1992 07 21 CCing -> 11 T H E C I T Y 0 F
T De(ad
A I) A
78-105 Calle Estado
La Quinta, California 92253
Regular Meeting
July 21, 1992 3:00 P.M.
CALL TO ORDER Beginning Res. No. 92-68
a. Pledge of Allegiance Ord. No. 211
b. Roll Call
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
Minutes of June 10, 1992
Minutes of June 29, 1992
Minutes of July 7, 1992
Minutes of July 9, 1992
ANNOUNCEMENTS
PRESENTATIONS
Presentation by the Rotary Club of La Quinta
Introduction of Visiting School Teachers from Bystrice,
Czechoslovakia
* Libuse Filipczykova
* Jitka Kozdonova
* Jiri Pavlas
* Anna Sikorova
* Iwona Senkerikova
l?O?O1
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This is the time set aside for public comment on any matter not
scheduled for a public hearing. Please complete a request to
speak form" and limit your comments to three minutes.
WRITTEN CORRESPONDENCE
BUSINESS SESSION
1. Consideration of Design Concept for the Civic Center
Landscaping TKD Associates.
a) Minute Order Action.
2. Consideration of Award of Construction Contract for Calle
Tampico Improvements Between Eisenhower Drive and Washington
St.
a) Minute Order Action.
3. Consideration of Request by Gruen and Associates for
Additional Compensation in Connection with Civic Center
Design.
a) Minute Order Action.
4. Consideration of Approval of Request by Lusardi Construction
Co. for Steel Sub-Contractor Substitution on the Civic Center
Project.
a) Minute Order Action.
5. Consideration of Approval of Request by Lusardi Construction
Co. for Plumbing Sub-Contractor Substitution on the Civic
Center Project.
a) Minute Order Action.
6. Report of Planning Commission Action on Plot Plan 92-488 to
Allow Construction of a Portion of Phase 2 in the lii La
Quinta Center Bounded by Highway ill, Whitewater Storm
Channel, Washington Street and Adams Street. Applicant:
Transpacific Development Co. Washington/Adams Partnership).
a) Minute Order Action.
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ing -> 117. Consideration of Approval of Lease with Maruko, Inc. for the
Senior Center Facility from June 1, 1992 through Deceutber 31,
1993.
a) Minute Order Action.
8. Consideration of Adoption of Resolution Establishing the
City?s Appropriation Limit for Fiscal Year 1992-93 and
Approving a Budget for Fiscal Year 1992-93.
a) Resolution Action.
9. Second Reading of Ordinances:
Ordinance No. 209 re: Community Services Commission
Ordinance No. 210 re: Authorized Signatures for City
Warrants
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in
nature and will be approved by one motion.
1. Approval of Demand Register.
2. Approval of Agreement with Riverside County Office on Aging
for Title IIIB Program.
3. Approval of Position Classification for Finance Director and
Authorization to Proceed with Recruitment.
STUDY SESSION
1. Presentation of Preliminary Design of the La Quinta Senior
Center.
REPORTS AND INFORMATIONAL ITENS
a. Planning Commission Minutes of June 10, 1992.
b. Design Review Board Minutes of July 1, 1992.
c. CVAG Committee Reports
d. SunLine Minutes
e. C. V. Mountains Conservancy
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ing -> 11DEPARTMENT REPORTS
a. City Manager
b. Assistant City Manager
C. City Attorney
d. Administrative Services Director
e. Building and Safety Director
f. Planning and Development Director
g. Public Works Director
Civic Center Construction Manager's Monthly Report
MAYOR AND COUNCIL MEMBERS ITEMS
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PRESENTATIONS
Presentation of La Quinta Beautiful Award Landscaped for
Ecology" for the month of June to Kristen Radaker Foster, 51-255
Avenida Diaz.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not
scheduled for a public hearing. Please complete a request to
speak form" and limit your comments to three minutes.
PUBLIC HEARINGS
1. Street Vacation 92-021 Vacation of a 40-foot Wide Storm
Drainage Easement at the Northwest Corner of Avenida Montezuma
and Avenida Juarez. Applicant: Rick Morris.
a) Resolution Action.
2. Draft EIR 91-223 La Quinta Canyon Center Public Comment on
Draft EIR for the Construction of a Regional Shopping Center
Written Comment Period Closes August 20, 1992.
Note: To be tabled.
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a. Discussion of on-going litigation pursuant to Government Code
Section 54956.9(a)
International Treasury Management/Denman Company
Iowa Trust
b. Discussion of personnel pursuant to Government Code Section
54957
Recruitment of City Manager
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, do
hereby declare that the foregoing agenda for the City Council
meeting of July 21, 1992 was posted on the outside entry to the
Council Chamber, 78-105 Calle Estado and on the bulletin board at
the La Quinta Chamber of Commerce on Friday, July 17, 1992.
L. JUH?A?ty Clerk
City of La Quinta, California
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1
COUNCIL MEETING DATE: JULY 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
CONSIDERATION OF DESIGN CONCEPT FOR THE BUSINESS SESSION:
CIVIC CENTER LANDSCAPING BY TKD
ASSOCIATES. CONSENT CALENDAR:
STUDY SESSION:
BACKGROUND:
TKD Associates has prepared three design concepts for the Civic Center landscaping
for consideration by the City Coun?l. The consultant will be present to make the
presentation and discuss these concepts in detail.
FISCAL IMPLICATIONS:
None APPROVED BY:
RECOMMENDATION:
By Minute Motion 92- move to approve:
A. One of the three concepts; or
B. A combination of parts of the three concepts
Submitted by: Approved for submission to City Council:
M R AY W EN, INTERIM CIT MANAGER
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ing -> 11COUNCIL MEETING DATE: 7/21/92 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Award of Construction BUSINESS SESSION:?
Contract for Calle Tampico Improvements
Between Eisenhower Drive and Washington CONSENT CALENDAR:________
Street Project No. 91-12
STUDY SESSION:
BACKGROUND:
Bids for this project will be opened on Friday, July 17, 1992 at
10:00 a.m. Staff will recommend award to low bidder via a hand-out
supplemental staff report to be distributed on Tuesday, July 21,
1992 prior to Call to Order"
FISCAL IMPLICATIONS: APPROVED BY:
An approved budget of $2,400,000 is reserved for this project.
Additional estimated income will be received from CVWD $482,575)
and from the State SB-300 participation $80,024).
RECOMMENDATION:
Via supplemental hand-out Staff Report, staff to recommend award to
low bidder. Or, if insufficient time to verify references of an
unknown bidder, staff to recommend postponing award until 8/04/92
Council meeting.
Submitted by: Approved for submission to
B ignature
Inte im ity Manager
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COUNCIL MEETING DATE: July 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Request of Gruen & Associates For Additional BUSINESS SESSION:
Compensation for the Civic Center Design
CONSENT CALENDAR:
STUDY SESSION:
BACKGROUND: Gruen & Associates have requested a fee adjustment in the amount
of $127,043. The fee adjustment according to Gruen & Associates, resulted
from changes in the Civic Center design requested by staff and/or Council at
various meetings.
The City Attorney has advised that it is the prerogative of the Council to
approve this adjustment; she has also noted, that the original contract
language required written approval for changes to the contract. It is also
the opinion?of the City Attorney that other language in the contract could be
construed as allowing the additional fees as claimed by Gruen & Associates,
at the option of the Council.
Gruen & Associates have offered to reduce the amount of $127,043 to $90,000.
In consideration of this request, in my opinion the Council has the following
options:
1. Insist that the language of the contract required changes
to be approved in writing, and deny the request.
2. Acknowledge Gruen & Associates? claim of $127,043 to
be legitimate, and pay it.
3. Agree to their offer of $90,000 as full payment.
4. Offer to split the $127,043 between Gruen & Associates and the
City, an amount of $63,521.50 each.
FISCAL IMPLICATIONS:
$63,521.50 from the Civic Center budget with Approval of Recomendation.
APPROVED BY:
RECOMMENDATION:
To split the requested fee of $127,043 in half, with the City and Gruen &
Associates, absorbing $63,521.50 each.
Submitted by: Approved for submission to
Murray Warden, Interim City Manager City Council
Sig atur Mur ay arde Interim City Manager
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ing -> 11COUNCIL MEETING DATE: July 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consider Request by Lusardi BUSINESS SESSION:?
Construction Company for Steel
Subcontractor Substitution on CONSENT CALENDAR:________
Civic Center Project.
STUDY SESSION:
BACKGROUND:
The prime contractor for the Civic Center Lusardi Construction
Company) has requested approval of a substitute subcontractor
Mountain States Steel) in lieu of the previously substituted
subcontractor Kelly Steel) due to inability to perform. Kelly
Steel has been notified in accordance with the State Public
Contracts Code; and, no written objections have been received from
that firm.
FISCAL IMPLICATIONS: APPROVED BY:
None
RECOMMENDATION:
It is recommended that the substitution of Mountain States Steel be
approved as subcontractor in place of Kelly Steel.
Submitted by: Approved for submission to
City Council:
den
mt rim ity M
FRRI1d
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ITEM TITLE: PUBLIC HEARING:
Consider Request by Lusardi BUSINESS SESSION: x
Construction Company for Plumbing
Subcontractor Substitution on CONSENT CALENDAR:________
Civic Center Project.
STUDY SESSION:
BACKGROUND:
The prime contractor for the Civic Center Lusardi Construction
Company) has requested approval of a substitute subcontractor
Chapman Mechanical) in lieu of the previously substituted
subcontractor named in the bid proposal HTH Plumbing) due to
inability to perform. HTH Plumbing has been notified in accordance
with the State Public Contracts Code; and1 no written objections
have been received from that firm.
FISCAL IMPLICATIONS: APPROVED BY:
None
RECOMMENDATION:
It is recommended that the substitution of Chapman Mechanical be
approved as subcontractor in place of HTH Plumbing originally named
in the Civic Center Bid Proposal.
Submitted by: Approved for submission to
City Council:
FRR/ld
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C b MEETING DATE: JULY 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
REPORT OF PLANNING COMMISSION ACTION ON BUSINESS SESSION:
PLOT PLAN 92-488 TO ALLOW CONSTRUCTION
OF A PORTION OF PHASE II IN THE ONE ELEVEN CONSENT CALENDAR:
LA QUINTA CENTER BOUNDED BY HIGHWAY
111, WHITEWATER STORM CHANNEL, STUDY SESSION:
WASHINGTON STREET, AND ADAMS STREET.
APPLICANT: TRANSPACIFIC DEVELOPMENT
CO. WASHINGTONIADAMS PARTNERSHIP)
BACKGROUND:
The subject property is a part of the One Eleven La Qrnnta Shopping Center. The
portion under consideration at this time is the Phar-Mor store and adjacent shops to the
west which are a portion of the main shopping center building. This portion of the
center is a part of Phase II.
The Planning Commission reviewed this item at their meeting of July 14, 1992, and
approved it, including an added condition requiring additional wall treatment adjacent
to Phar-Mor.
FISCAL IMPLICATIONS:
None APPROVED BY:
RECOMMENDATION:
By Minute Motion 92- move to accept for file this report of the action taken by the
Planning Commission.
Submitted by: Approved for submission to City Council:
MUR AY WA EN, INTERIM CITY MANAGER
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OF
COUNCIL MEETING DATE: July 21, 1992 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION: I
CONSIDERATION OF THE SENIOR CENTER LEASE. CONSENT CALENDAR:
STUDY SESSION:
BACKGROUND:
THE FINAL LEASE AGREEMENT WAS NOT COMPLETED IN TIME FOR THE AGENDA PACKET.
FISCAL IMPLICATIONS:
None.
APPROVED BY:
RECOMMENDATION:
Continue the consideration of the Senior Center lease to the next Council
meeting, August 4, 1992.
Submitted by: Approved for submission to
Chairman and members of the La
Quinta Redevelopment Agency:
1
gnatur INTERIM CITY MANAGER
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COUNCIL MEETING DATE: July 21, 1992 AGENDA CATEGORY:
PUBLIC HEARING:
ITEN TITLE: 0
BUSINESS SESSION: 6
APPROVAL OF A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LA QUINTA, CALIFORNIA, CONSENT CALENDAR:
ESTABLISHING THE CITY'S APPROPRIATION LIMIT
FOR FISCAL YEAR 1992-93 AND APPROVING A BUDGET STUDY SESSION:
FOR FISCAL YEAR 1992-93.
BACKGROUND:
Attached is the necessary resolution for establishing the City's
Appropriation Limit and approving the Budget for Fiscal Year 1992-93.
Additionally, attached is a staff report explaining any deletions or
additions made to the Preliminary Draft, pursuant to Council direction at the
June 16 City Council meeting.
FISCAL IMPLICATIONS:
APPROVED BY?
RECOMMENDATION:
Approval of the resolution of the City Council establishing the City's
Appropriation Limit and approving a budget for Fiscal Year 1992-93.
Submitted by: Approved for sub?ission to
City Council:
Signatur
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ORDINANCE NO. 210
AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA
ADDING CHAPTER 3.14 TO THE LA QUINTA MUNICIPAL CODE
AUTHORIZING CERTAIN OFFICERS OF THE CITY TO SIGN
CITY WARRANTS
WHEREAS, the City Council of the City of La Quinta City")
wishes to add Chapter 3.14 to the La Quinta Municipal Code,
entitled Authorization of Signatures for City Warrants," which
provides the authorization of certain city officers other than
the Mayor to sign City warrants in order for City operations to
be conducted more efficiently; and
WHEREAS, Government Code Section 40602 provides that a
legislative body rnay provide by ordinance that all warrants be
signed by an officer other than the Mayor;
NOW, THEREFORE, THE CITY COUNCIL DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Chapter 3.14 of the La Quinta Municipal Code is
hereby added as follows:
Chapter 3.14
AUTHORIZATION OF SIGNATURES FOR CITY WARRANTS
Sections:
3.14.010 Authorization of Signatures For City Warrants.
3.14.010 Authorization of Signatures For City Warrants.
All city warrants require the signatures of two city
officers. The following four city officers are authorized to
sign city warrants: Mayor, Mayor Pro Tern, City Manager, and
Finance Director.
Section 2. The City Clerk shall certify to the passage and
adoption of this ordinance and shall cause it to be posted or
published in a manner required by law.
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COUNCIL MEETING DATE: JULY 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
BUSINESS SESSION:
Demand Register CONSENT CALENDAR: I
STUDY SESSION:
BACKGROUND:
Prepaid Warrants PIR 7273 7327 $56,301.79
12511 12670 $95,232.20
Payable Warrants 12673 12781 816,798.47
$968,332.46
FISCAL IMPLICATIONS: APPROVED BY:
Demand of Cash $968,332.46
RECOMMENDATION:
Approval of Demand Register
Submitted by: Approved for submission to
City Council
g?re
000062
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2
OF
COUNCIL MEETING DATE: July 21, 1992 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
APPROVAL OF AGREEMENT WITH RIVERSIDE COUNTY
OFFICE ON AGING FOR TITLE III B. CONSENT CALENDAR:
STUDY SESSION:
BACKGROUND:
The Title IIIB Contract provides funding for Senior Outreach and Referral
Services in the amount of $4,681. The Information and Referral Service is
provided Monday through Friday 8 am 5 pm at the Senior Center. The
Outreach program is generally 3-4 hours/week in response to referrals and
requests. The goal of the whole program is to improve the well-being of
older persons in our community. This contract has been in place with the
County for several years.
FISCAL IMPLICATIONS:
In accordance with the contract, the City pays a portion of the Senior Center
director's salary and the County provides matching funds in the amount of
$4,681. The program is currently budgeted.
APPROVED BY:
RECOMMENDATION:
Approval of the Title IIIB Agreement with Riverside County Office on Aging
and Authorization for the Mayor to sign same.
Submitted by: Approved for submission to
City Council:
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OF
COUNCIL MEETING DATE: July 21, 1992 AGENDA CATEGORY:
PUBLIC HEARING:
ITEM TITLE:
BUSINESS SESSION:
APPROVAL OF POSITION CLASSIFICATION FOR
3
FINANCE DIRECTOR AND AUTHORIZATION TO PROCEED CONSENT CALENDAR:
WITH RECRUITMENT.
STUDY SESSION:
BACKGROUND:
Attached is a staff report and position description for the position of
Finance Director which wa? approved in the preliminary budget of the City of
La Quinta and contained in the final budget proposed to be adopted at the
July 21, 1992, City Council meeting.
FISCAL IMPLICATIONS:
All fiscal implications are accounted for in the Fiscal Year 1992-93 adopted
budget.
APPROVED BY:
RECOMMENDATION:
Approve the Position Description for Finance Director as presented and
recruitment to commence and position to be filled.
Submitted by: Approved for submission to
City Council:
PH
Signature
000096
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TAiAAinhd?U?(1?T?1
COUNCIL MEETING DATE: JULY 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING
PUBLIC HEARING ON STREET VACATION 92-021 BUSINESS SESSION:
TO VACATE A 40-FOOT WIDE STORM DRAINAGE
EASEMENT AT THE NORTHWEST CORNER OF CONSENT CALENDAR:
AVENIDA MONTEZUMA AND AVENIDA JUAREZ.
STUDY SESSION:
APPLICANT: RICK MORRIS
BACKGROUND:
The existing storm drainage easement was dedicated in 1934 at the time Unit #4 of Santa
Carmelita at Vale La Quinta was finaled with the County of Riverside. The easement
provided a method for storm water from the lower Cove to cross Avenida Montezuma to
the unimproved Bear Creek Channel. The Bear Creek Channel was improved by the
City in the mid 1980's. The 40 foot wide easement is no longer necessary as originally
conceived in 1934 because of the Bear Creek improvements. The Planning Commission
made the required General Plan Consistency Finding on June 23, 1992. On July 7, 1992,
the City Council set the public hearing for July 21, 1992.
FISCAL IMPLICATIONS:
None
APPROVED BY:
RECOMMENDATION:
Move to adopt City Council Resolution 92- approving Environmental Assessment 92-
238 and approving Street Vacation 92-021 as presented.
Submitted by: Approved for submission to City Council:
M Y W RDEN, INTERIM CITY MANAGER
cc#17
000107 001
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ing -> 11 N ETING DATE: JULY 21, 1992 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING 6?
DRAFT EIR FOR THE LA UINTA CANYON BUSINESS SESSION:
CENTER, STATE CLEARINGHOUSE #92032012.
CONSENT CALENDAR:
STUDY SESSION:
BACKGROUND:
The review process has commenced for the Mall EIR with the closing date for written
comments on August 20, 1992. It is requested that the matter be tabled at this time.
Any future hearings will be duly noticed and advertised. It is unknown at this time
when the publlc hearing on the Draft EIR will be scheduled.
FISCAL IMPLICATIONS:
None
APPROVED BY:
RECOMMENDATION:
By Minute Motion 92- move to table the Publlc Hearing on this matter.
Submitted by: Approved for submission to City Council:
MU AY W N, INTERIM CITY MANAGER
CC#22
Q?i)13i
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