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1998 09 15 CCv S y OF TNT City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting September 15, 1998 - 2.00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call PUBLIC COMMENT Beginning Res. No. 98-99 Ord. No. 327 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. • NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. 1 CONFERENCE WITH LABOR NEGOTIATORS - TOM HARTUNG AND JOHN FALCONER REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54956.6 - MEET AND CONFER PROCESS. 00RRt)fl1 2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) REGARDING EXISTING LITIGATION: A. KSL/PETERS, CASE NO. 992597 B. HANOVER, CASE NO. 085167 C. LA QUINTA V. DIEHL EVANS, CASE NO. 782308 3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) REGARDING POTENTIAL LITIGATION. (ONE CASE) 4. EVALUATION OF COUNCIL -APPOINTED POSITIONS - CITY MANAGER, CITY ATTORNEY AND CITY CLERK PURSUANT TO GOVERNMENT CODE SECTION 54956.6. 5. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS CLARKE. PUBLIC COMMENT - 3:00 pm This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CONFIRMATION OF AGENDA APPROVAL OF MINUTES a. Approval of Minutes of August 18 & September 1, 1998 ANNOUNCEMENTS PRESENTATIONS 1. PRESENTATION BY RICHARD OLIPHANT ON "GARDEN OF CHAMPIONS" TENNIS COMPLEX PROPOSED TO BE BUILT ON UNINCORPORATED COUNTY LAND AT WASHINGTON STREET AND MILES AVENUE. 000002 Page -2- WRITTEN CORRESPONDENCE 1. LETTER FROM LA QUINTA CHAMBER OF COMMERCE REQUESTING A TEMPORARY SIGN ON CITY PROPERTY FOR MAINSTREET MARKETPLACE. 2. LETTER FROM YWCA REQUESTING SPONSORSHIP IN GOLF TOURNAMENT. BUSINESS SESSION 1. CONTINUED CONSIDERATION OF DESIGN CONCEPTS AND LOCATIONS FOR ARTWORK TO BE INCLUDED IN THE WASHINGTON STREET BRIDGE WIDENING PROJECT. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF A WAIVER OF UNDERGROUND UTILITIES (WUW 98-001) REQUIREMENT BETWEEN THE HOUSE AND POWER POLE FOR THE RESIDENCE LOCATED AT 52-625 AVENIDA ALVARADO. APPLICANT: RICHARD & MARCIA PIERCE. A) MINUTE ORDER ACTION. 3. CONTINUED CONSIDERATION OF JOINT USE OF FACILITY AND SERVICE AGREEMENT WITH COMMUNITY GARDENS OF THE COACHELLA VALLEY. A) MINUTE ORDER ACTION. 4. CONTINUED CONSIDERATION OF COMMUNITY SERVICE GRANT REQUEST BY THE COMMUNITY GARDENS OF THE COACHELLA VALLEY. A) MINUTE ORDER ACTION. 5. CONSIDERATION OF RESOLUTION DESIGNATING SPEED LIMITS FOR A PORTION OF ADAMS STREET, AVENUE 48, AVENUE 52 AND DARBY ROAD. A) RESOLUTION ACTION. 6. CONSIDERATION OF FUNDING REQUEST FROM THE BOB HOPE CHRYSLER CLASSIC. A) MINUTE ORDER ACTION. Page - 3 - 000003 7. CONSIDERATION OF ORDINANCE RE -ALIGNING THE CITY'S GENERAL MUNICIPAL ELECTION DATE TO CONSOLIDATE WITH THE STATEWIDE GENERAL ELECTION IN NOVEMBER OF EVEN -NUMBER YEARS. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 8. CONSIDERATION OF SPONSORSHIP FOR THE LA QUINTA MAYOR'S CUP GOLF CHALLENGE CLASSIC. A) MINUTE ORDER ACTION. 9. SECOND READING OF ORDINANCE NO. 326 RE: SUBDIVISION REGULATIONS CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED SEPTEMBER 1 & SEPTEMBER 15, 1998. 2. TRANSMITTAL OF TREASURER'S REPORT DATED JUNE 30 & JULY 31, 1998. 3. ADOPTION OF RESOLUTION APPROVING STREET CLOSURE PERMIT FOR THE BOB HOPE CHRYSLER CLASSIC EVENT ON JANUARY 20-24, 1999, AT PGA WEST PURSUANT TO CONDITIONS FOR MINOR USE PERMIT 98-061. APPLICANT: BOB HOPE CHRYSLER CLASSIC. 4. ADOPTION OF RESOLUTION FOR CUSTODY SERVICES WITH BNY WESTERN TRUST COMPANY. 5. APPROVAL OF AWARD OF CONTRACT FOR CONSTRUCTION OF VARIOUS CITYWIDE SIDEWALK, HANDICAP ACCESS RAMP, AND BUS TURN -OUT IMPROVEMENTS - PROJECT NO. 98-13. 6. APPROVAL OF EXTENSION OF CONTRACT FOR PROFESSIONAL SERVICES WITH NICKERSON, DIERCKS, AND ASSOCIATES FOR ADMINISTRATIVE SUPPORT SERVICES. 7. APPROVAL OF EXTENSION OF CONTRACT WITH TRI-LAKE CONSULTANTS FOR PROFESSIONAL SERVICES FOR FIELD INSPECTION SERVICES. 8. APPROVAL OF CONTRACT CHANGE ORDER NO. 1 FOR STATE ROUTE 111 MEDIAN ISLAND LANDSCAPE MODIFICATION IMPROVEMENTS - PROJECT NO. 98-04. 9. APPROVAL OF PURCHASE ORDER TO EFFECT LANDSCAPE RESTORATIONS AT THE LA QUINTA SENIOR CENTER ALONG AVENIDA LA FONDA. 000004 Page -4- 10. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR CITY ENTRANCE MONUMENTS - PROJECT NO. 98-05. 11. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO PREPARE FINAL PLANS, SPECIFICATIONS AND ESTIMATES FOR LANDSCAPING IMPROVEMENTS TO THE CALLS RONDO DRAINAGE CHANNEL. 12. APPROVAL OF OVERNIGHT TRAVEL FOR TWO PUBLIC WORKS EMPLOYEES TO ATTEND AN "ITS TECHNOLOGY TRANSFER SEMINAR" IN SAN DIEGO, SEPTEMBER 24-25, 1998. 13. APPROVAL OF FIRST AMENDMENT TO THE CONTRACT SERVICES AGREEMENT AND LEASE EXTENSION WITH THE LA QUINTA CHAMBER OF COMMERCE. 14. APPROVAL OF BOND REDUCTION/RELEASE FOR IMPROVEMENTS ASSOCIATED WITH TRACT 18915 - PALM ROYALE. 15. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28838-1, REILLY HOMES MADISON, LLC AND KSL LAND CORPORATION. 16. APPROVAL OF AMENDMENT TO THE MAINTENANCE AGREEMENT WITH CALTRANS TO INCLUDE TRAFFIC SIGNAL IMPROVEMENTS AT HIGHWAY 111 AND PLAZA LA QUINTA. 17. APPROVAL OF SPONSORSHIP AGREEMENT WITH THE RIVERSIDE COUNTY FAIR AND NATIONAL DATE FESTIVAL. STUDY SESSION - None REPORTS AND INIFQRMATIONAL ITEMS A. INVESTMENT ADVISORY BOARD MINUTES OF JULY 8, 1998 B. PLANNING COMMISSION MINUTES OF JULY 28, 1998 C. CULTURAL ARTS COMMISSION MINUTES OF JULY 23, 1998 D. COMMUNITY SERVICES COMMISSION MINUTES OF JULY 22, 1998 E. CVAG COMMITTEE REPORT F. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (PERKINS) G. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) H. C. V. MOUNTAINS CONSERVANCY (SNIFF) I. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) J. LEAGUE OF CALIFORNIA CITIES COMMITTEES K. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) L. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) M. PALM SPRINGS REGIONAL AIRPORT COMMISSION N. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) O. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD P. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) Page - 5 - 000005 DEPARTMENT REPORTS A. CITY MANAGER B. CITY ATTORNEY C. CITY CLERK 1. REPORT ON UPCOMING EVENTS D. BUILDING AND SAFETY DIRECTOR 1. DEPARTMENT REPORT FOR AUGUST 1998 E. COMMUNITY DEVELOPMENT DIRECTOR 1. DEPARTMENT REPORT FOR AUGUST 1998 F. COMMUNITY SERVICES DIRECTOR 1. DEPARTMENT REPORT FOR AUGUST 1998 G. FINANCE DIRECTOR 1. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED JUNE 30 AND JULY 31, 1998 H. PUBLIC WORKS DIRECTOR 1. DEPARTMENT REPORT FOR AUGUST 1998 I. POLICE CHIEF - NONE J. BATTALION CHIEF - NONE MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS Page - 6 - PUBLIC HEARINGS WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT OF COSTS ON 1999/2000 TAX ROLLS: A. MORELLI, DAVID & DARR, DEAN APN 604-233-003 $187.50 B. POLLARD, EMERSON & PHYLLISETER APN 643-194-012 $195.63 C. MCKENZIE, JOHN APN 646-311-032 $156.25 D. ADORADOR, MARIA APN 646-311-033 $156.25 E. GARCIA, JOSE & ESTELA APN 646-312-046 $156.25 F. YOUNG, JEFFERY & BARBARA APN 649-052-014 $312.50 G. POOLE, JACK & BOBBIE APN 649-071-006 $220.71 H. PLANK, PHILIP & TERESA APN 769-077-006 $156.25 I. BOZEMAN, DORA & OVID APN 769-105-002 $406.25 J. MORALES, RAMONA APN 769-115-002 $156.25 K. WERNER, TED E. APN 769-115-014 $250.00 L. COLLINS, DOROTHY E. APN 769-115-015 $500.00 M. CHANEY, VICTORIA APN 769-115-016 $250.00 N. E. G. WILLIAMS DEVELOPMENT CORP. APN 769-791-013 $156.25 0. E. G. WILLIAMS DEVELOPMENT CORP. APN 769-791-021 $156.25 P. E. G. WILLIAMS DEVELOPMENT CORP. APN 769-791-023 $156.25 Q. E. G. WILLIAMS DEVELOPMENT CORP. APN 769-791-033 $156.25 R. HANKS, DONALD J. & JOHN D. APN 773-163-003 $156.25 S. U. S. DEPT. OF HOUSING & URBAN DEV. APN 773-221-005 $156.25 T. ROTTER, RONALD & MARILYN APN 773-231-006 $156.25 U. SMITH, KENNETH APN 773-163-015 $156.25 V. MULLANEAUX, JAMES & JUNE APN 773-163-019 $156.25 W. NESMAN, MARGARET APN 773-261-016 $258.39 X. NEWBOLD, BOYD APN 773-261-016 $258.39 Y. MATYE, ALBERT J. & FRANCES S. APN 774-051-016 $156.25 APN 774-051-017 $156.25 Z. HAYHO, MARY K. APN 774-054-009 $156.25 AA. MEYERS, JUDY & HAVENER, VIRGIL APN 774-054-010 $156.25 BB. LEICHNER, DOROTHY & ROBERT APN 774-113-029 $234.37 APN 774-113-030 $234.38 CC. EBBERT, ROBERT & ELISE APN 774-114-015 $156.25 DD. DITCHKUS, LAWRENCE APN 774-155-017 $156.25 APN 774-155-018 $156.25 EE. SHIELDS, W. L. APN 774-233-001 $156.25 FF. KELLOG, ROBERT B. APN 774-272-022 $156.25 GG. BHAKTA, MAHENDRA & LLABEN APN 774-293-003 $156.25 A) RESOLUTION ACTION. 000007 Page - 7 - 2. CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 98-358, GENERAL PLAN AMENDMENT 98-058 FROM LOW DENSITY RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL, AND ZONE CHANGE 98-087 FROM LOW -DENSITY RESIDENTIAL TO NEIGHBORHOOD COMMERCIAL FOR THE PROPERTY LOCATED SOUTH OF THE SOUTHWEST CORNER OF JEFFERSON STREET AND FRED WARING DRIVE. APPLICANT: H. A. ANDERSON. A. RESOLUTION ACTION (2). B) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. C) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 3. CONFIRMATION OF ASSESSMENT IN PROPOSED ASSESSMENT DISTRICT 97-1 (LA QUINTA NORTE), ORDERING THE PROPOSED IMPROVEMENTS TO BE MADE, AND DESIGNATING THE CITY TREASURER TO COLLECT AND RECEIVE MONEY. A) RESOLUTION ACTION. ADJOURNMENT DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of September 15, 1998 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111, on Friday, September 11, 1998. D: September 11, 1998 SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. i Page - 8 - La Quinta Historical Society P.O. Box 1283 La Quinta California 92253 (760) 564-1293 President Barbara Irwin Vice President Secretary Judy Vossler Vice President Don Arends Treasurer Jacque Wright Docent Director Loiuse Neeley Membership Director Cindy Millis Directors Pat Cross Wayne Gardener Joe Hernandez Joanne Hiles John Hiles Jean Kirkpatrick Marilyn Knecht Bev Montgomery Rick Thacker Inge Vorderwinkler Patrick Welch September 15, 1998 Mayor John Pena City of La Quinta P. 0. Box 1504 La Quinta, CA 92253 Dear Mayor Pena, It has come to the attention of the Historical Society that the City has not officially indicated the Gambel's Quail as the official bird for La Quinta. It is the recommendation of the Historical Society that the Council recognize the Gambel's Quail as the city's bird, the Smoketree it's tree and the Sand Verbena it's flower. We realize this item will have to agendized before action can be taken but hope this can be done in the near future. We are in the process of preparing a story board for the Museum and this selection would be a welcomed addition to that board. We appreciate your consideration of this matter. Sincerely, Barbara Irwin President & Museum Director Dedicated to preserving and promoting the rich multi -cultural history oTi 91" ti i m VAN "et wJ vz. jar OA r-i 0 0 CZ) PURPLE SAND VERBENA (Abronia villosa) A member of the Four-O'Clock family. The purple sand verbena is a desert native. It is low -spreading and can branch up to 2 feet in length. The sand verbena is found on sandy flats. It is an annual that blooms from February to July. The sand verbena's flowers are purplish -rose, approximately 1/2 inch long and are very fragrant. lht. 77V Tk-t�� u�, FoS �e �� 000013 � k va• 6 a s f• �pM,a s v p :pr } .R s =ti .,U b ,+ o r s a _ —Yd'i�ir x_ sly yl r �iH J �X"'. r 'YY JE it N .t •p. 5a y¢.v� � w a� f'1 1- 7 F RMv 1 If � III Yi�� Ac,J YA�'4�6 Mf10 c JK 5- Rrt K � r y P .V 1 �Ati, p x1 l0=° :.�✓f Yak 0.<g8r�" � �.� ,. x� ,.5� l M 2 �f l qq T IQWM p SMOKE TREE (Dalea spinosa) A member of the pea family. The Smoke tree is a desert native that attains a height of 20 feet. It has an intricate mass of spiny, almost leafless branches. It grows in washes below 1500'. In the summer months it flowers with bright blue -purple blooms. The smoke tree is an ashy gray -green color the makes it look like puffs of smoke from a distance. PM SPORTS MANAGEMENT CORPORATION PRESENTATION: I - Garden of Champions Indian Wells, California nnnn+W 44-650INDIAN WELLS LANE • INDIAN WELLS, CA • 922 10 j (760) 340-3 166 • FAX (760) 341-9379 0 - 0 - 0 A. 0. IN A OWN ffim.. t/ , W, ... oOO18 L TiTTFTFTTIT I (LEA In ILI L 9 19 in I fi In I 'J� �m C J m . t m I A W11 1Z I Ao AM i L"'Q11, mm�-� . m 'a"; Atilt am Ab 4 w p17,'17"Z 1 AFSA 'd dig MLnwm F� I-•1 � ' // ism.. IJ♦� - I� bly'.0 � � " V-1 /% I ��` ��4101.i�r�l�� :'.-..I I I ��1/ ¢,i • ''q1t14L�� I /. � dl.� ; �%.. '� �� /,-f `►'ate f[�i�I• r, I �, Pi �••I% ``:■t��Il �I, /I,/ �y'th'�•� '+� t ii r� 1 �I' ii, /t/./ e�J54\�/ 446 Y J L ICI �` iVAwA: P��-J fll!tr♦ !. ,'. (1�'4-�iii'/N�t �r� . t lir .l( • f � �' �i�' SI • • l �F ��%Ya� r, /I�.,•♦r -4-;i �. I, /V < I�r�� ''! ��l p SW 144 /J �N ids O %>f;u' t`i G:.j r .•{'i, 1 I w IC d ( r i a l 1 '.�� /' .y ,I,P`� --�tl _•AI� v Via' h � . 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CHI 11 litlkiiliE6 {°. -F .� ,1 • �, � �.I li�(�!��!►r�{IFl�f�ll� �t,��i��,;�I�l�f��iei�iliieeiu ,� --�*'IfIIq�IIIII�IIU!Ihlu!: •,• (( I � ilGliiii6wni11 tiu � � � 1',IIII�•f IE�t1 Ill IIll 1��111111ii��u�aii�«�,� ;z•; ;hp�; / ��,;,� �, �►. e•il n. i'" _ t,w1��Ll{) .�.A )il� 1�>t�I Y miliiuillliJliiirfillllllt,HII4EIlIFk!itIIIIIIffEItiJ'lllllllll�'ll 01, M-no A VIA wl, 14 ing :omm WOW 01, ilk 5w JF' to All low" Ott, We IMP Nor, 00 i 114 .�y••!•/ r r�)r a �� r '1 i '''"./� f1- r�/ �/.��i`i�; r "'111"NNN��F 1 � e i WRITTEN CORRESPONDENCE ITEM: OF T F OFS F U41 41 ft rGi41 e\ O F r-00 DATE: September 3, 1998 TO: La Quinta City Council FROM: Betty Harris La Quinta Chamber of Commerce RECEIVED 8 SEP 4 Aft 9 47 h Y OF LA QUINTA CITY CLERK RE: City Property - Temporary Mainstreet Sign Placement Please accept this as a formal request to use the City property on the corner of Calle Tampico and Bermudas (behind Ace Hardware) for a Mainstreet Marketplace sign. The sign dimensions are 4' X 8' on (2) 4" X 4' posts. The sign will read: "MAINSTREET MARKETPLACE" FRIDAY NIGHT 6-10PM. If approval is granted, the set up date will be the Monday prior to each Mainstreet Marketplace event and will be taken down on the Monday following each event. Since time is of the essence, I would appreciate approval as soon as possible. Thank you for your prompt attention. (d ��JIUlGI C%1d11111a. If C'011111RYY4' l'l�st Oflia' Pdc 255 ,'a tlllillfil, k : 4 o2-o 7605o4 =/9W •.7av700 �o/-,/// 000026 TV YWCA Y CA Riverside 8172 Magnolia Avenue Riverside, 92504 (909) 687-YWCA (909) 688-5270 FAX WRITTEN CORRESPONDENCE ITEM: ot Dear Mayor John Pena, September 2, 1998 I am writing to ask the city of La Quinta to help start a YWCA in the Coachella Valley. Currently there are no YWCA services in the Coachella Valley. However our population of young people is growing, school enrollment is up and there is an increasing need for services. While the YWCA in Riverside offers many fine programs, our goal for 1999, is to start with two 'A'e consider very important, and which do not require that we have our own facility, although we have recently learned of one that may be available very soon. The Coachella Valley has one of the highest teen pregnancy rates in the country. This creates many difficult health problems and a greater need for Welfare and Social Services. The YWCA of Riverside has developed a successful program for at -risk middle school girls called "Choices/Dream Weavers". These after school programs have been given a large grant by the state because they are so effective. The best teen pregnancy prevention program is a bright future. This program emphasize building self esteem and teaching life skills, inspiring them to stay in school, make responsible choices and look forward to a future full of possibilities. We can start these programs in the Coachella Valley very easily once we have funding in place, by sending instructors out to the middle schools in our area. The other area we are focusing on is violence and rape prevention. For years now the YWCA of Riverside has provided free women's self defense programs (girls are invited as well if a parent is present). One in three women are sexually assaulted during their lifetimes. Ninety percent of women who resist get away with out injury. These programs also increase self esteem , promote peaceful conflict resolution and avoidance of dangerous situations. These programs can have a powerful effect on the community. To raise awareness as well as money, we are holding our first annual golf tournament on November 14th, 1999. Would you be willing to sponsor part of the tournament? We'd love to be able to offer programs in La Quinta and hope your city would like to be associated with such a fine project. Please see the enclosed Sponsorship package. Thank You for your consideration. Please contact me if you have any questions. Sincerely, Beth Mulligan fund-raiser YWCA: (909)849-8905 000027 Physician Assistant - Desert Primary Care : (760)322.5091 goServing Women — Touching Everyone Unded Way Provider i 8172 Magnolia Avenue Riverside, 92504 f"'A (909) 687 YWCA Riverside (909) 688-5270 FAX Dear Community Advocate, I'm writing to ask you to Sponsor the first annual YWCA GOLF TOURNAMENT which will be held on November 14, 1998 at: The Cathedral Canyon Country Club The goal of the tournament is : TO BRING SUCCESSFUL YWCA PROGRAMS WHICH HAVE BEEN IMPLEMENTED IN RIVERSIDE TO THE COACHELLA VALLEY WHERE THEY ARE SORELY NEEDED. These programs - * Build self-esteem, * Reduce teen pregnancy, * Teach self defense While the YWCA of Riverside offers many programs we will start with CHOICES -DREAM WEAVERS an after school program for middle school girls which inspires goals for a bright future. FREE WOMEN'S SELF DEFENSE CLASS learn to avoid dangerous situations and resist attacks, help finish a documentary film about these programs. LEVELS OF SPONSORSHIP AND BENEFITS YOU'LL RECEIVE $100.00 - Par: Banner at hole $250.00 - Birdie: Banner at hole + name/logo on program $500.00 - Eagle: Banner at hole site + name on program + banner at clubhouse $1000.00- Hole -in -one: Banner at hole+ name in Program + banner in clubhouse, one player in tournament $2,500.00- Champion: Banner at hole and clubhouse + prominent mention in program + 2 players in tournament $5000.00 - Master. exclusive hole, all of the above and foursome in tournament I'd like to sponsor the tournament at the level. Enclosed is my check for made out to the YWCA OF RIVERSIDE/A OF P/GOLF which is a tax -deduction. Send to: Beth Mulligan 47055 Wonderland Dr.Banning, Ca 92220 phone Beth at (909)849-8905 000028 Serving Women — Touching Everyone United way Prwider 1 SCRAMBLE (00,0.. F R E The YWCA � � a Fundraising Tournament • Cathedral Canyon Country Club November 14, 1998 We need your participation and support to bring much needed YWCA Programs to the Coachella Valley Procedes from the tournament will provide funds - to finish an inspiring - to provide -to provide DOCUMENTARY FILM FREE CHOICES/DREAMWEAVERS about self defense Women's a program for middle school girls which and rape prevention Self Defense raises self-esteem and their expectations for girls and women. Classes for the future, help them to develop goals and break the cycle of poverty. Your tax-deductible donation of $150 includes: Continental Breakfast, Green Fees, Cart, Tee Prizes, Lunch, Contests & Awards at CATHEDRAL CANYON COUNTRY CLUB • 6831 Paseo Real • Cathedral City Scramble Format • 7am Check -in Breakfast • 8am Shotgun Start • 12:30 Lunch Information: Ray Miller, CCCC (760) 328-6716 or Beth Mulligan, YWCA (909) 849-8905 ------------------------------------------------------------------------------------------- Please fill in this registration form and mail with your check (made payable to YWCA/Goff) to: Beth Mulligan, 47055 Wonderland Dr., Banning, CA 92220. Use additional paper or the back if necessary. Name Handicap Foursome Phone 000029 T-,,d4t 4 4Ct" AGENDA CATEGORY: BUSINESS SESSION: T COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Continued consideration of design concepts and locations for artwork to be included in the Washington PUBLIC HEARING: Street Bridge Widening project RECOMMENDATION: Review the proposed revised concept drawings and provide the artist and staff with direction and allocate the appropriate amount from the Art in Public Places fund as deemed appropriate. FISCAL IMPLICATIONS: The artists Juan and Patricia Navarrete have been commissioned to prepare concept drawings for artwork on the Washington Street Bridge in an amount not to exceed $3,000. Once concept drawings have been approved by Council, working drawings will need to be prepared for the bridge designers at a cost of $7,000. This money is part of the prior appropriation of $24,999 from the Art in Public Places (APP) fund which has a balance of $222,004.81. Additional APP funds will need to be appropriated in an amount not to exceed $39,500, if the City Council accepts one of the design options. BACKGROUND AND OVERVIEW: On August 18, 1998 the City Council considered three design options submitted by the artists. After discussion, the City Council continued the matter to their September 15, 1998 meeting. In the mean time the artists were to consider the following issues: 1. Modify Design Option Number 1 to include the leaf design in the two foot barrier wall under the fence, but justify the vertical lines, or provide a different treatment to the barrier wall; 2. Modify Design Option Number 1 by lowering the fence on each end next to the first diagonal line (mountains) to the same height of the fence on either end; 3. Modify Design Option Number 1 by adding smaller mountain peaks, in the beginning or next to the existing mountain peaks, to provide a transition to the larger mountain peaks; 4. Modify Design Option Number 1 as noted above except use the blowi"O" O concept in the two foot barrier wall under the fence. COH.011MOD The Navarretes have submitted the attached two design options (Attachment 1) in response to the above -noted issues. In addition, the artiest design and construction costs have increased $2,000 and $7,000 respectively. These costs are estimated as follows: Design #1 Design #2 Budget $24,999 $24,999 Standard rail (Eng. Contract) + 7.500 + 7,500 32,499 32,499 Artist cost - 10.000 - 10,000 22,499 22,499 Eng. Cost - 10,800 - 10.800 Fund balance $11,699 $11,699 Art cost $51,000 $51,000 - 11.699 - 11.699 Fund shortage $39,301 $39,301 Additional allocation $39,500 $39,500 The original amount of $24,999 was anticipated to cover the cost of the artwork. However, as it was unknown how the artwork would be incorporated into the bridge, it was an estimated figure. If Council concurs with the artwork as presented, additional funds would be needed from the APP fund. The amount needed is estimated at $39,500. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1. Approve the design concept Number 1 for the fence railing and authorize the appropriation of $39,500 from the APP fund; 2. Approve the design concept Number 2 for the fence railing and authorize the appropriation of $39,500 from the APP fund; 3. Deny the concept drawings and ask the artist to resubmit; 6. Deny the request to include artwork in the bridge construction; or 7. Provide direction to staff jerman unity Development Director Attachment: Design concept drawings by Juan and Patricia Navarrete. 000031 COH.OI IMOD ATTACHMENT #1 R0003 T4t�t 4 4 Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: September 15, 1998 AGENDA CATEGORY: BUSINESS SESSION: Z CONSENT CALENDAR: STUDY SESSION: Consideration of a waiver of the underground utilities PUBLIC HEARING: (WUW 98-001) requirement between the house and power pole for the residence located at 52-625 Avenida Alvarado. Applicant: Richard and Marcia Pierce RECOMMENDATION• Deny the request to waive the requirement to underground service utility lines. FISCAL IMPLICATIONS• None BACKGROUND AND OVERVIEW• General: The applicant will be replacing his electrical service panel on the rear of his residence in the Cove area of the City. The existing panel was damaged sometime in the past and is not fully functional and may cause electrical problems. The residence has a rear yard setback of approximately 15 feet. Under Municipal Code Section 8.03,020 (120-7), replacement of the service panel requires undergrounding of the utility service lines between the residence and main utility lines which run along the rear of the residence (Attachment 1). This is required so as to preserve and protect the health, safety, and welfare of the residents. Findings are made in the Municipal Code that above ground wiring is a hazard due to potential for seismic damage, electrocution, and failure due to exposure to the elements. Additionally, they are a visual blight on the natural beauty and aesthetic environment of the City. Waiver Request: The applicant has requested a waiver of the requirement to underground the service utility lines under Municipal Code Section 8.30.020 (120-6). This section allows the City Council to grant a waiver if undergrounding is impractical and will cause practical difficulties and unnecessary hardship to the applicant or the public due to certain p:lstanlcc rpt wuw 98-001 .wpd 000033 topographical conditions, street configurations, underground obstacles, soil, water, or other natural conditions. The applicant is claiming hardship based on the topographical conditions in his rear yard. The attached letter from Mr. Pierce explains his position (Attachment 2). FINDINGS AND ALTERNATIVES: In order to waive the undergrounding requirement, the City Council must make the finding that to require the undergrounding of the lines would be unreasonable, impractical, and cause undue hardship to the applicant or the general public. Mr. Pierce, as noted in the previous paragraph, has provided the reasons he feels the findings can be met. The Building and Safety Department indicates that approximately 12 times a year for the same or similar reasons in the Cove area, people are required to underground utility lines. To date, waiver of this requirement has not been granted nor requested because of the potential hazard to the health, safety, and general welfare of the public. The Building and Safety Department states that others have complied with this requirement, many in cases where the undergrounding situation was similar or more difficult. Therefore, it is recommended that this requirement not be waived. Alternatives available to the City Council are as follows: Approve the request to waiver the undergounding of the service utility lines, subject to any conditions deemed necessary to protect and preserve the public health, safety, and general welfare. 2. Deny the request because there are no practical difficulties or unnecessary hardships. 3. Continue request for further consideration. erman,}immunity Development Director A�chments: 1. Municipal Code Section 8.30.010. 2. Letter from applicant dated August 7, 1998 3. Photographs of rear yard of subject property. pAstan\cc rpt wuw 98-001 ,wpd 000034 8.03.010 ATTACHMENT Chapter 8.03 ELECTRICAL CODE 8. .010 Adoption of National Electrical Code. 8.0 020 Underground wires. 8.03. 30' Minimum size of conductor. 8.03. 0 Telephone jacks and television cable outlets. 8.03.010 doption of National Electrical Code. Certain d uments marked and designated as the "National Electrical Code, 1993 Edition," published by the National F' tection Association, are adopted for safeguarding persons and property from hazards arising from the use of a ctricity. Each and all of the regulations, provisions, conditions, and terms of such "National Electrical Code, 1 3 Edition," published by the National Fire Protection Association, on file in the community development dep ent, are referred to and made a part of this code as if fully set out in this chapter. (Ord. 1995: Ord. 208 § 2 (part), 1992; Ord. 114 § 1 (part), 1987; Ord. 68 § 1 (part), 1985) .� 8.03.020 Underground wires. The following shall be added as a new article to Chapter 1: Article 120 — Underground Wires. 120-1 Declaration of Cause, Necessity. The City Council finds that the preservation and protection of the health, safety and general welfare of the residents of this City, and the public at large, requires that all poles, wires and associated structures, as defined in subsection (b) of Section 120-2 shall not be constructed, placed and installed above the surface of the ground for the following reasons: (a) Poles, wires and associated structures which are constructed above the surface of the ground are a hazard to the residents and general public in the City of La Quinta because the City is located in Seismic Zone 4, as defined by the Uniform Building Code. Because of the proximity of the City to the San Andreas Fault, which is eight miles northeast of La Quinta, and to lesser faults (the Banning Mission Creek and San Jacinto Faults), the intensity of ground shaking is expected to be significantly higher than for the general Southern California area. The Riverside County Seismic Safety Element has delineated portions of La Quinta as having a high potential for liquefaction, based on a shallow ground water table generally less than thirty (30) feet below the ground surface, the presence of relatively young, poorly consolidated soils, and the very strong to severe seismic ground shaking expected in the area. The potential for liquefaction of the underlying soils (a "quicksand" type of ground failure caused by strong ground shaking) is considered to be possibly moderate to locally high, depending upon the water table depth and the composition and density of the underlying alluvial deposits. (b) While lot sizes in the cove area of the City are considered to be legal, they were established under standards that would not be acceptable today. The minimum square footage of dwellings in that area leaves only a minimal amount of the lot for landscaping and recreation purposes. Overhead wires prevent homeowners, in many cases, from using their property to its full potential. The Imperial Irrigation District has reported occurrences of death in cases where individuals have been electrocuted while maintaining landscaping (high trees). Because of the style of living in the desert, it is common for homeowners to apply for permits for swimming pools. In many cases, only small pools can be installed because of the proximity of overhead wires thus depriving property owners full use of property available to them within the legal setback requirements. (U Quinta 9-%) 174 0 0 0 0 3 5 8.03.020 (c) Poles, wires and associated structures, which are constructed, placed or installed above the surface of the ground, are a hazard to the safety and health of operators of motor vehicles and passengers therein since they constitute encroachments which reduce and obstruct the vision of such operators and thereby preclude a reasonable response time by an operator to an emergency situation after noticing such. Said poles, wires and associated structures are a danger to fire suppression and prevention personnel, who, by reason of their jobs and duties, frequently come in close proximity thereto, particularly when using ladders, booms and cranes. The construction, placement and installation of such wires and associated structures underground will substantially reduce said hazards. (d) Said poles, wires and associated structures also create dangerous situations, causing death, injuries and property damage through fires and electrocution by reason of being topped, tipped and otherwise displaced by uncontrolled weather elements such as rain, wind and electrical storms. Said hazards will be substantially eliminated by the construction, placement and installation of said wires and associated structures underground. (e) The location of such poles, wires and associated structures above the ground surface makes them susceptible to damage, destruction, and being rendered inoperable by weather or human causation. This results in services provided thereby to be interrupted, the interrupted continuation of which is vitally needed for the protection of the public health, safety and general welfare, particularly life saving institutions such as hospitals and fire and law enforcement communication facilities. The construction, placement and installation of said wires and associated structures under ground reduces the chances of such interruption. (f) The existence of poles, wires and associated structures above the ground is detrimental to the general welfare of the City by its blight on the natural beauty and aesthetic environment of the City, and the resulting interference with the restfulness, tranquility and pleasure of City residents in viewing the natural landscape of the City. The underground installation, placement and construction of wires and associated structures will enhance and preserve the natural beauty and landscape of the City by keeping from public view such functional, but nonaesthetic, facilities. 120-2 Definitions. Whenever the following words or phrases are used in this Article, they shall have the respective meanings as stated in this section in the following definitions: (a) "Community Antenna Television System" (in this Chapter referred to for convenience as "CATV") means a system of antennas, coaxial cables, wires, wave guides, or other conductors, equipment or facilities designed, constructed or used for the purpose of providing television or FM radio service by cable or through its facilities. (b) "Poles, Wires and Associated Structures" means poles, towers, supports, wires, crossarms, braces, transformers, insulators, cutouts, switches, communication circuits, appliances, attachments and appurtenances used in whole or in part for supplying, distributing or transmitting electric energy, radio signals, television signals, telegraphic signals and CATV services or any similar associated services to a building or structure and the occupants thereof, if any. (c) "Service" has the same meaning as said term is defined in the National Electrical Code, including tables thereof and the Basic Electrical Regulations of the State of California. (d) "Utility" includes all persons supplying, transmitting or distributing electrical energy and service, radio signals, television signals, telegraphic signals, and providing telephone, electrical, light, radio, television, telegraphic and CATV services or any similar associated services by means of poles, wires and associated structures. 120-3 Prohibition. Except as provided in Section 120-4, no person shall construct, install or place 175 000036 8.03.020 above the surface of the ground any poles, wires and associated structures, irrespective of the use or proposed use of the structure or building to be served thereby. 1204 Exceptions. The provisions of this article shall not apply to the following poles, wires and associated structures (in this Article referred to collectively as "utility facilities") under the circum- stances as hereinafter described: (a) Utility facilities constructed, placed or installed (in this article referred to collectively as "constructed") or proposed to be constructed within six feet of the lot line of any real property for which service is being or intended to be provided by said utility facilities, if the sole purpose of the construction of utility facilities is to terminate overhead utility facilities; provided, however, said utility facilities may be placed at a distance further than six feet from said lot line to enable a maximum underground run of two hundred feet; (b) Surface -mounted transformers, pedestal -mounted terminal boxes, meter cabinets, concealed ducts and other appurtenances and associated equipment, which are part of and necessary for the operation of an underground electrical, communication, CATV, radio or telegraphic system; (c) Utility facilities installed by a utility for temporary purposes, including, but not limited to, servicing building construction projects for which valid building permits have been issued by the City, and which uses are being or proposed to be conducted in compliance with all requirements of this code, including its Building Code, Electrical Code and Zoning Regulations; (d) Utility facilities which distribute, supply, and transmit thirty -four -thousand volts or greater of electrical energy. 120-5 Initial Obligation. The owner, lessee, tenant or occupant of a building or structure or the owner of property proposed to be developed by a building or structure has the initial obligation to comply with all the requirements of this article, and in performance of said obligation shall make the necessary arrangements with the appropriate utility for the installation and construction of utility facilities so that they will be in compliance with the provisions of this article. This section is not intended to eliminate or limit the obligation of any person, including a utility, to comply at all times with all provisions of this article, but expresses the City Council's intent as to whom has the primary obligation of compliance. 120.6 Waiver. If any person believes that the application of any provision of this article is impractical and will cause practical difficulties and unnecessary hardship to him or the public in general due to certain topographical conditions, street configurations, underground obstacle, soil, water or other natural conditions which would make the underground installation of utility facilities unreasonable, said person may apply in writing to the Community Development Department for a waiver of such provision of this article. Said application shall be filed with the Community Develop- ment Department and the City Council shall consider said application no later than thirty (30) days thereafter, at which time it shall hear the Applicant's evidence in support of the application, the comments and recommendations of the City's employees and officials thereon. It may hear other parties. The City Council may grant a waiver from all or any provisions of this article after considering a specific application therefor and after making a finding that the application of the specific provision in question would be unreasonable, impractical and cause undue hardship to the Applicant or the general public. If the City Council does grant a waiver, it may impose reasonable conditions on said grant in the interest of protecting and preserving the public health, safety and general welfare. The City Council shall make its decision on the application no later than thirty (30) days after it has concluded its consideration thereof. The decision of the City Council shall be final. 120-7 Nonconformance -Termination. Any utility facility, which is not in conformity with the 176 000037 8.03.020 provision of this article as of the effective date of this ordinance, shall be considered nonconforming and may continue to be used and may be altered, enlarged, or have additions thereto in its existing location without any provisions of this article being applicable thereto; provided, however, that when any building or structure to which any utility facility provides any service is enlarged or an addition is made thereto and the cost of replacing said building or structure with its addition or enlargement exceeds by fifty percent or the cost of replacing said building or structure prior to its enlargement or the addition thereto, all utility facilities which provide service to such building or structure, as described in the aforesaid clause, shall be caused to comply with all provisions of this article. Also, whenever an existing electrical service is relocated or renewed on nonconforming property, or a new service is established on nonconforming property, any such relocated, renewed or new service shall be caused to comply with all the provisions of this article. The term "cost of replacing," as used in this section means those costs as computed by the Community Development Director or his delegated representative. In making said computation, said City Official shall use those tables and figures provided in that publication entitled "Building Standards," as published by International Conference of Building Officials, Whittier, California, and which is current at the time of such computations. Said tables and figures shall apply to a building which would conform to all the City and State Regulations, including the City's Building, Plumbing, Wiring, Mechanical, Fire Codes and Zoning Regulations, which are effective at the time of the computation. (Ord. 68 § i (part), 1985) 8.03. conductor. S 'on 310-5 of the Uniform Electrical Code is amended to restrict the use of aluminum conductor to feed St electrical panels or sub -panels. The aluminum conductor shall have a minimum size of 1/0. (Ord. 68 § 1 (p 1985) 8.03.040 Tdkephone jacks and television cable outlets. The followift shall be added as a new article to Chapter 8 of the National Electrical Code: 840-1 Requients. All new residences shall be pre -wired for television cable outlets and telephone jacks according A41ie following: � a i? 1 , r, (a) To provide fkr telephone jacks in all habitable rooms in a dwelling unit. Exception: Dining area which is immediately Vacent to a kitchen or living room. (b) To provide for to vision cable outlets in all habitable rooms in a dwelling unit. Exception: Kitchens and dining areas. 840-2 Definitions. (a) `Pre -wire" is the instafla5eri of wires within a structure at the time of construction in such a manner as to be rendered inaccessible by a structure or finish of the building except at required outlets. (Ord. 98 § 1, 1986) 000038 177 (La iota 9.%> ATTACHMENT 2 August 7, 1998 City Of La Quinta Community Development Department Dear Sir/Madam, Richard and Marcia Pierce of 52-625 Avenida Alvarado, La Quinta, request a waiver of City Ordinance section 8.03.020 on the grounds that it will cause undue hardship to put our main electrical service wires underground. It would require us to remove and replace a portion of the sidewalk behind our house, remove a portion of stucco and cut into the foundation of the house in order to place 2" conduit for wire. To reach junction box located in the back yard of the house behind us (facing Avenida Rubio) we will have to dig down a total of 7'; 4' to reach grade on our property then additional 3' on our side to comply with code. At the same time we will have to go under an existing block wall that has a 2'8"W by 2'D footing. It will cost between $1000 and $1500 to comply with this building code. We are not upgrading the 200 Amp. box, just replacing it with like box due to the fact that the right side of the box has overheated sometime in the past. this was brought to our attention when we replaced our A/C unit. We were told we need to take care of this problem as soon as possible to avoid burning out our electrical appliances. We contacted Charles H. Legaspi of Imperial Irrigation District who told me to apply for a waiver under topographical conditions. We have attached a diagram. Sincerely, Richard L. Pierce Marcia J. Pierce 56o4—(,4J(, no,FcC�7�v/rz 111111991 CITY OF LAOUINTA PLANNING DEPARTMENT 000039 r� FENc 5 FwYivx9 wrT%- 2IV (=Gori Hg Oceo$' 7-1 I -Tun rTion 1' 3e PI_ BLOCK wA ruvn�( GrA�e- I � o Wc(' 5 V,-Acla, l 0-6 .bell ra Hoo �s -e, PoWtr Pole- (?Act- Of 140useE-L� 5z 6Z5 �4IVa.rAJO So -V LC 7 C rt 4 F- I zcriAr�R ATTACHMENT 3 ow er -� a wn )(ou tn Ie=(4lsz v��-- op P o r-e4r U Y1Je 1^( r^C fr d 5cry lece..:,-rf -I, re�rla,�:7 6 . 000041 T4ht 4 4 " AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCILIRDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Joint Use of Facility and Service Agreement PUBLIC HEARING: with the Community Gardens of the Coachella Valley RECOMMENDATION: As deemed appropriate by the Council. FISCAL IMPLICATIONS: The Community Gardens of the Coachella Valley would like to develop the City owned vacant lot next to the Eisenhower Park as a garden location. Should the Facility Use Agreement be entered into with the Community Gardens of the Coachella Valley (CGCV), the location would need to be improved. The capital improvements associated with this project are estimated at $30,000. Funds are allocated in the 1997/98 Capital Improvement Program in the amount of $160,000 for Eisenhower Park Improvements. BACKGROUND AND OVERVIEW: This item is continued from the August 18th City Council meeting. The CGCV has requested the use of the vacant lot next to Eisenhower Park as a community garden location. The proposed garden facility will serve up to 20 families/individuals. CGCV representatives have indicated that the location can accommodate up to 50 families/individuals with the reduction of plot sizes. The Joint Use of Facility And Service Agreement (Attachment 2) stipulates that CGCV is responsible for the water used at the location, as well as requires the necessary liability insurance naming the City as additionally insured. Said Agreement has been reviewed by the City Attorney. CGCV has expressed a concern that if the Community Service Grant request is not received from the City for this project for FY 1998/99, the organization will be unable to provide this service to the community. 0000C2 C:\MyData\CRISTAL\CC.027.wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1 . Approve the Joint Use of Facility and Service Agreement; 2. Do not approve the Joint Use of Facility and Service Agreement; or 3. Provide staff with alternate direction. Horvitz, ComkLwhy Services Director Attachments: A-Ttachment 1 - FY 1997/98 CIP # Attachment 2 - Joint Use of Facility and Service Agreement C:\MyData\CRISTAL\CC.027.wpd 000043 JOINT USE OF FACILITY AND SERVICES AGREEMENT Community Gardens of the Coachella Valley THIS AGREEMENT FOR JOINT USE OF FACILITY AND SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation (the "City") and the COMMUNITY GARDENS OF THE COACHELLA VALLEY, a nonprofit organization (the "Community Gardens"). WHEREAS, the CITY desires to assist the COMMUNITY GARDENS in providing social recreational gardening opportunities for the residents of La Quinta; and WHEREAS, the City finds that the proposed joint use of the Facility and. the continuation of such services provide a significant public benefit to the citizens of the City: The Parties hereto agree as follows: 1.0 SHARED USE OF FACILITY 1.1 Grant of Use. Except for those areas identified as reserved in Section 1.3 below, the CITY hereby grants to the COMMUNITY GARDENS for a term bgg nnin&2Q = 1998 to June 30. 1999the license to enter upon, occupy, use and operate, according to the terms, conditions and covenants herein contained, the Facility during the time frame set out for City use in Section 1.2 below. 1.2 Schedule for Facility Use, 1.2.1 Basic Schedule for COMMUNITY GARDEN USE ("GARDEN TIME" ). September 1-June 30 Monday through Friday Dawn to Dusk (no earlier than 6:00 a.m.) Saturday and Sunday Dawn to Dusk (no earlier than 6:00 a.m.) 1.2.2 Quarterly Schedule Review. The COMMUNITY GARDENS and the City shall meet and confer at least quarterly to discuss their programming plans, scheduled hours and review operating expense reports. Any modifications to the programming plans scheduled hours or expense reports will be at the mutual agmement of both parties. 1.23 Duty to Permit Other Group Use. During such periods of GARDEN TIME not otherwise conceded to the COMavIUNITY GARDENS, no other parties may use the facility without written consent of the CITY.' 1.2.5 Liability for Damage. Property and Personal Injury. CONDAUNITY GARDENS shall be liable for all property damage and personal injury that occurs solely as a result of actions by its permittee. or their guests or attendees, and shall hold the CITY harmless from any and all such liability. UU3 1.2.6 Specific Violations of Facility Use. Without limitation as to other possible violations of the Facility Use, the COMMUNITY GARDENS shall specifically not permit the following 000044 bBcgcontr. 1 uses: 1.2.6.1 Political Activities. COND ILJNITY GARDENS shall abide by the CITY's facility use policies and shall not permit or tolerate the use of the Facility for campaigning or otherwise working for the nomination or election of any individual to any public office, partisan or nonpartisan, or for any ballot measure, including any initiative, referendum, or advisory vote, except with the advance written.permission of the CITY, as a forum for open public debate by candidates on the condition that no member of the public shall be excluded therefrom. 1.2.6.2 Alcohol, Drugs or Tobacco. CON 4UNITY GARDENS shall abide by CTIY's facility use policies and not allow alcohol, illegal drugs, or tobacco to be sold, used or consumed in, on or about the Facility. COMMUNITY GARDENS shall not permit or allow any portion of the Facility to be rented or utilized by any person, group or company that intends to provide alcoholic beverages at an event or meeting. The COMMUNITY GARDENS shall make these facts known, in writing and through oral communications, to all members and participants at the Facility. 13.1 City's Non -Public Facilities. Excepted from the license herein granted is the area of the CITY'S control boxes. 1.31 Storage Areas. A storage shed is hereby specifically reserved and granted to the exclusive and full time use of the COMMUNITY GARDENS during the term of this Agreement. License is granted to the COMMUNITY GARDENS by the CITY for a term that is conterminous with the right of the COMMUNITY GARDENS to use and operate the Facility, unless sooner terminated by the CITY or 30 days written notice. 1.4 License Fee. 1.4.1 Basic License Fee. CITY requires that the COMMUNITY GARDENS pay the sum of $1.00 (one dollar) per year for the lease of the Facility, due and payable XXXX, 1998. 1.5 Operations, 1S.1 Fees. COMMUNITY GARDENS may charge program fees to its invitees and users. 1.5.2. Water. The COMMUNITY GARDENS agrees to have the water meter placed in the COMMUNITY GARDEN'S name and will be solely responsible for all costs associated with the water usage. 1.53 Log Book. COMMUNITY GARDENS shall keep, maintain and permit the inspection by the CITY, a joint log book in a form approved by the CON vIUNITY GARDENS and the City in which the City and the COMMUNITY GARDENS shall maintain a record of acts of vandalism, repairs, incidents of graffiti, and other major incidents. U U 0 15.4 Procedure Training. COMMUNITY GARDENS shall cause and train its b&gcontr. 2 000043 participants to comply with procedures in a manual ("Procedures Manual") the COMMUNITY GARDENS prepares regarding utility turn-offs, alarm responses, locking up/closing, key distribution, facility damage (including graffiti reporting. The CITY T'Y will be reWonsible for removal of Smffiti on CITY property). 1.5.5 Key Provision. Parties will coordinate on providing keys and lock up procedures. The location shall be locked during non -GARDEN TIME hours. 1.5.6 Maintenance. All Parties shall leave the Facility at the conclusion of their daily time allotment in a neat and clean condition. The City may request additional maintenance duties and the COMMUNITY GARDENS will have 10 calendar days to respond or further action may be required to maintain facility in acceptable conditions. Any costs associated with the City responding to the maintenance issue will be billed to the COMMUNITY GARDENS. Maintenance of the facility and facility structures will be the responsibility of the COMMUNITY GARDENS during the length of the " contract. 1.5.7 Equipment. The City shall provide agreed upon equipment and make improvements to facility. At completion of contract, all equipment and improvements will be the City's property, unless otherwise arranged. 1.6 Indemnity for Shared Use, Reciprocal Indemnity for Invitee's, Employee's or Trespasser's Personal and Property Injuries Not Caused by Design, Construction, Maintenance or Repair. Each Party ("Indemnifying Party") indemnifies each other Party ("Indemnified Party"), holds the Indemnified Party harmless, and agrees to defend the Indemnified party against loss, damage or liability on a claim, the adverse judgment, adverse order on, or good faith settlement of, such a claim, including attorneys fees and court costs in defending such claim, suffered by an Indemnified Party due to personal injury to, or damage to the property of, an invitee (including a permittee) of an Indemnified Party ("Indemnified's Invitee"), an employee ("Indemnified's Employee") of an Indemnified Party, or to a trespasser or other uninvited person, at the Facility (except to the extent that said claims based on an act or omission of design, construction, including building materials, maintenance or non -maintenance, repair or non -repair by the Indemnifying Party) primarily caused by the act or omission of the Indemnifying Party, their employees or invitees. 2.0 SERVICES OF THE COMMUNITY GARDENS 2.1 Scope of Services. In compliance with all the terms and conditions of this Agreement, the COMMUNITY GARDENS shall continue to provide social recreational gardening opportunities to the residents of La Quinta for the length of this agreement. 2.2 Contractor's Proposal, (Not Applicable to this Agreement) 23 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any federal, state or local governmental agency of competent jurisdiction. 2.4 Licenses, Permits Fees and Assessments. COMMUNITY GARDENS shall obtain at its sole cost and expense, such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. The COMMUNITY GARDENS shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 000046 U 3 3.0 COMPENSATION 3.1 Contract Sum. For the services rendered by COMMUNITY GARDENS pursuant to this section of the Agreement, the COMMUNITY GARDENS shall compensate the CITY in the sum not to exceP�_1_ 0�0 (4ne dollarZFer fiscal vear. 4.0 PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 4.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the Scope of Services and Schedule -of Performance. Extensions to the time period specified in the Scope of Services and Schedule of Performance may be approved in writing by the Contract Officer. 4.3 Force Majeure. (Not applicable to this Agreement) 4.4 Term, Unless earlier terminated in accordance with Section 8.8 of this Agreement, the term of this Agreement shall be from )=. 1998 through June 30. 1999. 4.5 Renewal of Contract The Mul 1= GARDENS cau submit_g consideration of renewal each fiscal y&ar, 5.0 COORDINATION OF WORK 5.1 , Baresentative of COMMUNITY GARDENS. The following principals of the COMMUNITY GARDENS are hereby designated as being the principals and representatives of the COMMUNITY GARDENS authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Steve Merritt, Executive Director 5.2 Contract Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be the COMMUNITY GARDENS 's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the COMMUNITY GARDENS shall refer any decisions which must be made by the City to the Contract Officer. Unless otherwise specified herein, any approval of the City required hereunder shall mean the approval of the Contract Officer. 5.3 Probibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of the COMMUNITY GARDENS , its principals and employees .were a substantial inducement for the City to enter into this Agreement. Therefore, the COMMUNITY GARDENS shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of the City. 4 000047 Utio 5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which the COMMUNITY GARDENS , its agents or employees, perform the services required herein, except as otherwise set forth. The COMMUNITY GARDENS shall perform all services required herein as an independent contractor of the City and shall remain at all times as to the City a wholly independent contractor with only such obligations as are consistent with that role. The COMMUNITY GARDENS shall not at any time or in any manner represent that it.or any of its agents or employees are agents or employees of the City. 6.0 INSURANCE AND INDEMNIFICATION 6.1 Insurance. The COMMUNITY GARDENS shall cant' general liability and property damage insurance against all claims for injuries against persons or damages to property resulting from the COMMUNITY GARDENS 's act or omissions arising out of or related to the COMMUNITY GARDENS 's performance under this Agreement in an amount not less than $1,000,000 (one million dollars). The City shall be named as additionally insured to the policy and a certificate to that effect shall be delivered to the City prior to the payment under Section 3.2 above. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice of proposed cancellation to the City. 6.2 Indemnification. The COMMUNITY GARDENS shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property and for errors and omissions committed by the COMMUNITY GARDENS , its officers, employees and agents, arising directly or indirectly out of or related to the COMMUNITY GARDENS 's performance under this Agreement, except to the extent of such loss as may be caused by the City's own negligence or that of its officers or employees. 63 Performance Bond. (Not Applicable to this Agreement) 6.4 Payment Bond. (Not Applicable to this Agreement) 6.5 Remedies. In addition to any other remedies the City may have if the COMMUNITY GARDENS fails to provide or maintain any insurance policies or policy endorsements - to the extent and within the time herein required, the City may, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the COMMUNITY GARDENS to stop work under this Agreement and/or any payment(s) which become due to the COMMUNITY GARDENS withhold hereunder until the COMMUNITY GARDENS demonstrates compliance with the requirements hereof. 3. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the City may have and are not the exclusive remedies for the COMMUNITY GARDENS 's failure to maintain or secure U U 5 000048 appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which the COMMUNITY GARDENS may be held responsible for payments of damages to persons or property resulting from the CON04UNITY GARDENS 's or its employees or agents in their performance, under this Agreement. 7.0 REPORTS 7.1 Reports. The COMMUNITY GARDENS shall prepare and submit to the Contract Officer a monthly report of attendance concerning the services as outlined in Scope of Services. 7.2 Record Retention Clause. The CONB4UNITY GARDENS shall maintain and keep books and.records on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles. Said books and records shall be made available to the County, State of California, the Federal government, the City of La Quinta- Contract Officer or designee thereof, and to any authorized representative thereof for the purposes of audit at all reasonable times and places. All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least three (3) years after the expiration of the term of this Agreement. 8.0 ENFORCEMENT OF AGREEMENT 8.1 California Law. This Agreement shall be construed, interpreted and governed as to validity, performance of the parties and enforcement in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and the COMMUNITY GARDENS covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the' Contract Officer, provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit the City's right to terminate this Agreement without cause pursuant to Section 6.3. 8.3 Retention of Funds. The City may withhold from any monies payable to the COMMUNUY GARDENS , sufficient funds to compensate the City for any losses, costs, liabilities or damages it reasonably believes were suffered by the City due to the default of the CON04LTNITY GARDENS in the performance of the services required by this Agreement. 31 000049.U10 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. The City's consent or approval of any act by the COMMUNITY GARDENS requiring the City's consent or approval shall not be deemed to waive or render unnecessary the City's consent to or approval of any subsequent act of the COMMUNITY GARDENS . Any waiver by either party or any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief; or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Liquidated Damages. (Not Applicable to this Agreement) 8.8 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except for termination by the City for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to the COMMUNITY GARDENS. 8.9 Attorneys' Fees. If either Party commences an action against the other Party arising out of or in connection with this Agreement, the prevailing Party shall be entitled to recover reasonable attorneys' fees and costs from the losing Party. 9.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION 9.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the COMMUNITY GARDENS , or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the CON241JNITY GARDENS or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest No officer or employee of the City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, -in violation of any state statute or regulation. The COMMUNITY GARDENS warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 93 Covenant Against Discrimination. The CONB4UNITY GARDENS covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this ►] O11 000050 Agreement. The COMMUNITY GARDENS shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To City: To COMMUINM GARDENS C= OF LA QUINTA CONRAUN1TY GARDENS OF COACHELLA VLY. 78-495 Calle Tampico 78-175 Avenue 42 La Quinta, California 92253 Bermuda Dunes, CA 92201 Attention: City Manager Attention: Steve Merritt 10.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 10.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. .10.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 10.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreemenfon behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 10.6 Lease, The Lease Agreement shall remain in effect according to its terms. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below Dated: ATTEST: CITY OF LA QUINTA, a California Municipal Corporation . - Lo Mayor „C=„ 000(,51012 City Clerk APPROVED AS TO FORM: City Attorney Dated: COMMUNITY GARDENS OF THE COACHELLA VALLEY, a non-profit organization IRS Tax Exempt No.: BY: Name: Title: "COMMUNITY GARDENS " 00005." T4ht 4 4Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: September 15, 1998 CONSENT CALENDAR: STUDY SESSION: Consideration of Community Service Grant request from PUBLIC HEARING: the Community Gardens of the Coachella Valley RECOMMENDATION: As deemed appropriate by the Council. FISCAL IMPLICATIONS: Pursuant to Council direction, the Special Projects Contingency Account (#101-251- 663-000) can be used. As of this report, the account balance is $8,300 (excluding any Council action on prior agenda items for September 15, 1998). BACKGROUND AND OVERVIEW: This item is continued from the August 18th City Council meeting. The Community Gardens of the Coachella Valley (CGCV) has received $2,500 during FY 1997/98 for the administrative fees for implementation of the Community Garden program in La Quinta. The request for this fiscal year (attachment 1) is for the supervision and management of the Community Garden in La Quinta. The funds requested are to cover $100.00 per week for the administrative functions (i.e. providing organizational and technical assistance and providing access to donated material) of the garden. It was requested by Council at the August 18 meeting that CGCV solicit administrative funds from other sources. As of this report, CGCV has not been able to confirm funds from other sources. The proposed garden location at Eisenhower Park will need to be developed once the Facility Use Agreement has been signed by both the CGCV and the City. The facility will be able to accommodate up to 20 families/individuals with a plot each. These funds are being requested in conjunction with the approval of the Joint Use of Facility and Service Agreement with the Community Gardens of the Coachella Valley. Should this request not be funded, the CGCV has expressed their concern of not being able to offer this program for the City of La Quinta. C:\MyPata\CRISTAL\CC.026.wpd 000053 0 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1 . Approve the Community Services Grant request in the amount of $5,200; 2. Approve the Community Services Grant request in a different amount; 3. Deny the Community Services Grant request; or 6-3t Provide taff with alternate direction. Do e Horvitz, `Qom unity Services Director Attachments: Attachment 1 - Community Gardens of the Coachella Valley Community Services Grant Application C:\MyData\CRISTAL\CC.026.wpd 000054 ATTACHMENT 1 C"Inunity 45;andens of the Coachella Valley August 4, 1998 Ms. Dodie Horvitz, Director Community Services Department PO Box 1504 La Quinta, CA 92253 Dear Ms. Horvitz, Last fall, Community Gardens of the Coachella Valley Whedto the City of La Quinta's Cultural Arts Commission.fwan 58020. Administrative. grant to develop a community garden and the organization to support it in a multi-phased.plaa divided into two sections as follows. Section One: (hue -time or developmental -costs including developing a community gardening organization, developing a design and budget, obtaining finding for and supervising the construction of a community garden-, and, Section Two: Annual costs including the supervision of gardenactivities, providing organizational and technical assistance to the community group providing access to donated materials, volunteers, and educational programs,_ providing overall guidance and assistance to the group in the day-ip-day management of the garden. Staring that the Community Arts Commission wanted to find Section One in the first year and review an application for Section Two in. the following year, the Commission recommended and Council awarded Community Gardens of the Coachella Valley $2500 for work on Section One Assuming thatappmvai is received for construction, Community Gardens of the Coachella. Valley is now requesting fint time approval of Section Two funding of S5200 for the ongoing. supervision of the La Quints Community Garde& for the Fiscat Year ending June 3Q1999. During this first year of operation, alternative funding sources will be explored which will enable the organization to maintain this cuaeat site in year two withcat assistance, §am.the City. To -date Conuaunity Gardens of the Coachella Valley has secured - over $9400. in donated materials and labor to build the garden under Section One and therefore we feel confident that.we will.be ableto secure the operating Surds for Section.Two once the garden-bas been up and runr ing for a year. We believe that without our (mgoing supervision, the garden may not succeed in the long term and wo need this finding immediately to begin planning for and executing the year's activities. Attached please fmd. our application for the above funding Thank you very much for your enthusiastic support of our project. Sincerel 5� President 78-175 Averse -42, Rermvd2 des, CA 92201 (760) 345-9090 Fax (760) 345-9090 Email comgardamci2000.com 0000550v0 APPLICATION 1. What is the overall purpose or goal of your organization' To provide material and organizational resources which will assuiand. enrn�nTa_�cities- iasinitions. and neighborhoods to develop and maintain gardens for the purpose of beautification. recreation. therapy and food security. To reduce human hunger and malnutrition while restoring pride and self- respe�t through teaching food self-sufliciency in the garden. 2. How long. has your organizatinn_been inexistence'! 2 years 5 months 3. Descle in general the activities or services of your organization: Community Gardens of the Coachella Valley- provides the following —services: Classroom instruction. Provides classestothe-generalpublic-o mowing vcgesables iaa desert�a�ronas>ent stiJiziag�rali5ed instructors. Such classes are peovided to train teachers and administrawrs who wish to develop gardens and mdevelop<a Kbeoftrainedyolnau=&%oassististhe ewe1opmetuof Community gardens We have graduated over 200 people from our 15-week course to date. Material Resources We provideazentral source.foraccessing-critical-matenals ferZarden devviepis=-ndmainteaance. The materials.=donatedspecifically by localbusinesses for this purpose and include soil soil amendment, mulches, fertilizerseeds transplants sock unZahM =nL lumber, planters, etc. Financial Resources We locate, qualify, and prepare grant applications for funding garden} development andri an=rtance Administratat We recruited organize-connnurtityga ng s.groupsaud}iwnade dirxtion, gaidance. and organizational sapport.to ensiae.abroadiy based, successful_ and sustainable organization supporting the garde& We supply reference material onafl garden -elated topicsand wErsee 1he development of appropriate forms critical for success such as newsletters, meeting notices, phone trees, neighborhood approval forms. task-tbrceJcemnunee agendas, garden planning worksheets, activities calendar, garden nnles and regulations gardener recruitment activities, budget preparation, fundraising planning guides. on -site workshop development forms, lease agreements for ]and, gardener application form and plot.maintain agreement;, and gardener injury waiver and release forms. We provide curriculum materials for teachers who wish to incorporate schools gardens in the instruction of traditional subject matter such as math, science, literature, creative writing and history Nutrition andlmd Proerams WoA ng with schools andDesen Cities Hunger Action, we help espand utilization of the National School Breakfast Program- the Summer Food Service Program Start Your Head Program, and Nutrition Emotion In The Classroom when gardens enhance the Imm ang process with "hands on" practical knrledge. Anti -Hunger Gardens Working with -existing `sotgrkitchens" and organizations providing temporary housing -and -meals to transient families, we develop fresh food gardens, cultivated by the clients of these organizations. to supply fresh produce for use infood programs Chents learn self-sufficiency and exp neonoelhe.pride of accomplishment. 000056 UVY Demonstration Garden We operateaAemonstiizionfflrden in.Bermada Dwtesuhicl►aillbe utiiizedasa classroom for teaching des= food gardeningto thepublic. local schoolchildren. and mstitutions seeing the disabled The f is entirr eel. conMrised -d 4MpLa:=s jwmidiag 7004 %porefeetaf pL=ting area at waist height for use by those with physical disabilities. 4. How many people does your organization currently serve? 4775 No. of Youth: 4200 No. of Adults: 250 No. of Seniors: 325 5. How many people do you intend to serve during this Fiscal Year? 6275 No_ of Youth_ 5000 No_ of Adults: 350 No_ of Seniors: 925 6. How many people served this Fiscal Year will be La Quinta residents? 1000 No. of Youth: 750 No. of Adults: 50 No. of Seniors: 200 7. How many paid employees/volunteers does you organization employ? No. of full time employees: 1 No. of volunteers: 175 No. of part time employees: 2 8. Describe how your organization is managed and governed. CGCV is managed and governed by the President and the Executive Board 9. Please provide information on your Executive Board members or contact person: Name Title Home. Address Phone Stephen B. Merritt President 78-175 Ave. 42 Bermuda Dunes 345-9090 Richard Farmer, Ph.D. Ted Weic�ecld X.A. Christy Porter, Ph.D Teri Crump Vice -President 44-201 Hazel Cn.Way,Palm Desert 340-6602 Treasurer Director Director Don Acldey,M.S. Ag.Ed Director 206 Marisma Way, Cath. City 321-2329 100 Sunrise Way. Pahn Springs 416-6702 52-420 Ave. Juarez, La Quints 564-4622 74-165 Chicory, Palm Desert 346-5153 10. What is your annual schedule of events, and during what months does your organization operate.' CGCV .operates duringA L2. months of the year. ki 000057 Uu� Our preliminan- schedule for the forthcoming planting year is: September Class "How To Grow Vegetables In TheDeseri- begins fallsemtat Community Gardening Center and at La Qumta Senior Center Fall plantingbegns Quadrille Academy garden opens. Desert Cities Hunger Action zo-host state conference for Summer Food sponsors "Growing Kids and Families pmgrams start -a Cathedral City Flemenran CGCV Community Garden Center opens for Horticultural Therapy Garden mnsmwtwn beginsat Coachella Valley Housing -Coalition .FCVHC) site Composting workshops at all gardens October Palm Valley -School gardeaflpens American Community Gardening Association Annual Conference "Growing Kids and Families program starts at Rancho Mirage Elementan Construction of community garden starts in Indio Pumpkin F=Wialand Halksw=n.PanyFundraisersaiallgardens Agua Cahente Flementan -School garden opens Garden planA eloped for Coachella Valley Rescue Mission (CVRM) CVHC garden opens Water -wise gardening workshops at all gardens. November Indio Community Garden opens Gardening Class Starts -at Cttmmu ity Garde=gCenter Harvest Festival at all operating gardens Squanto and the First Thanksgivmgpmgram at all school gardens Construction begins for CVRM garden Nath a Foods Garden -Opens -at Community Gardening Center Garden Plan/landacquisition completed for"The Well" Food Preservation worlahopat CGCV La Quinta Community Garden Opens December CVRM gaulen opens Garden at The Well begins construction Vegetable.class graduates Volunteer appreciation party at CGCV Demonstration Garden Fall planting -lean up at all gardens Cooking with Vegetables workshops at all gardens January Summer Food Program training begins for localtribesin partneFship-with CAL/NEVA Tool donation drive begins Spring planting begins at all gardens Class' How-to Grow Vegetables in the D=rC begins suing tent Priming workshops at CGCV Garden at The Well opens February Garden Management workshop at CGCV Vemuculn= workshops atallgardens Spring planting continues Fundraisinge<ent New gardeper training begins 000058 0v:: much Companion planting and pest control workshop Garden Tours fundraiser New gardener training continues April Earth Day apti-mes mall ga�ens Cooking with Vegetables workshop at CGCV Planting begins for summer harvest May Harvest Festivals Preservation wDrimhops Garden clean up Cover crop planting ' Spring" Growing Vegetables' class graduates Junelkly/August Sommer harvetst Garden clean up New garden planing PlamtingBpdgeting for w7a cycle . Grant writing 11. Do you charge admission, membership fee, dues, etc.? Yes If yes, please describe: CGCV Anil Membership- S25.00 CGCV Monthly Garden Plot Rental each $5.00 (plot rentaLfor CGCV demo garden only) Tuition f9r"Growing Vegetables" class S55.00 12. What are your other sources of revemw for this fundingyear? (Excludes iik4dnd contributions) Some Amount Public Contnbutinns S25.000. Kraft $25.000 RAP S 5,000 Consulting $10.000 Indio Community Gam $8020 Palm Desert Community Garden $8020 Children sDismvery Museum 55000 Total Needed S1Z5,000. Total Received_ S86.0 t0. 000059 0U 18alance S38960. 13. Amount of money requested from the City of La Quinta' $5200.00 14. Has your organization been funded by the City of La Quints previously.' Yes. for the developement phase of this project. Ftmdsappliedfor here were =tested then and were promised consideration upon completion of development. This is not a new request for funds but a continuation of the same project 15. Need Statement. Clearly and plainly state the reason or need for the requested funds and how these funds will -be used if awarded Last fall, Community Gardens of the Coachella Valley applied to the City of La Quinta's Cultural Arts Commission for an $8020. Administrative &=Io develop a.community garden and the organization to support it in a multi -phased plan divided into two sections as follows: Section One: Cane -time or. developmental -costs including developinga community: gardening organization_ developing a design and budget obtaining funding for and supervising the construction of a community garden; and, Section Two: Annual costs including the supervision of garden activities. providing organizational -and .technical assistance to She community group 4 Dviding access -to donated materials. -volunteers and educational programs, providing overall guidance and assistance to the group in the day -today .management of the garden. Stating that the Community Arts Commission wanted to fund Section One in the first year and review an application for Section Two in the following year, the Commission mcommeaded and Council awarded Community Gardens of the Coachella Valley $2500 for work on Section One. Assuming that approval is received for construction, Community Gardens of the Coachella Valley is now requesting first-time approval of Section Two funding of $5200 for the ongoing supervision of the La Quinta Community Garden for the Fiscal .Year ending dune 3Q1999. During this first year of operation. alternative funding sources will be explored which will enable the organization to maintain this current site in year two without assistance from She City_ To date Community Gardens of the Coachella Valley has secured over $9400. in donated materials and labor to build the garden under Section One -and then:fone we feel confident that we will be -able So secure the operating funds for Section Two once the garden has been up and running for a year. We believe that without our ongoing supervision, the garden may not succeed in the long temtand we need this funding immediately to begin planning for and executing the year's activities. COST DETAIL FOR THE SUPERVISION OF THE COMMUNITY GARDEN OPERATION IN LA QUINTA Time Required: Average 10 Hours Per Week x 52 Weeks Cost: $5200 per year Uv 000060 CGCV will supervise garden aeti-.ities prmiding organuazional and technical assistance to the community group organized in the first Phase_ We hill also provide access to our donated materials. volunteers and discounts on our educational programs We will prmide guidance and assistance to the group. to maintain of expand_ the pmgams offered in die.. gander such as cowpostmg demonstrations. food preparation and canning, or nutritional education. 16. Goal Statement. Indicate who will benefit from the use of these hinds, and how they will benefit An inyestment by the City of La Quinta in the development of community gins well benefit many citizens as mdicatedbelow: Who Se efits' How' Low Income Senors Law -cost amass to goodquality, nutritioug food Increased socialization and stimulating contact with youth and adults from a variety of backgrounds and cultures physical fimess anddmaeiry - promotes long-term heahhy habits Greater disposable income thmugh.money'saved by growing rather thaq buying vegetables Helps restore self-worth through theesper enrn-of nurturing a living plant to maturity Utilizes shrills often already {yt.not exerci—sm due to limited access to land and ignorance of growing techniques particular to our desert environment Youth A positive outlet for creative energies An intergmerationat activity wh= youth learn AM from seniors and seniors benefit from the energy and strength of young people Apl= wbereyoutltcanelpenence the cycle oflife- learn patience. develops self-esteem, and learnsleadersbup skills. A place where anger and aggression can dissipate through physical work and the calming nature of plants themselves. LOW-ine•Qmec'tr,7enc Can-conserve.onavemge.S1200.00/yearbygowin'gtheirown vegetables. " I hese funds can then be redeployed into other critical areas of need - such as education, childcare. or transportation. Overall heahh will improve due to better eating habits. garden vegetables are the most nutritious available - andpeopk Who gmw vegetables are more likely to eat them. 0,00,96, 0U9 Will develop a greater sense of control over their own lives knowing they hm-c the.ability to be less dependent an others in the critical area of food supply The Community Community Gardening develops good relationships between participanjs as they help each other with problems. Studies have shown.that real-estate values improve in neighborhoods where community gardens are located Statistics pointsoa reduction incrime in neighborhoods - with community gardens Composting,-rendutg and water arinn arP�orned in the garden. Citizens who are often marginalized ran learn both leadership skills and the mechanics of the local governmental process by participating in process of starting a commmuty garden Excess food can be made available to the senior center or other institutions that distribute food to the remmunity. this will provide cost -savings and improve the nutritional content of food Cities that pmsideplaces for their citizens togather andgrow food or flowers benefit from the image onning a city that is innovative andcares about it's people. A community garden canoe a great place to display public art and another source for informal community input into the governing process. 17. Attach a copy of yeur Program Operating -Budget, and a separate detailed, conciselist .of intended Community Services grant expenditures. CGCV Program Opemting.Budgetis attached Intended Community Services grant expenditures are detailed above, item 15. entitled Cost Detail For The Supervision of Community Gardens in LaQumta. 18. Non-profit osganizaGwts must attach a copy of the organizations current IRS Form 990. Our IRS Form 990 for 1997 is attached 000062 U10 --- --- ---- Return of Orgm"tlon Exempt From In F Fa�n 9�0 I bwi a pMib�fotmf as a i or sec"Pt eaa7i 11) fl rlaWOW b1Wk naaU% M A leer V* 1 sat ttttNneMr on astt s C1roe K O�afew.. ttW tee. a rwn. a orpWwnlon COMMUNITY GARDENS OF THE COACRt?� 1NIW MW1n pM• fWr W end caret (a P.O, bM d nWJ h r4t "MW is rteMM eddy I gnej ryetrm 7 -175 AVENUE 42 _J Anurrde0 Mato+ Car a testa,, mu a Mv+trr, end LP.a �+ Etwurm DU NEI o Type d orvrttration-� ® aratt une., wcuo� rot lox 3 )4 fMw mumw OA 11 a we. , tftr.t �� 9T t, rn nrrtrer { s cowl I.❑ n wWouon MM"Ar, =-.1-- isyKrMnO stfctar 4947(af(ti nonexempt onernsCM WM ew h a earmakfed SrhodWs A Kwm'S@ 1. reel h ffh a f�etrD rehrn the fo► eMlybe9. , . . . . . . . . . ❑ M fto ( K Herr roe n M r dheroked 'Yee' tt fov4eR prauD HunYefarrteeneerldEtD ► ........................... a) M'Yee.' erRw the nuntOw a afsfhhe ter sTbn tlds Mann h mled:, .. ► ,1 �°''^�D meshed: f;Mh ® AOMW _ (t} h etle wperer Mrrn Ilha M _ oereeed ley a row N Yee MW Li COW Logo, at Cirefc here ► ❑ M mr ep Wnoen, gem rempu We trmWly Mat mre tern ULOM The eveadrasen need trr toe a MwT wth theft; W r d Mwh+d lush AM 1 Contributions, Offs. warm, and sirmlw sm"ra received: 4a 11 184 • s Arad+ Mbfb wpport . . . . . . . . . a htdreot wow a4mm t . . . . . . . o Gowrnrnant oanMberticffa (OTW . . . . . . . d TaW (add lines I tNVUOh 1c) (attach toha A of mrftMWtOra) (Math = 51. Ail noncesh : J . . . . . . . ! progrgm sefvla revenue Including oovemmant to$OM worm M Ow PsR VII, Ilse 0 b Mwrbershlp duw and assessmunb . . . . . . . . . . . . . . . . 4 IrfWW on savings and temporary cash Invest "Offla . . . . . . . . . . . f Dividerfds and hwast from somfitil. . . . . . . . so Woo rents . . . . . . . . . . . . . . e _ono _ b Least rental rorpenfssa.. . . . . . . a Nat rental became or pmal (sutoract ono 6o from Nrm es) . . . . . . . . . T Other kw"~. . Incoe (describe ► f to orote amfofmt f m nN of asset other W s'01Ma" 1p ii tan Inventory b lets: ocat a otttsf bsttia end Wes expentse. � o Odin ex noes.) (anacft adfadula) . . d Net gain or (100 (oombr* Ilse ee. ooafmna W and (13)) - . . . . . • 8paw swna am activkbs (sftladf sonedule) a aroea revenue VM In*4nO = _ of ooMAbutlons raported on Ift 1N . . b Lest: dirgot *xpenaea oItW than turtdraldng experms . , C Not Income or (bet) from special events (aubbsot Una Ob from rin�. . . . 1a gross sales of afverftay. Ira returns and afowmess 10a b Less: Cost of geode (told . , , : . . 1 a Oros pMM or Qo* *W sniffs of (mwnt" (attsdh sohe&* (suhtract Ilse 10b from Noe 108) . 111 CtfW avenue (from art Mi. one 1031 . Ca.UMOM FXXq . . . . . . . F>:t ,I Program """oes Orion "0 44, ofxurm (Bra 14 Management and gerwal MIfte 44, colrxmf (C) . 1f FundraabV (fom one a4, WLNM (DE . . . . . . . . . . . . 16 Prorwfls to aNfRatet (st4ah aohsdub) . . . 17 lbtel expenses (add ens 16 tafd 44, oohtntn t�... . . . 16 Fxoor (dsfloh) for VO yam (s(ttlfl Ot Ilns 17 hos from N12) . . sss 1f Not aaete w fund balanaw at b"Mmvf4 of yew (ham fins 73, oolWm (AD . . . . 20 Atner changes in net -- II or fund bslatces (altaah axpranatlon) . . . 21 Net "aft or turf bslartoa M, end d oombate � t6 te. and ,a /4 11 11 t } 1t 1 paper.rat r o6wiles AM tleasw Mee OW 1 t# the Vgorefe Werosaats Cn No +t?stY TA serrt, WO (1067) 000063 u11 pop Y ® stateavent of NI o+panks s mat w*ets ooUm W O* ml 01. n. evl a are mmww tpr w.w 6DlM e a (q ",aslcro Punotlensl Exosewas 60 saetion 4147 ftl wwomot &AnWA twit sut oKwaf nor ann. ran amaane M ftg!dwr m saes 4s r OO not OwA de ar(tonfra reported an Nat ft. rib. Ob, fAb. a f8 of PWt L W torrh m Roerem nr+�a P Msnpaa»rn ww era tar FaMeeknp 2S. Grants end alto adorn (attach aonadule) . 97 S"Cifit; 991161me to Illdlhr UW (1(taDfl xhedub) as WAS p4ld to or for members (It'8dt WOO). 29 Compeneatbn of oAbsrs, diro tom, ate.. , M Omer ealartas and ways . . . . . 27 Pension plan aono butions . . . . . . 0 Other employes bsnetlta . . . . . 0 Payroll taxes .. . . .Sol 30 Prefm)onW ftntdrattlnp tees . . . . . 81 A000uthtlnq fees . . . . . . . . . 82 Legat fen . . . . . . . . . . . . 3S suppa" . . . . . . . . . . . . 84 Telephone . . I.. . . . . . . 36 Postage end ahippptg . . . . . . . 3e Oooupw ' . . . . . 37 E4WPMOM rend and rnaUhtenartoe . . . 88 Pardlnq amd publloetbrs . . . . . . 39 Aavel . . . . . 40 Confersnon, oortverteWW and mestings . . 41 Interest . . . 49 Ospmdatlon, depahtbn, Wo, (attach schedule) 48 Other ezp ms (hemlzak a ..&Rd6A:iLR... b................................... 46TTALgX P..... e..................................................... d................................................... •............................................ a ?owri-otiaww�wspaeunstturoudhAlp stbhl ttytllero talus loan loiva fsrl 4 sea _ n 1 at IN — 4 ' 84 64 52 12 _ 1,200 200 2,122 2.123 774 774 411 411 40 60 60 _ 49 1 794 1,583 ell . �i I 43d` 4s neporan0 w worm woos. --vela you poor; in cowmn w (Program services) wy joint aoste from a oombtrwo educational ceiroWgn and Lindrtloing salanWon? . . . . . . . . . . Y C3 Yea ®No N'Yee," enter to e w enre" amount of lien bun coats = eq she VAWM almted to Program services S (IQ the arnwim allocated to M moot W general 3: and ov) the amount aflo"tod to iundraWra S Whet fa the orger"atlonls Primary arrerrtpt ptxpm? ►............ CW1M4's TY.-SERVICE ......................... AA wganaaeorr no desaribe their awrnpt purpose achievements in a dw and concise manner. State the number of GUAM served, PuWAWO s bawd. eta. Discuss sahtevernenta that am not meawrable. (Section 6ot(o q and (a) organlr eGem and 4847(sN1) nonax.nhpt ohariteWs hwte must alto wdor the amount of grams and sloutlom to othera4 • .__S8>;..PARx.�txll�.l.Ili&.1QS.EIPIAI.dEa.....bD1M8E8..01r..CLIY.N�S..SEBYED U.� ACdi1RVF.MW&.xeib.Z.ARE. M.ISAs1J UUX;.... C.Ma4UblIM.At1D-MER.INVSR0st 2UT- Ak,AGRTiCIb)3.�6RS.HAAAfiARR.pE:B91011ts and.Pons Y.THZS.t3RGAHI7,A2IDffiT b.._................................................................................. ........................... ...........................................................I.......................... ............................. ..................................................... .:y............................. .................................. o........................................................................................................................... ........................................................................................................................... ....................................................... ................................................................. d...................................................................................................I......I............I • .........................................................................I................................................ ..................................... »..1............................ ................................ _ service 000064 Ule, #WM nee seen pow a ® Balance I3ltests (See Specific Ins"lons on page 10.) . NOW Whence MWAV4 aI —o schadWn and aMoixrra wrrhln du asCrrpdon w oohmm,nowd be for and -of hew amcurns a*. Boom" Of 46 0as4—norw-1st st-baying 3 40 SovvW and temporary oath Investments . . . . . . . . . . 3 853 47e A000ur" raoeivaWa . . . . . . . b Law allowr+a for doubtful aocoutts . . 4Aa Pledgee scehrsble Is Leta, allowance for doubtful a000ums . Mb 49 Grants salvable . . . . . . . . . . . . 0o RecoNables from officers, directors, trustees, and key empioysee (atteoh sonaduls) . , . . . . . . . . Sta Other not" wrtd ions reoNveble (eft ch schedule). Eta b Leers: allowance for doubtful a000urds . 111111 a Inventories for we or use . . . . . . . , . . . . . . U Prepaid expenses and dstsned charges 54 Ifin aatnl0nte'—ieCtlrit)ee (wttach echeduly . . , . . . . , . no buildhpe. and squipmentt basis . , . . . . . . . 16501 b Less: accumulated dspreclatlon (attach scheduls). . . . . N Invownents--other (attach schedule) . . . 57a tend. buildings, and pt,ulpme bads. . Zi%i b Lae: accumulated dspatsolapon (ettaeh JEIIJ schedule). 7 U Other assets (desorlbs ► DEPOSIT ) 40 Accounts payable and aocruad er<pene" . . . . . . . . . 01 Grants payable . . . . . . . . . . . U Deferred "nue . . . . . . . . . . . . . . 63 Lens from officers, directors, mats", and key employes {mach schedule). . . . . . . . . . . Me Tax-exempt bond Ilabillfiss (attach schedule) . . . . . . b Mortgegss and other net" paysble (attach sohduls) . . . N Other nabliM" (describe ► _ ) fhgsnkations that follow WAS 117, Check here ► ® and complete tines 67, through N and Ines 73 and 74. Lkvw 67 Twiporlcted, st . . . . . . . . . . . . . p TimporarUy rNGfoted a Pvmmentty reaalotW . . . . orgartlmons that 6 not follow SFAS 117, Check hers ► O end Complete lines 70 through 74. t6 tC Cepttat stock. trust principal. or eunent funds . . . . . . . . 71 Pa1d4n or caphal eurplw, or Land, bulldktg, and equipment fund , . 1 72 Retained earnings, endowment amwwAtW Income, or other funds 73 Toed net a"a1e or fund bsiwao" (odd fines 57 through 89 OR live 70 through 72; eoltrnn (A) must equal In 10 and column (13) must equal Bra 21) �■EMI � r, 9,174 OWN ■ r�4,Q07 r0 �j ._ 41,774 re 452781 NMI r �© 30 Form 900 is avattable for public InspWon and, for some psopie, serves a$ the primary or axle source of information about a particular orgeniteriom Now the pubic peroelvee an orgarnzatlon In such coos may be determined by the Information prosen►ed on no return. Therefore, please make sun the return Is oomplete and accurate and fully describes, in Part III, the opanrration's progreme and socomplahmerea. I'm t IV -A Poll V I"llt IV IA r—'.. w. o i.A .= _.J .._—. Z. ._. _.- - -- "_ - - - _ - 78 Did bee argantralW enPaga In any Wd* not p1waueb Mooed to the ItS7 If "Yea,' erred+ a dnaled dwclpW of u* wt ety 77 Wen any changes made In the organitln9 or governing documents but not reported to the IRS? If •Yee,' attach a conformed copy of the change. Me Old to orgWration Invs unrelated butkhsn grog income of 81,000 or mom during to year covered by this retum?• I; It 'Yea,' has It Sed a tax return on Porn OWT for tltle year? . . . . . . . TO Was then a liquidation, dlssoWllon, lermirsbon, or substtribal oon"Won during the yarn tr •Ysa.' attach a.tstameM 80e Is the organlratlon related father than by association with a statewide or nationwide organxstlmt through common membership, gonmIng bodies, trustees. otters, etc...to arty other exempt or nonexempt organization? . b II "Yea," order the Warne of the organitcnlon to .......... ........... . .................................................... anted oheok wh~ it is C exempt on ❑ nonaxempt. 81a Enter the amount of political expen iltures, director Indirect, a described in .the Inebuctlons for line 81.. . . . . . . . 19i� —0- le Old the orpanitatfOn Ills ferns 1120490L for this year?. , . . . . . . . . . . 8?a- Did the organitetlort reealve donated services or the use of materltile, equipment. or facill" at no charge or at substard ally Ness than few rental value? .. . . . . . . . . . . . . . . . . . . . . IS If `Yes," you may Indicate 04 value of than Items here. Do not Include this amount as revenue in Pan I or as an expense in Part 11. (See Instructions for report ng in Part OL). . . . . . . . . . . . , left I We Did the organization comply with the public Inepet bon requirements for returns and exemption appllatons? b Did the organlMlon comply with the disclosure roqulremenls relating to quid pro quo contributions? . . 8/a Did the organ tenon tolialt'any contributions or gft that were not tax deduotible? . . . . . . . . b If "Yeas," did the organ zatlon Muds who every solichatlon an express statement that such oontrlWbons or gifts were not tax deductible? . . . . . . . . . . . . . . . . . 88 501(q)(4p. A or (tV oVnaaflonal Wen substantially all dun naideductlbls by mamtom7 . . . . . . , b Did the organization make only In-house lobbying experOurea of $2,000 or Nse7 . . . . . . . it •Yes' was answered to either We or 85b, do not complete 85c through 85h below unless the organization received a waiver for proxy tart owed for the prior year. o Dues, epessmarhte, and similar amounts from members . d Section 182(s) lobbying end political expenditures e Aggregate nondeductible amount of section 8033(eXt)(A) dues notices . f Taxable amount of lobbying and political expenftmo Aing 85d Iva $50 f 9 cote the W9aM 0n Nee to pay tlhe Nation W(0) tax on the amount In 85f7. . . . . . . . . h If section WW#XIR duos notices were sent, does the Organization agree to add the amount in 851 to its ressonsbie *Onto of dues allocable to nondeductible lobbying and pollical expsndlium for the following tax year?. . . 88 Solis,)(?) org"aflors: Enter. a lnftWn lees and oapttsl contributions Included on WOi2 . . . . . . . . . . . . ..._ b Gron roosters, Included on erne 12, for public use of club faoleties. 97 501(c)(12) orpar atlort:.—frtter a 0=6 Income thorn members or shamWdon a Is Gross Ineeme from other sources. (Do flat net amounts due or paid to other "t f sources against amounts"or fevlvad from there j . . . . . . . . 57b a 88 At any time durtrh9 tee year, did the OrgantzatIM own a 50% or greater interest Ina taxable corporation or partrnrthip7 t'Yaa," oompiste Part 0(. . . . . . . . . . . . . . . . . . . . X as 501(00) ornaNtalPone.—@rater: Amount of tax Imposed during the year under: section 4811 No -0— ; seetfon 4912 ► —n— ; section 4955 ► b 501d 501K" orgeniketions,—Did the Orgsnissthon engage in any @salon 40SI1 excess (u(s� anbenNk transaction during tine year? N 'Yee," attach a atelion exploWng saoh hanswum . . . . . . X a @nter: Amount of tax Imposed on No organisation managers or disquallfled persons during the year under seellons 4911Z 4955, and 40M. ► _d Enter. Amount of tax In W above. reirntbhneed by the organization . . . . . . ► 90a List the states with which a copy of title return is Ow ► ......... f!!? IMP A ......................................... ..... le Number of ampioyess ship" In is pier pe I�a E4hctudee March 12, 1907 (See IrstniotionL) 19Qb i 1 91 The booW we ears of ► .�... MULCH_ A.tAt .................... Telephone na ►(_7.¢Q.1...r��Ir7d8R. Located at ► R5-356.A1tI2xti0iiA.Alt....P.sLM DESh1:8T..rri1.......... ZIP + 4 No 9226On4.551L................. . 02 SOMM 4WAV) rtorl9xanlpl dlanoabrs tyrrsls Hung Form 990 l» as of Fomt rat —check have . . . . . ► �] and emer tee amount of tor.ehamot IMereat fecsived or aornred during ,1ho tex Year ► 1 92 1 n_ , 000067 Ul15 tool stn own ►w 6 Income. uo toe ns .and ► 5 , 41 RoMonhip of Moo to Ae Aoe*MplohnwM of l tic Inshoians On a 26. Explain how each sovity br which inm= is rtpwW in column M of P.rt Vt tlo *Wgd Importantly to ata aeoom .q$Mrurlt Of rA orpani=bW$ tlumpt PUMOM (WW *W pY prowdinp f WAM fW ouch purpoaaa� Lho No. 165 PROVIDES CITIZENS WITH THE KNOW —NOW IN CROWING ORGANIC V LES, HLUS AND FLOWERS► NOT ONLY FOR THEIR OWN CONSUMPTION9 BUT ALSO FOR EMPLO)MENT OF THE HOMnXSS AND OR UNEMPLOY THIS ORGANIZATION ALSO PROVIDES ORGANICALLY GROWN VEGETABLES FOR DISTRIBUTION TO AGENCIES SERVING THE HUNGRY AND HALNOURISHEI 1109 EXCESS FOOD PRODUCTION, orm n axa e u nta (Complao this PM ff #w boa on Hng N Is chook dC Nwm. addmw and antplpw twntl w"m awnear of corporation or Po�awP Parc~ of ownarahlp fntarom ,; ,. arid'Or'�r at•q K ids" Sign I OMIM .1 w�p N�v. rMny .eoe�a.nr.v r.•..onm.* *t l.lrns, nro <o w m wyk s• TEPHEN B. MERRITT a .1PRESIDENTmore nvm. rlc un.. M1/ Mtuferi UgOel� tigo- ~ � Cho= it P'•w.. aaw ► 337 12 658 EW awl, wo410m A. WIfiCH$C1CI, E.A. — D R., DESER CA ..► 92260-4558 ® nrrw"mwwwpw kow 000068 U1G COMMUNITY GARDENS OF THE COACHELLA VALLEY FORM 990 - PART II -..STATEMENT OF FUNCTIONAL EXPENSES LIN_ E 4I(s) - OTK9R EXPENSES A TOTAL AUTO 6 TRUCK EXPENSES i 476 CLASSROOM INSTRUCTOR 900 BANK CHARGES 10 OUTSIDE PROFESSIONAL FEES 35,094 CASUAL LABOR 4140 LICENSES 6 PERMITS - 19 OFFICE EXPENSES 818 PUBLICITY 272 REPAIRS 3►819 EARTH MOVING 11477 COMPUTER EXPENSES 155 MISC. 341 rorALs ;44,521 • FORM 990 - PART IV - BALANCE SHEETS LINE S1(a) — LAND, BUILDINGS AND EQUIPMENT BEGINNING BASIS OF YEAR GARDEN EQUIPMENT S 1,462 OFFICE EQUIPMENT, FURNITURE 5,400 ORGANIZATION EXP.-UNAMQRTIZED 10033. AUTO BUILDING LAND TOTAL BASIS ; 7,915 LESS: ACCUMULATED DEPRECIATION L,926 NET i FORK( 990 — PART IV — BALANCE SHEETS LINE 63 — LOANS FROM OFFICERS NAME OF LENDER: STEPHEN B_ MERRITT TITLE: PRESIDENT m PROGRAM B SERVICES (C) MGT. 6 GEN'L $ 476 900 10 35,094 1,140 19 245 573 272 3419 1.477 15 140 341 i4`�3 1�85 i 1, 336 . . END OF YEAR i 1,462 5,400 1,053 3,000 COW 22,000 $38,915 3,722 s 3�_ 193 000069 W" Ulf PROPOSED BUDGETS FOR COMMUNITY GARDENS OF TIl£ COACHELIAA VALLEY REVENUE 1996 3.997 GRANTS $35.000 $40.000 SALE OF GARDEN PLOTS 15,000 120000 SALE OF SERVICES . 3,000 4,000 GENERAL. PUBLIC CONTRIBUTIONS 25,000 30,000 TOTAL GROSS REVENUE $78,000 $86,000 OPERATING EXPENSES ACCOUNTING FEES ADVERTISING AUTO/TRUCK EXPENSES BROCHURES/LOGO/ART WORK CONSULTING FXES - HORTICULTURAL THERAPIST - GRANTSMAN - MASTER GARDENER EMPLOYEE BENEFIT PROGRAM INSURANCE - GENERAL - W/C LEGAL FEES LICENSF,S/PERMITS OFFICE EXPENSES PUBLICITY . RENT - OFFICE - LAND REPAIRS & MAINTENANCE SUPPLIES TAXES - PAYROLL TRAVhL WAGES/SALARIES - EXECUTIVF. DIRECTOR - LABORERS UTILITIES/TELEPHONE TOTAL, OPERATING EXPF.NSXS CAPITAL REQUIREMENTS COMPUTER/FAX/MODFM/MONITOR/SOFTWARE. GARDEN EQUIPMENT GARDEN PLATS TOTAL CAPITA). REQUIREMENTS TOTAL CASH EXPENDITURES $ 1,800 600 3.600 1,200 2,400 1,200 600 1,440 900 600 300 600 1,200 600 2,400 2,400 400 1,800 3,360 1,200 24,000 9.600 1,800 6,000 $70,000 $ 2,400 600 5.000 i 8,000 $78,000 S 2,400 600 3,600 60D 2,400 1,500 840 1,440 900 600 300 100 960 600 2,400 3,600 500 2.400 2,850 1,500 25,200 12,000 2,000 6,000 $75,290 -0- 710 10,000 510,710 S86.OG0 1998 $50,000 13,000 8,000 25,000 $96,000 2,400 600 3,600 600 2,400 11500 1,200 11440 900 600 300 100 960 600 3,600 4,800 500 2,400 3,030 1,800 27,600 12,000 2,200 6,270 $83,00 -0- 2,600 10,000 $12,600 $96,000 O000O UIS r r 9 d r r City of La Quinta: Capital Improvement Program Detail Run Date: 0510511997 Project: 199708 - Cove Mini -Park Expansion Description Improve an additional 1.5 lots of the existing park with turf, sidewalks, play equipment, security lighting, and irrigation. 12awanun Amounts Category FY 1997-98 FY 1998.99 FY 1999-00 FY 2000-01 FY 2001-02 Total 1) Infrastructure Fund 160,000 160,000 2) 0 3) 0 4) 0 5) 0 Revenue Amount Total 160,000 0 0 O 0 160,000 Cvnanae Ommin}Q Category FY 1997-98 FY 1998-99 FY 1999-00 FY 2000-01 FY 2001-02 Total 1) Administration 10,000 10,000 2) Construction 120,000 120,000 3) Engineering & Design 20,000 20,000 4) Inspection 8 Testing 10,000 10,000 5) 0 Expense Amount Total 160,000 0 0 0 0 160,000 Anaratinn Costs Category FY 1997-98 FY 1998-99 FY 1999-00 FY 2000-01 FY 2001-02 Total 1) General Fund 7,500 7,500 7,500 7,500 30,000 2) 0 3) 0 4) 0 5) 0 Operating Cost Total 0 7,500 7,500 7,500 7,500 30;000 rPage: 16 PARK 8 LANDSCAPE IMPROVEMENTS Cove Mini -Park Expansion 000071 Ou T4tit 4 44" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of Resolutions STUDY SESSION: Designating Speed Limits for Portions of Adams PUBLIC HEARING: Street, Avenue 48, Avenue 52 and Darby Road. RECOMMENDATION: Adopt a resolution designating legal speed limits on certain specified local streets, as recommended per the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta," as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant and engineering and traffic surveys conducted by City staff. FISCAL IMPLICATIONS: It is estimated that the required signs will cost $1,650.00, which has been budgeted in the Public Works Streets Maintenance, Operating Supplies #101-453-703-833, Street Signs. BACKGROUND AND OVERVIEW: The California Vehicle Code (CVC) authorizes cities to designate and regulate speed zones within their jurisdiction, based on an engineering and traffic survey, conducted in accordance with methods determined by the Department of Transportation. Additionally, CVC allows prima facie speed limits of 25 miles per hour to be posted on any city street "adjacent to any children's playground in a public park but only during particular hours or days when children are expected to use the facilities". The Municipal Code requires non -statutory speed limits to be designated on the basis of an engineering and traffic survey. The speed limits become effective when adopted by City Council Resolution and signs giving notice of the speed limit are posted. nnW7I FINDINGS AND ALTERNATIVES: California Vehicle Code generally defines the maximum speed limit as 65 miles per hour on divided roadways and 55 miles per hour on undivided roadways. Exceptions from this include residential areas, business districts, school zones and playground zones. It should be. noted that each of these exceptions have specific criteria associated with the definition that require conformance before a statutory 25 MPH can be implemented. The portions of Adams Street, Avenue 48, and Darby Road that were surveyed do not meet any of the exceptions. Therefore, to establish a speed limit that uniformly fits the surrounding area, the City Council must approve an engineering and traffic survey, and designate speed limits that are legally enforceable. Speed data obtained from the engineering and traffic survey indicate critical speeds below the State statutory 65/55 mile per hour speed limits. Critical speed is defined as the eighty-fifth percentile speed, which is at or below the speed which 85% of the traffic is moving. The posted speed limit is normally established by rounding up or down to the first five -mile -per -hour increment above or below the critical speed. The proposed speed limits for the two segments of Adams Street are based on the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" prepared by Paul Singer, P.E., a transportation engineering & planning consultant (copies available for inspection at the Public Works Department front counter), and are listed in the table. The existing speed limits for Adams Street south of the highway are: a) 35 miles per hour from Highway 111 to Avenue 47, and b) 50 miles per hour from Avenue 47 to Avenue 48. The proposed speed limit for Avenue 48 is based on an engineering and traffic survey completed by City staff on April 23 and April 24, 1998. The critical speed for Avenue 48 was recorded as 53 MPH. The recommended speed limit is listed in the table. The proposed speed limit for Darby Road is based on an engineering and traffic survey completed by City staff on July 14, 1998. The critical speed for Avenue 48 was recorded as 46 MPH. The recommended speed limit is listed in the table. nn� 000073 STREET FROM TO *EXISTING CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Adams Street Fred Waring Miles 55 48 45** Drive Avenue Adams Street Miles. Highway 35 38 35 Avenue 111 Avenue 48 Washington Jefferson 45 53 50 Street Street Darby Road Washington Adams 55 46 45 Street Street The existing speed limits shown were determined from posted speed limit signs, or the roadway definitions provided in the California Vehicle Code (CVC)• * * Playground Speed Limit Zone of 25 MPH will be activated when children are present. Park hours are from 6:00 AM to 10:00 PM. It is recommended that the speed limits on Adams Street, Avenida Bermudas, and Avenue 52 be reduced along the frontages of Adams Park and Fritz Burns Park, based on Section 22357.1 of the CVC. The CVC states that a City may, by resolution, set a 25 mile per hour speed limit on any city street adjacent to any children's playground in a public park but only during particular hours or days when children are expected to use the facilities. Park hours are from 6:00 AM to 10:00 PM. The Technical Traffic Committee recommended that the speed limit on Adams Street fronting Adams Park be reduced to 25 mile per hour due to the children's playground. Fritz Burns Park, although not specifically addressed by the Technical Traffic Committee, is very similar in nature to Adams Park. Adams Park and Fritz Burns Park both meet the CVC definition of public parks with children's playgrounds. It is proposed that both park frontages be posted with signs reading "PLAYGROUND", "SPEED LIMIT 25", "WHEN CHILDREN ARE PRESENT". The sign message is similar to the type posted in front of school facilities. The following tables lists the proposed playground frontage speed zones and overlay speed limit when no children are in the right of way. 093 000074 STREET PLAYGROUND FRONTAGE OVERLAY PROPOSED SPEED SPEED LIMIT (mph) LIMIT WHEN CHILDREN (mph) ARE PRESENT Adams Street Adams Park Frontage 45 * * * 25 Avenida Fritz Burns Park Frontage 45 25 Bermudas Avenue 52 Fritz Burns Park Frontage 50 25 * *' Overlay speed for Adams Street, in front of Adams Park is the recommended speed limit per this report, see previous table. By adopting this resolution, the Sheriff's Department will be able to enforce the listed speed limits with radar, within the specified roadway limits. The alternatives for the City Council to consider are as follows: Adopt the resolution designating speed limits on Adams Street, Avenue 48, and Darby Road, and adopt the resolution designating playground speed zones for Adams Park and Fritz Burns Park. 2. Do not adopt the resolutions, and keep: a) the unposted speed limit of 55 miles per hour on Adams Street and on Darby Road, b) the non -enforceable speed limit of 45 MPH on Avenue 48, and c) the overlay speed limits in front of Adams Park and Fritz Burns Park. 3. Provide staff alternative direction. X-W-/ Chris A. Vogt Public Works Director/City Engineer RJ V: rjv Attachments: 1) Engineering and Traffic Survey for Adams Street 2) Engineering and Traffic Survey for Avenue 48 3) Engineering and Traffic Survey for Darby Road 4) Sign Specification Sheet for proposed "Playground" Sign 5) Sign Specification Sheet for proposed "When Children are Present" Sign 000075 094 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS FOR ADAMS STREET, AVENUE 48, AND DARBY ROAD WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdiction, and; WHEREAS, the City Council finds it appropriate to designate speed limits on the following certain specified local streets to facilitate safe and orderly traffic flow, and; WHEREAS, said designation shall be made by resolution, and; WHEREAS, in accordance with the provisions of Title 12.20 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on certain specified local streets, and; WHEREAS, the following designated prima facie speed limits are based on the results of the engineering and traffic survey. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT the following prima facie speed limits are most appropriate to facilitate the orderly movement of traffic and to be reasonably safe: STREET FROM TO SPEEDLIMIT (mph) Adams Street Fred Waring Drive Miles Avenue 45 Adams Street Miles Avenue Highway 111 35 Avenue 48 Washington Street Jefferson Street 50 Darby Road Washington Street Adams Street 45 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of September, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Saundra L. Juhola, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney City of La Quinta, California John J. Pena, Mayor City of La Quinta, California 076 000077 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING PLAYGROUND SPEED ZONES FOR ADAMS PARK AND FRITZ BURNS PARK WHEREAS, California Vehicle Code Section 22357.1 authorizes cities to designate and regulate playground speed zones within their jurisdiction, and; WHEREAS, the City Council finds it appropriate to designate prima facie speed limits of 25 miles per hour on the following certain specified local streets, fronting public parks, with children's playgrounds, to facilitate safe and orderly traffic flow, and; WHEREAS, the prima facie speed limits of 25 miles per hour will only be enforceable during particular hours or days when children are expected to use the facilities, and; WHEREAS, said designation shall be made by resolution, and; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT: the following prima facie speed limits are most appropriate to facilitate the orderly movement of traffic and to be reasonably safe: STREET PLAYGROUND SPEED ZONE SPEED LIMIT (mph) WHEN CHILDREN ARE PRESENT Adams Street Adams Park Frontage 25 Avenida Bermudas Fritz Burns Park Frontage 25 Avenue 52 Fritz Burns Park Frontage 25 n 9 ,- 0Or, n7Q PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of September 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Saundra L. Juhola, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney City of La Quinta, California John J. Pena, Mayor City of La Quinta, California 000079 008 TO VIEW THE TRAFFIC SURVEY, PLEASE SEE LASERFICHE PUBLIC WORKS folder > SPEED LIMIT/TRAFFIC SURVEYS subfolder COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Consideration of a Funding Request from the Bob Hope Chrysler Classic As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: 4 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Classic has requested $62,000 (Attachment 1). Funds have not been budgeted for this event in the FY 1998-99 budget. The Council could allocate funds from Special Project Contingency (101-251-63-000, $8,300 remaining), Police Special Enforcement Funds (101-301-609-575, $92,500) or General Fund Emergency Reserves (101-000-300-290). BACKGROUND AND OVERVIEW• The City Council considered a request from the Bob Hope Chrysler Classic for funding support at its regular meeting of August 4, 1998 (Attachment 1). The Council continued the item from that meeting until September 15, 1998 and asked staff to consider possible funding criteria for purposes of determining future funding support (See minutes, Attachment 2). Mr. Jim Griffel, Director of Broadcasting for the PGA Tour reported that the National Television Ratings for the Bob Hope Chrysler Classic were 2.8 Saturday and 5.5 Sunday, representing 2.7 and 5.4 million viewers respectively. These ratings were up from 3.0 and 4.8 the year before. The Classic provided additional information in correspondence dated August 11, 1998 (see Attachment 3). n0C09J Staff has reviewed reported Nielsen ratings from selected sporting events from the past year: • Super Bowl XXXI 43.3 • Monday Night Football 15.0-26.0 • World Series Baseball 15.0-25.0 • NCAA Basketball Championships 17.8 • The Masters 10.2 (6.6 Saturday) • Kentucky Derby 7.0 • U.S. Open Golf 6.0 (4.7 Saturday) • World Figure Skating Championships 6.0 • Bob Hope Chrysler Classic 5.5 (2.8 Saturday) • British Open 5.0 (3.3 Saturday) • The Skins Game 4.8 (4.0 Saturday) • The Players Championship 4.4 (3.0 Saturday) • Bellsouth Classic 4.2 (3.1 Saturday) • U.S. Senior Open 3.7 (2.4 Saturday) • Motorola Western Open 3.3 (2.6 Saturday) • U.S. Open Tennis 3.3 • Byron Nelson Golf 2.8 (2.3 Saturday) • Fox Saturday Baseball 2.4-3.3 (varies) • Wimbledon Tennis 1.8 • Diners Club Matches 1.7 • Family Circle Tennis 1.4 The above is by no means a comprehensive listing, and ratings can vary significantly from year to year. The Hope, however, is one of the stronger golf tournaments in terms of Sunday ratings. Communities that house these events undoubtedly get national exposure and recognition. Each point in the ratings represents 980,000 homes. It is not a simple task, however, to translate this exposure into measurable "economic development" value. The City has purchased promotional spots during each of the last two Skins events at Rancho La Quinta. Spot parameters have restricted the City's promotional efforts to a relatively benign piece without explicit "advertising" value (i.e., without marketing for specific businesses or properties, or listing a phone number for referrals, etc.). Thus, staff was not able to measure the number of calls or referrals that might have resulted from this exposure. The Classic's request is geared towards support services (i.e., soil stabilization and security costs), and not specifically towards a marketing tool. The City could contribute to these costs per the Classic's request. Alternatively, the City could request some kind of additional marketing exposure in exchange for a monetary 000096 004 contribution. For example, the Classic produces media guides and schedules which are sold or distributed to tournament attendees. Reference to the City as a sponsor, a listing of shopping or dining opportunities in La Quinta, or some other mention in these publications may provide some immediate return to local merchants. Staff has inquired as to the potential for such exposure in consideration of a possible contribution and awaits a response from Classic' representatives as of this writing. The City has issued a Request for Proposals to marketing/advertising firms in an effort to solicit professional marketing assistance for this coming year. Staff expects to explore means by which to better monitor return on promotional efforts as a component of this marketing program with the successful marketing firm. NIM, I'll 0 NI . Options available to the City Council include: 1 . Authorize an allocation of $62,000, or some alternative amount, to the Bob Hope Chrysler Classic as a "grant" award for FY 1998-99, utilizing Contingency, Police or Emergency Reserve funds; or, 2. Authorize a capped reimbursement towards certain costs (i.e., public or private security, soil stabilization, etc.), pending submission of expense documentation; or, 3. Authorize an allocation of some fixed amount in exchange for some advertising or marketing exposure (i.e., if allowed by the Classic); or 4. Deny the request or, 5. Provide staff with alternative direction. Respectfully submitted, Mark Weiss Assistant City Manager Attachments: 1. August 4, 1998 Staff Report 2. August 4, 1998 City Council Minutes I Correspondence letter dated August 11, 1998 000097 f)'I3 „, no' Lw ACHMENT1ce;, COUNCIL/RDA MEETING DATE: August 4, 1998 Consideration of funding request from the Bob Hope Chrysler Classic. i _.. I ll ll190 As deemed appropriate by the City Council. FISCAL CONSIDERATIONS: AGENDA CATEGORY: BUSINESS SESSION: 2 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Classic has requested $62,000 (Attachment 1). Funds have not been budgeted for this event in the FY 1998-99 budget. The Council could allocate funds from Special Project Contingency (101-251-63-000, $25,000 budgeted for FY 1998-99), Police Special Enforcement Funds (101-301-609-575, $92,500) or General Fund Emergency Reserves (101-000-300-290). BACKGROUND AND OVERVIEW: The 1999 Bob Hope Chrysler Classic's Special Event Permit has been approved by City staff with certain conditions, Included within these conditions are requirements that the Classic provide soil stabilization and security. The Classic submitted correspondence in April, 1998 asking that the City "... consider assisting the Classic by subsidizing ... security and soil stabilization costs in La Quinta.” (Attachment 2). The Classic represented that the City of Indian Wells supports the event in these two areas, reimbursing $33,000 in 1998. City of Indian Wells' staff indicated their City had budgeted $50,000 for these costs, and will reimburse based upon actual expenses for soil stabilization and private security. The City Council considered the Classic's request during budget hearings. Funds were not specifically included within the FY 1998-99 budget to accommodate the Classic's request. The Council did ask that staff obtain a cost estimate from the Sheriff's Office for security services (Attachment 3) Captain Singerton has projected that the Classic's costs for Sheriff's security may run from $30,000 to $60,000 (Attachment 4). These costs are for the entire event, and are not segregated into costs per tournament course or City. The Classic also employs private security to supplement the Sheriff's services. 000098 n'' [2101a 10—Alo I B i \ Alternatives available to the City Council are: 1. Authorize an allocation of $62,000, or some alternative amount, to the Bob Hope Chrysler Classic as a "grant" award for FY 1998-99, utilizing Contingency or Emergency Reserve funds; or, 2. Authorize a capped reimbursement towards certain costs (i.e., public or private security, soil stabilization, etc.), pending submission of expense documentation; or, 3. Deny the request; or, 4. Provide staff with alternative direction. Respectfully submitted, Mark Weiss Assistant City Manager Attachments: 1. Letter from Michael Milthorpe 2. Letter to Mayor Pena from Michael Milthorpe 3. Excerpts from City Council Minutes of June 16, 1998 4. Memo from Capt. Singerton, dated July 8, 1998 0 0 � I'I CLASSIC OFFICERS: 808 HOPE CHAIRMAN OF THE BOARD JOHN M. FOSTER PRESIDENT AND TOURNAMENT OFWRMAN ROSERT P. BRENNAN FIRST VICE PRESIDENT AND AaBT. TOURNAMENT CHMN. STEVE MORTON TREASURER ERNIE DUNLEVIE SECRETARY DONALD B. POOLEY ASST.SECRETARYlrREuBURER DIRECTORS: ROSERTP.BRENRAN JIM CROCWMR JOHN CURCI DAN DUNLAP ERNIE OUNLEVIE JOHNEOER JOHN E EVENSON JOHN M. FOSTER Or. SAM T. KNAPPENBEROER JOHNLANE RAYMOND N. LOSI STEVE MORTON DONALD B. POOLEY WLLUAM T. POWERS BRAD DUAYLE WILLIAM G. 84,1LATI04 EUOENE WEISBERO EDWARD WH17MAN TOURNAMENT DIRECTOR MICHAF.L MILTHORPE ADMINISTRATIVE DIRECTOR DAWNSUGGS ATTACHMENT 1 Post Office Box 965, Rancho Mirage, California 92270 www/bhoe.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 M (760) 346-8184 - 1-888-R B HOPE - FAX (760) 346-6329 - E-Mail Info@ BHCC.Com July 27, 1998 Mr. Mark Weiss Assistant City Manager City of LaQuinta 78-105 Calle Estado La Quints, CA 92253 Dear Mark: Enclosed is the information to support our request to the City Council for reimbursement of certain costs at PGA West during the upcoming 1999 Bob Hope Chrysler Classic. As you know, our request deals with two facets of our tournament operation, parking and security. We have detailed our estimated costs in these two areas on the attached schedule and hope it will provide sufficient support for our request. Please advise if there is other information we need to provide. We deeply appreciate your help in this matter. Sincerely, Michael E. Mllth e Tournament Director Enclosure 0001r10 07-27-98 12:49 RECEIVED FROM:6193466329 P•92 n; - 008 Qah, VY'VIGSSiV Vr%Y 1 (.I rVV IIL'VVrNI 1 L'VY I_IVry Vi' JQ �v' SOIL STABILIZATION: Various governmental regulations require us to treat vacant property with chemicals before and after the event to minimize blowing sand. We have identified the following areas that we will be using, together with the estimated cost per parcel: 40 acre parcel at the northwest comer of Jefferson and 64' @ $475 per acre = $19,000 Total Approximate Soil Stabilization costs: $19;000* We have used the same vendor for several years and have found his pricing to be extremely competitive. SECURITY: We.provide sworn officers (uniformed and plainclothes) and private uniform guards to handle certain traffic and security details. We have identified the general areas where we use these two groups, together with an estimation of costs: Sworn Officsrs/approximateiy 500 hours: used for traffic control into and on the course and sensitive areas requiring armed officers, as well as plains - clothes officers $28,000 Private Guards/approximately 900 hours: used in certain traffic control not handled by the sworn officers, and at various non -sensitive areas on the course and clubhouse $ 00 Total for security costs Total -Costs: Soil Stabilization Security, Sworn and Private Total Request $19,000 43.000 $62,000 $43,000* "These costs are more than what was experienced at Indian Wells for the '98 event because Indian Wells was not a host club that year, 000101 67-27-98 12:56 RECEIVED FROM:6193466329 P.93 009 fie)- �. Il bL. f- ..qb W•ior OFFICERS: BOB HOPE CHAIRMAN OF THE BOARD JOHN M.FOSTER PRESIDENT AND TOURNAMENT CHAIRMAN ROBERT P. BRENNAN FIRST VICE PRESIDENT AND ASST TOURNAMENT CHMN. STEVE MORTON TREASURER ERNIE DUNLEVIE SECRETARY DONALD B. POOLEY ASST. SECRETARY,TREASURER DIRECTORS: ROBERTP BRENNAN JIM CROOKER JOHN CURCI DAN DUNLAP ERNIE DUNLEVIE JOHN EGER JOHN E. EVENSON JOHN Al FOSTER Dr SAM T. KNAPPENBERGER RAYMOND H LOSI STEVE MORTON DONALD8 POOLEY WILLIAM T POWERS BRAD OUAYLE WILLIAM G SALATICH EUGENE WEISBERG EDWARD WHITMAN TOURNAMENT DIRECTOR MICHAEL MILTHORPE ADMINISTRATIVE DIRECTOR DAWNSUGGS COMMITTEE OF PGA PROFESSIONALS JOHN COCHRANE JOHN KYLFi JEFFJACKSbN JUIIIJ SIILLUEN L. I rna i^%I,inwicir a t 0&1 - RECEIVED Post Office Box W. Rancho K1ira 4e alifilmia y_?70 „wwibltcc.eom A APR 27 PIP) 12 13 Bob Ilope Classic Building. 39000 Bob I lope Drive."11 (j} a c. ('alili+mia 9_'7u (760) 346-RIR4 • 1-88R-MR B HOPE • FAX (760) 34()%.) �-VF Ai QMIATYIIICC.Com CITY CLERK April 24, 1998 Mayor John Pena City of LaQuinta 78-105 Calle Estado La Quinta, CA 92253 Dear John: Thank you for your time on Wednesday. We appreciated meeting with you, Terry Henderson and Christie di lorio, and having the opportunity to discuss our upcoming 1999 Bob Hope Chrysler Classic. Jim Walker is working on our traffic plans and signage needs and will forward that information to you sometime in May. As we discussed, we ask that the City of La Quinta consider assisting the Classic by subsidizing our security and soil stabilization costs in La Quinta. The City of Indian Wells supports the Classic in these two areas, which amounted to $33,000 for the 1998 tournament. This represents a con- siderable saving for the Classic, which means more money for the charities in our desert community. If you need any further information, please do not hesitate to call. Again, thank you for your time. We look forward to working with you and your staff during the coming year. Sincerely, Michael E. Milthorpe Tournament Director cc: John M. Foster Dawn Suggs 00010? 010 m i i mw n ivi Div I S City Council Minutes 18 June 16, 1998 Council concurred on a funding amount of $2,500 for S.C.R.A.P., leaving the balance of $7,500 in reserve. They advised that the Soap Box Derby would need to come back to Council with a request. Council concurred on the Mountains Conservancy becoming a part of the budget under economic development. Council Member Perkins wished to eliminate the following requests: The Ranch, Rose Parade, College of the Desert, and Bob Hope Desert Classic. He also wished to give some support to the Oktoberfest event and the Riverside County Sheriff's Underwater Search and Recovery Team. Mr. Genovese advised that there are funds available in the Sheriff's contract that are not earmarked for specific patrol service and could be used for the County's Underwater Search and Recovery Team's request. Council Member Perkins preferred moving it under the contingency account. After a brief discussion, Council concurred on moving the Riverside County Sheriff's Underwater Search and Recovery Team under Special Projects Contingency Fund for later discussion. Council Member Sniff suggested an allocation of $1,000 for the McCallum Theatre, noting that they are looking for some broad -based community support. Council Member Perkins questioned funding the McCallum, noting that none of the cities help the. La Quinta Arts Foundation. Mayor Pena supported a token amount, noting that they are trying to reach out into the community and provide some of the cultural opportunities that La Quinta supports. Council concurred on a funding amount of $1,000 for the McCallum Theatre. Mayor Pena supported some amount of funding for the Bob Hope Desert Classic to help offset their policing costs. Council Member Perkins suggested getting a cost estimate from the Sheriff's Office firs{. Council concurred. 000103 O11 �'},,, nD/ QuIaC ATTACHMENT 4 \_/(7/t�/ U�F� 0 �� MEMORANDUM m P. Genovese City Manager, City of La Quinta FR: Capt. Singerton, Police ief. RE: Bob Hope Chrysler Classic DATE: July 8, 1998 ISSUE: Request for additional information on factors used in projecting Sheriffs costs for the 1999 Bob Hope Chrysler Classic. ACTION: Researched past practice: As mentioned in my earlier memo, the Sheriff's invoiced bill for the 1998 Classic was $53,245. This figure does not include the approximate $2500 cost of Deputies requested at the Classic's evening "Ball" (held in Palm Desert). It does include security for the "Shoot Out" held on the day before the Classic begins. t As you know, the Sheriffs invoice for security service is only a portion of the total cost for this event. And, of course, the promoters realize major revenue from the television networks that solicit coverage rights. Also, as a matter of public record, Palm Desert paid out $450,000 over a three year period of hosting. SUMMARY: The Classic runs for four days at four separate clubs. Players will be at PGA West, the hosting club, all four days (five including the shoot out). The celebrities and stars usually move en masse, spending one day at each club. They usually have anywhere from 25 to 35 celebrities of which 9 to 10 require personal security. Personal security means that a Deputy is assigned to stay with the player during the entire day. PGA West determines who and how many personal body guards are needed. 4 PGA West, as host club, will have the "A" Course on Saturday with all celebrities present. Host club also has the playoffs on Sunday with just the pros. Both days will require heavy security by our Department. Besides personal security, Deputies are positioned for exterior security (parking, etc.), and roving assignmenW.. Search and Rescue volunteers and YIPS are utilized for traffic control and "go -for" assignments. On any given day we average 9 to 14 Deputies plus the event coordinator (Sergeant). This year's event coordinator is 000104 I 012 Sgt. Daryl (Skip) Royer. We usually do not receive final confirmation on bodies needed until late December. RESULTS: Unfortunately, I have just taken a little longer in my explanation to give you the same results. We can only give a best guess estimate with a wide range of flexibility — Sheriffs billing will be anywhere between $30,000 and $60,000. CC: Tom Hartung Mark Weiss Britt Wilson 000105 2 013 jra�T •cam !! ,, T CF b OF Tit MEMORANDUM TO. r. Tom P. Genovese DATE: June 30, 1998 City Manager, City of La Quinta FR: Capt. Singerton, Police Chief RE: Bob Hope Chrysler Classic ISSUE: At this time, I cannot give a definite answer to the question posed by the council regarding projected Sheriff costs for the 1998 Bob Hope Chrysler. ACTION: Last year the cost was $53,245 and $20,000 of that figure was added during the last two weeks prior to the event. SUMMARY: The reason for fluctuation and a high degree of unpredictability is that the cost is directly related to, the number of celebrities that require personal guards. Last year, the NFL playoffs were finished just prior to the Classic and an additional group of celebrities were invited during the final stages of preparation. RESULTS: Best guess estimates run anywhere between $30,000 and $60,000. CC: Tom Hartung John Falconer 000106 014 ATTACHMENT 2 City Council Minutes E 6 August 4, 1998 Council Member Perkins supported formation of a subcommittee and advised that he wishes to find a way to support the Chamber in their request. Mayor Pena and Council Members Henderson and Sniff volunteered to serve on the subcommittee. Council Member Henderson felt the Council's intent is not to make the Chamber's effort more difficult, but rather is relaying the message that they would like to see that effort in some other format. MOTION - It was moved by Council Members Sniff/Henderson to continue the matter of the funding request from the La Quinta Chamber of Commerce for the Mainstreet Marketplace to the meeting of August 18, 1998, and request that the Chamber Board/Management meet and discuss various events that they might produce economic development scenarios and business retention scenarios that could give the City of La Quinta a potentially new or modified program for the use of these funds that can encourage and support business solicitation and business retention. Motion carried unanimously. MINUTE ORDER NO. 98-130. Mayor Pena advised that two Council representatives would be selected to meet with the Chamber. CONSIDERATION OF A FUNDING REQUEST FROM THE BOB HOPE CHRYSLER CLASSIC. Mr. Weiss, Assistant City Manager, advised that during the FY 1998/99 budget hearings Council considered the proposed funding request and asked staff for information relative to security costs. Included in the staff report is a memorandum from Captain Singerton, of the Riverside County Sheriff's Office, which indicates that security costs will range from $30,000460,000. In addition, past costs for soil stabilization and security are identified in a letter from the Classic organization. He advised that the City of Indian Wells reimburses the Classic for actual costs related to soil stabilization and private security. In response to Mayor Pena, Mr. Weiss confirmed that the City of Indian Wells has set aside funds for the event in this year's budget. Council Member Adolph asked if the soil stabilization costs were the responsibility of the Classic or encumbered by the individual courses and pointed out that the corner of Jefferson Street and Avenue 54 is covered with 000107 1 City Council Minutes 7 August 4, 1998 grass and would not need soil stabilization. He also asked if the County would be funding the costs related to the Bermuda Dunes course and questioned the request for $60,000 since the costs range from $30,000-$60,000 and Indian Wells is setting aside $50,000. Mr. Weiss did not know what the County is proposing and advised that the funding provided by Indian Wells is for private security on their own courses and does not include sheriff costs. He further advised that the cost estimates provided by Captain Singerton are not broken down by jurisdiction. Dawn Suggs, 39000 Bob Hope Drive, Rancho Mirage, Administrative Director for the Bob Hope Chrysler Classic, stated that they are very pleased to have La Quinta as the host city for this year's event. She advised that they are required to provide soil stabilization, security, and traffic control on city streets. In La Quinta, they will be providing soil stabilization for part of the parking area outside of PGA West because half of it is dirt and possibly an additional parking area within PGA West. She advised that the soil stabilization costs are the responsibility of the Classic and that KSL is the only corporation that provides them with any financial assistance. The City of Indian Wells requires additional security, which is why they provide the amount of funding they do. Any unused funds are put back into the community through the various charities that the Classic supports. Council Member Adolph supported helping with the security costs, but not the soil stabilization costs, which he felt should be the responsibility of the home courses. Council Member Henderson stated that she would be comfortable supporting $10,000415,000 for local police because that would be funding that would stay in La Quinta. Council Member Sniff stated that his first inclination was to deny the request, but felt, perhaps, a more reasonable solution might be to allocate $10,000 for security. He could not support anything beyond that amount. He felt the visibility provided by the Classic on a national scale is of some value. Mayor Pena was supportive of the City providing some funding for security, noting that there would be heavy traffic over that weekend and that adequate traffic control is important to minimize the frustration of the residents. Council Member Perkins felt $20,000 might be a more appropriate amount since two of the five events would be in La Quinta. 000108 016 City Council Minutes 8 August 4, 1998 3 4. Mayor Pena suggested this item be continued until September to give Council an opportunity to receive better clarification from Captain Singerton on the cost estimates. MOTION - It was moved by Council Members Sniff/Henderson to continue the funding request from Bob Hope Chrysler Classic until September 15, 1998. Motion carried unanimously. MINUTE ORDER NO. 98-131. A brief discussion ensued regarding the need to establish criteria to evaluate the value of the various golf tournaments for the purpose of determining funding. The discussion concluded with the consensus that staff should look into it and report back to Council. CONSIDERATION OF A FUNDING REQUEST FROM THE GREATER COACHELLA VALLEY SOAP BOX DERBY. Ms. Horvitz, Community Services Director, advised that the Greater Coachella Valley Soap Box Derby is requesting funding in the amount of $1,200 to cover franchise fees. MOTION - It was moved by Council Members Sniff/Adolph to approve the funding request by Greater Coachella Valley Soap Box Derby for $1,200, to be funded from the Special Projects Contingency Fund Account. Motion carried unanimously. MINUTE ORDER NO. 98-132. CONSIDERATION OF A FUNDING REQUEST FROM THE COACHELLA VALLEY COMMUNITY CONCERTS ASSOCIATION. Ms. Horvitz, Community Services Director, advised that the Coachella Valley Community Concerts Association is requesting funding in the amount of $5,000 for their annual performances throughout the Desert Sands Unified School District. In response to Mayor Pena, Elaine Lloyd, 77-313 Calle Mazatlan, President of Coachella Valley Community Concerts Association, advised that the School District provides the facilities for the program at no cost and the outreach program itself is funded through grants and personal contributions. They have 129 concerts scheduled for this season. Donna Martin, P. O. Box 972, of Coachella Valley Community Concerts Association, advised that the in -kind services provided by the School District are 000199 017 OFFICERS: BOB HOPE CHAIRMAN OF THE BOARD JOHN M.FOSTER PRESIDENT AND TOURNAMENT CHAIRMAN ROBERT P. BRENNAN FIRST VICE PRESIDENT AND ASST. TOURNAMENT CHMN. STEVE MORTON TREASURER ERNIE DUNLEVIE SECRETARY DONALD B. POOLEY ASST. SECRETARYITREASURER DIRECTORS: ROBERTP.BRENNAN JIM CROCKER JOHN CURCI DAN DUNLAP ERNIE DUNLEVIE JOHN EGER JOHN E. EVENSON JOHN M. FOSTER Dr. SAM T. KNAPPENBERGER JOHN LANE RAYMOND H. LOSI STEVE MORTON DONALD B. POOLEY WILLIAM T. POWERS BRAD QUAYLE WILLIAM G. SALATICH EUGENE WEISBERG EDWARD WHITMAN TOURNAMENT DIRECTOR MICHAEL MILTHORPE ADMINISTRATIVE DIRECTOR DAWN SUGGS ATTACHMENT 3 Post Office Box 865, Rancho Mirage, California 92270 wwwibhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive, Rancho Mirage, California 92270 (760) 346-8184 • 1-888-MR B HOPE • FAX (760) 346-6329 • E-Mail Info@ BHCC.Com August 11, 1998 Mr. Mark Weiss Assistant City Manager CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 Dear Mark, I � i i CITY CIF LA CITY 1.4ANAGE'S DO - Thank you very much for giving me the opportunity to speak before the City Council on August 4`h. It was a pleasure to represent the Classic and hopefully reinforce how much we would value the City's assistance with some of our parking and security costs. As we discussed, enclosed is material regarding our 1998 television ratings. On Sunday, we enjoyed ratings of 6.1. With each point representing 900,000 households and each household equaling 2.45 to 2.75 viewers, our domestic audience was more than 13.5 million on Sunday alone. Additionally, the Classic reached a worldwide audience of nearly 225 million homes in the 140 countries it reaches. Our Board of Directors is proud ... and rightfully so ... of all the Classic has contributed to Coachella Valley. In fact, an economic survey performed during the 1990 tournament found that the Classic's economic impact to the Valley amounted to $19.4 million ... and that was in 1990 dollars. As I mentioned to you, we are having a new study prepared during the '99 tournament and, of course, will be delighted to share the results with the City Council. In reviewing our records, we find the City of Indian Wells reimbursed us for the following amounts: 1997: Indian Wells reimbursed us $25,000 for security and soil stabilization costs. Indian Wells Country Club was the host course that year. 000110 018 Mr. Mark Weiss August 11, 1998 Page Two 1998: Indian Wells reimbursed us $5,866.92 for our private security c costs incurred in that city, the sum of $8,666 for the extra deputies the Riverside County Sheriff's provided and paid the vendor directly for our soil stabilization costs. Additionally, a few comments were made during the Council meeting that I did want to address: 1. The Classic runs five days — Wednesday through Sunday — and the Arnold Palmer Private Course sees play all five days. 2. The Palmer Course is the only course in the City of La Quinta being played this year. La Quinta Country Club is sitting out for the '99 Classic. 3. We will park vehicles on the parcel at 52nd and Jefferson which is currently covered with alfalfa (KSL's "polo field"). Councilman Adolph was indeed correct ... the grassed area would not need stabilizing. However, there is an additional dirt parcel to the north of the "polo field" which we will use as an ingress/egress to the grassed parking site. That is the area that will have to be stabilized. During the meeting, I neglected to mention the exposure the City will gain from the national and international exposure would be nearly impossible for a city to replicate or to afford. We believe that the media coverage and exposure La Quinta has received since the mid-60's contributed, at least in a modest way, to the tremendous growth the city has experienced. Thank you again, Mark. I hope you will share this letter and enclosures with the City Council and will convey our sincere thanks for their consideration. We will look forward to appearing at the September 15"' meeting when our request will again be reviewed. Please advise the time at which we should have a representative there. Sincerely, Dawn M. Suggs Administrative Director 000111 019 PGA TOUR 112 TPC Boulevard Ponte Vedra Beach, Florida 32082 904-285-3700 February 5, 1998 Mr. Mike Milthorpe Executive Director Bob Hope Chrysler Classic PO Box 865 Rancho Mirage, CA 92270 Dear Mike: Jim Gri fel Congratulations on the success of the 1998 Bob Hope Chrysler Classic! In an effort to provide added value to your title sponsor, we are providing the following information to you: 1998 National Television Ratings and Household Audience Delivery Bob Hope Chrysler Classic 1998 # of 1997 98 vs 97 DATE NETWORK RTG/SH HOUSEHOLDS RTG/SH INDEX FR 1/16 TNT .7/ 2.2 505,715 .6/ 1.7 117 SA 1/17 NBC 2.8/ 8 27744,000 3.0/ 8 93 SU 1/18 NBC 5.5/ 11 5,390,000 4.8/ 10 115 TOTAL: 8,639,715 As you can see, the Bob Hope Chrysler Classic performed well in 1998. While Saturday's 2.8 rating was slightly lower than last year (3.0), Sunday's telecast received its highest rating since 1992! NBC's coverage of the final round extended 15 minutes past the scheduled air time in order to televise the playoff between Fred Couples and Bruce Lietzke. The final 15 minutes of the telecast received a 6.3 rating and had an audience of approximately 6.2 million households. International Distribution FOX Sports International distributed the 1998 Bob Hope Chrysler Classic worldwide to over 140 countries with a potential audience reach of over 210 million homes. In addition, the Bob Hope Chrysler Classic received a tape -delayed telecast in Japan on NHK, with a potential audience reach of eight million homes, and in England and Ireland on Sky Sports, which reaches over 5.5 million households in the United Kingdom. In total, 223.5 million households worldwide had the opportunity to see a telecast of the Bob Hope Chrysler Classic in 1998. Please see the attachment for a complete list of countries in which the Bob Hope Chrysler Classic was distributed for broadcast. ® 000112 020 Exposure on pgatour.com ' In addition to domestic and international television coverage, the 1998 Bob Hope Chrysler Classic also received exposure as an official tournament site inside pgatour.com, the official web site of the PGA TOUR, its players and its tournaments. The average number of individual viewer accesses over the course of the Bob Hope Chrysler Classic was 100,000 page views per day, which translates into approximately one million hits per day. The Bob Hope Chrysler Classic logo was prominently displayed on the pgatour.com home page, as well as on all of your tournament pages. In addition, there was a direct link between the Bob Hope Chrysler Classic tournament page and chrylser.com, the web site for Chrysler Corporation. Your tournament pages remain active throughout the year, as does the link with Chrysler's home page. For more information on pgatour.com or the exposure your tournament received on the web site, please contact Kris Kristen at (904) 273-3276. PGA TOUR Radio Network The PGA TOUR Radio,Network also provided extensive national exposure for your event with leaderboard updates from the Bob Hope Chrysler Classic included on over 400 CNN, SPORTSFAN and independent radio network stations, Thursday through Sunday. In addition, the weekly magazine show "Straight from the TOUR" provided an update on your event and aired on 40 affiliates across the country in such markets as New York, Chicago and Atlanta. The 1998 Bob Hope Chrysler Classic also received live, on -site, play-by-play coverage on Saturday and Sunday that aired on 10 affiliates across the country, including Atlanta, Phoenix and Palm Springs, CA. Congratulations again on an outstanding tournament. If you have any comments on the television production or need further information, please call me. regards, H. Hughes, D. Butler E. Moorhouse, D. Orender 01)"113 021 I ■ M _ cc ƒ / 2 k e § 222zc2i�,<$/% ■kt§ :2k§ E�ƒ§§ 5257_:3 ec ��E25e ExzZ0CcI0JV)$2v)(n////�\kj>>- % J 0 V R 2 c , c c. o • ' ® o . M ,& e s Q I_ c ; G& ■; i «7/2k/\%GEJ2■mS—Lf $$;2 coon UUULuUI££— L —moo -1-j RIM �/@ Z L- L. 2 �2A-2 � o = o < co co UULou* ili 0 m ;« m ; j- : u % ƒ / < i j c . §kk ik\00kl§\k(JJ��■ mULULu >2z xzZCthcnthe� © 0 tw § 2 0 o (1. 2 7 �2 0§22 —2 'J a2 ƒ 2 a M 2 I!\/ k l§/} k le � k ci $§ 2 0 0. o p o o „ 2 I- 1: 1:zZ0-CLW-iy-ce(ACA(ALn(A(A e + : E M, E 2 cA 0 k, _ ■ 2© $ t % = t § k [ 0 bac§ *- -#2[!eg «<mmUU cwff-LL(0 E �2 \ « m ,� � a) o �— (�^-9 �2 & a � \ t \ COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Consideration of Adoption of Ordinance Re -Aligning the City's General Municipal Election Date to Consolidate with the Statewide General Election Held in November of Even -Numbered Years RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Estimated Costs: $4,300 There are no funds budgeted in the FY 1998/99 budget. Funding would need to be appropriated from the General Fund Reserve Account, 101-000-300-290 to Account 101-201-605-000. BACKGROUND AND OVERVIEW: On August 18, 1998, the City Council received a report outlining the procedures required to change the City's General Municipal Election date to be consolidated with the Statewide General Election held in November of even -numbered years (A copy of that report is attached as Exhibit "A"). At that time, the Council expressed concern about the decline in voter turnout since changing the City's General Municipal Election date to November of odd -numbered years (at the request of the County Registrar of Voters) and directed staff to prepare an ordinance for Council's consideration at this meeting. The procedure discussed, as previously outlined, and as discussed with the Registrar of Voters, entails submitting the ordinance after adoption (second reading) to the County Board of Supervisors for approval of the change in election dates. It will not ()rl(1,lt become operative until the Board of Supervisors approves the change by resolution action. Within 30-days after their approval, notices will be mailed to all registered voters informing them of the change in the election date and the revised terms of office of all officeholders. The mailing will be handled by the Registrar of Voters Office at a cost of $0.50 per registered voter, for a total cost of $4,300. FINDINGS AND ALTERNATIVES: 1 . Introduction of ordinance consolidating the City's General Municipal Election with the Statewide General Election held in November of even -numbered years; and 2. Appropriate $4,300 from the General Fund Reserve Account, 101-000-300-290 to Account 101-201-605-000; or 3. Provide staff further direction. AUNDRA L. JUH(5LA, City Clerk City of La Quinta, California 00I')116 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO AUTHORIZE CONSOLIDATION OF THE CITY'S GENERAL MUNICIPAL ELECTION HELD IN NOVEMBER OF ODD -NUMBERED YEARS WITH THE STATEWIDE GENERAL ELECTION HELD IN NOVEMBER OF EVEN -NUMBERED YEARS WHEREAS, in December 1993, the City Council changed the City's General Municipal Election date from being consolidated with the Statewide General Election held in November of even -numbered years to November of odd -numbered years at the request of the County of Riverside Elections Department; and WHEREAS, the request by the County of Riverside Elections Department was in an effort to equalize their work -load by holding all partisan elections in even - numbered years and all non -partisan elections in odd -numbered years; and WHEREAS, the City of La Quinta has now held two regular elections in odd -numbered years and has seen a substantial drop in voter turnout; and WHEREAS, it is the desire of the La Quinta City Council to increase voter awareness and voter turnout whenever possible. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA AS FOLLOWS: That in accordance with Section 36503.3 of the California Government Code, the City of La Quinta hereby changes the date of the General Municipal Election from November of odd -numbered years to be consolidated with the Statewide General Election held in November of even -numbered years. 2. That the terms of officeholders shall be extended as necessary, but no more than 12 months. 3. That the City Clerk is hereby ordered to cause a notice to be mailed to all registered voters in the City informing them of the change of election date as specified and of the resultant changes in terms of the elected officeholders. 00011'7 Ordinance No. Page 2 4. That this Ordinance will become operative on the date of approval by the Board of Supervisors. PASSED, APPROVED AND ADOPTED by the La Quinta City Council on this day of , 1998 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOHN J. PENA, MAYOR City of La Quinta, California 000118 T4'y,,t44Q" COUNCIL/RDA MEETING DATE: August 18, 1998 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: ra a Report Regarding Procedure for Re -Alignment PUBLIC HEARING: of City's General Municipal Election aa Provide staff direction. If the City's General Municipal Election is changed, there would be a 50% increase in election costs. Additionally, $4,000 would need to be appropriated at the time any action is taken to change the election date to cover the costs associated with mailing a notice to all registered voters. 0 1 W1 I �O • During discussions last Spring regarding the City Council's goals, the issue of changing the date of the General Municipal Election held in November of odd -numbered years to -be consolidated with the Statewide General Election which is held in November of even -numbered years surfaced 'as something desirable to pursue. At the August 4 meeting, Council directed staff to prepare a report on the procedures for making such a change for consideration at this meeting. The rationale expressed for considering such a change is due to the decline in voter turnout since going to off-year elections. Following are voter turnout figures back to 1986 when the City was consolidated with the Statewide General Election. YEAR TURNOUT REGISTRATION POPULATION 1986 (Consolidated) 53.7 3,381 7,170 1988 (Consolidated - Presidential) 72.1 3,850 9,274 1990 (Consolidated) 56.3 4,394 11,827 000111 1992 (Consolidated - Presidential) 77.6 6,928 14,840 1994 (Statewide - No City) 63.8 7,183 16,680 1995 (First City Only - No State) 37.9 7,590 17,591 1996 (Statewide - No City - Pres) 64.9 9,036 18,045 1997 (City Only - No State) 1 30.3 9,299 18,931 As the Council is aware, the County has been purging the registration files since the beginning of the year. They first sent out postcards to all registered voters and then they bought back the returned sample ballots from the Post. Office in the April Congressional election and again in the June Primary. As a result of those efforts 920 registrations were purged, bringing our current total to 8,379. With our current population at 20,450 that means 41 % of our population is registered. In the November 1997, the figures indicated that 49.12% of the population was registered. History of the City's Election Calendar When the City was incorporated, the election was held in April 1982. In January 1983, the Council changed the election date to consolidate with the Statewide General in November of even -numbered years. The record does not indicate the rationale for doing so. In December 1993, the Council changed the election date from November even -numbered years to November odd -numbered years at the request of the County of Riverside Elections Department. Their effort was focused on trying to have all partisan elections in November even -numbered years and all non -partisan elections in November of odd -numbered years. The reason was that having the local elections at the same time as the Statewide General Election was over -taxing their system. Costs The normal cost of elections is $2.93 per registered voter. At that figure, the cost of the last election should have been $27,246.07, However, by agreeing to the re- alignment requested in 1993, we were given an on -going 50% discount. If the election date is changed to November of even -numbered years, the City will no longer realize that discount. There will also be a cost of approximately $4,000 associated with mailing a notice of the change to all registered voters as discussed below. nnoi )n Procedure to Change the Election Date Section 36503.5 of the California Government Code allows cities to consolidate with the Statewide General with the approval of the County Board of Supervisors. It further states that the Board "sha//" approve such request unless the ballot style, voting equipment, or computer capability is such that additional elections or materials cannot be handled. Said Code also requires that within 30 days after the ordinance becomes effective, a notice is to be mailed to all registered voters_ informing the voters of the change in the election date and -the fact that the terms of the officeholders will be changed. - The cost of that mailing is estimated at $4,000 which would have to be appropriated. If Council chooses to agendize this matter for September 15 and have first reading of an ordinance at that time, the second reading would be scheduled for October 6. The mailing would then take place between October 6 and November 5. AUNDRA L. JUH LA, City Clerk City of La Quinta, California Attachments: 1. Cal Gov't. Code Sec. 36503.5 2. Council Minutes of 1.2/7/93 000121 § 36503 CITY GOVERAMYNT T1tle 4 Library References Municipal Corporations 4-129, 130. 149(2). C-IS. Municipal Corporations §§ 472 et seq., 496 et seq. WFSTLAW Electronic Research See WESTLAW Electronic Research Guide following the Preface. United States Supreme Court Reapportionment plans, at large selection of remand 583 F.2d 212, appeal after remand 643 city council, see Wise v. Lipscomb, 1978, 98 F2d 319. S.CL 2493, 437 U.S. 535, 57 LEd.2d 411, on Amendments, term of office 2 Discrimination 3 Term of office 1, 2 1n general 1 Amendments 2 Notes of Decisions and the two with the highest pluralities were serving four-year terms. 28 Ops.Atty.Gen. 208. 1. Term of office. -In general Trustees of city of sixth class, elected at spe- cial incorporation election, hold office only until next general municipal election. Smith v. Board of Trustees of Barnes City (1926) 245 P. 173, 198 C. 301. The electors of a general law city do not have the power, under § 34329 [repealed] and this section, to reduce the term of a city coun. cilman from four years to two years, with the exception of the office of mayor which is pro- vided for under §§ 34900 and 34902. 56 Ops. Atty.Gen. 327, 84-73. The 1955 repeal of § 36504 so as apparently to wipe out the only authority by which newly incorporated cities could elect a five -man rota. tional council in April, 1956, could not consti. tutionally establish a council organization in the City of Seaside and the City of Milpitas differing from that of other sixth class cities, and therefore this section remained in force as to the April, 1956 elections in the City of Sea- side and the City of Milpitas, and the three councilmen who received the lowest pluralities in that election were serving two-year terms, 2. — Amendments, term of office The amendment of this section by Stats.1973, ch. 1146, necessarily repeals by implication any provision of law which once feed the term of the present incumbent councilmen at four years 57 OpsAtty.Gen. 89, 2-6-74. 3. Discrimination Mexican -Americans, claiming that at -large method of electing city council members in San Fernando, California was unconstitution- al, failed to establish that they had been denied access to political processes or that the election scheme was conceived or operated as a pur- poseful device to further racial or economic discrimination; record revealed no protracted history of racial discrimination affecting or touching ability to participate in the electoral process and there was no substantial proof of continuing discrimination or of any restrictive electoral system or any districting scheme bi- ased against Mexican -Americans, notwithstand- ing that since 1911 only three Mexican-Amerl- cans had been elected to city council despite fact that Mexican -Americans comprised al) - proximately 50% of the population. Aranda v Van Sickle (CA.1979) 600 F2d 1267, certiorari denied 100 S.Ct. 2916, 446 U.S. 951, 64 LEd2d 808. § 36503.5. Ordinance-, consolidated elections (a) (1) A city council may enact an ordinance requiring its general munici- pal election to be held on the same day as the. statewide direct primary election, the day of the statewide general election, or on the day of school district elections, as set forth in Section 2602 of the Elections Code. Any ordinance adopted pursuant to this subdivision shall become operative upon the approval of the board of supervisors. An ordinance shall be approved by the board of supervisors unless the ballot style, voting equipment, or comput' er capability is such that additional elections or materials cannot be handled. 614 00012? ! O]MCER.'GE1koI1F3 . § 36503.5 Div. 3 prior to adoption of a resolution to either approve or deny a consolidation request, the board or boards of supervisors shall each obtain from the elections official a report on the cost effectiveness of the proposed action. (2) A city, by itself or in concert with other cities, may purchase or otherwise contribute to the purchase of elections equipment, including, but not limited to, a computer for the purposes of conducting a consolidated election when the equipment shall be owned by the county. -errand 643 (b) As the result of the adoption of an ordinance pursuant to this section, no term of office shall be increased or decreased by more than 12 months. As used in this subdivision, "12 months" means the period between the day upon which the term of office .would otherwise have commenced and the first unties were Tuesday after the second Monday in the 12th month before or after that day, Y.Gen. 208. inclusive. ice (c) If an election is held pursuant to subdivision (a), and the election is Stats.1973, consolidated with another election, Part 2.5 (commencing with Section 23300) phe ation term . of Division 14, except Section 23302, of the Elections Code shall govern the ten at four consolidation, and, if the county clerk is requested to conduct the municipal election, Section 22003 of the Elections Code shall be applicable to that -election. -. at -large (d) If, pursuant to subdivision (a), a general municipal election is held on '-`De`s to the same day as a statewide election, those city officers whose terms of office -s:itutioa- __- dented would have, prior to the adoption of the ordinance, expired on the Tuesday ' _ election succeeding the second Tuesday in April of an even -numbered year, shall, instead, continue in their offices until no later than the fourth Tuesday after conomic tc 7. Dtracted the day of the general municipal election, and until their successors are _ =:ing or elected and qualified. .e electoral al proof of (e) Within 30 days after the ordinance becomes operative pursuant to restrictive subdivision (a), the city clerk shall cause a notice to be mailed to all registered scheme bi . :withstand- voters informing the voters of the change in the election date. The notice :an -Amer;- shall also inform the voters that as a result in the change in the election date, cil despite elected city officeholders' terms in office will be changed. prised ap. Aranda v. (f) If a city adopts an ordinance pursuant to subdivision (a), the municipal certiorari election following the adoption of the ordinance and each municipal election 64 L.Ed.2d thereafter shall be conducted on the date specified by the city council, in accordance with subdivision (a), unless the ordinance in question is later repealed by the city council. (8) If the date of a general municipal election is changed pursuant to this munici- section, at least one election shall be held before the ordinance, as approved primary by the board of supervisors, may be subsequently repealed or amended. f school le. Any (Added by Stats.1981, c. 1013, p. 3910, § 3, urgency, eff. Sept. 30, 1981. Amended by Stats.1982, c. 218, p. 731, § 2; Stats.1986, c. 188, § 2; Stats.1987, c. 2, § 6, eff. March 3, ve upon 1987; Stats.1987, c. 84, § 5, eff. June 30, 1987; Stats.1987, c. 1083, § 2, eff. Sept. 24, -veep b y 1987.) comput- iandled. 615 000123 El City Council Minutes 2 December 7, 1993 PUBLIC COMMENT Norris Bernard, 44-550 Marguerite Court, was disturbed by the article in the paper regarding the Phase V project and felt that the City should stick to their plan and budget because funding the proposed plan will cost the City additional money. He commented that in order to have clean streets in his neighborhood, they must clean the streets themselves. Doris Mechanick, 72-806 Fleetwood Circle, Palm Desert, Child Care Coordinator of Coachella Valley, commended the City for its foresight and creativity to be a "family -first" City. She felt privileged working with Clint Bohlen, Parks and Recreation Director and Council Member Bangerter on Kidsline. She advised that other cities are desiring to put this program into effect because they are beginning to see a need for it. She advised that brochures on "How to Choose Child Care" are now printed in Spanish and that in January they will be working with staff addressing family -related problems for the working parents. She offered to meet with the City in a Study Session to discuss child-care needs for the future. Mayor Pena thanked Ms. Mechanick for her efforts in this area. WRITTEN CORRESPONDENCE A. Letter from La Quints Chamber of Commerce regarding recommendations of the Commercial Development Task Force. Noted and filed. BUSINESS SESSION 1. CONSIDERATION OF PROPOSAL BY RIVERSIDE COUNTY REGISTRAR OF VOTERS FOR COOPERATIVE REALIGNMENT OF GENERAL MUNICIPAL ELECTIONS. Mrs. Juhola, City Clerk, presented the staff report and the material submitted by the Riverside County Registrar of Voters to consolidate all non -partisan elections in November of odd -numbered years which would include all cities and special districts. Frank Johnson, Riverside County Registrar of Voters, explained that the General Election ballot has become saturated and overcrowded and as the County continues to grow, they must accommodate the increased number of voters, precincts, and costs. He commented that in January, 1995 the "Motor Voter Act" will take effect, which will 000124 City Council Minutes 3 December 7, 1993 dramatically impact the way elections must be conducted and impact the cost of elections to the County and jurisdictions. Therefore, he is requesting the jurisdictions to cooperate with them on a one-time or phased -in basis to get the non -partisan elections back into an odd -year format and reserve the even -numbered year format for partisan elections, which are statutory dates that cannot be moved. In response to Mayor Pena's comment, Mr. Johnson added that during the 1990 General Election, the voters were faced with an average 20-card ballot. The election material was overwhelming for many voters, which resulted in bypassing voting on local office issues. He added that many voters ended up throwing away campaign and election material without reading it because of the large volume they received. Spreading the elections out over a two-year cycle will benefit the voters and encourage participation in local government issues. In response to Council Member Perkins, Mr. Johnson stated that there is no provision or intent at this time to mandate this proposal by the Board of Supervisors. However, should it become necessary, they do have the power under law to rescind the approvals previously given for these consolidations. He does not feel it is necessary to give such a recommendation because he is hopeful to achieve these goals through sound management principles for the benefit of all. In further response to Council Member Perkins, Mr. Johnson stated that in various meetings he frequently stated that he needed 100% participation to make this proposal successful in terms of finances, logistics, etc. He admitted that the 100% was rhetorical, because he felt if they had lowered this percentage, they would be faced with jurisdictions waiting on others to act. However, he would welcome any realignment actions in order to unload the General Election ballot from its present status. In response to Council Member Bangerter, Mr. Johnson advised that the cost to those jurisdictions participating in a consolidated election, either in the even or odd year, will at no time exceed 50% of their scheduled stand-alone cost. He advised that the budget for his department is on a two-year cycle and the revenues received from contracting with the cities and jurisdictions to conduct elections must meet a certain level. If the volume of materials, printing of ballots, etc., can be leveled off from the General Election costs, this savings will be spread out on the same ratio in the odd years and allow them to continue savings of at least 50% to the participating jurisdictions. Mr. Johnson advised that they have virtual realignment accomplished in the eastern part of the County. Council Member Sniff was supportive of this idea and commented that during the last election, the ballot was so long that many voters were discouraged before getting to the end of it. He believed that this proposal is sound and noted that it is not City -initiated 00�145 City Council Minutes 4 December 7, 1993 and the Registrar of Voters' request for this change is reasonable. Council Member McCartney stated that he remains neutral on whether or not we should go to this plan. He would like the voting public involved by finding out what their opinion is by mailing out a notice or survey asking if they support this change. Mr. Johnson commented that this concern has been raised frequently when addressing other governing boards. He stated that he is not aware of any protest from the voters when those jurisdictions a few years ago elected to consolidate to the General Election which also required the terms of members to be extended. Council Member Perkins was also supportive of this proposal and concurred with Council Member Sniff. He also noted that it is initiated by the County, not by the City. He felt a decision should be made without delay. Mayor Pena agreed and stated that he has received complaints from the voters about the length and complexity of the ballot. RESOLUTION NO. 93-93 A RESOLUTION OF THE CITY OF LA QU NTA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO AUTHORIZE CONSOLIDATION WITH THE NOVEMBER ELECTION IN THE ODD -NUMBERED YEARS. It was moved by Council Members Sniff/Perkins that Resolution No. 93-91 be adopted. Motion carried with Council Member McCartney voting NO. CONSIDERATION OF REQUEST FROM PALM ROYALE COUNTRY CLUB/DAVE EVANS FOR SPECIAL ADVERTISING DEVICE 93-037 'SISTING OF. AN ILLUMINATED HELIUM BALLOON TO FLY AT THE SO AST CORNER OF FRED WARING DRIVE AND WASHINGTON STREE OM DECEMBER 15, 1993 THROUGH FEBRUARY 15, 1994. Mrs. Mouriquan erry, Associate Planner, advised that Palm Royale Country Club has requested a permit ro5.4 special advertising device to fly a helium -filled balloon 19 ft. long and 7 ft. wide, to fly height of 38 ft. She pointed out on the revised Plot Plan a new location for the balloon t tethered to a light standard located on the inside of the wall. This balloon would be Osha nge in color with the wording "Restaurant & Golf. Open to the Public." Because oft otential traffic hazards and additional cluttering of the image corridor in this area, staff re ended denial of this request. 000126. T4t,t 4 4 Q" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Consideration of City Sponsorship of Mayor's Cup Team •616 �' •► As deemed appropriate by the City Council. Iblif • •► AGENDA CATEGORY: BUSINESS SESSION: I — CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Each Team Registration is $360 (4-some). Funds could be allocated from the "Travel, Training, & Meetings" account (101-102-637-000). The First Annual La Quinta's Mayor's Cup Golf Challenge Classic is scheduled for Monday, September 21, 1998. The Mayor endeavors to lead a competitive team into this Challenge event and has suggested consideration be given to sponsoring two teams comprised of Council Member and staff representation. A two team sponsorship would cost $720.00. FINDINGS AND ALTERNATIVES: Options available to the City Council include: 1. Authorize City sponsorship of one or two teams to participate in the Mayor's Cup Golf Challenge and designate the Mayor and City Manager to select Council Member and staff representatives; or 2. Decline to offer City sponsorship; or 3. Provide staff with alternative direction. Thomas P. Genovese City Manager 0 0 01 BUSINESS SESSION ITEM: ORDINANCE NO. 326 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, AMENDING TITLE 13 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE (LQMC) RELATING TO SUBDIVISIONS; ADDING SECTIONS 13.12.170 AND 13.16.100 (RECORDATION OF CONDITIONS OF APPROVAL) AND 13.20.115 (AMENDMENT OF FINAL MAPS AND PARCEL MAPS) AND AMENDING SECTIONS 13.32.020 AND 13.32.060 (LOT LINE ADJUSTMENTS) WHEREAS, conditions of approval create obligations and restrictions on property and the City Council desires that potential purchasers receive due notice of such obligations and restrictions; and WHEREAS, the adjustment of multiple lot boundaries within approved subdivisions, currently a staff -approved process, exceeds the scope of change envisioned under the lot line adjustment procedure prescribed in Chapter 13.32, LQMC; and WHEREAS, Section 66472.1 of the California Government Code allows amendment of final maps, if prescribed by local ordinance, by a process which includes public notification and City Council approval; NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: Section 1 Add Sections 13.12.170 and 13.16.100 to Title 13, LQMC, both to read as follows: RECORDATION OF CONDITIONS OF APPROVAL Within 30 days of the approval of a tentative map, the City Clerk shall submit the conditions of approval of the map to the Riverside County Recorder for recordation against the property to which they apply. Section 2 Add the following section to LQMC Chapter 13.20 (Final Maps and Parcel Maps): 13.20.115 AMENDING MAPS Final maps and parcel maps may be amended in conformance with Government Code Section (GC§) 66469 through 66472.1 and the following: 000129 A. If amendments are confined to those set forth in GC§ 66469, the amending map shall be filed with the City Engineer in accordance with Sections 13.20.040 and 13.20.050. The City Engineer shall examine the map and if he or she finds that the amendments are limited to those set forth in GC§ 66469 and the amending map complies with GC§ 66470, shall endorse thereon a certification of said finding and the applicant may submit the amending map to the county recorder for recordation. B. An amending map which exceeds the changes set forth in GC§ 66469 but conforms with GC § 66470 may be filed in accordance with GC § 66472.1 and the provisions of this section. The map shall be filed with the Community Development Department and shall include the initial application materials and fees specified in Sections 13.12,040 and 13.12.050 paragraphs A through F. Prior to map and, if necessary, plan checking by the City Engineer, the applicant shall submit the map checking application materials and fees specified in Section 13.20.50 and (if necessary) the plan checking fees specified in Section 13.24.180. The map shall be processed in the following sequence: Cursory review by staff and outside agencies deemed affected by the amendments; Review by the Planning Commission; Consideration by City Council at public hearing; If approved, map and plan checking, as necessary, by the City Engineer; preparation and execution of any needed revisions to the improvement agreement; signatures by City Engineer, City Clerk, and (if a new or amended improvement agreement required) the City Attorney and Mayor; recordation via the City's normal process for subdivision maps. Section 3 Revise LQMC Section 13.32.020 (Applicability) to read as follows: "Lot line adjustment may be utilized to reconfigure the size or shape of one lot provided that: A. All property line segments adjusted are boundary lines of the subject lot (though the extensions of the adjusted segments may affect several lots); B. The lot line adjustment does not alter the number of lots; and C. The applicant and/or owner of the property has not received approval of a lot line adjustment affecting any of the lots to be altered, or lots abutting any of the lots to be altered, for a period of 12 months immediately preceding the date of the current application." 0001"9 Section 4 Replace LQMC Section 13.32.060 (A) with the following A. The adjustment complies with Section 13.32.020 Section 5 EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. Section 6 POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED AND ADOPTED, this 15th day of September, 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 00�J'Jn f^ Z cFM OF THti�� COUNCIL/RDA MEETING DATE: SEPTEMBER 15, 1998 ITEM TITLE: Demand Register Dated September 15, 1998 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: BACKGROUND: Approve Demand Register Dated Dated September 15, 1998 Prepaid Warrants: 34259 - 34263 9,200.92 34264 - 34265 20,787.08 34266 - 34284 2,837.56 Wire Transfers 340,783.01 P/R 1701 - 1773 83,811.24 P/R Tax Transfers 23,081.33 P/R PERS Transfers 16,052.85 P/R ICMA Transfers 4,980.16 City Demands Payable Warrants: 34285 - 34450 401,532.76 RDA Demands $903,066.91 Demand of Cash -City $552,669.78 $552,669.78 350,397.13 $ 903,066.91 n M. Falconer, Finance Director 000131 City of La Quinta Bank Transactions 9/2/98 - 9/15/98 09/04/98 Deferred Comp 4,980.16 09/04/98 09/08/98 PERS Escrow Payment - Pelayo 16,052.85 09/10/98 Escrow Payment - Franco 50 000.00 18 750.00 09/10/98 Escrow Payment - Cortez 50 000.00 09/10/98 Escrow Payment - Steffan 23 000.00 09/10/98 Escrow Payment - Becerra 47,000.00 09/10/98 Escrow Payment - Luna 41 000.00 09/10/98 Escrow Payment - Montalvo 45 000.00 09/10/98 Escrow Payment - Ortiz 45 000.00 __ 340 783.01 03 0001342 ACCOUNTS CITY OF PAYABLE - AP5005 LA QUINTA CHECK REGISTER 3:25PM 09/09/98 BANK ID: DEF PAGE 1 CHECK CHECK VENDOR NUMBER DATE NO. NAME PAYMENT AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34285 09/09/98 &00649 COMPAQ 34286 34287 09/09/98 09/09/98 &00650 CARL'S JR. RESTAURANT 49626 6320.00 34288 09/09/98 &00651 &00652 COCKRELL ELECTRIC, INC. 50.00 34289 09/09/98 &00653 LA QUINTA DESERT TANNING BARBARA SINATRA CHILDRENS 55.00 34290 34291 09/09/98 09/09/98 &00654 COACHELLA VALLEY MTNS. CS 1000.00 5000.00 34292 09/09/98 &00655 &00656 RIVERSIDE CTY SHERRIF DIV 2000.00 34293 09/09/98 &00657 NANCY FOX VERNON FORD 50.00 34294 34295 09/09/98 09/09/98 &00658 HEDLEY BUILDERS, INC. 0.00 4000.00 34296 09/09/98 &00659 &00660 DAVID GREENE HERBERT PIANO SERVICE .00 34297 09/09/98 &00661 JUDY KENNA 00 100 .00 34298 09/09/98 &00662 SANDY LYNN 30.00 34299 34300 09/09/98 09/09/98 &00663 MATTHEW BENDER & CO., INC 6.00 245.40 34301 09/09/98 &00664 &00665 HIROKO MCLAUGHLIN 15.00 34302 09/09/98 &00666 TIM NG MELISSA PERSON 15.00 34303 09/09/98 &00667 SHAWN DANDE 50.00 34304 09/09/98 &00668 CAROL UNTERSEHER 30.00 34305 09/09/98 &00669 DON WOODS 50.00 34306 09/09/98 ACE010 ACE HARDWARE 15.00 34307 09/09/98 AD0010 DON ADOLPH 533.12 34308 34309 09/09/98 ASCO01 A & S COFFEE SERVICE 550.00 270.00 34310 09/09/98 09/09/98 AUT030 AUTOMATED TELECOM 9863.62 34311 BEI050 R BEIN, W FROST & ASSOC 2225.44 34312 09/09/98 BER150 ** AP CHECK RUN VOID ** BERRYMAN & HENIGAR INC 34313 34314 09/09/98 BIG010 BIG A AUTO PARTS 7968.00 767.85 34315 09/09/98 09/09/98 BRA150 JOHN BRANSTETTER 80.00 34316 09/09/98 BRI100 CAD010 BRINKS INC CADET UNIFORM SUPPLY 250.00 34317 34318 09/09/98 09/09/98 CAL010 CAL WEST ENGINEERING 419.76 12807.00 34319 09/09/98 CAL100 CAR100 CALIFORNIA TURF CARDINAL PROMOTIONS 332.73 34320 09/09/98 CFD050 C F & D CORP 360.53 34321 09/09/98 CHI010 CHIEF AUTO PARTS 208.00 21.54 34322 34323 09/09/98 09/09/98 COA073 COACHELLA VLLY RECREATION 1500.00 34324 09/09/98 COA082 COACHELLA VALLEY WATER 15069.33 34325 09/09/98 COM015 COM040 COMPUTER U LEARNING CENTR 720.00 34326 09/09/98 COM055 COMMERCIAL LIGHTING IND COMMUNICATIONS SYSTEMS 838.30 34327 34328 09/09/98 09/09/98 CON010 CONRAD & ASSOCIATES 190.00 15000.00 34329 09/09/98 CR0010 DEC100 CROWN MEDALS DE CASTRO/WEST/CHODOROW 147.40 34330 34331 09/09/98 DES018 DESERT ELECTRIC SUPPLY 1654.84 84.05 09/09/98 DESO40 DESERT JANITOR SERVICE 3878.00 04 000133 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK NUMBER 34332 34333 34334 34335 34336 34337 34338 34339 34340 34341 34342 34343 34344 34345 34346 34347 34348 34349 34350 34351 34352 34353 34354 34355 34356 34357 34358 34359 34360 34361 34362 34363 34364 34365 34366 34367 34368 34369 34370 34371 34372 34373 34374 34375 34376 34377 34378 34379 34380 CHECK DATE 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 CHECK REGISTER BANK ID: DEF m DES051 DES060 DES061 DES065 DIE020 DIE050 DII050 DOUO10 DRE100 EAG100 EC0004 ECO050 EIS010 EVA050 FEDO10 FIE020 GAR005 GAS010 GCS010 GEN100 GE0010 GRAO10 GTE010 GUM050 HDL050 HEN050 HEN100 HIG010 HOA010 HOM030 IMPO10 IND030 IND100 INT020 JOB020 JPRO10 JUH050 KELO10 KOR050 KUN100 KUS050 LAC010 LAQ100 LEAO10 LEV050 LIE050 LIN050 LOP050 VENDOR NAME DESERT SANDS UNIFIED SCHL DESERT SUN PUBLISHING CO DESERT SUN COMMUNITY DESERT TEMPS INC DIEGO'S GARDENING SERVICE DIETERICH POST CHRISTINE DIIORIO DOUBLE PRINTS 1 HR PHOTO DRESCO REPRODUCTION INC EAGLE/BENEFICIAL NATL BNK ECOLAB ECONOMICS INC EISENHOWER IMMEDIATE CARE DAVID EVANS & ASSOC INC FEDERAL EXPRESS CORP FIESTA FORD INC GARNER IMPLEMENT CO GASCARD INC GCS POWER & EQUIPMENT THOMAS P GENOVESE GEORGE'S GOODYEAR GRANITE CONSTRUCTION CO GTE CALIFORNIA BRAD GUMMER HDL COREN & CONE TERRY HENDERSON HENRY'S GLASS CO HIGH TECH IRRIGATION INC HUGH HOARD INC HOME DEPOT ** AP CHECK RUN VOID ** IMPERIAL IRRIGATION DIST INDIO SHOE STORE INC INDIAN WELLS COUNTRY CLUB INTERNATIONAL RUBBER & JOBS AVAILABLE INC JP REPROGRAPHICS SAUNDRA JUHOLA KELLY TEMPORARY SERVICES KORVE ENGINEERING, INC MARNI KUNSMAN KUSTOM SIGNALS INC L A CELLULAR LA QUINTA VOLUNTEER FIRE LEAGUE OF CALIF CITIES MARCIA LEVIVE LIEBERT, CASSIDY & FRIERS JAMES LINDSEY RAY LOPEZ ASSOCIATES 3:25PM 09/09/98 PAGE 2 PAYMENT AMOUNT 1313.00 325.20 4103.85 703.48 425.00 446.43 16.00 93.73 269.16 2319.84 214.40 2064.03 81.00 2063.10 317.00 16.05 30.43 33.94 15623.75 500.00 12.16 120.69 3750.23 1165.50 975.00 650.00 169.14 775.32 132.82 726.29 19369.85 193.95 322.18 47.14 198.72 1918.83 500.00 446.40 40978.82 56.32 1611.14 2233.23 4614.75 1475.00 722.40 2600.00 160.64 2760.00 05 040134 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:25PM 09/09/98 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER 34381 34382 34383 34384 34385 34386 34387 34388 34389 34390 34391 34392 34393 34394 34395 34396 34397 34398 34399 34400 34401 34402 34403 34404 34405 34406 34407 34408 34409 34410 34411 34412 34413 34414 34415 34416 34417 34418 34419 34420 34421 34422 34423 34424 34425 34426 34427 34428 34429 CHECK DATE 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 09/09/98 NO LUC050 LUN050 MAR050 MAZ050 MCDO10 MCKO10 MOR050 MUNO10 NAWO10 NEG050 NEPO10 NEW050 NEXO10 NIC100 NORO10 OUT100 OWE020 PAG100 PALO10 PAR030 PENO10 POS030 PRI020 PRO010 RAD030 RAS020 REG047 RIV078 RIV101 ROB100 ROS010 RUT050 SEC050 SHA010 SIL050 SMA010 SMI010 SMO010 SOCO10 SOU007 SOU010 SOU030 SPE010 SPRO10 STA050 STE020 STR050 VENDOR NAME LUCENT TECHNOLOGIES LUNDEEN PACIFIC CORP MARSHALL & STEVENS MAZDA SUPERSTORE MC DOWELL AWARDS MCKESSON WATER PRODUCTS ANTHONY MORENO MUNI FINANCIAL SERV INC RON NAWROCKI DEBBIE NEGRINELLI NEPTUNE ELECTRIC NEW HORIZONS NEXTEL COMMUNICATIONS NICKERSON, DIERCKS & ASSC NORRELL SERVICES INC OUTDOOR SERVICES INC OWEN & BRADLEY PAGING NETWORK SAN DIEGO PALM SPRINGS DESERT RESRT PARKHOUSE TIRE INC JOHN PENA POSTAL CONNECTION OF THE PRINTING PLACE PROTECTON SERVICE IND RADIO ACTIVE RASA - ERIC NELSON REGENTS-UC RIVERSIDE RIVERSIDE COUNTY GSA RIV COUNTY SHERIFF/INDIO ROBINS NEST FLORAL EXPRES ** AP CHECK RUN VOID ** ROSENOW SPEVACEK GROUP ** AP CHECK RUN VOID ** RUTAN & TUCKER SECURITY LINK/AMERITECH SHADOW PALMS GARDENING SILVA'S RADIATOR & AIR SMART & FINAL MARILYN SMITH DONNALDA SMOLENS THE SOCO GROUP INC SOUTHWEST NETWORKS SOUTHERN CALIF GAS CO SO CALIF ASSOC GOVERNMENT STEVE SPEER SPRINT STAPLES STEVE'S OFFICE SUPPLY EDWARD STREZLCZYK PAYMENT AMOUNT 604.30 26345.94 250.00 1955.97 118.53 218.69 100.00 3218.16 3600.00 7.10 21348.00 999.00 327.93 1656.00 1220.00 100.00 2683.67 23.25 20000.00 93.94 500.00 10.00 318.94 238.50 270.00 3295.50 124.00 788.55 3852.48 60.34 24206.00 13684.45 127.16 150.00 1629.18 119.30 48.51 100.00 572.05 4210.65 200.77 1123.00 181.70 1.22 1924.93 834.57 425.00 M 000135 ACCOUNTS CITY OF PAYABLE - AP5005 LA QUINTA CHECK REGISTER 3:25PM 09/09/98 BANK ID: DEF PAGE 4 CHECK CHECK VENDOR NUMBER DATE NO. NAME PAYMENT AMOUNT 34430 34431 09/09/98 09/09/98 SUSO10 SUSKI & SAKEMI 70.60 34432 09/09/98 TKDO10 TOP010 T.K.D. ASSOCIATES INC 9894.64 34433 09/09/98 TRA200 TOPS'N BARRICADES INC STEVEN TRAXEL 289.21 34434 34435 09/09/98 09/09/98 TRI010 TRI LAKE CONSULTANTS INC 70.00 13408.50 34436 09/09/98 TRU010 UCBO00 TRULY NOLEN INC UC BERKELEY EXT 156.00 34437 09/09/98 URBO10 URBAN LAND INSTITUTE 250.00 44.95 34438 34439 09/09/98 09/09/98 USB100 US BANK 4370.00 34440 09/09/98 USPO10 VAL020 U S POSTMASTER VALLEY PLUMBING 3000.00 34441 09/09/98 VID050 VIDEO DEPOT 295.96 34442 34443 09/09/98 VIKO10 VIKING OFFICE PRODUCTS 33.75 237.77 34444 09/09/98 09/09/98 VON010 VON'S C/O SAFEWAY INC 16.27 34445 09/09/98 WEB050 WEL025 ALBERT A WEBB ASSOCIATES 2696.46 34446 09/09/98 WES020 WELLS FARGO BANKCARD WEST GROUP 476.46 34447 09/09/98 WILO10 WILLDAN ASSOCIATED 120.68 3045.72 34448 34449 09/09/98 WIS020 WISE MAINTENANCE & CONST 555.98 34450 09/09/98 09/09/98 XERO10 XEROX CORPORATION 2004.43 ZEU010 ZEUS CONSTRUCTION 1800.00 CHECK TOTAL 401,702.76 07 000136 Z m 6 O CAL[ O •4 .-i N LO 11 P E+ z m \ rn O \ H 2 m O W F N N N N N ~ ~ ~ `y 0 Q m m W OJ W W N W N F N N N N •� N CV a d E F F F E+ E F» E E m F E F O z P r m o 0 0 0 o p O O c El p 0 0 0 W z m � � o N O Y O P O Ol O O O N c uJ O ,-+ W •� �1 N V N O O O O p O O O O O O O LD O O N O O p O ^� Ol O OJ O Ol p O C a ❑. a m Q Q elzr d d � � z vI F ❑ F F a H F a F a F a F m H m H w H N N N E E N E N EEl p a > 4> Z U > F El F N E m E LL E iC H o a o rt o ° '� rl > ff s w v v m o O m o o w m❑ ❑❑❑ a z °z o \ z z z z z ° ol °❑ o❑❑ > w w > > w > >> m> > w w w w ❑ .,, .� .� w v m> > w > w > w w w ED 4 u u v w v v U W N T) w H ❑ a' N v r Z Z O O O E ❑ H O O O 0 H P vP ,y zY d Q W W I O O �+ F W O 0 0 O O O O O m O o 0 0 0 0 0 0 O Z, u) In u) lD Ol E z m m m o N O U O O FC o 0 0 0 0 r1 N •y Cn Cn rg Z U H U %i w ❑ z z q Z H H a U No E 2 F z U U H oF fY Y >1 Q w F w E W ❑ W Z w F 'Y? 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E H F F ❑ ❑ U1 U1 Ul U1 (n m m W m m m m U W W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N O O O O O O O O O O O O O O p W W W W W W W W W W W W W i1' K E H H F H H H F E H F E F E m m m m W m W � U W m W U U U) O 27 nnn4LOn r O o N H N W O P O ill O l0 O N O nl O N N M N o ,-� pl P N M O N m m H Z m N S V N M M N N N N N N t+] fl O W E N N N N N N N N N N N M N tit El El F E. F E F [I F F N El N El El N E N F N F W O Z F w z o 1n Ln N 11 ri a m O P rl O O O O N O O O P rn O W l0 O P O O v a w x c C y m 0 0 I 0 a) 0 Q .] A �' a .7 Q' IT F H E E a a a E E w m m H i F m H v O O G 0 .ti O w w w O O E E O G O OF E OE 4 W U H H ElF E+ v F C G C El ElE+ O F O v Y H m a 0 0t m m rz 4 a H a u 0 m o o rt w a 0 rt rt > o m v o On u 0 0 o m m o -°.�' o Z U z Z H .-I Z `I Z m m m z H rn w w [4 a a w w w w > u w w ❑ > o> a s >.+ > c c c> m w> a a> 1> > > m> m m 4 7 7 7 0 0 0 v v ..1 .ti 7 ti 0 -o w W 0 0 0 0. 04 0 u a m a 0 H ❑ K M `n m m H ❑ H O O H H Ol Ol Ol OJ W l9 \0 l0 O 6` H Z O H Y a Z W m [Y I O O 4. F CC N 01 T M M M O r r o o' O O O O Z M N 0 M rn r r .1 r rn O E 1p �O r �O l9 �O l0 l0 �p l0 l0 1p N l0 �b O �D Ln P rl lO lD P N M P P N o 'y P U N rl rl rl .i 'i N H rl rl rl rl � N N Q O O O O 0 0 0 0 0 O O p N O O P N .'1 r1 P P rl rl H rl rl ri r N ri V U U z z z U U U H H H Z Z Z (n to w M H H H E] F F Z E E O G (n (1] V1 E El o W W W El El N F ❑ ❑ 17 17 .7 U U E+ F E+ < a H a U s z>> z z x x m z lzc U .7 m U W U m U H w H w w w w W Z 0 w H Z W El a z 4 FC m FC m K F w w w a o s o a w s w E a ❑ H Z Z Y Y Y W G F K K CG IY H U U U1 Z E E H Cf1 F F F F F ❑ 7 a Z E w Z O w > 0 0 0 O O O O O O 0 0 O O G O G + U F O O d O d N 0 H 0 H 0 H 0 C4 O C4 O O O H O m O rI N O 6i N O U H Y O O cC [Y a' K u U u U K w W FC U E H E F F F El E.p D D > 28 Off fttt57 N N N N N N N N N N M M H Z m rn rn o N O w E a N m N N N N N N N N N N N N N N N F m E m E m E m m m m m m m m m m m m H F H H H E H E H F H H s 0 O u) r m T lD r O\ m N m N O u? N O M F O r r 61 N e m� lD r Ol T O v O O Ol r r N v e lD r 61 cr > N m of N C K a s N El a "U a a > a a v v v a Z H • H F F F H N H H 0 o m m o 0 0 o c o 0 0 w H E +J w H E F ra E 0 E N E s' El": ElN N O O H.y d a O IU-i X 0 v K m cG m N cG 0 � m a n: aVi o ff o o v o v v o + o n o 0 o t o o a o v > c4 ❑ in ..I q ..i .,i q N ❑ C N ❑ ❑ U ❑ ❑ 4 4 v W q rl Z U Z O O Z W > cn W L. >> m m w a E E V a 4 °° E E ° U W I"i ❑ K rn lfl M u) M r OJ O > > w m o e N M H H o m Z Z 7,' r T l0 M M H ❑ H '.� O O O � v O H H N N ❑ H Y m l9 �9 01 N v �? � m � a m w m X I O H ct o 0 0 0 0 0 0 0 m m (n H r m H Ln M m m rn m rn E O U N N .-I N N O H H N M 61 H •y H H M U rl rl rl .i rl N r-1 N rl rl N H H H H H a O O O 0 0 O O O O O c 0 0 G O O � H w cn F z F U U O V Z Z H q q V O a m FC X a X ❑ w O O 0 O O a 3 3 Q a W [W.I [wv Q1 ID Cfl [Hj zU 4 r H U K I E H IUi can S 0 0 O a a s w F a a a w El W O O r{ r z a Z r[ v; cHn w [Aa, O ct p H O O O O Z �' ❑ ❑ U U H w W z r1 U U U U O r Od O O Z cn O m m a p i U a �= W W H - W .] ..7 El.7 w 0 0 0 0 m a O q O Y Z Z ❑ H H H 0 0 w w w H H w W w w w 'n F+ Lu Z W >> - > >> 4 3 3 3 3 3 x x x x N z O > o o O o 0 0 .n o G o 0 0 0 0 0 O >4 O O H N .y .y H H H U H ❑ ❑ O X O Z O Z O ¢'1 O .7 O �-] O cn O .7 O m O X O O K rG O X O o V H H H H O O w W W W H H w w w W W a U >> > >> 3 3 3 S 3 3 x X x X N 29 o not 158 N nl nl nl � N N E Z S O l7 \ N S O U N N O W E N N i s m E F a a m 0 0 0 ,n F o 0 Z F W Z O O � O ill 0 0 I 000159 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:16PM 09/04/98 .CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 34266 09/04/98 AME150 AMERICANS FOR THE ARTS 32.50 34267 09/04/98 AME200 AMERIPRIDE UNIFORM SVCS 121.00 34268 09/04/98 AND050 ANDY'S AUTO REPAIR 1209.92 34269 09/04/98 ATT010 A T & T 3.75 34270 09/04/98 AUT030 AUTOMATED TELECOM 195.39 34271 09/04/98 BEN050 SUSAN BENAY 50.00 34272 09/04/98 BET100 OLGA S BETANCOURT 50.00 34273 09/04/98 CHAP02 CHARRIE CHAPPIE 50.00 34274 09/04/98 HAR030 TOM HARTUNG 625.00 34275 09/04/98 HUL010 KATHRYN HULL 50.00 34276 09/04/98 LOP100 GILBERT LOPEZ 50.00 34277 09/04/98 PED010 KATHRYN PEDERSEN 50.00 34278 09/04/98 REB050 JOAN REBICH 50.00 34279 09/04/98 REY050 ELAINE REYNOLDS 50.00 34280 09/04/98 SHA040 ROSITA SHAMIS 50.00 34281 09/04/98 STJO10 VICTORIA ST JOHNS 50.00 34282 09/04/98 VOS050 JUDY VOSSLER 50.00 34283 09/04/98 WEL100 PATRICK WELCH 50.00 34284 09/04/98 WOL010 KAY WOLFF 50.00 CHECK TOTAL 2,837.56 000160 31 O E Z m G C fil E N N N N N N N � a m F F F E F F E E E F F E F F E .. 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Z+ Z+ Z m Z I -I M ❑ o` v1 ❑ v La (V w c > E > E > E > a > E ❑ m m m N o 0 o m o o v o a 0 o u 4 0 ❑ ❑ U 1.1 �-I ❑ K r r m m m m .-I m u) e 1p r N z> Z Z E m e m w m if7 .-I ❑ .-. z r r r M r N I z M M M m m r UJ N N N .a m m G] 0 a' I O � (r E a' O e e e lD O\ O O O O O O O O 0 W O M M M e e t0 l0 lD l0 O O O 0 O m O O O O O ❑ .--I 0 Ol to N N N T M 6� z o 0 0 0 F Z O N 0 0 0 0� O � U r1 'y q o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m U m vi U U U M E f s s o O O O U E_. a I -I FI I -I 4] [il 41 O I -I o >>> 0 0 H = F EE Q F z E o 0 0 >> o z m U D x H Q m Ea' � K a' tY K E E- E-Fg m cil Z Y OI H H H H N W b i OF Y 2 c( 0 4 F rj F E Q a( Q =L kon FC O q�aQ U S O F F rYt H Z O > O O O O o O O O O O O O N O O O N rl N N N O O O O O O O O O U F [il �d [a] �d 4] �d 4] �a ❑❑ zd F E F F Z F r.( m a _ < u d a a a a m m u _ 32 000161 O E Z m P v N x � 0 0 o 0 0 0 0 o c - ❑: F N N N N N N N N N E Q m F F F E F F F F E m a .r •• O O O O O O O O O ip •ti F O O O O O O O O O Z F m z o 0 0 0 0 0 0 0 o r a O m O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 o a F O F E E E E E E E E E• o 0 o o o o 0 o o a Q a Q a Q a a a r Z F s+ E. 4 F 4 E 4 E. w E i+ E. t+ F O O v 0 v 0 v 0 v 0 v 0 v 0 v Q v 0 v 0 4l H F C E+ C E+ C E+ C E C E-E C E C E+ C F C F U F O O O O O O O O O > K ❑ u1 ❑ Ul UI Ui ❑ N N ❑ UJ t0 ❑ b Z U Z 'N Z "i Z 'rl Z 'rl Z 'N Z � Z '•'i Z 'rl Z '•'� Z H (n ❑ !,] E [il E ❑ E 41 [il [il E [il E W E > > E > E > > E > > E > > Eo > o a o a CO U U V V V U U U U ❑ H ❑ CL ¢� O ❑ Z E m ❑ E. Q a L] W �C I G G 4, F ¢S O o 0 o O O O o 0 cil o 0 0 0- o o o o o E Z O O O O O O O O O F O N � N ifl N � icl N N O N N N N N N N N N V 0 0 0 0 0 0 0 0 0 m O U1 O Z Z m O O 4 4 G H L U cFn a � 'tea' F •7 4' 3 m a c=n Q v�i [�., m H F Z til H O Y a N d tail KEl H ° a F �• m z o > o 0 0 0 0 0 0 0 0 O r •-, o o c o 0 0 .. o F U O til [mil 2 F O [ail O m > 3 3 0001669. ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:44AM 09/04/98 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO, NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34264 09/04/98 NIC100 NICKERSON, DIERCKS & ASSC 2988.00 34265 09/04/98 PIN050 PINK INC 17799.08 CHECK TOTAL 20,787.08 000163 34 O F Z m rn v 0 rn U rn rn rn m rn m o� O w E H H H H H H H V 2 m m m m m m m < CL F E F E E F E N O O O O O O O m m rn H O O O O O O O O O Z F (4 Z v N e m O O T r H r d H o N O W O O m C> rn a o .1 W a G d G m H r H ti O N N H r O 0 3 c 0 m aEl w E 0 E- � a> O E O F F H a 3 w n: a rc O > K ' L N 4 H L U ❑ ❑ ..� .H m [L ; ty � ❑ H 1 m N N N N N N l7 C] z z Z g c o 0 0 0 0 o m ., z m m m m m m o 0 ❑ o, rn m m m m o H I+ Y a z a 4 m [il m � I O O ❑ F f ❑ N W rl rn m rn Z O 0 0 0 0 0 0 �D W �o io to lD w F Z U c( o 0 0 0 0 o O U U U U U U a a a a a¢ o U U U U U U in 2' tY C a a' K H H H H H H ❑ ❑ ❑ ❑ ❑ ❑ I Q O O 0 0 U w Z CK H w w w Y Y Y Y m Q O U U V U U U Z ..] ❑ H H H H H H U1 Z Z z Z Z Z Z n. F Z O > > O O O O O o O O O O O O O O N U F U U U u U U U Z U H N H H H H H H � U Z Z Z Z Z Z � 35 'ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK CHECK NUMBER DATE CHECK REGISTER BANK ID: DEF VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 11:19AM 09/02/9E PAGE 1 34259 09/02/98 CLE010 CLERK OF SUPERIOR COURT 34260 09/02/98 LAQ050 LA QUINTA CITY EMPLOYEES 34261 09/02/98 RIV040 RIV CNTY DISTRICT ATTORNY 34262 09/02/98 RIV070 RIVERSIDE COUNTY EMPLOYEE 34263 09/02/98 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL PAYMENT AMOUNT 150.00 319.00 361.50 8228.92 141.50 37f►7iIlim-0 36 000165 QL O E Z 2 Q. N O \ H S m U m m m m m C7 [( rn m m m m $ � m F E E E F e H •• O O O N O Z E W Z O H N1 M N H O O O N O O O O� ❑ H m H N if1 ❑ H 1p N v H !D ?+ 2 W S O n H ❑ H U H Z W Z Z I F d ,.� cq( Z Z (- F F U' EE-- U E. O O 1 0 I O 1 0 1 0 I O W H F E+ E E F U E-F H 6 - N a' 1+ K 1� 2• �' CL ✓ C O H m 0 N O rn O m S rn O > ❑ ❑ ❑ ❑ Z U O Z ❑ z ❑ Z ❑ Z ❑ 2 H W Q: > > fC > R > CL > W \ \ u1 a a a d a W W H w K O • m > > m Z Z � H ❑ H � H Z a 4 m W ¢1 � O O F ¢ o 0 0 0 0 W o 0 0 0 0 m o 0 0 0 0 E Z N N N e N N N N N N F Z O O O O O :D O O O O O O O O O O O U U H ti H a( o 0 0 0 0 0 0 > W U Z W E w tm,] O O W °a o o a W W 14 o O U a. _ H H E E+ o H n O O U H U q m ❑ o 3 a z W Ea-F r m H O Z E. H ( O H Z ❑ a O Y U K m O a Q O W > > H ❑ .] H H z n z U t O E W W z O > o H n r o >. O O O O O U F W > > H qO2I Q U U .7 rL K a 37 nnol R; O E- E Z m N !+ 2 I I I I I p U 01 m m m m \❑ F m m m m m m C7 a O m m rn m m O a m Z F F F F F a 0 m N a 7 0 0❑ o N o O O N m E. E C Z Z N N 10 m a 0. a O a y C O N O O N O C O N F E w E 3 z f Z o f o N o f o 0 U [il E E H m I m I m I m I m I ❑ \ O \ O \ O \ O \ O Lo 41 I O U > 0 c o o c o 0 0 0 o O Z = \ \ \ \ \ O H > F a O N O N O N C e O N Z U, Ci. N N N N N _. F ❑ O O O O O U i O O O O O O O O O 4 c O z t cc w c 0 0 0 0 22 ❑ 0 F z ar c a O G E-F Z U a O a F d m m in ❑ .1 7 ❑ N N m O ❑J m m E- F m a m m> m m ❑ f o o� o� o z o 3 O� (n m m (f1 m M m ❑ n o I -I o U o ri O Z o [il Z Z 5 E a 7- a w u z UI .] z Z u L] U F Z E I w 41 1 0 I I p' I OH 0 O Z 4 J+ ii O 4 4 I7 4 d O N O Ul a W f N ❑ y N rL � ❑ f ❑ F ❑ ❑ � ❑ E. K E 2 i1. � 4l 4• E F �. ❑ t1 Lu ¢� a a O O � U H U [A h [�.� [,. h C 3 a z m o z F m " .-I z m ❑ a 7 \ \ Y U fL 6] IEl E g Z li 2' O O O O ifl O O O O O a m 38 000167 T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: SEPTEMBER 15, 1998 Irra��■rrr��l Demand Register Dated September 1, 1998 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated Dated September 1, 1998 BACKGROUND: Prepaid Warrants: 34205 - 34210 5,684.74 34211 - 34214 1,337.65 34215 - 34222 10,158.76 34223 304,137.25 34224 - 34225 427.35 34226 50,800.00 34227 5,782.75 34228 - 34229 32.00 34230 - 34258 52,897.80 Wire Transfers 3,801,320.31 P/R 1629 - 1700 79,970.10 P/R Tax Transfers 22,468.34 P/R PERS Transfers 16,069.66 P/R ICMA Transfers 4,919.59 City Demands Payable Warrants: RDA Demands Demand of Cash -City $4,356,006.30 $854,962.99 i V )z4r)'� : M. Falconer, Finance Director $854,962.99 3,501,043.31 $4,356,006.30 City of La Quinta Bank Transactions 8/13/98 - 9/1/98 08/13/98 Semi Annual Debt Service - 95 RDA Project 1&2 08/20/98 Escrow Payment - Molina 08/20/98 Escrow Payment - Patterson 08/20/98 Deferred Comp 08/20/98 PERS 08/26/98 Escrow Payment - Johnson 08/26/98 Escrow Payment - Hernandez 08/27/98 Semi Annual Debt Service - 94 RDA Project 1 08/27/98 Semi Annual Debt Service - 98 RDA Project 1 08/27/98 Semi Annual Debt Service - 98 RDA Project 2 09/01/98 Semi Annual Debt Service - AD 88-1 09/01/98 Semi Annual Debt Service - AD 90-1 09/01/98 Semi Annual Debt Service - AD 89-2 09/01/98 Semi Annual Debt Service - AD 92-1 09/01/98 Semi Annual Debt Service - AD 91-1 961,807.50 38,000.00 39,000.00 4,919.59 16,069.66 50,000.00 50,000.00 1,842,300.63 152,257.03 63,540.90 57,623.75 93,025.00 89,183.75 158,952.50 184,640.00 3,801,320.31 02 000169 ACCUuwu'i5 rNxtielt - tir,uu_ ter: CITY OF'LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 34230 09/01/98 &00647 PHONE PROS WEST 50.00 34231 09/01/98 AME200 AMERIPRIDE UNIFORM SVCS 49.04 34232 09/01/98 CAD010 CADET UNIFORM SUPPLY 28.64 34233 09/01/98 CUS050 CUSTOM STRETCHED CANVAS 100.00 34234 09/01/98 DES018 DESERT ELECTRIC SUPPLY 138.79 34235 09/01/98 DESO43 DESERT MAP & AERIAL PHOTO 762.30 34236 09/01/98 EAG100 EAGLE/BENEFICIAL NATL BNK 36.03 34237 09/01/98 EIS010 EISENHOWER IMMEDIATE CARE 200.00 34238 •09/01/98 GAS010 GASCARD INC 1354.76 34239 09/01/98 HOA010 HUGH HOARD INC 110.00 34240 09/01/98 IMP100 IMPACT SCIENCES INC 3832.47 34241 09/01/98 INF030 INFORMATION RESOURCES 125.00 34242 09/01/98 KEL010 KELLY TEMPORARY SERVICES 558.00 34243 09/01/98 LAQ010 LA QUINTA ARTS FOUNDATION 32500.00 34244 09/01/98 LAQ030 LA QUINTA CAR WASH 55.60 34245 09/01/98 LAQ100 LA QUINTA VOLUNTEER FIRE 322.00 34246 09/01/98 LQV010 LA QUINTA VOLUN FIRE PGA 249.66 34247 09/01/98 MCK010 McKESSON WATER PRODUCTS 313.25 34248 09/01/98 MMA050 MMASC 40.00 34249 09/01/98 MUN010 MUNI FINANCIAL SERV INC 200.00 34250 09/01/98 PRI020 THE PRINTING PLACE 260.76 34251 09/01/98 PUB020 PUBLIC ENTITY RISK MGMNT 3782.95 34252 09/01/98 SAF100 SAFETY DATA SERVICES INC 13.99 34253 09/01/98 SOU007 SOUTHWEST NETWORKS 1443.75 34254 09/01/98 STE020 STEVE'S OFFICE SUPPLY 973.89 34255 09/01/98 SUN075 SUNLINE TRANSIT AGENCY 594.00 34256 09/01/98 TER100 TERRA NOVA PLANNING & 4546.00 34257 09/01/98 WAL010 WAL MART STORES INC 10.74 34258 09/01/98 XER010 XEROX CORPORATION 246.18 CHECK TOTAL 52,897.80 03 000170 z ill ry N ry n a In m r m m o N N N N N n N a H m m S W 6 W pap m E m H m H m F m H m E m F m F m F m F m F m H m F m H m F ^l N F o O y) a d a N o o O m N H o n o N m N 1(f v o ry e n N m r d o o N a z 0 °000 gW �w $W a a � a µ$ W$ p�8 W8 W- W O O N N N H m a O H Z N N m n m n m n 'IO N m n N e r nl d n d d O a O a 0 O d 0 O OI d 0 O Ill ry N a a w m F m o W py o 00 n Ip o O 0 O INo Ip 0 0 0 0 0 r 0 O 0 O a lC a W d [D d N Z N a O 1p �� n o n 0 n o N m n n 1l1 Ion Ql N e T N m 01 N m Q N m '� ry m r zI V o o p r ul n n �n n r ul n N ul N r m n n m n `^ m N vri n Inn .a N o m N O n N n m N O ul N m n N - U V � N O N O, N O r-1 O N O N 0 N H 0 N N O N N O N O N O ul 0 In 0 In 0 Vl O m y pp S Z m F �y IS k7 I(ony H w Q Z W W Pk [� w �[W�77 (.z7 N H N N x a Z aO Ai 44R F qWq U F W E F W Q OG W O R W O W .y] W W W G V U 4 UQ C5 6 U V K VQQ C5 S pt z0 J [1 o H r O o � 0 [p 4 0 q 4 o U m o En W O m 0 CA W O n m W O o 0 W 0 .m, W U' 0 N V' 0 0 1/V[�p 1 0 2 Q V W V V z m m F F m F m E+' m F m E m F m E m H m F w N w h O O O p O m O p m m O N O O O OEf O O �O r IV �l N m p N d N N d N 1D � N N a o r o 0 0 o o m u+ o O o O H w p d O Z 03 �Ha+ N 4 NpR N �a6y a �qOq WN N a w W F a H rae a7 E rl E w E F a F F 3 3 F F T� H O [OEr H w 4 {6 W a a E M OL 00 w w W fG O O 0; z� W m m D3 H z ^ Q 4 w � W w 0 x o o F u. O p O O O O m �O b O Ymt O N N m ry m O O O O O O O uNi V p N N N rl 1(1 H U e'1 N r'1 `I rl O Laz z o u m m Pi w o w o a upi Ea ri W H oy 7 a a �j a u o '� .z+ z z z zz a m a O a a a a H N a g{ E E F O w O > p O O n fy O .y O .� 4 O 00 4 O 4 O p Oi O O u O V ti H uu H p`�j X a .� a a E E iZ s a . cHi 05 Z m Oi N a m a N N m ut O O m m Y1 O O d m O O a a � N '^ o d m fJ nl ti F a a m a y �aaJ' C OEG °M w m w ��aay W Flap m Hbi a. �pwr p7 Hpi m .. �piy a a a nl H [0� H F m H F � ai H E H m of r7i1 m m m F m m P�i tFq E m m 'W F N m E m m 7 H W m .yi � F loll m S ° H S a o 0 4 r p r S m m s a 8 '0 o z8 m m m a u u u u m m w m o . o m o m m r o Nq z a mm Om m NNam a w w F m W ry o O o v o 0 � o 0 o o o .a`. ry o 0 m m y ry o O O o 0 o O o m r ° rl. N H H H H H H O O �() •� H U p p O 0 0 '1 0 0 0 0 O rl O N O ti O H O 11 O z UO a z z o '3 o z m m z H W a o W N W N W W O O W O O o 10 E O p O p a woq Z H rEA ma maa m U 6 o w rWay 0 0 H E+ 3 L WO p p p r�y n n O O O O r O O O O rO[.�� [ O[77µ0 E E O H N o W 0 0 W 0 W 7 06 nnnl 71 ACCOUNTS PAYAbi.L PAGE: 1 CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34228 08/31/98 AME075 AMERICAN RED CROSS 20.00 34229 08/31/98 CAL058 STATE OF CALIF OFFICE OF 12.00 CHECK TOTAL 32.00 07 000174 O E- Z m rn r U m m W E. .X i O Q m z F F d Y d N N z z U c O O O O O O +i O F F + 14 7 >. u O 0, O o a o El Ec o w o o a+ Z S C O. F W r[ y 4 E. m O Z a O W N y F d W F H m I m I F M m d m O o W o O + O U_ N O A O O m m m + O o o b N H [ a F O N N y rL f W rj a O O N e U W d a CW7 m O O E z W C M a - o z z a a U W m a' m G• E. m F m Cl m K m ED m m a o rn o m G O K U 2 O O y MI W W 7 N GF Cl a N C rn C E. o U O W O u U v W U tL Z 6 W K o a( z N 3 z w m o m4a c� �: d r\il •>i> Y K O E N d N to E 4 s Z O �n m pC 8 U E Q U > 000175 CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34227 08/28/98 &00648 Peter J. Urbon CHECK TOTAL PAGE 1 PAYMENT AMOUNT 5782.75 5,782.75 09 00C176 3 o N F Z m \ m N U N U r \ W F N m Q Q m o Q m z F a c v, c a r -� V N r E. F Z Z N 4 0 m f O r d y A L U O 4 O 7 m E o• z U Q W d a a 4 E- F E H m I m m N V > N N Z : \ > E c o n Vi W N H H a F O C U 41 O Q O O z CD m o m O F z W C a 0 z 0 a E- m F � Q \ � m N Q m a o z 0 H F C a a H N � o U G I/1 v 4] C c( � I � � Q � 2 cc 7 L^ H \ \ 4 r a m w L z m Z H d N c, 4• z O m _1 C O m F Z O U N > o Q U > w BE i O F F z S N a 10 000177 ACCOUNTS rr�j.vim _ _ _.____ _ CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34226 08/27/98 CAL023 CALIF COMMERCIAL POOLS 50800.00 CHECK TOTAL 50,800.00 000178 11 CA a F z O O U F E+ 4 U F Z E. O O F o O Z E. w Z O o m m d O Ln W H U F M G1 S Z O O O E d 12 000170 CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34224 08/26/98 CAL008 CAL ANIMAL CONTROL DIRECT 34225 08/26/98 PRIO50 PRINCIPAL MUTUAL CHECK TOTAL PAGE 1 PAYMENT AMOUNT 30.00 397.35 427.35 13 00018(1'. F- Z m a m F F N v O �fl a F O O Z E til Z O r >• O M a O N O Nl O r m m Z F s H E Q m Q Z E. S H O O U O E. a H Q a14 S m 3 z z a z >> a S> [� ry ti m O • > i > m m z z E c z ., z 0 zz m 4i ➢ m i O O 4• F m o m L'I O O m m O N f Z m o D N E O N O M U Q O O .r .y F U m Fr m a o O o m .7 n F Q a z El Q o F U D a 4] F 2 Q 4 d K U U1 Z U a E 4• t+1 Z O > m O O Q J. O 0 U F a H U Q m Q U U o• O F Q a m m O H 14. 0OU181 ACCU'UNTb � nl,lil CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34223 08/20/98 COA075 COACHELLA VALLEY UNIFIED CHECK TOTAL PAGE 1 PAYMENT AMOUNT 304137.25 304,137.25 15 0001803 n n a g y A O K O J v G C O n n O O o r D. O > ro n a b r r = r y< r o M �n K - C 0 u 2 N ro FI M O W o b Y n n �o o 0 c H � N 2 O O M O 71 y '+1 H Q I m ro H M ro y 'JO O M m n o N yH 8 ro z � H fn W rJ O HO P Y u C r J N W, to O P W O ro P Y Y Y K J J z N YI Y m IJ IJ H w m 7 7 3 G N H M O O n m S Y \ N n \ m m 0 Y 000183 ASL'c Uj1g1J YtiliinS r- - rr. uu: ....a--. .. `.---.. CITY OF LA QUINTA BANK ID: DEF PAGE 1 _ CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34215 08/19/98 CAL054 STATE OF CALIF BOARD OF 204.99 34216 08/19/98 CLE010 CLERK OF SUPERIOR COURT 300.00 34217 08/19/98 COA082 COACHELLA VALLEY WATER 361.50 34218 08/19/98 LAQ050 LA QUINTA CITY EMPLOYEES 341.00 34219 08/19/98 PETO10 PETTY CASH/CITY LA QUINTA 356.35 34220 08/19/98 RIV040 RIV CNTY DISTRICT ATTORNY 361.50 34221 08/19/98 RIV070 RIVERSIDE COUNTY EMPLOYEE 8084.92 34222 08/19/98 UNI005 UNITED WAY OF THE DESERT 148.50 CHECK TOTAL 10,158.76 17 000184 m N Z H O� r1 m~ O W V a a ixiJJ R m m rn rn m m m m F m m H m m F m m E m m F m m E. m rn H d H d H F m O o O in O o N d n rn O O O N O �O a w � N O� t•1 O rf vl e•1 O I•f �•1 t•1 vl O m O� .-1 vl rl o � N R � V1 � ❑ N W Z {fj �•1 r% N O 'I ?z u $ ..01i $ V u V 00 u m ❑ z a �' ❑ a z �' ❑ z a �' z ❑ z ❑ z ❑ z m H o in a a a w a a a a a a a ❑ a M ❑ H M Z � H 7L R WRy' d W m a p O C. E a W O O O O O O N �'+ O O O O 0 0 O 0 0 O 0 0 O O O O O O O O O Z N ry o ry d ry n N d ry O p U O O O O n b O O 0 N 0 H N O H O O O O O O O O O R O O O O 0 0 H 0 0 O O O s w d'a a a (v1i�P4 R NH H W Fi � P H >4 M •r M H 'y ro 7 W W N �Ry m r0 a „❑ O 3 ' a a a a a 7 p O H It u > d u O N u N O u O 0 d a O 0 F a O 0 W a O 0{ W a O V H a O r H a ul O H Z o �$ 0OC185 lih_OuNlo - nrDuu� -I.--.. ..._,._,.__... CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34211 08/18/98 CDW050 CDW COMPUTER CENTERS INC 34212 08/18/98 COA080 COACHELLA VALLEY WATER 34213 08/18/98 ELRO10 EL RANCHITO 34214 08/18/98 RIV500 RIVIERA HOTEL CHECK -TOTAL PAGE 1 PAYMENT AMOUNT 822.51 81.67 142.44 291.03 1,337.65 19 000186 m rn E Z m H \ N m o w Q w n u E. w m F m H m F m E m F m E a � ui o m n �o d u o v z O H [o fu j h p�j 3 a z o 3 a z o E E z w m E+ o E .Za F 0 a 00 H p ry o o a ❑ y o H O w o p H a a w a o o a E a w m 0 o o 0 0 0 0 0 0 ' O 0 0 0 0 0 0 0 0 [� - 0 p U Q N o N 0 V1 0 O 0 1l1 0 Y1 0 n u z H W a w 3 a w Ej 3 o z N r N a a a a pa z 14 p W w z p z j � 0 °u 0 °uw 0 0 a O a O O F4 Q U v O U m O U m O V N W 0 H a 0 H a 20 000187 - CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 34205 08/13/98 3CO100 3-COM PALM COMPUTING 40.84 34206 08/13/98 COA080 COACHELLA VALLEY WATER 313.74 34207 08/13/98 GTE010 GTE CALIFORNIA 3553.71 34208 08/13/98 IMPO10 IMPERIAL IRRIGATION DIST 1355.61 34209 08/13/98 LAC010 L A CELLULAR 318.76 34210 08/13/98 SOU010 SOUTHERN CALIF GAS CO 102.08 CHECK TOTAL 5,684.74 000183 21 m Ol S •-1 N n d Ill l0 r m T O .-1 N •-1 N 'i n v1 d ri 1I1 ri m •1 r .-1 m .-1 01 •-1 O N N N n N m 0 w a w U F n H m H n .+ m E n .y m E n .i m F n H m F n .. m F n .a m F n .� m F n H m E n H m F n •r m F n .•� m H n .a m F n H m H n .a m H n .a m F n .+ m F n .+ m E n .a m E n .y m E n .. m F 0 0 N • d In T O O Ol O Ill N N N n m O m .-I m m m O o OI ry o n n d d a d n d r d m n m N m d n n d m N r N vl m n Vf u1 b r n of b a N m O d r n .y n r b n Ifl Ill ut In n n m ei n 0 N O .I w M O to U N U N> � q Pi t-I � � S a S a w U H F w •us a a U > >U U > a U > m U > m U > m U > m V > m U > m U > m U > m U > m V > m U > m U > m a u ari g a$ a g a >a g a 4 a 4 a S 4 S S 5 S o s o >> Nn o b 5 y 5 H ❑ O •J a (q O n b O O /'l O O ••1 0 O Ol m �1 r OI N n N n r N m .-1 b O N O Ill O r vl r Yl r N b N H ❑ ❑ H E r O b r O b r O b d ID I[1' d lD Yl d lD I[1 O ID 1ll O b Ill 0 Ip Ill d b V1 Ill V n .i r r d b Ill d b N .-I r r O m r b r N m r N d N O b N O a � m w m a I o o w H a w� o 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 b b 0 b b 0 oo O 0 O S O n n n n n n v1 n 0 n m n m n In n b n In n In n m n r N In n vl n m N m N •y � p u•y .-I O •-I N O N N O N N N O N N n Vl .-I n I(1 N n Ill •'i n Ill .-I n Ill .'1 n Ill •"I n Yl p'I N n Ill •"I l•1 Ill •"1 N n I/l •"I n Ill ."I N n Ill •"I N N O N N n Ill ti N n Y1 '1 N O N r Ill n a O •i .1 O •i O •-I O rl O 0 rl 0 O ri 0 o •i 0 O '1 O a •i 0 O '1 O •-! O 0 ri O rl O 0 rl O r1 O •-1 O ri O rl 0 O ti a O H 0 O rl z a W 4 a W 4 aa W 4 E N O S O U O U n 0 H E. 3 !• 3 N 3 i• O F yq U' rN� U' a o 0 0 0 0 0 0 0 0 0 0 o N N Z n W p U H O Cj O O O �O�yy 6 O O O O �0 �77 H O OW H O [..770�..770.70.7 [0 F O E O H O H O �0�77 F O O O �07 F O �77 �0 H O wO F O WOW H O pOp�l S O O 4 O O 4 O O O O O u H q V n V V V O O V V' V' O V U• O U V' O H N N m m 22 000189 T4,ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report as of June 30, 1998 and July 31, 1998 PUBLIC HEARING: RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated June 30, 1998 and July 31, 1998 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. John M. Falconeir, Finance Director 000100 TO: FROM: SUBJECT: DATE: T4ht 4 4 Qum& MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for June 30, 1998 August 12, 1998 Attached is the Treasurer's Report for the month ending June 30, 1998. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $1,347,780. due to the net effect of revenues in excess of expenditures. State Pool: Increase of $2,400,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Securities and Commercial Paper: Increase of $1,039,956. due to the purchase of one T-Note and one T-Bill, the maturity of four Commercial Papers and the monthly adjustment in the amortized value of the investments. Mutual Funds: Increase of $2,242,465. due to the receipt of Bond Proceeds and interest earned. Total increase in cash balances $7,030.201. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer Dat inance Diredtor/Treasurer 02 000191 i c e 2 e 2 o Z 0 0 Z Z = 2 Z x Ow S � � v o. p C m N e A Q > C � �g m x V n V n V n V15 n n n 1 ip $ O .S VI e6 Y1 . O y YO �0 20 b v a x !m x n $ •( o x O pp w N � Q Q O O x i1OD x N O x -N X H :O 10 v E Q� v w v U) g �S 2 c nrM Z. a via E� ViCa= �LL Scq^Vwa '2.. we r :u .E ymw.E� ^ E .5. O_ m 5wZJQEmUo� c EEEY io b� a a ° m�5� E m m'm m a !E is EUN to S s 2 O i C o O O Y `O IU o NOS CD wo w LLLL LLLL e r u U > j"c 2 03 OOC19�? L 000193 04 o N cl� M III to �, co CID � 0)C 2 Z p p Z' N O O O O O O O O LL M'Z Z JIO rL. IN M CD Iar-,ZZZoOZI IXj L 6s 'r' I Go ao 60 6o rn rn rn rn , j co ao ao C0 Co co y rn m rn rn rn rn pZ???7Z 00NN ��Q atzC�Dzi � N N M i t�Ot�oc�ot`oc�o O O O O O O I' I I' j 0 100 to tOIIO a� 0U)Witi I O O �p� a 00000$ 10 In V'� M VIO 0 0 0 0 0 OIO1 Itl O O O NIOcp' � N O O C-4 �I O O N O O (0--) IN II, ill to N•� d•. M CO tt) Iti',�. C m 0 I C C O i T - t6 O O L- Z 'C t6 O- O O O� - C 0 fA O O O �' C' Q�RR m 0LL! r ' fA O O O O O C Q,�, aRR0.� aLLl ~ Q C �.O.H O U�fn ~ :3 C.O.+O..O..O.ZU S ! VVi U Ui in l—`6=p 7I 0) U =M iU lLU C_ LL � W c t6 C A N ;O V C iL �' V I01 C Q d R n In I c E ia' en d a jai E, :° > a � Z Z 6�i o > mi E, C C O CO :G. m N, E E o W'EI i L Ci o �°��' c,'�Q v', ai c'y } } OAF-1—Q d E = d, �°I I _ M. N N LL, C d o L C O V LL1 C, d, N J f�6 N O O E R fh E CUR' H N Y h H f6.— E U U U d' y d,Y i (7 y f6.— ; ItI m L) �'i °'c--vivi m El6�iti��ti Em';ai > �'p, of E' > eEa �Io R'z � !—Z:Uggg��R2i�l QI UcnU� --Z.L) DD � cn to . 0 m (000OLO'60 C7 O CN M p N � I � I C O' O V N �: m d u) CI I G. � O i N j car-)EIM w E.E (DI Sy l 10>>y C C NIw, 0:2-- �' ` W N OICI � a) E � 0' m0 :_ 000194 05 c N m m w m c E m E m j c c y ro a t w -E m U 3 O 0 a o 0 al C O c aO mm� 'oaM m .T, w C N Goy o •' N M; 06�00- .M, azMll- 'H fN aNOnN mANl4 O¢ a mILL WLL E ID Q J J x j 0 m m m- Edo, IQ•vl8'. C P c mm>� 2afLam�¢:o o `—°�'6''a �fLj&Io mw dr-Eano,d-a�:c E c w E E w w m nJ c ".o v as .o, iq,�A'Nia e:Sa s e� w cw 21w .0 C7 C9 U 0 5� S U W J I- a .0 mq;u1� U [] HIM IS:a 1� o' w IH' U �, O'v m0 onrn oomm M p N ow" Vp G m m m f V N A Ow o CJmNNO�QQ 7mm M QaO N -rf M mM 'O m NO m A m N Wi fC lV M N N " N m go v m,0'NMNNN MmQM ANQ Nfr0 _. mm o Qm fo IN f0 N Q 'N ! v O N M N N Mf v< m O O N m v W a (O CL IN 0 Itl M M O N m A fQ p , LAN Q O 40 Qj '.m fG O N pp wIM Q O tV'M w.fGA ma Oml vi'01 'N N 0'" a �gQAN M,a J.. IrNNMmAm <. R.. Q M mIN O m A A,N ,yyI� A W M O A, O LLIM N O NiN W,M r 00 Of O:h M 'N m 0 IN a Ym NIM' I Z1mONf7 N,, m'f, it�oi pm • �I� Q M OI m�M,JN � I . m�p O ON N &A. CoO�L 1 al, 0 o'm,. EINN^go umi�o:; IE."•N mm ooivoi,' M Mid'' G iN r o viiNj iI im M CION ^m m m'I NI' �,•b OMmi W O q'O fib m O O Ni�i,', O N O m M I N'. 0. low H m MIMI '111117 I. Xym QD N N M O n'QI U',O m^ m 0 MIOmi''.I I 'm Of A, ll Q�.� Of - Ig IN Q AIM. IN q NIM III mm ♦♦II m _ m ! E'0 N M c NIf0BiA �' NIO ! OIQ fp ONi 0 -7'M, YIfO b O lC igl IVD Ol MIO f0 QIM INS~ N fV'NII Iy•i� m mnil inl' ,O a!".: im jim N Of QO OIn. !?IM M 0 hIN� rIO:.., c,m IS M O AIOW II I¢ m l0 ,r 1. '¢•� r ^' � hIMIIN � � NiMll IN, INi' I p �10 IM! N O1 a N' 'li MW in m m ml1 MIw N N Q O mI D,. 5 m tO M O NifAOII iM N AIIDA '�,M NmF IN a O C4 M^. IN � O , mlMll Nl NII I I it m m o $ m aU) N sic CIDc U Im m E Ia DEE Eo :y Ev'', C 8 w m O J c ; J m mVIL L ow' ' I ' itl aF-C7 m w 1i�n z =i>rlm- 000195 06 Oos � Z „ 07 000196 n: mew<m:; m �, m C ONO t�II AAh--eto m In n O N OQi 0 n OQi b m MLC) CO .. i c r t D m O F O f 0 n n N to O D O N O l G m N m M ra �.t0 QNQ'ID t(i O O Ot(i O IN 10 OI M r r m dISOa) pp O 'm m A 0! atn {OOONr 0 0 Of m O Nt00 Ocommmo rtOp O t0 GO GO t0 M0QMn� G1 GCI O OI f0 0 �'m N O to N Q t0 •N r t`I r O OI 10 N to.,:M n n M N pj A LL M M 3 , O,.m, o t0 O plGp' tlY Q M m i0 CO IN 'N't- a.o+.tD u.,'Q O Q O'O 0 tD m 010 a .O m rN 61 a) o r• In M m to �m Im to U. 'Q r M 9to 01 .-.,m O tD to n Q t0 Ot IN n n m 10 M 'M m M M M'tD m,� r O Q r r G O Ol M O'N Ln A f0' 'S O ��V 1'O OMi �,� N O COO IY iN N :LL Q P.-r M IN 1.IV m '., I h'. g.O.O 0! pOp � �mi O r � GOD O �im IM to .01; Ito, tNp 0 O'QY d m 0l t0 G tD tD, N' O O AIM 0 M Q Q t'W n,r. M n 0 V IN 'N '�' N IN '.m IN; t0 '.LL Q Ir Q: .mod �m I ID a, '.CC IO; 0 0 ldflO N O C1..0 0 0 m tM0 m O H O ID N:: �N• c' Oi N m O N ^ 0 0 mom ^^ IOO M' Q M: C,4 N Q O'M �trp N m m m N ILL :d N O r M n M Q mO0brM' Is pO .40 0N.P.N 10 N 0) to .. 0 160 Q r V tD CA t[i p O N r n OIGD t7 Q tD P. tOlm. :tA •tD O Ito 90 O M �j tD N m r N Q r t0.r. .C, 'N, O LL N tO r M .- n r tDIN .Q rn n rn In n �,o aD CO N n m'.N. AD '�' r a f0 0 tID N C r A A r O Ch M:A :� N N '� m 7 n �-' N O CD N ID O M O M, O 7iq O1 ,^ r M( I A O 10 ,Q f0 QO N N t0 ajj O O Q:10 1m mi M �M A M M r M'O V f0 r OIo �•Y> 'GD' 01 c a a o ;> c ~ C m 7 a q m � N a y d d u E x R W H N U R C W d ut i0 m C T C N c CIN) m tT Vi C d x ` C a ' C a. a N 0. H itll a fT❑ N d .. C I1 .�. 0 m !V! 'c C a U x C =... �4� d N QC L Gu a4 �mL`Zm -( 0 x U Jp lLn C C C H G) cw W O C �tVc� .. L CL a G0 ay a`i0.W OO wv�VO-L)0L 'z 0 w z O pOp 8 01 Omi 100 Of Of O O O � Q O 0 0 O tD O O N 0 tOD n A O O r m .- t0 N IN 'N 'O 'O N {gyp 't0 to :O 'O t0 ,48 �CIO t0 IQ 'Q ,t00 i0 to N N O inp0p't0 8100 pOp O 08 C �atppO � t0 I't If, - :oM IOt �IN. O O t0 m ',tD Q O m Io An 0 10 .M.. :pN... Q .N O i0'S !O O In �np 0 0 O 'N If(pV. 0 'O !00. to O m O 0 �0, 10 i0 t0 ;p O N .O IN tD IN CD O..CIO gi0, to ,n 0 p-�N ID :O, N to �m Q 0 CC CIA t7 NfIN. N _N N p8I �II O O 1 ID 0 01 Op Q tOi :O Imo• Ol IY i Ir D:O. i i t0 I IN b � I Ito O 0 Lq t0 i I I i N .. co N N N IW iE ��' N C Oi Q c ,� is is ICI O L ' n n � >, -v al r I a El VI LL, c O' IcI _. LI to i I to ice,, '� 01 t„6 CIA n 3 d W JII Q'I o v r a1 ',c x a OL, b a a tl is Im. ILL; 0) 00 W I is!0 �. m' n i�l d: vi a u E' M E o' V 0 o 'c o a' N. ol2 to 2, Nl.�.> C IQ. ate' im'' Q0? m �I d 'J;0 t :c m 9' c D 2 C a Z L to Q �� JLM UO L .2 )IM to CLL .�.I A. _0O a'a 10 LL C I`p > G CLE I.-' LL"'M ai _ z'' CL, IM ai ;i, � i 000197 08 ASSETS Gin ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTti LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILUNOTES 8 OTHER LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH 1,OOO.00 t 00000 CASHiINVESTMENT TOTAL 18,827,651.68 28,OOB,45292 601,739.27 47.437.84387 INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUMVISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOANINOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVEL ADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES 3,491.00 3,49100 RECEIVABLE TOTAL 9,92Q975.66 3,367,371.37 _ 8.492.63286 21,786.97989 826.651.34 11.377.075.32 620.29 12.204.346 95 470.WD.00 470,000 00 18,000,000.34 18,000 000 34 78.487.79 76 487 79 74.8726D 1,159.50 76.03210 16,006,017.21 599,959.48 16.607.976 69 WORKER COMPENSATION DEPOSIT RENT DEPOSITS - 86,31185 86,319 85 72,8W.81 $1,257.68 8.505.000.m e,6511.e6149 (13,414.66) (66.227.02) (12.397.14) (92.00882) 23.M&38 23.298.38- 131,323,55 142.955.80 274.279.35 2,528,997.76 - 2.528.96776 15,000.00 15000-00 308.528.12 613MOM � - 921.7,W.35 6,890,277.20 - 6.890.277.20 2,019,798.48 - 2:019,798.48 1,41271 - , 1,54399 497,855.45 43,888.54 517 300.00 ,300.00 300.00 UTILITY DEPOSITS 76.00 7500 MISC. DEPOSITS 2,10D00 210000 DEPOSITS 2,175.00 2.17500 GENERAL FOXED ASSETS 693,426.00 15,008,708.00 11.435.745.05 27.140.87905 ACCUMULATED DEPRECIATION (121,431.98) (121,43t.96) AMOUNT AVAILABLE TO RETIRE L fr DEBT 3.395.117.03 3.395.117.03 AMOUNT TO BE PROVIDED FOR UT DEBT 1,870 207.22 97 581,878.76 8,505 000 00 1107.956.81113 98 TOTAL OTHER ASSETS 571.994.04 15,008,708.00 1,870,207,22 11,435,745.05 104974793.78 8,505,000.00 138.371,448 10 TOTAL ASSETS 29.328.796.38 15 006 701100 1 670 207 22 31 482 to 14 11 4?4 745 05 tm 97rt 707 Y9 9 094 372 13 8 Say m0 m 207 R44 YfPF 71 LIABILITY ACCOUNTS PAYABLE 1,487,224.69 47,405.53 592.626.21 2.127.25643 DUE TO OTHER AGENCIES 30,734,76 62.19219 92.92695 DUE TO OTHER FUNDS 101,296A2 666.241.04 797.537 16 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES 107.329.29 504,731.48 612080 77 PAYROLL LIABILITIES 614.98 61496 STRONG MOTION INSTRUMENTS 2,844.65 294465 FRINGE TOED LIZARD FEES SUSPENSE DUE TO THE CITY OF LA OUINTA - PAYABLES TOTAL 1,730,044.49 47.405.53 1,825,790.92 3.603.240.94 ENGINEERING TRUST DEPOSITS 58,224.09 - 224 09 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 250,150.94 250150 91 LORP DEPOSITS 14.426.00 14.426 00 DEVELOPER DEPOSITS 596,937.06 5116 937 Do MISC. DEPOSITS 16BAM.74 18i870.74 AGENCY FUND DEPOSITS 1,371,297.99 1 371 297 99 TOTAL DEPOSITS 2,464,360.94 14,426.00 - 2.478.80694 DEFERRED REVENUE 14,229.79 85050000D 6.519.2M 79 OTHER LIABILITIES TOTAL 14,229.79 8,505,1XIO.OD 8.519.229.79 COMPENSATED ABSENCES PAYABLE 313,619.81 313,61931 DUE TO THE CITY OF LA OUINTA 1,509,181.86 8,910,075.89 10.419.255.77 DUE TO COUNTY OF RIVERSIDE 12.001.591.90 12AD1,591.90 DUE TO C.V. UNIFIED SCHOOL DIST. 10,110,125.00 10.690.125.W DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE 68 775 000.00 8,505,000 00 77 280 000 00 TOTAL LONG TERM DEBT 1,822,601.69 100,976,793.79 8,505.000.OD 111,304,595.48 TOTAL LIABILITY - 4,208,655.12 1,870,207.22 1,640,216.92 100.976.793.79 8,505,000.00 8,505,000.00 125,905,873.05 EQUITY -FUND BALANCE 25.120.141.26 15,008,708.00 29.621.927.22 11.438,745,05 589.372,13 81.778,883." TOTAL LIABILITY A EQUITY 29 328 796 38 15 W8 708.00 i 970 207 22 31 4F7 f y 14 11A38,745,05 100 976 Yoa Y9 9 09137213 6505,0D000 207 6&1766 71 000198 09 TO: FROM: SUBJECT: DATE: T4ht 4 4 QKIK& MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurers Report for July 31, 1998 September 3, 1998 Attached is the Treasurer's Report for the month ending July 31, 1998. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $4,289,653. due to the net effect of revenues in excess of expenditures. State Pool: Decrease of $68,676. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes, Securities and Commercial Paper: Decrease of $5,090,881. due to the purchase of one Government Security, the maturity of one T-Note and one Government Security and the monthly adjustment in the amortized value of the investments. Mutual Funds: Increase of $11,547. due to the receipt of Bond Proceeds and interest earned. Total decrease in cash balances $858,357. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. n / John M. Falconer bat nance Director/Treasurer In 00019,9 1c .Z Z 0 c o Z Z 0 _Z 0 Z o e o Z Z a LU 5 E E n a f0 I i <�i G ggz � u T p� 't T T m i it �X i � lip ILA <apN4x •E•E p >� a m +qS� i at e y[ 31 8 n pmp I i � 8i0pp ,, I I I I „ E i 0 „ '.�, Q < Bpi 'O e 'a x <I < Nk o2 „ �wvLLw 'E C L N o 4 L o mU o om 'I cC w L 3 N E V IS W Y O C O S �m CmV� r w M y � U u p = rs14J m:.%�J EEk id iC ps IEQ a =_ m m m mxmamAm a E90) r'� 11 ppC'_04 000201 12 C I I I I I !aIN A _p t0'1 LLOY � O a � N Wltl� Iwl 1 10�A.� I� i� O''er N �Np' N 16 aD �p iYl I O� I$' IOIptDN IOIpN !� N P! N ro N m101 '~ IA�~i!i IIOI Im' N O 'IMI IN 1 iNl !xI m 10 tD a) O 'Q Iilf aWD, aDINI ' l U NO N110" m A (p ! A iLL IN N f101 I �po�y Id In N War! ! i II I ' I I I f C c !. 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Or O 0 W:O e+ I OI IOLL r� O N, 10, >O. 0 % 1,g ML a m•M 0;�- z_id,g m o M! Ir w 16 000205 ASSETS: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILLINOTES 8 OTHER LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH CASH S INVESTMENT TOTAL INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUMIDISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOANINOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES C,Ti ASSETS RUF 5,658,415.19 10.766.268.50 620.29 16,425,323.98 470.000.00 470,000.00 13,000,000.00 - 13.000 000.00 78.487.79 7848779 74.893.51 1,164.29 76.057.50 - 16.01 B.734.93 600.762.88 16.619.497.81 1.000.00 1.000.00 18,659,415.19 27.408.404.73 602.547.46 46.670.367.38 (0.15) (0.15) 71.9W.21 812W.68 8,565,000.00 8.SW.162.89 (117.705.91) (54,990.02) (10.193A4) (192.889.07) 232110m V298.38 2,528,967.76 2.528.967.76 306.361-.12 .551.038.04 857.399.16 6.BW27720 6.69027720 2,094,049.12 - - 2.OB4.049.12 1,399.94 1.309.94 34.625.54 34.625.54 1,710.00 1.710.00 PREPAID EXPENSES 3,491.00 3,491.00 RECEIVABLE TOTAL 9,251,487.68 3,164,197.38 - 8,494,806.96 20,910,491.22 WORKER COMPENSATION DEPOSIT 37.637.00 37.637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75.00 MISC. DEPOSITS 2.100.00 2.100.00 DEPOSITS TOTAL 39.812.00 39.012.00 GENERAL FIXED ASSETS 693.426.00 15,008,708.00 11,438,745.05 27,140,979.05 ACCUMULATED DEPRECIATION (121.431.96) (121.431.96) AMOUNT AVAILABLE TO RETIRE L/T DEBT 3.395.117.03 3,WS.117.03 AMOUNT TO BE PROVIDED FOR L/T DEBT 1,544,94122 97,555,927.40 8,505,000.00 108,005,888.62 TOTAL OTHER ASSETS 571,994.04 15,WS.708.00 1,844,94122 11,438,745.05 101,051,044.43 8,50S.W0.00 138,420,432.74 TOTAL ASSETS. 28 522 708.91 15,008,708.00 1,644,94122 30.572.601.96 11,438,745,05 101 A51.044.43 9,097,354.32 8.505.000.00 205.041.103.89 LIABILITY ACCOUNTS PAYABLE (68,373.86) 22.139.53 (504,731 AS) (5W,955.81) DUE TO OTHER AGENCIES - 259.958.32 728.311.00 9882W.32 DUE TO OTHER FUNDS 99,129.12 551.038.04 650.167.16 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 6,380.72 6,380.72 STRONG MOTION INSTRUMENTS 4.613.08 4.613.08 FRINGE TOED LIZARD FEES SUSPENSE DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 301.707.38 750,450.53 46,308.56 - 1.096.464.47 ENGINEERING TRUST DEPOSITS 58224.09 58224.09 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 264,339-21 264.33021 LORP DEPOSITS 14,426.00 - 14,420.00 DEVELOPER DEPOSITS 50L678.08 7BOA70.88 1285.548.96 MISC. DEPOSITS 188.670.74 188.870.74 AGENCY FUND DEPOSITS 1568.029.23 1,368.02923 TOTAL DEPOSITS 2,354,141.35 780,970.88 14,426.00 3,179,438.23 DEFERRED REVENUE 14.229.79 8,5Cu.000.00 B.S79229.79 OTHER LIABILITIES TOTAL 14,229.79 2,`05.000.00 8,519,229.79 COMPENSATED ABSENCES PAYABLE 313,619.81 313,619.81 DUE TO THE CITY OF LA OUINTA 8,984,327.53 8,964,327.53 DUE TO COUNTY OF RIVERSIDE 12,601,591.90 12,601,591.90 DUE TO C.V. UNIFIED SCHOOL DIST. 10,15W.125.00 10,690,125.00 DUE TO DESERT SANDS SCHOOL DIST. BONDS PAYABLE - 68.775.ODO.00 8,505,000.00 772WOW.00 TOTAL LONG TERM DEBT 313,619.81 101,051,044.43 8,5D5.000.00 109J*9.66424 TOTAL LIABILITY 2.700.078.52 1.844,94122 60.732.56 101,051,044.43 8,505,000.00 8,505,000.00 122,888,796.73 i EQUITY -FUND BALANCE i 25,822,630.39 15,008,708.00 30,511,869.40 11,438,745.05 592,354.32 83.374.307.16 TOTAL LIABILITY 3 EQUITY 28 522 708 91 15,008,708.00 1 844 94122 30,572,601.96 11,438,745.05 101,051,D44.43 9,097,354.32 8,505000.00 206 041 103 89 002s"i 1'7 T4ht 4 4 a" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: 03 ITEM TITLE: Adoption of a Street Closure Permit for the Bob Hope STUDY SESSION: Chrysler Classic event on January 20-24, 1999, at PGA West pursuant to Conditions for Minor Use Permit 98- ruBLlc HEARING: 061. Applicant: Bob Hope Chrysler Classic RECOMMENDATION: Adopt City Council Resolution approving the temporary modification of Jefferson Street travel lanes between Avenue 52 and Avenue 54 on January 23 and 24, 1999, between the hours of 7:30 A.M. and 10:30 A.M. and 2:30 P.M. and 5:00 P.M. for the Bob Hope Chrysler Classic golf tournament at PGA West. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The Bob Hope Chrysler Classic has applied to reroute vehicle travel on Jefferson Street between Avenue 52 and Avenue 54 during the last two days of the four -day golf tournament at PGA West. This year PGA West is the host course. Classic personnel request Jefferson Street to be one-way street to bring patrons and guests to the event in the morning hours (7:30 A.M. to 10:30 A.M.) and change the direction of travel when golf play is finished (2:30 P.M. to 5:00 P.M.). Copies of the request are attached (Attachments 1 and 2). The temporary rerouting of traffic will permit orderly access to and from the golf tournament. On June 26, 1998, staff approved the Classic's Minor Use Permit, subject to Conditions. Condition #23 requires the applicant obtain approval from the City Council before closure or modification to circulation of any public streets for the golf tournament. The Bob Hope Chrysler Classic has been very cooperative in the past and abide by all City rules and regulations. The Riverside County Sheriffs Department personnel will be on hand to ensure that no problems arise. FINDINGS AND ALTERNATIVES: The findings for approval are: 1. The request is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic CCMUP61BobHope-27, RESOCCMUP61-27 000207 barricades in all areas necessary to ensure traffic safety as required by the Public Works Department, shall be completed unless other arrangements are made with the Public Works Director. 2. The rerouting of traffic for the golf tournament is a minor impact to the area because other streets adjoining the site are available to provide access to the surrounding residential properties. 3. The City Council can direct staff to grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the request will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. The alternatives available to the City Council are: Approve the Bob Hope Chrysler Classic's traffic rerouting request; or, 2. Deny the request because it will negatively impact adjacent property owners; or, 3. Continue request to allow additional review. nity Development Director 1. Letter from the Bob Hope Chrysler Classic 2. Traffic Plan 000208 CCMUP61 BobHope-27, RESOCCMUP61-27 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE AND MODIFICATION OF JEFFERSON STREET TRAVEL LANES BETWEEN AVENUE 52 AND AVENUE 54 ON JANUARY 23 AND 24, 1999, FROM 7:30 A.M. TO 10:30 A.M. AND 2:30 P.M. AND 5:00 P.M. FOR THE BOB HOPE CHRYSLER CLASSIC EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR MINOR USE PERMIT 98-061 APPLICANT: BOB HOPE CHRYSLER CLASSIC WHEREAS, pursuant to the Municipal Zoning Code, the Bob Hope Chrysler Classic has applied for and received approval, under Minor Use Permit 98-061, for their golf tournament event to be held on January 20-24, 1999, provided City Council approval is obtained to modify portions of Jefferson Street travel lanes between Avenue 52 and Avenue 54, for this special outdoor event; and WHEREAS, the City Council on the 15'hday of September, 1998, reviewed and heard public testimony on this request to temporarily reroute traffic on Jefferson Street between Avenue 52 and Avenue 54 between the hours of 7:30 A.M. to 10:30 A.M. and 2:30 P.M. and 5:00 P.M. on January 23 and 24, 1999; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary request: 1. The request is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Department. 2. The temporary rerouting of traffic on Jefferson Street will have minor impacts on the area because other public streets adjoining the site are available to provide access to the surrounding residential areas. PGA West Homeowner Associations will be notified of the upcoming event as required by Minor Use Permit 98-061. 3. The City Council can direct the Public Works Department to grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 000209 CCResoMUP61-27 Resolution 98- 4. Approval of the request will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the Jefferson Street rerouting plan between Avenue 52 and Avenue 54 (Exhibit "A") from 7:30 A.M. and 10:30 A.M. and 2:30 P.M. and 5:00 P.M. on January 23 and 24, 1999, subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Traffic Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the Bob Hope Chrysler Classic regulating the temporary closure of the street provided certain traffic control standards and the Conditions of Approval for Minor Use Permit 98-061 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manger is authorized to reschedule the street closure provided all conditions of approval under MUP 98-061 are met. Section 6. The Bob Hope Chrysler Classic personnel shall obtain an Encroachment Permit from the Public Works Department prior to redirecting traffic on Jefferson Street, and install all traffic safety signs and barricades prior to the closure of said street. Section 7. Riverside County Sheriff's Department personnel will be on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. CCResoMUP61-27 000210 00210 Resolution 98- PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 15' day of September, 1998, by the following vote, to wit. - AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEIVA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California CCResoMUP61-27 000211 H / 7� O U ZNTA RESORT fi CLUS 5UH AVE 52NO � r, STgEET CLOSURE LOCATION � EXHIBIT "A" _� 591H AVE AVENU 50 I ck_ i I r7—rnI AVENUE 52 AVENUE 53 AVENUE 54 !�I AL -GA WEST RESORT O z H North 0 0 �HR{ �I Il �'LASSt�' BOB HOPE CHRYSLER CLASSIC Post Office Box 865, Rancho Mirage, California 92270 www.bhcc.com • E-Mail infok—vbhcc.com Bob Hope Classic Building, 39000 Bob Hope Drive. Rancho Mirage, California 92270 Telephone (760) 346-8184 - FAX (760) 346-6329 - 1 - 888 - MR B HOPE ATTACHMENT 1 June 1, 1998 Mr. Fred Bouma Associate Engineer City of La Quinta 78485 Calle Tampica La Quinta, CA 92253 Dear Mr. Bouma, We are already getting our plans made for the 1999 Bob Hope Chrysler Classic . This year the Palmer Private Course at PGA West will be the host course. The schedule is January 20a' — 24d', 1999, with the heavy days in La Quinta, Saturday, January 23rd, the celebrity day, and Sunday, January 24`h, the professional day. The main public parking area will be at Jefferson & Avenue 54. The spectators will be shuttled from that lot south on PGA Blvd, and dropped off at the model home complex (next to the tennis complex) and reverse route for return. All other parking areas are within the PGA West compound. A diagram showing the traffic pattern and lots has been enclosed. The Fairplex tram system will be used again. We feel they did a very good job for the tournament. Fairplex P.O. Box 2250 Pomona, CA 91769-2250 (909)623-3111 Mr. Bill Shacklett We are asking in the permit submitted to planning, for city council approval, a special traffic pattern from Avenue 52 to Avenue 54 on Jefferson. This would involve running traffic one-way on Jefferson during certain hours of the day to help with the traffic flow. Enclosed is the suggested plan we would like to use. This plan is to get the general public off of Jefferson into the parking area as soon as possible. KSL is putting alfalfa in the field area north of the corner grassed "Polo Field" at the corner of Jefferson & Avenue 54. We have requested an access road on the north end to drive the general public around and back to the lots bordering on Avenue 54. The rest of the traffic would 000213 be broken into 3 lanes on PGA Boulevard in -bound and one lane out -bound. With the assistance of the Mr. Fred Bouma Page 2 Sheriffs Dept. we hope to expedite traffic as quickly as possible. We have talked with Skip Royer our coordinator with the Riverside Country Sheriffs Dept., and he feels this is a workable plan. It will be an exciting year for the tournament being back at PGA West, and we are looking forward to working with the City of La Quinta on the 40'h Anniversary of the Bob Hope Chrysler Classic golf tournament. Sincerely, Jim Walker Tournament Coordinator Enclosures: 000214 Jefferson Ave. from Avenue 52 to Avenue 54 will be "one-way" into PGA West between the hours of *7:30 a.m. — 10:30 a.m. both Saturday, January 23rd and Sunday, January 24te. An Electronic Message Board will be placed before Avenue 52 on Jefferson to help with traffic control. It will read: ATTACHMENT 2 "One way ahead" Credential Parking Left Lane Public Parking Right Lane The traffic at Avenue 54 going into PGA Blvd. will split with "Homeowners & Guest" using the right lane, the next left lane "Center Lane" will be Contestants, Officials and Bob Hope Club. The lane left of the median strip "Left lane" will be ABC, Trams and Lot 1. The far -left lane will be for traffic leaving PGA West. This traffic pattern will be set until 12:00 noon; three lanes inbound to PGA West, one lane outbound. After 12:00 the traffic pattern will be as usual on PGA Blvd., 2 lanes into PGA West and 2 lanes out. From *2:30 p.m. to 5:00 p.m. between Avenue 54 and Avenue 52 the pattern would reverse with "one-way" traffic on Jefferson for out bound traffic. The Electronic Message Board at 54`b and Jefferson would read: Straight on Jefferson To I-10 Left on Avenue 52 Right on Washington To I-10 Inbound lanes (on Jefferson on -way between Avenue 52 and Avenue 54 *7:30 a.m. to 10:30 a.m. Outbound lanes (on Jefferson) one-way between Avenue 54 and Avenue 52 *2:30 p.m. to 5:00 p.m. * Subject to Sheriffs Department ontraf 0002}? Tjht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIU/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: �TTT STUDY SESSION: Approval of a Resolution with BNY PUBLIC HEARING: Western Trust Company for Investment Custody Services RECOMMENDATION: Approve the Resolution for Investment Custody Services with BNY Western Trust Company. FISCAL IMPLICATIONS: No Changes. BACKGROUND AND OVERVIEW: The Contract with BNY Western Trust Company was previously approved by the City Council on September 16, 1997. BNY Western Trust has asked that the City adopt a resolution identifying the City Manager and Finance Director/Treasurer as duly authorized individuals to deposit and withdrawal of funds from the custodial account. FINDINGS AND ALTERNATIVES: Findings and alternatives available to the City Council include: 1. Approve the Resolution with BNY Western Trust Company for Investment Custody Services; 2. Do not approve the Resolution with BNY Western Trust Company for Investment Custody Services; 3. Provide Staff with further direction. n M. Falcorier, Finance Director 000216 RESOLUTION NO. 98 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING TO BNY WESTERN TRUST COMPANY THAT THE CITY OF LA QUINTA, CALIFORNIA DULY ADOPTED THE FOLLOWING RESOLUTION AND THAT SUCH RESOLUTION IS IN FULL FORCE AND EFFECT BE IT RESOLVED that the Employees whose names appear below, acting alone, be and hereby are authorized and empowered to enter into a Custody Agreement with BNY Western Trust Company substantially in the form attached hereto with such changes thereto as the person executing the same shall deem advisable. The execution of such Agreement by such person to be conclusive evidence of such approval; and Name Thomas P. Genovese John M. Falconer Title City Manager Finance Director/Treasurer BE IT RESOLVED that any one of the following persons, acting alone, be and hereby are authorized from time to time to designate in writing to BNY Western Trust Company those officers, employees and other agents of this organization who will be authorized to issue instructions under such Agreement, including, without limitation, with respect to the deposit or withdrawal of cash and deposit, withdrawal, purchase or sale of securities and other property without limitation as to price, items or conditions and otherwise to deal therewith, all pursuant to the provisions of such Custody Agreement; and Name Thomas P. Genovese John M. Falconer Title City Manager Finance Director/Treasurer BE IT RESOLVED that notice of any change in these resolutions be communicated in writing to BNY Western Trust Company, and until BNY Western Trust Company has actually received such notice, it is authorized to act pursuant to these resolutions. 000217 02 PASSED, APPROVED AND ADOPTED this day of 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA , Mayor City of La Quinta, California SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 000218 03 T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: Approval to Award a Contract for STUDY SESSION: Construction of Project No. 98-13, Various Citywide Sidewalk, Handicap Access Ramp, and Bus Turn -out PUBLIC HEARING: Improvements. RECOMMENDATION: Award a contract to, Granite Construction Company in the amount of $121,727.25, to Construct the Various Citywide Sidewalk, Handicap Access Ramp, and Bus Turn- out Improvements, Project No. 98-13. FISCAL IMPLICATIONS: Funding and sources currently available for this project are as follows: Fund Sources lassigned to this rr JeDfl Account No. Amount Congestion Mitigation Air Quality (CMAQ) 401-000-493-000 $120,000.00 SB 821 Sidewalk Grant 401-000-466-482 $23,734.00 Infrastructure Fund 401-000-493-000 $21,817.00 Less Prior Expenditures: $ 0.00 Remaining Available Funding: $165,551.00 TOTAL FUNDING: $165,551.00 Adequate funding is available to support the recommendation to award. Based on a contract award to Granite Construction Company, the following summarizes the projects remaining fiscal commitments: Construction $121,727 Inspection/Testing 9,434 Professional Services 12,173 City Administration 7,167 TOTAL COMMITTED $150,501 Contingency 15,050 Total Required $165,551 F:\P W DEPTICOUNCIL\ 1998\980915d.wod The CMAQ funding is being provided to the City for the installation of bus turn -outs. In order to take advantage of this funding opportunity, the City must award the project for construction by September 30, 1998. BACKGROUND AND OVERVIEW• This project provides for the construction of street and sidewalk improvements consisting of asphalt concrete removal, grading, placing concrete and base, concrete bus pad, concrete curb and gutter, concrete sidewalk, curb access ramps, and asphalt concrete berm. The following represents the locations and improvements at each location. Northeast corner Washington St/Calle Tampico extend sidewalk to the proposed handicap ramp location ► modify handicap access ramps Fred Waring Drive/Horizon Palms install handicap access ramps Northwest corner Highway 111 /Dune Palms Road ► install Asphalt sidewalk from Whitewater River Crossing to Hwy. 1 1 1 ► construct bus turnout on Hwy. 1 1 1 Avenida Bermudas (between Calle Tampico & Avenida La Fonda) ► construct bus turnout to match existing bus shelter (east side) ► demolish existing bus shelter pad (west side) ► construct new bus turnout and shelter pad Avenue 50/Eisenhower Drive (southeast corner) ► construct sidewalk ► construct bus turnout Washington Street (east side) north of Fred Waring Drive ► construct sidewalk ► construct curb & gutter ► construct bus turnout On August 18, the Council approved the Plans and Specification and authorized Staff to advertise and receive bids for the proposed improvement. 000220 FAPW FP'RMIIWTI\I99R\9Rf191 SA -a n9� On September 9, 1998, sealed bids were publicly opened and read for the construction of the proposed improvements. The following Table illustrates the results of the bids received. Attached is a bid comparison summary (Attachment 1). BIDDER TOTAL BID Granite Construction Company $121,727.00 4-Con Engineering Inc. $129,570.00 Contreras Construction Co. $158,866.00 Engineer's Estimate $ 115,464.00 FINDINGS AND ALTERNATIVES: Considering an award date of August 18, 1998, the following schedule represents how the project would proceed: Award Contract 09/15/98 Notice to Proceed 10/01 /98 Construction Period (30 Consecutive Calendar Days) 10/01 /98 - 1 1 /16/98 Project Acceptance December 1998 Alternatives for the City Council to consider: 1. Award a contract to, Granite Construction Company in the amount of $121,727.25, to Construct the Various Citywide Sidewalk, Handicap Access Ramp, and Bus Turn -out Improvements, Project No. 98-13. 2. Do not award a contract to, Granite Construction Company in the amount of $121,727.25, to Construct the Various Citywide Sidewalk, Handicap Access Ramp, and Bus Turn -out Improvements, Project No. 98-13. This alternative will result in the loss of available CMAQ Funding for the bus turn -out improvements. 3. Provide staff with alternative direction. ris A. Vogt Public Works Director/City Engineer CAV/NN/JMFacs 000221 093 Fo\PWDFPTCOI MCIIA I99R\9RMI M —d O It 88.S.p8S 85�p8p8n@ :py8p5m8m $88888.8 rj S N 8 R O N N W $$ e m O p P O N n m 8 b 0 W M N m88p8%8p8.5.p8y8y8. N$ b O 0 O Y P O N M 1� S_ O m IM b o N N N N N N Y1 N H N N N N N NN 0 N N N H Nq Y W p _0 N p N y F O � FG N N H N 2 GM ^ F °n. O $ 8e , _ V e sN aaa�� N go ° 8 8 8 $$8888 8888$ N N O O W N � M N P a N Y pj M M N N g F O ^ F C 0 O U N $ $ $ $ $ $ N« O N O O O ry M g 4 N o=a °#0 s8s8s8s88$sS 888oSe8$8 8s.8$88S $ss$88�38 88888 R S 8 4 M«$$ O$ a0 VOl MO p880O88 P R o p Y O R N O N Y O N 0$ W O M Yi n b N� P Yl O OtyV 1� r Y qq N fWWWy N N t �10� rrO ( N h Y c OC C" O C W C ey O is 8 8 $ 8 8 V8 p 88$$8 $88888 8$vpi8� iPio$$$on$8 88$$8ia$vpi ncni$$p$$$$ p$$$$$ M O N E F O N N» N H N N N 5 u, F Eu C i 'e �"r78J$ 8888 _19,1088C9�8 M$$ O $ M N h N H ry m» N N N M y T y W� VV N m n g o Cz w a N e e r z a ° 4 mg H V 5 z m z e o o z e m p e no z yp� 0w0 Fd 1m. 0 5F�O m 4 ] F O %oo °�w. Psz0a xwOF(HN�� =om G fr ✓� m m % n�` d f°. U U a Vi O L J N N U 6 u a ro d 3 G' ro z 3 O �i Z x B U' d Oz z 3 t zN u�oaoo dx� obi h��a o oqz�° o<go��,y Nr�4H m Z 000222 �'�;; .► F:1F W DEPIICOUNCIL\ 19981980915d.wpd 2� 8 8 R R #!|R | a �22��; §(� ■■■m - (|§i!"Pa § | #. §§§g|� !*m@ ■®Ka " § Cc %T �go a 92 #a«@ i ;a ° as � § E §k �( § ! U. 2(� U. §yg s � O§b Twyl 4 4Q" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Approval to Extend Contract for Professional Services with the Firm of Nickerson, Diercks and Associates for Administrative Support Services RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to execute a contract extension to June 30, 1999, with the firm of Nickerson, Diercks and Associates in the amount of $74,880 for fiscal year 1998/99 Administrative Support Services. FISCAL IMPLICATIONS: Adequate funding is available in Public Works Capital Projects/Contract Services account to support this recommendation. Capital Projects/Contract Services (101-456-603-000) $358,792 BACKGROUND AND OVERVIEW: On February 17, 1997, the City Council approved an agreement with NDA to provide Contract Administration and Project Management support to the Public Works Department, Capital Improvement Projects (CIP) Division. This agreement covered the period from March 1997 through June 1997. On June 17, 1997, the City Council authorized the City Manager to execute a professional services contract with the firm of Nickerson, Diercks and Associates (NDA). This contract has an option to extend the contract for an additional twelve months of services if both parties are in agreement to renew. Based upon the performance of the past twelve months staff is recommending to extend the contract for an additional twelve months. Typical services to be provided by NDA include, but are not limited to: Prepare and submit necessary documents to, and coordinate with various regional, county, state and federal funding agencies to acquire and maintain funding approval. F:\PWDEPT\C0UNCU199819809151.wpd b 7. Z 0 0 0 ► Preparation and tracking of project schedules. ► Preparation of necessary correspondence, reports, and memos necessary to administer various City capital improvement projects. ► Assist with bidding procedures, prepare bid summary comparisons in a table format, make recommendations for City Council consideration to award Public Works contracts for construction. ► Prepare and conduct informal request for proposals for construction support subconsultants, summarize proposals received and make recommendation for award of Professional Services Agreements. ► Monitor and report on project(s) status; budget vs. actual expenditures; contract time vs. actual time. ► As necessary, prepare Staff Reports for City Council and/or Planning Commission consideration. With the success of these types of contracts, the City may wish to consider 2 year contracts in the future. FINDINGS AND ALTERNATIVES• Alternatives for the City Council to consider. 1. Authorize the City Manager to execute a contract extension to June 30, 1999, with the firm of Nickerson, Diercks and Associates in the amount of $74,880 for fiscal year 1998/99 Administrative Support Services. 2. Do not authorize the City Manager to execute a contract extension to June 30, 1999, with the firm of Nickerson, Diercks and Associates in the amount of $74,880 for fiscal year 1998/99 Administrative Support Services. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer FTW DEPT\COUNCIL\1998\9809151...d PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and NICKERSON, DIERCKS & ASSOCIATES ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to PUBLIC WORKS DEPARTMENT, CAPITAL IMPROVEMENT PROJECTS DIVISION, ADMINISTRATIVE SUPPORT SERVICES FOR FY 98/99 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, O it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed 9 O !13 NDAPSA. WPD v (7s O O 0 Page 1 of 9 J to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed SEVENTY-FOUR THOUSAND EIGHT HUNDRED AND EIGHTY DOLLARS, $74,880.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (1 Oth) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, zz�� NDAPSA. WPD 'r G O O O Page 2 of 9 floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. a M 0 FCGaa • 1k 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Lloyd "Nick" Nickerson Jr., Principal b. Mark S. Diercks, P.E., Partner It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent O r nJ NDAPSA.WPD 000228 Page 3 of 9 contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,00..0 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The tern "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without.thirty (30) days written notice to City of proposed cancellation. The NDAPSA.WPD 000229 Page 4of9 procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by NDAPSA. WPD 000230 Page5of9 Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Di u . In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. OOC2 nag NDAPSA.WPD 1 Page 6 of 9 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Riehts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set off or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES NON-DISCRIMINATION. 8.1 Non -liability of City Officers and Employ. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. NDAPSA.WPD (1(innn„ nr;9 Page 7 of 9 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or .given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 Attention: John M. Freeland To Consultant: Nickerson, Diercks & Associates 2150 E. Tahquitz Canyon Way, Suite 6 Palm Springs, California 92262 Attention: Nick Nickerson 9.2 Integrated ted Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. n:lG NDAPSA.WPD 000233 Page 8 of 9 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Date CONSULTANT Nickerson, Diercks & Associates 2150 E. Tahquitz Canyon Way, Suite 6 Palm Springs, California 92262 (760) 323-5699 Fax (760) 323-5344 BY: � 4Lj � Name: Lloyd Nickerson Jr. Title: Principal Date: I, Ig9Q NDAPSA.WPD 000231 Page 9 of 9- Exhibit A Scope of Services As directed by City Staff, the consultant's services shall include, but are not limited to the performance of the following assignments, duties and tasks: l . Prepare and submit necessary documents to, and coordinate with various regional, county, state and federal funding agencies to acquire and maintain funding approval. 2. Preparation and tracking of project schedules using Microsoft Project 4.0. 3. Preparation of necessary correspondence, reports, and memos necessary to administer various City capital improvement projects, using Word Perfect 6.0/6.1 or higher version word processing program. 4. Assist with bidding procedures, prepare bid summary comparisons in a table format, make recommendations for City Council consideration to award Public Works contracts for construction. 5. Prepare and conduct informal request for proposals to construction support subconsultants, summarize proposals received and make recommendation for award of Professional Services Agreements. 6. Monitor and report on project(s) status; budget vs. actual expenditures; contract time vs. actual time. 7. As necessary, prepare Staff Reports for City Council and/or Planning Commission consideration. 8. Act as an extension of Public Works staff while in the performance of the above referenced tasks. OU Vona Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed SEVENTY FOUR THOUSAND EIGHT HUNDRED EIGHTY DOLLARS, ($74,880.00) except as specified in Section 1.6 - Additional Services of the Agreement. Services will be billed on a monthly basis for time and materials expended, time cards will be submitted on a weekly basis for review and approval by City staff. All man-hour costs to be billed as follows and per the attached consultants statement of personnel hourly billing rates. Project Manager/Administrator $72.00 per hour Professional Civil Engineer/Traffic Engineer $72.00 per hour CAD Draftsman $38.00 per hour Clerical Support $21.00 per hour All reimbursables to be paid at cost, without mark-up or additional overhead. 013 000236 hC July 1, 1998 NICKERSON, DIERCKS & ASSOCIATES Transportation Planning and Traffic Engineering 2150 E. Tahquitz Canyon Way, Suite 6, Palm Springs, CA 92262 Mr. John M. Freeland, Senior Engineer City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 Subject: Regarding FY 1998/1999 Administrative Support Services Contract Renewal Dear Mr. Freeland: Nickerson, Diercks & Associates is pleased the City of La Quinta has chosen to renew our contract for Administrative Support Services for the 1998/1999 fiscal year. Please accept the following hourly rates for incorporation into the FY 1998/1999 contract documents. These rates will become effective on July 1, 1998 will remain in effect through June 30, 1999. Project Manager/Administrator $72.00 per hour Professional Civil Engineer/Traffic $72.00 per hour CAD Draftsman $38.00 per hour Clerical Support $21.00 per hour NDA will continue to provided reimbursables, such as messenger, postage, CAD plots, copying, etc. at our cost without markup. As we discussed, NDA's hourly rates have slightly increased from last year due to the increase in cost of Professional and General Liability Insurance, and other overhead factors. However, NDA has chosen not to apply any additional markup for profit due to the 12 month duration of the contract. In the future, should our direct costs be reduced, any savings realized will be passed on to the City. I look forward to continuing to provide the City of La Quinta with Professional Project Management and Contract Administration Services. Sincerely, LLOYD ICKERSON, JR. Principal Fax (760) 323-5699 Phone (760) 323-53" 23 lager (760) 836A257 4 Exhibit C Schedule of Performance Consultant shall complete all services within TIME LINE ALLOWED BY THE TOTAL CONTRACT SUM. ($74,880 - $72/Hour =1040 man hours) 0 0 0 lf- 3'3 01 . Exhibit D Special Requirements This contract shall not be renewable without the expressed written approval of the City of La Quinta City Council. 000239 016 'o u 5 ^ 4 w FM OF iNr� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: September 15, 1998 BUSINESS SESSION: CONSENT CALENDAR: ITEM TITS Approval of Contract Extension with the Firm of Tri-Lake Consultants for Professional Services STUDY SESSION: to Provide Field Inspection Services PUBLIC HEARING: RECOMMENDATI N• Authorize the City Manager to execute a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $193,000 for Fiscal Year 1998/1999 capital improvement projects field inspection services. FISCAL IMPLICATIONS: As previously discussed during the December 2, 1997 Council meeting, sufficient funding is available within the approved Capital Improvement projects budget to continue Inspection Services. The consultant will be assigned to the following projects: PROJECT ACCOUNT NO. AVAILABLE City Entrance Monuments 401-655-609-000 $2,000 Miles/Washington Street Widening 401-650-609-000 $165,050 Plaza La Quinta Traffic Signal 401-642-609-000 $14,245 Various City-wide Sidewalks/Ramps 401-680-609-000 $8,948 Traffic Signal: Fred Waring/Dune Palms 401-665-609-000 $9,975 Traffic Signal: Calle Tampico/Eisenhower 401-666-609-000 $8,547 Emergency Vehicle Preempt 401-669-609-000 $4,000 Avenue 50 Overlay 401-668-609-000 $17,500 Development Improvement Inspection 101-452-603-000 $40,000 Park La Quinta Utility Undergrounding 401-667-609-000 $23,250 Washington Street Widening 401-721-609-000 $19,200 TOTAL $312,715 As illustrated, more than adequate funding is available to support Staff's recommendation. F:\PWDEPT%COUNCLU 99819809159,1Pd 0 0 o 2-4 n BACKGROUND AND OVERVIEW Tri-Lakes' current contract was approved on December 2, 1997 in the amount of $106,987.00. At that time, the Council authorized Staff to include a provision within the contract that allowed for the contract to be renewed for one additional year if concurred with by both parties. Staff is pleased with the current services and recommends the one year extension. Typical services to be provided by Tri-Lake Consultant, Inc. include, but are not limited to: Provide technical field representatives to monitor the construction of a variety of Capital Improvement and Developer's projects. Preparation and tracking of project schedules. Preparation of necessary correspondence, reports, and memorandums necessary to administer various City capital improvement projects. Monitor and report on project(s) status. With the success of these types of contracts, the City may wish to consider 2 year contracts in the future. FINDINGS AND ALTERNATIVES - Alternatives for the City Council to consider; 1. Authorize the City Manager to execute a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $193,000 for Fiscal Year 1998/1999 capital improvement projects field inspection services. 2. Do not authorize the City Manager to execute a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $193,000 for Fiscal Year 1998/1999 capital improvement projects field inspection services. This alternative may have the affect of delaying the completion of future and pending CIP projects. 3. Provide staff with additional or alternative direction. Chris A. Vogt Public Works Director/City Engineer CAV:JMF:NN nJ4. F;%PWDEPT=UNCU19981980915g.wpd 000241 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri Lake Consultants, Inc. ("Consultant"). The parties hereto agree as follows: 1.1 Scone of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Observation and Inspection Services for FY 1998/99 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits. Fees -nd Ac ccr„Pntc, Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. F: \P W D EPT\C O N S U LTA\31 kePSA 88 B 8. w pd n1 3 000242 page 1of12 1.7 Special Rgq Mir m ntc. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.1 Contr�ym. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed ONE HUNDRED NINETY THREE THOUSAND and no/100 Dollars 0193,000.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Scbrdule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Mai -=, The time period specified in the Schedule of Performance for Performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. F:~EPTIC0NSULTA131kaPSA9999.wpd 000243 1 9 4 Page 2 of 12 ••i• ►� •► • 1 •:- 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Habib M. Motlagh, P.E., President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcnntractina or Assmanment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Coo ration. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. • l ice► ►� ► ►W.1111116101 1►• :•�� 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and F:\PWDEPT\CONSULTA\31kaPSA9798.wpd 000244 n� Page 3 of 12 naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: ContraInjury/Property Less than $50,000 Damage Coverage $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 lndemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. F APW D EPT\C ON SULTA\31ksPSAe 7 88. w pd OOC24 i Page 4 of 12 C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents, The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. A F:\PWDEPT\CONSULTA\31ksPSA9786.Wpd 000246 Page 5 of 12 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are \m ulativ . Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 00 O (� � � � Page 6 of 12 ' 1 V 1 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.1 Non -liability of City Officers and Employpes. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Chris A. Vogt 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: Tri Lake Consultants, Inc. Attention: Habib M. Motlagh, P.E., President 170 Wilkerson, Suite A P. 0. Box 606 Perris, California 92570 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability F:\PWDEPT\CONSULTA\31kaPSA9799.wpd Page 7 of 12 n 9 3 000248 shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA OUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: Saundra L. Juhola, City Clerk APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney CONSULTANT: TRI LAKE CONSULTANTS, INC. By: (signature) Name:(printed) Title: Date: Date F:\PWDEPT\CONSU4TA\31k$PSA6798.Wpd 000249 Page 8 of 12 () t 10 Exhibit A Scope of Services The Consultant shall; 1. Provide technical field representative/s to monitor the construction of a variety of Capital Improvement and private development construction projects. 2. Prepare and track project schedules as directed by the City. 3. As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. 4. Observe, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. 000250 Page 9 of 12 } 'L Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed ONE HUNDRED NINETY THREE THOUSAND and no/100 Dollars ($193,000.00) except as specified in Section 1.6 - Additional Services of the Agreement. The agreed upon hourly rate for inspection personnel provided by the consultant shall be $42.00 per hour flat rate for all time periods. The City shall not pay any additional hourly wage for hours worked over 40 nor over 8. Compensable time shall begin when the inspector arrives at the designated work site and shall end when the inspector leaves the designated work site to commute or stops conducting business associated to the City. 000251 Page 10of12 Exhibit C Schedule of Performance Consultant shall complete all services within the FY 1998/99, which shall end on July 1, 1999. 0 0 025 o3 Page 11 of 121 Exhibit D Special Requirements 1 . The Consultant shall provide a hand held (type) cellular telephone and service for each inspector assigned to the City at no additional cost to the City. 2. The City shall provide office space, land -based telephone, fax service and minor clerical support for the inspector at no additional cost to the consultant. 3. The Consultants inspector shall supply his or her own transportation to and from the designated work site. 4. This Contract shall not be renewable without the expressed written approval of the City of La nuinta City Council. O14 000253 Page 12of12 AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: Approval of a Contract Change Order STUDY SESSION: No. 1 for Project 98-04, State Route 111 Median Island Landscape Modifications PUBLIC HEARING: RECOMMENDATION: Approve contract change order no.1 in an amount not to exceed $12,900.00 to Pink Inc. for associated additional improvements beyond the original scope of work on Project 98-04, State Route 1 1 1 Median Island Landscape Modifications. FISCAL IMPLICATIONS• The contractor's current contract value is for an amount not to exceed $48,786.00. By adding the additional scope of work, the revised contract amount would be a total of $61,686.00. Considering approval of contract change order no. 1 in the amount of $12,900.00, the following represents the project's revised budget: Construction $61,686.00 Construction Management $9,000.00 Inspection/Testing $3,781.00 Administration $3,078.00 Contingency $6,465.00 TOTAL $84,010.00 Funding and Sources Currently available for this project are as follows: Assigned Funding Sources Account Number Amount Infrastructure Fund 401-000-493-000 $102,300.00 TOTAL: $102,300.00 As illustrated, sufficient funding is available to support this recommendation. 00025 A F:\P W DEPT\COUNCIL\1998M0915f. W pd BACKGROUND AND OVERVIEW• On June 16, 1998, the City Council awarded a contract for construction of Project No. 98-04, to the contractor; Pink Inc. Change order no. 1 provides for the removal of an additional 1 " of soil and installation of an additional 1 " of palm springs gold fines per Caltrans requirements; the staking of Ocotillos with 2" diameter lodge poles; retrofit of the median island on Washington St. just north of Highway 1 1 1; the replacement of plants south of Highway 1 1 1; and the clean up of existing median islands. Change order no. 1 also grants the Contractor an additional 10 days of construction time. The changes indicated in this change order were due to additional conditions requested by Caltrans for issuance of permit. The design changes (staking and up sizing of Ocotillos) to provide greater protection of improvements and additions to the contract to provide upgrades to the Washington Street median to provide consistency that was not addressed in the original bid. FINDINGS AND ALTERNATIVES• Alternatives for the City Council to consider. Appropriate an amount of $12,900.00 from the project's unallocated budget reserve. Approve contract change order no.1 in an amount not to exceed $12,900.00 to Pink Inc. for additional out of scope work on Project 98-04, State Route 111 Median Island Landscape Modifications. 2. Do not appropriate an amount of $12,900.00 from the project's unallocated budget reserve. Do not approve contract change order no.1 in an amount not to exceed $12,900.00 to Pink Inc. for additional out of scope work on Project 98-04, State Route 111 Median Island Landscape Modifications. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer JMF/NN:acs (1,99 00025; f. F:\PW DEPT%COUNCU 1998\980915f _w.d v sTit,, 4 z c'�M OF TNti� CONTRACT: State Route 111 Median Island Landscape Modification Improvements Sheet 1 of 10 PROJECT NO. 98-04 CONTRACTOR: PINK, Inc. P.O. Box 1012 Palms Desert, CA 92261 CONTRACT CHANGE ORDER NO. 1 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. ****************************************************************************************** DESCRIPTION OF CHANGE On Highway III: Remove an additional 1" of soil and placelinstall an additional 1" of palms springs gold (PSG) fines per Caltrans requirements (WDC #1, $5,325). Stake all Ocotillos with 2" diameter lodge poles (WDC 43, $1,040). On Washington St.: Retrofit of median island north of Hwy I I I(WDC #2, $4,734). Replace plants south of Hwy 111($398). Clean up existing median island (T&M, $108). Provide traffic control as required for the additional work (6 days for psg & I on 8/14: 7@ $185=$1,295). Contractor requested and was granted 7 days for PSG/mounds installation & Ocotillos staking, 2 days Caltrans permit delay on 7/27 &7/28 and 1 day rain delay 8/10. As Built Drawing shall be provided. TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED $ 12,900.00 Previous Contract Amt. Through Change Order No.=O- $ 489786.00 Add this Change Order $ 12,900.00 Revised Contract Total $ 61,686.00 By reason of this contract change order the time of completion is adjusted as follows: -10- days added to contract time. The revised contract completion date shall be: 9-14-98 Submitted By: 14 IZ G'IZ�- Date: 7 9 i?9 Approved By: Date: ********************************************************************************************* We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipnne N�ndsh all materials, perfornr all labor, except as ntay be noted above, and perforne all services necessary to complete the above specified work, an*kerleby accept as full payment the amount shown above, which includes direct and indirect overhead expenses for any delays. Accepted BE: Title: (--JZ'L)ft A59a1—_ Contractor: PINK, Inc. Date: 0 025u n�3 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATESeptember 15, 1998 CONSENT CALENDAR: A ITEM TITLE: Approval of Purchase Order to Effect STUDY SESSION: Landscape Restorations at the La Quinta Senior Center along Avenida La Fonda PUBLIC HEARING: RECOMMENDATION: Approve purchase order in an amount not to exceed $ 13,300.00 to Pink Inc. for the landscape restoration at the La Quinta Senior Center. FISCAL IMPLICATIONS• Funding for this effort is available from the Civic Center Campus Improvements Budget. Funding and sources include: Assigned Funding Sources Financing Authority Infrastructure Fund Account Number 401-000-493-000 401-000-493-000 TOTAL Amount $517,731.78 $183,250.00 $700,981.78 As illustrated, sufficient funding is available to support this recommendation. BACKGROUND AND OVERVIEW: The scope of this work effort is necessary to address an erosion problem along Avenida La Fonda adjacent to the Senior Center. The scope includes: grading, removal of an existing olive tree and light fixture; installation of approximately 17,500 square feet of sod; and the retrofit of existing irrigation system. Staff solicited three informal bids from Land Concepts, Landscape; Mark Logan Landscape, Inc.; and Pink, Inc. Pink, Inc. provided the only response (Attachment 1) during the notice period in the amount of $13,300.00. Staff believes this amount to be reasonable based upon the proposed scope of work. 000257 F:\PWDEPT\C0UNC1W 998\980915i.wpd FINDINGS AND ALTERNATIVES: Alternatives for the City Council to consider. Approve purchase order in an amount not to exceed $13,300.00 to Pink Inc. for the landscape restoration at the La Quinta Senior Center. 2. Do not approve purchase order in an amount not to exceed $13,300.00 to Pink Inc. for the landscape restoration at the La Quinta Senior Center. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer Attachment #1 : Pink, Inc. Quote JMF/NN:acs (1!1 000253 F: 1PWDFPT1COUNCILF199A1MM Ri. wM PURCHASE ORDER CITY OF LA OUINTA P.O. BOX 1504, LA OUINTA, CA 92253 (760) 777.7000 SHIP TO 78-495 Calls Tampico, La Quints, CA 92253 (760) 777-70Do 78-450 Ave. La Fonda, La Quints, CA 92253 (760) 664-DO96 78-160 Francis Hack Lane, La Quinla, CA 92253 (760) 777-7075 JENDOR NAME and ADDRESS: PINK, INC. P.O. BOX 1012 PALM DESERT, CA 92261-1012 N2 00026 f IMPORTANT Show above Purchase Order number on all shipping containers and correspondence. This order Is subject to the terms and conditions shown on the face hereof. Vendor Number: DATE DATE DELIVERY REQUIRED F.O.B. POINT TERMS ITEM QUANTITY REQUIRED QUANTITY RECEIVED UNIT DESCRIPTION WAREHOUSE STOCK NUMBER UNIT PRICE AMOUNT 1 1 LS LA QUINTA SENIOR CENTER SLOPE TREATMENT/ MODIFICATIONS GRADING, PROVIDE AND INSTALL SOD, RETROFIT AND ADJUST EXISTING IRRIGATIO AND INSTALL QNE GALLON PLANTS 13,300.00 $13,300.00 James Lindsey SALESTAX Prepared By Department Director or Autiodzed Person TOTAL INSTRUCTIONS TO VENDOR 1. Submit all invoices In DUPLICATE and mall to the attention of the Finance Dept. P.O. Box 1504, La Quinta, CA 92253 2. Separate invoice must be submitted for each purchase order. 3. Delivery must be prepaid to destination indicated unless otherwise stated.. PURCHASE ORDER EXCEEDING $999.99 IS NOT VALID Signature Date UNLESS SIGNED BY THE FINANCE DEPARTMENT VENDOR - WHITE FINANCE - YELLOW PURCHASING - PINK DEPARTMENT COPY - GOLDENROD DEPARTMENT USE ONLY 000259 Section 3.12240 of the La QuIMa Municipal Code states that purchase orders in on amount greater than $2.501 and less than S25,DDt1 require 3 Informal bids. If the amount of this Purchase Order is between $2,501 to S25,000 please list the 3 vendors oontraded and the prim quoted. VENDOR PRICE QUOTE ITEMS ACCOUNT NUMBERS AMOUNT TOTAL PINK, INC. 13,300.00 1 401-639-609-553 13,300.00 $13,300.( MARK LOGAN LANDSCAPE NON -RESPONSIVE LAND CONCEPTS LANDSCAPE NON-RESPON IVE 1 1, X PINK INC* U Landscape • Maintenance • Golf Course Construction License # 693492 Date: 18 August 98 To: John Freeland From: Mike Hernandez Re: La Quinta Senior Center As per your request, Pink Inc will regrade slope 1" below mow curb and 1" below street curb near La Fonda Drive. We will grade slope away from existing trees and retrofit irrigation system. In addition, Pink Inc. will install approximately 17,500 square feet of 328 Hybrid Bermuda Sod as discussed with City of La Quinta inspector, Mike Vela. To complete this project as stated, Pink Inc's price is revised to $13,300.00. (Thirteen thousand, three hundred dollars) Estimated time to complete project: 10 working days Cost break down is as follows: 17,500 square feet of sod @ 24 cents per square foot plus tax 4525.90 Soil amendment and fertilyzer 597.00 Labor 3574.10 Irrigation : 340' laterals @ $1.00 per foot 340.00 Labor 800.00 Removal of soil on slope Equipment rental, loader and dump truck 1500.00 Labor 1163.00 Irrigation/planting at entrance 500.00 Concrete mow strip, 15' 200.00 Traffic control 100.00 Total 13,300.00 ►`m P.O. Box 1012 • Palm Desert, CA 92261-1012 ". 2A unrlQe RM-Q1Q-1ZQKA • Vn-v IRM1 OR4_Mi1CR 0ni5 ceityl 4 4 a" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Approval of Plans, Specifications and Engineer's Estimate for Project 98-05, City Entrance Monuments RECOMMENDATION AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I D STUDY SESSION: PUBLIC HEARING: Approve plans, specifications and Engineer's Estimate of probable construction costs and authorize staff to advertise Project 98-05, for bids FISCAL IMPLICATIONS: The approved FY 97/98 CIP budget for this project was $45,000 from the General Fund. Considering the Engineer's Estimate of probable construction costs the following represents an estimated project budget. Engineer's Estimate $226,000 Design $22,600 Construction Support (survey, inspection, testing) $17,515 Administration(5%) $13,306 Contingency(5%) $13,971 TOTAL $293,392 This would mean an additional appropriation in the amount of $248,392. Staff will be prepared to make an appropriate recommendation of additional funding at the time of award, based upon the actual bids received. BACKGROUND AND OVERVIEW: During the City Council meeting of September 16, 1997, the Council approved Highway 1 1 1 design guidelines and adopted the conceptual design for two City entry signs. The tentative locations are as follows: 1. Northwest corner of the Plaza La Quinta parcel facing eastbound traffic. 2. Southeast corner of the Home Depot project facing westbourldOtraffic. F:\PW DEMCOUNCIL\ 1998\980915k.wpd (JJ On April 7, 1998, the City Council awarded a professional services contract to the firm of Ray Lopez Associates in the amount of $19,800 to prepare plans, specifications and an Engineer's Estimate of probable construction costs. During the City Council meeting of July 7, 1998, staff brought forth a study session item regarding construction details of the entrance monuments. Council directed staff to install two (2) full scale sign "mock-ups" at the designated locations to determine the desired scale of the Entrance Monuments. After the installation and review by Council of the sign "mock-ups", staff was directed (8/18/98) to design entrance monuments at both locations with the approximate dimensions of 9'-0" high by 29'- 0" long. Plans and specifications have been completed and submitted to Caltrans for review. Upon final acceptance by Caltrans and their issuance of an encroachment permit, the project will be advertised for bids. Typically, the Caltrans review process takes approximately 6-8 weeks, and generally will require the consultant to incorporate their comments and resubmit for a second (final) review prior to the issuance of the encroachment permit, based on this knowledge the following represents a tentative project schedule. 16t Caltrans submittal 8/31 /98 City Council Approval P.S.& E. 9/15/98 1 ' Caltrans submittal return 1 1 /01 /98 Corrections and resubmittal 1 1 /15/98 Encroachment Permit issued 01 /04/99 Advertise for bids (30 days) 01 /05/ - 02/05/99 Award Construction Contract 02/16/99 Execute Contract Documents 03/01 /99 Construction (90 days) 03/01 - 06/01 /99 Alternatives for the City Council to consider. 1. Approve plans, specifications and Engineer's Estimate of probable construction costs and authorize staff to advertise Project 98-05, for bids. 2. Do not approve plans, specifications and Engineer's Estimate of probable construction costs and authorize staff to advertise Project 98-05, for bids. 3. Provide staff with alternative direction. Chris A. Vo Public Works Director/City Engineer 0002669, FAPWDEPTIC0UNCI019881980915k.wpd IT, L1WL#M AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 r CONSENT CALENDAR: JI ITEM TITLE: Award a Professional Services STUDY SESSION: Agreement to Prepare Final Plans, Specifications, and Estimates (PS&E's) for Landscaping PUBLIC HEARING: Improvements to the Calle Rondo Drainage Channel. Authorize the City Manager to execute a Professional Services Agreement in the amount of $18,820 with the firm of Ray Lopez Associates to prepare plans, specifications and engineer's estimate (PS&E) for landscaping improvements to the Calle Rondo Drainage Channel. This project is identified in the approved Fiscal Year 1998/99 Capital Improvement Plan. Funding for this project is derived from Developer contributions and RDA#1 funding. A breakdown of the project budget is as follows; ACCnunt No Description Bu- 401-620-605-000 Contract Services/Professional $30,000 401-620-609-000 Contract Services/Technical $23,250 401-620-609-553 Contract Services/Construction $300,000 401-620-901-000 Administration $15,000 TOTAL PROJECT BUDGET $368,250 There is adequate project funding available to cover costs associated with preparation of the landscaping improvement plans and construction documents. The landscaping improvements for this City project are actually the responsibility of the developers of Tentative Tract 24890, and all costs associated with these improvements will ultimately be funded by the developers. The developer funding will be obtained when the City concludes its negotiations with KSL Land Corporation and Capital Pacific Holdings regarding their offsite obligations. The negotiations are currently ongoing. However, all three parties are interested in bringing closure to the issue and resolution is expected well before construction of the project is scheduled to begin. F:IPWDEPT\COUNCIL\ 19981980915c.Wpd 000263 BACKGROUND AND OVERVIEW• At the City Council meetings of November 18, 1997, and January 6, 1998, the Council reviewed and discussed storm water drainage facilities serving the La Quinta "Cove" area. In response to public concern regarding disposition of the Calle Rondo drainage channel, staff presented alternatives to the City Council for improving the effectiveness of this drainage channel. The City Council recommended installation of sump pumps in the Calle Rondo drainage channel at the January 6 meeting. Pursuant to that recommendation, $265,000 was appropriated in the fiscal year 1998/99 Capital Improvement Project budget for the Calle Rondo drainage channel improvements. Landscaping improvements are included in this project to address public concern regarding neighborhood aesthetics related to the ditch. The drainage channel improvements are currently being designed by City staff; however, the landscaping improvements will require design by a landscape architect. Both designs will be incorporated into one set of plans and specifications and bid together as one project. By installing landscaping improvements along Calle Rondo, the City will undertake installation of the Calle Rondo perimeter improvements required of Tentative Tract 24890. Advance funding to cover the costs of plan preparation will be covered by the City, but will ultimately be borne by the "Citrus" developers when current negotiations with them are concluded. Costs incurred by the City in moving forward with installing landscape improvements within the Calle Rondo channel will eventually be recovered under the terms of that agreement. Staff estimated the cost to prepare landscape design and construction documents at less than $25,000. Therefore, staff solicited informal proposals from four qualified firms: Ray Lopez Associates, Palm Desert, CA Ronald Gregory & Associates, Palm Springs, CA TKD Associates, Palm Springs, CA Wayne Carlton Connor & Associates, Palm Desert, CA FINDINGS AND ALT RNATI IM Of the four firms solicited for this project, proposals were received from Ray Lopez Associates (RLA) and Ronald Gregory & Associates. Staff reviewed the respective proposals and determined the firm of Ray Lopez Associates of Palm Desert to be the most qualified. The proposed Professional Services Agreement (Attachment 1) is in the amount of $18,820. 00026q F:1PW DEPT\C0UNC1 L\ 1998\980915c. W nd Considering an award date of September 15, 1998, the following represents a tentative schedule for this project: Council Award of Professional Services Agreement 9/15/98 Consultant preparation of concept plans (3 weeks) 9/16/98 - 10/7/98 City Review (Arch. & Landscape Review) To Be Scheduled City Review (Planning Commission) 10/27/98 Council approval of conceptual plans 1 1 /17/98 Consultant preparation of final plans (3 weeks) 1 1 /18/98 - 12/9/98 Outside Agencies review (3 weeks) 12/10/98 - 12/31 /98 Council approval and authorization to bid 1 /5/99 Bid Period (30 days) 1 /6/99 - 2/5/99 Construction award 2/16/99 Construction period (100 days) 5/27/99 Alternatives for the City Council to consider. Authorize the City Manager to execute a Professional Services Agreement in the amount of $18,820 with the firm of Ray Lopez Associates to prepare plans, specifications and engineer's estimate (PS&E) for landscaping improvements to the Calle Rondo Drainage Channel. 2. Do not authorize the City Manager to execute a Professional Services Agreement in the amount of $18,820 with the firm of Ray Lopez Associates to prepare plans, specifications and engineer's estimate (PS&E) for landscaping improvements to the Calle Rondo Drainage Channel. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer MLF/as Attachment #1: Professional Services Agreement 00C265 J FaPWDFPT\r.nHNGi \1 uamQnno, c.. —. PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Ray Lopez Associates, ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the Calle Rondo Drainage Channel Landscaping Improvements, City Project No. 98-11, (the "Project"), as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not Professional Services Agreement -Project No. 98-11 000266 Page 1 be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed EIGHTEEN THOUSAND EIGHT HUNDRED TWENTY AND NO/100 Dollars ($18,820.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant Professional Services Agreement - Project No. 98-1 1 0 Page 2 00267 shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Ray Lopez, Owner/Landscape Architect It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Chris A. Vogt, City Engineer or such other person as may be designated by the City Manager of City. For purposes of contract administration and project management, the Project Manager shall be Marcus L. Fuller, Assistant Engineer, or such other person as may be designated by the Contract Officer. It shall be Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Project Manager for approval by the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Indeoendent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform . b ! Professional Services Agreement -Project No. 98-1 1 000268 Page 3 all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City, 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Iniury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall maintain a minimum professional errors and omissions liability insurance in the amount of $1,000,000 per claim and in the annual aggregate. 000260 Professional Services Agreement - Project No. 98-11 Page 4' I '' All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and reasonable attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. c. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. Professional Services Agreement - Project No, 98-1 1 O00270 1,198 Page 5 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. Professional Services Agreement- Project No. 98-1 1 Page 6 OOC2i1 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of set off or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. �1+Ui Professional Services Agreement - Project No. 98-1 1 0002Page 7 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Chris A. Vogt 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7077 To Consultant: RAY LOPEZ ASSOCIATES Attention: Ray Lopez P.O. Box 12885 Palm Desert, California 92255 (760) 772-3123 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. Professional Services Agreement - Project No. 98-11 0 Page 8 �27.� 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese City Manager ATTEST: Saundra Juhola City Clerk APPROVED AS TO FORM: Dawn Honeywell City Attorney CONSULTANT, RAY LOPEZ ASSOCIATES By: Name: Raymond C. Lopez Title: Owner/Landscape Architect Date: Professional Services Agreement - Project No. 98-11 Date 0 0074 Page 9 Exhibit A Scope of Services Scope of Services shall include professional and technical services required to prepare preliminary concept plans, final design and contract documents (plans, specifications and engineer's estimates [PS&E's]) ready for bid for the Calle Rondo Drainage Channel Landscaping Improvements, City Project No. 98-1 1, as defined in the City of La Quinta Request for Proposals (Attachment 1), and includes specific services as outlined in the Consultant's Proposal dated August 14, 1998, and include all services related to Phases 1-3 and Phase 5 (Attachment 2), as attached hereto and included herein. 00027J Exhibit B Schedule of Compensation Payment shall be in full at the rates listed within the Consultant's Cost Proposal attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed EIGHTEEN THOUSAND EIGHT HUNDRED TWENTY AND N0M00 Dollars ($18,82O.O0) except as specified in Section 1.6 - Additional Services of the Agreement. `- ' 4 0002'76 Exhibit C Schedule of Performance Consultant shall provide final plans, specifications, and estimates (PS&E's) on or before January 5, 1999. Extensions of this deadline shall be granted as specified in Section 3.0 - Performance Schedule of the Agreement. 000277 ,n15 Exhibit D Special Requirements The City has the option, at its discretion, to extend this Agreement to include a scope of services as defined in Phase 4 - Construction Observation Services, as outlined in the Consultant's Proposal dated August 14, 1998, (Attachment 2), as attached hereto and included herein. Payment for the scope of services, Phase 4 - Construction Observation Services, included in the extension of this Agreement shall be made in full at the rates listed in the Consultant's Cost Proposal attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all services provided under the extension of this Agreement shall not exceed SIX THOUSAND TWO HUNDRED AND NO/100 Dollars ($6,200) except as specified in Section 1.6 - Additional Services of the Agreement. 000278 '' 16 CITY OF LA QUINTA REQUEST FOR PROPOSALS CALLE RONDO DRAINAGE CHANNEL LANDSCAPING IMPROVEMENTS General ATTACHMENT 1 The City of La Quinta requests proposals from Landscape Consultants for professional and technical services required to prepare preliminary concept plans, final design and contract documents (plans, specifications, and engineer's estimates (PS&E's)) ready for bid for the Calle Rondo Drainage Channel Landscaping Improvements, as described below: Project Description - Preparation of concept plans and final PS&E's of landscaping improvements to the Calle Rondo drainage channel, from Calle Tampico to Avenida Nuestra, incorporating the following concepts: • Turf (grass) improvements within the channel invert and side slopes • Varying shrubs and trees along the west side, adjacent to Calle Rondo, and along the existing block wall adjacent to the "Citrus" development • Irrigation system, with water service and meter from Calle Rondo • Coordination with proposed and existing drainage improvements Proposal packages are to be received by 5:00 p.m. Friday, August 14, 1998. Proposal packages are to be delivered to : Marcus Fuller, Assistant Engineer City of La Quinta Public Works Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, Ca. 92253 (760)777-7089 Required Professional Services and Products The consultant will provide the following services: 1. Review existing improvement plans and proposed conceptual plans. 2. Provide landscaping conceptual plans and renderings, in color and of sufficient detail and quality for presentation at public meetings, including plant palettes and other common details. 3. Perform all necessary survey activities required to prepare accurate PS&E's. 4. Develop design requirements necessary to accommodate proposed and existing drainage improvements within the drainage channel. 5. Prepare final landscape, irrigation, and other plans as deemed necessary by the City Engineer on "D" size mylars in a scale of sufficient size to adequately show details of the proposed landscaping improvements. I-, 00nr%".- 6. Provide typed technical specifications in a format approved by the City. 7. Provide complete plant and materials lists. 8. Provide Engineer's estimates of unit quantities and costs. 9. Obtain signed approvals of PS&E's from the Coachella Valley Water District (C V WD) and the Imperial Irrigation District (I113). 10. Coordinate service connections from CVWD and III) for water and electrical services. 11. Obtain approvals from the Architecture and Landscaping Review Committee, Planning Commission, and the City Council. All approved plans will be provided to the City on 3-1/2" disks in AutoCAD 13 format as well as on "D" size mylars. All other approved documents, including technical specifications, will be provided on 3-1/2" disks in WordPerfect 8.0 for Windows95 format. Design Process The successful consultant will be required to deliver final landscaping improvement plans for staff review and approval, as determined by the following schedule, (dates subject to change): Concept Design A. September 2, 1998: Initial meeting between the consultant and staff to identify project design constraints and objectives, and review existing improvement plans and concept plans. Begin preparing the preliminary concept drawings. B. September 29,1998: Submit the preliminary concept drawings to City staff for review and comment, and processing at the Architecture and Landscaping Review Committee. 2. City Review and Approval A. September 30,1998: Submit preliminary concept drawings to the Architecture and Landscaping Review Committee for comment. Consultant will revise the preliminary concept drawings to reflect any comments/concerns raised by the Committee, for submission to the Planning Commission for recommendation. B. October 13, 1998: Submit preliminary concept drawings to the Planning Commission for comment and recommendation. Consultant will revise the preliminary concept drawings to reflect any comments/concerns raised by the Commission, for submission to the City Council for approval. C. November 3, 1998: Submit preliminary concept drawings to the City Council for approval. 2 0002�%o 3. Final Design A. November 4, 1998: Revise preliminary concept drawings, as recommended by the Committee, Commission, and Council, and begin preparation of final landscaping improvement plans. The consultant will coordinate necessary interagency review and approvals of final plans, including the filing of applications necessary for plan checks, permits and service connections. The consultant will be expected to keep the City fully informed of the progress throughout the project, including the preparation and updating of a project schedule in Microsoft Project 4.0 Gantt format. B. December 15, 1998: Submit final landscaping improvement plans, specifications, and estimates (PS&E's) to the City for approval by the City Engineer and inclusion with proposed drainage improvement plans. C. January 5,1999: Submit final landscaping and drainage channel improvement plans, specifications and estimates (PS&E's) to the City Council for final approval, and authorization to receive bids. 4. Bidding A. The consultant will be expected to provide technical support during the bidding and award process. Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: Work Proposal A. Cover Letter i. The name, address and phone number of the consultant's contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. B. Statement of Qualifications i. A listing of proposed project personnel, including personal experiences and resumes. ii. Consultant's experience with similar work, including names and current phone numbers of references for listed projects. C. Task List i. Anticipated date for a Notice to Proceed is September 2, 1998. ii. The Architecture and Landscaping Review Committee has met the third Y16 nnn2s1 Wednesday of July, however, it has not established a final monthly meeting date, and may meet as needed. iii. The Planning Commission meets the first and third Tuesday of every month. iv. The City Council meets the second and fourth Tuesday of every month. V. The complete bid package is to be ready for advertising by January 6, 1999. vi. A work program is to be submitted describing the nature and scheduling of proposed tasks reflecting the dates and proposed work schedule discussed in the RFP. 2. Cost Proposal A. The consultant is to submit a cost proposal for all services and materials anticipated in completing the project outlined in the RFP on the form provided by the City. Selection Process Work Programs and Cost Proposals will be reviewed by City staff. It is anticipated that the selection procedure will allow an informal bidding process, with a final contract amount between $10,000 and $25,000. Final selection will be made by the City Manager and/or the Finance Director, with approval given by the City Council. The City will select the top -ranked, and possibly, lowest bidding firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. 4 nnrn0Q0 RAY LOPEZ ASSOCIATES ATTACHMENT 2 LANDSCAPE ARCHITECTURE / CONSTRUCTION MANAGEMENT POST OFFICE Box 12885 PALM DESERT, CALIFORNIA 92255 Phone: 760 / 772-3123 Fax: 760 / 772-0243 August 14. 1998 Mr. Marcus Fuller, P.E. CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 RE: Landscape Architectural Services - Request for Proposal for: Calle Rondo Drainage Channel Nuisance Water System Project No. 98-11 Dear Mr. Fuller: CITY OF LA QUINTA AUG 14 1998 PUBLIC WU1tKS Ray Lopez Associates (RLA) is pleased to submit our proposal and qualifications for professional landscape architectural services required for development of the `Calle Rondo Drainage Channel' Nuisance Water System, Project No. 98-11. Our proposal will provide a concise overview of the firm's professional expertise and technical design services and how they relate to the development of this project. Our approach will be the development of a sound working relationship between you, your staff, the City of La Quinta and our design team. The relationship will ensure that the final design package will reflect the true needs and concerns of the City. We will provide the City with complete design services starting with a preliminary conceptual design and related constructions cost estimates for review and approval. With acceptance of a contractor, we will provide all necessary construction support to ensure the project is developed in accordance with the approved plans and specifications (does not include site observation or management). Our designs will address all issues of site constraints, environmental mitigation considerations, access requirements, safety, vandalism, development costs and phasing (if required). Ray Lopez Associates has completed and/or is in the process of completing the following Highway Beautification projects similar to this project. * Highway 111 Widening Project - City of La Quinta. Completion Date: 9/98. Construction Value: $65,000. Contact: John Freeland 760 / 777-7000. * Desert Willow Perimeter Landscape - City of Palm Desert. Completion Date: on -going. Construction value: 2.2 million. Contact: Rudy Acosta 760 / 346-0611. * Monterey Avenue Bridge - City of Palm 1)=. Completion Date: 6/97. Construction Value: $140,000. Contact: Mike Errante 760 / 346-0611. 000283 �� City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 2 Ray Lopez Associates is a full service landscape architectural firm, providing design services to governmental agencies since its founding in November 1990. Client service is an important aspect of our firm, therefore, Mr. Ray Lopez, Principal & Owner of Ray Lopez Associates will be your prime contact and Mr. Tyler Eagleson as secondary contact. Ray Lopez Associates is a firm highly recommended by past clientele. Please feel free to call Mr. Rudy Acosta, City of Palm Desert (760) 346-0611 and Mr. John Freeland, City of La Quinta (760) 777-7000. Thank -you for the opportunity to submit our proposal for consideration of Ray Lopez Associates to provide professional design services. We look forward to meeting with you and discussing our proposal in detail. Sincerely, Ray Lopez Landscape Architect #3474 RAY LOPEZ ASSOCIATES / P.O. Box 12885 / Pahn Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 (j^ ./ 00 481 City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 3 SCOPE OF SERVICES The specific tasks and their sequences are based on the tasks identified in your Request for Proposal as well as our experience with projects of similar scope and complexity. The following scope is presented to clarify our understanding of the work to be completed. It is our intention to meet your desires in terms of design quality, budget control, deadline constraints, and completion schedules. Refer to the Fee Schedule Section for a breakdown of man-hours per phase. The work plan of professional services will include the following; PHASE I - DESIGN DEVELOPMENT Task 1. Meet with City staff to review and refine the project scope and approach, establish key communications personnel, and review time schedules. Review all reports, recommendations, plans, requirements, submittal formats, and review periods. Task 2. Obtain all documentation available from the City, base sheet information, design standards, EIR, and any special records pertaining to this project. Task 3. Obtain from City Staff the `points of connection' for the irrigation system and `power source' for irrigation controllers. Obtain controller location from the City. Task 4. Preform site analysis and develop conceptual landscape designs for review and critique. Plans will include all recommendations from the City, Coachella Valley Water District and Imperial Irrigation District. Task 5. Provide landscape conceptual landscape plan in sufficient detail and quality for presentation at public meetings including plant palettes. Task 6 Provide colored rendering of conceptual landscape plan. Includes pictures of proposed plant material. Task 7. Meet and confer with Design Team, as needed, for preliminary plan review prior to taking design concepts into the Final Working Drawing stage. Task 8. Prepare one (1) preliminary cost estimate for approval. Task 9. Obtain approvals from the Architecture and Landscaping Review Committee, Planning Commission, and the City Council. RAY LOPEZ ASSOCIATES / P.O. Box 12885 / Palm Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 0 0 0 2 8k5z"`' City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 4 PHASE II - CONSTRUCTION PLANS AND SPECIFICATIONS Task 1. Based on approved design analysis, conceptual plans, and budgets, RLA shall prepare construction documents which include: *final landscape and irrigation plans (only) on `D' size mylars in a scale of sufficient size (10 scale) to adequately show details of the proposed landscape improvement raised median and centered on the new centerline of the bridge. * provide complete plant and materials lists. * coordinate service connections from CVWD and I113 for water and electrical services. DOES NOT INCLUDE ELECTRICAL ENGINEERING PLAN ($2,500) Task 2. Provide Engineer's estimates of units quantities and costs (2 maximum). Task 3. Provide technical specifications (e.g. landscape & irrigation only) in a format approved by the City. Task 4. Prepare final construction documents, based on City comments, in sufficient detail to obtain competitive construction bids. All construction drawings will be in AutoCad 13 Format. Task 5. Obtain sign approvals of WD'S from CVWD and IID. Task 6. Attend one(1) landscape construction inspection at end of project. PHASE III - CONSTRUCTION OBSERVATION SERVICES (if required) Task 1. Attend pre -construction conference. Task 2. Review and approve all shop drawings and submittals. Task 3 Provide site visitations verifying project progress and quality with recommendations for correction of any deficiencies. Task 4. Participate in the review of change order requests and amounts. Task 5. Participate in construction observations and development of "punch -list" on completed project. Task 6. Approve "As -Built" drawings from record information provided by the Contractor or City Inspector. RAY LOPEZ ASSOCIATES / P.O. Box 12885 / Palm Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 000286 ()n J City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 5 * FEE SCHEDULE * MAN HOURS * PROJECT AREA - Calle Rondo Drainage Channel Our estimated fee is presented as requested in the Request for Proposal to include man-hours per Project. The fee includes our time, materials, and expenses. If additional services are requested in writing beyond the stipulated scope of services, we will submit a proposal for that work, and our fee will be based on the hourly rates presented below. Phase I Design Development.........................................$5,760.00 Man Hours Principal / Owner 24 hours CADD Draftsperson 48 hours Clerical 16 hours Phase II Construction Plan and Specifications ............................ $8,960.00 Man Hours Principal / Owner 40 hours CADD Draftsperson 80 hours Clerical 32 hours Phase III Reproduction, postage, mileage, etc..............................$1,600.00 TOTAL FEES ........................... $16,320.00 Phase IV Construction Observation Services ( if required) ....................$6,200.00 Man Hours Principal / Owner 32 hours Project Manager 40 hours Phase V Electrical Plan ( if required )................................... $ 2,500.00 i�f% Reproduction will be billed at cost plus 15%. CARD plots at $ 10.00 per plot. Client may elect to set up an account at a local blueprinting service and have the reproduction costs -billed directly to the Owner. Items to be supplied to Ray Lopez Associates include: * Base information and topographic survey on disk * Street improvement plans, grading and drainage plans * Approved Environmental Impact Report * Permits and fees and submittal of drawings and specifications to other public agencies Items not included in our scope of services are as follows, but not limited to: * "as -built' drawings based on information supplied by the contractor or City inspector. * hardscape design (e.g. sidewalks, retaining walls, concrete gutters, etc.). * lighting plans. * electrical plans. * construction observation / management. RAY LOPEZ ASSOCIATES / P.O. Box 12885 / Palm Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 000281 City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 6 * HOURLY RATES * The following are our hourly rates: Principal ...................................... $100.00/hour Project Manager................................$75.00 / hour CADD Draftsperson.............................$60.00 / hour Draftsperson...................................$45.00 / hour Clerical and Word Processing Staff ................. $30.00 / hour RAY LOPEZ ASSOCIATES / P.O. Box 12885 / Palm Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 n n" City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 7 RESUMES Mr. Raymond C. Lopez, Principal Landscape Architect # 3474 EDUCATION * Bachelor of Science, Landscape Architecture, 1982 California Polytechnic State University, San Luis Obispo * Associate of Arts Degree, Landscape Engineering, 1979 College of the Desert, Palm Desert, California EXPERIENCE * RAY LOPEZ ASSOCIATES Principal / Owner 10/90 to present at Palm Desert, CA * Landmark Land of California, Inc. - Tournament Golf Course Developers Senior Project Manager 10/86 to 10/90 at La Quinta, CA * Sunrise Company - Country Club & Golf Course Developers Landscape Architectural Assistant 2/83 to 10/86 at Palm Desert, CA PROFESSIONAL * Registered Landscape Architect #3474 AFFELIATIONS * American Society of Landscape Architects • La Quint& Rotary AWARDS & HONORS * ASLA Desert Chapter President * ASLA Desert Chapter Vice -President * Architectural Review Board - Mission Hills Country Club * PGA West - Master Association Board Member SELECTED PROJECTS * PGA West Resort Community * La Quinta Hotel Expansion * Sun City Palm Desert - Vacation Villas * Desert Willow Golf Course - Perimeter * Mission Hills Country Club - Perimeter & Golf Amenities * Tom Weiskopf Signature Course at PGA West - Landscape & Irrigation RAY LOPEZ ASSOCIATES / P.O. Box 12895 / Palm Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 n� 00 28� City of La Quinta - Calle Rondo Drainage Channel Landscape Architectural Services - Page 8 RESUMES Mr. Tyler E. Eagleson CADD Technician EDUCATION * Associate of Arts Degree, Architectural Drafting, 1985 College of the Desert, Palm Desert, California EXPERIENCE * RAY LOPEZ ASSOCIATES CADD Technician 6/95 to present at Palm Desert, CA * Kicak & Associates - Civil Engineers -Draftsperson 7/90 to 6/93 in Palm Desert, CA * J.F. Davidson - Civil Engineers Draftsperson & Surveyor 1/86 to 5/90 in Palm Desert, CA PROFESSIONAL * Sons of the American Legion AFFILIATIONS * Fraternal Order of the Eagles AWARDS & HONORS -'-'Scholarship to Culver Stockton College ' First Team All Conference- College of the Desert Football Team • Employee of the Year - Ray Lopez Associates SELECTED PROJECTS * Bear Creek Channel Bike Path - City of La Quinta * White water River Bridge at Monterey - City of Palm Desert * Desert Willow Golf Course Perimeter & Median Islands - City of Palm Desert * Marriot Desert Springs Golf Course * La Quinta Assessment District RAY LOPEZ ASSOCIATES / P.O. Box 12885 / Palm Desert, CA 92255 / Phone 760 / 772-3123 Fax 760 / 772-0243 ()09 OOC200 CITY OF LA QUINTA REQUEST FOR PROPOSALS CALLE RONDO DRAINAGE CHANNEL LANDSCAPING IMPROVEMENTS Cost Proposal Sheet The following is an estimate of costs to provide the services outlined in the Request for Proposals for the Calle Rondo Drainage Channel Landscaping Improvements and will be used as the basis for entering into a Professional Services Agreement to provide these services. Base Bid $ 1 (0. '� Wro-z --- Consulta t Date Signed "f y 4 00029.E0 Tit., 4 4 0" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: AL* ITEM TITLE: STUDY SESSION: Approval of Overnight Travel for Two Public Works Employees (Assistant Engineers) to PUBLIC HEARING: attend an ITS Technology Transfer Seminar in San Diego California on September 24-25, 1998 RECOMMENDATION: Approve overnight travel for two Public Works Employees (Assistant Engineers) to attend a 2-day ITS Technology Transfer Seminar in San Diego, California, on September 24-25, 1998. FISCAL IMPLICATIONS: This Seminar, along with overnight accommodations, registration, vehicle reimbursement, and meal reimbursement, will be funded as follows: Assistant Engineer I - Capital Projects Division Public Works Capital Projects Travel and Training, Account #10 1 -456-637-000. Total funding available from this account is $690 budgeted for Fiscal Year 1998/99. Assistant Engineer I - Development & Traffic Division Public Works Development & Traffic Travel and Training, Account #101-452- 637-000. Total funding available from this account is $2,500 budgeted for Fiscal Year 1998/99. The breakdown of estimated expenditures per person for this program are as follows: ► Registration $ 125.00 ► Room (2 nights + tax) $ 307.19 ► Vehicle Reimbursement (@ .32/mile) Approx. $ 125.00 ► Meals $ 75.00 Total $ 607.19 each Total for both participants: $1,214.38 000292 —.mIoiQQv�Qnnaienw BACKGROUND AND OVERVIEW: The Institute of Transportation Studies Technology Transfer Program provides a variety of special workshops, conferences, resources, training, and technical assistance for employees of private companies and public agencies. The Program provides the opportunity to implement research results and advanced technologies in public and private transportation agencies and operations, and coordinate issues related to transportation and technology between private corporations and governmental agencies. This year the Program is offering the seminar: "Preparation of Specifications and Special Provisions for Capital Improvement Projects". The seminar will provide valuable information related to the development of specifications and special provisions for construction projects, as well as address California's legal requirements affecting the Special Provisions for construction projects. Attendance at this seminar is beneficial for the Assistant Engineer I - Capital Projects Division, in light of the fact that this employee enforces the requirements of specifications and special provisions of the City's numerous capital projects. Attendance is also beneficial for the Assistant Engineer I - Development & Traffic Division, due to the fact that these employee's responsibilities include project management and design engineer of various capital projects. FINDINGS AND ALTERNATIVES Alternatives available to the City Council are: 1 . Approve overnight travel for two Assistant Engineers I to attend a 2-day ITS Technology Transfer Seminar in San Diego, California, on September 24-25, 1998. 2. Deny overnight travel for two Assistant Engineers I to attend a 2-day ITS Technology Transfer Seminar in San Diego, California, on September 24-25, 1998. C ris A. Vogt Public Works Director/City Engineer MF/mf 000293 Attachment #1 - Course Description � r14. of Specifications and Special Provisions for In this unique course you will be provided with some hypothetical project criteria, such as project title, advertising date, etc., to begin preparing your own specifications document with assis- tance from the instructor. The specifications, under most construction contracts, take precedence over the construction drawings in case of a discrep- ancy. Therefore, it is incumbent on the specifier to produce clear- ly written, legally binding requirements This course addresses each of California's legal requirements affecting Special Provisions and provides an easy -to -follow check list. This course is based on the use of the Special Provisions format as a supplement to either.Caltrans Standard Specifications or APWA Standard Specifications for Public Works Construction (the "Green Book") as the basic document. Topics include: • introduction to contracts and specifications • special provisions vs. contract specifications • charter vs. general law city/county • Caltrans vs. APWA standard specifications • effect of funding source on special provisions • special legal requirements • general content and arrangement INSTRUCTOR Edward R. Fisk, P.E. Engineering Consultant DATES AND LOCATION San Diego September 24-25, 1998 Ramada Limited Old Town 3900 Old Town Avenue (edp 488197) ATTACHMENT `I it Projects t.s CEU SCHEDULE Thursday —Friday, 8 am-5 pm; check -in, Thursday 7:30 am FEE $125 for employees of California's public agencies $295 for others 00C29A .3 I T4ht 4 4Q" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Approval of First Amendment to the Contract Services Agreement and Lease Extension Between the City of La Quinta and the La Quinta Chamber of Commerce AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 13 STUDY SESSION: PUBLIC HEARING: Approve the First Amendment to the Contract Services Agreement and Lease Extension between the City of La Quinta and the La Quinta Chamber of Commerce. The First Amendment increases by $2O,000 the contract payment by the City to the Chamber. Funds were specifically reserved within the Fiscal Year 1998-99 Budget for this purpose (Account No. 101-103-605-535). At its August 18, 1998 meeting, the City Council approved a request from the La Quinta Chamber of Commerce for additional Fiscal Year 1998-99 funding in the amount of $2O,OOO for the Mainstreet Marketplace events. That event has necessitated amending the Contract Services Agreement between the City and the Chamber. The attached First Amendment calls for a minimum of four (4) Mainstreet Marketplace events and payment by the City in the total amount of $20,000. A copy of the attached amendment was provided to the Chamber of Commerce and they agree to the proposed amendment. 000295 There are three options available to the City Council as follows: Approve the First Amendment to the Contract Services Agreement and Lease Extension between the City of La Quinta and the La Quinta Chamber of Commerce; or 2. Do not approve the First Amendment; or, 3. Provide alternative direction to staff. "44L Britt W. Wilson, Management Assistant City Manager's Office Attachment: 1. First Amendment to the Contract Services Agreement and Lease Extension between the City of La Quinta and the La Quinta Chamber of Commerce. CCSTFFCHAMBERI STAMEND09-15-88.wpd 000296 0'.l I. ATTACHMENT NO. 1 FIRST AMENDMENT TO THE CONTRACT SERVICES AGREEMENT AND LEASE EXTENSION BETWEEN THE CITY OF LA QUINTA ("CITY") AND THE LA QUINTA CHAMBER OF COMMERCE ("CHAMBER") Whereas, that certain Contract Services Agreement and Lease Extension for Fiscal Year 1998-99 between the City and the Chamber was originally approved on July 7, 1998 (the "Contract"); and Whereas, the City and Chamber now wish to amend the Contract to include the provision for a minimum of four (4) "Mainstreet Marketplaces" by the Chamber utilizing City funding; Whereas, the parties agree that it is in the interest of both parties to amend the Contract to allow for the Mainstreet Marketplaces and the payment of certain sums of money by the City for that purpose. Now, therefore, the parties hereto agree as follows: 1 . Section 2.0 Compensation shall be deleted and replaced with the following: 901 ► _ 4 2.1 Contract Sum. For the services rendered pursuant to this Agreement (including a minimum of four (4) Mainstreet Marketplace programs), the Contractor shall be compensated in accordance with the following schedule, but not exceeding the maximum contract amount of One Hundred Seventy Thousand ($170,000) (the "Contract Sum"). Payments shall be made upon receipt of invoice in accordance with the following schedule: Contract Payment Excluding Mainstreet Marketplace Special Event Mainstreet Marketplace Fundina Funding July 15, 1998 October 15, 1998 January 15, 1999 April 15, 1999 $37,500 Maximum funding for 1998-99 Fiscal Year: $20,000 payable in four equal payments of no more than $5,000 billable 30 days prior to the event date. $37,500 $37,500 $37,500 000297 004 2. Exhibit "A", Scope of Services and Schedule of Performance shall be amended by adding subsection "I" as follows: "I. A minimum of four (4) Mainstreet Marketplaces" 3. All other provisions of the Contract shall remain in full force and effect with no revision. In witness whereof, the City and the Chamber have signed this First Amendment to the Contract on the respective dates set forth below. Dated: ATTEST: Saundra Juhola, City Clerk City of La Quinta Approved As To Form: Dawn C. Honeywell, City Attorney City of La Quinta Dated a City of La Quinta, a California Municipal Corporation JOHN J. PENA, Mayor City of La Quinta, California LA QUINTA CHAMBER OF COMMERCE By: Douglas A. Yavanian Executive Director "Contractor" G:\MyData\WPDocs\CHAMBER\FY98-99CONTRACTAMEND.wpd 000293 005 T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: Approval of Bond Release for Tract STUDY SESSION: 18915, Palm Royale. PUBLIC HEARING: RECOMMENDATION: Approve bond release for Tract 18915. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Palm Royale subdivision is located on the south side of Fred Waring Drive at Washington Street (Attachment 1). On August 18, 1998, the City Council authorized a reduction in improvement security and acceptance of improvements associated with the Tract. At the request of the developer, this item is brought before the City Council to release security for improvements constructed more than four years ago by a previous developer and release labor and materials security for sewer and water system improvements for which CVWD holds labor and materials security. The city will retain warranty and labor and materials security for recent improvements as outlined in Attachment 2. FINDINGS AND ALTERNATIVES: The City Attorney has advised staff that after four years, the window of opportunity for labor and materials claims has passed and the security should no longer be necessary. The alternatives available to the City Council are as follows: Authorize staff to release labor and materials security as outlined in Attachment 2. 2. Provide staff with additional direction. /Zgz�r= Chris A. Vogt Public Works Director/City Engineer 000299 CAV/HG/hg Attachments F:IPWDEPT\000NCILV 998\9809151.wpd 1 N VICINITY MAP NOT TO SCALP. 7BG, I $I , TO)-* - , R•79.1 9AM . ATTACHMENT 1 NO. 5 0003 i0 ATTACHMENT 2 TRACT18915 Performance Payment Warranty Improvement Security Security Security Domestic Water $73,832 $0 $0 Sanitary Sewer $40,766 $0 $0 Storm Drain $50,000 $0 $0 Streets $236,700 $197,250 $23,670 Monuments $ 5,000 0 0 $406,298 $197,250 $23,670 Release performance security when warranty security is received. Release payment security November 18, 1998 as approved at the August 18 ,1998 City Council meeting. Release warranty security in one year (September 15, 1999). 00e301 i-I()4 F:\PWDEPT\STAFF\G UZMAN\TRACTS%990915. W PD COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreements for Tract 28838-1, Rielly Homes Madison, LLC, and KSL Land Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: IS STUDY SESSION: PUBLIC HEARING: Adopt a resolution granting conditional approval of a final map and Subdivision Improvement Agreements for Tract 28838-1, Rielly Homes Madison, LLC, and KSL Land Corporation. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract 28838-1 is the first of four planned phases within Tentative Tract 28838 which is located at the southeast corner of Madison Street and Airport Boulevard. This Tract is the first occurring outside the original boundaries of PGA West, (see Attachment 1). This final map is a resubdivision of a portion of Tract 21643, which created the Weiskopf Golf Course, and creates 77 new residential lots, as well as various landscape and recreational lots (see Attachment 2). KSL Land Corporation has conveyed this Tract to another developer, Rielly Homes Madison, LLC. As part of the private purchase agreement between the two developers, KSL agreed to assume responsibility for the off -site improvements associated with Tentative Tract 28838. The off -site improvements, such as construction of Madison Street and Airport Boulevard, as well as Tract -wide perimeter improvements, must be guaranteed with the first final map (Tract 28838-1). Rielly Homes, as developer of Tract 28838-1, is responsible for on -site improvements. In this way, there are two subdivision improvement agreements which guarantee construction of associated on -site and off -site subdivision improvements. The agreement with KSL Land Corporation will guarantee construction of off -site improvements with an estimated cost of $4,535,325. The agreement with Rielly Homes Madison, LLC, will guarantee construction of on -site improvements with an F:IPWDEPTI000NC1 W 9981980915m.Wpd 000309 estimated cost of $1,812,941. The developer has requested the City Council's conditional approval of the final tract map, which will allow them 30 days to complete its processing. As of September 4, 1998, City staff has not received final approval of the tract map from the City's Acting Surveyor; however, it is expected that a technically correct map will be available within the time allowed with its conditional approval. Subdivision improvement agreements have been executed by the developers; however, associated securities have not been received. As a result, staff has prepared the attached resolution which provides for conditional approval of the final map and subdivision improvement agreements. The approval is contingent upon receipt, within 30 days (October 15, 1998), of a technically correct final map suitable for recording by the County Recorder with all required signatures except for the City Clerk, and that the appropriate securities have been submitted as required by the subdivision improvement agreements. Once these items are received, the City Clerk will affix the City Seal to the final map, provide the subdivision improvement agreements for execution by the City Manager, and offer the final map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the final map will be considered disapproved, and will be rescheduled for Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The developer has demonstrated to City staff and the City Council that it has made sufficient progress with the documents required for conditional final map approval. City Council alternatives are: Adopt a resolution granting conditional approval of a final map and Subdivision Improvement Agreements for Tract 28838-1, Rielly Homes Madison, LLC, and KSL Land Corporation. 2. Deny conditional approval of a final map and Subdivision Improvement Agreements for Tract 28838-1, Rielly Homes Madison, LLC, and KSL Land Corporation. /Z/ U G' Chris A. Vogt Public Works Director/City Engineer Attachments #1 - Vicinity Map #2 - Tract Map 0003�01 F PWDEPT\STAFF\FULLER\REPORTS%1998\980915 #3.wPd RESOLUTION NO. 98- RESOLUTION OF THE CITY COUNCIL OF LA QUINTA GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT 28838-1, AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract 28838-1 is conditionally approved provided the subdivider submits all required items on or before October 15, 1998. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Produced a technically correct drawing of the map area that is suit�y�q recording by the County Recorder b jJ 0 4 B. Has obtained all requisite signatures on the map title page, except for the City Clerk's signature. C. Has submitted to the City security in the amounts and types required by th Subdivision Improvement Agreements. 3 Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on October 15, 1998. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15`" day of September, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell City Attorney JOHN J. PENA, Mayor City of La Quinta, California 000305 ;)04 ATTACHMENT 1 TRACT NO, 28838 52nd AVENUE 53rd AVENUE Ln O Ln 54th AVENUE Z -o 0 D D cn Ln < O � � Z � PGA WEST AIRPORT BLVD. PROJECT SITE WEISKOPF 58th AVENUE VICINITY MAP NOT TO SCALE 0 0 000306 z �' 9 6 e ATT HMEN S Ila E s4�3 ai as r 3 � 3 all a4 � eiI�� R ° 1r r#a. Hal gill it !Ni six sib fill Ism Ism Igo Z .'i3 z� SOP X1; a ¢ • lb sit His I id 6 tr $� Rim, lb! PIN I a pp ■ rd �! Igr a� app s RoPC I 6� I lilt, w IND r rah rRI r r! t t e �a r r� t 2 )7 Olin X11 IN 1110 1$�@$� RX b mail 0 RR Y Mal y to it i y 5owill it i y i it i aaR = aaR OsIli � g is iib �6 t i I all e� C "fig l 1i 6 #a ail a y $ to iv i i1 N �$ !a i z SQR ll 1 11 ginj is RRNil_ I y _ it i oil IMail @ I 118 YY�VVhYh rob Olt, SRI lot � e tigQ9a oil — — — — — — — r---- co! 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PMM 37 TIMM M. MCUNWE OF WPM AND PRIM 1 ND A PMM W IN= 2 W l01 LM AMM MU NL W2M Il1L'OIOED JILT 7. 1M! M 06M WW Mi 276M ALL OF @FICHE 1RDd06 OF NO= OOIMIT. OIL MM m OOItlI m .Au. 1M/ aw R OOMM LUM7 LOT P ma SEE SHEET 3 LAT 3i TA 2 843 hM 203W-60 F*A �6s+K mw CRANE TA7LC M fL1 r i UI MI I mw ow UP sm t rm 011 ifr Y f Pflr Ilm ■V M 4 poor um r r f mw RM w or f raft MI 6r w 7 rxr fir tJs IN t PAR 2 LLA 08-288 ~ x nmrc ter x am 22 21 23 20 24 iIS 10 13 23 ;-T il 41 Is 26 17 i/4�e/r.211/ \ Is 14 15 PAR. 6 LLA 08-286 a s R 420tB A SCALE 1•=50' 1 Hl m- fe0tti tfw pM 6lOf ptu Mr tmrJto Joe PAR 6 arm� � m °O°" �. LLA 08-288 m' oar Io MA M t . •e firm pima Off r IA 6Mp ML M13 FOR MIPR10R3 MI® AID Wm OF � 000313 13 T4ty� 4 4Q" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Approval and Amendment to the Maintenance Agreement with Caltrans to include Traffic Signal Improvements at Highway 111 and Plaza La Quinta. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: A STUDY SESSION: PUBLIC HEARING: Approve Amendment No. 2 to the Alternative Electrical Agreement #11-5172 adding the signal at Highway 111 and Plaza La Quinta to the City of La Quinta/Caltrans Maintenance Agreement List. FISCAL IMPLICATIONS: Under the original agreement dated March 13, 1992, between the City and Caltrans, the City will pay 100% of the electrical charges, and Caltrans will pay 100% of the Maintenance and Operation costs for all shared traffic signals. The additional cost to the City is approximately $180.00 per month in electrical charges, totaling approximately $2,160.00 per year. Under the provisions of Proposition 218, no new projects may be added to the Landscape and Lighting Assessments. Therefore, this amount is being budgeted as part of the electrical utilities account in Public Works Department (General Fund 101- 454-627-619). BACKGROUND AND OVERVIEW: During the January 21, 1992 City Council Meeting, the City Council entered into an agreement with Caltrans for the maintenance, operation, and electrical charges for City/State shared traffic signals. This agreement stipulated that the City would pay 100% of the electrical energy costs, and the State would pay 100% of the Operation and Maintenance costs. On July 1, 1997, the Council approved Amendment No. 1 adding the signal at Home Depot and Highway 111 to the Agreement. 000314 FAPW DEPT\COUNCILF19981980915e.wpd The signals included currently under the agreement are: Highway 111 at Dune Palms Road Highway 111 at Adams Street Highway 111 at La Quinta Center Drive Highway 111 at Simon Drive Highway 111 at Washington Street Highway 111 at Home Depot Entrance Caltrans will not allow the signal completion and activation until this amendment adding the Plaza La Quinta signal to the agreement is completed. Under the Alternative Electrical Agreement #11-5172 between the City and Caltrans, Caltrans will pay for 100% of the Maintenance and Operation costs. Included is Amendment No. 2 to the Electrical Agreement for Maintenance of Signal and Lighting Systems on State Highways between the City of La Quinta and the State of California - Department of Transportation. This Amendment will replace the existing Exhibit A of Agreement #1 1-5172 and add the signal at Plaza La Quinta and Highway 111 to the agreement list. FINDINGS AND ALTERNATIVES• The alternatives for the City Council to consider are as follows: Approve Amendment No. 2 to the Alternative Electrical Agreement #11-5172 adding the signal at Plaza La Quinta and Highway 111 to the City of La Quinta/Caltrans Maintenance Agreement List. 2. Do not approve Amendment No. 2 to the Alternative Electrical Agreement #11- 5172. This alternative will result in further delays in constructing the new signal improvement. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer CAV:acs 000315 F:\PW DEPT\COUNCIL\ 1998\980918x. wnd N AMENDMENT NO. 2 CITY OF LA QUINTA SEPTEMBER 15, 1998 AMENDMENT TO ELECTRICAL AGREEMENT FOR MAINTENANCE OF SIGNAL AND LIGHTING SYSTEMS ON STATE HIGHWAYS entered into by and between the City of La Quinta, hereinafter referred to as "the CITY' and the State of California, acting by and through the Department of Transportation, hereinafter referred to as "the STATE". WITNES SETH: WHEREAS, an Agreement for electrical maintenance and power costs on State Highway I I I was executed between the CITY and the STATE on March 13, 1992; and WHEREAS, said Agreement by its terms provides that it may be modified or amended at any time upon mutual consent of the parties; and WHEREAS, the parties hereto now desire that said Agreement be amended, THEREFORE, it is understood and agreed that said Agreement is hereby amended in accordance with the attached Exhibit "A", dated September 15, 1998, which shall replace like Exhibit "A" in said Agreement, and shall cancel and supersede such like page, becoming part of said Agreement for all purposes. In all other respects, said Agreement shall remain in full force and effect. This Amendment shall become effective this September 15, 1998 STATE OF CALIFORNIA CITY OF LA QUINTA Department of Transportation JAMES W. VAN LOBENSELS Director of Transportation LM District Division Chief Office of Maintenance Mayor City Clerk 000316 013 EXfIIBIT "A" Effective March 13, 1992 Revised September 15, 1998 CITY OF LA QUINTA ELECTRICAL FACILITIES MAINTAINED BY STATE Distribution of Costs Operation and Maintenance - 100% STATE Electrical Energy - 100% CITY No. Route P.M. Location E# Signal Safety Illum. Lights Signs 1 ill 32.50 Home Depot Entrance E0776 170 4-20OW HPS 2 111 32.78 Dune Palms Road 2-20OW HPS 3 ill 33.30 Adams Street E8320 170 4-20OW 3-110W HPS SNB 4 111 33.44 La Quinta Center Dr. E8440 170 3-20OW 3-110W HPS SNB 5 111 33.80 Simon Dr. E8802 170 4-20OW 4-110W HPS SNB 6 111 33.97 Washington St. E8015 170 7-40OW MV 7* 1 111 Plaza La Quinta 170 7* The City shall maintain Pre -formed loops under patterned concrete pavement for the Plaza La Quinta Traffic Signal. 00`J317 nI COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Approval of Sponsorship Agreement Between the "Riverside County Fair and National Date Festival" and the City of La Quinta AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 17 STUDY SESSION: PUBLIC HEARING: Approve the Sponsorship Agreement between the "Riverside County Fair and National Date Festival" and the City of La Quinta and authorize the Mayor to execute the agreement. The Sponsorship Agreement requires a payment by the City to the County in the amount of $5,000. Funds were specifically reserved within the Fiscal Year 1998-99 Budget for this purpose (Account No. 101-103-643-822). Supervisor Wilson sent a letter to Mayor John Pena in May 1998 asking the City to participate in the 1999 Riverside County Fair and National Date Festival (Attachment No. 1). The Council considered this request as part of the budget deliberations for Fiscal Year 1998-99 and reserved $5,000 for sponsorship within the budget. In response, the County prepared the attached Sponsorship Agreement, which is identical to the agreement entered into last year between the County and City (Attachment No. 2). The sponsorship program involves placing the City's name on: Fairgrounds entryway banners; 150,000 official programs; and 10,000 four-color posters. In addition, the City will be provided with an exhibit booth space and table as well as receiving various event tickets. 000318 There are three options available to the City Council as follows: Approve the Sponsorship Agreement Between the "Riverside County Fair and National Date Festival" and the City of La Quinta and authorize the Mayor to execute the agreement; or 2. Do not approve the Sponsorship Agreement; or, 3. Provide alternative direction to staff. Britt W. Wilson, Management Assistant City Manager's Office Attachment: 1 . May 29, 1998 Letter from Supervisor Roy Wilson 2. Riverside County Fair and National Date Festival Sponsorship Agreement CCSTF FDATE FESTI V ALAGRM T09-15-98. wpd 000319 002 Rt%TRSH)E CIMCE: 4080 Lemon Street, 14th Floor Riverside, CA 92502.1647 (909) 955.1040 Fax (909) 686-2909 STAFF Valerie Chase Carolyn Syms-Luna May 29, 1998 Mayor John Pella City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 SUPERVISOR ROY WILSON FOURTH DISTRICT ATTACHMENT 1 DUMUCt 01TICE/iNtA1IlSG AUDRINS: 46-200 Oasis Street. Ste. 318 Indio, CA 92201-5933 (760)863.8211 Fax 1760)863.8905 STAFF Aurora Derr Dlan H. Thier% Esther Contreras Elizabeth Young RE: Sponsorship For The 1999 Riverside County Fair and National Date Festival Dear John: The Riverside County Fair and National Date Festival enjoyed another successful event in 1998. With a strong sponsorship program, community involvement and management commitment to bettering the grounds, the 1998 Fair attracted over 244,000 people. While attendance was affected by the weather, the all-time record for single day attendance was broken on the last Saturday with 45,000 fair goers. Had the ten-day event not been effected by El Nino, the 1998 Riverside County Fair and National Date Festival could very well have been our best attended fair in history. One of the highlights of this year's Fair was the increased involvement from various cities in the Valley. Momentum is what we have and in order to continue we need your support. Our goal is 100 percent participation from Valley cities. Wouldn't it be wonderful to have a presence at your county fair? The Riverside County Fair and National Date Festival will give you an opportunity to highlight your city, or specifically sponsor an educational activity or entertainer. I would like to urge you to participate in the Sponsorship Program for the 1999 Riverside County Fair and National Date Festival. Please consider putting one of the attached sponsorship levels in your upcoming fiscal year's budget. Please express your interest to our Fair Manager, Lori Moss at 760/863-8494. Sincerely, � Roy Wllsod Supervisor /ec Attachment 000 0 INTERNET: districl4@vco.riverside.ca.us ATTACHMENT 2 1 SPONSORSHIP AGREEMENT BETWEEN THE RIVERSIDE COUNTY FAIR AND NATIONAL DATE FESTIVAL AND 2 CITY OF LA QUINTA 3 THIS SPONSORSHIP AGREEMENT (hereinafter "Agreement") is entered into this i day 4 o 1998 by and between the Riverside County Fair and National Date Festival (hereinafter 5 "NDF"), and City of La Quinta, (hereinafter "SPONSOR"). 6 WITNESSETH 7 WHEREAS, the County of Riverside annually produces the NDF; and 8 WHEREAS, funding support for the NDF is substantially augmented through the sponsorship 9 program; and 10 WHEREAS, SPONSOR wishes to provide funding in support of the 1999 NDF; and 11 WHEREAS, in return for sponsorship funding, SPONSOR will receive certain advertising, 12 promotional and event attendance consideration through the NDF; 13 NOW, THEREFORE, the parties hereto do hereby agree as follows: 14 SECTION 1. Sponsorship. This is a one-year Five- Thousand Dollar ($5,000) sponsorship 15 agreement. SPONSOR does hereby agree to deliver five -thousand dollars ($5,000) on or before January 16 15, 1999. In return, NDF does hereby agree to provide to SPONSOR, the benefits provided for herein 17 during the NDF in February 1999. 18 SECTION 2. Receipt of Funds. NDF shall furnish SPONSOR with a receipt verifying 19 sposorship cash has been received by the NDF. 20 SECTION 3. Sponsorship Program. The following sponsorship benefits will be provided by 21 the NDF to SPONSOR during the 1999 NDF: 22 a) Name Identification. SPONSOR name and/or logo shall be printed on both 23 Fairgrounds entryway banners. 24 b) Advertising. SPONSOR will be included in over 150,000 official programs which 25 will be distributed in local newspaper circulation and will be available at the gate. 26 c) Collateral Material. SPONSOR name will be included on 10,000 National Date 27 Festival four-color posters to be placed in businesses in the Desert Resort Communities, the 28 Temecula/Murrieta area, and in the greater Riverside area. 000341 005 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28' d) Exhibit Space. SPONSOR will be provided one (10 X 10) exhibit booth space during the full run of NDF for the purposes of exposure, sampling, education and product sales. The location of booth shall be mutually agreed upon by SPONSOR and NDF. The provision of any and all canopies, tables, chairs, lighting, phone lines and other appropriate booth requirements are the responsibility of SPONSOR. Canopies may be rented from NDF for a fee of $65 each. SPONSOR shall ensure that all exhibit booths will be staffed during all open hours of the Fair. for the NDF. I the Fair. e) Event Tickets. SPONSOR will receive twenty-five (25) single -day admission tickets 0 Parking. SPONSOR will receive fifteen (15) single -day parking passes for use during g) VIP Seating. SPONSOR will receive special VIP seating for the Arabian Nights Musical Pageant and invitations to VIP pre -event festivities. h) Staffing Credentials. SPONSOR will receive a mutually agreed upon number of staffing credentials in order to provide fairgrounds access to staff and support personnel to the aforementioned exhibit booths. i) Cost. Participating Sponsorship value for the above stated elements is five -thousand dollars ($5,000). SECTION 4. Insurance. a) NDF shall, at its own expense, procure and maintain in full force and effect during the term of this Agreement on behalf of SPONSOR, comprehensive general liability insurance in an amount not less than One Million Dollars ($1,000,000), combined single limit. b) In the event SPONSOR carries insurance which meets the criteria set forth herein or can obtain said insurance policies at no cost to them, then SPONSOR shall furnish original certificates of insurance as prescribed below to the NDF. The original certificates of insurance from SPONSOR must demonstrate that the insurance company is licensed to sell policies in the State of California, and must be acceptable to the Riverside County Division of Risk Management. Said certificates must be delivered to the NDF office by February 4, 1999 (46-350 Arabia Street, Indio, CA 92201), The term of this insurance must be for the duration of this Agreement period. if SPONSOR does not carry said insurance 0003? 006 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13, 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 policies then those listed in Section 413i) will be provided by NDF at no cost to SPONSOR. SPONSOR must provide the Worker's Compensation and Employer's Liability coverage listed in Section 413ii). Certificates of insurance, if provided by SPONSOR, must demonstrate that following coverages have been obtained: i) Comprehensive general liability insurance and where appropriate, public liability and product liability insurance for the combined coverage of not less than One Million Dollars ($1,000,000) Combined Single Limit of Bodily and Property Damage Per Occurrence. Comprehensive general liability insurance certificates, public and product liability insurance certificates shall name SPONSOR as insured on the certificates and the County of Riverside, the County of Riverside Economic Development Agency, and the Riverside County Fair and National Date Festival as additionally insured, but only "insofar as the operations under this Agreement are concerned." It must also name the County of Riverside, the County of Riverside Economic Development Agency, and the Riverside County Fair and National Date Festival as the Certificate Holders. Also the following "additional insured" verbiage is required: "The County of Riverside, EDA, Riverside County Fair and National Date Festival, their officers agents, employees and servants individually and collectively, as respects to all operations by or on behalf of the named insured and all premises or property used by or on behalf of the named insured." ii) Current Certificate of Insurance demonstrating that SPONSOR carries Worker's Compensation Insurance and Employer's Liability Insurance coverage of SPONSOR's employees. NDF cannot provide this insurance to SPONSOR as it is required by the State of California. SECTION 5. Exclusive Rights. a) NDF has exclusive rights in the ownership and use of any Date Festival logo, insignia, or other Date Festival property; and nothing in this Agreement shall be construed to give SPONSOR any ownership or other property interests in any Date Festival property including its logo, insignia, or other Date Festival property. b) NDF has discretionary rights over use of logo and insignia. SPONSOR shall receive 00C323 007 Page 9 3 4 5 6 7 8!, 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 written approval from NDF prior to use of any Date Festival logo and/or insignia, and such approval shall not be unreasonably withheld by NDF. SECTION 6. Indemnification. a) SPONSOR shall indemnify and hold harmless NDF and the County of Riverside, their successors and assigns and their officers, directors, employees, agents, and representatives from any and all liabilities, costs, and expenses, including without limitation, reasonable attorney fees which may be incurred by any or all of them arising out of any claims or suits which may be brought against them by reason of any injuries or damages caused by or resulting from the activities of SPONSOR. b) NDF shall indemnify and hold harmless the SPONSOR, its successors and assigns and their officers, directors, employees, agents, and representatives from any and all liabilities, costs, and expenses, including without limitation, reasonable attorney fees which may be incurred by any or all of them arising out of any claims or suits which may be brought against them by reason of any injuries or damages caused by or resulting from the activities of NDF. SECTION 7. No Partnership or Joint Venture, This Agreement does not constitute and shall not be construed as a constituting a partnership or joint venture between the NDF and SPONSOR. Each party is to remain an independent entity. SPONSOR shall not be considered an organizer, promoter or producer of the NDF. SECTION 8. Independent Capacity. Neither party shall have the right to obligate the other in any manner whatsoever, and nothing herein contained shall give or is intended to give any right of any kind to any third party. Neither party may assign this Agreement without prior written consent of the other party. Any assignee of the work, services or claims that may arise under this Agreement shall comply with all the terms and conditions of this Agreement. SECTION 9. Waiver. No waiver or relinquishment of any right or power at any one time or times shall be deemed a waiver or relinquishment of that right or power for all or any other times. SECTION 10. Severability. To the extent that any provision herein is held invalid, then the provision shall be deemed to be deleted and the remaining provisions shall remain in full force and effect. SECTION 11. Non -Refundable Sponsorship. All Sponsorship fees paid by SPONSOR to NDF hereunder are non-refundable, under any circumstances including but without limitation any act of God 000324 oO§age4 2 3 4 5 6 7 8 9 10 11 12 13 14! 15! 16 17 18 19 20 21 22 23 24 25 26 27 28 or force majeure, extraordinary action of the elements, riots, strikes, weather, flood, fire, war, acts of government, labor dispute or similar cause beyond the control of the parties and not due to their fault of negligence. SECTION 12. California Jurisdiction. This Agreement shall be construed under the laws of the State of California. Each party hereto acknowledges that this Agreement is entered into within the jurisdiction of California and that the courts of the State of California shall have jurisdiction over any and all claims, controversies, disputes and disagreements arising out of this Agreement or breach thereof. SECTION 13. Sponsor Name, Contact Names, Addresses. The following is the name SPONSOR wishes NDF to use in all promotional activities in which SPONSOR is to be included (bolded). The individuals and addresses listed below are where all correspondence between SPONSOR and NDF shall be sent unless otherwise requested. SPONSOR: Thomas P. Genovese Company Representative City of La Quinta Company P.O. Box 1504 La Quinta, CA 92253 Address City State Phone (76977771 00 Fax (7697-A77101 NDF: Lori Moss, Deputy Director Riverside County Economic Development Agency 3525 Fourteenth Street, Riverside, CA 92501 Phone: (909) 275-8916 Fax: (909) 275-6686 SECTION 14. Responsibilities and Benefits. NDF and SPONSOR hereby agree to all responsibilities and benefits as stated above and will promote each other to the best of their ability, and within the guidelines of this Agreement for and during the 1999 Riverside County Fair & National Date Festival. SECTION 15. Termination. Either party may terminate this Agreement upon ninety (90) days written notice to the other party. Such notice shall be sent via U. S. Postal Service registered mail, return receipt requested, to the individual identified in Section 13 herein. In the event that SPONSOR terminates this Agreement, SPONSOR shall not be entitled to any of the sponsorship benefits contained herein after the date of origination of the notice of termination, nor shall SPONSOR be entitled to any 000325 (�rAge5 1 2 3 4'. 5 6. 71I 8 9 10 11 12 13. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 reimbursement of funds either expended by SPONSOR in association with this agreement or provided to NDF pursuant to Section 1 herein SECTION 16. Entire Agreement. This Agreement sets forth the final and complete understanding of the parties. It is understood and agreed that there are no other representations with respect to this Agreement and that this Agreement supersedes all prior discussions, agreements and undertakings relating to the subject matter hereof. It is further agreed that the rights, interest, understandings, agreements and obligations of the respective parties pertaining to the subject matter of this Agreement may not be amended, modified or supplemented in any respect except by a subsequent written instrument evidencing the express written consent of each of the parties hereto and duly executed by the parties. IN WITNESS WHEREOF, NDF and SPONSOR have executed this AGREEMENT as of the I date first above written. RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY _ j By: Lori Moss, Deputy Dir ctor F. iUSERSWDCOMIDATEFESnDATEFEEnDATE991LQUINT99.WPD CITY OF LA QUINTA By: City Representative 000326 O 10 Page 6 REPORT/INFORMATIONAL ITEM: >� INVESTMENT ADVISORY BOARD Meeting July 8, 1998 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Acting Chairperson Irwin, followed by the Pledge of Allegiance. PRESENT: Board Members Bulgrin, Lewis, Mahfoud, Moulin, Osborne and Acting Chairperson Irwin ABSENT: Board Member Brown Mr. Falconer introduced newly appointed Board Members Cyrille Mahfoud and Don Moulin. II APPOINTMENT OF OFFICERS Board Member Moulin advised that the position should go to a Board Member who has been on the Board, he felt that he shouldn't be considered. Acting Chairperson Irwin opened the nominations for the position of Chairperson. Board Members Osborne/Lewis nominated Board Member Irwin for the position of Chairperson. MOTION - It was moved by Board Members Lewis/Bulgrin to close nominations and appoint Board Member Irwin as the Chairperson. Motion carried unanimously. Chairperson Irwin opened nominations for the position of Vice Chairperson. Board members Lewis/Bulgrin nominated Board Member Osborne for the position of Vice Chairperson. MOTION - It was moved by Board Members Lewis/Bulgrin to close nominations and appoint Board Member Osborne as the Vice Chairperson. Motion carried unanimously. 00032'7 Investment Advisory Board July 8, 1998 Minutes III CONFIRMATION OF AGENDA Mr. Falconer advised that an amended copy of the minutes from the June 10, 1998 meeting has been added to the Agenda. IV PUBLIC COMMENT None V CONSENT CALENDAR A. Approval of Minutes of Meeting of June 10, 1998 for the Investment Advisory Board. Board Member Moulin advised that the minutes need to reflect Thomas Genovese and Dawn Honeywell as present at the June 10, 1998 meeting. He further advised that the dates on pages 2 and 3 should be changed to the meeting date. In response to Board Member Moulin, Chairperson Irwin advised that he voted NO on the investment policy due to his opinion on LAIF. MOTION - It was moved by Board Members Lewis/Bulgrin to approve the minutes as corrected. Motion carried with Board Member Moulin abstaining. VI BUSINESS SESSION A. Transmittal of Treasury Report for May 31, 1998 Board Member Moulin questioned why the bank account has a book overdraft in the checking account and why it's larger now then it has ever been. He further questioned what causes the overdraft. Mr. Falconer advised that outstanding warrants are usually the cause of the overdrafts. KA 0OC328 Investment Advisory Board Minutes July 8, 1998 Board Member Osborne explained that the City has a "Sweep Account". The general checking account as of any one day and all checks processed as of that day could have a large negative balance because the monies in the sweep account have not been transferred into the general account until they are needed by the bank. In response to Board Member Moulin, Mr. Falconer advised that the sweep account and the balance is listed on the Treasurers Report. In response to Board Member Moulin, Mr. Falconer advised that the City has next day funds available. He further advised that this is effective cash management. In response to Chairperson Irwin, Mr. Falconer advised that the City has had the Sweep Account for approximately one year and it works well for the City. Board Member Osborne commented on the point spread that the City currently has, further advising that the diversification appears to be working well. In response to Board Member Moulin, Mr. Falconer advised that the purpose of the Reconciliation of Actual and Surplus Funds Report is to track the surplus funds and make sure that the percentages are not exceeded in investments. Surplus funds are described as any funds that are not required to be spent in the next 7 days. MOTION - It was moved by Board Members Osborne/Lewis to review, receive and file the Treasurers Report dated May 31, 1998. Motion carried unanimously. B. Meeting & Time Schedule for Fiscal Year 1998/99 Mr. Falconer advised that the City Council took action at their June 23, 1998 Special Meeting and changed the meeting time for the Investment Advisory Board from 7:00 P.M. to 5:30 P.M. 3 000329 Investment Advisory Board Minutes July 8, 1998 Chairperson Irwin advised that the Investment Advisory Board is only required to meet once a quarter per the Ordinance. The Board has been meeting monthly and in the past the Board has tended to go dark in August. Mr. Falconer advised that historically the Board has been dark in the months of August and December. In the middle of last year, the Board decided to meet on a month -to -month basis. Chairperson Irwin advised that under the Ordinance it states that the purpose of the Investment Advisory Board is to monitor, advising that it would be hard to monitor if the Board met quarterly. Board Member Moulin advised that Section XIX of the Investment Policy states that the Board will meet monthly. He further advised that the Ordinance states that the Board can meet quarterly since the Board just adopted an Investment Policy that states they will meet monthly, its his feeling to meet monthly. He further advised that he agrees to go dark in August and possibly December. Board Member Osborne advised that he would prefer meeting monthly. He further advised that he would like to keep a close watch on LAIF and the other issues that are before the Board. Board Member Lewis and Bulgrin both were in agreement with meeting monthly. Board Member Moulin advised that the Staff Report indicates a meeting on October 13, 1998 and it should be October 14, 1998. MOTION - It was moved by Board Members Lewis/Bulgrin to have the Investment Advisory Board go dark for the month of August, 1998. Motion carried unanimously. MOTION - It was moved by Board Members Lewis/Osborne to approved the amended monthly schedule for the Investment Advisory Board. Motion carried unanimously 4 000330 Investment Advisory Board July 8, 1998 Minutes Vll CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - June, 1998 Chairperson Irwin advised that this report is presented to give the Board a report for the current month ending. It is not intended to give detail. B. Distribution of Investment Policies for Fiscal Year 1998/99 Board Member Moulin advised that he has questions regarding the Investment Policy that he planned on discussing under Board Member Items. He further advised that upon receiving the previous Investment Policy he noticed items that need clarification. Chairperson Irwin advised that this could be discussed under Board Member items. Mr. Falconer advised that a LAIF Answer Book was included in the agenda packets for the new Board Members. Vlll BOARD MEMBER ITEMS Board Member Moulin advised that he has questions regarding the type of investments (Fannie Mae) and Section XIX in the Investment Policy. He further questioned if the Board would want to wait until next April 1999 to review/change the policy or could it be placed on the agenda earlier. Mr. Falconer advised that it would be Staffs recommendation to place the Investment Policy on the next agenda. After further discussion, the Board agreed that the Investment Policy needs to be discussed and placed on the agenda in September 1998. XV ADJOURNMENT MOTION - It was moved by Board Members Moulin/Bulgrin to adjourn the meeting at 6:25 PM. Motion carried unanimously. A 0OC331 REPORT/INFORMATIONAL ITEM: co REGULAR MEETING OF THE CULTURAL ARTS COMMISSION A regular meeting held in the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, California July 23, 1998 CALL TO ORDER A. This regular meeting of the Cultural Arts Commission was called to order at 7:02 p.m. by Community Services Director Dodie Horvitz who asked Commissioner Hull to lead the flag salute. Community Services Director Horvitz asked for the roll call: B. Present: Commissioners Benay, Chappie, Hull, Reynolds, Shamis, and Welch. It was moved and seconded by Commissioners Hull/Reynolds to excuse Commissioner Vossler. Unanimously approved. C. Staff Present: Community Services Director Dodie Horvitz, Assistant City Manager Mark Weiss, Community Development Director Jerry Herman and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: A. Community Services Director Dodie Horvitz introduced Community Development Director Jerry Herman and Assistant City Manager Mark Weiss who stated they were there to give any support they could to the Commission. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: None.. V. PUBLIC HEARINGS: None. VI. BUSINESS ITEMS: A. Introduction of Commissioners. Each of the Commissioners introduced themselves and gave their background and involvement in the Community. B. Election of Chair: It was moved and seconded by Commissioner Shamis/Reynolds to nominate Kathryn Hull as Chair. It was moved and seconded by Commissioner Benay/Chappie to nominate Patrick Welch. There being no other nominations, nominations were closed and Kathryn Hull was elected Chair. 000332 CAMy D0cuments\WPD0CS\CAC7-23-98.wpd 1 Cultural Arts Commission Meeting July 23, 1998 C. Election of Vice Chair: It was moved and seconded by Commissioner Benay/Chappie to nominate Patrick Welch as Vice Chair. It was moved and seconded by Commissioner Reynolds/Shamis to nominate Rosita Shamis as Vice Chair. There being no other nominations, nominations were closed and Commissioner Shamis was elected Vice Chair. D. Selection of Meeting Day. Following discussion, it was determined that the Commission would meet on the second Thursday of each month. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Chairman Hull informed the members that the Cultural Commission meeting Minutes of June 25, 1998, and Art and Public Places Commission meeting Minutes for June 1, 1998, had been distributed for their review. No action would be taken. B. Chairman Hull informed the Commission that the Arts Rag Article had been received from the President of the Americans for the Arts. Included is a copy of the speech that was given at the conference that would be of interest to the Commission. VIII. COMMISSIONER ITEMS: A. Review of Art in Public Places Master Plan and Cultural Plan. Commissioner Welch asked if Commissioner Shamis would review the Art in Public Places (APP) Plan for the newly organized Commission. Commissioner Shamis stated that with the combining of the two Commissions, the new Commission should include in the combined Work Plan whatever they plan to do for the next six months. This plan should then be given to the City Council for their direction. With their direction they can go forward with their plans. 2. Chairman Hull stated the first item of work for the new Commission should be the combining of the two Master Plans which will become the foundation for developing the Work Plan. This needs to be placed on the next agenda as well. In the interim each member needs to read and prioritize the items that should be addressed first. Then as the Commission discusses what elements should make up the Master Plan, they can begin working on the Work Plan. 3. Commissioner Welch asked if the two plans could be combined and go from there. There shouldn't be a need to revise the two plans as both Commissions had obviously spent a lot of time determining what the plans should consist of. 000333 C:\My Documents\WPD0CS\CAC7-23-98.wpd 2 Cultural Arts Commission Meeting July 23, 1998 4. Chairman Hull stated there were additional items that she would like to see added. It was suggested that. both Work Plans be made available to the Commissioners. B. Review of Commission's Ordinance 1. Chairman Hull stated the Art in Public Places Commission had been in the middle of making revisions to their Ordinance before Council had combined the two Commissions, and it would be beneficial if those revisions were made available to the entire Commission. 2. Commissioner Welch stated that Commissioner Chappie had been working on this and asked for her direction. Commissioner Chappie stated their purpose had been to broaden the Commission's ability to raise funds. She had contacted several cities to obtain suggestions on how to modify the City's ordinance and had taken those revisions to the APP Commission for their review; however they had been unable to act on those revisions before the Commissions were combined. 3. Commissioner Welch asked if the new Ordinance which combined the two Commissions, allowed for these changes. Commissioner Chappie stated it did not. It only combined the two Commissions. 4. Chairman Hull asked that this be added to the Commission's next agenda. 5. Commissioner Benay stated the Cultural Commission had also been looking into alternative sources for funding; not necessarily through the community or fees, but maybe grants. 6. Commissioner Chappie stated the entire Commission needed to understand the purpose of the Ordinance revision. 7. Commissioner Welch suggested a subcommittee be formed to review the revisions. 8. Commissioner Shamis stated the Commission should determine their priorities before forming subcommittees. 9. Chairman Hull asked if Commissioner Chappie could blend the two ordinances before the next meeting for the Commission to review and if necessary, a subcommittee could be formed at that time. C:\Mv Documents\WPDOCS\CAC7-23-98.wpd 3 000334 Cultural Arts Commission Meeting July 23. 1998 10. Commissioner Welch asked if the revisions would affect developer fees. Community Development Director Jerry Herman stated the revisions included an increase in the amount of the percent for the fee. C. Temporary Art Program Chairman Hull asked if members would like to have the Temporary Art Program placed on the next agenda. Commissioner Shamis stated they needed direction from Council on this item as well. Community Development Director Jerry Herman stated the Temporary Art Program had been approved by Council, but the contract was too stringent for artists to work with. Discussion followed regarding the problems that had been incurred due to the contract. Following discussion, it was decided this item would be added to the agenda for discussion. D. Community Workshops Chairman Hull asked Commissioner Shamis to explain the APP's purpose for the workshops. Commissioner Shamis stated they were hoping to have a workshop that included the City Council, staff, local developers and the community to educate everyone as to what public art was, and how it could be incorporated into the development of the City. Chairman Hull stated this could be included in the Work Plan and discussed at that time. E. California Culture Net Website Chairman Hull asked Commissioner Benay to explain. Commissioner Benay stated the website was not working at this time as the person working on the website had been out of town. They had put in place the ability to communicate with her and would be able to give a more detailed report at the next meeting. F. Inland Empire Tourism Council Publication Chairman Hull asked for a report. Community Services Director Horvitz stated she had contacted Jennifer Nutter of the Inland Empire Tourism Council and she would be sending the information which would be forwarded to the Commissioners. 2. Commissioner Shamis asked for an explanation of what this was. 3. Commissioner Benay explained that Riverside County Inland Empire has a tourist agency which has a calendar of events that is distributed to all the different organizations. However, the only event represented from the 000335 C:\My Documents\WPDOCS\CAC7-23-98.wpd 4 Cultural Arts Commission Meeting July 23, 1998 Coachella Valley is the Date Festival. They had spoken with Ms. Nutter at the CALAA conference in Los Angeles and told her they would take responsibility to send her information on the cultural activities that occur in the Coachella Valley to be included in the publication. G. Discussion of Subcommittees Chairman Hull stated that as the business items are discussed at the next meeting, the need for subcommittees could be addressed at that time. The subcommittees will be important because there were 14 members doing all this work and now there are seven. Subcommittees could help to complete the work in a more timely manner. 2. Commissioner Reynolds stated she had recently visited the town of Pedregal in Arizona and passed out pictures. She thought it was a good example of how artwork could be incorporated into the design of a city. 3. Commissioner Shamis stated she had obtained a CD Rom from John Nagus, Community Arts Manager for the City of Palm Desert, about the Public Art Program for the states of Washington and Arizona. She would like to show this CD Rom to the Commission. Chairman Hull asked that this be placed on the next agenda. 4. Chairman Hull asked that a list of the artwork that had been installed and had been proposed, be passed out to all Commissioners. She also asked that they be briefed on the APP activities. 5. Commissioner Benay asked if they should discuss the Valley Wide Arts program at the next meeting. Chairman Hull stated she would contact John Negas, Community Arts Manager for Palm Desert, as to what involvement they will have in the program. 6. Commissioner Reynolds asked if the Artist Participation Day could be placed on the next agenda. The program was held in October of last year and they need to make plans as soon as possible. 7. Commissioner Welch stated he thought Council had deleted workshops from the APP Work Plan. Community Development Director Jerry Herman explained that workshops had been deleted, but the Artist Participation Day was not. The Artist Participation Day was a joint effort with the local schools to have artists spend a day at one of the schools giving a demonstration on their particular type of artwork. C:\My Documents\WPDOCS\CAC7-23-98.wpd 5 00 C 33 b Cultural Arts Commission Meeting July 23, 1998 8. Commissioner Benay stated the Cultural Commission had been working on the Artist of the Month program and it needed to be finalized. Staff stated it was included as part of the Work Plan and had not yet been taken to the City Council. Commissioner Benay stated this program was designed to affirm and recognize local artists and their different types/styles of artwork; their picture with a brief article would be published in the La Quinta Newsletter and La Quinta Post, to introduce them to the community. 9. Commissioner Benay asked for a report on the Bear Creek Bike Path project. She asked this to be placed on the next agenda. Claudia Gamble, of the Arts Foundation, had informed them she would be coming back to make a presentation on the progress of the project, but a date for that presentation had not been determined. Community Development Director Jerry Herman explained that the City Council had contributed $5,000 for an art piece to be installed at the top of the Bear Creek Bike Path. This project was to be reviewed by the Commission and a recommendation made to the City Council. Chairman Hull asked that this item be agendized for either the next or following meeting. 10. Commissioner Welch asked if the landscaping for the DeMartino art piece at the corner of Washington Street and Highway I I I had been completed. Community Development Director Jerry Herman informed the Commission that Council had authorized the distribution of a Design and Build contract. Staff had distributed the requirements to 15 local firms with a deadline of August 21". Once received, the proposals would be presented to the Commission for a recommendation to the City Council. 11. Commissioner Chappie asked about the status of the Washington Street Bridge Widening artwork. Community Development Director Jerry Herman stated it was now a Public Works project and could be brought to the Commission for a cursory review. 12. Commissioner Shamis asked if the entry signs would come before the Commission for review. Community Development Director Jerry Herman stated it was a Council project and a mock-up of the proposed signs would be placed at the two Highway III entrances for review. Should the Commissioners have an opinion, they could express it to the Council on an individual basis. It would not be presented to the Commission for their input. 13. Commissioner Benay asked about the Obelisks. Community Development Director Jerry Herman stated Council Member Henderson had brought this project to the APP and it was the decision of the APP that they could not participate in this program as this was a manufactured art piece and not an 000337 C:\My Documents\WPDOCS\CAC7-23-98.wpd 6 Cultural Arts Commission Meeting Jul), 23, 1998 original. This was also the case with the Historical Preservation Commission. Council decided to continue with the program, revised the ordinance to allow the funds to be used for this purpose, and authorized the expenditure of $14,000 from the APP fund for design and construction. 14. Chairman Hull stated her concern about their recommendations being ignored. The members were appointed because of their ability and expertise in the different areas and maybe they need a stronger voice to inform the Council that they are not the artist they think they are. It concerns her that the APP Commission stated they did not want to use their money for this project and Council decided to do so anyway. Community Development Director Jerry Herman stated the way the Ordinance was written, the APP did not have the authority to spend the money. All recommendations are made to the Council and it is their authority to decide how the funds will be utilized. 15. Commisioner Reynolds stated the Ordinance would not allow money to be spent on the obelisks as they were an assemblyline product and not considered to be artwork. Council refined the Ordinance and removed that portion of the Ordinance so the funds could be used for this purpose. 16. Commisioner Shamis stated it was important to her to have Council direction on what the Commission should do. There is no sense putting time into a project if it is not what the Council wants them to do. 17. Community Services Director Dodie Horvitz stated the Work Plan is where the Commission should start. Once the Plan is reviewed and approved by the City Council it becomes the vehicle by which the Council informs the Commission as to their direction. 18. Commissioner Welch stated it was his opinion that this was the system and he accepted it. 19. Commissioner Shamis stated her concern was that the Work Plan and Ordinance are wonderful, but what should the focus be for the next six months. The Commission needs to be more specific under the direction of the City Council. Discussion followed as to the Commission's direction. 20. Chairman Hull suggested having their joint meeting with the Council early in the year to gain this direction. Assistant City Manager Mark Weiss stated he and Chairman Hull had spoken several times and it was understood that this Commission was an advisory body to the Council. Whether the Council chooses to follow their recomendation is their choice. Council has adopted an Ordinance which is broad in its framework for the purpose of providing C:\Mv Documents\WPD0CS\CAC7-23-98.wpd 7 000338 Cultural Arts Commission Meeting July 23. 1998 a basic direction to the Commission. The Work Plan is the Commission's recommendation and is presented to the City Council for their consideration. Once approved, it determines the Commission's priorities. Once the Commission has determined their priorities, then there should be a joint meeting with the City Council to confirm their direction. 21. Commissioner Benay asked if there was a method of communication whereby Council could provide the Commission with any specific direction. Community Development Director Jerry Herman stated this was usually done through staff. 22. Chairman Hull and Commissioner Shamis asked that the next meeting concentrate on the Work Plan to set their priorities. 23. Commissioner Benay asked to have a copy of the Temporary Art Contract. 24. Commissioner Reynolds asked if they could also have a copy of the City of Palm Desert's Temporary Art contract. VIL ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Welch/Shamis to adjourn this regular meeting of the Cultural Arts Commission to the next regular meeting to be held on August 13, 1998. This meeting of the Cultural Arts Commission was adjourned at 8:08 p.m. Unanimously approved. 000339 C:\My Documents\WPDOCS\CAC7-23-98.wpd 8 REPORT/INFORMATIONAL ITEM: .111 COMMUNITY SERVICES COMMISSION MINUTES July 22, 1998 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:02 p.m. by Dodie Horvitz, Community Services Director, in the La Quinta Civic Center Study Session Room. Staff led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Olga Betancourt Commissioner Gilbert Lopez Commissioner Joan Rebich Commissioner Victoria St. Johns (Chairperson) Commissioner Kay Wolff MEMBERS ABSENT: Commissioner Mike Davis Commissioner Kathryn Pedersen STAFF PRESENT: Dodie Horvitz, Community Services Director Tom Hartung, Building & Safety Director, Human Services Comm. Liaison Mark Weiss, Assistant City Manager Cristal Spidell, Secretary Staff informed the Commission that Commissioner Davis was unable to attend the meeting because he is out of town. 11. PUBLIC COMMENT - None III. CONFIRMATION OF AGENDA' IV. CONSENT CALENDAR - None Dodie Horvitz, Community Services Director introduced Mark Weiss, Assistant City Manager and Tom Hartung, Building and Safety Director and past Human Services Commission Staff liaison to the new Commission. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Introduction of Commissioners Each of the Commissioners introduced themselves and shared a little bit about their affiliation with various committees and boards, place of employment, and how long they have been La Quinta residents. Stan Sniff, City Council Member, Dodie Horvitz, Community Services Commission liaison, and Cristal Spidell, Secretary were introduced. C:\MyData\CRISTAL\CSC\MIN7-22.wpd 1 000340 B. Election of Officers Ms. Horvitz opened nominations for Chairperson. Commissioner Rebich/Wolff nominated Victoria St. Johns. There being no other nominations Ms. Horvitz closed nominations. It was moved by Commissioner Wolff/Rebich to unanimously vote Victoria St. Johns as Chairperson. Unanimous. The Commission discussed continuing the selection of a Vice Chairperson due to the absence of Commissioner Pedersen and Commissioner Davis. After a brief discussion, Commissioner Lopez/Wolff moved to continue the election of Vice Chairperson until the next Commission meeting. Unanimous. C. Selection of Meeting Day Ms. Horvitz distributed a calendar which indicated the days that are available for Commission meetings. Ms. Horvitz recommended the 2nd or 4th Thursday of each month due to staff availability. The Commission discussed various meeting days, and whether they should wait before selecting a day until Commissioner Pedersen and Commissioner Davis could be present. It was moved by Commissioner Rebich/Lopez to chose Wednesday, August 12, 1998 as the next meeting date, and continue discussion of selection of a regular meeting day to the next Commission meeting. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Unapproved Minutes of May 20, 1998 Human Services Commission Meeting B. Unapproved Minutes of June 8, 1998 Parks & Recreation Commission Meeting A Recreation Brochure and a flyer for the Youth Coventry Orchestra was distributed. The above items were received and filed. Vill. COMMISSIONER ITEMS Commissioner Rebich distributed 'information and discussed a number of things with the Commission. .Those items included CalWORKS (which was added to the next agenda by consensus), RAP and their Anger Management Program, and the Kidsline Program. Commissioner Wolff asked about the pool schedule, fees, closing day, and Commissioner Lopez asked whether it can be rented out for parties. Ms. Horvitz indicated that closing day is September 7th and she will contact CVRPD for more information and add it to the next agenda. In response to Chairperson St. Johns, Ms. Horvitz informed the Commission that the classes offered by the Community Services Department are very successful, although some didn't do as well as others. Instructors are recruited through advertising in the Desert Sun, and word of mouth. Ms. Horvitz also added that the department is working on enhancing the relationships with CVRPD, YMCA, and Boys and Girls Club of La Quinta. In the future the department hopes to have a computer set up so that the public can register for CVRPD's classes at City Hall, and that there is a link on the City's website that links us to each other. 040341 C:\MyData\CRISTAL\CSC\MIN7-22.wpd 2 IX. ADJOURNMENT Staff will send out Commission addresses and phone numbers. Staff indicated that packets will be in the mail no later than Friday prior to their meeting date, and that if the packets were not in their mailboxes on the Monday they are to call the office. It was moved by Commissioner Rebich/Wolff to adjourn the meeting. unanimously. Meeting adjourned at 8:26 p.m.. NEXT MEETING DATE, TIME AND TOPIC Wednesday, August 12, 1998 7:00 P.M. La Quinta Civic Center Study Session Room • Election of Vice Chairperson • Selection of Meeting Day • Discussion of CalWORKS • Work Plan • Update on Kidsline Program • Fritz Burns Park Closing Date Motion carried 00034? C:\MyData\CRISTAL\CSC\MIN7-22.wpd 3 a, ti /1 ° DEPARTMENT REPORT: CTTY COUNCILS oF 5 UP-COMTNG EVENTS SEPTEMBER 15 SEPTEMBER 19 SEPTEMBER 21 SEPTEMBER 22 SEPTEMBER 22 SEPTEMBER 23 OCTOBER 6 OCTOBER 1 OCTOBER 2-4 OCTOBER 5 OCTOBER 8 C "61L-3:101106aii OCTOBER 20 OCTOBER 21 OCTOBER 28 CITY COUNCIL MEETING BOND CLOSING DINNER MAYOR'S CUP GOLF TOURNAMENT SPECIAL CITY COUNCIL MEETING AT 3:00 PM DINNER AT T-BO'S AT 6:00 PM CHAMBER MIXER AT BEER HUNTER CITY COUNCIL MEETING SPECIAL CHAMBER MEMBERSHIP BREAKFAST RE: THE GARDENS OF CHAMPIONS ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE IN LONG BEACH RIVERSIDE COUNTY HISTORIC COURTHOUSE DEDICATION AT 3:00 PM SPECIAL CITY COUNCIL MEETING AT 7:00 PM OKTOBERFEST CITY COUNCIL MEETING TRI-CHAMBER MIXER AT GRANITE CONSTRUCTION CHAMBER MIXER AT THE BEER HUNTER 000343 NOVEMBER 3 CITY COUNCIL MEETING NOVEMBER 3 ELECTION DAY NOVEMBER 5 MAYOR'S LUNCH NOVEMBER 6 MAINSTREET MARKETPLACE NOVEMBER 15 CHAMBER'S 10-K RUN-2 MILE WALK NOVEMBER 17 CITY COUNCIL MEETING NOVEMBER 18 CHAMBER MIXER AT STRAW HAT PIZZA NOVEMBER 28-29 SKINS GAME DECEMBER 1 CITY COUNCIL MEETING DECEMBER 4 MAINSTREET MARKETPLACE DECEMBER 7 CHAMBER'S TOYS FOR TOTS AT THE CLIFFHOUSE DECEMBER 15 CITY COUNCIL MEETING DECEMBER 16 CHAMBER MIXER AT PGA WEST DECEMBER 16-19 LEXUS CHALLENGE JANUARY 5 CITY COUNCIL MEETING JANUARY 9 CITY COUNCIL MEETING JANUARY 20-24 BOB HOPE CHRYSLER CLASSIC Updated: September 12, 1998 000344 SEPTEMBER 1998 CITY CALENDAR 1 2 3 4 S ugust City Council Meet- 12:00 PM S M T W T F S ing Canceled Mayor's Lunch 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 HOLIDAY - 7:00 PM C.V. 5:30 PM Invest- 12:00 PM CVAG- CITY OFFICES Mosquito Abate. ment Advisory Energy & CLOSED -Perkins Board Environ.-Sniff 7:00 PM Planning 7:00 PM Cultural Commission Arts Meeting Commission 13 14 IS 16 17 I8 19 7:00 PM Commu- 12:00 PM CVAG- 4:00 PM CV Air- 3:30 PM Historic nity Services Transp.-Perkins port - Henderson Preservation Commission 2:00 PM City Commission Council Meeting 20 21 22 23 24 25 26 10:00 AM 3:00 PM Special 11:00 AM CVAG-Public Council Meeting SunLine-Pella Safety -Perkins 7:00 PM Planning Commission 27 28 29 30 5:30 PM CVAG- Exec. Com. - Pena S M Tc WeT F S 4 5 6 7 8 910 it 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 9/11/98 000345 DEPARTMENT REPORT: I T4hf Q9&& MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety (� u DATE: September 15, 1998 RE: Department Monthly Report - August Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of August. The reports depict the following highlights: • Year to date building permit valuation is $105,903,377, which represents an issuance of 1,446 building permits through August. • 1,548 animal control cases have been handled through August; • 944 code compliance cases have been initiated through August; • 12 new licenses were issued to La Quinta based businesses in August. 000346 N 0�0 N en„ry 00 %C 01 01 h r M 0 000 r N a � � b en O S a M N M r O a r DD 00 cG qT a :: 00 opo_ a e 'n r N N b ao .Mr e eq o0 h a ., ire � N M M .Mi r e % $ W) o S h S a— oo � ao M ., 00 O r b r M IT h N b vi e d ri o vi r v vi vi .4 c aC v N M M e h e T b h N 3e� r 00 b O b O� e r r r .� b oo O ON Ne een n N PI N W V ti N N Nc ao .. N O O O M S S O S +Ow O VO'i N O n S N 0 rf G O 00 O N N h r r O1 01 00 O 00 %n O O pp N O� e vOi O N ov'o O r © CO O O Oli en M ce h yj N O n C .w ti a .N•i S V O h .Ni O R kn kn Noe oo h ., a .. M t- oo b m M N 00 b O O r O O O a\ e O O O 00 r O h h N 00 O VI h O v) 00 N N O M 00 b e e a\ O V1 M O h M O e 00 V Vri ti N O N M M O r b O\ O No b m � M 00 O 00 S O 7 M a a Q\ O vI r O 00 O N M M e N M O A a W e�o r M O r N a vei .r. a epF,�,'ndM000A�"O"rai' �eMy�oaz ao NZo Sao e � MOo� vO.rGi'"�„°Dy^7""�M�'n a Q� ° w a F F U W 0 0347 a a e b r N M b a V1 R e N n O\ M r N F O F ANIMAL CONTROL REPORT FOR: AUGUST, 1998 ANIMAL PICKUPS YEAR TO INCIDENTS YEAR TO MONTHLY: DATE: HANDLED: MONTHLY DATE: Does Alive 20 290 Bite reports 2 37 Dead 4 29 Cats Alive 12 76 Animal trap set ups 5 71 Dead 4 38 Cruelty to Animals Other Animals Investigations & 1 18 Check welfare Alive 1 42 Dead 5 31 Vicious Animal Restraining order 1 11 TOTAL ANIMALS Alive 33 408 Special hour patrols 0 1 Dead 13 98 Zoning Violations 0 5 Lost & found reports 56 313 TOTAL ANIMALS Animal Rescue 1 10 REMOVED Outside agency assistance 1 13 City hall reclaims 7 _54 46 506 Other 12 222 TOTALS 86 735 VIOLATIONS: No owner Warnings Citations Contact Dogs at large 16 2 2 Noise disturbance 0 2 0 Defecation removal 0 1 0 License violation 0 0 6 Other 0 0 0 Monthly Total 16 5 8 YEAR TO DATE 95 29 123 TOTAL MONTHLY INCIDENTS OTHER ACTIVITIES: YEAR TO DATE: HANDLED: 161 Dog licenses sold Not available 110 (As of Mar.) License renewals sent Not available 151 (As of Mar.) 000348 TOTAL YEAR TO DATE INCIDENTS HANDLED: 1.548 CODE COMPLIANCE REPORT FOR: AUGUST,1998 ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements Started TOTAL STARTED TOTAL COMPLETED Home Occupation Inspections Business License Inspections Public Service Garage sale permits Issued YEAR TO DATE: 55 377 4 131 45 396 _3 0 _07 944 97 775 8 - 67 —5 50 185 1,503 114 909 forms\councilceo 000349 W Q w z w Q U z J 5 (0w 0 w gz U)Z wD0 >om� F w0 U z u_ 2282r.°8�s 8N bi�i`�i�•-cn rin Cn l FFF w 0 _U z Ir } Z a �L > w(n wa 000 �Q: zw am �Qw w0 tiz �Q wg< <LL08 WCL f% N I-- U w z w of aZp��wJH irw [Z w-I-wJQU ww O w w Q o J w w H w o=YHLvi�Qt-JE-U- YU QwQ0 J 5muai0xWDDWM OUW th n to Un fh M f7 OM M C7 lh l() IIN W)N Ui in N LL] in In 0 N N N N N N N N N N N N N rnmrnrnrnrnmmmmrnm QQQQQQQQQQQQ 000000000000 C C G C C C C C C C C 00a00000p000 m m m m m m m m m m m m J J J J J J J J J J J J J w J w Ir Ix z m a° 5 ga zm DuwiHzOQOQWD FD in woQawQQ(EwF-w Ow camQo)(-)MHQM00 u)m A Na) CO ODN �� u)IhI�nNI-�rODI() �Ul U O to u) Q H F U z 0 0 w o z 0 5 m z OLU a w U a w C)) CL W w w z z Z O U /n U aQ wFofw IL a tr U Y QU' w U w coJ 0 OF �Zz Q <D5wZ�2z-jH Cz_7-1 �pmOz0QF rn- F-J FO-wFnaw wQ ) (1)wFrC,ow0 oa pJO�000QQw m� z to a n. W w 2 m 0 m 0 a- . -NM V owI--WmO -N r)coaomo�vu)col� �M N N N N N N N NNNu)u)N Nu)N u)u) 000350 Y 3 H a J m 19 N U C C o� �a��T '�9G DEPARTMENT REPORT: E-� F Z u�w V � 'y OE THY' TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR J}NKl DATE: SEPTEMBER 15, 1998 U SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF AUGUST Attached please find a copy of the Community Development Status Report. These are the current cases staff is working on that require action by the Planning Commission and/or City Council. 000351 P:Monthly Department Report.wpd z W CC a W 00 H a 00 Z W 0) W 0= () F- a. Z O W J � � j cc C7 oaQ f D O Z _O ~ U d E E 00 M r� N 0 O a O -C7 Y O U U O +, o m + C U � c CL -o a� o U) Z It M rn , � O U Q d U C CO O U O w tC0 X ++ f6 C N +� W C io - y o d E c U O O 7 C y 0 O 0 0> O E N O C C 0 1 N N U C L Q O y ++ O_ a) O O ++ > t0 O U LLl U U y (n f0 y Q 7 V In O to N `O y y E �_ a. C ON Q '~ U t0 O O �O Z O� U c O � O c tD O O d o S aS m v°, y `' 0 °C O O a) t00 � *' y H N +� to U w W '� m c O a ° U E 4 o m CL f° can D U) °6 o y a (D E (D FL a a`) to U cn to c m o� Q +-E W Q cOD l0 J+ C ` ai a°i C -O C t6 O o U Q Q to N V J -O FLE a 0 O O A? C E -c Y m a) y L a) ._ O O U ` C mO U L C O +' tD O N > O i �. LL 'O N N +' a) �~ E O U C _O ` O y �. C i 0 +' +O+ +, O. O e— OCLO U 'O C N -0 0 N L O a) O O � U C ++OL 0O E >O @> -p CL C OL OL N a) � C 0 C O C C L + .� .O E a) N N m cr m ( ai fn Z 0-CLQ cn 2 00 'O 00 to y 00 m C f0 t0 0_ N m Q C OL to W 00 W L 7 ^ C in C?O ~ M a) c (D w � tD ao OQ c CO m QO a) �+1 Q m rn- cW O O E a E a N a `o w e E rn (L d ( 0� O 2 to —. NQ Q y +=' cn O `y c t0 CO LO Co a) c OC to 00 00 c is I y r� N Q E N c CL OLn mCL O� O NO+t N C N LL � cN c0 00 Ch to C U (0 O U O ^ Y 0 00 C To 00 3 v_ J � N LA CD C Q O d CO) J Q O U O t\ to Etc +, W J to H m C7 0 (n Y U O 025 fn cD 0 We nfin TN9 Z _O 00 U Q O r CO Co CJ C`') n CM n (Y) ^ r rn 00� �� N d) N c 0 U U a U U U d U d U d U = a p y E Cn m 0_ E CL +, -CO m s m C7 O 0 0 O N� y y y O) y y C U .E N-E _f0 >_ C N7 l7 y O ` C U N y ° ii 3 co o m ^ E ° C7 N o O (D ° c -0+ 0 00 0o O . 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H O fC6 fU0 LO O a3 �_LO y O o) p) (D 07 M c l0 J Q m C� U Q U` O c 0 Z> ` M p y� (n E c�° y 0 c a) +' N LO C CO C m� O -a .* O N � CCL a) O cO N y N y Y Q NC00 Cc LO O > > -2 0 M N C N D U- U a ,O -C + a a> L + � UO c > C m w Q o O L C O aE a) m m a e o )a o u la c ccs c a °7 M° p E � 0 � f6 N C � U m a m. aOa) O U L +' O a) p - 7 N C a) > 0 w ,- ° N O w O c O m p rn a� o Q m +J m w >p Q aa)) in m 0 3 � c c o a C ai o 3 C i > a) Q N 3 i Q N ++ O 0 v°i L p a) m` > N 7 L L aci -° aNi O a •- O N 0) +� E +p+ N y !� N 1 Q Q Q O L Q N 0 Q O— O Q C ._ C: M U 'O > > Ln O C: C Q y O C7 C: CL N a 0 Q 7 L Vl -0 p) C y C C c- (0y O. O a) C O L a) +, U 7 Y O C C C O O_ H M: 0) O M L y O C O E O +' L -0 r- w +`, w o U ° LU m U -D U " U c _ �O U � > c a) Q as J J O C CL a' y O o > � a N (n O n3 o U m p O O nj p U � N +� rM) (D �,� 00 00 0) a � a) a) N O � N O 00 O O) 00 O O O N pp O N a D a N N C j U)U CL U) U U) �? H CL (� 0 "Zt nnnr)r�n Qa-: F� T4ht 4 4 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisor VIA: Dodie Horvitz, Community Services Director' DATE: September 15, 1998 SUBJECT: Transmittal of Community Services Department Report for the Month of August 1998 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF OCTOBER 1998: Oct 1 Fall Co-ed Volleyball League Managers Meeting, Civic Center Oct 1 Sport Parent Courses Begin, Session XI, La Quinta High School Oct 1 Fall Adult 3 on 3 Basketball League Managers Meeting, Civic Center Oct 6 Property Tax Information, Sr. Center Oct 8 Annual Health Fair and Free Flu Shots, Sr. Center Oct 9 Staff Presentation at the Working Women's Summit & Forum, Palm Springs Oct 10 Trails Days, Bear Creek Channel Oct 11 Fall Adult Soccer League Begins, La Quinta High School Oct 12 Fall Adult 3 on 3 Basketball League Begins, La Quinta Boys & Girls Club Oct 13 Fall Adult Co-ed Volleyball League Begins, La Quinta Boys & Girls Club Oct 14 Youth & Tot Dance & Twirl, Session II, La Quinta High School Oct 14 Asset Protection Seminar, Sr. Center Oct 15 Seminar, Learn the Fundamentals of Investing, Sr. Center Oct 15 "The Basics of On Line Investing" Evening Leisure Classes Begin Oct 15 Healthy Cooking Class, Sr. Center Oct 19 Evening Beginning & Advanced Dance, Session II, Sr. Center Oct 20 Free Hearing Consultation and Hearing Aid Check, Sr. Center Oct 21 "Debtor Defense" Legal Seminar, Sr. Center Oct 22 Financial Questions Answered, Sr. Center Oct 22 Acting Shakespeare, Session II, Fritz Burns Park Rec Room Oct 24 First Annual Barn Dance, Sr, Center Oct 26 Evening Low Impact Aerobics, Session II, Sr. Center Oct 26 Reading Shakespeare, Session II, Fritz Burns Park Rec Room Oct 27 "55 Alive" Mature Driving Course, Sr. Center Oct 27 Guitar II Classes Begin, La Quinta High School Oct 27 Evening Seminar, "How to Find the Best Airfares" Session II, Sr. Center Oct 29 Job Interview Skills, La Quinta High School Oct 29 Halloween Luncheon, Sr. Center 000355 Oct 30 Tiny Tot Halloween Carnival, Sr. Center � T °z u�N,iGu v S 4a R CF`y OF THty COMMUNITY SERVICES DEPARTMENT ATTENDANCE REPORT FOR THE MONTH OF AUGUST 1998 SUMMARY SHEET Meetings Per Month 1998 19971 Variance 1998 1997 Programs Leisure Class Total_ 63 0 ! 63 26 0 Special Events Total 363 175 198 9 4 Adult Sports Total 277' 0 277 12 0 `La Quinta Pool 2852 366 2486 31 21 Senior Center Total 2,027 1,774 253 92 79 Program Total: 5582 2315 3277 170 104 Rental Attendance La Quinta Sports Complex La Quinta Sports & Youth 300 120 180 18 3 AYSO Soccer Camp 201 0 201 5 0 Rental Total: 3201 120 2001 23 3 PARTICIPATION GRAND TOTAL 1 5902 2435 3477 193 107 . Based on a daily average provided by CVRPD. Note correction from July Report: Pool attendance is 131 per day and approx. 3,799 for the month of July. Volunteer Hours 1998 1997 Variance Senior Center 625 679 -54 Meals on Wheels 57 51 6 Volunteer Total: 682 730 -48 [Revenue Sr. Center Revenue $1,486 $1,753 ($266 ,Facility Rental Revenue $495 $0 $495 Recreation Programs $1,670 $500 $1,117 Revenue Total: $3,651 $2,253 $1,346 August Expenditure: $1313 for Summer Facility Rental of the La Quinta High School. Page 1 000356 Youth and Adult Recreation Attendance Meetings Per Month 1998 1997 Variance 1998 1997 Leisure Classes Fundamentals of Investing 10 0' 10 � 4 0 Express Yourself Art Camp 7 0 7 3 0 �Mon. Beginning Computers 8 0 8 4 0 Tues. Intermediate Computers 10 0 10 4 0 Wed. Beginning Computers 10 0 10 4 0 Thurs. Beginning Computers 10 0 10 4 0 Equicise at the Fountains Leisure Class Subtotal 8 63 0 0 8-3-0 63 _ 26 0 — Special Events _ Golf Tour at Mission Hills Golf Tour at Desert Willow 44 52 0 40 44 12 1 1 0 1 Golf Tour at Indian Wells 36' 42 -6 3 1 Golf Tour at Rancho La Quinta 46 42 4 1 1 Shot Gun at Indian Wells 22_ 22 1 0 Golf Tour Awards Banquet 46 51 5 1 1 Monthly Swim Social at Fritz Burns 117 0 117 1 0 Special Events Subtotal 363 175 198 9 4' Adult Sports_ - Adult Volleyball 80 0 80 _8_0 Adult Soccer League 185 0 185 ! 3 !, 0 Soccer League Managers Meeting 12 0 12 1 0 Sports Subtotal 277 0 277� 12 0 Page 2 000357 Senior Center Attendance - - —. 1998 — 40� 1997 — 38� Variance 2 Meetings Per 1998 n/a Month — r 1997 -- Senior Activities Attendance Billiardsador . —I1 _ n/a _ — Blood Pressure Check 5 0 51 n/a n/a 36 44 8� 4 4 Bridge, ACBL Bridge Duplicate/Social 110 246 — 0 233 110 13; 4 14 p 13 Computer Lab P 2 2 0 - - 1 1 Creative Writing Club 23, 251 -2 4 -- 4 FIND Food Distribution 534 594 - Ice Cream Social 60; 4 5 Information Services 39 249' � 42 104 -.. 3 145 5- n/a 4 n/a Medicare Consultation 3 2 1 n/a n/a Monthly MovielTBiehda Part .. -- � 56 39' Referral and Outreach 50 28 17 _ 7 - 4 n/a 22 n/a Television Viewin 9 —5111 401 - n/a - — n/a Sr. Activities Subtotal 1464 1186 278 44 36 F Senior Classes "55" AARP Class Arts & Crafts 22 60T 38 2 -- 2 -- Ballroom Dance 271 — 3p 4 Computer 42 32' 77 42 -45 4' 9f 17 CPR Class 4 0,_ 4 Exercise 289 300 11 - - 1 17 - 0 1_ 3 - Painting - Yoga 128- 13 4� 4 - Sr. Class Subtotal p _ 436 475 2 -39 - _1_1_- 42 _0 40 Senior Special Events Community Garden Back to School Program 4 0 108 103 4 � 0 5 2 1 Book Cataloguing Share Meetings/Sign-up _—_ 7 1p J 8 3 2 -- p -- 2 Sr. Events. Subtotal - - 127 113 _ 14 6' 3 Senior Center Totals 2027 1774 253 92 79 000358 Page 3 T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated June 30, 1998 and July 31, 1998 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the June 30, 1998 and July 31, 1998 Statement of Revenue and Expenditures for the City of La Quinta. nM uZt7t L� Falconer, Finance Director 000359 CITY OF LA QUINTA 07101/97-6/30/98 GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 752,800.00 571,327.86 181,472.14 75.89% No Low Property Tax Dist 155,800.00 426,327.77 (270,527.77) 273.64% Document Transfer Tax 117,200.00 208,370.24 (91,170.24) 177.79% Sales Tax 1,676,100.00 1,943,426.96 (267,326.96) 115.95% Transient Occupancy Tax 3,000,000.00 3,236,274.94 (236,274.94) 107.88% Franchise Tax 341,500.00 378,628.61 (37,128.61) 110.87% TOTAL TAXES 6,043,400.00 6,764,356.38 (720,956.38) 111.93% LICENSE & PERMITS: Business License 90,300.00 92,075.05 (1,775.05) 101.97% Animal License 5,900.00 7,015.50 (1,115.50) 118.91% Building Permits 412,500.00 703,781.73 (291,281.73) 0 170.61 /o Plumbing Permits 86,700.00 121,806.28 (35,106.28) 140,49% Electrical Permits 68,000.00 126,701.49 (58,701.49) 186.33% Mechanical Permits 35,800.00 62,285.35 (26,485.35) 173.98% Misc. Permits 25,300.00 30,896.76 (5,596.76) 122.12% TOTAL LICENSES & PERMITS 724,500.00 1,144,562.16 (420,062.16) 157.98% FEES: General Government Fees 50.00 69.10 (19.10) 138.20% Finance Fees 550.00 4,711.06 (4,161.06) 856.56% City Clerk Services Fees 150.00 973.17 (823.17) 648.78% Community Services Fees 115,065.00 100,290.24 14,774.76 87.16% Bldg & Safety Fees 279,600.00 419,334.53 (139,734.53) 149.98% Community Development Fees 99,000.00 183,613.75 (84,613.75) 185.47% Public Works Fees 254,114.00 519,277.11 (265,163.11) 204.35% TOTAL FEES 748,529.00 1,228,268.96 (479,739.96) 164.09% INTERGOVERNMENTAL Motor Vehicle In -Lieu 696,700.00 811,036.69 (114,336.69) 116,41 % Off Hwy Vehicle License 250.00 294.36 (44.36) 117.74% Motor Vehicle Code Fines 14.400.00 13,017.30 1,382.70 90.40% Parking Violations 22,300.00 33,466.10 (11,166.10) 150.07% Misc Fines 2,800.00 1,612.44 1,187.56 57.59% AB939 98,900.00 94,636.00 4,264.00 95.69% CSA152 Assessment 109,200.00 139,850.00 (30,650.00) 128.07% Title III - Senior Center 6,600.00 0.00 6.600.00 0.00% CVAG Revenue 0.00 16,640.00 (16,640.00) N/A TOTAL INTERGOVERNMENTAL 951,150.00 1,110,552.89 (159,402.89) 116.76% INTEREST 850,900.00 1,164,144.54 (313,244.54) 0 136.81 /o MISCELLANEOUS Miscellaneous Revenue 37,050.00 114,950.29 (77,900.29) 310.26% Cash Over/(Short) 0.00 19.20 (19.20) N/A Litigation Settlement Revenue 0.00 _ 281,381.59 (281,381.59) NIA TOTAL MISCELLANEOUS 37,050.00 396,351.08 (359,301.08) 1069.77% TRANSFER IN 3,800.00 39,019.85 (35,219.85) 0 1026.84 /o TOTAL GENERAL FUND 9,359,329.00_ _ 11 847,255.86 _ _(2 487 926..86) 126.58% 00036002 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX COMMUNITY SERVICES PROJECT REVENUE: Interest TOTAL COMM SERVICES PROJECT FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE 07/01/97-6130/98 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 106,200.00 112,990.29 (6,790.29) 106.39% 74,800.00 84,598.83 (9,798.83) 113.10% 149,200.00 153,055.03 (3,855.03) 102.58% 4,000.00 4,000.00 0.00 100.00% 1900.00 3,080.15 1,180.15) 162.11% _ 336.100.00 357 724.30 _121,624.30)__ 106.43%- 20,500.00 25,099.95 (4,599.95) 122.44% 20 500.00 — _25 099.95_ -_ (4 599.951 _ 122.44%- 338,532.00 334,732.00 3,800.00 98.88% 0.00 0.00 0.00 N/A 338 532.00 334,732.00 _ 3 800.00 98.88% URBAN FORESTRY STATE GRANT REVENUE: Urban State Forestry Grant - 5.182.00 3,944.09 1,237.91 76.11% TOTAL URBAN FORESTRY 5,182.00 3,944.0.9_ 1 237.9176.11% SLESF(COPS)REVENUE: SLESF (Cops) Funding 43,000.00 43,635.68 (635.68) 101.48% Interest 0.00 610.17 (610.17) N/A TOTAL SLESF (COPS) 43,000.00 44,245.85_ _ (1,245.85) N/A LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 28,475.00 (28,475.00) N/A Interest 0.00 1,229.66 (1,229.66) N/A TOTAL LLEBG _ 0.00 29 70466 _ (29.7 04.661__ _ N/A LIGHTING & LANDSCAPING REVENUE: Assessment 766,330.00 809,040.88 (42,710,88) 105.57% Interest 0.00 6,369.92 (6,369.92) N/A TOTAL LIGHTING & LANDSCAPING 7 66 330.00 _ _ 815 410.80 _ (49 080.80) 106.40% QUIMBY REVENUE: Quimby Fees 20,000.00 167,585.50 (147,585.50) 837,93% Interest 4,300.00 3,352.24 947.76 77.96% TOTAL QUIMBY _24,300.00 170,937.74 046,63774)_ 703.45% INFRASTRUCTURE REVENUE: Infrastructure Fee Interest TOTALINFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING 1,500,000.00 2,429,742.13 (929,742.13) 161.98% 144,000.00 _ 224,922.99 8( 0,922.99) 156.20% 1,644 000.00 2,654 665.1.2 (1 010 665 12) 161.48% 800.00 1,097.82 �297.82) 137.23% -- - - _ - 800.00 1,09712 _ -_ 2( 97.82) 13.7.23% 00C361 03 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ CMAQIISTEA REVENUE 07/01/97-6/30/98 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 18,900.00 25,055.34 (6,155.34) 132.57% 1,100.00 2,205.63 (1,105.63) 200.51% 20,000.00 27,260.97 — f7,260.97Z_ 136.30%0_ CMAQ/ISTEAContribution 410,000.00 410,034.00 (34.00) 100,01% Interest 0.00 5,501.27 (5,501.27) N/A TOTAL CMAQ/ISTEA 410000_00 415,535.27 (5,535.27) 101.35"/0_ LQ PUBLIC SAFETY OFFICER FUND Interest 0.00 168.23 (168.23) N/A Transfer In 2,000.00 2,000.00 0.00 100.00% TOTAL INTEREST ALLOCATION 2,000.00 _ 2,000.00_____ , _0.00 _ 100,00% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 _ 0,00 __ _ 0.00 N/A TOTAL INTEREST ALLOCATION -_ _ 0.00 _ 0.00— 0.00 0.00% CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD City of Indio Funding RCTC Funding SB300 Funding Surface Transportation SB821-Bicycle Path Grant Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: 600,000.00 336,685.17 263,314.83 56.11% 0.00 0.00 0.00 N/A 46,125.00 0.00 46,125.00 0.00% 26,795.12 0.00 26,795.12 0.00% 867,293.00 451,222.00 416,071.00 52.03% 431,000.00 354.615.02 76,384.98 82.28% 25,000.00 25,000.00 0.00 100.00% 752,314.00 532,050.37 220,263.63 70.72% 10,655,934.75 5,668,981.83 4,986,952.92 53.20% 13,404 461.87 7,368 554.39_ 6 035,907.48 54.97% FMP Equipment Charges 178,930.00 199,731.01 (20,801.01) 111.63% Interest 14,300.00 25,490.97 (11,190.97) 178.26% TOTAL EQUIPMENT REPLACEMENT 193 230.00 225 221_98 {31,991.98) 116,56% ARTS IN PUBLIC PLACES REVENUE: `Arts in Public Places Deposits 97,500.00 117,005.17 (19,505.17) 120.01 % Interest _ 15,700.00 14,845.19 854.81 94.56% TOTAL ARTS IN PUBLIC PLACES 113 200.00 131,850.36 _ (18 650.36) 116.48_% These amounts are deposits and are treated as liabilities and not as revenues. 000362 04 CITY OF LA QUINTA 07101/97 - 6130/98 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 948,688.00 659,854.31 0.00 288,833.69 69.55% CITY MANAGER'S OFFICE 423,610.00 390,481.21 0.00 33,148.79 92.17% ECONOMIC DEVELOPMENT 679,350.00 663,730.29 0.00 15,619.71 97.70% TOTAL GENERAL GOVERNMENT 2,051,648.00 1,714,045.81 0.00 337,602.19 83.54% FINANCE: FISCAL SERVICES CENTRAL SERVICES CITY CLERK 480,465.00 469,710.10 0.00 10,754.90 97.76% 695,479.00 582,101.89 0.00 _ 113,377.11 83.70% TOTAL FINANCE 1,175,944.00 1,051,811.99 0.00 124,132.01 89.44% 299,005.00 278,231.35 0.00 20,773.65 93.05% COMMUNITY SERVICES SENIOR CENTER 214,650.00 189,591.06 0.00 25,058.94 88.33% PARKS & RECREATION ADMINISTRATION 328,324.00 250,934.73 0.00 77,389.27 76.43% PARKS & RECREATION PROGRAMS 62,300.00 53,875.99 0.00 8,424.01 86.48% TOTAL COMMUNITY SERVICES 605,274.00 494,401.78 0.00 110,872.22 81.68% POLICE 2,714,377.00 2,637,128.96 0.00 77,248.04 97.15% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 177,150.00 166,704.27 0.00 10,445.73 94.10% CODE COMPLIANCE 332,735.00 287,833.17 G.00 44,901.83 86.51% ANIMAL CONTROL 134,315.00 129,189.07 0.00 5,125.93 96.18% BUILDING 331,600.00 330,055.20 0.00 1,544.80 99.53% EMERGENCY SERVICES 13,800.00 7,342.84 3,688.28 2,768.88 53.21% FIRE 19,000.00 8.930.80 0.00 10,069.20 47.00% CIVIC CENTER BUILDING -OPERATIONS 981,450.00 972,865.88 2,447.00 6,137.12 99.13% TOTAL BUILDING & SAFETY 1,990,050.00 1,902,921.23 6,135.28 80,993.49 95.62% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 424,200.00 347,111.31 0.00 77.088.69 81.83% CURRENT PLANNING 689,469.00 434,649.68 0.00 254,819.32 63.04% SOUTH COAST AIR QUALITY 5,700.00 6,177.16 0.00 (477.16) 108.37% TOTAL COMMUNITY DEVELOPMENT 1,119,369.00 787,938.15 0.00 331,430.85 70.39% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 304,437.00 254,940.07 0.00 49,496.93 83.74% DEVELOPMENT & TRAFFIC 631,553.00 620,392.59 0.00 11,160.41 98.23% MAINT/OPERATIONS - STREETS 777,754.00 565,981.28 5,700.00 206,072.72 72.77% MAINTIOPERATIONS - LTG/LANDSCAPING 943,075.00 952,147.77 6,910.00 (15,982.77) 100.96% CAPITAL PROJECTS 209,170.00 175,076.54 0.00 34,093.46 83.70% TOTAL PUBLIC WORKS 2,865,989.00 2,568,538.25 12,610.00 284,840.75 89.62% TRANSFERS OUT 449,037.97 176,988.08 0.00 272,049.89 39.41% GENERAL FUND REIMBURSEMENTS (3,404,840.48) (3,111,445.51) 0.00 (293,394.97) 91.38% NET GENERAL FUND EXPENDITURES 9,865,853.49 8,500,560.09 18,745.28 1,346,548.12 86.16% 000363 05 CITY OF LA QUINTA 07/01/97 - 6130198 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GAS TAX FUND: REIMBURSE GENERAL FUND 336 100.00 336,099.96 0.00 0.04 100.00% COMMUNITY PROJECT FUND: TRANSFER OUT 569 192.63 563,383.10 0.00 5,809.53 98.98% FEDERAL ASSISTANCE FUND: TRANSFER OUT 338,532.00 334,732.00 0.00 3,800.00 98 88% URBAN FORESTRY GRANT FUND: TRANSFER OUT 5,182.00 3,944 09 0.00 1,237.91 76.11% LLEBG FUND TRANSFER OUT 0.00 39,019.85 0.00 (39,019.85) NIA SLEF(COPS) REIMBURSE GENERAL FUND 43 000.00 33,388.04 0.00 9,611.96 77 65% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 908,307.00 852,221.04 0.00 56,085.96 93.83% TRANSFER OUT 149,001.01 0.00 0.00 149,001.01 0.00% TOTAL LTG/LANDSCAPING FUND-1 057,308.01 852,221 04 0.00 205,086.97 80.60% INFRASTRUCTURE: REIMBURSE GENERAL FUND 220,380.00 220,380.00 0.00 0.00 100.00% TRANSFER OUT 3,231,069.00 1,341,881.20 0.00 1,889,187.80 41.53% TOTAL INFRASTRUCTURE-3 451 449.00 1,562 261.20 0.00 1,889,187.80 45 26% CMAQIISTEA FUND TRANSFER OUT 410 000.00 415,535.27 0.00 (5 535 271 101.35% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 12,773,787.63 7,063,926.74 7,737.12 5,702,123.77 55.30% PROJECT REIMBURSEMENTS TO GEN FUN 630,674.00 304,627.65 0.00 326,046.35 48.30% TOTAL CAPITAL IMPROVEMENT 13 404,461.63 7,368 554.39 7,737.12 6.028 170.12 54.97% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 178,930.00 154,617.01 0.00 24,312.99 86 41% 000364 06 CITY OF LA QUINTA 07/01/98-7/31/98 GENERAL FUND REVENUES DETAIL REMAINING BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 497,000.00 0.00 497,000.00 0.00% No Low Property Tax Dist 462,300.00 0.00 462,300.00 0.00% Document Transfer Tax 176,900.00 0.00 176,900.00 0.00% Sales Tax 1,869,200.00 0.00 1,869,200.00 0.00% Transient Occupancy Tax 3,000,000.00 18,594.92 2,981,405.08 0.62% Franchise Tax 330,400.00 _ _ 0.00 330,400.00 0.00% TOTAL TAXES 6,335,800.00 18,594.92 6,317,205.08 0.29% LICENSE & PERMITS: Business License 95,100.00 6,733.60 88,366.40 7.08% Animal License 7,400.00 575.00 6,825.00 7,77% Building Permits 412,500.00 102,742.85 309,757.15 24.91 % Plumbing Permits 86.700.00 19,886.00 66,814.00 22,94% Electrical Permits 68,000.00 19,271.73 48,728.27 28.34% Mechanical Permits 35,800.00 9,097.50 26,702.50 25.41% Misc, Permits 55,200.00 4,361.00 50,839.00 7.90% TOTAL LICENSES & PERMITS 760,700.00 162,667.68 598,032.32 21.38% FEES: General Government Fees 50.00 0.00 50.00 0.00% Finance Fees 50.00 4.05 45.95 8.10% City Clerk Services Fees 1,000.00 263.13 736.87 26.31 % Community Services Fees 95,900.00 4,367.25 91,532.75 4.55% Bldg & Safety Fees 278,400.00 61,258.58 217.141.42 22.00% Community Development Fees 122,800.00 5,314.04 117,485.96 4.33% Public Works Fees 271,100.00 47,608.99 223,491.01 17.56% TOTAL FEES 769,300.00 118,816.04 650,483.96 15.44% INTERGOVERNMENTAL Motor Vehicle In -Lieu 770,800.00 75,839.43 694,960.57 9.84% Off Hwy Vehicle License 250.00 209.22 40.78 83.69% Motor Vehicle Code Fines 14,400.00 1,977.79 12,422.21 13.73% Parking Violations 22,300.00 2,120.53 20,179.47 9.51% Misc Fines 2,000.00 100.17 1,899.83 5.01% AB939 84,400.00 0.00 84,400.00 0.00% CSA152 Assessment 109,200.00 0.00 109,200.00 0.00% CVAQ Revenue 9,600.00 0.00 _ 9,600.00 0.00% TOTAL INTERGOVERNMENTAL 1,012,950.00 80,247.14 932,702.86 7.92% INTEREST 1,123,600.00 74,250.64 1,049,349.36 6.61% MISCELLANEOUS Miscellaneous Revenue 44,600.00 0.00 44,600.00 0.00% Cash Over/(Short) 0.00 0.00 0.00 N/A Litigation Settlement Revenue 0.00 0.00 0.00 N/A TOTAL MISCELLANEOUS 44,600,00 0.00 44,600.00 0.00% TRANSFER IN 122,433.00 0.00 122,433.00 0.00% TOTAL GENERAL FUND 10,169,383.00 ___ 454,576.42 ___9714 806.58 4,47% 07 0OC36a CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX COMMUNITY SERVICES PROJECT REVENUE 07/01 /98 -7/31 /98 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 116,000.00 10,554.76 105,445.24 9.10% 83,100.00 7,519.53 75,580.47 9.05% 163,000.00 10,649.72 152,350.28 6.53% 4,000.00 5,000.00 (1,000.00) 125.00% 2,700.00 0.00 2,700.00 0.00% 3 88 800.00 33,724.01 335 075.99 9.14% Interest 0.00 0.00 0.00 N/A TOTAL COMM SERVICES PROJECT _ 0.00 0._00 0.00 N/A FEDERAL ASSISTANCE REVENUE: CDBG Grant 228,400.00 0.00 228,400.00 0.00% Interest 1,100.00 0.00 1,100.00 0.00% TOTAL FEDERAL ASSISTANCE 229 500.00 _,_... 0.00 229 500.00 _0,00% PROPOSED ASSESSMENT DISTRICT Assessment Bond Proceeds 2,806,700.00 0.00 2,806,700.00 0.00% TOTAL PROPOSED ASSESSMENT DISTRICT 2,806700.00 -0.00 2 806,700 00 0.00% SLESF(COPS)REVENUE: SLESF (Cops) Funding 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL SLESF (COPS) 0.000.00 0.00 N/A LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 0.00 0.00 N/A TOTAL LLEBG _ --_-0.00 ---_0..00 0.00 N/A LIGHTING & LANDSCAPING REVENUE: Assessment 796,600.00 7.10 796,592.90 0.00% Interest 5,100.00 0.00 5,100.00 0.00% TOTAL LIGHTING & LANDSCAPING _801 700.00 - 7.10 801,692.90 0.00% QUIMBY REVENUE: Quimby Fees 20,000.00 0.00 20,000.00 0.00% Interest 1,800.00 0.00 1,800.00 0.00% TOTAL QUIMBY 2.1,800.00 0.00 21 000.00__ _ 0.00% INFRASTRUCTURE REVENUE: Infrastructure Fee 1,066,500.00 346,925.30 719,574.70 32.53% Interest 187,200.00 0.00 187,200.00 0.00% TOTAL INFRASTRUCTURE 1,253 700.00 346 925.30 90 7774 70 27 67% VILLAGE PARKING REVENUE: Interest 1,100.00 0.00 1,100.00 0.00% TOTAL VILLAGE PARKING 1,100.00 - 0200, -_ 1-,100.0_0 0.00%v 000366 08 CITY OF LA QUINTA 07/01/98-7/31/98 ALL OTHER FUNDS REVENUE DETAIL (continued) BUDGET SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 48,993.00 Interest 2,100.00 TOTAL SCAQ 51,093.00_ LQ Public Safety Officer Fund REMAINING % RECEIVED BUDGET RECEIVED 0.00 48,993.00 0.00% 0.00 2,100.00 0.00% 0.00 51093.00 0.00% Transfer In 2,000.00 0.00 2,000.00 0,00% Interest 200.00 0.00 200.00 0.00% TOTAL CMAQ/ISTEA _ _ 2,2.00.00 _ _ 0.00----- 2,200.00 0.00% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 178,224.62 (178,224.62) N/A TOTAL INTEREST ALLOCATION _ 0,00 _178,224.62_ (178 224.62) 0.00%0_ CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD County of Riverside RCTC Funding SB300 Funding Surface Transportation S13821-Bicycle Path Grant Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE 0.00 0.00 0.00 N/A 1,603,171.00 0.00 1,603,171.00 N/A 75,000.00 0.00 75,000.00 0.00% 0.00 0.00 0.00 N/A 75,000.00 0.00 75,000.00 0.00% 100,000.00 0.00 100,000.00 0.00% 30,000.00 0.00 30,000.00 0.00% 260,000.00 109,560.00 150,440.00 42.14% 9,924,725.00 0.00 9,924,725.00 0.00% _12067,896_.00 -- 109560.00 11,958 336.00 091%_ EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges 338,646.00 0.00 338,646.00 0,00% Interest 22,100.00 0.00 22,100.00 0.00% TOTAL EQUIPMENT REPLACEMENT 360,746.00 __0.00 _ 360,746.00 0.00% _ ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Deposits 87,000.00 15,018.27 71,981.73 17.26% Interest 12,300.00 0.00 12,300.00 0.00% TOTAL ARTS IN PUBLIC PLACES 99,300.00 15,01.8.27 84,281.73 - 15.12% *These amounts are deposits and are treated as liabilities and not as revenues. 000367 09 CITY OF LA QUINTA 07/01/98 - 7/31198 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 475,800.00 35,045.78 0.00 440,754.22 7.37% CITY MANAGER'S OFFICE 540,050.00 18,657.36 0.00 521,392.64 3.45% ECONOMIC DEVELOPMENT 740,665.00 38,096.25 0.00 702,568.75 5.14% TOTAL GENERAL GOVERNMENT 1,756,515.00 91,799.39 0.00 1,664,715.61 5.23% FINANCE: FISCAL SERVICES 488,865.00 25,817.00 0.00 463,048.00 5.28% CENTRAL SERVICES 753,478.00 100,626.35 0.00 652,851.65 13.35% TOTAL FINANCE 1,242,343.00 126,443.35 0.00 1,115,899.65 10.18% CITY CLERK 323,265.00 12,911.12 0.00 310,353.88 3.99% COMMUNITY SERVICES SENIOR CENTER 219,500.00 6,414.25 0.00 213,085.75 2.92% PARKS & RECREATION ADMINISTRATION 504,300.00 18,448.21 0.00 485,851.79 3.66% PARKS & RECREATION PROGRAMS 53,150.00 3,465.64 0.00 49,684.36 6.52% TOTAL COMMUNITY SERVICES 776,950.00 28,328.10 0.00 748,621.90 3.65% POLICE 2,996,192.00 0.00 0.00 2,996,192.00 0.00% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 188,250.00 8,086.82 0.00 180,163.18 4.30% CODE COMPLIANCE 394,440.00 17,893.22 0.00 376,546.78 4.54% ANIMAL CONTROL 155.137.00 5,277.56 0.00 149,859.44 3.40% BUILDING 346,938.00 18,745.59 0.00 328,192.41 5.40% EMERGENCY SERVICES 71,540.00 101.07 0.00 71,438.93 0.14% FIRE 19,000.00 0.00 0.00 19,000.00 0.00% CIVIC CENTER BUILDING -OPERATIONS 947,000.00 6,575.38 -(2,447.00). 942,871.62 0.69% TOTAL BUILDING & SAFETY 2,122,305.00 56,679.64 (2,447.00) 2,068,072.36 2 67% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 484,550.00 15,691.42 0.00 468,858.58 3.24% CURRENT PLANNING 667,550.00 17,413.36 0.00 650,136.64 2.61% SOUTH COAST AIR QUALITY 5,700.00 1,799.19 0.00 3,900.81 31.56% TOTAL COMMUNITY DEVELOPMENT 1,157,800.00 34,903.97 0.00 1,122,896.03 3.01% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 191,940.00 9,418.54 0.00 182,521.46 4.91% DEVELOPMENT & TRAFFIC 647,575,00 20,690.09 0.00 626,884.91 3.20% MAINT/OPERATIONS- STREETS 1,151,203.00 31,798.23 0.00 1,119,404.77 2.76% MAINT/OPERATIONS - LTG/LANDSCAPING 972,332.00 20,167.02 (1,610.00) 953,774.98 2.07% CAPITAL PROJECTS - _ _517,182.00 10,071.49 0.00 507,110.51 1.95% TOTAL PUBLIC WORKS 3,480,232.00 92,145.37 (1,610.00) 3,389,696.63 2.65% TRANSFERS OUT 130,680.00 0.00 0.00 130,680.00 0.00% GENERAL FUND REIMBURSEMENTS (3,354,002.00) (231,146.51) 0.00 (3,122,855.49) 6.89% NET GENERAL FUND EXPENDITURES 10 632,280.00. - _ - -_ 212 064.43 - (4 057.00) _ _10,424272.57 1.99% 00A368 10 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY GAS TAX FUND: REIMBURSE GENERAL FUND COMMUNITY PROJECT FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT SOUTH COAST AIR QUALITY FUND TRANSFER OUT LLEBG FUND TRANSFER OUT SLEF(COPS) REIMBURSE GENERAL FUND 07101/98 - 7131198 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED ___ 368 800.00 ___.,__ 30,733.33 _ 0.00 338 066.67 8.33% __ _ 0.00 0.00 0.00 0.00 NIA 222,000.00 _0.00 __ 0.00 222,000.00 0.00% 92 433.00- 0.00 0.00 92 433.00 0.00% 0.00_ ____ --0.00---0.00 0.00 N/A 0.00 _ _ _ -- 0.00 - 0.00___ 0.00 _ _ N1A LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 801,700.00 66,808.33 0.00 734,891.67 8.33% TRANSFER OUT 0.00 _ _ _ 0.00 0.00 0.00 N/A TOTAL LTG/LANDSCAPING FUND - 801.7 00.00 _ 66 808.33 _ 0.00 734,891.67 - 8.33% _ INFRASTRUCTURE: REIMBURSE GENERAL FUND 205,395.00 17,116.25 0.00 188,278.75 8.33% TRANSFER OUT 1,545,966.00 0.00 0.00 1,545,966.00 0.00% TOTAL INFRASTRUCTURE 1,751,361.00 17,116.25 _. 0.00 1734244.75 0,98_% PROPOSED ASSESSMENT DISTRICT TRANSFER OUT -.. 2,806,689.00 - 0.00 0.0.0_ 2.806.689.000.00%_ CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 11,487,652.00 152,978.23 (1,060.93) 11,335,734.70 1.33% PROJECT REIMBURSEMENTS TO GEN FUN 580,244.00 0.00 0.00 580,244.00 0.00% _ TOTAL CAPITAL IMPROVEMENT 12,067496.00_ ., 162 978_23 .(1,060.93) 11,915 978.70 __ - 1 27% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 400646.00 1 885.11 ----0.00- 398760.89___ 0.47% 000369 1� DEPARTMENT REPORT: H • T4ht Qa&tav MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: September 15, 1998 RE: Public Works/Engineering Department Report for the Month of August 1998 Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. Vogt Public Works Director/City Engineer 000370 F-\PW DFPT\C0l1NCV 1998\9809Deot H a W a 00 00 0 F- O LLI - (n W LU w Z) Z d uw LU N Z U LU N H U c. 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E E 2 U o Co J m of 2' U U U U' (n 0ccn Mi< c c E CD CD E E U CD- o C3. oa) U m a) CDU co 3 c E L 2ca 2 �j U a�i a�i C7 o U Q U Z• � aNi m c U c 0 O O U U J— W y 0 W 0(D CD �U UH F-in (D U¢ M d' U) Co 00 T O N M f� f� f` r i` 00 00 co a0 r �� r f— r C C N N N cV N N Cr-4N N N N rn rn 03 co 0) Q) O) CC) 00 co O) VD 60co i = M r D N M M 00 W W OD 000 00 00 00 00 00 1 000374 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1997/98, 1998/99 August 1998 Project Name/No. Contract Complete Complete Scheduled Amount last to Date Construction Month Start/Completion Avenue 48 Extension / 96-05 $2,700,000 0% 100% Jul 28, 1997 Jan 15, 1998 Complete Miles Ave/Washington St. $1,310,649 0% 0% Sept '98 February '99 Imprvmts / 98-07 PM10 Imprvemnts / 97-01, Calle $720,375 0% 100% Sep 5, 1997 Jan 27, 1998 Tampico Bicycle Path / 97-04 complete NTP City Entrance Monuments 98-05 $45,000 0% 0% Aug, 1998 Oct, 1998 Estimate Various Citywide Landscape $661,187 0% 100% Jun 1, 1997 Nov 3, 1997 Improvements 96-04 complete NTP Various Citywide Sidewalks, $155,893 0% 0% Oct 15, 1998 Dec 15, 1998 Ramps & Bus Turnouts 98-13 Estimate Washington St. Widening/ Ave 50 $2,100,000 0% 0% June, 1999 Dec, 1999 to Village Ctn. 98-10 Estimate Washington St./Ave. 48 Signal / $97,379 0% 100% Nov 1, 1997 Dec 1, 1997 97-02 complete Fritz Burns Park Imprvmnts. / $169,400 0% 100% Nov 12, 1997 Jan 5, 1998 97-07 complete Dune Palms/WWR Crossing / $449,449 0% 100% Jan 5, 1998 Apr 6, 1998 97-06 complete Eisenhower Median Landscape/ $315,730 35% 100% April 1998 July 1998 98-01 award 4/7/98 Hwy 111 Median Landscape $49,000 41% 61% July 1998 Sept 1998 Rehab. 98-04 award 6/16/98 Hwy 111/Plaza La Quinta Signal $197,787 0% 0% Sept 1998 Oct 1998 & Sidewalk Improvements 98-08 Award 8/18/98 Fritz Burns Park Pool $523,000 0% 100% Feb. 1998 May 1998 00075 �;� T4,Yl 4.fwa" COUNCIL/RDA MEETING DATE: ITEM TITLE: Weed Abatement\Lot Cleaning Assessments for Placement On 1999/2000 Property Tax Roll RECOMMENDATION: September 15, 1998 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Following public comment and close of public hearing, it is recommended that the City Council take the following action: Adopt the proposed Resolution, approving and adopting the Resolution to place the cost of cleaning said lots on the 1999/2000 Property Tax Roll. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The purpose of this hearing is to provide the City Council the opportunity to hear and consider all public objections and protests if any, to the report filed with the City Council containing a description of each real property parcel cleared or cleaned by the City of La Quinta. Notices of tonight's public hearing were sent to the property owners, advising them of the hearing date. No written communications have been received regarding this matter. FINDINGS AND ALTERNATIVES: Adopt the proposed Resolution 2. Do not adopt the proposed Resolution. Tom Hartung 0101 Building and Safety Department CNCFACE.91598 RESOLUTION NO. 98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ASSESSING LIEN AND PROVIDING FOR COLLECTION ON TAX ROLLS ON CERTAIN PROPERTY FOR COSTS OF ABATEMENT OF PUBLIC NUISANCE BE IT RESOLVED, Chapter 11.72 of the La Quinta Municipal Code provides for the declaration and determination of certain conditions of property to be a public nuisance and further provides for the abatement of said nuisance by certain procedures including abatement by the City and collection of the cost of said abatement on tax rolls; and BE IT RESOLVED, in accordance with said abatement procedures, the Building & Safety Director of the City of La Quinta, as agent of the City Manager, has determined that a public nuisance exists on the following described premises, and has given the notice required by law, and the owner thereof has failed to appeal said determination and has failed to abate said nuisance as required in said notice; and BE IT FURTHER RESOLVED, in accordance with said abatement procedure, the Building and Safety Director has, by contract, provided for the abatement of said public nuisance on said properties and has filed a report thereon with the City Council and the City Council has conducted a hearing on said report and the assessment of said costs against said properties. NOW, THEREFORE, THE City Council of the City of La Quinta does hereby resolve as follows: 1. The City Council hereby finds, determines, and declares that the City has abated a public nuisance on each of the following described premises and has conducted a hearing on assessment of the costs of said abatement in the time and manner as required by law and further determines that there were no objections or protests to assessments of said costs by any interested party. 2. The City Council hereby finds, determines, and orders that the report of the Building and Safety Director relative to assessment of costs is hereby approved and the City Council hereby orders that the following costs are hereby assessed as liens against the following properties and the amount of said assessment shall be collected at the time and in the manner of ordinary property taxes: 000330 Ann Resolution No. 98 Lot Cleaning/Weed Abatement September 15, 1998 Page 2 ASSESSOR'S COST TO 25% ADMIN, PARCEL# ABATE COST TOTAL Morelli, David & Darr, Dean 604-233-003 150.00 37.50 187.50 Pollard, Emerson & Phylliseter 643-194-012 156.50 39.13 195.63 McKenzie, John 646-311-032 125.00 31.25 156.25 Adorador, Maria 646-311-033 125.00 31.25 156.25 Garcia, Jose & Estela 646-312-046 125.00 31.25 156.25 Young, Jeffery & Barbara 649-052-014 250.00 62.50 312.50 Poole, Jack & Bobbie 649-071-006 176.57 44.14 220.71 Plank, Philip & Teresa 769-077-006 125.00 31.25 156.25 Bozeman, Dora & Ovid 769-105-002 325.00 81.25 406.25 Morales, Ramona 769-115-002 125.00 31.25 156.25 Werner, Ted E. 769-115-014 200.00 50.00 250.00 Collins, Dorothy E. 769-115-015 400.00 100.00 500.00 Chaney, Victoria 769-115-016 200.00 50.00 250.00 E. G. Williams Dev. Corp 769-791-013 125.00 31.25 156.25 E. G. Williams Dev. Corp. 769-791-021 125.00 31.25 156.25 E. G. Williams Dev. Corp. 769-791-023 125.00 31.25 156.25 E. G. Williams Dev. Corp. 769-791-033 125.00 31.25 156.25 Hanks, Donald J. & John D. 773-163-003 125.00 31.25 156.25 U.S. Dept. of Housing & Urban Dev. 773-221-005 125.00 31.25 156.25 Rotter, Ronald & Marilyn 773-231-006 125.00 31.25 156.25 Smith, Kenneth 773-163-015 125.00 31.25 156.25 Mullaneaux, James & June 773-163-019 125.00 31.25 156.25 Nesman, Margaret 773-174-007 125.00 31.25 156.25 Newbold, Boyd 773-261-016 206.71 51.68 258.39 Matye, Albert J. & Frances S. 774-051-016 & 125.00 31.25 156.25 774-051-017 125.00 31.25 156.25 Hayho, Mary K. 774-054-009 125.00 31.25 156.25 000381 Resolution No. 98 Lot Cleaning/Weed Abatement September 15, 1998 Page 3 ASSESSOR'S PARCEL # Meyers Judy & Havener, Virgil 774-054-010 Leichner, Dorothy & 774-113-029 Robert 774-113-030 Ebbert, Robert & Elise 774-114-015 Ditchkus, Lawrence 774-155-017 & 774-155-018 Shields, W. L. 774-233-001 Kellog, Robert B. 774-272-022 Bhakta, Mahendra & Llaben 774-293-003 COST TO 25% ADMIN. ABATE COST TOTAL 125.00 31.25 156.25 187.50 46.87 234.37 187.50 46.88 234.38 125.00 31.25 156.25 125.00 31.25 156.25 125.00 31.25 156.25 125.00 31.25 156.25 125.00 31.25 156.25 125.00 31.25 156.25 3. The City Clerk is hereby directed to transmit a certified copy of this Resolution to the tax collector of the County of Riverside and said tax collector is hereby requested to collect the amount of each assessment herein at the time and in the manner of ordinary property taxes. APPROVED and ADOPTED this 15th day of September , 1998. AYES: NOES: ABSTAIN: ABSENT: John Pena, Mayor City of La Quinta ATTEST: Saundra L. Juhola, City Clerk City of La Quinta, CA APPROVED AS TO FORM: Dawn Honeywell City Attorney 00038? r.T.w.] Tihf 4 4 a" COUNCIL/RDA MEETING DATE: September 15, 1998 ITEM TITLE: Continued Public Hearing on General Plan Amendment 98-058 to allow a change to Neighborhood Commercial; Zone Change 98-087 to allow a change to Neighborhood Commercial, and certification of Environmental Assessment 98-358 for the property located south of the southwest corner of Jefferson Street and Fred Waring Drive. Applicant: H.A. Andersen RECOMMENDATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt City Council Resolution certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-358 prepared for General Plan Amendment 98-058, and Change of Zone 98-087; and, 2. Adopt City Council Resolution approving a General Plan Amendment to change the designation of 10 acres of Low Density Residential as shown on Exhibit "A", to Neighborhood Commercial. 3. Move to introduce Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance _ on first reading approving Zone Change 98-086. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Location The project boundaries are generally defined by two Arterial streets; Jefferson Street and Fred Waring Drive. The project area is located southerly of the southwest corner of Jefferson Street and Fred Waring Drive. Adjacent properties are: NORTH: RESIDENTIAL, ( COUNTY OF RIVERSIDE) SOUTH: LOW DENSITY RESIDENTIAL EAST: RESIDENTIAL, (CITY OF INDIO) WEST: LOW DENSITY RESIDENTIAL A:\COND.CCstaffreportGPA98-058.wpd 090383 Summary of New Information The General Plan Amendment and Change of Zone requests were continued to allow the applicant the opportunity to submit additional information. Staff requested (Attachment 1) in a letter to the applicant the following items: 1) a rough foot print of the proposed development, 2) identification of the type or proposed users, 3) identification of the type of screening/buffering that would be used to separate the residential from the commercial use, and 4) a lot and street layout of a residential development that could occur to the west of the 20 acre development. The applicant submitted four schematic layouts of the proposed shopping center, a preliminary first draft of the proposed subdivision layout, and a written response to each of the four requested items. (Attachment 2). When plans are submitted for construction of any buildings and facilities, a Site Development Permit approval will be required. A Site Development Permit constitutes a precise development plan which includes a site plan, architectural plans, lighting and landscaping plans, related development plans and a sign program. The schematic options submitted represent conceptual layouts for development of the 20 acre commercial property. The concepts identify possible property access, internal circulation, and building massing. Also provided is a preliminary subdivision layout for the adjacent 60 acres of low density residential use. Final site plans will need to be consistent with General Plan policies and Zoning Code requirements. This will include (but not limited to) meeting standards for allowable uses for a Neighborhood Center, a maximum floor area ratio of .25, building setbacks from property lines, and minimum intersection spacing for property access. Neighborhood Commercial districts are allowed retail users in the size range of 10,000 to a maximum of 50,000 square feet for any single structure. Total building square footage is limited to a .25 floor area ratio, thereby allowing a total square footage of all retail buildings on this 20 acre site to a maximum of 217,800 square feet (20 acres x 43,560=871,200 sq. ft. x .25 = 217, 800 sq. ft.). Types of uses are limited to neighborhood serving businesses such as grocery stores, drug stores, bank and professional offices, etc. All commercial buildings will have a minimum building setback of 30 feet from residential areas and a minimum 30 foot building setback from the major arterial streets i.e., Fred Waring Drive and Jefferson Street. Also required are minimum landscape setbacks of 15 feet from residential areas, and a 20 foot landscape setback from the major arterial streets i.e., Fred Waring Drive and Jefferson Street. Vehicle access to the property will need to meet the 250 foot intersection spacing standard and safe turning movement standards. Direct vehicle and pedestrian access to the neighborhood center from the future residential subdivisions to west and south should be considered as part of the final site plan approval. Lighting will be in compliance with the Dark Sky Ordinance, specially light spillage of adjacent properties will not be allowed. 000381 A:\COND.CCstaffreportGPA98-058.wpd FINDINGS AND ALTERNATIVES: Alternatives available to the City Council are: Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-058, approve General Plan Amendment 98-058, and Zone Change 98-087 by adopting the attached Resolutions ; or 2. Continue the public hearing to October 6,1998 for further discussion; or, 3. Deny the applicant's request. 'ry Herman' mmunity Development Director Attachments 1. Staff letter to applicant 2. Applicant response letter and supporting documentation 3. Recent correspondence 4. City Council Staff Report for August 18, 1998 without attachments OJC385 A:\COND.CCstaffreportGPA98-058.wpd u00003 RESOLUTION 98 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 98-358, PREPARED FOR GENERAL PLAN AMENDMENT 98-058 AND CHANGE OF ZONE 98-087 ENVIRONMENTAL ASSESSMENT 98-358 H. A. ANDERSON WHEREAS, the City Council of the City of La Quinta, California, did, on the 181h day of August and 151h day of September, 1998, hold a duly -noticed Public Hearings to consider a recommendation from the Planning Commission on the Environmental Assessment for General Plan Amendment 98-058 and Change of Zone 98-087, a request by H. A. Anderson to amend the La Quinta General Plan from LDR (Low Density Residential, 2 - 4 units/acre) on 10 acres and NC (Neighborhood Commercial) on 10 acres, to NC on 20 acres, and to change the corresponding zoning from RL (Low Density Residential) and CN (Neighborhood Commercial) to CN; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 14`h day of July, 1998, recommend certification of Environmental Assessment 98-358 for General Plan Amendment 98-058 and Change of Zone 98- 087; and, WHEREAS, said Environmental Assessment complies with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, City Council Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 98- 358) and has determined that the proposed General Plan Amendment 98-058 and Change of Zone 98-087 could not have a significant adverse impact on the environment provided that recommended mitigation is required, and that a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, the City Council did make the following findings to justify their certification of said Environmental Assessment: The proposed General Plan Amendment and Change of Zone applications will not have the potential to degrade the quality of the environment, as the project in question will not be developed in any manner inconsistent with the General Plan and other current City standards when considering the required mitigation measures to be imposed. The project may have potential to eliminate an 000380- �60`0bu` 4 Resolution 98 - important example of California prehistory, as previous investigation of the site was conducted more than eight years ago. Although it was then concluded that no further investigations were warranted, changed conditions may have occurred over that time to justify new analysis. Mitigation to address the analysis of this potential has been incorporated which will reduce any potential impact to less than significant. 2. The proposed General Plan Amendment and Change of Zone applications will not have the potential to achieve short term goals, to the disadvantage of long term environmental goals, as the mitigation measures incorporated into approval of this project will ensure that further site specific development applications will be necessary and required to be evaluated at a more detailed level than is currently feasible, given the nature of the proposal. 3. The proposed General Plan Amendment and Change of Zone applications will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity, in that development activity in the area has been previously analyzed as part of the project approval process and cumulative project impacts have been considered and mitigation measures proposed in conjunction with approval of those projects. In addition, the MMP for this proposal requires further analysis of certain impacts which have been determined as potentially significant, and such analyses will be required with any site specific development proposal(s) submitted to implement the land uses approved under this amendment and zone change. 4. The proposed General Plan Amendment and Change of Zone applications will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates land uses that are substantially similar to those already assessed under ultimate development of the La Quinta General Plan, and which were previously addressed in the EIR certified for the General Plan. Specifically, in terms of adverse environmental impacts to human populations, expansion of the existing NC land use category is considered to be less than significant on a cumulative basis due to the amount of existing and approved residential and commercial development/land use in the surrounding areas of Indio, La Quinta and Riverside County. 5. There is no evidence to show that State mandated school fees will not be adequate to address impacts to school facilities, in that the general plan and zone change as proposed will actually reduce the amount of residential land available for homesites, thereby reducing potential school age population. 000387 u00vv5 Resolution 98-- NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby certify Environmental Assessment 98-358 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, on file with the Community Development Department. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15`h day of September, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California JOHN J. PEI A, Mayor City of La Quinta, California nnp,)uQ �000N ce4hf at 4 QUM& Environmental Checklist Form EA 98-358 1. Project Title: General Plan Amendment 98-058 and Change of Zone 98-087 2. Lead Agency Name and Address: City of La Quinta: 78-495 Caile Tampico. La Quinta, CA 92253 3. Contact Person and Phone Number: Fred Baker, AICP, Principal Planner - 760-777-7065 4. Project Location: Southwesterly corner of Fred Waring Drive and Jefferson Street 5. Project Sponsor's Name and Address: H.A. Anderson, P.O. Box 6712, Portland, OR 97228 Contact: (503) 283-6712 6. General Plan Designation: 7. Zoning: LDR RL, (Low Density Residential, 2 - 4 units/acre) (Low Density Residential) 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project. and any secondary, support, or oft -site features necessary for its implementation. Attach additional sheets if necessary.) This proposed amendment and zone change involve approximately 10 acres, and propose to amend the General Plan from 10 acres of Low Density Residential to 10 acres of Neighborhood Commercial, and a zone change from RL to CN. 9. Surrounding Land Uses and Setting (Briefly describe the project's surroundings): The project site is aurently vacant and consists of undulating sand dunes with desert vegetation. Residential uses are designated around the entire site; to the north is Riverside County jurisdiction, vacant land designated Category H (Urban) land use, to the east is the Heritage Palms project in Indio, to the south and west are vacant and developed Low Density residential lands (City of La Quinta). 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement): City of La Quinta C: Wrkup1EAdocswkL%t358.wpd 000380 -1- 0 0'r Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project. involving at least one impact that is a "Potentially Sigtuificant Impact" as indicated by the checklist on the following pages. Land Use and Planning TransportatiorvCirculation Public Services Population and Housing Biological Resources Utilities and Service Svstems Geological Problems Energy and Mineral Resources X Aesthetics X Water Hazards X Cultural Resources rXI Air Quality X Noise Recreation Mandatory Findings of Significance Determination: (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment. and a NEGATIVE DECLARATION will be prepared. n I find that although the proposed project could have a significant effect on the environment. there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. X I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. n I find that the proposed project MAY have a significant effect(s) on the environment. but at least one effect 1) has been adequately analvzed in an. earlier document pursuant to applicable legal standards. and Z) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. if thb effect is a "potentially significant impact" or "potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. . 11. I find that although the proposed project could have a significant effect on the environment. there WELL NOT be a significant effect in this case because all potentially significant effects (a), have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b), have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the a proposed project. Signature Wallace Nesbit Printed Name JJune 4. 1998 Date .uu _OkMe► ..„ 000310 _�_ 008 Evaluation of Environmental Impacts: l) A brief explanation is required for all answers except -,.Vo Impact' answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact' answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact' answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). Z) All answers must take account of the whole action involved. including off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact' entries when the determination is made, an EIR is required. 4) "Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earner analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration [Section 15063(c)(3)(D)]. Earlier analyses are discussed in Section XVII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. See the sample question below. A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 7) This is only a suggested form, and lead agencies are free to use different ones. C_Wrkgrp\EAd=%ck sO5S.wpd 000391. 00-i Example question only: EX. Issues (and Supporting Information Sourcesi: Would the proposal result in potential impacts involving: Landslides or mudslides? (1, 6) ( Attached source list explains that 1 is the general plan. and 6 is a USGS topo map. This answer would probably not need further explanation.) LAND USE AND PLANNING. Would the proposal: PotMtMuV PotannWy siVuficaot Significant unitm Impact NUttgated Len rhaa Significant Ne Impact Impact a) Conflict with general plan designation or zoning? (1. 5) �{ b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? 0. 3. 13) X c) Be incompatible with existing land use in the vicinity? (1, 5.6. 12) ){ No prime ag soils d) Affect agricultural resources or operations (e.g., impacts to soils or farmlands. or impacts from incompatible land uses)? (1 - 4) X e) Disrupt or divide the physical arrangement of an established community (including a low-income or minority community)? (aerial) I I X IL POPULATION AND HOUSING. Would the proposal: a) Cumulatively exceed official regional or local population projections? (1) b) Induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? (1, 4) 0 Displace existing housing, especially affordable housing? (1. 4) 00 392 010 PMsaWv Potmtidly signiacm Lea rlue Signi6ont Unka Sipdaeent No Issues land Supporting Information Sourcesi: tmwa Mwe■tea Imv.et Imunct III. GEOLOGIC PROBLEMS. Would the proposal result in or expose people to potential impacts involving: a) Fault rupture? (1 - 3) 1 1 X b) Seismic ground shaking? (I - 3) X Zone W. Win 4 mi. of San Andreas fault zone c) Seismic ground failure, including liquefaction? (I - 3) X d) Seiche. tsunami. or volcanic hazard? (2) e) Landslides or mudflows1 (2) I X Myoma soils f) Erosion, changes in topography or unstable soil conditions from excavation, grading, or fill? (1 - 3) <1/4 mi from active blowsand X g) Subsidence of the land? (1 - 3) site not in any identified area I I I X h) Expansive soils? (I - 3) not subject to exp soil cond. X i) Unique geologic or physical features? (2, site aerial) X IV. WATER. Would the proposal result in: a) Changes in absorption rates, drainage patterns or the rate and amount of surface rtmoffl (Site conditions) X b) Exposure of people or property to water related hazards such as flooding? (2. flood maps) X 03U393 01i r-\tv,J, ..,,ceA.,.y IrISMSB.wnd 4 PMtarLiiT Potentidly signlscam Len Than significant Union Significant No Issues land Supporting Information Sources): Impact '•listed impact Impact c) Discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissoived oxygen or turbidity)? (aerial photo) d) Changes in the amount of surface water in any water body? (Site conditions) e) Changes in currents, or the course or direction of water movements? (site conditions) 0 Change in the quantity of ground waters. either through direct additions or withdrawals. or through interception of an aquifer by cuts or excavations. or through substantial loss of groundwater recharge capability? (2) g) Altered direction or rate of flow of groundwater? (site conditions) h) Impacts to groundwater quality? (2, 11) i) Substantial reduction in the amount of groundwater otherwise available for public water supplies? (2, 11) V. AIR QUALITY Would the proposal: a) Violate any air quality standard or contribute to an existing or projected air quality violation? (1,2, 5, 13) b) Expose sensitive receptors to pollutants? (1, 2, aerial) MMM N� c) Alter air movement. moisture, or temperature, or cause any change in climate? (Project) }( 000394 C. `. W rkcry �EA.doeswkW 58. wpd 012 Iris VI. Issues land Supporting information Sources): d) Create objectionable odors? (Project applicauoni TRANSPORTATION/CIRCULATION. Would the proposal result in: a) Increased vehicle trips or traffic congestion? (14) Potentially Potentianv Significant Lem Than Significant L'nlen Significant No b) Hazards to safety from design features (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (14) �— X Traffic study proposes frill access on Fred Waring c) Inadequate emergency access or access to nearbv uses? (Aerial) }( d) Insufficient parking capacity on -site or off -site? (No data) X e) Hazards or barriers for pedestrians or bicyclists? (No data) X f) Conflicts with adopted policies supporting alternative transportation (e.g., bus turnouts bicycle racks)? (1, 5) X� g) Rail, waterborne or air traffic impacts? (Aerial) VII. BIOLOGICAL RESOURCES. Would the proposal result in impacts to: a) Endangered. threatened. or rare species or their habitats (including but not limited to plants. fish. insects, animals. and birds)? (1 - 4) X CVFTL. Coachella Giant Sand Treader Cricket b) Locally designated species (e.g., heritage trees)? (1 - 4) X c) Locally designated natural communities (e.g., oak forest coastal habitat. etc.)? (I -4) n k%V.L—CAA.. LrlolSR,Ynd 000395 013 -7 Issues (and Supporting Information Sourcesi: d) Wetland habitat (e.g., marsh. npanarL and vernal pool)? (I - 4) e) Wildlife dispersal or migration corridors? (I - 4. aerial) VUL ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? G - 3) potmdanv Potmoaib SipiOm" Ls plus Sigdtttaet Utder Sirdfimm No M __M® b) Use non-renewable resources in a wasteful and inefficient manner? X (Proposed land use) c) Result in the loss of availability of a known mineral resource that would be of future value to the region and the residents of the State? (1-3) DL HAZARDS. Would the proposal involve: 0 a) A risk of accidental explosion or release of hazardous substances ( including, but not limited to: oil. pesticides, chemicals. or radiation)? T-1 (Site application) b) Possible interference with an emergency response plan or emergency evacuation plan? (1) X c) The creation of any health hazard or potential health hazard? X (Site application) d) Exposure of people to existing sources of potential health hazards? }t (Aerial) e) Increased fire hazard in areas with flammable brush, grass, or trees? X (site aerial) P.tftntimax Potendalrr �ienifient Lea Ihm Sirnifieam jWM MZWAMgt Vo Issues land SunnorrinQ m Inforation Sourcesi: Imoaet %titivated rmvm �moaet X. NOISE. Would the proposal result in: a) Increases in existing noise levels? (14. proposed.use, site aerial) X b) Exposure of people to severe noise levels? (14, proposed use. site X aerial) XL PUBLIC SERVICES. Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: . a) Fire protection? (1, 2. 4) b) Police protection? G. 2. 7) c) Schools? (1, 2, 3) d) Maintenance of public facilities, including roads? G. 2. 3, 9) e) Other governmental services? (1. 2. 3. 10) XIL UTILITIES AND SERVICE SYSTEMS. Would the proposal result in a need for new systems or supplies, or substantial alterations to the following utilities: a) Power or natural gas? (Proposed use. 1.2) b) Communications systems? (Proposed use. I. 2) 0003917� 015 Potentiauv PotenddW Signaw m L. Theo Issues land Su sieniecant Union Significant No pporting Information Sources): Impact Nldrated impact Impact c) Local or regional water treatment or distribution facilities? ( L 2. 11) K d) Sewer or septic tanks? (1, 2. 11) e) Storm water drainage? (1, 2) n Solid waste disposal? (1, 2, proposed use) g) Local or regional water supplies? (1, 2. 11) KID. AESTHETICS. Would the proposal: a) Affect a scenic vista or scenic highway? 0, 2, proposed use) b) Have a demonstrable negative aesthetic effect? (Proposed use, application) c) Create light or glare? (Proposed use, surrounding area) X1V. CULTURAL RESOURCES. Would the proposal: a) Disturb paleontological resources? (1, 2) b) Disturb archaeological resources? (1, 2. 16) C %WrkgtpEAd=wkW5g.wpd wM MaM© -10- OO�:;30g 016 Potenthwv Potenttaav signiBnst L. Th. Issues Land SuoportioE Information Sourced: si6nieiO1 Unku sigvfimmu No Imoaet %flatate Imaaet Imeaet c) Affect histoncal resources? (1. 2. site aerial) ' I d) Have the potenual to cause a physical change which would affect unique ethnic cultural values? (L 2) 1 1 1 X e) Restnct existing religious or sacred uses within the potential impact area? (1. 2) X XV. ' RECREATION. Would the proposal: a) Increase the demand for neighborhood or regional parks or other recreauonal facilities? (1. 2. site aenal) b) Affect existing recreational opportunities? (1, 2, site aerial) XVL MANDATORY FINDINGS OF SIGNIFICANCE. a) Does the project have the potential to degrade the quality of the environmeat substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare to endangered plant or animal. or eliminate important examples of the major periods of Califorrua history or prehistory? b) Does the project have the potential to achieve short-term to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Ctitmulatively considerable" means that the incremental effects of a project are considerable when viewed in connecuon with the effects of past projects, the effects of other current projects, and the effects of probable future projects.) C:%W rk grpEAdocsckW 58.wpd 00C,'399 017 d) Does the project have environmental effects which «ill cause substanual adverse effects on human beings. either directly or I —� indirectly? X . VII EARLIER ANALYSES Earlier analyses may be used where, pursuant to the tiering, program EIK or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration: Section I5063(c)(3)(D). In this case a discussion should identify the following on attached sheets: a) Earlier analyses used. Identifv earlier analvses and state where they are available for review. REFER TO ADDENDUM SECTION 5 b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by nutigauon measures based on the earlier analysis. REFER TO ADDENDUM SECTION 5 c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated." describe the mitgauon measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project REFER TO ADDENDUM SECTION 5 C:1wrkVrp\EAdoa%&u58..Td B1►AS 000-4J,0 016 INITIAL STUDY AND CHECKLIST RESPONSES FOR ENVIRONMENTAL ASSESSMENT 98-358 Prepared for: GENERAL PLAN AMENDMENT #97-055 CHANGE OF ZONE 98-087 H.A. ANDERSON, APPLICANT Prepared by: Community Development Department City of La Quinta 78495 Calle Tampico La Quinta. California 92253 June 23, 1998 CAW rkmpEAdocs\ea983 58. wpd 000491 019 2 TABLE OF CONTENTS Section Page 1 INTRODUCTION 3 1.1 Project Overview 3 1.2 Purpose of Initial Study 3 1.3 Background of Environmental Review 3 1.4 Summary of Preliminary Environmental Review 4 2 PROJECT DESCRIPTION 4 2.1 Project Location and Environmental Setting 4 2.2 Physical Characteristics 4 2.3 Operational Characteristics 4 2.4 Objectives 5 2.5 Discretionary Actions 5 2.6 Related Projects 5 3 ENVIRONMENTAL ANALYSIS 5 3.1 Land Use and Planning 5 3.2 Population and Housing 7 3.3 Geological Problems 7 3.4 Water 8 3.5 Air Quality 9 3.6 Transportation/Circulation 11 3.7 Biological Resources 12 3.8 Energy and Mineral Resources 13 3.9 Hazards 13 3.10 Noise 14 3.11 Public Services 15 3.12 Utilities and Service Systems 15 3.13 Aesthetics 16 3.14 Cultural Resources 17 3.15 Recreation 17 4 MANDATORY FINDINGS OF SIGNIFICANCE 18 5 EARLIER ANALYSIS 19 CAWrku EAdmc =98358.wpd 0 J v 4 2 020 axwHIRMN"all1 Li PROJECT OVERVIEW The City of La Quinta is the Lead Agency for this project review, as defined by Section 21067 of the California Environmental Quality Act (CEQA). A Lead Agency is the public agency which has the principal responsibility for carrying out or approving a project which may have a significant effect upon the environment. The City of La Quints has the authority to oversee the environmental review and to make a decision on the proposed Zone Change and General Plan Amendment. The project is proposed to allow a 20 acre site as commercial land use. which is currently designated for 10 commercial and 10 residential acres. 1.2 PURPOSE OF THE INITIAL STUDY As part of the environmental review for the proposed project, the City of La Quinta Community Development Department has prepared this Initial Study. This document provides a basis for determuting the nature and scope of the subsequent environmental review for the amendment and zone change. The purposes of the initial Study. as stated in Section 15063 of the CEQA Guidelines, include the following: To provide the City with information to use as the basis for deciding whether to prepare an environmental impact report (EIR) or a negative declaration for a project; To enable the applicant or the City of La Quints to modify the project, mitigating adverse impacts before an EIR is prepared, thereby enabling the project to qualify for a mitigated negative declaration of environmental impact; To assist in the preparation of an EHL should one be required, by focusing the analysis on those issues that will be adversely impacted by the proposed project; To facilitate environmental review early in the design of the project; To provide documentation for the findings in a negative declaration that the project will not have a significant effect on the environment; To eliminate unnc=sary EIR's; and To determine whether a previously prepared EIR could be used with the project. 1.3 BACKGROUND OF ENVIRONMENTAL REVIEW The proposed amendment and zone change applications project are subject to the environmental review requirements of CEQA in light of potential project -specific impacts. The Community Development Department has prepared this Environmental Assessment in order to assess the environmental impact .of the proposal as a whole. This includes impacts which result not only from any approval action on the proposal but also from its implementation and operational characteristics. 0 v 0CAWrk¢rp�EAdocs�=98358.wpd 0 21 4 1.4 SUMMARY OF PRELIMINARY ENVIRONMENTAL ASSESSMENT This Initial Study checklist indicates certain potential for significant project -specific environmental impacts. As a result. specific mraganon measures have been incorporated. Mitigation measures pronoced forC.-Ark icc area as identified in the preceding h lic are underlined within chic diSCuscion and enmmanaQ, ir, dM Mitigation Mordtorm2 Pro2rarn iMMP1 attached to this Add ndum 2.1 PROJECT LOCATION AND ENVIRONMENTAL SETTING The City of La Quirt is a 31.18 square mile municipality located in the southwestern portion of the Coachella Valley. The City is bounded on the west by the City of Indian Wells. on the east by the City of Indio and Riverside County, on the north by Riverside County, and federal and county lands to the south. The City of La Quints was incorporated on May 1, 1982. The proposed General Plan Amendment and Change of Zone encompass approximately 10 acres, along the southwest comer of Fred Waring Drive and Jefferson Street. The amendment will increase the amount of Neighborhood Commercial land use at this comer to 20 acres, as 10 acres of that land use currently exist. The applicants have not submitted any site development information or conceptual site putt, oniv that the ultimate project is intended to be in the range of 200,000 square feet. The site is vacant and has some undulation occurring due to hummocks created by windblown sand being restricted by vegetation. A traffic study has been submitted with the proposed project. The City of Indio has jurisdiction along the east side of Jefferson Strut, which is the west boundary of the Heritage Palms project, an active senior country club project consisting of 1,300 units and an 18-hole championship golf coarse on 383 acres. The golf course and clubhouse have been completed. along with about 200 homes. North of the site. across Fred Waring, is under the jurisdiction of Riverside County and is currently vacant. Immediatelv south and west of the project site is vacant. Low Density Residential land under jurisdiction of the City of La Quinta, while further west are established low density subdivisions. 2.2 PHYSICAL CHARACTERISTICS A general plan amendment and zone change are proposed to allow an additional 10 acres of Neighborhood Commercial; this will increase the commercial area to a total of 20 acres. This 20 acres is part of a larger 38 acre parcel (604-072-008) owned by the applicant; the remaining 18 acres will maintain it's Low Density Residential designation. 2.3 OPERATIONAL CHARACTERISTICS As previously stated this project is proposed to accommodate commercial land uses in the NC (Neighborhood Commercial) land use designation. The La Quinta General Plan allows a maximum F.A.R. (Floor/Area Ratio) of .25 for this category. Under the maximum F.A.R., the site would be permitted up to 217,800 s.f. For 00'40�i CAWrk¢rpkEAdocsks98358.wpd n n 04.4 analysis purposes. 217.800 s.f is considered to represent ultimate buildout of the site as Neighborhood Commercial. Approval of this general plan amendment will ultimately require filing of a site development pemut. and may also require specific plan and tentative map applications. depending on development of the overall property owned by the applicant. The Chance of Zone application has been submitted to implement the development standards of the NC zoning district. 2.4 OBJECTIVES There is no specifically stated objective for this project. The proposal is to double the amount of Neighborhood Commercial land use over that already existing. 2.5 DISCRETIONARY ACTIONS A discretionary action is an action taken by a government agency (for this project, the government agency is the City of La Quinta) that calls for the exercise of judgment in deciding whether to approve a project. The proposed General Plan Amendment will require discretionary approval from the Planning Commission and Citv Council for the following: • Certification of the Environmental Assessment for the project; • Approval of the General Plan Amendment and Change of Zone applications for the project: • Approval of future unspecified applications to allow development of the property, the scope of which has not been determined at the present time. 2.6 RELATED PROJECTS There are no related projects to this proposal under review at present. This section analv=s potential environmental impacts associated with the proposed project. CEQA issue areas are evaluated in this addendum as contained in the Initial Study Checklist. Under each checklist item. the environmental setting is discussed, including a description of conditions as they presently exist within the City and the areas affected by the proposed project. Thresholds for significance are defined either by standards adopted by responsible or trustee agencies or by referring to criteria in CEQA, Appendix G. 3.1 LAND USE AND PLANNING Regional Environmental Setting The City of La Quinta is located in the Coachella Valley, in the eastern portion of Riverside County. The Valley is abundant with both plant and animal life. Topographic relief ranges from 237 feet below mean sea level (msl) to about 2.000 feet above msl. The Valley is surrounded by the San Jacinto Mountains. the Santa Rosa Mountains. the Orocopia Mountains. and the San Bernardino Mountain Range. The San Andreas fault transects the northeastern edge of the Valley. 0004) CAWrkgM EAd=c =98358.wpd 043 C.1 Local Environmental Setting The subject site is vacant but has been partially disturbed in small areas by activities associated with open dumping, roadway improvement work and borrow of soils as fill material for other projects/activities. The site is adjacent to the Riverside County and City of Indio/La Quints boundaries on the north and east. respectively. A through E - No Impact. The intent of the amendment and zoning is to allow for a 20 acre Neighborhood Commercial site, which wdl accommodate ultimate development of the property as envisioned by the proponent. The proposed changes do not significantly affect the current land use relationship between residential and commercial. as oiily the westerly border between NC and LDR will be expanded if the proposal is approved. The proposal is not anticipated to conflict with any environmental policies or plans in effect which would apply to the project. There are no existing or potential agricultural operations or uses which could be affected in any way by this project; the site has no historical evidence of agricultural use or resource potential and is not considered to be prime agricultural soil. The proposed Neighborhood Commercial land use will be compatible as it will be adjacent to the existing NC. providing services to the surrounding residential uses. The Heritage Palms project sited east of the site across Jefferson Street, is designated as RL/RPD-5 (Low Density Residential/Residential Planned Development Area 5) by the City of Indio. This area is part of the Westside Planning Area which is defined as master planned communities offering family -oriented neighborhoods with excellent parks and trail systems. Neighborhood Commercial is also planned to provide area shopping opportunities. and approximately 10 acres are designated as part of the Heritage Palms project at the southeast comer of Jefferson and Fred Waring. The maxirnum residential density of RPD-5 would be 5 units/acre: however, Indio does allow density transfers within RFD's that would permit increased density in other areas within the RPD, based on a specific number of units that might be displaced by a major amenity such as a golf course or clubhouse. The developer of Heritage Palms (U.S. Homes) has submitted written comments on the proposal. requesting that the additional commercial acreage front on Fred Waring and not Jefferson. The concern is that the current location impacts their residential property across Jefferson Street, by placing additional commercial across from residential area within Heritage Palms. There is also concern that the existing, equally sized commercial areas at the south corners of Fred Waring and Jefferson should be maintamed (both the southwest and southeast comers are currently designated for 10 acres of Neighborhood Commercial). Relocating the additional 10 acres to Fred Waring Drive only shins the commercial to another location (Fred Waring), across from planned residential land. Second, in either location there would be a Major Arterial acting as a physical buffer between the residential and commercial areas. Third, such a relocation would create additional impact to adjacent existing residential (Cactus Flower). The proposal will not physically divide or disrupt any established community, as there are no established communities that would be affected by approval of the proposal. The commercial land use area will be surrounded by vacant residential lands, which will develop consistent with existing residential in the area. Development of the commercial land will provide neighborhood services and goods to these established residential areas. C:%WrkmpEAd=s\ca98358.wpd O tl C 4 b 0 4 3.2 POPULATION AND HOUSING Regional Environmental Setting The Citv's population as of January, 1998 has been estimated by the State Department of Finance to be 20.444 persons. In addition to these pennanent residents, the City has approximately 9.400 seasonal residents who spend three to six months in the City (WDL Economic Overview; 1997 Ed.). It is estimated that 30% of all housing units in the City are used by seasonal residents. The average occupancy is 2.85 persons per occupied unit based on the 1990 Census. but the 1998 State Department of Finance estimates a figure of 3.22. a figure which has continued to increase over the years. Local Environmental Setting The 10 acre site proposed for amendment to Neighborhood Commercial (NC) is designated Low Density Residential (LDR) on the Citv's General Plan Land Use Policy Diagram. To the east lies the City of Indio. which has approved the Heritage Palms project, a 1,300 home active senior community with golf and other private recreational amenities. Properties to the north (Riverside County), west and south (La Quinta) are currently vacant and designated for housing development at lower densities. Indio has designated 10 acres at the southeast corner of Fred Waring and Jefferson as Neighborhood Commercial in their General Plan. Previous Section 3.1 provides further information on surrounding land use. A - No Impact. The project is not anticipated to significantly increase the local population bevond anv currently recognised projections or planned land use capacities. Projections developed in March 1993 indicated that the City's population by 2000 will be 22,596: the current official estimate for 1998 is 20,444. Approval of this proposal would eliminate 10 acres of low density residential land, resulting in a loss of 60 to 120 people. The proposal itself will not exceed any growth forecasts currently available to or used by the City, nor will it cause any change in anticipated growth patterns or numbers, as these forecasts are based on the build out scenarios in the General Plan. B, C - Less Than Significant Impact. The project land use proposal may have a slight impact on growth in the area. Additional commercial land equates to further opportunities for residents. and there may be a somewhat heightened interest in the area from residential developers. Additional residential development would lend further market support to establishmem of neighborhood commercial uses to serve those new and existing units. However. additional cormrrerei .1 designations will also increase property values of the site and possibly affect the surrounding area by increasing residential land values, which would affect housing development and, ultimately, prices. As alluded to above, the proposal will have the effect of removing 10 acres from the residential land inventory, displacing some degree of housing opportunity. While this is a quantifiable impact, it is not considered to be a significant loss of housing, and the site is not designated or planned for any affordable housing. 3.3 GEOLOGICAL PROBLEMS Regional Environmental Setting The City of La Quinta has a vaned topography, from gently sloping alluvial fans, steep hillside, to relatively flat desert floor. The alluvial soils that make up most of the Citv's soil types are underlain by igneous - metamorphic rock. as seen in outcrops in the Santa Rosa Mountains and the Coral Reef Mountains. Soils on CAWrk¢rpEAdocs1ea98358.wpd O O n 0 5 8 the Valley floor are made up of very fine grain unconsolidated siltv sands. Local Environmental Setting The site is approximately 70 feet above sea level. varving considerably due to it's topographical undulations. and consists of Mvoma series soils. This soil tvpe has rapid permeability is commonly used for homesites and other urban uses. While it can be used in development of croplands, it is not considered as prime agricultural soil as classified by the State. The site is located within a Ground Shaking Zone 4. referenced as a moderate level of shaking activity, but not within an Alquist-Priolo Special Studies Zone. There are no active faults in the area (La Quinta MEA; October. 1992), but the site is within 1/4 mile of the San Andreas Fault Zone. A, B, C - Less Than Significant Impact. The project will present some additional exposure to geologic hazards associated with fault rupture. The site is not within an Algwst-Priolo Special Studies Zone. and surface rupture due to faulting is considered unlikely, as stated in the project geotechnicai studv. The existing physical conditions in the area will not be changed in a manner which would create airy impacts beyond those associated with development of the site in accordance with the General Plan. The project is located in a Ground shaking Zone 4. associated with moderate impacts from seismic activity. As a result, the site is potentially subject to strong ground shaking effects associated with earthquake activity on outlying faults. Impacts involving potential seismic activity also relate to possible risk associated with subsidence and potential for upset conditions. The soil characteristics indicate that ground failure due to such activity is minimal based on its use in urbanized development, and liquefaction potential is negligible, as the evaluation does not identify the site as within an area subject to such potential and the fact that the area groundwater table is quite deep. Site -specific development prop laic v^Il be reauiredAo adhere to seiem;e reinforcement and other requirements as called for by the Apnlicafion(c)for development shall be accompanied by a Preliminary Geotechnical investigation of the sit- n as.pttrnosed for developp1ent, D, E - No Impact. Then is no potential for seiche, tsunami or volcanic activity, as no water bodies or geotechnically active conditions of that nature exist within the City. The site is level and not subject to slide or mudflow impacts. (LQMEA. site conditions). F Through I - Less Than Significant Impact. Strong ground motion may result in moderate subsidence. There will be some change m surface features due to project grading. Such changes will affect stability of the site as the natural substructure is modified. Relief on the site varies, due to the sandy hummocks and dunes created from blowsand encroaching on vegetative stands. Soil erosion poteatiai will increase due to loosening and movement of soil material during development. Standard erosion control and soil management methods as identified in required soil reports, and addressed in grading plans required for the site, will ensure that such impacts will not be significant. All earthwork sh it cf+**+t IV with r=mmodplions of the P r• Geotechnical Investigation of the site to be conducted at the tune specific cite development plans are submitted to the Citv. Submittal of a fugitive dust control plan (FDCP) as required (see Air Quality) will aid in wind erosion impact reduction. 3.4 WATER Regional Environmental Setting Groundwater resources in the La Quinta area consist of a system of large aquifers (porous lavers of rock C:1WrkarplEAd=e es98358.v,pd 0 O A 0 8 026 0 material) and groundwater basins separated by bedrock or layers of soil that trap or retain groundwater. Water supplies are also augmented with sumacs water from the Colorado River transported via the Coachella Canal and stored at Lake Cahuilla. Percolation from the tributaries of the Whitewater River flowing into La Quints from the Santa Rosa Mountains provide a natural source of groundwater replenishment. Artificial recharging of groundwater will be a requirement in the near future. Local Environmental Setting The vicinity of the proposed project is protected from design storms by the La Quinta Evacuation Channel flood control facility and other improvements. such as the Mid -Valley Stormwater Channel. The site is undulating and incorporates well drained soils. The site is designated Zone X on the federal Flood Insurance Rate Maps in effect for the area, subject to 500 year flood events, and is generally surrounded by lands susceptible to 100 year events with average depths of less than 1 foot (LQMEA). A - Potentially Significant Unless Mitigated. Current runoff rates will be significantly increased due to pad. building and hardscape area development associated with anv future site approvals which may be submitted based on approval of the amendment and zone change. The runoff produced by development of this site will have to be remitted on -site. Any site specific development proposal to be submitted will he requireUlred to 1 a final drainage plan and comply with NPDFq permit m=ircments as enfi)rced by the Public Wo Doarvpent. Drak= and hydrologic parameters shall be based on a nrelimW= hydrology study as rr aqired by the Public Works Denarvnent. B - Less Than Significant Impact. The area is currently protected from flood impacts by existing flood control facilities. Development of the project will be required to provide adequate storm water protection on sae to mitigate flooding impacts to any surrounding properties and accommodate the additional on -site runoff. C Through I - No Impam No surface waters exist in the area which could be affected by the prejeet's development. Ground water resource quantity, quality and other characteristics will not be significantly impacted, as groundwater in the lower valley underground aquifer is marginal at depths up to 200 feet.. The primary threat to groundwater quality is from septic tank installations, and nitrates and other byproducts of pesticide use. Compliance with NPDES requirements attached to the project permitting and installation of sanitary sewerage facilities will ensure that storm water runoff associated with the project's development will not create any measurable impact to water quality, quantity or hazards. 3.5 AIR QUALITY Regional Envkonmental Setting The Coachella Valley is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD), and is located in the Southeast Desert Air Basin (SEDAB). SEDAB has a distinctly different air pollution problem than the South Coast Air Basin (SOCAB). Currently, the SEDAB does not meet federal standards for ozone, carbon monoxide, or particulate matter. Local Environmental Setting The City is located in the Coachella Valley, which has an and climate, characterized by hot summers, mild winters. infrequent and low annual rainfall. and low humidity. Variations in rainfall. temperatures, and localized winds occur throughout the Valley due to the presence of the surrounding mountains. Air quality conditions are closely tied to the prevailing winds of the region. In the Coachella Valley, the standards for PM CAWrkuplEAdoc =98358.wpd 0 0 L 4 J 9 02 r 10 10 are frequently exceeded. PM 10 is particulate matter 10 microns or less in diameter that become suspended in the air primarily due to winds. grading activity, and by vehicles on unpaved roads. The Vallev is currentiv designated by the EPA as a serious non -attainment area for PM 10. however SCAQMD anticipates that recent data will show that the Valley has been in attainment over the last three years. Based on this. SCAQMD has adopted a PMIO Maintenance Plan in order to have the area redesignated to attainment status. A - Potentially Significant Unless Mitigated. Based on the SCAQMD CEQA Air Quality Handbooks, the project has the potential for significant air quality impacts. The significance thresholds in the Handbook as established by SCAQMD indicate that for a commercial shopping center project of this type (small. 10 - 500 KSF), a 22,000 s.f center would present the potential for significant air quality impacts: an air quality analysis has not been required based on these significance thresholds, thus the air quality impact of this proposal has not been quantified. The maximum F.A.R would permit 217,800 s.f. Several General Plan policies promote the concept of pedestrian accessibility and alternative travel modes, which assist in both air quality and circulation impact mitigation (Policies 9-2.1.2. 9-2.1.3. 9-4.1.4). Once a site specific application is submitted, it will be required to comply with the applicable policies and zoning requirements to implement them. Using Table 6-3 of the SCAQMD CEQA Handbook construction emissions are only about 22% of the quarterly threshold for shopping centers, when assuming floor area based on construction at 100% of the allotted F.A.1L (217,000 KSF). Short term (construction -related) impacts will result primarily from clearing, ny grading and other pre -construction activities, which will generate fugitive dust. Prior to acoil isn,rhance or ¢radina acdvitv(ies) associated with a cite cnecific deveig men pronoc I the de< leper will be I to secure aneroval of a Fugitive Dust Control Pl n (FD .P) The plan shall address n1L=osed develop areas IS well It those a= which rnav be disturbed by activity bit scheduled for -later deveigliment (nhascm. The FDCP shall be submitted with any clearing fiaL or other -I rhich will distu&Z is related to demlenmeet of the si r 'Me aeolicant/deyeleeer/rnamer of the subiect limo sty shall suhmit a d filed it nuI Analnis with arry oomenr The analysis shall be nreroared 'n ar at ,• w ' h Chanter 7 or the -I Air Quality Handbook_ as updated and if1kct at the time of application. The analysis shall incorporate consideration of the provisions of La O lima Mimic ieal Cnde C inter 9 I80 Transportation Demand Management_ as this Cba t r is applicable to the Frog proposed at this time B - Less Than Significant Impact. The proposed project will expose sensitive receptors to pollutants to a limited degree, but this exposure is anticipated to be insignificant. The La Quinta High School is the nearest non-residential sensitive receptor, and is located just over I mile southwest of the site. Residential receptor areas exist surrounding and within a % mile of the site. Construction -related air quality impacts will occur primarily from grading activities and other soil disturbances. The required d FDCP will address these short-term construction impacts: C - No Impact. The project has no potential to effect anv climatological change. The proposed residential uses will have no known potential for objectionable and/or possibly unhealthful odors. D - Less Than Significant Impact. There may be potential for objectionable odors, depending on the nature of the uses to be located on -site. Such odors could be produced by food/restaurant operations and their waste CAWrkgrp\EAdms1rs98358.wpd O U L V � 8 11 products. trash receptacles. cleaning and other chemicals. etc. It is not anticipated that such impacts would be significant. 3.6 TRANSPORTATIONICIRCULATION Regional Environmental Setting The City's existing circulation system is a combination of early roadwork constructed by Riverside County and new and resurfaced roadways since incorporation of the City in 1982. Key roadways in the City include State Highway 111. Washington Street_ Jefferson Street. Fred Waring Drive. Miles Avenue and 50th Avenue. Traffic volumes in La Quints experience seasonal variation. late winter/early spring months represent the peak tourist season. Local Environmental Setting The project has direct fivntage on two major City thoroughfares: Fred Waring Drive and Jefferson Street. Both roadways are designated as Major Arterials (120-foot right -of --way, 4 - 6 travel lanes. Class lI 5 foot wide bike lanes. 18-foot raised median) in the City's General Plan. Jefferson Street is currently a two lane roadwav with painted divider and no curb/gutter along the project frontage; intersection widening and signal installations have been done at it's intersection with Fred Waring, which is in a similar state of improvement. The La Quinta General Plan establishes a minimum Level of Service (LOS) "D" for all intersections during A.M. or P.M. peak hours without adequate mitigation. LOS is a hierarchical classification of qualitative measures of traffic flow, ranging from A (free flow) to F (unacceptable saturation). A traffic study has been prepared by WPA Traffic Engineering, INC. in.June, 1998 for the project, and provides additional information where cited for specific project improvements and other cntena. A, B - Less Than Sigu finat impact. The project will unquestionably create increases in trips and congestion; however, the roadway capacities as designed for W Avenue, Jefferson Strut and other major thoroughfares in the area are capable of absorbing this additional traffic, based on the volume/capacity ratios presented in the report. Based on that information. it has been estimated that approximately 8.500 average daily tops (ADT), less pass-bv traffic. can be assigned to the proposed general plan amendment and zone change, which would allow 217,800 s.f. The study shows that ADT associated with 200.000 s.f., which is implied to be the applicant's proposed ultimate project size, would be 8,000. a reduction of 500 ADT. This represents an increase of 3,300 and 2,800 ADT, respectively, over the existing estimated 5,200 ADT. For purposes of the study, all trips are assumed to be vehicle trips; i.e. no consideration was given to tnp reductions due to public transit operations, car pooling, pedestrian or bicycle trips. Four intersections were identified to be addressed by the sardy; Jeffersson/Miles, Jefferson/Fred Waring, Country Club/Jefferson and Fred Waring/Dune Pahns. It was determined that for existing conditions with the project, all four study intersections will operate at acceptable levels of service, as signalized intersections, during the A.M. and P.M. peak -hours. The study indicates that all intersections currently meet signal warrants without the project; the exception is Fred Wanng/Dune Palms (which meets warrants with the project). Jefferson/Fred Waring is already signalized. No analyses could be conducted for the project access points and on -site circulation. as no site plan information has been submitted with the proposed general plan amendment and change of zone. It is recommended in the report that the study be updated once a site specific proposal is submitted. CAWrk¢rpEAdocsza98358.wpd r1 11 00 A f -i U� 9 12 While there is a measurable increase in traffic generated by the potential development permissible under the proposed amendment and zone chance, it is considered to be less than significant due to the studv intersections meeting warrants, whether or not the project is approved. and the minimal impact to existing LOS and volumetcapacity ratios displayed in the report. The report states that access points are assumed to be right in/right out/left in along both Fred Waring and Jefferson. The General Plan Circulation Element (Table CIR-2) requires intersections along Major Arterials to maintain 2,600 foot spacing. The project site has 660 feet of frontage along Fred Waring and 1,320 feet along Jefferson Street. However. the City may allow reduced spacing in consideration of existinglapproved access points, signal locations. and similar situations. As there is no site plan approval request with this proposal. access will be determined as part of the site development or equivalent application process at such time as an application is submitted. Access should not constitute a traffic safety hazard if determined at the site plan review level. C Through G - No Impact There is no potential impact to emergency or other access that can be determined at this time. The site does not restrict access to surrounding properties in any manner. and is located along two major paved arterial roadways. There should be no impact to parking capacity due to on -site parking being required to accommodate the anticipated parking demand for the proposed uses. Until a site specific proposal is available and submitted, compliance with City parking standards and the extent to which the proposal is in conformance cannot be determined. There should be no hazards or barriers to pedestrians or bicyclists beyond those common to commercial development. Appropriate on -site improvements shall be provided which will have benefits to pedestrian and bwycl traffic. The project will also be required to address the Transportation Demand Management (TDM) requirements of the Zoning Code (Chapter 9.180). Sunline Transit has not responded to comment request on this proposal. The site is not proximate to, nor is it affected by, water. air or rail traffic. 3.7 BIOLOGICAL RESOURCES Regional Environmental Setting The City of La Quints lies within the Colorado Desert Two ecosystems are found within the City; the Sonoran Desert Scrub and the Desert Transition. The disturbed environments within the City are classified as urban or agricultural. A discussion of these ecosystems is found in the LQMEA. Local Environmead Setting The subject area is vacant, with undulating terrain due to the existence of dune topography. The native vegetation is desert scrub, but portions of the site have previously been disturbed in recent history by dumping, off -road and borrow activities. There are no apparent npanan/wetland habitats or streambeds on the site, and there are mesquite dune sands associated with the parcel due to wind action transporting sandy materials, thereby creating dunes or "hummocks" on the site. The LQMEA identifies the entire site as within the Coachella Valley Fringe -Toed Lizard habitat area, for which a federal I OA permit was obtained pursuant to adoption of the CVFTL Habitat Conservation Plan (HCP). No biological study was required for this amendment request. CAWrkmpkEAdocsua98358.wpd 0 0 0 4 12 030 13 A - Less Than Significant Impact. As with most vacant undisturbed land. there is potential for wildlife habitat to exist on the site. Two animal species of anv significance are identified in the LQMEA as having the potential to occur on the site: the Coachella Valley Fringe -Toed Lizard (CVFTL) and the Coachella Vallev Giant Sand Treader Cricket. The cricket is identified as a Candidate 2 listing status as of 1992: its current status is unknown. Mitigation fees will be conditioned on any s„ hseauem site specific development application to be 12aid for the CVF7L prior to aM land disturbance or gm&& permits being issued for the site - as =uired under the existng l0A permit Airy subcerment develonment11ropoc l(c) shall also p=are a biological_unT of the site in order to determine the extent of any notentiah floral or faunal species. B through E - No Impact There are no significant or otherwise predominant tree stands or other vegetation on the site. No wetland areas are shown to be on or traverse the site, and the location of the site adjacent to two major roads, a major residential development and golf course facility, and within 1/4 mile of several residential tracts precludes any potential migration or dispersal of any wildlife. 3.8 ENERGY AND MINERAL RESOURCES Regional Environmental Setting La Qutnta contains both area of insignificant and significant Mineral Aggregate Resources Areas (SMARA), as designated by the State Department of Conservation. There are. no known oil resources in the City. Energy resources used in the City come from the Imperial Irrigation District and Southern California Gas Company. Local Environmental Setting The site does not lie within an identified area sensitive to mineral resources. Soils within the site consist of Myoma fine sand: these soils are well -drained and permeable, and can be used for agricultural uses though they are not considered to be prime agricultural soils in the State soil classification system. There is no immediate history that the site has been utilized for any specific purpose in the recent past, and no physical evidence of such use on the site. A, B, C - No Impact The proposed project has no potential to impact energy or mineral resources in any manner which could be considered wasteful. or of any future value to the region or State. Construction of anv project will be required to meet State energy standards as tvpically enforced by the Building and Safety Department. and to comply with conservation policies as established in the La Quints General Plan. 3.9 HAZARDS Regional Environmental Sating Although large scale, hazardous waste generating employment is not yet located within the Coachella Vallry, the existence of chemicals utilized in dry cleaning operations, agricultural operations, restaurant kitchen cleaning, landscape irrigation and exposure to large scale electrical facilities may post significant threats to various sectors of the population. Currently, there are no hazardous disposal waste sites located in Riverside County; transportation of such materials out of and through La Quinta takes place. Local Environmental Setting The project site is vacant and has not been used for any type of manufacturing, agriculture or other use in the past. The project is a proposed commercial land use expansion of the existing Neighborhood Commercial General Plan and zoning designations. which will allow uses that may have potential for on -site hazards. C AWrkcrpEAdocs'=98358. %pd W-413 031 14 A - Less Than Significant Impact. There is limited potential risk of explosion and/or release of hazardous substances due to the project as it is residential and any such risk is associated with potential natural disaster or accident such as fire. chemical spill. etc. The project does not have any potential to interfere with anv emergency response plans/programs. based on its location and nature of the project land use. It also is not considered capable of creating any health hazards. B through E - No Impact. There is no anticipated potential for interference with any emergency response or evacuation plan: such potential cannot be assessed until site specific development plans are submitted. Potennai exposure of area residents to particulate matter during any construction associated with this project (refer to Section 3.5, Air Quality) due to wind events will occur. Mitigation as proposed under the Air Quality impact discussion will be adequate in reducing any potential impacts from construction. Long term impacts of windblown sand and dust will be diminished as the development is completed and vacant land is converted to urbanized use. The site is not in an area susceptible to increased fire hazards relative to brush, grass or trees. as minimal susceptible vegetation exists in the immediate area or on the site that is in a flammable state. primarily due to surrounding sand deposits. 3.10 NOISE Regional Environmental Setting Noise levels in the City are created by a variety of sources in and near the City. The major sources include vehicular noise on City struts and highway I 11. and temporary construction noises. The ambient noise levels are dominated by vehicular noise along the liighwav and major arterials, but can be impacted by aircraft noise from Bermuda Dunes Airport, usually of a short duration. Local Environmental Sating Primary noise sources in the subject area are associated with vehicle traffic from Fred Waring and Jeffetsm Street. The property is vacant and therefore not a current source of noise. The site is currently impacted by roadwav noise from the aforementioned streets as well as from aircraft activity associated with the Bermuda Dunes Airport. which is located just over 1 mile from the site. A, B - Potentially Significant Unless Mitigated. Increases in noise levels are anticipated due to the proposal, though not expected to be significant in relation to surrounding existing sources. Roadway noise will increase as traffic volumes increase. The majority of the traffic volume in this area is and will continue to be related to other projects and pass through trips, although the development of the site will attract significant traffic relative to the existing caadition. Most of the project's on -site uses will be sources of minimal noise, with the greatest noise generation due to delivery, loading/unloading, and waste services. It is not anticipated that the additional traffic volumes attributable to this site's development will create any significant increases in noise levels fimn this source alone; however, anticipated noise levels from this and other sources will increase to potentially impact existing or future land uses in the immediate area on a significant level. Exposure of people to significant increases in noise levels may occur with the implementation of this project, unless appropriate mitigation is applied. In compliance with noise mitigation sir �entc of the i a Q iin a General Plan_ Policies 8-5.2 4 and 8-5 2.5 a noise analysis and noise control nl n shall be =uired upon submittl of theproject-specific developmentplanc- C:\Wrk¢rpEAdws1ea98358.v,pd 00 7 414 14 032 32 15 3.11 PUBLIC SERVICES Regional Environmental Setting Law enforcement services are provided to the City through a contract with the Riverside County Sheriffs Department. Fire protection service is provided to the City by Riverside County Fire Department. The Fire Department administers two stations in the City; Station #32 on Frances Hack Lane, and Station #70. at the intersection of Madison Street and Avenue 54. Paramedic services are provided by Springs Ambulance Service, Local Environmental Setting Riverside County Fire Station #32 and Station #70 are located approximately 3 %: and 4 '/2 miles south of the project site, respectively; Station 431 is located in Bermuda Dunes on 42nd Avenue and Adams Street, approximately 2 to 3 miles northwest of the project site. The Sheriffs office maintains a check -in facility in the City's Emergency Operations Center. Other governmental services in La Quinta are provided by City staff at the Civic and Senior Centers. The La Quinta branch library operates out of a 2,800 square foot office on Calle Estado; the City is currently considering options for provision of municipal library services in lieu of the present County operated system. The La Qumta Chamber of Commerce staffs two offices, one in the Plaza La Quinta Center on Highway I I I and the other on Avenida Bermudas, in the historic downtown Village at La Quinta. Health care services are provided in the City through JFK Memorial Hospital in Indio, and the Eisenhower Immediate Care Clinic located in the One -Eleven La Quinta Shopping Center. A, B - No Impact. The project will have varying degrees of impact to public services, based upon the comments received. All necessary public services can be provided to the project without compromising any existing levels of public service. Police and fire responses to comments on the proposal indicate that there are no impacts to their respective operations. C through E - Less Than Significant Impact. The Desert Sands Unified School District maintains that all new development valley -wide places additional demand for school facilities and services which they are currently unable to provide. At present, the only feasible mitigation available is through school fees and land dedication requirements. The proponents will be required to pay state -mandated school fees as established by Desert Sands Unified School District for commercial projects at time of development. While commercial projects are considered to generate a much lower number in student age population, there can be the effect of attracting or accelerating residential development based on the types of goods and services offered, therebv having a greater direct impact than initially considered. However, based on .current growth trends and established residential in the area, it is not anticipated that this proposal will generate a significant impact on schools, as the proposal actually reduces the amount of residential land. Other public facilities, including roads and governmental services such as mail service, street cleaning and repair, etc, will not be significantly affected by development of the proposal. Physical impacts will primarily be localized to the site area and deferred due to site improvements to be required with a site specific development proposal. 3.12 UTILITIES AND SERVICE SYSTEMS Regional Environmental Setting The City of La Quinta is served by the Imperial Irrigation District (HD) for electrical power supply and the Southern California Gas Company (SCG) for natural gas service. General Telephone Exchange (GTE) C AWrkgrp\EAdocs\ea98358.wpd 00 415 033 16 provides telephone services for the City. Continental Cablevision services the area for cable television service. The Coachella Valley Water District (CVWD) provides water and sewer service to the City. CVWD obtains its water from underground aquifers and from the Colorado River. The City's stormwater drainage system is administered by CVWD, which maintains and operates a comprehensive system to collect and transport flows through the City. The City is served by Waste Management of the Desert for solid waste disposal. Nonhazardous, mixed municipal solid waste is taken to three landfills within the Coachella Valley. Local Environmental Setting The subject site is undeveloped at present. Street and flood control improvements have been partially constructed or are in place, along with sewer and water line extensions, due to development activity associated with the Heritage Palms project in Indio. Some utility trunk extensions and connections will be necessary to develop the property. A Through G -Less Than Significant Impact. The proposed project will require some degree of alteration to and/or extension of existing facilities; however, the responses received from the responsible purveyors do not present any significant concerns to indicate that major new systems or retrofitting will be necessary to serve the project as currently proposed. On -site stormwater facilities will be required to be provided by the developer at the time of site specific development approval. Facilities for water treatment, distribution and supply, waste disposal, natural gas and electrical will not be significantly impacted beyond current capabilities. 3.13 AESTHETICS Local Environmental Setting The City of La Quinta is partially located within a desert valley cove. The Santa Rosa and Coral Reef Mountains exist to the south and west of the City, with some limited views to the north of the Indio Hills. Views of the desert and surrounding mountains are visible on clear days throughout most of the City. A, B, C - Potentially Significant Unless Mitigated. The project will not have any impact on scenic vistas, as the site is not proximate or in line with any scenic viewsheds as identified in the LQMEA. No information on building height, general mass of the project, or otheraesthetics-related characteristics are currently available as there is no site specific development proposal. Assessment of aesthetic impacts from the project shall be conducted at the time 2rroject specific development applications are filed under the Site Development Permit process. There is no information available to determine if the project could produce any demonstrable negative effects, from an aesthetic point of view. The architectural, landscaping and site design components of the project are anticipated to be consistent with the City's adopted policies of development, however, as stated previously, without site specific development plans it is not possible project which could compromise the aesthetic standards maintained by the City. As a commercial project, the proposal will create some additional light and glare, but impact potential from project lighting also cannot be determined at this time. The City has an adopted Outdoor Light Control ordinance which regulates lighting types and shielding characteristics. Current land uses in the immediate area C AWrkgrp\EAdocs\ea98358. wpd 00041C 034 17 are residential and will be impacted to some extent by the lighting for this project. Project specific development plans shall include lighting plans for landscape. parkingand other related areas in order to determine potential light and glare impacts. Information on lighting may also include a complete photometric analysis of the site at the discretion of the Community Development Director Landscaping and other lighting plans shall be consistent with the Outdoor Light Control provisions of the Zoning Code for height shielding and lighting We 3.14 CULTURAL RESOURCES Regional Environmental Setting Prehistoric cultural resources in the La Quinta area are found throughout.the City. These sites are found along the foot of the local mountains, alongside historic drainage ways, such as the Whitewater River Channel, and in open areas. There are at least two prehistoric time periods represented by the current archaeological evidence. The settling of the La Quints area has been chronicled by the La Quinta Historical Society in several publications and museum exhibits, and in the draft Historic Context Statement prepared by the City. There are over 72 designated historical structures and sites recorded on the California Historic Resources Inventory. These resources are listed in the La Quinta Historic Survey adopted by the City Council. Local Environmental Setting The proposal is located at the southwest comer of Fred Waring Drive and Jefferson Street. No historic structures exist in the immediate area or on site. The site is generally barren of any significant features and shows no indication of any previous development or other related activity. No archaeological assessment has been prepared in conjunction with this amendment and zone change application. A - No Impact. The project site is not within the limits of the ancient lakebed of Lake Cahuilla, as indicated on the lakebed delineation map on file in the Community Development Department. As such it is anticipated that there will be no impact to paleontological resources. B - Potentially Significant Unless Mitigated. An archaeologic investigation was conducted in May 1990 for the TT 24197 site by Brooke Arkush, for J.F. Davidson Associates. The investigation concluded that the three sites identified did not contain "significant cultural deposits", and that any further investigation or recovery activities were unwarranted. No data recovery program was recommended, and any adverse impacts to the sites . were deemed to have been mitigated. However, the State Office of Historic Preservation (SHPO) has adopted a recommendation that any cultural resource inventory or assessment in excess of five years in age must be re- evaluated and the City has embraced a policy to enforce this recommendation. An updated cultural assessment shall be prepared and submitted with any site specific development application. C through E - No Impact. The previous cultural resources survey did not identify any historic resources on the site. Development of the project has no potential to affect any known historic or cultural values, and no existing religious uses are associated with the site. 3.15 RECREATION Local Environmental Setting The City of La Quinta has an adopted Parks and Recreation Master Plan that assesses the existing resources and facilities and the future needs of the City. The City contains approximately 28.7 acres of developed parkland for Quimby Act purposes. There are also bike and. equestrian pathways and trails within the City and C AWrkgrp\EAdocs1ea98358. wpd 00C41d 035 18 designated pedestrian hiking trails. A, B - Less Than Significant Impact. The proposed project will not significantly affect demand for recreational facilities or existing recreation. area. While it is recognized that all development activity increases demand on park facilities and other recreational resources to varying degrees, it is not anticipated that the demand from this project for off -site recreational opportunities, such as City -sponsored recreation -oriented classes and activities, regional and local park space, etc., will be other than negligible, and will be primarily driven by residential development in the . SECTION 4• MANDATORY FINDINGS OF SIGNIFICANCE The Initial Study for GPA 98-058 and CZ 98-087 identified impacts which could be potentially significant unless mitigation measures were incorporated into the project. As there is no site specific development proposal involved with the current proposal, the attached Mitigation Monitoring Program (MMP), along with this Initial Study and Addendum, are to be used for reference when future proposals are submitted for Lead Agency (City of La Quinta) review. The nature of the current proposal as submitted does not establish any development entitlement; therefore, any subsequent development proposals for the subject site will be reviewed consistent with this Mitigated Negative Declaration. The following findings can be made regarding the mandatory findings of significance set forth in Section 15065 of the CEQA Guidelines and based on the results of this initial study: a) Less Than Significant Impact: The proposed General Plan Amendment and Change of Zone applications will not have the potential to degrade the quality of the environment, as the project in question will not be developed in any manner inconsistent with the General Plan and other current City standards when considering the required mitigation measures to be imposed. The project may have potential to eliminate an important example of California prehistory, as previous investigation of the site was conducted more than eight years ago. Although it was then concluded that no further investigations were warranted, changed conditions may have occurred over that time to justify new analysis. Mitigation to address the analysis of this potential has been incorporated which will reduce any potential impact to less than significant. b) The proposed General Plan Amendment and Change of Zone applications will not have the potential to achieve short term goals, to the disadvantage of long term environmental goals, as the mitigation measures incorporated into approval of this project will ensure that further site specific development applications will be necessary and required to be evaluated at a more detailed level than is currently feasible, given the nature of the proposal. c) The proposed General Plan Amendment and Change of Zone applications will not have impacts which are individually limited but cumulatively considerable when considering planned or proposed development in the immediate vicinity, in that development activity in the area has been previously analyzed as part of the project approval process and cumulative project impacts have been considered and mitigation measures proposed in conjunction with approval of those projects. In addition, the MMP for this proposal requires further analysis C:\Wrkgtp\EAdocs\ea98358.wpd 000418 036 19 of certain impacts which have been determined as potentially significant, and such analyses will be required with any site specific development proposal(s) submitted to implement the land uses approved under this amendment and zone change. d) Less Than Significant Impact: The proposed General Plan Amendment and Change of Zone applications will not have environmental effects that will adversely affect humans, either directly or indirectly, as the project contemplates land uses that are substantially similar to those already assessed under ultimate development of the La Quinta General Plan, and which were previously addressed in the EIR certified for the General Plan. Specifically, in terms of adverse environmental impacts to human populations, expansion of the existing NC land use category is considered to be less than significant on a cumulative basis due to the amount of existing and approved residential and commercial development/land use in the surrounding areas of Indio, La Quinta and Riverside County. SECTION 5: EARLIER ANALYSES A. Earlier Analyses Used. The following documents were used and/or referred to in the preparation of this assessment: 1. La Quinta General Plan Update; October 1992 2. La Quinta Master Environmental Assessment; October 1992 3. Final EIR, La Quinta General Plan Update, SCH 91122013; October 1992 4. Environmental Assessment 89-113, prepared for TT 24035/24197; certified May 16, 1989 5. City of La Quinta Municipal Code, Zoning Code; adopted July 1996, amended April 1997 6. City of Indio General Plan 2020; October 1993 7. Riverside County Sheriff's Department; response letter dated 5/28/98 8. U.S. Homes, response letter dated 6/12/98 9. CALDOT; response letter dated 5/29/98 10. La Quinta Chamber of Commerce; response letter dated 6/l/98 11. Coachella Valley Water District; response letter dated 6/8/98 12. City of Indio; response letter dated 6/9/98 13. South Coast Air Quality Management District, CEQA Air Quality Handbook; April 1993 14. Traffic Impact Report, Shopping Center, Southwest corner of Jefferson and Fred Waring; WPA Traffic Engineering, Inc., June 1998 15. Archaeological Investigations at CA-RIV-1769, CA-RIV-3667 and CA-RIV-3795, Tentative Tract 24197, La Quinta, Central Riverside County, CA; Brooke S. Arkush, Archaeological Research Unit, UC Riverside, May 1990 16. City of La Quinta, Ancient Lake Bed Delineation Map, La Quinta Community Development Department. These and various other documents on file with the Community Development Department were used in the preparation of this Initial Study. B. Impacts Adequately Addressed. Potentially significant impacts as identified in the initial study C AWrkgrp\EAdocs\ea98358.wpd OOO4iJ 03 zo checklist have been adequately addressed to the extent feasible, based on mitigation to be incorporated into the project approval. Potentially significant impacts were identified with respect to the following areas: • Water • Air Quality • Noise • Aesthetics • Cultural Resources C. Mitigation Measures. Project -specific mitigation measures have been incorporated, as potentially significant impacts were identified which can be addressed at time of submittal of site specific development proposal(s). These measures are contained in the attached Mitigation Monitoring Program (MMP)• Prepared by: Date: w?-7- /4-4.-�Slf 3 I f E. Wallace H. 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N 3 v c C V% co U U m l0 m C U �m m an d y O.y V W d N CL E.� t CD cm «. x m W O N N O U O) V) O U h W m CD J W ca d 0. .cCo f O Q O N d m N O CV)C QI W d E •= 7, 'CO CM co� Cc o-Q Qm of COL 0 F Mom0 00C433 �3 :j O�{ . \ ;\ �}�� 'All ;M 00 E U. U.1 CL -j 2 > 00 IL LU E E 0 u cc co (D 0 z CL ci 0 E u cc 0 c 00 L LU 0 cc 0 UJ .2m LUo (i cm CL m LU E m In CL LU > (D a a LU CL C u co M co cc 0 E a M 03 LU n 0 « gn CL 0) 0 z 0 cc 0 LU a) co CL 000434 N W 1- Q W } U m Z O Q W J = aU W Q = U U 217 Q W Q U 0 Z_ Q O� LL. Z W J Q m Q Z Z QaQ N W Q Z O H Q W it U w m YI NI m Q U m a E O W F- U W m 0 U 7 G m m U C -U O m y C �+ O m m c, m E t m E= J W w cc n N W c m m C O rJ 000435 F� 053 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF .LA QUINTA, CALIFORNIA, APPROVING A GENERAL PLAN AMENDMENT TO AMEND THE LAND USE ELEMENT GENERAL PLAN AMENDMENT 98-058 APPLICANT: H.A. ANDERSON WHEREAS, the City Council of the City of La Quinta, California, did on the 18'h day of August, 1998 hold a duly -noticed Public Hearing, and continued said Public Hearing to the 15 th day of September to consider amending the City of La Quinta General Plan Land Use Policy Diagram to change a 10 acre site of Low Density Residential land use designation, described as south of the southwest corner of Jefferson Street and Fred Waring Drive, to a Neighborhood Commercial Designation; more specifically described as: APN: A PORTION OF 604-072-008 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 14th day of July, 1998, hold a duly -noticed Public Hearing to consider amending the City of La Quinta General Plan Land Use Policy Diagram to change a 10 acre site of Low Density Residential land use designation, described as south of the southwest corner of Jefferson Street and Fred Waring Drive, to a Neighborhood Commercial Designation. WHEREAS, said the General Plan Amendment request has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director has conducted an Initial Study (EA 98-358), and determined that the General Plan Amendment will not have a significant adverse impact on the environment and a Mitigated Negative Declaration of Environmental Impact is recommended; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify approval of said General Plan Amendment: 1. This Amendment is internally consistent with those goals, objectives, and policies of the General Plan in that the Amendment affects land uses and circulation which already exist as a part of the Plan. That the General Plan Amendment is compatible with the existing and anticipated area development and provides adequate circulation. 2. This Amendment will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land uses will require Planning Commission, and/or City Council review and approval of future development" 00j 4 which will ensure adequate conditions of approval. n n n i -s Resolution 98- 3. The new land use designation is compatible with the designations of adjacent properties because the Planning Commission and/or City Council review and approval will ensure compatibility and in some areas, the adjacent uses are similar due to the serves provided are for residential neighborhoods. 4. The new land use designation is suitable and appropriate for the property involved because it is an extension of the existing Neighborhood Commercial designation or uses commonly associated with residential neighborhoods. 5. The situation and general conditions have substantially changed since the existing land use designations were imposed in that the residential growth has created a market for additional Neighborhood Commercial Centers. 6. That the General Plan Amendment is within an area that will be provided with adequate utilities and public services to ensure public health and safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby adopt Environmental Assessment 98-358, a Mitigated Negative Declaration, indicating that the proposed General Plan Amendment will not result in any significant environmental impacts; 3. That it does hereby approve the above -described General Plan Amendment request for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of September, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 000437 000055 Resolution 98- ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000438 0,00056 CITY COUNCIL RESOLUTION 98 — EXHIBIT A CASE # GPA-98-058 7-77 �.� a' 1 •��.�I.��Lw L�•�- . `J 1. \•� • •-�fl...._I�w_�V- lot 1 It it !i •.I vsL... `� - FRED WARING DRIVE LJILL—__: 1 n,__, , 1 1� �11 li f i — li I i4 PROJECT LOCATION MAP NC ;i SITELu � i PAcc W z I O y W um us W SITE REDESIGNATED FROM LOW DENSITY RESIDENTIAL (2-4 UNITSIACRE) TO NEIGHBORHOOD COMMERCIAL (10 ACRE PARCEL) 000439 057 ORDINANCE NO._ AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ZONE CHANGE TO ALLOW A 10 ACRE SITE OF LOW DENSITY RESIDENTIAL LAND USE DESIGNATION, GENERALLY DESCRIBED AS SOUTH OF THE SOUTHWEST CORNER OF JEFFERSON STREET AND FRED WARING DRIVE, TO A NEIGHBORHOOD COMMERCIAL DESIGNATION ZONE CHANGE 98- 087 WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of August, 1998 hold a duly noticed Public Hearing, and continued said Public Hearing to the 151h day of September to consider a request of H.A. Andersen for a zone change to allow a 10 acre site currently zoned Low Density Residential land use designation, generally described as south of the southwest corner of Jefferson Street and Fred Waring Drive, to a Neighborhood Commercial Designation as shown on Exhibit A. WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 14`h day of July, 1998, hold a duly noticed Public Hearing to consider the same Zone Change as identified above and recommended approval to the City Council. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify approving of said Zone Change: This Zone Change is internally consistent with the goals, objectives, and policies of the General Plan in that the Zone Change affects conversion of Low Density Residential Land use to Neighborhood Commercial Land use which exists adjacent to the proposed Zone Change site thereby allowing the maximum 20 acres to develop as Neighborhood Commercial. 2. This Zone Change will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting land uses will require Planning Commission and/or City Council review and approval of future development plans, which will ensure adequate conditions of approval. 3. The zone designation is compatible with the designations on adjacent properties in that Planning Commission and/or City Council review and approval 00044o U00058 Ordinance No. Zone Change 98-086 will ensure compatibility and in some areas, the adjacent use is similar due to its residential serving nature. 4. The zone designation is suitable and appropriate for the properties involved because it is an extension of the existing Neighborhood Commercial designation or a use commonly associated with the planned uses. 5. The situation and general conditions have substantially changed since the existing zone designations were imposed in that residential growth has created a market for additional Neighborhood Commercial services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: SECTION 1. The official Zoning Map for the City of La Quinta is amended for those areas noted on Exhibit "A" attached hereto and made a part of this ordinance. SECTION 2. That it does hereby adopt Environmental Assessment 98-358, a Mitigated Negative Declaration, indicating that the proposed General Plan Amendment will not result in any significant environmental impacts; SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of , 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 00 V 4 41 JOHN J. PENA, Mayor City of La Quinta, California U O O U 5 9 ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000449, 0500u00 ORDINANCE NO. EXHIBIT A CASE # CZ-98-087 ` JNJ i i� II li �• oat.. ' ��— .. - FRED WARING DRIVEIN qr al �N d. SITE uj f�: C�i :I r�.n�! I � �• `i W i '•• j OC 1 LU W 7 PROJECT LOCATION MAP SITE REDESIGNATED FROM RL (LOW DENSITY RESIDENTIAL) TO CN (NEIGHBORHOOD COMMERCIAL) - 10 ACRE PARCEL 000443 061 ATTACHMENT #1 78-495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (760) 777-7000 FAX (760) 777-7101 TDD (760) 777-1227 August 19, 1998 Mr. H. A. Anderson Anderson Company P. O. Box 6712 Portland, Oregon 97228 SUBJECT: General Plan Amendment 98-058 , and Change of Zone 98-087 Dear Mr. Anderson: The City Council on August 18, 1998 voted to continue your request to their September 15, 1998 meeting at 7:00 P.M. This continuance was to allow you the opportunity to submit the following: A rough foot print of your proposed development. 2. Identification of the type or proposed users. 3. Identification of the type of buffering/screening that would be used to separate the Residential form the Commercial uses. 4. A lot and street layout of a Residential development that could occur to the west of the 20-acre Commercial project. Please provide this information by August 31, 1998. This information will be made available to adjacent home owners and the City Council. Should you have any questions on this item, please give me a call. Very truly yours, *'L/ JERRY HERMAN Community Development Director c: Thomas Genovese, City Manager Nelda Bayha 006441 MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 ATTACHMENT 2 ANDERSEN CONSTRUCTION CO. INC. August 29, 1998 Mr. Jerry Herman Community Development Director City of La Quinta 78-495 Calle Tampico, La Quinta, California 92253 SUBJECT: Response To Request for Information Letter (RFI), dated August 19,1996. Dear Mr Herman: The Jefferson Street Partners, per your request, have enclosed the following additonal information for your review 1. Four (4) schematic layouts of our proposed shopping center. 2. A preliminary first (1 st) draft of the proposed subdivision layout. 3 & 4. A narrative, by Sienna Architects of Portland, Oregon, Describing pre -development issues which we would address at the time of sub -division approval.. We believe this information adequately addresses your R.F.I letter. Our intentions are to promote the development of a integrated neighborhood center which provides connectivity and compatibility for and with our Jefferson Street, La Quinta neighbors. This site needs to work for all of the Jefferson Street, La Quinta neighborhood. This zone change is the first step in a development process which allows us to define the acres in order to produce a final configuration sub -division plan for development. 0 0 G 4 4 5 6712 N. Cutter A Portland, OR 97217 ^ P.O. Box 6,12 A Portland, OR 97228 -4 (503) 283-6712 -% FAX (503) 283-3607 State Licenses: Oregon - 63053 a Washington - HAAND'099MA A California - 153222 A Nevada - OOt4yl `� �+ Milan - 1 ?4;IZLA A A-R a (' Inrn(in - AMA9 J VV U Landscape issues, buffering issues, auto access and non -auto access, architectural and engineering should be conditioned, prior to development of the site. Therefore, we respectfully ask for La Quinta's approval of our Plan Amendment 98-508 and Change of Zone Request 98-087, so we may complete the subdivision application to the City. Should you have any questions please call us at (503)-283-6712. Sincerely, &Z Bob Durgan Jefferson Street Partners 000065 s i e n n a southwest sixth urneectum wMany avenue pontana Oregon 97204A602 503.227.5616 1 tax 503.227.3590 1 artlMannne .. .. - .. .A 00044'7 L,v (2Z//NrA R ��AC066 s i e n n a wu,..S, such amhaccum camPairy avenue Plan Ixegon 97201.1602 503.227.5616 I lax 503.227.3590 1 anUsienna.mm 3r�oao: 00 448 R L a/A/rA TAo+/L u V 46116 7 sienna ,aoulmeeal man orc6neaure WnWany avenue ponland omgm 9720/.1602 503.227.5616 1 lax 503.227.3590 I mmhsm� -�O . T • • O y� 3 � e • p L.a OUNTA ax-.F-,hm N �:20iO 000449 s8 u00068 sienna.utnweat sixth a ;h ure company avenue portlano Oregon 97204.1602 503.227.5616 I fax 503.227.3590 1 enme .O LA 674111 A XZrA14. U N r•,Zoo 0 0 04 50 o8.27. ?Kj00069 ATTACHMENT #3 28 August 1998 503,227.5616 1 fa%503.227.3590 I archsienna.com Mr. Jerry Herman Community Development Director City of La Quinta P.O. Box 1504 La Quinta, California 92253 Re: General Plan Amendment 98-058 and Change of Zone 98-087 Dear Mr. Herman: We have been working with our client, Bob Durgan of the Andersen Company here in Portland, '°" Oregon, on the site at the southwest corner of Fred Waring Drive and Jefferson Street. We also c0mpbr�v received a copy of your letter dated August 19, 1998 requesting additional information to be submitted. We have retyped your questions and typed our responses in bold below: 1. A rough foot print of your proposed development. The project is being reviewed by the City for General Plan Amendment and for Change of Zone. We have just begun conceptual planning for the site. Enclosed are four very rough footprint studies for this site. We begin early studies on any site with rough concept plans to develop an overall scheme that can fit on the site, respond to local constraints and maximize the potential for the site. The concept plans attached indicate the initial possible layouts for the site including rough potential square footages. Based on our experience with many similar retail sites, the total retail square footage shown is appropriate for a site this size. Each scheme indicates essentially the same points of access, with varying interior layouts. We do acknowledge that a pedestrian connection is important and we will be addressed specifically when the schemes move to the next level of development. Pedestrian ways from the streets to the buildings and between each of the buildings will be developed. In addition, pedestrian linkages to the neighboring property to the west and south will also be developed but will have to coordinate with some specific grade changes and layouts on the neighboring properties. There will also be opportunity to create some pedestrian plazas within the site due to the layout and stepping of the buildings, locating storefront on the corners and ends of buildings and pursuing small restaurant or coffee tenants near the plaza spaces. SDD I \\Sienna\Sys2\Job\98021\2CORRES\LETTERS\Laquinta.Doc 1 08.28.98 0 1.1 0 4 5% ,1 00007 La sienna architecture company nta Plan Amendment page 2 2. Identification of the type or proposed users. The schemes denote a variety of tenant spaces. The primary uses would be for retail spaces with the principal anchor of the center as a grocery store. Based on similar centers and this particular location we anticipate there would be some medium-sized tenants such as; a drugstore, pet supply store or a bookstore. The outlying pads could easily be developed as small banks, restaurants, or a service station. There is also the possibility that some small neighborhood office space could be developed on this site, particularly to serve the adjacent neighborhood. No specific users for any of the spaces can be identified at this time. Please note, however, that all the site schemes have a large variety of building sizes and tenant spaces that can accommodate a broad range of tenants. This is definitely in keeping with the goals for Neighborhood Commercial Zoning for the tenants and services to meet the daily needs of the immediate community. A project such as this can become the true neighborhood center and can meet most of the needs of the community. In addition, while still an auto -oriented area, neighborhood commercial sites and developments like this can significantly reduce Vehicle Miles Traveled (VMT's) by people in the area. They do not have to travel as far for services and there will be enough pedestrian amenities on -site to encourage local use. These amenities can include pedestrian and bicycle ways, plazas, bench seating along the ways, shade trees, etc. 3. Identification of the type of buffering/screening that would be used to separate the Residential from the Commercial uses. We have typically developed buffers on projects of this scope in similar locations through careful placement of buildings, accesses, roads, careful placement of screen walls, landscape berms and landscape screens. 4. A lot and street layout of a residential development that could occur to the west of the 20-acre Commercial project. A potential lot and street layout for the surrounding property is attached. We are please to be involved at this stage of a development and believe this center can be as successful as many others we have participated in. If you have any questions please call me at 227.5616. Sincerely, Warren A. Tyler Project Manager Enclosure: Concept Plans Potential Lot and Street Layout 000452 u00ii'1 r concept I tentative tract NA, 24197 ledes1#1 AUGUST 7. 1998 SCALE: I' - 100' a 000453 0 0 0 0 7 August 25, 1998 Teri Dorfler-Finley 44-120 Calico Circle La Quinta, CA 92253 760-772-0950 The Honorable Mayor John Pena City Council Members P. O. Box 1504 La Quinta, CA 92253 Re: Residential zoning on Jefferson Dear Honorable Mayor and City Council Members, /CO ca {c z M c) r > j � c 3 m c z �... n ro CD 1998 Keep the commercial business on Washington Street and Highway 111. 1 feel the City of La Quinta should keep North La Quinta all residential. Many residents purchased homes in North La Quinta because it is a great neighborhood --free of commercial buildings, excess noise, lights and traffic! They are there because it is a well planned residential neighborhood. Let's keep it that way! North La Quinta, from Fred Waring to Miles and Washington to Jefferson should be all residential. Let's keep the beautiful community growing with houses and more concerned families. By keeping it residential, we will maintain the property values in the North La Quinta area as well. We have been given the beautiful new development of Heritage Palms in Indio on the east -side of Jefferson. I was so happy to see this gated community with a golf course, this ensured that there Would not be excess noise, lights or traffic in the area. Please do not change this by allowing commercial building on the west -side of Jefferson. I urge you to reconsider the zoning on Jefferson, making it all residential. Sincerely yours, Teri Dorfler-Finley 00:;454 u00073 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: August 18, 1998 Public Hearing on General Plan Amendment 98-058 to allow a change to Neighborhood Commercial; Zone Change 98-087 to allow a change to Neighborhood Commercial, and certification of Environmental Assessment 98-358 for the property located south of the southwest corner of Jefferson Street and Fred Waring Drive. Applicant: H.A. Andersen RECOMMENDATIONS: ATTACHMENT #4 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt City Council Resolution certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-358 prepared for General Plan Amendment 98-058, and Change of Zone 98-087; and, 2. Adopt City Council Resolution approving a General Plan Amendment to change the designation of 10 acres of Low Density Residential as shown on Exhibit "A", to Neighborhood Commercial. 3. Move to introduce Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance _ on first reading approving Zone Change 98-086. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Location The project boundaries are generally defined by two Arterial streets; Jefferson Street and Fred Waring Drive. The project area is located at the south of the southwest corner of Jefferson Street and Fred Waring Drive. Adjacent properties are: NORTH: RESIDENTIAL, ( COUNTY OF RIVERSIDE) SOUTH: LOW DENSITY RESIDENTIAL EAST: RESIDENTIAL, (CITY OF INDIO) WEST: LOW DENSITY RESIDENTIAL 000455 v00074 Project Description General Plan Amendment The applicant is requesting to change the General Plan designation for the 10 acre site from Low Density Residential (LDR) to Neighborhood Commercial (NC). The request is to expand the current 10 acres designated Neighborhood Commercial at the southwest corner of Jefferson Street and Fred Waring Drive to a 20 acre Neighborhood Commercial site to make the future parcel more suitable for development of a typical neighborhood commercial center. The General Plan identifies typical neighborhood center uses as a grocery store, drug store, personal services, administrative and professional offices, and eating and drinking establishments. The ultimate parcel configuration, lengthwise along Jefferson Street, provides an opportunity to buffer and transition this commercial use with the nearby residential neighborhood, Cactus Flower. Zone Change The applicant is requesting to change the zoning designation for the 10 acre site from Low Density Residential (RL) to Neighborhood Commercial (CN). The request is to expand the current 10 acres designated Neighborhood Commercial at the southwest corner of Jefferson Street and Fred Waring Drive to a 20 acre Neighborhood Commercial site to make it more suitable for development of a typical neighborhood commercial center. The Zoning Code permits, in the Neighborhood Commercial district, such uses as a grocery store, drug store, personal services, administrative and professional offices, and eating and drinking establishments. Environmental Assessment Based on C.E.Q.A. requirements, staff prepared Environmental Assessment 98-358 for the project. Staff recommends certification of a Mitigated Negative Declaration of Environmental Impact as the project will have no significant adverse effect on the environment based upon the mitigation measures. Public Notice This case was advertised in the Desert Sun newspaper on July 24,1998. All property owners within 500-feet of the site were mailed a copy of the public hearing notice as required by Code. Public agency comments have been received and filed. Planning Commission Action: The Planning Commission reviewed the applicant's request on July 14, 1998 -and discussed all aspects of the application request and after deliberation, voted (5-0-) to recommend: 1. Certification of Environmental Assessment 98-358, 2. Approval of General Plan Amendment 98-058, and 3. Approval of Zone Change 98-087. 000075 OOC�5� The recommendations are based on the attached Findings. Excerpts from the Minutes of the Public Hearing are attached. (Attachment 2). FINDINGS AND ALTERNATIVES: Alternatives available to the City Council are: Certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-058, approve General Plan Amendment 98-058, and Zone Change 98-087 by adopting the attached Resolutions; or 2. Continue the public hearing to September 15,1998 for further discussion; or, 3. Deny the applicant's request. Attachments 1. Project Location Map 2. Planning Commission Minutes (Excerpts) 000457 000076 Laura Murillo Keeping my home in a residential atmosphere ia - From: Paul Ward <wardpaul@cyberg8t.com> To: CORNET.MIMECjpena") Date: Mon, Sep 14, 1998 10:41 PM Subject: Keeping my home in a residential atmosphere Dear Mayor Pena, We purchased our home at 44240 Calico Circle, LaQuinta, over 7 years ago. (It was the original model home in Cactus Flower) My wife and I purchased this home to spend our retirement years in a quiet, friendly neighborhood. To this day it has remained our dream, a pleasant, quiet home, surrounded by friendly neighbors. We are definately opposed to the passage of General Plan Amendment 98-058 and zoning change 98-087. We want our dream home to remain a quiet, peaceful place. We have not attended prior meetings on this subject due to my wife's stroke and paralysis earlier this year, and my being over 80 years old and her only caregiver. Please do what you can to help us keep enjoying our dream home. Paul & Charlotte Ward 44240 Calico Circle LaQuinta, Ca. 92253 Tel: 360-0722 ( both registerd voters) cn c� CX) J �^ V/ n rn � T C1l rn n n r m M O M M c o 7Z - Z N D 1--� 000453 09/15/1998 11:46 7605646396 LA QUINTA CC PAGE 01 lo 77 T 7107 Dear Sirs: RECEIVED 98 SEP 15 BM 1151 CITY OF LA QUINTA CITY CLERK I am a long time resident of "la Quinta Palms" I have seen an incredible amount of growth in the past 13 years. The amount of housing in my area alone never stops growing. I certainly hope that the "Commercial" traffic will stay out of our back- yards and on Hwy.111. The proposed rezoning of Fred Waring Dr. and Jefferson St. would have harmful affects on the environment as well. I strongly Oppose this change in zoning. I hope that I will be able to attend tonight 4t La Quinta City Hall since I'm not sure, I want to make sure that I express my opinion. Respectfully, i V Mari ee Conrad 79-297 So. Sunset Ridge La Quinta, CA 92253 La Quinta Palms 000459 09/15/1998 10:20 7605646396 SAX gall pena 70-495 Calle Tampico U-Quinta, CA 92253 Fax # 760-777-7107 LA QUINTA CC C c Dear Fellow La Quinta Resident, RECEIVED 98 SEP 15 AM 1100 G! I Y OF LA QUINTA CITY CLERK I am writting to you to express my concern regarding the proposed re -.zoning of the property at the corner of Fred Waring Dr. and Jefferson st. I believe that the affect of any " Commercial" Boning so close to our homes can only have a negative impact on our quality of life. Unfortunately I will be unable to attend tonight's City Council meeting, I'm taking this opportunity to express my concern and opposition. Thank You 17)k A1-1- William R. Watson 79-595 Blazing Star Trail La Quinta, CA 92253 Cactus Flower PAGE 01 000460 Laura Murillo Returned mail Host unknown (Name server la gWnta.org host notfound) Page 1 From: Mail Delivery Subsystem <MAILER-DAEMON@aol.com> To: CORNET. M I ME("Carlstang@aol.com") Date: Tue, Sep 15, 1998 1:51 PM Subject: Returned mail: Host unknown (Name server: la-qiunta.org: host notfound) The original message was received at Tue, 15 Sep 1998 16:50:41 -0400 (EDT) from root@localhost ----- The following addresses had permanent fatal errors ----- <Imurillo@la-qiunta.org> ----- Transcript of session follows ----- 550 <Imurillo@la-giunta.org>... Host unknown (Name server: la-qiunta.org: host not found) Original message follows ----- Received: from Carlstang@aol.com by imo27.mx.aol.com (IMOv16.1) id OUNUa11930 for <Imurillo@la-giunta.org>; Tue, 15 Sep 1998 16:50:41 -0400 (EDT) From: Carlstang@aol.com Return -path: <Carlstang@aol.com> Message -ID: <8c9796de.35fed321@aol.com> Date: Tue, 15 Sep 1998 16:50:41 EDT To: Imurillo@la-qiunta.org Mime -Version: 1.0 Subject: Amendment and Zoning change Content -type: text/plain; charset=US-ASCII co Content-transfer-encoding:7bit `�. U) X-Mailer: AOL 4.0 for Windows 95 sub 214 cn Carl Sabo r 44095 Mariposa Ct. m 3 "z w La Quinta Ca 92253 n ro Co 360-6543 Mayor Pena, 9-15-98 Mr. Pena my name is Carl Sabo. I am a resident of Cactus Flower . I am against the General Plan Amendment 98-058 and the Zoning change 98-087. 1 do not want the commercial property to be expanded to 20 acres. I could agree to this expansion if the low density property between Cactus Flower and this commercial property will never become apartments. I would like this area to remain residential. I see no need at this time for a larger commercial area. There is not enough need for commercial businesses in that area as yet. Yours Sincerly, rn rn rn c Carl Sabo 000461 Phillip and Gail Andarbarg 0 4 760-360-6780 1t9/15l98 �-9:54AM ❑VI From the Te l ePort of Phillip and Gaff Anderberg ' Date: Tuesday, September 15,1998 Number of Pages: 1 To: La Quinta City Council Fax Number: 777-7107 Memo: We are registered voters and homeowners in Cactus Flower. We strongly oppose General Plan Amendment 98-058 and Zoning change 98-087. We live on the last street (Foxtail Circle) which is closest to the proposed property and our homes value and our qualth, of living would be greatly affected. Please come to our rescue! Thanks, Phfflip and Gail Anderberg. cc e c OD c' M T Cn o r- r n c R z � D C=) O M n M rn v oac4662) SEP-14-98 MON 07:13 P. 01 MARIO LOGO Business Administrator RECEIVED John J. Pena (MAYOR) City of La Quints, Ca 92253 and Zoning change 98-087. Dear Mr. Pena: September94'045 HM 7 56 CITY OF LA QUINTA CITY CLERK Ref: General Plan Amendment 98-058 As a long time resident of La Quints, specifically in Cactus Flower, and voter in your behalf, I would like to express my opposition for the Approval Vote of the above mentioned reference_ We acquired our properties because we wanted to live in a LOW DENSITY AREA and NOT in a COMMERCIAL ZONED AREA with all the inconveniences that such a ZONING attracts and also the declining in the value of our properties. With all the respects, and considering the harm that the approval of the Zoning change will cause to a large amount of your voters, I am asking to YOU personally, and the CITY COUNCIL enlarge, to vote NO! Sine z yours, 44-066 Goldenrod Cirde. le Qutnts. CA 92253 %WJ 345-2632 1 60 000463 FROM.: Novartis Pharmaceuticals Corp PHONE NO. Sep. 15 1998 08:12AM P1 Dear City Council Members: Dort O. Adolph, Ron Perkins, and Stanley Sniff, My wife and 1 live at 44245 Croldenrod Circle, La Quinta, in the Cactus Flower complex. We chose this particular home so we could be away from heavy traffic and surrounded by quiet neighborhoods. We went to La Quinta Town Hall prior to purchasing the property and found out that the area was zoned for residential only. Now, a small area at the comer of Jefferson Street and Fred Waring Drive is designated for commercial building. It seems to me that you and your board are now using that one comer plot to justify more expansion. Do we need more stores? Are residents demanding that we build there? Are current stores so overcrowded that it warrants this change? You must ask yourself these questions - who really needs this? The people of La Quinta or the developer? La Quinta is a wonderful town, but overdevelopment will jeopardize its charm_ Council Members: Don O. Adolph, Ron Perkins, and Stanley Sniff, can you recall the pleasant vacations you have taken with your family? More than likely you noticed that commercialism did not exceed the population. As registered voters, my wife and I are devoted to keeping La Quinta a wonderful place to live. Your proposition of expanding this land designated as the General Plan Amendment 98-058 and Zoning change 98-087 for commercial reasons shows contempt for every citizen residing in the Cactus Flower complex_ We are confident that you will do the right thing and prevent the General Plan Amendment and Zoning change from being enacted. We voted for you in order for you to represent us, the community, not the special interest groups. We are looking forward to your response to this letter. In addition, a copy has already been mailed to the Desert Sun. Thao or yo t' d consideration. cn co i _ cn - Andy Langhorne F� M c> r" m C=Dm rnD � c � v z � D CJ1 O0r464 SEP-14-98 MON 18:47 AMY SWAN -DRAPER 760+772+2349 P.01 AMY M. SWAN-URAPLR 44065 UA LEA COURT LA QUINTA, CALIFORNIA 92253 September 15, 1998 Mayor and Council Members City of La Quinta Civic Center La Quinta, CA 92253 Dear Honorable Mayor Pena and Council Members: RECEIVED 98 SEP 15 Aft 7 56 CITY OF LA QUINTA CITY CLERK 1 am writing to you as a registered voter who lives in the Cactus Flower subdivision in North La Quinta, at 44065 Dalea Court. I understand that a vote on General Plan Amendment 98-058 and Zoning Change 98-087 is agendized for tomorrow night's council meet DSUSD Board of Education. ing. Unfortunately, 1 will not be able to attend, as I will be attending my own public meeting of the I am writing to state, for the record, that I strongly oppose the change of zoning for this area, from Low Density Residential to Commercial. I do understand the attraction of possible sales tax revenue to the city, and I understand the developer's right to seek this change, However, as a resident of a booming residential area, I am strongly opposed to placement of commercial property on this site. As you are aware, I am sure, Desert Sands Unified School District is in the process of determining a nearby site for a new elementary and noddle school. By its very nature, this square area of North La Quinta is a puce, clean residential area that the City of La Quinta can be proud of. I would truly hate to see it deteriorated or cheapened in any way by a large commercial area. The corner lot, which is already zoned commercial, is more than enough commercial development for a quiet neighborhood. As it is, I am sure residents will be Petitioning you soon for stop lights on Fred Waring and Dune Palms Road, just because residential and commuter traffic is so heavy in the momimgs. A large commercial development would truly overburden this area. "Thank you for your consideration, and I appreciate the opportunity to communicate my opinion to you all. Best regards, i.e Amy M. ,wan -Draper 00 46,E August 25, 1998 W CO Teri Dorfler-Finley ry rrn 44-120 Calico Circle M m La Quinta, CA 92253 760-772-0950 z —, � D N The Honorable Mayor John Pena CD City Council Members P. O. Box 1504 La Quinta, CA 92253 Re: Residential zoning on Jefferson Dear Honorable Mayor and City Council Members, Keep the commercial business on Washington Street and Highway 111. 1 feel the City of La Quinta should keep North La Quinta all residential. Many residents purchased homes in North La Quinta because it is a great neighborhood --free of commercial buildings, excess noise, lights and traffic! They are there because it is a well planned residential neighborhood. Let's keep it that way! North La Quinta, from Fred Waring to Miles and Washington to Jefferson should be all residential. Let's keep the beautiful community growing with houses and more concerned families. By keeping it residential, we will maintain the property values in the North La Quinta area as well. We have been given the beautiful new development of Heritage Palms in Indio on the east -side of Jefferson. I was so happy to see this gated community with a golf course, this ensured that there would not be excess noise, lights or traffic in the area. Please do not change this by allowing commercial building on the west -side of Jefferson. I urge you to reconsider the zoning on Jefferson, making it all residential. Sincerely yours, Teri Dorfler-Finley 0064E31 T4tyl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: September 15, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on Confirming Assessment PUBLIC HEARING: in Proposed Assessment District 97-1 (La Quinta Norte), Ordering the Proposed Improvements to be made, and designating the City Treasurer to Collect and Receive Money RECOMMENDATION: Adopt a resolution authorizing the Formation of Assessment District 97-1 (La Quinta Norte); the improvements be made as detailed in the Engineers Report; and authorize the City Treasurer to collect and receive money from the property owners FISCAL IMPLICATIONS: All costs associated with the construction, bond issuance, debt service, trust agreement and administrative expense will be borne by the property owners within Assessment District 97-1 boundaries. The City will receive the public improvement benefits, infrastructure fees and reimbursement for fees for services for the 111 homes in the proposed Assessment District. Century Crowell is the developer of the proposed single family tract. BACKGROUND AND OVERVIEW: On the 1 6"' day of June, 1998, the City Council of the City of La Quinta adopted a resolution where it declared its intention to order work to be done and acquisitions and improvements to be made in the City in an assessment district designated City of La Quinta Assessment District No. 97-1 (La Quinta Norte). The City Council previously referred the proposed acquisitions and improvements to the Engineer of Work who filed with the City Clerk a report, in writing, containing the matters specified in Streets and Highways Code Section 10204. The Engineer duly made and filed its report, herein called the "Engineer's Report" with the City Clerk. OOG46'7 On July 7", 1998 a public meeting was held to hear comments from the record owners of the property with regard to the proposed public improvement project which are included as Attachment No. 2 that is being financed with special assessments to be levied upon the specially benefitted parcels of land within the assessment district, the extent of the assessment district, the estimated cost and expense of the project, the amounts of the assessments proposed to be levied upon the specially benefitted parcels, and the method of or formula by which special benefit has been estimated. Tuesday, the 15th day of September, 1998 at 7:00 p.m., has been fixed in the chambers of the City Council, City Hall, 78-495 Calle Tampico, La Quinta, CA 92253, as the time and place for a public hearing of comments relative to the Resolution, the Engineer's Report, the proposed assessment described in the Resolution and the Engineer's Report as outlined in Attachment No. 1 and 3. At the public hearing, any interested person may comment on the improvements, the extent of the assessment district, and the proposed assessment. The public improvements and incidental costs and expenses of improvement project design and implementation, legal proceedings, and bond financing which are the subject of the proposed assessment district are described in the Engineer's Report for the proposed assessment district on file with the City Clerk at City Hall. The estimated cost and expense to be assessed to the specially benefitted parcels also includes related engineering expenses, fees for various professional services related to formation and implementation of the assessment district, and costs of issuance respecting the proposed tax-exempt improvement bonds. The public improvements consist generally of certain street improvements, sewer improvements, drainage improvements, parkway improvements, water improvements, and are described in detail in the Engineer's Report, and interested persons are referred to the City Clerk's Office to examine the Engineer's Report for further information. The estimate of total cost and expense of the proposed project and related assessment proceedings and bond financing is $826,839.00. The amount of the assessment proposed for parcels is set forth at the bottom of this notice. The term of the assessment is a maximum of 25 years. The reason that an assessment is proposed for parcels is that the City Council has preliminarily determined that such property is specially benefitted by the proposed public improvements. The property owners have thirty (30) days to prepay the assessment to the City Treasurer and forego interest and administrative charges that will be assessed when the bonds are issued. A listing of the parcels and assessment value is included as Attachment No. 3 and the status of the votes cast to date. The City Clerk will update the City Council of the final vote after the close of the public hearing. If the assessment is not prepaid, the City Council intends, pursuant to subparagraph (f) of Section 1024 of the 1913 Act, to provide for an annual assessment upon each of the parcels of land in the proposed assessment district to pay various costs and expenses incurred from time to time by the City and not otherwise reimbursed to the City which result from the administration and collection of assessment installments or from the administration or registration of the improvement bonds and the various funds and accounts pertaining thereto, in an amount not to exceed the statutory maximum per parcel per year. In accordance with State Law the following ballot procedures will be followed: The Property Owner Assessment Ballot Procedure As required by Section 4 of Article MID of the California Constitution, an Assessment Ballot was sent to the record owner (s). This Assessment Ballot may be used by the record owner(s) of any parcel or the duly authorized agent of such record owner(s) to express either support for or opposition to the proposed assessment. Submission of the Assessment Ballot either by mail or by personal delivery, either prior to or at the time of public hearing protests is acceptable. Immediately following the close of the public hearing to be conducted on September 15, 1998 the returned Assessment Ballots will be tabulated, both in support of and in opposition to the proposed assessment, with Assessment Ballots being weighted in accordance with the amount of the proposed assessment for the parcel for which such ballot is cast, and the results announced after the conclusion of the public hearing; provided, however, that in the event the City Clerk requires further time to determine whether any Assessment Ballot has been properly signed by the record owner of the parcel or duly authorized agent of the record owner of the parcel, the City Council reserves the discretion to continue the matter of announcing results to provide the City Clerk with such further time. In the event that Assessment Ballots in opposition to the proposed assessment, weighted according to proportional financial obligation, exceed ballots in support, the City Council will be precluded from proceeding with the proposed assessment. If the Assessment Ballots in support of the proposed assessment, weighted according to proportional financial obligation exceed ballots in opposition, the City Council at its sole discretion may approve or disapprove the proposed Assessment. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are as follows: 1 . Adopt the resolution presented; 2. Do not adopt the resolution; or /provide Staff with further directions. John M. Falcondr, Finance Director o9, 6469 ATTACHMENT NO. 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA CONFIRMING ASSESSMENT IN PROPOSED ASSESSMENT DISTRICT 97-1 (LA QUINTA NORTE), ORDERING THE PROPOSED IMPROVEMENTS TO BE MADE, AND DESIGNATING THE CITY TREASURER TO COLLECT AND RECEIVE MONEY WHEREAS, the City Council of the City of La Quinta by Resolution No. 98-61 heretofore adopted by the Council on June 16, 1998, declared its intention to order the work to be done and the improvements to be made as described in that resolution in an assessment district to be designated Assessment District No. 97-1 (La Quinta Norte), as shown and designated on that certain map entitled "Proposed Boundaries, Assessment District No. 97-1 (La Quinta Norte), City of La Quinta on file in the office of the City Clerk; WHEREAS, the Council in and by that resolution referred the work, acquisitions and improvements to Albert A. Webb Associates, as Engineer of Work, and directed it to make and file with the City Clerk a report in writing; and WHEREAS, the Engineer of Work duly filed with the City Clerk a report in writing, including plans and specifications of the proposed improvement, a general description of works, appliances or property to be acquired, an estimate of the costs of the improvements and of land, rights of way, easements and incidental expenses in connection with the improvements, a diagram showing the assessment district and the boundaries and dimensions of the subdivisions of land within the assessment district as they were expected at the time the resolution was adopted, a proposed assessment of the total amount of the costs and expenses of the proposed improvements upon the several subdivisions of land in the assessment district in proportion to the estimated benefits to be received by such subdivisions from the improvements and a proposed maximum annual assessment for administration and collection of assessments, all in accordance with Sections 10203 and 10204 of the California Streets and Highways Code; and WHEREAS, the Council, by Resolution No. 98-62 heretofore adopted on June 16, 1998, preliminarily approved the Engineer's report and fixed Tuesday, July 7, 1998, at 7:00 p.m. and Tuesday, September 15, 1998, at 7:00 p.m. in the chambers of the City Council, City Hall, 78-495 Calle Tampico, La Quinta, California, as the times and places for a public meeting and for a public hearing, respectively, for hearing protests or objections to the proposed acquisitions and improvements, the extent of the assessment district and the proposed assessment, and provided for notice of the hearing; and 129/015160-0001/316551'.1 a09/10/98 -1 - 0"G4/0 04 WHEREAS, the City Clerk filed with the Council a declaration setting forth the time and manner of compliance with the requirements for mailing notices of the passage of Resolution No. 98-62 and of the time and place for the aforementioned public meeting and public hearing for hearing protests or objections to the proposed acquisitions and improvements and the Council hereby finds that notice of the passage of that resolution and of the time and place for hearing protests or objections to the proposed acquisitions and improvements have been mailed in the time, form and manner required by law; and WHEREAS, the public meeting and public hearing were duly held by the Council at the times and places for the hearing of all objections to the proposed work and improvements; and WHEREAS, either no written protests, objections, or votes, .measured by assessment amount as required by law, against the assessment were filed with the City Clerk at or before the time set for said hearing with respect to the improvements, or any protests, objections, or votes, measured by assessment amount as required by law, against the assessment received were less than majority protest and overruled; and WHEREAS, the Council immediately thereupon acquired jurisdiction to order the proposed improvements to be made. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1 . The foregoing recitals are true and correct and the Council so finds and determines. SECTION 2. The Council hereby confirms the proposed assessment in the maximum amount of $826,839.00 and declares that the Confirmed Report of the Engineer including the plans, specifications, description of acquisitions, estimate of the cost of the improvements, assessments, boundary map and diagram are hereby finally adopted, accepted, confirmed and approved. SECTION 3. The Council hereby orders the work, acquisitions and improvements described in Resolution No. 98-61 and in the report to be done and made. SECTION 4. The City Clerk shall transmit to the Superintendent of Streets (Director of Public Works) of the City of La Quinta the diagram and assessment, as amended and modified, and the Superintendent of Streets is hereby directed to record the diagram and assessment in his office in a substantial book kept for that purpose 124/015160-0001/3165511.1 a09/10/98 -2- 00G471„ 05 and, in addition, the City Clerk is to record forthwith a Notice of Assessment in the Office of the Recorder, County of Riverside, and upon the date of such recordation in the Recorder's office the assessment shall become a lien upon the lands upon which it is levied, and upon the date of recordation in the Superintendent of Street's office, the assessment shall become due and payable, all pursuant to the Municipal Improvement Act of 1913. SECTION 5. The City Treasurer of the City of La Quinta is hereby designated to collect and receive the money paid pursuant to the assessment during the cash collection period, in the manner prescribed by law. SECTION 6. The City Clerk and City Treasurer are hereby directed to give notice of the improvement by mailing and publishing notice in the manner set forth in Streets and Highways Code Section 10404 to the owners of the real property within the assessment district assessed thereby. PASSED AND ADOPTED by the City Council of the City of La Quinta at a regular meeting held on the 15th day of September, 1998. MAYOR OF THE CITY OF LA QUINTA ATTEST: CITY CLERK OF THE CITY OF LA QUINTA 124/015':60-0001/3165511.1 a09/10/98 -3- STATE OF CALIFORNIA COUNTY OF RIVERSIDE 1 )SS I, Saundra L. Juhola, City Clerk of the City of La Quinta, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 15th day of September, 1998, by the following roll call vote: AYES: _ COUNCILMEMBERS: NOES: _ COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK OF THE CITY OF LA QUINTA iza/ozsi6o-000v316ssii.i ao9i10i9e -4- 006473 0'7 ATTACHMENT NO. 2 City Council Minutes 18 July 7, 1998 di lorio, Planning Manager, advised that Waste Management of the De is re sting a rate increase for residential waste collection fees, which ould be adde o the tax rolls. She said they are requesting a 6% incre (half of the Consum rice Index), which would be $0.04 per month or aximum of $0.48 per year, th other fees remaining the same as last ar. She advised that the new rate w d be $9.96 per month or $119. per year. There being no one wishing speak, the Mayor Glared the PUBLIC HEARING CLOSED. � RESOLUTION NO. 98-73 A RESOLUTION OF THE Y COUNCIL O HE CITY OF LA QUINTA, CALIFORNIA, APPROV AND ADOPTING THE ORT PRESCRIBING THE CHANGES FOR R DENTIAL PARCELS FOR CIT URNISHED REFUSE COLLECTION F 1998/99 AND DIRECTING THAT S CHARGES BE COLLECTE N THE TAX ROLLS. It moved by Council Members Sniff/Henderson to adopt Re ution 98-73 as submitted. Motion carried unanimously. 2. PUBLIC MEETING — NOTICE OF INTENT TO PROPERTY OWNERS OF ADOPTION OF RESOLUTION OF INTENTION AND FILING OF ENGINEER'S REPORT — ASSESSMENT DISTRICT NO. 97-1 (LA QUINTA NORTE). The Mayor declared the PUBLIC MEETING OPEN. Mr. Falconer, Finance Director, said the purpose of this hearing is to provide affected property owners the opportunity to ask questions pertaining to proposed Assessment District 97-1 as outlined in the Preliminary Engineer's Report, dated June 1998. He advised that the public hearing is scheduled for Tuesday, September 15, 1998, at 7:00 pm, at which time Council will take oral and written testimony. The current cost estimate for the proposed improvements is $826,839. The methodology for allocating the costs to each property owner is contained in the Engineer's Report. An assessment ballot along with the Notice, has been mailed to property owners residing within the proposed District. He advised that staff has received one telephone call regarding this matter. He stated that immediately following the close of the hearing on September 15, the assessment ballots will be tabulated by the City Clerk. They will be 000474 08 City Council Minutes 19 July 7, 1998 weighted in accordance with the amount of the proposed assessment for the parcel for which such ballot is cast. The results will be announced after the conclusion of the public hearing, unless further time is required to determine whether any assessment ballot has been properly signed by the record owner of the parcel or duly authorized agent of the record owner of the parcel. In such an event, the Council reserves the discretion to continue the matter of announcing results to provide the City Clerk with additional time. Jeff Jones, 79-1 15 Kristen Court, said it was his understanding the assessment would be for only twenty years and for the widening of Adams Street and roads in the development. The notice he received stated that the assessment would be for twenty-five years and that it includes walls around the area, landscaping, and sewer improvements. He felt it was unfair because Century Homes owns approximately 105 lots and at this time, there are only about six home owners. If all six homeowners voted no, they still would not win. Therefore, he felt the election should be put off for a year to allow more homes to be sold. Paul Kemp, 79-140 Kristen Court, advised that he is not in favor of the assessment mainly because they would not be the only ones to benefit from the widening of the streets and improvements made. He was in favor of postponing the election also. He was not against paying a fee, but felt the proposed assessment was far too much. Chuck Roney, 79-125 Kristen Court, also felt the election should be postponed until next year. He said the notice he received stated that the improvements were for the sole benefit of the parcel owners, which he did not feel was correct, as he felt the improvements would benefit all of La Quinta and the entire Coachella Valley. There being no one else wishing to speak, the Mayor declared the PUBLIC MEETING CLOSED. Council Member Sniff asked if there would be a problem in delaying or continuing this matter for a period of time. Ms. Honeywell, City Attorney, advised that it could be referred to the City's special counsel, however, the actual public hearing on this item would not be until September. She said whether to approve or not approve the proposed Assessment District is completely at Council's discretion. Council Member Adolph questioned the number of residents in the proposed area at the present time. 00(j475) 09 City Council Minutes 20 July 7, 1998 Paul Thompson, of Albert Webb Associates, Assessment Engineers, advised that they mailed six ballots to the homeowners with the remaining 105 ballots being mailed to Century Crowell. A disclosure was signed by each of the homeowners at the time of purchase, which addressed the proposed Assessment District and the cost per month. As for the benefit, all the improvements constructed for the development were conditions of approval and without them, the homes would never have been approved for construction. The improvements consist of the construction or acquisition of road improvements for Miles Avenue and Adams Street, which includes curbs, gutters, and sidewalks. There were water improvements constructed at Miles Avenue and sewer improvements constructed at Dune Palms Road, along with landscaping and irrigation improvements at Miles Avenue and Adams Street around the perimeter of the development. Bill Marticorena, Special Assessment Counsel, said the notice that was sent to the property owners indicated the maximum term of twenty-five years as a practical matter. If Council chose, they could condition approval of the Assessment District upon the issuance of twenty versus twenty-five year bonds or any other term they feel is appropriate. However, he pointed out that the shorter the term of the bonds, the higher the assessment. Mayor Pena asked if the $59 per month was based on twenty years or twenty- five, and Mr. Marticorena advised twenty years. Mr. Marticorena advised that, if Council chooses to go forward with the Assessment District after the September 15 hearing, every property owner will have the opportunity to pay the assessment in full and avoid any costs associated with the bond issuance. The assessment is $7,500, and if paid in full, the discount would be 15-20%. .Kent Armstrong, Century Crowell, said this concept has been incorporated into their entire marketing program and advised that without this Assessment District, they would have to add to the cost of the houses. In response to Council Member Adolph, Mr. Armstrong said they are selling four units per month and felt they would be built -out within two years. In response to Mayor Pena, Mr. Armstrong said their intention was to have the Assessment District in place before selling any of the homes, however, there were delays. Mr. Kemp said the streets have not been improved, nor has Miles Avenue or Adams Street been widened, and he did not want the Council misled that these 006476 10 City Council Minutes 21 July 7, 1998 improvements have been made. At this time, the only improvement that has been made is the block wall. He felt the assessment is unfair and wished that all the homeowners in the area would join in paying something. Council Member Adolph asked Mr. Kemp if he was under the assumption that this assessment would become effective after the majority of the houses were sold and all the improvements made. Mr. Kemp advised that they were led to believe that this was a possible assessment. Mr. Armstrong said all improvements will be in before any compensation is made to the assessment district. Mayor Pena advised that no action would be taken at this time and that all comments would be taken into consideration. 3. ZONING TEXT AMENDMENTS 97-058 AND 98-061 — MISCELLANEO ENDMENTS TO TITLE 9 (LA QUINTA ZONING CODE) OF THE LA Q A CH TER AND MUNICIPAL CODE. The Mayor-*dpclared the PUBLIC HEARING OPEN. Ms. di lorio, Plan Manager, advised that the cur t Zoning Code was adopted in September, 96, under Ordinance 284. endments are proposed throughout the Code whic cludes revisions an ew sections, including new recreational vehicle parking re irements, n Cove development standards, and increasing public notification a nd p osed projects from 500' to 1,000'. Ms. di lorio said the Plann' Commissi reviewed the recommended amendments on May 26 and June 9, 19 and adopted resolutions recommendinZd Mayor Pena r7 and questioned the minimum nt yard setback of 30' in RVnsity Residential District) and wonde if it should be reduce as that is a lot of landscaping. cil Member Henderson said she did not necessarily want to decrease ck, but allow a certain amount of encroachment into it. 00047*7 RECEIVED 98 JUL 21 PM 12 50 CITY OF LA QUINTA CITY CLERK wv? � . 000478' /zalgv RECEIVED X �o - ; 8 HUG 18 HM 1141 1 ��,!-i Y OF LA QUINTA aj CITY CLERK Al CU Awl GtJ1 OL. tic) a �-!'� u, N P1-u� ( t J U 0/7 q�u( c�i . J 000479 13 0 ,Cpl V c S" eU a,t t- A J U-�-J 's a o G OOG430 1�4 From the 1150,00.0's Sales office open 10-6 (760};aZ-5227 ces and terms effective date of publication and may be subject to change without notice or obligatim Models do as � racial preference. . - - - s:.. P .:'•� �' i 1. � .—. •... .- �•�•� �-•.."'. .... .. f, T .- Yea • � .. ... !* � f f♦1l.. Mi a ' La Quinta Norte' kx �!�.:.y. ,Ale•,:,. - y y"' Priced From .The $150 000s .11 �J3 and 4 Bedrooms, Up to 2,676 square het. +a,JL Q (jj��j y� ��". • Acev». .r t rhe iA 040 r �= NOS�fE F ■AMCI l ■ 15 cc G �-,�f, q �I RECEIVED '98 JUL 20 Pal 1? ! ,�S_ �/srx� Ci T Y 0"r LA QUINTA COS �3(P �pG ,�,/ CITY CLERK �i92 ('gu/Ic/ el 7�1/01 C7�'o al 6,t�� W� aW .�y X-C y Etc) 6 000482 16 RECEIVED 98 JUL 13 Pal 1 09 CITY CLERK W C v j r}- �'j'1 &� owl wInc e4.y cue [ia 2e J kcr>y o/�.v°f1 ,69 —79/QL �fr� r •� �u2� C4 &�,.V+ 9;L ed e ' jorc/ hpW dv-a4 ptfs-1104 9 0707 000483 17 ATTACHMENT NO. 3 City of La Quinta Status of Votes Cast for La Quinta Norte Assessment District As of September 9, 1998 Total Properties Value Total Percent AYES 105 7449 782,145 94.60% (NAYS 2 7449 14,898 1.80% Outstanding 4 7449 29,796 3.60% Total 111 17449 826,839 100.00% 000484 18 CONFIRMED ENGINEER'S REPORT PART V ASSESSMENT ASSESSMENT DISTRICT NO. 97-1 (LA QUINTA NORTE) CITY OF LA QUINTA 006485 19 PART V ASSESSMENT ASSESSMENT DISTRICT NO.97-1 (LA QUINTA NORTE) CITY OF LA QUINTA WHEREAS, on June 16, 1998 the City Council of the City of La Quinta, California, did, pursuant to the provisions of the "Municipal Improvement Act of 1913", being Division 12 of the Streets and Highways Code of the State of California, as amended, adopt its Resolution of Intention No. 98-62, for the construction and acquisition of certain public improvements, together with appurtenances and appurtenant work in connection therewith; in a special assessment district known and designated as: ASSESSMENT DISTRICT NO.97-1 (LA QUINTA NORTE) (Hereinafter referred to as the "Assessment District"); and, WHEREAS, said Resolution of Intention, as required by law, did direct the appointed Assessment Engineer to make and file a "Report", consisting of the following: • General description of the works of improvement to be constructed, acquired and installed; • Plans and specifications; • Cost Estimate; • Assessment Diagram showing the Assessment District and the subdivisions of land contained therein; • A proposed assessment of the costs and expenses of the works of improvement levied upon the parcels and lots of land within the boundaries of the Assessment District; • A proposed assessment of the costs and expenses of the works of improvement levied upon the parcels of land within the boundaries of the Assessment District (the "Assessment Roll'; 006480 V-1 lAcitiesUa quinta\97-0181\panv.doc Albert A. Webb Associates 2o, A proposed maximum annual assessment to pay costs incurred by the City and not otherwise reimbursed for administration and collection of assessments or from administration or registration of any associated bonds and reserve or other related funds. For particulars, reference is made to the said Resolution of Intention. NOW, THEREFORE, I, Matthew E. Webb, P. E., authorized representative of Albert A. Webb Associates, the appointed ENGINEER OF WORK, pursuant to the "Municipal Improvement Act of 1913", do hereby submit the following: 1. I, pursuant to the provisions of law and the Resolution of Intention, have assessed the costs and expenses of the works of improvement to be constructed or acquired in the Assessment District upon the parcels of land in the Assessment District benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a reduced copy of which is included herein. 2. As required by law, an Assessment Diagram is filed herewith and made a part hereof showing the Assessment District, as well as the boundaries and dimensions of the respective parcels and subdivisions of land within said District as the same existed at the time of the passage of said Resolution of Intention, each subdivision of land or parcels or lots respectively have been given a separate number upon said Diagram and in the Assessment Roll contained herein. 3. The separate numbers given the subdivisions and parcels of land, as shown on the Assessment Diagram correspond with the numbers appearing on the Assessment Roll contained herein. 4. NOTICE IS HEREBY GIVEN that bonds will be issued in accordance with Division 10 of the Streets and Highways Code of the State of California (the "Improvement Act of V_2 006487 lAcities\la quints\97-0181\partv.doc Albert A. Webb Associates 21 1915"), to represent all unpaid assessments, and the last installment of said bonds shall mature a maximum of twenty-five (25) years from the 2" day of September next succeeding twelve (12) months from their date. Said bonds shall bear interest at a rate not to exceed the current legal maximum rate of 12% per annum. 5. By virtue of the authority contained in said "Municipal Improvement Act of 1913", and by further direction and order of the legislative body, I hereby make the following Assessment to cover the costs and expenses of the works of improvement for the Assessment District based on the costs and expenses as set forth below: Estimated Costs of Construction and Contingencies Estimated Incidental Costs and Expenses Estimated Bond Issuance Costs Estimated Total Project Cost Less Estimated Contribution Total Amount to Assessment AS PRELIMINARILY AS APPROVED CONFIRMED $789,550 $608,300 $277,000 $277,000 $169,502 $228,285 $1,236,052 $1,113,585 $409,213 $28( 6,746) $8269839 $8269839 00iG488 V-3 1:\citiesMa quinta\97-0181\partv.doc Albert A. Webb Associates 22 For particulars as to the individual assessments, True Value of the lands and improvements as defined in Section 2980 of the said Code, and of outstanding special assessments levied or pending, reference is made to the following Assessment Roll. Dated: ) A v Z 1 , 1998 ALBERT A. WEBB ASSOCIATES MATTHEW E. WEBB, P. E. NO. 37385 ASSESSMENT ENGINEER ASSESSMENT DISTRICT NO.97-1 (LA QUINTA NORTE) CITY OF LA QUINTA COUNTY OF RIVERSIDE STATE OF CALIFORNIA At the order of the City Council of the City of La Quinta, the individual assessment amounts shown on the hereinafter assessment roll have been recomputed, and said recomputed amounts are listed on said roll in the column headed "Assessment as Confirmed". Dated: P; L 1 , 1998 ALBERT A. WEBB ASSOCIATES MATTHEW E. WEBB, P. E. NO. 37385 ASSESSMENT ENGINEER ASSESSMENT DISTRICT NO.97-1 (LA QUINTA NORTE) CITY OF LA QUINTA COUNTY OF RIVERSIDE STATE OF CALIFORNIA [:cities\la quints\97-0181\partv,doc V-4 8,9 Albert A. 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