1990 07 12 CCing -> 10z' 78-105 CALLE ESTADO LA QUINTA, CALIFORNIA 92253 619) 564-2246
NOTICE OF SPECIAL NEETING
LA QUINTA CITY COUNCIL
Thursday, July 12, 1990 2:00 P.N.
NOTICE IS HEREBY GIVEZi that in accordance with Government Code
Section 54956, I, JOHN J. PENA, Mayor of the City of La Quinta, do
hereby call a Special Meeting of the La Quinta City Council for
2:00 P.M. on Thursday, July 12, 1990. Said meeting will be held in
the La Quinta City Council Chamber, 78-105 Calle Estado, La
Quinta, California.
Purpose of said meeting is for the following:
CONSENT CALENDAR
1. Approval of Agreement for Accounting Services with Charmian
Iwen.
2. Approval of Agreement for Special Project Assistant Services.
3. Award of Bid for Washington Street Widening Project to Low
Bidder, E. L. Yeager in the Amount of $632,100.
4. Approval of Agreement with Tn-Lake Consultants for
Contruction Observation Assessment District 90-1 Phase iii
Cove Improvement Project.
5. Approval of Agreement with Kicak & Associates for Construction
Ztaking Assessment District 90-i Phase III Cove
Improvement Project.
6. Approval of Agreement with Kicak & Associates for Engineering
Services for Assessment District 91-1.
7. Approval of Memorandum of Understanding Between Riverside
County and City of La Quinta for Waste Characterization Study.
ADJOURN To STUDY SESSION
1. Tour of Palm Desert, Indian Wells and Indio City Council
Chambers.
DATED: JULY 9, 1990.
City 0 La Qui a, California
MAILING ADDRESS P.O. BOX 1Z04 LA OUINTA, CALIFORNIA 92253
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ing -> 10z'COUNCIL MEETING DATE: July 12, 1990 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE: BUSINESS SESSION:
CONSENT CALENDAR: I
APPROVAL OF AGREEMENT FOR ACCOUNTING
SERVICES WITH CHARMIAN IWEN. STUDY SESSION:
BACKGROUND:
Presented for approval by the City Council is a month by month
contract for accounting services.
FISCAL IMPLICATIONS:
Per approved budget.
APPROVED BY:
RECOMMENDATION:
Approval of Agreement for Accounting Services.
Submitted by: Approved for submission to
City Council:
SYgnature RON KIEDROWSKI, CITY MANAGER
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MEMORANDUM
TO: The Honorable Mayor and Members of the
City Council
FROM: Thomas p. Genovese
Assistant City Manager Z
DATE: July 3, 1990
SUBJECT: AGREEMENT FOR ACCOUNTING SERVICES
Attached is the Agreement for Accounting Services
with Charmian Iwen. This agreement is the same as
last year's agreement with this contractor in both
scope of services and compensation. The funds for
this service are budgeted in the salaries line
item in the Finance Department of the Fiscal Year
Budget.
RECOMMENDED ACTION:
Approval of the Agreement for Accounting Services
with Charmian Iwen.
3
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ing -> 10z'COUNCIL MEETING DATE: July 12, 1990 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
APPROVAL OF AGREEMENT FOR SPECIAL CONSENT CALENDAR:_____
PROJECT ASSISTANT SERVICES.
STUDY SESSION:
BACKGROUND:
Presented for approval by the City Council is a month by month
contract for Administrative services for the Special Project Assistant.
FISCAL IMPLICATIONS:
Per approved budget.
APPROVED BY:
RECOMMENDATION:
Approval of Agreement for Special Project Assistant Services.
Submitted by: Approved for submission to
City Council:
/A/LA
Signature RON KIEDROWSKI, CITY MANAGER
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ThZ A'
MEMORANDUM
tZZOF Z
TO: The Honorable Mayor and Members of the
City Council
FROM: Thomas P. Genovese
Assistant City Manager
DATE: July 5, 1990
SUBJECT: AGREEMENT FOR SPECIAL PROJECT ASSISTANT SERVICES
Attached, is the Agreement for Special Project Assistant
Services. This agreement is the same as last year's
agreement with this contractor in both scope of services
and compensation. The funds for this service are budgeted
in the salaries line item in the Lighting and Landscaping
Departinent of the Fiscal Year Budget.
RECOMMENDED ACTION:
Approval of the Agreement for Special Project Assistant
Services.
F
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ing -> 10z'COUNCIL MEETING DATE:July 12, 1990 AGENDA CATEGORY:
PUZLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
Washington Street Improvements from
South of Highland Palms to Highway 111 CONSENT CALENDAR:Z
consider award of construction Contract
STUDY SESSION:
BACKGROUND:
Four Bid Proposals were received July 6, 1990 for the widening of
Washington Street. The project was bid with Alternate A' providing
for the widening of Washington Street to an interim Zour lanes; and,
Alternate B' providing for the improvement of the frontage road and a
1'dry" sanitary sewer along the westerly side. The low bid was
submitted by E.L. Yeager Construction Company
Alternate A': $ 456,090.00
Alternate B': $__176,01Z
TOTAL $ 632Z100.00
FISCAL IMPLICATIONS:
FY 90-91 Budget includes $ 800,000.00 for these capital improvements.
APPROVED BY:
RECOMMENDATION:
Recommend award of contract to the low bidder, E.L. Yeager
Construction Company for Alternates A' and B' in the amount of
$ 632,100.ou.
Submitted by: Approved for submissiuiZ to
City Council:
Z Z
SiZture RON KIEDROWSKI, CITY MANAGER
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ing -> 10z'COUNCIL MEETING DATE:July 12, 1990 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
Assessment District No. 90-1: Tn-Lake
Consultants Agreement to Perform CONSENT CALENDAR:
Construction Observation Services
STUDY SESSION:
BACKGROUND:
Tn-Lake Consultants have provided construction inspection" services
in the two earlier phases of the Assessment District Cove)
ZZprovements. The proposed aZreement provides for the continuance of
those services during the construction of phase three of the Cove'
improvements. The costs are based on an hourly rate for the duration
of the project as determined to be needed by the City.
FISCAL IMPLICATIONS:
None. All costs are borne within the DrZject for the related
improvement by the funding agency: Assessment District, Redevelopment
Agency and Coachella Valley Water District.
APPROVED BY:
RECOMMENDATION:
Authorize City Manager to enter into Agreement with Tn-Lake
Consultants for Construction ObZervation Services for Assessment
District No 901.
Submitted by: Approved for submission to
Cit'Z Council:
RON KIEDROWSKI, CITY MANAGER
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ing -> 10z'COUNCIL MEETING DATE:July 12, 1990 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
Approval of Agreement for Construction
Staking Survey Services with Kicak and CONSENT CALENDAR: 5
Associates for Assessment District 90-1
STUDY SESSION:
BACKGROUND:
Construction of the Phase III Cove Improvements is expected to begin
later this month or early August. Construction survey staking and
layout is traditionally a city provided service and not a part of the
construction contractor's responsibility. Kicak and Associates was
the design engineer for this project and has provided the construction
survey services for previous phases of the Cove Improvements.
A
FISCAL IMPLICATIONS:
The total not to exceed amount for the construction survey services is
$150,000. Funds for this service are included in the approved FY 1991
Budget.
APPROVED BY:
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to
enter into agreement with Kicak and Associates for construction survey
staking services for Phase III of the Cove Improvements.
Submitted by: Approved for submission to
City Council:
LZ
Signature RON KIEDROWSKI1 CITY MANAGER
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' COUNCIL MEETING DATE:July 12, 1990 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:_____
Approval of Agreement for Professional
Engineering Services with Kicak and CONSENT CALENDAR:Z
Associates for Assessment District 91-1
STUDY SESSION:
BACKGROUND:
Assessment District 91-1 is a single assessment district comprised of
four 4) sub-areas with each sub-area being a distinctly separate
neighborhood within the City. The four sub-areas are delineated in
detail in the consultant's proposal for Professional Engineering
Services.
FISCAL IMPLICATIONS:
The total not to exceed amount for these engineering services is
$505,000. Funds for the engineering phase of the project are included
in the approved FY 1991 Budget.
APPROVED BY:
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to
enter into agreement with Kicak and Associates for professional
engineering services for Assessment District 91-1.
Submitted by: Approved for submission to
A City Council:
4/<;
Signature 1RON KIEDROWSKI, CITY MANAGER
3
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z
COUNCIL MEETING DATE: JULY 12, 1990 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
APPROVAL OF MEMORANDUM OF BUSINESS SESSION:
UNDERSTANDING BETWEEN RIVERSIDE
COUNTY AND CITY OF LA ZUINTA FOR CONSENT CALENDAR: 7
WASTE CHARACTERIZATION STUDY.
STUDY SESSION:
BACKGROUND:
A Waste Generation Study is the foundational step in the City and
County of Riverside meeting the State mandated recycling goal of 25%
of all solid waste diverted from the landfill by January 1, 1995.
The Riverside County Board of Supervisors executed the Memorandum of
Understanding MOU) between the County and City concerning the Waste
Generation Study and the four annual updates on Tuesday, June 26,
1990, and also awarded the consultantZs contract for doing the work to
CH2M HILL.
The City must sign the MOU by July 26, 1990, in order to be included
in the County Study.
FISCAL IMPLICATIONS:
The cost to the City would be $800.89 if additional work is needed,
otherwise the Study cost will be provided by the County from the
recycling fund portion of the landfill tipping fee.
APPROVED BY:
RECOMMENDATION:
By Minute Motion, authorize the City Manager to execute the MOU and
authorize transfer of $1000 from the Contingency Account
01-4400-100-000 to Planning and Development Contract Services Account
#01-4220-111-000.
Submitted by: Approved for submission to
City Council:
RON KIEDROWSKI, CITY MANAGER
cc*7/23 F1/&J L(
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ing -> 10z' MEMORANDUM OF UNDERSTANDING BETWEEN
THE COUNTY OF RIVERSIDE
AND
THE CITIES OF RIVERSIDE COUNTY
THIS MEMORANDUM OF UNDERSTANDING MOU'Z) is entered into this
day of 1990, by and
between the COUNTY OF RIVERSIDE the 4County") and the Cities
the ZCities") whose signatures are affixed hereto with reference
to the following:
RECITALS
WHEREAS, The California State Legislature has passed Assembly
Bill ABZ) 939 into law; and
WHEREAS, said bill, AB 939, mandates each City and County within
the State of California to complete waste characterization
studies for inclusion in the source reduction and recycling
elements; and
WHEREAS, a single waste characterization study the study") can
be completed by more than one public entity and still contain the
necessary information for each separate entity as mandated by AB
939;
WHEREAS, the County and the Cities desire to cooperate together
in a joint study in order to meet the study requirements for each
separate entity;
NOW, THEREFORE, the parties do hereby mutually express, each to
the other, to agree to the following:
1. AGREEMENTS.
A. COOPERATION
The County and the Cities agree to cooperate in good
faith with each other throughout the duration of the study. The
County and Cities also agree to cooperate in good faith with the
waste generation consultant and to supply all available
information requested by consultant.
B. PAYMENT
1) The County will pay for the entire initial waste
generation study and will also pay for the cost of the four
annual updates out of the recycling fund portion of the landfill
tipping fee.
Yb
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ing -> 10z' 2) If additional work is contracted for by the County
to cover extra work not heretofore contemplated which is agreed
to be done as part of this contract by all cities, each City
shall pay a share of the unfunded portion in an amount directly
proportionate to the population of the individual jurisdiction as
shown in concept on Exhibit 11A11 attached hereto.
C. TERM
The initial waste generation study shZll cover an
estimated B month time period. Four annual updates shall
thereafter also be completed under the terms of this agreement.
D. TERMINATION
1) This agreement shall not apply to any City which
elects not to execute the MOU within thirty 30) days of the
execution of the MOU by the County, and no separate study funded
by the County shall be made for that City.
2) Termination of this Agreement by any of the Cities
shall be preceded by forwarding written notice of intent to
terminate to the County thirty 30) days prior to the anticipated
termination date.
3) The terminating party will be required to meet all
financial and non financial responsibilities accrued up to and
including the effective termination date.
4) The County reserves the right to terminate this
agreement at any time prior to completion of the services to be
furnished by its consultant, if for any reason consultant is
unable to perform the work herein contemplated. Prior to
termination, the County shall notify all Cities in writing and
immediately sponsor a coordination meeting with all affected
agencies in which the parties shall formulate a plan of action to
complete the study.
2. DEFINITIONS.
The following terms when used in this MOU shall be defined
as follows:
1.1 County'Z means the County of Riverside, a political
subdivision of the State of California.
1.2 Cities" means those incorporated areas that are within
the political subdivision that is the County of Riverside and are
parties to this Agreement. These cities include Banning1
Zeaumont, Blythe, Cathedral City, Coachella, Corona, Desert Hot
Springs, Hemet, Indian Wells, Indio, Lake Elsinore, La Quinta,
Moreno valley, Norco, Palm Desert, Palm Springs, Perris, Rancho
Mirage, Riverside, San Jacinto, and Temecula; and the presently
unincorporated areas of Calimesa, Canyon Lake and Jurupa which
are also pursuing Cityhood status.
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ing -> 10z' 1.3 *`AB 939'Z means Assembly Bill 939 The California
Integrated Solid Waste Management Act of 19e9, chapter 1095 of
the Government Code.
1.4 ZWaste Characterization Study'Z shall mean that study
required by Assembly Bill 939 and described in detail by the
Integrated Waste Management Board Emergency Regulations dated
June, 1990 sections 18722, 18724, 18726 and appendix 1.
1.5 ToZal Population' means the total amount of persons
residing within the political boundaries of said entity.
IN WITNESS WHEREOF, the parties have executed this
Memorandum of Understanding on the day and year first above
written.
ATTEST: COUNTY OF RIVERSIDE
By:
By:
GERALD A. MALONEY, CLERK
BY______________________ CITIES
By:
Continue with all
participating Cities signing)
/2
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