENOW SPEVACEK GROUP 406 905 603 000 3979 PROF SVC/BUDGET/ACCOUNTI 455.00 T57 69 ROSO10 ROSE14OW SPEVACEK GROUP 246 906 603 000 :3979 PROF SVC/BUDGET/ACCOUNTI 46.64 T57 70 ROS010 R069NOW SPEVACEK GROUP 247 916 603 000 :3979 PROF SVC/BUDGET ACCOUNTI 67.11 T57 71 R05010 ROSENOW SPEVACEK GROUP 406 905 603 000 3976 PROF SVC/DSRT ENDS USD A 928.00 T57 72 ROS010 ROSENOW SPEVACER GROUP 246 906 603 000 :3976 PROF SVC/DSRT ENDS USD A 95.12 T57 73 R08010 ROSENOW SPEVACEK GROUP 247 916 603 000 :3976 PROF SVC/DSRT SNDS USD A 136.88 T57 74 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 .3980 PROF SVC/LAND ACQUIS 42.40 T57 75 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 3980 PROF SVC/LAND ACQUIS 90.10 T57 76 19 ACCOUNTS PAYABLE AP5003 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 8 VENDOR ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROSCIO ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSE14OW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP RUB010 MICHAEL J RUBINO RUB010 MICHAEL J RUBINO RUB010 MICHAEL J RUBINO ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 245 903 603 000 3981 PROF SVC/WILLIAMS DEV 871.04 T57 77 244 913 603 000 3981 PROF SVC/WILLIAMS DEV 1850.96 T57 78 245 903 603 000 3973 PROF SVC/ASSMNT SUBSIDY 201.25 T57 79 244 913 603 000 3973 PROF SVC/ASSMNT SUBSIDY 427.65 T57 80 246 906 603 000 3973 PROF SVC/ASSMNT SUBSIDY 257.85 T57 81 247 916 603 000 3973 PROF SVC/ASSMNT SUBSIDY 371.05 T57 82 405 902 603 000 3978 PROF SVC/ECONOMIC DEV PL 2439.10 T57 83 245 903 603 000 3978 PROF SVC/ECONOMIC DEV PL 195.13 T57 84 244 913 603 000 3978 PROF SVC/ECONOMIC DEV PL 414.65 T57 85 406 905 603 000 3978 PROF SVC/ECONOMIC DEV PL 2439.10 T57 86 246 906 603 000 3978 PROF SVC/ECONOMIC DEV PL 256.11 T57 87 247 916 603 000 3978 PROF SVC/ECONOMIC DEV PL 353.66 T57 88 406 905 603 000 2974 PROF SVC/48TH & JEFFERSO 125.00 T57 89 406 905 603 000 3983 PROF SVC/TWO ANGELS INN 475.00 T57 90 405 902 603 000 3982 PROF SVC/BOYS & GIRLS CL 513.00 T57 91 245 903 603 000 3982 PROF SVC/BOYS & GIRLS CL 41.04 T57 92 244 913 603 000 3982 PROF SVC/BOYS & GIRLS CL 87.21 T57 93 406 905 603 000 3982 PROF SVC/BOYS & GIRLS CL 513.00 T57 94 246 906 603 000 3982 PROF SVC/BOYS & GIRLS CL 52.59 T57 95 247 916 603 000 3982 PROF SVC/BOYS & GIRLS CL 75.66 T57 96 VENDOR TOTAL 14727.55 101 101 601 000 11049 LGL SVC/BUFFIN 270.00 T58 113 101 101 601 000 11050 LGL SVC/PURSCELL 82.50 T58 114 101 101 601 000 11051 LGL SVC/CARNEY 343.00 T58 115 VENDOR TOTAL 695.50 SER050 SERVICE MASTER JANITORIAL 101 251 609 634 SER050 SERVICE MASTER JANITORIAL 101 251 609 634 S1M020 JAMES E SIMON CO 401 617 609 553 SM0010 DONNALDA SMOLENS 101 202 609 592 S00010 THE SOCO GROUP INC 101 453 619 646 S00010 THE SOCO GROUP INC 101 453 619 646 i S00040 SOUTHERN CALIF EARTHQUAKE 10�1 354 651 000 S00050 SOUTHERN CALIF MUNICIPAL 101 251 649 000 S00050 SOUTHERN CALIF MUNICIPAL 101 251 649 000 SOU100 SOUTHLAND GEOPECHNICL INC 401 617 609 060 100228 JANITORIAL SVC DEC 95 525.00 T57 97 1.00230 JANITORIAL SVC DEC 95 150.00 T57 98 VENDOR TOTAL 675.00 1762 CONST/MILES/DUNS PALMS 18487.39 T58 116 VENDOR TOTAL 18487.39 DEC 95 SNR CNTR ARTS/CRAFTS INS 40.00 T58 117 VENDOR TOTAL 40.00 107934 DIESEL FUEL 234.08 T58 118 331229 DIESEL FUEL 63.39 T58 119 VENDOR TOTAL 297.47 PUTTING DOWN ROOTS IN EQ 150.00 T57 100 VENDOR TOTAL 150.00 2618 SCMAF DUES/M FRANCISCO 2617 SCMAF DUES/NICHOLSON VENDOR TOTAL 50.00 P95052 CONT SVCS/TECH 25.00 T57 99 25.00 T58 120 167.50 T58 121 00025)M ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 9 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. ' VENDOR TOTAL 167.50 SPR010 SPRINT 101 153 635 000 16330139 PHONE SVC 3.45 T58 122 SPRO10 SPRINT 1 1, 101 153 635 000 84372158 PHONE SVC 665.72 T58 123 VENDOR TOTAL 669.17 STA050 STAPLES 101 102 701 000 4219313- SUPPLIES 85.11 T58 124 VENDOR TOTAL 85.11 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1256895 FILES 255.37 T57 101 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1258173 SUPPLIES 41.26 T57 102 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1255570A SUPPLIES 33.33 T57 103 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1258699 SUPPLIES 24.01 T57 104 STE020 STEVE'S OFFICE SUPPLY 101 153 703 802 1259054 COPIER PAPER 64.54 T58 125 STE020 STEVE'S OFFICE SUPPLY 101 153 703 802 1257781 SUPPLIES 370.13 T58 126 VENDOR TOTAL 788.64 TAY010 STEVE TAYLOR 8 SON 101 352 609 615 2329 CLN LOVE JEFFERSON N AV 1000.00 T57 105 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2327 CLN LOT/773-182-010 150.00 T57 106 TAY010 STEVE TAYLOR 8 SON' 101 352 609 615 2322 CLN LOT/769-116-013/014 300.00 T57 107 TAY010 STEVE TAYLOR 6 SON 1' 101 352 609 615 2.321 CLN LOT/7697113-006 150.00 T57 108 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2337 CLN LOT/773-221-002 250.00 T57 109 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2328 CLN LOT/773-175-001 150.00 T57 110 TAY010 STEVE TAYLOR a SON 101 352 609 615 2332 CLN LOT/773-203-009 150.00 T57 111 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2336 CLN LOT/774-172-018 150.00 T57 112 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2331 CLN LOT/774-084-018 150.00 T57 113 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2,333 CLN LOT/774-233-008 150.00 T57 114 TAY010 STEVE TAYLOR 6 SON 101 352 609 615 2351 CLN LOT/773-332-022 150.00 T57 115 TAY010 STEVE TAYLOR 4 SON 101 352 609 615 2350 CLN LOT/774-092-023/024 300.00 T57 116 TAY010 STEVE TAYLOR 8 SON 101 352 609 615 2348 CLN LO1'/773-135-005 150.00 T57 117 VENDOR TOTAL 3200.00 TIG010 TIGER REPROGRAPHICS 101 153 609 604 S311754 MAINAT CONTRACT 111.54 T58 127 TIG010 TIGER REPROGRAPHICS 101 153 609 604 S311756 MAINT CONTRACT 1003.00 T58 128 VENDOR TOTAL 1114.54 TOP010 TOPS'N BARRICADES INC 101 352 703 815 14452 RAIN SUIT 14.50 T58 129 TOP010 TOPS'N BARRICADES INC 101 453 703 849 906890 STRIPING PAINT 85.34 T58 130 VENDOR TOTAL 99.84 TRIO10 TRI LAKE CONSULTANTS INC 401 602 605 000 11502 PROF SVC/PALM ROYALE 2152.00 T58 131 TRI010 TRI LAKE CONSULTANTS INC 401 615 605 600 11502 PROF SVC/FRITZ BURNS 7154.00 T58 132 TRIO10 TRI LAKE CONSULTANTS INC 401 617 605 000 11502 PROF SVC/MILES/DUNE PALM 2460.00 T58 133 VENDOR TOTAL 11766.00 UND010 UNDERGROUND SERVICE ALERT 101 452 609 595 95110337 USA DIG ALERT NOTICES 40.00 T58 134 VENDOR TOTAL l 40.00 VAL005 VALLEY ANIMAL CLINIC 101 353 605 544 763 VET SERVICES 20.00 T57 118 21, 00025'' ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 10:26AM 12/12/95 CITY OF LA QUINTA PAGE 10 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 20.00 VAL010 VALLEY OFFICE EQUIP INC 101 351 701 000 173294 COPIER MAINT 66.00 T57 119 VENDOR TOTAL 66.00 VIK010 VIKING OFFICE PRODUCTS 101 102 701 000 770903 SUPPLIES 106.81 T57 120 VENDOR TOTAL 106.81 VON010 VON'S COMPANIES INC 101 202 703 000 492804 SUPPLIES 15.11 T57 121 VON010 VON'S COMPANIES INC 101 352 703 823 492804 SUPPLIES 8.13 T57 122 1 VENDOR TOTAL 23.24 WAL010 WAL MART STORES INC 101 352 703 823 7827653 SUPPLIES 428.20 T57 123 WAL010 WAL MART STORES INC 101 352 619 649 9551470 FUEL CAP 4.60 T57 124 WAL010 WAL MART STORES INC 101 253 661 000 9551465 SUPPLIES 277.20 T57 125 WAL010 WAL MART STORES INC 101 251 701 000 9582257 SUPPLIES 25.80 T58 135 WAL010 WAL MART STORES INC 101 253 661 000 9582251 TREE STAND 12.90 T58 136 WAL010 WAL MART STORES INC 101 352 703 823 9582256 CAMERA 86.16 T58 137 WAL010 WAL MART STORES INC 101 352 619 649 9582256 WIPER REFILL 6.22 T58 138 VENDOR TOTAL. 841.08 WAS010 WASTE MANAGEMENT OF DESRT 101 454 615 000 835-3497 PORTABLE TOILET RENTAL 145.55 T58 139 VENDOR TOTAL 145.55 WEL010 WELCH'S UNIFORM RENTAL 101 357 609 634 S2222113 MATS 43.14 T57 126 VENDOR 'TOTAL 43.14 WHE050 WHEELER'S 101 102 651 000 1 YEAR SUBSCRIPTION 105.00 T57 127 VENDOR TOTAL 105.00 XER010 XEROX CQRPORATION 101 153 703 802 15697187 COPIER CARTRIDGE 358.8; T57 126 XER010 XEROX CORPORATION 101 153 609 604 57043850 COPIER LEASE 1059.40 T57 129 VENDOR TOTAL 1418.21 TO -BE PAID - PAYMENT TOTAL 453,407.58 22 00025'� ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP121295 09:36AM 12/12/95 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER (CHECK AMOUNT NUMBER 101 000 201 000 0 -31799.10 101 101 601 000 0 5000.00 101 101 601 000 0 30S2.S6 101 101 601 000 0 270.00 101 101 601 000 0 82.50 101 101 601 000 0 343.00 ' 101 101 601 523 0 40.50 101 101 637 000 0 41.20 101 101 637 000 0 60.61 101 101 703 000 0 29.26 101 102 701 000 0 85.11 101 153 609 604 0 111.54 101 153 609 604 i 0 1003.00 101 153 635 000 0 329.93 101 153 635 000 0 3.45 101 153 635 000 0 665.72 101 153 703 802 0 64.54 101 153 703 802 0 370.13 101 201 651 000 0 41.04 101 201 701 000 0 10.53 101 202 609 592 0 40.00 101 202 627 000 0 619.56 101 202 703 000 0 9.99 101 251 649 000 0 25.00 101 251 701 000 0 25.80 101 253 661 000 0 12.90 101 253 703 000 0 24.24 101 301 609 575 0 1612.42 101 351 649 000 0 100.00 101 352 619 646 0 174.52 101 352 619 646 0 123.33 101 352 619 646 0 53.63 101 352 619 649 0 6.22 101 352 703 815 0 14.50 101 352 703 823 0 86.16 101 352 703 825 0 17.02 101 352 703 825 0 7.52 101 354 619 646 0 68.58 101 357 619 646 0 74.50 101 357 621 000 0 336.18 101 357 621 000 0 43.06 101 451 60J 000 0 90.00 101 451 701 000 0 117.90 101 451 701 000 0 47.00 101 452 609 595 0 40.00 101 453 609 000 0 1459.19 101 453 609 616 0 4468.80 101 453 617 000 0 44.92 101 453 617 000 0 44.92 VENDOR VENDOR NAME, NUMBER HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL RUB010 MICHARL.J RUBINO RUB010 MICHAEL J RUBINO RUB010 MICHAEL J RUBINO HON050 DAWN C HONEYWELL ATX010 HONEY J ATKINS PEN010 JOHN PENA HOL010 HOLMAN INDUSTRIES STA050 STAPLES TIG010 TIGER REPROGRAPHICS TIG010 TIGER REPROGRAPHICS GTE010 GTE CALIFORNIA SPRO10 SPRINT SPRO10 SPRINT STE020 STEW 'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY DFMO50 DFM ASSOCIATES BLU011 BLUEPRINTER SM0010 DONNALDA SMOLENS LMP010 IMPERIAL IRRIGATION DIST DOU010 DOISBLE PRINTS 1 HR PHOTO S00050 SOUTHERN CALIF MUNICIPAL WAL010 WAL MART STORES INC WAL010 WAL MART STORES INC D00010 DOUBLE PRINTS 1 ER PHOTO RIV101 RIV COUNTY SHERIFF/INDIO INT017 INTERNATL ASSC PLUMBING GAS010 GASCARD INC GAS010 GASCARD INC GAS010 GASCARD INC WAL010 WAL MART STORES INC TOP010 TOPS'N BARRICADES INC WAL010 WAL MART STORES INC ACE010 ACE HARDWARE ACE010 ACE (HARDWARE GAS010 GASCARD INC' GA5010 GASCARD INC DES018 DESERT ELECTRIC SUPPLY HOM010 HOKEBASE PCS050 PCS COMPUTERS JPRO10 JP REPROGRAPHICS PAV040 PAVEGAME UND010 UNDERGROUND SERVICE ALERT KEN010 KENKO INC AP0050 APOLLO SWEEPING CO INC CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY 23 INVOICE DESCRIPTION a 06 - o o / 9 AP OFFSET ENTRY LGL SVC/RETAINER LGL SVC/GENERAL LGL SVC/BUFFIN LGL SVC/PURSCELL LGL SVC/CARNEY LGL SVC/GRANITE MILEAGE/H ATKINS MEETING/J PENA PLAQUES SUPPLIES MAINAT CONTRACT MAINT CONTRACT PHONE SVC PHONE SVC PHONE SVC COPIER PAPER SUPPLIES 1996 ELECTIONS CODE MARKER/BOARD SUR CNTR ARTS/CRAFTS INSTR ELECTRIC SVC PHOTOS SCMAF DUES/NICHOLSON SUPPLIES TREE STAND PHOTOS EXTRA DUTY IAPMO DUES GAS PURCH NOV 95 GAS PURCH NOV 95 GAS PUNCH NOV 95 WIPER REFILL RAIN SUIT CAMERA SUPPLIES SUPPLIES GAS PURCH NOV 95 GAS PURCH NOV 95 LIGHTS POWER STRIPS LOAD CD RCM SUPPLIES PAVEMENT SIMULATION SOFTWARE USA DIG ALERT NOTICES STREET EXCAVATION/VELASCO STREET SWEEPING NOV 95 UNIFORMS UNIFORMS 000255 ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP121295 09:36AM 12/12/95 CITY OF LA QUINTA BY ACCOUNT PAGE 2 ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 453 619 646 101 453 619 646 101 453 619 646 101 453 619 646 101 453 619 649 SOS 453 619 649 101 453 619 649 101 453 621 631 101 453 655 000 101 453 658 000 101 453 658 000 101 453 703 827 101 453 703 833 101 453 703 834 101 453 703 834 101 453 703 847 101 453 703 847 101 453 703 847 101 453 703 847 101 453 703 847 101 453 703 849 101 453 705 000 101 454 505 534 101 454 505 534 101 454 609 000 101 454 609 000 101 454 609 000 101 454 609 000 101 454 615 000 101 454 617 000 101 454 617 000 101 454 619 646 101 454 619 649 101 454 627 619 101 454 627 632 101 454 658 000 101 454 658 000 101 454 703 847 101 454 703 847 101 454 703 847 101 454 703 847 101 454 703 047 101 454 703 847 101 454 703 847 101 454 703 847 101 454 703 847 101 454 703 847 101 454 703 847 101 454 703 847 VENDOR VENDOR NAME NUMBER 0 366.88 GAS010 GASCARD INC 0 33.50 GASO10 GASCARD INC 0 234.08 S00010 THE SOLO GROUP INC 0 63.39 S06010 THE SOCO GROUP INC 0 12.89 ACE010 ACE HARDWARE 0 121.82 GE0010 GEORGE'S GOODYEAR 0 98.90 PAR030 PARKHOUSE TIRE INC 0 3575.00 DAT.100 DATELAND CONST CO INC 0 200.00 PAL005 CITY OF PALM DESERT 0 20.20 ACE010 ACE HARDWARE 0 40.11 ACE010 ACE HARDWARE 0 177.78 IND030 INDIO SHOE STORE INC 0 37.11 ACE010 ACE HARDWARE 0 189.88 GRA010 GRANITE CONSTRUCTION CO 0 80.81 GRA010 GRANITE CONSTRUCTION CO 0 20.96 ACE010 ACE HARDWARE 0 2.67 ACE010 ACE HARDWARE 0 39.11 ACE010 ACE HARDWARE 0 2.10 ACE010 ACE HARDWARE 0 15.26 ACE010 ACE HARDWARE 0 85.34 TOP010 TOPS'N BARRICADES INC 0 4.95 ACE010 ACE HARDWARE 0 1138.40 NOR010 NORRELL SERVICES INC 0 910.72 NOR010 NORRELL SERVICES INC 0 55.62 HIG010 SIGH TECH IRRIGATION INC 0 143.74 HIGO10 HIGH TECH IRRIGATION INC 0 26.83 JPRO10 JP REPROGRAPHICS 0 400.00 NEP010 NEPTUNE ELECTRIC 0 145.55 WASO;O WASTE MANAGEMENT OF DESRT 0 43.58 CADO10 CADET UNIFORM .SUPPLY 0 43.58 CADO10 CADET UNIFORM SUPPLY 0 384.37 GAS010 GASCARD INC 0 46.16 BIG010 BIG A AUTO PARTS 0 31.26 IMP010 IMPERIAL IRRIGATION DIST 0 20.98 IM 010 IMPERIAL IRRIGATION DIST 0 20.20 ACE010 ACE HARDWARE 0 40.11 ACE010 ACE HARDWARE 0 49.10 ACE010 ACE HARDWARE 0 17.81 ACE010 ACE HARDWARE 0 17.81 ACE010 ACE'HARDWARE 0 8.23 ACE010 ACE HARDWARE 0 7.31 ACE010 ACE HARDWARE 0 55.32 ACE010 ACE HARDWARE 0 41.25 ACE010 ACE HARDWARE 0 43.15 ACEOIO ACE HARDWARE 0 8.17 ACE010 ACE HARDWARE 0 8.49 ACE010 ACE HARDWARE 0 3.54 ACE010 ACE HARDWARE 0 1.28 ACE010 ACE HARDWARE 24 INVOICE DESCRIPTION GAS PURCH NOV 95 GAS PURCH NOV 95 DIESEL FUEL DIESEL FUEL SUPPLIES TRACTOR TIRE REPAIR TIRE REPAIR CURB/GUTTER/WASHINGTON ST SAFETY SEMINAR SUPPLIES SUPPLIES SAFETY BOOTS SUPPLIES ALPHALT TACK OIL SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES STRIPING PAINT SUPPLIES CONTRACT LABOR CONTRACT LABOR PLASTIC SUPPLIES BLUEPRINTS/TAMPICO PERIMETER LIGHTING @ ACACIA PORTABLE TOILET RENTAL UNIFORMS UNIFORMS GAS PURCH NOV 95 VEHICLE REPAIR PARTS ELECTRIC SVC ELECTRIC SVC SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES 00025 ACCOUNTS PAYABLE - AP40041 CITY OF LA QUINTA GL DISTRIBUTION REPORT AP121295 09:36AM 12/12/95 BY ACCOUNT PAGE 3 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER. 101 454 703 847 0 90.35 HIG010 HIGH TECH IRRIGATION INC BLADE 101 454 703 847 0 13.dS HIGO10 HIGH TECH IRRIGATION INC SUPPLIES 101 454 703 847 0 753.71 HOM010 HOMEBASE REDWOOD POSTS 101 454 703 847 0 377.13 LIG00.0 LIGHT SOURCE LIGHTS 101 454 705 000 0 36.71. ACE010 ACE HARDWARE SUPPLIES FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 31799.10 244 000201 000 0 -1204.65 AP OFFSET ENTRY 244 913 601 000 0 748.00 HON050 DAWN C HONEYWELL LGL SVC/RETAINER 244 913 601 000 0 456.65 HON050 DAWN C HONEYWELL LGL SVC/GEN FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1204.65 245 000 201 000 0 -566.90 AP OFFSET ENTRY 245 903 601 000 0 352.00 HON050 DAWN C HONEYWELL LGL SVC/RETAINER 245 903 601 000 0 214.90 HON050 DAWN C HONEYWELL LGL SVC/GEN FUND TOTAL 0.00 MANUAL CHECKS 0.00 .. MACHINE CHECKS 566.90 246 000 201 000 0 -330.15 AP OFFSET ENTRY 246 906 601 000 0 205.00 HON050 DAWN C HONEYWELL LGL SVC/RETAINER 246 906 601 000 0 125.15 HON050 DAWN C HONEYWELL LGL SVC/GEN FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 330.15 247 000 201 000 0 -475.10 AP OFFSET ENTRY 247 916 601 000 0 295.00 HON050 DAWN C HONEYWELL LGL SVC/RETAINER 247 916 601 000 0 180.10 HON050 DAWN C HONEYWELL LGL SVC/GEN FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 475.10 401 000 201 000 0 -183998.05 AP OFFSET ENTRY 401 602 605 000 0 810.00 MAL005 T I MALONEY INC PROF SVC 401 602 605 000 0 2152.00 TRI010 TRI LAKE CONSULTANTS INC PROF SVC/PALM ROYALE 401 602 609 000 0 109.00 PR0005 PROFESSIONAL SERVICE IND PALM ROYALE PARK -TECH 401 602 609 553 0 766.21 ALD050 ALDRICH SUPPLY CO FILTER FABRIC UNDER ART 401 602 609 553 0 47474.91 DUNO10 JAMES T DUNPHY CONST/PALM ROYALE PARK 401 609 605 532 0 995.50 KOR050 KORVE ENGINEERING, INC DESIGN SVCS 401 609 605 532 6 1064.50 REA050 REALCO CONSULTANTS PROF SVCS 401 609 605 532 0 253.25 REA050 REALCO CONSULTANTS PROF SVCS 401 609 605 532 0 1050.00 REA050 REALCO CONSULTANTS PROF SVCS 401 609 605 532 0 637.15 REA050 REALCO CONSULTANTS PROF SVCS 401 609 609 553 0 141.42 JPRO10 JP REPROGRAPHICS PRINTS/25 SETS 95-08 25 000257 ACCOUNTS PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK AMOUNT 401 609 609 553 401 609 609 553 401 615 605 000 401 615 605 000 401 615 605 532 401 615 609 000 401 615 609 553 401 615 609 553 401 617 605 000 401 617 605 532 401 617 605 532 401 617 609 000 401 617 609 553 401 624 605 532 405 000 201 000 405 902 601 000 405 902 601 000 406 000 201 000 406 905 601 000 406 905 601 000 NUMBER 0 160.88 0 251.60 0 410.08 0 7154.00 0 1172.14 0 959.00 0 766.21 0 89062.81 0 2460.00 0 397.50 0 795.00 0 167.50 0 18487.39 0 6300.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 183998.05 0-4428.88 0 2750.00 0 1678.88 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 4428.88 0-1046.83 0 650.00 0 396.83 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1046.83 GL DISTRIBUTION REPORT AP121295 09:36AM 12/12/95 BY ACCOUNT PAGE 4 VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER JPR010 JP REPROGRAPHICS SPEC BOOKS/PRINTS JPRO10 JP REPROGRAPHICS SPEC BOOKS 95-08 MAL005 T I MALONEY INC PROF SVC TRIO10 TRI LAKE CONSULTANTS INC PROF SVC/FRITZ BURNS HORO50 HOROWITZ TAYLOR ENGINEERFRITZ BURNS PARK SPRAY TOWER PR0005 PROFESSIONAL SERVICE IND FRITZ BURNS PARK -TECH ALD050 ALDRICH SUPPLY CO FILTER FABRIC UNDER ART DUN010 JAMES T DUNPHY CONST/FRITZ BURNS PARR TRI010 TRI LAKE CONSULTANTS INC PROF SVC/MILES/DUNE PALMS HAR050 HARTZOQ 6 CRABILL INC TRAFFIC SIG DESIGNS HAR050 HARTZOQ 6 CRABILL INC TRAFFIC SIG DESIGNS SOU100 SOUTHLAND GEOTECHNICL INC CONT SVCS/TECH SIM020 JAMES E SIMON CO CONST/MILES/DUNE PALMS MAI050 MAINIERO SMITH ASSOC INC ADAMS EXTENSION DESIGN AP OFFSET ENTRY HON050 DAWN C HONEYWELL LGL SVC/RETAINER HON050 DAWN C HONEYWELL LGL SVC/GENERAL AP OFFSET ENTRY HON050 DAWN C HONEYWELL LGL SVC/RETAINER HON050 DAWN C HONEYWELL LGL SVC/GEN FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 223849.66 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 26 00025.E ACCOUNTS PAYABLE - AP50081 GL DISTRIBUTION REPORT AP121295 11:26AM 12/12/95 CITY OF LA QUINTA BY ACCOUNT PAGE 1 SC 0 6' ACCOUNT NUMBER AMOUNT INVOICE DESCRIPTION 101 000 101 000 -246629.47 AP CASH OFFSET ENTRY 101 000 201 000 246629.47 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 - 244 000 101 000 -4314.07 AP CASH OFFSET ENTRY 244 000 201 000 4314.07 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 245 000 101 000 -2030.16 AP CASH OFFSET ENTRY 245 000 201 000 2Q30-.16 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 246 000 101 000 -1079.46 - AP CASH OFFSET ENTRY 246 000 201 000 1079.46 AF LIABILITY OFFSET ENTRY FUND TOTAL 0.00 247 000 101 000 -1538.46 AP CASH OFFSET ENTRY 247 000 201 000 1538.46 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 401 000 101 000 -183998.05 AP CASH OFFSET ENTRY 401 000 201 000 183998.05 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 405 000 101 000 -7835.90 AP CASH OFFSET ENTRY 405 000 201 000 7635.98 AP LIABILITY OFFSET ENTRY i FUND TOTAL 0.00 406 000 101 000 -5981.93 AP CASH OFFSET ENTRY 406 000 201 000 5981.93 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 • FINAL,TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 27 000259 ACCOUNTS PAYABLE - AP60012 CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 133 000 101 202 609 634 101 251 609 634 101 251 609 634 101 357 609 634 101 453 609 634 101 454 609 634 FUND TOTAL GL DISTRIBUTION REPORT AP103195 BY ACCOUNT AMOUNT 4359.08 -300.00 -898.00 -65.00 -241.00 -2707.00 -74.04 -74.04 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL W-1 09:01AM 12/11/95 PAGE' T LQ b -06/7 INVOICE DESCRIPTION AP OFFSET ENTRY EXP ADV/R VERLENGIA JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC JANITORIAL SVC ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP120895 10:39AM 12/08/95 CITY OF LA QUINTA BY ACCOUNT PAGE 1 Tt 0�1-001 5 (ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 000 201 000 0 -253726.33 101 000 231 000 0 34760.15 101 000 235 000 0 1053.92 , 101 000 261 000 0 1947.50 101 000 416 000 0 25.00 101 000 417 000 0 6.00 101 000 439 312 0 10.00 101 000 478 000 0 -9.98 101 101 637 000 0 24.00 101 101 637 000 0 29.00 101 101 663 000 0 2100.00 101 101 703 000 0 5.92 101 101 703 000 0 66.72 101 102 637 000 0 8.80 101 102 637 000 0 10.00 101 102 637 000 0 565.09 101 102 651 000 0 105.00 101 102 701 000 0 106.81 101 102 703 000 0 39.87 101 151 603 000 0 1080.58 101 151 637 000 0 10.00 101 151 637 000 0 93.42 101 151 641 000 0 48.00 101 151 647 000 0 393.49 101 151 649 000 0 100.00 101 151 651 000 _ 0 170.00 101 151 701 000 0 255.37 101 151 701 000 0 41.26 101 151 701 000 1 0 24.01 101 153 603 000 0 17500.00 101 153 509 601 0 1150.00 101 153 609 604 0 1059.40 101 153 625 702 0 1861.47 101 153 635 000 0 803.50 101 153 635 000 0 26.71 101 153 635 000 0 40.63 101 153 635 000 0 2079.41 101 153 635 660 0 436.08 101 153 635 660 0 366.20 101 153 635 660 0 53.85 101 153 645 000 0 643.25 101 153 645 000 0 2000.00 101 153 703 802 0 358.81 101 153 703 880 0 186.00 101 201 637 000 0 10.00 101 201 643 000 0 749.05 101 201 703 000 0 10.37 101 201 703 000 0 145.70 101 201 855 000 0 11280.36 VENDOR VENDOR NAME NUMBER PRI050 PRINCIPAL MUTUAL CAL040 CALIFORNIA VISION SERVICE FIE010 FIELDMAN ROLAPP ASSOCIATE &00127 PRO-CRETE INC &00126 DOUGLAS MERRILL RIV030 RIVERSIDE COUNTY CLERK PET010 PETTY CASH/CITY LA QUINTA LAQ040 LA QUINTA CHAMBER COMMERC PET010 PETTY CASH/CITY LA QUINTA LAQ065 LA QUINTA HISTORICAL SOC MCD010 MC DOWELL AWARDS NOED50 NOEL BRUSH AWARDS FIR022 FIRST INTERSTATE BANKCARD LAQ040 LA QUINTA CHAMBER COMMERC FIRD22 FIRST INTERSTATE BANKCARD WHE050 WHEELER'S VIK010 VIKING OFFICE PRODUCTS LAQ055 LA QUINTA FLORIST HIN010 HINDERLITER, DE LLAMAS LAQD40 LA QUINTA CHAMBER COMMERC PETD10 PETTY CASH/CITY LA QUINTA PETO10 PETTY CASH/CITY IA QUINTA DAT010 DATA DISCOUNT CAL036 CAL SOCIETY OF MUNICIPAL PETO10 PETTY CASH/CITY LA QUINTA STE020 STEVE'S OFFICE SUPPLY $TE020 STEVE'S OFFICE SUPPLY STE020 STEVE'S OFFICE SUPPLY GRIO10 DAVID M GRIFFITH & ASSOC NAT010 NATIONAL BUSINESS MACHINE XER010 XEROX CORPORATION LAQ054 CITY OF LA QUINTA/HOUSING ATT005 AT&T GTE010 GTE CALIFORNIA GTEO10 GTE CALIFORNIA GTE010 GTE CALIFORNIA AUT030 AUTOMATED TELECOM LACO10 L A CELLULAR MOBO10 MOBILEMEDIA FED010 FEDERAL EXPRESS CORP POS010 POSTAGE BY PHONE SYSTEM XERO10 XEROX CORPORATION ASCO01 A & S COFFEE SERVICE LAQ040 LA QUINTA CHAMBER COMMERC DES060 DESERT SUN PUBLISHING CO D00010 DOUBLE PRINTS 1 HR PHOTO IDE050 IDEA ART DEC050 DECISION MANAGEMENT CO 29 INVOICE DESCRIPTION AP OFFSET ENTRY MEDICAL INSURANCE FOR DEC 95 VISION INS FOR DEC 95 VISTA ROSA CFD 91-1 BUSINESS LIC OVERPAYMENT ANIMAL LIC OVERPAYMENT 773072005 LEIN RELEASE PETTY CASH REIMBURSEMENT MAYOR'S BREAKFAST PETTY CASH REIMBURSEMENT CONT SVCS AGREEMENT NAME BADGE PLAQUES CREDIT CARD CHARGES MAYOR'S BREAKFAST TRAVEL/J PENA 1 YEAR SUBSCRIPTION SUPPLIES FLOWERS SALES TAX REPORTING/AUDITING MAYOR'S BREAKFAST PETTY CASH REIMBURSEMENT PETTY CASH REIMBURSEMENT BUSINESS LIC CERTIFICATES CSMFO DUES PETTY CASH REIMBURSEMENT FILES SUPPLIES SUPPLIES DRAFT USER/IMPACT FEE STUDY COMP NETWORK SUPPORT COPIER LEASE REIMB INSURANCE PAYMENT PHONE EQUIP MAINT PHONE SVC PHONE SVC PHONE SVC PAGER SERVICE CUELLAR PHONE SVC PAGER SVC FEDERAL EXPRESS POSTAGE FOR METER COPIER CARTRIDGE COFFEE SUPPLIES MAYOR'S BREAKFAST LEGAL ADVERTISING PHOTOS HOLIDAY STATIONARY/OPEN HOUSE INSTALL OPTICAL IMAGING SYS 000261 ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP120895 10:39AM 12/08/95 CITY OF LA QUINTA BY ACCOUNT PAGE 2 ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 202 609 634 0 898.00 101 202 703 000 0 15.11 101 251 609 634 0 65.00 101 251 609 634 0 525.00 101 251 609 634 0 150.00 101 251 649 000 0 25.00 101 253 661 000 0 100.00 101 253 661 000 0 277.20 101 253 703 000 0 43.40 101 301 609 559 0 115867.98 101 301 609 562 0 9888.84 101 301 609 565 0 2919.92 101 301 609 568 0 6820.80 101 301 609 571 0 8021.90 101 301 609 577 0 2457.70 101 351 621 611 0 284.46 101 351 647 000 0 18.26 101 351 701 000 0 33.33 101 351 701 000 0 66.00 101 352 609 615 0 1000.00 101 352 609 615 0 150.00 101 352 609 615 0 300.00 101 352 609 615 0 150.00 101 352 609 615 0 250.00 101 352 609 615 0 150.00 101 352 609 615 0 150.00 101 352 609 615 0 150.00 101 352 609 615 0 150.00 101 352 609 615 0 150.00 101 352 609 615 0 150.00 101 352 609 615 0 300.00 101 352 609 615 0 150.00 101 352 619 649 0 4.60 101 352 703 823 0 7.27 101 352 703 823 0 8.13 101 352 703 823 0 428.20 101 353 605 544 0 20.00 101 353 617 000 0 34.56 101 353 617 000 0 34.56 101 354 605 547 0 700.00 101 354 605 547 0 840.00 101 354 651 000 0 150.00 101 356 609 580 0 576.25 101 356 609 580 0 648.50 101 357 609 634 0 2707.00 101 357 609 634 0: 43.14 101 357 609 640 0 80.00 101 357 621 000 0 71.04 101 357 621 000 0 5.90 VENDOR VENDOR NAME NUMBER DESO40 DESERT JANITOR SERVICE VON010 VON'S COMPANIES INC DESO40 DESERT JANITOR SERVICE SER050 SERVICE MASTER JANITORIAL SER050 SERVICE MASTER JANITORIAL S00050 SOUTHERN CALIF MUNICIPAL &00125 CALIF DESERT CHORALE WALO10 WAL MART STORES INC HOS050 MOLLY HOSNER RIV100 RIVERSIDE COUNTY SHERIFFS RIV100 RIVERSIDE COUNTY SHERIFFS RIV100 RIVERSIDE COUNTY SHERIFFS RIV100 RIVERSIDE COUNTY SHERIFFS RIV100 RIVERSIDE COUNTY SHERIFFS RIVIOO RIVERSIDE COUNTY SHERIFFS COM030 COMSERCO HOL010 HOLMAN INDUSTRIES STE020 STEVE'S OFFICE SUPPLY VALO10 VALLEY OFFICE EQUIP INC TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAY010 SIEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAYO10 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR 6 SON TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON TAY010 STEVE TAYLOR & SON WAL010 WAL MART STORES INC D00010 DOUBLE PRINTS 1 HR PHOTO VON010 VON'S COMPANIES INC WAL010 WAL MART STORES INC VAL005 VALLEY ANIMAL CLINIC CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAL010 CAL WEST ENGINEERING CAL010 CAL WEST ENGINEERING B00040 SOUTHERN CALIF EARTHQUAKE LQVO10 LA QUINTA VOLUN FIRE PGA LAQ100 LA QUINTA VOLUNTEER FIRE DESO40 DESERT JANITOR SERVICE WEL010 WELCH'S UNIFORM RENTAL NAT020 NATL GUARDIAN SECURITY SV ACE010 ACE HARDWARE ACE010 ACE HARDWARE 30 INVOICE DESCRIPTION JANITORIAL SVC DEC 95 SUPPLIES JANITORIAL SVC DEC 95 JANITORIAL SVC DEC 95 JANITORIAL SVC DEC 95 SCMAF DUES/M FRANCISCO YULTIDE CELEBRATION PERFORMANC SUPPLIES EXPENSE REIMB/LEISURE CLASS LAW ENFORCEMENT LAW ENFORCEMENT LAW ENFORCEMENT LAW ENFORCEMENT LAW ENFORCEMENT LAW ENFORCEMENT BATTERY NAMEPLATE SUPPLIES COPIER MAINT CLN LOT/EJEFFERSON N AVE 50 CLN LOT/773-182-010 CLN LOT/769-116-013/014 CLN LOT/769-113-006 CtN LOT/773-221-002 CLN LOT/773-175-001 CLN LOI/773-203-009 CLN LOT/774-172-018 CLN LOT/774-084-018 CLN LOT/774-233-008 CLN LOT/773-332-022 CLN LOT/774-092-023/024 CLN LOT/773-135-005 FUEL CAP PHOTOS SUPPLIES SUPPLIES VET SERVICES UNIFORMS UNIFORMS PLAN CHECK FEES - PLAN CHECK FEES PUTTING DOWN ROOTS IN EQ CNTRY FIRE SUPPORT FIRE SUPPORT JANITORIAL SVC DEC 95 MATS ALARM SVC SUPPLIES SUPPLIES 00on ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP120895 10:39AM 12/06/95 CITY OF LA QUINTA BY ACCOUNT PAGE 3 ACCOUNT NUMBER 101 357 621 000 101 357 621 000 101 357 703 000 101 401 637 000 101 401 637 000 101 401 641 000 101 401 643 000 101 401 701 000 101 401 705 000 101 451 637 000 101 452 703 000 101 453 609 634 101 454 609 10I100 lbl 454 609 000 101 454 609 000 101 454 609 000 101 454 609 634 101 456 703 000 244 000 201 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 244 913 603 000 245 000 201 000 245 903 603 000 245 903 603 000 245 903 603 000 245 903 603 000 245 903 603 000 245 903 603 000 245 903 603 000 245 903 603 QOO 246 000 201 000 CHECK NUMBER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 AMOUNT 34.52 102.99 85.56 404.00 84.00 64.00 319.00 261.35 256.01 10.00 64.55 74.04 15503.69 -3089.99 -15:18 -2503.21 74.04 129.19 0.00 0.00 253726.33 -3109.42 68.00 93.50 77.35 90.10 1850.96 427.65 414.65 87.21 0.00 0.00 3109.42 -1463.26 32.00 44.00 36.40 42.40 871.04 201.25 195.13 41.04 0.00 0.00 1463.26 -749.31 VENDOR VENDOR NAME NUMBER ACE010 ACE HARDWARE HEN100 HENRY'S GLASS CO PET010 PETTY CASH/CITY LA QUINTA I AUT050 AUTOMOBTLE,CLUB OF PET010 PETTY C H/CITY ' LA,QUINTA DII050 CHRISTI--ILLDIIORIO DES060 DES ERT UryII PUBLISHING CO MCM050 MC MAHNIBUSINESS INTERIOR MCMD50 MC MAHN iBUSINESS INTERIOR LAQ040 LA QUINTA!CHAMEER COMMERC GSD050 GS DI RECT DESO40 DESERT JANITOR SERVICE LUND50 LUNDEEN PACIFIC CORP LUN050 LUNDEEN'P CIFIC CORP LUN050 LUNDEEN P CIFIC CORP LUN050 LUNDEEN FI.CIFIC CORP DESO40 DESERT JANITOR SERVICE ELI300 ELITE SOUL & CELLULAR ROS010 ROSENOW S VACEK GROUP ROS010 BOBENGW S VACEK GROUP ROS010 ROSENOW!SP�EVACEK GROUP ROSO10 ROSENOW ISP6VACEK GROUP R05010 ROSENOW �SUVACEK GROUP ROS010 ROSENOW !S � VACEK GROUP ROS010 ROSENOW S VACEK GROUP ROS010 ROSENOW pSP�VACEK GROUP 1 ROS010 ROSENOW SPrVACEK GROUP ROS010 ROSENOW SPRVACEK GROUP R05010 ROSENOW SPEVACEK GROUP ROSO10 ROSENOW SPFVACEK GROUP R08010 ROSENOW SP�VACEK GROUP ROSOlb ROSENOW SP�VACEK GROUP ROSO10 ROSENOW 'SP VACEK GROUP ROS010 ROSENOW SP VACEK GROUP 31 INVOICE DESCRIPTION i SUPPLIES REGLAZE WINDOW PETTY CASH REIMBURSEMENT AIRLINE/ARTS & PUBLIC PLACES PETTY CASH REIMBURSEMENT MILEAGE/C DIIORIO LEGAL ADVERTISING FILES FILES MAYOR'S BREAKFAST 2800E ELECTRIC ERASING MACH JANITORIAL SVC DEC 95 LANDSCAPE SERVICE DUPLICATE PAYMENT DUPLICATE PAYMENT DUPLICATE PAYMENT JANITORIAL SVC DEC 95 CELL PHONE BATTERY AP OFFSET ENTRY PROF SVC/HOUSING FROG PROF SVC/JENSEN PROP PROF SVC/BUDGET/ACCOUNTING PROF SVCILAND ACQUIS PROF SVC/WILLIAMS DEV PROF SVC/ASSMNT SUBSIDY FROG PROF SVC/ECONOMIC DEV PLAN PROF SVC/BOYS & GIRLS CLUB I AP OFFSET ENTRY PROFSVC/HOUSING FROG PROF SVC/JENSEN PROP PROF SVC/BUDGET/ACCOUNTING PROF SVC/LAND ACQUIS PROF SVC/WILLIAMS DEV PROF SVC/ASSMNT SUBSIDY FROG PROF SVC/ECONOMIC DEV PLAN PROF SVC/BOYS & GIRLS CLUB AP OFFSET ENTRY 000263 ACCOUNTS PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER 246 906 603 000 246 906 603 000 246 906 603 000 246 906 603 000 246 906 603 000 246 906 603 000 247 000 201 000 247 916 6C3 000 247 916 603 000 247 916 603 000 247 916 603 000 247 916 603 000 247 916 603 000 405 000 201 000 405 902 603 000 405 902 603 000 405 902 603 000 406 000 201 000 406 905 603 000 406 905 603 000 406 905 603 000 406 905 603 000 406 905 603 000 406 905 603 000 CHECK NUMBER 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS 0 0 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS AMOUNT 41.00. 46.64 95.12 257.85 256.11 52.59 0.00 0.00 749.31 -1063.36 59.00 67.11 136.88 371.05 353.66 75.66 0.00 0.00 1063.36 -3407.10 455.00 2439.10 513.00 0.00 0.00 3407.10 -4935.10 455.00 928.00 2439.10 125.00 475.00 513.00 0.00 0.00 4935.10 FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 268453.88 GL DISTRIBUTION REPORT AP120895 BY ACCOUNT VENDOR VENDOR NAME NUMBER ROSO'10 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK CROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP R06010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP ROS010 ROSENOW SPEVACEK GROUP UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 32 10:39AM 12/08/95 PAGE 4 INVOICE DESCRIPTION '.PROF SVC/HOUSING PROD PROF SVC/BUDGET/ACCOUNTING PROF SVC/DSRT SNDS USD ADMN CT PROF SVC/ASSMNT SUBSIDY FROG PROF SVC/ECONOMIC DEV PLAN PROF SVC/BOYS & GIRLS CLUB AP OFFSET ENTRY PROF SVC/HOUSING PROG PROF SVC/BUDGET ACCOUNTING PROF SVC/DSRT SNDS USD ADMN CT PROF SVC/ASSMNT SUBSIDY PROG PROF SVC/ECONOMIC DEV PLAN PROF SVC/BOYS & GIRLS CLUB AP OFFSET ENTRY PROF SVC/BUDGET/ACCOUNTING PROF SVC/ECONOMIC DEV PLAN PROF SVC/BOYS & GIRLS CLUB AP OFFSET ENTRY PROF SVC/BUDGET/ACCOUNTING PROF SVC/DSRT SNDS USD ADMN CT PROF SVC/ECONOMIC DEV PLAN PROF SVC/48TH & JEFFERSON PROF SVC/TWO ANGELS INN PROF SVC/BOYS & GIRLS CLUB 000264 ACCOUNTS PAYABLE - AP50081 GL DISTRIBUTION REPORT AP120895 CITY OF LA QUINTA BY ACCOUNT ACCOUNT NUMBER AMOUNT 101 000 101 000 -38895.96 101 000 201 000 38895.96 FUND TOTAL 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 33 11:49AM 12/08/95 PA/G1EE 1 INVOICE DESCRIPTION •� V `�" -�C/� I AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY 00026,) ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER CCA080 COACHELLA VALLEY WATER 101 454 703 847 TO -BE PAID INVOICES 1:11PM 12/05/95 PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. INSTALL METER/CATUS FLR 2425.00 T56 1 VENDOR TOTAL 2425.00 TO -BE PAID - 34 PAYMENT TOTAL 2,425.00 000266 ACCOUNTS PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK 101 000 201 000 101 454 703 847 AMOUNT NUMBER 0-2425.00 0 2425.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 2425.00 GL DISTRIBUTION REPORT AP120595 BY ACCOUNT VENDOR VENDOR NAME NUMBER COA080 COACHELLA VALLEY WATER FINAL TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 2425.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 35 1:10PM 12/05/95 PAGE /1 INVOICE DESCRIPTION AP OFFSET ENTRY INSTALL METER/CATUS FLR RETENT 000267 ACCOUNTS PAYABLE - AP50081 CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL GL DISTRIBUTION REPORT A2120595 BY ACCOUNT AMOUNT -2425.00 2425.00 0.00 FINAL TOTAL 0.00 i UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL W 1:18PM 12/05/95 PACE 1 / INVOICE DESCRIPTION ��`% �O/( AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY ACCOUNTS PAYABLE - AP60012 CITY OF LA QUINTA ACCOUNT NUMBER GL DISTRIBUTION REPORT AP120595 BY ACCOUNT AMOUNT 101 000 101 000 1100.00 101 454 703 867-1100.00 FUND TOTAL 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE OL 37 1:07PM 12/05/95 PAGE 1 INVOICE DESCRIPTION L�4%-C�GC1 AP OFFSET ENTRY METER INSTALL/CATUS FLOWER RET 000261 ACCOUNTS PAYABLE - AP50O3 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER COAO60 COACHELLA VALLEY WATER 101 454 703 847 TO -BE PAID INVOICES 1O:12AM 12/05/95 PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 79740 IR METER INSTALL/CATUS FLOW 1100.00 T55 1 VENDOR TOTAL 1100.00 TO -BE PAID - PAYMENT TOTAL 1,100.00 0002 l'0 ACCOUNTS PAYABLE - AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK AMOUNT NUMBER 101 000 201 000 0-1100.00 101 454 703 847 0 1100.00 FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1100.00 GL DISTRIBUTION REPORT AP120595 BY ACCOUNT VENDOR VENDOR NAME NUMBER COA080 COACHELLA VALLEY WATER FINAL TOTAL - 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1100.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 39 10:10AM 12/05/95 PAGE 1 INVOICE DESCRIPTION T -06 -006 7 AP OFFSET ENTRY METER INSTALL/CATUS FLOWER RET 000271 ACCOUNTS PAYABLE - AP50081 CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAL TOTAL GL DISTRIBUTION REPORT AP120595 BY ACCOUNT AMOUNT -1100-00 1100.00 0.00 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 10:56AM 12/05/95 L JPAGE 1 INVOICE DESCRIPTION 4 C6- GC6F AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY 40 000M ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER BAN010 GLENDA L BANGERTER 101 101 507 000 BOY050 BOY SCOUTN OF AMERICA 101 101 637 000 BOY050 BOY SCOUTN OF AMERICA 101 102 637 000 BOY050 BOY SCOUTN OF AMERICA 101 101 637 000 TO -BE PAID INVOICES 11:28AM 12/04/95 PAGE 1 INV. INVOICE PAYMENT BATCH IRAN NUMBER DESCRIPTION AMOUNT NO. DEC 95 MONTHLY SALARY 700.00 T54 1 VENDOR TOTAL 700.00 LUNCHEON HONORING JIM BA 35.00 T54 2 LUNCHEON HONORING JIM BA 35.00 T54 3 LUNCHEON HONORING JIM BA 35.00 T54 4 VENDOR TOTAL 105.00 TO -BE PAID - PAYMENT TOTAL 805.00 41 000273 ACCOUNTS PAYABLE — AP40041 CITY OF LA QUINTA ACCOUNT NUMBER CHECK 101 000 201 000 101 101 507 000 101 101 637 000 101 101 637 000 101 102 637 000 I is r 0 0 0 0 0 FUND TOTAL MANUAL CHECKS MACHINE CHECKS AMOUNT —805.00 700.00 35.00 35.00 35.00 0.00 0.00 805.00 GL DISTRIBUTION REPORT AP120495 BY ACCOUNT VENDOR VENDOR NAME NUMBER BAN010 GLENDA L BANGERTER BOY050 BOY SCOUTN OF AMERICA BOY05O BOY SCOUTN OF AMERICA BOY05O BOY SCOUTN OF AMERICA FINAL 'TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 805.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 42 11:09AM 12/04/95 PAGE 1 INVOICE DESCRIPTION J K O%- D 0 C 5 AP OFFSET ENTRY MONTHLY SALARY LUNCHEON HONORING JIM BATTIN LUNCHEON HONORING JIM BATTIN LUNCHEON HONORING JIM BATTIN 000274 ACCOUNTS PAYABLE - AP50081 CITY OF LA QUINTA ACCOUNT NUMBER 101 000 101 000 101 000 201 000 FUND TOTAL FINAL TOTAL GL DISTRIBUTION REPORT AP120495 BY ACCOUNT AMOUNT -805.00 805.00 0.00 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 43 11:41AM 12/04/95 PAGE 1 INVOICE DESCRIPTION AY, & �, - (, (��W AP CASH OFFSET ENTRY AP LIABILITY OFFSET ENTRY 000275 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 08:09AM 11/30/95 CITY OF LA QUINTA . ...... -w...Y--. -. .-, -. _._ PAGE 1 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. ABE001 JAQUES ABETS 101 401 509 000 NOV 95 PLANNING COMM MEETING 100.00 T53 81 VENDOR TOTAL 100.00 AD0010 DON ADOLPH 101 101 507 000 DEC 95 MONTHLY SALARY 300.00 T53 31 AD0010 DON ADOLPH 101 101 639 000 DEC 95 MONTHLY AUTO COMP 250.00 T53 32 AD0010 DON ADOLPH 405 902 509 000 DEC 95 RDA AUTO & PHONE COMP 93.35 T53 33 AD0010 DON ADOLPH 245 903 509 000 DEC 95 RDA AUTO & PHONE COMP 40.00 T53 34 ADOO10 DON ADOLPH 406 905 509 000 DEC 95 RDA AUTO & PHONE COMP 46.65 T53 35 AD0010 DON ADOLPH 246 906 509 000 DEC 95 RDA AUTO & PHONE COMP 20.00 T53 36 ADO010 DON ADOLPH 101 401 509 000 NOV 95 PLANNING COMM MEETINGS 100.00 T53 78 1 VENDOR TOTAL 850.00 AND005 PAUL ANDERSON 101 401 509 000 NOV 95 PLANNING COMM MEETING 50.00 T53 79 VENDOR TOTAL 50.00 ATKD10 HONEY J ATKINS 101 251 509 000 NOV 95 CULTURAL AFFAIRS COMM MT 50.00 T53 84 VENDOR TOTAL 50.00 BAND10 GLENDA L BANGERTER 101 101 507 000 DEC 95 MONTHLY SALARY 300.00 T53 17 BAN010 GLENDA L BANGERTER 101 101 639 000 _ DEC 95 .MONTHLY AUTO COMP 250.00 T53 18 BAN010 GLENDA L BANGERTER 101 000 231 000 DEC 95 MONTHLY MEDICAL INS -55.89 T53 19 BAN010 GLENDA L BANGERTER 101 000 235 000 DEC 95 MONTHLY VISION INS -1.54 T53 20 BAN010 GLENDA L BANGERTER 405 902 509 000 DEC 95 RDA AUTO & PHONE COMB 93.35 T53 21 BAN010 GLENDA L BANGERTER 245 903 509 000 - DEC 95 RDA AUTO & PHONE COMP 40.00 T53 22 BARO10 GLENDA L BANGERTER 406 905 509 000 DEC 95 RDA AUTO & PHONE COMB 46.65 T53 23 BAN010 GLENDA L BANGERTER 246 906 509 000 DEC 95 RDA AUTO & PHONE COMB 20.00 T53 24 VENDOR TOTAL 692.57 BAR010 KATIE BARROWS 101 401 509 000 NOV 95 PLANNING COMM MEETINGS 100.00 T53 77 VENDOR TOTAL 100.00 BEN050 SUSAN BENAY 101 251 509 000 NOV 95 CULTURAL AFFAIRS COMM 50.00 T53 89 VENDOR TOTAL 50.00 BER005 STEVE BERLINER 101 251 509 000 NOV 95 CULTURAL AFFAIRS COMM MT 50.00 T53 85 VENDOR TOTAL 50.00 BES010 LAWRENCE BEST 101 251 509 000 NOV 95 PARKS & REC COMM MEETING 25.00 T53 64 VENDOR TOTAL 25.00 BPE030 DAWN BRENNEIS 101 251 509 000 NOV 95 PARKS & REC COMM MEETING 25.00 T53 65 VENDOR TOTAL 25.00 BRO010 DIANA BROWN 101 151 509 000 NOV 95 INVEST ADVSRY END MEETIN 50.00 T53 59 VENDOR TOTAL 50.00 BUT010 RICHARD BUTLER 101 401 509 000 NOV 95 PLANNING COMM MEETING 100.00 T5,3 80 VENDOR TOTAL 100.00 BYR010 COIS M BYRD SHERIFF 101 000 221 000 P/R Distr.-GARNISH-C.BYR 267.74 T999 1 44 00027c' ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 08:09AM 11/30/95 PAGE 2 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 267.74 CAL050 STATE OF CALIFORNIA 101 000 221 000 P/R,Distr.-GARNISH - ST 128.86 T999 2 VENDOR 'DOTAL 128.86 CAT005 JAMES Y CATHCART 101 101 507 000 DEC 95 MONTHLY SALARY 300.00 T53 25 CAT005 JAMES Y CATHCART 101 101 639 000 DEC 95 MONTHLY AUTO COMP 250.00 T53 26 CAT005 JAMES Y CATHCART 405 902 509 000 DEC 95 RDA AUTO & PHONE COMP 93.35 T53 27 CAT005 JAMB Y CATHCART 245 903 509 000 DEC 95 RDA AUTO & PHONE COMP 40.00 T53 28 CAT005 JAMES Y CATHCART 406 905 509 000 DEC 95 RDA AUTO & PHONE COMP 46.65 T53 29 CAT005 JAMES Y CATHCART 246 906 509 000 DEC 95 RDA AUTO & PHONE COMP 20.00 T53 30 VENDOR TOTAL 750.00 CHE010 JESSIE ANN CHESTNUT 101 351 509 000 NOV 95 HUMAN SVC COW MEETING 25.00 T53 71 VENDOR TOTAL 25.00 CLE010 CLERK OF SUPERIOR COURT 101 000 221 000 P/R Distr.-GARNISH - AZ 300.00 T999 3 VENDOR TOTAL 300.00 DAV010 MIKE DAVIS 101 251 509 000 NOV 95 PARKS & REC COMM MEETING 25.00 T53 66 VENDOR TOTAL 25.00 FRA005 SUSAN FRANCIS 101 251 509 000 NOV 95 CULTURAL AFFAIRS COMM MT 50.00 T53 86 VENDOR TOTAL. 50.00 GAR010 WAYNE GARDNER 101 401 509 000 NOV 95 PLANNING COMM MEETING 100.00 T53 82 VENDOR TOTAL 100.00 HEN050 TERRY HENDERSON 102 401 509 000 NOV 95 HISTORICAL PRES COMM MTN 50.00 T53 91 VENDOR TOTAL 50.00 HUL010 KATHRYN HULL 101 251 509 000 NOV 95 CULTURAL AFFAIRS COMM 50.00 T53 87 VENDOR TOTAL 50.00 ICMOlO ICMA RETIREMENT TRUST-457 102 000 227 000 FIR Distr.-ICMA 2487.18 T999 4 VENDOR TOTAL 2487.18 ING050 CARL INGRAM 101 251 509 000 NOV 95 PARKS a REC COMM MEETING 25.00 T53 67 VENDOR TOTAL 25.00 INT005 INTERNAL REVENUE SVC-ACS 101 000 221 000 P/R Distr.-GARNISE-I.R.S 50.00 T999 5 VENDOR TOTAL 50.00 IRWO10 JOSEPH IRWIN 101 151 509 000 NOV 95 INVEST ADVSRY BRD MEETIN 50.00 T53. 60 VENDOR TOTAL 50.00 IRWO20 BAN 43M IRWIN 101 351 509 000 NOV 95 HUMAN SVC COMM MEETING 25.00 T53 72 i VENDOR TOTAL 25.00 KEL005 KATE KELLY 101 351 509 000 NOV 95 HUMAN SVC COMM MEETING 25.00 T53 73 45 000277 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 08:09AM 11/30/95 PAGE 3 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL. 25.00 KLE010 MICHELLE KLEIN 101 251 509,000 NOV 95 CULTURAL AFFAIRS COMM 25.00 T53 88 VENDOR TOTAL 25.00 LAQ040 LA QUINTA CHAMBER COMMERC 405 902 605 535 3RD INST MAIN ST MARKETPLACE 1925.00 T53 15 LAQ040 LA QUINTA CHAMBER COMMERC 406 905 605 535 3RD INST MAIN ST MARKETPLACE 991.67 T53 16 VENDOR TOTAL 2916.67 LAQ050 LA QUINTA CITY EMPLOYEES 101 000 223 000 P/R Distr.-L.Q.C.E.A. DU 57.50 T999 6 VENDOR TOTAL 57.50 LEWO10 TOM LEWIS 101 151 509 000 NOV 95 INVEST ADVSRY BRD MEETIN 50.00 T53 61 t. VENDOR TOTAL 50.00 MIL060 E A MILLIS 101 401 509 000 NOV 95 HISTORICAL PRES COMM MTN 50.00 T53 92 VENDOR TOTAL 50.00 MU 010 STACEY MULLEN 101 251 509 000 NOV 95 PARKS & REC COMA MEETING 25.00 T53 68 VENDOR TOTAL 25.00 NEW010 ELWIN NEWKIRK 101 401 509 000 NOV 95 PLANNING COMA MEETING 100.00 T53 83 ' VENDOR TOTAL 100.00 PED010 KATHRYN PEDERSEN 101 251 509 000 NOV 95 PARKS & REC COMM MEETING 25.00 T53 69 VENDOR TOTAL 25.00 PEN010 JOHN PENA 101 101 507 000 DEC 95 MONTHLY SALARY 1000.00 T53 37 PEN010 JOHN PENA 101 101 639 000 DEC 95 MONTHLY AUTO COMP 250.00 T53 38 PEN010 JOHN PENA 101 000 231 000 DEC 95 MONTHLY MEDICAL INSURANC -55.89 T53 39 PEN010 JOHN PENA 405 902 509 000 DEC 95 RDA AUTO & PHONE COMP 93.35 T53 40 PEN010 JOHN PENA 245 903 509 000 DEC 95 RDA AUTO 6 PHONE COMP 40.00 T53 41 PEN010 JOHN PENA 406 905 509 000 DEC 95 RDA AUTO & PHONE COMP 46.65 T53 42 PEN010 JOHN PENA 246 906 509 000 DEC 95 RDA AUTO & PHONE COMP 20.00 T53 43 VENDOR TOTAL 1394.11 PER005 P E R S 101 000 219 000 P/R Distr.-PERS-SRVR BEN 53.01 T999 7 PER005 P E R S 101 000 220 000 P/R Distr.-PERS B-BACK ( 72.24 T999 8 PER005 P E R S 101 000 220 000 P/R Distr.-PERS - EMPLOY 6628.41 T999 9 PER005 P E R S 101 000 220 000 P/R Distr.-PEPS - CITY 8731.48 T999 10 VENDOR TOTAL 15485.14 PER010 RONALD A PERKINS 101 101 507 000 DEC 95 MONTHLY SALARY 300.00 T53 44 PEROLO RONALD A PERKINS 101 101 639 000 DEC 95 MONTHLY AUTO COMP 250.00 T53 45 PSR010 RONALD A PERKINS 405 902 509 000 DEC 95 RDA AUTO & PHONE COMP 93.35 T53 46 PERO10 RONALD A PERKINS 245 903 509 000 DEC 95 RDA AUTO & PHONE COMP 40.00 T53 47 PER010 RONALD A PERKINS 406 905 509 000 DEC 95 RDA AUTO 6 PHONE COMP 46.65 T53 48 PER010 RONALD A PERKINS 246 906 509 000 DEC 95 RDA AUTO & PHONE COMP 20.00 T53 49 VENDOR TOTAL 750.00 PUB050 MARIA L PUB= 101 401 509 000 NOV 95 4 HISTORICAL PRES COMA MTN 50.00 T53 93 000278 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER i RIV040 RIV CNTY DISTRICT ATTORNY 101 000 221 000 RIV070 RIVERSIDE COUNTY EMPLOYEE 101 000 240 000 ROD050 ERNEST RODRIGUEZ CPA 101 151 509 000 SAL010 BRUCE SALES 101 151 509 000 BEA010 B J SEATON 101 251 509 000 SEA050 ARCHIE SHARP 101 251 509 ODD SNI010 STANLEY SNIFF ._. _. _ 101.101 507 000 SNIO10 STANLEY SNIFF 101 101 639 000 SNIO10 STANLEY SNIFF 101 000 231 000 SNI010 STANLEY SNIFF 101 000 235 000 SNIO10 STANLEY SNIFF 101 000 219 000 SNI010 STANLEY SNIFF 405 902 509 000 SNI010 STANLEY SNIFF 245 903 509 000 SNIO10 STANLEY SNIFF 406 905 509 000 SNIO10 STANLEY SNIFF 246 906 509 000 STJO10 VICTORIA ST JOHNS 101 351 509 000 TYLO50 ROBERT T TYLER 101 351 509 000 UNIO05 UNITED WAY OF THE DESERT 101 000 225 000 WAT060 R WYNE WATTS TREASURER- 245 903 680 000 WOL010 EAY WOLFF WRIO50 ROBERT S WRIGHT 11 ... t . 101 351 509 000 101 401 509 000 TO -BE PAID INVOICES 08:09AM 11/30/95 1 PAGE 4 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL. 50.00 P/R Dietr.-GARNISH-RIV D 761.50 T999 11 VENDOR TOTAL 761.50 P/R Dien.-CR UNION 13066.65 T999 12 VENDOR TOTAL 13066.65 NOV 95 INVEST ADVSRY BRD MTNG 50.00 T53 63 VENDOR TOTAL 50.00 NOV 95 INVEST ADVSRY BRD MEETIN 50.00 T53 62 VENDOR TOTAL 50.00 DEC 95 PARRS 6 REC COMM MEETING 25.00 T53 70 VENDOR TOTAL 25.00 NOV 95 CULTURAL AFFAIRS COMM 50.00 T53 90 VENDOR TOTAL 50.00 DEC 95 MONTHLY SALARY 300.00 T53 50 DEC 95 MONTHLY AUTO COMP 250.00 T53 51 DEC 95 MONTHLY MEDICAL INS -55.89 T53 52 DEC 95 MONTHLY VISION INS -1.54 T53 53 DEC 95 PERS SUR BENEFIT -2.00 T53 54 DEC 95 RDA AUTO & PHONE COMP 93.35 T53 55 DEC 95 RDA AUTO & PHONE COMP 40.00 T53 56 DEC 95 RDA AUTO & PHONE COMP 46.65 T53 57 DEC 95 RDA AUTO & PRONE COMP 20.00 T53 58 VENDOR TOTAL 690.57 NOV 95 HUMAN SVC COMM MEETING 25.00 T53 74 VENDOR TOTAL 25.00 NOV 95 HUMAN SVC COMM MEETINGS 25.00 T53 76 VENDOR TOTAL 25.00 P/R Distr.-UNITED WAY 117.00 T999 13 VENDOR 'TOTAL 117.00 77417400 PROPERTY TAX 1490.68 T53 14 VENDOR TOTAL 1490.68 NOV 95 HUMAN SVC COMM MEETING 25.00 T53 75 VENDOR TOTAL - 25.00 NOV 95 HISTORICAL PM CORM MTN 50.00 T53 94 VENDOR TOTAL 50.00 TO -BE P119 - PAYMENT TOTAL 47 43,906.17 00027`� ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP113095 4:34PM 11/29/95 CITY OF LA QUINTA BY ACCOUNT PAGE 1 ACCOUNT NUMBER CHECK AMOUNT'' NUMBER 101 000 201 000 0 -38198.82 101 000 219 000 0 53.01 101 000 219 000 0 -2.00 101 000 220 000 0 72.24 101 000 220 000 0 6628.41 101 000 220 000 0 $731.48 101 000 221 000 0 267.74 101 000 221 000 0 128.86 101 000 221 000 0 300.00 101 000 221 000 0 50.00 101 000 221 000 0 761.50 101 000 223 000 0 57.50 101 000 225 000 0 117.00 i 101 000 227 000 0 2487.18 101 000 231 000 0 -55.89 101 000 231 000 0 -55.89 101 000 231 000 0 -55.89 101 000 235 000 0 -1.54 101 000 235 000 0 -1.54 101 000 240 000 0 13066.65 101 101 507 000 0 300.00 101 101 507 000 0 300.00 1"1' 101 507 000 0 300.00 I^! 101 507 ( 0 1000.00 :Gl. 101 507 000 0 300.00 101 101 507 000 0 300.00 101 101 639 000 0 250.00 101 101 639 000 0 250.00 101 101 639 000 0 250.00 101 101 639 000 0 250.00 101 101 639 000 0 250.00 101 101 639 000 0 250.00 101 151 509 000 0 50.00 101 151 509 000 0 50.00 101 151 509 000 0 50.00 101 151 509 000 0 50.60 101 151 509 000 0 50.00 101 251 509 000 0 25.00 101 251 509 000 0 25.00 101 251 509 000 0 25.00 101 251 509 000 0 25.00 101 251 509 000 0 25.00 101 251 509 000 0 25.00 101 251 509 000 0 25.00, 101 251 509 000 0 50.00 101 251 509 000 0 50.00 101 251 509 000 0 50.00 101 251 509 000 0 50.00 101 251 509 000 0 25.00 VENDOR VENDOR NAME NUMBER 1 PER005 P E A S SNI010 STANLEY SNIFF PER005 P E R S PERO05 P E R S PER005 P E R S BYRO10 COIS M BYRD SHERIFF CAL050 STATE OF CALIFORNIA CLE010 CLERK OF SUPERIOR COURT INT005 INTERNAL REVENUE SVC-ACS RIV040 RIV CNTY DISTRICT ATTORNY LAQ050 LA QUINTA CITY EMPLOYEES UNI005 UNITED WAY OF THE DESERT ICM010 IC14A RETIREMENT TRUST-457 BANO10 GLENDA L BANGERTER PEN010 JOHN PENA SNI010 STANLEY SNIFF RAN010 GLENDA L BANGERTER SNIO10 STANLEY SNIFF RIV070 RIVERSIDE COUNTY EMPLOYEE BAN010 GLENDA L BANGERTER CAT005 JAMES Y CATHCART AD0010 DON ADOLPH PEN010 JOHN PENA PER010 RONALD A PERKINS SNIO10 STANLEY SNIFF RANO10 GLENDA L BANGERTER CAT005 JAMES Y CATHCART AD0030 DON ADOLPH PEN010 JOHN PENA PER010 RONALD A PERKING SN1010 STANLEY SNIFF BROO10 DIM BROWN IRWO10 JOSEPH IRWIN LEWO10 TOM LEWIS SALO10 BRUCE SALES ROD050 ERNEST RODRIGUEZ CPA BESO10 LAWRENCE BEST BRE030 DAWN BRENNEIS DAVO10 MIKE DAVIS ING050 CARL INGRAM MUL010 STACEY MULLEN PED010 KATHRYN'PEDERSEN SEA010 B J�SEhTON ATKO10 HONEY J ATKINS BER005 STEVE BERLINER FRAO05 SUSAN FRANCIS HUL010 KATHRYN BULL KLE010 MICHELLE KLEIN INVOICE DESCRIPTION •3 G O S -� O'y AP OFFSET ENTRY P/R Distr.-PEPS-SRVR BENFT(DED PERS SUR BENEFIT P/R Distr.-PERS B'-RACK (DED) P/R Distr.-PEAS EMPLOYEE P/R Distf -PERS - CITY P/R Distr.-GARNISH-C.BYRD SHRF P/R Distr.-GARNISH - ST FRCH T P/R Distr.-GARNISH - AZ SUP CR P/R Dlstr.-GARNISH-I.R.S. P/R Distr.-GARNISH-RIV DIST AT P/R Distr.-L.Q.C.E.A. DUES P/R Distr.-UNITED WAY P/R Distr.-ICMA 'MONTHLY MEDICAL INS MONTHLY MEDICAL INSURANCE MONTHLY MEDICAL INS MONTHLY VISION INS MONTHLY VISION INS P/R Distr.-CR UNION MONTHLY SALARY MONTHLY SALARY MONTHLY SALARY MONTHLY SALARY MONTHLY SALARY MONTHLY SALARY MONTHLY AUTO COMP MONTHLY AUTO COIF MONTHLY AUTO COMP MONTHLY AUTO COMP MONTHLY AUTO COMP MONTHLY AUTO COMP INVEST ADVSRY BRD MEETING INVEST ADVSRY BRD MEETING INVEST ADVSRY BRD :MEETING INVEST ADVSRY BRD MEETING INVEST ADVSRY BRD MTNG PARKS & REC COW MEETING PARKS & RED COMA MEETING PARKS & REC COMA MEETING PARKS & REC COMM MEETING PARKS & RED COMM MEETING PARRS'& RED COMM MEETING PARKS & RED COMM MEETING CULTURAL AFFAIRS COMM MTNG CULTURAL AFFAIRS COMA MING CULTURAL AFFAIRS COW MTNG CULTURAL AFFAIRS COMM CULTURAL AFFAIRS COMM 000280 ACCOUNTS PAYABLE - AP40041 GL DISTRIBUTION REPORT AP113095 4:34PM 11/29/95 CITY OF LA QUINTA BY ACCOUNT PAGE 2 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION NUMBER NUMBER 101 251 509 000 0 50.00 BEN050 SUSAN 9ENAY CULTURAL AFFAIRS COMAE 101 251 509 000 0 50.00 SHA050 ARCHIE .SHARP CULTURAL AFFAIRS COW 101 351 509 000 0 25.00 CHEO10 JESSIE ANN. CHESTNUT HUMAN SVC COMM MEETING 101 351 509 000 0 _25.00 IRWO20 BARBARA IRWIN HUMAN SVC COMM MEETING 101 351 509 000 0 25.00 KEL005 RATE KELLY HUMAN SVC COMM MEETING 101 351 509 000 0 25.00 STJO10 VICTORIA ST JOHNS HUMAN SVC COMM MEETING 101 351 509 000 0 25.00 WOL010 KAY WOLFF HUMAN SVC COMM MEETING 101 351 509 000 0 25.00 TYLO50 ROBERT T TYLER HUMAN SVC COMM MEETINGS 101 401 509 000 0 100.00 BAR010 KATIE BARROWS PLANNING COMM MEETINGS 101 401 509 000 0 100.00 AD0010 DON ADOLPH PLANNING COMM MEETINGS 101 401 509 000 0 50.00 AND005 PAUL ANDERSON PLANNING COMM MEETING 101 401 509 000 0 100.00 BUT010 RICHARD BUTLER PLANNING COMM MEETING 101 401 509 000 0 100.00 ABED01 JAQUES ABELS PLANNING COMM MEETING 101 401 509 000 0 100.00 GARD10 WAYNE GARDNER PLANNING COMM MEETING 101 401 509 000 0 100.00 NEW010 ELWIN NEWKIRK PLANNING COMM MEETING 101 401 509 000 0 50.00 HEN050 TERRY HENDERSON HISTORICAL PRES COMM MTNG 101 401 509 000 0 50.00 MIL060 E A MILLIS HISTORICAL FREE COMM MTNG 101 401 509 000 0 50.00 PU£050 MARIA L PUENTE HISTORICAL FREE COMM MTNG 101 401 509 000 0 _ 50.00 WRIO50 ROBERT S WRIGHT HISTORICAL PRES COMM MTNG FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 38298.82 245 000 201 000 0 -1730.68 AP OFFSET ENTRY 245 903 509 000 0 40.00 BANOIO GLENDA L BANGERTER RDA AUTO 6 PHONE COMP 245 903 509 000 0 40.00 CAT005 JAMES Y CATHCART RDA AUTO 6 PHONE COMP 245 903 509 000 0 40.00 ADO010 DON ADOLPH RDA AUTO 6 PHONE COMP 245 903 509 000 0 40.00 PEN010 JOHN PENA RDA AUTO 6 PHONE COMP 245 903 509 000 0 40.00 PER010 RONALD A PERKINS RDA AUTO 6 PHONE COMP 245 903 509 000 0 40.00 SNIO10 STANLEY SNIFF RDA AUTO d PHONE COMP 245 903 680 000 0 1490.68 WAT060 R WYNE WATTS TREASURER- PROPERTY TAX FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1730.68 246 000 201 000 0 -120.00 AP OFFSET ENTRY 246 906 509 000 0 20.00 RAN010 GLENDA L BANGERTER RDA AUTO 6 PHONE COMP 246 906 509 000 0 20.00 CAT005 JAMES Y CATHCART RDA AUTO 6 PHONE COMP 246 906 509 000 0 .20.00 AD0010 DON ADOLPH RDA AUTO 5 PHONE COMP 246 906 509 000 0 20.00 PEN010 JOHN PENA RDA AUTO 6 PHONE COMP 246 406 509 000 0 20.00 PER010 RONALD A PERKINS RDA AUTO 8 PHONE COMP 2.46 906. 509 000 0 20.00 SNI010 STANLEY SNIFF RDA AUTO 6 PHONE COMP FUND TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 120.00 405 000 201 000 0 -2485.10 AP OFFSET ENTRY 405 902 509 000 0 93.35 BM010 GLENDA L BANGERTER RDA AUTO, S ?HONE COMP 405 902 509 000 0 93.35 CAT005 JAMES Y CATHCART RDA AUTO 6 PHONE COMP 49 000281 ACCOUNTS PAYABLE AP40041 GL DISTRIBUTION REPORT AP113095 4:34PM 11/29/95 CITY OF LA QUINTA BY ACCOUNT PAGE 3 ACCOUNT NUMBER CHECK AMOUNT VENDOR VENDOR NAME INVOICE DESCRIPTION 1 ;405'9d21509 000 405 •§02 509 000 405 902 509 000 405 902 509 000 405 902 605 535 406 000 201 000 406 905 509 000 406 905 509 000 406 9C5 509 000 406 905 509 000 406 905 509 000 406 905 509 000 40d 05 605 535 NUMBER NUMBER 0 93.35 AD0010 DON ADOLPH RDA AUTO & i PHONE COMP 0 93.35 PEN010 JOHN PENA RDA AUTO & PHONE COMP 0 93.35 PER010 RONALD A PERKINS RDA AUTO & PHONE COMP 0 93.35 SNI010 STANLEY SNIFF RDA AUTO & PHONE COMP 0 1925.00 LAGO40 LA QUINTA CHAMBER COMMERC MAIN ST MARKETPLACE FUND TOTAL 0.00 MANUAL CHECKS 0.06 -, MACHINE CHECKS 2485.10 • 0 -1271.57 _ AP OFFSET ENTRY 0 46.65 BAN010 GLENDA L BANGERTER RDA AUTO & PHONE COMP 0 46.65 CAT005 JAMES Y CATHCART RDA AUTO & PHONE COMP 0 46.65 AD0010 DON ADOLPH RDA AUTO & PHONE COMP 0 46.65 PEN010 JOHN PENA RDA AUTO & PHONE COMP 0 46.65 PER010 RONALD A PERKINS RDA AUTO & PHONE COMP 0 46.65 SNIO10 STANLEY SNIFF RDA AUTO & PHONE COMP 0 991.67 LAQ040 LA QUINTA CRAMHER COKMERC MAIN ST MARKETPLACE FUND 'TOTAL 0.00 MANUAL CHECKS 0.00 MACHINE CHECKS 1271.57 FINAL TOTAL 0.00 ,. MANUAL CHECKS 0.00 MACHINE CHECKS 43906.17 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 50 00028'' ACCOUNTS PAYABLE - AP50081 GL DISTRIBUTION REPORT AP113095 08:42AM 11/30/95 CITY OF LA QUINTA BY ACCOUNT PAGE 1 T� 05-a0V3 ACCOUNT NUMBER AMOUNT INVOICE DESCRIPTION 101 000 101 000 -38298.82 AP CASH OFFSET ENTRY 101 000 201 000 38298.82 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 245 000 101 000 -1730.68 AP CASH OFFSET ENTRY 245 000 201 000 1730.68 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 246 000 101 000 -120.00 AP CASH OFFSET ENTRY 246 000 201 000 120.00 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 405 000 101 000 -2485.10 AP CASH OFFSET ENTRY 405 000 201 000 2485.10 AP LIABILITY OFFSET ENTRY FUND TOTAL 0.00 406 000 101 000 -1271.57 AP CASH OFFSET ENTRY 406 000 201 000 1271.57 AP LIABILITY OFFSETENTRY FUND TOTAL 0.00 FINAL TOTAL 0.00 UNMATCHED ACCT TTL 0.00 UNMATCHED TOTALS ARE NOT APPLIED TO THE GL 51 0U0283 T4ht " D 4 AGENDA CATEGORY: COUNCILIRDA MEETING DATE: ITEM TITLE: BUSINESS SESSION: December 19, 1995 CONSENT CALENDAR: riZ- STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report as of October 31, 1995 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated October 31, 1995 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment: liquidity and anticipated revenues are available to meet next month's estimated expenditures. 00()9Ql 7 rFbOF TO: La Quinta City Council FROM: John Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 1995 DATE: December 05, 1995 Attached is the Treasurer's Report for the month ending October 31, 1995. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $58,067. due to the net effect of revenue in excess of expenditures. State Pool: ICMA: Decrease of $82,336. due to transfers to and from the cash and investment accounts. No change. Mutual Funds: Decrease of $291,350. due to the net effect Debt Service payments and interest earned. Total decrease in cash balances $315,619. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. Joln M. Falconer I Finlance DirectorlTreasurer 12- 6 �S` D to 00028'a • ���t0 } F r r h N h N N MI a a �2 �ZZZ 333z N O O 0 Oj)$Og�jl O)O) 0000 N NCDN m���Ola .N�� N m0 S N 800 m1cog Old d dd LL C l6 !O lO l0 0i to ftl w fn L a R C_ LL C y w a, � a� p u a IDS .w.. G ONi cy0m 7 lo. Iw m 0w wm mFI`a In LL.C. L)F-0 =ZLtn f� Hi o, N y' y'LL!c, O €ILL LL U 0W�. > ozagU�!H zC L j H Z N 1,o211 _p IL I � � 0 �+ of ' I a' d a R + c Ep�pp w 1000 00 NON m h 6q CC 1 O O O O CIO'i N y' JI NfA In 0 0 r �N CIO 8 r1 Of.Cb Of 01 a hN �Qj' gair N O)n 10 pn m Go Oi N O/ O h� D Olt7 N. r`/0 m Go1p' 1^V a0 YarD g p0r� PO R �r� h 6 OD NI �fpp O? �1p0 011 Y a���ICI N N M C7 � Oi Inj LO aia �m$';I nil �vvoMI�X'+I' 1$. !O a t0 aG h N Ni, m `_'' 8aaaaa y O C y $g3333.3to 8 0 �81a0aa3e 3e3e 3e 3e�3e�3e �I �asas� III l m N Yi 16 to M to vi 6 1f) U) I IY— d �M d E C w C m 0 0 T T HII C U C w w LLLLLLdLL 0 U)" g I 2, U yLLLLLL L 1 ~ I li LL I I N O. O��aN rn o o d0OK0v ''I W ue H C _ O :.1 C y p im 7 0 U TO{ iyy'45 00 N pg N LL O C 9N� Wq w 9 O O m CO o EItm m m❑p oom 'w iW E C m O cc � z 0' >> C LL LL O a� y y p y 'U zii iiai�mW j �Svi U 00i Qi Obi Omi 7 O m '� _� N o �i _rn — -� U g® LCo O N 00 (D OO 9c cc N fO � 9 � 2 N (D C14=M IM cc m � yy I p C ppp i E I C W c lL O6 L L p U. Co p. LL C C N R O V r O1lL U. C w - -5 O � p c , O) c 7 a a6 � c c In In CO 7 '., U. % .0 N a � a ' a 7 airs oe m� Ev ? E H rn'la: E C G •_ l6 p Ui5O 0 N O7 UC9C7U-jUa s3- N s Q I,N N N /70�ff Oi 'O^ !D N CD d m co Lv �I Q N� f fV NI I� III i p Vi II I �� I I � IIII i1 �. I LLLL j 1 oo I CP O C c 3 LL O E� o E $I- '.� c c �a d �m31' m� $ O fn _c N O 2 0m �I th p O M� O Onf N NII N N � O " Cl) LO N n I OD h G co Oi OD' M 01, 0OO N LdN In Mel 7 M O. IM CV� �: O OD N NI CD ai oIcol v�rrn'Icoa I�- Lo N tn�,, I —rn cm � Mli 0 OD LO L C0 N n �LL r Nl �..-to N CN!Icr i '; I I N i �N O y p N W a C O O IC p 7 m Iroa° as0. �' @ L yL �Q >— a16 O� > yytNQ7— ITA CU > 07 C U F-L) F- G F Ufn—�H 00oq CITY OF LA QUINTA FINANCING GRAND BALANCE SHEET 10/31195 CITY RDA AUTHORITY TOTAL ASSETS: POOLED CASH 10,595.586.39 4.161,871.24 (500,00) 14,756.957.63 LOHP CASH 0.00 65,105.47 0.00 65.105.47 BOND REDEMPTION CASH 0.00 (227.39) 87.46383 87.236.44 BOND RESERVE CASH 0.00 534,013.52 727.110.15 1261,123.67 BOND PROJECT CASH 0.00 13,870,589,48 0.00 13,870,589.48 BOND ESCROW CASH 0.00 170,667.89 0.00 170,667.89 PETTY CASH 1,000.00 0.00 0.00 1.000.00 BANK OF THE DESERT MIM 9.687.04 0.00 0.00 9 68T 64 ICMA DEFERRED COMPENSATION 279,965.79 0.00 0.00 279.965.79 CASH III, INVESTMENT TOTAL 10.886.239.22 18,802,020.21 814,073.98 30,502,333.41 LAND HELD FOR RESALE 0.00 O.00 0.00 0.00 TOTAL LAND HELD FOR RESALE 0.00 0.00 600 0.00 ACCOUNTS RECEIVABLE 182,596.21 87.526.34 0.00 270,122.55 LOANRJOTES RECEIVABLE 0.00 67,120.00 0.00 67,120.00 DUE FROM OTHER AGENCIES (57.244.84) 0.00 0.00 (57,244.84) DUE FROM OTHER GOVERNMENTS 0.00 0.00 0.00 0.00 DUE FROM OTHER FUNDS 0.00 551.038.04 0.00 551.038.04 DUE FROM RDA 6.048,957.20 0.00 0,00 6,048,957.20 NSF CHECKS RECEIVABLE 69C59 0.00 0.00 694.59 ACCRUED REVENUE 0.00 0.00 0.00 0.00 TRAVELADVANCES 1,962.75 - 0.00 0.00 1,962.75 EMPLOYEE ADVANCES 0.00 0.00 0.00 0.00 PREPAID EXPENSES 0.00 0.00 0.00 0.00 RECEIVABLE TOTAL 6,178,955.91 705,684.38 0.00 6,882.650.29 WORKER COMPENSATION DEPOSIT 0.00 0.00 0.00 0.00 RENT DEPOSITS 0.00 0.00 0.00 0.00 UTILITY DEPOSITS 75.00 0.00 0.00 75.00 MISC. DEPOSITS 2,000.00 0.00 0.00 2.000.00 DEPOSITS TOTAL 2,075.00 0.00 0.00 2,075.00 GENERAL FIXED ASSETS 15,893,519.00 5,879,910.05 0.00 21,773,429.05 AMOUNT TO BE PROVIDED FOR LIT DEBT 309,279.00 2.340,553.00 8,360,000.00 11,009,932.W AMOUNT TO BE PROVIDED FOR LIT DEBT 0.00 69,987,S37.16 0.00 69,987,537.16 TOTAL GENERAL FIXED ASSETS 16,202,798.00 78,208,100.21 8,3W,000.00 _ 102,770,898.21 TOTAL ASSETS 33.288.078.13 97,715,804 80 9.174,073.98 140.157 956 91 LIABILITY ACCOUNTS PAYABLE 0.00 0.00 0.00 0.00 DUE TO OTHER AGENCIES 32AW.86 0.00 0.00 32,wg.86 DUE TO OTHER FUNDS 0.00 551,038.04 0.00 551,038.04 ACCRUED EXPENSES 40,000.00 386.764.00 0.00 425,784.00 PAYROLL LIABILITIES (20,035.20) 0.00 0.00 (20,035.26) STRONG MOTION INSTRUMENTS 5W.43 0.00 0.00 SW.43 FRINGE TOED LIZARD FEES 77,467.40 0.00 0.00 77,467.40 SUSPENSE (1,360.84) 0.00 0.00 (1,350.84) DUE TO THE CITY OF LA QUINTA 0.00 0;00 0.00 PAYABLES TOTAL 129,441.59 937,602.04 0.00 1.007,243.03 ENGINEERING TRUST DEPOSITS 13,732.85 0.00 0.00 13,732.85 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 ARTS IN PUBLIC PLACES DEPOSITS 173,001.64 0.00 0.00 173,001.54 DEVELOPER DEPOSITS 163,735.46 0.00 0.00 163,738.46 MISC. DEPOSITS 11,636.62 0.00 0.00 11,836.62 AGENCY FUND DEPOSITS 846,861.32 0.00 0.00 80.861.32 ICMA-DEFERRED COMP DEPOSITS 279,965.79 0.00 0.00 279,965.79 TOTAL DEPOSITS 1,491,136.58 0.00 0.00 1,491,136.58 DEFERRED REVENUE 0.00 0.00 0.00 0.00 OTHER LIABILITIES TOTAL 0.00 0.00 0.00 0.00 COMPENSATED ABSENCES PAYABLE - 309,279.00 0.00 0.00 309,279.00 DUE TO THE CITY OF LA QUINTA 0.00 5,040,958.41 0.00 6,046,958.41 NOTE DUE TO MURPHY, DALES, LANE 0.00 0.00 0.00 0.00 DUE TO COUNTY OF RIVERSIDE 0.00 11,572,687.00 0.00 11,572,587.W DUE TO C.V. UNIFIED SCHOOL DISTRICT 0.00 12,271,884.75 0.00 12.271,884.75 DUE TO DESERT SANDS SCHOOL DISTRICT 0.00 1,904.660.00 0.00 1,904,660.00 BONDS PAYABLE 0.00 40,SW,000.00 8,360.000.00 4E,890,000.00 TOTAL LONG TERM DEBT 309,279.W 72,328,190.16 8.360,000.00 W,997,469.16 TOTAL LIABILITY 1,929,857.17 73,265,992.20 8.380,000.00 83,555,849.37 EQUITY -FUND BALANCE 31.338,220.96 24.449.812.80 814,073.96 56,802.107.54 TOTAL LIABILITY A EQUITY 33,268.078.13 97.715.604 80 9,174,073A8 149757.958 91 CITY OF LA QUINTA FINANCING GRAND BALANCE SHEET 10131195 CITY RDA AUTHORITY TOTAL ASSETS: POOLED CASH 10,595,586.39 4,161,871.24 (500.00) 14.756,957.63 LQHP CASH 0.00 65,105.47 0.00 65,105.47 BOND REDEMPTION CASH 0.00 (227.39) 87.463.83 87,236.44 BOND RESERVE CASH 0,00 534,013.52 727,110A5 1,261,123.67 BOND PROJECT CASH 0.00 13,870,589.48 0.00 13,870,589.48 BOND ESCROW CASH 0.00 170,667.89 0.00 170,667.89 PETTY CASH 1,000.00 0.00 0,00 1.000.00 BANK OF THE DESERT MIM 9,687.04 0.00 0.00 9,687.04 ICMA DEFERRED COMPENSATION 279,965.79 0.00 0.00 279,965.79 CASH & INVESTMENT TOTAL 10,886.239.22 18,802,020.21 814,073.98 30,502,333.41 LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 TOTAL LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 182,596.21 87,626.34 0.00 270,122.65 LOAN/NOTES RECEIVABLE 0.00 67.120.00 0.00 67,120.00 DUE FROM OTHER AGENCIES (57,244.84) 0.00 0.00 (57,244.84) DUE FROM OTHER GOVERNMENTS 0.00 0.00 0.00 0.00 DUE FROM OTHER FUNDS 0.00 551,038.04 0.00 551,038.04 DUE FROM RDA 6.048,957.20 0.00 0.00 6,048.957.20 NSF CHECKS RECEIVABLE 694.59 0.00 0.00 694.59 ACCRUED REVENUE 0.00 0.00 0.00 0.00 TRAVELADVANCES 1,962.75 0.00 0.00 1,962.75 EMPLOYEE ADVANCES 0.00 0.00 0.00 0.00 PREPAID EXPENSES _ 0.00 0.00 0.00 0.00 RECEIVABLE TOTAL 6,176,965.91 705,664.38 0.00 6,882,SW 29 WORKER COMPENSATION DEPOSIT 0.00 0.00 0.00 0.00 RENT DEPOSITS 0.00 0.00 0.00 0.00 UTILITY DEPOSITS 75.00 0.00 0.00 75.00 MISC. DEPOSITS _ 2,000.00 0.00 0.00 2,000.00 DEPOSITS TOTAL 2,075.00 0.00 0.00 2,075.00 GENERAL FIXED ASSETS 15,893,519.00 5A79,910.05 0.00 21,773,429.05 AMOUNT TO BE PROVIDED FOR LIT DEBT 309,279.00 2,340.663.00 8,38Q000 00 11,009,932.00 AMOUNT TO BE PROVIDED FOR LIT DEBT _ 0.00 69,987,537.16 0.00 69,987,537.18 TOTAL GENERAL FIXED ASSETS 16,202,798.00 78,208,100.21 8.360,000.00 102,770,898.21 TOTAL ASSETS _ 33,258 078 13 97,715,804.80 9 174 073 9B 110.157 9,% 91 LIABILITY ACCOUNTS PAYABLE 0.00 0.00 0.00 0.00 DUE TO OTHER AGENCIES 32,809.86 0.00 0.00 32,809.88 DUE TO OTHER FUNDS 0.00 551,038.04 0.00 551,038.04 ACCRUED EXPENSES 40,000.00 386,764.00 0.00 426,784.00 PAYROLL LIABILITIES (20,035.26) 0.00 0.00 (20,035.20) STRONG MOTION INSTRUMENTS 5W.43 0.00 0.00 560.43 FRINGE TOED LIZARD FEES 77,467.40 0.00 0.00 77,467.40 SUSPENSE (1,360.64) 0.00 0.00 (1,360.54) DUE TO THE CITY OF LA QUINTA _ 0.00 0.00 0.00 PAYABLES TOTAL 129.441.59 937,802.04 0.00 1,067,243.63 ENGINEERING TRUST DEPOSITS 13,732.05 0.00 0.00 13.732.85 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 ARTS IN PUBLIC PLACES DEPOSITS 173,001.54 0.00 0.00 173.001.54 DEVELOPER DEPOSITS 163,738.48 0.00 0.00 163,738.46 MISC. DEPOSITS II.&M.62 000 000 11 83862 AGENCY FUND DEPOSITS 848,861.32 - 0.00 0.00 848,56t.32 ICMA-DEFERRED COMP DEPOSITS _ 279,965.79 0.00 0.00 279,965.79 TOTAL DEPOSITS 1,491.136.58 0.00 0.00 1,401,136.58 DEFERRED REVENUE _ 0.00 0.00 0.00 0.00 OTHER LIABILITIES TOTAL 0.00 0.00 0.00 0.00 COMPENSATED ABSENCES PAYABLE 309,279.00 0.00 0.00 309,279.00 DUE TO THE CITY OF LA QUINTA 0.00 8,048,9W.41 0.00 6,048,958.41 NOTE DUE TO MURPHY, DALES. LANE 0.00 0.00 0.00 0.00 DUE TO COUNTY OF RIVERSIDE 0.00 11,572,687.00 0.00 11,572,687.00 DUE TO C.V. UNIFIED SCHOOL DISTRICT 0.00 12,271,884.75 0.00 12,271,894.76 DUE TO DESERT SANDS SCHOOL DISTRICT 0.00 1,904,660.00 0.00 1,904.660.00 BONDS PAYABLE 0.00 40,530,000.00 81360,000.00 48A90,000.00 TOTAL LONG TERM DEBT 309,279.00 72,328,190.18 8,380,000.00 80,997,469.18 TOTAL LIABILITY 1,929,867.17 73,265,992.20 8,360.000.00 93.555,949.37 EQUITY -FUND BALANCE 31,338,220.96 24,449,812.50 814,073.98 56,602.107.54 TOTAL LIABILITY 6 EQUITY 33,268,078.13 97 715 804 BO 9,174,073 98 140.157.856.91 00028''r- c%44Q" AGENDA CATEGORY: COUNCILIRDA MEETING DATE: ITEM TITLE: BUSINESS SESSION: CONSENT CALENDAR: a -- December 19, 1995 STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report as of October 31, 1995 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated October 31, 1995 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1/1/86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. 000290 .t F'y OF TO: La Quinta City Council FROM: John Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for October 31, 1995 DATE: December 05, 1995 Attached is the Treasurer's Report for the month ending October 31, 1995. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $58,067. due to the net effect of revenue in excess of expenditures. State Pool: ICMA: Decrease of $82,336. due to transfers to and from the cash and investment accounts. No change. Mutual Funds: Decrease of $291,350. due to the net effect Debt Service payments and interest earned. Total decrease in cash balances $315,619. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. n M. Falconer I ance Director/Treasurer z 6 pis' D to 000291 9 0 aarow I Y SoIII aaaa zzzz II I I I � rYI aaaa Z Z Z Z ILL cm zZZz I, W f 0 LOM0 m oT C) �'' ti rlt5t5 pl 0000 o�`r°� m moo C *CIO O. ornoa a'omorn Cioo to N r-Oio 04 M n C7 ado � I C_ �----III' N O O O O C $aaa°a°a i F C l0 f0 t0 IC 7 Y U) Un co co 7 o U I Q C U I IL C mT i m', u CC d tT O m VI , I a A la' ro Q IC �r E cy o rn 'a a' E'. 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U N LL LL LL in — LL LL r N I m v Orr Q S o V m oCeD C a U. �� Un c aY = y b a>i�� m O O m O i C O O m a A l0 N V $ y S -mm am 3 O N N E W w E Elor - y o C N Gt = N Z, -0 -00 "W C j , c'wC' N a? m N ,� cU c o m UgIUASUA a O C ai--L' .c O o o 2 Qi TOOi W,= O 'ILL M LL LL m rn QLLQ QLLQ J J N O U w O; OOi 7 O N _ -UIJ029i— N04 O F,p a WOD 9'CA fD f0 a0 N (0 f0 (h 01pCO N n n m 0 0) M n � �C-4 C,) ��1 CD I� N �? .O. O H I C cm a NI O OD CID�� yrn 19 O H'a u-) W. �', a7 N O a �. � QCO t � t� 0 I F') N(°N p N 'O^ ('O (:, "I w N 0) C), n I i CL Q rol uni�n�°, i j 1 d a N a) 1 v v li C Li a 1 O = O ti fEp1 1 TJ t p O m LL LL Al CI E �. _ — 0) O r .O C O .O O`J iJ O) V�i c W, >LL R 7LL �, Li ILL mm d ry 'R CII I M , UJOC cilU— J UOI88 LL �d - 1- d u c A m t y U ,00 n MCID (o V nU)rnrn N O0)00 non(? Lo N Lo E)nocNo.�rnm yODn O n7 Cl' er'O I, OD p) (D 001v co '. F(ON(0 nOl =� 00 (p N I NI'. OYnn CMM7'' Q � W (3) 00 �Lo N )O .� N (O 'T Q) 10 NLo °)I O N N °) °) III n N � Z LL �jA c C N Ili ICI � Ii I, a) m ILL a LL'. as a° N L N Q 6,'I— as N L d Q f6 OQ', N Y 3 z0 _j C1 (0 .m.. 3 F-UCOU2F' H_U�y21r 000293 CITY OF LA QUINTA BALANCE SHEET 10/31195 ASSETS: POOLED CASH LQHP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH BANK OF THE DESERT M1M ICMA DEFERRED COMPENSATION CASH & INVESTMENT TOTAL CITY 10,595.58&39 0.00 0.00 0.00 0.00 0.00 1,000.00 9,687.04 279,965.79 10,886,239.22 RDA 4,161,871.24 65.105.47 (227.39) 534,013.52 13,870,589.48 170,667.89 0.00 0.00 0,00 18,802,020.21 FINANCING AUTHORITY (500.00) 0.00 87,463.83 727,110.15 0.00 0.00 0.00 0.00 0.00 814.073.98 GRAND TOTAL 14, 756.957.63 65.105.47 87.236.44 1.261,123.67 13.870.589.48 170,667.89 1.000.00 9.687,04 279,965.79 30,502.333,41 LAND HELD FOR RESALE _ 0.00 0.00 0.00 0.00 TOTAL LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 182,596.21 87,526.34 0.00 270.122.55 LOANINOTES RECEIVABLE 0.00 67,120.00 ODD 67,120.00 DUE FROM OTHER AGENCIES (57.244,84) O.DO 0,00 (57.244.84) DUE FROM OTHER GOVERNMENTS 0.00 0.00 0.00 0.00 DUE FROM OTHER FUNDS 0.00 551,038.04 0,00 551,038.04 DUE FROM RDA 6.048,957.20 0.00 0,00 6,048,957.20 NSF CHECKS RECEIVABLE 694.59 0.00 0.00 694.59 ACCRUED REVENUE 0.00 0.00 0.00 0.00 TRAVELADVANCES 1,962.76 0.00 0.00 1,962.75 EMPLOYEE ADVANCES 0.00 0.00 0.00 0.00 PREPAID EXPENSES 0.00 0.00 0.00 0.00 _ RECEIVABLE TOTAL 6,176.965.91 705,684.38 0.00 6,882,650.29 WORKER COMPENSATION DEPOSIT 0.00 0.00 0.00 0.00 RENT DEPOSITS 0.00 0.00 0.00 0.00 UTILITY DEPOSITS 75,00 0.00 0.D0 75.00 MISC. DEPOSITS 2,000.00 0.00 0.00 2,000.D0 _ DEPOSITS TOTAL 2,075.00 0.00 0.00 2.075.00 GENERAL FIXED ASSETS 15,893.519.00 5,879,910.05 0.00 21,773,429.05 AMOUNT TO BE PROVIDED FOR LIT DEBT 309.279.00 2,340,653.00 8,360,000.00 11.009,932.00 AMOUNT TO BE PROVIDED FOR LIT DEBT 0.00 69.987,537.16 0.00 _ 69,987,537.16 _ TOTAL GENERAL FIXED ASSETS 16.202.790.00 78.208,100.21 8,360.000.00 102,770,898.21 TOTAL ASSETS 33 268 078.13 97. 115.804A0 9,174,073.98 140 157 956.91 LIABILITY ACCOUNTS PAYABLE 0.00 0.00 0.00 O.DO DUE TO OTHER AGENCIES 32,809.86 0.00 0.00 32,809.86 DUE TO OTHER FUNDS 0.00 551,038.04 0.00 551,038.04 ACCRUED EXPENSES 40,000.00 388,764.00 0.00 426,76C00 PAYROLL LIABILITIES (20,035.26) 0.00 0.00 (20,035.26) STRONG MOTION INSTRUMENTS 560.43 0.00 0.00 560.43 FRINGE TOED LIZARD FEES 77,467.40 0.00 0.00 77,467.40 SUSPENSE (1,360.84) 0.00 0.00 (1,360.84) DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 _ PAYABLES TOTAL 129,441.59 937,802.04 0.00 1,067,243.63 ENGINEERING TRUST DEPOSITS 13,732.85 0.00 0.00 13,732.85 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 ARTS IN PUBLIC PLACES DEPOSITS 173,001.54 0.00 0.00 173,001.54 DEVELOPER DEPOSITS 163.738.48 0.00 0.00 183,738.46 MISC. DEPOSITS 11,836.62 0.00 0.00 11,836.62 AGENCY FUND DEPOSITS 848,861.32 O.DO 0.00 848,561,32 ICMA-DEFERRED COMP DEPOSITS 279,955.79 0.00 0.00 279,965.79 TOTAL DEPOSITS 1,491,136.58 0.00 0.00 1,491,136.58 DEFERRED REVENUE 0.00 0.00 0.00 0.00 OTHER LIABILITIES TOTAL - 0.00 0.00 0.00 0.00 COMPENSATED ABSENCES PAYABLE 309,279.00 0.00 0.00 309,279.00 DUE TO THE CITY OF LA QUINTA 0.00 6,048,958.41 O.DO 6,048,958.41 NOTE DUE TO MURPHY, DALES, LANE 0.00 0.00 0.00 0.00 DUE TO COUNTY OF RIVERSIDE 0.00 11,572,687.00 0.00 11,572,687.00 DUE TO C.V. UNIFIED SCHOOL DISTRICT 0.00 12.271,884.75 0.00 12,271.884.75 DUE TO DESERT SANDS SCHOOL DISTRICT 0.00 1,904,660.00 0.00 1,904,660.00 BONDS PAYABLE 0.00 40,530,000.00 8,360,000.00 48,890,D00.00 TOTAL LONG TERM DEBT 309,279.00 72,328,190.16 8,360,OD0.00 80,997,469.16 TOTAL LIABILITY 1,929,857.17 73.265,992.20 8,360,000.00 83,555,849.37 EQUITY -FUND BALANCE 31,338,220.96 24,449,812.60 814,073.98 56,602,107.54 TOTAL LIABILITY & EQUITY 33 268 078.13 97,715,804.80 9,174,073.98 140.157 956.91 000491 CITY OF LA QUINTA FINANCING GRAND BALANCE SHEET 10/31195 CITY RDA AUTHORITY TOTAL ASSETS: POOLED CASH 10,595,586.39 4,161,871.24 (500.00) 14,756,957.63 LOHP CASH 0.00 65,105.47 0.00 65,105.47 BOND REDEMPTION CASH 0.00 (227.39) 87,463.83 87,236.44 BOND RESERVE CASH 0.00 534,013.52 727,110.15 1,261,123.67 BOND PROJECT CASH 0.00 13,870,589.48 0.D0 13,870,589.48 BOND ESCROW CASH 0.00 170,667.89 0.00 170,667.89 PETTY CASH 1,000.00 0.00 ODD 1,000.00 BANK OF THE DESERT M/M 9,687.04 0.00 0.00 9.687.04 ICMA DEFERRED COMPENSATION 279,965.79 0.00 0.00 279,965.79 CASH b INVESTMENT TOTAL 10,886,239.22 18,802,020.21 814.073.98 30,502,333.41 LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 ___ TOTAL LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 182,596.21 87,526.34 0.00 270,122.55 LOANINOTES RECEIVABLE 0.00 67,120.DO 0.00 67,120.00 DUE FROM OTHER AGENCIES (57,244.84) 0.00 0.00 (57,244.84) DUE FROM OTHER GOVERNMENTS 0.00 0.00 0.00 0.00 DUE FROM OTHER FUNDS 0.00 551,038.04 0.00 551,038.04 DUE FROM RDA 6,048,957.20 0.00 0.00 6,048,957.20 NSF CHECKS RECEIVABLE 694.59 0.00 0.00 694.59 ACCRUED REVENUE 0.00 0.00 0.00 0.00 TRAVEL ADVANCES 1,962.75 0.00 0.00 1,962.75 EMPLOYEE ADVANCES 0.00 0.00 0.00 0.00 PREPAID EXPENSES 0.D0 0.00 _ O.DO 0.00 RECEIVABLE TOTAL 6,176,965.91 705,684.38 ODD 6,882,650.29 WORKER COMPENSATION DEPOSIT 0.00 0.00 0.00 0.00 RENT DEPOSITS 0.00 0.00 0.00 0.00 UTILITY DEPOSITS 75.00 0.00 0.00 75.00 MISC. DEPOSITS 2,000.00 0.00 0.D0 2,000.00 _. DEPOSITS TOTAL 2.075.00 0.00 0.00 2,075.00 GENERAL FIXED ASSETS 15,893,519.00 5,879,910.05 0.00 21,773,429.05 AMOUNT TO BE PROVIDED FOR L!i DEBT 309,279.00 2.340,653.00 8,360,000.00 11,009,932.00 AMOUNT TO BE PROVIDED FOR LIT DEBT 0.00 69,987,637.16 0.00 69,987,537.16 TOTAL GENERAL FIXED ASSETS 16,202,798.00 78,208,100.21 8,360,000.00 102,770,898.21 TOTAL ASSETS T 33 268 078.13 97 715,804.80 9,174,073.98 140 557 956.91 LIABILITY ACCOUNTS PAYABLE 0.00 0.00 0.00 0.00 DUE TO OTHER AGENCIES 32,809.86 O.DO 0.00 32,809.86 DUE TO OTHER FUNDS 0.00 551,038.04 0.00 - 551,038.04 ACCRUED EXPENSES 40,000.00 386,764.00 0.00 426,764.00 PAYROLL LIABILITIES (20,035.26) 0.D0 0.00 (20,035.26) STRONG MOTION INSTRUMENTS 560.43 0.00 0.00 560.43 FRINGE TOED LIZARD FEES 77,467.40 0.00 0.00 77,467.40 SUSPENSE (1.360.84) 0.00 O.DO (1,360,84) DUE TO THE CITY OF LA QUINTA 0.00 0•00 0.00 _ PAYABLES TOTAL 129,441.59 937,002.04 0.00 1,067,243.63 ENGINEERING TRUST DEPOSITS 13,732.85 0.00 0.00 13,732.85 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.D0 ARTS IN PUBLIC PLACES DEPOSITS 173,001.54 0.00 0.00 173,DO1.54 DEVELOPER DEPOSITS 163,738.46 0.00 0.00 163,738.46 MISC. DEPOSITS 11,836.62 0.00 0.00 11,836.62 AGENCY FUND DEPOSITS 848,861.32 - 0.00 0.00 848,861.32 ICMA-DEFERRED COMP DEPOSITS 279,965,79 O.DO 0.00 279,965.79 _ TOTAL DEPOSITS 1,491,136.58 0.00 0.00 1,491,136.58 DEFERRED REVENUE 0.00 0.00 0.00 0.00 _ OTHER LIABILITIES TOTAL 0.00 0.00 0.00 0.00 COMPENSATED ABSENCES PAYABLE 309,279.00 0.00 0.00 309,279.00 DUE TO THE CITY OF LA QUINTA 0.D0 6,048,958.41 0.00 6,048,958.41 NOTE DUE TO MURPHY, DALES, LANE 0.00 0.00 0.00 0.00 DUE TO COUNTY OF RIVERSIDE 0.00 11,572,687.00 0.00 11,572,687.00 DUE TO C.V. UNIFIED SCHOOL DISTRICT 0.00 12,271,894.75 0.00 12,271,884.75 DUE TO DESERT SANDS SCHOOL DISTRICT 0.00 1,904,660.00 0.00 1,904,660.00 BONDS PAYABLE 0.00 40,530.000.00 8,360,0DO.00 48,890,0DO.00 TOTAL LONG TERM DEBT _. 309,279.00 72,328,190.16 8,360,000.00 80,997,469.16 TOTAL LIABILITY 1.929.857.17 73,265,992.20 8,360,000.00 83,555,849.37 EQUITY -FUND BALANCE 31,338,220.96 24,449,812.60 814,073.98 56,602,107.54 TOTAL LIABILITY b EQUITY - 33.268 078.13 97 715 804.80 9,174,073.98 195691 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 19, 1995 ITEM TITLE: Approval of a Cooperative Agreement with KSL for Landscape Median Improvements on Eisenhower Drive (Avenue 50 to Coachella Drive) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Approve the Cooperative Agreement with KSL for landscape design services for landscape median improvements on Eisenhower Drive (Avenue 50 to Coachella Drive). FISCAL IMPLICATIONS: There are no fiscal implications associated to the approval of this Cooperative Agreement. BACKGROUND AND OVERVIEW: On June 27,1995, the Planning Commission recommended to approve the conditions of approval and adopted Plot Plan 95-555 (La Quinta Hotel Ballroom). As a condition of approval, deferred improvements for this development include: "One half of the cost, or $25, 000, whichever is less, for design and installation of median landscaping and irrigation improvements in Eisenhower Street for the full length of the La Quinta Hotel frontage..." On July 5, 1995, the City Council moved to adopt Resolution No. 95-55 as submitted and the motion carried unanimously. 000296 f\pwdept\dexter\repor1s\cc951219\951219a FINDINGS AND ALTERNATIVE Based upon the previously summarized conditions of approval,Staff is recommending to proceed with the execution of an Implementation and Contract Services Agreement for the purpose of defining KSL's role and responsibilities. KSL's landscape architect, Mr. Forrest K. Haag, ASLA, estimated cost for design is a not -to- exceed amount of$19,145. This amount is within the $25,000 that KSL is responsible for. The remaining amount not spent for design will be applied to construction costs up to the limit of $25,000. Alternatives for Council to consider: 1. Approve staffs recommendation and execute the Agreement. 2. Do not approve staffs recommendation. 3. Provide staff with alternative direction. David M. Cospe , ' Works Director/City Engineer DMC:JMF f:\pwdept\dexter\reports\cc951219\951219a r) n :. Q -7 IMPLEMENTATION AND CONTRACT SERVICES AGREEMENT KSL Inc. THIS R"LEMENTATION AND CONTRACT SERVICES AGREEMENT dated , 1995 (the "Agreement") by and between the CITY OF LA QUINTA, California municipal corporation (the "City") and KSL Inc., a for -profit corporation (the "Contractor") concerns the implementation Condition of Approval 11-A of Plot Plan 95-555. WHEREAS, Contractor is obligated, pursuant to Plot Plan 95-555, Condition No.95-555, to provide up to Twenty -Five Thousand Dollars ($25,000) towards the design and construction of the street medians along Eisenhower Drive (the "Medians"); and WHEREAS, City finds that it would be in the best interest of the City to coordinate the design of the landscape improvements to the Medians with the La Quinta Hotel landscaping; and WHEREAS, the Contractor is the owner and operator of the La Quinta Hotel; and WHEREAS, the City finds that the best method of coordinating the design of the landscape improvements to the Medians with the La Quinta Hotel landscaping is to have the Contractor design the landscape improvements with forces approved by the City; and WHEREAS, the Contractor wishes to design said improvements to the Medians with forces approved by the City. NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all the terms and conditions of this Agreement, the Contractor shall provide to the City all design documents necessary to publicly bid the construction of said landscape improvements to the Medians as set forth in the Scope of Services attached hereto as Attachment "A" and incorporated herein by this reference. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any federal, state or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 2.0 TERM through The term of this Agreement shall be for ninety (90) days from unless sooner terminated pursuant to Section 7.3. 3.0 COMPENSATION 3.1 Contract Sum The Contractor is obligated to pay for the first $25,000 for all costs associated with the preparation of design documents and construction. All costs beyond the first $25,000 shall be borne by the City. If after the design is complete and approved by the La Quinta City Council, and the Contractor has not exceeded $25,000 in costs, the City shall within 10 calendar days invoice the Contractor the remaining amount. The Contractor is obligated to pay the City the remaining amount prior to an Award of Contract by the La Quinta City Council. An Award of Contract will not be made until the City has been reimbursed the remaining amount by the Contractor. 4.0 COORDINATION OF WORK 4.1 Contract Officer. The Contract Officer shall be the City Engineer or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.2 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.3 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. FAPWDEPT\COSPER\KSLAGREE 5.0 INSURANCE AND INDEMNIFICATION 5.1 Insurance. Contractor shall carry general liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's act or omissions arising out of or related to Contractor's performance under this Agreement in an amount equal to Three Hundred Thousand Dollars ($300,000) per individual and One Million Dollars ($1,000,000) per occurrence. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property and for errors and omissions committed by contractor, its officers, employees and agents, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. G 11 11004)&V Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall request. 7.0 ENFORCEMENT OF AGREEMENT 7.1 Calif rm�a L a. This Agreement shall be construed, interpreted and governed as to validity, performance of the parties and enforcement in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such F APWDEP'T\COSPER\KSLAGREE 00P3 JO compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 6.3. 7.3 Termination. This Section shall govern any termination of this Agreement, except for termination by the City for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. 7.4 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any state statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Contractor covenants that, by and for itself; its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. F: \P WDEPT\C OSPER\K SLAGREE 000303i To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Contractor: KSL Inc. 56-150 PGA Boulevard La Quinta, California 92253 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severabili . In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforcability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 A_uthorily. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. F:\P"EPTIC OSPER\KSLAGREE 00030'' IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Dated: F AP W DEPT\C O SPER\K SLA GREE CITY OF LA QUINTA, a California municipal corporation Lo Mayor "CITY" KSL Inc., a for -profit corporation By: Name: Title: "CONTRACTOR" 000303 ATTACHMENT "A" SCOPE OF SERVICES F:\PVvrDEPT\COSPER\KSLAGREE 0003114 ATTACHMENT "B" PAYMENT SCHEDULE FAPWDEPT\COSPER\KSLAGREE T4ht 4 4 Qum & AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 19,1995 ITEM TITLE: Approval of Award of Contract for Adams Street Extension/4-Signal, Project No. 95-04 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: �I" STUDY SESSION: PUBLIC HEARING: Award contract for the construction of Adams Street Extension / 4-Signals, Project No. 95-04 to the lowest responsive bidder. FISCAL IMPLICATIONS: Fiscal implications are unknown at this time. Bids are scheduled to be opened on Friday, December 15, 1995. A supplemental staff report will be presented after bids are opened. BACKGROUND AND OVERVIEW: During the City Council meeting of November 21, 1995, Council authorized receipt of bids for this project. FINDINGS AND ALTERNATIVES: Alternatives for Council to consider are: Award a contract for construction of Adams Street Extension / 4-Signals, Project 95-04 to the lowest responsive bidder. 2. Reject all bids and do not make an award of a contract. 3. Provide alternative direction to staff. David M. Cospkr�PrKTic Works Director/City Engineer fllpwdept\dexter\repottskc951219\951219 c oon3,9r T-itT " AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19,1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of Award of Contract for Adams PUBLIC HEARING: Street Extension/4-Signal, Project No. 95-04 SUPPLEMENTAL REPORT RECOMMENDATION: Award a contract for the construction of Adams Street Extension / 4-Signals, Project No. 95-04 to Paul Gardner Corporation of Ontario, California in the amount of $479,693. FISCAL IMPLICATIONS: Adequate funding is available to support this recommendation, as outlined in Attachment #1. BACKGROUND AND OVERVIEW: During the City Council meeting of November 21, 1995, the City Council authorized receipt of bids for this project. On Friday, December 15, 1995, bids were opened for this project. The results of the bid opening were as follows: BIDDER Paul Gardner Corporation DBX Inc. Matich Corporation Sierra Pacific Electrical Contracting Engineer's Estimate CITY AMOUNT Ontario, CA. $4799693.00 Temecula, CA. $503,053.00 San Bernardino, CA. $566,956.00 Riverside, CA. $6003415.50 $5213800.00 Staff has reviewed all bids for clerical and mathematical errors and compliance with bidding instructions. No corrections or adjustments are necessary. 00n397 f1pwdeptldexter\reportslcc951219\951219c.sup The Engineer's Estimate (as detailed in Attachment 2) was derived by considering each signal and the street improvements to Adams Street would be constructed as individual projects. By combining the projects into a single project, a savings in construction costs is realized. The specifications used on this project, as used on the previous nine Public Works improvement projects, is a much more detailed specification resulting in lower bid prices, as summarized in Attachment #3. The purpose of providing this information is to show a savings of Capital Funds has been realized in this Fiscal Year's Capital Improvement Program that can be utilized in the Capital Improvement Program for next fiscal year. FINDINGS AND ALTERNATIVES: Due to the long lead delivery time of signal poles (12-14 weeks) and controllers (8-10 weeks), actual project work will not begin until mid March 1996. There are 75 consecutive calendar days specified in which the contractor must complete all work. A project schedule will transpire as follows; City Council Awards Contract 12/19/95 Notice of Award to Contractor 12/20/95 Contractor places order for poles/controller 12/21/95 Notice to Proceed to Contractor 02/05/96 Contractor receives delivery poles/controller 03/18/96-4/l/96 Project Completion 05/01/96 City Council Acceptance/Notice of Completion 05/07/96 This schedule is tentative, and is heavily dependent upon the fabrication and delivery schedule of the signal poles and controllers. Staff is working with the County of Riverside Transportation Department on acquiring the signal poles and controller for the Adams Street/Miles Avenue intersection without the lengthy lead time. If successful, the traffic signal improvements at this intersection can be completed within 30 working days from issuance of a Notice To Proceed to the contractor. Once the,traffic signal improvements are completed at this intersection, work can be completed on the Adams Street Extension portion of this project by as early as April 1, 1996. Staff will keep the City Council apprised of any significant deviations from this projected schedule as they may occur. The City Council has the following alternatives to consider: 1. Award a contract for construction of Adams Street Extension / 4-Signals, Project 95-04 to Paul Gardner Corporation in the amount of $479,693. 2. Reject all bids and do not make an award of a contract. direction to staff David M. Cosp��ks Director/City Engineer f. \pwdept\dexter\reports\cc9 5 12 1 9\9 5 12 19c. sup 000308 ATTACHMENT # 1 Project No. 95-04, Adams Street Extension / 4-Signals Project Funding and Sources PROJECT FUNDING - Infrastructure Funding (Traffic Signals) $429,975 Infrastructure Funding (Adams St. Ext.) $200,000 Redevelopment Agency P.A. 91 $ 73,710 City of Indio $ 36,855 Developer Contributions Triad Pacific (Fred Wrng./Adms.) $ 25,000* Star Light Dunes G.P. (Fred Wrng./Adms.) $ 251000* Williams Development ( " / It) $ 25,000* Santa Rosa Development(Miles/Adams) $ 25,300 Windsor Project (" / ) $ 25,000* Inco Homes (" / ) $ 25,000* Topaz (" / ) $ 15,000 Topaz (Miles/Dune Palms) $ 36,855 La Quinta Hotel (Fernando/Eisenhower) $ 50,000 CVAG Small Project Fund 50 000 TOTAL FUNDING $1,0429695 Expenditures to Date - Dune Palms Rd./Miles Ave. Signal (complete) <$249,781> Design (signal/street improvements) <$ 23,550> FUNDS AVAILABLE FOR CONSTRUCTION $769,364 *These amounts reflect a not to exceed contribution from the assigned development, based on the actual final cost to construct the signal at each intersection. The developer will be billedfor one quarter ofthe total signalization costper quadrant occupied. Actual funding may be less, but will not exceed the maximum amount of $25,000. am f.\pwdeptldexterVreports\cc951219\951219c. sup ATTACHMENT #2 Project No. 95-04, Adams Street Extension / 4-Signals Project Cost vs. Engineer's Estimate Engineer's Paul Estimate Gardner TOTAL Design - Street Improvements $ 6,300 -0- $ 6,300 Signals 17,250 -0- 17,250 Total Design (Actual) $ 23,550 -0- $ 239550 Construction - Street Improvements $151,000 $1031499 $1039499 Signal Improvements $370,800 $376,194 376 194 Total Construction $521,800 $479,693 $4799693 Support - Survey/Inspection/Testing $ 391,135 $ 36,000 $ 36,000 Utilities (electrical only) $ 1,000 $ 1,000 $ 1,000 Contingency $ 26,090 $ 25,785 $ 251785 Administration 40 000 37,000 37 000 Total Support $ 106,225 $ 99,785 $ 999785 TOTALS $651,575 $5799478 $603,028 f\pwdept\dexter\reports\cc951219\951219c.sup n e) n 31 O ATTACHMENT #3 Previous Public Works Improvement Projects Engineer's Estimate vs. Low Bid Award PROJECT ENGINEER'S ESTIMATE LOW BID AWARD Adams Street/4-Signals $521,800 $479,693 Washington/Hwy.111Interim $161,232 $150,917 Dune Palms/Miles Ave. $164,000 $177,212' Palm Royale Playground Equipment Purchase $35,500 $27,503 1995 Slurry Seal/Restriping $168,700 $192,769 Fritz Burns/Palm Royale Park Project $877,718 $866,890 Citywide Landscape Maintenance Contract $260,000 $233,545 Fritz Burns Pool/Park $2,188,936 $2,188,2452 Adams Street Improvements $150,000 $147,471 AGGREGATE TOTAL $ 49527,886.00 $ 494649245.00 ' Actual lowest responsive bid was $199,201. However, an error was found in the bid documents, resulting in a $22,000 reduction in the overall bid. 2 The first two low bids were declared "non -responsive". This bid was awarded December 20, 1994. However, all bids were formally rejected January 5, 1995. 000311 fApwdept\dexter\reports\cc9 5 12 19\9 5 12 1 9c. sup T4ht 4 4 " AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: December 19, 1995 Adoption of the Memorandum of Understanding regarding the Coachella Valley Multiple Species Habitat Conservation Plan. BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Memorandum of Understanding Agreement and authorize the Mayor to sign the Agreement. FISCAL IMPLICATIONS: None. During the December 5, 1995, City Council meeting, a presentation on the Memorandum of Understanding (MOU) was given by Diana Beck, CVAG Director of Planning. (Attachment 1). CVAG is requesting that all member agencies participate in the drafting of the Coachella Valley Multiple Species Habitat Conservation Plan (CV MSHCP) by signing the attached MOU (Attachment 2). The MOU provides a framework for the preparation of, and a statement of objectives for, the Coachella Valley Multiple Species Habitat Conservation Plan. It states the scope of work for the preparation of the plan in order to provide clarity of the planning process and the expected outcome. The MOU specifically addresses the need for assurances from the Department of the Interior that the federal government will seek no additional property interests or financial compensation beyond what is provided for under the terms of the CV MSHCP. A framework for economic and fiscal impact analysis of the potential effects of the plan on local governments, land use, agriculture, and public and private development is also provided in the MOU. Signing the MOU only commits the City to participate in the preparation of the CV MSHCP. Signing the MOU does not indicate the City's intention regarding eventual approval, adoption or implementation of measures therein. Further, signing the MOU does not entail a financial commitment. 0003121 CCLC.003 Staff recommends that the City Cou will consolidate the efforts toward species as required by state and fed The options available to the Council ; 1. Approve the Memorandum Agreement; 2. Decline the Memorandum of Habitat Conservation Plan; 3. Provide direction to staff. Development Director Attachments: 1. 2. City Council report of Decem Memorandum of Understandin Species Habitat Conservation support the development of the CV MSHCP as the plan servation and preservation of several plant and animal laws. as follows: Understanding and authorize the Mayor to sign the for the preparation of the Multiple Species !r 5, 1995. regarding the preparation of a Coachella Valley Multiple 0OP313 2 CCLC.003 Attachment 1 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 5, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: 3 Discussion of the Memorandum of Understanding regarding PUBLIC HEARING: the preparation of the Coachella Valley Multiple Species Habitat Conservation Plan by Coachella Valley Association of Governments and Mountains Conservancy staff. Review and discuss the Memorandum of Understanding in preparation for consideration at the December 19, 1995, Council Meeting. None The Executive Committee of the Coachella Valley Association of Governments (CVAG) has approved the attached Memorandum of Understanding (MOU) for the preparation of a Coachella Valley Multiple Species Habitat Conservation Plan (CV MSHCP). The MOU is the result of more than a year's worth of work by many agencies. Diana Beck, CVAG Director of Planning, and Bill Havert, of the Mountains Conservancy, will provide a presentation on the plan and the MOU. The MOU provides a framework for the preparation of, and a statement of objectives for, the Coachella Valley Multiple Species Habitat Conservation Plan. It states the scope of work for the preparation of the plan in order to provide clarity of the planning process and the expected outcome. The MOU specifically addresses the need for assurances from the Department of the Interior that the federal government will seek no additional property interests or financial compensation beyond what is provided for under the terms of the CV MSHCP. A framework for economic and fiscal impact analysis of the potential effects of the plan on local governments, land use, agriculture, and public and private development is also provided in the MOU. Signing the MOU only commits the City to participate in the preparation of the CV MSHCP. Signing the MOU does not indicate the City's intention regarding eventual approval, adoption or implementation of measures therein. Further, signing the MOU does not entail a financial commitment. CCLC.004 3 000314 1. JERRY FZRMAN, Con*munity Development Director Memorandum of Understanding regarding the preparation of a Coachella Valley Multiple Species Habitat Conservation Plan. CCLC.004 00V313 4 Attachment 2 MEMORANDUM OF UNDERSTANDING REGARDING THE PREPARATION OF A COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN This Memorandum of Understanding ("MOU") is made and entered into as of 199_, by and among the UNITED STATES DEPARTMENT OF INTERIOR FISH AND WILDLIFE SERVICE ("SERVICE"); the CALIFORNIA DEPARTMENT OF FISH AND GAME, ("DEPARTMENT"); the COUNTY OF RIVERSIDE, and the cities of CATHEDRAL CITY, COACHELLA, DESERT HOT SPRINGS, INDIAN WELLS, INDIO, LA QUINTA, PALM DESERT, PALM SPRINGS, AND RANCHO MIRAGE; the COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS ("CVAG"); the BUREAU OF LAND MANAGEMENT ('BLM"); the UNITED STATES FOREST SERVICE ("USFS"); and the NATIONAL PARK SERVICE ("NPS"). Collectively the foregoing agencies are herein after called the "Parties". WITNESSETH: WHEREAS, the Parties are among the federal, state, and local agencies that have regulatory authority or responsibility under certain federal and state statutes to protect species and their habitats from adverse effects resulting from public and private development actions, including federal agencies' responsibilities under the Endangered Species Act of 1973, as amended ("ESA"), and the National Environmental Policy Act ("NEPA"); state agencies' responsibilities under the California Endangered Species Act of 1984 ("CESA") and the California Environmental Quality Act ("CEQA"); and local agencies' responsibilities under CEQA and State Planning and Zoning Law; and WHEREAS, the multiple sources of authority under which the Parties operate do not provide any individual agency with the authority to implement a comprehensive program to provide for the long term survival of species and their habitats in the planning area as defined in Exhibit A to this MOU, and hereby incorporated by reference; and WHEREAS, the state and federal agencies which are parties to this MOU are also parties to, and would call attention to, "The Agreement on Biological Diversity" executed in 1991 to "develop guiding principles and policies, design a statewide strategy to conserve biological diversity, and coordinate implementation of this strategy through regional and local institutions"; and WHEREAS, the private sector lacks assurances that compliance with requirements imposed by any one public agency (for example mitigation measures required by a local lead agency under CEQA) will satisfy requirements that may be imposed by any other public agency (for example terms and conditions required by the SERVICE under a Biological Opinion pursuant to a Section 7 Endangered Species Act consultation); and September 25, 1995 5 000310 WHEREAS, the Parties together with representatives from private conservation groups, utilities, land owner organizations, development interests, and agricultural interests desire to work together for the purpose of developing a program to conserve Species of Concern, as identified in Exhibit B (as may be amended from time to time by agreement of all Parties) and hereby incorporated by reference; and WHEREAS, the cities and the County are desirous that local land use regulations and development decisions comply with state and federal environmental and endangered species statutes and regulations while providing for continued economic growth and development; THEREFORE, it is mutually agreed and understood that: 1.0 PURPOSE OF MEMORANDUM The Parties have entered into this MOU to: (1) agree to cooperate in the development of a Coachella Valley Multiple Species Habitat Conservation Plan ("CV MSHCP"), and (2) define the general nature of the planning process and the components of the CV MSHCP. 2.0 PURPOSES OF THE CV MSHCP Preparation of a CV MSHCP serves two main purposes: (1) balancing environmental protection and economic development objectives in the CV MSHCP area, and (2) simplifying compliance with endangered species related laws. These purposes are more fully described below. 2.1 Balancing envimnm n al protection end economi d v 1ppment n_lziecdvec in the CV MSH P arQa The CV MSHCP is intended to conserve adequate habitat in an unfragmented manner to provide for the protection and security of long-term viable populations of the Species of Concern. (Note: based on information gathered through the planning process, the Species of Concern list (Exhibit B) may be amended to either add or remove species as appropriate.) The CV MSHCP is thereby intended to proactively address requirements of the state and federal endangered species acts to avoid disruption of economic development activities in the CV MSHCP area. This will be accomplished as follows: (1) Where possible, sufficient habitat for Species of Concern shall be protected by the CV MSHCP to obviate the need to list species as threatened or endangered. (2) For Species of Concern which are currently listed as threatened or endangered, the CV MSHCP will be the basis for securing incidental take permits within the area covered by the CV MSHCP. September 25, 1995 U 00031{ (3) For Species of Concern which are not currently listed, the CV MSHCP will address the conservation of the species and its habitat as if the species were listed, such that if the species is subsequently listed, the CV MSHCP will be the basis for securing the issuance of incidental take permits, and no further mitigation requirements will be imposed. (4) The CV MSHCP will utilize a habitat based approach intended to conserve overall biodiversity in the CV MSHCP area. Therefore, to the fullest extent possible under the ESA and the CESA, it is the intent of the CV MSHCP that, before proposing a species which occurs in one of the protected habitats but which is not specifically identified as a Species of Concern in the CV MSHCP for listing, the SERVICE and the DEPARTMENT shall analyze the CV MSHCP to determine if it serves as a habitat conservation plan such that either the species does not need to be listed, or, in the event that factors outside the CV MSHCP area necessitate listing, incidental take permits would be issued in the CV MSHCP area should the species be listed. If the CV MSHCP does not provide adequate protection, the SERVICE and the DEPARTMENT shall cooperate with the other Parties in evaluating an amendment to the CV MSHCP which would provide adequate protection for the proposed species and, therefore, either obviate the need to list the species or provide the basis for an incidental take permit. 2.2 Simplify compliance with endangered sn ci c 1 r ht d auYR The CV MSHCP is intended to provide a means to standardize mitigation/compensation measures for the Species of Concern so that, with respect to public and private development actions, mitigation/compensation measures established by the CV MSHCP will concurrently satisfy applicable provisions of Federal and State laws pertaining to endangered species protection. It is further the intent of the Parties to eliminate project by project review of the effect of development activities on the Species of Concern, to the full extent authorized by law. It is also the intent of the CV MSHCP to specify mitigation and/or compensation measures needed to lessen or avoid the cumulative effects of development activities on Species of Concern and eliminate, where possible, the requirement of case -by -case review of all such effects that will be mitigated by the specified measures. 2.2.1 Section 7 of the ESA requires all federal agencies to initiate formal consultation if their actions may affect federally listed species (50 CFR § 402.14). Though a conservation plan may address federal land, the issuance of a Section 10(a) permit does not eliminate the need for federal agencies to comply with Section 7. Nonetheless, a federal agency may, regardless of whether that agency is a Party to this MOU or any conservation plan, use the mitigation/compensation measures established by the CV MSHCP towards fulfilling the requirements of Section 7. 3.0 COMPONENTS OF THE CV MSHCP The CV MSHCP will include, but not be limited to: (1) a long term conservation plan for Species of Concern and their habitats; (2) an Implementation/ Management Agreement to ensure the execution of the conservation plan; September 25, 1995 7 D0�01 (3) Section 10(a) permits to authorize incidental take of federally listed species, and Fish and Game Code Section 2081 MOUs to authorize incidental take of state listed species; (4) Conservation (Pre -listing) Agreements recognizing that the conservation plan meets ESA, and CESA requirements to authorize incidental take for Species of Concern should they be listed in the future; (5) assurances that no requirements beyond those specified in the CV MSHCP and the Implementation/Management Agreement will be imposed by the state and federal governments; (6) provisions for continuing operations and maintenance of existing public facilities; and (7) provisions for evaluating the siting of new public facilities within habitat conservation areas. 3.1 Com eimation plan A conservation plan will be prepared for Species of Concern and their habitats and, subject to city and county approval, submitted to the SERVICE as part of an application for a Federal permit authorizing incidental take of federally listed endangered and threatened species pursuant to Section 10(a) of the ESA, and to the DEPARTMENT as part of the application for a CESA MOU authorizing incidental take of state listed endangered and threatened species pursuant to Section 2081 of the Fish and Game Code. It is also intended that the conservation plan will be the basis for a biological opinion pursuant to Section 7 of the ESA for Federal agencies which are party to this MOU. The conservation plan shall specify the mitigation/compensation measures that may be used towards fulfilling the requirements of federal and state law, including but not limited to ESA and CESA, regarding the protection of the Species of Concern and their habitats. The CV MSHCP shall assess the extent to which existing conservation lands provide viable habitat for the Species of Concern and could be a component of the conservation plan. 3.1.1 The Scope of Work for the development of the conservation plan is attached to this MOU, and hereby incorporated by reference, as Exhibit C. All parties to this MOU have reviewed the Scope of Work and acknowledge that, if properly implemented, the Scope of Work will provide adequate information and constitutes an adequate process to develop a conservation plan which will meet the requirements of the ESA and the CESA for purposes of conserving species and authorizing incidental take. 3.2 ImnlemeataiQnAlanagement Agreement The Parties shall consider for approval an enforceable Implementation/Management Agreement to define the respective rights, obligations, authorities, responsibilities, liabilities, benefits, and privileges of the Parties with respect to implementation of the conservation plan. The Agreement will establish an administrative process to implement the management and protection measures adopted as part of the conservation plan. The Agreement will need to be approved by the cities and the County before incidental take permits and conservation (pre -listing) agreements will be approved by the SERVICE and the DEPARTMENT. 3.3 permit Apnlicationa Upon completion of the conservation plan, the County and the cities may collectively submit applications for incidental take pursuant to Section 10(a) of the ESA and Section 2081 of the Fish and Game September 25, 1995 Q 00031,9 Code. It is the intent of the Parties that the term of these permits shall be 30 years. 3.4 C'oncervation - lic ing2gem n c It is the intent of the Parties that the conservation plan shall provide for the long term preservation of Species of Concern which are not currently listed as threatened or endangered such that should they become listed, the DEPARTMENT and the SERVICE shall authorize incidental take for the species under the terms and conditions of the CV MSHCP. 3.5 Assurances. Pursuant to the Department of the Interior's and Department of Commerce's joint "No Surprises" policy for HCPs, the CV MSHCP will incorporate legal assurance that the federal government will not seek additional property interests or financial compensation beyond the level which is otherwise adequately provided under the terms of the CV MSHCP because of changes in the status of affected species. 3.6 Operation and Maintenance of Fxicdng b blic Faciliti c. It is the intent of the Parties that the CV MSHCP will provide for the cities, the County, water agencies, flood control districts, utilities, and other public entities to conduct those activities necessary to operate and maintain public facilities located throughout the CV MSHCP area. 3.7 id g new P •bli Facilities s, i hin Habitst one rvation Areas, With respect to habitat conservation areas established by the CV MSHCP, it is the intent of the Parties that new public facilities will not automatically be excluded from these areas, and that new public facilities may be permitted in these areas if it is determined through the CEQA and NEPA processes that they would not have a significant adverse impact on the viability and ecological integrity of the habitat conservation areas; they are consistent with the intent and purpose of the Implementation/Management Agreement; and there is no practicable alternative available. Pursuant to CEQA and NEPA, mitigation and/or compensation measures may be required. In addition, during the preparation of the CV MSHCP the Parties will identify all potential future public facilities in habitat conservation areas and, to the extent feasible, assess the potential impacts of these facilities. Where the impacts can be adequately assessed through the CEQA and NEPA documentation for the CV MSHCP, a finding may be made in the CV MSHCP that such facilities are permissible under the CV MSHCP subject to project approval by the appropriate lead agency, and the inclusion of appropriate mitigation measures. 4.0 INTERIM PROJECT REVIEW GUIDELINES Interim Project Review Guidelines are attached as Exhibit D, herein incorporated by reference. The Guidelines, which may be utilized during the preparation of the CV MSHCP, provide for the timely review by the SERVICE and the DEPARTMENT of individual projects which have the potential to preclude long term preservation planning or impact the viability of biological resources. September 25, 1995 6 000320 5.0 CV MSHCP PLANNING PROCESS The CV MSHCP will be prepared under the direction of the Coachella Valley Association of Governments (CVAG). CVAG will be responsible for. (1) entering into and overseeing contracts with consultants as needed, (2) administering funds secured for plan preparation, and (3) performing other administrative functions. The CVAG Executive Committee shall make decisions regarding administrative matters or delegate necessary authority to fulfill administrative functions to CVAG staff. Policy decisions, such as approval of the CV MSHCP, including permit applications, environmental documents, and the like, shall be made by each of the participating cities and the County, and by the other signatories to the MOU as their interests are affected. 5.1 A Policy Advisory Group (PAG), similar to the PAG which has assisted CVAG in the preliminary phases of the CV MSHCP effort to date, shall be established to provide input and support to CVAG in the preparation of the CV MSHCP. The PAG shall meet on a regular basis and shall consist of the representatives of the Parties to this MOU, insofar as each may agree to serve, and any other members as may be invited to participate by all of the Parties. It is the intent of the Parties to include, at a minimum, representatives of business, agricultural, conservation, development, and property -owner interests on the PAG. 5.2 RuWcParticipaficaL It is the intent of the Parties to provide ample opportunity for and to encourage public participation in the development of the CV MSHCP. This may be accomplished through an appropriate combination of workshops, forums, meetings, and written materials made available to the public. 6.0 FUNDING AND ECONOMIC IMPACT ANALYSIS CVAG will coordinate securing funds for the preparation of the CV MSHCP. The Parties may assist CVAG in securing necessary funding. Funding sources to be explored include, but are not limited to, federal, state, and local agency funds (including grants, loans, and staff commitments), foundation grants, and contributions from organizations and individuals. It is the intent of the Parties that the potential economic impacts and benefits of the CV MSHCP will be assessed, and that appropriate measures will be incorporated into the CV MSHCP and Implementation Agreement to address any impacts, including funding equity issues. To accomplish this, the Parties agree that an impact analysis model will be developed, and that this model will be used to develop a Fiscal Impact Report in conjunction with the preparation of the CV MSHCP to provide each jurisdiction with an understanding of the CV MSHCP's impact and potential adjustments to the CV MSHCP to address those impacts. An example of the need for this type of analysis is the potential impact of setting aside lands for habitat protection if those lands are within a benefit September 25, 1995 10 000321 assessment district, such as a road and bridge assessment district intended to finance regional transportation improvements. Potential revenues from development on such lands would no longer be available, potentially causing a funding shortfall for public services and facilities. A suggested framework and general methodology for the economic impact analysis is attached as Exhibit E, herein incorporated by reference. The CV MSHCP shall also include provisions for the preparation of an annual Fiscal Impact Report to monitor the potential fiscal effects of implementation of the CV MSHCP and to provide recommendations for adjustments in how implementation commitments are met. Exhibit E further identifies the suggested contents and purposes of the annual Fiscal Impact Report. It is further the intent of the Parties that funding for implementation of the CV MSHCP shall reflect a fair share contribution by federal, state, and local agencies. 7.0 ENVIRONMENTAL REVIEW Both state and federal environmental review of the CV MSHCP will be required. 7.1 California Environm n al uali Act (CEQA) Compliance,Approval of a CV MSHCP is an action subject to CEQA review. CVAG will act as the lead agency under CEQA for the preparation of environmental documents. In the preparation of the environmental documents, the DEPARTMENT, the cities, and the County shall act as responsible agencies pursuant to CEQA. The CV MSHCP and accompanying environmental documents shall function as a Master Environmental Assessment ("MEA") pursuant to CEQA with respect to biological resources. The preparation of an MEA is intended to avoid duplicative reconsideration in subsequent projects of basic policy considerations and to ensure consideration of cumulative effects of project impacts. The MEA would provide agencies with information. to use in initial studies to decide whether certain environmental effects would be likely to occur and whether the effects would be significant. Future projects within the CV MSHCP area which comply with measures described in the CV MSHCP to avoid or mitigate significant impacts to Species of Concern could reference the MEA with respect to biological resource issues in preparing environmental documents. 7.2 National Environ(NEPA) C ompliance _ Issuance of a Section 10(a) permit by the SERVICE is an action subject to NEPA review. The SERVICE is the lead agency under NEPA and will prepare, or cooperate in the preparation of, either an Environmental Assessment ("EA") or an Environmental Impact Statement ("EIS"), as appropriate, with regard to the Section 10(a) permit and accompanying conservation plan. The SERVICE may enter into an agreement with CVAG whereby the EA or EIS may be prepared and circulated by CVAG concurrently with the environmental documentation prepared by CVAG pursuant to CEQA. September 25, 1995 8.0 TERMS OF THE MOU 8.1 Effective Date of A'm n This MOU shall take effect upon the dates of signature. 8.2 Am-endment of the MOB. This MOU may be amended from time to time with the concurrence of all Parties. Approved amendments must be in writing. 8.3 Termination_ The MOU shall automatically terminate upon approval and adoption of the CV MSHCP or on December 31, 1997, which ever occurs first, unless extended through an amendment. IN WITNESS WHEREOF, THE PARTIES HERETO have executed this Memorandum of Understanding, on the date(s) set forth below, as of the day and year first above written. Lei M Date Regional Director, U.S. Fish and Wildlife Service Portland, Oregon Date State Director, U.S. Bureau of Land Management Sacramento, California Date Forest Supervisor, U.S. Forest Service San Bernardino, California Date Regional Director, National Park Service San Francisco, California September 25, 1995 12 000323 By Date Director, California Department of Fish and Game Sacramento, California By Chairman, Riverside County Board of Supervisors Riverside, California By Mayor, City of Cathedral City Cathedral City, California By Mayor, City of Coachella Coachella, California By Mayor, City of Desert Hot Springs Desert Hot Springs, California By Mayor, City of Indian Wells Indian Wells, California By Mayor, City of Indio Indio, California Date Date Date Date Date Date September 25, 1995 13 000224 By Mayor, City of La Quinta La Quinta, California Lon 10 0 Mayor, City of Palm Desert Palm Desert, California Mayor, City of Palm Springs Palm Springs, California Mayor, City of Rancho Mirage Rancho Mirage, California Date Date Date Date Date Chairman, Coachella Valley Association of Governments Palm Desert, California September 25, 1995 14 ooc3 EXHIBIT A BOUNDARIES OF THE COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN The area covered by the CV MSHCP may generally be described as the Coachella Valley and the surrounding mountains in Riverside County. This area is bounded generally on the west by Cabazon, on the north by the San Bernardino County line and the ridgeline of the Little San Bernardino Mountains, on the east by the Chocolate Mountain Aerial Gunnery Range and the limits of the Salt Creek watershed, and on the south by the Imperial and San Diego County lines and the ridgeline of the Santa Rosa and San Jacinto Mountains. To facilitate GIS use and land use planning, boundaries have been squared off to follow section lines rather than topographic features such as ridgelines. The actual legal boundary is described below, and is followed by a generalized map of the CV MSHCP area. Legal description of the CV MSHCP area The area covered by the CV MSHCP consists of that portion of Riverside County bounded by a line commencing at the intersection of the San Bernardino -Riverside County boundary and the range line common to R. 1 E. and R. 2 E.; thence south along that range line to its intersection with the section line common to sections 6 and 7, T. 4 S., R. 2 E.; thence east along that section line to its intersection with the section line common to sections 8 and 9, T. 4 S., R. 2 E.; thence south along that section line to its intersection with the section line common to sections 9 and 16, T. 4 S., R. 2 E.; thence east along that section line to its intersection with the range line common to R. 2 E. and R. 3 E.; thence south along that range line to its intersection with the section line common to sections 18 and 19, T. 4 S., R. 3 E.; thence east along that section line to its intersection with the section line common to sections 20 and 21, T. 4 S., R. 3 E.; thence south along that section line to its intersection with the section line common to sections 20 and 29, T. 4 S., R. 3 E.; thence west along that section line to its intersection with the section line common to sections 29 and 30, T. 4 S., R. 3 E.; thence south along that section line to its intersection with the section line common to sections 29 and 32, T. 4 S., R. 3 E.; thence east along that section line to its intersection with the section line common to sections 32 and 33, T. 4 S., R. 3 E.; thence south along that section line to its intersection with the section line common to sections 9 and 16, T. 5 S., R. 3 E.; thence east along that section line to its intersection with the section line common to sections 15 and 16, T. 5 S., R. 3 E.; September 25, 1995 00 C 3 02 6 15 thence south along that section line to its intersection with the section line common to sections 15 and 22, T. 5 S., R. 3 E.; thence east along that section line to its intersection with the section line common to sections 22 and 23, T. 5 S., R. 3 E.; thence south along that section line to its intersection with the section line common to sections 23 and 26, T. 5 S., R. 3 E.; thence east along that section line to its intersection with the section line common to sections 25 and 26, T. 5 S., R. 3 E.; thence south along that section line to its intersection with the township line common to T. 5 S. and T. 6 S.; thence east along that township line to its intersection with the section line common to sections 5 and 6, T. 6 S., R. 4 E.; thence south along that section line to its intersection with the section line common to sections 5 and 8, T. 6 S., R. 4 E.; thence east along that section line to its intersection with the section line common to sections 8 and 9, T. 6 S., R. 4 E.; thence south along that section line to its intersection with the section line common to sections 21 and 28, T. 6 S., R. 4 E.; thence east along that section line to its intersection with the section line common to sections 27 and 28, T. 6 S., R. 4 E.; thence south along that section line to its intersection with the township line common to T. 6 S. and T. 7 S.,; thence east along that township line to its intersection with the section line common to sections 2 and 3, T. 7 S., R. 4 E.; thence south along that section line to its intersection with the section line common to sections 14 and 23, T. 7 S., R. 4 E.; thence east along that section line to its intersection with the section line common to sections 23 and 24, T. 7 S., R. 4 E.; thence south along that section line to its intersection with the section line common to sections 24 and 25, T. 7 S., R. 4 E.; thence east along that section line to its intersection with the section line common to sections 29 and 30, T. 7 S., R. 5 E.; thence south along that section line to its intersection with the section line common to sections 29 and 32, T. 7 S., R. 5 E.; thence east along that section line to its intersection with the section line common to sections 35 and 36, T. 7 S., R. 5 E.; thence south along that section line to its intersection with the township line common to T. 7 S. and T. 8 S.; thence east along that township line to its intersection with the range line common to R. 5 E. and R. 6 E.; thence south along that range line to its intersection with the section line common to sections 6 and 7, T. 8 S., R. 6 E.; thence east along that section line to its intersection with the section line common to sections 7 and 8, T. 8 S., R. 6 E.; thence south along that section line to its intersection with the section line common to sections 8 and 17, T. 8 S., R. 6 E.; thence east along that section line to its intersection with the section line common to sections 16 and 17, T. 8 S., R. 6 E.; September 25, 1995 16 0003�7 thence south along that section line to its intersection with the section line common to sections 16 and 21, T. 8 S., R. 6 E.; thence east along that section line to its intersection with.the section line common to sections 22 and 23, T. 8 S., R. 6 E.; thence south along that section line to its intersection with the section line common to sections 23 and 26, T. 8 S., R. 6 E.; thence east along that section line to its intersection with the range line common to R. 6 E. and R. 7 E.; thence south along that range line to its intersection with the section line common to sections 30 and 31, T. 8 S., R. 7 E.; thence east along that section line to its intersection with the section line common to sections 32 and 33, T. 8 S., R. 7 E.; thence south along that section line to its intersection with the Riverside -San Diego County boundary; thence east along the Riverside -San Diego County boundary and continuing along the Riverside -Imperial County boundary to its intersection with the boundary of the United States Navy Chocolate Mountain Aerial Gunnery Range; thence following that boundary northwesterly and thence northeasterly to its intersection with the range line common to R. 13 E. and R. 14 E.; thence north along that range line to its intersection with the township line common to T. 5 S. and T. 6 S.; thence west along that township line to its intersection with the range line common to R. 12 E. and R. 13 E.; thence north along that range line to its intersection with the section line common to sections 12 and 13, T. 5 S., R. 12 E.; thence west along that section line to its intersection with the section line common to sections 10 and 11, T. 5 S., R. 11 E.; thence north along that section line to its intersection with the section line common to sections 3 and 10, T. 5 S., R. 11 E.; thence west along that section line to its intersection with the range line common to R. 10 E. and R. 11 E.; thence north along that range line to its intersection with the township line common to T. 4 S. and T. 5 S.; thence west along that township line to its intersection with the section line common to sections 35 and 36, T. 4 S., R. 10 E.; thence north along that section line to its intersection with the section line common to sections 26 and 35, T. 4 S., R. 10 E.; thence west along that section line to its intersection with the section line common to sections 26 and 27, T. 4 S., R. 10 E.; thence north along that section line to its intersection with the section line common to sections 15 and 22, T. 4 S., R. 10 E.; thence west along that section line to its intersection with the section line common to sections 19 and 20, T. 4 S., R. 10 E.; thence south along that section line to its intersection with the section line common to sections 19 and 30, T. 4 S., R. 10 E.; thence west along that section line to its intersection with the section line common to sections 22 and 23, T. 4 S., R. 9 E.; OOC328 September 25, 1995 17 thence north along that section line to its intersection with the section line common to sections 10 and 15, T. 4 S., R. 9 E.; thence west along that section line to its intersection with the section line common to sections 9 and 10, T. 4 S., R. 9 E.; thence north along that section line to its intersection with the section line common to sections 4 and 9, T. 4 S., R. 9 E.; thence west along that section line to its intersection with the section line common to sections 4 and 5, T. 4 S., R. 9 E.; thence north along that section line to its intersection with the township line common to T. 3 S. and T. 4 S..; thence west along that township line to its intersection with the section line common to sections 31 and 32, T. 3 S., R. 9 E.; thence north along that section line to its intersection with the section line common to sections 30 and 31, T. 3 S., R. 9 E.; thence west along that section line to its intersection with the section line common to sections 25 and 26, T. 3S., R. 8 E.; thence north along that section line to its intersection with the section line common to sections 14 and 23, T. 3 S., R. 8 E.; thence west along that section line to its intersection with the section line common to sections 15 and 16, T. 3 S., R. 8 E.; thence north along that section line to its intersection with the section line common to sections 9 and 16, T. 3 S., R. 8 E.; thence west along that section line to its intersection with the section line common to sections 7 and 8, T. 3 S., R. 8 E.; thence north along that section line to its intersection with the section line common to sections 6 and 7, T. 3 S., R. 8 E.; thence west along that section line to its intersection with the range line common to R. 7 E. and R. 8 E.; thence north along that range line to its intersection with the section line common to sections 25 and 36, T. 2 S., R. 7 E.; thence west along that section line to its intersection with the section line common to sections 25 and 26, T. 2 S., R. 7 E.; thence north along that section line to its intersection with the section line common to sections 23 and 26, T. 2 S., R. 7 E.; thence west along that section line to its intersection with the section line common to sections 22 and 23, T. 2 S., R. 7 E.; thence north along that section line to its intersection with the section line common to sections 15 and 22, T. 2 S., R. 7 E.; thence west along that section line to its intersection with the section line common to sections 15 and 16, T. 2 S., R. 7 E.; thence north along that section line to its intersection with the section line common to sections 9 and 16, T. 2 S., R. 7 E.; thence west along that section line to its intersection with the section line common to sections 11 and 12, T. 2 S., R. 6 E.; thence north along that section line to its intersection with the section line common to sections 2 and 11, T. 2 S., R. 6 E.; thence west along that section line to its intersection with the section line common to sections 2 and 3, T. 2 S., R. 6 E.; 0003`_'0 September 25, 1995 18 thence north along that section line to its intersection with the San Bernardino - Riverside County boundary; thence west along the San Bernardino -Riverside County boundary to the point of origin. September 25, 1995 1A 000330 Pallid bat, Antrozous pallidus (SC) Pocketed free -tailed bat, Tadarida femorosacca (SC) California mastiff bat, Eumops perotis caifornicus (SC) Palm Springs ground squirrel, Spermophilus tereticaudus chlorus, (FC2) Palm Springs pocket mouse, Perognathus longimembris bangsi, (FC2) Coachella giant sand treader cricket, Macrobaenetes valgum, (FC2) Coachella Valley Jerusalem cricket, Stenopelmatus cahuilaensis, (FC2) Coachella Valley grasshopper, Spaniacris deserticolal Casey's June beetle, Dinacoma caseyil Euphilotes enoptes cryptorufesl Morongo desertsnail, Eremarionta morongoana, (FC2) Thousand Palms desert snail, Eremarionta millepalmarum, (FC2) Coachella Valley milk -vetch, Astragalus lentiginosus var. coachellae, (FPE) Triple ribbed milk -vetch, Astragalus tricarinatus, (FPE) Mecca aster, Machaeranthera cognatal Little San Bernardino Mountains Gilia, Gilia maculata, (FC1) California ditaxis, Ditaxis californica (FC2) Orocopia sage, Salvia greatae, (FC2) Species About Which More Information is Needed Before Deciding Whether or Not to Include Them2 Robison's Monardella, Monardella robisonii, (FC2) Glandular ditaxis, Ditaxis clariana (CNPS List 2) Cliff spurge, Euphorbia misera (CNPS List 2) Flat seeded spurge, Chamaesyce (FC2) l These species have no official status at this time; however, the SERVICE and the Scientific Advisory Committee have recommended inclusion of the sepcies because of the likelihood of their being elevated to listing status in the coming years due to their rarity and decline. 2 These species will be evaluated during the first phase of preparation of the CV MSHCP to determine whether or not they should be included as Species of Concern. September 25, 1995 21 000332 Sensitive Natural Communities to be Considered in the Coachella Valley MSHCP Desert Sink Scrub Desert Dry Wash Woodland Active Desert Dunes and sand source areas Stabilized and Partially -stabilized Desert Dunes Stabilized and Partially -stabilized Desert Sand Fields Mesquite Bosque Sonoran Creosote Bush Scrub Sonoran Mixed Woody and Succulent Scrub (alluvial fans and slopes) Desert Fan Palm Oasis Woodland Southern Cottonwood Willow Riparian Forest Southern Sycamore Alder Riparian Forest Freshwater Marsh Semi -desert Chaparral Mesic North Slope Chaparral Redshank Chaparral Peninsular Juniper Woodland and Scrub Peninsular Pinon Woodland Jeffrey Pine Forest Jeffrey Pine -Fir Forest Southern California White Fir Forest Lodgepole Pine Forest Southern California Subalpine Forest Southern California Fell Field Key: FE = Federal Endangered FT = Federal Threatened FPE = Proposed for Federal Endangered listing FCl = Candidate for federal listing, sufficient information exists to support a proposal to list FC2 = Candidate for federal listing, additional information needed to support proposal to list FC3 = Candidate for federal listing, but may be sufficiently widespread or not threatened SE = State Endangered ST = State Threatened SC = Species of Special Concern (species which may become listed in the near future due to habitat modification or destruction, over -collecting, disease, or other threats) W September 25, 1995 22 000333 EXHIBIT B COACHELLA VALLEY MULTIPLE SPECIES HABITAT CONSERVATION PLAN SPECIES OF CONCERN Desert tortoise, Xerobates agassizii, (FT/ST) Desert slender salamander, Batrachoseps aridus, (FE/SE) California legless lizard, Anniella pulchra pulchra (SC) Flat -tailed horned lizard, Phrynosoma mcallii, (FPE) San Diego horned lizard, Phrynosoma coronatum blainvillei, (FC2) California red -legged frog, Rana aurora draytonii (FC1) Mountain yellow -legged frog, Rana muscosa (FC2) Arroyo toad, Bufo microscaphus californicus (FE/SC) Lowland leopard frog, Rana yavapiensis (FC2/SC) Desert pupfish, Cyprinodon macularius, (FE/SE) Least Bell's vireo, Vireo bellii pusillus, (FE/SE) Gray vireo, Vireo vicinior (SC) Yellow warbler, Dendroixa petech.ia brewsteri (SC) Yellow -breasted chat, Icteria virens (SC) Willow flycatcher, Empidonax traillii, (SE/FPE) Summer tanager, Piranga rubral Crissal thrasher, Toxostoma crissale (SC) Le Conte's thrasher, Toxostoma lecontei (SC) Yuma clapper rail, Rallus longirostris umanensis, (FE/ST) California black rail, Laterallus jamaicensis, (ST) Burrowing owl, Speotyto cunicularia (SC) Peninsular bighorn sheep, Ovis canadensis cremnobates, (FPE/ST) California leaf -nosed bat, Macrotus californicus (FC2/SC) Yuma myotis, Myotis yumanensis (FC2/SC) Long-eared myotis, Myotis evotis (FC2/SC) Long-legged myotis, Myotis volans (FC2/SC) Western small -footed myotis, Myotis ciliolabrum (FC2/SC) Fringed myotis, Myotis thysanodes (FC2/SC) Southern yellow bat, Lasiurus egal Western big -eared bat, Plecotus townsendii pallescens (FC2/SC) 000334 September 25, 1995 9.14 EXHIBIT C SCOPE OF WORK SECTION 1: APPROACH The CV MSHCP is being developed through a multi -agency, cooperative effort (see Attachment 1) whereby as much of the work as possible is being performed by the participating agencies themselves, with consultants retained selectively to supplement the work of the agencies. Project management is being provided by CVAG and CVMC staff. CVAG and CVMC staff, working closely with the Policy Advisory Group (PAG) and the four working committees established by the PAG, and assisted by CVAG legal counsel, will be responsible for the overall drafting of the CV MSHCP, utilizing information provided by the participating agencies and consultants. The four working committees are the Scientific Advisory Committee (SAC), the Land Use Committee (LUC), the Public Participation Committee (PPC), and the Fiscal Issues Committee (FIC). The PAG may establish additional committees if needed, or terminate any of the existing committees if its function is completed. The GIS database and analyses will be undertaken by a GIS team consisting of the County of Riverside, the Bureau of Land Management, and the SERVICE, with oversight and support from CVAG and CVMC staff, and the SAC. Participating agency staff and consultants will be utilized to generate and provide information and specific types of analysis as needed. The CV 1vISHCP will be developed in four phases, generally described below. Specific task descriptions are provided in Section 2 of this Scope of Work. NOTE: written approval of the products produced in each phase and authorization to proceed will be required of the DEPARTMENT, the SERVICE, the PAG, or from all Parties, as appropriate, before a subsequent phase will be initiated. Phase 1: (a) Data Gathering and Interim Project Review, (b) Technical Analysis To assist in establishing quantitative goals for the CV MSHCP, biologists from participating agencies, including the DEPARTMENT and the BLM, and consultants will gather data regarding species occurrence, distribution, ecology, and habitat quality. The SAC has determined that sufficient information exists for some of the Species of Concern. Data gathering efforts will focus, therefore, on compiling this information and on field surveys only for those species for which additional information needs have been identified. The data needs have been specified in a Request for Proposals which was disseminated on January 20, 1995. The Request for Proposals was reviewed and approved by the SERVICE and the DEPARTMENT. Also in Phase la, a vegetation map of the CV MSHCP area will be developed. This task will be accomplished by CVMC and BLM staff, and the GIS Team, with support from the SAC. Various biological, geographic, and land use data layers will be created by the GIS Team. Approval of a Baseline Conditions Report will be secured from the PAG. The Interim Project Review Guidelines will be initiated to provide early input by the DEPARTMENT and the SERVICE on projects which might have the potential to affect September 25, 1995 24 000335 long term preservation planning and the viability of Species of Concern. This early input will afford maximum opportunity to avoid, minimize, or mitigate these impacts. Opportunities to acquire habitat which is clearly of value for the CV MSHCP preserve system will also be pursued through grants and other available funding sources. Phase 1b: Technical Analysis Using biological data gathered in Phase la, the GIS Team, assisted by the SAC, will model species and habitat distribution in the CV MSHCP area, and analyze this information to identify gaps in the existing level of protection for the Species of Concern. The GIS Team will also perform a quantitative analysis of city and county general plans and anticipated public projects, as well as BLM, USFS, NPS, and DEPARTMENT management plans, to determine the magnitude of incidental take of Species of Concern and their habitats expected to result from general plan activities and other anticipated land use activities in the CV MSHCP area, including conversion of land to agriculture, and activities anticipated to occur on public lands. Note: this analysis will be refined as preserve design alternatives and conservation measures proposed by the CV MSHCP are developed and assessed. A public forum will be held to present information to, and receive input from, the public. An agency workshop will also be held to present information to and receive input from the participating agencies. Written approval of the Phase lb products will be obtained from the DEPARTMENT, the SERVICE, and the PAG before proceeding to Phase 2. Phase 2: Plan Design and Preparation CVAG and CVMC staff will prepare an administrative review draft of the CV 1VISHCP. The GIS Team, assisted and overseen by CVAG and CVMC staff and by the SAC, will prepare and provide maps for recommended and alternative preserve designs including the amount, type, and locations of target conservation areas sufficient to offset levels of incidental take of Species of Concern and loss of habitat. A fiscal and economic analysis will be prepared based on the recommended and alternative preserve designs and conservation measures proposed in the administrative review draft. A consultant may be retained to prepare the economic analysis. The economic analysis will evaluate the cost of implementing the CV MSHCP and the economic impact resulting from CV MSHCP required changes to general plan land uses and changes in other land use activities induced by the CV MSHCP. The economic analysis will also evaluate potential financing alternatives and funding sources for implementation of the CV MSHCP. A preliminary environmental effects analysis will also be prepared to identify probable issues to be addressed in the CEQA/NEPA documents which will be prepared later. The analysis is intended to facilitate evaluation of the administrative review draft by the PAG. Written approval of the Phase 2 work products will be secured from the participating agencies before proceeding to Phase 3. September 25, 1995 25 00033u Phase 3 Based on the economic analysis and input from the PAG, the public, and the participating agencies, CVAG and CVMC staff will revise the administrative review draft of the CV MSHCP to prepare a draft CV MSHCP for CEQA and NEPA review purposes. The GIS Team will perform additional analysis of preserve designs and the calculation of incidental take as needed, and prepare maps for the draft CV MSHCP. A consultant may be retained for preparation of CEQA and NEPA documents. CVAG and CVMC staff will prepare a draft Implementation Agreement and 10(A)(1)(b) Permit; 2081 Management Authorization, and 2090 Biological Opinion applications; and a draft Conservation Agreement to provide incidental take for Species of Concern if and when they become listed as threatened or endangered in the future. A public forum will be held to present the draft plan to and receive input from the public. A workshop will also be held to present the draft plan to and receive input from the participating agencies and the PAG. Written approval of the Phase 3 work products will be secured from the participating agencies before proceeding to Phase 4. Phase 4: Plan Approval and Submittal The Draft CV MSHCP; the Draft Implementation Agreement; 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications; and the draft Conservation Agreement will be submitted to the cities and the County, as well as to the BLM, USFS, and NPS, for review. CVAG and CVMC staff will make presentations to city councils and the Board of Supervisors as needed, and will meet with representatives of other agencies as needed. Based on input from the participating agencies (including the SERVICE and the DEPARTMENT), the PAG, and the public, including comments received through the CEQA and NEPA processes, CVAG and CVMC staff will prepare the Final CV MSHCP and Final Implementation Agreement. CVAG and CVMC staff will also revise the 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications, and the draft Conservation Agreement, as needed. Final CEQA and NEPA documents will also be prepared; a consultant may be retained for this task. Upon approval of the CV MSHCP; Implementation Agreement; 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications; and the Conservation Agreement by the participating agencies, the documents will be submitted to the SERVICE and the DEPARTMENT. After review by these agencies, the documents may be revised if necessary. Any proposed revisions will be reviewed by the PAG and will need to be approved by the participating agencies. The CV MSHCP preparation process will conclude with approval of the agreements and permits by the SERVICE and the DEPARTMENT, and the implementation process will commence. 00033'7 September 25, 1995 26 Section 2: TASK DESCRIPTIONS Phase la: Data Gathering and Interim Project Review CVMC staff, working with agency biologists and volunteers as available, will gather available data on species, then convene meetings with biologists with appropriate expertise, and with the DEPARTMENT and the SERVICE, to review and evaluate the information and identify additional information needs for the Species of Concern to finalize agreement on data gathering needs. Areas for focused biological surveys will be identified. Data from these areas, combined with existing data, will be used in Phase 2 to model species and habitat distribution in the CV MSHCP area. A preliminary discussion of acceptable methodology for biological surveys for the various species will also be conducted. The GIS Team will develop a protocol for biological data recordation to facilitate its entry into the GIS. Similarly, data standards will also be developed for other types of information: existing and proposed land use, topography, parcel configuration, vegetation, existing and future public facilities, and public ownership and conservation management. CVAG and CVMC staff will develop and issue a Request for Proposals for consultants to perform biological studies and surveys. CVAG will interview and retain consultants to perform the needed work. CVMC staff, participating agency biologists, volunteers, and consultants will confer with the DEPARTMENT and the SERVICE to determine criteria for assessing habitat quality for each Species of Concern, and to secure agreement from the SERVICE and the DEPARTMENT on the methodology for biological surveys. Agency biologists and consultants will collect and compile existing data and conduct biological surveys, as needed, on species occurrence, distribution, and ecology, and will assess habitat quality. Note: based on information gathered, the Species of Concern list (Exhibit B) may be amended to either add or remove species as appropriate. 000338 September 25, 1995 27 IFW • •• •1 r1e • CVMC staff and the GIS Team, in consultation with the SAC, will develop a vegetation map and secure approval of it from the SERVICE and the DEPARTMENT. CVAG and CVMC staff will collect information for the GIS Team on existing and proposed land use, topography, parcel configuration, infrastructure, and public ownership and conservation management. The GIS Team will prepare data layers for. • species occurrence, distribution, and habitat quality • parcel size and configuration • topography, floodplain, and other geographic features • vegetation • jurisdictional boundaries, including special and assessment districts, spheres of influence, municipal area committee boundaries, etc. • existing land use (agriculture, urban, open space, etc.) • proposed future land use (general plan designations) • public facilities (existing and proposed) • existing public land and conservation management areas CVAG, the participating agencies, the DEPARTMENT, and the SERVICE will initiate the cooperative Interim Project Review Process. ' 11114 MGN r. I sto or. foR k I it.3 I Otol111101 tolut,11 *J 614161 elm . ti CVAG and the participating agencies will avail themselves of acquisition opportunities when habitat which is clearly of value for the CV MSHCP preserve system is available for acquisition through a grant or other means. The public information program will include public forums and periodic publication and dissemination by CVAG and CVMC staff of a newsletter to the interested public. Materials to be mailed will be developed in conjunction with the Public Participation Committee of the PAG. The Baseline Conditions Report and vegetation map will be sent to all participating agencies and PAG with a request for their review and comment prior to action pursuant to Task 12. 000339 September 25, 1995 28 Written approval of Phase la products and authorization to proceed to Phase 2 will be secured from the PAC. • Baseline Conditions Report and Maps. This report will provide a picture of the existing situation in the planning area, including the results of the biological survey findings, land use information, and existing conservation information. The report and maps will also depict currently proposed future land use and public facilities information in the CV MSHCP area. • Vegetation map. Phase lb: Technical Analysis Using biological data gathered in Phase 1, the CIS Team, assisted by the SAC, will model species and habitat distribution in the CV MSHCP area. The modeling technique will be developed by the CIS Team and approved by the DEPARTMENT and the SERVICE. This information, combined with land use and ownership and management information will be used to: • Identify existing conservation areas for the Species of Concern. • Identify gaps in the existing level of protection for the Species of Concern. • Identify additional conservation requirements, including movement corridors, for the Species of Concern. The CIS Team will conduct a quantitative analysis of general plans and management plans on public lands to determine the magnitude of anticipated incidental take and habitat loss for the Species of Concern. CVAG and CVMC staff will conduct a workshop with staff from the participating agencies to review the results of tasks 1 and 2, and obtain input from the agencies. CVAG and CVMC staff will meet with the PAC to review the results of tasks 1, 2, and 3, and obtain input from the PAC members. September 25, 1995 29 000340 CVAG and CVMC staff, and representatives of the participating agencies, will conduct a public forum to provide information to and receive input from the public. The Phase lb work products will be sent to the participating agencies with a request for their review and comment prior to action pursuant to Task 6. Written approval of Phase lb products and authorization to proceed to Phase 2 will be secured from the DEPARTMENT, the SERVICE, and the PAG. • GIS maps depicting the results of the modeling and analysis, and the magnitude and extent of anticipated incidental take and habitat loss. • Narrative summary of technical analyses report. Phase 2: Preliminary Plan Design and Preparation CVAG and CVMC staff will work with the GIS Team, and consult with the SAC, the LUC, and the PAG to develop recommended and alternative preserve designs and recommended conservation measures for the Species of Concern. CVAG and CVMC staff, in consultation with legal counsel, will prepare an administrative review draft of the CV MSHCP (with maps prepared by the GIS Team) for administrative review. The draft will include the recommended and alternative preserve designs and provide the following additional information/analysis: • the proposed activities which may result in incidental take, including the operation and maintenance of existing public facilities • the impacts which will likely result from such take • the potential effects of future proposed public facilities in habitat conservation areas • measures that would be taken to monitor, minimize, and mitigate the anticipated impacts to the Species of Concern • what alternative actions to the anticipated incidental take were considered and the reasons why such alternatives are not being utilized • procedures that would be used to deal with unforeseen circumstances September 25, 1995 30 000341 • preliminary identification of funding sources for establishing and managing the proposed reserve system and implementing other mitigation measures. An economic impact analysis consistent with Exhibit E will be conducted to assess potential impacts and benefits from implementation of the CV MSHCP. The economic analysis will evaluate the cost of implementing the CV MSHCP, taking into consideration both negative and positive aspects. The analysis will also consider the effects of changes to general plan land uses, changes in other land use activities induced by the CV MSHCP, and possible simplification of the development review process with respect to biological resources, avoidance of delays which may arise in addressing threatened and endangered species issues in the absence of a CV MSHCP, and provision of a uniform and consistent mitigation/ compensation program. The economic analysis will also evaluate the preliminary financing alternatives and funding sources for implementation identified in the administrative draft and recommend any additional financing alternatives. Possible methodologies include the case study and per acre multiplier methods. A Land Development Potential Factor could be assigned to each acre of land which will adjust cost and revenue amounts. The LDP factor would be an indicator of the land's development potential which, in turn, would be an indicator of the jurisdiction's potential and probability of realizing general fund revenues from any form of development within the life time of the CV MSHCP. A preliminary environmental effects analysis will be prepared to identify probable issues to be addressed in the CEQA/NEPA documents which will be prepared later. The Initial Study pursuant to CEQA will not be prepared until the administrative review draft has been refined into a public review draft; however, it is felt that the a preliminary analysis will facilitate evaluation of the administrative review draft by the PAG and participating agencies. Both the SAC and the LUC will assist the planning team in evaluating the alternative reserve configurations and other mitigation measures to assess feasibility, habitat viability over time for the target species, and costs, and in identifying the preferred alternative. The PAG will review and develop consensus on the information and analysis generated. The SERVICE and the DEPARTMENT will participate in the review of the administrative draft and identify any deficiencies they perceive in the accuracy and adequacy of the information, and any areas of disagreement they have with the conclusions and proposals in the administrative review draft. September 25, 1995 31 00034 Written approval of Phase 2 products and authorization to proceed to Phase 3 will be secured from the participating agencies. • Administrative review draft of CV MSHCP. • Economic Impact Analysis. This report will provide an economic impact analysis of the potential effects of the recommended and alternative reserve configurations and conservation measures on future development and agricultural activities, and of the projected costs of implementation of the CV MSHCP. • Preliminary environmental effects analysis. Phase 3: Plan Design and Preparation CVAG and CVMC staff will utilize the information from the Phase 2 review to revise and refine the Administrative Review Draft into a Draft CV MSHCP. The GIS Team will perform any additional analysis needed and prepare any additional maps required. CVMC and CVAG staff and legal counsel will prepare a draft Implementation Agreement; 10(A)(1)(b) permit, 2081 Management Authorization, and 2090 Biological Opinion applications; and a draft Conservation Agreement to provide for incidental take of Species of Concern if and when they become listed as threatened or endangered in the future for review by the participating agencies. The Draft CV MSHCP will be considered a project for CEQA and NEPA review purposes. An Initial Study and Environmental Assessment will be prepared; a consultant may be retained for preparation of CEQA and NEPA documents. The CEQA and NEPA documents shall, to the extent feasible, assess the potential impacts of proposed future public facilities projects in habitat conservation areas. A public forum will be held to provide information to, and receive input from, the public regarding the Draft CV MSHCP, the fiscal and economic impact analysis, and the CEQA/NEPA documentation. September 25, 1995 32 000343 Written approval of Phase 3 products and authorization to proceed to Phase 4 will be secured from the participating agencies. • Draft CV MSHCP. • Draft Implementation Agreement; 10(A)(1)(b) permit, 2081 Management Authorization, and 2090 Biological Opinion applications; and draft Conservation Agreement. • CEQA / NEPA documents. Phase 4: Plan Approval and Submittal CVAG and CVMC staff will conduct a workshop with staff from the participating agencies to review the draft documents and obtain input from the agencies. CVAG and CVMC staff will meet with the PAG to review the draft documents and obtain input from the PAG members. CVAG and CVMC staff, and representatives of the participating agencies, will conduct a public forum to provide information to and receive input from the public. The Draft CV MSHCP; the Draft Implementation Agreement; 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications; and the draft Conservation Agreement will be submitted to the cities and the County, as well as to the BLM, USFS, NPS, the SERVICE, and the DEPARTMENT for review. CVAG and CVMC staff will make presentations to city councils and the Board of Supervisors as needed, and will meet with representatives of other agencies as needed. Based on input from the participating agencies, the PAG, and the public, including comments received through the CEQA and NEPA processes, CVAG and CVMC staff will prepare the Final CV MSHCP and Final Implementation Agreement. CVAG and CVMC staff will also revise the September 25, 1995 33 000344 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications, and the draft Conservation Agreement, as needed. Final CEQA and NEPA documents will be prepared; a consultant may be retained for this task. Upon approval of the CV MSHCP; Implementation Agreement; 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications; and the Conservation Agreement by the participating agencies, the documents will be submitted to the SERVICE and the DEPARTMENT. After review by these agencies, the documents may be revised if necessary. Any proposed revisions will need to be approved by the participating agencies. • Final CV MSHCP and Final Implementation Agreement; 10(A)(1)(b) Permit, 2081 Management Authorization, and 2090 Biological Opinion applications; Final Conservation Agreement. • Final CEQA/NEPA documents. September 25, 1995 34 00034 EXHIBIT D INTERIM PROJECT REVIEW GUIDELINES The basic purpose of the Interim Project Review Guidelines (IPRG) is to ameliorate the possibility of a project precluding the successful development of the CV MSHCP. By early identification of projects which have the potential to preclude long-term preservation planning, the lead agency, the project applicant, the U.S. Fish and Wildlife Service (SERVICE), and the California Department of Fish and Game (DEPARTMENT) have the opportunity to explore alternatives or mitigation measures which could minimize and mitigate potential project impacts. The IPRG also ensures early review and consideration of proposed projects by the SERVICE and the DEPARTMENT. With respect to projects which may have the potential to preclude long-term preservation planning or impact the viability of biological resources, the SERVICE and the DEPARTMENT are committing to meet with the appropriate lead agency and/or project proponent at the earliest feasible point in the California Environmental Quality Act (CEQA) or National Environmental Policy Act (NEPA) process to review such projects. Early identification of potential impacts will assist in the preparation of environmental documents for the project and provide the opportunity to identify potential project alternatives and mitigation measures for consideration in compliance with Public Resources §21080.3(a). The IPRG is specifically not intended to create an additional layer of project. review nor to confer any additional authority on the SERVICE or the DEPARTMENT. The final decision of whether to approve, modify, or deny a project remains in the hands of the lead agency pursuant to existing laws. Identification of Proposed Projects Subject to the Guidelines It will be up to each lead agency to determine whether a project should be reviewed pursuant to the IPRG. Should a lead agency make such a determination, the lead agency will utilize the 'Biological Resources Information Map" developed during the Scoping Study and "bridge" phase of the CV MSHCP effort, and any other scientific information at its disposal, to evaluate whether a project as defined by CEQA § 21065, except those projects statutorily or categorically exempt from CEQA, has the potential to preclude long term preservation planning or impact the viability of biological resources. The "Biological Resources Information Map" will be updated periodically as additional information is gathered during the preparation of the CV MSHCP. September 25, 1995 35 OOQ34` Overview of the Process The SERVICE and the DEPARTMENT shall each identify a lead person for project review and meeting attendance. The lead person for the County and each city shall be the Planning Director or the Planning Director's designee. The Planning Director or his/her designee shall initiate consultation with the Service and the Department by notifying the Coachella Valley Association of Governments (CVAG) Director of Planning of the need to schedule the project for review at the next available meeting (see Procedures below for details on the meeting scheduling process). Alternatively, the Planning Director or the Planning Director's designee may simply notify the project applicant of the availability of the IPRG early review consultation process, and leave it up to the project applicant to contact the CVAG Director of Planning to schedule project review at the next available meeting. When the Planning Director or his/her designee makes the determination to schedule a meeting, he/she will notify the project applicant and other affected public agencies and utility purveyors of the time and place of the review meeting. Prior to the project review meeting, the Planning Director or his/her designee, or the project applicant if s/he is responsible for scheduling the meeting, shall provide basic information [as delineated under "Procedures" below] to the CVAG Director of Planning who will then transmit such information to the Service and the Department. For purposes of CEQA, the project review meeting and any related activities (site visits, follow-up correspondence, etc.) shall constitute a consultation pursuant to Public Resources Code § 21080.3 (a). If possible at the meeting, but otherwise in not more than 30 days following the meeting or such shorter period of time as shall be necessary to enable the lead agency to comply with Title 14 California Code of Regulations §15102, the SERVICE and the DEPARTMENT shall provide input to the lead agency as to whether either agency believes the project may have the potential to preclude long-term preservation planning or impact the viability of a biological resource. The SERVICE and the DEPARTMENT shall also indicate specific issues which either believes should be addressed; suggest any studies they believe may be necessary to assess project impacts to specific biological resources; and propose any mitigation measures or project alternatives which they believe should be considered. When either the SERVICE or the DEPARTMENT identifies the potential for a project to preclude long-term preservation planning and that the project will have a significant impact on biological resources and identifies either project alternatives and/or mitigation measures, which are addressed in a Mitigated Negative Declaration or a Draft Environmental Impact Report, the lead agency, the Service, and the Department may agree to schedule an additional meeting to discuss the Negative Declaration or the Draft Environmental Impact Report within 30 days after the preparation and release of a Mitigated Negative Declaration and within 45 days after the preparation and release of a Draft Environmental Impact Report. It is recognized that compliance with the IPRG is voluntary and neither confers any authority not granted by existing planning and environmental laws, nor September 25, 1995 36 nnnn4, negates any authority so granted. The IPRG is intended only to facilitate cooperation among the lead agencies, the resource agencies, and project applicants to ensure timely review of projects which have the potential to preclude long term preservation planning and to facilitate the resolution of issues which might affect the successful preparation of a CV MSHCP. Procedures 1. In consultation with the Planning Directors or their designees, the CVAG Director of Planning shall prepare an annual schedule of IPRG meetings, at a minimum one meeting each month, and transmit the schedule to the designated representative of each agency. [The SERVICE and the DEPARTMENT shall each identify a lead person for the project review process. For each city and the County, the lead person for the review process shall be the Planning Director or the Planning Director's designee.] 2. At least three weeks prior to the desired IPRG meeting date, the lead agency representative or a project applicant shall notify the CVAG Director of Planning in writing of any project(s) which the lead agency or the project applicant wishes to have reviewed at the IPRG meeting. For each project, the lead agency will transmit two copies of each of the following: • a location map on a 7.5' quad sheet identifying the project site • a site plan or other illustration depicting the project as proposed • the project application or other summary sheet identifying existing general plan designation and zoning, and any proposed changes; existing land use on the site; the type and intensity of land use proposed; and existing general plan designation, zoning, and current land use for the adjacent parcels to provide a context for the proposed project. • the Initial Study or Environmental Assessment and a biological resource survey identifying acreage of onsite habitats if one has been prepared; if one has not been prepared, then a description of the site including vegetation, presence of a floodplain, blueline stream, or other environmental resource, hazard or constraint, and a list of sensitive species which have the potential to occur on site based on the 'Biological Resources Information Map" and any other scientific information available. • Any other information deemed pertinent by the lead agency. 3. At least two weeks prior to the IPRG meeting, CVAG will transmit a list of projects to be reviewed at the meeting and the time at which each one is scheduled to each city, the County, the SERVICE, the DEPARTMENT and project applicants as appropriate, and will transmit the background information on each project to the SERVICE and the DEPARTMENT representatives. In the unlikely event that more projects have been requested for review at an IPRG meeting than can be accommodated, the CVAG Director of Planning will schedule as many as possible on a first come first served basis, and schedule the remaining projects for the next regular IPRG meeting. A Planning Director or his/her designee, or a project applicant, may request that CVAG schedule a project at the next IPRG meeting even if it would not be included based solely on a first come first served basis, or that September 25, 1995 000234,3 37 CVAG schedule a special meeting, if there are compelling reasons to avoid delay. Every effort shall be made to accommodate such requests. 4. The lead agency shall be responsible for notifying the project applicant and representatives of other affected public agencies and utility purveyors of the date, time, and location of the IPRG review meeting. 5. At the review meeting, the lead agency, project applicant, the SERVICE, the DEPARTMENT, and representatives of other affected public agencies and utility purveyors will have the opportunity to discuss the project, answer questions, etc. At the review meeting if possible, otherwise in not more than 30 days after the review meeting, the SERVICE and the DEPARTMENT representatives shall provide the following information to the lead agency and the project applicant: • a list of potential impacts to biological resources which the SERVICE and the DEPARTMENT believes could occur from the project as proposed, and the agency's assessment as to whether those impacts have the potential to preclude long term conservation planning or adversely impact the viability of a species; • a list of any additional studies on specific species which the SERVICE or the DEPARTMENT believes may be necessary; and • a list of any project alternatives, mitigation measures, or studies which the agency believes should be considered in the environmental review process. 6. A project may be scheduled for an additional IPRG meeting at an appropriate date if there is a need for the SERVICE and the DEPARTMENT to respond to a Draft Environmental Impact Report or Mitigated Negative Declaration. 000349 September 25, 1995 38 EXHIBIT E FRAMEWORK FOR ECONOMIC IMPACT ANALYSIS Implementation of the CV MSHCP will have a number of economic consequences, including the cost of land acquisition, operation and management of the reserve areas, and administrative costs. Additionally, the acquisition of land for conservation purposes results in the loss of property tax revenues which support the provision of government services, some of which, such as law enforcement and other emergency services, may still be necessary in the reserve areas. If acquired lands are in assessment districts, the financing of various public facilities could also be affected by reduced revenues. Implementation of the CV MSHCP will also have a positive economic benefit in simplifying the development review process with respect to biological resources, avoiding delays which may arise in addressing threatened and endangered species issues in the absence of a CV MSHCP, and providing a uniform and consistent mitigation/ compensation program. To control potential adverse economic impacts on affected entities, an economic impact analysis of the CV MSHCP will be conducted. Based on the analysis, measures will be developed for inclusion in the CV MSHCP and the Implementing Agreement to avoid, minimize, and/or mitigate adverse economic impacts. The economic impact analysis will include a Fiscal Impact Guide to provide information to each affected jurisdiction and its constituents, and to the state and federal agencies regarding: 1. The effects of habitat conservation on land use resulting from implementation of the CV MSHCP and specifically on the fiscal ability of each jurisdiction to provide required services and facilities to the public. This information is to be considered with other documentation, both social and environmental, regarding the effects, on an annual basis, of the CV MSHCP upon the jurisdiction's net cost for services. 2. Changes in land uses specified in local adopted General Plans caused by the CV MSHCP; lost tax and other revenues - including road and bridge and other assessment districts, the Transportation Uniform Mitigation Fee, and other such fees - on lands proposed for public acquisition or use as habitat conservation; and direct costs of CV MSHCP administration borne by participating local governments and CVAG. 3. Costs related to the mechanisms proposed to finance the CV MSHCP, (e.g., if, due to an increase in development costs attributable to the CV MSHCP, less development would occur, property and sales tax revenues would be impacted; also, fewer costs associated with the provision of public services and facilities might be incurred by the local jurisdictions.) 4. Identification of implementation costs of the CV MSHCP and recommendations for the most equitable method(s) for financing same. September 25, 1995 39 000350 5. Identification of potential impacts on the ability of local jurisdictions to provide affordable housing in accordance with state and federal mandated requirements for affordable housing as a result of the CV MSHCP. 6. Mechanisms for ongoing monitoring of economic impacts of CV MSHCP implementation, and for resolving issues identified through the monitoring. 7. Identification and quantification of the economic effects on land values and development costs, including agriculture. 8. Identification of continued administrative costs of managing lands and other assets of the MSHCP and evaluation of the feasibility of assuring continued funding to cover these costs. Suggest funding sources. 9. Benefits which may accrue from the CV MSHCP, including potentially simplifying the development review process with respect to biological resources, avoiding delays which may arise in addressing threatened and endangered species issues in the absence of a CV MSHCP, and providing a uniform and consistent mitigation/compensation program. In addition to the initial economic and fiscal impact analysis prepared in conjunction with the CV MSHCP, an annual Fiscal Impact Report would be prepared which would include: a determination of each jurisdiction's service and facility requirements, a projection of the direct costs and revenues to support such services and facilities, the impact of the CV MSHCP on the jurisdiction's ability or inability to provide these services and facilities to the public as a result of the preserve maintenance costs and/or loss of revenue potential as a result of the CV MSHCP, and any direct or indirect fiscal benefits resulting from the CV MSHCP. The annual Fiscal Impact Report would be used to: • Evaluate the adequacy and appropriateness of the CV MSHCP implementation measures utilized in the preceding year, and recommend any changes in implementation measures. • Identify the level of funding needed by each jurisdiction or participating state or federal agency to maintain the current level of service to and provide management of the conserved lands. • Identify any additional funding needed to provide adequate services to the public in each local jurisdiction which may be impacted by implementation of the CV MSHCP. • Determine the level of financial assistance needed by local jurisdictions to implement the Plan in the event of changed conditions resulting from catastrophic events, adverse long term economic impacts, new legislation, or other significant events. September 25, 1995 40 000351_ T4'�t Qu&& AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Street Name Change (SNC95-007) to PUBLIC HEARING: officially change the cul-de-sac portion from Calle Paloma to Paloma Court. Applicant: City of La Quinta UKKUMM1 �1� By Council Resolution approve Street Name Change (SNC95-007) to officially change the cut -de - sac portion from Calle Paloma to Paloma Court, as indicated in Exhibit "A". FISCAL IMPLICATIONS: None 6 111YL1 1 1 Staff has identified a confusing and potentially unsafe situation for which a street name change will resolve the concerns. There is a cul-de-sac off of Calle Paloma that was created when the block wall was constructed along Washington Street. Approximately two years ago, the City installed a street sign identifying the cul-de-sac as "Paloma Court". The residents on the cul-de- sac are having difficulty in receiving their mail as the Post Office does not recognize Paloma Court. Similarly, the residents are having difficulty in receiving deliveries of good and services. A further concern is that there will be delays in emergency response, such as fire, police, and ambulance, due to the lack of formal recognition of Paloma Court. Section 14.08.110 of the Municipal Code provides procedures for street name changes. Staff has determined that this requested street name change is in the public interest and necessity and as such are processing this request according to the emergency procedures outlined in the above referenced Code Section. Officially changing the name of the street will provide the necessary notification to the different entities affected. Please see the attached Planning Commission Staff Report of December 12, 1995, for background information on this request (Attachment 1). CCLC.001 00n3521 Discussion The Planning Commission recommended approval, at its December 12, 1995, meeting to change the name of the cul-de-sac off of Calle Paloma to Paloma Court in order to solve confusion with mail delivery and potential delays in emergency responses to residents on the cul-de-sac. The Commission has forwarded a recommendation for approval of the name change based on public interest and necessity. 01 11YORMIZ1 ; Q 101 .e_ - The following findings can be made for this request: 1. This street name change does not conflict with any approved specific plan, the La Quinta General Plan, or the La Quinta Zoning and Subdivision Ordinances. 2. Residents of the cul-de-sac portion of Calle Paloma have continual problems with mail delivery, delivery of goods and services, and are concerned with possible delays in emergency response times due to confusion of addresses located on the cul-de-sac and those on the main portion of Calle Paloma, therefore, this street name change is deemed in the public interest and a necessity for public health, safety, and welfare concerns. 3. That the Planning Commission has followed the requirements of the La Quinta Municipal Code, Chapter 14.08 pertaining to Street Name Changes. The following options are available to the City Council: 1. Approve the Street Name Change; 2. Deny the Street Name Change; or 3. Provide direction to staff. " Lev"_ rry H an I 'ty Development Director 1. Planning Commission Staff Report dated December 12, 1995 CCLC.001 000353 RESOLUTION 95- A RESOLUTION OF THE CITY COUNCIL CITY OF LA QUINTA, CALIFORNIA, APPROVING THE STREET NAME CHANGE OF A PORTION OF CALLE PALOMA TO PALOMA COURT. CASE NO. STREET NAME CHANGE 95-007 - CITY OF LA QUINTA WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 12th day of December, 1995, in accordance with Section 14.08.110 of the La Quinta Municipal Code state their intent to consider a change in a portion of the street name Calle Paloma to Paloma Court located in a portion of the southwest quarter of the northeast quarter of Section 6, Township 6 south, Range 7 east, S.B.B.M.; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 19th day of December, 1995, in accordance with Section 14.08.110 of the La Quinta Municipal Code state their intent to consider a change in a portion of the street name Calle Paloma to Paloma Court as indicated in the attached Exhibit"A"; and, WHEREAS, said City Council of the City of La Quinta, California did on the 19th day of December, 1995, find the following facts and reasons to justify the approval of Street Name Change 95-007: 1. This street name change does not conflict with any approved specific plan, the La Quinta General Plan, and the La Quinta Zoning and Subdivision Ordinances. 2. Residents of the cul-de-sac portion of Calle Paloma have continual problems with mail delivery, delivery of goods and services, and are concerned with possible delays in emergency response times due to confusion of addresses located on the cul-de sac and those on the main portion of Calle Paloma therefore, this street name change is deemed in the public interest and necessity for public health, safety, and welfare concerns. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta as follows: 1. That the City Council has followed the requirements of the La Quinta Municipal Code, Chapter 14.08 pertaining to Street Name Changes. 2. That the City Council hereby approves Street Name Change 95-007 changing the cul-de-sac portion of Calle Paloma to Paloma Court. RESOCC.165 3 00035A--� Resolution 95- PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held this 19th day of December, 1995, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM DAWN HONEYWELL, City Attorney City of La Quinta, California RESOCC.165 GLENDA BANGERTER, Mayor City of La Quinta, California 00035 a 4 Exhibit "A" 769-07 r.R. A. 020_01e S 2 SW 4 N£ 4 SEC. 6 i I"- foe' M 4 i y `L'Q I n 1N,1 a r- r- m • 66 O 55 t O 2 Ar 2 65 O bMe h � yi pan k ll,� M! aa.N ee e _ `� 57 O ` e, ^i ! 72 074 �a,n � •, evO 7s K. moo. e! aa•i O C� so O e7 Q Q O p! ) i i l S lY. . r MX Kl /a X•.a V T w.Y 1 1 M XfJ /J f /3 M.B. 2//61-62Deser! Club rrocl Uml No. 5 R.M 174145-46 Pont/ Mop Ab. 26710 Mrrr , CASE MAP CASE No• SNC 95-007 Paloma Court NORTH t SCALE: N.T.S. nAnIr;;^ FILE UIOPY"rcacnment i STAFFREPORT PLANNING COMMISSION MEETING DATE: DECEMBER 12, 1995 CASE NO.: STREET NAME CHANGE (SNC)95-007 APPLICANT: CITY OF LA QUINTA REQUEST: STREET NAME CHANGE OF THE CUL-DE-SAC PORTION OF CALLE PALOMA TO PALOMA COURT LOCATION: EAST OF WASHINGTON STREET, NORTH OF CALLE TAMPICO, AND WEST OF CALLE QUINTO BACKGROUND: A confusing and potentially unsafe situation was brought to the attention of the Community Development Department by a resident on the short cul-de-sac portion of Calle Paloma, north of Calle Tampico (Attachment 1). The resident is having difficulty receiving mail and deliveries at her Paloma Court address. The United States Post Office will not recognize Paloma Court (Attachment 2). This situation has caused confusion and frustration on the part of the residents living on the cul-de-sac. There are 3 residences on the cul-de-sac with a potential of 2 additional residences in the future. There is a potential for emergency responses to be delayed unnecessarily due to this problem. A Paloma Court street sign unofficially was installed approximately two years ago. The cul-de-sac was created when the masonry perimeter wall was constructed along Washington Street. Prior to that the roadway went through to Washington Street. Historically, Calle Paloma was split into two segments. Today, the remaining through segment of Calle Paloma intersects Avenida Tujunga and Avenida Ultimo to the north. In order to resolve this issue, the City has initiated a street name change process as allowed by Section 14.08.110 of the Municipal Code. This section permits the Planning Commission to forward a recommendation to the City Council based on public interest and necessity, without a public hearing being held. The City Council can then take whatever action they deem appropriate. It is City practice in the naming of streets to name cul-de-sacs as "courts". The current street sign designating the cul-de-sac as "Paloma Court" follows this practice. The official processing of the new name has been transmitted to all potentially interested agencies for review and comment. All comments. received thus far have been favorable to the name change "Paloma Court" (Attachment 3). An official name change will resolve the mail and delivery problems for the residents of the cul-de-sac, and eliminate possible delays in emergency responses from ambulances, police, and fire departments. 00035; 4 RECOMMENDATION: By Resolution 95-— move to recommend approval of a change of name for the cul-de-sac from Calle Paloma to Paloma Court, as indicated in Exhibit "A". Attachments: 1. Location map showing proposed street name change. 2. Information submitted by resident 3. Agency comments. 000353 7 Attachment 1 /0' :, LA QUINrd i_ AVE TUJUNGA ID LA QUINTA ARTS FOUNDATION MBER OF Calle Pa.loma to Paloma Court CASE MAP CASE Na N O R T H treet Name Change 95-00 SCALE: NTS LOC ATION MAP �L;�- a DOWNEY SAVINGS 3501 Jamboree Road P. Q Box 6000 1el e� CONN124* T044123009 2995 10/17/?5 C� CONN,LINDA 50--915 CALLE PALOMA LA OUINTA CA 92253-2624 s 000'3f)0 RIVERSIDE COUNTY Attachment 3 bARRY D. SMITH, SHERIFF � Sh eri 82-695 DR. CARREON BLVD. • INDIO, CA 92201 • (619) 863-8990 6 PROUDLY SERVING AS THE LA QUINTA POLICE DEPARTMENT November 3, 1995 City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, Cal. 92253 Attention Leslie Mouriquand Re: Street Name Change #95-007 Calle Paloma to Paloma Court Dear Ms. Mouriquand, —1 -­ ­-- D NOV 1 3 1995 r• �-. CITY P1.1iA "J;'i The Sheriff's Department has no negative comments on the proposed street name change. We appreciate the opportunity to comment on the project from a law enforcement point of view. Sincerely, LARRY D. SMITH , Sheriff c ��Q RONALD F. DYE, Captain Indio Station Commander 10 O0036i Tjht 4 4 Qubt& MEMORANDUM - •"•.rgFtTli1EN1 1 TO: Community Development Department FROM: David M. Cosper Public Works Director/City Engineer DATE: November 6, 1995 SUBJECT: Street Name Change 95-007 The Public Works Department supports the subject street name change. FB/fb 00036, O Z Qum& DATE: � - s y OF T++� FROM COMMUNITY DEVELOPMENT DEPARTMENT City Manager ,Public Works Department Building & Safety _Parks & Recreation Fire Marshal )CChamber of Commerce Imperial Irrigation District ISouthern California Gas _lDesert Sands School District _CV Unified School District ./CV Water District Waste Management lPrincipal Planner - Current US Postal Service lPrincipal Planner - Advan General Telephone Cable LAssociate Planner - Curr../,/Advan. ,LColony ( 4Sunline Transit ZCPlanning Manager _Caltrans (District II) Commission _XCommunity Development _Agricultural Q & t 11�� CV Archaeolo 'cal S ; 11` gt octety _BIA - Desert Council _City of Indio/Indian Wells _CV Mountain Conservancy —CV Recreation & Parks - Riverside County: JSheriffs Department _Planning Department 6 1 NOV 955 Environmental Health LA QUINTA CASE NO(S): G� ,gyp <+ .U�� y, p (� �,� �n _ �c - �,� •� PROJECT DESCRIPTION: r^ r- CL) M .-,-, PROJECT LOCATION: i �L i ' The cityof U op ! Quinta Development Review Committee is condyeting an initial environmental S. dy p isu40a"fignea iknvtrotitnental Quality Act (CEQA)for the above referenced project(s). -Attached is the information subm ted b the -project proponent. a Your comments are re ques with respect t f•'',r or / PL�h�I'1'+: crt.�1 4Eit ' 1. Physical impacts the projact presents on public resources, facilities,'and/orservices. / X i \ 2. Recommended conditions: a) that yQu or your agency believe would mitigate any potential adverse effects, b) or should apply to the projectdbsign; c) or improvements to satisfy other regulations and concerns which our agency is z g � spoosible; and \ 3. ou find that the identified impacts will sigaifc/ant adverse effects on the enviro hich cannot be avoided through conditions, please recommend the scope and fnculof additional study(ies) which may behE` Please send your response by You are invited to attend the.DEVELOPMENT REVIEW COMMITTEE meeting at La Quints City Hall: Date: I' � � Time: i'I4jAPEN Contact Person: t e ✓r � r r rJ i t�l Title: p� t— I Qn n P 2 Comments made by: 7—jl • Title � �� '�' � W ^t Daft: //- O 6 - S s- Phone: d b2 -JVJZ Agency/Division: ric.�iz ART IN PUBLIC PLACES MEETING MINUTES LA QUINTA CITY HALL - SESSION ROOM NOVEMBER 6, 1995 The regular meeting of the Art in Public Places Committee was called to order at 3:11 P.M. by Chairman Nard. I. ROLL CALL: Committee Members Michele Klein, Elaine Reynolds, Rosita Shamis, John Walling, and Chairman Nard. (Committee Members Carolyn Lair and Sharon Kennedy arrived late. Mayor Pro Tern Glenda Bangerter and Council Member Stan Sniff were present as Council representation for the art selection. STAFF PRESENT: Community Development Director Jerry Herman, and Executive Director Betty Sawyer II. CONSENT CALENDAR: A. Meeting Minutes. There being no corrections, it was moved and seconded by Committee Members Reynolds/Klein to approve the minutes of October 2, 1995, and October 19, 1995, as submitted. Unanimously approved. B. Financial Statement: Committee Member Reynolds asked if any development had occurred as there had been no change in the Financial Statement, Community Development Jerry Herman clarified how this appeared on the Financial Statement. There being no further comment, it was moved and seconded by Committee Members Klein/Shamis to approve the statement as submitted. III. PUBLIC COMMENT: APP l 1-6 A. Ms. Susan Benay, 53-686 Avenida Velasco shared comments that had been shared with her from applicant Michael Kleinschmidt. She stated that when he was contacted by the Jury Committee member, he was questioned about his first proposal not his second proposal. Committee Member Walling clarified that during his conversation with Mr. Kleinschmidt he had his first proposal in front of him. After clarification by Mr. Kleinschmidt, Committee Member Walling discussed the second proposal and felt he had obtained sufficient information to make his review. 000361 Art in Public Places Minutes November 6, 1995 Committee Members Kennedy and Lair joined the meeting. IV. BUSINESS SESSION: A. Review and Discussion Regarding Artist Selection for the La Quinta Village Shopping Center. Chairman Nard explained how the meeting would be conducted and asked Committee Member Walling to give the report of the Jury Committee. 2. Committee Member Walling gave a review of each of the artist submittals while staff gave a slide presentation of each artists work: a. The Watling Company - Committee Member Klein asked if the artwork consisted of stone. Chairman Nard explained the project further. b. James Allen Preston - Committee Member Klein asked if the artist had submitted an actual proposal. Committee Member Shamis explained that he did not make a proposal as he felt his work was not within the budget. C. Susan Cooper - Chairman Nard explained that the cement castings would be made in different forms and explained the proposal further. d. Jon Barlow Hudson - Chairman Nard explained the proposal. e. Lester Wiese & Charles Martin - Questions were raised about a walkway down to the art piece and if the landscaping was part of the proposal. Chairman Nard gave more detail on the project. Committee Member Shamis explained the problem of utilizing water as it had been explained to by the Public Works Department. Committee Member Lair asked who would maintain the landscaping. Committee Member Shamis stated it would be maintained by the City. Council Member Sniff stated the use of the water was an opinion and not necessarily a decision. Discussion followed regarding the use of water at the site (other than the retained water). £ Michael Kleinschmidt - Council Member Sniff asked if the arch would span the basin. Committee Member Walling explained the height and span of the proposal. APPI 1-6 2 000365 Art in Public Places Minutes November 6, 1995 g. Bill Ware - Committee Member Walling explained the proposal. Committee Member Lair asked how the pieces would rotate. Committee Member Klein asked the height of the mobile. Committee Member Walling stated the height was 20-feet. h. Paul J. Berlier/Silva - Committee Member Walling explained that the use of water should be changed to acrylic and lights. Committee Member Kennedy asked about the size of the pots. Committee Member Walling explained they would be 13-feet high. Discussion followed regarding the height in relation to the depth of the basin and height of the pots. I. Barbara Grygutis - It was explained that no actual submittal was made, but an expression of interest. Committee Member Lair stated it was not necessary to have a submittal for consideration. j. Buster Simpson - No actual theme was submitted, but explained an idea he would like the Committee to consider. Committee Member Shamis stated she had spoken with the artist and he was interested in working with the City. His national reputation and ability to work with a city to develop an idea to fit into the site is well known. Committee Member Lair stated it was a normal procedure for artists to show examples of their work and then work with a city to chose an art piece to be integrated into a site. k. Ron Pekar - Committee Member Shamis stated the artist's proposal was designed to be a garden with sculptures that would be made in images of the local plants. Mr. Pekar has shown his eagerness and desire to work with the City. Steven R. Rieman - Committee Members discussed the height of the structure and what the public would see from the street level as driving by. Committee Member Shamis explained that the artist stressed the educational element of the design and the overall use of the site. He was another local artist who would be willing to work with the City. 3. Committee Member Kennedy asked if the Committee's selection would be taken to a public forum. Staff explained the Committee was to make a choice and a recommendation to the Council. APP11-6 3 000366 Art in Public Places Minutes November 6, 1995 4. Committee Member Kennedy stated she loved anything that has to do with the Village and was impressed with Susan Cooper's furniture. The Berlier/Silva art piece is very attractive and appealing, especially the idea of the piece being light at night. She would however, like to see the scale of the pots. Ms. Grygutis slides were very impressive. It appears to be landscape art and the retention basin lends itself to this. Mr. Rieman's artwork, consisting of concrete, would be hot during the summer and she would want to be sure it was attractive from the street. 5. Committee Member Lair stated she agreed with the Committee's recommendation. The Committee needs to make sure the Berlier/Silva art piece works from all direction; all view sides. Need to make sure the metal structure is engaging and not so austere. The site needs something that is original and unique to La Quinta. The smaller pot needs to be finished and asked how will it would be grounded to the earth. She was impressed that so many artists had put a lot more into the thinking process of their submittals. 6. Committee Member Reynolds stated she would like to see the pot designed by Berlier/Silva elevated higher. Shining the light on the water would be very effective. She would like to see a maquette of Mr. Rieman's proposal. Barbara Grygutis's work is beautiful and of quality, but the Committee needs to see an actual design. 7. Council Member Bangerter stated she could agree with both the Committee's recommendation as she felt both the proposals were equal. She would however, prefer Barbara Grygutis over Buster Simpson. 8. Committee Member Shamis stated she liked Ms. Grygutis' work, but she too would like to see an actual submittal. Mr. Rieman's work is impressive and he produced work unique to the site. She had no objection to the representational artwork, but Rieman's art piece would be unique. 9. Committee Member Klein felt the Committee's selection was very good. Mr. Rieman was an excellent choice and his artwork was not only artistic, but would serve an educational purpose. Classes could be conducted on site. The Wiess/Martin idea is unique, but she could see a problem with the terracing as well as the water feature. The Berlier/Silva piece needs to carve out the bottom of the pot to make it more appealing from the restaurant view. 10. Chairman Nard stated that after reviewing the slides, she felt Barbara Grygutis was very impressive. The incorporation of the landscaping with the artwork is impressive. Mr. Rieman draws the community in and it is functional as well as user friendly. The Berlier/Silva selection was an excellent job of representational artwork. APPI 1-6 000367 4 Art in Public Places Minutes November 6, 1995 11. Committee Member Walling stated he agreed with Mr. Rieman's proposal as it was educational and the only proposal that utilizes the entire basin. The Berlier/Silva piece has a lot of charm and an opportunity of displaying symbolic artwork indigenous to the local Indian culture. Mr. Kleinschmidt's submittal is a nice piece, but he has a concern with the abstractness being accepted by the public. Ms. Grygutis' work is nice, but Committee Member Walling was concerned that she did not submit an actual proposal and whether she could meet the budget. 12. Council Member Sniff stated he was concerned about this being a retention basin. It must retain water and contain a pumping system designed to remove that water. It will however, have water at times. Therefore, he was concerned about artwork that would sit in the basin and whether or not the water would affect it. This needs to be given serious thought. Anything that is in the basin, must be prepared to deal with the potential damage to it. He stated he would like to have something that contains plant life in the basin and have something rise above it that will not be affected by the runoff water. He felt Mr. Rieman's piece had commonality with the Louis De Martino work prepared for the Civic Center. Both pieces are very similar to each other. He had concerns as to whether or not the piece that stands up would be significant enough and not block the view into or out of the Center. The developer and development need to be considered as well. Need to consider the visibility of the corner that nothing obscures vehicular visibility. He would like to see something stand out of the retention basin more. The Berlier/Silva art piece needs to reduce the glistening look. They need to tone it down as it is excessively metallic. The pedestal does however, lift it up out of the basin. If the Committee wants something that is unique and utilizes the basin then Barbara Grygutis should be seriously considered. Her work is very impressive. 13. Committee Members asked to review Barbara Grygutis slides and discussed her work. Committee Members discussed short -listing the favored choices. Following discussion it was determined that Mr. Rieman, Berlier/Silva and Ms. Grygutis would be invited to come back and do a presentation to the Committee. It was moved and seconded by Committee Members Kennedy/Shamis to send an invitation to three artists to present at the APP meeting in December. 14. Committee Member Lair suggested that staff contact Ms. Grygutis to see if she would be able to design a proposal for the budget by their December meeting. Committee Member Kennedy asked that her motion be amended to include staff contacting Ms. Grygutis. 000368 APPI1-6 5 Art in Public Places Minutes November 6, 1995 APPII-6 15. Committee Member Lair asked if the subcommittee would conduct the review. Discussion followed as to whether the subcommittee should short list and make a recommendation or let the entire Committee review and make a recommendation. 16. Committee Members asked that their suggests/concerns regarding each of the proposals be expressed to the artists. Mr. Berlier's piece should address the north view to the restaurant as well as the scale; check with the developer to see what has been set aside for landscaping/lighting; would Mr. Rieman's structure be able to withstand the runoff water. B. Potential Workshop Committee Member Lair stated she had been discussing with staff an idea for a workshop. They had researched the budget to see if funds would be available and there was money for conferences that could be utilized to hold a workshop in January. It would consist of an evening orientation meeting and a one day workshop; maybe a Saturday. Depending on funds, three presenters would be contacted to conduct the workshop with one presenter conducting the evening overall subject. Committee Member Lair stated this was being presented to see if the Committee would be interested in conducting such a workshop. 2. Committee Member Shamis stated she had attended a symposium put on by the City of Indio. It was presented for the purpose of discussing the economic structure of a city and the use of art to bring life back to the city. Ms. Susan Benay went on to state that art was being used to resuscitate the city. People who understood history, were using art as the dynamics to move the economic base :forward. Local speakers addressed the demographics of the area and a need to come together to share information. A group of artists, who had put a Cultural Plan together for the City, stated this idea was about sharing information to incorporate cultural arts and expand an economic base. Indio, who was stripped down to its skeletal base, was hoping to revive the City through the use of cultural arts. The local government was working hand in hand with the artists to change the flavor of the community to make it economically viable. This was happening in a lot of communities State- wide. 000369 Art in Public Places Minutes November 6, 1995 3. It was suggested staff check with the City of Indio to find out what their entire symposium would address. 4. Committee Member Lair stated the purpose of our workshop was educational. The Committee needs to educate the City staff, members of other boards and committees, and local artists as to what "Public Art" is all about. The Committee needs to bring ideas to those who are in the decision making process to motivate them to integrate art into all aspects of development. In addition, Committee Members need to create incentives to encourage attendance. She suggested appointing a subcommittee to review and prepare an agenda. Following discussion, Committee Members Carolyn Lair, Michelle Klein, Rosita Shamis, and staff were asked to prepare ideas for the workshop. V. ADJOURNMENT There being no further business it was moved and seconded by Committee Members Walling/Reynolds to adjourn this meeting of the Art in Public Places Committee to a regular meeting on December 4, 1995, at 3:00 P.M. This meeting of the Art in Public Places Committee was adjourned at 5:18 P.M. Unanimously approved. APP l 1.6 7 0003i!0 I: a)'It :.I1 I.Ito] .0 C F.1 0 0 tl_ . CULTURAL AFFAIRS COMMISSION MINUTES October 23, 1995 I. CALL TO ORDER The regular meeting of the Cultural Affairs Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Hull presided over the meeting and led the Pledge of Allegiance. ROLL CALL: MEMBERS PRESENT: Commissioner Honey Atkins Commissioner Susan Benay (Vice Chairperson) Commissioner Steve Berliner Commissioner Susan Francis Commissioner Kathryn Hull (Chairperson) Commissioner Michelle Klein Commissioner Archie Sharp STAFF PRESENT: Marty Nicholson, Parks & Recreation Director Cristal Spidell, Secretary II. PLEDGE OF ALLEGIANCE Chairperson Hull suggested the Commission say the Pledge of Allegiance correctly by saying the phrase 'one nation under God" together, not separated into two parts. III. CONFIRMATION OF AGENDA Commissioner Klein asked if the Commission wished to consider moving Public Comment to a later time on the Agenda. After a brief discussion it was decided to leave the Public Comment where it is, however if guests were present to speak on a particular item they would be allowed to speak prior to the Commissioner's discussing the item. IV. APPROVAL OF MINUTES It was moved by Commissioner Atkins/Francis to approve the Minutes of September 18, 1995 as submitted. Unanimous. Corrections made to the September 25, 1995 Minutes included the spelling of the names Jim Volz and Dr. Janice Lyle; changing the date of November 3rd to November 7th; and Rosh Hashanah was misspelled. Staff asked that the Commissioners speak loud and clear, and one at a time so that everything and everyone can be heard on the tape. Staff also asked that if peoples names are mentioned that they be spelled out for the record. Commissioner Berliner asked that the following paragraph be added to Latin Jazz Salsa Festival Feasibility Study: "Mr. Bernardo Gouthier also expressed interest in discussing the possibility of holding a Latin Jazz Salsa Festival at the La Quinta Sculpture Park and Commissioner Berliner will meet with him regarding this in the near future." It was moved by Commissioner Atkins/Francis to approve the Minutes of September 25, 1995 as corrected. Unanimous. 1 0003'71 V. ANNOUNCEMENTS Staff announced that mail has been received from various sources and it is available for review by the Commission at their leisure. Chairperson Hull stated that she has received mail that could be pertinent to the Commission. She asked that if items are dated that they be forwarded to the appropriate Commissioner. VI. PUBLIC COMMENT Bernardo Gouthier, Sculptureland - Mr. Gouthier asked for the Commission's help with signage at the Sculpture Park. There have been complaints due to lack of signage. The BIA signs are for residential developments only and he is unable to use them. Mr. Gouthier would like to be able to have directional park signage similar to Lake Cahuilla which is a State Park, and he would do them in what ever color the City wants. The permits for additional signage is difficult to process. Chairperson Hull asked Don Adolph, Chairman of the Planning Commission who was present, for suggestions. Mr. Adolph suggested Mr. Gouthier go through the sign application process because it is not the Parks and Recreation Commissions responsibility to approve signage. Mr. Gouthier will meet with Mr. Adolph at a later date to try to resolve the signage problem at Sculptureland. Mr. Gouthier also mentioned that he had met with teachers from Palm Desert High School, and Indio High School and he would like to have more communication with the La Quinta High School and Middle School to develop programs for the students regarding the arts at the Park. Chairperson Hull informed Mr. Gouthier that an Arts Advocacy Committee was working on arts in education and she suggested he provide information to the committee for review. Commissioner Kline told Mr. Gouthier that Mr. Jon Gaffney is the Principal at La Quinta High School, and Dr. Milt Jones is the Principal at La Quinta Middle School and suggested he contact them. VI1. CORRESPONDENCE AND WRITTEN MATERIALS A. Art in Public Places Minutes of June 5, July 10, August 7, and September 11, 1995 The Minutes of the Art in Public Places Committee was received and filed. Staff distributed information which has been received in the mail to the Commission. These items will be kept on file in the Parks & Recreation Department for further review. Chairperson Hull inquired whether information had been received regarding the workshop in Escondido. Staff informed the Commission that the workshop was postponed until November and additional information is forthcoming. Vill. STAFF REPORTS A. City Council Response to Resolution on Arts Education Staff informed the Commission that it is not their position to forward resolutions of this nature to the Council. The resolution or direction to submit a resolution must come from the City Council, but it should not come from a commission. Chairperson Hull asked if it was proper to contact a Council member and ask them to submit this to the rest of the Council for consideration. Staff said there are no duties outlining developing resolutions in the ordinance. Commissioner Klein stated that DSUSD asked her and Chairperson Hull to submit the resolution through the Commission to the Council. Chairperson Hull and Commissioner Klein will follow up on the item with the Council as citizens not as Commissioners. 2 000372 B. City Council Response Requesting Name Change of Commission This item is tentatively set on the Agenda for November 7, 1995. Chairperson Hull suggested naming the Commission "Cultural Arts Commission" since it is more clear than the "Affairs" word. The Commission agreed to go with the original name change suggestion of "Cultural Commission". C. City Council Response to La Quinta Day at the Sculpture Park The City Council approved La Quinta Day at the Sculpture Park which is set for December 3rd, from 9-5:00 p.m.. Residents must show proof of La Quinta residency by way of drivers license, utility bill, etc. Commissioner Berliner contacted Geoff Dunbar, Music Director at La Quinta High School, and they have agreed to play from 11-12:00 p.m.. Mr. Gouthier distributed new flyers for the Sculpture Park. He then asked for local musicians who could be La Quinta residents and students to perform during the day, and suggested someone contact stores or restaurants for food donations to serve at little or no cost. Commissioner Francis suggested speaking with John Robertson at the Taqueria because he is interested in having a presence in the community. Commissioner Benay suggested contacting Soul of Asia. Staff will be in contact with Mr. Gouthier about a map of where to set up the band, and bus parking. Staff will contact the La Quinta Little Theater to see if they would like to participate, and put an announcement in the Chamber Newsletter. Commissioner Atkins asked who is chairing the event, and will volunteer if she is needed to. Mr. Gouthier will contact Commissioner Atkins for further details. Roger Barr, Avenida Carranza - Mr. Barr is an artist, has art at the Sculpture Park, and recently moved to La Quinta where he has set up his studio. Mr. Barr spoke to the Commission about "turning up the heat" on serving the public. He would like to see the Commission help Mr. Gouthier get signage for the Sculpture Park. Mr. Barr stated that La Quinta would be an ideal place for the International Sculpture Conference in the winter, but additional signage is desperately needed in order to find the Park. Chairperson Hull asked Mr. Barr to put a proposal together regarding the Conference, and assured him that the signage problems have been addressed and Mr. Gouthier will be in contact with the proper Commission. IX. COMMISSION BUSINESS Chairperson Hull resigned as co -chairperson of the Arts Advocacy subcommittee due to her being elected Chairperson of the Commission, however, she will continue to work on the committee. Chairperson Hull then appointed Commissioner Klein as Chairperson of the Arts Advocacy subcommittee. Commissioner Atkins asked for a definition of "Commission Business" and "Commission Comment". Chairperson Hull said that Commission Comment is anything a Commissioner wishes to share with the Commission that does not need action. Commission Business is an item that is discussed among the Commissioners and action taken. X. COMMISSIONER COMMENTS Commissioner Sharp is in touch with a dance company which is affiliated with the Palm Springs Center of the Arts, and is working with them on The Nutcracker. A small ballet company has been developed and it would be helpful if they could perform in as many places as possible. Commissioner Sharp thinks the Senior Center would be a good place for them to perform, or at the La Quinta High School Theater. Cost would be minimal ($500). A program has been put together, but they need a venue, a producer, ticket sales person, a house manager, publicity, lighting person, etc. Bob Beck is involved in the program. The program can be seen this weekend. The group would be available in January or February. Commissioner Atkins told the Commission that she was invited to the Women's Press Club Party last night in Palm Springs with over 300 people. She said that many guests she spoke with talked about the culture in La Quinta and she was glad to hear La Quinta mentioned and in conjunction with "culture". 3 0003'73 XI. COMMISSIONER REPORTS AND INFORMATIONAL ITEMS A. Committee or Professional Affiliation Reports Art In Public Places - The Master Plan was accepted by the City Council; they are now a Commission. A matrix of art works commissioned by the City was distributed; Commission reviewed artwork plans for Fritz Burns Park which will be constructed with mosaic tile. The artwork in front of the Auto Club will be installed next month; currently reviewing Ralph's artwork proposals. APP visited Carlsbad and Escondido to view their public art. Encore! - Successful dinner last Wednesday. Next one is December 11th at the Ritz. LQ Arts Foundation - 4th Annual Fall Festival of the Arts, JazzARTS '95 to be held November 10 -12th, from 10-5:00 p.m., over 140 artists. LQ Arts League - Fall luncheon is November 2nd; Home Tour set for February 4, 1996. LQ Chamber of Commerce - Next Street Fair is November 3rd - theme is Country Western. LQ Friends of the Library - Book sale made $550; donations are needed. LQ Historical Society Museum - Garage sale made $700. LQ Little Theater - On hiatus Round Table West - Next luncheon is 12:00 on October 30th at La Quinta Resort; cost is $35. Guests are Kelly Lange, Dale Salwak, and Howard Olgin. Community Concerts Association - Benefit fund raiser is at Sun City on November 4th at 11:15 AM; cost is $35, funds go towards the Outreach Program held at local schools. The Concert Season has been sold out since early September. One concert will be held at the Hyatt Grand Champions on December 10th, and the McCallum Theater on March 31 st. Tickets are $15-25. Call 564-1111 if more information. School Site Council Committee - Commissioner Klein announced she is no longer on this committee and the item will be removed from further Agendas. B. Subcommittee Reports Cultural Arts Master Plan - Klein Chairperson Hull distributed a skeletal timeline for the Cultural Arts Master Plan and the statement Commissioner Benay made to the City Council on October 17, 1995 to the Commission (copies are on file). The subcommittee members are Chairperson Hull, Commissioner Benay, Patrick Welch, and John Detlie. The Commission discussed all aspects of the timeline which extended from September 1995 through completion of the Master Plan in November 1996. Also included was a mission statement which was "To develop a Cultural Arts Master Plan to be adopted as a component of the City of La Quinta's General Plan". Commissioner Francis asked what the criteria is for people on the task forces, subcommittees, etc. Chairperson Hull responded that people will be selected from the community suggested the people could be representatives from education, civic groups, social groups, arts groups, etc. who have an interest in the City, who have leadership skills, and are creative and can articulate their ideas. Commissioner Benay added that we are not going to isolate ourselves in La Quinta because some assistance may be needed from outside sources, a cross section of the community will be utilized. 4 000371 Chairperson Hull asked that each Commissioner provide names to the subcommittee for use in the future for the different task forces. Commissioner Benay stated that the subcommittee will be reporting back to the Commission monthly and input will be taken from the Commission. Commissioner Atkins asked the subcommittee to put in writing what the criteria is for the people on the steering committee. Staff added that the Commission would have to approve the steering committee once it has been formed. Chairperson Hull said that since the Art in Public Places Master Plan has been approved by the City Council, part of the Commission's work is done because the APP Master Plan is a segment of what would be going into the Cultural Arts Master Plan. Commissioner Klein added that every organization in the community has something similar to the mission statement, a vision, and goals and objectives and the Commission has to make sure they all are a part of this. Chairperson Hull indicated that the subcommittee will provide a list at each monthly meeting of the areas they will be looking at, the criteria for the members, and the organizations of people who have been identified, as of that point, so that everyone on the Commission can see where the subcommittee is. Commissioner Klein spoke in regards to the statement made by Commissioner Benay to the City Council. She asked that if someone is going to speak on behalf of the Cultural Affairs Commission in the future, that everyone know what the item is about and that everyone is in agreement with the item prior to speaking. Commissioner Sharp feels there are a lot of people getting involved, and the criteria needs to be high. Chairperson Hull indicated that as long as there is no overlapping of duties, and everyone takes care of the task they are assigned it will work. Commissioner Sharp said criteria such as time commitment, not being over taxed with other commitments, education, and experience are necessary. Patrick Welch, a member of the Master Plan subcommittee, suggested that if anyone has any questions or concerns regarding the process that they are welcome to attend the subcommittee meetings the first and third Thursday of each month at 9:00 a.m. in the East Conference Room in the La Quinta Civic Center, and they can speak with the committee directly rather than getting wrong information from those who are not involved in the process. Commissioner Klein said that communication is vital during the process and development of the Cultural Plan. Commissioner Klein stated that in the future the whole Commission should know when in advance when someone is going to speak on behalf of the Commission and the subject matter, to ensure that everyone is in agreement. Chairperson Hull agreed. Commissioner Francis said the exception would be if someone were addressing the Council as a citizen rather than a Commissioner, but keep in mind that even though you don't state that you are a Commissioner, the Council still sees you as a Commissioner. Commissioner Benay added that sometimes time is of the essence, or if someone receives directives from upper echelons you need to act. Her intention when addressing the Council was as a citizen first. Chairperson Hull added that it was done on short notice, and with encouragement to clarify some misunderstandings, however, in the future it will be brought before the Commission first. Staff member Nicholson stated that the misunderstanding was that there was talk that the Cultural Affairs Commission was trying to take over the Art in Public Places Committee, which was not true because there has never been any discussion by the Cultural Affairs Commission to do this. 000375 It was moved by Commissioner Berliner/Sharp to approve the skeletal structure of the timeline as submitted to move forward with the work on the Cultural Art Master Plan. Unanimous. B. La Quinta Pageant - Atkins Commissioner Atkins told the Commission a meeting was had with Jim Volz recently. She is currently waiting additional information, and the subcommittee is expecting to meet again to further discuss the first meeting with Mr. Volz. A comprehensive report will be submitted at the next meeting. C. DEPA -Berliner Commissioner Berliner read a letter he sent to Lynne Stuart, Don Foley, and John Rowlands regarding tickets to performing arts events for students at La Quinta High School (copy is on file). Staff will send a copy of this letter to Jon Gaffney, Principal of La Quinta High School. Commissioner Sharp asked what would prevent the kids from giving the tickets to their parents. Commissioner Berliner did not think that would be a problem, and that Ms. Wollenberg will be distributing the tickets to those students who want to attend the event. XII. NEXT MEETING DATE, TIME AND TOPIC Monday, November 27, 1995 7:00 PM La Quinta Civic Center Study Session Room • Review Handbook Update • Subcommittee Reports The December Cultural Affairs Commission meeting lands on Christmas the Commission agreed to hold the meeting on Monday, December 18th at 7:00 p.m.. Commissioner Sharp will not be in attendance. Chairperson Hull said that if a Commissioner wanted to add anything to the Agenda to do so two weeks in advance to Marty Nicholson, and to inform her of the item as well. XIII. ADJOURNMENT It was moved by Chairperson Hull and seconded by Commissioner Berliner to adjourn the Cultural Affairs Commission meeting to the next regularly scheduled meeting on Monday, November 27, 1995. Motion carried unanimously. Meeting adjourned at 8:39 p.m.. 00037r; HUMAN SERVICES COMMISSION MINUTES October 25, 1995 I. CALL TO ORDER A regular meeting of the Human Services Commission was called to order at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Irwin presiding. Pledge of Allegiance was led by Commissioner Tyler. ROLL CALL: MEMBERS PRESENT: Chairperson Barbara Irwin Vice Chairperson Kate Kelly Commissioner Norris Bernard Commissioner Jessie Ann Chesnut Commissioner Victoria St. Johns Commissioner Robert Tyler Commissioner Kay Wolff MEMBERS ABSENT: None STAFF PRESENT: Tom Hartung, Building & Safety Director Ellie Shepherd, Counter Technician II. CONFIRMATION OF AGENDA III. APPROVAL OF MINUTES Minutes of September 21 and October 4, 1995, approved as corrected. IV. ANNOUNCEMENTS Commissioner Chesnut mentioned the National Women's Research Center that is recruiting team mothers and mentors for teen pregnancies. Chairperson Irwin announced a City forum on October 26, at the high school for candidates running for La Quinta City Council. V. PUBLIC COMMENT Chairperson Irwin stated that Tom Kirk from CVAG was not able to attend this meeting, but will attend the November 15 commission meeting. She mentioned that Commissioners St. Johns, Tyler, Bernard, and herself attended the CVAG Human Resources meeting. Chairperson described the objectives of the program. The next meeting is January 24, 1996. 000374 I VI. CORRESPONDENCE AND WRITTEN MATERIALS Chairperson Chesnut presented brochures from the Visiting Nurses Association and Maternal Infant Care. VII. STAFF REPORTS: Tom Hartung stated he would inquire from the City's inhouse computer staff about a internet computer system for the City. Mr. Hartung reported that he talked with Gregory Shaeffer of Healthy Cities Project. Shaeffer stated that the emergency directory would not be approved by the Healthy Cities Project. He recommended the Commission wait for the February 8th seminar and that it is very important to have the Commission members attend the seminar. Mr. Hartung distributed a California Healthy Cities application from San Bernardino. Mr. Shaeffer said this was a very good example of an application. Mr. Hartung said that he has put an article in the City's monthly newsletter about the Commission's new bulletin board at Albertson's. VIII. COMMISSION BUSINESS Chairperson asked the Commission if they were still interested in publishing the emergency pamphlet if it would not be supported by Healthy Cities. The Commission discussed the range of topics and phone numbers that should be listed in the La Quinta Emergency Pamphlet for the La Quinta residents. Vice Chairperson Kelly mentioned the shelter management course that is being held November 1, in Palm Desert at the Red Cross Center. There will be a Disaster Health Services Training Seminar on November 14. Hazards, i.e. dry brush, etc. and the lack of house numbers was mentioned. IX. COMMISSION COMMENTS: X. NEXT MEETING DATE, TIME AND TOPIC Wednesday, November 15, 7:00 p.m., La Quinta Civic Center Study Session Room XI. ADJOURNMENT It was moved to adjourn the meeting to the next scheduled Human Services Commission meeting on Wednesday, November 15,1995, 7:00 p.m., in the Study Session Room. Meeting adjourned at 9:00 p.m. 0V378 EL E SHEPHERD Counter Technician hscml 025 000373 DEPARTMENT REPORTS: LO - I Tjht 4 4 Q" MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: DECEMBER 19, 1995 SUBJECT: JOINT CITY COUNCIL/PLANNING COMMISSION MEETING The Planning Commission on December 12, 1995, discussed meeting dates for the joint City Council/Planning Commission meeting. The recommended date for Council consideration is: January 30, 1996 at 7:00 P.M. MEMOU491 000330 c%440" AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 19, 1995 ITEM TITLE: Transmittal of Revenue and Expenditures Report dated October 31, 1995 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: oee+ (1ge Transmittal of the October 31, 1995 Statement of Revenue and Expenditures for the City of La Quinta. 000381 CITY OF LA QUINTA 07/01/95-10/31/95 GENERAL FUND REVENUES DETAIL REMAINING % RECEIVED BUDGET BUDGET RECEIVED TAXES: Property Tax 48,599.03 563.500.00 514,900.97 8.62% Document Transfer Tax 26,692.11 81,000.00 54,307.89 32.95% Sales Tax 352,663.37 1,386,200.00 1,033,536.63 25.44% Transient Occupancy Tax 101,610.67 2,445,500.00 2,343,889.33 4.16% Franchise Tax _ 40,306.91 291,500.00 _ 251,193.09 13.83% TOTAL TAXES 569,872.09 4,767,700.00 4,197,827.91 11.95% LICENSE & PERMITS: Business License 10,918.75 91,700.00 80,781.25 11.91% Animal License 1,598.00 6,500.00 4,902.00 24.58% Building Permits 188,000.18 380,500.00 192,499.82 49.41% Plumbing Permits 36,630.10 78,700.00 42,069.90 46.54% Electrical Permits 36,083.50 62,400.00 26,316.50 57.83% Mechanical Permits 18,311.00 32,600.00 14,289.00 56.17% Encroachment Permits 15,941.14 118,000.00 102,058.86 13.51% Misc. Permits 7,459.00 20,200.00 12,741.00 _ 36.93% TOTAL LICENSES & PERMITS 314,941.67 790,600.00 475,658.33 39.84% FEES: General Government Fees 0.00 200.00 200.00 0.00% Finance Fees 154.75 200.00 45.25 77.38% Administrative Services Fees 298.41 900.00 601.59 33.16% Parks & Recreation Fees 7,115.00 33,600.00 26,485.00 21.18% Bldg & Safety Fees 148,437.30 288,600.00 140,162.70 51.43% Community Development Fees 23,947.59 114,300.00 90,352.41 20.95% Public Works Fees 14,597.86 700.00 (13,897.86) 2085.41% TOTAL FEES 194,550.91 438,500.00 243,949.09 44.37% INTERGOVERNMENTAL Motor Vehicle In -Lieu 150,292.39 548,800.00 398,507.61 27.39% Off Hwy Vehicle License 0.00 250.00 250.00 0.00% Motor Vehicle Code Fines 1,416.69 3,600.00 2,183.31 39.35% Parking Violations 6,779.00 22,300.00 15,521.00 30.40% Misc Fines 983.99 4,800.00 3,816.01 20.50% AB939 9,442.28 94,200.00 84,757.72 10.02% CSA152 Assessment 90,925.00 109,200.00 18,275.00 83.26% Title III - Senior Center 1,242.00 4,600.00 3,358.00 27.00% TOTAL INTERGOVERMENTAL 261,081.35 787,750.00 526,668.65 33.14% INTEREST 281,281.25 651,000.00 369,718.75 43.21% MISCELLANEOUS Other (misc rev) 13,914.07 8,000.00 (5,914.07) 173.93% Senior Center Revenue 2,185.03 9,000.00 6,814.97 24.28% Cash Over/Short (39.95) 0.00 39.95 N/A Litigation Settlement Revenue 3,155.29 0.00 (3,155.29) N/A Contributions 0.00 6,000.00 6,000.00 0.00% TOTAL MISCELLANEOUS 19,214.44 23,000.00 3,785.56 83.54% TRANSFER IN 246,706.11 0.00 (246,706.11) N/A TOTAL GENERAL FUND 1,887,647.82 7,458,550.00 5 570 902.18 25.31% 000384' CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX COMMUNITY SERVICES PROJECT REVENUE: 07/01/96-10131195 REMAINING % RECEIVED BUDGET BUDGET RECEIVED 25,421.38 95,300.00 69,878.62 26.68% 17,935.61 70,700.00 52,764.39 25.37% 34,567.42 134,900.00 100,332.58 25.62% 4,000.00 4,000.00 0.00 100.00% 903.69 0.00 (903.69) _ _ N!A 82 828.10 304 900.00 222,071.90 27.17% Interest 11,235.70 22,500.00 11,264.30 49.94% TOTAL COMM SERVICES PROJECT 11 235.70 22 500.00 11 264.30 49.94% FEDERAL ASSISTANCE REVENUE: CDBG Grant 0.00 100,000.00 100,000.00 0.00% Interest 1,041.53 0.00 (1,041.53) N/A TOTAL FEDERAL ASSISTANCE 1,041.53 100 000.00 98 958.47 1.04% URBAN FORESTRY STATE GRANT: Forestry Grant 0.00 292,000.00 292,000.00 0.00% Interest _ 0.00 0.00 _ 0.00 N/A TOTAL URBAN FORESTRY 0.00 292 000.00 292 000.00 0.00% LIGHTING & LANDSCAPING REVENUE Assessment 18,842.74 1,011,400.00 992,557.26 1.86% Interest (3,577.21) 3,000.00 6,577.21 _119.24% TOTAL LIGHTING & LANDSCAPING 15 265.53 ___ 1,014,400.00 _ 999.134.47 1.50% QUIMBY REVENUE: Quimby Fees 0.00 51,400.00 51,400.00 0.00% Interest 9,315.49 1,800.00 _ (7,515.49) 517_53% TOTAL QUIMBY 9,315.49 53 200.00 43 884.51 17.51 % INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Village Parking Fees Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ 511,789,75 974,900.00 463,110.25 52.50% _ 59,122.97 22,500.00 (36,622.97) 262.77% 570.912.72 997 400.00 426,487.28 57.24% 0.00 0.00 0.00 N/A _ 391.82 1,300.00 _ 908.18 30.14% 391.82 1,300.00 908.18 30.14% 1,757.40 0.00 (1,757.40) N/A 238.93 1,600.00 1,361.07 14.93% 1,996.33 1,600.00 (396.33) 124.77% 000383 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) CAPITAL IMPROVEMENT FUND: CVAG Funding City of Indio Funding SB300 Funding Surface Transportation Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE 07/01 /95 -10/31 /95 REMAINING RECEIVED BUDGET BUDGET RECEIVED 100,000.00 50,000.00 (50,000.00) 200.00% 0.00 36,855.00 36,855.00 0.00% 0.00 55,000.00 55,000.00 0.00% 0.00 175,000.00 175,000.00 0.00% 0.00 364,220.00 364,220.00 0.00% _ 710,950.48 4,661,684.00 3,950,733.52 15.25% 810 950.48 5,342,759.00 4,531,808.52 15.18% ASSESSMENT DISTRICT 92-1 Interest 50.06_ 0.00 _ (50.06) N/A TOTAL AD 92-1 50.06 0.00 _ (50.06) N/A ASSESSMENT DISTRICT 91-1 Interest 154.58 _ 0.00 _(154.58) N/A TOTAL AD 91-1 154.58 0.00 (154.58) NIA EQUIPMENT REPLACEMENT FUND: Interest 0.00 0.00 0.00 N/A Transfer In 0.00 250,000.00 _ 250,000.00 0.00% TOTAL EQUIPUIPMENT REPLACEMENT 0.00 250 000.00 250 000.00 0.00% ARTS IN PUBLIC PLACES REVENUE: `Arts in Public Places Deposits 34,261.67 90,000.00 55,738.33 38.07% Interest 4,524.48 7,300.00 2,775.52 61.98% TOTAL ARTS IN PUBLIC PLACES 38,786.15 97 300.00 58 513.85 39.86% These amounts are deposits and are treated as liabilities and not as revenues. O00384 CITY OF LA QUINTA 07/01/95-10131/95 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT EXPENDITURES ENCUMBERED BUDGET BUDGET EXPENDED GENERAL GOVERNMENT LEGISLATIVE 111,690.76 0.00 448,400.00 336,709.24 24.91% CITY MANAGER'S OFFICE 83,093.67 0.00 355,200.00 272,106.33 23.39% ECONOMIC DEVELOPMENT 91,622.00 _ 0.00 365,000.00 273,478.00 25.07% TOTAL GENERAL GOVERNMENT 286,306.43 0.00 1,168,600.00 882,293.57 24.50% FINANCE: FISCAL SERVICES 130.403.55 5,000.00 433,635.00 298,231.45 30.07% CENTRAL SERVICES 225,857.44 3,410.29 870,451.00 641,183.27 25.95% TOTAL FINANCE 356,260.99 8,410.29 1,304,086.00 939,414.72 27.32% ADMINISTRATIVE SERVICES 76,242.23 16,819.99 299,750.00 206,687.78 25.44% PARKS & RECREATION: PARKS & RECREATION ADMINISTRATION 62,198.67 0.00 227,450.00 165,251.33 27.35% PARKS & RECREATION PROGRAMS 11,915.52 0.00 47,650.00 35,734.48 25.01% SENIOR CENTER 48,948.24 0.00 175,450.00 126,501.76 _27.90% TOTAL PARKS & RECREATION 123,062.43 0.00 450,550.00 327,487.57 27.31 % POLICE 399,577.31 0.00 2,425,900.00 2,026,322.69 16.47% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 40,337.46 0.00 172,270.00 131,932.54 23.42% CODE COMPLIANCE 64,085.00 0.00 275,985.00 211,900.00 23.22% ANIMAL CONTROL 35,471.85 0.00 125,275.00 89,803.15 28.32% BUILDING 83,224.12 0.00 288,900.00 205,675.88 28,81% EMERGENCY SERVICES 17,088.76 847.34 23,268.00 5,331.90 73.44% FIRE 3,455.00 0.00 19,000.00 15,545.00 18.18% CIVIC CENTER BUILDING -OPERATIONS 390,711.45 2,569.80 919,050.00 525,768.75 42.51% TOTAL BUILDING & SAFETY 634,373.64 3,417.14 1,823,748.00 1,185,957.22 34.78% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 69,161.52 1,017.32 325,080.00 254,901.16 21.28% CURRENT PLANNING 61,552.86 0.00 265,960.00 204,407.14 23.14% ADVANCE PLANING 45,292.68 602.97 314,200.00 268,304.35 14.42% SOUTH COAST AIR QUALITY 0.00 0.00 5,700.00 5,700.00 0.00% _ TOTAL COMMUNITY DEVELOPMENT 176,007.06 1,620.29 910,940.00 733,312.65 19.32% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 72,080.81 3,209.50 381,508.00 306,217.69 18.89% DEVELOPMENT & TRAFFIC 96,908.69 2,991.00 450,050.00 350,150.31 21.53% MAINT/OPERATIONS - STREETS 111,294.57 0.00 564,950.00 453,655.43 19.70% MAINT/OPERATIONS - LTG/LANDSCAPING 227,840.73 12,702.42 794,566.00 554,022.85 28.67% CAPITAL PROJECTS 22,308.61 0.00 81,300.00 59,991.39 27.44% TOTAL PUBLIC WORKS 530,433.41 18,902.92 2,272,374.00 1,723,037.67 23.34% GENERAL FUND REIMBURSEMENTS (1,014,899.80) 0.00 (3,035,330,00) (2,020,430.20) 33.44% NET GENERAL FUND EXPENDITURES 1 567 363.70 49 170.63 _ 7,620,618.00 6,004,083,67 _20.57% 00038 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY 07/01/95-10131195 REMAINING % EXPENDITURES ENCUMBERED BUDGET BUDGET EXPENDED GAS TAX FUND: REIMBURSE GENERAL FUND 38,240.68 0.00 114,722.00 76,481.32 33.33% TRANSFER OUT 15,231.97 0.00 200,000.00 184,768.03 7.62% TOTAL GAS TAX FUND 53,472.65 0.00 314 722.00 261,249.35 16.99% COMMUNITY PROJECT FUND: TRANSFER OUT 176,072.17 0.00 877.302. 00 701 230.33 20.07% FEDERAL ASSISTANCE FUND: TRANSFER OUT 2,376.78 0.00 0.00 (2,376.78) N/A URBAN FORESTRY STATE GRANT FUND: TRANSFER OUT 0.00 0.00 255 699.00 255,699.00 0.00% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 338,133.32 0.00 1,014,400.00 676,266.68 33.33% TRANSFER OUT 0.00 _ 0.00 _158,788.00 158,788.00 0.00% TOTAL LTG/LANDSCAPING FUND _ _. 338 133.32 __ 0.00 1 173 188.00 835 054.68 28.82% QUIMBY FUND: TRANSFER OUT 234 094 90 0.00 839 752.43 605 657.53 27.88% INFRASTRUCTURE: REIMBURSE GENERAL FUND 159,502.64 0.00 478,508.00 319,005.36 33.33% TRANSFER OUT 183,862.48 0.00 2,048,073.75 1,864,211.27 8.98% TOTAL INFRASTRUCTURE 343.365.12 0.00 2 526 581.75 2,183,216.63 13.59% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 789,275.40 21.675.08 5,342,757.00 4 531 806.52 14.770/6 92-1 SEWER IMPROVEMENT FUND TRANSFER OUT 355 741.11 _ 0_00 _.. 0.00 (355 74L11) __ N/A 00038t, CITY OF LA QUINTA CAPITAL IMPROVEMENT SUMMARY 10/31/95 95/96YTD TOTAL PROJECT PRIOR 95/96 EXPENDITURE/ LIFE TO BALANCE EXPENDITURE-6 BUDGET YEARS BUDGET ENCUBRANCES DATE REMAINING FRITZ BURNS PARK 1,143,240.00 443,239.33 700,000.67 366,810.45 810,049.78 333,190.22 FRITZ BURNS POOL 1,000,000.00 0.00 1,000,000.00 0.00 0.00 1,000,000.00 PALM ROYALE PARK 414,613.00 37,847.57 376,765.43 38,756.62 76,604.19 338,008.81 SENIOR CENTER 2,112,945.00 2,138,818.96 (25,873.96) 0.00 2,138,818.96 (25,873.96) ADAMS STREET 169,493.00 104,337.46 65,155.54 51,596.19 155,933,65 13,559.35 ADAMS STREET CROSSING 125,500.00 19,478.51 106,021.49 12,425.00 31,903.51 93,596.49 WASH ST IMP - BRIDGE TO SIMON DR. 1,264,000.00 176,684.00 1,087,316.00 43,175.43 219,859.43 1,044,140.57 DUNE PALM ROAD 62,500.00 3,138.00 59,362.00 0.00 3,138.00 59,362.00 FRED WARING WIDENING 105,500.00 70,000.00 35,500.00 56,917.34 126,917.34 (21,417.34) 1 SIGNAL PROJECT95-03 226,680.00 5,122.00 221,558.00 214,137.48 219,259.48 7,420.52 COMPREHENSIVE STREET MAINT PROGRAM 375,000.00 0.00 375,000.00 15,231.97 15,231.97 359,768.03 WASHINGTON ST SOUNDWALL 7,000.00 0.00 7,000.00 0.00 0.00 7,000.00 UTILITY UNDERGROUND-PARC LQ 150,000.00 0.00 150,000.00 0.00 0.00 150,000.00 URBAN FORESTRY PROGRAM -COVE 335,699.00 0.00 335,699.00 4,600.00 4,600.00 331,099.00 LANDSCAPE IMPROVEMENT - EISENHOWER/AVE 50 157,500.00 0.00 157,500.00 0.00 0.00 157,500.00 SPORTS COMPLEX LIGHT REHABILITATION 200,000.00 0.00 200,000.00 0.00 0.00 200,000.00 4 SIGNAL PROJECT 95-04 477,005.00 0.00 477,005.00 7,300.00 7,300.00 469,705.00 TAMPICO R.O.W. LANDSCAPING 14,750.00 0.00 14,750.00 0.00 0.00 14,750.00 TOTAL EXPENDITURES 8,341, 425.00 2,998,665.83 5,342,759.17 810 950 48 3 809 616.31 4 531 808.69 TOTAL PROJECT PRIOR 95196 95/96 YTD LIFE TO BALANCE FUNDING BUD zET YEARS BUDGET FUNDING DATE REMAINING DEVELOPER 364,220.00 0.00 364,220.00 0.00 0.00 364,220.00 CVAG 50,000.00 0.00 50,000.00 100,000.00 100,000.00 (50,000.00) SB300 55,000.00 0.00 55,000.00 0.00 0.00 55,000.00 SURFACE TRANSPORTATION 175,000.00 0.00 175,000.00 0.00 0.00 175,000.00 CITY OF INDIO 36,855.00 0.00 36,855.00 0.00 0.00 36,855.00 GAS TAX FUND 200,000.00 0.00 200,000.00 15,231.97 15,231.97 184,768.03 COMMUNITY PROJECTS FUND 1,306,772.00 443,239.33 863,532.67 176,072.17 619,311.50 687,460.50 FEDERAL ASSISTANCE FUND 603,014.00 600,637.22 2,376.78 0.00 600,637.22 2,376.78 URBAN FORESTRY STATE GRANT 255,699.00 0.00 255,699.00 0.00 0.00 255,699.00 LIGHTING & LANDSCAPING 158,788.00 0.00 158,788.00 0.00 0.00 158,788.00 QUIMBY FUND 877,600.00 37,847.57 839,752.43 234,094.90 271,942.47 605,657.53 INFRASTRUCTURE FUND 3,637,383.00 1.589,309.25 2,048,073.75 183,862.48 1,773,171.73 1,864,211.27 REDEVELOPMENT PROJECT AREA NO. 1 73,710.00 0.00 73,710.00 0.00 0.00 73,710.00 REDEVELOPMENT PROJECT AREA NO. 2 547,384.00 327,632.46 219,751.54 101,688.96 429,321.42 118,062.58 TOTAL FUNDING 8 341 425.00 2 998 665.83 5 342 759.17 810,950.48__ 3 809 616.31__ 4 531 808,69 n n n i s 7 CIPEXP.WK4 T,,dy " AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 19, 1995 ITEM TITLE: Transmittal of Revenue and Expenditures Report dated October 31, 1995 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: pep+-• Rrep Transmittal of the October 31, 1995 Statement of Revenue and Expenditures for the La Quinta Financing Authority. 00'388 LA QUINTA FINANCING AUTHORITY REVENUE DETAIL 07/01/95-10131196 REMAINING % RECEIVED BUDGET BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees 1,000.00 6,500.00 5,500.00 15.38% Interest 14,966.70 31.200.00 16,233.30 47.97% Rental Income 0.00 696,400.00 696,400.00 0.00% TOTAL FINANCING AUTHORITY 15,966.70 734 100.00 718,133.30 2.18% LA QUINTA FINANCING AUTHORITY EXPENDITURE SUMMARY DEBT SERVICE 07/01/95-10131195 REMAINING % EXPENDITURES ENCUMBERED BUDGET BUDGET EXPENDED 1,500.00 0.00 701900.00 00 701 400.00 0 21 % 00033,) TO: FROM: DATE: SUBJECT: DEPARTMENT REPORTS: C - I MEMORANDUM The Honorable Mayor and Members of the City Council Marty Nicholson, Parks & Recreation Director lzk December 19, 1995 Transmittal of Recreation Attendance Report for the Month of November 1995 The Monthly Attendance Report is attached for the month of November 1995. Recreational class programs ended halfway through the month with attendance totals reflecting the two and half week period of participation. Special events included a Recital for Parents, Punt -Pass & Kick Sectional Competition, Wacky Mini -Olympics for kids, Big Band Dance, Senior Thanksgiving Luncheon and Golden Tones Show. UPCOMING EVENTS OF THE PARKS AND RECREATION DEPARTMENT: JANUARY 1996 First week in January January 3rd January 8th January 8th January llth January 15th January 17th January 19th January 23rd January 29th Winter/Spring Brochure is mailed Ballroom Dancing Class Begins at Senior Center Computer Class Begins at Senior Center Registration Begins for recreational class programs "Here Comes the Showboat" at Senior Center Special Event for children during holiday Big Band Dance at Sr. Center 7:30p.m. Teen Pizza Party and Movie Night Chili Cook Off/Luncheon at Sr. Center 12 noon First week of recreation classes Nabisco Loves Seniors Putting Contest at Sr. Center 10:00am 0003:30 City of La Quinta Parks and Recreation Department Attendance for the month of November 1995 Meetings per month Participation days Leisure Enrichment 1996 1994 Variance Mtg. 1995 Mtg. 1994 1995 1994 Youth Karate 23 36 -13 8 8 184 288 Baton 5 0 5 3 0 15 0 Drill Team 7 0 5 4 0 28 0 Country Line 12 31 -19 4 4 48 124 Int. Tap 1 7 11 -4 4 4 28 44 Gourmet Cooking 14 29 -15 51 4 70 116 Beg. Spanish 20 19 1 5 4 100 76 Guitar I 18 0 18 4 0 72 0 Dog Obedience 9 9 0 4 4 36 36 Showtime for Kids 5 0 5 5 0 25 0 Class Subtotal 120 135 -17 46 28 606 684 Special Events Punt, Pass and Kick 85 50 35 1 1 85 50 Wacky Mini Olmpics 32 0 32 1 1 32 0 Afterschool Recital 110 0 110 1 0 110 0 Sp. Event Subtotal 227 50 177 3 2 227 50 Afterschool Classes Art & Drawing 5-8 9 0 9 5 0 45 0 Art & Drawing 9&up 13 0 13 51 0 65 0 Messes 5-8 6 0 6 4 0 24 0 Messes 9&up 7 0 7 4 0 28 0 Basketball 1 11 0 11 4 0 44 0 Cheerleading 5-8 9 0 9 4 0 36 0 Cheerleading 9&up 12 0 12 4 0 48 0 Cookin 5-81 91 0 9 41 0 36 0 Cookin 9&up 13 0 13 4 0 52 0 Hip hop 5-8 12 0 12 5 0 60 0 Hip Hop 9&up 12 0 12 5 0 60 0 HorneworkI 5 0 5 14 0 70 0 Pee wee Karate 22 0 22 9 0 198 0 Intro Karate 6 0 6 4 0 24 0 Tumbling 5-8 15 0 15 5 0 75 0 Tumbling 9&up 7 0 7 5 0 35 0 Afterschool Subtotal 168 0 168 85 0 900 0 000391 City of La Quinta Parks and Recreation Department Attendance Report for the month of November 1995 Senior Center Activities 199,E 1 Variance Mtg. 1995 Mtg 1994 AARP "55" Course 24 12 12 1 1 Billiards I 7 0 7 3 0 Blood Pressure Check 68 55 13 4 4 Bridge Duplicate/social 178 228 -50 6 6 Creative Writing Club 1 39 0 39 4 0 FIND Food Distribution 291 290 1 1 1 Golden Tones rehersal 66 82 -16 3 —4 — Legal Assistance 7 6 1 1 1 Medicare Assistance 2 2 0 11 1 Mo. Birthday Parties 35 29 6 ill 1 Movie Time 26 0 26 41 0 P.A.C.E. Program 3 0 3 3 0 Reflexology 25 0 25 3 0 Reixi Massage 18 0 18 2 0 Table Games 18 0 18 5 0 Tax Assistance 1 2 1 1 1 1 Television Viewing 8 0 8 n/a n/a USDA Commodity Distb. 24 22 2 1 1 Senior Center Classes Art and Crafts 28 34 -6 5 4 Bridge Lessons 52 0 521 5 0 Ceramics 181 0 18 4 0 Computer 75 0 75 3 0 Exercise 640 416 224 11 11 Line Dancing 80 0 80 4 0 Painting 27 11 16 5 3 Spanish Lessons 12 0 121 1 0 Theater Dance 36 0 36 4 0 Yoga 19 0 19 3 0 Senior Center Special Events Big Band Dance 107 0 107 1 0 Seminars 1 17 0 17 2 0 Friends Meetings 8 6 2 1 1 Living Desert 6 0 61 1 0 Potlucks/Luncheons 96 39 571 1 1 Golden Tones Show 101 45 561 41 2 0003�s,-- Variety Show 20 0 20 1 0 Envelope Addressing 23 0 23 1 0 Volunteer Hours 1304 935 369 n/a n/a Attendance Total 3510 2213 1298 103 46 Senior Center Revenue Revenue $1,512 $589 $923 n/a n/a Revenue Title 111 $378 $340 $38 n/a n/a Total Revenue $1,890 $929 $961 Number of Participants Volunteer hours KIDSLINE 1995 9994 Variance 1995 1994 Variance November 300 313 13 32 44 _12 Recreation Program Subtotal 515 185 328 134 30 1733 704 Rental La Quints Sports Complex AYSO 1995 1994 Variance Mtg. 1995 Mtg. 1994 Participation 1995 days 1994 Wildcats 300 250 50 4 4 1,200 1,000 Jr. Football 35 0 35 4 4 140 0 TOTAL 220 100 20 4 4 480 80 456 350 105 12 8 1820 1080 Participation Participation days Grand Total 1 1994 Variance Mtg 1995 Mtg 1994 1995 1994 4480 2748 1730 1979 156 35531 1814 Non Senior Center 000393 T4ht 4 4 " AGENDA CATEGORY: J COUN�IL/RDA MEETING DATE: ITEM TITLE: Weed AbatementTot Cleaning Assessments for Placement On 96/97 Property Tax Roll RECOMMENDATION: December 19, 1995 BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: I Following public comment and close of public hearing, it is recommended that the Council take the following action: 1. Adopt the proposed Resolution, approving and adopting the Resolution to place the cost of cleaning said lots on the 1996/97 property tax rolls. FISCAL IMPLICATIONS: No fiscal Implications BACKGROUND AND OVERVIEW: The purpose of this hearing is to provide the Council the opportunity to hear and consider all public objections and protests if any, to the report filed with the Council containing a description of each real property parcel cleared or cleaned by the City of La Quinta. Notices of tonight's public hearing were sent to the property owners, advising them of the hearing date. No written communications have been received regarding this matter. Adopt the proposed Resolution 2. Do not adopt the proposed Resolution. Tom Hartung Building and Safety Department 000394 RESOLUTION NO. 95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION ON TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC NUISANCE BE IT RESOLVED, Chapter 11.72 of the La Quinta Municipal Code provides for the declaration and determination of certain conditions of property to be a public nuisance and further provides for the abatement of said nuisance by certain procedures including abatement by the City and collection of the cost of said abatement on tax rolls; and BE IT RESOLVED, in accordance with said abatement procedures, the Building & Safety Director of the City of La Quinta, as agent of the City Manager, has determined that a public nuisance exists on the following described premises, and has given the notice required by law, and the owner thereof has failed to appeal said determination and has failed to abate said nuisance as required in said notice; and BE IT FURTHER RESOLVED, in accordance with said abatement procedure, the Building and Safety Director has, by contract, provided for the abatement of said public nuisance on said properties and has filed a report thereon with the City Council and the City Council has conducted a hearing on said report and the assessment of said costs against said properties. NOW, THEREFORE, THE City Council of the City of La Quinta does hereby resolve as follows: 1. The City Council hereby finds, determines, and declares that the City has abated a public nuisance on each of the following described premises and has conducted a hearing on assessment of the costs of said abatement in the time and manner as required by law and further determines that there were no objections or protests to assessments of said costs by any interested party. 2. The City Council hereby finds, determines, and orders that the report of the Building and Safety Director relative to assessment of costs is hereby approved and the City Council hereby orders that the following costs are hereby assessed as liens against the following properties and the amount of said assessment shall be collected at the time and in the manner of ordinary property taxes: ASSESSOR'S COST TO 25% ADMIN. PARCEL # ABATE COST TOTAL Korelich, Pete 773-211-022 $100.00 $25.00 $125.00 Southfork Ent., Inc.773-144-014 $150.00 $37.50 $187.50 Toles, Thomas M. & Susan 774-232-018 $150.00 $37.50 $187.50 Kosobucki, Joseph 774-232-019 $150.00 $37.50 $187.50 Mc Phee, James 773-251-002 $150.00 $37.50 $187.50 Abercrombie,Thomas 773-251-020 $150.00 $37.50 $187.50 & Doherty, William 773-221-002 $250.00 $62.50 $312.50 nnnnn- Resolution No. 95 December 19, 1995 Weed Abatements Page 2 Goodwin, Woodrow W. 773--251-014 $150.00 $37.50 $187.50 Kanavich, Joseph 773-173-032 $150.00 $37.50 $187.50 San Fernando Swap Meet Corp. 774-075-008 $150.00 $37.50 $187.50 774-233-008 $150.00 $37.50 $187.50 774-084-018 $150.00 $37.50 $187.50 San Fernando Airport Corp. 773-203-009 $150.00 $37.50 $187.50 Chavez, Victor G. 774-111-017 $150.00 $37.50 $187.50 Bullard, Judith E., Elizabeth A. & Nicholas 774-172-018 $150.00 $37.50 $187.50 TPM Holdings 773-175-001 $150.00 $37.50 $187.50 Madaio, Ronald E. 769-116-013 $150.00 $37.50 $187.50 769-116-014 $150.00 $37.50 $187.50 Labrot, Patricia 769-113-006 $150.00 $37.50 $187.50 Shields, Elden B. 774-092-023 $150.00 $37.50 $187.50 & Jeannette Tozzer, LeRoy C. & Patricia 773-135-005 $150.00 $37.50 $187.50 Siefker, Max & 773-332-022 $150.00 $37.50 $187.50 Eunice 3. The City Clerk is hereby directed to transmit a certified copy of this Resolution to the tax collector of the County of Riverside and said tax collector is hereby requested to collect the amount of each assessment herein at the time and in the manner of ordinary property taxes. APPROVED and ADOPTED this 19th day of December, 1995. AYES: NOES: ABSTAIN: ABSENT: Glenda Bangerter, Mayor City of La Quinta 00039E Resolution 95 December 19, 1995 Weed Abatements Page 3 ATTEST: Saundra L. Juhola , City Clerk City of La Quinta, CA APPROVED AS TO FORM: Dawn Honeywell City Attorney 000397 T4ht " AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on Tentative Tract Map 28259 to subdivide 14 acres PUBLIC HEARING: c� into 22 single family lots (and other common lots) on property at the southwest comer of PGA Boulevard and Jack Nicklaus Boulevard. Applicant: KSL PGA West Corporation and KSL Hotel Land L.P. RECOMMENDATION: Adopt the Council Resolution approving Tentative Tract Map 28259, subject to conditions. FISCAL IMPLICATIONS: None. BACKGROUND AND AND OVERVIEW: Site Back�ound In 1984, the City approved Landmark Land's (LML) PGA West Specific Plan (83-002) and Environmental Impact Report (EIR) permitting a maximum of 5,000 single family homes, a Resort Village (400 hotel room units, 250 apartment/condominium cottages, and support facilities), four 18- hole golf courses, and other commercial resort facilities on 1,600+ acres (Attachments 1 and 2). LML amended the plan in 1988 to increase the height of the hotel from four to six stories and added 350 hotel rooms thereby increasing the hotel to 1,000 rooms or cottages. In 1989, they amended the plan a second time to add 21.5 acres to the Specific Plan enlarging the project area to 1,686 acres. The Planning Commission and City Council recently approved Plot Plan 95-552 for the model complex on Lots 1 through 9 of this tract. The houses range in size from 2,065 sq.ft. to 4,542 sq.ft. The Planning Commission on September 26, 1995, approved minor adjustments (Plot Plan 95-565) to the original plans allowing new facades, architectural additions and minor house sizing changes. On July 5, 1995, the Community Development Director approved a three -lot parcel map including this site and the properties to the north (Parcel Map 28194, Attachment 3). Parcel 1 is 22.65 acres and includes the Clubhouse and Tennis Club complex. Parcel 2 contains 3.88 acres and overlays the model homes (proposed as Lots 1-9) and sales parking area. Parcel 3 (7.64 acres) consists of the bye STAFFRPT.52 000398 golf hole and additional vacant property (i.e., noted as golf on the map exhibit). The map was recorded with the County of Riverside on September 20, 1995. On November 28, 1995, the Planning Commission held a public hearing on this subdivision (Attachment 4). The Planning Commission adopted Resolution 95-045 on a 5-0 vote recommending approval of the application request, subject to conditions as modified. The properties around this area are within the PGA West Resort and zoned R-2 and R-3. To the northwest is the existing golf course, and to the north is the private PGA West Clubhouse and Tennis Club. To the south are vacant properties, homes on the west side of Cedar Crest, and portions of the golf course. To the northeast (across PGA Boulevard) is a vacant parcel designated "Village Resort". The applicant is proposing 22 single family lots and various other non-residential lots on 14 acres south of the private PGA West Clubhouse and Tennis Club complex, with a density of 1.5 dwellings per acre. The lots vary in size from 55-feet in width by 130-feet in depth (0.16 acres) to approximately 120-feet in width by 154-feet in depth (0.4 acres). The single family lots are generally on single -loaded streets and either back up to or front onto Lot 22, the bye golf hole for the existing private Jack Nicklaus Golf Course (Attachment 5). Lot 22 also is proposed for a future single family house. The applicant is requesting access to the tract via Jack Nicklaus Boulevard from PGA Boulevard (i.e., 280-feet south). A private two-way street is shown providing internal access to all lots with secondary access to Cedar Crest. No permanent direct access on PGA Boulevard is proposed; however, temporary access to the under construction model complex is permitted. Public Notice The case was published in the Desert Sun newspaper on December 8, 1995. All property owners within 500-feet of the affected area and homeowners' associations were mailed a copy of the public hearing notice as required. FINDING & ALTERNATIVES: In accordance with the Subdivision Ordinance (Section 13.12.120), the following findings must be made for approval of the tract: A. The proposed map or vesting map is consistent with the City of La Quinta General Plan and any applicable specific plans. STAFFRPT.52 2 000399 Tentative Tract 28259 is consistent with the PGA West Specific Plan (SP 83-002), the goals, policies and intent of the La Quinta General Plan, and the standards of the Municipal Land Division Ordinance in that the tract complies with the land use designation for Low Density Residential development. B. The design or improvement of the proposed subdivision is consistent with the City of La Quinta General Plan and any applicable specific plans. The PGA West Specific Plan (SP 83-002) was envisioned to function as a major residential, recreational, and resort project oriented around golf and tennis facilities. The Specific Plan approval contained conditions to ensure among other things consistency with the General Plan and mitigation of environmental consequences. The site is zoned R-3 (General Residential) which permits single family developments. The applicant has previous house plans that have been approved for this site (Plot Plan 95- 552/565) as required by the City's Compatibility Ordinance. The single story houses are required to meet all conditions of the plot plans, specific plan, and R-3 zoning standards. The development of the project, as conditioned, will be compatible with the surrounding area. C. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. This tract map has been determined to be exempt from the California Environmental Quality Act requirements under the provisions of California Government Code Section 65457(a) because an Environmental Impact :Report was prepared in conjunction with the overall "PGA West Specific Plan" and certified by the City Council on May 1, 1984. A subsequent EIR was prepared and adopted as part of Amendment #1 to the PGA West Specific Plan and certified on September 20, 1988. Therefore, no additional environmental review is deemed necessary because site grading was completed by the Landmark Land Company when the surrounding facilities were built. D. The design of the subdivision or type of improvements are not likely to cause serious public health problems. The subject site is physically suitable for the proposed land division, and the design of Tentative Tract 28259 includes existing water and sanitation infrastructure, and therefore, no public health problems will occur. E. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. STAFFRPT.52 3 0004 'J0 The proposed private streets will serve all single family lots. All required public easements will provide access to all infrastructure improvements. The future Homeowners' Association will maintain all required private facilities. Options available to the Council are as follows: 1. Approve the 22 lot single family subdivision request as recommended; 2. Continue the request; or, 3. Deny the request. Development Director 1. Location Map 2. PGA West Exhibit 3. Parcel Map Exhibit 4. November 28th Planning Commission Report - Excerpt 5. TTM 28259 Exhibit STAFFRPT.52 4 00e ?1 RESOLUTION 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT 28259 TO ALLOW THE CREATION OF A LAND SALES SUBDIVISION AT PGA WEST CASE NO. TT 28259 - KSL PGA WEST CORPORATION/ KSL HOTEL LAND L.P. WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 28th day of November, 1995, hold a duly noticed Public Hearing to consider the request of KSL to subdivide 14 acres into 22 residential lots and other common lots, generally located on the west side of Jack Nicklaus Boulevard and south of PGA Boulevard in PGA West, more particularly described as: BEING A SUBDIVISION OF A PORTION OF PARCELS 1, 2 AND 3 OF PARCEL MAP NO. 28194 (WAIVER), TOGETHER WITH A PORTION OF LOTS 1 AND 3 OF TRACT NO. 25499-4 AS RECORDED IN BOOK 231 OF MAPS AT PAGES 73 THROUGH 76, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, LOCATED IN THE S.W. ONE - QUARTER OF SECTION 16 AND THE N.W. ONE -QUARTER OF SECTION 21, TOWNSHIP 6 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN; AND, WHEREAS, the Planning Commission took action to recommend to the City Council approval of said Tentative Tract; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 19th day of December, 1995, hold a duly noticed Public Hearing to consider the request of KSL to subdivide 14 acres into 22 residential lots and other common lots, generally located on the west side of Jack Nicklaus Boulevard and south of PGA Boulevard in PGA West: WHEREAS, said Tentative Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that the Community Development Director has determined that the proposed tentative tract is a part of and is consistent with the PGA West Specific Plan (SP 83-002) for which an Environmental Impact Report was certified on May 1, 1984, and a supplemental update was accepted on September 20, 1988. Based upon the above information, the determination was made that the xrsocc.161/conaprv1.358 5 00P4,-) es Resolution 95- proposal is exempt from further environmental consideration per Section 65457(a) of the California Government Code; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts to justify the approval of said Tentative Tract Map 28259: 1. General Plan Compatibility - Tentative Tract 28259 is consistent with the PGA West Specific Plan (SP 83-002), the goals, policies and intent of the La Quinta General Plan, and the standards of the Municipal Land Division Ordinance in that the tract complies with the land use designation for Low Density Residential development. The PGA West Specific Plan (SP 83-002) was envisioned to function as a major residential, recreational, and resort project oriented around golf and tennis facilities. The Specific Plan approval contained conditions to ensure among other things consistency with the General Plan and mitigation of environmental consequences. 2. Zoning Code Consistency - The site is zoned R-3 (General Residential) which permits single family developments. The applicant has previous house plans that have been approved for this site (Plot Plan 95-552/565) as required by the City's Compatibility Ordinance. The single story houses are required to meet all conditions of the plot plans, specific plan, and R-3 zoning standards. The development of the project, as conditioned, will be compatible with the surrounding area. 3. Health, Safety and Welfare - The subject site is physically suitable for the proposed land division, and the design of Tentative Tract 28259 will not cause substantial environmental damage or injury to fish or wildlife, or their habitat. That the design of the subdivision, as conditionally approved, will not cause serious public health problems. WHEREAS, in the review of this Tentative Tract Map, the City Council has considered the effect of the contemplated action of the housing needs of the region for purposes of balancing the needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources; RBSOcc. 161 /conaprv1.358 6 000403 Resolution 95 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the Council in this case; 2. That it does hereby reconfirm the conclusion of the previous Environmental Impact Report for the PGA West Specific Plan for this Tentative Tract; 3. That it does hereby approve Tentative Tract Map 28259 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 19th day of December, 1995, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta RESOCC.161 /conaprv1.358 GLENDA BANGERTER, Mayor City of La Quinta, California 7 000404 CITY COUNCIL RESOLUTION 95- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT 28259 - PGA WEST DECEMBER 19, 1995 * Modified by Planning Commission November 28, 1995 1. Upon their approval by the City Council, the City Clerk is authorized to file these Conditions of Approval with the Riverside County Recorder for recordation against the properties to which they apply. 2. Tentative Tract Map 28259 shall comply with the requirements and standards of the State Subdivision Map Act and the City of I -a Quinta Land Division Ordinance and Specific Plan, unless otherwise modified by the following conditions. The tentative tract map shall expire and become void two years from City Council approval unless extended pursuant to the City's subdivision ordinance. 3. If the applicant desires to phase improvements and obligations required by the Conditions of Approval and secure those phases separately, a phasing plan shall be submitted to the Public Works Department for review and approval by the City Engineer. The applicant shall complete required improvements and satisfy obligations as set forth in the approved phasing plan. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase unless a construction sequencing plan for that phase is approved by the City Engineer. 4. Prior to the issuance of a grading or building permit for construction of any building or use contemplated by this approval, the applicant shall obtain permits and/or clearances from the following public agencies: - Fire Marshal - Public Works Department (Grading Permit, Improvement Permit) - Community Development Department - Riverside Co. Environmental Health Department - Desert Sands Unified School District - Coachella Valley Water District - Imperial Irrigation District - California Regional Water Quality Control Board (NPDES Permit) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. conaprO.358/resocc.161 8 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 For projects requiring NPDES construction permits, the applicant shall include a copy of the application for the Notice of Intent with grading plans submitted for plan checking. Prior to issuance of a grading or site construction permit, the applicant shall submit a copy of an approved Storm Water Pollution Protection Plan. 5. Provisions shall be made to comply with the terms and requirements of the City's adopted Infrastructure Fee program in effect at the time of issuance of building permits. 6. All easements, rights -of -way and other property rights required of the tentative map or otherwise necessary to facilitate the ultimate use of the subdivision and functioning of improvements shall be dedicated, granted or otherwise conferred, or the process of said dedication, granting, or conferral shall be ensured, prior to approval of a final map or filing of a Certificate of Compliance for waiver of a final map. The conferral shall include irrevocable offers to dedicate or grant easements to the City for access to and maintenance, construction, and reconstruction of all essential improvements which are located on privately -held lots or parcels. 7. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties. 8. The applicant shall dedicate 10-foot public utility easements contiguous with and along both sides of all private streets. 9. The applicant shall create perimeter setback lots, of minimum width as noted adjacent to the following street rights of way: A. PGA Boulevard - 20 feet The minimum width may be used as an average width if meandering wall designs are approved. For developments with public interior streets, perimeter setback lots shall be dedicated to the City. For developments with private interior streets, setback lots shall be deeded to the homeowners' or lot owners' association. Where public sidewalks are required, the applicant shall dedicate blanket easements over the setback lots for those purposes. 10. The applicant shall vacate abutter's rights of access to PGA Boulevard. Access to this street shall be restricted to street intersections or other approved access locations. conaprvl.358/resoco.161 0004 90 9 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 11. The applicant shall dedicate any easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, and common areas. 12. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 13. Improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans shall have signature blocks for the City Engineer and are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. If water and sewer plans are included on the street and drainage plans, the plans shall have an additional signature block for the Coachella Valley Water District (CVWD). The combined plans shall be signed by CVWD prior to their submittal for the City Engineer's signature. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 14. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the developer may acquire standard plan and/or detail sheets from the City. When final plans are approved by the City, the developer shall furnish accurate computer files of the complete, approved plans on storage media and in program format acceptable the City Engineer. 15. The applicant shall construct improvements and/or satisfy obligations, or enter into a secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of the map or issuance of a Certificate of Compliance in lieu of a final map. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. conaprvl.358/resocc.161 10 l,� `f J 0 0 f i ,1 `l 7 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 16. If improvements are secured, the applicant shall provide approved estimates of improvement costs. The estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. 17. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements (ie: streets) and development - wide improvements (ie: perimeter walls & landscaping, gates, etc.) shall be constructed or secured prior to approval of the first final map unless otherwise approved by the engineer. 18. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 19. The applicant shall comply with the City's Flood Protection Ordinance. 20. A thorough preliminary engineering, geological and soils engineering investigation shall be conducted. The report of the investigation ("the soils report") shall be submitted with the grading plan. 21. A grading plan shall be prepared by a registered civil engineer and must meet the approval of the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on the final map(s), if any are required of this development, that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 22. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within this development, but not sharing common street frontage, where the differential shall not exceed five feet. If the applicant is unable to comply with the pad elevation differential requirement, the City will consider and may approve alternatives that preserve community acceptance and buyer satisfaction with the proposed development. 23. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter conaprvl.358/resocc.161 11 O U O 4 1J 8 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 6.16, of the La Quinta Municipal Code. In accordance with said Chapter, the applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 24. Prior to issuance of any building permit the applicant shall provide a separate document bearing the seal and signature of a California registered civil engineer, geotechnical engineer, or surveyor that lists actual building pad elevations. The document shall, for each building pad in the development, state the pad elevation approved on the grading plan, the as -built elevation, and shall clearly identify the difference, if any. The data shall be organized by development phase and lot number and shall be cumulative if the data is submitted at different times. 25. Stormwater falling on site during the peak 24-hour period of a 100-year storm shall be retained in accordance with the approved hydrology study and drainage plan for the PGA West development. 26. In areas where hardscape surface improvements are planned, underground utilities shall be installed prior to construction of the surface improvements. The applicant shall provide certified reports of utility trench compaction tests for approval of the City Engineer. 27. The City is contemplating adoption of a major thoroughfare improvement program. If the program is in effect 60 days prior to recordation of any final map or issuance of a Certificate of Compliance for any waived final map, the development or portions thereof, may be subject to the provisions of the ordinance. If this development is not subject to a major thoroughfare improvement program, the applicant shall design and construct street improvements as listed below. 28. Improvement plans for all on- and off -site streets and access gates shall be prepared by a registered civil engineer. Improvements shall be designed and constructed in accordance with the La Quinta Municipal Code, adopted Standard and Supplemental Drawings and Specifications, and as approved by the City Engineer. Street right-of-way geometry for cul-de-sacs, knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #800, #801, and #805 respectively unless otherwise approved by the City Engineer. conaprv1.358lresocc.161 12 D0n4:�3 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 Street pavement sections shall be based on a Caltrans design procedure for a 20-year life and shall consider soil strength and anticipated traffic loading, including site and building construction traffic. The minimum pavement sections shall be as follows: Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.011/5.00" Secondary Arterial 4.011/6.00" Primary Arterial 4.511/6.00" Major Arterial 5.5"/6.50" The applicant shall submit pavement mix designs for review and approval by the City prior to the scheduling of pavement construction. 29. Improvements shall include all appurtenances such as traffic signs, channelization markings, raised medians if required, street name signs, and mailbox clusters approved in design and location by the U.S. Post Office and the City Engineer. Mid -block street lighting is not required. 30. The City Engineer may require improvements extending beyond subdivision boundaries such as, but not limited to, pavement elevation transitions, street width transitions, or other incidental work which will ensure that newly constructed improvements are safely integrated with existing improvements and conform with the City's standards and practices. 31. The following minimum street improvements shall be constructed to conform with the General Plan street type noted in parentheses: A. OFF -SITE STREETS 1) None for this tract. B. PRIVATE STREETS AND CUL DE SACS 1) Residential - 33 feet 2) Collector (z300 homes or 3,000 vpd) - 40 feet wide. Main subdivision entry streets, main circulation routes, bus turnouts, acceleration/deceleration lanes, and/or other features contained in the approved construction plans may warrant additional street widths, raised medians or other mitigation measures as determined by the City Engineer. 32. All streets proposed to serve residential or other access driveways shall be designed and constructed with curbs and gutters or shall have other approved methods to convey nuisance water without ponding in yard or drive areas and to facilitate street sweeping. conaprv1.358/resocc.161 ,z 000410 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 33. Prior to occupancy of homes or other permanent buildings within the development, the applicant shall install all street and sidewalk improvements, traffic control devices and street name signs along access routes to those buildings. 34. The applicant shall provide landscape improvements in the perimeter setback areas or lots along PGA Boulevard. 35. Landscape and irrigation plans for landscaped lots, landscape setback areas, medians, common retention basins, and park facilities shall be prepared by a licensed landscape architect. Landscape and irrigation plans shall be approved by the Community Development Department. Landscape and irrigation construction plans shall be submitted to the Public Works Department for review and approval by the City Engineer. The plans are not approved for construction until they have been approved and signed by the City Engineer, the Coachella Valley Water District, and the Riverside County Agricultural Commissioner. 36. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 5-feet of curbs along public streets. 37. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way. 38. Unless otherwise approved by the City Engineer, common basins and park areas shall be designed with a turf grass surface which can be mowed with standard tractor -mounted equipment. 39. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. 40. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 41. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, or surveyors, as appropriate, who will provide, or have his or her agents provide, conaprvl.358/resocc.161 14 0061411 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 sufficient supervision and verification of the construction to be able to furnish and sign accurate record drawings and certify compliance of all work with approved plans, specifications and applicable codes. 42. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet of the drawings shall have the words "Record Drawings," "As -Built" or "As -Constructed" clearly marked on each sheet and be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. 43. The applicant shall make provisions for continuous maintenance of all improvements. 44. The applicant shall provide an Executive Summary Maintenance Booklet for streets, landscaping and related improvements, perimeter walls, drainage facilities, or any other improvements to be maintained by an HOA. The booklet should include drawings of the facilities, recommended maintenance procedures and frequency, and a costing algorithm with fixed and variable factors to assist the HOA in planning for routine and long term maintenance. 45. The applicant shall pay all deposits and fees required by the City for plan checking and construction inspection. Deposit and fee amounts shall be those in effect when the applicant makes application for the plan checks and permits. 46. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay all costs of the reapportionment. 47. Prior to approval of the final map, the applicant shall convert, or secure the cost to convert, the model complex parking lot and access drive to perimeter wall and landscaping or other approved site uses. 48. If a wall is constructed between this development and the adjacent tennis club, the wall shall provide a minimum of three feet of clearance behind any street curb in this development. conaprv1.358lresocc.161 000411 15 Conditions of Approval - Recommended Tentative Tract 28259 - PGA West December 19, 1995 49. Schedule A fire protection approved Super fire hydrants, (6" x 4" x 2-1/2" x 2-1/2") shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1000 gpm for 2 hours duration at 20 psi. Prior to recordation of the final map, applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review/approval. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans shall be signed/approved by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 50. The required water system including fire hydrants shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. All questions regarding the meaning of these conditions should be referred to the Fire Department Planning & Engineering staff at (619) 863-8886. 51. Those conditions imposed for Plot Plans 95-552 and 95-562 shall be met unless modified herein. *52. All applicable conditions of SP 83-002 (as amended) shall be met. 53. Prior to issuance of the final map, the applicant shall provide staff with a revised PGA West Land Use Exhibit that reflects the existing and future development plan for this master planned area under Specific Plan 83-002. conaprv1.358/resocc.161 16 o �E U-0 ROSA moos %09 SAN�(A ATIFACMmasuQ a • V • u• C z Q 000413 18 TENTATIVE PARCEL MAP 'NO. 2819.1 (WAIVER) /JlNC . .O ', 0I AAC(1 I p0 rsJ A WAIXOfa PARM 0/ PIACII YAP No. 11111 I.. wfCORDls Cu ......... /M J00( rr1 0/ IINCIL YAII Ir PAGfI I/ rNAOUGI II /NCWJIr' or MCTfON If A" INOfrrf N OM UTArfll OXNl . PJOVrI. (( A Ar $& I I . IJANor AYfMO YtAlD4N. " .. (ILl{ll lYr-IYrY(�r\111V=1Y=Y1'Y7m1 APRIL 1995 WATSON & CNRISTIANSEN ENGINEERING RL /sr0s-rO ANV �NIIAcT Y gem Y TNNrw I 1- 1 TENMA GulAI:L'I'. Parcel 1 I , : ik + to MAY n 1995 (Irr OF IA GUINrA - PLANNING GL•PAWIMENT OrNdR/DI►dLOPIR it ti Nlrr m�surra lyyM/Y 4f�/M j=w"AU /fi(s ka Nma �,iia i/, Uur rc1 ILA. OrrNTL ufJ/OY4 IYM ryrq MA-rar sm"NddR rMar, N CINIT4N(rN 111GIrlflafNC nD srr an u suf"& r. "", I,m, foU nr-s»s UTILITIES MACT YD. INAI Y wAn.r1 w rAwk C "sw ru r rlrra sssTAft7 SJIJA: [CACIJ"A rA4lr rrrfA WSTAWr I XO AN CW/rY4 m t PANr ILICfMC farp$u fAJ/GITfrN sftraRT rMiPIONJ: sfseAt re{J/IONs rILIIfsMM MNYr CYLtwaff 8O L srvr*xT- sessar waar VNrma, scs"L ,I f LAND USd JHIRNC "NO VIA. GW CWMF/AC N raw, LAND Yrn Cp{/ COVaI►/IlfslDfMI4( fVaASVN!!NC LI11! Vsf1 GOfI NVNIs/YIfICN}fAl/rAMNr Parcel 2 S."Ic 1L AC. Parcel 3 THAW Ys. sNfO-r Y IIrwM • YylYl ZONING 'A. -St rOMlNC A-f rorrotfD 70NIMC: A-J IVMOUNDlNC tONINC A-r/A-I ASSESSOR'S PARCEL NO 'S rM-TIr-MI. Orr. Ord, sip ARae accurArrDNs #A Zz r fCLYDIeVsf(! as.M fr. IlaCfl t rafSIRIA, 4L/ f.M IC. /IACJL I rtsr// I.AA AC. raru fd.M Ac RCIN/rr YIP Future Hotel Site Model Complex TASCT Y0. nsds I TYCT Y MNIw Y I^Vr AV rr\r L£(:AL DdSCR /PT1C V IIa I IIIYrAIrI Ir n rn AINaIM1 rAwL u AIm W R Uwr 4 ualgr b Ir � ima aura rt um n rtYw u lvA1M1 Ir rrt/IM~ YIIrIf IIY4 •Ir rI1 II M1I I.I INywrrw YAf t /YE W IIM � vYRI 11 IItnY II. M1rI101 AMl 6ASE.VENTS (� s w Ir.r YI.rIr '� W wrYf A•Irnw ITr� wr M YwWY MI ' IIIM1g1Ir /I Ylaw INrW 1L NDrds 1A� 11 M 111rNfr re vrw r AYYIIN M IIVILY(�IYr ! L err rrr.. 19 DATE: CASE NO.: REQUEST: LOCATION: APPLICANT: REP: PROPERTY OWNER: ENGINEERS: STAFF REPORT PLANNING COMMISSION NOVEMBER 28, 1995 TENTATIVE TRACT MAP 28259 ,��T jT{njCjHFjI j �! RECOMMEND THAT THE PLANNING COMMISSION: APPROVE THE SUBDIVISION OF 14 ACRES INTO 22 SINGLE FAMILY LOTS AND OTHER AMENITY LOTS SOUTHWEST CORNER OF PGA BOULEVARD AND JACK NICKLAUS BOULEVARD (i F ..... . I KSL PGA WEST CORPORATION AND KSL HOTEL LAND L.P. MR. S. CHEVIS HOSEA KSL HOTEL CORPORATION/KSL PGA WEST WATSON AND CHRISTIANSEN ENVIRONMENTAL CONSIDERATION: THIS TRACT MAP APPLICATION IS PART OF PGA WEST, AND HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER SECTION 65457(A) BECAUSE AN ENVIRONMENTAL IMPACT REPORT WAS PREPARED FOR THE "PGA WEST SPECIFIC PLAN" AND CERTIFIED BY THE CITY COUNCIL ON MAY 1, 1984. A SUBSEQUENT EIR WAS PREPARED AND ADOPTED AS PART OF AMENDMENT #1 IN 1988 (SEPTEMBER 20, 1988). THEREFORE, NO ADDITIONAL ENVIRONMENTAL REVIEW IS DEEMED NECESSARY. GENERAL PLAN: LOW DENSITY RESIDENTIAL (2-4 DU/AC.) ZONING/ SPECIFIC PLAN: R-3 (GENERAL RESIDENTIAL) AND VILLAGE CORE DISTRICT STAFFRPT.099 20 000417 BACKGROUND: Site Background In 1984, the City approved the Landmark Land (LML) PGA West Specific Plan (83-002) permitting 5,000 single family homes, a Resort Village (400 hotel room units, 250 apartment/condominium cottages, and support facilities), four 18-hole golf courses, and other commercial resort facilities on 1,600+ acres ( tVfl- LML amended the plan in 1988 to permit the height of the hotel to be six stories instead of four stories and added 350 hotel rooms thereby increasing the hotel cottage portion to 1,000 rooms. In 1989, they amended the plan a second time to enlarge the project area by 21.5 acres to 1,686 acres. In 1989, the City Council approved a plot plan application for a 1,000 room hotel on the east side of PGA Boulevard (PP 89-413). The plan included ancillary uses which included an arrival center, conference center, five restaurants, night club and retail space (B). This past plot plan approval has recently expired. Commission and Council recently approved under Plot Plan 95-552 a model complex on Lots 1 through 9 of the tract. The proposed house plans range in size from 2,065 sq.ft. to 4,542 sq.ft. The Commission on September 26, 1995, approved minor adjustments to the original plans (Plot Plan 95-565) allowing new facades, architectural additions and minor house sizing changes. The models are currently under construction. On July 5, 1995, the Community Development Director approved a three -lot parcel map including this site and the properties to the north (Parcel Map 28194, A%eeAwapr4). Parcel 1 is 22.65 acres and includes the Clubhouse and Tennis Club complex. Parcel 2 contains 3.88 acres and overlays the model homes (proposed as Lots 1-9) and sales parking area. Parcel 3 (7.64 acres) consists of the bye golf hole and additional vacant property (i.e., noted as golf on the map exhibit). They recorded the map with the County of Riverside on September 20, 1995. Surrounding Zoning/Land Use The properties, around this area, are within the PGA West Resort. The properties are zoned R-2 and R-3. To the northwest is the existing golf course, and to the north is the private PGA West Clubhouse and Tennis Club. To the south are vacant properties, homes on the west side of Cedar Crest, and portions of the golf course. To the northeast (across PGA Boulevard) is a vacant parcel that is set aside for the future resort hotel. STAFFRPT.049 21 000413 Project Request The applicant has proposed to create 22 single family lots and various other non- residential lots on 14 acres south of the private PGA West Clubhouse and Tennis Club complex. The project density is 1.5 dwellings per acre. The lots vary in size from 55-feet in width to by 130-feet in depth (0.16 acres) to approximately 120-feet in width by 154-feet in depth (0.4 acres). The single family lots are generally single -loaded and either back up to or front onto Lot 22, the bye golf hole, for the existing private Jack Nicklaus Golf Course (AMeeM - 1�6). They show Lot 22 also for a future single family house. The applicant is requesting access to the tract via Jack Nicklaus Boulevard from PGA Boulevard (i.e., 280-feet south). A private two-way street is shown providing internal access to all lots with secondary access to Cedar Crest. No permanent access on PGA Boulevard is proposed; however, temporary access to the under construction model complex is permitted. Public Notice We advertised the case in the Desert Sun newspaper on November 17, 1995. All property owners within 500-feet of the affected area were mailed a copy of the public hearing notice as required. Public Agency Review Staff mailed a copy of the applicant's request to all public agencies on October 13, 1995. We received no negative comments. Environmental Assessment An Environmental Impact Report was prepared for the PGA West Specific Plan in 1984 (SP 83-002). The City Council certified this document on May 1, 1984. Subsequent amendments have been permitted and certified by the Commission and Council. Therefore, this site has received prior environmental consideration and we deem no further considerations warranted. STATEMENT OF THE ISSUES: Issue 1 - PGA West Specific Plan The adopted specific plan for this community outlines its long term development pattern. Its text includes a land use map and narrative describing all land uses in the area. The proposed tract map is in the "Village Core" district. The uses allowed are housing units, and services associated with the hotel complex (Resort Village, A%eehwAwi•6). Also, permitted are private recreational amenities. STAFFRPT.049 00 0004:19 The proposed housing units, although residential in character, no longer reflect the characteristics associated with the hotel complex. Further review of the existing specific plan shows other changes have been made to the land use designations as the PGA community has progressed. Therefore, staff is recommending the specific plan land use map be updated to show existing and future residential, commercial resort commercial and other land use designations within the entire project (Condition 53). Issue 2 - General Plan Consistency The City's General Plan designates the site as Low Density Residential (24 dwellings per acre) which allows single family housing. The specific plan is consistent with the existing General Plan and its internal elements because only 5,000 homes are allowed in the PGA West development along with other commercial resort amenities. The proposed single family development is consistent with the City's General Plan and Zoning Code as designed. Issue 3 - Tract Design/Improvements Private streets are proposed for this subdivision map as permitted by SP 83-002. Access to the site will be from Jack Nicklaus Boulevard and Cedar Crest. All private streets will be a minimum of 32-feet (or larger) as established by the General Plan, Subdivision Ordinance and SP 83-002. The applicant's proposal is to provide 33-foot street right-of- ways which are consistent with our private street size standards. No flag or irregular lots are proposed. They will improve access to this area because Cedar Crest will no longer be a 1,400' cul- de-sac street. The new private streets will forma circular street system that will improve internal project access (i.e., joining Cedar Crest, Riviera and Jack Nicklaus). Street and other infrastructure improvements are required for this project. The recommended conditions will insure that all on -site work is consistent with City standards. Issue 4 - Environmental Consideration An EIR was prepared for the PGA West Resort in the early 1980s. The City Council certified the EIR and approved this master planned development request in May of 1984. The plan allowed 5,000 single family homes, golf courses, a resort hotel(s) and other related resort facilities (i.e., a commercial site at Avenue 54 and PGA West Boulevard). Subsequent amendments permitted 350 additional hotel rooms in 1988 (Amendment 1). The project is exempt from further environmental consideration because no changes are proposed greater than that which was planned or approved between 1984 and 1988. STAFFRPT.049 23 0 "4 :0 Issue 5 - Health and Safety As mentioned above, all necessary infrastructure improvements for this project are required. This includes water, sewer, streets, and other necessary improvements that will insure that once they build no other major improvements will be warranted. All electric services will be undergrounded and they will meet all requirements of the service agencies (gas, electric, water, etc.). Off -site sewer improvements exist for the project. Fire safety hazards will not occur since they provide two permanent points of access. We will allow the temporary access at the model complex until they sell the homes thus providing three access points for a limited period. We permit one access point since the site is small but having more than one provides additional safety measures for police and fire responses. CONCLUSION: The property owner's request is a logical use of the site because Specific Plan 83-002 permits housing units or hotel rooms in the Village Core area. Our General Plan also identifies this area for single family homes based on the LDR designation. The site is next to other residential areas to the south and the applicant has proposed new street improvements that will interconnect their project with those condominiums on Cedar Crest. We feel this subdivision request, as conditioned, is consistent with the existing golf course and private recreational facilities to the north. No physical constraints prevent the development of the site as planned. RECOMMENDATION: Adopt Planning Commission Resolution 95- recommending to City Council conditional approval of Tentative Tract Map 28259. STAFFRPT.049 00C4�1 24 -d arr at IA 4=74 coaxrr OD Atria m0, rr/rs DI cuiroDRY TENT. _AVE TRACT MAP NO. 28259 APIPEMRMIOOD DIR10RgOI IRDa� ....AASOIrYrn YY RO w1w IwYlmrcOrmwAw R IOQIOII OItOIs I AImi011LLT MD ilwaRY ptaDOm p rDDa AlOI Ya1ORr IAai A100110% p I AAIOHIYDIOISMCS RD.YwiYRloormpRnoaaor rRnwT ruYRnrmlli n.OlmDO ����� orw.®ammm.wmuDa lacRnnwmaw. a.apuarta ar rcno.rRomaw.aa. 4ti a .WCsa 0I �L10 ias11wM01rpna DRlfi/ WI, W WWYOIOIwDWYL AUGUST 1995 WATSON CHRISTIANSEN ENGINEERING 1 T N saw-1 p Y Mr rwalRa :. u u�� f�l a "' u u n pwara oar CY 0 :1` ' u ra arar � �a rrcrxrn AIAP �� G-zj H _ ,w... GLLD 1•• r:. •� ,,,1 PRlrATd STRddT SE[ifON �� 1 . r � IwTlcwwr�l7' Pds �/ /D ' �\ •�� �� PRIVATd STRddT SdITfON �,�' / `yam ...- � \ ,.•.��� ,\,,,1.,, LOA:C•4t-Aro• \PG SORcr N R 2SELF OdN£R/yIr"LOP£R `q,' •' �� •, l; C O • -� -� cF1Y /I.1 ALrL � f1141DD•IIY •�• � / 'f. 11-ue IGI u1 // 1/, •� � 1 Y Iu/NlL CItfROML RRRRR I // . ` P j'' `+• �\ ✓ _ (stop as. ENCINEER 'j/r� Y0. sl . l MILT Dr PAM,Pit a" O SDLlILIscR uilwfsAUlc L \ �Ya 1 ` [� � � i Y 1 wA. G{mIMY WY / uT 9101 Arm" 1 '� (I/r) "#-"it UTfLMIN ZONING / / LEGAL DLSCRlPTlOT� rnmNc rnxpa R-e ®'caw•"r°"°IR" ^^vv '11•'craRasurislRm.ru R»op IAfca c'•'� IIYRr IIf.O DmrRMT PROPOSED fON/NC R-S nlawm rDURDweIw ORMIpAIYwiDIALY.Twa IlwaY '• IIGY► /R r01 /1STR/CT SUAROUR'D/NG IDxma R-I/RJ R{GOrDmpDOOa LI M: (� rafiiA laDOlRi I<OsmOpwrpMO SRRL• •�••-•rr• NIRRf. WDCW.a Id �w, .ADtaw.OxLWYR.O�1.lIb1YMiR R.w. DNLODADaIOI QI �•V .Alwl®IpRL a.pf4NaW CAL• sOOIfsOR cA1ArDYL 4s SOYPIx► rwYDppplua.R, DAcsrYC DVD.= m dlvM DrsraRT ASSESSOR'S PARCEL NO.•S rCDODORa IMRYL llY lr r,%cr. lY• W W Ill 411 • 1RSJOflAYDmm aAA m lmrurISDRr YN wI01fl RCDMSDR AREA GL[VLANOTES: V n P 4 ti2 A rrrmanucrprD + - lIaQ1! L. RGi/Or i:s:ii1 IY. to I.I IM{r n AOIYL RRRY.r r /Ir. pYr ' LAND USE ro1wIDR Rpu u Ruu%r:a:x7 Gpl a ...INi S.lI11ry m LAND 11M roV OPMIF^Ac 1wIRa W rG PROMSSR YND uss: GOL roulss/MslDONILL sDRRDuxRuc YND os0: roY rawest/umRNrw,iraunr 3ifr. . gyp.. ,. �.... 25 T4ht " AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 19, 1995 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Continued Public Hearing to consider an appeal of the Planning Commission's denial of Environmental Assessment 95-309 PUBLIC HEARING: for Conditional Use Permit 95-021 and Plot Plan 95-564, to develop 11.65 acres with a 128-unit affordable apartment complex on the west side of Washington Street, 700-feet north of Calle Tampico. Applicant: The Keith Companies (for USA Properties) RECOMMENDATION-. 1. Move to deny the appeal, upholding the action of the Planning Commission denying Environmental Assessment 95-309 for Conditional Use Permit 95-021 and Plot Plan 95- 564. 2. Approve the appellant's request for certification of Environmental Assessment 95-309 and approval of Conditional Use Permit 95-021 and Plot Plan 95-564 to allow the 128- unit affordable apartment complex, subject to conditions. 3. Continue the appeal to January 2, 1996. FISCAL IMPLICATIONS: None. SI&FIR111WHIFINCE1111; 1 : Site Background In the last few years developers have submitted development plans for this site that have included a senior apartment complex and single family housing. In 1994, the last request, the Planning Commission and City Council approved a plan for 116 units of which 30 units were to be affordable. Presently the site is vacant and located approximately 700-feet north of Calle Tampico. The 11.6 acre site has 560 feet of frontage on Washington Street. Access to the site is from an existing shared driveway with the La Quinta Village Shopping Center to the south (Attachment 1). A traffic signal will be installed at this intersection when warranted. 0104~3 The site is surrounded by the existing La Quinta Village Shopping Center to the south, existing single family homes to the east (across Washington Street), portions of the Dune La Quinta golf course to the north (in the evacuation channel), and under construction Season's project to the west. The Season's project, approved under Specific Plan 94-024 as a mixed use development, will include 91 senior apartments and 60 single family homes (Attachment 2). Those units range in size from 607 to 821 sq.ft. for the senior apartments and 1,285 to 1,532 sq.ft. for the single family homes. Development Request The developer, USA Properties, is requesting approval to build 128 affordable apartment units on this site. The project consists of: 2 bdrm. @ 750 sq.ft. = 88 units 3 bdrm. @ 1,000 sq.ft. = 36 units 4 bdrm. @ 1,200 sq.ft. = 4 units Total = 128 units The proposed buildings are interspersed throughout the site in eight unit building complexes with most buildings two-story in height. The exceptions are the one story buildings along Washington Street and Building #12 along the west property line. The buildings are placed around a private two- way driveway and gates are not proposed at the Washington Street driveway access point. A recreation building with swimming pool/spa and a landscaped four -acre retention/detention basin on the north portion of the site are proposed recreational amenities. The architecture typifies the Mediterranean period. This design type includes concrete roof tiles, stucco exteriors with stucco surrounds around windows and doors. A common entry is proposed for each unit and the stairway for the upstairs units are provided in this area. nx i n 7, ri The developer is proposing that all units be affordable because they are receiving State tax credits for the project. The statement from USA Properties is as follows: All units in the proposed 128 unit apartment community are to be rent restricted per Section 43 of the IRS Code. As such, for a period of not less than 55 years, 51 of the units are rent and income restricted to be affordable to families with incomes not in excess of 50% of the Riverside County median income adjusted for family size as established and amended from time to time by the United States Department of Housing and Urban Development. The balance is committed to be affordable for a period of not less than 55 years to families with incomes not in excess of 60% of the Riverside County median income adjusted for family size as established and amended from time to time by the United States Department of Housing and Urban Development. 000424 Typically, rental rates would not exceed 30-35% of the residents gross income with a remainder of the rent subsidized by state government programs. The City's Housing Element and the State mandate that cities provide or promote affordable housing projects. The City will either assist projects or help reduce the associated construction costs by allowing density bonuses or other incentives so that the City meets affordable housing needs. The developer is requesting a 35% density bonus (from eight du/ac. to eleven du/ac.) and reduction in the number of on -site parking spaces from 322 to 276. A Conditional Use Permit is required because the developer proposes dwelling units less than 1,400 sq.ft. in size based on Ordinance 242 adopted in 1994 (Compatibility Ordinance). Dwelling sizes can be less than 1,400 sq.ft. if affordable or senior units are provided. In this application, the developer is providing 100 percent of the rental units as affordable. General Plan Designation The Land Use Element of the City's General Plan designates this site as Medium Density Residential (4-8 dwellings per acre) which is characterized by " ... one to two story, single-family detached homes on medium and small lots and/or one to two-story, single-family attached units in projects with open space." The General Plan allows high density projects, namely apartments, to locate in the MDR subject to meeting criteria for varying residential use guidelines as specified in Policy 2-1.1.9. Zoning Designation The property is zoned R-2 (Multiple Family Dwellings) which permits apartment complexes and residential housing. Environmental Assessment Environmental Assessment 95-309 has been prepared for this case by staff. Staff recommended a Negative Declaration of Environmental Impact and the Planning Commission reviewed the assessment at their two meetings in October. October loth Planning Commission Review On October 10, 1995, the Planning Commission held its first public hearing on this project (Attachment 3, Initial Planning Commission Report). The Commission discussed all aspects of the development request including density bonus, parking, outdoor recreation, security, leasing, and other project improvements and continued the request to the October 24, 1995, meeting. The Planning Commission requested the applicant provide additional information or revisions as follows: 1. An example of Covenants, Conditions and Restrictions (CC and Rs) from another affordable housing project they have developed in the past few years. 3 00C4,ti 2. A draft copy of their lease agreement and any other information on their rental program. Provide a narrative of their screening processing for prospective tenants. Eviction process information was also important. 3. A preliminary hydrology report that identifies the required detention basin storage capacity for a 100-year, 24-hour storm event. Identify the preferred detention basin location on the site plan. The detention basin should be no larger than what is required. The detention basin should be a maximum of 6 feet deep with 3:1 (minimum) side slopes. Provide cross-section details for the proposed basin. Address any impacts that occur if the basin is reduced to two acres. 4. Elevation drawing showing typical interior streetscapes including parking (covered and uncovered) and landscaping to show spatial relationships. 5. Revise the site plan to either show a second pool or increase the size of the proposed pool. 6. A draft outline of a security program specific to the needs of this development. 7. A site for overflow of non -standardized motor vehicles. 8. A colored rendering of the landscaping for Washington Street. Attached are the October 10, 1995, Planning Commission minutes which expand on the discussion (Attachment 4 - Minutes). The Commission also received letters of support from the La Quinta Village Shopping Center business owners at the meeting. The letters are on file with the Community Development Department. October 24th Planning Commission Action On October 24, 1995, the Commission reviewed the material that the applicant and developer submitted regarding Commission concerns identified at the prior meeting (Attachment 5). An excerpt of the October 24th Commission Report which expands on the additional information and revisions is attached (Attachment 6). Commissioners' Butler and Adolph withdrew from discussion because they had potential conflicts of interest with this project. After discussion, the Commission denied the project's environmental assessment (EA. 95-309) by adoption of Resolution 95-044 (Attachment 7) on a 3-2 vote based on the following findings: 1. General Plan Policy 2-1.1.9 criteria for allowing apartments in the Medium Density Residential Land Use designation is not met in that the proposed development does not meet the requirement that it is part of a mixed -use planned development and therefore, is not consistent with the General Plan. 4 O00442o 2. A noise study has not been completed and should be included in an environmental impact report. 3. The number of parking spaces proposed does not mitigate the potential effects that a reduction in parking will have for this project. 4. The 35 percent density bonus for this project, as proposed, would have too great an impact on the surrounding community and must be reviewed as part of an environmental impact report. The Planning Commission took no action on the development applications because they denied the environmental assessment, thereby negating the need to take further action on the Conditional Use Permit and Plot Plan applications. On November 1, 1995, Mr. Mike Rowe of The Keith Companies, representing the developer, filed an appeal with staff requesting that the City Council review the action of the Commission to deny the environmental assessment for the project (Attachments 8 and 9). The appellant states that the Council should approve the request because the project as designed is consistent with the existing Zoning Code and General Plan. According to the appellant, the project, although self-contained, is part of a multiple use area that includes residential and commercial uses around the site's borders. They are agreeable to preparing a noise study to mitigate Washington Street vehicle noise and will add additional on -site parking spaces if the Council determines it is necessary. Lastly, they believe the City needs affordable units in the community and that their request for a 35% density increase is reasonable at this time. On November 22, 1995, the applicant submitted a cover letter and revised site plan (Alternative A). This site plan has not been reviewed by the Planning Commission (Attachment 10). A second letter was submitted on November 29, 1995, requesting a two week extension to allow them additional time to prepare a neighborhood survey (Attachment 11). On December 13, 1995, The Keith Companies submitted a letter stating that their client's projects have a positive impact on adjacent commercial businesses (Attachment 12). The survey information prepared by MMC Communications is also attached (Attachment 13). MIRIGI R WI1 The Community Development Department recommended approval of this project to the Planning Commission because the project provides affordable housing which is in short supply throughout the State including La Quinta as identified in the City's Housing Element. The design as recommended, provides an attractive project that is compatible with the surrounding properties. The project provides a multiple use facet to the neighborhood by complementing the new residential Season's project, surrounding existing single family houses, and the La Quinta Village Shopping Center. 5 000427 Uphold the Planning Commission's denial action of Environmental Assessment 95-309 by adopting a minute motion stating that the Council agrees with the provisions of Planning Commission Resolution 95-044 as prepared on October 24, 1995; or, 2. Certify Environmental Assessment 95-309 and approve Conditional Use Permit 95-021 and Plot Plan 95-564 by adopting the two attached Resolutions, subject to conditions; or, 3. Continue the public hearing to January 2, 1996 for further discussion; or, 4. Refer the project back to the Planning Commission for further review and analysis. Development Director 1. Location Map 2. Surrounding Land Use Map 3. October 10th Planning Commission Report (Excerpt) 4. October 1 Oth Planning Commission Minutes (Excerpt) 5. October 24th Planning Commission Report (Excerpt) 6. October 24th Planning Commission Minutes (Excerpt) 7. Planning Commission Resolution 95-044 8. Appeal Application 9. Appeal Attachment 10. Letter from The Keith Companies dated November 23, 1995 11. Letter from The Keith Companies dated November 29, 1995 12. Letter from The Keith Companies dated December 13, 1995 13. MMC Survey dated December 13, 1995 ccgc.120 6 �r, CITY COUNCIL RESOLUTION 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 95-309 PREPARED FOR CONDITIONAL USE PERMIT 95-021 AND PLOT PLAN 95-564 FOR USA PROPERTIES ENVIRONMENTAL ASSESSMENT 95-309 VILLA LA QUINTA APARTMENTS WHEREAS, the Planning Commission of the City of La Quinta, California, did on the loth day of October, 1995, hold a duly noticed Public Hearing to consider Conditional Use Permit 95-021 and Plot Plan 95-564, for the Villa La Quinta Apartment; and, WHEREAS, the Planning Commission on October 10, 1995, found reasons to continue the project to October 24, 1995; and, WHEREAS, the Planning Commission did on October 24, 1995, consider additional testimony on the project; and WHEREAS, the Planning Commission did on October 24, 1995, find reasons to deny the applicant's environmental assessment (EA 95-309); and, WHEREAS, USA Properties appealed the Planning Commission's denial of EA 95-309 and requested that their appeal be heard by the City Council on December 5, 1995; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 5th and 19th days of December, 1995, hold a duly noticed Public Hearings to consider the appeal of USA Properties to develop a 128-unit affordable apartment complex on 11.6 acres on the west side of Washington Street, 700-feet north of Calle Tampico; and, WHEREAS, the City Council of the City of La Quinta, California, did certify the Environmental Assessment; and, WHEREAS, said Conditional Use Permit and Plot Plan have complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended) (Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared Initial Study EA 95-309; and, RESOCC.159 City Council Resolution 95- WHEREAS, the Community Development Director has determined that said Conditional Use Permit and Plot Plan will not have a significant adverse effect on the environment and that a Mitigated Negative Declaration of environmental impact should be filed; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify certification of said Environmental Assessment: The proposed Conditional Use Permit and Plot Plan will not be detrimental to the health, safety, or general welfare of the community, either indirectly or directly in that mitigation measures have been prepared to insure environmental compliance before and during on -site construction work. 2. The Conditional Use Permit and Plot Plan will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. 3. The proposed Conditional Use Permit and Plot Plan does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, with the successful implementation of the monitoring program. 4. The proposed Conditional Use Permit and Plot Plan will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity. 5. The proposed project will not have environmental effects that will adversely affect humans, either directly or indirectly, with the implementation of mitigation measures. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of the Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 95-309 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, labeled Exhibit "A" and on file in the Community Development Department. RESOCC.159 A Q 0 City Council Resolution 95- PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of December, 1995, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SANDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attomey City of La Quinta GLENDA BANGERTER, Mayor City of La Quinta, California RESOCC.159 jai s 0001 o Y Exhibit "A" INITIAL STUDY - ADDENDUM FOR ENVIRONMENTAL ASSESSMENT 95-309 Conditional Use Permit 95-021 Plot Plan 95-664 Applicant: USA Properties Fund The Keith Companies 2200 - B Douglas Blvd., Ste. 150 Roseville, California Prepared by: Leslie J. Mouriquand, Associate Planner City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, California 92253 September 18, 1995 .l ENVIRONMENTAL CHECKLIST FORM Environmental Assessment No. 95-309 Case No.: CUP 95-021 Date: SEPTEMBER 11, 1995 I. Name of Proponent: Address: Phone: Agency Requiring Checklist: Project Name (if applicable): USA Properties Fund/TKC 2200B Douglas Boulevard, Suite 150, Roseville, California 916-773-6060 City of La Quinta Villa La Quinta Apartments CITY OF LA QUINTA Community Development Department 78-495 Calle Tampico La Quinta, California 92253 �33 11 II. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" or "Potentially Significant Unless Mitigated," as indicated by the checklist on the following pages. Land Use and Planning Population and Housing X Earth Resources X Water Air Quality III. DETERMINATION. X Transportation/Circulation X Biological Resources Energy and Mineral Resources Risk of Upset and Human Health Noise Mandatory Findings of Significance On the basis of this initial evaluation: X Public Services Utilities X Aesthetics X Cultural Resources X Recreation I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment. and an ENVIRONMENTAL IMPACT REPORT is required. P. I find that the proposed project MAY have a significant effect(s) on the environment, but at least. 1) one effect has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a " potentially significant impact" or "potential significant carless mitigated. " AN ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. Signature l°� Date: September 11, 1995 Printed Na>�Planner nd Title: Leslie ouriquanZe sociate For: City of La Quinta Pm Lviy Pa Muy situlra ter Thu symfi Udem silwri No Imas MMWed wpm t"a 3.1. LAND USE AND PLANNING. Would the project: a) Conflict with general plan designation or zoning? X (source k(s): b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? X c) Affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? X d) Disrupt or divide the physical arrangement of an established community (including a low-income or minority community)? X 3.2. POPULATION AND HOUSING. Would the project: a) Cumulatively exceed official regional or local population projections? X b) Induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? X c) Displace existing housing, especially affordable housing? X 3.3. EARTH AND GEOLOGY. Would the project result in or expose people to potential impacts involving: a) Fault rupture? X b) Seismic ground shaking X c) Seismic ground failure, including liquefaction? X d) Seiche, tstmami, or volcanic hazard? X e) Landslides or mudflows? X f) Erosion, changes in topography or unstable soil conditions from excavation, grading or fill? X g) Subsidence of the land? X h) Expansive soils? X i) Unique geologic or physical features? X �3S 13 nna4-.T4' P=MWW Pm SUr siewrc lm Thm sgnircm VW= Sywfian No WMM midga a umm W*a 3.4. WATER. Would the project result in: a) Changes in absorption rates, drainage patterns, or the rate and amount of surface runoff.) X b) Exposure of people or property to water related hazards such as flooding? X c) Discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity? X d) Changes in the amount of surface water in any water bodv? X e) Changes in currents, or the course or direction of water movements? X Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations or through substantial toss of groundwater recharge capability? X g) Altered direction or rate of glow of groundwater? X h) Impacts to groundwater quality? X 3.5. AIR QUALITY. Would the project: a) Violate any air quality standard to contribute to an existing or projected air quality violations? X b) Expose sensitive receptors to pollutants? X c) Alter air movement, moisture,, or temperature, or cause any change in climate? X d) Create objectional odors? X 14 nnn PMULUIV FM wiv signifi Id Thu sigmfi Uak" siself� t4 t*a Mitl{ye1 WPM 10Mn 3.6. TRANSPORTATION/CIRCULATION. Would the project result in: a) Increased vehicle trips or traffic congestion? X b) Hazards to safety from design features (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? X c) Inadequate emergency access or access to nearby uses? X d) Insufficient parking capacity on site or off site? X e) Hazards or barriers for pedestrians or bicyclists? X f) Conflicts with adopted policies supporting alternative transportation (e.g. bus turnouts, bicycle racks)? g) Rail, waterborne or air traffic impacts? X X 3.7. BIOLOGICAL RESOURCES. Would the project result in impacts to: a) Endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds? X b) Locally designated species (e.g. heritage trees)? X c) Locally designated natural communities (e.g. oak forest, (e.g. oak forest, coastal habitat, etc.)? X 7 15 00 PMMIa"y PomnWw Sgmfr Lm nan sgmf� unNu Sipdw� LOPa m1upna d) Wetland habitat (e.g. marsh, riparian and vernal pool)? X e) Wildlife dispersal or migration corridors? X 3.8• ENERGY AND MMM AL RESOURCES. Would the project: a) Conflict with adopted energy conservation plans? X b) Use non-renewable resources in a wasteful and inefficient manner? X 3.9. RISK OF UPSET/HUMAN HEALTH. Would the proposal involve: a) A risk of accidental explosion or release of hazardous substances (including, but not limited to: oil. pesticides, chemicals or radiation)? X b) Possible interference with an emergency response plan or emergency evacuation plan? X c) The creation of any health hazard or potential health hazards? X d) Exposure of people to existing sources of potential health hazards? X e) Increased fire hazard in areas with flammable brush, grass, or trees? X 3.10. NOISE. Would the proposal result in: a) Increases in existing noise levels? X b) Exposure of people to severe noise levels? X 3.11. PUBLIC SERVICES. Would the proposal have an effect Upon. or result in a need for new or altered government services in any of the following areas: a► Fire protection? X 12 16 000- P=Mwiy pmMmly sisnlri Ld Thu Sgnif� Unku silmfim' NO hopn Midgam EMS= 10"a b) Police protection? X c) Schools? X d) Maintenance of public facilities, including roads? X e) Other governmental services? X 3.12. UTILITIES. Would the proposal result in a need for new systems, or substantial alternations to the following utilities: a) Power or natural gas? X b) Communications systems? X c) Local or regional water treatment or distribution facilities? X d) Sewer or septic tanks? X e) Storm water drainage? X f) Solid waste disposal? X 3.13. AESTHETICS. Would the proposal a) Affect a scenic vista or scenic highway? X b) Have a demonstrable negative aesthetic effect? X c) Create light or glare? X 3.14. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources? X b) Disturb archaeological resources? X c) Affect historical resources? , X d) Have the potential to cause a physical change which would affect unique ethnic cultural values? X e) Restrict existing religious of sacred uses within the potential impact area? X 17 �3 9 00C P e Wjv ►aemnlW s4aifk Lm Thm sipifi UNm sigftlf • No WVa Mitlpwd tapa WPM 3.IS. RECREATION. Would the proposal: a) Increase the demand for neighborhood or regional parks of other recreational facilities? X b) Affect existing recreational opportunities? X 4. MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the Potential to degrade the quality of the environmental, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? X b) Does the project have the potential to achieve short- term, to the disadvantage of long-term, environmental goals? X c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects). X d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? X EARLIER ANALYSES. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identify earlier analyses and state where they are available for review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed by the earlier document. c) Mitigation measures. For effects that are "potentially significant" or "potentially significant unless mitigated." describe the mitigation measures which were incorporated or refitted from the earlier document and the extent to which they address site -specific conditions for the project. 18 OOC��� TABLE OF CONTENTS Section Page 1 INTRODUCTION 3 1.1 Project Overview 3 1.2 Purpose of Initial Study 3 1.3 Background of Environmental Review 3 1.4 Summary of Preliminary Environmental Review 4 2 PROJECT DESCRIPTION 4 2.1 Project Location and Environmental Setting 4 2.2 Physical Characteristics 4 2.3 Operational Characteristics 4 2.4 Objectives 4 2.5 Discretionary Actions 4 2.6 Related Projects 5 3 ENVIRONMENTAL ANALYSIS 5 3.1 Land Use and Planning 5 3.2 Population and Housing 6 3.3 Earth Resources 8 3.4 Water 10 3.5 Air Quality 12 3.6 Transportation/Circulation 15 3.7 Biological Resources 16 3.8 Energy and Mineral Resources 18 3.9 Risk of Upset/Human Health 18 3.10 Noise 19 3.11 Public Services 20 3.12 Utilities 22 3.13 Aesthetics 24 3.14 Cultural Resources 24 3.15 Recreation 26 4 MANDATORY FINDINGS OF SIGNIFICANCE 27 5 EARLIER ANALYSES 27 00� 20 �� 3 SECTION 1: INTRODUCTION 1.1 PROJECT OVERVIEW The purpose of this Initial Study is to identify the potential environmental impacts of proposed Conditional Use Permit 95-021 and Plot Plan 95-564 to develop 11.6 acres with a 128-unit apartment complex located west of Washington Street and 700-feet north of Calle Tampico, in the City of La Quinta. The project site is currently vacant land that historically had been under agriculture in the past. The property is also located in a depression that was the historical Marshal Lake. The City of La Quinta is the Lead Agency for the project review, as defined by Section 21067 of the California Environmental Quality Act (CEQA). A Lead Agency is the public agency which has the principal responsibility for the carrying out or approving a project which may have a significant effect upon the environment. The City of La Quinta, as the Lead Agency, has the authority to oversee the environmental review and to approve the land use designations. 1.2 PURPOSE OF INITIAL STUDY As part of the environmental review for the proposed land use designations, the City of La Quinta Community Development Department Environmental Officer has prepared this Initial Study and Addendum. This document provides a basis for determining the nature and scope of the subsequent environmental review for the proposed acquisition and development of the land. The purposes of the Initial Study, as stated in Section 15063 of the CEQA Guidelines, include the following: • To provide the Agency with information to use as the basis for deciding whether to prepare an Environmental Impact Report (EIR) or a Negative Declaration of Environmental Impact for the Conditional Use Permit and Plot Plan: • To enable the applicant or the City of La Quinta to modify the project. mitigating adverse acts before an EIR is prepared, thereby enabling the project to qualify for a Declaration of Environmental Impact; • To assist the preparation of an EIR, should one be required, by focusing the analysis on those issues that will be adversely impacted by the proposed project; • To facilitate environmental review early in the design of the project; • To provide documentation for the findings in a Negative Declaration that the project will not have a significant effect on the environment; • To eliminate unnecessary EIR's; and, • To determine whether a previously prepared EIR could be used with the project. 1.3 BACKGROUND OF ENVIRONMENTAL REVIEW The proposed Conditional Use Permit and Plot Plan review was deemed subject to the environmental review requirements of CEQA in light of the proposed development of the property with an apartment complex. The Environmental Officer for the Community Development Department prepared this Initial Study and Addendum for review and certification by the Planning Commission and City Council for the City of La Quinta. 21 4 1.4 SUMMARY OF PRELIMINARY ENVIRONMENTAL ASSESSMENT This Initial Study indicates that there is a potential for adverse environmental impacts on some of the issue areas contained in the Environmental Checklist (seismic ground shaking, drainage, vehicle trips, biological resources, schools, light & glare, paleontological resources, archaeological resources, recreation faciiities). Mitigation measures have been recommended for the project which will reduce potential impacts to insignificant levels. As a result, a Negative Declaration of Environmental Impact will be recommended for this project. An El will not be necessary. SECTION 2: PROJECT DESCRIPTION 2.1 PROJECT LOCATION AND ENVIRONMENTAL SETTING The City of La Quinta is a 31.18 square mile municipality located in the southwestern portion of the Coachella Valley. The City is bounded on the west by the City of Indian Wells, on the east by the City of Indio and Riverside County, on the north by Riverside County, and federal and state lands to the south. The City of La Quinta was incorporated in 1982. 2.2 PHYSICAL CHARACTERISTICS The proposed Conditional Use Permit and Plot Plan will effect a total of 11.6 acres of vacant residentially zoned land. The proposed apartment development is proposed by USA Properties Fund Corporation, a private entity. The applicant is requesting approval of a 128-unit apartment complex of 2,3, and 4 bedroom units. Outdoor recreation and open space is planned for 4.16 acres of the site. It appears that the property may have been rough graded in the recent past. The property is within the historical location of Marshall's Lake. 2.3 OPERATIONAL CHARACTERISTICS The proposed apartment complex will feature 14 two-story buildings and 4 one-story buildings with 4 to 8 units per building. A retention basin will serve to provide open space and a recreation area for the residents. The developer is requesting that all of the units be reserved for very low and low income tenants. An interior roadway will be private, with project access taken from Washington Street. A swimming pool will be provided as will a recreation building that will also house a laundry and the manager's office. Each unit will have a carport space and one open parking space. 2.4 OBJECTIVES The objectives of the proposed apartment complex are to develop rental units for profit by the owner or developer, and to provide a needed housing type in the City of La Quinta. 2.5 DISCRETIONARY ACTIONS A discretionary action is an action taken by a government agency (for this project, the government agency is the City of La Quinta) that calls for the exercise of judgment in deciding whether to approve a project. The proposed development will require discretionary approval from the Planning Commission and City Council. The following discretionary �YWII be required for this project:+ 22 �V_3 • Certification of the environmental review process and determination for the project: • Approval of Conditional Use Permit 95-021 and Plot Plan 95-564: 2.6 RELATED PROJECTS There are no current related projects pending on this site, however, there have been other development projects approved for this property in the recent past. SECTION 3: ENVIRONMENTAL ASSESSMENT This section analyzes the potential environmental impacts associated with the proposed development. CEQA issue areas are evaluated in this addendum as contained in the Initial Study Checklist. Under each checklist item, the environmental setting is discussed, including a description of conditions as they presently exist within the City and the areas affected by the proposed project. Thresholds for significance are defined either by standards adopted by responsible or trustee agencies or by referring to criteria in CEQA -Appendix G. 3.1 LAND USE AND PLANNING Regional Environmental Setting The City of La Quinta is located in the Coachella Valley, in the eastern portion of Riverside County, California. The valley is abundant with both plant and animal life. Topographical relief ranges from 237 feet below mean sea level (msl) to about 2,000 feet above msl. The valley is surrounded by the San Jacinto Mountains, the Santa Rosa Mountains, the Orocopia Mountains, and the San Bernardino Mountain range. The San Andreas fault transacts the northeastern edge of the valley. Local Environmental Setting The proposed apartment project site is located northwest of the intersection of Washington Street and Caile Tampico, adjacent to a neighborhood shopping center. The land is vacant, on a gently sloping alluvial fan with sparse vegetation. A. Would the project conflict with the general plan designation or zoning? No Impact. The project site is currently zoned R-2 (Multi -Family). The General Plan land use designation is MDR. (Medium Density Residential) which permits densities of 4 to 8 dwelling units per acre. The applicant is requesting an additional density allowance for architectural design enhancements and the provision of very low and low income housing units. The proposed project is a multi -family apartment complex with medum-high density. Medium High Density Residential (MHDR) uses are allowed to locate in areas designated on the Land Use Policy Diagram as VLDR, LDR, and MDR uses providing certain conditions stated in Policy 2-1.1.9 of the La Quinta General Plan are met. The proposed project meets these conditions. Adjacent land uses consist of an existing golf course to the north, the La Quinta Village Shopping Center to the south, single family homes and vacant to the east, and single family homes under construction to the west. The project is bounded on the east side by Washington 00 2 3 /4v� C Street, a major arterial with a 120-foot right-of-way. (Source: La Quinta General Plan; Proposed Site Plan) B. Would the project conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? No Impact. The City of La Quinta has jurisdiction over this project. The primary environmental plans and policies related to development are identified in the La Quinta General Plan, the General Plan EIR, the La Quinta Master Environmental Assessment, and the City's CEQA Guidelines. C. Would the project affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? No Impact The La Quinta General Plan does not contain an agricultural land use designation although there are agricultural land uses extant in the south and southeast portion of the City. Historically, there has been some farming activity in the northcentral section of the City. The property involved in this project does not appear to have been farmed. There are no visible agricultural wells or outbuildings that would indicate farming activity. Thus, no impact on agricultural resources or operations will result from the proposed project. (Sources: La Quinta General Plan; Site Survey) D. Would the project disrupt or divide the physical arrangement of an established community (including a lowNncome minority community)? No Impact The project site will be developed with apartment buildings to be rented to qualified very low and low income residents. The proposed development will not disrupt or divide the community as it will be entirely contained on one parcel of land. (Sources: La Quinta General Plan; Site Survey; Proposed Site Plan) 3.2 POPULATION AND HOUSING Regional Environmental Sefting Between 1980 and 1990, the population of La Quinta expanded 125%. as reported by the U.S. Census, making La Quinta the fastest growing city in the Coachella Valley. The number of city residents blossomed from 4,992 to 11.215. La Quinta's share of the entire valley population increased fro, 3.7% in 1980. to 5.1 % in 1990. These figures are based upon information provided by the U.S. Census Bureau, the State Department of Finance, and the Coachella Valley Association of Governments (CVAG). The City's population as of January 1995, is estimated by the State Department of Finance, to be 17,591 persons. This is an increase of 208% in the last ten years. In addition to permanent residents, the City has approximately 8,000 seasonal residents who spend three to six months out of the year in La Quinta. It is estimated that 30% of all housing units in the City are used by seasonal residents. The housing stock as of 1993 is listed at 7.755 single family units. 481 mufti -family units, and 247 mobile homes (total of 8,483 units). Ethnicity information from the 1980 Census for that area that is now the City of La Quinta revealed that 80.8% of the resident population as caucasian, 14.7% as Hispanic, 2.3% as Afro-American, 1.1 % as Asian, and .5% as Native American. The results of the 1990 census vqq 09 ,19 919 7 how a mix of 70% Caucasian, 26% Hispanic, 1.6% Afro-American, 1.5% as Asian, and 1.0% as Native American. Available information of employment of La Quinta residents is from the 1980 Census. At that time, almost 57% of the City's work force worked at white collar jobs, while 43% were in blue collar occupations. Among those in white collar jobs, 16.4% were professional/technical positions, 13.3% were in managerial positions, 14.0% were in clerical positions, and 13.0% were in sales. For blue collar workers, 15.6% were in crafts. 4.1% were machine operators, assemblers, and inspectors, 14.2% were in service jobs, 3.8% were laborers, and 5.6% did farm work. Major employers in La Quinta include the La Quinta Hotel and Resort, PGA West, Van's Simon Motors, Rancho La Quinta, City of La Quinta, WalMart, Albertson's, Von's, and Ralph's. For planning purposes, the Southern California Association of Governments has projected employment, housing, and population for cities that make up the SCAG region. A key objective of SCAG's Growth Management Plan is to achieve jobs/housing balance within each subregion that makes up the larger SCAG planning area. The ideal jobs/housing balance ratio, according to SCAG, is 1.27 jobs for every housing unit in 1984, and 1.22 in the year 2010. Jobs -rich (housing -poor) regions have rations greater than the regional average while housing - rich regional have ratios less than the regional average. Local Environmental Setting The project site is 11.6 acres. There are no housing units on the parcel, and there are no records that there ever were any structures on the property. A. Would the project cumulatively exceed official regional or local population projections? Less Then Significant Impact. The proposed apartment complex is projected to house a population of 512 persons as projected by the Riverside County Sheriffs Department in their comment letter dated September 21, 1995. The City calculates the population at 2.85 x 128 units for a total of 364 people. The apartments will most likely house new residents to the City, thereby, increasing the total population. The addition of multi -family housing has been planned for in the General Plan and is included in the City build -out projections. Thus, there is no significant impact on population resulting from this proposed development. B. Would the project induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? Less Than Significant Impact. The proposed apartment project will not significantly impact the area with respect to infrastructure, as the surrounding area has already been developed to a large extent. All utilities are available to the parcel, however, they will have to be brought on - site to service the apartments. C. Would the project displace existing housing, especially affordable housing? No Impact No existing residential units are located on the project site. The proposed developed plan is to construct 128 apartments within 18 separate buildings, some one-story and some two-story. The proposed project would not result in the displacement or removal of any housing units as there are none on the site. (Source: Site Survey) 25 Q91� ,,Y a 3.3 EARTH RESOURCES Regional Environmental Setting The City of La Quinta is located within the Coachella Valley, a seismically active region of Southern California. Several faults transect the valley, such as the San Andreas fault located several miles to the north of the City of La Quinta. The Coachella Valley was formed through uplift and erosional sedimentation geologic processes. Due to the dry climate, the valley is a desert. The City of La Quinta has a varied topography, including relatively flat areas, gently sloping areas, and steep alluvial fan areas. The City has elevations of 1,400 feet above msl in the southeastern section. Slopes on the valley area of the City are gentle, except in the rolling sand dune areas. The alluvial soils that make up most of the City are underlain by igneous - metamorphic rock, as seen in outcrops in the Santa Rosa Mountains and the Coral Reef Mountains. Soils on the valley floor are made up of very fine grain unconsolidated silty sands in most areas. Local Environmental Setting The area where the parcel is located is near the center of the City of La Quinta, on a slightly depressed area that was within the historical Marshall Lake. The lake has been dry for many years. The elevation of the parcel is approximately 30 to 40 feet above msl. There is are two inferred fault lines in the vicinity of the project site. One is located approximately 1.25 miles east of the project site and the other is approximately 1.75 miles south. There has been no recorded fault activity from these faults, thus there is a low probability for such activity. The project lies within Groundshaking Zone III. (Source: Riverside County Comprehensive General Plan: La Quinta General Plan; La Quinta Master Environmental Assessment) A. Would the project result in or expose people to impacts involving seismicity: fault rupture? Less Than Significant Impact. There are two inferred faults within a mile radius of the project site. These faults are considered potentially active, although no activity has been recorded for the last 10,000 years. A strong earthquake along either fault would be capable of generating seismic hazards and strong groundshaking effects in the area. None of the inferred faults in La Quinta have been placed in an Alquist-Priolo Special Studies Zone. All apartment buildings shall be constructed to current UBC seismic standards in order to mitigate this risk to the extent feasible. (Source: Riverside County Comprehensive General Plan; City of La Quinta General Plan; La Quinta Master Environmental Assessment) B. Would the project result in or expose people to potential impacts involving seismic ground shaking? Potentially Significant Unless Mitigated. The proposed apartment complex will be subject to groundshaking hazards from regional and local earthquake events. The project will bring people to the site who will be subject to these hazards. The Riverside County Comprehensive General Plan indicates that the parcel is within Groundshaking Zone III. Any units constructed will be required to meet current seismic standards to reduce, or mitigate, to the extent feasible the risk of structural collapse. C. Would the project result in or expose people to potential impacts involving seismicity: ground failure or liquefaction? 9 Less Than Significant Impact. The proposed project site is not anticipated to be subject to ground failure hazards from earthquake events. The La Quinta General Plan indicates that the project site is not within a recognized liquefaction hazard area. The majority of the City has a very low liquefaction susceptibility due to the fact that ground water levels are generally at least 100 feet below the ground surface. (Source: La Quinta MEA; Riverside County Comprehensive General Plan) D. Would the project result in or expose people to potential impacts involving seismicity: seiche or tsunami or volcanic hazard? No Impact The City is located inland from the Pacific Ocean and would not be subjected to s tsunami. Lake Cahuilla, a man-made reservoir located in the southeast portion of the City, might experience some increased wave activity as a result of an earthquake and groundshaking. However, the lake is not anticipated to affect the City in the event of a levee failure or seiche because it is several miles southeast of the project site. E. Would the project result in or expose people to potential impacts involving landslides or mudslides? No Impact The terrain within the project is relatively flat and may have been rough graded in the recent past. The parcel is approximately 1.25 miles from the Santa Rosa hillsides, and would not be impacted by any landslides or mudslides, not would the project cause slides to occur. The site is protected by the Coachella Valley Stormwater Channel and by a proposed on -site retention basin to be constructed as part of the project. (Source: Site Survey: Proposed Site Plan) F. Would the project result in or expose people to potential impacts involving erosion, changes in topography or unstable soil conditions from excavation, grading or fill? Less than Significant Impact The soils on the site consist of Indio Sandy Loam. Geotechnical studies performed in the area show that the site is underlain by alluvial deposits of Pleistocene age. The soil on the project site is identified as Indio very fine sandy loam (Is). This soil type is commonly found on alluvial fans and dune area. The Is soil hosts creosotebush, mesquite, and bush sunflower vegetation. A few freshwater shells are found in this soil. The soil is used for truck crops and is considered prime agricultural soil. The Is soil is calcareous and moderately alkaline. Historically, the water table was from 3 to 5 feet, or more, below the ground surface of the Is soil type. The Is soil type is classified as hyperthermic Typic Torrifluvents. (Source: U.S.DA. Soil Conservation /service Soil Survey of Riverside County, California- Coachella Valley Area) The proposed project will require grading and trenching activities during the construction of the apartments and roadways. A grading plan will be required to be reviewed and approved by the Public Works Department. Compliance with approved grading plans and geotechnicai studies for the project will ensure structural integrity of development on the site. Such compliance will be a condition of approval for the proposed project. G. Would the project result in or expose people to potential impacts involving subsidence of the land? Less Than Significant Impact The project site is not within an identified subsidence hazard area. Dynamic settlement result in geologically seismic areas where poorly consolidated soils mix with perched groundwater causing dramatic decreases in the elevation of the ground. The 00C-44r 27 ` /# site is not located within that area that has been identified as having this potential hazard. (Source; La Quinta MEA) H. Would the project result in or expose people to potential impacts involving expansive soils? Less Than Significant Impact. The underlying soils on the parcel have a low potential for expansion, thus the proposed construction of the apartment complex is not expected to be subject to problems from soil expansion. The City requires compliance with the Uniform Building Code and the recommendations of a soils investigation report prior to approval of building and grading permits. (Sources: USDA Report and General Soils Map for the Coachella Valley) I. Would the project result in or expose people to potential impacts involving unique geologic features? Less Than Significant Impact The coral Reef Mountains and the Santa Rosa Mountains represent unique geologic features in the La Quinta area. These unique features are not located in or near the project site and will not be affected by the proposed project. (Sources: USGS La Quinta Quadrangle; Site Survey) 3.4 WATER Regional Environmental Setting Groundwater resources in the La Quinta area consist of a system of large aquifers (porous layers of rock material) and groundwater basins separated by bedrock or layers of soil that trap or retain groundwater. La Quinta is located above the Coachella Valley Groundwater Basin which is the major supply of water for the potable water needs of the City as well as a significant supply for the City's nonpotable irrigation needs. Water is pumped from the underground aquifer via domestic water wells in the City operated and administered by the Coachella Valley Water District (CVWD). La Quinta is located primarily in the lower Thermal Subarea of the groundwater basin. The Thermal Subarea is separated into the upper and lower valley sub -basins near Point Happy, located southwest of the intersection of Washington Street and Slate Highway 111. CVWD estimates that approximately 19.4 million acre feet of water is stored within the Thermal Subarea which is available for use. Water pumped from the aquifer is treated and distributed to users through the existing water distribution system. Water is also pumped for irrigation purposes to water golf courses and the remaining agricultural uses in the City. Water supplies are augmented with surface water from the Colorado River transported via the Coachella Canal. The quality of water in the La Quinta area is highly suitable for domestic purposes. However, chemicals associated with agricultural production in nearby areas and the use of septic tanks in the Cove area affect groundwater quality in the area. Groundwater is of marginal to poor quality at depths of less than 200 feet. Below 200 feet, water quality is generally good and water depths of 400 to 600 feet is considered excellent for water quality. Percolation from the tributaries of the Whitewater River flowing into La Quinta from the Santa Rosa Mountains provide a natural source of groundwater replenishment. Artificial recharging of groundwater will be a requirement in the near future. Surface water in La Quinta is comprised of Colorado River water supplied via the Coachella Canal and stored in Lake Cahuiila; lakes in private developments which are comprised of canal 28 3!'/ water and/or untreated groundwater, and the Whitewater River and its tributaries. The watersheds in La Quinta are subject to intense storms of short duration which result in substantial runoff. The steep gradient of the Santa Rosa Mountains accelerates the runoff flowing in the intermittent streams that drain the mountain watersheds. One of the primary sources of surface water pollution is erosion and sedimentation from development construction and operation activities. Without controls total dissolved solids (TDS) can increase significantly from the development activities. The Clean Water Act requires all communities to conform to standards regulating the quality of water discharged into streams, including stormwater runoff. The National Pollutant Discharge Elimination System (NPDES) has been implemented as a two-part permitting process, for which the City of La Quinta is participating in completing permitting requirements. Local Environmental Setting The project site does not have any natural standing water. Historically, there was a freshwater lake that included the project site. Lake Cahuilla, a man-made reservoir is located to the southeast. The Whitewater River Channel is located 2.5 miles to the north of the project site, but is dry except during seasonal storms. The City has limited areas which are subject to storm water flow or flooding. Flood prone areas within the City are designated with a specific zoning district (Watercourse, Watershed, and Conservation Areas: W-1). The intent of the zoning district is to allow minor development in flood prone areas based upon the submittal of a drainage and stormwater control plan. The City also implements flood hazard regulations for development within flood prone areas. A. Would the project result in changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? Potentially Significant .Unless Mitigated. With the development of 128 apartments, roadways, parking areas and other infrastructure, there will be less absorption, altered drainage patterns and possible changes in the amount of surface runoff. To mitigate this potential impact, an approved drainage plan will be required prior to commencing development of the parcel. B. Would the project result in exposure of people or property to water -related hazards such as flooding? Less than Significant Impact The site is within a designated flood hazard zone, that of AO. a 100-year flood plain with the hazard factors determined. There is no existing on -site flood control facilities, however, the adjacent parcel to the west does have a large retention basin. In addition, the parcel will be protected by the off -site flood control facilities such as the La Quinta Evacuation Channel and the Bear Creek diversion dam. The proposed project will be required to provide an on -site retention basin as a condition of approval. The retention basin shall have engineered plans approved by the City. C. Would the project result in discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity)? Less than Significant Impact Runoff from the parcel will most likely be required to be directed into the proposed on -site retention basin. There are no standing bodies of water on the project site. (Source: Site Survey; Proposed Park Site Plan) D. Would the project result in changes in the amount of surface water in any water, body? 29 0 0 U+,T 12 No Impact There are no bodies of surface water currently on the project site. Although an increase in runoff will occur, this increase is not expected to impact surface water. The size of the project represents only a small fraction of the drainage tributary area for the City. (Source: Site Survey) E. Would the project result in changes in currents, or the course or direction of water movements? No Impact The City of La Quinta does not have any natural substantial bodies of water or rivers. There are many small man-made lakes and ponds on golf courses within the City. The La Quinta Evacuation Channel is a man-made stormwater channel that is usually dry expect for runoff from seasonal storms. The proposed development of the apartment complex site will not affect any existing drainage corridor. (Source: Site Survey; La Quinta MEA) F. Would the project result in changes in quantity of ground waters, either through direct additions or withdrawl, or through interception of an aquifer by cuts or by excavations? No Impact Water supply in the City is derived from groundwater and supplementary water brought in from the Colorado River. The proposed development will consist of 128 apartment units and an accessory recreation/laundry/office building. Potable water to service this development will most likely come from groundwater wells in the near vicinity. G. Would the project result in altered direction or rate of flow of groundwater? No Impact The proposed project will not have a significant effect on groundwater wells. However, the project will have a cumulative effect. It is not anticipated that there will be any alteration to the direction or rate of flow of the groundwater supply. No deep cuts are anticipated except for the retention basin proposed for the project. The cuts necessary for construction of the retention basin are not anticipated to interfere with the groundwater supply. (Source: Proposed Site Plan) H. Would the project result in impacts to groundwater quality? Less Than Significant Impact The proposed development of the apartment complex will include concrete and asphalt pavement of the roadways, walkways, and parking areas. This pavement will reduce the absorption ability of the ground. Storm water runoff will be discharged into an on -site basins. Following a heavy rain, contaminates could be transported into on -site basin or into the nearby storm drains that could contribute to groundwater and/or surface water pollution. However, this potential impact is anticipated to be less than significant. 3.5 AIR QUALITY Regional Environmental SefHng The Coachella Valley is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD), and in particular the Southeast Desert Air Basin (SEDAB). SEDAB has a distinctly different air pollution problem than the South Coast Air Basin (SCAB), A discussion of the jurisdictional organization and requirements is found in the La Quinta MEA. The air quality in Southern California region has historically been poor due to the topography, climatological influences, and urbanization. State and federal clean air standards established by the California Air Resources Board and the U.S. Environmental Protection Agency (EPA) are often exceeded. The SCAQMD is a regional agency charges with the regulation of pollutant emissions and the maintenance of local air quality standards. The SCAQMD samples 30 0 0C .451 13 air quality at over 32 monitoring stations in and around the Basin. According to the District's 1989 Management Plan, SEDAB experiences poor air quality, but to a lesser extent than the SCAB. Currently, the SEDAB does not meet federal standards for ozone, carbon monoxide, or particular matter (PM-10). In the Coachella Valley, the standard for PM-10 is particulate matter 10 microns or less in diameter that becomes suspended in the air due to winds, grading activity, and by vehicles traveling on unpaved roads, among other causes. Local Environmental Setting The City of La Quinta is located in the Coachella Valley, which has an and climate, characterized by hot summers, mild winters, infrequent and low annual rainfall, and low humidity. Variations in rainfall, temperatures, and localized winds occur throughout the valley due to the presence of the surrounding mountains. Air quality conditions are closely tied to the prevailing winds of the region. The City is subject to the SCAQMD AQMP, a plan which describes measures to bring the SCAB into compliance with federal and state air quality standards and to meet California Clean Air Act requirements. The General Plan for the ?City contains an Air Quality Element outlining mitigation measures as required by the Regional AQMP. The City is located within Source Receptor Area (SRA) 30, which includes two air quality monitoring stations, one located in the City of Palm springs and one in the City of Indio. The Indio station monitors conditions which are most representative of the La Quinta area. The station has been collecting data for ozone and particulate matter since 1983. The Palm Springs station monitors carbon monoxide in addition to ozone and PM-10 and has been in operation since 1985. A. Would the project violate any air standard or contribute to an existing or projected air quality violation? Less Than Significant Impact The proposed apartment complex would result in 128 units being constructed. The SCAQMD threshold of significance for apartments is 259. The Significance Emission Thresholds established by the Air District consist of the following; 55 lbs./day ROG 55 lbs./day NOX 274 lbs./day CO 150 lbs./day PM-10 150 lbs./day SOX Projects that exceed the above thresholds with daily operation -related emissions (averaged over a 7-day week) that exceed the above emission thresholds are considered to be significant. The following emission levels were calculated for the proposed apartment complex: TABLE 1: SHORT TERM MOBILE EMISSIONS ASSOCIATED WITH CONSTRUCTION Development ROG* NOX' CO' PM-10" Mufti -Family 26.1 383.6 83.4 27.2 'IbsJday 31 OOC�� P IEl TABLE 2: LONG TERM EMISSIONS ASSOCIATED WITH TRAFFIC Development ROG• NOX• CO* PM 10• Multi -Family 21.8 17.9 270.1 2.6 • lbs./day TABLE 3: AREA SOURCE EMISSIONS ASSOCIATED WITH POWER Development ROG• NOX• CO* PM-1 0* Multi -Family 0.0 2.8 0.4 0.1 lbs./day TABLE 4: TOTAL LONG TERM EMISSIONS Development ROG• NOX• CO* PM 10• Multi -Family 21,8 •Ibs,/day (Source: SCreen.XLS) 20.7 270.5 2.6 B. Would the project expose sensitive receptors to pollutants? Less Than Significant Sensitive Receptors include schools, day care centers, parks and recreation areas, medical facilities, rest homes, and other land uses that include concentrations of individuals recognized as exhibiting particular sensitivity to air pollution. The adjacent land uses consist of single family homes, vacant land, and a neighborhood shopping center. The closest school is the Truman Elementary School and the La Quinta Middle School which are located approximately one-half mile to the east of the project site. The closest existing park is located in the village area of the City, approximately one-half mile to the southwest of the project site. There is a medical office located in the Plaza Tampico office complex, located along Calle Tampico approximately 1/4 mile to the southwest of the project site. No other sensitive receptors have been identified within a half -mile radius of the project site. (Source: La Quinta General Plan; Site Survey) C. Would the project alter air movements, moisture, temperature, or cause any change in climate? Less Than Significant Impact The proposed project is not anticipated to result in any significant impact upon this issue area. All proposed apartment buildings will not exceed the height allowed by the development standards of the R-2 zone. Moisture content may increase as landscaping areas are planted and irrigated. A swimming pool is proposed for the project, which would add moisture to the immediate area. However, there are no significant climatic changes anticipated with the future development of the apartment complex. D. Would the project create objectionable odors? No Impact The proposed project will not result in development which may cause objectionable odors, such as waste hauling or chemical. products. Vehicles traveling within the project roadways wiil generate gaseous and particular emissions that may be noticeable to the OOC'" 32 ��3 R residents of the complex. However, these odors will be short term. (Sources: Site Survey; Proposed Site Plan) 3.6 TRANS PORTATIO NICIRCU LATION Regional Environmental Setting La Quinta is a desert community of over 17,000 permanent residents. The City is 31.18 square miles in size, with substantial room for development. The existing circulation system is a combination of early roadwork constructed by Riverside County and new roadways constructed since incorporation of the City in 1982. Key roadways include State Highway 111, Washington Street, Jefferson Street, Fred Waring Drive, and Eisenhower Drive. Traffic volumes in La Quinta experience considerable seasonal variation, with the late -winter, early -spring months representing the peak tourist season and highest traffic volumes. There is a relatively low incidence of automobile accidents at the intersection of Washington Street and Calle Tampico. The General Plan states that there were 5 accidents between 1988 and 1989 at this intersection. Traffic collision data from January 1993 to December 1994 shows that there was one accident at the intersection. (Source: Traffic Collision Data) Existing transit service in La Quinta is limited to three regional fixed -route bus routes operated by Sunline Transit Agency. One bus route along Calle Tampico will service the project. There are only some existing pedestrian, bicycle and equestrian facilities in La Quinta. Currently, Washington Street and Calle Tampico are designated bikeway corridors. Local Environmental Setting The project site is located north of northwestern comer of the intersection of Washington Street and Calle Tampico. Washington Street is classified as a major arterial in the La Quinta General Plan, while Calle Tampico is classified as a primary arterial. The intersection of these two streets is signalized. Both streets approaching the intersection are 4-lane roadways. Washington Street is a primary image corridor and Calle Tampico is a designated secondary image corridor. The La Quinta General Plan provides design standards for the various classes of roadways in the City. According to these standards, the projected buildout volume for Washington Street near the project will be 52,600 Average Daily Trips. Calle Tampico has not been assessed for buildout capacity for vehicle trips. A more detailed discussion of buildout traffic conditions and levels of service is found in the La Quinta General Plan. The current average daily traffic flows for Washington Street, south of Avenue 50. was reported as 13,697 average daily trips in 1995 during the winter (or peak) season. The La Quinta General Plan states that the ADT for Calle Tampico was 7,800, in 1991; and 11,100 ADT for Washington Street, in 1991. A. Would the project result in increased vehicle trips or traffic congestion? Potentially Significant Unless Mitigated. The proposed apartment complex is forcasted to generate a daily average two-way traffic volume of 768 trips. The AM Peak trips will be approximately 61, while the PM Peak trips will be 69. (Source: Tri s.XLS e. Would the project result in hazards to safety from design features (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? 33 00G r 16 Less than Significant Impact. There are no proposed design features that would result in hazardous conditions. (Source: Proposed Site Plan) C. Would the project result in inadequate emergency access to nearby uses? Less Than Significant Impact. The proposed project will not be permitted to obstruct emergency access to the surrounding land uses. A 24-foot wide gated emergency vehicle access will be provided near the southwest comer of the project site. D. Would the project result in insufficient parking capacity on -site or off -site? Potentially Significant Unless Mitigated. The project proposes to provide 276 parking spaces for the 128 units. The parking formula will be 2.5 spaces for the 3 and 4 bedroom units, and 2 spaces for the 2 bedroom units. Each unit will have one covered carport space. This number of spaces is less than that required by the Off -Street Parking Code (276 vs. 322 spaces). Medium density housing near transit and commercial sites will permit more people to have pedestrian and transit access to employment, shopping and leisure activities, thus, reducing automobile dependence. (Source: Proposed site plan) E. Would the project result in hazards or barriers for pedestrian or bicyclists? No Impact Washington Street and Calle Tampico are both designated bikeway condors in the La Quinta General Plan. The project will be required to construct sidewalks on the street - side perimeters. It is anticipated that hazards to bicyclists and pedestrians will be minimal as there is an existing traffic signal at the intersection of these two roadways. (Source: La Quinta General Plan) F. Would the project result in conflicts with adopted policies supporting alternative transportation (e.g. bus turnouts, bicycle racks)? No Impact The proposed project will not be required to provide a bus turnout as it is too close to the bridge on Washington Street. There is an existing bus stop on Calle Tampico that can service the apartment project. (Source: Proposed Site Plan: La Quinta General Plan) G. Would the project result in rail, waterborne or air traffic impacts? No Impact There is no rail service in the City. There are no navigable rivers or waterways, or air travel lanes or airports in La Quinta. Thus, there will be no impact upon these issues. (Source: La Quinta General Plan) 3.7 BIOLOGICAL RESOURCES Regional Environmental Setting The City of La Quinta lies within the Colorado Desert. Two ecosystems are found within the City, the Sonoran Desert Scrub and the Desert Transition. The disturbed areas within the City are classified as either urban or agricultural. A detailed discussion of these ecosystems if found in the La Quinta Master Environmental Assessment. Local Environmental Setting The project site is located in the Sonoran Desert Scrub ecosystem. Typically, undeveloped land within this ecosystem is rich in biological resources and habitat. The Sonoran Desert Scrub is the most typical environment in the Coachella Valley. It is generally categorized as containing plants which have the ability to economize water uses, go dormant during periods of drought, or both. Cacti are very common in these areas due to their ability to store water. Other 34 ��J t_�� n plants root deeply and draw upon water from considerable depths. The variation of desert vegetation result from differences in the availability of water. The most dense and lush vegetation in the desert is found where groundwater is most plentiful. The Sonoran Scrub areas are considered habitat for a number of small mammals. These animals escape the summer heat through their nocturnal and/or burrowing tendencies. Squirrels, mice and rats are all common rodent species in this ecosystem. The black -tailed hare is a typical mammal. Predator species include the kit fox, coyote, and mountain lion in the higher elevations. The largest mammal species found is the Peninsular Big Hom sheep which is found at the higher elevations of the Santa Rosa and San Jacinto Mountain ranges. Birds and amphibians/reptiles can also be found in the Sonoran Scrub area. The project site is vacant. There is a sparse scattering of scrub growth. The La Quinta General Plan identifies that the site as within the habitat of the Fringe -toed Lizard and the Ditaxis plant. The lizard is mitigated by the payment of a fee for the disruption of habitat for those properties that are located within the Fee Mitigation Area. This project is not within the fee area. There is no prescribed mitigation for the Ditaxis plant. A biological survey shall be conducted on the project site to determine the presence of the plant and to recommend appropriate, feasible mitigation measures. (Source: Site Survey; La Quinta MEA) A. Would the project result in impacts to endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds)? Potentially Significant Unless Mitigated. The project site is within the identified area of the California Ditaxis, an endangered plant species. A biological survey for this plant and other endangered, rare or specifies of special concern shall be conducted, if not already done, to assess the presence of the plant and provide recommendations for mitigation. (Source: La Quinta MEA) B. Would the project result in impacts to locally designated species (e.g. heritage trees)? No Impact There are no locally designated biological resources within the City of La Quinta. All significant biological resources are designated by the California Department of Fish and Game or the U.S. Fish and Wildlife Service. (Source: La Quinta MEA) C. Would the project result in impacts to locally designated natural communities (e.g. oak forest, coastal habitat, etc)? No Impact There are no locally designated natural communities found on or near the project site. The City of La Quinta has not designated any such resources. Some of the surrounding parcels are developed with homes, golf course, or roadways. (Source: Site Survey) D. Would the project result in impacts to wetland habitat (e.g. marsh, riparian, and vernal pool)? No Impact There are no natural wetlands, marshes, riparian communities, or vernal pools on the project site or nearby. Thus, there is no impact to these issue areas. (Source: La Quinta MEA; Site Survey) E. Would the project result in impacts to wildlife dispersal or migration corridors? 35 18 Less Than Significant Impact There are no known wildlife corridors on or adjacent to the project site. However, this issue is to be addressed during the biological survey and study of the property. (Source: La Quinta MEA) 3.8 ENERGY AND MINERAL RESOURCES Regional Environmental Setting The City of La Quinta contains both areas -of insignificant and significant Mineral Aggregate Resource Areas (SMARA), as designated by the Slate Department of Conservation. There are no known oil resources in the City. Major energy resources used come from the Imperial Irrigation District (IID), Southern California Gas company, and gasoline companies. Local Environmental Setting There are no oil wells or other fuel or energy producing resources on the proposed project site. While the site is undeveloped, it is not a source of soil or gravel. The site is within the MRZ-1, a designation for those area where adequate information indicates that no significant mineral deposits are present or where it is judged that little likelihood exists for their presence. (Source: La Quinta MEA) A. Would the project conflict with adopted energy conservation plans? No Impact The City of La Quinta does not have an adopted energy plan, but the City does have a Transportation Demand Management (TDM) Ordinance in place that focuses on the conservation of fuel. The Housing Element contains requirements for efficiency in housing construction and materials, thus reducing energy consumption. All development is required to meet State idle 24 energy requirements during plan check. (Source: TDM Ordinance) B. Would the project use non-renewable resources in a wasteful and inefficient manner? Less Than Significant Impact Natural resources that may be used by this proposed project include air, water, sand and gravel, timber, energy, and other resources needed for construction and operation. The proposed project will be required to meet Title 24 energy requirements for energy conservation. Proposed landscaping will be required to comply with the City's landscape water conservation ordinance as well as the requirements of the Coachella Valley Water District concerning water conservation. (Source: La Quinta MEA) 3.9 RISK OF UPSETIHUMAN HEALTH Regional Environmental Setting Recent growth pressure has dramatically increase the City's exposure to hazardous materials. Such exposure to toxic materials can occur through the air, in drinking water, in food, in drugs and cosmetics, and in the work place. Although large scale, hazardous waste generating employment is not located in La Quinta, the existence of chemicals utilized in dry cleaning operations, agricultural operations, restaurant kitchens, landscape irrigation and exposure to large scale electrical facilities may pose significant threats to various sectors of the population. Currently, there are no hazardous disposal waste sites locate din Riverside County, although transportation of such materials out of, and around La Quinta takes place. 36 S/ U 19 Local Environmental Setting In order to comply with AB 2948- Hazardous Waste Management Plans and Facility Siting Procedures, the City of La Quinta adopted Ordinance 184 consisting of a Hazardous Waste Management Plan. The project site has not been used for any type of manufacturing or industry, other than perhaps agriculture. (Source: Site Survey; aerial photos) A. Would the project involve a risk of accidental explosion or release of hazardous substances (including, but not limited to oil, pesticides, chemicals, or radiation)? Less Than Significant Impact. There is a minimal risk from swimming pool chemicals and pesticide chemicals that may be used or stored on site.. No other risks are anticipated by the proposed project. (Source: Proposed Site Plan) B. Would the project involve possible interference with an emergency response plan or emergency evacuation plan? Less than significant Impact Construction activities will be confined to the proposed site, except for minimal off -site work as is necessary for roadway improvements. These activities will not be permitted to interfere with emergency responses to the site or surrounding areas nor will it be permitted to obstruct emergency evacuation of the area. Needed measures to divert and control traffic shall be coordinated with the Public Works Department. (Source: Proposed Site Plan) C. Would the project involve the creation of any health hazard or potential health hazard? Less than Significant Impact There are no anticipated health hazards associated with the proposed apartment complex. (Source: Proposed Site Plan) D. Would the project involve exposure of people to existing sources of potential health hazards? No Impact There are no existing health hazards identified on the property. The proposed project is not expected to create any health hazards, as all construction must conform to the current zoning standards. Uniform Building Codes, and all applicable heath and safety codes. E. Would the proposed project envolve increased fire hazard in areas with flammable brush, grass, or trees? No Impact The proposed project site is located in a developed area within the centra area of the City. There is very little vegatation on the project site as it has been rough graded in the past. The immediate area of the project site has been developed or is current under development, thus there is no natural flammable brush, grass, or trees nearby. (Source: Site Survey) 3.10 NOISE Regional Environmental Setting Noise levels in the City are created by a variety of sources in and near the City. The major sources include vehicular noise on City streets and Highway 111, and temporary construction noise. The ambient noise levels are dominated by vehicular noise along the highway and major arterials in La Quinta. 1.00C� 37 20 Local Environmental Setting The ambient noise level at the project site is dominated by vehicle traffic noise from Washington Street and Calle Tampico. Masonry perimeter walls and landscaping have been used in nearby development to buffer the noise. Residential areas are considered noise -sensitive land uses, especially during the nighttime hours. The nearest residential use to the project site is adjacent to the west and southwest. Additionally, there is a single family development on the east side of Washington Street. (Source: Site Survey; La Quinta MEA; La Quinta General Plan) A. Would the project result in increases in existing noise levels? Less than Significant Impact The increase in vehicle noise resulting from the construction of the proposed apartment complex will contribute to the existing noise level in the immediate area. There will also be noise from the projected 512 or 364 residents of the complex. This noise can be mitigated to a level that is less than significant by the construction of perimeter block walls, setbacks, and landscape buffers. Staff has determined that the project is most compatible with the Community Noise Equivalency Levels (CNEL): Single Family, Townhouse, Apartment, found in Table 6.3 of the La Quinta MEA. This table indicates that residential land uses have a normally acceptable outdoor CNEL range of less than 60 dBA. Construction materials and design should take noise containment and reduction into account for the development to mitigate any noise spill -over between land uses. A noise study will be required to assess the project specific impact and recommend mitigation measures.(Source: La Quinta General Plan) B. Would the project result in exposure of people to severe noise levels? Less Than Significant Impact. The La Quinta General Plan regulates excessive noise and vibrations in the City by establishing allowable levels for various land uses. Residential land uses should have a maximum exterior noise level of up to 60 CNEL. If the ambient noise level is higher than this standard, then it will serve as the standard. The existing CNEL along Washington Street and Calle Tampico corridors adjacent to the project site is 60 dSA, while the interior of the project site ranges between 50 and 60 dBA. (Source: La Quinta MEA) The proposed development of the apartment complex will result in short-term impacts associated with construction activities. During construction, heavy machinery will be capable of generating periodic peak noise levels ranging from 70 to 95 dBA at a distance of 50 feet from the source. These high noise levels are short in duration and temporary with the construction phases of the project. Such high noise levels are not anticipated nor permitted after construction, or during the "operation" of the apartments. (Source: La Quinta General Plan) 3.11 PUBUC SERVICES Regional Environmental Setting Law enforcement services are provided to the City through a contract with the Riverside County Sheriffs Department. The Sheriffs Department extends service to the City from existing facilities located in the City of Indio. The Department utilizes a planning standard of 1.5 deputies per 1,000 population to forecast additional public safety personnel requirements in the City at buildout. Based on this standard, the City should have a police force of 25.5 officers, but is currently underserved with 8 deputies. 2 target team officers, 2 school resource officers, and 1 community service officer, for a total of 13 officers. 000�gG', 38 �� / 21 Fire protection service is provided to the City by Riverside County Fire Department. The Fire Department administers two stations in the City; Station #32 on Frances Hack Lane, west of Washington Street, and Station #70, at the southwest comer of the intersection of Madison Street and Avenue 54. The Fire Department is also responsible for building and business inspections, plan review, and construction inspections. Based upon a planning standard of one paid firefighter per 1,000 population, the City is currently underserved. The Fire Department has indicated that a need exists for a third fire station in the northern part of the City between Washington Street and Jefferson Street. Structural fires and fires from other man-made features are the most significant fire threats to the City. Hillside and brush fires are minimal as the hillside areas are barren of vegetation and scattered brush on the valley floor is too sparse to pose a serious fire threat. Both the Desert Sands Unified School District and the Coachella Valley Unified School District serve the City. There is one elementary school, one middle school, and one high school within the City. The City is also within the College of the Desert Community College District. Library services are provided by the Riverside County Library System with a branch library located in the Village area of the City. the existing facility opened in 1988 and contains 2.065 square feet of space and approximately 18,000 volumes. The County unadopted planning Standards of 0.5 square feet per capita and 1.2 volumes per capita to forecast future facility requirements to serve the City. Utilizing this standard, in 1992, the City was underserved in space but overserved in terms of volumes. Health care services are provided in the City through JFK Memorial Hospital in Indio, and the Eisenhower Immediate Care Facility located in the Plaza La Quinta Shopping Center, which will soon move to new quarters located in the One Eleven Shopping Center north of Highway 111. The Eisenhower facility is a satellite clinic of the Eisenhower Medical Center, located in Rancho Mirage. The Riverside County Health Department administers a variety of health programs for area residents and is located in Indio. Paramedic service is provided to the City by Springs Ambulance Service. Local Environmental Setting The nearest fire station to the project site is Station #32 located approximately a mile southwest of the project site, on Fences Hack Lane. There is an additional fire station located in the Bermuda Dunes Area (County jurisdiction) to the north of the City, on Avenue 42. Governmental services in La Quinta are provided by City staff at the Civic Center, and by other County, state, and federal agency offices located in the desert area or region. The project will be served by Truman Elementary School, La Quinta Middle School, and by La Quinta High School, under the jurisdiction of the Desert Sands Unified School District. A new elementary school is planned for construction on a parcel west of the project site, on the north side of Calle Tampico. A. Would the project have an effect upon, or result in the need for new or altered governmental services in relation to fire protection? Potentially Significant Unless Mitigated. The proposed apartments will increase the need for fire protection service to the City due to the construction of 128 residential units and a recreation/laundry/office building. Development of the units shall comply with the fire flow and fire safety building standards of the Riverside County Fire Code to prevent fire hazard on -site and to minimize the need for fire protection services. Unobstructed fire access will be required. The developer proposes a secondary or emergency gated access at the southwest end of the ,0 1 3 9 0 fit.., 0 22 property. The Fire Department has reviewed this plan and approved it with conditions attached to the approval as contained in their letter dated September 18, 1995. B. Would the project have an effect upon, or result in the need for new or altered government services in relation to police protection? Potentially Significant Unless Mitigated. The Sheriffs Department has reviewed the proposed project and provided comments in a letter dated September 21, 1995. It is stated that the complex will have a significant impact on police services for the City. The Sheriffs Department predicts an increase in population to 512 persons, based on 2 bedrooms with four person occupancy, in a rather small area, will generate additional calls for service and the need for an additional police services in La Quinta. The Community Development Department staff calculate a potential population of 364 persons for the apartment complex. No mitigation for this impact has been proposed, thus far., unless additional funds are prioitized by the City Council. C. Would the project have an effect upon, or result in a need to new or altered government services in relation to school services? Potentially Significant Unless Mitigated. The proposed apartment complex will total 106,912 square feet of residential living space. Using the school district's formula of 0.1628 for elementary school, 0.0556 for middle school, and 0.0565 for high school, the project will generate 20.8 elementary students, 7.11 middle school students, and 7.23 high school students (total of 35.14 students). In the letter from the school district, dated September 19, 1995, the required mitigation for the impact upon the schools is payment of a school mitigation fee that is collected at the time building permits are issued. (Source: Desert Sands Unified School District) D. Would the project have an effect upon, or result in a need for new or altered government services in relation to the maintenance of public facilities, including roads? Less Than Significant Impact All utilities are available nearby. There is a proposed private internal roadway for the complex which will be maintained by the property owner. Based upon the current proposed project, there is minimal maintenance of public facilities created by this project. E. Would the project have an effect upon, or result in a need for new or altered government services in relation to other governmental services? Less than Significant Impact Building, engineering, inspection, and planning services needed for this project will be partially offset by permit and inspection fees charged to the applicant and contractors. 3.12 UTILITIES Regional Environmental Services The City of La Quinta is served by the Imperial Irrigation District (IID) for electrical power supply and the Southern California Gas Company (SCG) for natural gas service. Existing power and gas lines, and substations are found throughout the City. IID has four substations in La Quinta, with electricity generated by a steam plant in El Centro and hydroelectric power generated by the All American Anal. General Telephone Exchange (GTE) provide telephone services for the City. Colony Cablevision serves the are for cable television service. 40 0 0 04afl 23 The Coachella Valley Water District (CVWD) provides water service to the City. CVWD obtains it water from underground aquifers and from the Colorado River. CVWD operates a water system with potable water pumped from domestic wells. The wells range in depth from 500 to 900 feet. Potable eater is stored in five reservoirs located in the City. The City's stormwater drainage system is administered by the CVWD, which maintains and operates a comprehensive system to collect and transport flows through the City. The City is served by Waste Management of the Desert for solid waste disposal. Nonhazardous, mixed municipal solid waste is taken to three landfills within the Coachella Valley. Local Environmental Setting The project site is almost entirely surrounded by development. The parcel is vacant. A. Would the project result in a need for new systems, or substantial alterations to power and gas services? Less Than Significant Impact Water, sewer, gas, and power lines have been brought into the project area and are available to the project site. The project developer will be required to coordinate the installation of these services with each of the purveyors. The electrical consumption is calculated to be 2.133 kWh/unit/day. Natural gas consumption is calculated to be 16,891 cu.ft./day. No other impacts are anticipated. (Source: Utiligen.XLS) B. Would the project result in a need for new systems, or substantial alteration to communication systems? Less than Significant Impact The anticipated project will require telephone service. The developer will be required to coordinate the installation of such service with GTE. No adverse impacts are anticipated. C. Would the project result in a need for new systems, or substantial alterations to local or regional water treatment or distribution facilities? Less than Significant Impact The proposed complex will require water service and treatment. It is not anticipated that the project will result in a significant adverse impact upon the water resources of CVWD. Potable water consumption is calculated at 23.936 gallons per day for the apartments. No other impacts are anticipated. (Source: Utili en D. Would the project result in a need for new systems, or substantial alterations to sewer services or septic tanks? Less than Significant Impact The proposed project will generate sewage which will have to be transported and treated by CVWD. The developer will be responsible for the cost of connection and installation of an on -site sewer system. Sewage generation is calculated at 19,968 gallons per day for the project, which will result in a cumulative impact upon the City sewer system. No other impacts have been identified. E. Would the project result in a need for new systems, or substantial alteration to storm water drainage? Less Than Significant Impact The apartment project will have an on -site retention basin to service the project. The basin shall be engineered to contain ail of the on -site drainage needs for the project. Plans for the basin shall be submitted to the City for review and approval prior to construction. There will no impacts to the existing drainage facilities and channels in the City. 41 -2- 24 F. Would the project result in a need for new systems, or substantial alteration to solid waste disposal? Less than Significant Impact. The project will require solid waste disposal services from Waste Management of the Desert, the current purveyor of solid waste collection in the City. Solid waste will be transported to the three existing landfills in the Coachella Valley. These landfills are reaching capacity and may be closed in the near future. Development must comply with the City's Source Reduction and Recycling policies. However, other sites or attemative types of waste disposal are being considered. Any on -site programs will be coordinated with the City and Waste Management of the Desert. Project waste generation is calculated at 512 lbs. per day, at 4.0lbs./day/unit, based on a project of 128 apartments. (Source: Utiligen. XLSI 3.13 AESTHETICS Regional Environmental Setting The City of La Quinta is partially located within a desert valley cove. There are hillsides to the west and south of the City. Views of the desert and surrounding mountains are visible throughout most of the city. Local Environmental Setting The project site is located in a mixed residential and commercial area near the Village area of La Quinta. According to the La Quinta MEA, the project site is in the path of a distinctive viewshed emanating from the area north of Avenue 50. west of the project site. The area between the project site and where the viewshed begins is almost entirely developed with one and two story structures. The proposed project will include both one and two story apartment buildings. Therefore, the project will consist of similar building heights, resulting in a cumulative impact on this viewshed. This impact is not considered significant due to that fact that most of the viewshed has already been impacted by earlier development. A. Would the project at%ct a scenic vista or scenic highway? Less Than Significant Impact The project site is located within a designated viewshed. The viewshed has been impacted by previous development. (Source: La Quinta MEA: Site Survey) B. Would the project have a demonstrable negative aesthetic effect? Less Than Significant Impact The proposed development will be required to comply with architectural and landscaping policies and ordinances. It is not anticipated that there will be a significant adverse impact on the viewshed in line with the project site or the aesthetic qualities of the surrounding area. C. Would the project create light or glare? Potentially Significant Unless Mitigated. The proposed apartment project will consist of 18 apartment buildings and a recreation/laundry/office building with outdoor pool. There will be exterior building and parking area lighting that will be required to comply with the Dark Sky Ordinance and other policies concerning lighting and glare. A lighting plan will be required to be submitted to the City for review and approval prior to construction of the apartments. 3.14 CULTURAL RESOURCES Regional Environmental Satting The prehistory of the La Quinta area extends back in time to at least 6.000 years ago, according to recent evidence. At various time, the lower Coachella Valley was inundated by a 42 f) f1 f'� t1P,-n- L1/„ --7� 25 freshwater lake, called Ancient Lake Cahuilla. Early inhabitants of the Colorado Desert were descendants of people who had migrated across the Bering Strait more than 20,000 years ago. As the gradual migration progressed, small bands of hunters passed through the Colorado Desert with some migrating as far as Central America. As time passed, the Coachella Valley became the home to a tribelet of people that have come to be known historically as the Cahuilla Indians. The Cahuilla followed a hunting and gathering life style as they lived along the ancient lakeshore when the lake was present in the valley, and out on the desert floor when the lake had desiccated. The Cahuilla ere divided into three geographic areas of the Valley. There were the Western or Pass Cahuilla within the Banning pass area; the Desert Cahuilla, from Palm Springs east to the Salton Sea, and the Mountain Cahuilla , south of San Jacinto Peak in the San Jacinto and Santa Rosa Mountains. Traveling across boundaries to exploit seasonal resources for ceremonial purposes was a part of their annual life cycle. Alfred Kroeber, anthropologist, estimated that the original population of 2,500 has been reduced to about 750, by 1923. The likely locations of prehistoric sites in La Quinta are along the foothills. Archaeological sites are usually associated with a source of water. Temporary campsites can be found near game trails, springs, mesquite groves, grass stands, bedrock outcrops, and marshy area of the ancient lakeshore. Isolate milling sites, lithic scatters, and pottery scatters can be found almost anywhere in the undisturbed desert area of the City. Thus, there is a high sensitivity for archaeological site and resources in the City. The first European explorer entered the Coachella Valley in 1540, with others following in later years. In approximately 1650, Spanish missionaries visited the area. However, no mission was every established in the valley. A trail was established by the Cocomaricopa Indians across the Valley in 1821, as they carried mail through the San Gorgonio Pass between Tucson and Mission San Gabriel. White settlement did not occur in the valley to any degree until the transcontinental railroad was constructed. The railroad constructed brought with it the technology to drill water wells deep enough to sustain settlement in the desert. The Bradshaw Trail brought in settlers and freight both before and after the construction of the railroad. The Coachella Valley was the site of the most popular immigration route to the southwest via the Southern Immigrant Trail. The Bradshaw Trail route passed through the Valley until 1915 when a graded gravel road was developed for automobile travel. Local Environmental Setting The settling of the La Quinta area has been chronicled by the La Quinta historical Society in several publications and reprints of historical documents. There are 11 historical structures and sites recorded on the California Historic Resources Inventcry. These resources are listed in the La Quinta General Plan. La Quinta experienced rapid growth in the fate 1970's which lead to incorporation of the City in 1982. The City has grown from a population of 5,400 in 1982, to over 17,600 in 1995. The incorporated boundaries include over 31 square miles of area. The project site is located in the central portion of the City. There are numerous recorded archaeological sites within a two mile radius of the project site. The project site has not been surveyed for these resources, but will be required to have a survey conducted by a qualified archaeologist. 43 0 0 ^4-63 .,� 26 The project site is located very near the ancient lakeshore and has a high sensitivity for prehistoric resources. Although the ground surface may have been rough graded, there is a possibility of subsurface cultural deposits present on the project site. A complete report of the results of the survey and literature search shall be submitted to the City for review and approval by the Historic Preservation Commission. Recommendations of the survey report for any necessary mitigation or treatment of archaeological deposits shall be made part of the project mitigation monitoring plan that is attached to the conditions of approval. A final report shall be submitted to the City for review by the Historic Preservation Commission. A. Would the project disturb paleontological resources? Potentially Significant Unless Mitigated. The project site is located within the lakebed delineation study area for paleontological resources. All projects within this area are required to have a paleontological survey and monitoring conducted prior to and during grading activities for the project. (Source: U.S.G.S. La Quinta Quad Map; Lakebed Delineation Map) B. Would the project affect archaeological resources? Potentially Significant Unless Mitigated. The project site is located within a highly sensitive area for such resources. An archaeological survey and monitoring of grading activities shall be conducted prior to and during grading activities. (Sources: La Quinta Archaeological Site Map; La Quinta General Plan: La Quinta MEA; Archaeological Files and Reports on file with the City) C. Would the project affect historic resources? Less Than Significant Impact. There are no designated historic resources found on the project site. It is possible that there could be subsurface historic deposits on the property. Historic resources can be observed for during the archaeological survey and monitoring efforts required for the project. (Source: La Quinta MEA; La Quinta General Plan) D. Would the project have the potential to cause a physical change which would affect unique ethnic cultural values? No Impact. The project site does not have any known cultural values associated with it. Therefore, the project will not have an impact upon this issue area. E. Would the project restrict existing religious or scared uses within the potential impact area? No Impact. There are no known religious uses or sacred uses on the subject site. (Source: Site Survey; La Quinta General Plan) 3.15 RECREATION Regional Environmental Setting The City of La Quinta has an adopted Parks and Recreation Master Plan that assesses the existing facilities and the future needs of the City. There are approximately 28.7 acres of developed parkland in compliance with the Quimby Act. The 845.0 acre regional Lake Cahuilla Park is in the jurisdiction of the Riverside County Park system. There are bikeway corridors and equestrian pathways designated in the City, as well as hiking trails. (Source: La Quinta General Plan) Local Environmental Setfing The proposed project site is vacant. The proposed retention basin is proposed to be an open park area for the residents of the apartment complex. The City will not accept this area as 44 00�� 27 public parkland at this time. There is no evidence that there have been any recreational uses on the property in the past. (Source: Site Survey; Proposed Site Plan) A. Would the project increase the demand for neighborhood or regional parks or other recreational facilities? Potentially Significant Unless Mitigated. The proposed development will impact the existing park and recreation facilities by the construction of 128 new residential units with a projection population by the Sheriffs Department of 512 people. The Community Development Department calculates a population of 364 residents. With either population calculation, there will bean impact to the existing public park facilities. (Source: La Quinta Parks and Recreation Master Plan) B. Would the project affect existing recreational opportunities? • Potentially Significant Unless Mitigated. The proposed project will affect existing parks and recreation facilities through added users. There is no required mitigation for this potential impact from a mufti -family project. SECTION 4: MANDATORY FINDINGS OF SIGNIFICANCE The Initial Study for the proposed apartment complex will not have unmftigable significant adverse impacts on the environmental issues addressed in the checklist. Some of the issue areas could have a potential significant impact if appropriate mitigation measures are not implemented. A Mitigation Monitoring Plan shall be prepared and attached to this document and the Conditions of Approvals for the project. The following findings can be made regarding the mandatory findings of significance set forth in Section 15065 of the CEQA Guidelines and based on the results of this environmental assessment: • The proposed Conditional Use Permit and Plot Plan will not have the potential to significantly degrade the quality of the environment, with the implementation of mitigation measures. • The proposed project will not have the potential to achieve short term goals to the disadvantage of long-term goals, with the successful implementation of mitigation. The proposed project will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity. • The proposed project will not have environmental effects that will adversely affect humans, either directly or indirectly, with the implementation of mitigation measures. SECTION 5: EARLIER ANALYSIS a. Earlier Analyses Used. The La Quinta Master Environmental Assessment. La Quinta General Plan, La Quinta Parks and Recreation Master Plan, U.S.D.A. Soil Conservation Service -Coachella Valley Soil Survey, Residential Development Facilities Impact Mitigation Plan for Desert Sand Unified School District: and other documents on file with the Community Development Department were used in the preparation of this document. b. Impacts Adequately Addressed. None. 45 0 0 4d,] ,/t /_ 2e C. Mitigation Measures. Mitigation measures are discussed in this addendum as they relate to the proposed project. A Mitigation Monitoring Plan will be attached to the project Conditions of Approval. 46 0 0 ('�s1-Ff„//L —) W U z e o. 0 U 0 v� F z w G Z a�FEa„W �¢wZa mc.a'O� Oc..cwi��C. zC6 Oa¢w= a Z� Z sz cr cUwa� - a F v� z ¢¢O¢G r�UUw¢ W G w zC° c ¢ W aU U U U Q v e x � o � 0 N z o F ° 2 W Z cc O v� E- z oZ �va 0 W U G C tA Z a! 'o o u C C6 _ c [A F � Z � F � E - � fil a o Q s a � J � U CL .. 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F UR ri d~' O ewe i ri � w � •Q A � Q An 0OC " A4/ F C Zm C c � W UU Q W F U C: Z F Z G: a C .0 z- cZ 0 06 as O o Q v � rsl U Q Z O r �Z c. W ,e F W F •c �i tn o a C z a Ca 00004 ,/d-2, CITY COUNCIL RESOLUTION 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ANNOUNCING FINDINGS AND APPROVING CONDITIONAL USE PERMIT 95-021 TO ALLOW A REDUCTION IN GROSS LIVABLE AREA FROM 19400 SQUARE FEET TO A MINIMUM OF 750 SQUARE FEET AND PLOT PLAN 95-564 APPROVING A 128 UNIT AFFORDABLE APARTMENT COMPLEX WITH A 35% DENSITY BONUS AND CONCESSION TO ALLOW TWO PARKING SPACES FOR TWO BEDROOM UNITS WHEN 2.5 IS REQUIRED. CASE NOS. CUP 95-021 AND PP 95-564 - THE KEITH COMPANIES (FOR USA PROPERTIES FUND, INC.) WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 1 Oth day of October, 1995, hold a duly noticed Public Hearing to consider the request of The Keith Companies to develop a 128 unit residential project on t11.6 acres in the R-2 Zone on property located +700 feet north of Calle Tampico, on the west side of Washington Street, more particularly described as: THE SOUTH ONE HALF OF THE NORTHWEST SECTION 6, T.6.S., R.7.E. (APN: 769-03-040 & 047) WHEREAS, the Planning Commission on October 10, 1995, found reasons to continue the project to October 24, 1995; and, WHEREAS, the Planning Commission did on October 24, 1995, consider additional testimony on the project; and, WHEREAS, the Planning Commission did on October 24, 1995, find reasons to deny the applicant's environmental assessment (EA 95-309) thereby no action was taken by the Commission on these two application requests; and, WHEREAS, USA Properties appealed the Planning Commission's denial of EA 95- 309 and requested that their appeal be heard by the City Council on December 5, 1995; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 5th and 19th days of December, 1995, hold a duly noticed Public Hearings to consider the appeal of USA Properties to develop a 128-unit affordable apartment complex on 11.6 acres on the west side of Washington Street, 700-feet north of Calle Tampico; and, WHEREAS, said development request has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83- 68), in that the Community Development Director has proposed a Mitigated Negative Declaration for the project to mitigate any impact the project may have on the area; and, 62 oOQw 4 l City Council Resolution 95-_ WE EREAS, upon hearing and considering all testimony and arguments, if any of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of said Conditional Use Permit 95-021 and Plot Plan 95-564. 1. General Plan Compatibility - The proposed apartment complex is consistent with the goals and policies of the La Quinta General Plan. The project is located in a Medium Density Residential area that permits 4-8 dwelling units per acre. Medium density sites shall be near transit facilities, open space areas, and arterial roadways. General Plan Policy 2-1.1.9 lists the criteria for varying residential uses to allow apartments in the Medium Density Residential Land designation. Findings for the criteria can be made. 2. Zoning Code Consistency - The site is zoned R-2 (Multiple Family Dwellings) which permits single and multiple family developments. One and two-story developments are permitted and the maximum building height is 28-feet. The Zoning Code provides that other development standards shall be met besides height restrictions, etc. The Council can, if they propose affordable units, reduce the unit sizes permitted in the Zoning Code to less than 1,400 sq. ft. if the project is either for affordable or senior residents. They plan this project to be affordable, therefore, the Council can reduce the unit sizes as requested in this application because it will help meet our regional fair -share housing needs as outlined above. In this request, the developer is proposing units that range in size from 750 to 1,200 square feet. The sizes of the units are consistent with normal apartment complex building standards, as designed. The developer is asking the Council to allow them to have 2.15 parking spaces per unit that is lower than required by the Off -Street Parking Code. Government Code Section 65915 provides that City's can grant deviations from their parking provisions if they propose affordable units. The Council can approve the request because normally apartment complexes require, at a minimum, two spaces per unit for on -site parking needs. This project, as designed, is consistent with national standards for on -site parking needs. Therefore, the Council finds the applicant's request to meet Section 65915 statutes. 3. Health, Safety and Welfare - Urban improvements are available at this site. They include streets, electric, sewer and other necessary facilities to support this project. The developer will be required to extend this facilities to their on -site units during construction. We will not accept septic facilities for on -site sewers. All work shall be meet Federal, State and local code provisions during construction. All facilities will conform to these standards, therefore, health and safety policies are insured. They will not impact the welfare of the community as stated herein. 4. Environmental Assessment - An environmental assessment has been prepared based on the provisions of the California Environmental Quality Act statutes. This assessment has determined that additional environmental studies will be necessary before any on -site work. These studies are identified in EA 95-309, and are made Conditions of Approval that the developer must fulfil to proceed with the project. Approval of this proposal will not result in a significant adverse impact on the environment due to mitigation measures contained in the proposed Negative Declaration. 000481, resocc.158 63 /_� 4/ City Council Resolution 95-, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the Council in this case. 2. That a Mitigated Negative Declaration has been adopted. 3. That it does hereby approve Conditional Use Permit 95-021 and Plot Plan 95-564 with conditions as set forth in this Resolution, labeled Exhibits "A" and "B", attached hereto. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 19th day of December, 1995, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: GLENDA BANGERTER, Mayor City of La Quinta, California ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California Resopc.137 64 CITY COUNCIL RESOLUTION 95-_ CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 95-021 - THE KEITH COMPANIES DECEMBER 199 1995 EXHIBIT "A" 1. The development shall comply with the exhibits on file and the following conditions, which shall take precedence in the event of any conflict with the provisions of Plot Plan 95-564. 2. All dwelling units within 100 feet of the Washington Street right-of-way shall be limited to one story in height. 3. A master landscaping plan for all perimeter street parkways shall be submitted and approved by the Planning Commission prior to issuance of a building permit for the project. Landscaping materials to be native and drought tolerant. Irrigation system to utilize emitter irrigation system where possible. Within 5 feet of curb, no spray irrigation heads nor lawn shall be used. Within this area only emitters and spreading shrubs and ground cover may be used. All final landscaping and architectural plans be reviewed and approved by staff. 4. The minimum apartment size shall be 750 square feet (2 bedroom), 1,000 square feet (3 bedroom) and 1,200 square feet (4 bedroom). 5. The Conditional Use Permit approval period shall run concurrently with Plot Plan 95-564. 6. All bedrooms shall measure one hundred square feet, as measured from the interior walls of the room. CONAPRVL.339 65 00fJJ-,w5c'o CITY COUNCIL RESOLUTION 95-_ CONDITIONS OF APPROVAL - RECOMMENDED PLOT PLAN 95-564 - THE KEITH COMPANIES DECEMBER 19, 1995 EXHIBIT "B" 1. Upon their approval by the City Council, the City Clerk is authorized to file these Conditions of Approval with the Riverside County Recorder for recordation against the properties to which they apply. 2. Plot Plan 95-564 shall comply with the requirements and standards of the La Quinta Municipal Code unless otherwise modified by the following conditions. 3. This approval shall expire and become void on December 5, 1996 unless extended pursuant to the City's Municipal Zoning Code. 4. Development phasing plans, including phasing of public improvements, shall be submitted for review and approval by the City Engineer and the Community Development Department prior to issuance of first grading or building permit, whichever comes first. 5. Prior to the issuance of a grading or building permit for construction of any building or use contemplated by this approval, the applicant shall obtain permits and/or clearances from the following public agencies: City Fire Marshal - Public Works Department - Community Development Department - Riverside Co. Environmental Health Department - Desert Sands Unified School District - Coachella Valley Water District - Imperial Irrigation District - California Regional Water Quality Control Board (NPDES Permit) - Sunline Transit The Applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approvals and signatures on the plans. Evidence of said permits or clearances from the above mentioned agencies shall be presented to the Building and Safety Department at the time of the application for a building permit for the use contemplated herewith. CONAPRVL.340 �/ `( 66 00C`#-OO�'Td Conditions of Approval Plot Plan 95-564 December 19, 1995 6. As required by the General Plan, Applicant shall provide noise study by a qualified acoustical engineer prior to issuance of building permit, to determine impacts to the future residents from roadway noise from Washington Street and the commercial project to the south. The noise study shall suggest mitigation measures which the City can require concerning the development of the site. 7. The developer shall retain a qualified archaeologist (with the Developer to pay costs), to prepare a mitigation and monitoring plan for artifact location and recovery. Prior to archaeological studies for this site as well as other unrecorded information, shall be analyzed prior to the preparation of the plan. The Community Development Director shall approve the individual or firm retained to prepare the work prior to any on -site activities. The plan shall be submitted to the Coachella Valley Archaeological Society (CVAS) for a two -week review and comment period. At a minimum, the plan shall: 1) identify the means for digging test pits; 2) allow sharing the information with the CVAS; and 3) provide for further testing if the preliminary result show significant materials are present. The final plan shall be submitted to the Community Development Department for final review and approval. Prior to the issuance of a grading permit, the Developer shall have retained a qualified cultural resources management firm and completed the testing and data recovery as noted in the plan. The management firm shall monitor the grading activity as required by the plan or testing results. A list of the qualified archaeological monitor(s), cultural resources management firm employees, and any assistant(s)/representative(s), shall be submitted to the Community Development Department. The list shall provide the current address and phone number for each monitor. The designated monitors may be changed from time to time, but no such change shall be effective unless served by registered or certified mail on the Community Development Department. The designated monitors or their authorized representatives shall have the authority to temporarily divert, redirect or halt grading activity to allow recovery of resources. In the event of discovery or recognition of any human remains, there shall be no further grading, excavation or disturbance of the site or any nearby areas reasonably suspected to overlie adjacent human remains until appropriate mitigation measures are completed. CONAPRVL.340 67 0004,91 4&k Conditions of Approval Plot Plan 95-564 December 19, 1995 Upon completion of the data recovery, the Developer shall cause three copies of the final report containing the data analysis to be prepared and published and submitted to the Community Development Department. 8. Final landscaping plans shall include approval stamps and signatures from the Riverside County Agricultural Commissioners office and Coachella Valley Water District. 9. Prior to issuance of a grading permit, the Applicant shall prepare and submit a written report to the Community Development Director demonstrating compliance with those conditions of approval which must be satisfied prior to issuance of a building permit. Prior to a final building inspection approval, the Applicant shall prepare and submit a written report demonstrating compliance with all remaining conditions of approval and mitigation measures. The Community Development Director may require inspection or other monitoring to assure such compliance. 10. Water mains shall be capable of providing a potential fire flow of 2500 gpm and the actual fire flow available from any one hydrant shall be 1500 gpm for 2 hours duration at 20 psi residual operating pressure. 11. A combination of on -site and off -site Super fire hydrants, on a looped system (6" x 4" x 2-1/2") will be located not less than 25' or more than 165' from any portion of the buildings as measured along approved vehicular travel ways. The required fire flow shall be available from any adjacent hydrants in the system. 12. Prior to the issuance of a building permit, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans must be signed by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with he requirements prescribed by the Riverside County Fire Department". 13. Install portable fire extinguishers per NFPA, Pamphlet #10, but not less than 2AlOBC in rating. Contact certified extinguisher company for proper placement of equipment. 14. Whenever access into private property is controlled through use of gates, barriers, guard houses or similar means, provision shall be made to facilitate access by emergency vehicles in a manner approved by the Fire Department. All controlled access devices that are power operated shall have a Knox Box over -ride system capable of opening the gate when CONAPRVL.340 MN Conditions of Approval Plot Plan 95-564 December 19, 1995 activated by a special key located in emergency vehicles. Devices shall be equipped with backup power facilities to operate in the event of power failure. All controlled access devices that are not power operated shall also be approved by the Fire Department. Minimum opening width shall be 16' with a minimum vertical clearance of 15'. 15. Directory display boards will be required adjacent to each roadway access to the development. These shall be illuminated diagrammatic representation of the actual layout which shows name of complex, all streets, building designator's, unit numbers and fire hydrant locations within the complex. These directories shall be a minimum 4' x 4' in dimension. Addressing of buildings and units shall conform to the Riverside County Addressing Policy. Additional information and details may be obtained by contacting the Fire Department Planning Staff. 16. Site and off -site improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans shall have signature blocks for the City Engineer and are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. If water and sewer plans are included on the street and drainage plans, the plans shall have an additional signature block for the Coachella Valley Water District (CVWD). The combined plans shall be signed by CVWD prior to their submittal for the City Engineer's signature. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 17. The City may maintain digitized standard plans for elements of construction. For a fee established by City resolution, the developer may acquire standard plan sheets prepared by the City. When final plans are approved by the City, the developer shall furnish accurate computer files of the complete, approved plans on storage media and in program format acceptable the City Engineer. CONAPRVL.340 69 / Conditions of Approval Plot Plan 95-564 December 19, 1995 18. The applicant shall construct, or enter into a secured agreement to construct, the on- and off -site grading, streets, utilities, landscaping, on -site common area improvements, and any other improvements required by these conditions before building permits are issued. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 19. If on -site development is phased, off -site improvements (ie: streets) and development -wide improvements (ie: perimeter walls, common -area and setback landscaping, and gates) shall be constructed or secured prior to issuance of building permits within the first phase unless otherwise approved by the City Engineer. The City Engineer may consider proposals by the applicant to stage the installation of off - site and development -wide improvements with construction of two or more phases of the development. 20. The applicant shall pay cash or provide security in guarantee of cash payment for required improvements which are deferred for future construction by others. Deferred improvements for this project include 50% of the cost to design and construct a traffic signal on Washington Street at the entry drive and 100% of the cost to design and construct landscaping in the Washington Street median island. The applicant's responsibility for deferred improvements may be satisfied through participation in a City major thoroughfare improvement program if this development becomes subject to such a program. 21. The applicant shall grant utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 22. The applicant shall create a common -area setback 20' in width adjacent to and along the full length of the Washington Street right of way. The 20' width may be used as an average width for a meandering wall design. The applicant shall grant blanket easements over the setbacks for public sidewalks. 23. The applicant shall vacate vehicle access rights to Washington Street from lots abutting the street. Access to this street shall be restricted to street intersections and approved emergency access locations. CONAPRVL.340 70 0V.0 V. i Conditions of Approval Plot Plan 95-564 December 19, 1995 24. The applicant shall grant any easements necessary for placement of and access to utility lines and structures, parklands, drainage basins, common areas, setbacks, and mailbox clusters. 26. Prior to occupation of the project site for construction purposes, the Applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, La Quinta Municipal Code. In accordance with said Chapter, the Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 27. A thorough preliminary engineering, geological and soils engineering investigation shall be conducted. The report of the investigation ("the soils report") shall be submitted with the grading plan. 28. A grading plan shall be prepared by a registered civil engineer. The plan must meet the approval of the City Engineer prior to issuance of building or site construction permits. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. Prior to issuance of any building permit the applicant shall provide a separate document bearing the seal and signature of a California registered civil engineer, geotechnical engineer, or surveyor that lists actual building pad elevations. The document shall, for each building pad in the project, state the pad elevation approved on the grading plan, the as -built elevation, and shall clearly identify the difference, if any. 29. The landscape setback along Washington Street shall be maintained at or near street grade. 30. The development shall be graded to permit storm flow in excess of retention capacity to now out of the project through a designated overflow outlet and into the historic drainage relief route. The development shall be graded to receive storm flow from adjoining property at locations that have historically received flow. 31. Storm water runoff produced in 24 hours during a 100-year storm shall be retained in on - site retention or detention facilities unless the developer participates in off -site facilities sized to accommodate runoff from this development. The tributary drainage area for which the applicant is responsible shall extend to the centerline of adjacent public streets. CONAPRVL.340 71 �t�i 4if Lo��7, Conditions of Approval Plot Plan 95-564 December 19, 1995 32. In design of on -site retention or detention facilities, the percolation rate shall be considered to be zero unless site -specific data indicates otherwise. The applicant shall provide piped evacuation of accumulated storm and nuisance water to an approved off -site storm water conveyance facility. 33. The design of the development shall not cause any change in flood boundaries, levels or frequencies in any area outside the development. 34. All existing and proposed utilities adjacent to or within the proposed development shall be installed underground. High -voltage power lines which the power authority will not accept underground are exempt from this requirement. 35. In areas where hardscape surface improvements are planned, underground utilities shall be installed prior to construction of the surface improvements. The applicant shall provide certified reports of utility trench compaction tests for approval of the City Engineer. 36. The City is contemplating adoption of a major thoroughfare improvement program. If the program is in effect 60 days prior to issuance of the first permit (building or site improvement) for this project, the development shall be subject to the provisions of the ordinance. If this development is not subject to a major thoroughfare improvement program, the applicant shall design and construct street improvements as listed below. 37. Improvement plans for all on- and off -site streets and access gates shall be prepared by a registered civil engineer. Improvements shall be designed and constructed in accordance with the La Quinta Municipal Code, adopted Standard Drawings, and as approved by the City Engineer. Street pavement sections shall be based on a Caltrans design procedure for a 20-year life and shall consider soil strength and anticipated traffic loading. The minimum pavement sections shall be as follows: Residential 3.0" a.c./4.50" a.b. Collector 4.011/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.51@/6.00" Major Arterial 5.5"/6.50" 0 0 0 4j'' CONAPRVL.340 72 Ll-(� ") Conditions of Approval Plot Plan 95-564 December 19, 1995 38. Improvements shall include all appurtenances such as traffic signs, channelization markings, raised medians if required, street name signs, sidewalks, and mailbox clusters approved in design and location by the U.S. Post Office and the City Engineer. Mid -block street lighting is not required. 39. The City Engineer may require miscellaneous incidental improvements and enhancements to existing improvements as necessary to integrate the new work with existing improvements and provide a finished product conforming with City standards and practices. This may include, but is not limited to, street width transitions extending beyond development boundaries. 40. The following street improvements shall be constructed to conform with the General Plan street type noted in parentheses: OFF -SITE STREETS Washington Street - Major Arterial (96' curb to curb). Complete street improvements on the west side, fully landscape the existing median island, and install meandering sidewalk. ON -SITE STREETS Private Residential - On -site vehicle travel and parking improvements shall comply with the City's on -site parking regulations. 41. Access points and turning movements of traffic shall be restricted as follows: Single full -turn access at the signalized intersection of Washington Street with the access drive to be shared with development to the south. 42. The applicant shall provide landscape improvements in the setback lots along Washington Street and in the retention area. Use of lawn shall be minimized near Washington Street with no lawn or spray irrigation within 5-feet of street curb. 43. Landscape and irrigation plans for the Washington Street median island, and landscaped lots, and retention/detention basins facilities shall be prepared by a licensed landscape architect. The Planning Commission shall approve the preliminary landscape plan prior to submission to the Community Development Department for final consideration and approval. The plans shall be submitted before a building permit is issued. CONAPRVL.340 73 00o* Conditions of Approval Plot Plan 95-564 December 19, 1995 Landscape and irrigation plans shall meet the requirements of and be signed by the Community Development Director, the City Engineer, the Coachella Valley Water District, and the Riverside County Agricultural Commissioner. 44. The applicant shall insure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. 45. The applicant shall construct a perimeter wall enclosing the entire development including retention area unless otherwise approved by the Planning Commission. 46. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, or surveyors, as appropriate, who will provide, or have his or her agents provide, sufficient supervision and verification of the construction to be able to furnish and sign accurate record drawings and certify compliance of all work with approved plans, specifications and applicable codes. 47. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans signed by the City Engineer. Each sheet of the drawings shall have the words "Record Drawings", "As -Built", or "As -Constructed" clearly marked on each sheet and be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. 48. The applicant shall make provisions for continued maintenance of on -site improvements and of landscaped areas such as common lots, landscaped setbacks and retention/detention basins. The applicant shall maintain off -site public improvements until final acceptance of the improvements by the City. 49. The applicant shall pay all deposits and fees required by the city for plan checking and construction inspection. Deposit and fee amounts shall be those in effect when the applicant makes application for the plan checks and permits. 50. All mitigation measures of Environmental Assessment 95-309 shall be met. 51. An on -site field study shall be conducted by a qualified horticulturist to determine if the California Ditaxis plant species exists on the property. A written surun Wfield CONAPRVL. 340 74 �� Conditions of Approval Plot Plan 95-564 December 19, 1995 study shall be submitted to staff prior to any on -site grading. The work shall be paid for by the applicant or developer. 52. The City's Water Conservation Ordinance (Ordinance 220) for landscaping shall be met. 53. The appropriate Planning approval shall be secured prior to establishing any of the following uses: a. Temporary construction facilities. b. Sales facilities, including their appurtenant signage. C. On -site advertising/construction signs. 54. The maximum number of units for the project shall be 128. The units shall be rented to very low or low income families as required by Government Code Section 65915. The units shall be guaranteed to remain affordable for a minimum of 55 years pursuant to CC & R's reviewed and approved by the La Quinta City Attorney, prior to issuance of a building permit. 55. Internally illuminated or externally illuminated mounted building numbers shall be no less than three inches in height and be of a color contrasting to the background in a prominent location. The illumination source for the address sign shall be controlled by a photocell sensor or a timer. 56. A centralized or gang -box mailbox delivery system shall be used for the project pursuant to the provisions and requirements of the U.S. Postal Service. 57. Height of fences and walls constructed as acoustical barriers shall be subject to the approval of Community Development Director. All other fences or walls shall be limited to six feet in height unless they are attached to a main building and are an architectural design element, in which case they may exceed six feet subject to approval of the Community Development Director. 58. The clubhouse, swimming pool and spa shall be handicap accessible and meet all the requirements of the Building and Safety Department and the State of California. All recreation facilities defined on the site plan and shall be built and constructed prior to any release of occupancy of first units. The swimming pool and spa shall be enclosed by a minimum five foot high wrought iron fence. Restroom facilities shall be accessible to project maintenance workers. The swimming pool shall be a minimum size of 1,000 square feet. 59. All fencing within the project shall be decorative. No chain link, agricultural fencing or wood fencing will be allowed. Design, material, color, etc., of fences and walls shall be CONAPRVL.340 75 0 O'La.) c�icl 0 Conditions of Approval Plot Plan 95-564 December 19, 1995 approved by the Community Development Department prior to issuance of permit for said improvements. 60. The applicant shall be required to enter into a reciprocal access agreement with the owner(s) of the property to the south via the private driveway on Washington Street. The applicant shall furnish proof of the execution and recordation of this agreement prior to issuance of building or construction permits for this project. 61. Prior to completion of any approval process for modification of boundaries of the property subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay all costs of the reapportionment. 62. All lower floor units must be "adaptable" for disabled individuals per Chapter 31A California State Building Code. 63. A total of seven disability parking spaces shall be provided (three assigned spaces and four visitors) pursuant to California Building Code Section 3103A. 64. All ground level areas of the site shall be accessible to the physically challenged. 65. Common areas shall be provided with walkway pedestrian lighting, with lighting fixtures in compliance with lighting requirements. Plans shall be approved by City prior to issuance of first permit. 66. Emergency access into shopping center shall be constructed as part of first phase of project per requirements of City Fire Marshal. Fence shall be constructed of solid, opaque material approved by Community Development Department prior to fabrication. 67. The rear yard building setback, adjacent to the west property line, shall be increased to a minimum of 20 feet for any two story structure. 68. The retention/detention basin shall be reduced in size from 4.16 to 3 acres with a maximum 3:1 side slope. The basin shall be dispersed within the project site in more than one area. The buildings, parking, recreation areas, etc. shall be interspersed with the basins, with maximization of setbacks between buildings provided. The revised site plan shall be subject to approval by the Community Development Director. 69. No boats, recreational vehicles, trailers, or other oversized vehicles shall be kept on the property unless permitted and in an area designed for their storage. A minimum of five oversized spaces for oversized vehicles shall be provided with the location approved by the Director of Community Development. CONAPRVL.340 OOr �s u / '4� 7 Conditions of Approval Plot Plan 95-564 December 19, 1995 70. Provisions for recycling bins shall be incorporated into the trash enclosures per City and State requirements. A recycling plan shall be submitted to the Community Development Department for review and approval prior to any on -site building construction. 71. That the preliminary plans including design, color, materials, finishes, etc., for the carports and any other structures, shall be reviewed and approved by the Planning Commission as a non-public hearing item. CONAPRVL.340 OOG 77 .1 ATTACHMENT 1 TAlwl�itatotY�+�htloae!I+`US�rtMr!s•!!Arai«*"'� , t; )a18 and 7tht9r LE2CH•t�ll 14 n0: a 911rHM ,,, wn11� Inw nugvAG lQ UO comrst r` �onimm a0eurn" n0 Jfm Itn t'! CY.1C=.- TrrL� ------------------ M � 40 R ; ICI �1 I' �.•5e•l� �I a 020-021 .u.a TPA 020-016 i% Project Site N_ N � 1 La Quinta Village Shopping Center 49 41 3.25 AC."L. r\ =----=--=------------------------ WE Fii .L: (n 3 007 h I I _t✓ r 122.54 Calle _Tampico --� I' 2 zoo Location Man 0 Parcel Map 19730 Y Parcel Map 27109 reb. 1257 REY.ocY 1394 0 9 nA-",y �. ...... •—++.. T '* Y /ice/ l�r Il ATTACHMENT 2 /� �/ ht�I�TCNrtoH BA51►y Season's Seigle Family Homes %Wot.51re I ( \ 4. wv wwo Season's` ~ Plaza Tampico SeniorApartments I _ y r TAMMW 79 \\1 u QUINTS F'24 t Project Site IAA La Quinta maw Village Shopr Center 1 i - 4- T A ATTACHMENT 3 DATE: CASE NOS.: REQUESTS: LOCATION: APPLICANT: REPRESENTATIVE: PROPERTY OWNER: ZONING: STAFFRPT.45 STAFF REPORT PLANNING COMMISSION OCTOBER 10,1995 CONDITIONAL USE PERMIT 95-021, PLOT PLAN 95-564, AND ENVIRONMENTAL ASSESSMENT 95-309 CERTIFICATION OF THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2. APPROVAL OF THE DEVELOPMENT OF A 128-UNIT APARTMENT COMPLEX ON 11.6 ACRES OF PROPERTY IN AN R-2 (MULTIPLE FAMILY) ZONED AREA. 3. APPROVAL OF A DEVIATION FROM THE DEVELOPMENT STANDARDS TO REDUCE THE GROSS LIVABLE AREA FROM 1,400 SQUARE FEET TO A MINIMUM OF 750 SQUARE FEET AND LARGER. 4. APPROVAL OF A 35% DENSITY BONUS TO ALLOW 11 UNITS PER ACRE WHERE 8 UNITS PER ACRE IS ALLOWED IN ACCORDANCE WITH THE GENERAL PLAN CONCESSION TO PERMIT TWO PARKING SPACES FOR TWO BEDROOM UNITS WHERE 2.5 PARKING SPACES ARE REQUIRED FOR AFFORDABLE HOUSING. WEST OF WASHINGTON STREET AND 700-FEET NORTH OF CALLE TAMPICO THE KEITH COMPANIES MR. MIKE ROWE, PROJECT MANAGER USA PROPERTIES FUND, INC. (MR. ARTHUR M. MAY) R-2 (MULTIPLE FAMILY DWELLINGS) ali 00C'1107� ql GENERAL PLAN DESIGNATION: MDR (MEDIUM DENSITY RESIDENTIAL) ENVIRONMENTAL CONSIDERATION: THE COMMUNITY DEVELOPMENT DEPARTMENT HAS COMPLETED ENVIRONMENTAL ASSESSMENT 95-309 FOR THE PROPOSED PROJECT. BASED UPON THIS ASSESSMENT, THE PROJECT COULD HAVE AN EFFECT UPON THE ENVIRONMENT, UNLESS MITIGATION MEASURES ARE CARRIED OUT WHICH LESSEN THE IMPACTS TO AN INSIGNIFICANT LEVEL. THEREFORE, A MITIGATED NEGATIVE DECLARATION HAS BEEN PREPARED FOR CERTIFICATION. BACKGROUND: Site Background The 11.65 acre site is vacant. Over the past few years two development requests have been processed at this location. The first was a 109-unit senior apartment (PP 91-467) complex that received City review in 1991, but was withdrawn before final review of the case by the City Council. The second request occurred in 1993 when JASCORP processed a request to develop the property with single family condominiums. The housing developer requested +124 units with some units affordable (low and very low income), but the Commission and Council approved 116-units. Surroundina Zoning Land Use North: R-2-8,000 Existing Golf Course across evacuation channel. South: C-P La Quinta Village Shopping Center East: SR Single Family Homes and Vacant West: R-3 Under Construction Single Family Homes (See, *eehmertM. The Land Use Element of the 1992 General Plan Update designates the site as MDR (Medium Density Residential) with a density range of 4-8 du's/ac. Apartments are allowed within this General Plan designation providing criteria, as outlined in Policy 2-1.1.9, are met. STAFFRPT.45 81 00p� �5b Z The Zoning classification is R-2 (Multiple Family Dwellings) which permits single family units, condominiums, apartments, and other uses. The Zoning Code provides that the following standards apply: The project can be one or two story but not exceed 28-feet in height. The perimeter yard requirements are (1) 20-feet for the front, (2) 5-feet for sides, and (3) 10-feet for rear. The maximum lot coverage is 60 percent. The distance between two-story buildings will be 15-feet, but between one-story buildings 10-feet is allowed. Public Notice We advertised the case in the Desert Sun newspaper on September 20, 1995. A notice was mailed all property owners within 300-feet of the affected area a copy of the public hearing notice as required. Public Agency Review We sent a copy of the applicant's request to all public agencies on September 8, 1995. All comments received have been incorporated into the draft conditions for this project. Environmental Assessment Staff has prepared an Environmental Assessment to analyze the effects of this proposal under current standards and guidelines. Attached for your review and consideration is the Environmental Checklist accompanied by staffs explanations for each category. Based on the completed environmental analysis, staff is recommending the filing of a Mitigated Negative Declaration for the project (Ateel9memft Residential Plot Ian AD12roval The developer is requesting approval to develop a 128-unit apartment complex on an 11.65-acre site at a density of 11 units per acre. Access to the project will be from a shared two-way driveway on Washington Street that the builder of the La Quinta Village Shopping Center to the south constructed in 1994. Gated access is not proposed on Washington Street. The apartment units are plotted around a private street (28-feet in width). Most buildings are 8-unit complexes and two stories (28-feet). The exceptions are Buildings 1, 3, 4, and 12 which are single -story, four unit buildings. The developer plans the followings housing units: Plan 2 - 750 sq. ft./2-bedroom (Building C) = 88 units Plan 3 -1,000 sq. ft./3- bedroom (Building G) = 36 units STAFFRPT.45 82 0 Plan 4 -1,200 sq. ft. /4-bedroom (Building H) = 4 units Total =128 units One story buildings are proposed along Washington Street to reduce the scale of the project and be consistent with the SR Zoned properties to the east (i.e., single family homes limited to I T-O") and the one-story Season's project to the west. The total number of parking spaces provided is 276 based on two bedroom units having two parking spaces provided per unit and 2.5 parking spaces for the larger units. The developer is planning to have one carport for each unit plus other uncovered spaces. The architecture is representative of the Mediterranean period. This design type includes concrete roof tiles, stuccoed exteriors, and stucco window and door surrounds. Each unit has an outdoor deck or patio. A common entry is proposed for each unit and the stairway for the upstairs units are also provided in this area. The developer plans to set aside 4.16 acres of the total 11.65 acres, for outdoor recreation and a retention basin. Conditional Use Permit Required The applicant is requesting a Conditional Use Permit because the size of the gross livable area for each unit is less than 1,400 square feet as required in the Development Standards under Section 9.32.020.G of the Zoning Code. Because this is a proposed affordable housing project deviations from the unit square footage size is permitted with the approval of a Conditional Use Permit. Pursuant to State Law (Section 65915 of The Planning & Zoning Law), a developer can allocate at least 20% of the residential units for lower -income households or 10% of the units for very low-income households, given that the City must either: 1. grant a density bonus of at least 25% and allow at least one regulatory concession or incentive identified below: a. reduction in setbacks b. building square footage reduction C. reduced architectural requirements d. parking reductions; or 2. provide financially equivalent incentives to the developer to make up for these regulatory requirements. The developer is proposing that the entire project serve residents with income levels of 50% to 60% of the median (very low and lower -income households) for this area. STAFFRPT.45 000�' 83 Therefore, the developer is entitled to a density bonus and at least one additional concession or incentive. The units are required to be reserved at affordable rates for periods ranging in length from 10 to 30 years in accordance with the General Plan Housing Element. The developer's financial assistance package usually specifies the reservation period, and in this case their State tax credit program requires that these units be reserved for 55 years. The applicant is requesting a density bonus to permit 11 units per acre where the General Plan allows eight units per acre. The formula for determining density within Policy 2-1.1.1 of the General Plan, based on the proposed acreage of 11.65 at eight units per acre would total 93 units. A 35% density bonus would increase the number of units to 128. The concession requested is to reduce the 2.5 parking spaces required for two bedroom units to two parking spaces per unit. STATEMENTS OF THE ISSUES: Issue 1 - Internal_ General Plan Consistency The 1992 General Plan Update establishes, within Policy 2-1.1.9, criteria for varying residential uses, specifically allowing apartments, in the Medium Density Residential Land Use designation as follows: A. Specific Plan Application A Conditional Use Permit was processed in lieu of the required Specific Plan due to the request for affordable housing using the density bonus and a concession. B. Mixed Uses The development is adjacent and shares access with the La Quinta Shopping Center and to the east and west are single family residences. C. Proximity to Arterial Roadways The site is adjacent to Washington Street, an arterial street with infrastructure improvements to support the requested project density of 11 units per acre. The apartment complex will buffer the Season's, a small single family residential development from Washington Street and a portion of the La Quinta Shopping Center. STAFFRPT.45 84 0`1C�U� The project, as conditioned, incorporates a two -acre passive park within the development. Also, the development is adjacent to the evacuation channel and golf course to the north. In addition, a pool and recreational building are provided within the project. The project is appropriate in that the use is compatible with the surrounding high density residential or commercial projects and is accessible to the Village area, two major thoroughfares, and public transportation. The project includes design features that are similar to other neighborhood properties. The City has "fast tracked" the review of the development plan because it has affordable units pursuant to Policy 2.2.2 of the Housing Element. The policy states the City will act on a case with a six-month period to help any applicant with their development application. Additionally, Policy 2.3.3 states that City should provide an additional bonus if they provide three and four bedroom units. Government Code 65913 declares that California has "a severe storage of affordable housing." As a result, government agencies at all levels should expedite and encourage residential development processes through zoning, regulatory concessions, and incentives to "reduce housing development costs and thereby facilitate the development of affordable housing." Government Code 65589.59(B) states that "[i]t is the policy of the state that a local government not reject or make infeasible affordable housing developments" that comply with its general plan without thorough analysis and justification. Issue 2 - Site Development Modification A. Parkina The requested reduction in required parking is not anticipated to create a shortage of parking within the complex. Each unit will be assigned a carport and the remainder of the spaces will be accessible to any tenant. Staff has reviewed appropriate planning manuals, and finds that two to two and one-half spaces per unit are appropriate for rental housing (Source: Planning Advisory Service, Report 377 and 432). The applicant will be providing a minimum of two parking spaces for each two -bedroom unit and 2.5 spaces for the larger units. This project is located near transit and commercial sites that will permit more people to have pedestrian and transit access to employment, shopping and leisure activities, thus reducing automobile dependence. Staff is recommending approval of the concession to reduce the required number of parking spaces for two bedroom units from 2.5 to 2 (see Attachment 4). STAFFRPT.45 85 �� B. Setbacks The development standards of the Zoning Code require a 10' rear yard setback along the west property lines. The developer's plan proposes one and two story units in this area of the development. Single story residential homes are proposed in the Season's project within five feet of this project's rear property line. Staff is concerned with the close proximity of the proposed buildings' mass and height to the small one story residences currently under construction and the potential for negative visual impacts. Therefore, Staff is recommending increasing the building setback from 10 to 20 feet to insure an a dequate buffer between the single story residences and the two story apartment building (i.e., Building 12). C. Park Site The developer requested the City accept the dedication and long-term maintenance of the 4.16 acre greenbelt area at the north side of the site. Staff has determined that the City does not want to accept this offer because it is not identified as a potential park site within the General Plan. Therefore, the owner shall maintain the open area for water retention purposes and passive recreation. The applicant has the option to reduce the size of the park if they chose to purchase drainage credits to drain their site into the City's basin to the northwest of this site. D. Density The project density is approximately 11 units per acre. This places the medium density project into the medium high density category of the General Plan (i.e., 8-12 units/ac.). However, the bonus is being achieved by providing affordable units, which is consistent with State Law statutes. Additionally the criteria as listed in the General Plan allows a variation in residential density if findings can be made to support the development. E. Site Configuration The Applicant is proposing 128-units on only 60 percent of the available land area creating a very compact development. Since the proposed size of the retention basin is only required to accommodate the needs of the development, staff recommends it be reduced from four acres to a maximum of two acres. This will provide visual relief within the complex. Shifting the buildings and improvements to the north will increase the landscaping opportunity within the central core of the development. 1. Adopt Planning Commission Resolution 95- . approving of a Mitigated Negative Declaration of Environmental Impact according to the findings set forth in the attached resolution. (�n STAFMPT.45 $s n V U 2. Adopt Planning Commission Resolution 95- . approving Conditional Use Permit 95-021 and Plot Plan 95-564 to allow a 128-unit affordable apartment complex with density bonus and concession to allow two parking spaces for two bedroom units when 2.5 is required to allow a reduction in gross livable area from 1,400 square feet to a minimum of 750 square feet, subject to the attached Conditions of Approval. Attachments XMapental essment 4. Pem ndum STAFFRPT.45 000 87 �Q/ Planning Commission Minutes October 10, 1995 PCIO-10 ATTACHMENT 4 D. Conditional TTse Permit 95_0'71 Plnt Ph.. ac_c4n ....a 9 - 09; a request of The Keith Companies for certification of a Mitigated Negative Declaration of environmental impact; approval of a deviation from the development standards to reduce the gross livable area; and approval of a 30% density bonus to allow 11 units per acre, and a reduction in parking spaces for affordable housing to allow a 128 unit apartment project on Washington Street. 1. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff clarified the parking requirements, setbacks concerns, two story massing adjacent to the single family homes, parkland dedication, the need for a hydrology study, reducing the retention basin by two acres, and expanding the landscaping by moving the areas between the buildings north two acres. 2. Commissioner Adolph asked if Units 411 and #12 were two story units and if their height could be reduced. Staff stated they were looking to maintain unit count. Commissioner Adolph reiterated the history of this site and each project was required to reduce its density. Community Development Director Jerry Herman stated the other units could be picked up as the project is shifted to the north. 3. Commissioner Butler asked if there was a need to have affordable housing at this location. Community Development Director Jerry Herman stated that the City needs to supply 1500 affordable units and the City has not even scratched the surface. Even with the land the City now owns. the City could not provide all the affordable housing units needed. 4. Commissioner Butler asked if the affordable housing breakdown could be changed. Staff stated the mix of low and very low was based on tax credits. 5. Commissioner Gardner asked about the ingress and egress points. Senior Engineer Steve Speer stated there would be a signal on installed at the Washington Street entrance once the City acquired 50% of the money from this project. 6. Commissioner Gardner asked if Sunline Transit was considered public transit. Planning Manager Christine di Iorio stated there was a bus stop at the corner of Washington Street and Calle Tampico and it would supply service to the Shopping Center and the project. 88 0.00 it\� Planning Commission Minutes October 10, 1995 PCIO-10 7. There being no further questions of staff, Chairman Abels opened the public hearing. Mr. Mike Rowe, The Keith Companies, addressed the Commission, representing the applicant. He gave a history of the site and all the proposals that had been presented for this site. He explained why the park site was chosen and the applicant's desire to not import dirt to the site. A video was shown regrading the applicant's other projects. Other items discussed were reasons for dedicating the parkland, the retention basin, and problems they face if the City does not accept the parksite dedication. Mr. Rowe clarified the setbacks for Units #11 and #12. He noted Unit #11 is a single story and #12 is two story with a 18-foot setback. He further stated they had no objection to most of the conditions. They would however like consideration given to Conditions #67 and #68 as the parksite was a balance to the site and they would like to keep it. They could move it 20-feet to the north, but want the parksite at this location as it would be an amenity. They are requesting the project be approved as submitted. 8. Commissioner Adolph stated he had seen the Cathedral City site and asked what the occupancy was. Mr. Rowe stated the project had just opened and less than 20 families are living therm The units required a minimum of a six month lease. Ms. Karen McCurdy with USA Properties, stated it had just opened and they were in the process of reviewing applicants. Commissioner Adolph stated his concern about the units being so close to each other and the streetscapes. The landscaping was very sparse even though he realized it was new. Density has always been a concern for this site. Commissioner Adolph asked if the units could be spread out over the site more. Mr. Rowe stated that the Cathedral City site was a 20-unit per acre project; this project is almost half that amount. He stated they would push the project to the north, as this was the reason for the parksite being located where it is. Mr. Ron Gregory had been hired to do the landscaping. 9. Commissioner Adolph asked about the covered parking spaces. Mr. Rowe stated there was one covered stall per unit. The remainder are open. Commissioner Adolph suggested softening the parking lots with landscaping. Mr. Rowe stated this could be reviewed when the landscaping plans come before the Commission. 10. Commissioner Newkirk stated his concern about the screening process of the prospective tenants. Ms. McCurdy stated that the screening is based on the Tax Credit requirements as well as employment verification, credit check, unlawful detainer check, and past residency check. 1 N gr 89 ��� o Planning Commission Minutes October 10, 1995 PCIO-10 11. Commissioner Adolph asked if the management for the project was to be on site. Ms. McCurdy stated it was. 12. Commissioner Gardner asked about the security being provided. Ms. McCurdy stated this would depend on the neighborhood. 13. Commissioner Gardner asked if the pool would be larger than the normal due to the demand in the desert. Mr. Rowe stated this was a point well taken and was a possibility. Mr. Rowe further stated each unit would have an intruder alert installed. 14. Commissioner Gardner asked if the Tax Credits requirements require that the units be maintained by the applicant for a minimum of 15 years. Mr. Rowe stated this was true. Commissioner Gardner stated the video showed both parents working. This would require having two cars; where are these people expected to park. Ms. McCurdy stated their parking study showsedl.7 cars per unit. Even with two adults, this was less than two cars. Parking is controlled and any problem vehicles could be towed if they became a nuisance. Mr. Rowe stated the rent restrictions would be enforced. 15. Commissioner Butler stated his concern about approving this high of a density when right next door there will be a senior project. The Cathedral City project was too new to determine what the eventual outcome would be. He recognizes the City needs the project, but he still has concerns about the objections raised from the residents/businesses. What would the impacts be on the community? Covered parking needed to be provided in this project. What controls are there to keep people from doubling up in the units? Mr. Rowe stated that senior people would also qualify for the development and the screening process would weed out those people that are not desirable. The people selected would be an amenity and not a detriment to the community. They were committed to stay 15 years and maintain the site. 16. Commissioner Butler asked if the block wall would run the length of the project along Washington Street and wrought iron along the retention basin (the north elevation). Mr. Rowe stated that was true. IT Commissioner Butler asked how the tenants were screened and how unruly tenants would be controlled. Ms. McCurdy stated that there is a minimum six month lease on the units, but they were allowed to stay longer. They could also rent month to month after the six months, if the tenants desire. 90 Planning Commission Minutes October 10, 1995 The lease was written to allow removal of the undesirables. Commissioner Butler asked what the percentage of occupancy was at their other locations. Ms. McCurdy stated they run 99% because of the screening process. Cathedral City has accepted 26 applicants and turned down 78. 18. Commissioner Butler asked if the project was directed toward families. Ms. McCurdy stated most seniors do not want three bedroom apartments, therefore it is not desirable for their use. 19. Commissioner Barrows stated she was unclear about the western boundary, next to the Seasons. Mr. Rowe clarified which units were two story and which were single. Commissioner Barrows asked if the applicant would agree to moving the units back to a 20-foot setback. Mr. Rowe stated they would be interested in order to retain the parksite. 20. Commissioner Barrows asked if the covered parking could be increased to 1.5 spaces. Staff stated they were meeting the Code requirements. Commissioner Barrows suggested that additional trees be added. 21. Commissioner Barrows agreed that the pool size should be increased due to the size of the project and use the pool would receive. Mr. Rowe stated they would review it. 22. Commissioner Barrows asked for clarification as to what would be on the other side of the six foot wall along the west side. Mr. Rowe stated they were the single family residences. 23. Commissioner Butler asked Mr. Rowe to clarify the parksite and who would maintain the site. Mr. Rowe stated the adjacent area and the area to the northwest is maintained by the City and their parksite would be an additional one that could be maintained by the City as well. As it is attached and increases the parksite it would become an amenity to both projects. Discussion followed regarding the proposed parksite. 24. Commissioner Anderson stated his concerned about the cost of maintaining this parksite that is not accessible to the public. Mr. Rowe asked if the parksite next door was open to the public? Mr. Rowe stated the argument was the same for both sites. Community Development Director Jerry Herman clarified that the land next door is primarily a retention basin to maintain the water runoff and is adjacent to the school site and will be PCro-10 Planning Commission Minutes October 10, 1995 available to the students. The site is maintained by the Lighting and Landscaping District. If the additional parksite is added to this retention basin, it would increase taxes. City Attorney Dawn Honeywell stated the primary purpose of the parksite was a retention basin and it was designed as a passive park for the dual use. 25. Commissioner Anderson questioned whether there was enough laundry space for the residents. He asked if the statistics showed this was adequate number for the number of tenants. Mr. Rowe stated the laundry room was located in the recreation building. Mr. McCurdy stated that based on the previous developments, this was adequate for the site. If it was determined that if more washers/dryers were needed, more could be added. 26. Chairman Abels stated his concern about the density and the two story building, but since the two story unit faced a cul-de-sac in the adjacent tract, this would solve that problem. Chairman Abels asked about the leases. Ms. McCurdy stated that due to personal circumstances, people are hesitate about signing a long term lease. It was a matter of economics for the people living there. 27. Commissioner Barrows asked about the maintenance of the site. What happens after the 15 years; what arrangements are made to make sure of the maintenance? Mr. Steve Gouff, USA Properties, stated that as it relates to long-term, 15 years of continuous ownership, their desire is to maintain ownership. 28. Commissioner Gardner asked if their first project was in 195I. Mr. Gouff stated the company had been in existence since 1951, but this program had not been around that long. 29. City Attorney Dawn Honeywell suggested that Condition #54 include CC & R's and that they be reviewed and approved by the City's legal counsel. The City needs to have covenants recorded on the property that state they are afford abilityunits for the 15 years. The maintenance standards need to be recorded on the property to be sure these covenants are carried on to any new owners. 30. Chairman Abels suggested a continuance might be in order to allow the Commission time to evaluate all the information. r) ,A 92 �/ Planning Commission Minutes October 10, 1995 PCIO-10 31. Commissioner Adolph asked for clarification on the retention basin/park that if the City did not want the parksite, what would the developer do with the site. Mr. Rowe stated they would build a block wall around the entire site and maintain it as a passive parksite. He pointed out the value of increasing the volume of the retention basin adjacent to the parksite. 32. Chairman Abels stated this was an important site and he was not comfortable at this point and would like a continuation for further research. The Commission would like to have the information earlier in order to review the project. Mr. Rowe stated that due to time concerns, they would like to have a decision tonight. Their time line is to have the project under construction by the end of the year. 33. Commissioner Butler stated he agreed with the Chairman and he would like to have additional time. Commissioner Gardner stated he would like to have answers to some of the Commission's concerns in written form. 34. Commissioner Adolph asked if there was a way to take the site plan and utilize moving the buildings to get more open space. Mr. Rowe stated the problem with in filling with dirt. Discussion followed regarding the parksite and Mr. Rowe stated the costs of importing dirt. 35. Mr. Robert Tyler, stated his concern for the storing of recreational vehicles. It was an acronym that this was a low income project that is next to a grocery store that does not cater to low income people. 36. Mr. Dennis Chapel. Desert Contractors Association. stated that when USA Properties came to Cathedral City, they got involved with the local community. They utilized local contractors to build a quality product. The construction is the quality of a custom home. The subcontractors that he had talked to are committed to building a quality project. Some of the concessions should be looked at, as this is a win/win project. 37. Commissioner Butler stated he felt the project had a lot going for it. He would however, like to see a copy of the lease, to feel comfortable about the type of people that would be renting. If parking requirements are being lowered maybe space should be set aside for recreational vehicles. The pool site was a question, and the parksite a problem as staff does not want to maintain the parksite. The option of the parksite being increased and the City maintaining it is valid and should be looked into. 93 0 01 L / Planning Commission Minutes October 10, 1995 38. Commissioner Gardner stated that even though 78 applicants had been rejected, why were they rejected? He had concerns about the screening process and security. If the City is understaffed in regards to the Sheriff s Department deputies, will this project provide its own security. Also, eviction is a very difficult process, and if a there is an easy way, he would like to know about it. Mr. Rowe stated that the Sheriff s Department had been consulted regarding the project and they had no comments. Mr. Rowe asked the Commission to determine what the specific issues were. The site or the lease issue? The apartments could be approved for this site and be a viable solution to meeting affordable housing requirements in the City. Maintenance of the site could be addressed as a separate issue. 39. Chairman Abels stated he felt it was a good project. However, he had a lot of concerns about how the project would hold up 15 years down the road. He did not feel that waiting two weeks would make that big of a difference. 40. Commissioner Anderson stated that he would be willing to render a decision as staff recommended. He did not believe reviewing the leasing agreements would be of an}, benefit as he had no experience in this area. The City's position is based on staff s decision and should be just and intelligent. The project has been presented well, and even though he was concerned with the density, it was a decent project. 41. Commissioner Adolph stated he agreed, his concern was softening of the street scape along the interior streets. Additional landscaping was needed. The density of the buildings being clustered as they are. needed to be spread out. Mr. Rowe stated they would move them as much as possible. Mr. Rowe father suggested that on Condition #68 they agree to a 3-3.5 acre parksite in lieu of bringing back another plan. The building would be spread out into this area. 42. Commissioner Barrows stated this would add .6 of an acre and lower the basin to make up the difference. Commissioner Adolph stated this would follow the staff s recommendation. Discussion followed regarding the retention basin/parksite 43. There being no further discussion, it was moved and seconded by Commissioners Butler/Adolph to continue this public hearing to October 24, 1995, to have a chance to review additional information. Commissioners stated their concerns regarding a continuance. PCIO-10 Planning Commission Minutes October 10, 1995 44. Community Development Director Jerry Herman clarified the areas the Commissioners would like to see the applicant address: a copy of the lease, pool size, recreational vehicle parking, staff input regarding parksite maintenance, the screening process as it relates to developers, police/security issues, what the eviction process is and how is it used, the street scape, and covered parking. . 45. There being no further discussion, the motion passed with Commissioner Anderson voting No. IX. BUSINESS ITEMS A. a request of Signs and Services Company for approval of an amLndment to an approved business sign for Pica Hut. 1. Pn al Planner Stan Sawa esented the information contained in the staff report, copy of which is file in the Community Development ' Depart\were 2. Commir asked about the ort bars on the sides of the signs: how hifrom the floor area. aff stated they appear to be 1 I feet. 3. Mr. John Koenig, spok behalf of the applicant, d stated his reasons for e request. 4. Nhigh er Gardner asked conformation that the had an I 1-foot elt at this height so ne would be encoura to use it as a d if the sign was stru lly safe. Mr. Koeni ted it was opefully out of reach. mmissioner Gardner as what the legal ramifrca would be to install so thing sharp on the cross embers. City Attorney Honeywell stated it uld be more of a risk. 5. Commissioner Ande n stated he was glad y were not filling in the archway as he felt it detriment to the buil 6. Commissioner Adolph w ncerned about setting recedent to allow other tenants to place a sign in archway. Mr. Koenig ted this was the only archway of that height, or e of this type, and thr was a unique circumstance. The Center is full s should not be an issue of other tenants desiring the same type of sign. ommissioner Adolph stated his objection to the support bars. PCIO-ro 95 ATTACHMENT 5 STAFF REPORT PLANNING COMMISSION DATE: OCTOBER 24, 1995 (CONTINUED FROM OCTOBER 10,1995) CASE NOS.: CONDITIONAL USE PERMIT 95-021, PLOT PLAN 95-564, AND ENVIRONMENTAL ASSESSMENT 95-309 REQUESTS: 1. CERTIFICATION OF THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2. APPROVAL OF THE DEVELOPMENT OF A 128-UNIT APARTMENT COMPLEX ON 11.6 ACRES OF PROPERTY IN AN R-2 (MULTIPLE FAMILY) ZONED AREA. 3. APPROVAL OF A DEVIATION FROM THE DEVELOPMENT STANDARDS TO REDUCE THE GROSS LIVABLE AREA FROM 1,400 SQUARE FEET TO A MINIMUM OF 750 SQUARE FEET AND LARGER. 4. APPROVAL OF A 35% DENSITY BONUS TO ALLOW 11 UNITS PER ACRE WHERE 8 UNITS PER ACRE IS ALLOWED IN ACCORDANCE WITH THE GENERAL PLAN CONCESSION TO PERMIT TWO PARKING SPACES FOR TWO BEDROOM UNITS WHERE 2.5 PARKING SPACES ARE REQUIRED FOR AFFORDABLE HOUSING. LOCATION: WEST OF WASHINGTON STREET AND 700-FEET NORTH OF CALLE TAMPICO APPLICANT: THE KEITH COMPANIES REPRESENTATIVE: MR. MIKE ROWE, PROJECT MANAGER PROPERTY OWNER: USA PROPERTIES FUND, INC. (MR. ARTHUR M. MAY) STAFFRPT.050 On October 10, 1995, the Planning Commission held a public hearing to review USA Properties and The Keith Companies request for approval of a 128-unit affordable housing project located west of Washington Street, northerly of Calle Tampico ). The Commission continued the item to the October 24, 1995, meeting. The reason for continuance is to allow the applicant time to submit additional information of specific concern to the Commission On October 12, 1995, at the request of the Planning Commission, staff sent a letter to the applicant requesting the following information or materials by October 16th (-Atteshmem 81). A example of Covenants, Conditions and Restrictions (CC and R's) from another affordable housing project. 2. A draft copy of the lease agreement, screening and eviction information. 3. A preliminary hydrology report that provides information on the park site basin and information on staff's request to reduce the park basin by two. acres. 4. Elevations showing typical interior streetscapes. 5. Provide a second pool or other increase the size of the proposed pool. 6. Provide a draft outline of a security program. 7. Provide area for overflow parking for nonstandardized motor vehicles. 8. Rendering for Washington Street. Staff has reviewed the applicant's response, dated October 16, 1995, to each of the items listed above and has the following comments: Item 1: No Comment. Item 2: No Comment. Item 3: The applicant agrees to reducing the size of the retention basin from 4.16 to 3 acres. This will allow the buildings to be shifted into the additional acre. No revised site plan was submitted. STAFFRPT.050 O U 0r47 - 97 1--/ �, The Engineering Department has reviewed the response and suggested that placing the smallest possible detention basin in a corner is not the best solution. As an alternative, one possible solution is to place the storm water detention basin in the center of the project area which would spread out the housing by forcing it to the perimeter of the project area. Also, if the sides of the detention area were terraced it would tend to break up long uniform graded areas. Other things that can be employed to break up the "hole" would be divide it into more than one area and utilize a "free form" perimeter. Also, if mounding and undulated areas are provided in the depressed areas along with slightly elevated sidewalks passing through the detention area, the oversized detention area in effect disappears into the housing project and is absorbed as just part of a lush layout. In short, it may be possible to satisfy the developer's need and the Commission's desire at the same time. Item 4: The applicant did not provide an elevation of the interior streetscape with carport details as requested. Therefore, staff is recommending that the preliminary landscape plan and carport design (and color) be reviewed and approved by the Planning Commission. Item 5: Staff recommends revising the site plan to show a 1,000 square foot swimming pool as specified by the applicant. Item 6: No comment. Item 7: Staff recommends specifying an area for oversize vehicles, to accommodate a minimum of five spaces. Item g: The applicant did not provide an elevation of the Washington Street streetscape. Therefore, staff is recommending that the preliminary landscape plan be reviewed and approved by the Planning Commission. Adopt Planning Commission Resolution 95- _, approving of a Mitigated Negative Declaration of Environmental Impact according to the findings set forth in the attached resolution. 2. Adopt Planning Commission Resolution 95- , approving Conditional Use Permit 95-021 and Plot Plan 95-564 to allow a 128-unit affordable apartment complex with density bonus and concession to allow two parking spaces for two bedroom units when 2.5 is required to allow a reduction in gross livable STAFFRPT.050 99 area from 1,400 square feet to a minimum of 750 square feet, subject to the attached Modified Conditions of Approval. Attachments: 1. PI ing Co fission Staf eport dat ctober 1 95 2. raft Min s of Plann' Commiss' Meeting, tober 10, 1995 3. Letter he Keith mpanies ( ober 12, 5). Lette rom The ith Compa ' s (October , 1995). STAFFRPT.050 99 Q0l'' �� 6 Planning Commission Minutes October 24, 1995 B. Zoning 1. ATTACHMENT 6 a request of staff for a review Definitions. Automobile "...to the automotive use i Ordinance. leave the last sentence in be included." Pr Page 10. Grade. Change and finish grade to agree with e height of a building is ned. 3. Page 18. PI t Development. Make a corre etween planned unit develo d planned development ass terminology is the same f e family dwellings as well. Vice Chairman Gardner recessed the meeting at 4:28 P.M. and Chairman Abels reconvened at 7:03 P.M. VI. PUBLIC COMMENT: None VII. PUBLIC HEARINGS A. Continued Hearing on Conditional Use Permit 95-021. Plot Plan 95-564. and F,2vironmental Assessment 95-309; a request of The Keith Companies for certification of a Mitigated Negative Declaration of environmental impact; approval of a deviation from the development standards to reduce the gross livable area; and approval of a 35% density bonus to allow 11 units per acre, and a reduction in parking spaces for affordable housing to allow a 128 unit apartment project on Washington Street. Chairman Abels explained this was a continued public hearing. Commissioners Butler and Adolph excused themselves due to possible conflicts of interest. 2. City Attorney Dawn Honeywell explained that the Commissioners withdrew, but the City does not have an actual determination as to a conflict of interest. There is a possibility of a financial impact to Commissioner Butler's wife's employer under California Code of Regulations Section 18702.2 which may exceed $10,000. Commissioner Adolph received information that a relative of his campaign manager is one of the property owners which would be selling the subject property to the applicant and therefore, even though there would probably be no financial interest to either applicant directly, both have withdrawn due to even the possibility of an appearance of a conflict of interest. Pc10-24 100 OJT Planning Commission Minutes October 24, 1995 3. Mr. Mike Rowe, The Keith Companies, speaking on behalf of the applicant, stated he would like to clarify the condition relative to the retention basin they will look at the verbiage in the condition and will state that they can reduce the retention basin to maximize the setbacks in between the houses. Staff has recommended relocating the retention basin to the center of the project. The applicant stated they would not like to do this, but would rather reduce it in size and keep it at the northern end of the project. However, they would follow the recommendation of staff and open up the landscape areas between the buildings to show some undulation with the use of drainage swales or other means of getting the water so as not to create other areas of pockets of retention throughout the area, but do create the difference in elevation and the look of open space. 4. Commissioner Anderson asked if the applicant had seen the new condition distributed by staff. Staff read Condition #71, "That the preliminary plans including design, color, materials, finishes, etc., for the carports and any other structures, shall be reviewed and approved by the Planning Commission as a non-public hearing item." Mr. Rowe stated he had no problem with this. Planning Manager di Iorio clarified that Condition #68 would read "the retention/detention basin shall be reduced to a minimum size that holds a 100-year 24-hour storm with a maximum 3:1 side slope," deleting "the basin shall be dispersed within the project site in more than one area," and add, "The buildings, parking, recreation area, etc., shall be interspersed with other depressed areas integral to the retention/detention basin to maximize setbacks between buildings provided." 5. Mr. Rowe clarified that the retention basin is not sized for any particular storm size. The current size of the project only requires only 4 acre feet of retention storage and currently they have 16 acre feet. However, the goal behind the retention basin is to generate fill necessary to develop the project. Discussion followed regarding the size and purpose of the retention basin. 6. Commissioner Anderson stated he understood the condition as recommended by staff would create a greater separation of the buildings by reducing the concentrated area of the basin. If the condition is written with no stipulation as to the size of the basin, then the spacing between the buildings may be compromised. 7. Chairman Abels asked staff to give their report and recommendation. Planning Manager Christine di Iorio presented the information contained in the staff report, a copy of which is on file in the Community Development Department. She went on to explain the changes the applicant requested and staffs recommendations regarding those changes. PCIO-24 0 101 Planning Commission Minutes October 24, 1995 8. Chairman Abels asked if the City has requirements for parking, why should the Planning Commission even consider a deviation. Planning Manager Christine di Iorio stated the Planning Commission can approve deviations if findings can be made that the reduction will not have a parking impact on the apartment complex. In addition, State law, Section 65915, allows the City to make a concession for reduced parking in an affordable housing project. It was noted that the applicant was requesting the City to reduce their requirement for parking for their two bedroom units from 2.5 to 2 while the three and four bedrooms meet City standards. 9. Chairman Abels stated the City however, is not bound by that requirement. City Attorney Dawn Honeywell stated the City does have to allow the density bonus, but whether the parking request is included is discretionary. However, the density increase of 25% (the minimum) is the minimum the City must allow if the developer meets certain criteria for the affordable housing. 10. Commissioner Anderson asked for clarification on the size of the units.. Staff stated the minimum size is 750 square feet. 11. Commissioner Gardner asked what kind of environmental mitigation studies would be necessary. Planning Manager Christine di Iorio stated an archaeological study would be required and other mitigation measures would have to be reviewed to determine what else would be needed. Commissioner Gardner asked what a "Cultural Resources Managing firm" was? Staff stated it is a firm that has a qualified archaeologist on staff. 12. Commissioner Gardner stated a noise study is required before issuance of a building permit. What noise level would be necessary before a building permit is not be issued? Community Development Director Jerry Herman stated that the General Plan requires a noise study be completed for projects on all Major Arterials. Outside areas within the complex must be less than 60 dBL to comply with requirements and the building interior must not exceed 45 dBL. A mitigation measure may require a block wall or block wall/berm combination to comply to these standards. 13. Mr. Mike Rowe stated that in regards to the retention basin, they were in favor of reducing the retention/detention basin and distribute the remaining depressed area between the buildings. He would recommend a 3.5 acre basin and a combination of drainage swells between the buildings and balance out the unit distribution. This would give a more open space feeling. PC 10-24 102 00r. i�../ Planning Commission Minutes October 24, 1995 14. Mr. Rowe asked that the second sentence of Condition #68 be eliminated and add "...shall be interspersed with the drainage swales to maximize the setbacks between buildings...". Further, they would not like to pave the extra area, but leave it as the turfed areas, unless the need arises for additional parking. 15. Commissioner Anderson stated he too would like to see the area not paved. He asked Engineering for the exact wording of the condition. 16. Commissioner Gardner asked if the number of handicapped parking spaces was adequate for disabled people. Mr. Rowe stated that was difficult as this is what the norm is and all units will be handicap adaptable and if the need for extra stalls is necessary they will provide them. Chairman Abels asked what the State percentages are. Staff stated the project meets the State requirements. 17. Commissioner Gardner stated the State standards are a minimum and usually not adequate. Staff informed the Commission that they had the option to increase the parking if they felt it was necessary. Mr. Rowe stated they were willing to provide additional parking spaces. Discussion followed. 18. Senior Engineer Steve Speer stated the requested revision by the applicant to Condition #68 is too loose and subject to interpretation. The applicant is asking for the retention basin to be reduced without stipulating the size. The recommendation presented tonight was based on the Commission's desire to have the housing spread out. That is why staff recommended to put the depressed area in the center of the project and the water storage basin can be put to the side. The other alternative is fill import the dirt and spread out the houses. 19. Mr. John Koenig, Koenig Companies, stated he is seldom in objection to a project. Initially he was in favor of the project. However, since he has become better informed about the project issues, he now feels that the probable impact on his project will be negative because too many concessions are being requested to accommodate the project. He was concerned about the income level of the people. He felt that the parking would be a problem and the northern portion of his development would be utilized for overflow parking of the renters. This will require policing of their parking areas and arranging for the removal of the vehicles. This could potentially reduce the quality of his project. If the project cannot afford to import the dirt what other amenities will go by the wayside. PCto-24 103 �� I Planning Commission Minutes October 24, 1995 PCIO-24 20. Mr. Robert Tyler, 44-215 Valletta Drive, stated he had visited the applicant's project in Cathedral City and parking is his major concern. He asked staff how many spaces are required for the three and four bedroom units? Staff stated it was provided according to Code requirements. Mr. Tyler stated that 2.5 parking spaces will not be enough. At the moment the Cathedral City development is a very nice development. At the Cathedral City development the manager lives off -site. The project needs a live-in manager. He obtained a list of the rules each of the tenants must read and sign, but most of the items are not enforceable. What happens after 15 years when the management team is no longer responsible? Residents of La Quinta do not want the minimum standards, but want to rise above them. 21. Mr. Richard Crockett, tenant of La Quinta Village Center, stated he deals with the tenants of this Center and this would be a benefit to the tenants. Mr. Crockett stated he had built several affordable housing projects in the City and there is a need for this type of housing. The City needs to address it the best we can within the law. 22. Mr. Steve Golff, USA Homes -applicant, stated he did not believe their project was a minimum type project. The number of parking spaces is a statistical figure based on past projects. They would have no objection to increasing the number of regular or handicapped parking stalls. In regards to Mr. Koenig's comments, he has never had a commercial project be a opponent to their project. As it relates to what type of impact this could have on his project, he would welcome Mr. Koenig to visit their other projects and see what the impact has been. He felt the commercial neighbors would respond that it has been a positive impact on the community and their businesses. The project in Cathedral City has only 88 units, (20 units per acre) and an on -site management staff, and the minimum number of years they will manage the units is only the minimum. 23. Chairman Abels stated the 15 years they will be managing the units is a requirement of the Federal Tax Credit Program. Mr. Golff stated that was correct. The original owner must be there for the first 15 years. 24. There being no further public comment, Chairman Abels closed the public hearing. 104 y�p�� Planning Commission Minutes October 24, 1995 25. Commissioner Gardner asked if the CC & R's could be required prior to issuance of a building permit. City Attorney Dawn Honeywell stated she had not seen the CC & R's and they do have something similar to the covenants, conditions, and restrictions that relate to the affordability requirements under their Federal program. The conditions should require that the City Attorney review and approve that the CC & R's to assure that affordability covenants are in place in order to grant the density benefits. 26. Chairman Abels stated he is not against this type of project, but the location is a problem. From a mixed use stand point this is a single type. Next door there is a mixed use. The Commission struggles with compatibility issues, and feels the concerns of Mr. Koenig should be addressed. Until these issues can be addressed, he would be unable to support of the project. 27. Commissioner Newkirk stated his concern about the impact on the commercial center as well as the impact on the Village area. He does not fell sure this is a viable project for this area. He has spoken to the business residents and they have mixed reactions. He understands the City is compelled to provide affordable housing but not at this location. 28. Commissioner Anderson stated that beside the problem with the retention basin, he sees no problem with the project. This is the best the City can get in an affordable project. The Commission should not be concerned with income levels, but react to the project as it conforms to the Zoning Code and other regulations of the City. 29. Commissioner Barrows stated she has some concerns, but is not opposed to the project. It is not an unsuitable project for this site, even though she has concerns regarding reduced parking standards. Commissioner Barrows asked if there was a condition requiring on -site management. City Attorney Dawn Honeywell stated that if the Commission wants to assure on -site management, it would need to be added as a separate condition. Commissioner Barrows asked how the project could be improved with respect to parking? She does not feel this is the core of the Village and therefore the project would not have an impact. 30. Chairman Abels stated he is not opposed to the use, but did not believe a mixed use should, be next to the single use. 31. Commissioner Gardner stated his concern about the noise of the street having an impact on the project. He did not feel any wall would be able to deter the noise. Mr. Mike Rowe stated that the sound wall will be six feet plus, Washington Street is 15-feet above the project thereby reducing the noise. PC IO-24 105 Planning Commission Minutes October 24, 1995 levels. Commissioner Gardner stated his concern about the traffic egress coming from one street; the density is very high and the Sheriff's Department had expressed some concern. Concern was also raised about maintaining the project over the time. 32. Chairman Abels stated his concerns about the uses and did not feel he could support the project. 33. Commissioner Anderson stated he agreed with the City Engineer that the wording on Condition #68 should be tightened up and would like to see staff determine the size of the retention basin. 34. Commissioner Barrows asked if there is flexibility in regards to the percentages of the income levels. Community Development Director Jerry Herman stated tax credits are allocated to this project and therefore it would be a low and very low income project. Mr. Golff stated that 60% of the units are restricted to households incomes not in excess of 60% of the median income and 40% not in excess of 50% of the median income. 35. Chairman Abels stated that the request for a 35% density bonus is excessive when the minimum is 25%. The compatible issue was brought before the Commission last year regarding the surrounding development densities. 36. There being no further discussion, it was moved and seconded by Commissioners Gardner/Newkirk to adopt Planning Commission Resolution 95-044 denying the mitigated Negative Declaration of environmental impact. City Attorney Dawn Honeywell stated the findings for denying the project as stated by the Commissioners were as follows: a. The Planning Commission hereby finds that the General Plan Policy 2-1.1.9 criteria for allowing apartments in the Medium Density Residential Land Use designation is not met in that the proposed development does not meet the requirement in that it is not a part of a mixed -use planned development and therefore, it is not consistent with the General Plan. b. A noise study must be completed before issuance of a building permit and as a part of the EIR. C. The reduced number of parking spaces proposed does not mitigate the effects that parking will have for this project. Pc10-24 106 0to0 O Planning Commission Minutes October 24, 1995 d. The amount of density bonus requested for this project as proposed, would have too great of an impact on the surrounding community and must be reviewed as part of an environmental impact report. ROLL CALL: AYES: Commissioners Gardner, Newkirk, and Chairman Abels. NOES: Commissioners Anderson and Barrows. A&SWT: Commissioners Adolph and Butler. AB&TAiNNone. The motion passed on a 3-2-2 vote. The project is denied. Commissioners Adolph and Butler rejoined the meeting. VIII. BUSINESS ITEMS A. Plot Plan ; a request of Rancho Capistr opment Corporation for KSL PGA orporation for approval of ent to a Condition of Approval fo yder, Heritage, and Masters ion units at PGA West. A00Commissioners Ande d Gardner asked to be excused due to a possible conflict of interes 2. Principal DJW Stan Sawa presented the information contai he staff report py of which is on file in the Comm velopment De ent. 3. mmissioner Butler asked if the pop -outs educed from 4-inches to 2-inches is more for aesthetics and n eet Title 24 requirements; it would not change any of the Title uirements. Staff stated this was correct. 4. Commissioner Butler j1prif the paved roads met the Fire Departm requirements. S this had been approved. 5. There bei further discussion, it was moved and ded by Co mmi Adolph/Butler to adopt Minute Motion 9 approving an ame t to Plot Plan 95-552, as conditioned. U y approved with issioners Anderson and Gardner being ab Commissioners rVWrson and Butler rejoined the meeting B. Special Advertising Device 95-084; a temporary banners. PC10-24 107 of Schatzi's Grill for approval of ATTACHMENT 7 PLANNING COMMISSION RESOLUTION 95-044 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 95-309 PREPARED FOR CONDITIONAL USE PERMIT 95-021 AND PLOT PLAN 95-564 FOR USA PROPERTIES ENVIRONMENTAL ASSESSMENT 95-309 VILLA LA QUINTA APARTMENTS WHEREAS, the Planning Commission of the City of La Quinta, California did on the loth day of October, 1995, hold a duly noticed Public Hearing to consider Conditional Use Permit 95- 021 and Plot Plan 95-564, for the Villa La Quinta Apartment; and, WHEREAS, the Planning Commission on October 10, 1995, found reasons to deny the project to October 24, 1995; and, WHEREAS, the Planning Commission did on October 24, 1995, consider additional testimony on the project; and WHEREAS, the Planning Commission of the City of La Quinta, California did deny the Environmental Assessment; and, WHEREAS, said Conditional Use Permit and Plot Plan have complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended) (Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared Initial Study EA 95-309; and, WHEREAS, the Planning Commission has determined that said Conditional Use Permit and Plot Plan will have a significant adverse effect on the environment and that a Mitigated Negative Declaration of environmental impact should not be filed; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the following facts, findings, and reasons to justify denying said Environmental Assessment: 1. The Planning Commission hereby finds that the General.Plan Policy 2-1.1.9 criteria for allowing apartments in the Medium Density Residential Land Use designation is not met in that the proposed development does not meet the requirement in that it is not a part of a mixed -use planned development and therefore, it is not consistent with the General Plan. RESOPC.169 0 0 0 c- . Planning Commission Resolution 95-044 2. A noise study must be completed before issuance of a building permit and as a part of the EIR. 3. The reduced number of parking spaces proposed does not mitigate the effects that parking will have for this project. 4. The amount of density bonus requested for this project as proposed, would have too great of an impact on the surrounding community and must be reviewed as part of an environmental impact report. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of the Commission for this Environmental Assessment. 2. That it does hereby deny Environmental Assessment 95-309 for the reasons set forth in this Resolution PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta Planning Commission held on this 24th day of October, 1995, by the following vote, to wit: AYES: Commissioners Gardner, Newkirk, and Chairman Abels NOES: Commissioners Anderson and Barrows ABSENT: Commissioners Adolph and Butler ABSTAIN: None JACQUES ABELS, Chairman City of La Quinta, California ATTEST: JERRY HERMAN, Community Development Director City of La Quinta, California RESOPC.169 00 rti 109 6� V f,----61/ 12/ 1994 21: 59 n 6197777155CITY OF LA 0.1INTA PAGE 02 ice% i'!S a • I I G1 ATTACHMENT 8 78-M CALLE TAMP= — LA C U1NTA, CAL1FAJ 1= I VII T IJF LA GUIjI PLANNING =FARTFMENT �..-.- The Keith Companies Appellants Name Attention: Mike Rowe Date 11/1/95 Mailing Address 41-865 Boardwalk, Suite 101 Palm Desert, CA 92211 �- phona: 619 }346-9844 RE: Case No. EA 95-309 Type of Appeal: Conditional Use Permit ---.Variance Outdoor Advertising Change of Zone Consistency with General Plan Public Use Permit - Znvironmental Assessment Surface Mining 6 Setback Adjustments Reclamation Permit --Temporary Use Permit Plat plan Please state basis for appeal and include an Su applicable, indicate the number of the specific protested. ccrOidltionewhichcia being c o attached USA PROPERTIES FUND, INC. ATIKMfDCMCr is iy yiv[NT pf ih ACM AND RETAIN S.S.TATEMENT SC1MFD ffIOw iN()f Cfif0.5f,b YUs"0O 1 NO fFCfIf DFyffD RECEIPT City of La Ouinta, 78-495 Calle Tampico, P.O. Box 1504, La Ouinta CA 92253 ATE /I 13220 N RECEIVED FROM 10 ADDRESS FORM- 003/CS MINUNa ADDRESS _ P'a BOX 1W4 - LA QUINT. CAUFoMM s 0 0 rf r 110 ATTACHMENT 9 We are requesting an appeal that the Environmental Assessment is inadequate based on the attached: A) The proposed apartment complex is designed to act as a stand-alone project within a multi -use area. It was originally intended to be part of the commercial shopping center immediately to the south. There are varied mixed -use projects around this area of the city, specifically the La Quinta Village Shopping Center neighboring the project, the City of La Quinta Civic Center, the senior apartment complex identical in format (less the senior restrictions) to ours, the Senior Community Center and single family detached housing, some of which is subsidized. The General Plan designation of Medium Density Residential Land Use allows apartments within this area and that is what is proposed for the site. B) The request for a noise study (Item #6 of the conditions of approval) is a standard requirement for every project within the City, and per the General Plan. There was no mention of revising this requirement in any way and the developer agrees to the condition as it is noted. The impact to the future residents from the traffic along Washington Street can be minimized to assure that the decibel levels remain far below the required limits similar to every other project that has been built. C) The developer did agree to additional parking spaces within the project in an effort to mitigate the effects that parking will have for this project (per condition #63). The amount of spaces was never determined as an impact. D) The amount of the proposed density bonus requested for this project does not have a negative impact on the surrounding community. The State of California allows for a density bonus for this type of rent -restricted project. The requested additional density bonus, which translates into eight units, is not excessive and is required in order to make the project financially stable. (Condition #55 allows for 128 units per Government Code Section 65915). Because there is no financial participation requested or desired from the City, the developer is forced to take measures to ensure that the project is feasible. This project would assist the City of La Quinta in it's State requirement to provide approximately 1500 rent -restricted units without any participation from the City's funds. E) It should be noted that Commissioners Adolph and Butler were not absent, but abstained due to a conflict of interests pursuant to their dialog at the beginning of the hearings. 111 THE KEITH COMPANIES - INLAND EMPIRE, INC. 101 C.,achrlla r 1.4 iCt •.. JI.rr1Y. November 23, 1995 � ( {V• .. a u 2 ,y„' , Jerry Herman and Greg Trousdell 1i t.F ""- `. ""'•' . i Planning Department i�:iSu � :rni11 r..t.t City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Herman and Mr. Trousdell: Please find attached a plot plan for the proposed Villa La Quinta Apartments, EA 95- 309, CUP 95-021 and Plot Plan 95-564. The plan is refered to as Alternative "A" and is being submitted as an exhibit of what could be done to the site to mitigate all of the concerns expressed by the Planning Commission in their denial of EA 95-309 on the Commission hearing dated of October 24, 1995. It should be noted that a future day care site has been added to the project layout in an effort to more closely meet the General Plan requirements of a mixed -use development. There is a mansonry wall shown around the entire site in an attempt to further mitigate any noise influences from Washington Street as well as moving the buildings further away from Washington Street. The parking ratio has been increased to above the required amount and includes recreational vehicle storage spaces. The most obvious alteration to the layout is the reduction of the park site from 4.16 acres to 1.68 acres. This significantly spreads out the buildings therby lowering the density of the project over a much larger area. We are submitting this as an altertative exhibit for discussion at the City Council Apeal hearing scheduled for December 5, 1995. It is intended to show that we are willing to work with the City in an effort to address their concerns and produce the best possible project for everyone. If you have any questions or concerns, please contact me so that we might discuss them further. Sincerely, ^ / Mark W. Sambito, P. . Project Manager cc: Steve Gall, USA Properties Fund, Inc. 01 vi Planning Endmeennd Environmenral Services Landscaoe Arcn.tecture Land Surveyir3 PuCl;c PJcrns .Nater Resources (619) 346.9844 FAX (619) 346-9368 112 41.865 Boardwalk, Suite 101. Palm Desert, CA 92260 THE KEITH COMPANIES - INLAND EMPIRE, INC. Coachella Valle November 29, 1995 Jerry Herman Community Development Director City of La Qunita 78-495 Calle Tampico La Quinta, CA 92253 Dear Jerry: Attachment 11 r hrf 7 !f 3 C I am writing this letter to formerly request a two week extension of our City Council Appeal of Environmental Assessment 95-309, Plot Plan 95-564, and Conditional Use , Permit 95-021. The neighborhood survey for the La Quinta area and developments surrounding our existing projects in northern California and Nevada are taking longer Planning than expected due to the Thanksgiving holiday. Engineering Initial responses are positive and we feel a full document of information is needed to Envvonmental Services make our position on the issues raised in the Planning Commission as being fully Landscape palatable. We have submitted an alternative exhibit that could be used in the Archilec,ure mitigation efforts and this exhibit along with the public and commercial response are Land important documents to allow a complete package for the council members review. Surveying Public Works Please let me know at your earliest possible convenience on the status of this request Water Resources and our ability to present our arguments before the council on their December 19th meeting. Sincerely, Mike Rowe Division Manager cc: Steve Gall - USA Properties DOQI� 3^ / (619) 346-9844 FAX (619) 346-9368 113 41-865 Boardwalk. Suite 101, Palm Desert, CA 92260 aTHE KEITH COMPANIES - INLAND EMPIRE, INC. C,,.,d,ell.i Valle% Attachment 12 December 13, 1995 D ffDEC1°5 Honorable Mayor and Members W Willi A"'I TA PIANNtNG DEPARTMENT of the City Council City of La Quinta Go Jerry Herman Planning Director 78-495 Calle Tampico La Quinta, CA 92253 Honorable Mayor and Members of the City Council: Please find attached a follow-up report to the Planning Commission concerns which Planning provides back-up information regarding the idea that the existing businesses may be opposed to the apartment complex proposed under EA 95-309, CUP 95-021 and Plot Engineering Plan 95-564. In the report, it is clearly evident that the surrounding retail businesses in seviron en`a' the vicinity of other USA Properties projects feel that the residents have patronized their establishments and have had only a positive impact on the local business community. ArC�1ecluee Land We have also surveyed the local business in the area of the proposed site and have Survey-.ng received only favorable responses. They owners or managers have been asked to Public Ari forward any comments to the City's attention and should arriving in the near future. hale, Resources Based on the report provided and the impromptu survey, we recommend a reversal of the denial to the above -mentioned project by the Planning Commission. We would like to thank the Council for the extension of our hearing to December 19,1995. If there are any questions or comments, please feel free to contact me so that we might discuss them further. Sincerely, 4� (�(44a�w� Mark W. Sambito, P.E. Project Manager cc: Steve Gall, USA Properties Fund, Inc. 5-3 Opp" (619) 346.9844 FAX (N) 346-9368 114 41-865 Boardwalk, Suite 101, Palm Desert. CA 92260 LA QUINTA REPORT 12, 1995 Attachment 13 DEC 1 3 15 CITY OF LA QUINTA PLANNING DEPARTMENT MMC Communications has conducted research on a small but representative sample of USA community residents to discover the level of patronage of surrounding businesses. The research methods consisted of surveying residents and interviewing the managers and owners of businesses near four USA communities: Terracina Vineyard, Terracina Elk Grove, Terracina Reno and Terracina Oaks Auburn. We contacted 25 stores located adjacent to USA communities and spoke with the manager or owner of each business. All of the managers/owners feel the communities are good neighbors and consumers. Some of the residents are employed by nearby stores. Most of the stores do not track customer addresses. The managers feel certain they receive business from local residents, including Terracina residents, although they do not maintain specific records. Some of the managers did specifically identify Terracina residents as customers, but corporate policies prevented them from providing letters to that effect. For example, the manager at Albertson's in Auburn was more than willing to attest to the residents' support of his store. However, corporately, Albertson's policy is that all information on their customers is proprietary. Several owners and managers with more detailed familiarity of their customer base did write letters stating Terracina residents are good customers and they have benefited from having a USA community 115 La Quinta Report - page 2 in the neighborhood. Those letters are attached to this report. • Payless Drugs, Auburn • Crossroads Auburn Auto Center • Wal-Mart, Elk Grove • Video Craft/ Vintage Bean coffee shop, Elk Grove The second part of our research was the resident survey. A copy of the survey and response figures are attached to this narrative. The survey simply asks where residents shop and eat most frequently. We also asked if they have made any large purchases since moving in to their USA home, The response to the survey shows that supermarkets and all -in - one stores, when adjacent to the USA community, are patronized on a weekly basis. Video stores were also high on the list for a weekly visit, indicating most of the residents have VCR's and TV's. Monthly shopping takes place at drugstores like Payless and clothing stores like Mervyn's and Clothestime. Local restaurants are visited on average twice a month. Favorites are McDonalds, Taco Bell, Lyons, local coffee shops and Long John Silvers. Residents split their patronage almost fifty-fifty between fast food eateries and full service restaurants. We also asked residents if they've recently purchased expensive items such as audio equipment, electronics or household appliances. Residents listed purchases including stereo equipment, computers, furniture and cars. 0OJ 116 � �� La Quinta Response Totals Residents that shop at full service markets weekly = 60% Residents that shop at full service markets monthly = 25% Residents that shop at bulk supermarkets = 40% Residents that shop at retail stores weekly = 35% Residents that shop at retail stores monthly = 70% Residents that shop at drugstores weekly = 15% Residents that shop at drugstores monthly = 15% Residents that shop at video stores = 60% Residents that use services cleaners/ Hair salon= 15% Residents that eat at full service = 60% Residents that eat at fast food = 50% ��3 117 0��,� List of Businesses Specifically Named in Survey Markets Fast Food Albertson's Burger King Bel Air Chubby's Lucky's KFC Pack - N- Save La Bou Raley's Long John Silvers McDonalds Pizza Hut Drugstores Pollo Rey Longs Round Table Payless Taco Bell Togo's Retail Full Service Clothestime Applebee's Best Awful Annie's Hallmark Baker's Square K-Mart Bert's Diner Mervyn's Boston Market Ross Cassidy's Toy's R Us Chevy's Target Chinese Wal-Mart Denny's Eppies Services Hungry Hunter Cleaners Lyon's Hair Salon Pete's Sizzler Entertainment Suspects Blockbuster Vince's Hollywood USA Properties Fund Local Business Patronage Survey November 1995 USA Properties Fund Inc., is continually developing new apartment communities throughout California. One factor that helps us determine sites for development are the kinds of services and shops available in the immediate area. We'd like your assistance in learning about the businesses you find valuable and patronize near your home. If you could fill out the following survey and return it to your manager by December 8, 1995, we would be very appreciative. Thank you! At what stores near your residence do you shop at on a weekly basis? On a monthly basis? What other stores close by do you patronize? Video? Stationery? Clothing? How often do you eat at local restaurants? Please list your favorites. Have you made a major purchase in the last 12 months such as a refrigerator, TV, VCR, stereo, automobile, computer etc.? Where did you make this purchase? Any additional comments? Apartment community Apartment number (optional) Name (optional) 00C` 119 NOV 3 o 1995 November 27, 1995 To Whom It May Concern: The Terracina Oaks apartment community in Auburn California is located near the Payless Drugstore I manage. Residents from the community regularly patronize my store and are good customers. if you have any questions, please call me at (916) 823-7432. Sincerely, ��r d Mark Jaeger Manager Payless Drugs Auburn California 00G 120 �51'14 FO55 — AOQOS 12/5/95 STEVE GALL VICE PRESIDENT USA PROPERITIES FUND 2200 B DOUGLAS BLVD. SUITE 150 ROSEVILLE, CA 95661 nEAR STEVE GALL, AS THE CUSTOMER SERVICE MANAGER HERE AT CROSSROADS, I HAVE HAD THE OPPORTUNITY TO MEET MOST OE OUR CUSTOMERS WHO HAVF, PURCHASED VECHICLES. IN FACT AN IMPORTANT PART OF MY .JOB REQUIRES THAT I CALL EACH CUSTOMER TO ASSURE THAT THEY ARE SATISFIED WITH NOT ONLY THEIR NEW VECHICLE BUT THEIR BUYING EXPERIENCE. DURING MY YEAR AND SIX MONTHS AT CROSSROADS, I HAVE HAD THE PLEASURE OF TALKING TO AND MELTING CUSTOMERS WHO LIVE AT USA PROPERTT.ES. THEY ARE MEMBERS OF THE AUBURN COMMUNITY WHO SUPPORT THE AREA BY PURCHASING THEIR VECHICLES CROM THEIR "NEIGHBOR". if you should have any further questions regarding this matter, please don't hesitate to call. L il•-� BRA JORDAN CUSTOMER SERVICE MANAGER Domestics lmporis 2725 Grass Valley Highway Aubum, CA 95603 2855 Grass Valley Highway 001 WAL* MART Always The Low Price r November 21, 1995 To Whom It May Concern: Helen Sparks, Terry Danaker and Gurminder Khanijhon are all residents of't'erracina at Elk Grove, and they are all valued employees of Wal-Mart, 8465 Elk Grove Blvd., Elk Grove, CA 95758,(916)694-7100. If you have any questions with regard to verification of their employmcnt, please do not hesitate to call. Sincerely, Jean Westergaard Personnel Manager Wal-Mart w�4'bv�CzLc-�k 3 -WAIL *MART • "Where Customer Service is i I " TOTAL P.O2 12 VIDEO CRAFT 8876 Vintage Park Dr., Ste. 116 Sacramento, CA 95828 November 21, 1995 To Whom It May Concern: Our two businesses, Video Craft and Vintage Bean Restaurant, are neighbors of the Terracina/Vineyard apartment community. We were in business before the community was built, and were happy to say that the people who live there have been strong, regular patrons. The community has had a wonderful and measurable economic impact on our businesses. We began to see an increase in our businesses as soon as residents moved in to Terracina/Vineyard. Nearly everyone who lives in the community has a Video Craft card in their wallet and they use it. We're also happy to say that many Vineyard residents are regular customers at our restaurant. We enjoy having this community in our neighborhood, not only because they have made a difference in our businesses, but because they have been good neighbors as well. We would be happy to discuss the positive impact Terracina/Vineyard has on nearby businesses. Please feel free to call us at any time. Sin rely, Bill and Lynne Cr ONvners Video Craft/Vintage Bean Restaurant (916) 689-5528 123 0v(� f 10/25/95 09!41 #2310 534 0289 KOENIC COMPANIES la 002 0-3 KOENIG DEVELOPMENT COMPANY Development a Investment ■ Management October 23, 1995 Mr. John Pena Mayor CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 Dear John., '95 OCT 25 flFl 1107 CITY jr- LA QUiNTA CITY CLERK In a letter addressed to you earlier I indicated the support of the ownership and tenants at La Quinta Village Shopping Center for the proposed low income apartment project to be located immediately north of our center. I attended the planning commission meeting of October 10 intending to speak in favor of the apartments as well. However, as the presentation by The Keith Companies was made on behalf of the Developer, I became u.creasingly concerned about its probable impact upon L,a Quinta Village. Of greatest concern is the requirement that this project serve only the lowest income earners. Despite careful screening, any apartment building whose tenants' family income range from $11150 - $1,900 per month will result in a high concentration of people unlikely to support many of our businesses. It is unrealistic to expect them to purchase a home through La Quinta Properties, to support a dry clearer, purchase a $600 bicycle or eat a meal at asi Aiibaba owned restaurant. Even Ralphs supermarket is unlikely to see them make major purchases since the Super Saver Market recently opened in Indio is aimed at low income families such as these. The parking provided of fewer than 2 spaces per unit will inevitably result in a spillover into the north end of our project where we can least afford it. with 20 years experience in managing shopping centers and having to tow cars caway from private property, I feel certain that a dense, ungated apartment project will bec.onte a constant burden on us. There is also increased potential for graffiti on our buildings, especially if we are perceived as unfriendly towards the apartment tenants in licin oure�lvcs po 4 g 0 U Q''�1:5- I visited the Cathedral City complex which the developer recently opened, spoke with their marketing person and toured the units. Having done so I can only say I had hoped for "something better" next rinor to nnr thnnnina rPntpr 10/25/95 09-42 W10 534 0289 hOENIC COMPANIES 12] 003 October 23, 1995 Page Two I can appreciate the pressure you must feel to get built within La Quinta the required number of affordable housing units dictated by the federal government. However the bottom line is that, had this proposed complex been in place at the time we selected a location for La Quinta Village, we would have had concerns identical to those described above, and would have located our project elsewhere. Uses of all other parcels surrounding La Quinta Village seem compatible and appropriate. Somehow this one simply does not fit. If the makeup of the apartments was modified to where only a portion of the units (20 - 30 percent) were reserved for low income tenants, we would feel differently. However, as proposed, we must indicate our opposition to this development. Very truly yours, J?idcnt oenig JWK/jl cc: Joseph W. Rich CC / DESERT r4IITRArjoks, ASSOCAPIVION P.O. BOX 1178 PALM DESERT, CALIF. 92211-1178 (619)779-9404 * FAX (619)775-1540 December 12, 1995 Hon. Mayor Glenda Bangerter and City Council City of La Quints. 78-495 Calle Tampico La Quirta, Ca. 92253 Re: Conditional Use Permit 95-027, Plot Plan 96-564 and Environmental Assessment 95-309 Hon, Mayor Bangerter; The City Council will be considering a rent restricted apar`�.ment complex for the Village area of La Quints. on December 19. I am writing this letter as a local Electrical Contractor and former vendor to 'USA Property Fund Inc. who is developing the project. I wanted to state that the organization that is proposing this project is of the highest quality and ethics. Having had the opportunity of working with the developer, I have first hand knowledge of their commitment to quality construction standards and their over-all professionalism. As President of the Desert Contractors Association, I am further impressed by the developers commitment to use local Contractors and vendors. Without hesitation I support this project and hope that the City Council will do the same. Sincerely, Dennis Chappell Owner AZ -Tech Electric President, Desert Contractors Association (� �/: � �,/Jftui �// V '5 DEC 16 AN 12 16 ,iTY OF LA n December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely 00� RECE `-'-D DL -15 1121 cis L!r L �A 0 U i N TIA CITY CLERK December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021., Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely II I i PQS�-a CO�YneCti0r OF L-a QLL YN�a °0o 45v� c(?.-(1Q HOE:.' D F S5 DEC 15 BIN 1122 CITY CLERK December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely NON ooc Ci I--/C*/II?I 0 December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely �.A --� '?5 DEC 16 Afl 12 io � i Y OF LA QUI�t December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely 00 °5 IJL -7r, 16 All 12 16 ^;7Y OF L 4 QL'I , December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calls Tampico La Quints, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development„ Sincerely —1�1a�ct�Ef' O O 5� �5-3 cc: cc 11O ��� December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quints 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quints Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely 00 cc: December 12,1995 Hon. Mayor Glenda Bangerter and City Council - City of La Quints 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quints Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely I;G�l ft*gg Kj DJi� 000 cc: December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quints Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely Lfl Vt �'�di►+�j d J � At Le ZT&)sLL",ucv,, 00O J cc: December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: cc 11qk�, I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quints Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely RLLe �,--`�I 000 0 cc: cc jt4k, December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development., Sincerely ALLe Ste` TNsLt-P-AAycq.,, REIV, EI!ivD DEC 19 PM 2 39 CITY CLERK December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quints Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely JINN T.IN��N �� / [A 40,1►rA D�v�d'J3 Serving the entire Coachella Valley.! December 14, 1995 Hon. Mayor Glenda Bangerter and City Council . t�it'y Ui Uct iau;uia 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I am the Owner of La Quinta Properties, located at the La Quinta Village Shopping Center. In addition to being a tenant in the Center, I am the on -site property manager. Over the last few months I have been in discussions with USA Property Fund Inc. related to the development of their affordable apartment community. This apartment complex, which will be built North of the Shopping Center is located along Washington Street. I have looked at the project elevations and site plan and I have no real concerns about the project as presented to me. The La Quinta Village Shopping Center needs customers and the proposed apartment complex will provide those customers. I have personally spoken to the Manager of Ralph's, David Friedrich, who agreed with me that having consumers next door will be a boost to his bottom -line. In addition, I have had conversations with all the present tenants of the Shopping Center about this project and either the shops and restaurants supported the project or they were neutral. I would urge the City Council to support the proposed development. Riffiard Crockett Owner/Broker 000 acic�f� 16UL 7q-. i -, J ILr ,)I; December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta, Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely fie: ecld"`/"# '95 DEC 16 All 12 16 OF LA r = T"- December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely Oopel ,---7- -7 '95 DEC 16 AP] 12 16 CITY GF L' December 12,1995 Hon, Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quints Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely 00 '95 DEC 16 A[I 12 16 CITY OF LA Q ii iT;; December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021, Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quinta Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely cc: cc December 12,1995 Hon. Mayor Glenda Bangerter and City Council City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: Conditional Use Permit 95-021., Plot Plan 95-564 and Environmental Assessment 95-309 Hon. Mayor Bangerter: I have been informed about an apartment community that is being developed and built by USA Property Fund on property North of the La Quints Village Shopping Center. I am aware that this proposed development targets the affordable renter market. The La Quinta Village Shopping Center needs customers and based on the description of the type of development proposed it appears as though this apartment community will provide needed consumers who will be able to walk to our Shopping Center and use our services. I support this apartment community and urge the City Council to vote in favor of this proposed development. Sincerely