1998 11 03 CCing -> 11 City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
November 3. 1998 2:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.98-120
b. Roll Call Ord. No.328
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CLOSED SESSION
NOTE: TIME PERMITTING. THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION:
A. HANOVER, CASE NO.085167
B. WESTERN EMPIRE INDUSTRY, CASE NO.30278
2. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) REGARDING POTENTIAL LITIGATION. ONE CASE)
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ing -> 113. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNERINEGOTIATOR: CHRIS
CLARKE.
PUBLIC COMMENT 3:00 pm
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of October 8 & October 20, 1998
ANNOUNCEMENTS
PRESENTATIONS
PRESENTATION OF TROPHY FOR THE FIRST ANNUAL LA QUINTA MAYOR'S GOLF CHALLENGE
CLASSIC.
WRITTEN CORRESPONDENCE
1. LETTER FROM PALM SPRINGS FRIENDS OF PHILHARMONIC REQUESTING FUNDING
ASSISTANCE.
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ing -> 11CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 3, 1998.
2. AUTHORIZATION TO REDUCE SUBDIVISION IMPROVEMENT SECURITY FOR TRACT 28470-2,
TRADITION CLUB ASSOCIATES.
3. AUTHORIZATION TO REDUCE SUBDIVISION IMPROVEMENT SECURITY FOR PARCEL MAP
28612, TRADITION CLUB ASSOCIATES.
4. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 25389-3, RJT HOMES, LLC.
5. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR
PARCEL 28573, JEFFERSON PLAZA.
6. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP FOR
PARCEL 29023, KSL LAND CORPORATION.
7. ADOPTION OF RESOLUTION ALLOWING TEMPORARY CLOSURE OF A PORTION OF AVENIDA
BERMUDAS BETWEEN CALLE ARROBA AND CALLE NOGALES AND INTERCONNECTING
STREETS FOR A DISTANCE OF APPROXIMATELY 200 FEET TO THE WEST FOR THE ANNUAL
GREATER COACHELLA VALLEY SOAP BOX DERBY ON APRIL 10 AND 11, 1999. APPLICANT:
LUCIA MORAN, RACE DIRECTOR.
8. APPROVAL OF CONTRACT CHANGE ORDER NO.4, CITYWIDE LANDSCAPE MAINTENANCE
CONTRACT.
9. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR PROJECT NO.98-
14, PARC LA QUINTA UTILITY UNDERGROUNDING.
10. ADOPTION OF RESOLUTION ACCEPTING A DONATION TO THE SENIOR CENTER BY THE
FRIENDS OF THE LA QUINTA SENIOR CENTER.
11. ADOPTION OF RESOLUTION ACCEPTING A DONATION TO THE SENIOR CENTER.
BUSINESS SESSION
1. CONSIDERATION OF CONTRACT FOR THE CITY'S FISCAL YEAR 1998/99 MARKETING
PROGRAM.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF CONSTRUCTION OF PUTTING GREEN AT THE SENIOR CENTER.
A) MINUTE ORDER ACTION. 000003
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ing -> 113. CONSIDERATION OF ACTIONS RELATING TO ASSESSMENT DISTRICT 97-1:
A. ADOPTION OF RESOLUTION ISSUING LIMITED OBLIGATION IMPROVEMENT
ASSESSMENT BONDS FOR ASSESSMENT DISTRICT 97-1 LA QUINTA NORTE
B. ADOPTION OF RESOLUTION DETERMINING UNPAID ASSESSMENTS
C. ADOPTION OF RESOLUTION COVENANTING DILIGENT PROSECUTION OF
FORECLOSURE
D. ADOPTION OF RESOLUTION AWARDING THE SALE OF LIMITED OBLIGATION
IMPROVEMENT BONDS
E. APPROVAL OF PAYING AGENT AGREEMENT
A) RESOLUTION ACTION 4).
B) MINUTE ORDER ACTION.
4. CONSIDERATION OF PROPOSAL FOR THE GOLF DESERT CITIES PARTNERSHIP PROGRAM
SKINS GAME).
A) MINUTE ORDER ACTION.
STUDY SESSION None
REPORTS AND INFORMATIONAL ITEMS
A. CVAG COMMITTEE REPORTS
B. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
C. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
D. C. V. MOUNTAINS CONSERVANCY SNIFF)
E. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
F. LEAGUE OF CALIFORNIA CITIES COMMITTEES
G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
I. PALM SPRINGS REGIONAL AIRPORT COMMISSION QUARTERLY REPORT
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
L. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITYATTORNEY
C. CITY CLERK
1. REPORT ON UP-COMING EVENTS
D. BUILDING AND SAFETY DIRECTOR NONE
COMMUNITY DEVELOPMENT DIRECTOR NONE
F COMMUNITY SERVICES DIRECTOR NONE
G. FINANCE DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR NONE
I. POLICE CHIEF NONE
J. BATTALION CHIEF NONE
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ing -> 11MAYOR AND COUNCIL MEMBERS' ITEMS None
RECESS TO REDEVELOPMENT AGENCY MEETING
ADJOURNMENT
DUE TO THE FACT THAT THERE ARE NO PUBLIC HEARINGS SCHEDULED,
THE USUAL MEETING AT 7:00 PM IS NOT ANTICIPATED.
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of November 3, 1998 was posted on the outside entry
to the Council Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's 78 630 Highway 111, on Friday, October 30, 1998.
DAZOct:ber30;j98.
AU UHOL C
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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ing -> 11 WRITTEN CORRESPONDENCE ITEM I
PALM SPRINGS FRIENDS OF PHILHARMONIC
P.O. BOX 12770, PALM DESERT, CALIFORNIA 92255-2770* 760) 341-1013
DR MIMI RUDOLPH FAX 760) 341-3509
Founder
MRS, NANCY ADLER THORNTON
Founding Benefactor October20, 1998
Otficers
MRS. L. ROBERT VITKIN
President
MRS. JUSTIN HILB La Quinta City Hall
Vice-President, Membership
MRS. JOHN T. HEAVEY City of La Quinta
Vice-President, 78495 Tampico
Concert Arrangements
MR. HENRY SHWEID La Quinta, CA 92253
Vice-President,
Artist Selection
MRS. GEORGE J. GOLDSTEIN Dear Council Members,
Recording Secretary
MRS. JOSEF GORELIK
Corresponding Secretary Palm Springs Friends ofPhilharmonic will celebrate this year its 25th
MRS. S. EMIL HOLLAND season ofbringing the finest classical music orchestras and artists to our local
Treasurer concert goers. Beginning in 1ZZA with its first of the Los
MR. JOSEPH H. STEIN, JR. April, Z presentation
Immediate Past President Angeles Philharmonic at Palm Springs High School Auditorium, this dedicated
MR. ROBERT ALLEN ROSE group has continued its efforts to promote cultural entertainment and is now
Parliamenlarian
proud to be able to present five outstanding concerts each season. They are all
Directors given at the McCallum Theatre and all costs including rental of the auditorium
Mr. Jim Anathan
Mr. Robert E. Armstrong are borne by our group.
Mrs. Joseph Darr
Mrs. H. Edward Dreier, Jr. We believe this season augurs to be our most illustrious, beginning on
Mr. Marshall M. Geltand
Mrs. GeorgeJ. Goldstein January 5, 1999, with the New York Philharmonic under the direction of Kurt
Mrs. Josef Gorelik Masur, followed by Itzhak Perlman, the St. Louis Symphony, the BBC
Mrs. John T. Heavey Philharmonic and the Royal Covent Garden Orchestra.
Mrs. Justin Hub
Mrs. S. Emil Holland
Mrs. Helen Korman
Mrs. Zachary Pilts Culminating this outstanding season and in addition to our regular
Mr. Robert Allen Rose subscription series will be the appearance once again of the Los Angeles
Mr. Tony Rose Philharmonic on April 9, 1999, in our Silver Anniversary Commemorative
Mrs. Leo Rosen
Mr. Sam Rubinstein ConcertZ' at the McCallum Theatre. We expect our series and this special
Mr. David Ruttenberg concert to be sold out.
Mrs. Raymond Schneider
Mr. Gilbert Schnitzer
Mrs. Erna K. Schuihofer Costs of this caliber of entertainment have risen
Mr. Henry Shweid bringing dramatically
Mrs. Eleanor Sidenladen in the past 25 years, and since we strive to keep ticket prices reasonable and
Mrs. A. N. Spencer accessible to the general public we must look to other sources for revenue.
Mr. Joseph H. Stein, Jr.
Mr. Paul M. Symons
Mrs. L. Robert Vitkin
Directors Emeritus
Mrs. William Burgess
Mrs. Herbert A. Glieberman
Mrs. Gabriel Giannini
Mrs. Wilson Haas
Executive Director
Sandy Lewis
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ing -> 11 PALM SPRINGS FRIENDS OF PHILHARMONIC
P.O. BOX 12770, PALM DESERT, CALIFORNIA 92255-2770 760) 341-1013
DR MIMI RUDOLPH FAX 760) 341-3509
Founder
MRS. NANCY ADLER THORNTON
Founding Benefactor City Council Members page 2
Officers
MRS. L. ROBERT VITKIN
President
MRS. JUSTIN HILB
Vice-President, Membership
MRS. JOHN T. HEAVEY
Vice-President, We are planning a special souvenir program to be given to all concert
Concert Arrangements
MR. HENRY SHWEID goers at the April 9 concert and are requesting donations at this time from
Vice-President, those who may wish to make a gifi in honor of our 25th anniversary, so that
Artist Selection
MRS. GEORGE J. GOLDSTEIN appropriate acknowledgment may be made in the program, and in our publicity
Recording Secretary regarding the event.
MRS. JOSEF GORELIK
Corresponding Secretary
MRS. S. EMIL HOLLAND Several of the members of our Board of Directors and many of our
Treasurer loyal subscribers are residents of La Quinta and we are grateful
MR. JOSEPH H. STEIN, JR. extremely for
Immediate Past President their interest, support and generosity.
MR. ROBERT ALLEN ROSE
Parliamentarian
We feel we are performing a valuable service to the community and
Directors hope to be able to continue for many years to bring exceptional talent from all
Mr. Jim Anathan
Mr. Robert E.Armstrong over the world to our local music lovers.
Mrs. Joseph Darr
Mrs. H. Edward Dreler, Jr. We would be most appreciative of any special contribution to our
Mr. Marshall M. Geltand
Mrs. George J. Goldstein efforts your Council would be able to make.
Mrs. Josef Gorelik
Mrs. John T. Heavey
Sincerely yours,
Mrs. Justin Hub
Mrs. S. Emil Holland
Mrs. Helen KormZn
Mrs. Zachary Pitts Z
Mr. Robert Allen Rose Z ZL.Z'/JZ
Mr. Tony Rose ieaneD.fliIb Z
Mrs. Leo Rosen
Mr. Sam Rubinstein 25th Anniversary Chairman
Mr. David Ruttenberg
Mrs. Raymond Schneider
Mr. Gilbert Schnitzer
Mrs. Erna K. Schuihofer
Mr. Henry Shweid
Mrs. Eleanor Sidentaden
Mrs. A. N. Spencer
Mr. Joseph H. Stein, Jr.
Mr, Paul M. Symons
Mrs. L. Robert Vitkin
Directors Emeritus
Mrs. William Burgess
Mrs. Herbert A. Glieberman
Mrs. Gabriel Giannini
Mrs. Wilson Haes coun-mcm
Executive Director
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Sandy Lewis
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AGENDA CATEGORY:
BUSINESS SESSION
COUNCW/RDA MEETING DATE: NOVEMBER 3, 1998
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated November 3, 1998 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated November 3, 1998
BACKGZROUND:
Prepaid Warrants:
34830 348321 170.50
34833 34838 96,460.08
Wire Transfers 21,951.30
PIR 1917 1986 81,796.75
PIR Tax Transfers 23,195.81 CITY DEMANDS $364,895.34
Payable Warrants:
34839 34958 234,320.90 RDA DEMANDS 93,000.00
$457,895.34 $457,895.34
FISCALZZZZLICAT1ONs:
Demand of Cash City $364,895.34
F,Z
Job \Fa1conerZ Finance Director
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
Authorization to Reduce Subdivision STUDY SESSION:
Improvement Security for Tract 28470-2, Tradition
Club Associates PUBLIC HEARING:
RECOMMENDATION:
Authorize a reduction of subdivision improvement security for Tract 28470-2, and
authorize City staff to accept replacement security in the reduced amounts.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tradition Club Associates, the developer of Tract 28470-2, Tradition", has requested
a reduction of subdivision improvement performance security currently held by the
City. In response to this request, staff reviewed the developer's progress with
construction of on-site improvements in order to determine the approximate percentage
or dollar amount for uncompleted construction.
The final map and subdivision improvement agreement for Tract 28470-2 was
approved by the City Council at its December 2, 1 997, meeting. That agreement
secured $1,167,639 for construction of associated subdivision improvements, such
as on-site street improvements, water and sewer improvements, and underground
electrical service. At this time, the developer has substantially completed construction
of on-site improvements; however, Tract monumentation has not been completed.
Based on staff's review of Tract 28470-2 subdivision improvements, staff
recommends the following subdivision improvement performance security reductions:
Improvement Description CurrentSecurity Reduction NewSecurity
Grading $0 $0 $0
Streets & Storm Drainage $447,067 $402,360.30 $44,706.70
Domestic Water $396,935 $357,241.50 $39,693.50
Sanitary Sewer $147,637 $132,873.30 $14,763.70
Electrical $170,000 $153,000 $17,000
Monumentation $6.000 so 56.000
Totals $1,167,639 $1,045,475.10 $122,163.90
000038
Z:\PwDEpT\ccuNc'L\1 998\9Z1 I Z
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ing -> 11'These reductions reflect a 90% reduction in subdivision improvement performance
security, which allows for a 10% retention as required for the one-year warranty
period following final acceptance of subdivision improvements by the City Council. No
reduction in security is recommended for Tract monumentation, as the Surveyor of
Record has not indicated to the City that all Tract monumentation has been set.
FINDINGS AND ALTERNATIVES:
The developer has substantially completed construction of Tract 28470-2, Tradition",
subdivision improvements.
City Council alternatives are:
1. Authorize a reduction of subdivision improvement security for Tract 28470-2,
and authorize City staff to accept replacement security in the reduced amounts.
2. Provide staff with alternative direction.
Z Z;<!
CZris A Vo'gt
Public Works Director/City Engineer
000039
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ing -> 11( AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1 998 CONSENT CALENDAR: 3
ITEM TITLE: Authorization to Reduce Subdivision STUDY SESSION:
Improvement Security for Parcel Map 28612,
Tradition Club Associates PUBLIC HEARING:
RECOMMENDATION:
Authorize a reduction of subdivision improvement security for Parcel Map 28612, and
authorize City staff to accept replacement security in the reduced amounts.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tradition Club Associates, the developer of Parcel Map 28612, within the Tradition"
development, has requested a reduction of subdivision improvement performance
security currently held by the City. In response to this request, staff reviewed the
developer's progress with construction of on-site improvements in order to determine
the approximate percentage or dollar amount for uncompleted construction.
The final map and subdivision improvement agreement for Parcel Map 28612 was
approved by the City Council at its January 6, 1998, meeting. That agreement secured
$75,377 for construction of associated subdivision improvements, such as grading,
on-site street improvements, water and sewer improvements, and underground
electrical service. At this time, the developer has substantially completed construction
of on-site improvements, however, Tract monumentation has not been completed.
Based on staff's review of Parcel Map 28612 subdivision improvements, staff
recommends the following subdivision improvement performance security reductions:
Improvement Description current Security Reduction NewSecurity
Grading $15,000 $13500 $1 500
Streets & Storm Drainage $26,246 $23 621 40 $2 624.60
Domestic Water $12,175 $10 957 50 $1 217.50
Sanitary Sewer $7,256 $6 530 40 $725 60
Electrical $13,200 $11,880 $1,320
Monumentation $1.500 ffi $1Z500
Tolals $75,377 $66,489.30 $8,887 70
Z 1O3dZvZpc flflfl(' AZ
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ing -> 11)These reductions reflect a 90% reduction in subdivision improvement performance
security, which allows for a 10% retention as required for the oneyear warranty
period following final acceptance of subdivision improvements by the City Council. No
reduction in security is recommended for Tract monumentation, as the Surveyor of
Record has not indicated to the City that all Tract monumentation has been set.
FINDINGS AND ALTERNATIVES:
The developer has substantially completed construction of Parcel Map 28612
subdivision improvements.
City Council alternatives are:
1. Authorize a reduction of subdivision improvement security for Parcel Map
2861 2, and authorize City staff to accept replacement security in the reduced
amounts.
2. Provide staff with alternative direction.
ChZs A. Vogt i'
Public Works Director/City Engineer
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE. November 3, 1998 CONSENT CALENDAR:
ITEMTITLE: Adoption of a Resolution Granting STUDYSESSION:
Conditional Approval of a Final Map and Subdivision
Improvement Agreement for Tract 25389-3, RJT PUBLICHEARING:
Homes, LLC
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 25389-3, RJT Homes, LLC.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 25389-3 is located within the La Quinta Fairways development, at the northwest
corner of Calle Tampico and Park Avenue, see Attachment 1). This final map is the
third of four planned phases within Tentative Tract Map 25389, and creates 61 new
residential lots, see Attachment 2). The developer has executed a subdivision
improvement agreement to guarantee construction of on-site improvements with an
estimated cost of $733,560.
The developer has requested the City Council's conditional approval of the final map,
which will allow them 30 days to complete its processing. As of October 26, 1 998,
City staff has not received approval of the final map from the City's Acting Surveyor;
however, it is expected that a technically correct map will be submitted within the
time allowed with it's conditional approval. A subdivision improvement agreement has
been executed by the developer; however, associated securities have not been
received.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days December 3, 1 998), of a technically correct
final map suitable for recording by the County Recorder with all required signatures
except for the City Clerk, and that the appropriate securities have been submitted as
required by the subdivision improvement agreement.
Once these items are received, the City Clerk will affix the City Seal to the final map,
F:\PWDE?T\CQUNCIL\1 998ZZ81 1 O3e.Zod
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ing -> 11+ and offer the final map for recording by the County Recorder. If any of the required
items are not received by City staff within the specified time frame, the final map will
be considered disapproved, and will be rescheduled for Council consideration only after
all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map and Subdivision
Improvement Agreement for Tract 25389-3, RJT Homes, LLC.
2. Deny conditional approval of a final map and Subdivision Improvement
Agreement for Tract 25389-3, RJT Homes, LLC.
Chris A Vo
Public Works DirectoriCity Engineer
Attachments #1 Vicinity Map
#2 Tract Map
MLF:acs
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ing -> 11; AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
ITEM TITLE:
Adoption of a Resolution Granting STUDY SESSION:
Conditional Approval of a Final Map for Parcel
29023, KSL Land Corporation PUBLIC HEARING:
RECOMMENDATION:
Adopt a resolution granting conditional approval of a final map for Parcel 29023, KSL
Land Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Parcel 29023 is located within PGA West, see Attachment 1). This final map is a
resubdivision of a portion of Tract Map 21643, and creates 3 parcels, see Attachment
2). This parcel map is not intended for development, but allows the developer to
prepare for conveyance of this portion of PGA West to future developers. As this
parcel map does not create traditional residential lots, and as the developer has
concurrently submitted Tentative Tract Map 28960 over the same property, no
improvements are required or associated with this Parcel Map.
The developer has requested the City Council's conditional approval of the final parcel
map, which will allow them 30 days to complete it's processing. As of October 26,
1 998, City staff has not received approval of the final map from the City's Acting
Surveyor; however, it is expected that a technically correct map will be available
within the time allowed with its conditional approval.
As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map. The approval is contingent upon receipt, within 30 days
December 3, 1 998), of a technically correct final map suitable for recording by the
County Recorder with all required signatures except for the City Clerk.
Once this item is received, the City Clerk will affix the City Seal to the final map, and
offer the final map for recording by the County Recorder. If a technically correct final
map is not received by City staff within the specified time frame, the final map will be
considered disapproved, and will be rescheduled for Council consideration only after
is has been received.
000059
F:\PWDEPT\COUNC L\Z99ZZ981 1O3t.Z,pa
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The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a final map for Parcel
29023, KSL Land Corporation.
2. Deny conditional approval of a final map for Parcel 29023, KSL Land
Corporation.
sZZ
Chris A. Vogt
Public Works Director/City Engineer
Attachments #1 Vicinity Map
#2 Tract Map
MLF:acs
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ing -> 11B AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3,1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of a Resolution to allow temporary closure of a PUBLIC HEARING:
portion of Avenida Bermudas between Calle Arroba and
Calle Nogales and those interconnecting streets to the
west for a distance of approximately 200-feet for the annual
Greater Coachella Valley Soap Box Derby on April 10 and
11,1999. Applicant: Mrs. Lucia Moran, Race Director
RECOMMENDATION:
By adoption of City Council Resolution, approve the street closure request.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The Greater Coachella Valley Soap Box Derby GCVSBD) has applied for a street closure
on April 10 and 11,1999, to hold their annual event on Avenida Bermudas between Calle
Arroba and Calle Nogales and those interconnecting streets to the west for a distance of
approximately 2004eet Attachments 1 and 2). The GCVSBD is requesting the race route
be closed between the hours of 5:00 A.M. and 7:00 P.M.
The City Council is authorized to allow temporary street closures by adoption of a
Resolution pursuant to Chapter 12.32 of the Municipal Code. The Public Works
Department will issue an Encroachment Permit and provide traffic safety measures which
could include traffic barricades, No Parking" signs and other safety measures.
FINDINGS AND ALTERNATIVES:
Findings for ADDrnVaI:
1. This temporary street closure is allowed based on Section 12.32.080(D) of the
Municipal Code which permits the City Council, by Resolution, to designate No
Parking" areas by signing or applying red paint to the street curbing. Since this
closure is temporary, signs will be used notifying people that the road is closed.
A\cc rpt SoapBoxwpd ooooZ
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ing -> 11C Additional Conditions will be imposed as necessary to regulate vehicle traffic and
ensure pedestrian and participant safety.
2. This temporary street closure will have minor impacts on traffic in the surrounding
area since there are alternate routes available and personnel will be present for
traffic control.
3. An Encroachment Permit can be granted by the City to allow activities on public
streets for specific periods if legitimate reasons can be found to allow the closure
and safety standards Chapter 12.16 of the Municipal Code, Traffic Control
Devices) are provided such as traffic barricades and No Parking" signs to ensure
that the public is not at risk" during the event.
4. Approval of the temporary street closure will not create conditions that may threaten
the public's health and safety needs of the community because specific conditions
will be imposed as a part of Minor Use Permit 98-096.
Alternatives available to the Council:
1. Approve the request to close portions of Avenida Bermudas and adjacent streets
along the race route on April 10 and 11,1999.
2. Deny the request because it will negatively impact the area and create traffic
impacts.
chments:
1. Letter from applicant dated October 6,1998
2. Event Route Map
000067
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ing -> 11J AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILZDA MEETING DATE. November 3, 1 998 CONSENT CALENDAR:
ITEM TITLE:
Approval of Contract Change Order No. STUDY SESSION:
4, Addition of La Quinta Sports Complex Landscape PUBLIC HEARING:
To Landscape Maintenance Contract LMC 98/99
RECOMMENDATION:
Approve Contract Change Order No. 4, addition of La Quinta Sports Complex
Landscape to Landscape Maintenance Contract LMC 98/99, and authorize City
Manager to execute Change Order No. 4.
Approve an additional appropriation of $21,792 in Account #101-454-609-000,
General Fund.
FISCAL IMPLICATIONS:
Approval of Contract Change Order No. 4 will result in a Fiscal Year 1 998/99
increased amount of $31 875 for Landscape Maintenance Contract, LMC 98/99 and
a decrease of $31,875 in staff salary and fringe benefit costs..
Amount Monthly $ 4,250
Amount Annually $51,000
FlY 1998/99 Prorated Amount 7.5 months) $31,875
Change Order No.4 will be paid out of Lighting and Landscape Maintenance, Account
No.101-454-609-000, General Fund. Under Proposition 218, the City is unable to
fund park maintenance and operations with the Citywide Landscape and Lighting
District funding. The General Fund will fund this $31,875 charge in Fiscal Year
1998/99 and $51,000 plus allowable CPI increases under the contract) in subsequent
fiscal years.
000074
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ing -> 11KBACKGROUND AND OVERVIEW:
With the limitations of Proposition 218 and the continued growth of the City it has
become necessary to maintain additional facilities via Contract Maintenance in. order
to provide the highest quality of service to the public. The City is currently under
Contract with Lundeen Pacific Corporation for landscape maintenance throughout the
City.
There recently became a vacancy of a Maintenance Worker I position in the City of La
Quinta in the Landscape and Lighting section of the maintenance division. With the
addition of this change order, the work will now be completed under contract by
Lundeen Pacific. Therefore, the Maintenance Worker I position will not be refilled. The
City cost for this position annually is $37,343. Approximately 27% of the vacant
Maintenance Worker I position was funded through General Fund. This amounts to a
savings of $10,083, that will be utilized to offset the cost of change order no.4.
Therefore, an additional appropriation of $21 792 is required in the Fiscal Year
1 998/99 budget, in order to finance this change order. The other employees that are
completing maintenance of the Sports Complex will be utilized in other areas of the
City to compensate for the continued growth.
Recent meetings between City and Desert Sands Unified School District staff members
have resulted in a mutual agreement to allow the City to provide better maintenance
services for the City of La Quinta Sports Complex. Staff was recently directed to
solicit a quote from Lundeen to provide the maintenance services to this facility.
Lundeen submitted a Proposal Attachment 1) in the amount of $4,250 per month.
The contracted services will include, but not be limited to:
Weekly Turf Maintenance
Fertilization 4 times annually
Annual reseeding
Weekly Pest Eradication
Infield Maintenance off season)
Should Council approve Contract Change Order No.4, staff will schedule a meeting
with representatives of the Truman Elementary School, La Quinta Middle School,
DSUSD, and Lundeen Pacific to develop a weekly maintenance schedule. Lundeen will
tentatively begin these services on November 16, 1998.
000075 Z
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ing -> 11LFINDINGS AND ALTERNATIVES:
Available Alternatives:
1. Approve Contract Change Order No.4, addition of La Quinta Sports Complex
Landscape to Landscape Maintenance Contract LMC 98/99, and authorize City
Manager to execute Change Order No. 4.
2. Deny approval of Contract Change Order No. 4, addition of La Quinta Sports
Complex Landscape to Landscape Maintenance Contract LMC 98/99, and
provide staff with alternate direction.
Z
Z
ChrZ5' At Vogt Z
Public Works Director/City Engineer
CAV/DRJ/acs
Attachment 1: Lundeen Pacific Corp. Proposal
000076 03
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O//7Z\o
4,'
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
ITEMZTLE: Approval of Plans, Specifications, and STUDYSESSION:
Engineer's Estimate for Project No. 98-14, Parc La
Quinta Utility Undergrounding PUBLIC HEARING:
RECOMMENDATION:
Approve project plans and specifications, and Engineer's Estimate for the Parc
La Quinta Utility Undergrounding Improvement, Project No.98-14; and
Authorize staff to advertise the Parc La Quinta Utility Undergrounding
Improvement Project for bids.
FISCAL IMPLICATIONS:
The following costs are identified within the Fiscal Year 1 998/99 Capital Improvement
Program budget to underground the electrical utilities on Washington Street adjacent
to the Parc La Quinta Development:
Design: $30,000.00
Inspection: $23,250.00
Construction: $300,000.00
Administration: $15,000.00
TOTAL: $368,250.00
Less Prior Expenditures: $1 8 14.00
Outstanding Fiscal Commitment: $0.00
CURRENT UNENCUMBERED BUDGET: $366,436.00
The Engineer's estimate for the improvements contained within this project is
$151,726.00. As illustrated, sufficient funding is available for this stage of the
project. Additional costs will be incurred from the Imperial Irrigation District lID) for
the actual removal and relocation of the existing overhead power lines. These
additional costs are currently being evaluated by lID and will be available for the
Council's consideration prior to construction award. One of the original conditions of
approval was for the developer to underground the existing overhead utilities along
Washington Street. However, the developer was unable to do the utility
undergrounding and therefore the City called upon the performance bond to gain the
funding necessary to implement construction. A portion of the funding for this project
is provided per the settlement agreement with the developer's surety.
000079
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ing -> 11PBACKGROUND AND OVERVIEW:
The project provides for the removal and relocation undergrounding) of the existing
overhead power lines on Washington Street from approximately 100 feet south of
Sagebrush Avenue to approximately 400 feet north of Via Bolero. These project
limits are immediately adjacent to the Parc La Quinta Residential Community. Phase
I of the improvements, City phase, includes the installation of conduit, pull boxes,
electrical vaults, and the restoration/replacement of existing landscape and hardscape.
Phase II, lID phase, will include the actual removal and relocation of the power lines,
installation and termination of conductors in underground conduits as well as the
mounting and connection of a surface transformer.
FINDINGS AND ALTERNATIVES:
City Council approval of the plans and specifications provides the City with design
immunity under Government Code Section 830.6.
Based upon a November 3, 1 998, authorization to receive bids, the following
represents a tentative project schedule and is graphically represented as Attachment
1.
Authorization to Receive Bids: November 3, 1998
Bid Opening: December 3, 1998
Project Award: December 1 5, 1998
Construction Period 30 days) December 16, 1998 January 14, 1998
Project Acceptance February 1 998
lID Removal and Relocation January25, 1998 April 24, 1998
Alternatives for the City Council to consider:
1. Approve project plans and specifications, and Engineer's Estimate for the Parc
La Quinta Utility Undergrounding Improvement, Project No. 98-14; and
authorize staff to advertise the Parc La Quinta Utility Undergrounding
Improvement Project for bids.
2. Do not approve project plans and specifications; and, do authorize staff to
advertise the project for bids.
3. Provide staff with alterative direction.
4
Chris A. Vogt Y 00008()
Public Works Director/City Engineer
CAV:JMF 002
Attachment 1: Project Schedule
Z 998\981 1 Z
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ing -> 11R AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR 0
ITEM TIThE: STUDY SESSION
PUBLIC HEARING
Adoption of Resolution accepting donation to
Senior Center by Friends of the La Quinta
Senior Center
RECOMMENDATION:
Adoption of Resolution accepting donation to Senior Center by Friends of the La Quinta
Senior Center.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The Friends of the La Quinta Senior Center Friends) have donated to the Senior Center
a software program, Via Voice 98, that allows voice activation of a computer instead
of using the keyboard. This program will allow participants that may have limited
ability to use the keyboard access to the computer. The approximate value of this
software is $90.00.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the Resolution accepting the Via Voice 98 software;
2. Do not approve the Resolution;
3. Provide taff with alternative direction.
Do vitz, Co unity rvices Director 000082
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ing -> 11T AGENDA CATEGORY:
OZ4zo[I;IZZ;Dv:4;;MEETING CALENDAR: AL
BUSINESS SESSION:
DATE: November 3, 1998 CONSENT
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Adoption of Resolution accepting donation to
Senior Center
RECOMMENDATION:
Adoption of Resolution accepting donation to Senior Center by Phyllis Toger
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Ms. Phyllis Toger has donated to the Senior Center a Minolta X-300sIX370N Camera
with zoom lens and case to be used at the Senior Center. The approximate value of
this equipment is $1 50/200.00.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1 Approve the Resolution accepting the Camera equipment;
2. Do not approve the Resolution;
3. Provi staff with alternative direction.
Dodie Horvitz, ommunit Services Director
000084
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ing -> 11V AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Contract Award for the PUBLIC HEARING..
City's Fiscal Year 1 998/99 Marketing Program
RECOMMENDATION:
That the City Council authorize the City Manager to enter into an agreement with
KinerlGoodsell Advertising for a Marketing Plan and Budget Proposal and appropriate
an amount not to exceed $30,000.
FISCAL IMPLICATIONS:
Staff has identified $30,000 in salary savings" for marketing services sought via a
Request for Proposals issued in August, 1998. KinerlGoodsell Advertising is
proposing to prepare a Marketing Plan and Budget Proposal" for $5,000 see
Attachment 1). Staff continues to work with Kiner/Goodsell to define the scope and
budget for additional services and implementation of the Plan, once adopted. The
budgeted salary savings would come from Account 101-102-501-000 and be
transferred to Account 101-102-605-635.
BACKGROUND AND OVERVIEW:
The City Council directed staff to negotiate a contract for marketing services with
KinerlGoodsell Advertising at the regular meeting of October 20, 1998. Staff met
with representatives of KinerlGoodsell on Friday, October 23 and received a proposal
on Monday, October 26 including provisions for preparation of a Marketing Plan and
Budget Proposal.
KinerlGoodsell has proposed a budget of $5,000 to prepare the Marketing Plan. This
Plan will provide recommendations, a proposed budget and time lines for the
following:
1. Recommended image, theme and logo for marketing program;
2. Recommended marketing strategy for each component;
OOOOZ6
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ing -> 11W3. Menu of suggested marketing tasks, with implementation schedule;
4. An itemized budget, including creation and production of collateral materials;
and Provide parameters for City staff participation.
KinerlGoodsell will conduct meetings with Council Members, key staff and community
ii
opinion leaders", in preparing this Plan. The Plan itself will serve as a guide in
allowing staff and Kiner/Goodsell to finalize negotiations relating to the provision of
marketing services for the remainder of the fiscal year i.e., assisting the City in
implementing the Plan).
Staff recognizes the stated interest in expediting implementation of the local
promotional effort. Staff discussion with Kiner/Goodsell regarding implementation
strategies have been challenged to some degree, however, by the mere fact that a
formal plan of action has not been approved. The City and KinerZGoodsell will be
better able to determine the best form of contract i.e., whether a task-oriented or
retainer-based contract is most appropriate), and an appropriate budget for same,
once the plan of action is better defined.
FINDINGS AND ALTERNATIVES:
Options available to the Council include:
1. Authorize staff to enter into an agreement with KinerlGoodsell Advertising for
a Marketing Plan and Budget Proposal; or
2. Reject the proposal; or
3. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant City Manager
00008?
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1
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
ITEM TIJLE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Construction of Putting Green
at the La Quinta Senior Center
RECOMMENDATION:
Approve the construction of Putting Green at the La Quinta Senior Center
FISCAL IMPLICATIONS:
Donation of a Putting Green by the Friends of the La Quinta Senior Center at the
Senior Center
BACKGROUND AND OVERVIEW:
The Friends of the La Quinta Senior Center Friends) have been actively researching
this project since December 11, 1 997. Since that time, Board Members have met
several times to discuss the project with Dean Dingman, owner of One Putt Greens
One Putt Greens" specializes in the custom design and installation of revolutionary,
synthetic putting greens using the T-TeK System(Attachment 1). Board Members have
visited several One Putt" installations in the area and found the customers very
satisfied with the workmanship and the product. Mr. Frank Adams, Secretary of the
Friends, has requested that this project be presented to the City Council for action
Attachment 2).
The contractor will design/install putting green approximately 1 OOO-1 200 square
feet with flat areas, natural undulations & chipping padAttachment 3). Existing
landscaping to be removed by hand and will be taken down 4". Contractor will take
away all excess earth. The entire installation will take four working days. The area
for installation is near the patio on the northeast side of the Center Attachment 4).AII
costs associated with project will be covered by the Friends.
The contractor will adjust/cap sprinklers when/if necessary. Public Works has
inspected the site with Friends Board Members and Contractor determining relocation
of sprinklers.
C:\MyData\CRISTAL\CC\CO. 037 wpd 000091
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ing -> 11\This addition to the Center should present a positive impact by providing additional
senior leisure activities. The area can be used for senior outdoor recreation, individual
and team play, putting tournaments, teaching and possible fund raising.
This project will be contingent on the contractor meeting the established City
standards for work being performed on City property, and meet all the City insurance
requirements. The insurance and indemnity form will be reviewed by the City Attorney
prior to any work performed.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the construction of the Putting Green by One Putt Greens" at
the Senior Center;
2. Deny the construction of the Putting Green by One Putt Greens" at the
Senior Center;
3. Pr ide staff with alternative direction.
Attachments: Attachment 1 T-Tek System Information
Attachment 2 Memorandum From Frank Adams
Attachment 3 One Putt Greens Quote
Attachment 4 Diagram of Construction Area of Senior Center
000092
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of 1) a Resolution Issuing Limited
Obligation Improvement Assessment Bonds for PUBLIC HEARING:
Assessment District 97-1 La Quinta Norte; 2) a
Resolution determining Unpaid Assessments;
3) a Resolution covenanting Diligent Prosecution
of Foreclosure; and 4) a Resolution awarding the Sale of
Limited Obligation Improvement Bonds 5) and a Paying
Agent Agreement
RECOMMENDATION:
1. Adopt City Council Resolution Issuing Limited Obligation Improvement
Assessment Bonds for Assessment District 97-1 La Quinta Norte); and,
2. Adopt City Council Resolution determining Unpaid Assessments in
Assessment District 97-1 La Quinta Norte); and,
3. Adopt City Council Resolution covenanting diligent prosecution of
foreclosure; and,
4. Adopt City Council Resolution awarding the sale of Limited Obligation
Improvement Bonds.
5. Approve the Paying Agent Agreement between the City of La Quinta and
U.S. Bank Trust National Association for Assessment District 97-1 La
Quinta Norte).
FISCAL IMPACT:
All costs associated with the construction, bond issuance, debt service, trust
agreement and administrative expense will be borne by the property owners within
Assessment District 97-1 boundaries. The City will receive the public improvement
benefits, infrastructure fees and reimbursement for fees for services for the 111
homes in the proposed Assessment District. Century Crowell is the developer of
the proposed single family tract.
000098
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ing -> 11cBACKGROUND AND OVERVIEW:
On the 1 6th day of June, 1 998, the City Council of the City of La Quinta adopted a
resolution where it declared its intention to order work to be done and acquisitions
and improvements to be made in the City in an assessment district designated City
of La Quinta Assessment District 97-1 La Quinta Norte).
On July 71h, 1 998 a public meeting was held to hear comments from the record
owners of the property with regard to the proposed public improvements project
which are included as Attachment No.2 that is being financed with special
assessments to be levied upon the specially benefitted parcels of land within the
assessment district, the extent of the assessment district, the estimated cost and
expense of the project, the amounts of the assessments proposed to be levied upon
the specially benefitted parcels, and the method of or formula by which special
benefit has been estimated.
On September 1 51h, 1 998, a public hearing of comments relative to the Assessment
District formation, the Engineer's Report, the proposed assessment described in the
Resolution and the Engineer's Report was held. At the public hearing, interested
persons commented on the improvements, the extent of the assessment district,
and the proposed assessment and a vote was held in accordance with Property
Owners Assessment Ballot Procedures. The ballots were tabulated and the City
Council approved the Assessment District Attachment No.1). The assessment
was approved.
The property owners had thirty 30) days to prepay the assessment to the City
Treasurer and forego interest and administrative charges that will be assessed when
the bonds are issued. The City received a total of $37,862.74 in prepaid amounts
that will not be bonded against when the bonds are issued Attachment No.2).
In the event the property owners do not pay the assessment amounts promptly, the
City, as part of its responsibility to the bondholders investing in these bonds, must
commence foreclosure of delinquent assessments. These procedures, which have
been reviewed by staff, legal counsel, the underwriter, and the City retained
assessment district administrators and are outlined in Attachment No.3.
Ms. Robin Thomas of Miller & Schroeder Financial, Inc. will be the underwriter for
these bonds Attachment No.4).
U.S. Bank will be the paying agent and will pay the bondholders principal and
interest on a semi-annual basis as required by the bond documents Attachment No.
5).
The staff report has been reviewed by Mr. Bill Marticorena of Rutan & Tucker who
will be present at the meeting to answer any questions.
000099
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ing -> 11dFINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are as follows.
1. Adopt the Resolutions presented;
2. Adopt the resolutions, as modified;
3. Provide Staff with further directions.
J hn M. Fa con r, Finance Director
4
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: November 3, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Proposal for the Golf
Desert Cities Partnership Program Skins Game) PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The City has received a revised proposal from Mr. John Shields on behalf of Roddan
Paolucci Roddan for a $20,000 contribution in exchange for inclusion within one 30
45 second spot on the ABC national telecast during this years' Skins Game. Funds
have not been allocated for this promotion in the 1 998-99 Fiscal Year Budget.
General Fund Emergency Reserves account # 101-000-300-290) may be allocated
for this purpose at the Council's direction.
BACKGROUND AND OVERVIEW:
The City received written correspondence from Mr. John Shields dated October 4,
1998 outlining a proposal for City participation in the 1998 Skins Game & Festival
of Golf Desert Cities Partnership Program". The Council reviewed this proposal and
directed staff to work with the applicant on a revised proposal not to exceed
$20,000.
Mr. Shields submitted a revised proposal on October 27, 1998 for The La Quinta
and Palm Desert Partnership Program" see Attachment 1). Pursuant to the new
proposal, each City would contribute $20,000 and receive one 30-45 television public
service spot". highlighting the amenities of La Quinta and Palm Desert".
As of this writing, details for production of the spot have not been finally determined
i.e., whether each City would receive 20 seconds for an interview or comment with
film footage or somehow share the full segment, etc.). Staff will endeavor to
determine available options within the parameters of the proposal prior to the City
Council meeting.
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ing -> 11FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Authorize an expenditure of $20,000 for participation within The La
Quinta and Palm Desert Partnership Program and direct staff to work with
project proponents on the segment; or
2. Reject the proposal; or
3. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant City Manager
O()Q.12('Z
002
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