1997 12 02 CCing -> 12q" City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
December 2, 1997 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.97-94
b. Roll Call Ord. No.313
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of November 13 & November 18, 1997
ANNOUNCEMENTS
too
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PRESENTATION OF ART WALL CERTIFICATES LA QUINTA MIDDLE SCHOOL.
WRITTEN CORRESPONDENCE
BUSINESS SESSION
1. CONSIDERATION OF REQUEST FOR FINANCIAL ASSISTANCE FROM THE GREATER
COACHELLA VALLEY SOAP BOX DERBY.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF RESOLUTION APPROVING THE APPLICATION FOR FISCAL YEAR
1997/98 TIRE RECYCLING GRANT PROGRAM FOR PLAYGROUND COVER GRANTS FOR FRITZ
B. BURNS PARK.
A) RESOLUTION ACTION.
3. CONSIDERATION OF APPOINTMENT TO THE CITY'S INVESTMENT ADVISORY BOARD AND
ART IN PUBLIC PLACES COMMISSION.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF ASSIGNMENT OF COUNCIL MEMBERS TO REPRESENT THE CITY ON
VARIOUS BOARDS/COMMITTEES.
B) MINUTE ORDER ACTION.
5. SECOND READING OF ORDINANCES:
ORDINANCE NO.310 RE: DISASTER SAFETY ASSESSMENT PLACARDS
ORDINANCE NO.311 RE: SWIMMING POOL SAFETY REGULATIONS
ORDINANCE NO. 312 RE: CHG. OF ZONE 97-084 WINCHESTER DEVELOPMENT
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Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 2, 1997.
2. ADOPTION OF RESOLUTION ACCEPTING PASSES TO THE DINERS CLUB MATCHES TO BE
HELD AT PGA WEST, DECEMBER 10-14, 1997.
3. ADOPTION OF RESOLUTION ACCEPTING PASSES TO THE LEXUS CHALLENGE TO BE HELD
AT LA QUINTA RESORT AND CLUB'S CITRUS COURSE, DECEMBER 17-20, 1997.
4. ACCEPTANCE OF VARIOUS CITYWIDE LANDSCAPE IMPROVEMENTS, PROJECT NO. 96?04
AND AUTHORIZATION TO FILE A NOTICE OF COMPLETION.
5. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT
28470-2, TRADITION CLUB ASSOCIATES, LLC.
6. AUTHORIZATION FOR STAFF TO TRANSFER FUNDS TO COVER THE COST OF RENTAL FEES
AND INSURANCE COSTS ASSOCIATED WITH THE USE OF THE SENIOR CENTER FOR THE
MISS LA QUINTA PAGEANT."
7. REJECT HERNANDEZ, KROONE & ASSOCIATES AND AWARD A PROFESSIONAL SERVICES
AGREEMENT TO TRI LAKE CONSULTANTS TO PROVIDE FIELD INSPECTION SERVICES FOR
VARIOUS CAPITAL IMPROVEMENT PROJECTS DURING FISCAL YEAR 1997/98.
8. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT
28340-2, KSL LAND CORPORATION.
9. APPROVAL OF PLANS, SPECIFICATIONS AND AUTHORIZATION FOR STAFF TO ADVERTISE
FOR BIDS TO MODIFY HIGHWAY 111 LANDSCAPE MEDIANS.
10. REVIEW AND APPROVAL OF ANNUAL REVIEW OF HOME DEPOT DEVELOPMENT
AGREEMENT.
STUDY SESSION
1. DISCUSSION OF LIBRARY OPERATIONS.
2. DISCUSSION REGARDING THE VILLAGE PLAN.
3. DISCUSSION REGARDING THE HILLSIDE CONSERVATION AREAS AND REGULATIONS.
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A. CULTURAL COMMISSION MINUTES OF OCTOBER 23 & OCTOBER 30, 1997
B. HUMAN SERVICES COMMISSION MINUTES OF OCTOBER 15, 1997
C. CVAG COMMITTEE REPORTS
D. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE ADOLPH)
E. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
F. C. V. MOUNTAINS CONSERVANCY SNIFF)
G. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
H. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HOLT)
PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
J. PALM SPRINGS REGIONAL AIRPORT COMMISSION
K. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
L. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
M. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP ADOLPH)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSES TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK NONE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. COMMUNITY SERVICES DIRECTOR NONE
G. FINANCE DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR NONE
I. SHERIFF'S STATION COMMANDER NONE
MAYOR AND COUNCIL MEMBERS? ITEMS
1. DISCUSSION OF DECLARING DECEMBER 26, 1997 A CITY HOLIDAY FOR CITY EMPLOYEES.
SNIFF)
2. DISCUSSION OF LOCATION OF UTILITY BOXES AT INTERSECTIONS. ADOLPH)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
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This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARING
1. TENTATIVE TRACT MAP 25953 A REQUEST TO CERTIFY ENVIRONMENTAL ASSESSMENT
97?346 AND APPROVE A ONE-YEAR TIME EXTENSION AND REVISIONS TO AN APPROVED
SINGLE-FAMILY SUBDIVISION OF 132 RESIDENTIAL AND OTHER COMMON LOTS ON 38.4
ACRES LOCATED ON THE NORTHWEST CORNER OF MILES AVENUE AND DUNE PALMS
ROAD. APPLICANT: OLIPHANT & WILLIAMS.
A RESOLUTION ACTION 2).
CLOSED SESSION
NOTE: PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF
THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION: DR. TYNBERG EMINENT DOMAIN, CASE NO.
088851.
2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST
CORNER OF HIGHWAY 111 AND ADAMS STREET IN THE ONE-ELEVEN LA QUINTA CENTER.
PROPERTY OWNERINEGOTIATOR: DICK OLIPHANT.
3. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS
CLARKE.
ADJOURNMENT
OOOOO,?
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I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of December 2, 1 997 was posted on the outside entry
to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Wednesday, November 26, 1997.
DAT November 26, 1997
AUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
Paqe 6- O()OGOG
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2, 1 997
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a Request for Financial
Assistance from the Greater Coachella Valley PUBLIC HEARING:
Soap Box Derby
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The Greater Coachella Valley Soap Box Derby is requesting $1,200, plus in-kind
services e.g. street barricades, etc.). The City's Special Project Contingency Fund
101-101-663-000), originally budgeted for $25,000, currently has a balance of
$3,097 the balance of the funds having been expended or encumbered). When the
Council awarded the Community Services Grants on November 1 8, 1 997, they did
not award funds to the Miss La Quinta Pageant or the Friends of the La Quinta
Library; however, it appeared that the Council earmarked" funds for those
organizations following further research by staff. The funding recommendation for
the Miss La Quinta Pageant was $500 and the funding recommendation for the
Friends of the Library was $2,500. If the Council still wishes to hold those funds for
those two organizations, the balance in the Special Project Contingency Account
would be $97.
There are two other potential sources of City funding for this request: AB939
Recycling Program-Community Promotion 101-402-605-542) which currently has a
balance of $7,500; or, General Fund Reserves.
BACKGROUND AND OVERVIEW:
The Greater Coachella Valley Soap Box Derby Soap Box Derby) sent a letter to the
Mayor and Council Members requesting financial assistance for the 1 998 Greater
Coachella Valley Soap Box Derby Attachment No. 1). The Council reviewed the
letter under the Written Correspondence section of the agenda on November 1 8,
1997 and directed that the request be agendized for consideration.
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ing -> 12q" The City received a similar request last year and provided $1,200 to cover the cost
of the franchise fee for the 1997 Soap Box Derby. The costs for in-kind services i.e.
street closure notices, barricading, etc.) totaled $2,450. Therefore, the total City
financial assistance for the 1997 event was $3,650. Public Works staff has reported
that the cost for the in-kind services, if provided by the City, would be the same for
the 1 998 event as it was for the 1 997 event. The Soap Box Derby is requesting
payment of the franchise fee $1,200) and provision of in-kind services $2,450) for
the 1998 Soap Box Derby for a total funding request of $3,650.
Although a Community Services Grant application was mailed to the Soap Box Derby,
no application was received for consideration for this year's grant cycle. Thus, the
Soap Box Derby has not been reviewed for funding consideration from the Special
Project Contingency Account. An alternative funding source could be AB939
Recycling Programs-Community Promotion account which has a current balance of
$7,500. To utilize AB939 funds, specific criteria must be followed and the Soap Box
Derby's funding request letter touches on some of those areas. Staff from the
Community Development Department has indicated that this event, as represented,
should be eligible for AB939 funds because it promotes recycling. If the Council
chooses to fund this request from AB939 funds, it is recommended that the Soap Box
Derby be required to work with staff to ensure a legitimate recycling program e.g.
staff to review promotional materials, flyers, etc.). Another option would be to utilize
the General Fund Reserves Account to finance the Soap Box Derby's request for
funding by transferring funds into the Special Project Contingency Account in the
amount of $3,650.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the request by the Soap Box Derby for funding from one of the
following sources: Special Project Contingency Account funds, AB939
Recycling Account funds, or General Fund Reserves Account; or
2. Do not approve the request by the Soap Box Derby; or
3. Provide staff direction.
/;terative
Britt W Wilson, Management Assistant
Attachment:
1 Greater Coachella Valley Soap Box Derby funding request letter OOO?t?8
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: December 2, 1 997
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a Resolution of the City Council PUBLIC HEARING:
of the City of La Quinta Approving the Application
for the Fiscal Year 1 997-98 Tire Recycling Grant
Program for Playground Cover matting) for Fritz B. Burns Park
RECOMMENDATION:
Adopt the resolution approving the application for the Fiscal Year 1 997-98 Tire
Recycling Grant Program for Playground Cover matting) for Fritz B. Burns Park.
FISCAL IMPLICATIONS:
The cost to purchase and install the rubber matting for the area underneath the new
play structure scheduled for placement at the Fritz B. Burns park is $25,000. This
grant program allows for funding of grant requests up to a maximum of $25,000.
The City must provide matching funds equaling 50% of the total project cost.
Therefore, the total amount of the grant request is $12,500.
If the City is successful in being awarded grant funds, the City will need to identify
a source of funds to pay for the match e.g. infrastructure funds, general fund
reserves, etc.). Based on the grant program parameters, the earliest date at which
work could begin on this project would be May 1 998 and the City would have until
the year 2000 to complete the project Because of the time parameters, the Council,
as an alternative to using general fund reserves or infrastructure funds, could include
the grant match in the Fiscal Year 1 998-99 Budget.
BACKGROUND AND OVERVIEW:
Pursuant to ABi 843 Brown), the California Integrated Waste Management Board is
authorized to award grants to local agencies for the purpose of diverting tires from
local landfills by promoting markets of recycled-content products. Projects eligible for
this program include the costs of ground preparation, and installation and material
costs of rubberized mats and pour-in-place surfacing placed underneath and around
playground equipment."
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ing -> 12q"The City is currently implementing the placement of a play structure at Fritz B. Burns
Park; however, there were not sufficient funds to purchase rubber matting for
underneath the play structure. This grant will allow the City to seek funds to help
pay for rubber matting at the park. The deadline to submit this grant is December 5,
1 997. Due to the short time frame in which to complete this grant application the
City received the application on November 1 7th), the final application is not complete
at this writing. However, a copy of the draft grant application is attached which
provides further details on this project Attachment No. 1).
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the resolution approving the application for rubber matting at Fritz B.
Burns Park; or
2 Do not adopt the resolution, or
3 Provide staff with alternative direction.
Britt W Wilson, Management Assistant
Attachments:
1. Tire Recycling Grant Application for rubber matting at Fritz B. Burns Park
couNctL?csTFF27.e7.?pd 000011
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C
Th:;? AGENDA CATEGORY:
December 2, 1 997 BUSINESS SESSION:
COUNCILJRDA MEETING DATE:
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Appointment to the City's
Investment Advisory Board and Art in Public PUBLIC HEARING:
Places Commission
RECOMMENDATION:
That the City Council make one appointment to the Investment Advisory Board term to
expire June 30, 2000.
That the City Council make one appointment to the Art in Public Places Commission
term to expire June 30, 2000.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
During July when the City Council interviewed for Boards/Commissions there were
insufficient applicants to fill certain Boards/Commissions. Staff has been
conducting an open recruitment since that time. Two applications have been
received for the Investment Advisory Board from Philip Shamis and James
Bulgrin. The position to be filled is that of Ernest Rodriquez, who chose not to re-
apply. The term is a three-year term which is scheduled to expire June 30, 2000.
One application has been received for the Art in Public Places Commission from
Gloria Mucciolo. The position to be filled is that of Judi Cothrun, who chose not to
re?appIy. The term is a three-year term which is scheduled to expire June 30,
2000.
All applicants have been advised of the interviews scheduled for this date.
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1. That the City Council conduct the interviews and make one appointment to
the Investment Advisory Board and one appointment to the Art in Public
Places Commission; or
2. Provide staff direction.
ity of La Quinta, California
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December 2, 1 997 BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Assignment of Council
Members to Represent the City on Various PUBLIC HEARING:
Boards/Committees
RECOMMENDATION:
That the City Council make assignments to the various boards/committees.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
The City Council traditionally reviews all of its' Council representatives to the
various boards and committees annually in December. Attached is a roster of
current assignments.
FINDINGS AND ALTERNATIVES:
1. That the City Council make assignments to the various boards/committees; or
2. Provide staff direction.
AUNDRA L. JUH LA, City Clerk
City of La Quinta, California
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ORDINANCE NO. 310
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
ADDING TITLE 2, CHAPTER 2.20.160
TO THE LA QUINTA CHARTER AND MUNICIPAL CODE
WHEREAS, Chapter 2.20 of the La Quinta Municipal Code the Code") sets
forth general purposes for disaster relief within the City; and
WHEREAS, the City desires to protect all citizens from the damage caused
by disasters and subsequent structural instability or failure; and
WHEREAS, the City Building Official is charged with ensuring the safety of
all structures located within the City; and
WHEREAS, the City believes that these changes are in the best interests of
the Citizens of the City of La Quinta.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
Section 1. Amend the La Quinta Charter and Municipal Code as follows:
ADDITION OF CHAPTER 2.20.160 OF THE CODE AS FOLLOWS:
2.20.160 Post-Disaster safety assessment placards.
A. Intent. This Chapter establishes standard placards to be used to indicate
the condition of a structure for continued occupancy after any natural or man made
disaster. The Chapter further authdrizes the Building Official, and his or her
authorized representatives, to post the appropriate placard at each entry point to a
building or structure upon completion of a safety assessment.
B. Application of Provisions. The provisions of this Chapter are applicable to
all buildings and structures of all occupancies regulated by the City of La Quinta
following each natural or man made disaster. The City Council may extend the
provisions as necessary.
C. Definitions. Safety assessment is a visual, non-destructive examination
of a building or structure for the purpose of determining the condition for continued
occupancy following a natural or man made disaster.
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ORDINANCE NO.311
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA
AMENDING TITLE 8, CHAPTER 8.06 OF THE LA QUINTA CHARTER
AND MUNICIPAL CODE
WHEREAS, Assembly Bill 3305 enacted the Swimming Pool Safety Act for the
prevention of accidental drowning in private swimming pools; and
WHEREAS, local ordinances must contain provisions to deter infants and
toddlers from being able to gain unsupervised access to home pools from the home,
in order to comply with the Act; and
WHEREAS, The La Quinta Charter and Municipal Code does not currently
contain such provisions;
WHEREAS, most infant and toddler drownings occur in the victim's own
swimming pool.
NOW THEREFORE, the City Council of the City of La Quinta does hereby ordain
as follows:
Section 1. Add the following section to the La Quinta Charter and Municipal
Code:
8.06.050 Additional Safety Requirements
In addition to the requirements in section 8.06.040, all private pools located at a single
family residence constructed after the effective date of this ordinance shall contain at
least one of the following safety features:
a) The pool shall be isolated from access to a home by an enclosure that
meets the requirements of Section 8.06.040.
b) The pool shall be equipped with an approved safety pool cover.
c) The residence shall be equipped with exit alarms on all doors providing
direct access to the pool. An exit alarm shall be defined as a device that makes an
audible, continuous sound when the door which it is monitoring is opened or left ajar.
Exit alarms may be battery operated or may be connected to the electrical wiring of
the building.
000042
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ORDINANCE NO.312
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, REZONING CERTAIN PROPERTY
WITHIN THE CITY AS DESCRIBED IN ZONE CHANGE 97-
084
CHASE NO.: ZC 97-084
WINCHESTER DEVELOPMENT
The City Council of the City of La Quinta, California does ordain as
follows:
SECTION 1. Section 4.10 of Riverside County Ordinance 348 which
was adopted by reference by the La Quinta City Council by Ordinance 5, operative
August 29, 1 982) and City of La Quinta official Zoning Map, as amended, are further
amended by rezoning from GC Golf Course) to RL Low Density Residential)certain
territory within the City and depicted for such rezoning on the map which is attached
and made a part of this Ordinance, and which attached maps are labeled Exhibit A"
and Exhibit B" Zone Change 97-084.
SECTION 2. EFFECTIVE DATE. This Ordinance shall be in full force and
effect thirty 30) days after its adoption.
SECTION 3. POSTING. The City Clerk shall, within 15 days after
passage of this Ordinance, cause it to be posted in at least three public places as
designated by Resolution of the City Council; shall certify to the adoption and posting
of this Ordinance; and shall cause this Ordinance and its certification, together with
proof, to be entered into the Book of Ordinances of this City.
PASSED, APPROVED and ADOPTED this 2nd day of December, 1 997 by
the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT: OOOO4?
JOHN J. PENA, Mayor
City of La Quinta, California
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ffl
AGENDA CATEGORY:
BUSINESS SESSION
COUNCILRDA MEFfING DATE.. DECEMBER 2, 1997
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
1)ei'i?i'd Register Dated December 2, 1997 PUBLIC HEARING
RFCOMMLN[)AJION: Approve Demand Register Dated December 2, 1997
BACk 6 ROUND:
Prepaid Warrauts:
3I206-3I214? 12,54?.02
31215 3I2I6? 300.00
31217-31218 478.24
31219-31226 3,590.00
31227 10,749.98
31228-31242 41,196.89
Wire Transfers? 96,421.75
PIR082-I56? 81,4T6.68
PIR Tax Transfers 23,022.63 CITY DEMANDS $887,498.34
Payable Warrants:
31243 3I362? 695,097.63 RDA DEMANDS 77,316.48
$964,814.82 $964,814.82
lISCAL JMPLICATIONS:
Dein?iid ot a?h City $887 498 34
JobTi FaIcon(4ji1j;???rector
oOOO4?
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
ITEM TITLE: December 2, 1997
STUDY SESSION:
Adoption of Resolution Accepting Daily Passes
to the Diner's Club Matches to be held at PGA PUBLIC HEARING:
West December 10-14, 1997
RECOMMENDATION:
Adopt the resolution accepting complimentary daily passes to the Diner's Club Matches to be
held at PGA West December 10-14, 1997.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
Daily passes to the Diner's Club Matches were forwarded to the City of La Quinta from KSL
for use at the tournament to be held December 10-14, 1997 at PGA West.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the resolution and accept the donation of passes; or
Do not adopt the resolution.
City Clerk
City of La Quinta, California
090076
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
ITEM TITLE: December 2, 1997
STUDY SESSION:
Adoption of Resolution Accepting Daily Passes
to the Lexus Challenge Golf Tournament to be PUBLIC HEARING:
held December 1 7-20, 1 997
RECOMMENDATION:
Adopt the resolution accepting complimentary daily passes to the Lexus Challenge Golf
Tournament to be held at the La Quinta Resort & Club Citrus Course December 17-20, 1 997.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
Daily passes to the Lexus Challenge Golf Tournament were forwarded to the City of La Quinta
from KSL for use at the tournament to be held December 17-20, 1997 at the La Quinta Resort
& Club Citrus Course.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the resolution and accept the donation of passes; or
2. Do not adopt the resolution.
UNDRA L. JUH LA, City Clerk
City of La Quinta, California
O()0079
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: December 2, 1997 CONSENT CALENDAR:
ITEM TITLE: Acceptance of Various Citywide STUDY SESSION:
Landscape Improvements, Project No.96-04
PUBLIC IIEARING:
RECOMMENDATION:
* Accept Project No.96-04, City-wide Landscape Improvement Project as 100%
complete, as of November 4,1997;
* Establish the one year Maintenance and Plant Establishment Period to begin on
November 5, 1997;
* Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and
* Authorize staff to release deposited securities, which meet the requirements
of the project specifications as a substitute for the City required 10% retention,
35 days after recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
Adequate funds are available Account No.401-627-609-553) in this project to pay
the Final Invoice and close out the construction portion of this project, and cover the
amount within the contract for the 1 year maintenance period.
Funding and sources currently available for this project are as follows:
Fund Souroes assigned to this project) Account No. A[llauflt
General Fund 401 QOO-493-000 $ 22,590.00
City Infrastructure Fund 401-000-493-000 $816,330.00
Total: $838,920.00
Less Prior Expenditures: $571 626.25
Remaining Available Funding: $267,293.75
000082
F:\pWDE?T\COUNc'L\1 1 2O2a??pd
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ing -> 12qS"BACKGROUND AND OVERVIEW:
During the May 6, 1 997 City Council meeting, the City Council awarded Contract No.
96-04, Various City-wide Landscape Improvement Project, to Mark Logan
Landscaping, Inc. Mark Logan Landscaping, Inc. was the lowest responsible bidder
with a bid in the amount of $661,187.00.
The project's construction effort is now deemed to be 100% complete and is in
substantial compliance with the plans and specifications. Prior to filing the Notice of
Completion, staff must receive authorization from the City Council to approve this
project as 100% complete and authorize the City Clerk to file a Notice of Completion.
The Contractor is committed to provide a one year maintenance and plant
establishment period beginning on November 5, 1997.
A final accounting of this Contract is as follows:
Original Bid $661,187.00
Change Orders $43,458.00
SUBTOTAL: $704,645.00
Quantity Variation: $30,724.44
TOTAL: $735,369.44
Amount Paid to Date $476,287.14)
Outstanding Progress Pmt. $206,066.30
1 Yr Maintenance Period $53,016.00
Liquidated Damages $0.00
Total Remaining Fiscal Commitment: $259,082.30
Mark Logan Landscape Inc. deposited securities, which met the requirements of the
Project Specifications as a substitute for the City required 10% retention. Therefore,
35 days following the recordation of the Notice of Completion, these securities can
be released.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider: 000083
1. Accept Project No.96-04, City-wide Landscape Improvement Project as 100%
complete, as of November 4,1997;
002
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November 5, 1997;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and
Authorize staff to release deposited securities, which meet the requirements
of the project specifications as a substitute for the City required 10% retention,
35 days after recordation of the Notice of Completion.
2. Provide alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
CAVInn
000084
003
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2, 1997 CONSENT CALENDAR:
ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION:
Improvement Agreement for Tract 28470-2
Tradition Club Associates, L.L.C. PUBLIC HEARING:
RECOMMENDATION:
Approve the final map and Subdivision Improvement Agreement for Tract 28470-2
Tradition Club, L.L.C.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Shown in Attachment 1, this tract lies east of Avenida Bermudas and south of
Avenue 52. This is a new subdivision comprised of 60 residential lots. This
subdivision will allow the developer to continue with its residential development and
is the second of four planned phases. A subdivision agreement has been executed
by the developer, guaranteeing $1,167,639 for performance and $1,161,639 for
payment of the costs of the subdivision improvements and monumentation.
FINDINGS AND ALTERNATIVES:
The subdivider has provided a tract map conforming with the Subdivision Map Act,
and a Subdivision Improvement Agreement and associated securities, meeting the
requirements of the La Quinta Municipal Code.
Alternatives for the City Council to consider are:
1. Approve the final map and Subdivision Improvement Agreement.
Chris A. Vogt
Public Works Director/City Engineer 000085
MF
Attachments: #1 Tract Map 28470-2
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December 2, 1 997 BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Authorization for staff to Transfer Funds to
Cover the Cost of Rental Fees and Insurance PUBLIC HEARING:
Costs Associated with the Use of the Senior
Center for the Miss La Ouinta Pageant
RECOMMENDATION:
Approve funding request for the Miss La Ouinta Pageant.
FISCAL IMPLICATIONS:
The organizers of the Miss La Quinta Pageant are requesting financial assistance for
costs associated with utilizing the Senior Center to conduct the Pageant. The costs
to use the Senior Center are as follows:
Facility Fee:............................$137.50
Security Deposit:........................$300.00
Set-up....................................$80.00
Clean-up:................................$125.00
Public Address System.....................$15.00
Insurance:................................$93.15
Total $750.65
Funds are available within the City's Special Project Contingency Fund, 101-101-663-
000 originally budgeted for $25,000), which currently has a balance of $3,097 the
balance of the funds having been expended or encumbered).
Last year the City awarded funds to the Miss La Ouinta Pageant by transferring funds
from the Special Project Contingency Account into the Senior Center Facility Rent
Account with the exception of the security deposit. The actual amount of transferred
funds totaled $450.65. If the Council wishes to consider the funding request by the
Miss La Quinta Pageant, staff would recommend reserving an amount not to exceed
$500.
000104
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ing -> 12qi" BACKGROUND AND OVERVIEW:
The City Council established a Community Services Grant program to award grant
funds to various organizations serving the City and its residents. The Council
reviewed the applications received under that program at the November 1 8, 1 997
Council meeting and made grant awards to all but two Friends of the La Quinta
Library and the Miss La Quinta Pageant). It is staff's understanding that the reason
the Council did not award funds to the Miss La Quinta Pageant was because the
organizers were also seeking to have the City take over the event and it was not clear
the event would occur without City sponsorship. The Council decided that it would
be inappropriate for the City to administer the Miss La Quinta Pageant and directed
staff to send a letter to community service organizations serving La Quinta asking
them to consider administering the Miss La Quinta Pageant Staff is currently
undertaking the process of contacting the local organizations).
Following the meeting, staff met with one of the organizers of the Miss La Quinta
Pageant, Ms. Audry Manuel, to advise her of the Council's action. Ms. Manuel
indicated that she will run the event if no new sponsor is found, but suggested that
a commitment of funding was necessary to facilitate planning for the event scheduled
to take place in January or February 1 998. In that light, and consistent with the costs
of using the Senior Center, staff is recommending reserving funds in an amount not
to exceed $500 for the Miss La Quinta Pageant. No funds would be expended or
given to the event organizers; instead, funds would be transferred from the Special
Projects Contingency Account to the Senior Center account only in the event that the
Miss La Quinta Pageant is held.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1 Approve the request by the Miss La Quinta Pageant for financial assistance; or
2 Do not approve the request; or
3 Provide staff with alternative direction.
Britt W Wilson, Management Assistant
ooo1o?
C:\MVD,??\WPD??\CITY couNcIL\CCSTFF26?97??pd
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2, 1997
CONSENT CALENDAR:
ITEM TITLE: Reject Hernandez, Kroone & Associates
and Award a Professional Services Agreement to Tn STUDY SESSION:
Lake Consultants to provide Field Inspection Services PUBLIC IIEARING:
for various Capital Improvement Projects during Fiscal
Year 1 997/98
RECOMMENDATION:
Reject Hernandez, Kroone & Associates as Non-Responsive; and Authorize the City
Manager to execute a Professional Services Agreement with the firm of Tn-Lake
Consultants, Inc., in an amount not to exceed $106,987 for Fiscal Year 1997/1998
capital improvement projects field inspection services.
FISCAL IMPLICATIONS:
As previously discussed during the October 7' 1 997 Council meeting, sufficient
funding is available within the approved Capital Improvement projects budget to
continue Inspection Services. The consultant will be assigned to the following
projects:
PROJECT ACCOUNT NO. AVAILABLE
BALANCE
Miles Avenue at Washington Street 401-631-901-000 $11,254
Avenue 48 Extension 401-632-609-000 $32,800
PM1O Improvements 401-633-901-000 $39,200
Washington Street/Avenue 48 Signal 401-634-901-000 $8,547
Dune Palms/Whitewater Crossing 401-641-901-000 $35,048
TOTAL $126,849
As illustrated, more than adequate funding is available to support Staff's
recommendation.
ooo1o?
\PWDEPT\COUNCIL\1 97\?71 2O2d.??d
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ing -> 12qk" BACKGROUND AND OVERVIEW:
During the City Council meeting of October 7, 1 997, the City Council reviewed and
approved the attached Staff Report Attachment 1) which recommended the firm of
Hernandez, Kroone & Associates assume the City's Field Inspection Services from Tn-
Lake Consultants, Inc. for an amount not to exceed $131,200.
Immediately following the Council's approval, Staff forwarded the City's Professional
Services Agreement to the Consultant for signature. Unfortunately, Hernandez,
Kroone & Associates have been unresponsive and have not returned a signed
agreement.
In the meantime, Tn-Lake Consultants continued to provide the very necessary field
inspection services to the City. Considering their willingness to continue providing
these services even though they were not selected, and that Tn-Lake Consultants
were ranked number 2 by the Consultant Selection Committee, Staff is now
recommending that Tn-Lake Consultants be awarded a Professional Services
Agreement to perform these services previously awarded to Hernandez, Kroone &
Associates.
Typical services to be provided by Tn-Lake Consultant, Inc. include, but are not
limited to:
* Provide technical field representatives to monitor the construction of a
variety of Capital Improvement and Developer's projects.
Preparation and tracking of project schedules.
* Preparation of necessary correspondence, reports, and memorandums
necessary to administer various City capital improvement projects.
* Monitor and report on project(s) status.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider;
1. Reject Hernandez, Kroone & Associates; and authorize the City Manager to
execute a Professional Services Agreement with the firm of Tri-?ake
Consultants, Inc., in an amount not to exceed $106,987 for Fiscal Year
1 997/1 998 capital improvement projects field inspection services.
2. Do not authorize the City Manager to execute a Professional Services
Agreement with the firm of Tn-Lake Consultants, Inc. for Construction
Observation and Field Inspection Services for Fiscal Year 1 997/98. This
alternative may have the affect of delaying the completion offuture and
pending CIP projects. 000107
F:\PWDEPT\COUNCIL\1 7\971 2O2d.?pd nn?
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Chris A. Vogt Y
Public Works Director/City Engineer
000108
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: December 2, 1997 CONSENT CALENDAR:
ITEM TITLE: Approval of a Final Map and Subdivision STUDY SESSION:
Improvement Agreement for Tract 28340-2 KSL
Land Corporation PUBLIC HEARING:
RECOMMENDATION:
Approve the final map and Subdivision Improvement Agreement for Tract 28340-2,
KSL Land Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Shown in Attachment 1, this tract map lies within the Jack Nicklaus development of
PGA West. This map will allow the developer to create 46 new single family home
lots, and continue the residential development of PGA West. A subdivision agreement
has been executed by the developer, guaranteeing $758,192 for performance and
$751,292 for payment of the costs associated with the subdivision improvements and
monumentation.
FINDINGS AND ALTERNATIVES:
The subdivider has provided a tract map conforming with the Subdivision Map Act,
and a Subdivision Improvement Agreement and associated securities, meeting the
requirements of the La Quinta Municipal Code, See Attachment 2). City Council
alternatives are:
1. Approve the final map and Subdivision Improvement Agreement.
jX<%?
Chris A. Vogt
Public Works Director/City Engineer
MF
Attachments: #1 Tract Map 28340-2
#2 Subdivision Improvement Agreement and Securities
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2, 1997 CONSENT CALENDAR:
ITEMTITLE: Approval of Plans, Specifications, and STUDYSESSION:
Authorize Staff to Advertise for Bids to Modify
Highway 111 Landscape Medians PUBLIC HEARING:
RECOMMENDATION:
Approve project plans and specifications to modify existing landscaping within
Highway 111 medians,
Authorize staff to advertise Highway 111 Landscape Median Rehabilitation
project for bids,
Authorize an appropriation of $102,300 from the Infrastructure Fund to provide
overall project funding,
FISCAL IMPLICATIONS:
This project is not listed in the capital improvement plan, and therefore does not have
an approved budget. A proposed project budget is as follows:
Construction $80,000
Construction Management/Inspection $8,000
Administration $5,000
Contingency $9,300
TOTAL $102,300
Adequate funding is available in Infrastructure Reserves Fund #225-000-300290.
BACKGROUND AND OVERVIEW:
On November 1 6, 1 996, the City Council approved a contract with Ray Lopez &
Associates RLA) to provide professional landscape architectural services for the
Highway 111 landscape design theme. During the City Council meeting of September
16, 1997, the Council approved the Highway 111 landscape design guidelines as
prepared by Ray Lopez & Associates. Staff negotiated a contract change order for
the consultant RLA) to prepare plans, specifications and an estimate of probable
construction costs for this project. 000143
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ing -> 12q"The scope of work for this project, in essence, will modify existing median
landscaping to conform to the approved guidelines by; providing for the removal
and/or replacement of existing median island plant life, modification to the existing
irrigation system to accommodate the revised landscaping, and a re-grading of
existing median mounds. Also included in the project scope is a one year
maintenance period.
FINDINGS AND ALTERNATIVES:
Staff is bringing this item before the City Council for consideration because it was the
Council's desire to move forward with this project as soon as possible. The
consultant's estimate of probable construction costs for this project is $80,000. The
construction plans and specifications are complete and available in the Public Works
Department for review.
Considering a thirty calendar-day construction period, the following represents a
tentative project schedule:
Authorization to Advertise 1 2/2/97
Obtain Caltrans permit 1 2/1 6/97
Advertising period 12/17 1/16/98
Contract Award 1/20/98
Construction Period 2/9 3/9/98
Project Acceptance 3/17/98
Alternatives for the City Council to consider:
1. Approve project plans and specifications to rehabilitate existing landscaping
within Highway 111 medians; and,
Authorize staff to advertise Highway 111 Landscape Median Rehabilitation
project for bids; and,
Authorize an appropriation of $102,300 from the Infrastructure Fund to provide
overall project funding.
2. Do not approve project plans and specifications to rehabilitate existing
landscaping within Highway 111 medians; and, authorize staff to advertise
Highway 111 Landscape Median Rehabilitation project for bids; and, authorize
an appropriation of $102,300 from the Infrastructure Fund to provide overall
project funding.
3 Provide staff with alterative direction.
/7,,;
Chris A Vo?
Public Works Director/City Engineer
CAV:JMF
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Zr
*
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2, 1 997 CONSENT CALENDAR: 40
ITEM TITLE:
STUDY SESSION:
Review and Approval of Annual Review
of Home Depot Development Agreement PUBLIC HEARING:
RECOMMENDATION:
That the City Council receive and file this report.
BACKGROUND AND OVERVIEW:
The City of La Quinta, Home Depot U.S.A. and Credit Suisse Leasing entered into a
Development Agreement in December, 1 996. Said Agreement provides that Home
Depot would improve the segments of Jefferson Street, Highway 111 and the
Whitewater Channel that adjoin their retail center. Once the improvements are
completed and accepted by the City, the Agreement provides that the City will lease
the improvements for a period of ten years. At the conclusion of the lease, the
improvements will then be dedicated to the City.
The State statute that empowers cities to enter into development agreements requires
that a periodic compliance review be held at least every twelve months during the
term of a development agreement. This report presents the first periodic compliance
review.
FINDINGS AND ALTERNATIVES:
Home Depot has constructed and opened their home improvement center the center
opened in July, 1997), and has completed a majority of the phase-one infrastructure
improvements outlined in the Agreement; the Jefferson Street and Highway 111
infrastructure and frontage landscaping has not, however, been finally accepted by
the City. City staff, Home Depot and CALTRANS have reviewed the landscape
improvements. CALTRANS expressed concerns regarding the berms and some of the
plant materials within their right-of-way. Pursuant to both the Development
Agreement and companion Developer Lease Agreement, until these improvements are
accepted by the City, the City's obligation to lease the improvements from Home
Depot does not commence. Further, these agreements provide that if these
000145
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ing -> 12q"improvements are not completed to the City's satisfaction, then the City may install
the improvements and either charge Home Depot the associated costs or withhold
lease payments to fund these costs. Until these improvements are accepted by the
City, the provisions of the Development Agreement that initiates the Developer Lease
Agreement and lease payments will not be implemented.
Alternatives to the requested action include:
1. Review and file this report; or
2. Propose alternative actions far review.
Mark Weiss
Assistant City Manager
000146
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ing -> 12q" AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: December 2, 1997 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Discussion of Library Operations PUBLIC HEARING:
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPACT:
The City generates approximately $500,000 annually in combined property and
redevelopment tax increment revenues for library purposes. The County Library
System currently spends approximately $140,000 to operate the La Quinta Branch
Library. The remaining $360,000 is used by the County to underwrite costs to
operate the County Free Library System. The City adopted a resolution of intent to
withdraw from the County Free Library System in October of 1997. County
representatives developed a proposal to enhance La Quinta Branch Library services
subsequent to adoption of the City resolution.
BACKGROUND AND OVERVIEW:
In December of 1 996, upon considering options for library services in La Quinta,
including possible withdrawal from the County Free Library System, the City Council
authorized staff to work with County staff in an effort towards enhancing library
services in La Quinta. In January, 1 997, the City Council approved a listing of
specific service levels sought by the City. Staff met with County staff and solicited
a response to the requested service objectives see Attachment 1).
The County implemented a Zone Advisory Board program in 1 997 that effectively
attempted to return tax revenues from designated zones, and certain library
operational decisions, to those zone areas. Consequently, County staff advised the
City that operational service levels of individual cities should be addressed through
the Zone Advisory Board see Attachment 2). The County pursued a new operational
000147
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ing -> 12q"contract for County library services but, while offering minor enhancements to the
library's hours of service in La Quinta, generally retained an operational budget of
approximately $140,000 for the La Quinta Branch Library.
The City Council reviewed the status of library operations in October, 1 997 and
adopted a resolution notifying the County of the City's intent to withdraw from the
County Library System see Attachment 3). Subsequent to receipt of this notification,
the County provided City staff with a Library Service Proposal" see Attachment 4).
In consideration of the above, there are two tracks available to the City in pursuing
enhanced library services: 1) Withdrawal from the County Library System, utilizing
dedicated tax revenue for enhanced municipally run library services, or 2) Negotiation
with the County for enhanced library services pursuant to the County's proposal of
November 1 2, 1 997. This item has been placed on today's agenda to afford the
Council an opportunity to discuss these options
Withdrawal from the County Lihrary????ni
As noted, the City has taken the initial steps necessary for withdrawal from the
County Library System. Pursuit of this option, which would allow local retention of
property tax and redevelopment tax increment dollars currently forwarded to the
County estimated at $500,000), will require additional City actions. For example,
the target date for transition from County to City library operations would be July 1,
1 998. Thus, the City should be prepared to assume responsibility for library
operations by that date. These preparations may include negotiating acquisition of
the collection, developing the program budget, leasing/buying space, contracting for
operations/hiring staff, and arranging access to the Inland Library System.
Staff believes it is imperative to begin preparations for the transition in library services
as soon as possible. One option available to the City, would be to assume library
operations with as few initial changes as possible. For example, preliminary
discussions with the lessor for the existing library site suggest that it may be possible
to extend the existing lease for an additional year. In addition staff could approach
the County's contractor for library services LSSI) and request a proposal from them
to manage the City's library for an additional year, with selected enhancements i.e.,
additions to the collection, hours of operation, etc.). Under this scenario, the City
could use the first year of operations to evaluate the current system, prepare a
program budget for improvements and operations, and conduct an exhaustive review
of library operations alternatives.
Alternatively, the City could prepare Requests for Proposals for library operations
immediately. This option would require a more immediate and exhaustive review of
library operations alternatives, including facility type and location i.e., lease the
existing site or an alternative site; purchase modular buildings for temporary location
on Civic Center property, etc.), library service levels i.e., staffing, hours of operation,
000148
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ing -> 12q"technical computer support, collection additions, etc.) and funding commitment. The
City of Palm Desert contracted with a Library Management Consultant Beverly
Simmons) for assistance in developing its transition program at a cost of $9,600. La
Quinta's 1997-98 Fiscal Year City Manager's Office Budget includes $10,000 in
Contract Services" that could be allocated for library consultant services for either
of the two scenarios outlined above.
In addition to the above, under this option negotiations with the County must
commence to acquire the collection and make necessary transition arrangements.
While preliminary discussions along these lines have commenced, they've been
complicated somewhat by a new proposal recently submitted by the County intending
to encourage the City to remain part of the County Free Library System.
The County Library Service Proposal
As noted earlier, upon receipt of the City's formal notification of intent to withdraw
from the library system, the County submitted a proposal to the City designed to
enhance library services at the La Quinta Branch Library as part of the County Free
Library System. This proposal would increase staffing and hours of operation at the
library; provide additional computer terminals for access to the Internet and Riverside
County Network; increase the collection expenditures; and relocate to, and lease a
larger library facility.
Staff has discussed this proposal in brief with County staff and solicited additional
background information on the nature of the County's proposal. The County has
provided authorization to relocate to a facility of 5,000 to 10,000 square feet,
specific site yet to be determined. The one time move cost" budget includes funds
to build out" and furnish the new facility, as well as make certain technical/computer
infrastructure enhancements, and physically relocate to the facility. The County has
indicated that in the short term, under this proposal, expenditures on the La Quinta
Branch Library will meet or exceed City contributions.
FINDINGS AND ALTERNATIVES:
Advantages to the City's continued participation in the County Free Library System
include:
* System-wide economies of scale relating to staffing, access to technology,
and purchase of materials);
* Access to system collection materials;
* Continued access to County professional library administrative staff.
oOO?49oo3
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ing -> 12q"Advantages to establishment of a Municipal Library include:
Local control of budget for library operations and improvements;
* Local control of library policies, practices, collections and data?bases;
* City ownership of library collections and data-bases;
* Changes in County funding would not impact City library services.
Options available to the City Council include:
1. Authorize staff to prepare for withdrawal from the County Free Library
System by negotiating with County staff for acquisition of the La Quinta
Branch Library collection, pursuing operations assistance and a facility
lease. Staff seeks Council direction as appropriate on whether this effort
should be phased i.e., with minimal changes in the first year to the facility
location, operations, or staffing, allowing staff additional time to evaluate
system attributes and deficiencies) or holistic i.e., gearing either to a new
larger location, leased or purchased; with retention of professional staff or
solicitation of proposals for contract services, etc.). Staff believes it may
be beneficial to investigate the availability of consulting library professionals
to assist in this transition planning effort; or
2. Authorize staff to pursue the County Libr?ry Service Proposal" of
November 1 2, with or without certain modifications; or
3. Authorize staff to pursue some version of both options on parallel tracks,
further appraising costs and benefits for further Council consideration in
January of 1998; or
4. Provide staff with alternative direction.
Mark Weiss
Assistant City Manager
000150
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: December 2, 1 997
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Discussion regarding the Village Specific Plan PUBLIC HEARING:
RECOMMENDATION:
Discuss each option and identify for staff, those options which best meet the desired
direction of the Council.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
The information provided discusses the concerns and opinions relative to the Village
area, expressed over the years by property owners, businesses, City officials, and
staff. Information presented by the Cal Poly Study, and the three meetings held in
March for the property and business owners, has been included.
The primary purpose of the three community meetings was to obtain the opinions and
perceptions of The Village area property and business interests regarding development
of The Village. The result of these meetings identified two major issues that were of
concern to the public attending. They are as follows:
1. The lack of area improvements street, sewer, and water) consistent with the
Cove Improvement Program. Alternative means of financing should be pursued.
2. A perceived lack of attention on the City's part to correct problems in the area.
Several examples were cited such as: lack of street maintenance, dust control,
and provisions for lighting improvements. It was expressed that the City could
accomplish these items at a low cost relative to the funds spent to fund
Chamber of Commerce efforts, Fritz Burns Park, etc.
General concerns that were expressed included the following:
* Retain focus on the arts theme; develop a permanent facility for the La Qui?a
Arts Festival. oo1 65
e The Village Park should be a significant focal point for activities/uses.
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ing -> 12q"* There was a consensus that the Village requires special attractions to draw
attention to the area.
* Create a committee consisting of property and business owners, Chamber of
Commerce, etc., to discuss issues, recommend solutions, and promote
coordination/cooperation between the City, LA Quinta Arts Foundation,
Chamber of Commerce, etc., during events.
* Mainstreet Marketplace should include daytime events to give the Village more
exposure. Current lighting provisions are poor and should be enhanced to help
accomplish this.
* Activities such as the art shows at Plaza La Quinta and the appearance of the
Post Office expansion are detrimental to promoting The Village.
Subsequent to these meetings, the La Quinta Chamber of Commerce hosted a
presentation on July 10, 1 997, by Cal Poly Pomona students regarding findings of
their Village area study which was undertaken in October, 1 996. This study, initiated
by the Chamber, was conducted as a student exercise, with the final results based on
several proposals developed by the students. The results were evaluated and
comprised to determine a development opportunity which best expressed their
perceptions of achieving a Village" area impressive in its architecture, intensity and
vibrance. The students proposed a major resort/hotel/spa concept, modeled on the
Grand Wailea Resort in Maui, Hawaii. The concept generally encompassed the
northwesterly portion of the existing Village area boundary; the Village Core would be
developed as a pedestrian oriented, retail tourist activity center, with residential above
shops.
Council directed staff to review and revise the Village Specific Plan to be less of a
specific plan and replace the document with Village Development Guidelines. Based
upon the meetings conducted and the Cal Poly Study, the following options are for
Council consideration. Discuss each option and identify, for staff, those that best
meet the desired direction of Council:
1. Eliminate the Village development standards specific plan and zoning
requirements) entirely. Prepare a Plan" that would not set forth specific
development standards or design requirements, but would only guide
development on a lot by lot basis focusing on conceptual street layouts,
minimum parcel sizes for development, and other generalized criteria.
2. Address interim improvements, allowing flexibility for temporary solutions. For
example, the City-owned property at the northeast corner of Avenida Bermudas
and Montezuma was a constant source of dust and has been turfed for
temporary parking. Examples of this type of interim use could be done
elsewhere in the Village. Other interim improvements could be
lighting, walkways, art in medians, and banners.
3. The Village area could be identified as a Specific Plan Overlay, which may
include areas not within the traditional Village boundary. The underlying Land
Use Subzones would be removed with attention given to separation of
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ing -> 12q" residential and common land use districts. However, residential uses could be
a permitted use. The underlying zoning districts would identify a broad range
of uses without identifying specific locations as the current subzones do.
4. Establish a Village Task Force" to review the documents and provide comments
to staff for possible revisions.
5 Purchase the Frances Hack Park and initiate a study of land use scenarios
including a possible location for a City-owned library. Consideration could be
given to acquiring the museum and the property to the west for the City library.
6. Concentrate efforts on attracting entertainment-oriented events and tailor
temporary event regulations to encourage and direct their locations into the
Village.
7. Reduce the required parking requirements for commercial uses by relying on City
provided parking lots created through an assessment district) and on street
parking.
The Village Specific Plan is a ten year old document and is in need of updating. The
sparse Village development can be attributed to high land and development costs, lack
of infrastructure, and/or stringent development standards. Review of the Village
Specific Plan at this time may be an opportunity to pursue other development
alternatives. Greater interest by commercial entities may be achieved by thoroughly
studying the options discussed above.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Receive and file this report;
2. Discuss the content of this report and provide additional direction to staff;
3. Place this item on the agenda as a standing study session item in order to allow
further discussions; or
4. Continue consideration of this item to a future study session.
ommun ty Development Director
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ing -> 12q" AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2,1997
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION: 3
Discussion regarding the Hillside Conservation areas
and regulations PUBLIC HEARING:
RECOMMENDATION:
As determined by the City Council.
FISCAL IMPLICATIONS: None.
BACKGROUND:
During the April 1, 1997, City Council meeting, concerns and questions were raised
regarding development in the City's hillsides, specifically those areas zoned H-C Hillside
Conservation) Overlay and designated OS Open Space) on the General Plan. Council
concerns focused on the goals of the City regarding development in the hillsides and
clarifying the definition of toe of slope" and alluvial fan". The question was also raised
regarding opportunities for annexation in the hillsides. Council directed staff to review the
existing Hillside Conservation Regulations Section 9.140.040 of the Zoning Ordinance) and
report back to the Council with recommendations at the earliest opportunity. The initial
focus is on data gathering and analysis, and recommendations. A preliminary version of
this presentation was given to the Planning Commission on August 12,1997.
The following tasks were identified by staff at the beginning of the study:
1. Obtain and review copies of other cities and counties hillside ordinances.
2. Ask responsible agencies for their permitted uses/restrictions in H-C Overlay zoned
areasi OS designated areas.
3. Identify ownership of H-C Overlay parcels.
4. Create a map of ownership/jurisdictional responsibility of H-C Overlay/OS parcels
within and adjacent to La Quinta See large display map).
5. Identify opportunities for annexation of adjacent hillside areas.
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ing -> 12q"6. Identify opportunities for development in the H-C Overlay Areas.
7. Case Studies: a) Green Specific Plan, b) Richard Meyer Property.
8. Engineering Considerations.
The status of each task is as follows:
1. Other Hillside Ordinances:
The vast majority of other cities contacted use a slope averaging method, rather than the
toe of slope" method that is done in La Quinta. Many of these cities are in areas of rolling
hills that have existing development. Their hillside ordinances tend to focus on standards
for permitting hillside development rather than conserving or preserving hillside or
mountains environments and resources. The ordinances of two Coachella Valley cities
Indian Wells and Rancho Mirage) in comparison to La Quinta's ordinance, appear more
restrictive. The Indian Wells ordinance is discussed in a separate section within this report.
The Rancho Mirage ordinance requires proposed hillside development to go to a vote of
their residents.
2. Other Agencies Land Use Policies in H-C Zoned/OS Designated Areas:
There are four levels of governmental jurisdiction federal, state, county, and local) found
in the hillsides in and adjacent to the City of La Quinta. Each agency within these four levels
of government has their own hillside land use management policies and planning
documents. Each jurisdiction has the authority to determine the land uses within their
respective boundaries.
Public land areas have been categorized by the level of conservation management
programs and prescriptions associated with each area. Level One's primary management
objective is species habitat protection or preservation of land in its natural state. An
example of a Level One entity in the La Quinta area is the BLM-managed Wilderness Area,
and the Wildlife Area under the California Department of Fish and Game jurisdiction. Level
Two consists of multiple use, but some resource protection prescriptions. The BLM-
managed Santa Rosa Mountains National Scenic Area non Wilderness), and the Coachella
Valley Mountains Conservancy lands are locally found, Level Two entities. Level Three
includes multiple use lands, such as other BLM lands.
The following agencies were identified as having an ownership of, or jurisdiction over,
various parcels within the H-C Overlay Zoning District:
California Fish & Game- State jurisdiction powers
U.S. Fish & Wildlife Service- Federal jurisdiction
Bureau of Land Management- Federal ownership/jurisdiction
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ing -> 12q" Coachella Valley Mountains Conservancy- Ownershipljurisdiction
City of Indian Wells- Jurisdiction within city limits
County of Riverside- Jurisdiction within county limits
There are state and federal agencies with far-reaching jurisdiction. Several agencies
overlap in their jurisdictions. Each agency is discussed with respect to their purpose,
jurisdiction, and land use policies for the hillsides.
California Fish and Game CDFG?:
The purpose of the California Fish and Game Commission is to protect fish, wildlife, native
plants, and their habitats for sustainable management. The Fish and Game Code stipulates
the jurisdiction of the Commission to be all public or private lands in the State of California,
with police powers of the State. Section 2800 of the Fish & Game Code discusses Natural
Community Conservation Planning, whereby regional or area-wide protection and
perpetuation of natural wildlife diversity is a priority, while allowing compatible and
appropriate development and growth. California Fish and Game does not have a specific
land use designation map, but rather policies, that extend over the entire state. Fish and
Game jurisdiction is found over all of the hillsides within and adjacent to La Quinta that are
not under federal ownership.
United States Fish and Wildlife Service FWS):
Fish and Wildlife Service is a federal agency whose jurisdiction includes all federal agency
or privately owned property. The FWS is primarily concerned with the protection of public
fish and wildlife resources and their habitat for the benefit of all people. Another FWS
mandate is that the FWS provide comments on any public notice issued for a federal permit
or license affecting the nation's waters. The FWS is also responsible for administering
portions of the Endangered Species Act. In a letter to the City from FWS Attachment 1),
comments specific to the City's Hillside Conservation Regulations is the relevancy of the
impending proposal to list the Peninsular Bighorn Sheep as an endangered species.
Hillside development threatens the Big horn by contributing to habitat loss and degradation,
and loss of dispersal migration) corridors. The FWS requests the opportunity to comment
on all projects, including general plan amendments and zone changes proposed within La
Quinta. As a general guideline, the FWS specifies all hillsides, alluvial fans, and canyon
bottoms within the City as potential habitat for the Bighorn Sheep.
Bureau of Land Management BLM):
The Bureau of Land Management BLM) is the federal agency designated by the
Department of the Interior DOI) that manages 270 million acres of public lands in the West
and Alaska. Some of this land is within, and adjacent to, the City of La Quinta. Specific to
La Quinta, the BLM manages owns) all, or portions of, 8 sections of land within the City
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ing -> 12q"limits, and all, or portions of, 10 sections of land immediately adjacent to the City limits. The
types of land uses permitted by the BLM consist of hiking, horseback riding, camping,
mining by permit, and livestock grazing by lease or permit.
The acquisition of private lands into public ownership is best exemplified by the Santa Rosa
Mountains National Scenic Area NSA) Attachment 2), a multi-agency effort shared by the
BLM, the Coachella Valley Mountains Conservancy, the California Wildlife Conservation
Board, the Agua Caliente Indian Tribe, Morongo Indian Reservation, Nature Conservancy,
and the Friends of the Desert Mountains. The NSA consists of approximately 200,000 acres
of the Santa Rosa and San Jacinto Mountains, with 91,000 acres administered by the BLM.
Land Ownership primarily occurs in a checkerboard pattern, and approximately 30% of the
land in the NSA is privately owned. The purpose of the NSA is to protect the area's
outstanding scenic, wildlife, recreational and wilderness values. The land use policy of the
BLM-managed NSA is one of protection for the public good. No bicycles, hang gliders,
motorized or mechanical vehicles, equipment, boats, or aircraft are allowed. Hunting,
fishing, and non-commercial trapping are allowed under state and local laws. Horses or
other recreational livestock are generally allowed but may require a special permit. The
NSA includes all or portions of four sections of lands within the City of La Quinta Sections
25, 30, 29, and 5) near the southwestern city limit boundary.
Coachella Valley Mountains Conservancy:
The Coachella Valley Mountains Conservancy was created by the state legislature in 1991
as a regional public agency for the specific purpose of acquiring and holding in trust open
space in the mountainous lands surrounding the Coachella Valley Attachment 3), and of
providing for the public's enjoyment and use of those lands consistent with the protection
of cultural, scientific, scenic, and wildlife resources. The Conservancy is directed by a 20
member Governing Board, including a representative from the City of La Quinta.
The Conservancy views the privately held lands in the hillsides and mountains as important
gaps in the protection of biological, scenic, cultural, and recreational resource values in the
mountains. A land acquisition of these lands is administered by the Conservancy, a multi-
agency partnership among local, state, and federal governments, and citizens and
businesses of the Coachella Valley.
The Conservancy divides the Coachella Valley into seven units. The City of La Quinta and
adjacent lands are found within Units C: Northern Santa Rosa Mountains Unit, and D:
Southern Santa Rosa Mountains Unit. Private land holdings in the La Quinta area are a
high acquisition priority. Both units include the mountainous areas in and around the City
of La Quinta.
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ing -> 12q"City of Indian Wells:
The City of Indian Wells has a Hillside Management Ordinance in their Municipal Code
Chapter 22.04). It includes development policies and procedures, specifies toe of slope"
as the dividing line for development, and contains detailed design standards architectural
and landscape guidelines) Attachment 4). Hillside Management areas in Indian Wells,
adjacent to the La Quinta City limits, are found in Sections 25, 24, 35, 2, and 30.
The Indian Wells General Plan contains a Natural Preserve" land use designation. Density
allowed in this designation is 1 dwelling unit per 40 acres. Land within this designation is
found in Sections 25 and 30, along the northwest boundary of La Quinta and Indian Wells.
Development is subject to the restrictions of the Indian Wells Hillside Management
Ordinance. Development on slopes 20% or greater is prohibited. All land areas with 20%
or greater slopes shall not be graded in any manner except at the specific discretion of the
City Council. Development and limited grading can only occur if it can be clearly
demonstrated that safety, environmental, and aesthetic impacts will be avoided, and that
a minimum amount of development is in the spirit of and not incompatible with, the
purposes and policies set forth in the Hillside Management Chapter.
Another Indian Wells land use designation is the OP Open Space) category assigned to
both private and publicly owned lands that are to be maintained in a natural state.
Development is prohibited in these areas.
County of Riverside:
Land use designations and policies for the unincorporated areas of Riverside County are
found in the Riverside County Comprehensive General Plan 1989), and the community and
regional plans contained within it.
Areas adjacent to the City of La Quinta, within County jurisdiction, are in three County
planning areas: the Eastern Coachella Valley Planning Area ECVP), the Western
Coachella Valley Planning Area WCVP), and the Riverside Extended Mountain Area Plan
REMAP). ECVP areas are found adjacent to the south and southeast of the City limits, and
REMAP areas are found along the western and southwestern boundary of La Quinta. The
only area where the WCVP is found adjacent to the City of La Quinta is in Section 11 and
14, along the west side of the City limits, south of the Indian Wells City Limit. The ECVP,
WCVP, and REMAP boundaries are indicated on the large map that will be displayed during
the meeting.
Of the two sections of land that are still within the WCVP, Section 11 is designated as
Mountainous Area", and Section 14 is designated as Wildlife and Vegetation". Section 11
is privately owned with a developable density of I dwelling unit per 10 acres. This land is
within the State Game Refuge. Section 14 is owned by the BLM and has a density of 0
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ing -> 12q"dwelling units per acre. Both sections of land are under the jurisdiction of the Coachella
Valley Mountains Conservancy, and the Santa Rosa Mountains National Scenic Area.
Development in this area would be difficult or prohibited.
The Mountainous" land use designation is found in the steep hillsides to the west and
south of La Quinta. The exact boundaries are based on detailed topographical and
hydrological data submitted by a project proponent. The development of institutions and
other quasi-public facilities may be found consistent with the Mountainous designation as
long as it is consistent with the Open Space policies and does not jeopardize public health,
safety, and welfare. The Open Space policies state that while certain land developments
may be desirable and necessary for the future of a planning area, it is equally important to
plan for the quantity and quality of Open Space. The Open Space aspects of the REMAP
General Plan should adhere to the principle that open space land is a limited and valuable
resource that must be conserved whenever possible. Residential densities should not
exceed 05 dwelling units per acre or 100 persons per square mile. In most areas the
density will be significantly less.
3. Ownership of H-C Overlay Zoned Parcels:
Ownership of each HC Overlay zoned/OS parcel within the City and hillside parcels
adjacent to the City has been identified. This information is provided on one of the thematic
layers of the large display map. Both private and public ownership is found and displayed
on the map.
4. Mapping of Ownership/Jurisdiction of H-C Overlay/OS Parcels:
A map has been prepared that identifies each HC Overlay zoned/OS parcel in the City and
the ownership of those parcels, as well as ownership of Open Space designated parcels.
The map identifies agency jurisdictional boundaries, land use designations for land adjacent
to the City of La Quinta, and hillside areas within the City that can be developed. The map
will be available at the Council meeting.)
5. Opportunities for Annexation of Hillside Areas:
Opportunities for annexation of adjacent hillside areas are possible. Local cities have
successfully annexed public-owned land into their city limits with the purpose of
preservation of hillsides and conservation of the natural habitat and resources. A case in
point is the annexation, approximately 10 years ago, by the City of Rancho Mirage of land
owned by the BLM that is part of the Big horn Sheep Reserve. Annexation was approved
because the conservation goals of the City were compatible with those of the Reserve.
Some cities annex public owned lands for the perceived benefit of the public relations of
having a featured nature preserve within their boundaries.
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ing -> 12q"There are no hillside areas within La Quinta's existing Sphere of Influence. To expand the
City's Sphere of Influence into hillside or mountainous areas with the intent to annex would
require the cooperation of state and federal agencies and approval by the Local Agency
Formation Commission LAFCO).
Thus, the opportunities for the City of La Quinta to annex land adjacent to the western city
limits is possible providing that the City's planned land use is compatible with those of the
land owner and responsible agencies having jurisdiction over the land. Staff discussion with
LAFCO staff regarding this issue includes the caution that if the City were to annex land
under public ownership, the City might be required to share in the liabilities of said land.
6. Case Studies:
A. The Green Specific Plan: The Green Specific Plan, approved in 1995, is
located south of Lake Cahuilla and the Quarry development. The project site is partially
within the H-C Overlay District. The Specific Plan includes a total of 277 residential lots,
including 10 custom lots in the northwest corner of the site, 227 cove lots, and 40 estate lots
within 0 to 10% slope. The majority of approved development is concentrated in the eastern
113 of the property where Jefferson Street is proposed to be realigned to swing to the west
of the hills and into the project. Development is concentrated in this area because the
majority of the remainder of the land is hillside.
The grading plan within the approved Specific Plan, shows cut and fill for residential areas.
There are proposed areas of 20%+ slope, that would be graded away and areas to be built
up by fill dirt, thereby creating terraced building pads. Significant cutting would occur in the
northwest corner where the 10 custom lots are located. As much as 70 vertical feet would
be cut into the hillside, potentially leaving a sharp line of demarcation between natural and
graded areas, and perhaps scarring.
B. The Richard Meyer Property. The Richard Meyer property is located adjacent
to the north of the Green property. Currently, there are no development approvals on this
property. The property is designated OS Open Space) and LDR Low Density Residential)
on the General Plan.
Potentially, this property could propose development above the toe of slope if the slope
does not exceed 20% gradient. Although the slope is below the 20% and buildable, staff
is recommending that any boulder field" to be defined) be prohibited from development.
This allowance of developing less than 20% slopes that are above the toe of slope is similar
to the six lot residential alluvial fan area approved by a Conditional Use Permit for The
Tradition. The six lots at the The Tradition were consistent with the requirements of
Subsection of Chapter 9.140.040(B)(1) in the Zoning Ordinance allowing development on
alluvial fans above the toe of slope in areas not exceeding 20% slope.
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ing -> 12q"A close look at the following subsection 9.140.040 B) 2)), there appears to be a conflict
in the ordinance regarding the boundary between developable and undevelopable land.
The ordinance states in B) 2) For any parcel subject to the jurisdiction of the City, the
City Engineer, upon reviewing the site and considering a land suitability study submitted by
the applicant in accordance with the requirements of this Section) shall determine the
boundary between the developable and undevelopable portions of the parcel by
locating the toe of slope per the following criteria...". This language implies that area
above the toe of slope is not developable at all, regardless of slope gradient. This language
contradicts the language in B) 1), which states... In the City General Plan, all hillsides and
some alluvial fans are designated Open Space. In general, the dividing line between open
space and other land uses is meant to follow and be bounded by toe of the slope." The
area above the toe of slope includes not only hillsides, but also alluvial fans which are
protected by flood control structures, and drainage ways and stream courses which have
some potential for flooding. In general, alluvial fans not exceeding 20 percent slope are
developable consistent with this Section either through the transfer of residential units from
contiguous hillside areas, by change of designation, or by providing flood protection." This
subsection implies that development is permitted above the toe of slope on area less than
20% slope.
7. Engineenng Considerations:
The following concepts are proposed methods for determining location of toe of slope",
boulder field", and canyon width" in a non-discretionary manner. These concepts
combine mathematical calculation and a structured graphical analysis technique to produce
an objective means for determining what land is developable or undevelopable.
A. Toe of Slope The toe of slope is nominally defined as the location where the
rock meets the alluvial material. Mathematically, the toe of slope is the mountain" side
boundary of a 25-foot wide strip of land in which the average slope, calculated per
paragraph B, within the 25-foot wide strip is less than 20%. The average slope calculation
must be calculated using a map with 5-foot intervals between contour lines on a 40 scale
map 1"=40') and the maximum size subarea for calculation purposes must not exceed
2,500 square feet 0.057 acre). See AttachmentS for an example of how the Toe of Slope
Analysis is performed. The mathematically calculated toe of slope, calculated as required
herein, shall be accepted as the toe of slope.
B. The average slope is calculated as follows:
S 0.00229 x I x L S= average cross slope of the ground in percent
A I contour interval in feet
L combined length of all contours in feet)
A area of the parcel in acres
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ing -> 12q"Note: When the analysis subarea is confined to 2,500 square feet in a 25' x 100'
configuration with 5-foot contour intervals, the maximum allowable length of
contour lines passing through the analysis area totals 100 feet.
C. Other Hillside Conservation Zones
All areas in a canyon that are located beyond a line identifying the first
location, as one enters the canyon from the lower elevation, in which
the canyon width is less than to be determined1) feet from the toe of
slope on one side of the canyon to the toe of slope on the other side.
The canyon width shall be determined in the following manner. A
canyon centerline, that approximates a reasonable center of the
canyon, shall be drawn on a 100 scale 1"=100'), topographic map, or
larger ie 1" equals less than 100'). The approved toe of sl6pe shall
also be drawn on the map. A see footnote #1)-foot long line lying
perpendicular to the canyon centerline shall be advanced into the
canyon, allowing for lateral adjustment as needed, until its two ends
are touching the toe of slope line on each side of the canyon.
a.) Canyon A canyon is defined as the eroded area formed by
running water lying between two mountainous ridge lines.
Other words which are often used interchangeably with canyon
include ravine, valley, barranca, and arroyo.
2. Boulder fields shall also be included in the Hillside Conservation Zone.
In general terms, a boulder field is nominally defined as any area
regardless of slope steepness in which there is an abundance of large
loose boulders lying on the ground surface or exposed to open sight,
including areas of exposed rock outcroppings in which the rocky
mate?al may not be detached from its monolithic source. In specific
terms, and for the purposes of the Hillside Conservation Ordinance, a
boulder field shall be any area in which at least eighty percent 80%)
of the squares in a continuous grid of 10-foot by 10-foot squares are
occupied by at least one boulder, or in which at least eighty percent
80%) of the same grid squares have a third, or more, of the ground
surface containing an exposed rock outcropping.
The minimum canyon width is a discussion item to be discussed and determined by the
City Council during the Study Session discussion of concepts for revising the Hillside
Conservation Ordinance.
oG!)17?
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ing -> 12q" a.) A large loose boulder is defined as any type of rock material
that is detached from it place of origin, regardless of its natural
formation genesis, in which its largest caliper dimension is two
2) feet or larger.
3. Aberration in alluvial fan plane Unique or significant topographic or
geologic feature which is different in character with the balance of the
alluvial fan and is not above the toe of slope.
FINDINGS AND ALTERNATIVES:
1. Receive and file this report;
4. Discuss the content of this report and provide additional direction to staff;
5. Place this item on the agenda as a standing study session item in order to allow
further discussions; or
6. Continue consideration of this item to a future study session.
C mmunity Development Director
Attachments:
1. Planning Commission Minutes for August 12,1997
2. FWS letter
3. National Scenic Area map
4. Coachella Valley Mountains Conservancy map
5. Toe of slope analysis
000177
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ing -> 12q" REPORTS & INFORMATIONAL ITEMS: A
CULTURAL COMMISSION
MINUTES
October 23,1997
I. CALL TO ORDER
A regular meeting of the Cultural Commission was called to order at 12:10p.m. in the Study Session Room of the
La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Voigt led the Pledge of
Allegiance.
MEMBERS PRESENT: Commissioner Susan Benay
Commissioner John Detlie
Commissioner Kathryn B. Hull Chairperson)
Commissioner Roxanne Voigt
Commissioner Judy Vossler Vice Chairperson)
Commissioner Patrick Welch
MEMBERS ABSENT: Commissioner Honey Atkins
STAFF PRESENT: Mark Weiss, Assistant City Manager
Britt Wilson, Management Assistant
Cristal Spidell, Secretary
It was moved by Commissioner Vossler/Welch to excuse Commissioner Atkins from the meeting. Unanimous.
II. PUBLIC COMMENT
III. CONFIRMATION OF AGENDA
IV. CONSENT CALENDAR
A. Approval of Minutes of September 25,1997
It was moved by Commissioner VossleriWelch to approve the Minutes as submitted. Unanimous.
B. Department Report for September 1997 Received and filed.
V. PUBLIC HEARING
VI. BUSINESS ITEMS
A. Discussion of Artist of the Month in Chamber of Commerce Newsletter
Staff reported that the City Clerk indicated there are 6 pages in the Chamber Newsletter which are allotted
to the City. If the Commission wished to pursue an Artist of the Month" section, a process would need
to be established, the amount of space would need to be determined, and City Council approval is also
needed.
C:\MyData\CRISTAL\CAC?IN 10-23 wpd 1 000186
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ing -> 12q" REPORTS & INFORMATIONAL ITEMS:
HUMAN SERVICES COMMISSION
MINUTES
OCTOBER 15,1997
I. CALLTOORDER
A regular meeting of the Human Servioes Commission was called to order on Wednesday,
October 15,1997 at 7:05 p.m. in the La Quinta Civic Center Study Session Room.
Chairperson St. Johns presided and Vice Chairperson Rebich led the Pledge of Allegiance.
ROLL CALL:
MEMBERS PRESENT: Chairperson Victoria St. Johns
Vice Chairperson Joan Rebich
Commissioner Kay Wolff
Commissioner Mary Santos
MEMBERS ABSENT: Commissioner Nicole Nard
STAFF PRESENT: Tom Hartung, Building & Safety Director
Diane Aaker, Senior Secretary
It was moved by Commissioner Wolff, seconded by Vice Chairperson Rebich, and carried
unanimously, to excuse Commissioner Nard.
II. CONFIRMATION OF AGENDA
No changes.
Ill. PUBLIC COMMENT
Mr. James Yates thanked Chairperson St. Johns for the meeting invitation. He noted his
involvement in other cities and would like to make a positive contribution in La Quinta,
since he is a resident. Mr. Yates was informed of the Human Services Commission
vacancy and given an application and Work Plan.
hscminlOl5.wpd
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ing -> 12q" DEPARTMENT REPORTS: A-I
0
I
z
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager??
DATE: December 2, 1 997
RE: Department Report-Response(s) to Public Comment
The following is a response to public comments made at the November 1 8, 1 997 City
Council meeting:
1. Mr. Seth Etinger spoke regarding drainage issues and to let the Council know
that several people were going to speak at the Study Session.
* No response necessary.
2. Mr. Ernie Baca reported that his wife applied for VIPS but was declined. He
would like to know why.
* Captain Ron Dye talked with Mr. Baca on the night of November 1 8,
1997 regarding Mr. Baca's question/concern.
MEMoccPuBLIc2o.g7??pd
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MEMORANDUM
C?If
TO: MAYOR AND CITY COUNCIL
FROM: SAUNDRA L. JUHOLA, CITY CLERK?
DATE: DECEMBER 2, 1997
SUBJECT: APPOINTMENT TO THE PARKS & RECREATION COMMISSION
We currently have two applications for the Parks & Recreation Commission and
there are three vacancies. Unless otherwise directed, staff will schedule an
appointment for the December 1 6th Council meeting.
The Human Services Commission has two vacancies and we are continuing an on-
going recruitment process. We have no applications on file.
000197
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: December 2, 1997
CONSENT CALENDAR:
ITEM TITLE:
Public Hearing on Tentative Tract Map 25953, a STUDY SESSION:
request to certify Environmental Assessment 97-346 PUBLIC HEARING:
and approve a one year time extension and revisions to
an approved single family subdivision of 132 residential
and other common lots on 38.4 acres located on the
northwest corner of Miles Avenue and Dune Palms
Road. Applicant: Cliphant and Williams, Incorporated
RECOMMENDATIONS:
1. Adopt City Council Resolution, certifying Environmental Assessment 97-346
Mitigated Negative Declaration) for Tentative Tract Map 25953 Revised); and
2. Adopt City Council Resolution, approving a one year time extension and
revisions to Tentative Tract Map 25953, subject to Findings and Conditions as
recommended by the Planning Commission on November 12, 1997.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
Planning Commission Action
On November 12, 1997, the Planning Commission held a public hearing to consider
a third one year time extension and revisions to an approved subdivision map of 132
single family houses on public streets. After discussion, the Commission, on a 5-0
vote, adopted Resolutions 97-071 and 97-072 recommending to the City Council
approval of Environmental 97-346 and Tentative Tract Map 25953 with minor
changes to the Condition Numbers 22(C), 43(C), 67, and 89-91. A copy of the
Commission Minutes is attached Attachment 1).
Site Background
The vacant site is located at the northwest corner of Miles Avenue and Dune Palms
Road Attachment 2). The adjacent roadways are paved but have not been widened
nor have curbs been installed. There are existing residential developments directly
north, west, and east of the site.
00019S
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In 1990, the City Council approved the original subdivision of approximately 38.4
acres into 139 single family plus other common lots under Resolution 90-63 for the
previous applicants Attachment 3 Map Exhibit)
The City Council approved time extension requests for the Map in 1992 and 1995,
with additional time extensions granted by the State of California extending the life
of the Map to July31, 1997.
Application Information
Oliphant and Williams has submitted a revised subdivision map that reduces the
number of residential lots from 139 to 132, and proposes minor changes to the
design of the project such as eliminating the lots that back up to Miles Avenue
Attachment 4). The proposed single family lots range in size from 7,200 square feet
to over 15,000 square feet on public streets.
Access remains the same with one point of access proposed for the Tract from Dune
Palms Road via Street Lot C". Street Lot C" bisects the project, and extends to the
west connecting to Nuevo Drive, a public street in the Quinterra subdivision.
In addition to the revised subdivision map request, the applicant has submitted plans
proposing three Mediterranean style prototype houses. The three floor plans range
in size from 1,724 square feet to 2,292 square feet, and not exceeding 17-feet in
overall height. They have three and four bedrooms and two to three baths, plus
office/study options.
PublicNotice
This case was advertised in the Desert Sun newspaper on November 8, 1997. All
property owners within 500-feet of the site were mailed a copy of the public hearing
notice as required by the Subdivision Ordinance and Zoning Ordinance.
STATEMENT OF THE ISSUES:
Issue 1 General Plan/Zoning Code Consistency
The City's General Plan designates the site as Low Density Residential 2-4 dwellings
per acre) which allows detached single family housing. The project density is
approximately 3.4 dwelling units per acre which is within the required density range.
CCSR25953?onrjs?-2O 2 000199
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ing -> 12q"Under the RL Zoning District provisions, this development is required to have houses
that are 1,400 square feet or larger. The units proposed 1,724 square feet to 2,292
square feet) by the applicant comply with this provision and others, such as number
of garages, etc.
Issue 2 Tract Design/Improvements
The proposed on-site streets are public. Access to the Tract is possible by using
Dune Palms Road or Nuevo Drive. Each single family lot has direct access to one of
four public streets. The streets are designed to comply with policies of the
Circulation Element of the General Plan. The Conditions of Approval require
improvements for this project that include streets and other infrastructure
improvements necessary for development pursuant to Federal, State, County and City
provisions. The recommended Conditions guarantee that all on-site and off-site work
is consistent with City and other public agency standards.
The Tract was originally approved by the City Council on July 31, 1990. The
condition contained in this application required the developer to construct
improvements to Dune Palms Road. The City subsequently installed some of the
improvements. The Public Works Department is now conditioning the current
developer to reimburse the City for those costs. The City Attorney has reviewed
Condition #22 and has initially indicated it is acceptable.
Issue 3 Health and Safety Concerns
All of the drainage from the project is proposed to be surface drained to a centrally
located on-site retention basin. The basin is designed to contain a 100-year storm.
The two remaining perimeter retention basins are proposed to handle off-site drainage
from adjacent areas and low points in Miles Avenue and Dune Palms Road. The
Public Works Department has reviewed the preliminary Hydrology Report prepared for
the project, and determined that the plans comply with City standards provided
conditions are met.
The proposed Conditions of Approval require installation of all necessary
infrastructure improvements. These include water, sewer, streets, and other
necessary improvements. New electrical services for each lot will be undergrounded
and meet all requirements of the local service agencies gas, electric, water, etc.).
Plans and fees shall be submitted and paid to the respective serving agency.
Issue 4 Environmental Assessment
Environmental Assessment 97-346 concludes that the project will not have an
adverse impact on the environment based on implementation of the Conditions of
Approval and Mitigation Monitoring Program contained in the attached material.
CCSR259535cnri5a-20 3 000200
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ing -> 12q"Issue 5 Neighborhood Letters of Concern
A letter from Mr. James T. Humbred, an adjacent property owner in La Quinta Palms
to the north, was received by staff on September 1 5, 1997, identifying various view
concerns he has with development of the Sonrisa project Attachment 5). Mr.
Humbred's letter was submitted before the architectural plans for the project showing
only one story residences were submitted.
Issue 6 Parkiand Dedication
The applicant has requested Parkiand Dedication credit for the proposed retention
basin in that it also serves as passive recreational area. However, as noted in the
General Plan, all neighborhood parks have already been designated Attachment 6).
These parks are integral to the Park and Recreation Master Plan. Therefore, no credit
is recommended because this retention area is not designated as an existing or
proposed park within the General Plan and in lieu fees should be paid.
Issue 7 Letter from Applicant
Based on the Planning Commission's decision of Noverr?ber 1 2th, the applicant has
submitted a letter requesting the Council eliminate Condition #91 and modify
Condition #22 Attachment 7).
CONCLUSION.
The land division application and related building plans are consistent with the City's
long and short range development plans as contained in the General Plan and Zoning
Code.
FINDINGS AND ALTERNATIVES:
Findings for approval are included in the attached Resolutions along with
recommended Conditions. Alternatives available to the City Council are:
1. Approve the project as recommended by the Planning Commission;
2. Continue the project to December 16, 1997; or,
3. Deny the project.
Je ry Her an, Community Development Director 000201
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