1993 06 22 CCd_W CITY COUNCIL
AGENDA
LA QUINTA MIDDLE SCHOOL
MULTI-PURPOSE ROOM
78-880 Avenue 50
La Quinta, California
Special Meeting
June 22, 1993 7:00 P.M.
CALL TO ORDER Beginning Reso. No.93-52
a. Pledge of Allegiance
b. Roll Call
CONFIRMATION OF AGENDA
WRHTEN CORRESPONDENCE
See Attachment)
BUSINESS SESSION
1. Consideration of Award of Construction Contract for the Whitewateri Washington Street
Bridge Widening.
a) Minilte Order Action.
2. Consideration of Award of Construction Contract for the Eisenhower Drive and Avenue
50 Street Improvements.
a) Minute Order Action
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d_WPUBLIC IIEARING
1. Annual Report and Levy of Assessments Landscape and Lighting District No.89-I
and Placement of Assessment on 992-93 Tax Rolls.
a) Resolution Action.
STUDY SESSION
1. Review and Consideration of Fiscal Year 1993/94 Budget.
CLOSED SESSION
a. Discussion of on-going litigation pursuant to Government Code Section 54956.9(a)
Bank Audi Avenue 52 Litigation Indio Case no.63888
b. Discussion of personnel pursuant to Government Code Section 54957
Meet and Confer Issues
Personnel Schedule
ADJOURNMENT
DECLARATION OF POSTING
I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby
declare that the foregoing agenda for the City Council Meeting of June 22, 1993 was posted
on the outside entry to the Council Chamber, 78-105 Calle Estado and on the bulletin board
at the La Quinta Chamber of Commerce on Friday, June 18, 1993.
D t d: June 18, 1993
SAUNDRA L. JUH?A, City Clerk
City of La Quinta, California
002
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78-105 CALLE ESTADO LA OUINTA, CALIFORNIA 92253 619) 564-2246
FAX 619) 564-5617
OFFICE OF THE MAYOR
JOdN J PE?A
NOTICE OF SPECIAL MEETING
OF THE LA QUINTA CITY COUNCIL
TUESDAY, JUNE 22 1993
NOTICE IS HEREBY GIVEN that in accordance with Government Code Section 54956, I,
JOHN 3. PENA, Mayor of the City of La Quinta, do hereby call a Special Meeting of the La
Quinta City Council, for 7:00 P.M. on the 22nd day of June 1993. Said meeting will be held
in the La Quinta Middle School Multi-Purpose Room, 78-880 Avenue 50, La Quinta, California,
92253.
Purpose of said meeting is to conduct the business as delineated on the attached agenda.
Dated: June 21,1993
City of La Quinta, California
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, do hereby declare that the foregoing
notice for the La Quinta City Council Meeting of June 22, 1993 was posted on the outside entry
to the Council Chamber, 78-105 Calle Estado and on the bulletin board at the La Quinta
Chamber of Commerce on Friday, June 18, 1993 and faxed to the news media on the same date.
SAUNDRA L. JU OLA, City Clerk
City of La Quinta, California
u3
MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253
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d_W COUNCIL MEETING DATE: June 22,1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Award of Construction Contract BUSINESS SESSION:
for the Whitewaterlwashington Street Bridge Widening CONSENT CALENDAR:
STUDY SESSION:
This project is scheduled to be constructed during F.Y. 1993-94. However, in order to receive SB-300
funding approved by the state, a construction contract must be awarded before the end of this month.
The Council authorized a call for bids at its May 4, 1993 meeting. Subsequently, CVWD added a late
requirement for construction of an erosion control structure estimated at $176,000. This requirement was
sent to bidders as an addendum to the bidding package.
The original request for bids required bids to be submitted in time for consideration at the June 15
Council meeting. However, several bidders requested additional time to prepare their bids and the bid
opening date was extended to June 18. Since bids will be received after this staff report is written, a
supplemental report will be submitted to the Council.
FISCAL IMPLICATIONS: APPROVED BY:
The State has approved the project for $582,390 in State-Local Transportation Partnership funds SB-
300). To retain eligibility for this funding, a construction contract must be awarded by June 30, 1993.
The current estimate for design and construction of this project is $3,966,000. Funding participation is
expected from CYAG Measure AITUMF), the State SB-300), Riverside County, CVWD, and RDA
Areas 1 and 2. Based on the latest project cost estimate, RDA Area 1 and 2 funding will be $1,390,700.
The Capital Improvement Program budget for 1992/93 commits $1,179,000 in RDA Area 1 and 2 funds.
An additional appropriation of $211,701 in RDA funds may be necessary. Favorable bids and the
securing of revenues from other sources will reduce, or eliminate, this additional funding.
RECOMMENDATION:
The recommendation depends on the bids received and will be included in the supplemental staff report.
Submitted by: Approved for submission to
CAit2;unc$;ffi?I
Signature Robert L. Hunt FJ
City Manager
FB/fb
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MEMORANDUM
TO: HonoraNe Mayor and Members of the City Council
FROM: Frank Reynolds, Director of Public Works/City Engineer
DATE: June 22, 1993
RE: Supplemental Staff Report for Council Meeting 6/22/93,
Business Session Item No.2 Consideration of Contract
Award to Construct Eisenhower Drive and Avenue 50 Street Improvements
ISSUE
The consideration of award of a construction contract to the lowest responsible bidder.
BACKGROUND
The original staff report for this item was written prior to the opening of bids. The report
provided summaries of the latest developments in the design of the project and estimated the
project's impact on proposed funding sources.
Sealed bids were received on Monday, June 21,1993 and opened by the City Clerk at
10:00 a.m. The following is a summary of bidders and bid totals:
Granite Construction Company, Palm Desert, CA $658,658.00
James E. Simon Co., lndio, CA 716,815.00*
Vance Corporation, Rialto, CA 742,305.50
Matich Corporation, Colton, CA 754,828.00
Engineer's Estimate $897,846.00
All bids were checked for mathematical accuracy and adjusted as required *). Staff has
reviewed the bids and has found that the lowest-cost bidder, Granite Construction of Palm
Desert, has submitted a responsible bid.
oil
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d_WCOUNCIL MEETING DATE: June 22, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC HEARING:
Consideration of Contract Award to BUSINESS SESSION:?
Construct Eisenhower Drive and Avenue
50 Street Irriprovements CONSENT CALENDAR:________
STUDY SESSION:
SUMMARY:
This project is scheduled to be constructed during the 1993-94 fiscal year. However, in order
to receive State SB-300 funding approved for this project, a construction contract must be
awarded by June 30, 1993. The Council authorized a call for bids for this project at the
June 1 meeting. A notice inviting bids was published on June 5 and 12 with a bid date of June
21 at 10:30 a.m. the day before the Council meets to consider this item. Since the bids will
be received subsequent to the preparation of this staff report, a supplemental staff report will be
made av?ab1e to the Council.
FISCAL IMPLICATIONS: APPROVED BY: 7
The City will receive up to $194,000 in State-Local Transportation Partnership Funds SB-300)
for this project if a construction contract is awarded by June 30,1993
The total funding budgeted for this project as contained in the CIP and the FY 1993-94
Pr?iminary Budget is $1,000,000 of which $850,000 are Redevelopment Project Area No. 1
funds.
RECOMMENDATION:
The recommendation will be induded in the supplemental staff report to be issued on June 22,
1993.
Submitted by: Approved for submission to
City Council:
Robert L. Hunt, City Manager??9?
SDS/ld
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d_4WCOUNCIL MEETING DATE: June 22, 1993 AGENDA CATEGORY:
ITEM TITLE: PUBLIC REARING: I
Landscape and Lighting Assessment BUSINESS SESSION:________
District 89-1, Public Hearing
CONSENT CALENDAR:________
STUDY SESSION:
SUMMARY:
Pursuant to the provisions of the Landscape and Lighting District
Act of 1972, a public hearing must be held to hear protests to the
levy of annual assessments.
PISCAL IMPLICATIONS: APPROVED BY:
The total amount proposed to be assessed is $877,703 pursuant to
the modified Engineer's Report or $539,790 pursuant to the original
Engineer' 5 Report.
RECOMMENDATION:
Adopt a Resolution confirming the diagram and assessment for fiscal
year 1993-94: Pursuant to the original Engineer's Report, or,
Pursuant to the modified Engineer's Report.
Submitted by: Approved for submission to
City Council:
Robert L. Hunt, City Manager
FRRI1d
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