1997 05 20 CCing -> 13]h City Council
Agenda
CITY COUNCIL CHAMBER
76?495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Mav 20, 1997 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.97-39
b. Roll Call Ord. No.305
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of May 6, 1997.
ANNOUNCEMENTS
O()OOO1
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PRESENTATION OF LA QUINTA HIGH SCHOOL ART AWARDS.
PRESENTATION BY THE DESERT SANDS UNIFIED SCHOOL DISTRICT'S SAFE AND DRUG FREE
SCHOOLS ADVISORY COMMITTEE TO THE CITY COUNCIL AND SCHOOL RESOURCE OFFICER, TIM
BASQUEZ IN APPRECIATION FOR SERVICES.
WRITTEN CORRESPONDENCE
1. LETTER FROM COACHELLA VALLEY RECREATION & PARK DISTRICT REQUESTING SUPPORT
FOR THEIR ASSESSMENT DISTRICT.
2. LETTER FROM PGA WEST RESIDENTIAL ASSOCIATION, INC. REGARDING INCLUSION OF A
HOTEL IN THEIR SPECIFIC PLAN.
3. LETTER FROM BIA RELATIVE TO PROCESSING CONTRACT CHANGE ORDERS.
4. LETTER FROM DORIS REED REGARDING MAINTENANCE OF UNSOLD PROPERTIES.
BUSINESS SESSION
1. CONSIDERATION OF REQUEST BY THE LA QUINTA SENIOR CENTER'S CREATIVE WRITING
CLASS FOR FINANCIAL ASSISTANCE IN PUBLISHING A BOOK.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF REQUEST BY THE PALM SPRINGS DESERT RESORTS CONVENTION AND
VISITORS BUREAU FOR ENDORSEMENT OF PENDING RESOLUTION ACTION BY THE CVB
REGARDING CITY ENDORSEMENT POLICY."
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF PROCESS FOR BOARD/COMMISSION INTERVIEWS.
A) MINUTE ORDER ACTION.
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ing -> 13]h4. CONSIDERATION OF: 1) CONTRACT SERVICES AGREEMENT FORM AND 2) CITY GRANT
APPLICATION FORM, SCORING/EVALUATION SHEET AND REVIEW PROCESS.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF SELECTION OF A CITY NEGOTIATING TEAM FOR FISCAL YEAR 1997/98
CHAMBER OF COMMERCE CONTRACT NEGOTIATIONS, INCLUDING CONSIDERATION OF A
NEW POSITION TO UNDERTAKE BUSINESS RETENTION AND ECONOMIC DEVELOPMENT
ACTIVITIES.
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF A PROFESSIONAL SERVICES CONTRACT FOR THE GENERAL PLAN
UPDATE CONSULTING SERVICES.
A) MINUTE ORDER ACTION.
7. CONSIDERATION OF AUTHORIZING THE DISTRIBUTION OF AN RFP FOR AB939 SERVICES
FOR FISCAL YEAR 1997/98.
A) MINUTE ORDER ACTION.
8. CONSIDERATION OF ADOPTION OF RESOLUTION REAFFIRMING THE CITY'S ADOPTION OF
THE ANNUAL ASSESSMENT FOR CSA 152, AUTHORIZE RIVERSIDE COUNTY TO CONTINUE
TO LEVY ASSESSMENTS, AND INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR
LEVYING ASSESSMENTS ON CITY PARCELS UNDER CSA 152.
A) RESOLUTION ACTION.
9. SECOND READING OF ORDINANCE NO.302 RE: COMMERCIAL VEHICLES
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED MAY 20, 1997.
2. TRANSMITTAL OF TREASURER'S REPORT DATED MARCH 31, 1997 FOR THE CITY OF LA
QUINTA AND THE LA QUINTA FINANCING AUTHORITY.
3. APPROVAL OF ONE-YEAR CONTRACT EXTENSION, LMC 1995/96 WITH LUNDEEN PACIFIC
CORP., AND APPROVAL OF CONTRACT CHANGE ORDER #2 FOR THE ADDITION OF TRACT
23913, QUINTERRA AND TRACT 26188, DEL REY AND FRITZ BURNS PARK MAINTENANCE.
uu?tjO3
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IMPROVEMENT PROGRAM.
5. APPROVAL OF FINAL MAP AND SUBDIVISION AGREEMENT FOR TRACT 27899, CENTURY
CROWELL COMMUNITIES.
6. APPROVAL OF FINAL MAP AND SUBDIVISION AGREEMENT FOR TRACT 25363-2, DEL REY
AT LA QUINTA NORTE.
7. AWARD OF CONTRACT FOR JEFFERSON STREET RESURFACING, PROJECT NO.96-01 TO
GRANITE CONSTRUCTION, FEDERAL AID PROJECT NO. STPL-5433001.
8. AUTHORIZATION TO ADVERTISE AND RECEIVE BIDS FOR CALLE TAMPICO BICYCLE AND
PEDESTRIAN SAFE ROUTE, PROJECT NO. 97-04.
9. ACCEPTANCE OF IMPROVEMENTS WITHIN PROJECT NO.95-10, BEAR CREEK CHANNEL BIKE
PATH, URBAN FORESTRY PROJECT AND AUTHORIZATION TO FILE A NOTICE OF
COMPLETION.
STUDY SESSION
1. DISCUSSION OF SUMMATION ON MEETINGS HELD WITH THE VILLAGE AREA PROPERTY
AND BUSINESS OWNERS REGARDING DEVELOPMENT OF THE VILLAGE AREA.
2. DISCUSSION REGARDING LEAF BLOWERS.
REPORTS AND INFORMATIONAL ITEMS
A. INVESTMENT ADVISORY BOARD MINUTES OF MARCH 12 & APRIL 9, 1997
B. PARKS & RECREATION COMMISSION MINUTES OF APRIL 14, 1997
C. PLANNING COMMISSION MINUTES FOR APRIL 22, 1997
D. CVAG COMMITTEE REPORTS
E. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE
HENDERSON)
F. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT MINUTES OF APRIL 8, 1997.
G. C. V. MOUNTAINS CONSERVANCY SNIFF)
H. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
I. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HOLT)
J. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
L. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
M. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP ADOLPH)
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A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR
1. MONTHLY REPORT FOR APRIL 1997
E. COMMUNITY DEVELOPMENT DIRECTOR
1. MONTHLY REPORT FOR APRIL1997
F. FINANCE DIRECTOR
1. TRANSMITTAL OF REVENUE & EXPENDITURES REPORT DATED MARCH 31, 1997
FOR THE CITY OF LA QUINTA & LA QUINTA FINANCING AUTHORITY
G. PARKS & RECREATION DIRECTOR
1. MONTHLY REPORT FOR APRIL 1997
H. PUBLIC WORKS DIRECTOR
1. MONTHLY REPORT FOR APRIL 1997
I. SHERIFF'S STATION COMMANDER
1. QUARTERLY REPORT
MAYOR AND COUNCIL MEMBERS' ITEMS
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
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1. TENTATIVE TRACT 28444 SUBDIVISION OF 38.36 ACRES INTO 69 SINGLE FAMILY AND
OTHER COMMON LOTS LOCATED ON THE SOUTH SIDE OF THE SOUTHERN TERMINUS OF
PGA BOULEVARD AND WEST OF MADISON STREET ABUTTING THE TOM WEISKOPF AND
JACK NICKLAUS TOURNAMENT GOLF COURSE. APPLICANT: KSL LAND CORPORATION.
A) RESOLUTION ACTION.
CLOSED SESSION
NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF
THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) CONCERNING POTENTIAL INITIATION OF LITIGATION FOUR CASES).
2. EVALUATION OF COUNCIL-APPOINTED POSITION CITY ATTORNEY, PURSUANT TO
GOVERNMENT CODE SECTION 54957.6.
3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION STAMKO DEVELOPMENT CO., CASE NO.
INC. 000492.
ADJOURNMENT
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I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of May 20, 1997 was posted on the outside entry to
the Council Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Friday, May 16, 1997.
OA? May 16 1997
City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
Ou0007
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Coachella Valley Gen.m?Mna:?
Recreation & Park District Superintendent
45-871 ClintOn Stmet, Incijo California 922C1 Laura M?alliard
760) 347-3484 FAX 760) 347?0
May 1,1997
Glenda Holt, Mayor
City of La Quinta
78495 Calle Tampico
La Ouinta, CA 92253
Dear Glenda,
As you are aware, Initiative 218, passed by voters last Fall, removes all
current tax assessments and requires that existing assessments be placed on
the ballot for direct property owner approval. The Coachella Valley Recreation
and Park District currently assesses property owners nine dollars and ninety
cents $9.90) a year per household. With this tax the District is able to provide
facilities and offer programs that improve the quality of life for youth and adults
in your City as well as greatly compliment many of the educational, health,
community, family and self improvement values your City promotes.
Funds generated from the $9.90 Assessment allow us to provide lighting
and maintenance in Frances Hack Community Park, which features a community
center, ball field, basketball courts, play equipment and outdoor rest rooms. All
organized youth sports teams in La Quinta have received free use of fields with
the District paying the light bill. Our recently renovated Community Center
depends on the $9.90 Assessment to operate. Salaries and supply costs are
supported by the $9.90 assessment for activities such as the Recreation
Caravan and a traveling Roller Hockey program complete with skates, sticks, all
safety equipment and portable roller rink that sets up after school at La Quinta
Middle School and in the park on Saturdays). Additionally, $9.90 supports
District wide youth basketball and volleyball tournaments, cross country and
track meets in addition to seasonal special events like Calls to Santa, Letters to
the Easter Bunny, Easter Egg Hunts and a Halloween Carnival. The District's
Water Safety Program visits individual classrooms throughout the year,
dispensing Lenny the Land Shark" coloring books and other souvenirs to
reinforce the District's safety message.
The reestablishing of this assessment will allow us to continue offering all
of these programs and more. The District recently purchased and installed
playground equipment and shade structures over dugouts and in front of the
snack bar at the La Quinta Sports Complex. The District has continued to
improve the Frances Hack Community Park with new play equipment, new
basketball courts, new drinking fountains, new attractive trash cans and
meticulous grounds care that has made our park a continual attraction for such
Palm Deseri lnd?an Wells La Quinta Indlo Coachelta Thousand Palms Rancho Mirage IRennuda Dunes Thermal. Oasis
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ing -> 13]hlarge events as the La Quinta Arts Festival and the La Quinta Jazz Festival. The
District had a very successful first year with our La Quinta Oktoberfest and we
are at this moment planning for the next.
The District will mail ballots to property owners in the middle of May 1997.
These ballots must be returned by July 9,1997. On this date the District will
have a public hearing to count the ballots received. The measure requires a 51%
Csy??n vote of returned ballots from property owners. The assessment is capped
at $9.90 per year, which amounts to only 52 cents a month. The District would
greatly appreciate a gesture of support from the City of La Quinta in the form of a
resolution or letter of support.
Sincerely,
Don Martin
General Manager
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7 P; 5 F4-'? 1? 16
PGA WEST
RESIDENTIAL ASSOCIATION, INC 3
April 30, 1997
Mayor Glenda Holt and Council
City of La Quinta
P.O. Box 1504
78-495 Calle Tampico
La Quinta, CA 92253
Dear Honorable Mayor Holt and Council Members:
The Board of Directors of PGA West Master Association and PGA West Residential Associations
hereby request that the City of La Quinta rescind and/or reconsider its approval for that portion of
the Specific Site Plan for the proposed Hotel at PGA West. The undersigned further request that
the City of La Quinta hold a public re-hearing regarding any proposed Hotel development plans
contained within the Specific Site Plan or any other proposed improvements of the subject site,
including, but not limited to, building structures.
In requesting the City Council to reconsider/rehear its approval and hold a public hearing, the
undersigned ask the City Council to consider the following:
1. The City's ordinances provide that no structure will be permitted greater than
forty feet in height and no more than three stories. Section 3.4.3 of the resort
Hotel Development Standards provides that the maximum building height may
be sixty five feet and six stories.
2. The modification to the Specific Site Plan occurred during the summer at a time
when none of the affected property owners had the opportunity to express
their positions regarding the plans.
The joint Associations contend that the proposed Specific Site Plans, plans which require an
exception to existing City Ordinances, appropriately required public scrutiny, at least from the owners
of the properties within the PGA West Residential Project. The undersigned further note that the
Specific Site Plan itself refers to the PGA West Project in the aggregate. See section 2.1. Hence,
by the City's own admission all the affected property owners within the PGA West project have an
interest in any modification to the Specific Site Plan for the PGA West Development.
Respectfully Submitted,
Paul? es"Id'?t! Preside ames S ul, President
PGA West Residential A?sociation, Inc West Master As lation PGA W t II Residential Association, Inc.
u'OOi()
P0 Box 1060 La Quinta California 92253, Telephone 619-771-1234 FAX 619-771-5125
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1
CII
j
April 7, 1997 Deseii Ch(q)ter
Mayor Glenda Holt ii iiiiI Iii?i?ii
City of La Quinta V liii, I)ii?
iiiti' E)(?ft
78-195 Calle Tampico I'II liii I)i'?i'rI. E?'..'tIi?iii'iiji.i 2L?1
La Quinta, CA 92253 7(c). t6 2476
f-?\ 76E-,.772.:?:t72
Dear Glenda:
For two over two years, Building Industry Association Desert Chapter has been facilitating meetings
between valley public works directors and the public works industry. We call this the BIA Public
Works Group and it has been informed for the prime reason of increasing communications between
the contracting agencies and the contractor community.
At our last meeting, it was suggested by Granite Construction Company that there is a costly
problem in the process of contract change orders in that there is potential for delay and or financial
exposure for the contractor. Although most representatives agreed that there was a problem, it was
noted that a fix would necessarily be in the hands of the elected officials.
I have enclosed a copy of an explanatory letter that I hope will allow you to understand the problem
and the suggested fix. If you desire, we are available for assistance as required. I would appreciate
a response as to your thinking on the matter.
Thank you for your consideration.
xecutive Directoi
cc City/General Managers
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OnSTRUETIOn
March 31,1997 am?nn? S1[N92C2E
Building Industry Association Desert Chapter APR 0 2 1997
77-564 Country Club Drive, uite 400-B
Palm Desert, CA 92211 DU-.s????f 1;?APTF.?
ATTN: Ed kibbey
RE: Public Works Group
Contract Change Order Approval Limits
Dear Ed,
Per your request, I am providing the following information regarding contract change
order CCO) approval limits as discussed at our meeting on 3125197.
The required council approval for a CCO over a certain dollar amount is unrealistic and
can be a hindrance to the timely completion of the work. The current limits afforded to
the local agency engineering departments range from $2500 to $10000. On large
scale projects, costs for relatively minor changes may exceed these limits.
Under the current system, the contractor often times must choose between proceeding
without a signed CCO or halting his operation in order to wait for the executed CCO.
Under the first option, the contractor is in conflict with the specifications which state that
work involved with change orders shall not be performed without an executed CCO. In
most cases, the contractor would rather do this than stop working and wait for the CCO.
The second option, wait for the CCO, is costly to both the contractor and the agency
and could also be detrimental to the public. The current system also creates
headaches for the engineers as they are required to generate lengthy reports for each
CCC whIch are rev:received by the council. One question to ask is how oven does the
council vote to disapprove a CCO which has been prepared and approved by the
agency staff?
A possible solution to this problem is to utilize the system used by Caltrans. The
Caltrans system allows the engineer the authority to issue change orders as long as
the combined amount of the original contract and the change orders issued does not
exceed the amount of the original contract plus the contingency fund which was
allocated to the project. The contingency amount added to the contracts vary project to
project, however they are usually based on a percentage of the original contract
amount. If and when the contingency amount is fully utilized, approval is needed to
supplement the contingency with further funding.
000012
Southern California Re?ion
38000 Monroe St.
Indio, CA 92203
Phone 619/775-7500
FAX 619/775-8227
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BIA Desert Chapter page2of2
3/31197
hope this?S oxp11ains the?e situation clearly?how ever feel free to contact me if you need
any further information I can be reached at 775-7500
Sincerely,
GRANITE CONSTRUCTION COMPANY
#?
Philip R. Gianfortone
Project Manager
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78250
MAY 12, 1997 1J?
A
HONORABLE MAYOB and MEMBER?
of LA QUINTA CI?Y COUNCIL
c/o CITY OF LA UINTA
78-495 CALLE TAMPICO
1' QUINTA, CA. 9225?
DEAR SIRS.?
My name is DORIS M. REED, owner of property at the SEASON'S
VILLA?, 78-250 inter Cove Court in La Cuinta. My
may so?nd familiar to you as I was the one caught in the
m?middle of bankruptcy proceedings by the E.?. WILLIAMS
D?VELCP?IE?T COR?O?ATICN.
HO'?V?R, there are many problems yet to be resolved in
this matter.
concern about the condition of the UNSOLD properties is
why I am writing to you.
Everyone here is maintaining their properties according to
the mountains of paperwork we all signed about responsibility'?
of the home?owner to the City of La Quinta.
There must be City Ordinances to force the Wells Fargo Bank
or whoever to CUT THE CRASS at least in front) so that
properties next to us do not look like a slum area. As
a tax paying citizen se must have some rights.
It is your duty to see the UNSOLD properties be well-maintained
as you requested us all to do so in all fairness. Also a
street cleaner would be nice sometimes. And the street signs
cemented properly at the base.
I cannot?ot believe you would not like these properties maintained
as?il &?we all do since it reflects on the City of La Quinta
and management.
We would appreciate your help in this matter. PL?ASE do not
abandon?don us.
RESPECT?uLLY
DORIS M. REED
78-?50 Wuter Cove Court
Season's Villas
La Q?inta, Ca. 9225?-56?4
760) 771 1224
Uu0014
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C
AGENDA CATEGQRY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1 997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Request by the PUBLIC HEARING:
La Quinta Senior Center Creative
Writing Class for Financial Assistance
in Publishing a Book
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The La Quinta Senior Center Creative Writing Class is seeking approximately $8,500
in financial assistance to publish their book. All funds from the Special Project
Contingency Account have been expended for this fiscal year. If the City awards
funds for this request, it will be necessary to transfer funds from the General Fund
Reserve Account #101-000-300-290) to the Special Project Contingency Account
#101-101-663-000).
BACKGROUND AND OVERVIEW:
The La Quinta Senior Center Creative Writing Class the Writing Class") sent a letter
to the City Attachment No. 1) requesting financial assistance for publishing the
Writing Class' booklet As I See It", a collection of writings on the City of La Quinta
and the Coachella Valley. The Council reviewed this letter under Written
Correspondence at the May 6, 1 997 City Council meeting and directed that the
request be referred to staff and placed on the agenda for consideration.
The Writing Class' co-chair, Myrtle Mendenhall, represented at the May 6th Council
meeting as well as in the attached letter) that the funds would be a loan" to be paid
back out of proceeds as the book sells. Ms. Mendenhall also represented that the
profits would be distributed to the La Quinta Senior Center.
Due to the informal structure of the Writing Class, Ms. Mendenhall has indicated that
the Writing Class is seeking a fiscal agent" to address accounting, sales, and financial
concerns.
00001.5
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z
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1 997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Request by the PUBLIC HEARING:
Convention and Visitors Bureau for
Endorsement of Pending Resolution Action
by the Convention and Visitors Bureau
Regarding a City Endorsement Policy"
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
There is no direct cost associated with this request.
BACKGROUND AND OVERVIEW:
The Palm Springs Desert Resorts Convention and Visitors Bureau CVB) sent a letter
to the City Attachment No.1) requesting that the City consider action on a pending
CVB resolution regarding a City Endorsement Policy". A request by staff brought a
second letter dated May 5th which included additional background information
Attachment No.2). The Desert Sun ran an article concerning this issue on May 7,
1997 which provides further background information Attachment No.3).
The JPA Executive Committee of the CVB asked that this matter be considered by all
member cities. The request is a result of an advertisement that the City of Palm
Springs recently ran in conjunction with VISA. The ad was not a CVB advertisement,
but was run separately by the City of Palm Springs. The advertisement was
perceived by some, including American Express, as an endorsement by the City of
Palm Springs for VISA over other credit cards. American Express, which has
reportedly spent $2 million in cooperative marketing advertisements in the Coachella
Valley in the past four years, canceled a national sales meeting in Palm Desert as a
result of Palm Springs' advertisement, costing Palm Desert an estimated $1.2 million
worth of business See Desert Sun article, Attachment No.3).
000023
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SESSION:
COUNCILIRDA MEETING DATE: May 20, 1 997 CONSENT CALENDAR:
ITEMTITLE
STUDY SESSION:
Consideration of Process for BoardiCommission PUBLIC HEARING:
Interviews
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The City Council discussed the interview process for Boards and Commissions
candidates during the Special Council Meeting of April 22, 1 997. As discussed at
that meeting, the Council has considerable discretion in establishing procedures for
member selection. Issues surfaced at the meeting included:
Applicant Interviews: The City Council discussed the merits of including a question
and answer portion in the interview process. The Council suggested that a list of pre-
selected questions be prepared that could be addressed to the applicants.
Attachment 1 includes generic questions drafted by staff for that purpose. The City
Council may use this space on the agenda to add, delete or amend questions on this
list as deemed appropriate.
Meeting Attendance: The City Council had previously discussed requiring prospective
board members to attend two meetings as a prerequisite to board appointment. The
Council discussed the suggestion that this requirement be reduced to attendance at
one meeting.
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AGENDA CATEGORY:
BUSINESS SESSION: A
COUNCILIRDA MEETING DATE: May 20, 1 997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of 1) Contract Services Agreement
Reporting Form, and 2) City Grant Application Form, PUBLIC HEARING:
Scoring/Evaluation Sheet and Review Process
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND AND OVERVIEW:
The City Council discussed the City's grant and contract services funding process
during its Special Meeting of April 22, 1 997. The Council, at that meeting, suggested
that staff develop a financial reporting form for organizations with a contract service
agreement with the City. In addition, the Council suggested that staff refine the grant
process and develop criteria and a scoring/evaluation form for grant requests.
Contract Service Agreements:
The City has established Contract Service Agreements" with selected organizations
wherein City and contractor obligations are specifically itemized within a legally
binding contractual agreement. The City Council discussed reporting requirements
for these organizations at some length and instructed staff to prepare a simple, one
page form which could be used by contractors to report on the use of City funds.
Attachment 1 represents a draft form developed by staff for that purpose.
As drafted, each contractor with a contract services agreement would be obligated
to complete one form for each project" funded by the City irrespective of the
contract value. The form advises the contractor that the contractor's records are
subject to audit by the City, and asks the contractor to provide information on the
total project budget and actual cost. In addition, the contractor must substantiate
expenses allocated to the City's contribution and refund dollars not spent on the
project.
OuOO36
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of the Selection of a City Negotiating
Team for FY 1 997-98 Chamber of Commerce PUBLIC HEARING:
Contract Negotiations, Including Consideration of
a New Position to Undertake Business Retention
and Economic Development Activities
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
None for this action.
BACKGROUND AND OVERVIEW:
The current contract with the La Quinta Chamber of Commerce is due for
reconsideration. In 199e, the City Council authorized staff to negotiate the Chamber
Contract Services Agreement and Lease Extension. In previous years, the City
Council had appointed two 2) Council Members to serve as the Negotiating
Committee for the Chamber of Commerce Contract. In 1 993, Mayor Pena and
Council Member Perkins served on this committee; in 1994, Mayor Pro Tem Bangerter
and Council Member Sniff were appointed; and in 1995 Mayor Pena and Council
Member Sniff served in this capacity.
The La Quinta Chamber submitted correspondence dated May 5, 1997 requesting
that the City consider establishing a position at the Chamber to respond to business
inquiries and undertake both business retention and economic development activities"
Attachment 1). The City Council may wish to incorporate this proposal into FY 1997-
98 Chamber contract discussions. Alternatively, the proposal could be considered as
a separate budget proposal.
OO?O
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+9%
OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: May 20,1997
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a Professional Services Contract for PUBLIC HEARING:
General Plan Update Consulting Services.
RECOMMENDATION:
Authorize the Mayor to sign a Professional Services Contract with David Evans and
Associates Inc DEA) for consulting services to update the General Plan in an amount not
to exceed $192,020, and appropriate $192,020 for these services.
FISCAL IMPLICATIONS:
A total of $297,100 is budgeted in the Community Development Department's Fiscal Year
1996-1997 Contract Services Account #101-403-605-000) of which $200,000 is
designated for the General Plan Update.
BACKGROUND AND OVERVIEW:
The Professional Services Selection Committee, consisting of Council Member Terry
Henderson, Planning Commission Chairman Jacques Abels, the Community Development
Director, the Public Works Director, the Planning Manager, and a Principal Planner
recommended DEA to update the General Plan. The Committee reviewed five proposals,
and interviewed all five firms consisting of DEA, BRW Inc., CoffonlBelandlAssociates, The
Lightfoot Planning Group, and Terra Nova Planning and Research Inc. Upon completion
of the interview and selection process, it was the consensus of the Committee that DEA
could provide the best professional services to the City to update the General Plan.
000053
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#F;? AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20,1997
CONSENT CALENDAR:
ITEM TITLE:
Consideration of authorizing the distribution of Request STUDY SESSION:
for Proposals for AB939 services for Fiscal Year PUBLIC HEARING:
1997/98
RECOMMENDATION:
Approve the request to distribute a Request for Proposals RFP) Attachment 1) and
authorize staff to begin the selection process. Appoint Council Members to participate, or
observe, the selection process, if so desired.
FISCAL IMPLICATIONS:
The City currently collects an AB939 compliance fee for the implementation AB939
programs to assure the City's compliance with the State's AB939 mandate. There would
be no costs incurred until a firm had been selected, at which time negotiations would take
place.
BACKGROUND AND OVERVIEW:
Since 1993, the Cities of Rancho Mirage, Indian Wells, and La Quinta have jointly
participated in the hiring of a consulting firm for services to implement AB939 programs.
During this period, the City has met its 1995 mandate of 25% reduction and is progressing
well to meeting the year 2000, 50% reduction. This is due to the programs that have been
implemented, and the expanded curbside and green waste recycling programs negotiated
with the City's waste hauler.
As the major programs are already established and the City is meeting its mandate, staff
is recommending the City hire its own consultant to monitor our AB939 programs. The firm
would continue to monitor the City's compliance and in addition, monitor our contract with
Waste Management to assure adherence to the contract. Utilizing the consultant, the City
will continue to participate with the other cities in the Valley by attending joint meetings or
CVAG meetings, regarding regional items of interest, as necessary.
ou'9:)
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLE: Consideration of Resolution to reaffirm
the City's adoption of the Annual Assessment for STUDY SESSION:
CSA 152, authorize Riverside County to continue to PUBLIC HEARING:
levy assessments, and indemnify and hold the
County harmless for levying assessments on City
parcels under CSA 152
RECOMMENDATION:
Adopt a Resolution authorizing Riverside County to levy assessments for the Fiscal
Year 1997/98 under CSA 152.
FISCAL IMPLICATIONS:
The adoption of this Resolution will authorize Riverside County to continue assessing
CSA 152 assessments in the amount of nine dollars and ninety-nine cents $9.99) per
parcel within the City of La Quinta. The estimated revenue for Fiscal Year 1997/98
is $109,200.
BACKGROUND AND OVERVIEW:
In December 1991, the County of Riverside initiated the use of County Service Area
CSA) 152 to provide funding for local jurisdictions for flood control and storm drain
maintenance. On August 6, 1996, the City of La Quinta passed Resolution No.96-65
approving the Benefit Assessment Unit BAU) Rate for the Fiscal Year 1996/97 CSA
1 52 Assessment. La Quinta has utilized these funds for the NPDES Program, street
sweeping, and storm drain/flood control facility maintenance and operation.
In November 1996, Proposition 218 was approved by the California voting public.
On January 21, 1997, the City received a letter dated January 17, 1997) from the
Deputy County Executive Officer for the County of Riverside in regard to CSA 1 52
and Proposition 218. A copy of that letter is included as Attachment 1. In this letter
the Deputy County Executive Officer of Riverside County stated that Riverside County
would continue to collect the nine dollars and ninety-nine cent $9.99) assessment
per parcel under CSA 1 52 if the City were to pass a resolution stating the use of the
funds is an exempt use under Proposition 218, and provided that the City would hold
the County harmless, and protect the County from all liability for collecting the CSA
1 52 assessments. If the City were to utilize revenue from CSA 1 52 for street
sweeping and storm drain maintenance and operation, it is believed that this
assessment would be exempt under the provisions of Proposition 218.
OUO10J?
97\97OS2Oi??pd
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ORDINANCE NO.302
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY LA QUINTA
AMENDING SECTION 12.32.120 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE EXEMPTING CERTAIN COMMERCIAL VEHICLES
FROM PARKING RESTRICTIONS
WHEREAS, the City Council has determined that certain commercial vehicles
should be exempt from specified parking restrictions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, does hereby amend Section 12.32.120 A. of the La Quinta Charter and
Municipal Code to read as follows:
A. Pickup trucks, utility vans and similar utility vehicles, each of which do not exceed
eight feet n?n in height or twenty feet in combined total length;
FIRST READ at a regular meeting of the City Council of said City held on the
day of 1 997, an finally adopted and ordered posted at a regular meeting of
said Council on the day of 1997.
AYES:
NOES:
ABSENT:
ABSTAIN:
GLENDA L. HOLT,Mayor
City of La Quinta, California
ATTEST:
SAUNDRA JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
DAWN HONEYWELL, City Attorney
Ou'?O112
City of La Quinta, California
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1
OF
AGENDA CATEGORY:
BUSINESS SESSION
COUNCILRDA \.1LETING DATE.. N1AY 20, 1997
CONSENT CALENDAR U
ITEVI TITLE
STUDY SESSION
Den'and Re?i ste D?ted \lay 20. I 997 PUBLIC HEARING
RECOM\1ENDATIO\.?. Appro?e DL?Iflafld Regtste' Dated May20, 1997
BACKGROUND:
Prepaid \?arrai1ts
28992-29004: 118,816.93
29005 29039'? 2,050.00
29040-29042: 1,525.11
29043 29044: 1,545.00
29045 29049 4,182.40
Wue Traii?feis 159,500.00
P/R 15824-15908' 79,676.07
PIR Tax Tausfers: 22.323.54 CITY DEMANDS $687,272.05
Payable Warrajits:
29050 291 94'? 491,471.60 RDA DEMANDS 193,818.60
$881,090.65 $881,090.65
FISCAL INIPLICATIONS:
Deniand of Cash City $687,272.05
1
\,?
Jo n 1. Falcone Fin?nce Director O?u?113
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR: 2
ITEM TITLE:
STUDY SESSION:
PUBLIC HEARING:
Transmittal of Treasurer's Report
as of March31, 1997
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated March 31, 1997 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in
compliance with California Government Code Section 53645 as amended 1/1 /86;
and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money
and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
J fi I A
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLEAPPrOVal of one year contract extension,
LMC 1995/96 with Lundeen Pacific Corp., and STUDYSESSION:
Approval of Contract Change Order No. #2 for the PUBLICHEARING:
addition of Tract 23913, Quinterra and Tract 26188,
Del Rey and Fritz Burns Park Maintenance
RECOMMENDATION:
Approve a one year extension for the Landscape Maintenance Contract LMC 95/96
and incorporate Change Order No. 2, the addition of Tract 23913, Quinterra, Tract
26188, Del Rey Tracts and the Fritz Burns Park to the existing Landscape
Maintenance Contract.
FISCAL IMPLICATIONS:
Contract Change Order No. 2:
Approval of Contract Change Order No. 2 will result in an increased amount of
$40,753.94 for Landscape Maintenance Contract, LMC 95/96. The prorated amount
for the remainder of Fiscal Year 1996/97 is $7,053.57 as outlined below:
Total Annual Prorate 4/28/97 to 6/30/97
DeIRey $ 1,831.46 $ 316.98
Quinterra $13,455.48 $2,328.84
Fritz Burns Park $25.467.00 $4,407.75
Total Combined $40,753.94 $7,053.57
There are adequate funds available to support staff's recommendation in the Public
Works Lighting and Landscape Maintenance, Contract Services Account No. 101-
454-609-000.
One Year Extension:
The current Contract amount for LMC 95/96 is $240,506.60 as outlined below.
Approval of Change Order No. 2 will result in a revised Contract amount of
$281,260.54.
C.?pWD,pt\C?u?eil?1 9??\?1O?2Oj.?pd
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLE: Approval of Projects for Inclusion on the STUDY SESSION:
Regional Transportation Improvement Program
PUBLIC HEARING:
RECOMMENDATION:
Approve submittal of the projects listed on Attachment 1 for inclusion in the Regional
Transportation Improvement Program.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Regional Transportation Improvement Program RTIP) is a planning program for
improvement of primary circulation routes in the region served by the Riverside
County Transportation Commission. Inclusion of projects on the list provides
eligibility for Federal and State funding.
La Quinta currently has five projects on the list:
* Avenue 48 from Dune Palms to Jefferson construction of four-lane
improvement.
* Avenue 56 from 0.5 miles east of Madison to Monroe widen from two to four
lanes.
Storm channel crossing on Dune Palms Road. Reconstruct storm-damaged
Grossing including signal modifications on Dune Palms Road.
* Jefferson Street from Westward Ho to Fred Waring Drive widen from two to
four lanes.
* Washington Street from the Whitewater storm channel to Fred Waring Drive
widen from two to four lanes.
The annual window for submitting new projects for the RTIP planning period Fiscal
Year 1998/99 through Fiscal Year 2004/05 closes on June 6, 1997. Attachment 1
lists additional projects that are recommended for inclusion in the RTIP to qualify for
federal funding.
u"O1?O
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C
OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEMTITLE: Approval of Final Map and Subdivision STUDYSESSION:
Agreements for Tract 27899, Century-Crowell
Communities PUBLIC HEARING:
RECOMMENDATION:
Approve the Final Map and Subdivision Agreement for Tract 27899, Century-Crowell
Communities.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Shown in Attachment 1, this tract is located on the southeast corner of Miles Avenue
and Adams Street. This new tract is being developed by Century-Crowell
Communities.
FINDINGS AND ALTERNATIVES:
The developer has submitted final maps in substantial compliance with the tentative
map, Subdivision Improvement Agreements SIAs) included as Attachment 2,
complete with improvement security Attachment 3) and has satisfied conditions
precedent to approval of the final maps.
City Council alternatives are:
1. Approve the final maps and SIAs and authorize staff to execute the documents.
/19/Mi i
Chris A. Vogt
Public Works Director/City Engineer
HG/hg
o')0173
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEMTITLE: Approval of Final Map and Subdivision STUDYSESSION:
Agreement for Tract 25363-2, Del Rey at La Quinta
Norte PUBLIC REARING:
RECOMMENDATION:
Approve the Final Map and Subdivision Agreement for Tract 25363-2, Del Rey at La
Quinta Norte.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Shown in Attachment 1, this tract is located south of Miles Avenue at Bridgette
Drive. This is the second and final phase of the 25363 Del Rey at La Quinta Norte
Tract series.
FINDINGS AND ALTERNATIVES:
The developer has submitted final maps in substantial compliance with the tentative
map, Subdivision Improvement Agreements SlAs) included as Attachment 2,
complete with improvement security Attachment 3) and has satisfied conditions
precedent to approval of the final maps.
City Council alternatives are:
1. Approve the final map and SIA and authorize staff to execute the documents.
if/is
Chris A. vogt?
Public Works Director/City Engineer
HG/hg
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEMTITLE: Consider Award of Jefferson Street
Resurfacing Project No. 96-01 to Granite STUDYSESSION:
Construction, Federal Aid Project No. STPL-5433- PUBLIC HEARING:
001)
RECOMMENDATION:
Award a contract to Granite Construction Company in the amount of $150,473.00
for the resurfacing of Jefferson Street from 1600' south of Highway 111 to 1000,
north of Avenue 50, Project No.96-01, Federal Aid Project No. STPL-5433-(001).
FISCAL IMPLICATIONS:
Based on the construction award amount of $150,473.00 the following represents
the project budget:
Construction $1 50,473.00
Construction Contingency $15,047.00
Construction Management $5?648.00
Total Cost: $171,168.00
Funding and sources currently available for this project are as follows:
Fund Sources Assigned o this project)( Account No. Amount
Surface Transportation Program STP) 401-000-466-486 $165,000.00
General Fund 401-000-493-000 $30,000.00
Total: $195,000.00
Less Prior Expenditures: $0.00
Remaining Available Funding: $195,000.00
BACKGROUND AND OVERVIEW:
The City Council has previously authorized the receipt of bids for the Jefferson Street
Rehabilitation and Resurfacing Project No.96-01.
On April 15, 1997, the City Council authorized the City Manager to execute Agency-
State Agreement STPL 5433 001) covering: Construction Engineering and
Construction of the Jefferson Street Resurfacing Project. 0 u? 3 237
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLE: Consider Authorization to advertise and STUDY SESSION:
receive bids for Calle Tampico Bicycle and Pedestrian
Safe Route, Project No.97-04 PUBLIC HEARING:
RECOMMENDATION:
Authorize staff to advertise and receive bids for Calle Tampico Bicycle
Pedestrian Safe Route, Project No.97-04
FISCAL IMPLICATIONS:
The following costs are identified within the 1996/97 Capital Improvement Program
budget for the Calle Tampico Bicycle and Pedestrian Safe Route, Project No.97-04:
Administration $ 3,800
Construction $ 60,000
Inspection & Testing $6.000
Sub-Total: $ 69,800
Contingency 10% $ 6,980
TOTAL: $ 76,780
The following funding sources will be utilized:
SB 821 Funds $ 25,000
City Infrastructure Fund $ 51,780
TOTAL: $ 76,780
Engineer's estimate $ 60,000
BACKGROUND AND OVERVIEW:
During the City Council Meeting of May 21, 1996, the City Council approved the
application for SB 821 Bicycle and Pedestrian Projects Grant for sidewalks at various
locations along Calle Tampico.
On August 14, 1996, the City received confirmation from the Riverside County
Transportation Commission RCTC) that the City's Calle Tampico Bicycle and
Pedestrian Safe Route Project was approved for funding under the Fiscal Year
1996/97 SB 821 Bicycle and Pedestrian Projects Program in the amount of
$25,000.00.
O?O,,,,"4j
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLE: Acceptance of Improvements Within STUDY SESSION:
Project No. 95-10, Bear Creek Channel Bike Path,
Urban Forestry Project PUBLIC HEARING.'
RECOMMENDATION:
* Approve Contract Change Order No.1 in the Amount of $18,203.00, which
includes incentive payment to the Contractor in the amount of $2,500.00 for
completion of the project five days early;
* Accept Project No. 95-10, Bear Creek Channel Bike Path, Urban Forestry
Project as 100% complete, as of May 2, 1997;
* Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and
* Authorize staff to release retention in the amount of $25,584.51, 35 days after
recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
Adequate funds are available Account No.401-000-493-000) in this project to pay
the retention to the contractor and close out this project.
Funding and sources currently available for this project are as follows:
Fund Sources assigned to this Droject) Account No. AIIIQjiiit
Community Service Project Fund 401-000-493-000 $80,000.00
Urban Forestry State Grant Fund 401-000-493-000 $255.699.00
Total: $335,699.00
Less Prior Expenditures: $21 6.667.O0
Remaining Available Funding: $`119,032.00
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BUSINESS SESSION:
COUNCIL?DA MEETING DATE: May 20,1997
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Discussion of summation on meetings held with the PUBLIC HEARING:
Village area property and business owners regarding
the Village Specific Plan area.
RECOMMENDATION:
This report is being provided for informational purposes. If additional work is determined,
Council direction is needed.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Staft has been gathering information for the update of the Village at La Quinta Specific
Plan document VSP) over the past few months. This process included meetings with
Village area property and business owners regarding their perceptions of what the Village
area problems are, what could be done to address them, and what the Village should
become over time.
The first of three meetings was held on Tuesday, March 11,1997, and involved both
Village area property and business owners. Generally, three main topics were discussed:
* Development costs It was acknowledged that neither the City nor the property
owners alone would be able to fund basic infrastructure needs. Ideas such as
phasing of improvements and assessments were discussed.
* Village concept There was also broad discussion about what kind of concept will
work in conjunction with a given image for the area. It was generally agreed that
there needs to be significant attractions, a special draw". There was a general
opinion that we should reduce the focus on art uses, with more concentration on
other attractions, such as restaurants/cafes with entertainment, specialty shops, etc.
The Frances Hack Park was thought to be a good focal point for such
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REPORTS & INFORMATIONAL ITEMS: A
INVESTMENT ADVISORY BOARD
Meeting
March 12,1997
I. CALL TO ORDER
The regular meeting of the Investment Advisory Board was canceled due to lack of
a quorum.
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PARKS AND RECREATION COMMISSION
MINUTES
April 14, 1997
CALLTOORDER
A regular meeting of the Parks and Recreation Commission was called to order at 6:00 p.m. in the La
Quinta Civic Center Study Session Room. Chairpernon Carl Ingram presided over the meeting.
Commissioner Mullen led the pledge of allegiance.
MEMBERS PRESENT: Commissioner Dawn Brenneis
Commissioner Mike Davis
Commissioner Carl Ingram Chairperson)
Commissioner Stacey Mullen
Commissioner Kathryn Pedersen Vice Chairperson)
MEMBERS ABSENT: Commissioner Lawrence Best
STAFF PRESENT: Tom Hartung, Interim Parks & Recreation Director
Cristal Spidell, Secretary
II. PUBLIC COMMENT None
III. CONFIRMATION OF AGENDA
IV. CONSENT CALENDAR
A. Approval of Minutes for March 10, 1997 A typographical error was corrected.
B. Monthly Department Report Chairperson Ingram asked about the large drop in attendance
in the exercise program at the Senior Center. Staff will look into it and report back next month.
C. Commissioner Term Expiration Dates The Commission reviewed the report.
D. Lake Cahuilla Pool Update Staff is reviewing the possibility of bus service to Lake Cahuilla
this summer. They are also looking into a Sunline route from the Cove area to La Quinta High
School for open swim, in conjunction with the YMCA. Commissioner Pedersen suggested
putting up banners to advertise the service and said she would distribute flyers to students in
her classes. This item will be considered by the City Council on May 6?, and Staff will report
back next month.
It was moved by Commissioner Mullen/Brenneis to APPROVE the Minutes as corrected. Unanimous.
V. PUBLIC HEARING None
000280
C MyData CR!STAL?RCIMIN4-1 4. wpd
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REPORTS & INFORMATIONAL ITEMS: F
COACHELLA VALL? MOSQUITO AND VECTOR
CO??OL DISTRICT
BOARD OF TRUSThES' MEETING
APRIL 8, 1997
The meeting of the Board of Trustees for the Coachella Valley Mosquito and Vector
Control District was held at g3?733 Avenu? 55, Thermal, California.
CAT I TO ORDER?R. The meeting was called to order at 7:03 p.rn by President
Pncer
The pledge was led by Trustee Perkins.
ROLL CAll Tho?e present at roM call. Trustees Bizzell, Duran, Fuschetti, Laflin,
Nigosian, Perktris, PLerson, Pncer, Rodri?uez, and Wal?er. Absent at roll cafl. Trustee
Pisha. Also present General Manager Stan Husted, Finance Adininistrator Robb
Steinheider, and Administrative Secretary Denise Norton. The au&dience consisted of
Attorney Lisa Garvin, and Attorney Brad Neufeld est, Best & Kneger), Mr Gil
Challet Orange Co. VCD); Mr. William Bucher uck Club Manager); Ms. Melissa
Ceballos, Mrs. Dorothy Pepper, and Mrs. Treesa Cotton; Staff Menihers Je?rey
Garcia, Virginia Sanchez, Don Sawyer, Zulma Lopez, Lupe Robles, Oralia Calderon,
Manna Brooks, Chris Cenkner, Robert Feldxnan) Javier Torres, Javier Ramirez, Ed
Garrett, Oldembour Avalos, Mindy Franklin, Ramon L. Goi)zalez, Mike Martinez,
and Arturo Gutierrez. Assistant Manager Ruben Arias, Jr. ari'ived following closed
session
P?es?d?nt Przcer statcd o?Zd like to have item #1!A-Resoh.tion 97.4 Adoption of
Re?isedPerso'7?e? Pohcy and Procedftr? Man?i moved to take pia ce be!o? item #8.
APPRflVAT OF MINUTES FOR MAR 11,1997 BOARD ME?NG AND
PECIALBOARD MEETING FOR MAR. 191997: Motion to approve tile
minutes as ni?led) or both the March 11,1997 Regular Board Meeting and the March
19, l99? Spec;ai Board Meeting? made by Tnistee Perkins. Motion waS seconded by
T?stee Walker and carried unanimously.
Stan reviewed correspondence provided in the Board
p4cket Th? Board's etter to MVCAC; a letter oni County Board of Supervisors
appo1nt?ng Mr Ben Laflin, thank you letters from local schools, and an invitation to
Gitater Lo? Angeles \rCD.
000282
apr97brd.mtg.mdn
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ing -> 13]h DEPARTMENT REPORTS: A I
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager
DATE: May 20, 1 997
RE: Department Report-Response(s) to Public Comment
The following is a response to a public comment made at the May 6, 1 997 City
Council meeting:
1. Ms. Joyce Sivley spoke regarding the recent closure of Jefferson Street in
relation to the Home Depot project.
* Staff called Ms. Sivley and discussed the City's policy of not allowing
street closures by developers. The street was actually not closed;
however, actions by the contractor made it appear as though the street
was closed. Staff has asked the contractor/Home Depot to send a letter
to the residents apologizing for any misunderstandings that may have
been caused by the contractor. In addition, staff will closely monitor
these situations in the future to ensure compliance with City
policies/practices in relation to partial street closures.
2. Mr. Dave Stark and Ms. Elena Ramirez representing the Desert Cities Auto
Dealers spoke regarding the history of the auto mall projects and thanked the
La Quinta City Council and staff for their professional attitude and continuing
efforts toward getting the project finalized.
* No response necessary.
3. Ms. Joann McLaughlin spoke regarding the Hillside Ordinance.
* Staff contacted Ms. McLaughlin to discuss her environmental group's
concern(s) relative to the City's Hillside Conservation Ordinance. Ms.
McLaughlin indicated that she would be forwarding the group's concerns
to the Community Development Department.
000286
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& 0
7
MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Tom Hartung, Director of Building & Safety
DATE: May20, 1997
RE: Department Monthly Report
Attached please find the statistical summaries for building permits, Animal Control,
Code Compliance, and business licenses for the month of April. The reports depict the
following highlights:
* Year to date building permit valuation is $20,216,002 which represents an
issuance of 400 building permits through April.
* 651 animal control cases have been handled through April.
* 538 code compliance cases have been initiated through April.
* 48 new business licenses have been issued through April.
000287
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MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCkI?/
FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR??1
DATE: MAY20, 1997
SUBJECT: DEPARTMENT REPORT
Attached please find a copy of the Community Development Status Report. These are the current
cases staff is working on that require action by the Planning Commission and/or City Council.
000292
CCJHDEPT.RPT
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
PUBLIC HEARING:
Transmittal of Revenue and 2?: M
Expenditures Report dated
March31, 1997
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the March 31, 1997 Statement of Revenue and Expenditures for the
City of La Quinta.
hn M. FaIc er, inance Director
000295
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MEMORANDUM
TO: Honorable Mayor and Members of the City Council
FROM: Marni Francisco, Recreation SuPervisor?<
VIA: Tom Hartung, Building & Safety Director
DATE: May 20, 1997
SUBJECT: Transmittal of Parks & Recreation Department Report for the Month
of April1997
UPCOMING EVENTS OF THE PARKS AND RECREATION DEPARTMENT FOR THE
MONTH OF JUNE1997:
June 2 Registration Deadline for Summer Golf Tour
June 4 &18 Community Garden Meeting, Sr. Center
June 5 Adams School Afterschool Class Program Recital
June 6 Truman School Afterschool Class Program Recital
June 7 Summer Golf Tour, Handicap Match at Indian Springs
June 9 Summer Leisure Enrichment Program Begins
June 9 Men's Summer Basketball League Begins
June 1 0 Adult Co-ed Summer Volleyball League Begins
June 11 American Red Cross Lifeline Seminar, Sr. Center
June 1 2 Schools Out Summer Bash, Trip to Oasis Water Park & Pizza Hut
June 14 Summer Golf Tour at Heritage Palms
June 1 7 Free Hearing Consultation, Sr. Center
June 1 8 Long Term Care Seminar, Sr. Center
June 1 8 Stan Miller Combo Dance, Sr. Center
June 1 9 Salad Days, Monthly Luncheon and Fashion Show, Sr. Center
June 21 Summer Golf Tour at Indian Wells Country Club
June 24 Summer Exhibit Classes Begin, La Quinta Boys & Girls Club
June 25 & 26 AARP Mature Driving Course, Sr. Center
June 28 Baseball Fever, Bus Trip to Los Angeles Dodgers vs. San Diego Padres
June 28 Summer Golf Tour at Desert Willow
000304
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44Q%4(iai
TO: The Honorable Mayor and Members of the City Council
FROM: Chris A. Vogt, Public Works Director/City Engineer
DATE: May 20, 1997
SUBJECT: Transmittal of Public Works/Engineering Department Report for the
Month of April 1997.
Attached please find the following:
* Summary of Citizen Request reports received;
* Summary of Graffiti reports received;
* Plan Check Applications received;
* Encroachment Permits received;
* List of Capital Improvement Project status;
* Maintenance Report.
4?1/<
Chris A. Vogt
Public Works Director/City Engineer
000308
A:?7O?d?pt.?pd
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ox
*0
The
Honorable Mayo?nd Members of the City Council
FROM: Captain Ron
DATE: April 24, 1997
RE: Department Report Activity Report for the Third Quarter Fiscal Year
1996/97
I have completed a statistical analysis of police activity for the third quarter of Fiscal Year
1996197. Indicated below are several areas from the study.
The third quarter activity report indicates that total called for services have increased
+78) from the third quarter of last fiscal year From 3340 to 33418). Areas showing
increases over last year were Robbery +2), Vandalism +6), Disturbances +27),
Non-Criminal Calls +191) and Traffic Collisions +20). Areas recording decreases were
Aggravated Assault 4), Burglary 40), Rape 1), Grand Theft 14), Narcotics 1),
Auto Theft 1), and arrests for Driving under the Influence of Alcohol 1).
The total for criminal calls for service for the third quarter has increased +53).
Part I crimes homicide, robbery, rape, aggravated assault, burglary, auto theft, grand theft
and arson) actually decreased from 234 to 174 60) for the quarter. Burglaries have
decreased?ased 40) from 109 to 60.
Third Quarter 95/96 96/97 Changes
Homicide 0 0 0
Robbery 3 5 +2
Rape 1 0 1
Aggravated Assault 25 21 4
Burglary 109 69 40
GrandTheft 68 54 14
Auto Theft 24 23 1
r)? 317
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ing -> 13]h? AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 20, 1997
CONSENT CALENDAR:
ITEM TITLE:
Public Hearing on Tentative Tract Map 28444, a STUDY SESSION:
request to subdivide 38.36-acres into 69 single family PUBLIC HEARING:
I
and other common lots located on the south side of the
southern terminus of PGA Boulevard and west of
Madison Street abutting the Tom Weiskopf and Jack
Nicklaus Tournament golf courses. Applicant: KSL
Land Corporation
RECOMMENDATIONS:
Adopt City Council Resolution, approving Tentative Tract Map 28444, subject to Findings
and Conditions as recommended?ended by the Planning Commission.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Planning Commission Action
On April 22, 1997, the Planning Commission held a public hearing to consider the
applicant's request to subdivide property for the development of 69 single family houses
on private streets. After discussion, the Commission, on a 5-0 vote Commissioners
Seaton and Gardner were absent), adopted Resolution 97-028 recommending to the City
Council approval of Tentative Tract Map 28444. A copy of the Commission Minutes are
attached Attachment 1).
Site BackgroundITract History
The PGA West Resort is made up of numerous tentative tract maps which have been
approved since 1984. some of the tracts have been completely built out while others have
not. Prior to KSL Recreation Corporation building within PGA West, eight different unit
series had been approved varying in size from 1,290 to 4,165 square feet excluding the
custom lots on Cherry Hill. The housing units vary from single family detached to single
family attached and two story six and eight unit buildings. In 1995, KSL received approval
000319
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