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1997 12 16 CC/ +T_ 0 G� °Z u�ftidu v s F a CF`y OF TN�O City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting December 16, 1997 - 3:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call PUBLIC COMMENT Beginning Res. No. 97-99 Ord. No. 313 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. ... • _ _ •]-ZiIli' 01d*1 a. Approval of Minutes of November 24 & December 2, 1997 FXULOIII�WVA 0000(j, I PRESENTATIONS WRITTEN CORRESPONDENCE LETTER FROM FEDERAL EMERGENCY MANAGEMENT AGENCY REQUESTING ASSISTANCE WITH THE RIVERSIDE COUNTY EMERGENCY COLD WEATHER SHELTER PROGRAM. BUSINESS SESSION CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1997. A) MINUTE ORDER ACTION. f�K�Li.91�7�:1•e�1[�]P><i] 13;T_la,l'LMIX-119[6l04F-1 A) MINUTE ORDER ACTION. 3. CONSIDERATION OF A PILOT PROGRAM FOR STREET SWEEPING WITH SUNLINE SERVICES GROUP (SSG). A) MINUTE ORDER ACTION. 4. CONSIDERATION OF ORDINANCE ESTABLISHING LEGAL AUTHORITY TO ENFORCE THE PROVISIONS OF LA QUINTA'S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES); AND AN IMPLEMENTATION AGREEMENT ESTABLISHING THE RIGHTS AND RESPONSIBILITIES OF LA QUINTA AND THE OTHER CO-PERMITEES UNDER LA QUINTA'S NPDES PERMIT. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 5. CONSIDERATION OF WAIVER OF INFRASTRUCTURE FEES FOR LAPIS ENERGY CORPORATION FOR THEIR PROJECT LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND DUNE PALMS ROAD. A) MINUTE ORDER ACTION. 0CC00 Page -2- 6. CONSIDERATION OF SELECTION OF COUNCIL MEMBER(S) TO SERVE AS A REPRESENTATIVE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES, RIVERSIDE COUNTY DIVISION. A) MINUTE ORDER ACTION. 7. CONSIDERATION OF APPOINTMENT TO CVAG'S HUMAN AND COMMUNITY RESOURCES COMMITTEE. A) MINUTE ORDER ACTION. 8. CONSIDERATION OF REQUEST BY COUNCIL MEMBER ADOLPH FOR RECONSIDERATION OF CITY COUNCIL ASSIGNMENTS TO VARIOUS BOARDS/COMMITTEES. A) MINUTE ORDER ACTION. CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1 . APPROVAL OF DEMAND REGISTER DATED DECEMBER 16, 1997. 2. TRANSMITTAL OF TREASURER'S REPORT DATED OCTOBER 31, 1997. 3. ACCEPTANCE OF IMPROVEMENTS WITHIN PARCEL MAP 27984, LA QUINTA VILLAGE SHOPPING CENTER, RICH DEVELOPMENT COMPANY. 4. APPROVAL OF OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR TO ATTEND THE CSMFO CONFERENCE IN NEWPORT BEACH, FEBRUARY 22-24, 1998. STUDY SESSION - None 00�J' t� J Page -3- REPORTS AND INFORMATIONAL ITEMS A. PARKS & RECREATION COMMISSION MINUTES OF NOVEMBER 10, 1997 B. CVAG COMMITTEE REPORTS C. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) D. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) E. C. V. MOUNTAINS CONSERVANCY (SNIFF) F. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) I. PALM SPRINGS REGIONAL AIRPORT COMMISSION J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD L. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) DEPARTMENT REPORTS A. CITY MANAGER 1. RESPONSES TO PUBLIC COMMENT 2. REPORT REGARDING FEASIBILITY OF BOND ISSUE B. CITY ATTORNEY - NONE C. CITY CLERK 1. REPORT REGARDING SPECIAL MEETING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES D. BUILDING AND SAFETY DIRECTOR 1. DEPARTMENT REPORT FOR NOVEMBER, 1997 E. COMMUNITY DEVELOPMENT DIRECTOR - NONE F. COMMUNITY SERVICES DIRECTOR G. 1. DEPARTMENT REPORT FOR NOVEMBER, 1997 H. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORT DATED OCTOBER 31, 1997 I. PUBLIC WORKS DIRECTOR 1. DEPARTMENT REPORT FOR NOVEMBER, 1997 J. SHERIFF'S STATION COMMANDER - NONE MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. 00^ Page -4- PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PUBLIC HEARING SPECIFIC PLAN 97-030, SITE DEVELOPMENT PERMIT 97-612, CONDITIONAL USE PERMIT 97-035, ENVIRONMENTAL ASSESSMENT 97-344 - A REQUEST TO CERTIFY ENVIRONMENTAL ASSESSMENT; APPROVAL OF SPECIFIC PLAN GUIDELINES AND STANDARDS, SITE DEVELOPMENT PERMIT TO CONSTRUCT A 12,546 SQ. FT., TWO-STORY BUILDING WITH 80 GOLF TEES FOR A GOLF DRIVING RANGE, AND A CONDITIONAL USE PERMIT FOR A LIGHTED GOLF RANGE, LOCATED AT THE NORTHEAST CORNER OF ADAMS STREET AND 48T" AVENUE. APPLICANT: THOMAS BIENEK. A) RESOLUTION ACTION (4). CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. PUBLIC EMPLOYEE APPOINTMENT - COMMUNITY SERVICES DIRECTOR AND ACCOUNTING MANAGER, PURSUANT TO GOVERNMENT CODE SECTION 54957. 2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF HIGHWAY 111 AND ADAMS STREET IN THE ONE -ELEVEN LA QUINTA CENTER. PROPERTY OWNER/NEGOTIATOR: DICK OLIPHANT. 3. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER AND NEGOTIATOR: CHRIS CLARKE. ADJOURNMENT Page - 5 - 00'i,,) - ' DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of December 16, 1997 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111, on Friday, December 12, 1997. D D: December 12, 1997 AUNDRA L. JUHO City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page - 6 - WRITTEN CORRESPONDENCE: FEDERAL EMERGENCY AAGEMENT AGENCY FEMA BOARD MEMBERS AFL-CIO Central Labor Council American Red Cross Catholic Charities Corona/Norco United Way County of Riverside Hemet/ San Jacinto United Way Housing Authority of the County of Riverside Lutheran Social Services of Southern California Riverside American Indian Center Salvation Army SURVIVE Food Bank Temple Beth El United Way of the Desert United Way of the Inland Valleys STAFF County of Riverside Department of Community Action 2038 Iowa Avenue, Suite B-102 Riverside, CA 92507 Office Phone (909) 275-4900 FAX (909) 275-6506 Local Board of Riverside County H F it November 21, 1997 City of La Quinta City Council 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor and Members of City Council: In Riverside County the Emergency Cold Weather Shelter Program (ECWSP) is a FEMA Local Board Program. Funding is a combination of FEMA Local Board, Emergency Food and Shelter Program (EFSP) funds, County Community Development Block Grant (CDBG) funds, and CDBG funding from various participating cities. Recently the legislature passed three pieces of legislation which was signed into law by the Governor. This new legislation mandates certain additional costs, amounting to $110,000.00 for use of the California National Guard Armories as temporary emergency shelters. The law provides only $60,000.00 toward these mandatory costs. The fixed cost has been approximately $3.79 per shelter bed night and the new cost will be approximately $7.29 per shelter bed night. Because of the widespread anticipation of a bad winter, based upon the so called El Nino effect, it is likely that the need for additional nights will exist. With the shortfall created by the mandated costs and the allocated funding to cover those costs, it is likely that the ECWSP will be able to offer only 60-70 nights of service. Under normal circumstances the program offers 90 nights of service. Each additional night of service costs $652.00. These are fixed costs and cannot be paid for from normal funding sources. The FEMA Local Board authorized a request for additional funds at its regular meeting on October 30, 1997. We are asking that you assist us in providing this vital service to the homeless of Riverside County. In order to provide the normal number of nights of service we need an additional $50,000.00 and an additional $20,000.00 to cover extra nights of service due to the El Nino effect. Sincerely, 1 7�w+ man of the FEMA Local Board cc: Lois J. Carson, Executive Director Department of Community Action AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 16, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the Comprehensive Annual PUBLIC HEARING: _ Financial Report for the year ended June 30, 1997 RECOMMENDATION: Receive and File u' •� None BACKGROUND AND OVERVIEW: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report for the year ended June 30, 1997. Mr. Ken AI-Iman, CPA and Auditing Partner of Conrad and Associates, is prepared to make a brief presentation of the report's highlights and answer any questions. FINDINGS AND ALTERNATIVES: None t� - n M. Falco , Finance Director 00�053 City''Of4a Quiwnta California Comprehensive Annual Financial Report for the Year Ended June 30 1997 I 1 CITY OF LA QUINTA La Quinta, California ' Comprehensive Annual Financial Report ' Year ended June 30, 1997 1 1 1 1 1 1 ' Prepared by FINANCE DEPARTMENT JOHN M.FALCONER 1 Director of Finance 1 (This page intentionally left blank) ' CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1997 1 ' TABLE OF CONTENTS Exhibit Page ' INTRODUCTORY SECTION: Letter of Transmittal i ' List of Principal Officials xix Organizational Chart xxi ' Certificate of Award for Outstanding Financial Reporting (CSMFO) xxiii ' FINANCIAL SECTION: Independent Auditors' Report 1 ' General Purpose Financial Statements: Combined Balance Sheet - All Fund Types and Account Groups AA 2 ' Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types BB 5 ' Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types CC 6 Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types DD 8 Combined Statement of Cash Flows - All Proprietary Fund Types EE 9 Notes to the Financial Statements 10 Supplemental Data: General Fund: ' Statement of Expenditures - Budget and Actual 40 Special Revenue Funds: ' Combining Balance Sheet A-1 44 Combining Statement of Revenues, Expenditures and ' Changes in Fund Balances A-2 46 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1997 TABLE OF CONTENTS, (CONTINUED) Exhibit Pape State Gas Tax Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-3 48 Community Service Projects Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-4 49 Federal Assistance Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-5 50 Lighting and Landscape Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-6 51 State Law Enforcement Block Grant (SLEBG): Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-7 52 Quimby Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-8 53 Village Parking Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-9 54 South Coast Air Quality Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-10 55 ' CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1997 TABLE OF CONTENTS, (CONTINUED) Exhibit Page Local Law Enforcement Block Grant (LLEBG): ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-11 56 ' Urban Forestry Grant Fund: Statement of Revenues, Expenditures and Changes ' in Fund Balances - Budget and Actual A-12 57 Low/Moderate Income Housing Project Area No. 1 Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-13 58 ' Low/Moderate Income Housing Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-14 59 Low/Moderate Bond - Project Area No. 1 Fund: ' Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual A-15 60 ' Low/Moderate Bond - Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes ' in Fund Balances - Budget and Actual A-16 61 Debt Service Funds: ' Combining Balance Sheet B-1 64 Combining Statement of Revenues, Expenditures and ' Changes in Fund Balances B-2 65 11 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1997 TABLE OF CONTENTS. (CONTINUED) Exhibit Page Financing Authority Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-3 66 Redevelopment Agency Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-4 67 Redevelopment Agency Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual B-5 68 Capital Projects Funds: Combining Balance Sheet C-1 70 Combining Statement of Revenues, Expenditures and Changes in Fund Balances C-2 72 Infrastructure Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-3 74 Capital Improvement Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-4 75 Financing Authority Capital Projects Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-5 76 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1997 TABLE OF CONTENTS. (CONTINUED) Exhibit Page Redevelopment Agency Project Area No. 1 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-6 77 Redevelopment Agency Project Area No. 2 Fund: Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual C-7 78 Agency Funds: Combining Balance Sheet - All Agency Funds D-1 80 Combining Statement of Changes in Assets and Liabilities - All Agency Funds D-2 82 General Fixed Assets Account Group: Comparative Schedule of General Fixed Assets - By Source E-1 86 Schedule of General Fixed Assets - By Function and Activity E-2 87 Schedule of Changes in General Fixed Assets - by Function and Activity E-3 88 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 1997 TABLE OF CONTENTS. (CONTINUED Table No. Page STATISTICAL SECTION: General Governmental Expenditures by Function 1 90 General Governmental Revenue by Source 2 91 Property Tax Levies and Collections 3 92 Schedule of Net Taxable Value 4 93 Property Tax Rates - Direct and Overlapping Governments 5 94 Special Assessment Billings and Collections 6 95 Schedule of Direct and Overlapping Bonded Debt 7 96 Computation of Legal Debt Margin 8 97 Revenue Bond Coverage 9 98 Demographic Statistics 10 99 Property Value and Construction Activity 11 100 Principal Taxpayers 12 101 Major Employers 13 102 Schedule of Insurance in Force 14 103 Miscellaneous Statistical Data 15 104 E (This page intentionally left blank) t 1 1 1 (This page intentionally left blank) 11 August 20, 1997 14r `I 78-495 CALLE TAMPICO — LA QUINTA, CALIFORNIA 92253 - (760) 777-7000 FAX (760) 777-7101 TDD (760) 777-1227 Honorable Mayor, City Council, and City Manager City of La Quinta ' La Quinta, California ' FY 1996-97 COMPREHENSIVE ANNUAL FINANCIAL REPORT LETTER OF TRANSMITTAL We are pleased to present the 1997 Comprehensive Annual Financial Report ( CAFR) of the City of La Quinta eto the City Council and the City Manager. This report includes financial statements of the: • City of La Quinta; ' La Quinta Redevelopment Agency; and, • La Quinta Financing Authority. Our independent auditors, Conrad & Associates have expressed their opinion as to the fairness of these financial statements. The completion of the independent audit is an important part of the total financial management program for the City of La Quinta. 1 1 1 Il 1 The information found in this report is provided by management to the Council and the public to assist those interested in understanding the fiscal condition of the City as of June 30, 1997. Responsibility for both the accuracy of the data, its completeness and its fairness of presentation, including all disclosures rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the City of La Quinta. All disclosures necessary to enable this reader to gain an understanding of the government's financial activities have been included. Document Structure The CAFR is presented in three sections: Introductory; Financial; and, Statistical. MAILING ADDRESS - P.O. BOX 1504 - LA QUINTA, CALIFORNIA 92253 �`l Honorable Mayor, City Council, and City Manager The introductory section includes this transmittal letter, the City's organizational chart, and a list of principal officials. The financial section consists of the general purpose financial statements, including the audit opinion and footnotes, and the combining and individual fund and account group financial statements and schedules. The statistical section includes selected financial and demographic information, generally on a multi -year basis. The following governmental agencies that provide services to the citizens of the City of La Quints, have been excluded from this report because the City does not exercise oversight responsibilities over these agencies: State of California and its departments, County of Riverside and its departments, Coachella Valley Association of Governments, Riverside County Transportation Commission, Riverside County Waste Management District, Desert Sands Unified School District, County Superintendent of Schools, Coachella Valley Unified School District, Desert Community College District, Mosquito Abatement District, and Coachella Valley Water District. Background The City of La Quints, is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert". The City is governed by a five member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. Significant demographic data is as follows: 1 Population as of December 1996 was 18,931 an increase of 370% from 1980; • Retail Sales over $95 million a 275% increase from 1986; • Taxable Sales over $129 million a 255% increase from 1986; • Assessed Valuation over 2 billion a 240% increase from 1986; and, • Hotel Room sales over 26 million a 195% increase from 1986 The City area includes the beautiful La Qwnta Hotel, world class golf resorts, numerous single family and multi- dwelling units and light commercial industries. The City has a beautiful 10,000 sq ft Senior Center for City residents. The Desert Unified School District has recently opened the Adams Elementary School. The City has been experiencing rapid growth in population making it one of the fastest growing Cities in California. With this growth comes a demand on local government to meet the needs of its citizens. The total number of full time authorized positions for 1996-97 is 69. In addition to the 18,046 permanent residents approximately 9,400 seasonal residents spend three to six months in the City. C f'. C P 1 FJ 1 i Honorable Mayor, City Council, and City Manager City services can be divided into those services provided directly by City staff and those services contracted out to other government agencies and organizations. Direct services provided by City staff in the following areas include: General Government - Legislative - City Manager - Economic Development Finance - Fiscal Services - Central Services 1 B� ii 'Iding and Safety - Administration - Code Compliance - Animal Control U U E LJ [I - Building - Emergency Services - Fire - Civic Center Building Public Works - Administration - Development/Traffic - Street & Landscape Maintenance - Capital Projects City Clerk - City Clerk Community Services - Administration - Recreation - Senior Center Community Develns_m_ ent - Administration - Current Planning - Advance Planning - Redevelopment Contracted services provided to the City and its citizens include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor & tourist information through Palm Springs Desert Resorts Convention Visitors Bureau, economic development through the La Quinta Chamber of Commerce, water service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Waste Management Company, public transit through Sunline Transit Agency, and cable service through Media One. Honorable Mayor, City Council, and City Manager Significant Events and Accomplishments During 1996-97 the City experienced many significant events and accomplishments that may not be readily evident from a review of the financial statements. Some of the more important of these items are: n Single family construction accounted for $82 million in building permits while commercial construction accounted for over $20 million. A large Home Depot hardware outlet is presently under construction in a new 218,000 square foot retail center at the intersection of Highway 111 and Jefferson Street. The development of numerous residential communities has increased the assessed valuation in the City. As mentioned earlier, the City's assessed valuation has increased three fold from 1986 to over $2 billion, with an increase of $100 million during the latest year. LJ La Quinta has housing that ranges from the affordable to luxury estates. The median home prices in La Quinta have been relatively stable and are significantly lower than other areas of the Coachella Valley mostly due to the reasonably priced land values. The U.S. Census has established the median home price at $110,000 which is lower than Riverside, San Diego, Los Angeles Counties and the State of California. There were 600 housing units built during 1995 which brings to 9,957 the number of total units within the City. The 9,957 units consist of 9,113 single family residences, 597 multi family residences, and 247 mobile homes. La Quinta is home to several of the worlds highest rated golf courses. During FY 1996-97, major golf tournaments hosted in La Quints, included the prestigious Bob Hope Chrysler Classic, the Skins Game, the Diners Club Tournament, the Liberty Mutual Senior Legends of Golf, and Raymond Floyd hosted charity golf event. The nationally recognized La Quints, Arts Festival attracts many visitors from around the country each year to the City of La Quinta and the Coachella Valley. The La Quinta Hotel, the second largest destination resort in the Coachella Valley, recorded dramatic growth iv Honorable Mayor, City Council, and City Manager ' in hotel revenues during 1996. A 37,000 square foot ballroom facility has been added to the hotel to accommodate larger conventions. ' The City increased funding for the Palm Springs Desert Resort Convention Bureau for tourism promotion and provided funding for the Airline Services Council to bring a low cost carrier to the Coachella Valley. Capital I rov m .n / t di c 1 The completion of over $5,000,000 in capital improvements including the Highway I I I/Washington Street Intersection and Jefferson Street Overlay. The development of a multi -year Capital Improvement Program and the completion of both the Highway I I I Commercial Corridor Assessment and Landscape & Lighting Assessment District Feasibility Reports. Community Facilities The City completed the Fritz Bums and Adams Street Parks, Sports Complex Lighting Project, Traffic Improvements at various intersections, Bear Creek Channel Bike Path, Landscaping, Highway 1 I I/Washington Street widening while maintaining 20 acres of medians, 15 acres of parks and 105 miles of streets. City Operations 1 The following is a partial listing of the accomplishments made by City staff to the citizens of La Quints, for 1996- 97: 1 Completion of a Comprehensive Economic Development Plan, Completed Charter City adoption process; Initiated Small Business Development Program; 1 Implemented Optical Disk Imaging System for City Clerk records; Received awards in excellance for financial and budget reports; Streamlined Business License and Purchasing Policies; Started the General Plan Updates; Revised sub -division ordinance. Future developmentc include, continued commercial development along the Highway I I I corridor, redevelopment financed property development on Avenue 48 and completion of residential projects in the 1 northern part of the City. �I iJ Honorable Mayor, City Council, and City Manager Financial Information Management of the City of La Quinta is responsible for establishing and maintaining an internal control structure designed to ensure that assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Single A udi - As a recipient of federal, state and county financial assistance, the City also is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. The internal control structure is subject to periodic evaluation by management. As a part of the City's single audit, tests are made to determine the adequacy of the internal control structure, including that portion relating to Federal assistance programs, as well as to determine that the government has complied with applicable laws and regulations. The results of the government's single audit for the fiscal year ended June 30, 1997 provided no instances of material weaknesses in the internal control structure or significant violations of applicable laws and regulations. Accounting Controle - The City of La Quinta's accounting system is designed upon the following principals: In the public sector, a city government maintains a variety of "funds" that provide the basis for separately recording the financial data related to a specific activity. A fund is an accounting entity with a complete set of self -balancing accounting records. Each fund has been established because of some restriction on the use of the resources received by that fund. In the private sector, a corporation may have many subsidiaries which make up the parent corporation. Likewise in the public sector, all of the funds make up the complete financial resources of the City of La Quints. This report includes the transactions of all entities over which the City Council of the City of La Quinta has authority (as defined by the Government Accounting Standards Board). The City's accounting system operates on a modified accrual basis for all governmental and agency type funds. Government funds include the General, Special Revenue, Debt Service, and Capital Projects Funds. Under the modified accrual basis of accounting, revenues are recorded when received in cash or accrued when they are both measurable and collectible within the accounting period or soon enough after the end of the period to pay liabilities of the period, and expenditures, other than interest or long term debt, are recorded when liabilities are incurred. The City maintains one Internal Service Fund and no Enterprise Funds. These types of funds use the accrual method of accounting. Revenues and expenses are recorded when earned or incurred. vi Honorable Mayor, City Council, and City Manager In addition to maintaining funds to record accounting transactions, internal controls exist within the accounting system to ensure the safety of assets from misappropriation, unauthorized use or disposition, and to maintain the accuracy of financial record keeping. These internal controls must be established consistent with sound management practices based upon the cost/benefit of the controls imposed. The cost of a control should not be excessive to its derived benefit as viewed by City management. The internal controls in existence at the City of La Quinta are sufficient to ensure in all material respects both the safety of the City s assets and the accuracy of the financial record keeping system. ' B get_ ary Controls ' The City Manager submits a preliminary budget to the City Council before each fiscal year. Public hearings are then held prior to July 1 to receive public comment. A budget is required to be adopted before the beginning of the fiscal year. Amendments to the budget or budget transfers between funds require Council approval. Budget ' transfers within funds require City Manager approval. The City also maintains an encumbrance system as one budget technique. All fiscal year end appropriations and encumbrances lapse at year end unless specifically approved by the Council for inclusion in the following years appropriations. Each Department receives a monthly budget -to- actual expenditure report. In addition, each department can access the financial information system data through the City-wide computer network. The City Council is also given an Executive level Summary of Revenues and Expenditures on a monthly basis. ' Gann Limit - Appropriations Subject to the Limit In 1979, Proposition 4, the "Gann" initiative, was passed by the voters of California. The purpose of this law ' was to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. This limit is increased each year through a formula that takes into consideration changes in the Consumer ' Price Index and state per -capita income. If a city reaches this limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann Limit for the City of La Quinta has increased steadily since 1979 and still provides the City with a ' comfortable operating margin. In 1991-92 state law allowed the recalculation of the City's limit with new inflation factors. Using population ' growth in the City of La Quinta and growth in the State per capita income allowed the Gann limit for 1996-97 to increase to $22.6 million. Appropriations of "proceeds of taxes" was $ 7.4 million for a margin of $15.2 million. Honorable Mayor, City Council, and City Manager The following schedules present a summary of the general fund, special revenue funds, debt service funds, capital project funds, Internal Service fund revenues and expenditures for 1996-97 and the amount and percentage of increases and decreases in relation to prior year revenues. Revenue from All Fund Tt-...a_ 96-97 over % Fund Type 1996-97 1995-96 (under)95-96 Change General Fund $9,790,719 8,966,850 823,869 9.2% Special Revenue Funds 8,905,876 6,933,517 1,972,359 28.4% Debt Service Funds 12,641,814 12,541,457 100,357 0.8% Capital Project Funds 2,844,354 2,392,926 451,428 18.9% Internal Services Fund 135,913 0 135,913 n/a Total $34,318,676 30,834,750 3,483,926 113% FE. penditurea All Fund Type 96-97 over % Fund Type 1996-97 1995-96 (under) 95-96 Change General Fund $7,803,358 6,902,364 900,994 13.1% Special Revenue Funds 3,377,437 10,333,169 (6,955,732) -67.3% Debt Service Funds 14,009,893 12,584,015 1,425,878 11.3% Capital Project Funds 6,523,530 4,129,822 2,393,708 57.9% Internal Service Fund 130,151 0 130,151 n/a Total $31,844,369 33,949,370 (2,105 001) -6 2% For all fund types, the increased revenue is reflective of a one time $2,112,000 developer contribution in the Redevelopment Agency - Special Revenue Fund, increased Capital Project Fund activity, and a full year's operational revenue for the Equipment Replacement Internal Service Fund compared to the previous initial years startup revenue. Although Capital Project fund expenditures activity increased considerably, the overall expenditures for all fund types decreased 6.2% due primarily to decreased Redevelopment Agency Housing - Special Revenue Funds expenditures. Honorable Mayor, City Council, and City Manager ' General Fund The City's General Fund is used to record all revenue and expenditures not specifically restricted by law or Council policy. Major sources of revenue include property tax, sales tax, transient occupancy ' tax, licenses and permits, and interest. Categories of expenditures include police services, public works, planning, parks and recreation, and administrative functions. The following two tables summarize General Fund revenues and expenditures for 1996-97 and 1995- 96: General Fund - Revenue 96-97 over Source 1996-97 1995-96 (under)95-96 Change Taxes $5,942,698 $5,393,456 $549,242 10.2% Licenses and permits 793,689 998,030 (204,341) -20.5% Charges for services 976,897 610,873 366,024 59.9% Intergovernmental 1,072,803 815,980 256,823 31.5% Interest 941,327 905,420 35,907 4.0% Litigated Settlements 40,593 12,386 28,207 227.7% Miscellaneous 22,712 230,705 (207,993) -90.2% Total $9,790,719 8,966,850 823,869 9.2% The 1996-97 General Fund revenue increase of 9.2% reflects a steady increase in tourism and population growth. e Although License and Permit revenue was more than anticipated in 1996-97, it was 20.5% less than 1995- 96 due to a second half slow down in construction activity. Charges for Snrvieea increase of 59.9% reflects a change in engineering fees which were handled as a deposit trust system in 1995-96-and prior years and in 1996-97 were changed to a straight revenue fee system. The Intergoverrimental increase of 31.5% primarily reflects the receipt of two years of County Service Area 152 assessment in 1996-97. The large decrease of 90.2% in Mig ..Ilan .o ,c is primarily due to the one time grant of $125,000 from the 1 local cable company in 1995-96. ix LII Honorable Mayor, City Council, and City Manager Expenditure Type 1996-97 1995-96 General Government $2,376,935 1,793,301 Public Safety 3,442,056 3,227,438 Community Services 469,110 413,142 Planning & Development 455,563 453,656 Public Works 88904 - 813,352 Capital Projects 170,000 201,475 Debt Service 0 0 Total $7,803,358 6,902,364 96-97 over (under) 95-96 % Change 583,634 32.5% 214,618 6.6% 55,968 13.5% 1,907 0.4% 760342 9.4% (31,475) -15.6% 0 0.0% 900,994 13.1% The 1996-97 General Fund expenditures increase of 13.1% reflects primarily one category - General Government. This increase is a result of increased legal fees associated with a large new development. General Government increase of 32.5% consists mainly of increased legal costs and also includes increased expenditures in economic development. Community Services 13.5% increase is a result of the Councils desire to offer more services to the public. Capital OutIAv expenditure decreased 15.6% primarily as a result of fewer computer purchases. x Honorable Mayor, City Council, and City Manager 1 Special Revenue Fund ' The City's Special Revenue Funds, which account for the collection and use of special or restricted revenues, received $8.9 million in total revenue in 1996-97. This as an increase of 28.4%. The Special ' Revenue Fund expenditures were $3.3 million, a decrease of 67.7%. The following two tables summarize Special Revenue Funds revenues and expenditures for 1996-97 and ' 1995-96: ' Special Revenue Funds - Revenue 96-97 over Source 1996-97 1995-96 (under)95-96 Change Taxes $2,971,135 2,952,336 18,799 0.6% Developer fees 2,137,288 3,190 2,134,098 66899.6% eIntergovernmental 344,235 363,392 105.6% 707,627 ' Interest 1,325,902 757,006 568,896 75.2% Special assessments 994,110 991,123 2,987 0.3% Rental Income 715,203 328,059 387,144 118.0% Miscellaneous 54,611 242,986 (188,375) -77.5% Land Sale 0 1,314,582 (1,314,582)-100.0% Total $8,905,876 6,933,517 1,972,359 28.4% 1n�tergovermmental revenue increase of 105.6% is a result of new State and Federal grant money totaling $324,103. The large increase of 66899.6% in Developer Fees reflects a large one time developer contribution of $2,112,000 in the Redevelopment Agency. Interest increase of 75.2% reflects earnings on larger cash balances. Rental income increase of 118.0% is reflective of a 1996-97 full year of La Quinta Redevelopment Agency's Rental program compared to the 1995-96 inaugural year. Miscellaneous revenue decrease of 77.5% is due to fewer Redevelopment Agency Housing subsidy reimbursements through the sale of subsidy homes. I 1 Xi u Honorable Mayor, City Council, and City Manager Expenditure Type Public Safety Planning& Development Public Works Capital Outlay Debt Service Total 1996-97 1995-96 $41,219 0 2,128,288 5,454,978 1,207,930 987,313 0 3,886,267 0 4,611 $3,377,437 10,333,169 96-97 over % (under)95-96 Change 41,219 n/a (3,326,690) -61.0% 220,617 22.3% (3,886,267) -100.0% (4,611) -100.0°/a (6,996,951) -67.7% The Public Safety expenditure in 1996-97 reflects the expenditures for additional law enforcement personnel from the State Law Enforcement Block Grant (COPS) program. Planning & Development decrease of 61% primarily is a result of less activity in the Redevelopment Agency Housing Program. The Capital Outlay in 1995-96 was for Redevelopment Agency loans and home purchases and in 1996-97 no capital purchases were scheduled. In 1995-96 the Lighting and Landscaping fund paid interest on negative cash, which is reflected in Debt Service and in 1996-97 no interest was paid out. )di Honorable Mayor, City Council, and City Manager The City's Debt Service Funds are used to record the payment of interest and principal on the current portion of outstanding debt. The following two tables summarize Debt Service Funds revenues and expenditures for 1996-97 and 1995-96: Source Taxes Intergovernmental Interest Rental Income Total 1996-97 $11,884,541 4,614 168,191 584,468 $12,641,814 1995-96 11,809,354 1,162 159,602 571,339 12,5412457 96-97 over (under) 95-96 75,187 3,452 8,589 13,129 100,357 Change 0.6% 297.1% 5.4% 2.3% 0.8% Intergovernmental revenues large increase of 297.1% reflects the City's payment to the La Quinta Financing Authority of fees associated with the 1995-96 Financing Authority bond refinancing. The Interest revenue's moderate increase of 5.4% is a result of slightly higher cash balances. Expenditure Type Planning & Development Debt Service Total 1996-97 1995-96 $151,741 213,993 13,858,152 12,370,022 $14,009,893 12,584,015 96-97 over (under) 95-96 (62,252) 1,488,130 1,425,878 Change -29.1% 12.0% 11.3% The decrease of 29.1% in Planning & Development is a result of lower contract administrative service ' fees in the Redevelopment Agency debt service fund. Debt Service increase of 12% reflects higher scheduled tax increment pass through payments in the Redevelopment Agency. L n Honorable Mayor, City Council, and City Manager Capital Project Funds are used to record the receipt and disbursement of monies that are restricted for the acquisition and construction of capital facilities. The following two tables summarize Capital Project Funds revenues and expenditures for 1996-97 and 1995-96: Capital Pr 'ect Funds - Revenue Source Developer fees Intergovernmental Interest Litigated Settlements Total 1996-97 $1,752,975 656,237 405,151 29,991 $2,844,354 &9kM 1,735,233 283,010 365,531 9,152 2,392,926 96-97 over (under) 95-96 17,742 373,227 39,620 20.839 451,428 % Change 1.0% 131.9% 10.8% 227.7% 18.9% Tntergnvernmental revenue's large increase of 131.9% is a result of $435,400 in Riverside County Transportation Commission funding of a Capital Project. Ongoing litigation produced higher Litigated Settlements in 1996-97. Expenditure Type Planning& Development Capital Outlay Debt Service Total 1996-97 1995-96 $1171,440 1,366,745 5:318,680 2,753,477 33,410 9,600 $6,523,530 4,129,822 96-97 over (under) 95-96 (195,305) 2,565,203 (23,810) 2,3937708 % Change -14.3% 93.2% 248.0% 58.0% The Planning & Development expenditure's 14.3% decrease reflects a reduction in contract consultant fees in the Redevelopment Agency - Capital Improvement Funds. Capital Out] increase of 93.2% is a result of increased scheduled Capital Improvement Projects in 1996-97. Debt Service increase of 248% is a result of interest on negative cash in the Redevelopment Agency -Capital Project Fund. xiv r Honorable Mayor, City Council, and City Manager Internal Service Fund The City's Internal Service Fund (Equipment Replacement Fund) is used to account for the use of certain equipment by the departments that use the equipment. Charges are based on a schedule that covers the equipment's operation, maintenance, and depreciation costs. The fund was established in 1995-96 with seed ' money from the General Fund and it had no operating activity that year. 1996-97 is the first full year of operation for this fund. ' Source Operating Revenue Charges for Services ' Operating Expense: Cost of Services Administration ' Depreciation Total Operating Expense Operating Income (Loss) 1 Non -Operating Revenues (Expenses) Interest 1 Total Non -Operating Revenue (Expenses) Net Income (Loss Before ' Transfers Operating Transfers: Operating Transfers In Total Operating Transfers Net Income (Loss) Retained Earnings at ' Beginning of Year Retained Earnings at End of ' Year 96-97 over % 1996-97 1995-96 (under) 95-96 Change $135,913 0 135,913 n/a 92,114 0 3,845 0 34,192 0 130,151 0 5,762 0 92,114 n/a 3,845 n/a 34,192 n/a 130,151 n/a 5,769. n/a 25,382 2,586 22,796 881.5% 25,382 2,586 22,796 881.5% 31,144 2,586 22,796 1104.3% 225,000 250,000 (25,000) -10.0% 225,000 250,000 (25,000) -10.0% 256,144 252,586 3,558 1.4% 252,586 0 252,586 508,730 252,586 256,144 101.4% xv 1 Honorable Mayor, City Council, and City Manager The City is self -insured for general liability insurance in the amount of $125,000 per occurrence and for worker's compensation in the amount of $250,000 per occurrence. Individual claims in excess of the self -insured amounts for general liability and worker's compensation (up to a maximum of $10,000,000 per incident) fall under the insurance policies purchased by the City. The City is a member of the Coachella Valley Joint Powers Insurance Authority (CVJPIA) which was formed to jointly fund insurance programs. The CVJPIA is composed of twenty four member agencies. The City s goal in joining the CVJPIA was to achieve long term premium stability. The CVJPIA provides general liability coverage in excess of $125,000 with a maximum of $10,000,000 per claim. Further information on the CVJPIA can be found in Note 17 to the Financial Statements. City Retirement Costs Note 18 in the Notes to the Financial Statements explains in detail the financing of the City s retirement program. Significant financial information has been disclosed in the notes in order to comply with GASB Statement Number 5. Based upon the latest information, the total over funded benefit obligation applicable to the employees of the City at June 30, 1995 was $538,118, up $91,324 from an unfunded pension benefit obligation of $447,794 as of June 30, 1994. Employer contribution rates are reviewed and adjusted annually to achieve full funding for retirement benefits by the year 2000. The City Treasurer is charged with the responsibility of safeguarding the City's assets, receiving all payments due the City and investing all inactive funds. During the year the City Treasurer earned about $2.8 million in interest on investments in all fund types from instruments yielding up to 5.972% , compared to earnings of $2.2 million during 1995-96. Funds are invested in various types of instruments as shown below. At June 30, 1997, the Treasurer had 100% of all available funds invested. The City's total portfolio at year end was $ 38,778,870. Below is a summary of cash and investments outstanding as of June 30, 1997: Form of Cash and Investments Demand Deposits U.S. Treasury Bills U.S. Government Securities Mutual Funds Local Agency Investment Fund Deferred Compensation - Mutual Funds Total June 30 1997 60,830 14,549,500 8,484,748 2,750,666 12,181,290 751 836 38,778,870 xvi ' Honorable Mayor, City Council, and City Manager ' As required by State law, the City Council has adopted a comprehensive investment policy specifying the type and term of City investments. The policy allows the City Treasurer flexibility without endangering the safety, liquidity or yield of the total portfolio. t � Certificate of Award for Outstanding Financial Re ortin 1 The California Society of Municipal Finance Officers (CSMFO) and the Government Financial Officers Association (GFOA) both present an annual Certificate of Award for Outstanding Financial Reporting. We believe that our current report conforms to their program requirements and we are submitting this report to their organizations for consideration. If received, the Certificates are valid for one year only. We have received the CSMFO award for the previous two years. Acknowledgments This report could not have been accomplished without the dedicated services of the Finance Department staff. Special recognition is given to John Risley, Accounting Supervisor for his efforts in preparing the introductory ' and financial sections, Geniene Croft, Account Technician for her efforts in preparing the statistical section and Debbie De Renard, Secretary for her report preparation skills. We also appreciate the efforts of the Conrad & Associates, CPA's audit team for their professionalism in conducting the annual audit for the City of La Quinta. Res ectfully submitted, 0 — J"C�� John M. Falconer Finance Director and Treasurer u C 1 xvii u 6 (This page intentionally Icft blank) xviii Glenda Holt Ronald Perkins Stanley Sniff Don Adolph Terry Henderson Thomas P. Genovese Chris Vogt John M. Falconer Tom Hartung Jerry Herman Saundra L. Juhola Tom Hartung Dawn Honeywell CITY OF LA QUINTA Directory of Officials June 30, 1997 CITY COUNCIL ADMINISTRATION Mayor Mayor Pro Tem Council Member Council Member Council Member City Manager Public Works Director/City Engineer Finance Director Building and Safety Director Community Development Director City Clerk Acting Community Services Director CityAttomey xix (This page intentionally left blank) xx I LJ I L�J I J Fl n J L�J J [1 1 p 1 w ��aA E va o E Eo s u°-;y�yy( E� a�cb� a� y� � S < FGF� V oRb ¢� 3�cV Vu VUV m mN� g� BC VLL 0 n_..`55`yy 0j[ onq �'�o r 4pV4p C d _4 a .5 C1 Cd E Coma L o �Ca y � � � o �.� oW wW� c� aE ,i,QQ� o m 8aq` �PoE�q SAY. bhV Eo�Ns C. < 8 3 K Y a xxi (This page intentionally left blank) J (This page intentionally left blank) xxiv CERTIFIED PUBLIC ACCOUNTANTS SOCIATES, L.L.P. IRVI MAIN STORMS 926ITE 4 IRVINE, CALIFORNIA 92614 ' /A MRTNERSNIP I NCLVDINO PROFESSIONAL CORPORATIONS (714)474-2020 ' The Honorable Mayor and City Council City of La Quinta ' La Quinta, California Independent Auditors' Report ' We have audited the accompanying general purpose financial statements of the City of La Quinta, California as of and for the year ended June 30, 1997, as listed in the table of contents. These general purpose financial statements are the responsibility of the management of the City of La Quinta, California. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and ' Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the aforementioned general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of La Quinta, California as of ' June 30, 1997, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual funds financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are ' not a required part of the general purpose financial statements of the City of La Quinta, California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements, and in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. The scope of our audit did not include the supplemental statistical schedules listed in the table of contents and we do not express an opinion on them. ' In accordance with Government Auditing Standards issued by the Comptroller General of the United States, we have also issued a report dated August 20, 1997 on our consideration of the City's internal control structure and a report dated August 20, 1997 on its compliance with laws and regulations. 1 August 20, 1997 1 ' MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION CITY OF LA QUINTA Combined Balance Sheet - All Fund Types and Account Groups June 30, 1997 Governmental Fund Types Special Debt Capital Assets and Other Debits General Revenue Service Proiects Assets: Cash and investments (note 2) $ 6,419,976 6,363,933 4,680,466 5,527,892 Cash with fiscal agent (note 2) - 10,809,165 524,613 1,467,662 Accounts receivable 193,831 237,189 - 498,468 Prepaid expenses 62,759 - 276,546 - Interest receivable 211,983 24,091 - 8,426 Notes receivable - 2,452,283 99,791 Due from other funds (note 24) 17,487 - 1,470 Due from other governments 180,983 1,237 4,950 - Advances to other funds (note 12) 8,100,070 551,038 - Deposits 39,812 - Property, plant and equipment (note 4) - _ Property held for resale 86,320 Other debits: Amount available in debt service funds _ Amount to be provided for retirement of general long-term debt Total assets and other credits $15.226,901 20,525,256 5,486,575 7,603,709 Liabilities. Equity and Other Credits Liabilities: Accounts payable $ 655,584 10,929 - 351,459 Accrued expenses 45,910 34,000 914,073 - Compensated absences payable _ _ _ Deposits payable 386,175 49,238 136,926 Deferred compensation payable (note 17) - _ _ Contracts payable - 30,008 _ Retentions payable - - 17,390 Due to other funds (note 24) - 1,470 17,487 Due to bondholders _ Advances from other finds(note 12) 551,038 Obligation under pass -through agreements (notes 9, 10, and 11) Tax allocation bonds (note 6) Revenue bonds (note 8) Housing bonds (note 7) Total liabilities 1,087,669 124,175 L466,581 523,262 Equity and other credits: Investment in general fixed assets _ _ Contributed capital Retained earnings (note 16): Unreserved Fund balances (note 15): Reserved 8,202,641 13,899,806 788,777 1,567,453 Unreserved 5,936,591 6,502,275 3,231,217 5,512,994 Total equity and other credits 14,139,232 20,401,081 4,019,994 7,080,447 Total liabilities, equity and other credits $15.226,901 20,525,256 5,486.575 7,603,709 See accompanying notes to the financial statements. 2 EXHIBIT AA Proprietary Fund Types Fiduciary Fund Types Account Groups Totals Internal General General (Memorandum Only) Service Agency Fixed Assets Lone -Term Debt 1997 1996 550,439 2,434,724 - 25,977,430 24,272,820 - - - 12,801,440 14,965,859 ' _ 929,488 417,889 - - - - 339,305 296,638 - _ - 244,500 269,709 ' _ 2,552,074 95,445 - - - - 18,957 10,505 - - - 204,731 ' 651,108 8,651,108 890 7,204,890 39,812 2,073 594,528 - 26,450,545 - 27,045,073 27,507,953 ' - - - - 86,320 - 4,019,994 4,019,994 3,738,204 98,161,203 98,161,203 98,489,069 1,144,967 2,434,724 26,450,545 102,181,197 181 053 874 177,473,785 7,517 - - - 1,025,489 1,073,412 ' 993,983 534,487 350,653' 350,653 298,818 289,856 - 862,195 513,278 751,836 - - 751,836 546,683 30,008 510,756 - - 17,390 107,364 - _ - 18,957 10,505 1,393,032 1,393,032 1,603,914 - - 8,100,070 8,651,108 7,204,890 - 24,160,474 24,160,474 24,999,603 38,325,000 38,325,000 39,620,000 - 8,790,000. 8,790,000 8,200,000 22,455,000 22,455,000 22,455,000 7,517 2,434,724 102,181,197 107,825,125 107,678,710 - - 26,450,545 - 26,450,545 27,507,953 628,720 - 628,720 - 508,730 - 508,730 252,586 _ - 24,457,677 10,526,276 21,183,077 31,508,260 ' 1,137,450 26,450,545 73,228,749 69,795,075 t1,144,967 2,434,724 26,450,545 102,181,197 181053,874 177,473,785 3 (This page intentionally left blank) ' EXHIBIT BB CITY OF LA QUINTA Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Year ended June 30, 1997 Totals ' Special Debt Capital (Memorandum Only) General Revenue Service Projects 1997 1996 Revenues: Taxes $ 5,942,698 2,971,135 11,884,541 20,798,374 20,155,146 ' Licenses and permits 793,689 793,689 998,030 Charges for services 976,897 - - 976,897 610,873 Developer fees 2,137,288 - 1,752,975 3,890,263 1,738,423 ' Intergovernmental 1,072,803 707,627 4,614 656,237 2,441,281 1,444,387 Interest 941,327 1,325,902 168,191 405,151 2,840,571 2,187,559 Special assessments - 994,110 - - 994,110 991,123 Rental income 715,203 584,468 1,299,671 899,398 ' Sale of land _ 1,314,582 Litigation settlement proceeds 40,593 - 29,991 70,584 21,538 Miscellaneous 22,712 54,611 77,323 473,691 ' Total revenues 9,790,719 8,905,876 12,641,814 2,844,354 34,182,763 30,834,750 Expenditures: Current: General government 2,376,935 2,376,935 1,793,301 Public safety 3,442,056 41,219 3,483,275 3,227,438 Community services Planning and development 469,110 455,563 - 2,128,288 - 151,741 - 1,171,440 469,110 3,907,032 413,142 7,489,372 Public works 889,694 1,207,930 2,097,624 1,800,665 Capital outlay 170,000 - - 5,318,680 5,488,680 6,841,219 Debt service: Principal 1,465,000 1,465,000 1,070,000 Interest 4,888,090 33,410 4,921,500 4,516,289 Payments under pass -through ' obligations 7,505,062 7,505,062 6,797,944 Total expenditures 7,803,358 3,377,437 14,009,893 6,523,530 31,714,218 33,949,370 Excess (deficiency) of revenues over (under) expenditures 1,987,361 5,528,439 1 368 079 3 679 176 2,468,545 (3,114,620) Other financing sources (uses): ' Operating transfers in 63,416 1,587,792 1,772,776 5,059,925 8,483,909 9,031,339 Operating transfers out (277,620) (4,267,568) (739,704) (3,424,016) (8,708,908) (9,281,339) Proceeds of bonds (net of discount and issue costs) 8,500,101 8,500,101 21,674,803 Payments to refunded bond escrow agent (8,488,199) - (8,488,199) - Proceeds of advances from City 604,895 841,320 1,446,215 604,895 Total other financing sources (uses) (214,204)(2,679,776 1,649,869 2,477,229 1,233,118 22,029,698 1 Excess (deficiency) of revenues and other financing sources over (under) expenditures ' and other financing uses 1,773,157 2,848,663 281,790 (1,201,947) 3,701,663 18,915,078 Fund balances at beginning of year, (note 23) 12,366,075 17,552,418 3,738,204 8,282,394 41,939,091 23,119,458 ' Fund balances at end of year $14,139,232 20,401,081 4,019,994 7,080,447 45,640,754 42,034,536 See accompanying notes to the financial statements. i 5 CITY OF LA QUINTA Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - All Governmental Fund Types Year ended June 30, 1997 Revenues: Taxes Licenses and permits Charges for services Developer fees Intergovernmental Interest Special assessments Rental income Sale of land Litigation settlement proceeds Miscellaneous Total revenues Expenditures: Current: General government Public safety Community services Planning and development Public works Capital outlay Debt service: Principal Interest Payments under pass -through obligations Total expenditures Excess (deficiency) of revenues over(under)expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of bonds (net of discount and issuance costs) Payments to refunded bond escrow agent Proceeds of advances from City Total other financing sources (uses) General Fund Variance - Favorable Budget Actual (Unfavorable) $ 5,373,000 725,300 576,950 927,000 801,900 10,000 8,414,150 2,482,351 3,613,029 542,287 778,800 649,302 217,849 8.283.618 130.532 30,000 (386,598) (356,598) 5,942,698 793,689 976,897 1,072,803 941,327 40,593 22,712 9,790,719 2,376,935 3,442,056 469,110 455,563 889,694 170,000 7.803.358 1.987.361 63,416 (277,620) (214,204 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (226,066) 1,773,157 Fund balances at beginning of year 12,366,075 12,366,075 Fund balances at end of year $12.140,009 14.139,232 See accompanying notes to the financial statements. 6 569,698 68,389 399,947 145,803 139,427 40,593 12,712 1,376,569 105,416 170,973 73,177 323,237 (240,392) 47,849 480,260 1,856,829 33,416 108,978 142,394 1,999,223 L999.223 EXHIBIT CC tSpecial Revenue Funds Debt Service Funds Capital Proiects Funds Variance- Variance- Variance - Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) 3,063-850 2,911,135 (92,715) 12,255,500 11,884,541 (370,959) ' _ 53,100 2,137,288 2,084,188 - - - 1,779,814 1,752,975 (26,839) 1,018,746 707,627 (311,119) 5,000 4,614 (386) 1,915,988 656,237 (1,259,751) 1 348,750 1,325,902 977,152 36,200 168,191 131,991 156,150 405,151 249,001 1,021,100 994,110 (26,990) - - - - - - 341,000 715,203 374,203 607,931 184,468 (23,463) - - 29,991 29,991 120,000 54,611 (65,389) 5,966,546 8,905,876 2,939,330 12,904,631 12,641,814 (262,817 3,851,952 2,844,354 1 007 598 41,219 (41,219) 1 2,838,575 2,128,288 710,287 427,850 151,741 276,109 2,933,259 1,171,440 1,761,819 1,301,872 1,207,930 93,942 - - - - - - - - - - 14,479,910 5,318,680 9,161,230 1,465,000 1,465,000 - - - - 5,014,833 4,888,090 126,743 33,410 (33,410) ' 7,678,958 7,505,062 173,896 4,140,447 3,377,437 763,010 14,586,641 14,009,893 576,748 17,413,169 6,523,530 10,889,639 1,826,099 5,528,439 3,702,340 (1,682,010) 1 368 079 313,931 (13,561,217) (3,679,176) 9,882,041 O1,485,740 1,587,792 102,052 1,875,252 1,772,776 (102,476) 12,194,336 5,059,925 (7,134,411) (6,633,317)(4,267,568) 2,365,749 (1,271,500) (739,704) 531,796 (6,781,102) (3,424,016) 3,357,086 8,500,101 8,500,101 - _ _ (8,488,199) (8,488,199) - 728,400 604,895 (123,505 841,320 841,320 (5,147,577) (2,679,776) 2,467,801 1,332,152 1,649,869 317,717 5,413,234 2,477,229 (2,936,005) 1 (3,321,478) 2,848,663 6,170,141 (349,858) 281,790 631,648 (8,147,983) (1,201,947) 6,946,036 17,552,41817,152,418 14.230.940 6,170,141 3,738,204 3,738,204 631 648 8,212,394 8,282,394 3.388,346 4.019.994 134.411 20.401,081 7.080,447 6.946,036 7 EXHIBIT DD CITY OF LA QUINTA Combined Statement of Revenues, Expenses and Changes in Retained Earnings - All Proprietary Fund Types Year June 30, 1997 ended Totals (Memorandum Only) Internal Service 1997 1996 Operating revenues: Charges for services $135,913 135,913 - Operating expenses: Fuel and oil 22,732 22,732 - Maintenance and parts 49,474 49,474 - Vehicle and insurance 19,908 19,908 - Administration 3,845 3,845 - Depreciation 34,192 34,192 Total operating expenses 130,151 130,151 - Operating income (loss) 5,762 5,762 Non -operating revenues (expenses): Interest 25,382 25,382 2,586 Total non -operating revenues (expenses) 25,382 25,382 2,586 Net income (loss) before operating transfers 31,144 31,144 2,586 Operating transfers: Operating transfers in 225,000 225,000 250,000 Total operating transfers 225,000 225,000 250,000 Net income (loss) 256,144 256,144 252,586 Retained earnings at beginning of year 252,586 252,586 Retained earnings at end of year jjQ8,730 508,730 252,586 See accompanying notes to the financial statements. 8 CITY OF LA QUINTA EXHIBIT EE Combined Statement of Cash Flows - All Proprietary Fund Types Year ended June 30, 1997 Totals (Memorandum Only) 1 Cash flows from operating activities: Internal Service 1997 1996 Cash received from other customers $135,913 135,913 - Cash payments to suppliers for goods and services 88 442 8( 8,442) - Net cash provided by (used for) operating activities 47,471 47,471 - Cash flows from non -capital financing activities: Cash received from other funds 225,000 225,000 249,881 Net cash provided by (used for) non -capital financing activities 225,000 225,000 249,881 Cash flows from investing activities: Interest received on investments 28,087 28,087 Net cash provided by (used for) investing activities 28,087 28,087 - Net increase (decrease) in cash and cash equivalents 300,558 300,558 249,881 Cash and cash equivalents at beginning of year 249,881 249,881 - 1 Cash and cash equivalents at end of year $550,439 550,439 249,881 Reconciliation of operating income to net cash provided by operating activities: Operating income (loss) 5,762 5,762 - Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 34,192 34,192 Increase (decrease) in accounts payable 7,517 7,517 - Net cash provided by (used for) operating activities 47,471 47,471 - Non -Cash Investing, Capital. and Financing Activities For the year ended June 30, 1997, fixed assets with a net book value of $628,720 were transferred to the internal service fund from the general fixed assets account group. 1 See accompanying notes to the financial statements. 1 9 CITY OF LA QUINTA Notes to the Financial Statements Year ended June 30, 1997 (1) Summary of Significant Accounting Policies (a) Renortin E� ntity The City of La Quinta ("the City") was incorporated May 1, 1982 under the general laws of the State of California. The City operates under the Council - Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: La Quinta, Redevelopment Agency The La Quinta Redevelopment Agency ("the Agency") has established two redevelopment project areas pursuant to the State of California Health & Safety Code, Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration which was found to exist in the project areas. Even though it is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Agency. Upon completion, separate financial statements of the Agency can be obtained at City Hall. 10 I CITY OF LA QUINTA Notes to the Financial Statements (Continued) h) Summary of Significant Accounting Policies (Continued) City of La Ouinta Public Financing Authority The La Quinta Public Financing Authority (Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991, between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although it is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Upon completion, separate financial statements of the Authority can be obtained at City Hall. 1 (b) Fund Accounting The basic accounting and reporting entity is a "fund". A fund is defined as an independent fiscal and accounting entity with a self -balancing set of accounts, recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. basis funds The accounting records of the City are organized on the of and account groups classified for reporting purposes as follows: GOVERNMENTAL FUNDS General Fund The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, Administrative Services, Community Development, Police Services, Public Works, Building and Safety, and Parks and Recreation. 1 Special Revenue Funds The Special Revenue Funds are used to account for proceeds of specific revenue sources that are restricted by law or administrative action for specific purposes. Debt Service Funds The Debt Service Funds are used to account for resources set aside for repayment of general long-term debt. CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies (Continued) Capital Proiects Funds Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. PROPRIETARY FUNDS Internal Service Fund The Internal Service Fund is used to finance and account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The Equipment Replacement Fund is the only internal service fund in the City. It is used to account for the ultimate replacement of City owned and operated vehicles and equipment. FIDUCIARY FUNDS Agency Funds The Agency Funds are used to account for assets held by the City in an agency capacity for individuals, private businesses and other governmental agencies. ACCOUNT GROUPS General Fixed Assets Account Group The General Fixed Assets Account Group is used to account for the costs of fixed assets acquired to perform general government functions. Assets purchased are recorded as expenditures in the governmental funds and capitalized at cost in the general fixed assets account group. Fixed asset records include estimates of original historical cost as determined by knowledgeable individuals in the City. Contributed fixed assets are recorded in general fixed assets at fair market value when received. Fixed assets acquired under a capital lease are recorded at the net present value of future lease payments. 12 CITY OF LA QUINTA Notes to the Financial Statements (Continued) I (1) Summary of Significant Accounting Policies. (Continued) Fixed assets consisting of certain improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems, have not been capitalized. Such assets normally are immovable and of value only to the City. Therefore, the purpose of stewardship for capital expenditures is satisfied without recording these assets. No depreciation has been provided on general fixed assets. General Long -Term Debt Account Group The General Long -Term Debt Account Group is used to account for all long-term debt of the City. (c) Measurement Focus and Basis of Accounting Governmental (general, special revenue, debt service and capital projects) fund types are accounted for on a "spending" measurement focus. Accordingly, only current assets and current liabilities are included on their balance sheets. The reported fund balance provides an indication of available, spendable resources. Operating statements for governmental fund types report increases (revenues) and decreases (expenditures) in available spendable resources. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The modified accrual basis of accounting is followed by the governmental and agency funds. Under the modified accrual basis of accounting, revenues are susceptible to accrual when they become both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures, other than interest on long-term debt, are recorded when a current liability is incurred. Liabilities are considered current when they are normally expected to be liquidated with expendable available financial resources. Taxes, subventions, and entitlements held at year-end by an intermediary collecting government are recognized as revenue under the modified accrual basis of accounting. Reimbursement grant revenues are recognized when the related expenditures are incurred. Revenues from interest and rents are recorded when earned. U 1 13 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Material delinquent and total uncollected current year property taxes (net of estimated uncollectibles) are recorded as current year receivables. Property taxes (net of estimated uncollectibles) that are levied and measureable in the current year, but not available to finance current period expenditures, are recorded as a receivable and as deferred revenues. The deferred revenues are recognized as revenue in the fiscal year in which they become available. Licenses, permits, fines, forfeitures, charges for services, and miscellaneous revenues are recorded as governmental fund revenues when received in cash because they are generally not measurable until actually received. The proprietary (internal service) fund types are accounted for on an "income determination" or "cost of services" measurement focus. Accordingly, all assets and liabilities are included on the balance sheet, and the reported fund equity provides an indication of the economic net worth of the fund. Operating statements for proprietary fund types report increases (revenues) and decreases (expenses) in total economic net worth. The accrual basis of accounting is utilized by the proprietary funds. Revenues are recognized when they are earned and expenses are recorded when the related liability is incurred. Unbilled service receivables, if material, have been recorded in the financial statements as an accrued revenue. (d) Budgetary Data The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City Manager or his designee is authorized to transfer budgeted amounts between the accounts of any department. Revisions that alter the total appropriations of any department or fund are approved by City Council. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Reserves for encumbrances are not recorded by the City of La Quints. Material supplemental appropriations were not necessary for the reported period. (e) Interfund Transfers Nonrecurring transfers of equity between funds are reported as an adjustment to beginning fund balance. Operating transfers are reported as other sources and uses of funds in the statement of revenues, expenditures, and changes in fund balances. 14 n n n n n n I I I n (Q OF LA QUINTA Notes to the Financial Statements (Continued) Long-term interfund advances are recorded as a receivable and in the long-term debt account group. (g) Investments (h) (i) Investments are valued at cost. An estimated loss is accrued for an impairment of investment market value when it is probable that the. loss will become realized and the amount of loss can be reasonably estimated. In management's opinion, it is not probable that the temporary declines in the market value of the City's investments will become realized because it is management's intention to hold the investments to maturity or until the market value of the investments equals or exceeds their cost. Therefore, temporary market value declines are not reflected in the accompanying financial statements. Any losses resulting from a permanent decline in investment market values are recorded as a reduction of interest income. The amounts recorded as a receivable due from other governments include sales taxes, property taxes, and grant revenues, collected or provided by Federal, State, County and City Governments and unremitted to the City as of June 30, 1997. The County of Riverside lassesses, bills, and collects property taxes for the City. Land held for resale represents property acquired by the Agency for resale. The property is recorded at the lower of original cost or the net realizable value of the property, once such amount can be determined. A reserve of the noncurrent 1 portion of this asset hasl been established in the reporting governmental funds to show that such amounts are not available for appropriation. (j) Employee Leave Benefit 1 Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 days per type of leave. Upon termination or retirement permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an e employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. n 15 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (k) Claims and Jud ents The City records a liability for material litigation, judgments, and claims (including incurred but not reported losses) when it is probable that an asset has been impaired or a material liability has been incurred prior to year end and the probable amount of loss (net of any insurance coverage or available funds on deposit) can be reasonably estimated. (1) Postemplovment Benefits The City does not provide postemployment benefits (other than pension benefits) to its employees. (m) Capital Projects Capital projects expenditures include public domain or infrastructure projects which are not capitalized as additions to general fixed assets, (n) Cash Equivalents for Statement of Cash Flows For purpose of the statement of cash flows, cash equivalents are defined as short- term, highly -liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of change in value because of changes in interest rates. Investments purchased within three months of original maturity are considered to be cash equivalents. Cash and cash equivalents in the accompanying statements include the proprietary funds' share of the cash and investment pool of the City of La Quinta. (o) Applicability of FASB Pronouncements to Pronnetary Funds The City applies all applicable Governmental Accounting Standards Board (GASB) pronouncements in accounting and reporting for its proprietary operations as well as the following pronouncements issued on or before November 30, 1989, unless these pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) Statements and Interpretations; Accounting Principles Board (APB) Opinions; and Accounting Research Bulletins (ARBs) of the Committee on Accounting Procedures. 16 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) (p) Memorandum Only Totals 1 Columns in the accompanying financial statements captioned "Totals (Memorandum Only)" are not necessary for a fair presentation of the financial statements in accordance with generally accepted accounting principles, but are 1 presented as additional analytical data. Interfund balances and transactions have not been eliminated and the columns do not present consolidated financial information. e(2) Cash and Investments oCash and investments held by the City at June 30, 1997 consisted of the following: Demand deposits $ 60,830 State of California Local Agency Investment Fund 12,181,290 1 United States Treasury Bills 7,987,126 Deferred compensation mutual funds 751,836 Federal Home Loan Bank 2,995,634 FNMA 2,000,714 Total cash and investments held by the City $21977.430 Cash and investments held by fiscal agent at June 30, 1997 consisted of the following: United States Treasury Bills $ 6,562,374 Mutual Funds - First American Treasury Obligation Fund 738,234 Mutual Funds - Pacific Horizons Treasury Fund 357 Mutual Funds - Pacifica Treasury Money Market Fund 2,012,075 1 FNMA 3,488,400 Total cash and investments held by fiscal agent $12.801.440 The City and its component units are generally authorized under state statutes and local resolutions to invest in the following types of investments: Investment Tyne Maximum % Savings/operating accounts 85% Certificates of deposit 60% U.S. government and agency securities 75% Government Pool 40% 1 Money market and short or intermediate term bond funds 60% 17 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (2) Cash and Investments, (Continued) Deferred compensation investments held in a fiduciary capacity for City employees include investments legally authorized for the City as well as investments in various types of mutual funds. Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. Deposits of cities and other state or local governments are classified in three categories to give an indication of the level of credit risk assumed by the City, as follows: Category 1 - includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 - includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized Agent or Depository and subject to certain regulatory requirements under State law. Category 3 - includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the City's name. Category 3 also includes any uncollateralized deposits. Category Bank Book Form of Deposit 1 2 3 Balance Balance Deposits held by the City: Demand deposits 268 816 384,202 653.018 60.830 Investments of cities in securities are classified in three categories to give an indication of the level of custodial risk assumed by the entity. Category 1 - includes investments that are insured or registered or for which the securities are held by the City or the City's custodial agent (which must be a different institution other than the party through which the City purchased the securities) in the City's name. Investments held "in the City's name" include securities held in a separate custodial or fiduciary account and identified as owned by the City in the custodian's internal accounting records. Is I ' CITY OF LA QUINTA Notes to the Financial Statements (Continued) ' (2) Cash and Investments, (Continued) Category 2 - includes uninsured and unregistered investments for which the securities are held in the City's name by the dealer's agent (or by the trust department of the dealer if ' the dealer was a financial institution and another department of the institution purchased the securities for the City). Category 3 - includes uninsured and unregistered investments for which the securities are held by the dealer's trust department or agent, but not in the City's name. Category 3 also includes all securities held by the broker -dealer agent of the City (the party that purchased the securities for the City) regardless of whether or not the securities are being held in the City's name. Market Category Carrying Contract/ 1 1 2 3 Amount Value ' Investments held by the City: U.S. Treasury Bills $ 7,987,126 7,987,126 7,989,370 Federal Home Loan Bank 2,995,634 2,995,634 2,995,890 FNMA 2,000,714 - - 2,000,714 2,007,180 Investments held by fiscal agent: U.S. Treasury Bills - 6,562,374 - 6,562,374 6,592,429 FNMA 3,488,400 3,488,400 3,497,611 $12,983.474 10,050,774 23,034,248 23,082,480 Investments held by the City not subject to categorization: Investment in State of California Local Agency Investment Fund 12,181,290 12,233,428 Investment in deferred compensation mutual funds 751,836 751,836 e Investments held by fiscal agent not subject to categorization: Investment in mutual funds: First American Treasury Obligation Fund 738,234 738,234 Pacific Horizons Treasury Fund 357 357 Pacifica Treasury Money Market Fund 2,012,075 2,012,075 $38,718,040 38,818.410 r E 1 19 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (2) Cash and Investments (Continued) The management of the State of California Pooled Money Investment Account (generally referred to as "LAIF") has indicated to the City that as of June 30, 1997 the carrying amount (at amortized cost) of the pool was $28,515,398,747 and the estimated market value of the pool (including accrued interest) was $28,637,448,331. The City's proportionate share of the pool's market value (as determined by LAIF) as of June 30, 1997 was $12,233,428. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage -backed securities, other asset -backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government - sponsored enterprises, and corporations. (3) Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1% of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes which are received from the County within sixty days after year end. Lien date March 1 Levy date June 30 Due dates November 1 and February 1 Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary sources of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: (a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. (b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, any increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. 20 1 CITY OF LA QUINTA Notes to the Financial Statements (Continued) 1 (4) Fixed Assets A summary of changes in general fixed assets for the year ended June 30, 1997 are as follows: 1 1 1 U F C J' U Land Equipment and furniture Vehicles Leasehold improvements Buildings Total Balance at June 30, 1996 Additions Retirements $13,368,910 - (88,000) 1,058,572 83,444 (95,163) 475,382 63,305 201,070 - 12,404,019 5,565 $27, 507,953 152,314 (183,163 Transfers to Proprietary Balance at Funds June 30, 1997 13,280,910 (98,339) 948,514 (314,330) 224,357 - 201,070 (613,890 11,795,694 (1,026,559) 26,450,545 The following is a summary of proprietary fund type fixed assets for the City at June 30, 1997: Building improvements Equipment Vehicles Less accumulated depreciation Total 1 21 Internal Service Fund $613,890 98,339 314,330 43( 2,031) 594 528 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (5) General Lone -Term Debt Changes in general long-term debt for the year ended June 30, 1997 were as follows: Balance at Balance at July 1. 1996 Additions Deletions June 30, 1997 City: Compensated absences payable $ 298,818 51,835 350,653 RDA Project Area No. 1: Tax allocation bonds 33,995,000 - (1,175,000) 32,820,000 Housing tax allocation bonds 17,721,486 17,721,486 Pass -through agreements payable: Due to County of Riverside 10,517,138 10,517,138 Desert Sands Unified School District 1,276,660 (707,650) 569,010 Coachella Valley Unified School District 11,797,368 - (526,560) 11,270,808 Advances from other funds* 2,574,487 1,075,365 3,649,852 RDA Project Area No. 2: Tax allocation bonds 5,625,000 - (120,000) 5,505,000 Housing tax allocation bonds 4,733,514 - 4,733,514 Due to County of Riverside 1,408,437 395,081 1,803,518 Advances from other funds* 4,079,365 370,853 4,450,218 Financing Authority: Revenue bonds 8,200,000 8,790,000 (8,200,000) 8,790,000 Total $102.227.273 10,683,134 (10,729,210) 102.181.197 * Advances from other funds are money owed by the La Quinta Redevelopment Agency to the City of La Quinta, which also include interest accrued on the advances. (6) Tax Allocation Bonds As of June 30, 1997, the following issuances of Tax Allocation Bonds were outstanding: Series 1991 La Quinta Redevelopment Project Tax Allocation Bonds, Series 1991, were issued by the Agency on October 1, 1991, in the amount of $8,700,000 for Project Area No. 1. Interest is payable semi-annually, on March 1 and September 1 of each year commencing March 1, 1992. Interest rate is 6.375% per annum. Tenn Bonds maturing on September 1, 2014 are subject to mandatory sinking fund redemption, in whole or in part, on September 1, 2010 and on each September 1 thereafter through September 1, 2014, at a prepayment price equal to 100% of the principal amount plus accrued interest. 22 CITY OF LA QUINTA Notes to the Financial Statements (Continued) 1 (6) Tax Allocation Bonds. (Continued) Series 1991, (Continued) A surety agreement has been purchased to satisfy the bond reserve requirement. The amount of principal outstanding on the 1991 Tax Allocation Bonds payable at June 30, 1997 was $7,700,000. tSeries 1992 La Quinta Redevelopment Project Tax Allocation Bonds, Series 1992, were issued by the Agency on December 1, 1992, in the amount of $5,845,000 for Project Area No. 2. Interest is payable semi-annually on June 1 and December 1 of each year, commencing June 1, 1993. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. Interest payments range from 5% to 6.9% per annum. The bonds maturing on or after December 1, 1996 are subject to mandatory redemption in part without premium on June 1, 1996. Under the terms of the bond, the maximum annual debt service amount of $510,065, excluding the principal amount of the proceeds of the bonds held in the escrow fund, is to be set aside in reserve funds unless the Agency elects to maintain the reserve requirement by obtaining a letter of credit for the account. As of June 30, 1997, the amounts deposited in the reserve and escrow funds were $512,281 and $2,578, respectively. The principal balance of outstanding bonds at June 30, 1997 was $5,505,000. Series 1994 Tax Allocation Refunding Bonds, Series 1994, were issued by the Agency on May 5, 1994, in the amount of $26,665,000 to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not subject to redemption prior to maturity. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 1997 is $25,120,000. 1 P 1 23 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (6) Tax Allocation Bonds (Continued) Series 1994, (Continued) A portion of the bond proceeds, in the amount of $27,922,526, was deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the 1989 and 1990 Tax Allocation Bonds. As a result, the bonds are considered to be defeased and the liability for those bonds has been removed from the general long-term debt account group. As of June 30, 1997, $6,500,000 and $16,460,000 of the 1989 and 1990 defeased bonds are outstanding, respectively. (7) 1995 Housing Tax Allocation Bonds (TABS) La Quinta Redevelopment Project Areas No. 1 and 2 1995 Housing Tax Allocation Bonds were issued by the Agency on July 1, 1995, in the amount of $22,455,000 to increase, improve and/or preserve the supply of low and moderate income housing in the City. Interest is payable semi-annually on March 1 and September 1 of each year commencing March 1, 1996. Interest payments range from 4% to 6% per annum. Term Bonds maturing on September 1, 2025 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2011 and on each September 1 thereafter, through September 1, 2025, at a price equal to the principal amount plus accrued interest. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 1997 is $22,455,000. (8) 1996 Lease Revenue Refunding Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. The bonds consist of $3,630,000 of serial bonds and $5,160,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 to October 1, 2008 in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. The amount of principal outstanding on the 1996 Lease Revenue Refunding Bonds at June 30, 1997 was $8,790,000. 24 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (8) 1996 Lease Revenue Refundin¢ Bonds, (Continued) A portion of the $8,790,000 bond proceeds, along with the remaining reserve from the 1991 Local Agency Revenue Bonds, was used to purchase state and local government securities that were deposited in a trust with an escrow bank to provide for all future debt service payments of the outstanding 1991 Local Agency Revenue Bonds of $8,200,000. As a result, these certain bonds are considered to be defeased and the liability has been removed from the general long-term debt account group of the Authority. This advance refunding resulted in a debt service savings in the amount of $338,148 and an economic gain (difference between the present values of the debt service payments on the old and new debt) of $211,318. At June 30, 1997, the amount of defeased bonds outstanding is $8,200,000. (9) Due to County of Riverside Proiect Area No. 1 Based on an agreement amended December 21, 1993 between the Agency, the City of La Quinta, and the County of Riverside (County), the Agency will pay to the County $10,517,138 from tax increment revenue relating to Project Area No. 1. This agreement is in consideration of the tax revenues lost by the County as a result of the formation of Project Area No. 1. The tax increment is to be paid to the County over a payment schedule through June 30, 2006 in annual amounts ranging from $386,764 to $2,190,473. Unpaid balances accrue interest at 5.5% per annum. The balance at June 30, 1997 was $10,517,138. iProiect Area No. 2 Based on an agreement dated July 5, 1989 between the Agency and the County, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The Agency is required to begin repayment in the year in which tax increment reaches $5,000,000 in ten equal annual installments. Interest does not accrue on this obligation. The balance at June 30, 1997 was $1,803,518. [1 u 1 25 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (10) Notes Payable to Desert Sands Unified School District (USD) Based on an agreement dated June 21, 1988 between the Agency, the City of La Quinta and the Desert Sands Unified School District (District), the Agency identified all tax increment revenue associated with the District for Project Area No. 1. The tax increment is paid to the District over a payment schedule through July 1, 1998 in amounts ranging from $21,505 to $663,825 for a total amount of $4,132,020. Alternatively, such tax increment revenues plus interest accrued required by this agreement may be retained by the Agency to pay on behalf of the District principal and interest on loans, construction projects or money advanced to finance a sports complex and related amenities as specified by the District. Tax increment payments outstanding at June 30, 1997 totaled $569,010. (11) Notes Pavable to Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District) which provides for the payment to the District of a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $474,517 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 1997 totaled $11,270,808. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses, and expansion or rehabilitation of current facilities. (12) Advances To and From Other Funds The following represents a summary of the various transactions between the City of La Quinta and the La Quinta Redevelopment Agency, which are accounted for as advances from the City: Balances at Balances at July 1. 1996 Proceeds Renavments June 30, 1997 Agency expenditures incurred by the City: Project AreaNF1 $2,574,487 1,075,365 - 3,649,852 Project Area No. 2 4,079,365 370,853 4,450,218 Total $6,653,852 1,446,218 8.100,070 There is no stipulated repayment date established for the City advances. Interest is paid at 10% per year. 26 CITY OF LA QUINTA ' Notes to the Financial Statements (Continued) 1 (12) Advances To and From Other Funds. (Continued) 1 In addition, the Agency elected to borrow $511,903, and $39,135 from Project Area No. 1 and Project Area No. 2, respectively, of the Low/Moderate Income Housing Funds to 1 make the ERAF payment in fiscal year ended June 30, 1994. The Redevelopment Agency Project Area No. 1 and Project Area No. 2 Debt Service Funds will repay the Low/Moderate Income Housing Special Revenue Funds. The Agency has ten years to ' repay this loan. The Agency has elected to make repayment in the tenth year (2003-04). I 1 1 LJ L u E C 1 27 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (13) Debt Service Requirements to Maturity The minimum annual requirements (including sinking fund requirements) to amortize the long-term debt of the City as of June 30, 1997 are as follows. Advances payable to the City and the pass -through obligation owed by Project Area No. 2 to the County have been excluded since minimum annual debt service payments have not been established. 1991 Pass -through Agreements Lease 1995 Revenue Desert Coachella County Ending Housing 1991 1994 1992 Refunding Sands Valley of June 30 TABS TABS TABS TABS Bonds USD USD Riverside Total 1997-98 S 1,594,915 723,999 2,632,040 502,127 734,623 569,010 580,693 773,528 8,110,914 1998-99 1,591,790 723,210 2,625,330 510,065 684,573 - 621,976 773,528 7,530,472 1999-00 1,592,570 721,475 2,624,696 501,805 679,670 - 649,927 773,528 7,543,671 2000-01 1,592,187 723,625 2,624,885 508,265 678,955 - 670,817 1,803,705 8,602,439 2001-02 1,590,690 724,500 2,620,315 503,500 682,178 - 684,233 1,803,705 9,609,121 2002-03 1,592,820 719,259 2,620,855 508,100 679,435 - 697,918 1,803,705 8,622,092 2003-04 1,588,538 722,744 2,599,465 501,550 680,830 - 711,877 2,190,473 8,995,477 2004-05 1,587,990 719,794 2,612,140 509,490 681,220 - 726,114 2,190,473 9,027,221 2005-06 1,590,890 - 720,409 2,597,700 505,890 680,575 - 740,636 2,190,473 9,026,573 2006-07 1,645,502 719,431 2,593,456 506,400 678,865 - 755,449 - 6,899,103 2007-08 1,646,470 716,860 2,590,816 505,650 675,880 - 770,558 - 6,906,234 2008-09 1,645,125 717,535 2,584,232 503,850 676,450 - 785,968 - 6,913,160 2009-10 1,641,540 716,297 2,579,160 506,000 675,280 - 801,698 - 6,918,965 2010-11 1,640,840 713,080 2,571,868 506,750 672,525 - 817,722 - 6,922,785 2011-12 1,641,650 712,720 2,569,442 506,100 673,521 - 834,076 - 6,937,509 2012-13 1,638,750 714,959 2,560,155 509,050 673,130 - 421,166 - 6,517,210 2013.14 1,638,300 709,799 - 505,250 671,351 - - - 3,524,700 2014-15 1,635,150 712,079 - 505,050 673,046 - - 3,525,325 2015-16 1,634,150 - - 503,100 673,076 - - - 2,810,326 2016-17 1,630,150 - - 509,400 671,441 - - - 2,810,991 2017-18 1,632,950 - - 508,250 668,141 - - - 2,809,241 2018-19 1,627,100 - - - 668,038 - - - 2,295,138 2019-20 1,627,750 - _ - _ _ _ - 1,627,750 2020.21 1,624,500 - - - - - - 1,624,500 2021-22 1,622,200 - - - - - - - 1,622,200 2022-23 1.620,550 - _ _ _ _ _ 1,620,550 2023-24 1,619,250 - - - - - - 1,619,250 2024-25 1,613,150 - _ _ _ _ _ 1,613,150 2025-26 1,611,950 - 1,611,950 Principal and Interest 46,959,317 12,931,764 41,605,555 10,625,642 14,932,803 569,010 11,270,908 14,303,118 153,198,017 Less: Interest 24,504,317 5,231,764 16,485,555 5,120,642 6,142,803 3,785,980 61271,061 Total principal$22.455.000 7.700.000 25.I20.000 5,505,000 8.790.000 56_9�010 11.270.808 (0.517.138 91.926.956 28 U 1 C� 1 1 11 u U H U H 1 C CITY OF LA QUINTA Notes to the Financial Statements (Continued) (14) Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The Bonds are neither general obligations _ of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The Bonds do not constitute an obligation of the City; therefore, they are not included in the general long-term debt account group in the accompanying financial statements. The following is a summary of Improvement Bonds outstanding at June 30, 1997: Assessment Assessment Assessment Assessment Assessment District No.88-1 District No.89-2 District No.90-1 District No. 91-1 District No.92-1 Proceeds $855,984 1,153,974 1,227,155 2,240,866 1,880,891 Maturity Date 9/2/04 9/2/04 9/2/05 9/2/06 9/2/08 Interest Rate 6.70% 7.25% 6.45%-6.75% 6.5-7.0% 6.70% 6.80% 2.5%-2.7% Amount outstanding at June 30, 1997 $440,000 660,000 770,000 1,570,000 1,550,000 (15) Reserves and Designations of Fund Balances The City establishes "reserves" of fund equity to segregate amounts representing noncurrent assets which are not considered expendable available financial resources, and amounts legally restricted by parties external to the City. Fund "designations" also may be established by the City to indicate plans for the use of financial resources. Fund balances at June 30, 1997 consisted of the following reserves and designations: Totals General Special Debt Capital (Memorandum Fund Revenue Service Proiects Only) Reserved for: Bond reserve requirement $ 512,231 - 512,231 Bond projects - 10,809,165 - 1,467,662 12,276,827 Advances to other funds 8,100,070 551,038 - - 8,651,108 Prepaid expenses 62,759 - 276,546 339,305 Deposits 39,812 - - 39,812 Notes receivable - 2,452,283 99,7911 2,552,074 Property held for resale 86,320 86,320 Subtotal 8,202,641 13,898,806 788,777 1,567,453 24,457,677 29 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (15) Reserves and Designations of Fund Balances (Continued) Unreserved: Designated for: Debt service Emergency reserve Cash flows Operations/projects/transfers Undesignated Subtotal Total fund balances (16) Retained Earnings Totals General Special Debt Capital (Memorandum Fund Revenue Service Projects Only) 3,232,687 3,232,687 3,577,809 3,577,809 1,300,000 - 1,300,000 1,058,782 6,502,275 - 5,512,994 13,074,051 (1,470 (1,470 5,936,591 6,502,275 3,231,217 5,512,994 21.183.077 $14,139,232 20,401,081 4,019.994 7,080,447 45,640,754 As of June 30, 1997, all of the retained earnings in the proprietary fund were unreserved. As provided under generally accepted accounting principles, reserves are only established in proprietary funds for equity legally restricted by parties external to the governmental unit. (17) Deferred Compensation The City has made available to its employees a deferred compensation plan, which was created in accordance with Internal Revenue Code Section 457, whereby employees authorize the City to defer a portion of their salary and deposit it in individual investment accounts. Funds may be withdrawn by participants upon termination of employment or retirement. The City makes no contribution under the plan. As of June 30, 1997, the deferred compensation liability included in an Agency Fund was carried at its market value of $751,836. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights, are solely the property and rights of the City, subject only to the claims of the City's general creditors. Because the City handles these funds in a fiduciary capacity, the Deferred Compensation Fund is reported as an Agency Fund in the accompanying financial statements. During the year ending June 30, 1998, the City plans to establish these assets in the trust arrangement prescribed by Internal Revenue Code Section 457(g). 30 CITY OF LA QUINTA 1 Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan) Plan Description The City of La Quinta contributed to the California Public Employees Retirement System (PERS), an agent multiple -employer defined benefit pension plan that acts as a common investment and administrative agent for participating public entities within the State of California. The City's payroll for employees covered by PERS for the year ended June 30, 1997 was $2,804,962. The total payroll for the year was $2,828,445. All full-time City employees are eligible to participate in PERS. Part-time hourly 1 employees do not participate in PERS. Benefits vest after five years of service. City employees who retire at or after age fifty, with five years of credited service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to the average monthly pay rate for the last twelve consecutive months. PERS also provides death and survivor's benefits. These benefit provisions and all other requirements are established by State statute and City ordinance. Employee and Employer Contribution Obligations Contributions required of City employees are paid by the City on behalf of the 1 employees. The rates are set by statute and therefore remain unchanged from year to year. The present rates are: Member Rates as a Category Percentage of Wages Local miscellaneous members 7% The City is required to contribute the remaining amounts necessary to fund the benefits for its members, using the actuarial bases recommended by the PERS actuaries and actuarial consultants and adopted by the Board of Administration. 1 Funding Status and Progress The amount shown below as the "pension benefit obligation" is a standardized measure of the present value of pension benefits, adjusted for the effects of step -rate benefits, estimated to be payable in the future as a result of employee service to date. The measure is intended to help assess the funding status of PERS on a going -concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among employers. The measure is the actuarial present value of credited projected benefits and is independent of the funding method used to determine 1 contributions to PERS. 1 31 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan), (Continuedl Funding Status and Progress, (Continued) The pension benefit obligation was computed as part of an actuarial valuation performed as of June 30, 1995. Neither an actuarial valuation nor an annual update as of June 30, 1996 and 1997 is available at this time. Significant actuarial assumptions used in the valuation include (a) a rate of return on the investment of present and future assets of 8.5 percent a year compounded annually, (b) projected salary increases of 4.5 percent a year compounded annually, attributable to inflation, (c) no additional projected salary increases attributable to seniority/merit, and (d) no post retirement benefit increases. The total overfunded pension obligation applicable to the City employees was $538,118 at June 30, 1995, as follows: Pension benefit obligation: Retirees and beneficiaries currently receiving benefits and terminated employees not yet receiving benefits Current employees: Accumulated employee contribution including allocated investment earnings Employer -financed vested Employer -financed non -vested Total pension benefit obligation Net assets available for benefits at cost (Market value is $3,048,725) Unfunded (overfunded) pension benefit obligation Changes in the pension benefit obligation from last year resulted from the following: Changes in benefit provisions Changes in actuarial assumptions Total $ 389,382 1,069,880 743,673 126,985 $2,329,920 2,868,038 $ (538,118) 32 CITY OF LA QUINTA 1 Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan). (Continued) Actuarially Determined Contribution Requirements and Contribution Made PERS used the Entry Age Normal Actuarial Cost Method which is a projected benefit cost method. That is, it takes into account those benefits that are expected to be earned in the future as well as those already accrued. According to this cost method, the normal cost for an employee is the level amount which would fund the projected benefit if it were paid annually from date of employment until retirement. PERS uses a modification of the Entry Age Cost method in which the employer's total normal cost is expressed as a level percent of payroll. PERS also uses the level percentage of payroll method to amortize any unfunded actuarial liabilities. The amortization period of the unfunded actuarial liability ends in the year 2000 for prior 1 service benefits and current service benefits. The significant actuarial assumptions used to compute the actuarially determined contribution requirement are the same as those used to compute the pension benefit obligation, as previously described. An analysis of the 1996-97 contribution in the amount of $417,429 is not available at this time. The contribution to PERS for the year ended June 30, 1996 of $424,546 was made in accordance with actuarially determined requirements computed through an actuarial valuation performed as of June 30, 1994. The 1995-96 contribution consisted of the 1 following: Percent of Covered Amount Payroll Normal cost $401,158 15.45% Amortization of unfunded (overfunded) actuarial accrued liability 23,388 .90% Total contribution 142L546 16.35% Contribution: Employer $239,356 9.22% Employee 185,190 7.13% Total contribution 1424 546 16.35% 1 33 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (18) City Employees Retirement Plan (Defined Benefit Pension Plan) (Continued) Trend Information For the three years ended June 30, 1995, 1996 and 1997, the total contribution to PERS was 16.35%, 16.35%, and 14.88%, respectively, of the annual covered payroll. The total contribution paid by the City included the employer contributions as well as the member contribution for which the City is contractually obligated to pay on behalf of its employees. The total contributions paid by the City was based upon actuarially determined requirements. Since the required ten-year information for the City of La Quinta alone is not displayed in the California PERS annual report, this information must be disclosed in the financial statements of the City. This ten-year historical trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. However, the year ended June 30, 1987 is the first year that this actuarial information was made available by PERS. Moreover, such information for the years ended June 30, 1996 and 1997 is not yet available. Until ten years of data are available, as many years as are available will be presented. Showing unfunded pension benefit obligation as a percentage of annual covered payroll approximately adjusts for the effects of inflation, thereby enhancing comparability for trend analysis purposes. Available trend information (in hundreds) is summarized as follows: (6) (4) Unfunded Pension Actuarial (1) (2) (3) Unfunded (5) Benefit Obligation Valuation Net Assets Pension Percentage Pension Benefit Annual as a Percentage as of Available Benefit Funded Obligation Covered of Covered Payroll June 30 for Benefits Obligation Ulm 2 - 1 Payroll 4 / U5 1987 $ 2,664.0 $ 1,886.9 140.1% $ -757.2 $ 7,172.1 -10.6% 1988 3,745.5 2,614.0 143.3 -1,131.5 7,862.4 -14.4 1989 5,467.8 4,266.4 128.2 -1,201.6 12,012.6 -10.0 1990 7,770.3 6,508.0 119.4 -1,262.3 14,873.3 -8.5 1991 10,279.3 8,550.1 120.2 -1,729.4 19,272.4 -9.0 1992 13,911.9 14,388.6 96.7 476.6 21,837.2 2.2 1993 16,239.3 16,984A 95.6 745.0 22,591.4 3.3 1994 23,040.2 18,562.3 124.1 -4,478.0 25,584.1 17.5 1995 28,680.3 23,299.1 123.1 -5,381.2 26,119.1 -20.6 34 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (19) Claims Payable/Self Insurance 1 The Coachella Valley Joint Powers Insurance Authority (CVJPIA) was formed July 25, 1985 under a joint exercise of powers agreement between local governments and special districts for the purpose of jointly funding programs of insurance under Section 990 of the California Government Code. The Authority is governed by a Board of Directors, which is composed of one director from each member organization which maintains ' membership in the Liability program. The City of La Quinta joined the CVJPIA in order to achieve long term premium stability. Each member city must remain in the pool for three years and may be assessed up to three times their annual premium if the need arises. The likelihood of the need for excess premiums is remote given the claims history of the 1 cities involved and the length of time necessary to settle large claims. Generally, individual claims in excess of the self -insured amount for workers' compensation and general liability fall under the insurance policies purchased by the City. The CVJPIA provides for liability insurance coverage in excess of $10,000 with a maximum of $10,000,000 per claim. Subsequent to June 30, 1996, the City reduced its retention from $10,000 to $0. As of June 30, 1997, the City's year end deposit with CVJPIA exceeded 1 its liability for claims payable and therefore no liability for claims payable has been recorded in the general long-term debt account group. In addition, for the past two years, claim payments have not exceeded the amount of applicable insurance coverage. (20) Accumulated Fund Deficit The Financing Authority Debt Service Fund reported a deficit fund balance of $1,470 at June 30, 1997. (21) Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 1997 exceeded the appropriations of the 1 following funds/departments: Budget Actual Variance General funds: Legislative $769,005 826,730 (57,725) City manager 168,920 191,260 (22,340) Fiscal services 227,118 246,307 (19,189) Animal control 126,625 131,122 (4,497) Building 256,525 263,733 (7,208) Parks and recreation programs 63,250 63,900 (650) Special revenue funds: South Coast Air Quality 4,892 (4,892) Low/Moderate Bond Project Area No. 1 673,013 676,251 (3,238) Capital projects funds: Redevelopment Agency Project Area No. 1 801,063 845,531 (44,468) 1 35 CITY OF LA QUINTA Notes to the Financial Statements (Continued) (22) Contingencies Various claims and suits have been filed against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. (23) Restatement of Beginning Fund Balances The accompanying financial statements reflect adjustments which resulted in the restatement of beginning fund balances of the Special Revenue Fund for the Low/Moderate Income Housing Project Area No. 1 and Low/Moderate Bond Project Area No. 1 in the amounts of $67,120 and $28,325, respectively. These adjustments were made to adjust the beginning balance of notes receivable. Beginning fund balance is adjusted as follows: Special Revenue Fund balances at beginning of year, as previously reported $17,647,863 Adjustment of notes receivable (95,445) Fund balances at beginning of year, as restated $17.552.418 (24) Due From and To Other Funds Current interfund receivables and payables balances at June 30, 1997 are as follows: Current Current Interfund Interfund Receivables Payables General Fund $17,487 - Debt Service Funds: Financing Authority - 1,470 Capital Projects Funds: Infrastructure 1,470 17,487 Total Ila 957 18.957 36 CITY OF LA QUINTA Notes to the Financial Statements (Continued) 1 (25) Proposition 218 Recent developments, including the voters' enactment of Proposition 218 in November 1996, have affected the manner in which local governments may impose, extend or increase certain taxes, assessments and property -related fees. The more significant changes which may affect local government revenue streams are as follows: 1. If there is a majority protest against an assessment, the assessment cannot be imposed. This means that increasing an assessment requires majority voter approval. 2. Certain fees are defined as property -related. Some property -related fees require voter approval at an election; others allow for a majority protest but do not require an election. Property -related fees must comply with certain substantive provisions of Proposition 218, which generally limit the amount of fees. 3. Any local tax, assessment, fee or charge is subject to reduction or repeal by initiative. Uncertainty exists as to the scope and impact of these developments on local government revenue streams. Future legislation and litigation may resolve some of these uncertainties. P 0 P 1 37 (This page intentionally left blank) 38 DESCRIPTION OF FUNDS 1 FUND TYPE -GENERAL FUND GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, Administrative Services, Community Development, Police Services, Public Works, Building and Safety, and Parks and Recreation. 1 11 IJ L C L' n L '1 LI 39 CITY OF LA QUINTA General Fund Schedule of Expenditures - Budget and Actual Year ended June 30, 1997 Variance - Favorable Budget Actual (Unfavorable) General government: Legislative $ 769,005 826,730 (57,725) City manager 168,920 191,260 (22,340) Economic development 564,750 550,431 14,319 Fiscal services 227,118 246,307 (19,189) Central services 553,543 383,079 170,464 City clerk 199,015 179,128 19,887 Total general government 2,482,351 2,376,935 105,416 Public safety: Police Building and safety administration 2,526,500 128,850 2,447,920 118,311 78,580 10,539 Code compliance 302,225 249,292 52,933 Animal control 126,625 131,122 (4,497) Building 256,525 263,733 (7,208) Emergency services 10,140 8,807 1,333 Fire Civic center building 19,000 243,164 10,574 212,297 8,426 30,867 Total public safety 3,613,029 3,442,056 170,973 Community services: Senior center 203,952 161,690 42,262 Parks and recreation administration 275,085 243,520 31,565 Parks and recreation programs 63,250 63,900 (650) Total community services 542,287 469,110 73,177 Planning and development: Community development administration 203,000 168,747 34,253 Current planning 173,300 146,311 26,989 Advanced planning 402,500 140,505 261,995 Total planning and development 778,800 455,563 323,237 Eli] eCITY OF LA QUINTA General Fund Schedule of Expenditures - Budget and Actual (Continued) Variance - Favorable Budget Actual (Unfavorable) Public works: Public works administration 166,203 147,614 18,589 Development and traffic 414,750 310,527 104,223 Maintenance/operations - St. 400,242 374,978 25,264 Interfund reimbursements (331,893) 56,575 38( 8,468) 1 Total 649,302 889,694 public works (240,392) Capital outlay: 1 City manager 5,130 5,123 7 Fiscal services 2,882 2,882 - Central services 18,457 13,212 5,245 e City clerk 7,400 6,322 1,078 Code compliance 12,200 8,291 3,909 Building 10,074 10,073 1 Emergency services 8,660 5,163 3,497 Civic center building 4,600 4,600 Senior center 8,500 3,432 5,068 Parks and recreation administration Parks and recreation programs 8,765 1,000 6,082 997 2,683 3 Public works administration 17,823 6,628 11,195 Development and traffic 19,000 18,929 71 Maintenance/operations - St. 87,858 73,441 14,417 Maintenance/operations - L & L 2,000 1,401 599 Capital projects 3,500 3,424 76 Total capital outlay 217,849 170,000 47,849 1 Total expenditures $8,283,618 7,803,358 480,260 F J L 1 41 (This page intentionally left blank) 42 ISPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures which are legally required to be accounted ' for in a separate fund. The City of La Quinta has the following twelve Special Revenue Funds: tState Gas Tax Fund - To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street -related purposes only. 1 Community Service Proiects Fund - To account for the accumulation of resources for parks and other community services projects. Capital projects to be funded from this source will be budgeted and expended in a separate capital project fund. Federal Assistance Fund - To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. Lighting and Landscape Special Assessment District 89-1 Fund - To account for special assessments levied on real property and the expenditure thereof from City-wide lighting and 1 landscape maintenance and improvements. State Law Enforcement Block Grant (SLEBG) Fund - To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such as anti -gang community crime prevention. Ouimby Fund - To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. t Village Parking Fund - To account for the accumulation of resources provided through developer fees to facilitate parking and traffic flow in that area of the City known as "The Village". Capital projects funded from this source will be budgeted in a separate capital projects fund. South Coast Air Ouality Fund - To account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. Local Law Enforcement Block Grant (LLEBG) Fund - To account for Federal Bureau of Justice Block Grant program which may be used for the purpose of reducing crime and improving public safety. Urban Forestry Grant Fund - To account for State funds. Uses of such funds from the State Department of Forestry are limited to projects approved by the Grantor. Redevelopment Agency. Low and Moderate Income Housing P.A. No. 1 and No. 2 Funds - To account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. Redevelopment Agency Low and Moderate Bond Fund P.A. No. 1 and No. 2 Funds - To account for bond proceeds and expenditures of bond -financed low and moderate income housing programs. 1 43 CITY OF LA QUINTA Special Revenue Funds Combining Balance Sheet June 30, 1997 Community Lighting State Service Federal and Village Gas Tax Projects Assistance Landscape SLEBG Ouimby Parking Assets Cash and investments $65,073 544,093 Cash with fiscal agent - _ Accounts receivable Interest receivable Notes receivable Due from other governments - Advances to other funds - Property held for resale - Total assets $65,073 544.09 Liabilities and Fund Balances Liabilities: Accounts payable $ - Accrued expenses Deposits payable Contracts payable Due to other funds Total liabilities Fund balances: Reserved for: Bond projects Advances to other funds Notes receivable Property held for resale Unreserved: Designated for operations/ projects/transfers 65,073 544,093 Undesignated Total fund balances, as restated 65,073 544,093 Total liabilities and fond balances $65,073 544,093 267,317 1,952 11,498 26,017 39,622 306,939 1.952 11,498 26,017 34,840 34,840 272,099 1,952 11,498 26,017 272,099 1.952 1 LM 2kM 306,939 1.952 11,498 26 017 44 1 EXHIBIT A-1 Low/ Low/ Moderate Moderate Low/ Low/ Urban Income Income Moderate Moderate South Coast Forestry Housing- Housing- Bond- Bond- Totals Air Quality LLEBG Grant PA No. 1 PA No. 2 PA No. 1 PA No. 2 1997 1996 41,108 19,534 3,436,967 1,144,080 667,898 138,396 6,363,933 5,610,910 7,489,554 3,319,611 10,809,165 11,802,982 15,133 173,185 9,249 237,189 5,951 - - 24,091 - 24,091 66,357 2,452,283 - - 2,452,283 95,445 341 896 _ 1,237 23,489 511,903 39,135 - 551,038 - 86,320 86,320 151,038 41,1108 19,534 6.502.947 1.184,111 8.354,728 3.467,256 20,525,256 18,236.172 - - 2,288 1,671 4,565 2,405 10,929 18,066 34,000 - - - 34,000 - 14,398 49,238 48,982 30,008 = 30,008 510,756 10,505 80,694 1,671 4,565 2,405 124,175 588,309 - - 7,489,554 3,319,611 10,809,165 511,903 39,135 - - 551,038 551,038 2,452,283 - 2,452,283 95,445 86,320 86,320 41,108 19,534 _ 3,371,747 1,143,305 860,609 145,240 6,502,275 17,001,380 41,108 19,534 6,422,253 1,182,440 8,350,163 3,464,851 20,401,081 17,647,863 1 4y 12534 6,502,947 1,184,111 8,354,728 3,467,256 20,525,256 18,236,172 45 CITY OF LA QUINTA Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1997 Community Lighting State Service Federal and Village Gas Tax Proiects Assistance Landscape SLEBG Ouimb Parkin¢ Revenues: Taxes $ Developer fees 17,941 Intergovernmental 334,527 - 30,000 - 41,992 Interest 3,358 33,254 212 4,486 1,179 2,673 1,574 Special assessments - - - 994,110 - - - Rental income - Sale of land _ Miscellaneous Total revenues 337,885 33,254 30,212 998,596 43171 20,614 1,574 Expenditures: Current: Public safety Planning and development - Public works 306,942 Capital outlay _ Debt service: Interest Total expenditures 306,942 Excess (deficiency) of revenues over (under) expenditures 30,943 Other financing sources (uses): Operating transfers in - Operating transfers out Proceeds of bonds (net of discount and issuance costs) Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 30,943 Fund balances (deficit) at beginning of year, as restated 34,130 Fund balances at end of year 65,073 41,219 900,988 900,988 41219 _ 33,254 30,212 97,608 1,952 20,614 1,574 (90,690) (95,188) (533) (3,779) (90,690 (95,188 533 (57,436) (64,976) 97,075 601,529 64,976 175,024 544,093 272,099 46 (3,779 1,952 16,835 1,574 (5,337 24 443 y 11M 26.017 EXHIBIT A-2 Low/ Low/ Moderate Moderate Low/ Low/ Urban Income Income Moderate Moderate South Coast Forestry Housing- Housing- Bond- Bond- Totals Air Ouality LLEBG Grant PA No. I PA No. 2 PA No. 1 PA No. 2 1997 1996 2,268,971 702,164 2,971,135 2,952,336 - - - 2,119,347 2,137,288 3,190 18,998 26,411 255,699 - - - - 707,627 344,235 2,404 1,172 - 573,896 68,802 506,845 126,047 1,325,902 757,006 - - - - - - 994,110 991,123 436,436 278,767 715,203 328,059 - - - 1,314,582 54,611 54,611 242,986 21,402 27,583 255,699 5,398,650 770,966 840,223 126,047 8,905,876 6,933,517 4,892 4,892 41,219 - 962,900 312,702 676,251 171,543 2,128,288 5,454,978 - - - - 1,207,930 987,313 - 3,886,267 4.611 962,900 312702 676,251 17L543 3,377,437 10,333,169 16,510 27,583 255,699 4,435,750 458,264 163,972 (45,496 ) 5,528,439 (3,399,652) 102,052 43,313 1,442,427 1,587,792 1,853,715 (8,049) (255,699) (1,567,542) (273,700) (1,544,479) (427,909) (4,267,568) (6,429,392) 21,674,803 (8,049 ) 25( 5,699) 1 465 490 (273,700 1 501 166 1,014,518 (2,679,776) 17,099,126 16,510 19,534 - 2,970,260 184,564 (1,337,194) 969,022 2,848,663 13,699,474 24,598 3,451,993 997,876 9,687,357 2,495,829 17,552,418 3,948,389 4_1,108 19,534 6,422,253 1,182,440 8,350.163 3,464,851 20,401,081 17.647,863 47 CITY OF LA QUINTA Special Revenue Funds State Gas Tax Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Intergovernmental Interest Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-3 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $318,500 334,527 16,027 323,361 3,358 3.358 318,500 337,885 19,385 323,361 318,500 306,942 11,558 114,722 318,500 306,942 11,558 114,722 30.943 30,943 208,639 - - 20( 0.000) - (200,000 - 30,943 30,943 8,639 34,130 34,130 25,491 34130 65.073 30,943 34.130 48 1 0 1 1 1 0 1 1 1 1 1 1 0 1 1 0 1 1 CITY OF LA QUINTA Special Revenue Funds Community Service Projects Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Interest Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-4 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual 22,800 33,254 10,454 32,145 22,800 33,254 10,454 32,145 22,800 33254 10,454 32,145 62( 0,355) 9( 0,690) 529,665 273 078 (620,355 (90,690 ) 529,665 273 078 (597,555) (57,436) 540,119 (240,933) 601,529 601,529 842,462 3 974 544,093 540,119 601,529 1w CITY OF LA QUINTA Special Revenue Funds Federal Assistance Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Intergovernmental Interest Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-S Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $357,244 30,000 (327,244) 1,802 212 212 3,113 357,244 30,212 327 032 4.915 357,244 30.212 386 14 (95,188 386 214 (95,188 (28,970) (64,976) 64,976 64.976 36 006 327 032 4,915 291,026 - 291,026 (36,006) 36 006 4,915 60.061 64.976 50 CITY OF LA QUINTA Special Revenue Funds Lighting and Landscape Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Interest Special assessments Total revenues Expenditures: Current: Public works Debt service: Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-6 Variance - Favorable 1996 Bud et Actual (Unfavorable) Actual $ - 4,486 4,486 - 1,021,100 994,110 26 990 991,123 1,021,100 998,596 2f 2,504) 991,123 983,372 900,988 983,372 900,988 37,728 97,608 (149,534) (533) (149,534) (533) (111,806) 97,075 175,024 175,024 63 218 272,099 82,384 82,384 59,880 149,001 149,001 208,881 208,881 872,591 4,611 877,202 113,921 (9,254) (9,254) 104,667 70,357 175,024 51 EXHIBIT A-7 CITY OF LA QUINTA Special Revenue Funds SLEBG Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $41,992 41,992 - - Interest - 1,179 1.179 Total revenues 41,992 43,171 1 .179 Expenditures: Current: Public safety 41,992 41,219 773 Total expenditures 41,992 41,219 773 Excess (deficiency) of revenues over (under) expenditures - 1,952 1,952 - Fund balances at beginning of year - Fund balances at end of year 1952 1.952 - 52 EXHIBIT A-8 CITY OF LA QUINTA Special Revenue Funds Quimby Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual Revenues: Developer fees $ 53,100 17,941 Interest 2,673 Total revenues 53,100 20,614 Excess (deficiency) of revenues over (under) expenditures 53,100 20,614 Other financing sources (uses): Operating transfers out 52 430 (3,779 Total other financing sources (uses) 52 430 (3,779 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 670 16,835 Fund balances (deficit) at beginning of year (5,337) (5,337) Fund balances (deficit) at end of year (4,667 11,498 (35,159) 2,673 (32,486 ) 3,190 26,192 29,382 32 486 29,382 48,651 820 194 48,651 820 194 16,165 (790,812) 785,475 16,165 5 337 53 CITY OF LA QUINTA Special Revenue Funds Village Parking Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Interest Total revenues Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year IMM11:30r�� Variance - Favorable 1996 Budget Actual (Unfavorable) Actual 1300 1,574 274 1171 1,300 1574 274 1,171 1,300 1,574 274 1,171 24,443 24,443 23,272 24 473 26.017 274 24,443 54 CITY OF LA QUINTA Special Revenue Funds South Coast Air Quality Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Intergovernmental Interest Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year EXHIBIT A-10 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $18,900 18,998 98 19,072 1,000 2,404 1,404 983 19,900 21,402 1.502 20,055 - 4,892 (4.L92) 7,885 - 4,892 4( •892) 7,885 19,900 24,598 44 498 16,510 24,598 41,108 (3,390) (3,390 12,170 12,428 24,598 61] EXHIBIT A-11 CITY OF LA QUINTA Special Revenue Funds LLEBG Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual Revenues: Intergovernmental $26,411 26,411 - - Interest 1,172 1172 _ Total revenues 26,411 27,583 1,172 _ Excess (deficiency) of revenues over (under) expenditures 26,411 27,583 11.172 Other financing sources (uses): Operating transfers out (8,049 1 8( '049) _ Total other financing sources (uses) 8( •049) (8,049 ) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 26,411 19,534 (6,877) - Fund balances at beginning of year - _ Fund balances at end of year 126 411 19,534 6( .8771 - 56 CITY OF LA QUINTA Special Revenue Funds Urban Forestry Grant Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Intergovernmental Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing (uses) Fund balances at beginning of year Fund balances at end of year EXHIBIT A-12 Variance - Favorable Budget Actual (Unfavorable) 255 699 255,699 255,699 255,699 255,699 255,699 25� 5,699) 255 699 (255,699 (255,699 1996 Actual 57 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Income Housing Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Taxes Developer Fees Interest Rental income Sale of land Miscellaneous Total revenues Budget Actual $2,435,900 2,268,971 - 2,119,347 101,550 573,896 341,000 436,436 2,878,450 5,398,650 Expenditures: Current: Planning and development 1,116,345 962,900 Total expenditures 1,116.345 962,900 Excess (deficiency) of revenues over (under) expenditures 1,762,105 4,435,750 Other financing sources (uses): Operating transfers in - 102,052 Operating transfers out (1,542,413) 1 567 542 Total other financing sources (uses) (1,542,413,1 1 465 490 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 219,692 2,970,260 Fund balances at beginning of year, as restated 3,451,993 3,451,993 Fund balances at end of year 3 671 685 6,422,253 EXHIBIT A-13 1 LI L L I Variance - Favorable 1996 (Unfavorable) Actual (166,929) 2,338,108 2,119,347 - 472,346 156,539 95,436 - - 118,312 - 1,703 2,520,200 2,614,662 153.445 153,445 2,673,645 102,052 (25,129 76,923 523,100 523,100 2,091,562 1,810,402 (1.101.754) 708,648 2,750,568 2,800,210 718,903 2,750,568 3.519,113 58 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Income Housing Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Taxes Interest Sale of land Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources ove (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT A-14 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $627,950 702,164 74,214 614,228 19,300 68,802 49,502 24,867 In0MMU 647,250 770,966 123,716 1,835,365 712,612 312,702 399,910 122,212 712,612 312,702 399,910 122,212 (65,362 ) 458,264 523,626 1,713,153 43,313 (273,700) 27( 3,700) (2,168,530) (273,700) 27( 3,700) (2,125,217) r (65,362) 184,564 249,926 (412,064) 997,876 997,876 - 1,409,940 932 514 1,182,440 249,926 997,876 59 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Interest Rental income Miscellaneous Total revenues Expenditures: Current: Planning and development Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of bonds Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year, as restated Fund balances at end of year EXHIBIT A-15 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $ 192,850 506,845 313,995 405,101 - 278,767 278,767 328,059 120,000 54,611 6( 5.389) 241,283 312,850 840,223 527,373 974,443 673;013 676,251 (3,238) 4,642,724 1,909,257 673,013 676,251 (3,238) 6,551,981 3__ ( 60,163) 163,972 524,135 5 577 538 43,313 43,313 - - (1,544,479) (1,544,479) - (1,812,686) 17,105,906 (1,501,166) 1501166 _ (1,861,329) (1,337,194) 554,135 9,687,357 7 826 028 9,687,357 8,350,163 524,135 15,293,220 9,715,682 9.715.682 60 1] 11 U1 U U U 1 _'J IL CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Interest Total revenues Expenditures: Current: Planning and development Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of bonds Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing (uses) Fund balances at beginning of year Fund balances at end of year EXHIBIT A-16 Variance - Favorable Budget Actual (Unfavorable) $ 9,950 126,047 116,097 9,950 126,047 116,097 336,605 171,543 165,062 336,605 171,543 165,062 (326,655) (45,496 ) 281,159 1,442,427 1,442,427 (2,082,193) (427,909) 1,654,284 (639,766) 1,014,518 1,654,284 (966,421) 969,022 1,935,443 2,495,829 2,495,829 1 529 408 3,464,851 1,935,443 1 61 1996 Actual 106,895 106,895 159,057 1,977,010 2,136,067 (2,029,172) (43,896) 4,568,897 4,525,001 2,495,829 2,495,829 (This page intentionally left blank) 62 U �1 11 11 1] DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. The City of La Quints has three Debt Service Funds: La Ouinta Financing Authority Fund - To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center debt obligation. Redevelopment Agency, P.A. No. 1 and No. 2 - To account for the accumulation of resources for the payment of debt service for bond principal interest and trustee fees. 1 63 EXHIBIT B-1 CITY OF LA QUINTA Debt Service Funds Combining Balance Sheet June 30, 1997 Financing Redevelopment Redevelopment Totals Authority Agency -PA No. 1 Agency -PA No. 2 1997 1996 Assets Cash and investments $ - 2,981,084 1,699,382 4,690,466 3,287,145 Cash with fiscal agent - 358 524,255 524,613 1,106,131 Prepaid expenses - 276,546 - 276,546 250,015 Interest receivable - - - - 35,953 Due from other governments 1,366 3,584 4,950 Total assets �_ 3,259.354 2,227,221 5,486,575 4,679,244 Liabilities and Fund Balance Liabilities: Accounts payable $ 4,356 Accrued expenses - 139,976 774,097 914,073 385,646 Due to other funds 1,470 - - 1,470 - Advances from other funds 511,903 39,135 551,038 551,038 Total liabilities 1,470 651879 813,232 1,466,581 941,040 Fund balances: Reserved for: Bond reserve requirement - 512,231 512,231 1,106,873 Prepaid expenses 276,546 - 276,546 250,015 Unreserved: Designated for debt service - 2,330,929 901,758 3,232,687 2,381,316 Undesignated 1470 1470 Total fund balances (1,470 2,607,475 1,413,989 4,019,994 3,738,204 Total liabilities and fund balances $ — 3,259.354 2,227,221 5,486.575 4.679.244 64 IEXHIBIT B-2 CITY OF LA QUINTA Debt Service Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances 1 Year ended June 30, 1997 Financing Redevelopment Redevelopment Totals ' Authori Agency -PA No. 1 Agency -PA No. 2 1997 1996 Revenues: Taxes $ - 9,075,885 2,808,656 11,884,541 11,809,354 ' Intergovernmental 4,614 4,614 1,162 Interest 36,209 54,389 77,593 168,191 159,602 Rental income 584,468 584,468 571,339 1 Total revenues 625,291 9,130,274 2,886,249 12,641,814 12,541,457 Expenditures: 1 Current: Planning and development 4,615 109,725 37,401 151,741 213,993 Debt service: Principal 170,000 1,175,000 120,000 1,465,000 1,070,000 Interest 437,950 3,427,787 1,022,353 4,888,090 4,502,078 Payments under pass - through obligations 5,641,121 1,863,941 7,505,062 6,797,944 Total expenditures 612,565 10,353,633 3,043,695 14,009,893 12,584,015 Excess (deficiency) of revenues over (under) expenditures 12,726 1223359 157446 (1,368,0791 (42,558) Other financing sources (uses): Operating transfers in - 1,499,076 273,700 1,772,776 1,287,060 Operating transfers out (739,704) (739,704) (1,251,453) Proceeds of refunding bonds (net of issuance costs) 8,500,101 8,500,101 Payments to refunded bond escrow agent (8,488,199) (8,488,199) Proceeds of advances from City 234,044 370,851 604,895 604,895 Total other financing sources (uses) (727,802) 1,733,120 644,551 1,649,869 640,502 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (715,076) 509,761 487,105 281,790 597,944 Fund balances at beginning of year 713,606 2,097,714 926,884 3,738,204 3,140,260 Fund balances at end of year $ (1,470) 2,607,475 1,413,989 4,019,994 3,738,204 1 65 CITY OF LA QUINTA Debt Service Funds Financing Authority Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Intergovernmental Interest Rental income Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Operating transfers out Proceeds of refunding bonds (net of discount and issuance costs) Payments to refunded bond escrow agent Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other uses Fund balances at beginning of year Fund balances at end of year EXHIBIT B-3 1 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $ 5,000 4,614 (386) 1,162 36,200 36,209 9 39,062 607,931 584,468 23 A63 571,339 649,131 625,291 (23,840 ) 611.563 5,000 4,615 385 1,162 170,000 170,000 - 160,000 437,951 437,950 1 536,402 612,951 612,565 386 697,564 36,180 12,726 (23,454 86 001 (677,000) (739,704) (62,704) - 8,500,101 8,500,101 (8,488.19 9 8 488 199 (677.00 (727,802 (50,802 (640,820) (715,076) (74,256) (86,001) 713,606 713,606 799,607 72,786 1 470 74 256 713606 11 11 66 I EXHIBIT B-4 CITY OF LA QUINTA 1 Debt Service Funds Redevelopment Agency Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year June 30, 1997 ended Variance - Favorable 1996 Budget Actual (Unfavorable) Actual Revenues: Taxes $ 9,743,650 9,075,885 (667,765) 9,352,441 Interest - 54,389 54389 47,740 Total revenues 9,743,650 9,130,274 61( 3,376) 9,400,181 Expenditures: Current: Planning and development 334,000 109,725 224,275 179,868 Debt service: Principal 1,175,000 1,175,000 - 805,000 Interest 3,448,664 3,427,787 20,877 3,050,453 Payments under pass -through obligations 5,945,948 5,641,121 304,827 5,180,568 t Total expenditures 10,903,612 10,353,633 549,979 9,215,889 Excess (deficiency) of revenues over (under) expenditures (1,159,962) 1 2(, 23,359) (63,397 ) 184,292 Other financing sources (uses): Operating transfers in 1,601,552 1,499,076 (102,476) 1,104,037 Operating transfers out (394,950) - 394,950 (601,700) Proceeds of advances from City 257,450 234,044 (23,406 ) 234,044 Total other financing sources (uses) 1,464,052 1,733,120 269,068 736,381 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 304,090 509,761 205,671 920,673 1 Fund balances at beginning of year 2,097,714 2,097,714 1,177,041 Fund balances at end of year $ 2,401,804 2,607.475 205,671 2 097,714 1 67 r CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Taxes Interest Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Payments under pass -through obligations Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Proceeds of advances from City Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT B-5 1 C F L C Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $2,511,850 2,808,656 296,806 2,456,913 77,593 77,593 72,800 1 2,511,850 2,886,249 374,399 2,529,713 88,850 37,401 51,449 32,963 120,000 120,000 - 105,000 1,128,218 1,022,353 105,865 915,223 1,733.010 1,863,941 130 931 J 1,617.376 3,070,078 3,043,695 26,383 2,670.562 (558.228) (157,446 400,782 (140,849 1 273,700 273,700 - 183,023 (199,550) - 199,550 (649,753) 470,950 370,851 (100,099 370,851 545,100 644,551 99,451 (95,879 (13,128) 487,105 500,233 (236,728) 926,884 926,884 1,163,612 913,756 1,413,989 500,233 962.884 68 CAPITAL PROJECTS FUNDS 1 Capital projects funds account for the. financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. The City of La Quinta has five Capital Projects Funds: Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 98-39. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. Capital Improvement Fund - To account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. Financing Authority Capital Projects Fund - To account for the Public Financing Authority bond 1 proceeds that will be used for specific projects and programs of the City. Redevelopment Agency, Capital Projects Funds Area 1 and 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. L� U U L P F 1 d 1 69 CITY OF LA QUINTA Capital Projects Funds Combining Balance Sheet June 30, 1997 Assets Cash and investments Cash with fiscal agent Accounts receivable Prepaid expenses Interest receivable Notes receivable Due from other funds Total assets Liabilities and Fund Balances . Liabilities: Accounts payable Accrued payroll Deposits payable Retentions payable Due to other funds Total liabilities Fund balances: Reserved for: Prepaid expenses TDC owner participation agreement Bond projects Notes receivable Unreserved: Designated for operations/projects Total fund balances Total liabilities and fund balances Capital Financing Infrastructure Improvement Authority $4,600,439 - - - 738,234 435,468 - 1,470 4 600 439 436.938 738.234 $ - 317,235 - 52,100 84,826 - - 17,390 - - 17,487 52,100 436,938 738,234 4,548,339 4,548,339 - 738,234 4 600 439 436.938 738.234 70 1 1 e 1 1 EXHIBIT C-1 Redevelopment Redevelopment Totals Agency -PA No. 1 Agency -PA No. 2 1997 1996 36,456 890,997 5,527,892 6,526,209 - 729,428 1,467,662 2,056,746 - 63,000 498,468 63,000 - 22,500 - 8,426 8,426 64,786 - 99,791 99,791 - 1,470 10,505 36.456 1,791,642 7.603,709 8,743,746 31,202 3,022 351,459 281,163 - - - 20,725 - - 136,926 52,100 - - 17,390 107,364 - - 17.487 - 31,202 3,022 523,262 461,352 22,500 - - 1,820,357 729,428 1,467,662 - 99,791 99,791 5,254 959,401 5,512,994 6,439,537 5,254 1,788,620 7,080,447 8,282,394 36,456 1,791,642 7.603.709 8.743,746 71 CITY OF LA QUINTA Capital Projects Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 1997. Capital Financing Infrastructure Improvement Authori Revenues: Developer fees $1,552,373 100,874 - Intergovernmental - 655,377 - Interest 253,164 - _ Litigation settlement proceeds Total revenues 1,805,537 756,251 Expenditures: Current: Planning and development - _ _ Capital outlay 305,713 5,012,967 - Debt service: Interest Total expenditures 305,713 5,012,967 Excess (deficiency) of revenues over (under) expenditures 1,499,824 4 256 716 Other financing sources (uses): Operating transfers in 64,975 4,256,716 738,234 Operating transfers out (1,222,678) - _ Proceeds of advances from City Total other financing sources (uses) (1157.703) 4,256,716 738,234 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 342,121 - 738,234 Fund balances (deficit) at beginning of year 4,206,218 Fund balances at end of year 14.548 339 738.234 72 EXHIBIT C-2 1 Redevelopment Redevelopment Totals O Aizencv-PA No. 1 Agency -PA No. 2 1997 1996 99,728 1,752,975 1,735,233 860 656,237 283,010 - 151,987 405,151 365,531 29,991 - 29,991 9,152 29,991 252,575 2,844,354 2,392,926 812,121 359,319 1,171,440 1,366,745 - - 5,318,680 2,753,477 33,410 33,410 9,600 845,531 359,319 6,523,530 4,129,822 815 540 (106,744 3 679 176 1 736 896 - 5,059,925 5,643,858 (2,201,338) (3,424,016) (1,326,388) 841,320 841,320 841,320 2 20(, 1,338) 2,477,229 4,317,470 25,780 (2,308,082) (1,201,947) 2,580,574 (20,526 4,096,702 8,282,394 5,701,820 5,254 1,788,620 7,080,447 8,282,394 73 CITY OF LA QUINTA Capital Projects Funds Infrastructure Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Developer fees Interest Total revenues Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXIUBIT C-3 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $1,126,500 1,552,373 425,873 1,603,048 99,900 253,164 153,264 183,213 1,226,400 1,805,537 579,137 1,786,261 305,714 305,713 1 215,554 305,714 305,713 1 215,554 920,686 1,499,824 579,138 1,570,707 64,975 64,975 - 3 010 557 1 222 678 1,787,879 (678.74 0) 3 O10 557 1 157 703 1,852,854 (678.74 (2,089,871) 342,121 2,431,992 891,967 4,206,218 4,206,218 M 3,314,251 2 116 347 4,548339 2,431,992 4,206.218 74 CITY OF LA QUINTA Capital Projects Funds Capital Improvement Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Developer fees Intergovernmental Total revenues Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year Fund balances (deficit) at end of year EXHIBIT C-4 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual $ 653,314 100,874 (552,440) 132,185 1,915,988 655,377 1 26(, 0,611) 116,786 2,569,302 756,251 1 813 051 248,971 14,174,196 5,012,967 14,174,196 5,012,967 9,161,229 2,537,923 9,161,229 2,537,923 (11,604,894) (4256,716) 7348,178 2 2(. 88,952) 11,599,836 4,256,716 7 343 120 2,297,280 11,599,836 4,256,716 7 343 120 2,297,280 (5,058) $ (5,058) 5,058 8,328 (8,328) 5.058 75 CITY OF LA QUINTA Capital Project Funds Financing Authority Capital Projects Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Developer fees Interest Total revenues Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EXHIBIT C-5 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual 738,234 738,234 - 738,234 738,234 738,234 738,234 - �= 738,234 .738,234 76 IEXHIBIT C-6 ' CITY OF LA QUINTA Capital Projects Funds Redevelopment Agency Project Area No. 1 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Variance - Favorable 1996 Budget Actual (Unfavorable) Actual 1 Revenues: Litigation settlement proceeds $ 29,991 29,991 9,152 Total revenues - 29,991 29,991 9,152 Expenditures: Current: Planning and development 801,063 812,121 (11,058) 848,797 Debt service: Interest - 33,410 (33,410 ) 9,600 858,397 Total expenditures 801,063 845,531 (44,468 Excess (deficiency) of revenues 1 over (under) expenditures 80( 1,063) 81( 5,540) 1( 4,477) 84( 9,245) Other financing sources (uses): Operating transfers in 394,950 - (394,950) 710,735 Proceeds of advances from City 841,320 841,320 - Total other financing sources (uses) 394,950 841,320 446,370 710,735 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (406,113) 25,780 431,893 (138,510) Fund balances (deficit) at beginning of year (20,526 2� 0,526) 117,984 Fund balances (deficit) at end of year 426 639 5,254 431,893 20 526 77 CITY OF LA QUINTA Capital Projects Funds Redevelopment Agency Project Area No. 2 Fund Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 1997 Revenues: Developer fees Intergovernmental Interest Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Operating transfers in Operating transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year EMBIT C-7 1 Variance - Favorable Budget Actual (Unfavorable) $ - 99,728 99,728 860 860 56,250 151,987 95,737 56,250 252,575 196,325 2,132,196 359,319 1,772,877 2,132,196 359,319 1,772,877 _(2,075.946) (106,744 1,969,202 199,550 (199,550) _(3,770,545) 2 201 338 1,569,207 (3,570,995) 2 201 338 1,369,657 (5,646,941) (2,308,082) 3,338,859 4,096,702 4,096,702 1 550 239 1,788.620 3,338,859 1996 Actual 166,224 182,114 348,338 517,948 517,948 (169,610 2,635,843 29_( 1,907) 2,343,936 2,174,326 1,922,376 4,096,702 I 1 78 AGENCY FUNDS 1 Agency funds are used to account for assets held by the City as an agent for an individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has eight agency funds: Arts in Public Places Fund - To account for development fees paid in lieu of acquisition and 1 installation of approved art works in a development with expenditures restricted to acquisition, installation, maintenance and repair of art works at approved sites. The development fees are refundable if not expended within two years. 1 La Ouinta Public Safety Officer Fund - To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Deferred Compensation Fund - To account for deposits held by the City and moneys held on behalf of employees under the City's deferred compensation plan. Debt Service Assessment District No. 88-1, 89-2, 90-1, 91-1.92-1 - To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. Bond Reserve Assessment District No. 88-1, 89-2, 90-1, 91-1. 92-1 - To account for the bond reserves for each bond issue on these assessment districts. E l'1 lJ H F 1 79 CITY OF LA QUINTA Agency Funds Combining Balance Sheet June 30, 1997 Public Assessment Arts in Safety Deferred District Public Places Officer Compensation No. 88-1 Assets Cash and investments $287,786 2,070 751,836 171,083 Interest receivable Total assets $287,786 2 070 751,836 171.083 Liabilities Liabilities: Deposits payable $287,786 2,070 - - Deferred compensation payable - - 751,836 - Due to bondholders 171,083 Total liabilities $287,786 22.070 751,836 171.083 80 EXHIBIT D-1 Assessment Assessment Assessment Assessment District District District District Totals No.89-2 No.90-1 No.91-1 No.92-1 1997 1996 222,561 239,467 423,629 336,292 2,434,724 2,384,171 48,558 222,561 239,467 423,629 336,292 2,434,724 2,432,729 289,856 282,132 - - - 751,836 546,683 222,561 239,467 423,629 336,292 1,393,032 1,603,914 222,561 239,467 423,629 336,292 2,434,724 2,432,729 81 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities Year ended June 30, 1997 ARTS IN PUBLIC PLACES Assets Cash and investments Interest receivable Total assets Liabilities Deposits payable PUBLIC SAFETY OFFICER Assets Cash and investments Liabilities Deposits payable DEFERRED COMPENSATION Assets Cash and investments Liabilities Deferred compensation payable EXHIBIT D-2 Balance at Balance at July 1. 1996 Additions Deletions June 30, 1997 $ 279,104 146,189 137,507 287,786 3.028 3,028 282132 146.189 140.535 287.786 282132 276.794 271.140 287.786 2,070 - 2.070 I- 2 070 - 2.070 546 683 219.750 14.597 751.836 546 683 219 750 14.597 751.836 82 ' CITY OF LA QUINTA Agency Funds ' Combining Statement of Changes in Assets and Liabilities Year ended June 30, 1997 ' ASSESSMENT DISTRICT NO. 88-1 ' Assets Cash and investments Interest receivable Total assets Liabilities Due to bondholders ASSESSMENT DISTRICT NO. 89-2 Assets Cash and investments Interest receivable Total assets Liabilities 1 Due to bondholders ASSESSMENT DISTRICT NO.90-1 Assets Cash and investments Interest receivable Total assets Liabilities Due to bondholders EXHIBIT D-2 (Continued) Balance at Balance at July 1, 1996 Additions Deletions June 30, 1997 $ 270,533 214,494 313,944 171,083 5,460 - 5,460 - 275 993 214,494 319,404 171,083 $ 275,993 214,494 319,404 171,083 $ 262,071 293,504 333,014 222,561 8,169 8,169 - 270240 293,504 341,183 222,561 270240 432,195 479,874 222,561 $ 271,377 323,255 355,165 239,467 8,145 8,145 279 522 323,255 363.310 239,467 279 522 469,822 509.877 239,467 11 83 EXHIBIT D-2 (Continued) CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities Year ended June 30, 1997 Balance at Balance at July 1. 1996 Additions Deletions June 30, 1997 ASSESSMENT DISTRICT NO. 91-1 Assets Cash and investments Due from other governments Total assets Liabilities Due to bondholders ASSESSMENT DISTRICT NO.92-1 Assets Cash and investments Interest receivable Total assets Liabilities Due to bondholders TOTALS -ALL AGENCY FUNDS Assets Cash and investments Interest receivable Total assets Liabilities Deposits payable Deferred compensation payable Due to bondholders Total liabilities $ 452,523 564,278 593,172 423,629 14,708 14,708 4564,278 607.880 423. 67 231 629 467 231 807.723 851.325 423.629 $ 301,880 435,905 401,493 336,292 9,048 9,048 310 928 435.905 410.541 336,292 310 928 574,541 549.177 336.292 $2,384,171 2,199,445 2,148,892 2,434,724 48,558 48,558 2 432 729 2,199.445 2.197,450 2,434,724 $ 282,131 278,864 271,139 289,856 546,683 219,750 14,597 751,836 1603 15 2A98,774 2,709,657 1,393,032 2 432 729 2,997,388 2,995.393 2,434.724 84 I II 1 [1 1 i 1 GENERAL FIXED ASSETS ACCOUNT GROUP 85 EXHIBIT E-1 CITY OF LA QUINTA Comparative Schedule of General Fixed Assets - By Source June 30, 1997 1997 1996 General fixed assets: Land $13,280,910 13,368,910 Buildings 11,795,694 12,404,019 Leasehold improvements 201,070 201,070 Furniture and fixtures 948,514 1,058,572 Vehicles 224357 475382 Total general fixed assets $26,450,545 27,507,953 Investments in general fixed assets from: General Fund $15,011,800 15,981,208 Redevelopment Agency 11,438,745 11,526345 $26,450,545 27,507,953 86 1 1 1 1 EXHIBIT E-2 CITY OF LA QUINTA Schedule of General Fixed Assets - By Function and Activity June 30, 1997 Furniture Leasehold and Function and Activity Land Buildings Improvements Fixtures Vehicles Total General Government $13,280,910 11,795,694 - - - 25,076,604 Legislative - - - 17,057 - 17,057 City Manager - - - 139,407 - 139,407 Finance - - - 114,692 - 114,692 City Clerk - - - 190,262 - 190,262 Community Services - - 201,070 91,115 - 292,185 Building and Safety - - - 114,691 165,410 280,101 Community Development - - 97,258 - 97,258 Public Works 184,032 58,947 242,979 Total $13,280,910 11,795,694 201,070 948,514 224,357 26450,545 87 EXHIBIT E-3 CITY OF LA QUINTA Schedule of Changes in General Fixed Assets - By Function and Activity June 30, 1997 Transfer to Beginning Proprietary Ending Function and Activity Balance Additions Retirements Funds Balance General Government $25,772,929 - (88,000) (613,890) 25,071,039 Legislative 11,934 5,123 - - 17,057 City Manager 140,413 - (1,006) - 139,407 Finance 187,992 10,841 (84,141) - 114,692 City Clerk 184,849 6,321 (908) - 190,262 Community Services 282,639 10,511 - - 293,150 Building and Safety 350,407 25,264 (6,500) (84,470) 284,701 Community Development 97,258 - - - 97,258 Public Works 479,532 94,254 (2,6081 32( 8,1991 242,979 Totals $27.507.953 152,314 18( 3.163) 1 026 559 26.450.545 88 I 1 1 1 I 1 1 11 1 1 1 1 1 1 STATISTICAL SECTION 1 89 CITY OF LA QUINTA General Fund Expenditures by Function Last Ten Fiscal Years TABLE 1 L 1 Fiscal Year Ending General Public Public Community Planning & Capital June30 Government Safety Works Service Development Projects Total 1989 833,100 1,394,700 (1) 206,300 (1) 1,449,200 $3,873,299 1989 1,040,895 1,491,594 (1) 701,175 (1) - 3,233,663 1990 1,514,110 1,883,105 (1) 928,798 (1) 4,326,012 1991 1,968,275 2,501,105 (1) 777,366 (1) - 5,246,745 1992 1,921,155 2,155,813 618,612 157,897 904,171 11,813 5,769,461 1993 1,807,205 2,393,202 600,253 146,686 884,537 - 5,831,883 1994 2,359,673 2,786,575 673,144 119,265 511,416 - 6,450,073 1995 1,565,265 3,143,697 576,304 199,115 538,610 282,113 6,305,104 1996 1,793,301 3,227,438 813,352 413,142 453,656 201,475 6,902,364 1997 $2,376,935 3,442,056 889,694 469,110 455,563 170,000 $7,803,358 (1) Prior to fiscal year 1992 Public Works and Planning & Development expenditures were included with Community Service. Source: City of La Quinta Audited Financial Statements Includes: General Fund 90 CITY OF LA QUINTA TABLE 2 ' General Food Revenue by Source Last Ten Fiscal Years 1 ' Fiscal Year Ending June 30 Taxes Licenses and Permits Inter- Governments] Charges for Services Litigation Settlement Proceeds Interest Miscellaneous Total ' 1988 1,654,700 1,932,200 384,200 (1) (2) 242,500 278,300 4,491,900 1989 2,306,887 3,656,307 496,621 (1) (2) 368,136 336,445 7,164,396 ' 1990 3,154,942 3,286,872 630,791 (1) (2) 155,530 114,686 7,342,821 1991 3,288,565 785,381 790,880 602,600 (2) 642,813 101,411 6,211,650 ' 1992 3,135,044 576,293 930,503 488,015 (2) 261,380 120,867 5,512,102 1993 3,581,830 622,107 1,157,587 394,000 (2) 238,321 219,641 6,203,486 ' 1994 4,212,604 777,241 1,600,032 469,695 (2) 585,264 1,042,872 8,687,708 1995 4,946,304 902,914 747,784 551,727 477,872 718,310 137,028 8,481,939 1996 5,393,456 998,030 815,980 610,873 12,386 905,420 230,705 8,966,850 1997 $5,942,699 793,689 1,072,803 976,897 40,593 941,327 22,712 $9,790,719 1 (1) Previously included in Licenses and Permits (2) 1995 was the first year Litigation Settlement Proceeds was identified as a revenue source Source: City of La Quints Audited Financial Statements ' Includes: General Fund 1 1 F1 1 1 1 91 CITY OF LA QUINTA Property Tax Levies and Collections Last Seven Fiscal Years TABLE 3 Percent of Fiscal Year Total Current Percent Delinquent Total Ending Tax Tax of Levy Tax Collections June 30 Levy Collection Collected Collections to Tax Levy 1991 $280,339 256,297 91.4% 21,921 99.2% 1992 282,201 260,365 92.3% 25,703 101.4a/a 1993 282,630 244,731 86.6% 14,824 91.8% 1994 288,407 275,752 95.6% 900 95.9% 1995 549,273 487,043 88.7% 786 88.8% 1996 670,398 643,309 96.0% 2,312 96.3% 1997 $824,073 760,350 92.3% 0 92.3% Note: 1. Proposition 13 limits cities to levying a tax rate for bonded indebtedness only after 1978. 2. Levies and collections are for General Fund only excluding no -low and supplemental property taxes. 3. Detail prior to fiscal year 1991 not available. Source: City of La Quinta and County of Riverside 92 I 1 CITY OF LA QUINTA TABLE 4 Schedule of Net Taxable Value Last Seven Fiscal Years 1 Fiscal Year Ending June 30 Secured Property Unsecured Property Assessed Property Value Less Property Exemptions Less Homeowner's Exemptions Net Taxable Value 1991 $1,278,307,230 7,156,844 1,285,464,074 3,474,595 (1) 1,281,989,479 1992 1,594,767,374 6,396,816 1,601,164,190 3,605,829 (1) 1,597,558,361 1993 1,773,323,102 6,943,559 1,780,266,661 3,814,434 (1) 1,776,452,227 1994 1,872,768,156 8,119,527 1,880,887,683 3,946,378 18,901,202 1,858,040,103 1995 1,927,834,908 22,822,285 1,950,657,193 4,357,954 20,518,400 1,925,780,839 t1996 2,043,276,054 23,801,872 2,067,077,926 6,936,774 22,399,068 2,037,742,048 1997 $2,164,204,951 22,511,720 2,186,716,671 6,919,376 22,407,418 2,157,389,877 1 Note: Detail prior to fiscal year 1991 not available (1) Homeowner's exemption not available Source: County of Riverside 1 1 Ul 1 1 93 CITY OF LA QUINfA Property Tax Rates - Direct and Overlapping Governments Last Five Fiscal Years (per $100 of Assessed Value) 1996/97 1995/96 1994/95 1993/94 1992/93 General 1.00000 1.00000 1.00000 1.00000 1.00000 Desert Sands Unified 0.09750 0.09750 0.09750 0.09750 0.09750 College of the Desert 0.00000 0.00000 0.00000 0.00000 0.00096 Coachella Valley Water District 0.02080 0.02080 0.02080 0.02080 0.02690 Total Tax Rate 1.11830 1.11830 1.11930 1.11830 1.12536 Source: County of Riverside TABLE 5 94 1 1 1 1 e CITY OF LA QUINTA Special Assessment Billings and Collections Last Seven Fiscal Years Year Special Special Ratio of Ended Assessment Assessment Collections June 30 Billings Collections (1) to Billings 1991 $355,924 335,177 99.8 1992 557,574 552,249 99.0 1993 559,029 548,291 98.8 1994 766,011 734,560 95.9 1995 836,502 737,700 88.2 1996 729,647 699,351 95.8 1997 $791,012 757,256 95.7 (1) Includes Prepayments and Foreclosures Source: Muni Financial Services TABLE 6 95 Source: CITY OF LA QUINTA Schedule of Direct and Overlapping Bonded Debt June 30, 1997 Direct and Overlapping Bonded Debt Riverside County Board of Education Certificates of Participation Riverside County Building Authorities Desert Community College District Certificates of Participation Desert Sands Unified School District Authority Coachella Valley County Water District, I.D. #55 Coachella Valley County Water District, I.D. #58 Coachella Valley County Water District, I.D. #71 Storm Water Unit Certificates of Participation City of La Quinta City of La Quints, 1915 Act Bonds Total Direct and Overlapping Bonded Debt TABLE 7 Percent June 30, 1997 Applicable Bonded Debt 0.996 $219,930 0.996 4,737,424 3.809 133,696 9.043 12,472,141 72.943 9,176,229 1.975 198,498 6.297 1,014,132 100.000 0 (1) 100.000 5,005,000 $32,957,040 (2) Excludes tax allocation bonds to be sold. Excludes tax and revenue anticipation notes, revenue, mortgage revenue and tax allocation bonds and nonbonded capital lease obligations. California Municipal Statistics, Inc. CI C 96 CITY OF LA QUINTA Computation of Legal Debt Margin June 30,1997 Assessed Valuation Debt Limit - 15 % of Assessed Valuation Amount of Debt Applicable to Debt Limit Legal Debt Margin $2.186.716.671 328,007,501 -0- $328,007,501 Notes: Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the assessed valuation of all real and personal property of the City. The City of La Quinta has no general bonded indebtedness. Source: City of La Quinta TABLE 8 97 CITY OF LA QUINTA TABLE 9 Revenue Bond Coverage Local Agency Revenue Bonds (City Hall Project) Last Six Fiscal Years Fiscal Year Debt Service Requirements Ending Revenue Available June 30 for Debt Service Principal Interest Total Coverage 1992 $182,784 0 182,784 182,784 1.00 1993 548,352 0 548,352 548,352 1.00 1994 548,352 0 548,352 548,352 1.00 1995 699,477 155,000 544,477 699,477 1.00 1996 696,402 160,000 536,402 696,402 1.00 1997 $607,950 170,000 437,950 607,950 1.00 Note: Revenue available consists of lease payments made by the City of La Quints to the La Quinta Financing Authority. Source: City of La Quints 98 1 i CITY OF LA QUINTA TABLE 10 Demographic Statistics 1 Last Ten Fiscal Years 1 Total City Fiscal Year Population Riverside Population Ending Square Percent County Percent 1 June 30 Miles (1) Population (2) Change Population (2) Of County 1988 23.2 9,274 13.3% 983,800 0.9% 1989 23.2 10,267 10.7% 1,057,200 1.0% 1990 23.3 10,587 3.1% 1,144,400 0.9% 1 1991 23.8 13,070 23.5% 1,225,800 1.1% t 1992 28.0 14,727 12.7% 1,281,000 1.1% 1993 28.2 15,589 5.9% 1,323,500 1.2% 1994 28.2 16,680 7.0% 1,357,400 1.2% 1995 31.2 17,591 5.5% 1,393,500 1.3% 1 1996 31.2 18,050 2.6% 1,381,879 1.3% 1997 31.2 18,931 4.9% 1,379,956 1.4% 1 Source: (1) City of La Quinta (2) State of California Department of Finance 1 1 99 CITY OF LA QUINTA Property Value and Construction Activity Last Seven Fiscal Years TABLE 11 Fiscal Year Ending June 30 Property Value (1) Commercial Construction Units Value Residential Construction Units Value 1991 $1,278,307,230 3 7,299,000 304 38,320,527 1992 1,594,767,374 12 7,334,871 320 35,744,443 1993 1,773,323,102 7 2,441,392 324 39,145,539 1994 1,872,768,156 13 6,081,796 531 79,318,969 1995 1,927,834,908 4 1,100,119 238 29,163,494 1996 2,043,276,054 8 1,018,940 336 53,973,239 1997 $2,164,204,951 11 1,876,747 322 36,971,047 NOTE: Detail prior to fiscal year 1991 not available (1) From Schedule of Net Taxable Value Source: City of La Quints 100 1 Source: 1 1 Taxpayer La Quinta Hotel Corporation I KSL PGA West Corporation Sunrise Desert Partners KSL Landmark Corporation KSL Land Corporation KSL La Quinta Corporation i TD Desert Development La Quinta Golf Properties, Inc. M & H Realty Partnership Washington Adams Partnership City of La Quinta CITY OF LA QUINfA Principal Taxpayers June 30, 1997 101 Type of Activity Hotel Residences Condominum Vacant Land Residential Land Golf Course Residential Land Golf Course Shopping Centers Commercial TABLE 12 Source: CITY OF LA QUINTA TABLE 13 Major Employers June 30,1997 Employer Employees Activity La Quints Hotel and Golf Resort 1,500 Resort Hotel PGA West 1,100 Golf Resort Wal-Mart 250 Retailer Albertson's 126 Groceries Vons 103 Groceries Ralph's 100 Groceries City of La Quinta 74 Municipal Government Simon Motors 65 Auto Dealer Cliff House 65 Restaurant Red Robin 50 Restaurant City of La Quinta 102 ' Cn-Y OF LA QUANTA Schedule of Insurance in Force eJune 30,1997 Company Name Policy Number Coverage Limits Hartford PEBA07068 Employee Dishonesty, $1,000,000 Forgery, Computer Fraud of Lloyds London F95BDCE006 Fire Truck Physical Damage $185,000 Van Pelt/Spartan Reliance Insurance NZB1500917 All Risk Property Insurance $21,943,000 Company Including Auto Physical Damage (Excluding Quake & Flood) Reliance Insurance IMF 016349 Earthquake & Flood $5,000,000 Company Real & Personal Property Including Contigent Tax Interruption TABLE 14 Term Premium 12/03/96 - 97 $2,500 07/01/97 - 98 $2,390 07/01/97 - 98 $17,350 02/07/97-98 $25.941 California Certificate #5 Comprehensive General $0 Deductible Retention 07/01/97 - 98 $60,630 Joint Powers Liability $50 Million hisurace Authority California Certificate Worker's Compensation $250,000 07/01/97 - 98 $37,637 Joint Powers #5009-056 htsurance Authority American National 1MP9880468 Earthquake & Flood $2,500,000 02/07/97 - 98 $5,000 Real & Personal Property Including Contigent Tax Interruption 1 Source: City of La Quints 1 t e 103 CITY OF LA QUINTA Miscellaneous Statistical Data June 30,1997 TABLE 15 C J Date of Incorporation ....................................... May 2,1982 Type of City ....................................... Charter City Form of Government ....................................... CityEmployees ....................................... Council Manager 74 City Land Area (square miles) .................................... 31.2 Population ....................................... 18,931 Number of Parks ....................................... 5 Total Acreage ....................................... 26 Miles of Streets ....................................... 144.0 Miles of Bike Paths ....................................... 3.0 Number of Major Intersections ................................... 29 Number of Traffic Signals and Safety Lighting ....................... 29 Number of Traffic Signs ....................................... 2,530 Number of Street Lights ....................................... 7 Public Schools ....................................... 3 Private Schools ....................................... 1 Churches....................................... 3 Banks/Savings and Loan ....................................... 2 Number of Single Family Units - Detached .......................... 6,845 Number of Single Family Units - Attached .......................... 2,260 Number of Multiple Family Units ................................ 571 Number of Mobile Home ....................................... 247 104 T4ht 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: 2 COUNCIL/RDA MEETING DATE: December 16, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Library Operations PUBLIC HEARING: As deemed appropriate by the City Council. Fiscal implications are dependent upon Council action. Property tax and redevelopment funds generated for library services must be expended for library services. Under the current County operated system, funds are spent within the Coachella Valley. If the City were to form its own library, funds would only be spent for library services in the City of La Quinta. Current library revenues are estimated to be approximately $500,000 for fiscal year 1996-97. •• WWII RX91TI 4 IVIFAT17 This matter was considered by the City Council on December 2, 1997 as a Study Session item(Attachment No. 1). At that time, the Council directed staff to conduct further research on such matters as determining rent for commercial space for a possible library, and further clarification of the County's proposal. In accordance with that direction, staff obtained the rental rates on various local buildings (Attachment No. 2). Generally, rental rates are $1.00-$1.25 per square foot, depending on the location. The additional costs (common area maintenance, property taxes, etc.) are higher at some facilities due to a variety of factors, including location, year the facility was built, etc. 0009 A Staff also had additional discussions with County staff regarding the County's proposal. The following points reflect those conversations: The County proposes to hire a Master of Library Sciences Branch Manager librarian for the La Quinta branch. 2. The County's proposal indicates a "build out cost" of the new building proposed by the County of $187,500. Recognizing this cost as potentially high, staff asked if the County would be willing to spend any unused funds to pay for a larger collection at the La Quinta library. County staff responded that the County may be willing to consider such proposals, but was not able to commit to such at this time. 3. The County will work with the City in determining the location of the library and space planning. The County has not identified a specific building; however, a space in the Wal-Mart Center was discussed at one time. The County's offer is to provide a space between 5,000 and 10,000 square feet. County staff acknowledged that the County negotiated to construct a facility elsewhere contingent upon a longer term participation commitment, but indicated that capital resources may not permit that approach in La Quinta. 4. The County is not asking for a long term commitment from the City (e.g. requiring the City to stay in the Country Library System for a specified number of years in return for providing enhanced services). 5. The County has indicated that a Memorandum of Understanding could be used to facilitate any understanding regarding the library. 6. City staff asked County staff about the possibility of obtaining a long term funding commitment from the County (e.g use a funding formula guaranteeing some percentage of City generated funding on City library operations). The County has not been supportive in the past of long term funding commitments, primarily due to the fact that they do not know until their annual budget is adopted how much money is available for library services. It is undetermined at this time, if the County would be willing to provide any long term funding commitment to the La Quinta Library. There are two basic alternatives for the City to pursue at this time: remain in the County Library System or withdraw and form a City library. There are benefits and issues associated with each alternative as indicated on the following pages. 002 ■ Economies of scale of being part of the overall County system. ■ Access to County collection (i.e. a person using the La Quinta Library can access any book in the County collection at no cost). ■ Size of library space would increase from current 2,065 square foot facility to a facility containing between 5,000 and 10,000 square feet. ■ 40 hours per week/6 days per week operation, under the direction of a professional librarian. ■ Under current County policy, expenditures by the County on furnishings, books, etc. will have to be reimbursed by the City if the City decides in the future to withdraw from the County Library System. The County is estimating that it will spend $150,000 during the next two years on these items under the current proposal. Thus, it may be more expensive to withdraw at a later date, as the City may be required to re -purchase the collection and furnishings the County may purchase as a result of their proposal. ■ Future budgeting for the Library is contingent upon County action, and is unknown from year to year. ■ Accepting the County's offer to increase service levels immediately, but not to an expenditure level equal to the revenue stream, will raise the standard of library service in La Quinta. Should the City choose to withdraw in the future, retention of this standard would limit the City's options for funding a library facility (i.e. leasing and operating a 7,500 square foot library may not allow sufficient funds to be set aside as a building fund if the Council chooses to build a library at some point in the future). OE 11 003 ■ The City would own and control the library collection and data -bases (following its creation or purchase from the County), furnishings, etc. ■ Library policies would be established locally by the City Council for greater local control. ■ Local control over library budget and staffing. ■ All generated library revenue would be spent in La Quinta. ■ The County may be better prepared to expand library operations and service quickly. This is because the County already has its library services provider (LSSI) in place and would merely adjust its existing allocation of resources. The City would have to start more from "ground zero" but would have a guaranteed revenue stream from which to plan and provide library services. ■ The current library operation is basically a "hands free" operation for the City. The City does not have to worry about library administration, operation, or personnel issues. If the City were to operate its own library, it may assume responsibility for some of these matters. There are several tasks which must be completed depending on which course of action the Council takes. Staff is seeking direction/input on the tasks as outlined below: ON&WK4191 ► Iraq DRYINYWY&M am The City could prepare a Memorandum of Understanding with the County to memorialize the proposal. Staff would negotiate any additional benefits as identified by the Council. Following a firm agreement, the City would rescind its resolution signifying an intent to withdraw from the County Library System and notify the State Board of Equalization, County Assessor, and County Auditor regarding the change. To avoid problems with the tax roles, this would need to be accomplished before March 1998 when the County is scheduled to change the tax roles. Q 0 ME I l I WAN11 WilLIMMWIRRMAIM The City would need to decide on a preferred location for a library. Options include leasing the existing building (and possibly expanding into the vacant space adjacent to the existing library), leasing another space in the City (the Council may wish to discuss the economic impact on the Village of moving the library to, for instance, a location on Highway 1 1 1), locating a library facility on the Civic Center campus (use modular buildings as a temporary use, or construct a building), or purchasing/building a facility to be used as a library. Staff is recommending leasing space from the existing landlord, and soliciting a proposal from LSSI to provide library services on the short term for the City, under this option. This will allow for a smoother, affordable library transition and time to make long term plans (e.g. location of permanent library, contract vs. City employees, etc.). In addition, the City would need to draft the written agreement returning library revenues to the City. County staff, City staff, and the City's special legal counsel believe this can be accomplished with a separate agreement rather than amending the existing redevelopment pass through agreement. In response to the Council's request, the Friends of the La Quinta Library discussed this matter at their December 3, 1997 meeting and voted in favor of recommending that the City withdraw from the County Library System (Attachment No. 3). The City has advised the County via a resolution that it intends to withdraw from the County Library System. In addition, the State Board of Equalization, the County Assessor, and the Auditor Controller have been notified of the City's pending withdrawal. In response to these actions, the County has made an offer to the City for enhanced library services if the City stays in the County Library System. The alternatives available to the Council include: Continue on the course of withdrawal and provide staff with direction regarding the physical location of a future library, and the provision of library services (i.e. hire librarians or contractor/consultant); or, 2. Accept the County's proposal (or accept with suggested amendments) and, direct staff to negotiate a Memorandum of Understanding; prepare a resolution rescinding the withdrawal notice to the County; notify all relevant agencies regarding the recission; or, 0 ±,, 005 J 3. Provide staff with alternative direction. Mark Weiss, Assistant City Manager Attachments: 1 . December 2, 1997 Staff Report on Library Issue 2. Table of Area Rents 3. Friends Letter regarding withdrawal CBMyOat&%WPOoca1CITV COUNCIMCSTFF29.97.wpd W COUNCIL/RDA MEETING DATE: December 2, 1997 Discussion of Library Operations As deemed appropriate by the City Council. ATTACHMENT 1 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City generates approximately $500,000 annually in combined property and redevelopment tax increment revenues for library purposes. The County Library System currently spends approximately $140,000 to operate the La Quinta Branch Library. The remaining $360,000 is used by the County to underwrite costs to operate the County Free Library System. The City adopted a resolution of.intent to withdraw from the County Free Library System in October of 1997. County representatives developed a proposal to enhance La Quinta Branch Library services subsequent to adoption of the City resolution. In December of 1996, upon considering options for library services in La Quinta, including possible withdrawal from the County Free Library System, the City Council authorized staff to work with County staff in an effort towards enhancing library services in La Quinta. In January, 1997, the City Council approved a listing of specific service levels sought by the City. Staff met with County staff and solicited a response to the requested service objectives (see Attachment 1). The County implemented a Zone Advisory Board program in 1997 that effectively attempted to return tax revenues from designated zones, and certain library operational decisions, to those zone areas. Consequently, County staff advised the City that operational service levels of individual cities should be addressed through the Zone Advisory Board ( see Attachment 2). The County pursued a new operational 00i 008 contract for County library services but, while offering minor enhancements to the library's hours of service in La Quinta, generally retained an operational budget of approximately $ 140,000 for the La Quinta Branch Library. The City Council reviewed the status of library operations in October, 1997 and adopted a resolution notifying the County of the City's intent to withdraw from the County Library System (see Attachment 3). Subsequent to receipt of this notification, the County provided City staff with a "Library Service Proposal" (see Attachment 4). In consideration of the above, there are two tracks available to the City in pursuing enhanced library services: 1) Withdrawal from the County Library System, utilizing dedicated tax revenue for enhanced municipally run library services, or 2) Negotiation with the County for enhanced library services pursuant to the County's proposal of November 12, 1997. This item has been placed on today's agenda to afford the Council an opportunity to discuss these options. As noted, the City has taken the initial steps necessary for withdrawal from the County Library System. Pursuit of this option, which would allow local retention of property tax and redevelopment tax increment dollars currently forwarded to the County (estimated at $500,000), will require additional City actions. For example, the target date for transition from County to City library operations would be July 1, 1998. Thus, the City should be prepared to assume responsibility for library operations by that date. These preparations may include negotiating acquisition of the collection, developing the program budget, leasing/buying space, contracting for operations/hiring staff, and arranging access to the Inland Library System. Staff believes it is imperative to begin preparations for the transition in library services as soon as possible. One option available to the City, would be to assume library operations with as few initial changes as possible. For example, preliminary discussions with the lessor for the existing library site suggest that it may be possible to extend the existing lease for an additional year. In addition,staff could approach the County's contractor for library services (LSSI) and request a proposal from them to manage the City's library for an additional year, with selected enhancements (i.e., additions to the collection, hours of operation, etc.). Under this scenario, the City could use the first year of operations to evaluate the current system, prepare a program budget for improvements and operations, and conduct an exhaustive review of library operations alternatives. Alternatively, the City could prepare Requests for Proposals for library operations immediately. This option would require a more immediate and exhaustive review of library operations alternatives, including facility type and location (i.e., lease the existing site or an alternative site; purchase modular buildings for temporary location on Civic Center property, etc.)•, library service levels (i.e., staffing, hours of operation, technical computer support, collection additions, etc.) and funding commitment. The City of Palm Desert contracted with a Library Management Consultant (Beverly Simmons) for assistance in developing its transition program at a cost of $9,600. La Quinta's 1997-98 Fiscal Year City Manager's Office Budget includes $10,000 in "Contract Services" that could be allocated for library consultant services for either of the two scenarios outlined above. In addition to the above, under this option negotiations with the County must commence to acquire the collection and make necessary transition arrangements. While preliminary discussions along these lines have commenced, they've been complicated somewhat by a new proposal recently submitted by the County intending to encourage the City to remain part of the County Free Library System. As noted earlier, upon receipt of the City's formal notification of intent to withdraw from the library system, the County submitted a proposal to the City designed to enhance library services at the La Quinta Branch Library as part of the County Free Library System. This proposal would increase staffing and hours of operation at the library; provide additional computer terminals for access to the Internet and Riverside County Network; increase the collection expenditures; and relocate to, and lease a larger library facility. Staff has discussed this proposal in brief with County staff and solicited additional background information on the nature of the County's proposal. The County has provided authorization to relocate to a facility of 5,000 to 10,000 square feet, specific site yet to be determined. The "one time move cost" budget includes funds to "build out" and furnish the new facility, as well as make certain technical/computer infrastructure enhancements, and physically relocate to the facility. The County has indicated that in the short term, under this proposal, expenditures on the La Quinta Branch Library will meet or exceed City contributions. Advantages to the City's continued participation in the County Free Library System include: • System -wide economies of scale (relating to staffing, access to technology, and purchase of materials); • Access to system collection materials; • Continued access to County professional library administrative staff. 010 i'i 0 1 t';1 7 Advantages to establishment of a Municipal Library include: • Local control of budget for library operations and improvements; • Local control of library policies, practices, collections and data -bases; • City ownership of library collections and data -bases; • Changes in County funding would not impact City library services. Options available to the City Council include: Authorize staff to prepare for withdrawal from the County Free Library System by negotiating with County staff for acquisition of the La Quinta Branch Library collection, pursuing operations assistance and a facility lease. Staff seeks Council direction as appropriate on whether this effort should be phased (i.e., with minimal changes in the first year to the facility location, operations, or staffing, allowing staff additional time to evaluate system attributes and deficiencies) or holistic (i.e., gearing either to a new larger location, leased or purchased; with retention of professional staff or solicitation of proposals for contract services, etc.). Staff believes it may be beneficial to investigate the availability of consulting library professionals to assist in this transition planning effort; or 2. Authorize staff to pursue the County "Library Service Proposal" of November 12, with or without certain modifications; or 3. Authorize staff to pursue some version of both options on parallel tracks, further appraising costs and benefits for further Council consideration in January of 1998; or 4. Provide staff with alternative direction. �a�4 Mark Weiss Assistant City Manager A?TACHMENT 1 44 December 2, 1997 Staff Report c&, 4 78-495 CALLE TAMPICO - LA QUINTA, CALIFORNIA 92253 - (760) 777-7000 FAX (760) 777-7101 TDD (760) 777-1227 May 1, 1997 Mr. Thomas M. DeSantis Deputy County Executive Officer County of Riverside County Administrative Center 4080 Lemon Street, 121' Floor Riverside, California 92501-3651 Re: RFP for Library Services Dear Tom, As you will recall, City staff met with you and Barbara Dunmore on January 22, 1997 to discuss methods of enhancing the service levels of the La Quinta Library in accordance with La Quinta City Council direction. In accordance with Council direction given to staff on January 21, 1997, you were provided a list of library service levels sought by the City. That list of service levels is reproduced below for your reference: 1. That the County establish a funding formula which utilizes funding sources 2. That the La Quinta Library be open a minimum of 5 days per week 3. That, at a minimum, the La Quinta Library be open 40 hours per week 4. That the La Quinta Library be fully staffed to offer a "full array of services" 5. That a fair and reasonable book/materials budget be adopted for La Quinta within the La Quinta Library operating budget for FY97-98 6. That the County provide to the City, for City approval, a schedule/timeline for bringing the City of La Quinta Library into compliance with the national library standard for square footage 7. Irrespective of the creation of a library zone for the Coachella Valley, and assuming that the City of La Quinta remains in the County Free Library system, request that the County utilize redevelopment pass -through library money to construct a new library building for the City of La Quinta and operate it a enhanced service levels 8. In the event the Council chooses to withdraw from the County Free Library, that the County return all library taxes and redevelopment money dedicated for library service MAILING ADDRESS - P.O. BOX 1504 -. LA QUINTA, CALIFORNIA 92253 014 May 1, 1997 Mr. DeSantis Page 2 With responses to the RFP for library services due on May 5, 1997, the County will soon be involved in the process of evaluating proposals. We encourage you to keep in mind the library service levels sought by the City of La Quinta when you evaluate these proposals. In addition, as a reminder, the City has still not received a response to its February 11, 1997 letter regarding the status of redevelopment fund redistribution. Can we expect the County's answer in the near future? City staff is looking forward to receiving your response on this important issue. Thank you for considering La Quinta's concerns regarding County Free Library services. If you have any questions, please refer them to the Assistant City Manager, Mark Weiss, who may be reached at (760) 777-7035. Sincerely, Thomas P. Genovese City Manager C. Mark Weiss, Assistant City Manager Barbara Dunmore, Administrative Manager, County of Riverside, 015 Riverside County Executive Office Mr. Thomas P. Genovese City Manager City of La Quinta P.O. Box 1504 La Quinta, California 92253 Dear Tom: ATTACHMENT 2 December 2, 1997 Staff Report ..r yyw. _... _ Larry Parrish County Executive Officer May 9, 1997 VIA FAX (760-777-7101) AND U.S. MAIL I'm writing in response to your letter of May 1, regarding library funding and services in the City of La Quinta. Recognizing your letter's reference to the "list of library service levels sought by the City," I acknowledge your Council's interest in enhancing service provided to library patrons in La Quinta. As you know, the newly -created Zone Advisory Board structure was designed to provide member cities with an effective forum to present needs and foster a collective vision for library services within each geographic area. Below are some excerpts from previous reports which highlight the important role that the ZAB's will play: Each of the three regional zones of the Riverside. County Library System will have a Zone Advisory Board, which will allow local leaders to become involved in decision -making regarding broad policies and allocation of resources which affect service delivery in that region. The Board shall be (co -)chaired by the member(s) of the Riverside County Board of Supervisors for that region, and will comprise an elected official appointed by each of the cities in that region which are members of the Riverside County Library System. On an ongoing basis, the ZABs will have an advisory role, both to the library service provider in that regional zone, and to the County. Prior to the start of each fiscal year, the ZAB will be consulted on proposals to include resource allocation (among various areas within the zone), service levels (to include locations and service hours), and other significant policy matters. The ZAB's recommendations are to be considered by the service provider in finalizing proposals for ultimate consideration by the Board of Supervisors. Robert T. Andersen Administrative Center 4080 Lemon Street • 12th Floor • Riverside, California 92501 • (909) 275-1100 0 FAX (909) 275-1105 0.16 May 9, 1997 In response to your request for a legal opinion regarding redevelopment pass -through funding generated in La Quinta to support library services, 1 am enclosing the attached letter from the Office of County Counsel. I hope that this information is helpful to you. Thanks, Tom, for your continued cooperation as we work together to enhance library services for your residents and all those served by the Riverside County Library System. As always, please call me at (909) 275-1111 if I can provide additional information or assistance. Attachment cc: Barbara Dunmore Cordially, THOMAS M. DeSANTIS Deputy County Executive Officer 00011)_? 017 COUNTY COUNSEL DATE: TO: FROM as May 7, 1997 Tom DeSantis ✓ Barbara Dunmore Executive Office l of a y ' Memorandum Lee A. Vinocour�. -- Deputy County Counsel We have reviewed the above -referenced agreement and opine that as to the $10,000,000 they owed as a past payment remains unaffected if La Quinta withdraws from Library. The definition of Amount Owed does include a reference to County Library and Fire but this is for amounts they didn't pay us before they withdraw from Library. If La Quinta withdraws, they still owe us for past debt, and this would not be reduced by the withdrawal, because it is a past due obligation. In addition, from 1993-94 forward, we are entitled to our 100% pass -through share. "County" is defined in the agreement as including "County Free Library", so it is possible that this could mean that our "1000/6" pass -through would be reduced by the Library share when they withdraw. _• _ _C .Le e.! 1.� 11! .1 1 !1 1: M 7-G1 .J %!l1 ..1 1.:�I 1•_Y �Film, IRT-TI-Int TM, I Additionally, the City might not realize is that they can't pass through money back to itself for library services. If they withdraw, the reduction stays with the redevelopment agency and does not go to the City of library services. There is no provision in redevelopment law that allows a city redevelopment agency to enter into a pass -through agreement with the city. Further, tax increment may not be used for "maintenance and operations". The section that prohibits a redevelopment agency from paying operations and maintenance is § 33445 of the Health and Safety Code, sub -paragraph (b). That provides in relevant part as follows: "A redevelopment agency shall not pay for normal maintenance or operations of buildings, facilities, structures, or other improvements which are publicly owned. Normal maintenance or operations do Law Library Building*3535 loth Street, Suite 3000Riverside, CA 92501-3674o(909) 275.6300*FAX 275-63221(909) 275-6363 01F Barbara Dunmore May 7, 1997 Page 2 not include the construction, expansion, addition to, or reconstruction of, buildings, facilities, structures, or other improvements which are publicly owned otherwise undertaken to this section." There is an additional requirement they may not be aware of which is set forth in § 33678 of the Health and Safety Code. This section would prohibit them from using their tax increment for general community/regional facilities. Under Section 33678, tax increments must be. used for redevelopment activity, which the section defines as meeting certain criteria, including p benefit to the project area. This requirement contrasts with the finding required under Section 33445 which is one of "mere" benefit (but not necessarily primary benefit) to the project area. The primary benefit requirement of Section 33678 acts to preclude a redevelopment agency from spending tax increment revenues for many community facilities of general community benefit such as water and sewer treatment plants, central police stations, and other facilities that provide a broader community benefit and do not p1imarily benefit the project area Finally, in order to use tax increment they would have to make a finding showing how the expenditure would eliminate one or more blighting conditions in the project are, and that no other means of financing is available to the community. If their counsel has a different view of this matter, please advise, and if you need any further information, please do not hesitate to contact us. LAV:cm cc: Lucy Furuta Law Library Building*3535 loth Street, Suite 3000Riverside, CA 92501-36740(909) 275-630DOFAX (909) 275-6322/(909) 275-6363 I� ., 01 ATTACHMENT 3 RESOLUTION 97-85 December 2, 1997 Staff Report A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA NOTIFYING THE BOARD OF SUPERVISORS OF THE CITY OF LA QUINTA'S WITHDRAWAL FROM THE RIVERSIDE COUNTY LIBRARY SYSTEM EFFECTIVE JULY 1, 1998 WHEREAS, the City of La Quinta has been a participant in the Riverside County Free Library and its successor, the Riverside County. Library System (the "County Library"); and WHEREAS, the City of La Quinta taxpayers have contributed large sums of money for library operations over the years of its participation in the County Library; and WHEREAS, the City of La Quinta has experienced a significant reduction in the level of library services over the past several years; and WHEREAS, the amount contributed is approximately three times the amount expended; and WHEREAS, the City of La Quinta has been involved in numerous library task force meetings, Library Zone Advisory Board meetings, and discussions with County administrative staff and County library staff and has concluded that it is in the best interest of the community to withdraw from the Riverside County Library System as soon as possible; and WHEREAS, the City intends on providing library services to the City and applying as a member of the Inland Library System, guaranteeing that library services will be available to any current library patrons outside the City limits; and WHEREAS, that only personal property (i.e. the collection of books and other library materials and equipment) is an issue as the current library building is a leased structure and the lease expires on June 30, 1998; and WHEREAS, the City and the Friends of the La Quinta library have contributed large sums of money over the years to pay for the books and materials collection at the La Quinta Branch Library; and WHEREAS, California Education Code Section 19116 generally governs the procedure which a city participating in a county library system must follow in order for the city to withdraw from a county library system. OOJJ� . p. On Resolution No. 97-95 Page 2 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California as follows: 1. Pursuant to Education Code Section 19116, the City of La Quinta hereby adopts this Resolution expressing the intention of the City of Le Quinta to withdraw from the Riverside County Library System effective July 1, 1998 and that it no longer desires to be a part of the County Library System as of that date. Thereafter, the City intends to provide library services. 2. Pursuant to Government Code Section 54900, the City Council hereby directs the City Manager to notify the County of Riverside, County Assessors, Tax Collector and Auditor of the adoption of this Resolution prior to January 1, 1998, and to comply with all other applicable State laws. 3. Pursuant to Education Code Section 19116, the City requests the County to give this notice to the County Assessor, County Auditor and the State Board of Equalization. 4. The City intends to acquire all personal property at the La Quinta Branch Library unless otherwise designated as a special collection under Education Code Section 19116. The City formally requests that the County donate all personal property at the La Quinta Branch Library including but not limited to book shelves, computers and software, furniture and furnishings to the City. PASSED, APPROVED and ADOPTED this 21' day of October, 1997 by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Holt NOES: None ABSENT: None ABSTAIN: None j 0 jzx4t GLENDA L. HOLT, Mayor City of La Quinta, California 0Oj�+� 021 Resolution No. 97-95 Page 3 ATTEST: SAUNDRA L. JUHO'LA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYW LL, City Attorney City of La Quinta, California S AResolution97-85. wpd I Ito. Riverside County Executive f ffrce November 12, 1997 Mr. Tom Genovese City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Dear Mr. Genovese: jr-ATi ACHMENT 4 December 2, 1997 Staff Report 1UUj NUY I 1 ICJ( LJj CITY OF LA QUINTA CITY MANAGERR'S DEPT. Larry Parrish Canty Executive Officer Via FAX and MAIL I am writing to present the Riverside County Library System proposed library service plan for the La Quints Library for the remainder of the 1997-1998 fiscal year and the 1998-1999 fiscal year. This plan is contingent upon the City of La Quinta remaining in the Riverside County Library System for the balance of this fiscal year and for the 1998-1999 fiscal year. The plan provides significant increases in staffing, hours open, and number of terminals. It also anticipates a move to a larger leased space by July 1, 1998, Our proposed plan also increases the amount of direct spending at the La Quinta branch to an annual amount of approximately $350,000. When coupled with the services available to La Quita residents from other nearby Riverside County Library System facilities, and the one time costs to relocate the La Quinta Library, I believe the proposed plan provides an excellent level of library service to your residents. If you have any questions about this proposed library plan, or would like to meet to discuss the plan, please contact me directly. I may be reached at (909) 275-1111. Sincerely, /Aar ' d't4'4t.� Gary M. Chnstmas County Librarian c. Supervisor Roy Wilson, Fourth District Councilmember Terry Henderson, City of La Quints Thomas M. DeSantis, Deputy County Executive Officer Robert T. Andersen Administrative Center 4080 Lemon Street • 12th Floor • Riverside, California 92501 n (909) 275-1100 • FAX (909) 275-1105 016 024 La Quinta Public Library ► 40 hours per week, with full staffing, including Professional Librarian - December 1, 1997 ► 6 days per week, including 2 evenings and Sunday - December 1, 1997 ► full complement of library services consistent with other large branches ► minimum of 8 terminals connected to the Internet and the Riverside County Network ► 5 day per week courier service - December 1, 1997 ► minimum of $5,000 for fiscal year 1997-1998 ► increases in collection expenditures to be consistent with other large branches ► collection to be increased in size and scope to make it consistent with other large branches B. County will work cooperatively with the City to lease a larger facility by July 1, 1998 ► County will incur one time costs to relocate to new facility ► County will work with LSSI and Follett Corporation to utilize La Quinta as primary site for library marketing plan ► County will join City's efforts to seek cooperative ventures with local schools and other community agencies and groups to enhance library service in La Quinta Current Proposed One Time Move Costs $13 %500.00 $348,480.00 $3632500.00 0OnJ J 025 Riverside Caouy Ezearaive O, fjim November 20,1997 Mr. Mart Weiss Assistant City Manager City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Larry Parrirb Caouy Em wfive Offreer Via FAX and U. S. MAIL This letter is in response to your telephone request for additional information on the Library Service Proposal for the La Quinta Public Library. As you know, the Board of Supervisors has approved in principle the plan to lease a larger library facility in Le Quinta. I will detail below additional comments about each item of the proposal. Also, I have attached a copy of the LSSI Memorandum with estimated annual costs for an increased library operation at La Quint&. HQUIM OP —' and Staffing - A professional librarian will enable the branch to provide a higher level of service in terms of reference, book selection, and 000lmunity outreach. Additional support staff will deal with the expoeW increase in use. 6ci - Increased rer 4m will include a full -range of adult and children's programs, outreach to schools and other community VoWs, literacy tutoring, and increased reference. Additional terminals and more frequent courier service will increase access to the c011ect ons of the entire Riverside County Library System and the Internet and other online databases. Ongoing costs will come from shifting Mwtmg resources within the Desert Zone. Facilidjt - Larger facility will enable the increased service to take place. Mark-efing - Follett Corporation, which manages and owns hundreds of bookstores, will utilize the La Quinn Library as the primary site to develop a library madwting plan. dips - Increased partnerships will enable the community to fully utilise the enhances services at the La Quinta Library. If you aced additional information or assistance from me, please call me at (909) 275-1111. Sincerely 7%. Gary M. Christmas County Librarian ltobwt T. A+demm Admjw&aiiro Calm 408DLtmoa Skvd * 12th Flom • itiwcaids, Calfwuk 92601 • (9M 275-I1o0 *FAX M9) 27S-1105 !"ON 01 11-21-97 14:44 RECEIVED FROM:999 275 1105 Ubrary Systems & Services, LLC • RCLS hlanagement Office • 3021 Franklin AM. • Riverside, CA 92507 •-909/369-3003 LSSI Hndquartof • =4 COMY ehd • Gammvb Mn, MD 2W,4.3OWW'$100 • aW16.�aT.S • 5- FAX 3m+sao- Memorandum TO: Gary Christmas, County Librarian FROM: Frank Pezzanite, LSSI Chkroperating OM DATE: November 10,1997 SUBJECT: Estimated Annual Costs for Enlarged La Quints Operation, FY99 Per your request, I have listed below the anticipated expenditures for the La Quinta Library's operation for FY99, assuming relocation to a 7,500 square foot leased facility -July 1,1998c LSSI Costs Labor with fringes $168,480 Automation Services (8 terminals) $ 16,344 Courier Services $ 4,298 - Shared Costs $ 18,531 Administrative Costs $ 4,827 Materials (Estimated) 5 000 LS51 Costs FY99 (Estimated) S217,480 County Costs Utilities $25,000 Estimated Telephone -----. Electrical/Gas Watei/Trash Janitorial/Grounds $ 7,000 Estimated Building Costs Rent 7,500 sq. ft. @ $1.10 Maintenance $99,000 Estimated ColmtyAnnual Costs (Estimated) $ S131,000 - Annual Operating Costa (Estimated) S348480 County One Time Costs Build -out of new space $187,5W Estimated Relocation expenses $ 8,000 Estimated Furnishings, Fixtures, & Equipment (Qtr $20 sq. ft $150,000 Estimated Communications S 18.000 Estimated County Expenditures FT99 (Estimated) S494,000 Total Estimated FY99 Expenditures $7111980 _ . _..:..- .017 11-21-97 14:44 RECEIVED FROM:999 27S I10S P-02 � . 027 exii SUBMITTAL TO TKE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE. STATE OF CAUFORNUI �� r!.+\ FROM: COUNTY EXECUTIVE OFFICE susMrrTAL DATE: November 18, 1997 - Y , SUBJECT: Approval In Principle to Seek Larger Leased Space for the La Quinta Public Library RECOMMENDED MOTION: That the Board authorize the Department of Building Services to locate adequate and appropriate existing space to support the need for a larger library in the City of La Quinta. BACKGROUND: The Riverside County Library System has an immediate need for larger Space in which to locate the La Quinta Public Library. The existing leased space is approximately 2000 square feet in size and is inadequate to serve the library service needs for the residents of the City of La Quinta and the surrounding area. The current lease expires on Jurle 30, 1998. Both the City of La Quinta and the County wish to increase the size of the library in La Quinta to one that is between 5,000 square feet and 10,000 square feet. Staff from the City of La Quinta and Riverside County Library System will work with Building Services to develop appropriate guidelines for use in both locating and planning the space needs for the library. The entire Desert Zone of the Library System will benefit from the increased space and service to be provided by the La Quinta Public Library. /&4-� Gary M. thristmas County Librarian FINANCIAL DATA: N/a CURRENT YEAR COST NET COUNTY COST SOURCE OF FUNDS: C.E.O. RECOMMENDATION: APPROVE Prev. ABn. W. ANNUALCOST IN CURRENT YEAR BUDGET: BUDGET ADJUSTMENT: FOR FY: County Executive Ower S wu t m Dist. AGENDA NO. 11-21-97 14,45 TOTAL P.03 0 ? t r RECEIVED FROM : 9e9 275 1 105 O n J P . 93 028 ATTACHMENT NO 2 LOCATION RENT/SQ. FT. NET SQUARE FEET COMMENTS CHARGES (Common Area Charges, etc.) Library $1.00-$1.15 None 2,065 sq. ft. Existing library is Building (gross lease) existing; up to located here (Bob Monroe, 1600 sq. ft. 564-2422) additional La Quinta $1.00-$1.25 .35-.38/sq. ft. 900 sq. ft. Pads available Village Center- Ralphs (GMS, Cathy Cooper,800- 210-1333) Wal-mart Up to 7,600 sq. Left Message for (Angela, 564- ft. available agent 12/9/97 0141) Plaza La $1.00 .33/sq. ft. Up to 10,000 Quinta - sq. ft. available Vons (M & H, Wil Tipton, 800- 500-4769) Plaza $1.00 None Up to 8,000 sq. No ground floor Tampico (gross lease) ft. available space available (Grubb & Ellis, George Whitney, 800- 200-9928) *These figures are estimates. Final rental value depends on square footage of space, lease term, amount of tenant improvement assistance sought, etc. C:\MyData\WPDocs\LIBRARY\rentsumey.wpd 0n ;) ^;3 03f� December 7, 1997 Dear Mayor Pena and Council Members: i 8 100- The Friends of the La Quinta Library Board of directors met on December 3, 1997, to discuss the Riverside County proposal for the future operation of the La Quinta Library branch. After careful consideration, the majority of the "Board" favors withdrawal frccn the Riverside County library system in order to maximise the use of Redevelopment Funds and other tax proceeds generated by the City of La Quinta. In order to see a library building erected on City owned property cane to fruition, the "Board" feels withdrawal is necessary. Other aspects of the library operation the "Board' wishes to continue, are priviligies such as book borrowing (free to the patrons) and inter -library book delivery. Also, the "Board" wants to be assured that local library services will be signficantly upgraded and maintained. The minority vote was concerned about the impact of our leaving on the smaller libraries such as Thermal and Coachella, and felt that Riverside/LSSI should be given a chance. s t�, Atkins Membership Chairman and Treasurer 031. Tit�t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: December 16, 1997 CONSENT CALENDAR: ITEM TITLE: Consideration of a Pilot Program for STUDY SESSION: Street Sweeping with SunLine Services Group (SSG) PUBLIC HEARING: ► Approve a three-month pilot program for the street sweeping of all City owned streets by SSG. 01 Authorize the City Manager to enter into the Memorandum of Understanding (MOU) with SSG for the implementation of the three-month pilot program. ► Approve the application for AB2766 Discretionary Fund 25% Match for the purchase of a CNG vehicle through the South Coast Air Quality Management District (SCAQMD). ► Approve the AB2766/MSRC Local Government Subvention Fund Match Program contract with SCAQMD. FISCAL IMPLICATIONS: The City utilizes CSA-152 funding for street sweeping. The City collects approximately $109,000 annually through CSA152. CSA152 was implemented to provide funding for the federally mandated storm water runoff mitigation program. Street sweeping is an important aspect of reducing water pollutants at their source from running from the streets and into the drainage systems and waterways. The cost quoted from SSG for providing street sweeping services is $10.10 per curb mile. There are approximately 177 curb miles that require sweeping in the City of La Quinta. This equates to a cost of approximately $1,787.70 per week, or $7,746.70 per month. The pilot program for a three-month period will cost a total of approximately $23,240.10. This amount has been budgeted as part of the 1997/98 Fiscal Year Budget under Public Works - Street Maintenance, Acct. #101-453-621- 616. r p� j33 FAPWDEPT\C0UNCIL\1 997\971216a During the November 18, 1997 City Council Meeting, the City Council authorized the bidding for the purchase of a Tymco 600 CNG-BHA Regenerative Air Street Sweeper or equivalent. The City may use AB2766 Subvention Funds toward the purchase of a street sweeper. By utilizing AB2766 Subvention Funds, the City is eligible to receive AB2766 Discretionary Funds in the amount of a 25% match for all subvention funds utilized. AB2766 authorizes a $4.00 surcharge on each vehicle registration to fund air quality projects. A percentage of this money is passed through to cities for pollution reduction projects. This disbursement is based on population, and is referred to as AB2766 Subvention Funds. Another percentage of the surcharge is held by SCAQMD and is known as AB2766 Discretionary Funds. This funding is made available on a competitive basis for air quality projects. In order to qualify for the discretionary funds, the City must enter into a contract with SCAQMD and complete an application for the Discretionary Funds. The application deadline for AB2766 Discretionary Funds is March 1998. Funding is approved as reimbursement; therefore, the City must first expend City funds and then will be reimbursed through SCAQMD. If, after the SSG pilot program, the City Council chooses to purchase a street sweeper and provide street sweeping services utilizing in-house staff, the following would be the fiscal implications: The City received an estimate for the purchase of a Tymco 600 CNG-BHA Regenerative Air Street Sweeper in the amount of $151,200. Discussions with the supplier indicated that historically the cost of a street sweeper increases 3% to 4% each January. To purchase a street sweeper in 1998 the estimate would be $157,248. The funding utilized would be as follows: AB2766 Subvention Funds $61,108 AB2766 Discretionary Funds (25% Match) $15,277 AB2766 Discretionary Funds through SunLine Grant $28,092 Equipment Replacement Fund (501-000-300-290) $ 22,7.,71 TOTAL $157, 248 As of June 30, 1997, there is $542,927 available in the Equipment Replacement Fund (501-000-300-290). An amount of $52,771 will be lent for the purchase of this street sweeper and repaid over the next five years through CSA-152 funding. During the November 18, 1997 City Council Meeting, the City Council authorized staff to prepare bid specifications for the purchase of a Tymco 600 CNG-BHA Regenerative Air Street Sweeper, or equivalent. 00? F:\PWDEPT\CDUNCIL\ 1997\971216e ,J J On November 21, 1997, the City received communication from representatives of SSG outlining SSG's proposed pilot program. SSG wishes to provide street sweeping services for all City streets at a cost of $10.10 per curb mile. This is also the estimated cost for the City completing the street sweeping in-house, utilizing a newly purchased street sweeper. During SSG's pilot program, SSG proposes to sweep all City streets once per week in accordance with the same schedule that the City has utilized during the City's own initial pilot program. During SSG's pilot program, SSG and City staff will monitor the service levels provided by SSG and verify all estimated costs including maintenance, operations, water, dump fees, and all other costs pertinent to providing street sweeping services for the City. The SSG pilot program will provide accurate costs for City Council consideration prior to a decision regarding implementing a permanent in-house program. This program will also provide information to SSG to determine if SSG ,can efficiently and economically provide local street sweeping services to the cities of the Coachella Valley. Upon completion of the SSG pilot program, the results will be reported to the City Council with recommendations and a request for further direction. Included with this report as Attachment 1 is the letter proposal from SSG for providing the pilot program to be effective beginning January 1998. Included as Attachment 2 is an MOU with SSG to provide the street sweeping services as described. After the three-month pilot program, City staff will complete a Council Agenda item listing the results and alternatives for Council considerations. These alternatives will include purchasing a street sweeper and providing the service in-house, contracting with SSG to continue street sweeping services, or competitively bid the project. Assembly Bill 2766 provides a surcharge on each vehicle registration within the State of California. This surcharge is filtered through the SCAQMD to be disbursed to cities (based on a population formula) to be used for projects and/or equipment to reduce pollutant emissions from motor vehicles. The funds disbursed to the cities are referred to as AB2766 Subvention Funds. The City presently receives approximately $20,000 per year in AB2766 Subvention Funds. Presently the City has a balance of $61,108 of these funds. A percentage of the license fees that are filtered through SCAQMD are reserved for grants and specialty projects. This funding is referred to as AB2766 Discretionary Funds. In the past, the Discretionary funds have been made available on a competitive basis to agencies for pollution reduction projects. In May 1997, SunLine Transit applied for an AB2766 Discretionary Grant to provide nine CNG street sweepers throughout the Coachella Valley. 003 FAPWDEMCOUNCIU1997\971218e 0 0 1" 3 7 The City of La Quinta was listed as one of the recipients of the grant in the application. The grant application was solely for the purpose of offsetting the cost for the purchase of compressed natural gas street sweepers. Therefore, the grant monies may only be utilized for this purchase. SunLine Transit was successful in obtaining the grant, therefore, upon purchasing a CNG street sweeper, the City of La Quinta will receive $28;092 from SCAQMD through SunLine Transit. In addition to the SunLine Grant, the City is eligible to receive a 25% match from AB2766 Discretionary Reserves for the purchase of a CNG vehicle. The match amount is based upon the amount of AB2766 Subvention Funds spent by the City on this vehicle. The match program through the Mobile Source Air Pollution Reduction Review Committee (MSRC) was developed to encourage the utilization of AB2766 Subvention Funds by jurisdictions. In order to qualify for the 25% match, the City must complete an application and enter into a contract with SCAQMD prior to March 1998. Included with this report as Attachment 3 is the application required to qualify for the 25% match. Included with this report as Attachment 4 is the AB2766/MSRC Local Government Subvention Fund Match Program contract. The approval of this application and grant will ensure a 25% match of the City Subvention Funds to be utilized if the City Council directs the purchase of a CNG street sweeper. The grant monies are set up as a reimbursement account; therefore, the City must first expend its funding and then request reimbursement through SCAQMD. In November 1997, the City received a price quote for a Tymco 600 CNG-BHA Regenerative street sweeper in the amount $151,200. This included tax and delivery. City staff contacted the supplier to determine if that cost would remain constant through the proposed pilot program (three months). The supplier indicated that historically the price of the street sweeping equipment increases approximately 3% to 4% each January. If the City Council directs staff to purchase a CNG street sweeper, it must be purchased through the competitive bid process. Postponing the purchase of the street sweeper may increase the cost by approximately $6,048. The supplier also indicated that the CNG street sweepers are constructed after order, therefore, the delivery time would be approximately six months. In order to attempt to assure a lower cost for the street sweeper, City staff has acted upon the Council's direction of November 18, 1997, and has advertised for the purchase of a street sweeper. The bid specifications indicate that the bids will remain the same for 120 days. This will ensure the City's cost through the pilot program time frame and allow the City to award the purchase of a street sweeper if that is the Council's direction. The specifications also state the City may reject any and all bids. If the three-month pilot program is successful and SSG is able to complete satisfactory services for the City at an acceptable cost, the City may enter into a contract with SSG to provide street sweeping services for the City. Another alternative is to again, bid the contract allowing SSG to also competitively bid with contractors. This may insure the best price for street sweeping services. = F:\PWO EPT\COUNCIL\1997\971216a FINDINGS AND ALTERNATIVES: Approve a three-month pilot program for the street sweeping of all City owned streets by SSG. Authorize the City Manager to enter into the Memorandum of Understanding (MOU) with SSG, for the implementation of the three-month pilot program Approve the application for AB2766 Discretionary Fund 25% Match for the purchase of a CNG vehicle through the South Coast Air Quality Management District (SCAQMD). Approve the AB2766/MSRC Local Government Subvention Fund Match Program contract with SCAQMD. 2. Do not approve a three-month pilot program and MOU for the street sweeping of all City owned streets by SSG. Reaffirm the City Council's decision to authorize staff to prepare bid specifications for the purchase of a Tymco 600 CNG-BHA Regenerative Air street sweeper. Approve the application for AB2766 Discretionary Fund 25% Match for the purchase of a CNG vehicle through the South Coast Air Quality Management District (SCAQMD). Approve the AB2766/MSRC Local Government Subvention Fund Match Program contract with SCAQMD. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer CAV/as Attachments: 1. SunLine Services Group Letter Proposal 2. Memorandum of Understanding 3. South Coast Air Quality Management District Application 4. AB2766/MSRC Local Government Subvention Fund Match Program Contract 005 d03) 3J3 Fa%NDEPT\COUNCiU1997\971216a v Wj URI/fig November 24, 1997 Chris Vogt Director of Public Works P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Dear Chris: MATeT�4CHMENT 1 Desert Hof Springs Roncno Mirage Indio - Palm Springs Farm Desert Coachella Cathedral City incian v" ells R versioe County ! a Qunra A Public Agency SunLine Services Group would appreciate the opportunity to assist the City of La Quinta in determining the actual cost to operate and support street sweeping services within the city. As you are aware from our previous discussions our newly formed Regional Street Sweeping division currently consists of seven CNG Regenerative Air Sweepers. SunLine Services Group, through SunLine Transit Agency, has been charged by the Coachella Valley Association of Governments (CVAG) to accomplish two tasks with the grant funds made available from the PM-10 Program. Those two tasks are: 1. Implement a Regional Street Sweeping Program. 2. Develop a program to sustain sweeping after the grant period. From July to today, we have been collecting costs to operate and maintain these sweepers on a region wide basis and would value the opportunity to collect this information in a more localized arena. We can collect and report this information in whatever format and frequency that will be useful to you for your needs. We will also share with you the information we have gathered region wide. Accordingly, we would like to propose a demonstration program for a three month period beginning in January 1998. We will track all labor, maintenance, UCi J1, 1 ) 007 Chris Vogt Page 2 parts, water, fuel, and disposal costs, as well as any other costs you request. We will perform the sweeping, data collection and analysis (as defined by the city) for the areas of the city not currently under the Regional Program, preliminary and final reports and participate in discussions, reviews, or other meetings as desired by the city at your proposed rate of $10.10 per curb mile. Any expenses over and above this rate will be borne by SunLine Services Group as part of the demonstration and reported to the city as part of the data collected. SunLine Services Group would appreciate your consideration of the proposal. It will greatly assist our ability to develop a Regional Street Sweeping plan. This, hopefully, will benefit all our member entities. Looking forward to the opportunity to work together. Sincerely, SUNLINE SERVICES GROUP W t" William L. Clapper, Jr Executive Director cc: Richard Cromwell, III File f.pctran\adm intt\vogt.doc fW ATTACHMENT 2 MEMORANDUM OF UNDERSTANDING DEMONSTRATION PROJECT This agreement between SUNLINE SERVICES GROUP (SSG), a Joint Powers Authority, and the CITY OF LA QUINTA, a municipality ("City"), and is made and entered into on this day of RECITALS SSG has been assigned the task of implementing a regional PM-10 street sweeping program for the Coachella Valley; and SSG has street sweeping vehicles and intends to sweep designated streets in the City and surrounding areas; and The City has agreed to provide access to designated streets in the City; and SSG and the City desire to establish the terms and conditions which are applicable to this Memorandum of Understanding. The parties agree as follows: 1.1 Use of Property. City agrees to allow SSG to operate street sweepers on designated streets. SSG agrees to sweep designated streets in the City at a rate of $10.10 per actual curb mile swept. This is a demonstration project for a period of only 90 days. City agrees that a "Sweep able Condition" is defined as: Debris which can be cleaned without requiring more than three (3) passes by a regenerative sweeper at normal operating speeds (more specifically described below) and when the depth of sand or debris at the curb face is less than three (3) inches and of a concentrated width from the curb face toward the pavement centerline of less than four (4) feet. See Exhibit A: Exclusions: Washington, Miles, Avenues 47, 48, 50, 52, 54, Eisenhower, Calle Tampico and Adams. These streets are accomplished as a part of SSG Regional Street Sweeping and are not affected by this demonstration project. 1.2 Equipment. SSG shall use and furnish, at its own expense, all labor, equipment and materials necessary for the satisfactory performance of the work set forth herein. SSG shall use CNG powered street sweeping equipment to clean thA 0 9 streets of the City of paper, dirt, sand, rocks, and debris. SSG agrees that the machinery and equipment used in the course of this Agreement shall be modem, clean and maintained in proper working condition at all times. SSG agrees to insure that all operators shall have the necessary license to operate the equipment on public streets. 1.3 Disposal of Refuse. 1.3.1 Refuse Disposal. SSG shall be responsible for the removal and disposal of all sweeper debris/materials in a matter commensurate with environmental and waste disposal regulations. This service shall be included as part of the curb mile cost and no additional compensation will be allowed. Refuse shall be completely disposed of by Friday of each week. Stockpiling for more than one week will not be accepted. 1.3.2 Transfer Points. If SSG requires a designated area for material transfer, SSG must coordinate the location(s) with the City. 1.3.3 Transfer Point Cleanup. SSG will be responsible for maintaining the area surrounding the points in a clean and safe manner. 1.4 Use of Hydrants. SSG shall make arrangements for the use of fire hydrants with respective water providers and pay for all water used 1.5 Street Sweeping Schedule. The street sweeping schedule will be assigned by the City and SSG. The City will shall notify SSG of any change in the street sweeping schedule in writing no less than 48 hours prior to the desired schedule change date. 1.5.1 Sweep Cycles Sweeping shall be conducted by cycle. Each cycle shall begin on Monday and be completed on Friday of each week. 1.5.2 Incomplete Schedules Incompleted daily scheduled routes shall not be completed at a later date. SSG will submit via facsimile, a notice of route incompletion listing the names of all unswept streets no later than 5:00 p.m. on each day a route is not completed per schedule. Completed routes shall not require notification to the City. SSG shall not receive compensation for curb miles not serviced per schedule. Three consecutive failures to010 2 0001 v 43 complete scheduled daily route shall result in termination of this agreement. 1.6 Safe Operating Speed. No SSG street sweeping vehicle shall exceed the speed of five (5) miles per hour during street sweeping operations. 1.7 Hours of Operation. Street sweeping shall be performed between the hours of 6:00 a.m. and 5:00 p.m. Monday through Friday with no exceptions. 1.7.1 Holidays Scheduled routes falling on a legal holiday shall not be completed at a later date. 1.8 Traffic Counter Hoses and Planned Street Obstructions. 1.8.1 Notice. The City agrees to notify SSG of its intention to place traffic counter hoses or other obstructions on designated street sweeping routes. Written notice must be delivered personally or via telecopier to SSG no less than 48 hours prior to the commencement of placing said traffic counter houses or street/gutter obstructions. Notice to SSG will be by fax to (760) 345-3845. The notice shall specifically list the exact street/gutter location of the obstruction or traffic counter hoses and will also specify how long the obstruction will exist. SSG will exercise caution with regard to traffic counter hoses or any other City facilities placed in the street or gutter. 1.8.2 Damage to City Property. If SSG has received the City's 48-hour prior written notice of the exact location and duration of placement of traffic counter hoses or other such obstruction and if damage is caused by SSG, SSG agrees to reimburse the City for the actual cost of damage to traffic counter hoses caused by its sweepers. 1.9 Standard of Performance. SSG agrees that the standard of performance under which it is obligated to perform are the standards which are considered to be good street sweeping practices. Said standard shall be subject to the approval of the City Maintenance Manager. SSG shall take corrective action for any complaint received from the City within 24 hours after being notified of complaint. Further, SSG shall notify the City by telephoning the Maintenance Manager within 24 hours after being notified of a complaint, and will detail the corrective action taken in response to the complaint. U iJ 011 3 City has designated the following locations as official transfer site(s) to be used by SSG street sweeping vehicles during their routine street sweeping: City of La Quinta - Corporate Yard :u •44miTIMM This agreement shall become effective on the date and year first hereinabove appearing and shall continue for a period of 90 consecutive days. The street sweeper trucks supplied by SSG shall remain the property of SSG during the term of this agreement. 5. REPAIR OR REPLACEMENT OF EQUIPMENT During the term of this Agreement, SSG will take all necessary precautions to prevent damage to any City property used for material transfer. SSG will reimburse City for any damage caused by SSG personnel- this does not include normal wear and tear damage. SSG, will track all labor, maintenance, parts, water, fuel, and disposal costs, as well as any other costs you request. SSG will perform the sweeping, data collection and analysis (as defined by the city) for the areas of the city not currently under the Regional Program. SSG will make all of its records pertaining to this contract available for the City's audit. SSG will coordinate with the City's Maintenance Manager regarding operation and maintenance of the street sweeping equipment. 7. TERMINATION Either party may terminate this Agreement with or without fault upon giving thirty (30) days advance written notice to the other party. Upon termination by SSG or City, SSG shall discontinue utilizing material transfer facilities. All communications regarding this Agreement pursuant to the provisions set forth above and any other communications required during administration of this Agreement shall be given in the following manner: To SSG: William Clapper Executive Director, SSG Services Group 32-505 Harry Oliver Trail Thousand Palms, CA 92276 (760) 343-3456 012" 4 o nv 4 To City: Danny Johnson Maintenance Manager P.O. Box 1504 La Quinta, CA 92253 (760) 777-7052 Any party who desires to change its address for notice may do so by giving notice as set forth herein. Nothing in this Agreement shall be construed to create the legal relationship of joint venture, partnership, or any other relationship between SSG and City. Waiver of any breach or default hereunder shall not constitute a continuing waiver or a waiver of any subsequent breach either of the same or another provision of this Agreement. ►TI•DI• • No waiver, alteration, modification, or termination of this Agreement shall be valid unless made in writing and signed by the authorized parties. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State or local governmental agency of competent jurisdiction. SSG shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the Services that it is responsible to provide as required by this Agreement. PROHIBITION AGAINST SUBCONTRACTING OR ASSIGNMENT SSG shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City or Agency. In addition, neither this Agreement nor any interest herein shall be assigned or transferred, voluntary or by operation of law, without the prior written approval of the City and Agency. SSG will maintain in place certificates of liability insurance as provided by Coachella Valley Joint Powers Insurance Authority (or such other insurance as approved by City) for its Services at least $1,000,000 per occurrence. SSG agrees to provide ten (10) days written notice to Agency prior to cancellation of any insurance policy above. 013 5 SSG agrees to indemnify, hold harmless, release and defend (even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City Council and each member thereof, and its officers, employees, commission members and representatives, from any and all liability, loss, suits, claims, damages, costs, judgements and expenses (including attorney's fees and costs of litigation) which in whole or in part are claimed to result from or to arise out of the usage or operation, including the malfunctioning of, or, any injury caused by, any service provided herein; or any acts, errors or omissions (including, without limitation, professional negligence) of Contractor, its employees, representatives, subcontractors, or agents in connection with the performance of this Contract. This agreement to indemnify includes, but is not limited to, personal injury (including death at any time) and damage to property (including, but without limitation, contract or tort or patent, copyright, trade secret or trademark infringement) sustained by any person or persons (including, but not limited to, companies, or corporations, Contractor and its employees or agents, and members of the general public). Except as otherwise required, SSG shall concurrently with the execution of this contract, furnish the City satisfactory evidence of insurance of the kinds and in the amounts provided in said Specifications. This insurance shall be kept in full force and effect by SSG during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. SSG shall furnish evidence of having in effect, and shall maintain, Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract. WAIVER No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's or Agency's consent or approval of any act by SSG requiring City's or Agency's consent or approval shall not be deemed to waiver or render unnecessary City's or Agency's consent to or approval of any subsequent act of SSG. Any waiver of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. VWTURBIROMM D OT—M Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. If any party commences an action against another party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable014 6 00ni 47 attorney's fees and costs of suit from the losing party. No officer or employee of the City shall be personally liable to SSG in the event of any default or breach by the City or for any amount which may become due to SSG, or for breach of any obligation of the terms of this Agreement. This Agreement may be amended at any time by the consent of the parties by an instrument in writing signed by all parties. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. The parties have each carefully reviewed this Agreement and have agreed to each term of this Agreement. No ambiguity shall be presumed to be construed against either party. This Agreement embodies the entire agreement of the parties in relation to the scope of service herein described and no other understanding whether verbal, written or otherwise exists between the parties. M8; The persons signing this Agreement warrant and represent that they have the actual and apparent authority to bind the respective parties hereto to the terms and conditions of this Agreement. In accepting this contract, SSG certifies that in the conduct of its business it does not deny the right of any individual to seek, obtain and hold employment without discrimination because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age as provided in the California Fair Employment Practice Act (Government Code Section 12900, et seq.) SSG agrees that a finding by the State Fair Employment Practices Commission that SSG has engaged during the term of this Contract in any unlawful employment practice shall be deemed a breach of this Contract and SSG shall pay to City $500.00 liquidated damages for 015 each such breach committed under this contract. IN WITNESS WHEREOF, the parties have entered into this Agreement on the date and year first appearing above. By: CITY OF LA QUINTA Thomas P. Genovese City Manager By: SUNLINE SERVICES GROUP William Clapper Executive Director $ 00);314-� 016 ATTACHMENT 3 B.H. APPLICANT INFORMATION A. Please provide the following applicant information in the space provided. Return this page as part of your Project Application: Applicant Name: City of La Quinta Address: 78495 Call P Tampico La Q G�inta CA Point of Contact:Chris A- Vngt _ Title: Public Works Director/City Engineer Telephone Number: (760) 777-70Q FAX Number: (760) 777-7155 B. Please answer the following question(s): YES NO 1. Are you submitting a Joint Application with other cities/counties? c 2. If "Yes", are you authorized to act on behalf of all participants? 3. f "Yes", please provide the names of all participating citiestcounties: a) N/A b) c) d) e) YES NO If you answered 'Yes" to questions 1 and 2, above, have you attached a 13 RI letter from each entity designating a lead agency and authorizing that agency to act on behalf of the other participants? ��1 3 B-2 0.0 017 B.IH PROJECT DESCRIPTTON/STATEMENT OF WORK A. Please review the Qualifying Project Categories described in Section A, Subsection A.IV, and check the Category box that corresponds to your proposed project. Please return thispage as part ofyour Project Application: 1. Alternative Fuel/Electric Vehicles 2. Land Use Strategies 3. Public Transportation 4. Traffic Management ® 5. Transportation Demand Management 0 0 6. Transportation Pricing Strategies 0 0 7. Bicycle Related Projects 0 0 8. Public Education Projects 0 B. Please answer the following questions by checking the appropriate box and providing explanatory information as requested: YES NO Is the proposed project a continuation of an existing project? O El Is the proposed project an expansion of an -existing project? 0 D C. If you checked the `yes" box for either of the above two questions, please provide a brief explanation of the current project you wish to continue. If the proposed.project is an expansion of an existing project, please provide a brief explanation of the existing project and the proposed expansion. Please feel free to attach an extra sheet if necessary. Ifyou checked the `yes" box, please explain: !� 01.8 B-3 151 LIST OF EXHIBITS EXHIBIT A -Project Description/Statement of Work EXHIBIT B - Project Cost Breakdown EXHIBIT C - Project Milestone Schedule EXHIBIT D - Emissions Reduction Input Data Df C-9 EXHIBIT A: PROJECT DESCRIPTION/STATEMENT OF WORK This project includes the purchase of a Tymco 600 CNG-BAH Regenerative Air Street Sweeper or equivalent to provide street sweeping services for the City of La Quinta. Historically the City of La Quinta contracted street sweeping services from various contractors that utilize conventional fuel sweeping vehicles and swept streets once every two weeks. The goal of this project is to purchase a vehicle that operates solely on compressed natural gas fuel and to sweep each street once per week throughout the year. This will provide a lower emission vehicle and a greater degree of dust control, lowering the City's particulate matter during high wind events. This street sweeper will be purchased in April 1998 and utilization of the street sweeper with the new street sweeping program will begin in November 1998. 020 on,, _-3 ,J -, 1i EXHIBIT B: PROJECT COST BREAKDOWN (Please return this page as part of your Project Application) A. Please provide the following information regarding project funding: What is your Current Unallocated AB 2766 Subvention Fund Balance? $ 61,108 B. Please provide the following Project Cost by Category Information: PROJECT COST BY FUNDING CATEGORY AMOUNT 1. AB 2766 SUBVENTION FUNDS (existing unallocated funds) $ 459848 2. AB 2766 SUBVENTION FUNDS FROM FY 1997298 $ 159260 3. MSRC DISCRETIONARY FUNDS REQUESTED $ 159277 4. ADDITIONAL PROJECT CO -FUNDING $ 809863 5. TOTAL PROJECT COST $ 1579248 YES NO Is the MSRC match funding request less than or equal to 25% of the ® 0 proposed AB 2766 Subvention Fund amount? Is the MSRC match funding request less than or equal to 20% of the ® 0 Total Proposed Project Cost? Does the applicant have sufficient funds available to cover the total ® O project cost, considering that MSRC match funds are available on a reimbursement -basis only? Does the applicant have sufficient funds available to cover ANY cost ® 13 increases, considering that increases in MSRC match funding will not be available? C. Please list all funding sources other than AB 2766 Subvention or MSRC Discretionary Match funds: NON -AB 2766/MSRC FUNDING SOURCE AMOUNT 1' City Equipment Replacement Fund $ 52,771 2. AR2766 nicrratinnary Grant (Sunline) $28,092 3. $ 4. $ 5. $ TOTAL OTHER PROJECT CO -FUNDING: $ 809863 021 B-6 00 j 0 EXHIBIT C: PROJECT MILESTONE SCHEDULE MILESTONE COMPLETION DATE Task 1 - Council Authorize Bid for Equipment Purchase November 18, 1997 Task 2 - Council Authorize Equipment Purchase April, 1998 Task 3 - Accept delivery of equipment October, 1998 Task 4 - Begin Utilization of CNG Street Sweeper November, 1998 023 EXHIBIT D: EMISSIONS REDUCTION INPUT DATA Category 1 "Alternative Fuel/Electric Vehicle Projects" Number of Vehicles to be Purchased: 1 Make/Model of Vehicles: Tymco 600 CNG-BAH Regenerative Air Street Sweeper (or equivalent) Alternative Fuel Type: Compressed Natural Gas (CNG) Engine Model (if known): Unknown Estimated Annual Vehicle Mileage: 9,100 Miles Estimated Vehicle Life: 10 Years 0� ;�7 024 ATTACHMENT 4 GIL CONTRACT DOCUMENTS Application No.*** Contract No. AB2766/****** SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT AB 2766/MSRC LOCAL GOVERNMENT SUBVENTION FUND MATCH PROGRAM CONTRACT WHEREAS, the parties to this Contract are the South Coast Air Quality Management AQMD (hereinafter referred to as "AQMD") whose address is 21865 Copley Drive, Diamond Bar, California 91765, and the City of La Quinta (hereinafter referred to as "CONTRACTOR") whose address is 78495 Calle Tampico, La Quinta, California 92253, and WHEREAS, AQMD is the local agency with primary responsibility for regulating stationary source air pollution in the South Coast Air Basin in the State of California (State) and AQMD is authorized under State Health & Safety Code Section 44225 (Assembly Bill (AB) 2766) to levy a fee on motor vehicles for the purpose of reducing air pollution from such vehicles and to implement the California Clean Air Act; and WHEREAS, under State Health and Safety Code Section 44223(a) the AOMD's Governing Board has authorized the imposition of the statutorily set motor vehicle fee and by taking such action the -State's Department of Motor Vehicles (DM V) is required to collect such fee and remit it periodically to AQMD; and WHEREAS, State Health and Safety Code Section 44243(c) further mandates that thirty (30) percent of such vehicle registration fees be placed by AQMD into a separate account for the sole purpose of implementing and monitoring programs to reduce air pollution from motor vehicles; and WHEREAS, State Health and Safety Code Section 44244(a) creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund projects from the separate account and pursuant to approval of the work program by AQMD's Governing Board, AQMD Board authorized a contract with CONTRACTOR for the project described in Exhibit "A" (Project Description) incorporated herein and made a part hereof, and WHEREAS, CONTRACTOR has met the requirements for receipt of AB 2766 Discretionary Funds as set forth in CONTRACTOR'S AB 2766 Local Government Subvention Match Program Application dated NOW THEREFORE, the Parties agree as follows: TERMS AND CONDITIONS OF PERFORMANCE 1. DMV FEES - CONTRACTOR acknowledges that AQMD cannot guarantee the amount of fee to be collected under AB2766 will be sufficient to fund this Contract. CONTRACTOR further acknowledges that AQMD's receipts of funds is contingent on the timely remittance by State's DMV. AOMD assumes no responsibility for the collection and remittance of motor vehicle registration fees by DMV to AQMD in a timely manner. 025 c-2 0 0 +' 2. AUDIT - CONTRACTOR shall, at least once every two years, or within two years of the - termination of the contract if the term is less than two years, be subject to an audit by AOMD or its authorized representative 'to determine if the revenues received by CONTRACTOR were spent for the reduction of pollution from Motor Vehicles pursuant to the Clean Air Act of 1988. AQMD shall coordinate such audit through CONTRACTOR'S audit staff. If an amount is found to be inappropriately expended, AQMD may withhold revenue from CONTRACTOR in the amount equal to the amount which was inappropriately expended. Such withholding shall not be construed as AQMD's sole remedy and shall not relieve CONTRACTOR of its obligation to perform under the terms of this Contract. 3. TERM - The term of this Contract is from date of contract execution by both parties through completion of the project or July 31, 1999, whichever occurs first unless terminated earlier as provided for in Paragraph 4 below entitled Termination. All project deliverables and requests for reimbursement must be received by July 31, 1999. Failure to meet this deadline will result in forfeiture of AB 2766 Discretionary Funds. Extensions to this deadline will not be granted. No work shall commence prior to the Contract start date, except at CONTRACTOR'S cost and risk, and no charges are authorized until this Contract is fully executed. 4. TERMINATION -In the event any party fails to comply with any term or condition of this Contract, or fails to provide the services in the manner agreed upon by the parties, including, but not limited to, the requirements of Exhibits "A" and "C", this shall constitute a material breach of -the Contract. The non -breaching party shall have the sole and exclusive option either to notify the breaching party that it must cure this breach within fifteen (15) days or provide written notification of its intention to terminate this Contract with thirty (30) day's written notice. Notification shall be provided in the manner set forth in Paragraph 21 below, entitled - "Notices." Termination shall not be the exclusive remedy of the non -breaching party. The non -breaching party reserves the right to seek any and all remedies provided by law. AQMD reserves the right to terminate this Contract for non - breach and will reimburse CONTRACTOR for actual costs incurred in performance of this Contract through the effective date of termination for non -breach. 5. INSURANCE - Prior to the start of this Contract, CONTRACTOR shall furnish evidence of liability insurance with a combined single limit (general and automotive) of One Million Dollars ($1,000,000). CONTRACTOR shall maintain such coverage during the term of this Contract and any extensions thereof. AOMD shall be named as an additional insured on such liability policy and thirty- (30) days written notice of modification of any such insurance shall be given by CONTRACTOR to AQMD. Such modification is subject to pre -approval by AQMD. If CONTRACTOR fails to maintain the required insurance coverage, AQMD reserves the right to terminate the Contract or purchase such additional insurance and bill CONTRACTOR or deduct the cost thereof from any payments owed to CONTRACTOR. 6. INDEMNIFICATION - CONTRACTOR agrees to hold harmless, defend, and indemnify AQMD, its officers, employees, agents, representatives, and successors -in -interest against any and all loss, damage, cost, or expenses which AQMD, its, officers, employees, agents, representatives, and successors -in -interest may incur or be required to pay by reason of any injury or property damage caused or incurred by CONTRACTOR, its employees, subcontractors, or agents in the performance of this Contract. 7. PAYMENT A. AQMD shall pay CONTRACTOR a Firm Fixed Price of Fifteen thousand two hundred seventy-seven Dollars ($15,277) upon completion of the project on a reimbursement basis. Any funds not expended upon early contract termination or contract completion shall revert to the AB2766 026 c3 00'; " 5 9 Discretionary Fund. Payment of charges shall be made by AQMD to CONTRACTOR within thirty (30) days after approval by -AQMD of an itemized invoice prepared and furnished by CONTRACTOR. B. An invoice submitted to AQMD for payment must be prepared in duplicate, on company letterhead, and list AQMD's contract number, period covered by invoice, and CONTRACTOR'S social security number or Employer Identification Number and submitted to: South Coast Air Quality Management AQMD, 21865 East Copley Drive, Diamond Bar, CA 91765. Attn: Michele Stitzel. C. No funds shall be paid out to CONTRACTOR pursuant to this contract until the project described in Exhibit "A" is completed and proof of completion is provided to AQMD. If the project described in Exhibit "A" is not completed and satisfactory proof of completion is not provided to AQMD, no monies shall be due and payable to CONTRACTOR Proof of completion shall include a Final Report estimating the emission reductions obtained from the project and providing the basis of the estimate. D. Additional AB 2766 Discretionary Match Funds will not be available to fund project cost overruns. Any project cost overruns must be funded from other than AB 2766 Discretionary Funds. E. The Firm Fixed Price amount of this Contract shall not exceed 25% of the total AB 2766 Subvention Funds applied to the project described in Exhibits "A", `B", and "C" of this Contract. F. If, at the completion of the Project described in Exhibit "A", the actual amount of AB 2766 Funds utilized in performance of the project is less than the amount described in Exhibit " B", the Firm Fixed Price amount reimbursed to CONTRACTOR by AQMD shall not exceed 25% of the actual AB 2766 Subvention Fund amount applied to the project. 8. COMPLIANCE WTH APPLICABLE LAW - CONTRACTOR agrees to comply with all federal, state, and local laws, ordinances, codes and regulations and orders of public authorities in the performance of this Contract and to ensure that the provisions of this clause are included in all subcontracts. 9. EMPLOYEES OF CONTRACTOR A. CONTRACTOR shall be responsible for the cost of regular pay to his employees, as well as cost of vacation, vacation replacements, sick leave, severance pay and pay for legal holidays. B. CONTRACTOR shall also pay all federal and state payroll taxes for his employees and shall maintain workers' compensation and liability insurance for each of its employees. C. CONTRACTOR, its officers, employees, agents, or representatives shall in no sense be considered employees or agents of AQMD, nor shall CONTRACTOR, its officers, employees, agents, or representatives be entitled to or eligible to participate in any benefits, privileges, or plans, given or extended by AQMD to its employees. D. CONTRACTOR warrants that it has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. CONTRACTOR further represents that in performance of this Contract, no person having any such interest shall be employed by CONTRACTOR or any subcontractor. 027 C-4 � jt 10. OWNERSHIP -Title and full ownership rights to any products purchased or developed under this Contract shall at all times remain with CONTRACTOR. 11. NON-DISCRIbIINATTON - In the performance of this Contract, CONTRACTOR shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et se .), the Federal Civil Rights Act of 1964 (P.L. 88-352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued pursuant to said Acts and Order. CONTRACTOR shall likewise require each subcontractor to comply with this paragraph and shall include in each such subcontract language similar to this, paragraph. 12. ASSIGNMENT - The rights granted hereby may not be assigned, sold, licensed, or otherwise transferred by either party without the written consent of the other, and any attempt by either party to do so shall be void upon inception. 13. NON -EFFECT OF WAIVER - CONTRACTOR'S or AQMD's failure to insist upon the performance of any or all of the terms, covenants, or conditions of this Contract, or failure to exercise any rights or remedies hereunder, shall not be construed as a waiver or relinquishment of the future performance of any such terms, covenants, or conditions, or of the future exercise of such rights or remedies, unless otherwise provided for herein. 14. ATTORNEYS' FEES - In the event any action (including arbitration) is filed in connection with the enforcement or interpretation of this Contract, each party in said action shall pay its own attorneys' fees and costs. 15. FORCE MAJEURE - Neither AQMD nor CONTRACTOR shall be liable or deemed to be in default for any delay or failure in performance under this Contract or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor or transportation, or any similar cause beyond the reasonable control of AQMD or CONTRACTOR. 16. SEVERABILITY - In the event that any one or more of the provisions contained in this Contract -shall for any reason be held to be unenforceable in any respect by a court of competent jurisdiction, such holding shall not affect any other provisions of this Contract, and the Contract shall then be construed as if such unenforceable provisions are not a part hereof. 17. HEADINGS - Headings on the paragraphs of this Contract are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of this Contract. 18. DUPLICATE EXECUTION - This Contract is executed in duplicate. Each signed copy shall have the force and effect of an original. 19. GOVERNING ItiAW - This Contract shall be construed and interpreted and the legal relations created thereby shall be determined in accordance with the laws of the State of California. Venue for resolution of any dispute shall be Los Angeles County, California. 20. PRE -CONTRACT COSTS - Any costs incurred by Contractor prior to AQMD receipt of a fully executed Contract shall be incurred solely at the risk of the Contractor. In the event that a forma 2 8 C-5 Contract is not executed, neither the MSRC nor the AQMD shall be liable for any amounts expended in anticipation of a formal Contract. If a formal Contract does result, pre -contract cost expenditures authorized by the Contract will be reimbursed in accordance with the cost schedule and payment provision of the Contract. 21. NOTICES - Any notices from either parry to the other shall be given in writing to the attention of the persons listed below, or to other such addresses or addressees as may hereafter be designated in writing for notices by either party to the other. A notice shall be deemed received when delivered or three days after deposit in the U.S. Mail, postage prepaid, whichever is earlier. AQMD: South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 Attn: Michele Stitzel CONTRACTOR: City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Attn: Chris A. Vogt 22. ENTIRE CONTRACT - This Contract represents the entire agreement between the parties hereto related to CONTRACTOR providing services to AQMD and there are no understandings, representations, or warranties of any kind except -as expressly set forth herein. No waiver, alteration, or modification of any of the provisions herein shall be binding on any party unless in writing and signed by the party against whom enforcement of such waiver, alteration, or modification is sought. 00 j' 6' 029 C-6 Contract is not executed, neither the MSRC nor the AQMD shall be liable for any amounts expended in anticipation of a formal Contract. If a formal Contract does result, pre -contract cost expenditures authorized by the Contract will be reimbursed in accordance with the cost schedule and payment provision of the Contract. 21. NOTICES - Any notices from either party to the other shall be given in writing to the attention of the persons listed below, or to other such addresses or addressees as may hereafter be designated in writing for notices by either party to the other. A notice shall be deemed received when delivered or three days after deposit in the U.S. Mail, postage prepaid, whichever is earlier. AQMD: South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 Attn: Michele Stitzel CONTRACTOR: City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Attn: Chris A. Vogt 22. BNTIRE CONTRACT - This Contract represents the entire agreement between the parties hereto related to CONTRACTOR providing services to AQMD and there are no understandings, representations, or warranties of any kind except -as expressly set forth herein. No waiver, alteration, or modification of any of the provisions herein shall be binding on any party unless in writing and signed by the party against whom enforcement of such waiver, alteration, or modification is sought. 00 1 �J OW. IN WITNESS WHEREOF, the parties to this Contract have caused this Contract to be duly executed on their behalf by their authorized representatives. SOUTH COAST AQMD (Name of City or County) 0 Nancy S. Covey (Name) Contracts Manager, South Coast AQMD Date: APPROVED AS TO FORM: Peter Greenwald, General Counsel By: (Name) (Title) Mi'1 '0 C-7 030 T4'!t 440" COUNCIL/RDA MEETING DATE: December 16, 1997 ITEM TITLE: Consideration of an Ordinance Establishing Legal Authority to Enforce the Provisions of the National Pollution Discharge Elimination System (NPDES) and of an Implementation Agreement Establishing Rights and Responsibilities of La Quinta and the other Co- Permittees under La Quinta's NPDES Permit AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: ► Adopt the ordinance establishing legal authority to enforce NPDES regulations; ► Approve the Implementation Agreement establishing roles and responsibilities of the NPDES co-permittees; ► Direct the City Attorney to prepare a certification that the City now has legal authority to enforce the provisions of the NPDES Permit. The recommendations as stated in this report provide no financial impact at this time. The City of La Quinta is presently a co-permittee under NPDES No. CAS617002. The NPDES is enforced through the California Regional Water Quality Control Board and is an unfunded federal mandate as part of the 1987 Clean Water Act. Failure to comply with the requirements of the permit may result in fines of up to $25,000 per day. The cost of the permit is distributed among the co-permittees and provides for public education programs and storm water sampling and testing. These programs are carried out by the Riverside County Flood Control and Water Conservation District and the Coachella Valley Water District (CVWD) respectively. The cost of the City's portion is $3,906 per year. The City's cost for compliance through CSA-152. CSA-152 compliance. of the NPDES Permit are funded by Assessments was originally formed by the County for NPDES F:\PW D EPT\C0 UNCIL\1997\971216b As part of the 1987 Clean Water Act, local agencies are responsible for ensuring the quality of run off waters into the nations waterways. This is referred to as the Storm Water National Pollutant Discharge Elimination System Permit (NPDES). This is an unfunded federal mandate that was placed upon local jurisdictions. When the clean water act was originally drafted, the provisions of the storm water NPDES were for cities of population 100,000 or greater. Although many of the Coachella Valley cities are under the population of 100,000, together the population is greater than 100,000, and an NPDES permit was required regionally. On May 22, 1996, the Regional Water Quality Control Board issued an NPDES Storm Water Discharge Permit for the Whitewater River Basin. The co-permittees on the permit are the County Flood Control District, Coachella Valley Water District, the County of Riverside, and the cities of Banning, Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, and Rancho Mirage. The cost of the permit is spread among the co-permittees based on the population of each jurisdiction within the Whitewater River Basin Water Shed. One of the requirements of the permit is for the co-permittees to develop and implement a plan known as "Best Management Practices (BMP's)" that was developed to reduce the discharge of contaminents into federal water ways. The BMP's are to be phased in over a three year period. The first steps in implementing the BMP's include the establishment of legal authority to regulate storm water runoff, establish and begin educational programs, and begin a sample/testing program for storm water runoff. The Regional Water Quality Control Board has approved a model ordinance for establishment of legal authority and an implementation agreement which insures that the co-permittees will provide adequate educational programs and a sampling/testing program. Included with this report as Attachment 1 is the Ordinance for the establishment of legal authority. Included as Attachment 2 is the Implementation Agreement. In support of the previously referenced documents, the Regional Water Quality Control Board requires that the City Attorney complete a certificate that the City has adequate legal authority to enforce the provisions of the NPDES permit. 002 FA WDEPTTOVNCRN 9971971216b Alternatives for the City Council to consider are as follows: Adopt the ordinance establishing legal authority to enforce NPDES regulations; Approve the Implementation Agreement establishing roles and responsibilities of the NPDES co-permittees; Direct the City Attorney to prepare a certification that the City now has legal authority to enforce the provisions of the NPDES Permit. 2. Provide staff with alternative direction. //���z-- 7 " Chris A. Vogt Public Works Director/City Engineer CV/as Attachments: 1. Ordinance 2. Agreement M 003 F:\PWDEPT\COUN CU1997\971216b Attachment 1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF LA QUINTA, CALIFORNIA, ENTITLED "STORM WATER MANAGEMENT AND DISCHARGE CONTROLS" WHEREAS, the Federal Water Pollution Control Act, amended in 1977 as the Clean Water Act, was amended in 1987 to establish new controls on industrial and municipal Storm Water Discharges, including requiring a National Pollutant Discharge Elimination System ("NPDES") permit for Storm Water Discharges from municipal separate storm sewer systems ("MS4s" ); WHEREAS, the State of California is authorized to administer various aspects of the NPDES program under the Clean Water Act within the State; WHEREAS, the State Water Resources Control Board regulates the Discharges of Pollutants into waters of the State through the California Regional Water Quality Control Boards, and specifically through the Colorado River Basin Regional Water Quality Control Board ("Regional Board") for the area within the jurisdiction of the City of La Quinta, WHEREAS, on May 22, 1996, the Regional Board issued Order No. 96-015, (NPDES No. CAS 617002) concerning Waste Discharge Requirements for, among other entities, the incorporated cities of Riverside County within the White Water River Basin for Storm Water Discharges; WHEREAS, the City of La Quinta is a Permittee under Order No. 96-015, along with other incorporated cities and other entities within Riverside County; WHEREAS, the purpose of this Ordinance is to establish the legal authority as required by the regulations to the Clean Water Act, and to comply with the other legal requirements set forth in Order No. 96-015, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. The La Quinta Municipal Code is hereby amended by adding a new Chapter entitled "Storm Water Management and Discharge Control' , which reads as follows: Chapter STORM WATER MANAGEMENT AND DISCHARGE CONTROLS Sections: 8.70.010 Purpose and Intent. 8.70.020 Definitions. 8.70.030 Responsibility for administration. 8.70.040 Regulatory consistency. 005 8.70.050 Illicit Discharges prohibited. 8.70.060 Reduction of the Discharge of Pollutants to Storm Drain Systems. 8.70.070 Illicit Connections prohibited. 8.70.080 Outdoor storage areas - commercial and industrial facilities. 8.70.090 Construction sites. 8.70.100 New development and redevelopment. 8.70.110 Compliance with general permits. 8.70.120 Compliance with BMPs. 8.70.130 Notification 8.70.140 Inspection and enforcement. 8,70.010 PPu pose -and Intent. The purpose of this Ordinance is to ensure the future health, safety, and general welfare of the citizens of the City by: A. Regulating Non -Storm Water Discharges to the municipal separate storm drain; B. Controlling the discharge to municipal separate storm drains from spills, dumping or disposal of materials other than Storm Water; and C. Reducing Pollutants in Storm Water Discharges to the maximum extent practicable. D. Protecting and enhancing the water quality of City watercourses, water bodies, groundwater, and wetlands in a manner pursuant to and consistent with the Clean Water Act. 8.70.020. Definitions. The terms as used in this Chapter shall have the following meanings: (1) "40 CFR" means Title 40 of the Code of Federal Regulations. (2) "Best Management Practice (BMPS)" means schedules of activities, prohibitions of practices, general good housekeeping practices, maintenance procedures, educational programs, and other management practices to prevent or reduce the Discharge of Pollutants directly or indirectly to waters of the United States. BMPs also include treatment requirements, operating procedures, and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, and drainage from raw materials storage. The California Storm Water Best Management Practice Handbooks for Municipal, Industrial/Commercial and Construction Activity provide a detailed discussion of BMPS. (3) "CEQA" means the California Environmental Quality Act, California Public Resource Code Sections 21000 et seq., and the regulations thereunder. (4) "City" means the City of La Quinta. W 006 (5) "County" means the County of Riverside. (6) "Clean Water Act" means the Federal Water Pollution Control Act, amended in 1977 as the Clean Water Act (Title 33 U.S.C. § 1251 et seq.) , and amended in 1987 to establish new controls on industrial and municipal Storm Water Discharges, and any and all subsequent amendments thereto. (7) "Director" means the City of La Quinta Director of Public Works or his or her designee. (8) "Discharge" means any release, spill, leak, pump, flow, escape, dumping, or disposal of any liquid, semi solid or solid substance except discharges pursuant to a NPDES permit, exempted discharges or conditionally exempted discharges. (9) "Hazardous Substance" means any "Hazardous Substance" as that term is defined under California Health and Safety Code Sections 25281(g), 25501(o) and 25501.1, and pursuant to Title 42, Section 9601(14) of the United States Code, any "hazardous waste" as that term is defined under Title 42 Sections 6903(5) of the United States Code, and under California Health and Safety Code Section 25550(p); any "hazardous material" as that term is defined under California Health and Safety Code Section 25501(n); and chemical which the Governor of California has identified as a chemical known to cause cancer or reproductive toxicity, pursuant to California Health and Safety Code 25249.8-1 and any crude oil or refined or unrefined petroleum product, or any fraction or derivative thereof, and any asbestos or Asbestos or Asbestos Containing Material. The term "Hazardous Substance" includes any amendments to the above -referenced statutes and regulations. (10) "Illicit Connection" means any physical connection to a Storm Drain System which has not been permitted by the City, the County of Riverside, the Riverside County Flood Control and Water Conservation District, the Regional Board, or other appropriate public body. (I1) "Illicit Discharge" means any Discharge.to the Storm Drain System that is not composed entirely of Storm Water runoff except Discharges made pursuant to a National Pollutant Discharge Elimination System (NPDES) permit or as otherwise authorized by the Colorado River Basin Regional Water Quality Control Boards (12) "Impervious Surface" means any surface that prevents or significantly reduces the entry of water into the underlying soil resulting in runoff from the surface in greater quantities and/or at increased rates when compared to natural conditions . prior to development including but not limited to parking lots, driveways, roadways, storage areas, rooftops. The Impervious Surfaces commonly result from paving, compacted gravel, connected earth, and oiled earth. MU%9 007 (13) "MS4" means Municipal Separate Storm Sewer System. (14) "Maximum Extent Practicable" means the standard for implementation of Storm Water management programs to reduce Pollutants in Storm Water. Deciding factors shall include, but are not limited to, gravity of the problem, public health risk, societal concern, environmental benefits, Pollutant removal effectiveness, regulatory compliance, public acceptance, chance for successful implementation, cost and technical feasibility. (15) "Municipal NPDES Permit" means an area -wide NPDES permit issued to a government agency or agencies for the Discharge of Storm Water from a Storm Water System. (16) "National Pollutant Discharge Elimination System (NPDES)" Permit means a Storm Water Discharge permit issued by the Colorado River Basin Regional Water Quality Control Board or the State Water Resources Control Board in compliance with the Federal Clean Water Act. (17) "Non -Storm Water Discharge" means any Discharge to the Storm Drain System that is not entirely composed of Storm Water. (18) "Person" means any natural person, firm, association, club, organization, corporation, partnership, business trust, company or other entity which is recognized by law as the subject of rights or dues. (19) "Pollutant" means the following liquid, solid or semi -solid substances, or any combination thereof: (1) Artificial materials, chips or pieces of natural or man- made materials (such as floatable plastics, wood or metal shavings); (2) Household waste (such as trash, paper, plastics, lawn clippings and yard wastes; animal fecal materials; pesticides, herbicides and fertilizers; used oil and fluids from vehicles, lawn mowers and other common household equipment); (3) Metals, including but not limited to cadmium, lead, zinc, copper, silver, nickel, chromium, and non- metals, such as phosphorus and arsenic; (4) Petroleum hydrocarbons (such as crude oils, fuels, lubricants, surfactants, waste oils, solvents, coolants, condensate and grease); (5) Excessive eroded soils, sediment and particulate materials; (6) Animal wastes (such as discharge from confinement facilities, kennels, pens, and recreational facilities, including, stables, show facilities, or polo fields); (7) Substances having characteristics with a pH of less than 6.5 or greater than 8.5, or unusual turbidity, or excessive levels of fecal coliform, fecal streptococcus or enterococcus; (8) Waste materials and wastewater generated on construction sites and by construction activities (such as painting and staining; use of sealants, glues, limes; excessive pesticides, fertilizers or herbicides; use of wood preservatives and solvents; disturbance of asbestos fibers, paint flakes or stucco fragments; 4% 1 application of oils, lubricants, hydraulic, radiator or battery fluids; construction equipment washing, concrete pouring and cleanup wash water or use of concrete IiVV 008 detergents; steam cleaning or sand blasting residues; use of chemical degreasing or diluting agents; and super chlorinated water generated by potable water line flushing); (9) Materials causing an increase in biochemical oxygen demand, chemical oxygen demand or total organic carbon; (10) Materials which contain base/neutral or acid extractable organic compounds; (11) Pollutants defined in Title 33 U.S.C. Section 1362(6) of the Federal Clean Water Act ; (12) Any other constituent or material that may adversely affect the beneficial uses of the receiving waters, flora, or fauna of the State, as determined by the State Board or the Regional Board. The term "Pollutant" shall not include uncontaminated Storm Water Runoff, potable water or reclaimed water generated by a lawfully permitted water treatment facility. (20) "Premises" means any building, lot, parcel of land, land or portion of land whether improved or unimproved. (21) "Receiving Waters" means all surface water bodies within the permit area, including the White Water River Basin. (22) "Regional Board" means the California Regional Water Quality Control Board, Colorado River Basin Region. (23) "Runoff' means any Runoff including Storm Water and dry weather flows from a drainage area that reaches a receiving water body or subsurface. During dry weather it is typically comprised of many base flow components either contaminated with Pollutants or uncontaminated. (24) "State Board" means the State Water Resources Control Board. (25) "Storm Drain System" means any facility by which Storm Water may be conveyed to waters of the United States. The Storm Drain System includes but is not limited to any roads with drainage systems, streets, curbs, gutters, catch basins, natural and artificial channels, ditches, aqueducts, storm drains, inlets, conduit or other drainage structure. (26) "Storm Water" means water which originated from atmospheric moisture (rainfall or snow melt) and that falls onto land, water, or other surfaces. (27) "Storm Water Runoff' means surface Runoff and drainage associated with rain storms events and snow melt. (28) "USEPA" means the United States Environmental Protection Agency. 8.70.030 Responsibility for Administration. This Chapter shall be administered for k the City by its Director of Public Works and his or her designee.. 9000,71 8.70.40 Regulatory Consistency. This Chapter shall be construed to assure consistency with the requirements of the Clean Water Act and acts amendatory thereof or supplementary thereto, applicable implementing regulations, and any existing or future Municipal NPDES Permits and any amendments, revisions or reissuance thereof. 8.70.50 Illicit Discharges prohibited. (1) No person shall cause, facilitate or permit any Illicit Discharge to the Storm Drain System except as follows: (A) Discharges regulated under an NDPES Permit or pursuant to a waiver which has been issued to the discharger and which is being administered by the State of California under the authority of the USEPA, provided that said Person is in full compliance with the applicable NPDES permit and/or the waiver and any conditions of the waiver and all other applicable laws or regulations. (B) Discharges from the following activities, unless otherwise regulated herein: a. water line flushing; b. landscape irrigation; C. diverted stream flows; d. rising ground waters; e. uncontaminated ground water infiltration (as defined in 40 CFR 35.2005(20) to separate storm sewers; f. uncontaminated pumped ground water; g. Discharges from potable water sources; h. foundation drains; i. air conditioning condensate; j. irrigation water; k. springs; 1. water from crawl space pumps; M. footing drains; n. lawn watering; o. individual residential or noncommercial car washing; p. flows from riparian habitats and wetlands; q. dechlorinated swimming pool Discharges; r. Discharges or flows from emergency fire fighting activities; S. street wash water; t. fire hydrant flow testing; and U. waters not otherwise containing wastes as defined in the California Water Code Section 13050(d) (2) Any Person who violates the terms of this Section shall immediately commence all appropriate response action to investigate, assess, remove and/or remediate any Pollutants Discharged as a result of such violation, and shall reimburse the City or other appropriate governmental agency, for all costs incurred in investigating, .. 000072 010 assessing, monitoring, removing, cleaning up, treating, and/or remediating any Pollutants resulting from such violation, including all reasonable attorney's fees and environmental and related consulting fees incurred in connection therewith. 8.70,060 Reduction of the Discharge of Pollutants to Storm Drain Systems. (1) No Person shall Discharge, or cause or permit to be Discharged, any "Waste," "Yard Waste," "Hazardous Waste" (as such terms are defined in Chapter 6.04 of this Code) into the Storm Drain System including depositing, placement, or maintenance of any refuse, rubbish, or garbage and/or any abandoned vehicles, upon or into any public or private property or any Premises located in the City, except through the discarding, depositing, disposal, or placement in containers, barrels, and/or bins to be used for,the proper containment and transportation of such materials, and except for the disposal of such materials at properly licensed and permitted solid and/or hazardous waste facilities. (2) Any Person violating this Section shall immediately cause the proper collection and abatement of such waste material and shall remedy and clean up any property and/or any portion of the Storm Drain System directly or indirectly affected by such Discharge. (3) Any and all costs and expenses incurred by the City in assessing and abating a violation of this Section may be assessed against all violating Persons, including all administrative expenses and legal fees and costs incurred by the City in assessing and abating the Discharge and in enforcing the terms of this Section. 8,70,070 Illicit Connections prohibited. No Person shall construct, utilize, maintain, operate or permit the existence of any Illicit Connection on any Premises owned or operated by such Person that connects directly or indirectly to the Storm Drain System. Any Illicit Connection constructed, utilized, maintained, operated, or permitted to be operated on any Premises owned or operated by such Person from and after the date of the adoption of this Chapter shall be terminated and removed and/or otherwise sealed in a manner approved by the Director of Public Works. 8 70 080 Outdoor Storage Areas - Commercial and Industrial Facilities. No Person shall use, store, maintain or place any Hazardous Substance, including any grease or oil from motor vehicles, machine parts, or other equipment, in such a manner and/or in areas that create a release or a threat of a release of Hazardous Substances into the Storm Drain System. The City, County, and/or Regional Board may require the installation of a spill containment systeD O 0 7 3 011 to prevent or avoid the creation of any release or threat of a release of such a Discharge. Spill containment systems may include but are not limited to a system of dikes, walls, barriers, berms, or other devices as may be required.. 8.70.090 Construction Sites. Any person performing construction work in the City shall comply with the provisions of this Chapter, and Ordinance 457 of the County of Riverside for erosion and sediment control. A copy of Ordinance No. 457, an Ordinance of the County of Riverside, is on file in the office of the City Clerk of the City of La Quinta. 8,70,100 New Development and Redevelopment. To minimize the Discharge and transport of Pollutants, the City may require that any new development or redevelopment project control the volume and rate of Storm Water Runoff from the project so as to prevent any deterioration of water quality that may impair the subsequent or competing uses of the water. The Director of Public Works may establish standards and guidelines implementing BMPs designed to control the rate and volume of Storm Water Runoff from new developments and redevelopments as may be appropriate to minimize the Discharge and transport of Pollutants. The following methods and standards for controlling Storm Water Runoff volumes, rates, and Pollutants, among others, may be required by the Director of Public Works: (1) Increase Permeable Areas. Avoid placing Impervious Surfaces in highly porous soil areas; incorporate landscaping and open space into the project design; use porous materials for or near driveways and walkways; incorporate detention ponds and infiltration pits into the project's design; avoid placing pavement and other Impervious Surfaces in low lying areas. (2) Direct Runoff to Permeable Areas. Direct Storm Water Runoff away from impermeable areas to swales, berms, green strip filters, gravel beds, and french drains. Install raingutters and orient them toward permeable areas. Modify the grade of the property to divert flow to permeable areas and minimize the amount of Storm Water Runoff leaving the Premises. When designing curbs, berms or other structures, avoid designs which isolate permeable or landscaped areas. (3) Maximize Storm Water Storage for Reuse. Require retention structures, subsurface areas, cisterns, or other structures to store Storm Water Runoff for reuse or slow release. 0-a0 07 4 012 8.70.110 Compliance with General Permits. All industrial Dischargers, dischargers associated with construction activity, or other discharger subject to any NPDES permit issued by the United States Environmental Protection Agency, the State Water Resources Control Board, or the Colorado River Basin Regional Water Quality Control Board, shall comply with all requirements of such permit or permits. Proof of compliance with said NPDES General Permits may be required in a form acceptable to the Director of Public Works prior to issuance of any City grading, building, or occupancy permits. 8 70 120 Compliance with BMP's. Where BMP guidelines or requirements have been adopted by the City or by any federal, State of California, regional, and/or County agency, for any activity, operation, or facility which may cause or contribute to Storm Water pollution or cause Pollutants to be Discharged to the Storm Drain System, every Person undertaking such activity or operation, or owning or operating such facility shall comply with such guidelines or requirements as may be identified by the Director of Public Works. 8 7. 0.130 Notification (1) Immediate Notification. Any Person who intentionally, negligently or otherwise violates any provision of this Chapter resulting in a Discharge of a Pollutant or Pollutants to the Storm Drain System shall immediately notify the Director of Transportation or his or her designee by telephone or in person, and shall identify the location of the Discharge, the date and time of the Discharge, the type, concentration and volume of the Pollutant or Pollutants Discharged, as well as any corrective action taken as a result of the Discharge . Written notification of such discharge information shall thereafter be provided to the Director of Public Works or his or her designee within 48 hours of the Discharge. (2) Written Report. All Persons violating this Chapter shall, within ten (10) calendar days after any such Discharge of a Pollutant or Pollutants, file with the Director of Public Works a detailed written report describing the cause of the Discharge, the date and time of the Discharge, the type, concentration and volume of material Discharged, the location of the Discharge, any specific information needed in connection with the location to fully explain the potential impacts from the Discharge, and any corrective action or other measures taken in connection with the Discharge, including any measures taken to prevent similar Discharges in the future. Submission of this written report shall not be deemed to be a waiver or release of any Person from any liability, fines or other obligations imposed under this Chapter, or otherwise in the City's Code or under State or federal law. 8,70.140 Inspection and enforcement. (1) Inspections. The City Manager or the Director of Public WOlm 15 013 or any designee thereof, may, on 24 hour oral or written notice, unless exigent circumstances justify a shorter time period, enter upon and inspect any private Premises for the purposes of verifying compliance with the terms and conditions of this Chapter. Such inspection may include, but is not limited to: a. Identifying products produced, processes conducted, chemicals and materials used, stored or maintained on the subject Premises; b. Identifying points of Discharge of all waste water, Non - Storm Water, processed water systems and Pollutants; C. Investigating the natural slope of the Premises, including drainage patterns and man-made conveyance systems; d. Establishing the location of all points of Discharge from the premises, whether by surface Runoff or through a Storm Drain System; e. Locating any Illicit Connection or Illicit Discharge; f. Investigating and inspecting a vehicle,, truck, trailer, tank, or other mobile equipment; g. A review and inspection of all records of the owner or occupant of public or private property relating to chemicals or processes presently or previously stored or occurring on the property, including material and/or chemical inventories, facilities maps or schematics and diagrams, material safety data sheets, hazardous waste manifests, business plans, pollution prevention plans, state general NPDES permits, Storm Water pollution prevention plans, and any and all records relating to Illicit Connections, Illicit Discharges, or any other source of contribution of Pollutants to the Storm Drain System; h. Inspecting, sampling and testing any area Runoff, soils area (including groundwater testing), process Discharge, materials with any waste storage area (including any container contents), and/or treatment system Discharges for the purpose of determining the potential for contributions of Pollutants to the Storm Drain System; i. Inspecting the integrity of all Storm Drain Systems and sanitary sewer systems, any connections to other pipelines on the property, including the use of dye and smoke tests, video surveys, photographs or videotapes, and the taking of measurements, drawings or any other records reasonably necessary to document conditions as they exist on the Premises; j. The installation and maintenance of monitoring systems for the purpose of measuring any Discharge or potential source of Discharge to the Storm Drain System; k. Evaluating compliance with this Chapter and/or the Clean Water Act and applicable State law, and all regulations thereto. (2) Enforcement a. Any violation of this Chapter is a misdemeanor and shall be punishable by either a fine of up to One Thousand Dollars ($1,000) or six (6) months in the County jail, or both. ooann 014 b. Any Person who may otherwise be charged with a misdemeanor as a result of a violation of this Chapter may be charged, at the discretion of the prosecuting attorney, with an infraction punishable by a fine of not more than One Hundred Dollars ($100.00) for the first violation, Two Hundred Dollars ($200.00) for the second violation, and Two Hundred Fifty Dollars ($250) of each additional violation thereafter. C. As part of any sentence or other penalty imposed or the award of any damage, the Court may also order that restitution be paid to the City or any injured Person, or, in the case of a violator who is a minor, by the minor's parent or lawfully designated guardian or custodian. Restitution may include the amount of any reward, as well as any costs and fees incurred in investigating, assessing, monitoring, treating, removing, cleaning, or remediating any Discharge. d. Any Person violating the provisions of this Chapter shall reimburse the City for any and all costs incurred by the City in responding to, investigating, assessing, monitoring, treating, cleaning, removing, or remediating, any Illicit Discharge or Pollutant from the Storm Drain System; rectifying any Illicit Connection; or remediating any violation of this Chapter. Such costs to be paid to the City include all administrative expenses and all legal expenses, including costs and attorney's fees, in obtaining compliance, and in litigation including all costs and attorney's fees on any appeal. The costs to be recovered in this Section 8.70.140 shall be recoverable from any and all Persons violating this Chapter. e. In the event of this Chapter constitutes an imminent danger to public health, safety, or the environment, the City Manager or the Director of Transportation, or any authorized agent thereof, may enter upon the Premises from which the violation emanates, abate the violation and danger created to the public safety or the environment, and restore any Premises affected by the alleged violation, without notice to or consent from the owner or occupant of the Premises. An imminent danger shall include but is not limited to exigent circumstances created by the Discharge of Pollutants, where such Discharge presents a significant and immediate threat to the public health or safety, or the environment. f. Violations of this Chapter may further be deemed to be a public nuisance which may be abated by administrative or civil or criminal action in accordance with the terms and provisions of this Code and State law. g. All costs and fees incurred by the City as a result of any violation of this Chapter which constitute a nuisance, including all administrative fees and expenses and legal fees and expenses, shall become a lien against the subject Premises from which the nuisance emanated and a personal obligation against the owner, in accordance with Government Code Sections 38773.1 and .1O Z 7 015 38773.5. The owner of record of the Premises subject to any lien shall receive notice of the lien prior to recording, as required by Government Code Section 38773.1. The City Attorney is authorized to collect nuisance abatement costs or enforce a nuisance lien in an action brought for money judgement, or by delivery to the County Assessor of a special assessment against the Premises in accordance with the conditions and requirements of Government Code Section 38773.5. h. Any Person acting in violation of this Chapter may also be acting in violation of the Clean Water Act or the California Porter -Cologne Act (California Water Code Section 13000 et seq.) and the regulations thereunder, and other laws and regulations, and may be subject to damages, fines, and penalties, including civil liability under such other laws. The City Attorney is authorized to file a citizen's suit pursuant to the Clean Water Act, seeking penalties, damages and orders compelling compliance and appropriate relief consistent with such Act, and to pursue such other relief as provided for under State law and pursuant to the City's Municipal Code. i. The City Attorney is authorized to file in a court of competent jurisdiction a civil action seeking an injunction against any violation or threatened or continuing violation of this Chapter. Any temporary, preliminary or permanent injunction issued pursuant hereto may include an order for reimbursement to the City for all costs incurred in enforcing this Chapter, including costs of inspection, investigation, monitoring, treatment, abatement, removal or remediation undertaken by or at the expense of the City, and may include all legal expenses and fees and any and all costs incurred relating to the assessment, investigation, monitoring, restoration and/or remediation of the environment. j. Each separate Discharge in violation of this Chapter and each day a violation of this Chapter exists, without correction, shall constitute a new and separate violation punishable as a separate infraction, misdemeanor and/or civil violation. k. The City may utilize any and all remedies as are otherwise provided by law. �ection 2 Severability. if any provision, clause, sentence, or paragraph of this ordinance or the application thereof to any person, establishment, or circumstances shall be held invalid, such invalidity shall not affect the other provisions or application of this ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are hereby declared to be severable. Section 3. Effective Date. This Ordinance shall take effect and be in force 30 days after passage. 000078 016 Section 4. Publication. The City Clerk is hereby ordered and directed to certify to the passage of this Ordinance, and to cause the same or a summary thereof, or a display advertisement, duly prepared according to law, to be published in accordance with law. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 16`h day of December, 1997, by the following vote, to wit:. AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California JOHN PENA, Mayor City of La Quinta, California 000179 017 Attachment 1 2 3 4 5 6 7 8 9 f [OR it 12 13 o e F% a 14 15 z c h 16 a �a 17 18 3 19 20 21 22 23 24 25 26 27 28 AGREEMENT National Pollutant Discharge Elimination System Stormwater Discharge Permit Implementation Agreement (California Regional Water Quality Control Board - Colorado River Basin Region) This Agreement, entered into as of this day of , 1997 by the RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT (RCFC&WCD), the COUNTY OF RIVERSIDE (COUNTY), the COACHELLA VALLEY WATER DISTRICT (CVWD), and the CITIES OF BANNING, CATHEDRAL CITY, COACHELLA, DESERT HOT SPRINGS, INDIAN WELLS, INDIO, LA QUINTA, PALM DESERT, PALM SPRINGS and RANCHO MIRAGE (CITIES), establishes the responsibilities of each party concerning compliance with the National Pollutant Discharge Elimination System (NPDES) Stormwater Discharge Permit (NPDES Permit) issued by the California Regional Water Quality Control Board - Colorado River Basin pursuant to Order No. 96-015. R TTA .R WHEREAS, Congress in 1987 added Section 402(p) to the Federal Clean Water Act (CWA) (33 U.S.C. §1342(p)); and, WHEREAS, Section 402(p) of the CWA requires certain municipalities, industrial facilities and persons conducting certain construction activities to obtain NPDES Permits before discharging stormwater into navigable waters; and, WHEREAS, Section 402(p) further requires the Federal Environmental Protection Agency (EPA) to promulgate regulations for NPDES Permit applications; and, WHEREAS, EPA promulgated such regulations and adopted them in November 1990; and, 000080 WHEREAS, pursuant to the CWA, EPA has delegated authority to 1 018 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 the California Regional Water Quality Control Board - Colorado River Basin Region (CRWQCB-CRB) to administer the NPDES Permit process within the boundaries of that region; and, WHEREAS, RCFC&WCD and CVWD are authorized to provide for the control of flood and stormwaters within their respective jurisdictions and are empowered to investigate, examine, measure, analyze, study and inspect matters pertaining to flood and stormwaters; and, WHEREAS, CRWQCB-CRB designated a portion, of the Whitewater River Watershed as an area that requires an NPDES Permit; and, WHEREAS, RCFC&WCD, COUNTY, CVWD and CITIES submitted an NPDES Part I Application to CRWQCB-CRB on June 11, 1992, and submitted an NPDES Part II application on May 17, 1994; and, WHEREAS, CRWQCB-CRB issued an NPDES Permit to RCFC&WCD, COUNTY, CVWD and CITIES on May 22, 1996 pursuant to Section 402(p) of the CWA; and, WHEREAS, the NPDES Permit designates RCFC&WCD and COUNTY as Principal Dischargers and RCFC&WCD, COUNTY, CVWD and CITIES as Dischargers; and, WHEREAS, RCFC&WCD, COUNTY, CVWD and CITIES are to perform and/or execute certain activities and responsibilities prescribed in the NPDES Permit; and, WHEREAS, RCFC&WCD and COUNTY, as Principal Dischargers, are willing to undertake certain activities in order to facilitate implementation of the NPDES Permit requirements; and, WHEREAS, cooperation between RCFC&WCD, COUNTY, CVWD and CITIES in the administration and implementation of the NPDES Permit and resulting programs and actions is in the best interest of all 2 000081. 019 1 21 3 4 5 6 7 8 9 10 14 15 16 17 18 19 20 21 Fla 23 24 25 26 27 28 parties. NOW, THEREFORE, the parties hereto do mutually agree as Ifollows: 1. NPDES Permit. A true and correct copy of the NPDES Permit issued to RCFC&WCD, COUNTY, CVWD and CITIES by CRWQCB-CRB pursuant to Order No. 96-015 is attached to this Agreement as Exhibit A. The geographic scope of the NPDES Permit (NPDES Permit area) is described in Finding No. 9 of the Permit and is shown on Attachment A thereto. 2. Incoroo a ion nf Federal and Statp T.awg. All applicable Federal and State laws and regulations in effect at the time of issuance of the NPDES Permit, as then written, and as they may be amended during the term of this Agreement, shall take precedence in the event of a conflict with any provision of this Agreement. 3. Delega ion of R snonsibili tips. The responsibilities of each of the parties shall be as follows: A. Public Education Program. RCFC&WCD shall conduct public education activities focused on reducing non -point source pollution within the NPDES Permit area. RCFC&WCD shall be reimbursed for its costs by COUNTY, CVWD and the Cities of Cathedral City, Coachella, Indian Wells, Indio, La Quinta, Palm Desert, and Rancho Mirage in accordance with the cost sharing provisions set forth in Section 4. of this Agreement. B. Monitoring Program. RCFC&WCD and CVWD shall perform sampling of surface water and urban runoff in accordance with the provisions of the NPDES 3 000082 020 1 2 3 4 5 6 7 8i 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Permit Monitoring Program. The location of the sampling sites (Sites) shall be determined by RCFC&WCD and CVWD, subject to approval by CRWQCB- CRB. More specifically: 1. RCFC&WCD shall perform such sampling for all Sites located within the limits of its jurisdiction at no expense to COUNTY, CVWD or CITIES. 2. CVWD shall perform such sampling for all Sites located within the limits of its jurisdiction. COUNTY and the Cities of Cathedral City, Coachella, Indian Wells, Indio, La Quinta, Palm Desert and Rancho Mirage shall reimburse CVWD for all of its costs associated with sample collection and laboratory analysis in accordance with the cost sharing provisions set forth in Section 4. of this Agreement. C. Regulation and Enforcement. COUNTY and CITIES shall be responsible for the regulation and enforcement of local ordinances and regulations within their respective jurisdictions to ensure compliance with the NPDES Permit. This includes the exercise of land use controls, the exercise of police powers and the enforcement of ordinances that COUNTY or CITIES presently have adopted or will adopt in the future. D. Inspection of Stormwater Systems (Pipe and Channels). RCFC&WCD, COUNTY, CVWD and CITIES shall 4 000081 021 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 `pa perform reconnaissance surveys of their municipal storm drain systems as required by the NPDES Permit. Any wet weather or dry weather sampling or field screening for the reconnaissance surveys shall be the responsibility of the COUNTY or CITIES, depending on where the discharge originates. Each Discharger shall be responsible for keeping any records, tables or other data that are needed to support the reporting of the survey results to CRWQCB-CRB. E. Submittals to CRWQCB-CRB. RCFC&WCD and COUNTY shall coordinate and submit all required reports and information to CRWQCB-CRB. CVWD and CITIES shall keep sufficiently adequate records, information and/or data concerning their program development and implementation activities to enable RCFC&WCD and COUNTY to make all required reports and submittals. CVWD and CITIES shall produce or supply such records, information and/or data on request of CRWQCB-CRB, RCFC&WCD or COUNTY. RCFC&WCD and COUNTY shall also keep adequate records, information and/or data concerning their program development and implementation activities and produce or supply same on request of CRWQCB- CRB. F. Best Management Practices (BMPs) and Programs. Unless otherwise specified in this Agreement, RCFC&WCD, COUNTY, CVWD and CITIES shall be 5 000084 022 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1 18 19 20 21 22 23 24 25 26 27 28 responsible for implementing each of the BMPs and/or other programs and activities required by the NPDES Permit in accordance with their authority. 4. Cost shari', Costs for services to be performed in accordance with Sections 3.A. and 3.B. of this Agreement shall be shared by the parties described in Sections 3.A. and 3.B. in accordance with the following formula: IC = (TC-RCFC&WCD-CVWD) x (IP/TP) Where, IC = Individual Cost TC = Total Cost RCFC&WCD = RCFC&WCD Cost -Shared Amount CVWD = CVWD Cost -Shared Amount IP = Individual Population TP = Total Population If RCFC&WCD is sharing in the cost of an item its cost shall be 7$ of the total cost of the item. If CVWD is sharing in the cost of an item its cost shall be 7t of the total cost of the item. The population of CITIES shall be based on the latest California State Department of Finance population figures issued in May of each year. COUNTY population shall be based on the most current Tax Rate Area (TRA) information best fitting the NPDES Permit area, except with respect to Sections 3.A. (Public Education Program) and 3.B.2. (Monitoring Program), of this Agreement where COUNTY population shall be based on the most current TRA information best fitting that portion of the NPDES Permit area lying outside RCFC&WCD boundaries. 5. Term of the Aareempnt. The term of this Agreement shall R lI II71� 023 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 commence on the date the last duly authorized representative of RCFC&WCD, COUNTY, CVWD or CITIES executed it. The Agreement shall remain in effect until the date that the CRWQCB-CRB issues a new NPDES Permit, unless each of the parties withdraws sooner in accordance with the provisions of this Agreement. 6. Additional Parties. Any public agency (Agency) which incorporates after the date of issuance of the NPDES Permit and/or after the date of execution of this Agreement may file a written request with Principal Dischargers asking to be added as a party. Upon receipt of such a request, Principal Dischargers shall solicit the approval or denial of each Discharger. If a majority of the Dischargers, each having one, co -equal vote, approves the addition of the Agency, the Principal Dischargers shall ask CRWQCB-CRB to add the Agency to the NPDES Permit as an additional Discharger. Once the Agency is made an additional Discharger to the NPDES Permit, this Agreement shall be amended to reflect the addition, and the Agency shall, thereafter, comply with all provisions of the NPDES Permit and this Agreement. Upon execution of the amended Agreement, the Agency shall be responsible for the shared costs discussed in Section 4. of this Agreement for the current and any subsequent fiscal year. 7. Withdrawal from the Agreement. Any party may withdraw from this Agreement 60 days after giving written notice to the Principal Dischargers and CRWQCB-CRB. The withdrawing party shall agree in such notice to file for a separate NPDES Permit and to comply with all of the requirements established by CRWQCB-CRB. Withdrawal from the Agreement shall constitute forfeiture by the withdrawing party of its share of any costs paid as described in 7 '000686 024 8 9 10 14 15 16 17 18 19 20 21 22 23 24 25 26 27 04-A Section 4. of this Agreement and is conditioned on the payment of all costs accrued in accordance with Section 4. The withdrawing party shall be responsible for all lawfully assessed penalties as a consequence of its withdrawal. The cost allocations to the remaining parties shall be recalculated in the following fiscal year. 8. Non-comnliance with Permit Rernuir m n a, Any party found to be in non-compliance with the conditions of the NPDES Permit shall be solely liable for any lawfully assessed penalties caused by such non-compliance. Common or joint penalties shall be calculated and allocated between the parties according to the formula outlined in Section 4. of this Agreement. 9. Amendments to the Agreement. This Agreement may be amended only by consent of all parties to the Agreement. No amendment to this Agreement shall be effective unless it is in writing and duly signed by the authorized representatives of all parties to the Agreement. 10. Authorized Sicmatoriec, The General Manager -Chief Engineer of RCPC&WCD and CVWD, the Executive Officer of COUNTY and the City Managers of CITIES (or their designees) are authorized to execute this Agreement and all amendments hereto, to take all other procedural steps necessary to carry out the terms of this Agreement and to file for and obtain an NPDES Permit(s) or amendments thereto. il. Notices. All notices shall be deemed duly given when delivered by hand; or three (3) days after deposit in the U.S. Mail, postage prepaid. 12. Governing LAW. This Agreem� t ._64iall be governed and 8 000OR7 0?_,11 2 3 4 5 6 7 8 %: 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 construed in accordance with laws of the State of California. If any provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired hereby. 13. Consent to waiver and Breach. No provision hereof shall be deemed waived and no breach excused, unless the waiver or breach is consented to in writing and signed by the party or parties affected. Consent by any party to a waiver or breach by any other party shall not constitute consent to any different or subsequent waiver or breach. 14. Applicability of Prior AQracmcntc This Agreement and the exhibits attached hereto constitute the entire Agreement between the parties with respect to the subject matter; all prior agreements, representations, statements, negotiations and undertakings concerning the NPDES Permit within the limits of CRWQCB-CRB's jurisdictional area are superseded hereby. 15. Execution in Counternartg. This Agreement may be executed and delivered in any number of counterparts or copies (counterparts) by the parties hereto. When each party has signed and delivered at least one counterpart to the other parties hereto, each counterpart shall be deemed an original and, taken together, shall constitute one and the same Agreement, which shall be binding and effective as to the parties hereto. E 000088 021 1 2 3 :o 5 6 7 8 r'� 10 11 12 13 14 15 16 17 IEA 19 20 21 22 23 24 25 26 27 28 IN WITNESS WHEREOF, this Agreement has been executed as of the day and year first above written. RIVERSIDE COUNTY FLOOD CONTROL RECOMMENDED FOR APPROVAL: AND WATER CONSERVATION DISTRICT By DAVID P. ZAPPE Chairman, Board of Supervisors General Manager -Chief Engineer Dated: APPROVED AS TO FORM: WILLIAM C. KATZENSTEIN County Counsel By % 7k. Deputy Dated: og4J1/g-t- (RECOMMENDED FOR APPROVAL: By LARRY PARRISH County Executive Officer Dated: kal\whitewtr.agt 073197 ATTEST: GERALD A. MALONEY Clerk of the Board By Deputy (SEAL) COUNTY OF RIVERSIDE By Chairman, Board of Supervisors ATTEST: GERALD A. MALONEY Clerk of the Board By Deputy (SEAL) 10 000089 02 1 2 31 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1APPROVED AS TO FORM: By City Attorney CITY OF LA QUINTA By Mayor ATTEST: By City Clerk 18 000090 • � T4t�t 4 4 Q" COUNCIL/RDA MEETING DATE: December 16, 1997 ITEM TITLE: Consideration of a waiver of infrastructure fees for Lapis Energy Corporation for the project located at the southeast corner of Highway 111 and Dune Palms Road RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: S_ CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Granting of the fee waiver would result in the loss of $48,600 to the Infrastructure Fund that would otherwise be paid by this development. BACKGROUND AND OVERVIEW The Lapis Energy Organization has requested that the City provide financial assistance for the development of a compressed natural gas ("CNG") fueling station and an associated mini -mart type development ("Project") on approximately 8 acres located at Highway 111 and Dune Palms Road (Attachment 1). The developer is requesting a waiver for the entire site even though approximately one-half the site has been sold for the development of a self -storage facility. This request for assistance would be the elimination of the development Infrastructure Fee for the site, or approximately $48,600. Their rational is that the CNG portion of the project will not generate positive cash flow for several years and the City fee waiver will contribute to the project's economic success. The developer justifies this request in that his projections indicate the City would receive $651,885 of sales tax revenue over a ten year period. Since receiving this request, staff has requested that RSG review the developer's projections. During their review, information surfaced that though both State and Federal Taxes are collected from fuel sales, sales tax from fuel sales is not distributed in the same manner as sales tax from retail sales. Typically a city receives one percent (1 %) of the total COF1.006 000,091, sales value in sales tax revenue from retail sales. In the case of fuel sales, the State collects and pools all fuel taxes and allocates the taxes to each jurisdiction on a per capita basis. Therefore, even though the project will generate a significant amount of taxable fuel sales, the City of La Quinta will not receive significant sales tax revenue. The City will, however, receive sales tax revenue from the mini -mart sales based upon the usual one percent (1 %) of gross sales. RSG projects that the project will generate a total of $110,512 in sales tax revenue over a ten year period (Attachment 2). Based upon this project, the fee waiver would be fully refunded during the fifth year of the project's operation. The adopted Economic Development Plan for the City calls for a return on investment at a rate of between 12% to 15% cash on cash by the third stabilized year of operation. The applicant's revenue projections for the entire project indicate that the City will receive in year three, $56,675 in sales tax. The applicant has included sales tax on fuel as being funds returned to the City; however, as RSG indicated, fuel sales tax is based upon population and cannot be included. Therefore, without the fuel sales, the City will receive $29,796 in sales tax in year three, which does not provide the rate of return as identified in the Economic Development Plan. As noted earlier in this report, RSG projects the City will not recover the infrastructure fee until year five from the sales tax revenue. In 1987, the City Council adopted Resolution 87-39 setting forth the Community Infrastructure Fee Policy (Attachment 3). Commercial, industrial, and other non-residential uses are assessed a $6,000 fee per gross acre. The fee is collected at the time a building permit is issued. The City may waive or reduce this Commercial or Industrial Fee in cases where the Developer demonstrates that the proposed development will generate significant sales tax and transient occupancy tax to the City. The City has waived infrastructure fees in the past for the La Quinta Resort and Club and Transpacific Development, the developer of the One Eleven La Quinta Center at the northeast corner of Highway 111 and Washington Street. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Grant a waiver of the Infrastructure Fee; or 2. Provide staff with direction; or 3. Deny thQ"request Jerry He an Community Development Director Attachments: 000092 1. Letter from Lapis 2. RSG Revenue Projects (including Lapis' projections) 3. Infrastructure Fee Policy CCJH.006 ATTA`CHA 121 Enargy Orgcinizotion October 20. 1997 Mr. Jerry Herman Community Development Director City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Herman: Lapis would like to modify our request to the City regarding the waving of Infrastructure Fees for our development. Previously we had asked the City to wave the fee on the total site, which we have discussed a couple of times and to date we have not received an official response to our request. However, since our original request we have entered an escrow to sell Parcel 3 of our development, which represents approximately 50% of the site. There are several factors pertaining to our development, which affect the economics of our project. The total infrastructure fee for our development we calculated to be $48,600, which Parcel 3 represents about 50%. Although the development will increase the compressed natural gas ("CNG") and liquid fueling infrastructure in the Coachella Valley, the CNG part of our project will not generate positive cash flow for several years. The savings, by the City waiver of this fee on Parcels 1, 2 and 4 will contribute greatly to the economic success of the project. At the time of original request, the Arco AM/PM was La Quinta's fourth largest sales tax revenue generator and we anticipate our sales will be equal to or greater than theirs. As we discussed, the City Manager has been looking at our site as primarily providing compressed natural gas and fuel for the school district, which he thought were both tax exempt. The school district pays sales tax on all purchases and CNG has the same sales tax requirements as liquid fuels, therefore the City will receive substantial tax revenue for the retail sales at our development. We are looking forward to a successful project both for Lapis and the City. Sincerely, 2)a/1��o Dale A. Leopard, President 000093 AIL ATTACHMENT 2 W m e N f7 m a m m p 0 0 0 y r W N p O N V O V W W m p w w w r N 0 N N W O n m m m ry N O N f+I r N m m m m r M W m 0 ry O n n r N 0 Wn � N O W tm0 0�0 V N N w w�� V O w w w fri w w w w in w w w w is m m N m r c m O) O O O O m m m N O 0 0 M m O w w w Om S m m N ff[ try+I Cr'! - m W m N n y Oy 0 m m m N V a m ? N O trp W m oi N w w w w N w w O O f(1 p m 0 0 0 m O m m m m �i a 0 m m- o a cgi o w w w o umi n m ry W m V m O O t+J N N f7 m m en w w w w w m n m m rn m m W m fO n o 0 0 0 n m m S n m m m 0 N m m n m V fS W S w w w rn o� o fn ry V ry _ y m O tnO Epp N N w O O m w w w M w yy V O O! O O Od yw N Ld n m A W N h m m O r n � r umi n v uryi rn m w n cnn � � w L w w w w w S m Pf O w N N N r p w w w N m O) 0) m m N li m e W th r m ry CO m O CO r mr O m N N (mO N tp0 a�0 O m V WN Lci Lo w w w w w w w w w w J S� N m m m n N Pl V p Q O O O m t7 m O) Q m o li m o fA f7 N w w w n m n m m N N N r m Y t0 m e m r cl N 67 m fh 7 fh 7 O Q p N O mw •{pA� O O w O y a w» w w Z w m w w w N O N N N O N V mfpp N CIE Y N 1 r N m m n ( N m M N N N for W W mw mw�o oww ��mw cow W w w A N a LL O W O N m 0 O W m W m p N O O O O 0 0 O m N O N N N Z W N <O M O On m m Oo m oz 0 W f7 ry M to m N 0 m T m w r v m m m C) �ITQ 0w 0« 0 w w w a Q S^ N rp ayr) O N N Y N O' W W W S J N t N O Ct O N N W N m n m O m m N S Q O P O t0 O r O V M m m 0 0 M m O m yy O pp yy W LA O m N O1 O m m N th O W m O w < N m f0 {{pp N w O N fO ffOO l") O� fO w m m 0 N w V w w w N M w w w w w w w w w w O O a' ❑ C U 10 C 0 F � .. .. . U C C Jo m¢QO .. a)a a Sg mM_ c ¢O ma o ~¢o > c0- ' ¢o caa oo O LIJ Z LL a m m C0 m > N i m 2 m � dU > g < m Zwgw y OU w �U) > O > g vim, O Y ~QQ o Nir N W LL R' O a�0 a00 ¢ o LL N w It c >>co> a d LL w y> a OLL w m LL Z 0 C o y ZO Z z �Z0Z mli W d O O 0 a O F- a_ w O a � ya w °' w eb c m w N w O co LL z 0 W Z U) O z O z w w > Q- O a > w > a -i LU N w Z Q J ¢ Z w o w w a O a w w w r m w co cn N o a w w m Ix w O w (7 H C7 y y 15 co 000094 CO LL w LL C7 U) u a a O m O X � F ATTACHMENT #3 RESOLUTION NO. 87-39 City shall be required to disapprove such development as not consistent with the General Plan. /0 Community Infrastructure Fee Policy. Amount. Prior to approval of any zoning, rezoning, subdivision, or development proposal, the applicant shall pay or agree to pay a Community Infrastructure Fee in the following amount for the following type development: a. Residential - An amount equal to 2.25% of the building permit valuation for each dwelling or structure, witha maximum fee of $6,000.00. b. Commercial, Industrial and'all other non-residential $6,000.00, per gross acre provided, however, that City may waive or reduce this Commercial/Industrial fee in cases where applicant demonstrates that the proposed development will generate significant sales tax and transient occupancy tax to City. The fee shall be paid prior to issuance of building or other similar permits and shall be based on the permit valuation at that time. 3. Use of Funds. Capital outlay. All proceeds from fees collected pursuant to the community infrastructure fee policy shall be paid into special capital outlay funds to be established by the City. S4id fund or funds shall be used only for the purpose of acquiring, building, improving, expanding and equipping public property and public improvements and facilities described as community infrastructure in this Resolution, as the City Council may deem necessary and appropriate. Designation of expenditures of funds available from the special capital outlay fund (s) shall be made by the City Council in the context of approval of the City's annual operating and capital improvements budget or at such other time as the Council may direct. 4. Exclusions and Exceptions. There is excluding from the fees imposed by policy, the following: (a) Any person when imposition of such fee upon that person would be in violation of the constitution and laws of the United States or the State of California. (b) The construction of any building by the City of La Quinta, the United States or any department or agency thereof or by the State of California or any department, agency or political subdivision thereof. (c) The City Council may grant an exception for a low cost housing project where the City Council finds such project consistent with the Housing Element of the General Plan and that such exception is necessary. In approving an exception for low cost housing, the City T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: December 16, 1997 ITEM TITLE: Consideration of Selection of Council Member(s) to Serve as a Representative and Alternate for the League of California Cities Riverside Division rMH :4c13t yvr X0181All BUSINESS SESSION: 4 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Select Council Member(s) to serve as representative and alternate on the League of California Cities Riverside Division. None This matter was considered by the City Council on September 16; however, due to upcoming elections and the advent of new Council Members, the Council asked that this matter be considered following the election. The Mayor and City Council received a letter dated July 2, 1997 from the City of Temecula requesting that the Council select a representative and an alternate to serve on the League of California Cities Riverside Division (Attachment No. 1). The Council considered the request as Written Correspondence at the July 15, 1997 City Council meeting and directed staff to provide additional information on the organization. In accordance with that directive, staff contacted the League of California Cities Southern California Office, the City of Temecula, and Joe Baker, former City Manager of Burbank, now serving as a consultant to the League of California Cities, The Riverside Division is one of eleven divisions that the League has in the state. Prior to its formation, the Riverside Division was part of the Inland Empire Division. An attempt to create a Riverside Division failed in 1992 but was brought before the League's annual conference again in October 1995 at which time it was approved. The Riverside Division's first director, Dick Kelly, took office in June 1996. Therefore, the Riverside Division is now in its second year of existence. The purpose of the Riverside Division is to bring legislation of regional and sub -regional issues to the member cities in an effort to more closely interact with member cities. Major accomplishments of the organization are limited by its newness; however, some of its accomplishments include establishing the leadership of the Riverside Division, organizational activities, and legislative actions (e.g. the library bill). The Executive Committee meets bi-monthly and the alternate months are reserved for the General Membership meetings. The Riverside Division endeavors to rotate the location of the meetings between west and east County locations. The meetings are held in the evenings (generally 7:00 p.m.). The selections being sought by the Riverside Division are for the General Membership meetings. The City has never formally selected a representative or alternate to serve on the League's Riverside Division (although at least one Council Member has reported his attendance at one or more meetings of the Riverside Division). The City of Temecula provided the City with a list of the Executive Committee members (Attachment No. 2) and a copy of the proposed constitution and by-laws (Attachment No. 3) which provide further background information. The City of La Quinta is a member of the League of California Cities and the Riverside Division. The City of Temecula has requested that the City of La Quinta select a Council Member(s) to serve as a Representative and an Alternate on the League of California Cities Riverside Division. The alternatives available to the Council include: Select a Council Member(s) to serve as a Representative and an Alternate on the League of California Cities Riverside Division; or, 2. Take no action; or, 3. Provide furt r direction to staff. &--kl V/1"-, Britt Wilson, Management Assistant City Manager's Office Attachments: 1 . July 2, 1997 City of Temecula letter 2. League of California Cities Riverside Division Executive Committee List 3. League Riverside Division Proposed Constitution and By -Laws C9MyDataMPDoc \CITY COUNCIL\CCSTFF28.97.wpd 009t997 ATTACHMENT 1 City of Temecula 43200 Business Park Drive a Temecula. CA 92590 • MailiingAddress: P.O. Box 9033 • Temecula, CA 92589-9033 Patricia H. Birdsall Mayor Ronald H. Roberts July 2, 1997 Mayor Pro-Tem Steven J. Ford Mayor and Councilmembers Councilmember City of La Quinta Karel F Undemans 78-495 Celle Tampico Councilmember P.O. BOX 1504 Jefrrey E. stone La Quinta, CA 92253 Councilmember Dear Mayor and Councilmembers: (909) 694-6444 FAX (909) 694-6499 I am writing to request your.city's support and participation in the activities of the League of California Cities Riverside Division. The attendance at our last meeting was so low that we did not have a quorum in which to conduct League business. I believe we could be a strong political organization, but .it takes everyone's attendance and involvement. A lack of interest on the part of member cities gives the perception that we are a weak and ineffective organization. Please agendize the selection a representative and alternate who can commit the necessary time and energy to this important organization and send me a copy of the final Resolution. I'm counting on you for support. Very truly yours, Jeffrey E. Stone Councilman 0 ►mned o Regded ►,,,e, 000098004 ATTACHMENT 2 I; i LEAGUE OF CALIFORNIA CITIES 2 3 1997 UU RIVERSIDE COUNTY DIVISION JUL 1996-97 ne I • AMMA I EXECUTIVE CC � IIVIITT'EE Aaw PRESIDENT: Dick Macknicki, Councilman City of Coachella 1515 Sixth Street Coachella, CA 92236-1787 619-398-3502 619-398-8117 FAX FIRST VICE PRESIDENT: Jeff Stone, Mayor City of Temecula 43174 Business Park Drive Temecula, CA 92590 909-694-1989 909-694-6499 FAX SECOND VICE PRESIDENT SECRETARY/TREASURER DIRECTORS: Jerry Pisha, Mayor City of Desert Hot Springs 65950 Pierson Blvd. Desert Hot Springs, CA 92240 619-329-6411 619-251-3523 FAX Linda Garza City of Coachella 1515 Sixth Street Coachella, CA 92236 619-398-3502 619-398-8117 FAX East Don Yokaitis City of Rancho Mirage 69-825 Highway l i l Rancho Mirage, CA 92270 619-324-4511-- 000099 005 Ron Oden City of Palm Springs P. O. Box 2743 Palm Springs, CA 92263-2743 619-323-8204 Mike Wilson City of Indio 200 Civic Center Mall Indio, CA 92202 619-342-6570 West: Ron Loveridge City of Riverside 3900 Main Street Riverside, CA 92522 909-782-5551 909-782-5470 FAX Robin Lowe City of Hemet 450 E. Latham Avenue Hemet, CA 92543 909-765-2307 Jan Rudman City of Corona P. O. Box 940 Corona, CA 91718-0090 909-736-2426 IlvOY[EDIATE PAST PRESIDENT: Bill Vaughan, Mayor City of Norco P. O. Box 428 Norco, CA 91760 909-270-5623 909-270-5622 FAX CITY MANAGERS' REPRESENTATIVE: Jack Smith, City Manager City of Desert Hot Springs 65-960 Pierson Boulevard Desert Hot Springs, CA 92240 619-329-6411 619-251-3523 000100 ;r EAGUE STAFF: Greg Ramirez Southern California Office League of California Cities 602 Fast Huntington Drive, Suite C Monrovia, CA 91016 818-305-1315 818-305-1345 FAX 000101 51 in /.?- /,?/qS 'Drat ATTACHMENT RIVERSIDE COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES pROpOSED CONSTITUTION AND BY-LAWS ARTICLE I - Name This sof organization the League ofhall be California Cities.�e Riverside County Division ARTICLE II - purposes The purposes for which it is formed are to: (a) Foster periodic meetings of city officials for discussion of municipal problems for the purposes of promoting governmental efficiency and reduction of the cost of government. (b) Foster and disseminate informattiionerre a a st muanidcipall government to stimulate great encourage more active civic a ubiic sinvolvement enes as totin importance and significance of p government. (c) .Assist officials of the League of California Cities iin formulating policies and rendering service, expressing to the League Division recomm n o=i special *expressed by actions duly adopted at regular meetings of the Division's General Assembly. he representatives of -the League ofCalifornia alif r v (d) Assist te Cities formulating policies regarding l good legislation related- to matters, in promoting in opposing such measures as municipal matters, and . seem to be contrary to the public interest. ARTICLE iii - Membership hall be Section I. The territorial limits of this organizationcities located comprised of all cities in Riverside County• All within such limits may become members of the Division. 008 000102 RIVERSIDE COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES PROPOSED CONSTITUTION AND BY-LAWS PAGE 2 Section 2. Membership in this division shall be contingent upon membership in the League of California Cities; but no city shall be barred from attendance at regular meetings of said division, whether or not it is a member of the League of California Cities or of this division. ARTICLE IV - Officers and Executive Committee Section 1. The officers of the Division shall be the President, First Vice -President, Second Vice -President, Secretary/Treasurer, State League Director, and immediate Past President. The Executive Committee shall be composed of the officers of the Division, plus three members from western Riverside County and three members from eastern Riverside County, and a City Managers Representative appointed by the City Managers f Riverside County. Said officers and Executive Committee members, with the exception of the Secretary/Treasurer and City Manager Representative, shall be elected annually by the members of the Division at a Division meeting held preceding the annual State Conference of the League of California Cities. All terms shall be for one year with the exception of the State League Director and County. Directors, who serve for two years. The President shall appoint the Secretary/Treasurer, who shall serve at the pleasure of the Executive Committee. All officers and Executive Committee members assume their duties and responsibilities on the first day of the month. following the annual State League Conference. The officers and members shall each be entitled to one vote. The State League Director shall represent the Division on the Board of Directors of the State League. Only legislative city officials from member cities of the State League are eligible for membership on the Board of Directors of said League Of California Cities. 000103 009 ER RIVSIDE COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES PROPOSED CONSTITUTION AND BY-LAWS PAGE 3 The policy of the Division is to alternate the een lecctions of in western and eastern Riverside County in President, First Vice -President and Second Vice -President and for a progressive "move -up" from Second Vice -President to First Vice - President to President. The policy tothe ofeastern altearnaoteabetween cities ties western and east Directoriwho may serve a maximum of two e County office of State League terms. Section 2. Duties and Responsibilities of Officers: PRESIDENT ( a ) Serves as the Division fand a is�respon responsible okesperson for for the Riverside County overall direction of its activities- (b) Presides Division Executive Committee meetings andGeneral Assemblymeetings. (c) Arranges locations for all Executive Committee meetings. (d) Develops, prepares and mails advance copies of Executive Committee meeting agendas to each of the following: First Vice -President Second vice -President Secretary/Treasurer Immediate Past -President State League Director All Executive Committee Members Los Angeles Office of the League Advisory Committee Members FIRST VICE-PRESIDENT of California Cities (a) Serves as Program Chairman for General Assembly meetings held in his/her section of Riverside County. . 000104 010 , . RIVERSIDE COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES' PROPOSED CONSTITUTION AND BY-LAWS PAGE 4 (b) Arranges meeting locations for General Assembly meetings held in his/her section of Riverside County. (c) Schedules and arranges programs for all General Assembly meetings held in his/her section of Riverside County. 1. Pledge of Allegiance -- 2. Invocation 3. Speaker (d) Handles "house" arrangements for all meetings; head table, podium, microphone, seating arrangements, etc. for all General Assembly meetings held in his/her section of Riverside County. (e) Assists in the conduct of the meetings and preside over meetings in the absence of the President. (f) Provides a primary telephone number'and mailing address for receiving reservations for the General Assembly meetings held in his/her section of Riverside County and advises the restaurant as to the number of meals to be served. (g) Provides personnel "at the door" at General Assembly meetings held in his/her section of Riverside County to collect money, issue name tags,. handle sign -in sheet, and pay final bill to restaurant. (h) These duties. may be shared with the host. city. I, SECOND VICE-PRESIDENT i (a) Serves as Program Chairman for General Assembly meetings held in his/her section of Riverside County. (b) Arranges meeting locations for General Assembly meetings held in his/her section of Riverside County. 000105 O11 RIVERSIDE COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES PROPOSED CONSTITUTION AND BY-LAWS PAGE 5 (c) Schedules and arranges programs for all General Assembly meetings held in his/her section of Riverside County. 1. Pledge of Allegiance 2. Invocation 3. Speaker (d) Handles "house" arrangements for. all meetings; head table, podium, microphone, seating arrangements, etc. for all .General Assembly meetings held in his/her section of Riverside County. (a) Assists in the conduct of the meetings and preside over meetings in the absence of the President and First Vice -President. (f) Provides a primary telephone number and mailing address for receiving reservations for the General Assembly meetings held in his/her section of Riverside County and advises the restaurant as to the number of meals to be served. (g) Provides personnel "at the door" at General Assembly meetings held in his/her section of Riverside County to collect money, issue name tags, handle sign -in sheet, and pay final bill to restaurant. (h) These duties may be shared with the host city. SECRETARY/TREASURER (a) Serves as official correspondent of the Division. ommittee (b) Takes - minutes of all prepares in final form and Executive ails to the meetings, thee following: President First Vice -President Second Vice -President Immediate Past -President o0410812 RIVERSIDE .COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES PROPOSED CONSTITUTION AND BY-LAWS PAGE 6 State League Director All Executive Committee Members Los Angeles Office of the League of California Cities Advisory Committee Members (c) Notes items of official business transacted at General Assembly meetings and incorporates as addendum to Executive Committee minutes. (d) Maintains and keeps current the official roster of cities in the Division, listing as a minimum the names of all the mayors, mayors pro-tempore, council members, city administrators/managers, city attorneys and city clerks. (e) Prepares and mails annual dues notices to all member cities and is responsible for the collection and banking of receipts. (f) Establishes bank accounts for Division funds, pays all bills and maintains appropriate financial records accounting for all receipts and expenditures. (g) Bank account shall provide all checks to be signed by any two of the following three officers: President, First Vice -President or Second Vice -President. Section 3. The Executive committee shall most at least quarterly. Section 4. A vacancy in the office of the President shall be filled by the succession of First Vice -President to that office. In the event of a vacancy in the office of First Vice-Presideht, Second Vice -President or State League Director, the Executive Committee shall appoint one of its members to fill the unexpired term. A vacancy in the office of Immediate Past -President shall be filled for the unexpired term by the last Past -President continuing to hold a municipal office. 000107 013 RIVERSIDE COUNTY DIVISION LEAGUE OF CALIFORNIA CITIES PROPOSED CONSTITUTION AND BY-LAWS PAGE 7 ARTICLE V - Qum - Voting For the purpose of general discussion relating to purely local matters, there shall be no fixed number required for a quorum: On matters relating to statewide policies and for the purpose of electing officers, representatives of seven cities or more will be required for a quorum. For the determination of local matters, each city represented by a municipal officer (or employee if there has been official action to•designate the employee) shall be entitled to one vote. On matters relating to statewide policies on which the Division is to transmit its viewpoint to the State League, in the election of officers, in the election of a State League Director, and in amending Constitution and By-laws, the representatives of each member city shall cast collectively but one vote. Only those cities which are members in good standing f sion and the League of California Cities shall be eligible to vote. A simple majority of the eligible cities voting shall be sufficient to decide all issues except amending of the Constitution and By-laws; a two-thirds vote shall be required for said action. ARTICLE VI - Meetings Meetings of the Division shall be held six times a year with the schedule to be set on specific dates and times by the Executive Committee. Whenever possible, the meetings of the Division shall y. rotate een the eastern in the adopted schedulewestern may bbe made by Riverside County. 9 the majority action of the Executive committee. Special meetings may be called by the President or upon the written request of at least four cities in the Division. 000108 014 RIVERSIDE COUNTY DIVISION r ,: S •. LEAGUE OF CALIFORNIA CITIES PROPOSED CONSTITUTION APiD BY-LAWS y, PAGE 8 l �v. Notice of meetings, including -an agenda of business to be conducted thereat, shall be mailed to the Mayor and City Clerk of each member city at least ten days prior to a regular meeting. Notices of special meetings shall be mailed at -least three days prior to the date of such a meeting. ARTICLE VII - Dues The dues of each member city in this division shall be $100.00 per year. :.Dues shall be payable• on the first day of January each year. ARTICLE VIII - Goveraing Rules This Constitution and By-laws are subject to the Articles of Incorporation, the Constitution and By-laws of the parent organization, and the League of California .Cities. Matters not covered therein or by these By-laws shall be governed by Robert's Rules of Order (Latest Edition). Harmony of action among cities is essential in matters which affect the rights and liabilities of cities statewide. The general policies of the League of California Cities, as duly adopted by the Board of Directors of said League, shall therefore be binding upon the Division. No action in conflict with such policies shall be taken by the Division provided, however, that nothing in the foregoing shall be construed to limit or restrict the activities of the Division in matters of purely local interest and concern. ARTICLE IX - Amendments This Constitution and By-laws .may be amended at any duly - noticed meeting of the Division, after notice in compliance with Article VI, by a two-thirds vote of member cities present, as stated in Article V. Such amendment shall go into effect immediately. 000109 015 T4'yl 4 1wQ" December 16, 1997 COUNCIL/RDA MEETING DATE: ITEM TITLE: Consideration of Assignment of Council Member to CVAG's Human and Community Resources Committee RECOMMENDATION: Council's pleasure. FISCAL IMPLICATIONS: None BACKGROUND & OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On December 2, 1997, the City Council assigned its members to the various boards and committees of agencies in which the City interacts. However, no assignment was made to CVAG's Children and Youth Commission and Human and Community Resources Committee. The Council directed staff to research whether or not these committees require an elected official as its member. Discussions with CVAG staff has indicated that an elected official is required on all of the committees as the voting member. The Children and Youth Commission is no longer meeting. FINDINGS & ALTERNATIVES: The alternatives available to the City Council are: Assign a Council Member to the Human and Community Resources Committee. 2. Provide other direction. UNDRA L. JU LA City Clerk 000110 T4'ye, 4 lwQu&rw COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: December 16, 1997 BUSINESS SESSION: I CONSENT CALENDAR: STUDY SESSION: Consideration of Request of Council Member Adolph for Reconsideration of Assignment of Council Members PUBLIC HEARING: to Represent the City on Various Boards/Committees RECOMMENDATION: Council's pleasure. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: On December 2, 1997 the City Council assigned its members to the various boards and committees of agencies in which the City interacts. On Monday, December 8", Council Member Adolph requested that the matter be agendized for reconsideration. According to the Council's Rules of Procedure, (copy attached) any Council Member who voted with the majority may move a reconsideration of any action at the same meeting or make such a request within seven days following the meeting in which the action was taken. If it is Council's desire to reconsider the previous action, a motion for reconsideration would be in order. If such a motion receives a majority vote, the Council would have the option of reconsidering the matter at this meeting or request that it be agendized for a future meeting. Also attached, is a copy of the assignments that were made on December 2, 1997. 00014 FINDINGS AND ALTERNATIVES: 1. Move for reconsideration of the Council's previous action relating to assignment of Council Members to various boards/committees. 2. Do not make a motion for reconsideration. 3. If a motion for reconsideration is made and passed, then the Council has the option of reconsidering the matter at this meeting or a future meeting. �UNDRA L. JUHOL�A, City Clerk ity of La Quinta, California 000112 Resolution No. 97-79 Page 14 amendments may be made. Any amendment shall relate to the original motion and not introduce a different matter. Amendments shall be voted first, then the main motion as amended. Alternatively, the original maker of the main motion may agree to revise the original motion and if the second agrees to second the revised, motion, the Council may vote on the main motion as revised. 7.1 VOTING PROCEDURE: In acting upon every motion, the vote shall be taken by electronic voting. In the event the electronic voting machine is not functioning, the vote shall be taken by roll call. The vote on each motion shall then be entered in full upon the record. The order of voting shall be alphabetical with the Mayor voting last. The Clerk shall call the names of all members seated when a roll call vote is ordered or required. Members shall respond 'aye', 'no' or 'abstain'. Every ordinance and any resolutions or orders for franchises or payments of money require three affirmative votes. Any member may change his vote before the next order of business. 7.2 FAILURE TO VOTE: A Council Member who abstains due to reasons of conflict shall, for purpose of the item under consideration, be considered as if absent. A Council Member abstaining for reasons other than conflict shall, be counted as present for purposes of a quorum and such abstentions are counted with the majority. A Council Member who leaves the dais solely to avoid participating in a specific item shall, in absence of a conflict, be counted as if they were present but abstaining and such abstentions are also counted with the majority. 7.3 RECONSIDERATION: Any Council Member who voted with the majority may move a reconsideration of any action at the same meeting or, within seven (7) calendar days, request to the City Manager or City Clerk that it be agendized for consideration at the following meeting. If the seventh calendar day falls on a holiday, then the deadline shall be the next business day. If the motion to reconsider passes then the original item may be reconsidered at that time or 00011.3 Resolution No. 97-79 Page 15 agendized for the next meeting which meets any applicable noticing requirements. After a motion for reconsideration has once been acted upon, no other motion for a reconsideration thereof shall be made without unanimous consent of the Council. 7.4 TIE VOTES: Tie Votes shall be lost motions unless an additional motion is made which obtains a majority vote to break the tie. When all Council Members are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal. If a tie vote results at a time when less than all members of the Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the Council, unless otherwise ordered by the Council. Notwithstanding the above, if a tie vote results at a time when one or more Council Member(s) are abstaining for reasons other than conflict of interest then, in that instance, the abstention vote shall be counted in favor of the motion thereby breaking the tie vote. 8.1 DEFINITIONS: As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by "resolutions". The term "resolution" in its general sense will denote any action taken affirmatively via a vote of the Council, other than one taken by ordinance. As used in this City, however, three terms are. in general use to denote such (non -ordinance) actions: "resolution", "minute order", and "motion" (thereafter recorded by minute entry). Technically, all three are equally as legally effective and binding; they just vary in the formality of respective memorialization. The most formal is referred to locally as a "resolution". This, in addition to being referenced in the minutes, will be recorded by a separate document, numbered in sequence and preserved in a separate set of books. Such " resolutions" are used in this City for various reasons, such as when- specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document (with the additional "whereas" explanatory material it often recites) to facilitate such future reference and research. 000114 COACHELLA VALLEY ASSOCIATION OF GOVERNMENT EXECUTIVE COMMITTEE: Member: John J. Pena, Mayor Alternate: Ron Perkins, Council Member Non -Voting Member: Tom Genovese, City Manager Meets last Monday of each month at 6: 00 p. in. ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE: Member: Stan Sniff, Council Member Alternate: Don Adolph, Council Member Staff Support: Christine di Iorio, Planning Manager Meets second Thursday of each month at 11:45 a.m. HUMAN & COMMUNITY RESOURCES COMMITTEE: Member: Alternate: Staff Support: Tom Hartung, Building & Safety Director Meets fourth Wednesday of each month at 11;45 a.m. Updated: 1219197 000113 PUBLIC SAFETY COMMITTEE: Member: Ron Perkins, Council Member Alternate: Terry Henderson, Mayor Pro Tern Staff Support: Tom Hartung, Building & Safety Director John Hardcastle, Community Safety Manager Meets third Monday of each month at 10:00 a.m. TRANSPORTATION COMMITTEE: Member: Ron Perkins, Council Member Alternate: Stan Sniff, Council Member Staff Support: Chris Vogt, Public Works Director Meets third Monday of each month at 12:00 noon Updated 12/3/97 000116 CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHAN E COMMITTEE Member: Appointed: Rotates after three meetings. Don Adolph, Council Member 9-16-97 COACHELLA VALLEY MOSQUITO ABATEMENT DISTRICT Board Member: Term Expires: Re -appointed: Term: Staff Support: Ron Perkins, Council Member June 30, 2000 July 02, 1996 Four Years Tom Genovese, City Manager Meets second Tuesday of each month at 7: 00 pm COACHELLA VALLEY MOUNTAINS CONSERVANCY Executive Board Member: Stan Sniff, Council Member Alternate: Terry Henderson, Mayor Pro Tern Staff Support: Jerry Herman, Community Development Director Meets second Monday of every other month at 3:00 pm COACHELLA VALLEY REGIONAL AIRPORT AUTHORITY Member: Terry Henderson, Council Member Alternate: Stan Sniff, Council Member Staff Support: Jerry Herman, Community Development Director Meetings are held last Wednesday of each month at 4:00 p.m. at Thermal Airport Updated 12/3/97 000117 PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS B TRFA Executive Board Member: Terry Henderson, Mayor Pro Tem Alternate: John Pena, Mayor Staff Support: Tom Genovese, City Manager Meets third Tuesday of month at 9:00 a. in. at Palm Desert City Hall P.S.D.R.C.& V.B. AIRLINE SERVICE COMMITTEE Committee Member: Business Community Member Meets twice yearly - dates not predetermined. Board Member: Alternate: Staff Support: Terry Henderson, Council Member Brad Quayle of KSL SUNLINE TRANSIT AGENCY Meets last Wednesday of each month at Noon Member: Alternate: Member: Alternates: John Pena, Mayor Don Adolph, Council Member Tom Genovese, City Manager LIBRARY SERVICE ZONE ADVISORY BOARD Terry Henderson Appointed: 10-1-96 Don Adolph Appointed 10-1-96 CALIFORNIA JOINT POWERS INSURANCE AUTHORITY Don Adolph Appointed: July 15, 1997 City Manager Assistant City Manager Finance Director Senior Management Assistant 00'�118 Updated 12/3/97 CF`y OF COUNCIL/RDA MEETING DATE: DECEMBER 16, 1997 I'I"EM "I'ITLE: Demand Register Dated December 16, 1997 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated December 16, 1997 BACKGROUND: Prepaid Warrants: 31246 - 312451 98,594.21 31363 - 31368) 1,168.78 31369 - 314061 42,145.37 31407 - 314101 41,315.20 31411 - 314141 20,445.00 31415 - 314181 93,518.49 Wire Transfers) 20,199.18 P/R 157 -2391 85,114.39 P/R Tax Transfers) 23,620.80 CITY DEMANDS Payable Warrants: 31419 - 315241 1,116,435.84 RDA DEMANDS $1,542,547.26 FISCAL IMPLICATIONS; Demand of Cash -City $1,330,116.54 s / l Jo n M. Falconer, Finance Director $1,330,116.54 212,430.72 $1,542,547.26 �A 00011`9 CITY OF LA QUINTA BANK TRANSACTIONS 11125197 - 1219197 11/26/97 WIRE TRANSFER - DEFERRED COMP 11/26/97 WIRE TRANSFER - PERS $3,965.50 $16,223.68 TOTAL WIRE TRANSFERS OUT $20,189.18 2 000120 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:43PM 12/09/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31419 12/09/97 &00533 OLIPHANT & WILLAMS ASSOC 1000.00 31420 12/09/97 AlRO01 A-1 RENTS 140.12 31421 12/09/97 ACE010 ACE HARDWARE 63.50 31422 12/09/97 ALL100 ALLIANCE SERVICE STATION 76.90 31423 12/09/97 ARRO10 ARROW PRINTING COMPANY 570.47 31424 12/09/97 ASCO01 A & S COFFEE SERVICE 176.00 31425 12/09/97 AUT030 AUTOMATED TELECOM 475.34 31426 12/09/97 BIGOIO BIG A AUTO PARTS 1194.80 31427 12/09/97 BRI100 BRINKS INC 250.00 31428 12/09/97 BUS075 BUSINESS PRESS 29.95 31429 12/09/97 CAD010 CADET UNIFORM.SUPPLY 267.20 31.430 12/09/97 CAM040 CAMELOT PARK 262.50 31431 12/09/97 COA021 COACHELLA VALLEY ECONOMIC 275.00 31432 12/09/97 COA075 COACHELLA VALLEY UNIFIED 304137.25 31433 12/09/97 COM015 COMPUTER U LEARNING CENTR 780.00 31434 12/09/97 COM030 COMSERCO 51.72 31435 12/09/97 COS050 COSTCO BUSINESS DELIVERY 615.21 31436 12/09/97 DAY010 DAY -TIMER 43.90 31437 12/09/97 DEC100 DE CASTRO/WEST/CHODOROW 69090.07 31438 12/09/97 DEP007 DEPT OF CONSUMER AFFAIRS 160.00 31439 12/09/97 DES050 DESERT SANDS UNIFIED 21505.00 31440 12/09/97 DES060 DESERT SUN PUBLISHING CO 493.94 31441 12/09/97 DII050 CHRISTINE DIIORIO 113.28 31442 12/09/97 DOU010 DOUBLE PRINTS 1 HR PHOTO 7.76 31443 12/09/97 ECO050 ECONOMICS INC 2412.67 31444 12/09/97 FAN100 FANTASY FOREST AT SANTA'S 358.75 31445 12/09/97 FED010 FEDERAL EXPRESS CORP 317.95 31446 12/09/97 FIR051 FIRST TRUST CALIFORNIA 10144.40 31447 12/09/97 GAR005 GARNER IMPLEMENT CO 1440.74 31448 12/09/97 GE0010 GEORGE'S GOODYEAR 22.96 31449 12/09/97 GRA010 GRANITE CONSTRUCTION CO 91.27 31450 12/09/97 GRA100 GRASSROOTS SPORTS 202.50 31451 12/09/97 ORE020 GREAT SCOTT'S CATERING 700.00 31452 12/09/97 GTE010 GTE CALIFORNIA 3238.90 31453 12/09/97 HIG010 HIGH TECH IRRIGATION INC 540.69 31454 12/09/97 HOA010 HUGH HOARD INC 200.00 31455 12/09/97 HOM030 HOME DEPOT 423.97 31456 ** AP CHECK RUN VOID ** 31457 12/09/97 HON050 DAWN C HONEYWELL 14374.00 31458 12/09/97 ICE050 ICE CHALET 157.50 31459 12/09/97 IDE050 IDEA ART 95.55 31460 12/09/97 INF100 INFORMATION TECHNOLOGY 1116.02 31461 12/09/97 INT014 INTERNATIONAL COUNCIL OF 75.00 31462 12/09/97 JOB020 JOBS AVAILABLE INC 115.20 31463 12/09/97 JPRO10 JP REPROGRAPHICS 3753.46 31464 12/09/97 KEL010 KELLY TEMPORARY SERVICES 1469.30 31465 12/09/97 KOR050 KORVE ENGINEERING, INC 7583.85 000121 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK NUMBER 31466 31467 31468 31469 31470 31471 31472 31473 31474 31475 31476 31477 31478 31479 31480 31481 31482 31483 31484 31485 31486 31487 31488 31489 31490 31491 31492 31493 31494 31495 31496 31497 31498 31499 31500 31501 31502 31503 31504 31505 31506 31507 31508 31509 31510 31511 31512 31513 31514 CHECK DATE 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 12/09/97 CHECK REGISTER VENDOR NO. NAME KUN100 LAC010 LAQ105 LIV050 LOP050 LUB050 LUC050 LUN050 MAR040 MAU050 MCDO10 MCKO10 MOB100 MUN010 NAW010 NIC100 OUT100 OWE020 PAL080 PAR003 PIT015 PR1070 PROO10 RAL050 RAs02O RIV020 RIV100 RIV101 ROS010 RPM100 RUT050 SHAO10 SIM020 SMA010 SMO010 SOCO10 SOU007 SOU010 STA050 STE020 STRO10 STR040 STR050 SUN075 TOP010 TRU055 MARNI KUNSMAN L A CELLULAR 1:43PM 12/09/97 PAGE 2 LA QUINTA MIDDLE SCHOOL LIVING DESERT RESERVE RAY LOPEZ ASSOCIATES LUBE SHOP LUCENT TECHNOLOGIES LUNDEEN PACIFIC CORP VIC MARTIN BRIAN MAURER PHOTOGRAPHY MC DOWELL AWARDS McKESSON WATER PRODUCTS MOBILE COMM ** AP CHECK RUN VOID ** MUNI FINANCIAL SERV INC RON NAWROCKI NICKERSON, DIERCKS & ASSC OUTDOOR SERVICES INC OWEN, BRADLEY & BARTRAM PALM SPRINGS LANES PARAGON SIGNS PITNEY BOWES PRINTING SOLUTIONS PROTECTON SERVICE IND RALPHS GROCERY CO RASA - ERIC NELSON RIV CNTY AUDITOR-CONTROLR RIVERSIDE COUNTY SHERIFFS RIV COUNTY SHERIFF/INDIO ** AP CHECK RUN VOID ** ** AP CHECK RUN VOID ** ROSENOW SPEVACEK GROUP RPM GRAPHICS RUTAN & TUCKER SHADOW PALMS GARDENING JAMES E SIMON CO SMART & FINAL DONNALDA SMOLENS THE SOCO GROUP INC SOUTHWEST NETWORKS SOUTHERN CALIF GAS CO STAPLES STEVE'S OFFICE SUPPLY STRADLING, YOCCA, CARLSON STRAW HAT PIZZA EDWARD STREZLCZYK SUNLINE TRANSIT AGENCY TOPS'N BARRICADES INC HARRY TRUMAN ELEMENTARY PAYMENT AMOUNT 65.00 2201.52 2500.00 105.00 4050.00 61.99 604.30 23938.38 500.50 565.69 105.64 253.59 80.75 6964.90 2400.00 3650.00 218.00 5028.53 227.50 398.68 616.10 29.09 225.00 178.17 615.00 235.00 188703.32 4442.18 18426.27 432.34 1209.18 150.00 345893.20 194.84 100.00 461.95 1582.45 648.25 455.60 139.20 8789.57 100.00 250.00 332.00 265.00 2000.00 0 000122 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:43PM 12/09/97 CITY OF LA QUINTA PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 31515 12/09/97 VER010 ROMANO VERLENGIA 113.06 31516 12/09/97 WAL010 WAL MART STORES INC 233.18 31.51.7 12/09/97 WAL050 WALL STREET JOURNAL 188.56 31518 12/09/97 WAS010 WASTE MANAGEMENT OF DESRT 2131.10 31519 12/09/97 WEB050 ALBERT A WEBB ASSOCIATES 1374.00 31520 12/09/97 WEL010 WELCH'S UNIFORM RENTAL 132.58 31521 12/09/97 WEL030 WELLS FARGO 200.00 31522 12/09/97 XER010 XEROX CORPORATION 1516.32 31523 12/09/97 ZAI050 ZAINO TENNIS COURTS INC 29250.00 31524 12/09/97 ZUR050 ZUMAR INDUSTRIES ING 288.77 CHECK TOTAL 1,116,435.84 5 000123 ACCOUNTS PAYABLE - AP5003 CTTY OF LA ONINTA VFrlllop ACCOUNT NUMBER &n053.1 0LIPHANT F WILLAMS ASSOC 101 000 443 318 A1R001 A-1 RENTS 101 453 615 000 ACE010 ACE HARDWARE 101 357 703 000 ACE010 ACE HARDWARE 101 357 703 000 ALLI00 ALLIANCE SERVICE STATION 501 501 619 646 ALL100 ALLIANCE SERVICE STATION 501 501 619 646 ALL100 ALLIANCE SERVICE STATION 501 501 619 646 ARB010 ARROW PRINTING COMPANY 101 402 605 542 ARRO10 ARROW PRINTING COMPANY 101 402 605 542 ASC001 A & S COFFEE SERVICF 101 153 703 860 AUT030 AU'IOMATED TELECOM 101 153 635 660 Atrf03r) AUTOMATED TELECOM 101 452 703 000 AUTO70 AUTnMATED TFLF.COM 101 452 703 000 AUT030 AUTT?MATED TELECOM 101 456 703 000 RlrnI0 Ulra A AUTO PARTS 501 501 619 649 BIGOLO RTG A AUTO PARTS 501 501 619 649 BI0010 BIG A AUTO PART; 501 501 619 649 B:G010 BIG A AUTO FARTS 501 501 619 649 BIG010 BIG A AUTO PARTS 501 501 619 649 BRI3.00 BRINKS INC 101 151 607 000 ➢US075 BUSINESS PRESS 101 151 651 000 CADO10 CADET UNIFORM SUPPLY 101 357 617 000 CAD010 CADET UNIFORM SUPPLY 101 353 617 000 CADO10 CADET UNIFORM SUPPLY 101 453 617 000 CAD010 CADET UNIFORM SUPPLY 101 454 617 000 CAD010 CADET UNIFORM SUPPLY 101 453 617 000 CADO10 CADET UNIFORM SUPPLY 101 454 617 000 CAD01.0 CADET UNIFORM SUPPLY 101 357 617 000 TO -BE PAID INVOICES 11:06AM 12/09/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 25953 REFUND OVERPAYMENT/ENG T 1000.00 T129 1 VENDOR TOTAL 1000.00 40977 EQUIPMENT RENTAL 140.12 T134 1 VENDOR TOTAL 14C. 12 48261 SUPPLIES 58.12 T131 1 48562 SUPPLIES 5.38 T131 2 VENDOR TOTAL 63.50 0905807 GAS PURCH 30.80 T134 2 095718 GAS BURCH 22.00 T134 3 0905888 GAS PURCH 24.10 T134 4 VENDOR TOTAL 76.90 971511 FALL CLEAN UP BROCHURES 590.47 T129 2 971511 4 X $5.00 COUPOSNS -20.00 T129 3 VENDOR 'TOTAL 570.47 58583 COFFEE SUPPLIES 176.00 T131 3 VENDOR TOTAL 176.00 77450 PAGER SVC 165.42 T131 4 PAGERS 149.18 T134 5 BATTERY 66.15 T134 6 PAGERS 74.59 T134 69 VENDOR TOTAL 475.34 161352 SUPPLIES 15.68 T134 7 160258 SUPPLIES -87.37 T134 8 159467 SUPPLIES 87.37 T134 9 161338 SUPPLIES 1013.96 T134 10 154751 SUPPLIES 165.16 T134 11 VENDOR TOTAL 1194.00 16995066 BRINKS SVC 250.00 T134 12 VENDOR TOTAL 250.00 B022398 SUBSCRIPTION/BUSINESS PR 29.95 T129 4 VENDOR TOTAL 29.95 87875 UNIFORMS 7.00 T131 5 87674 UNIFORMS 21.64 T131E 85796 UNIFORMS 52.48 T134 13 85796 UNIFORMS 52.48 T134 14 87873 UNIFORMS 52.48 T134 1_ 87873 UNIFORMS 52.48 T134 lE 89861 UNIFORMS 7.00 T134 li 0 000124 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 11:06AM 12/09/97 CITY OF LA QUINTA PAGE 2 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. CAD010 CADET UNIFORM SUPPLY 101 353 617 000 89860 UNIFORMS 21.64 T134 18 VENDOR TOTAL 267.20 CAM040 CAMELOT PARK 101 253 703 000 WINTER BREAK TRIP 262.50 T129 5 VENDOR TOTAL 262.50 COA021 COACHELLA VALLEY ECONOMIC 101 103 637 000 NAFTASHO EXHIBITOR 275.00 T129 6 VENDOR TOTAL 275.00 COA075 COACHELLA VALLEY UNIFIED 301 901 823 000 TAX INCREMENT PASS THROU 304137.25 T129 7 VENDOR TOTAL 304137.25 CON015 COMPUTER U LEARNING CENTR 101 202 609 592 NOV 97 INSTRUCTOR/COMPUTER 360.00 T129 8 C(44015 1:011PUTER U LEARNING CENTR 101 202 609 592 INSTRUCTOR/COMPUTERS 420.00 T134 29 VENDOR TOTAL 780.00 C1OM030 COMERCO 101 351 621 611 3013356 RADIO CLIPS 51.72 T129 9 VENDOR TOTAL 51.72 COS050 C08TC0 BUSINESS DELIVERY 101 153 703 802 82216221 SUPPLIES 295.84 T134 19 COS050 COSTCO BUSINESS DRLIVERY 101 153 703 884 82216221 SUPPLIES 49.04 T134 20 COS050 COSTCO BUSINESS DELIVERY 101 153 703 811 82216221 SUPPLIES 224.63 T134 21 COS050 COSTCO BUSINESS DELIVERY 101 401 701 000 82216221 SUPPLIES 45.70 T134 22 VENDOR TOTAL 615.21 DAY010 DAY -TIMER 101 401 701 000 27189236 SUPPLIES 43.90 T131 7 VENDOR TOTAL 43.90 DEC100 DE CASTRO/WEST/CHODOROW 101 101 601 523 73960101 LGL/COUNTY LIT 5344.69 T134 23 DEC100 DE CASTRO/WEST/CHODOROW 101 000 261 000 73960104 LGL/VALIDATION ACTION 1441.50 T134 24 DEC100 DE CASTRO/WEST/CHODOROW 101 101 601 523 73960103 LGL/INDIO LIT 653.75 T134 25 DEC100 DE CASTRO/WEST/CHODOROW 101 000 261 000 73960100 LGL/EIR DEPOSIT 58902.63 T134 26 DEC100 DE CASTRO/WEST/CHODOROW 101 101 601 523 73960102 LGL/STAMKO LITIGATION 2747.50 T134 27 VENDOR TOTAL 69090.07 DEP007 DEPT OF CONSUMER AFFAIRS 101 452 637 000 57271 CERTIFICATE/PROF ENGINEE 160.00 T134 28 VENDOR TOTAL 160.00 DF.S050 DESERT SANDS UNIFIED 301 901 824 000 TAX INCREMENT PASS THROU 21505.00 T129 10 VENDOR TOTAL 21505.00 DES060 DESERT SUN PUBLISHING CO 101 201 651 000 0155030 SUBSCRIPTION 71.44 T129 11 DF.5060 DESERT SUN PUBLISHING CO 101 153 643 000 1223034 JOB PLACEMENT ADV 422.50 T131 6 VENDOR TOTAL 493.94 D1I050 CHRISTINE DIIORIO 101 402 641 000 MILEAGE 113.28 T131 5 VENDOR TOTAL 113.28 OO11010 DOUBLE PRINTS 1. HR PHOTO 101 253 643 000 2651 PHOTOS 7.76 T129 12 000125 7 ACCIIUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 11.06AM 12/09/97 CITY OF LA QUINTA PAGE 3 VF.NbOP ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 7.76 F.00050 CCONOIIICS INC 101 402 605 542 97/98-3 AB939 IMPLEMENTATION PRO 2412.67 T129 13 VENDOR TOTAL 2412.67 FANI00 FANTA:3Y FOREST AT SANTA'S 101 253 703 000 WINTER BREAK 358.75 T129 14 VENDOR TOTAL 358.75 FED010 FEDERAL EXPRESS CORD 101 153 645 000 43390122 FEDERAL EXPRESS 317.95 T131 10 VENDOR TOTAL .317.95 FIR051 FIRST TRUST CALIFORNIA 301 901 607 000 95433030 ADMIN FEE 95 SERIES 2500.00 T129 15 FIR051 FIRST TRUST CALIFORNIA 730 000 267 000 94613530 ADMIN FEE 92-1 1128.15 T129 16 FIR051 FIRST TRUST CALIFORNIA 310 851 607 000 95433010 ADMIN FEE 96 REFUNDING 2966.25 T129 17 FIRI61 FIRST TRUST CALIFORNIA 302 904 607 000 95433020 ADMIN FEE 92 TABS 2500.00 T129 18 FIR051 FIRST TRUST CALIFORNIA 301 901 607 000 95433000 ADMIN FEE 91 ESCROW 1050.00 T129 19 VENDOR TOTAL 10144.40 GARO05 GARNER IMPLEMENT CO 401 660 609 553 1421 BORDER SHAPER 900.00 T134 30 GAR005 GARNER IMPLEMENT CO 501 501 619 649 76778 EQUIP REPAIR 540.74 T134 31 VENDOR TOTAL 1440.74 GE0010 GEORGE'S GOODYEAR 501 501 619 649 27683 TIRE REPAIR 22.96 T134 32 VENDOR TOTAL 22.96 GRA010 GRANITE CON.3TP.UCTION CO 101 453 703 847 5964 CONCRETE SAND 91.27 T134 33 VENDOR TOTAL 91.27 01P.A1.00 GPA-SPOOTS SPORTS 101 253 661 000 72577 PLAYER PACKS/RAFFLE PRIZ 202.50 T129 20 VENDOR TOTAL 202.50 FIZF020 GREAT ;C(YTT'S CATERING 101 202 703 000 197 THANSGIVING LUNCHEON 350.00 T129 21 ORE020 ORFAT SCOTT'S CATERING 101 202 703 000 297 SNR SNTR CHRISTMAS LUNCH 350.00 T134 34 VENDOR TOTAL 700.00 GTIS 010 (,IT CALIFORNIA 101 153 635 000 5642067 PHONE SVC 27.27 T129 _ 22 G7F010 GTE CALIFORNIA 101 153 635 000 7719026 PHONE SVC 25.90 T129 23 GTF 010 G9'F. CALIFORNIA 101 153 635 000 5644738 PHONE SVC 27.27 T131 11 GTE010 CTE CALIFORNIA 101 153 635 000 5649188 PHONE SVC 42.72 T131 12 OTE010 GTE. CALIFORNIA 101 153 635 000 5643127 PHONE SVC 2782.19 T134 35 GTE010 GTE CALIFORNTA 101 153 635 000 5640096 PHONE SVC 333.55 T134 36 VENDOR TOTAL 3238.90 IIIG010 HIGH TECH IRRIGATION INC 101 452 703 000 320815 SUPPLIES 28.56 T131 13 HIG03.0 HIGH TECH IRRIGATION INC 101 454 609 000 320581 SUPPLIES 389.41 T134 37 HIG0I0 HIGH TECH IRRIGATION INC 101 253 703 000 320377 SUPPLIES 122.72 T134 3E VENDOR TOTAL 540.69 HOA010 HUGE HOARD INC 101 357 621 610 20009 HVAC PREV MAINT/CIVIC CE 200.00 T129 24 8 000126 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR HOM030 HOME DEPOT HOM030 HOME DEPOT HOM030 HOME DEPOT HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL IIOD1050 DAWN C HONEYWELL 13011050 DAWN C HONEYWELL 11ON050 DAWN C HONEYWELL 14ON050 DAWN C HONF.YWF,LL HON0:,0 DAWN C HONEYWELL 11ON050 DAWI.1 C HONEYWELL 11ON050 DAVIN C HONEYWELL HON050 DAWN C HONEYWELL H0N090 DAWN C HONEYWRIJ, HON050 DAWN C HONEYWELL 11ON050 DAWN C HONEYWELL HON050 DAWN C HONRYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELI. HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL ICE050 ICE CHALET IDE050 IDEA ART INF100 INFORMATION TECHNOLOGY INF100 INFORMATION TECHNOLOGY INF100 INFORMATION TECHNOLOGY ACCOUNT NUMBER 101 202 621 000 101 454 703 847 101 453 703 847 101 101 601 000 405 902 601 000 406 905 601 000 245 903 601 000 244 913 601 000 246 906 601 000 247 916 601 000 101 101 601 000 405 902 601 000 406 905 601 000 245 903 601 000 244 913 601 000 246 906 601 000 247 916 601 000 101 101 601 523 101 101 601 000 101 101 601 000 406 905 601 000 101 101 601 523 245 903 601 000 244 913 601 000 246 906 601 000 247 916 601 000 101 101 601 523 101 253 703 000 101 201 703 000 101 153 609 000 101 153 609 000 101 153 609 000 INT014 INTERNATIONAL COUNCIL OF 101 401 649 000 JOB020 JORR AVAILABLR INC 101 153 643 000 TO -BE PAID INVOICES INV. INVOICE NUMBER DESCRIPTION VENDOR TOTAL 200.00 66300000 DOOR REPAIR PARTS/SNR CN 66300001 SUPPLIES 66300001 SUPPLIES VENDOR TOTAL 423.97 NOV 97 LGL/GENERAL NOV 97 LGL/GENERAL NOV 97 LGL/GENERAL NOV 97 LGL/GENERAL NOV 97 LGL/GENERAL NOV 97 LGL/GENERAL NOV 97 LGL/GENERAL NOV 97 LGL/RETAINER NOV 97 LGL/RETAINER NOV 97 LGL/RETAINER NOV 97 LGL/RETAINER NOV 97 LGL/RETAINER NOV 97 LGL/RETAINER NOV 97 LGL/RETAINER NOV 97 LGL/KSL/JMP NOV 97 LGL/HOME DEPO NOV 97 LGL/CLARKE DEV NOV 97 LGL/BIENEK DDA NOV 97 LGL/PARK LA QUINTA NOV 97 LGL/LOW MOD HOUSING NOV 97 LGL/LOW MOD HOUSING NOV 97 LGL/LOW MOD HOUSING NOV 97 LGL/LOW MOD HOUSING NOV 97 LGL/PARK LA QUINTA BONDS VENDOR TOTAL 14374.00 WINTER BREAK VENDOR TOTAL 157.50 48081000 CARDS VENDOR TOTAL 95.55 DTA-10-9 MAINT DATACOMM.EQUIPMENT DP-10-00 COUNTY WEB PAGE DEVELOPM ADN10-3 ADVANCED DATA NETWORK VENDOR TOTAL 1116.02 178894 ICSC DUES/J HERMAN VENDOR TOTAL 75.00 724062 JOB PLACEMENT ADV VENDOR TOTAL 115.2C 11:06AM 12/09/97 PAGE 4 PAYMENT BATCH TRAN AMOUNT NO. 12.00 T131 14 378.09 T134 39 33.88 T134 40 1235.25 T129 25 679.39 T129 26 160.58 T129 27 86.96 T129 28 184.79 T129 29 50.65 T129 30 72.88 T129 31 5000.00 T129 32 2750.00 T129 33 650.00 T129 34 352.00 T129 35 748.00 T129 36 205.00 T129 37 295.00 T129 38 40.50 T129 39 108.00 T129 40 513.00 T129 41 229.50 T129 42 148.50 T129 43 127.44 T129 44 270.61 T129 45 163.28 T129 46 234.97 T129 47 67.50 T129 48 157.50 T129 49 95.55 T129 50 250.00 T129 51 795.00 T129 52 71.02 T129 53 75.00 T129 54 115.20 T129 55 JPRO10 JP REPROGRAPHICS 101 451 603 000 55122 TUMF ANALYSIS 379.39 T131 15 000127 ACCOUNTS PAYABLE - AP9003 TO -BE PAID INVOICES 11:06AM 12/09/97 PAGE 5 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. JPP010 JP REPROGRAPHICS 101 451 603 000 55950 TUMF ANALYSIS 222.29 T131 16 JPR010 JP REPROGRAPHICS 101 451 603 000 56204 TUMF ANALYSIS 269.70 T131 17 JPR010 JP RFPR08RAPHICS 101 451 603 000 56230 TUMF ANALYSIS 250.74 T131 18 JPP010 JP REPROGRAPHICS 401 641 609 553 52771 PRINTS 99.67 T131 19 JPRO1.0 JP REPPOGP.APHICS 101 451 603 000 55523 TUMF ANALYSIS 424.45 T131 20 JPR(j10 JP REPROGRAPHICS 401 609 609 553 52770 PRINTS 2072.89 T131 21 JPP01n ,1P REPROGRAPHICS 401 645 605 000 56081 HWY Ill DESIGN 44.33 T131 22 VENDOR TOTAL 3753.46 I:F.3,010 R1:I,I,Y TERPORAP.Y SERVICES 101 102 505 534 46180910 CONTRACT LABOR 445.12 T129 56 KEI,010 KEi.LY TEMPORARY SERVICES 101 102 505 534 47191528 CONTRACT LABOR 556.40 T131 23 YP.L010 KBI2.Y 1T:MPOIJARY SERVICES 101 151 505 534 47191531 CONTRACT LABOR 467.78 T131 24 VENDOR TOTAL 1469.30 KOF050 KORVE ENGINEERING, INC 401 631 605 532 7326 DESIGN/MILES/AVE 48 7583.85 T131 25 VENDOR TOTAL 7583.85 KUN100 MARNI KUNSMAN 101 253 703 000 PETTY CASH)WINTER BREAK 65.00 T129 57 VENDOR TOTAL 65.00 LAC010 L A CELLULAR 101 153 635 660 27635788 CELLULAR PHONE SVC 47.06 T129 58 LAC010 L A CELLULAR 101 153 635 660 27635754 CELLULAR PHONE SVC 309.66 T129 59 LAC010 L A CELLULAR 101 153 635 660 27635846 CELLULAR PHONE SVC 72.08 T129 60 LACO10 L A CELLULAR 101 153 635 660 27635804 CELLULAR PHONE SVC 41.06 T129 61 LAC010 L A CELLULAR 101 153 635 660 11770468 CELLULAR PRONE SVC 929.76 T131 26 LAC010 L A CELLULAR 101 153 635 660 17504192 CELLULAR PHONE SVC 801.90 T131 27 VENDOR TOTAL 2201.52 LAQ105 LA QUINTA MIDDLE SCHOOL 101 101 663 000 SCHOOL GRANT PROGRAM 2500.00 T134 41 VENDOR TOTAL 2500.00 L1VJ50 LIVI1K9 DESERT RESERVE 101 253 703 000 WINTER BREAK 105.00 T129 62 VENDOR TOTAL 105.00 T,01'050-RA7 LOPEZ ASSOCIATES 101 402 605 000 111797B BUS SHELTER CONST 4050.00 T129 63 VENDOR TOTAL 4050.00 LUB050 LnBF SHOP 501 501 619 649 97111909 VEHICLE MAINT 36.19 T129 64 T.UR050 LUPF. SHOP 501 501 619 649 97120200 VEHICLE MAINT 25.80 T134 42 VENDOR TOTAL 61.99 LUf_'050 LUCENT TECHNOLOGIES 101 153 609 608 01835489 PHONE EQUIP MAINT 604.30 T134 43 VENDOR TOTAL 604.30 I.UN050 LUNDERN PACIFIC CORP 101 454 609 000 4296 LANDSCAPE MAINT SVC 23930.38 T134 44 VENDOR TOTAL 23938.38 MAR040 VIC MARTIN 101 253 609 592 INSTRUCTOR/GOLF 385.00 T129 65 MAR040 VIC MARTIN 101 253 609 592 INSTRUCTOR/GOLF 115.50 T129 66 000128 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VF.NDCR ACCOUNT NUMBER MAU050 BRIAN MAURER PHOTOGRAPHY 101 103 643 000 MCD010 MC DOWELI, AWARDS 101 101 703 000 MCD019 MC DOWELL AWARDS 101 251 647 000 MCK010 McKF,SSON WATER PRODUCTS 101 153 703 882 MCK010 MCITSSON WATER PRODUCTS 101 153 703 882 MCK010 McFESSON WATER PRODUCTS 101 251 703 882 MOBIOO MOBILE COW 101 153 635 660 MUN010 MUNI FINANCIAL SERV INC 710 000 267 000 MUN010 MUNI FINANCIAL SERV INC 715 000 267 000 MUN010 MUNI FINANCIAL SERV INC 720 000 267 000 MUN010 MUNI FINANCIAL SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 MUN010 MUNI FINANCIAL SERV INC 710 000 267 000 MUNO10 MUNI FINANCIAL SERV INC 715 000 267 000 MUN010 MUNI FINANCIAL SERV INC 720 000 267 000 MUNn10 MUNI FINANCIAL SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 MUN010 111INT FINANCIAL SERV INC 715 000 267 000 NUN010 MONI FINANCIAL SERV INC 725 000 267 000 MUM010 MUNI FINANCIAL SERV INC 710 000 267 000 MUNn10 111114I FTNANCIAI, SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 M11I1010 1.111NT FINANCIAL SERV INC 710 000 267 000 MUMn10 MUN1 FINANCIAL SERV INC 730 000 267 000 MUM 010 MUNI FINANCIAL SERV INC 301 901 607 000 MONO 10 MUN1. FINANCIAL SERV INC 715 000 267 000 NAW010 RON NAWROCKI 401 641 609 553 NIC100 NICKERSON, DIERCKS 6 ASSC 101 451 603 000 NIC100 NICKERSON, DIERCKS & ASSC 401 627 609 000 NIC100 NICKERSON, DIERCKSS & ASSC 401 633 609 000 NIC100 NICKERSON, DIERCKS & ASSC 401 634 609 000 NIC100 NICKERSON, DIERCKS & ASSC 401 641 901 000 NIC100 NICKERSON, DIERCKS & ASSC 401 632 901 000 NIC100 NICKERSON, DIERCKS & ASSC 101 456 603 000 0=00 OUTDOOR SERVICES INC 101 357 609 643 TO -BE PAID INVOICES 11:06AM 12/09/97 PAGE 6 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 500.50 2876 ADV/BOB HOPE/FOCUS 565.69 T134 45 VENDOR TOTAL 565.69 9605 NAME PLATES 90.02 T129 67 9556 SIGN 15.62 T129 68 VENDOR TOTAL 105.64 76246586 DRINKING WATER 149.14 T129 69 76230146 DRINKING WATER 88.45 T134 46 76233656 DRINKING WATER 16.00 T134 47 VENDOR TOTAL 253.59 G3393252 PAGER SVC 80.75 T134 48 VENDOR TOTAL 80.75 97265801 LOC IMP DIST ADMIN 383.24 T129 70 97265801 LOC IMP DIST ADMIN 483.61 T129 71 97265801 LOC IMP DIST ADMIN 504.21 T129 72 97265801 LOC IMP DIST ADMIN 874.58 T129 73 97265601 LOC IMP DIST ADMIN 704.73 T129 74 97244501 LOC IMP DIST ADMIN 378.79 T129 75 97244501 LOC IMP DIST ADMIN 478.21 T129 76 97244501 LOC IMP DIST ADMIN 498.38 T129 77 97244501 LOC IMP DIST ADMIN 864.45 T129 78 97244501 LOC IMP DIST ADMIN 696.57 T129 79 97275305 DELINQ MGMNT SVC 7742210 100.00 T129 80 116/117 CREDIT/773283002/006 -260.00 T129 81 112/115 CREDIT/DELIQ MGMNT SVC -130.00 T129 82 1.12/115 CREDIT/DELIQ MGMNT SVC -53.00 T129 83 1.12/115 CREDIT/DELIQ MGMNT SVC -260.00 T129 84 97272005 DELIQ MGMNT SVC/77429401 100.00 T129 85 97272005 DELIQ MGMNT SVC/77312200 100.00 T129 86 97273204 ARBITRAGE REBATE SVC 1760.93 T129 87 1,21/122 CREDIT/DELIQ MGMNT SVC -260.00 T134 49 VENDOR TOTAL 6964.90 273304 PROJECT SIGNS 2400.00 T131 28 VENDOR TOTAL 2400.00 97-029/0 TUMF ANALYSIS 1050.00 T131 29 97-027/0 CITYWIDE LANDSCAPING 975.00 T131 30 97-027/0 PM 10 STREET IMP 455.00 T131 31 97-027/0 AVE 48 @ WSH T/S 130.00 T131 32 97-027/0 DUNE PALMS @ WWR CROSSIN 390.00 T131 33 97-027/0 AVE 48 EXTENSION 260.00 T131 34 97-027/0 EISNEHOWER MEDIANS 390.00 T131 35 VENDOR TOTAL 3650.00 7875 TIME CLOCK/SCULPTURE FOU 118.00 T131 36 11 000129 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 11:06AM 12/09/97 CITY OF I,A QVINTA PAGE 7 VEIIUOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. rnpI'IOn n0113OOF SERVICES INC 101 357 609 643 DEC 97 FOUNTAIN MAINT 100.00 T134 50 VENDOR TOTAL 216.00 OWE020 DWEN, ➢RADLEY & BARTRAM 715 000 267 000 ATTORNEY FEES 1058.67 T131 37 UWE020 OWEN, BRADLEY & BARTRAM 720 000 267 000 ATTORNEY FEES 817.75 T131 38 OWE02n OWEN, BRADLEY & BARTRAM 725 000 267 000 ATTORNEY FEES 1400.67 T131 39 OWF.020 OWEN, BRADLEY 6 BARTRAM 730 000 267 000 ATTORNEY FEES 1751.44 T131 40 VENDOR TOTAL 5028.53 PALO80 PALM SPRINGS LANES 101 253 703 000 WINTER BREAK 227.50 T129 88 VENDOR TOTAL 227.50 PAR003 PARAGON SIGNS 101 357 621 000 11439 CITY SNR CNTR SIGNS 398.68 T129 89 VENDOR TOTAL 398.68 PIT015 PITNEY BOWES 101 153 609 602 3089208N MAIL MACH/SCALE 616.10 T129 90 VENDOR TOTAL 616.10 PRI070 PRINTING SOLUTIONS 101 151 701 000 3740 SUPPLIES/CAFR REPT 29.09 T129 91 VENDOR TOTAL 29.09 PROO10 PEOTECTON SERVICE IND 101 202 609 640 0326714 QTRLY CHG 12/97 - 2/98 225.00 T134 51 VENDOR TOTAL 225.00 RAWWSO RALPHF; GROCERY CO 101 101 637 000 57335 REFRESHMENTS/SWEARING IN 37.25 T129 92 RAL050 RALPHS GROCERY CO 101 101 637 000 57314 COUNCIL LUNCH/SPECIAL MT 40.10 T129 93 RAL050 PALPHS GROCERY CO 101 202 703 000 57319 REFRESHMENTS/BIG BAND DA 4.48 T129 94 RAL050 P.ALPHS GROCERY CC 101 101 637 000 57333 SUPPLIES/COUNCIL DINNER 96.34 T134 52 VENDOR TOTAL 178.17 RA.5020 PAPA -- ERIC NELSON 101 452 603 000 1267 MAP CK/28650 QUARRY 390.00 T131 41 RA:4020 RASA -- ERIC NELSON 101 452 603 000 1268 MAP CK/28612 TRADITION 225.00 T131 42 VENDOR TOTAL 615.00 RIV020 RIV CN'TY AUDITOR-CONTROLR 101 351 609 000 OCT 97 PARKING CITATIONS 235.00 T129 95 VENDOR TOTAL 235.00 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 559 98-13649 LAW ENFORCEMENT OCT 97 148303.76 T129 96 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 575 98-13649 LAW ENFORCEMENT OCT 97 3408.57 T129 97 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 562 98-13649 LAW ENFORCEMENT OCT 97 17862.40 T129 98 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 568 98-13649 LAW ENFORCEMENT OCT 97 5337.82 T129 99 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 565 98-13649 LAW ENFORCEMENT OCT 97 3027.20 T129 100 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 571 98-13649 LAW ENFORCEMENT OCT 97 10763.57 T129 101 VENDOR TOTAL 188703.32 RIV101 RIV COUNTY SHERIFF/INDIO 101 301 609 575 EXTRA DEPUTIES/HS FOOTBA 1652.50 T134 53 RIV101 RIV COUNTY SHERIFF/INDIO 101 301 609 579 TRAINING -GRANT PROGRAM 651.00 T134 54 RIV101 RIV COUNTY SHERIFF/INDIO 101 301 609 576 EXTRA DUTY/VIPS PROGRAM 2138.68 T134 55 VENDOR TOTAL 4442.18 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 5857 HOUSING FROG 263.11 T131 43 12 000130 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 11:06AM 12/09/97 CITY OF I.A QUINTA PAGE 8 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 5857 HOUSING FROG 559.11 T131 44 ROG010 ROSENOW SPEVACEK GROUP 246 906 603 000 5857 HOUSING FROG 337.10 T131 45 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 5857 HOUSING FROG 485.11 T131 46 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 5876 BUDGET ACCOUNTING 66.06 T131 47 F03010 ROSENOW SPEVACEK GROUP 244 913 603 000 5876 BUDGET/ACCOUNTING 140.40 T131 48 B03010 ROSENOW SPEVACEK. GROUP 246 906 603 000 5876 BUDGET/ACCOUNTING 84.64 T131 49 R05010 PnUFNOW SPEVACEK GROUP 247 916 603 000 5876 BUDGET/ACC'OUNTING 121.82 T131 50 ROS010 RO.SRNOW SPEVACEK GROUP 405 902 603 000 5876 BUDGET/ACCOUNTING 625.84 T131 51 Rn3010 POSENOW SPEVACEK GROUP 406 905 603 000 5876 BUDGET/ACCOUNTING 825.84 T131 52 RO.9010 ROSENOW SFEVACEK GROUP 406 905 603 000 5862 1996 REFUNDING BONDS 970.00 T131 53 R03010 ROSENOW SPEVACEK GROUP 245 903 603 000 .5858 ASSESSMENT SUBSIDY FROG 722.94 T131 54 RO:: n I n RCYISNOW SPEVACEK GROUP 244 913 603 000 5858 ASSESSMENT SUBSIDY PROG 1536.26 T131 55 POS010 ROSENOW SPEVACEK GROUP 245 903 603 000 5866 BOYS & GIRLS CLUB 15.60 T131 56 Rn;,n10 RUSI'INOW SPk9ACEY. GROUP 244 913 603 000 5866 BOYS & GIRLS CLUB 33.15 T131 57 ROS010 RUGFNOW SPEVACEK GROUP 245 903 603 000 5860 LQ HOUSING FROG 419.81 T131 58 R07i010 POSE1'10W SPFVACEK GROUP 244 913 603 000 5860 LQ HOUSING PROG 892.11 T131 59 ROSDI 0 1i0.A;14OW SPEVACEK GROUP 246 906 603 000 5860 LQ HOUSING FROG 537.88 T131 60 IiOSOIn FOSENOW SPFVACFK GROUP 247 916 603 000 5860 LQ HOUSING FROG 774.04 T131 61 R03010 RnSENOW SPEVACEK GROUP 245 903 603 000 5861 RESALE HOUSING PROGRAM 249.27 T131 62 RO.^.010 ROSENOW SPEVACEK GROUP 244 913 603 000 5061 RESALE HOUSING PROGRAM 529.70 T131 63 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 5861 RESALE HOUSING PROGRAM 319.38 T131 64 RO5010 ROSENOW SPEVACEK GROUP 247 916 603 000 5861 RESALE HOUSING PROGRAM 459.60 T131 65 ROS010 ROSENOW SPEVACEK GROUP 246 906 603 000 11859 48TH & JEFFERSON HOUSING 512.50 T131 66 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 5859 48TH & JEFFERSON HOUSING 737.50 T131 67 ROS010 ROSENOW SPEVACEK GROUP 245 903 603 000 5865 10 YR HOUSING PLAN UPDAT 118.80 T131 66 ROS010 ROSENOW SPEVACEK GROUP 244 913 603 000 5865 10 YR HOUSING PLAN UPDAT 252.45 T131 69 ROS010 ROSENOW SPFVACEK GROUP 246 906 603 000 5865 10 YR HOUSING PLAN UPDAT 152.21 T131 70 ROS010 ROSENOW SPEVACEK GROUP 247 916 603 000 5865 10 YR HOUSING PLAN UPDAT 219.04 T131 71 ROf;010 ROSENOW SPEVACEY. GROUP 405 902 603 000 5867 BERMUDA DUNES ANNEX FFAS 2428.12 T131 72 RO5010 ROSENOW SPEVACEK GROUP 406 905 603 000 5867 BERMUDA DUNES ANNEX FEAS 2428.13 T131 73 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 5663 HIGHWAY 111 COMMERCIAL 162.50 T131 74 ROS010 ROSENOW SPEVACEK GROUP 406 905 603 000 5864 HOME DEPOT 246.25 T131 75 VENDOR TOTAL 18426.27 RPM1.00 RPM GRAPHICS 101 103 643 000 1.1591 ADVERTISING 432.34 T134 56 VENDOR 'TOTAL 432.34 PUT050 RUTAN & TUCKER 101 101 601 523 270560 LGL/WESTERN/EAGLE HARDWA 1209.18 T134 57 VENDOR TOTAL 1209.18 SHAn10 ':HADOW PALMS GARDENING 101 453 621 616 4378 SWEEPING SVC 150.00 T134 58 VENDOR TOTAL 150.00 SIM020 .LAMES F. SIMON CO 401 632 609 553 1989 CONSTR/AVE 48/ADAMS 345893.20 T131 76 VENDOR TOTAL 345893.20 SMA010 SMART & FINAL 101 101 637 000 7235708 REFRESHMENTS/SWEARING IN 76.79 T129 102 SPIA010 SMART & FINAL 101 202 705 000 7235393 CHAFING DISH FOR LUNCHEO 118.05 T129 103 VENDOR TOTAL 194.84 SMO010 DONNALDA SMOLENS 101 202 609 592 ART INSTRUCTOR 100.00 T134 59 13 00,9131 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER S00010 THE SOCO GROUP INC 501 501 619 646 SOI1007 SOUTHWEST NETWORKS 101 153 609 601 SOII007 SOUTHWEST NETWORKS 101 153 703 811 S00007 SOUTHWEST NETWORKS 101 153 609 601 S011010 SOUTHERN CALIF GAS CO 101 357 629 000 S0001.0 SOtI'CNERN CALIF GAS CO 101 202 629 000 STA050 ^TAPLE7 101 451 701 000 f1TA050 STAPLES 101 153 703 811 STAo50 ,CTAPLFS 101 251 701 000 STA050 STAPLES 101 251 701 000 STA050 STAPLES 101 102 701 000 STF,020 STF'VE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STFVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 STP•010 STRADLING, YOCCA, CARLSON 101 101 601 523 STR010 STRADLING, YOCCA, CARLSON 405 902 601 523 STR040 STRAW HAT PIZZA 101 253 609 589 STR050 EDWARD STREZLCZYK 101 253 609 589 SUN075 SUNLINE TRANSIT AGENCY 101 000 203 219 TOP010 T'IPS'N BARRICADES INC 101 454 703 847 TRI1055 HARRY TRUMAN ELEMENTARY 101 101 663 000 TO -BE PAID INVOICES 11:06AM 12/09/97 PAGE 9 INV, INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 100.00 199521 DIESEL FUEL 461.95 T134 61 VENDOR TOTAL 461.95 9706319 COMPUTER SUPPORT 715.00 T129 104 9706319 NETWORK CARDS 207.69 T129 105 6706308 COMPUTER SUPPORT 659.76 T129 106 VENDOR TOTAL 1582.45 02692565 GAS SVC 592.73 T131 77 09422738 GAS SVC 55.52 T134 60 VENDOR TOTAL 648.25 K3528290 SUPPLIES 80.26 T129 107 K3528290 SUPPLIES 82.39 T129 108 10000135 SUPPLIES 79.61 T129 109 10000135 SUPPLIES 53.86 T129 110 71118020 SUPPLIES 159.48 T131 76 VENDOR TOTAL 455.60 1369768- SUPPLIES -1.43 T129 111 1369788 SUPPLIES 1.43 T129 112 1369279 SUPPLIES 36.67 T129 113 1368982 SUPPLIES 8.34 T129 114 1370125 SUPPLIES 5.62 T129 115 1369737 SUPPLIES 8.04 T129 116 1370256 SUPPLIES 3.70 T129 117 1370563 SUPPLIES 51.70 T131 79 13705891 SUPPLIES 25.13 T131 80 VENDOR TOTAL 139.20 145967-1 LGL/WYMER/ITM 4746.37 T131 81 1.45967-1 LGL/WYMER/ITM 4043.20 T131 82 VENDOR TOTAL 8789.57 WINTER BREAK 100.00 T129 118 VENDOR TOTAL 100.00 REFEREE FEE/VOLLEYBALL 250.00 T129 126 VENDOR TOTAL 250.00 11592 SUN BUS PASSES 332.00 T129 119 VENDOR TOTAL 332.00 917772 SUPPLIES 265.00 T134 62 VENDOR TOTAL 265.00 SCHOOL GRANT PROGRAM 2000.00 T134 63 14 000132 ACCOUNTS PAYABLE - AP5003 - TO -BE PAID INVOICES 11:06AM 12/09/97 CITY OF LA QUINTA PAGE 10 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 2000.00 VERO10 ROMANO VERLENGIA 101 452 641 000 MILEAGE 61.70 T129 120 VFRO10 ROMANO VERLENGIA 101 452 641 000 MILEAGE 51.36 T129 121 VENDOR TOTAL 113.06 WA1,010 WAL MART STORES INC 101 253 661 000 72545213 TREE LIGHTING SUPPLIES 233.18 T134 64 VENDOR TOTAL 233.18 WA1.050 WAL1. STREET JOURNAL 101 151 651 000 1 YEAR SUBSCRIPTION 188.56 T129 122 VENDOR TOTAL. '188.56 WAS010 WASTE MANAGEMENT OF DESRT 101 454 615 000 83560118 PORTABLE TOILET RENTAL 2131.10 T134 65 VENDOR TOTAL 2131.10 WEB050 ALBERT A WEBB ASSOCIATES 101 000 261 000 97-2121 LQ NORTE 97-1 1374.00 T129 123 VENDOR TOTAL 1374.00 WEL010 WELCH'S UNIFORM RENTAL 101 357 609 634 S300118 MATS 49.04 T129 124 WELO10 WELCH'S UNIFORM RENTAL 101 357 609 634 S304033 MATS 49.04 T131 83 WELO10 WELCH'S UNIFORM RENTAL 101 202 609 634 S304034 MATS 34.50 T134 66 VENDOR TOTAL 132.58 WEL030 WELLS FARGO 101 151 607 000 72400 CUSTODIAL SRVC 10/97 200.00 T134 67 VENDOR TOTAL 200.00 XF.RO10 XEROX CORPORATION 101 153 609 604 57881180 COPIER LEASE 809.95 T129 125 XERO10 XEROX CORPORATION 101 153 609 604 57899320 COPIER LEASE 610.61 T131 84 XERO10 FFROX CORPORATION 101 153 609 604 05975954 COPIER LEASE 95.76 T131 85 VENDOR TOTAL 1516.32 ZAI050 ZAINO TENNIS COURTS INC 401 647 609 553 321 CONST/SVC/FB PARK TENNIS 29250.00 T131 86 VENDOR TOTAL 29250.00 ZUR050 Z1114AR INDUSTRIES ING 101 453 703 833 6946 SUPPLIES 288.77 T134 68 VENDOR TOTAL 288.77 TO -BE PAID - PAYMENT TOTAL 1116,435.84 000133 IJ ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:20AM 12/08/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT .***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31415 12/08/97 BUI010 BUILDING HORIZONS 92700.00 31416 12/08/97 LAQ073 LA QUINTA RESORT & CLUB 650.00 31417 12/08/97 RIV088 RIVERSIDE CNTY RECORDER 20.00 31418 12/08/97 WEL025 WELLS FARGO BANKCARD 148.49 CHECK TOTAL 93,518.49 16 000134 ACCOUNTS PAYABLE - AP5O03 CITY OF 1.A QUINTA W:NhOP ACCOUNT NUMBER HUI01O BUILDING HORIZONS 244 913 678 000 LAQO73 JA QUINTA RESORT & CLUB 101 151 637 000 RIVO88 RIVERSIDE CNTY RECORDFR 101 352 609 615 WELO25 WELLS FARGO BANY.CARD 101 102 637 000 TO -BE PAID INVOICES 1O:O7AM 12/08/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. CONSTRUCTION DRAW 92700.00 T133 1 VENDOR TOTAL 92700.00 DEP CSMFO MEETING 12/19/ 650.00 T132 1 VENDOR TOTAL 650.00 LEIN RELEASE/774163009/0 20.00 T132 2 VENDOR TOTAL 20.00 42469061 MEETINGS 148.49 T132 3 VENDOR TOTAL 148.49 TO -BE PAID - PAYMENT TOTAL 93,518.49 17 -001135 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:03PM 12/04/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31411 12/04/97 EQU010 DALE EQUITZ 75.00 31412 12/04/97 GUZO10 HECTOR GUZMAN 336.00 31.413 12/04/97 RAN030 RANCHO LA QUINTA 20000.00 31414 12/04/97 RIV020 RIV CNTY AUDITOR-CONTROLR 34.00 CHECK TOTAL 20,445.00 000136 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER F.QU01J7 DAI.Fl EQUTTZ 101 351 609 000 rUZ010 ❑E(.'TOR GUZMAN 101 452 641 000 RAN030 RANCHO LA QUINTA 101 103 643 000 RT7020 ATV CNTV AUDTTOR-CONTROLR 101 352 609 615 TO -BE PAID INVOICES 1:37PM 12/04/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. PARKING VIOLATION HEARIN 75.00 T130 1 VENDOR TOTAL 75.00 MILEAGE 336.00 T130 3 VENDOR TOTAL 336.00 ADVERTISING/SKINS GAME P 20000.00 T130 4 VENDOR TOTAL 20000.00 - 774163009/010 LEIN RELEA 34.00 T130 2 VENDOR TOTAL 34.00 TO -BE PAID - PAYMENT TOTAL 20,445.00 19 000137 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:38PM 12/02/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31407 12/02/97 BUI040 BUILDING INDUSTRY ASSOC 50.00 31408 12/02/97 CAL040 CALIFORNIA VISION SERVICE 1152.05 31409 12/02/97 PAL160 PALMS TO PINES ROTARY 175.00 31410 12/02/97 PRI050 PRINCIPAL MUTUAL 39938.15 CHECK TOTAL 41,315.20 000138 20 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENUnR ACCOUNT NUMBER BIT1040 IIUTLDTNG INDUSTRY ASSOC 101 101 637 000 CA1,040 CALIFORNIA VISION SERVICE 101 000 235 000 PAL160 PALMS TO PINES ROTARY 101 101 637 000 PAL160 PALMS TO PINES ROTARY 101 201 637 000 PAL160 PALMS TO PINES ROTARY 101 102 637 000 PRI050 PRINCIPAL MUTUAL 101 000 231 000 PRI050 PRINCIPAL MUTUAL 101 000 233 000 TO -BE PAID INVOICES 1:15PM 12/02/97 PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. BIA INSTALLATION OF OFFI 50.00 T128 4 VENDOR TOTAL 50.00 0101944A VISION INS/DEC 98 1152.05 T128 3 VENDOR TOTAL 1152.05 LUNCHEON HONORING WALT S 125.00 T128 5 LUNCHEON HONORING WALT S 25.00 T128 6 LUNCHEON HONORING WALT S 25.00 T128 7 VENDOR TOTAL '175.00 N31070-1 MEDICAL INS/DEC 98 36312.29 T128 1 N31070-1 DENTAL INS/DEC 98 3625.86 T128 VENDOR TOTAL 39938.15 TO -BE PAID - PAYMENT TOTAL 41,315.20 000139 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:31PM 12/01/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 31369 12/01/97 ABE001 JAQUES ABELS 50.00 31370 12/01/97 ATKO10 HONEY J ATKINS 50.00 31371 12/01/97 BEN050 SUSAN BENAY 50.00 31372 12/01/97 BRO010 DIANA BROWN 50.00 31373 12/01/97 BUTO10 RICHARD BUTLER 100.00 31374 12/01/97 CAL031 CALIF PARKS & RECREATION 30.00 31375 12/01/97 CHAP02 CHARRIE CHAPPIE 50.00 31376 12/01/97 DAVO10 MIKE DAVIS 50.00 31377 12/01/97 DEM050 JIM DE MERSMAN 50.00 31378 12/01/97 DET050 JOHN DETLIE 50.00 31379 12/01/97 FRA050 ROBERT FRAME 50.00 31380 12/01/97 GARO10 WAYNE GARDNER 100.00 31381 12/01/97 HULO10 KATHRYN HULL 50.00 31382 12/01/97 ING050 CARL INGRAM 50.00 31383 12/01/97 IRWO10 JOSEPH IRWIN 50.00 31384 12/01/97 IRW020 BARBARA IRWIN 50.00 31385 12/01/97 KEN020 SHARON KENNEDY 50.00 31386 12/01/97 KIRO10 TOM KIRK 100.00 31387 12/01/97 LEWO10 TOM LEWIS 50.00 31388 12/01/97 MIL060 E A MILLIS 50.00 31389 12/01/97 NADO10 NADLER,KATHRYN 50.00 31390 12/01/97 NAR100 NICOLE NARD 50.00 31391 12/01/97 OSB050 LEE M OSBORNE CPA 50.00 31392 12/01/97 PUE050 MARIA L PUENTE 50.00 31393 12/01/97 REB050 JOAN REBICH 50.00 31394 12/01/97 REY050 ELAINE REYNOLDS 50.00 31395 12/01/97 SALO10 BRUCE SALES 50.00 31396 12/01/97 SAN100 MARY SANTOS 50.00 31397 12/01/97 SHA040 ROSITA SHAMIS 50.00 31.398 12/01/97 ST3O10 VICTORIA ST JOHNS 50.00 31399 12/01/97 TYL050 ROBERT T TYLER 100.00 31400 12/01/97 VOS050 JUDY VOSSLER 50.00 31401 12/01/97 WAL075 JOHN WALLING 50.00 31402 12/01/97 WAS020 WASTE MGMNT OF THE DESERT 40115.37 31403 12/01/97 WEL100 PATRICK WELCH 50.00 31404 12/01/97 WOLO10 KAY WOLFF 50.00 31405 12/01/97 W00050 STEWART WOODARD 50.00 31406 12/01/97 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 42,145.37 000140 22 A('COUNTq PAYABLE - AP5003 CITY OF LA QUINTA VF.NUOR ACCOUNT NUMBER ALtF;001 ,TAOUES ASEL,S 101 401 509 000 ATKOIP 140NF7 ,L ATKINS 101 251 509 000 BEN050 SUSAN BENAY 101 251 509 000 BROO10 DIANA BROWN 101 151 509 000 13TCOIO RICHARD BUTLER 101 401 509 000 CA1,031 CALIF PARKS & RECREATION 101 251 651 000 C11AP02 CHARRIE CHAPPIE 101 401 509 000 UAV010 MTKK DAVIS 101 251 509 000 DRMn',0 L1I1 I;E MERSMAN 1.01 401 509 000 lXl'0',0 JOIIN DETIJE 101 251 509 000 FRAr)50 R011771' FRAME 101 151 509 000 (:ARO10 WAYNE GAN)NER ]O1 401 509 000 HULf110 KA'111RYN HULL, 101 251 509 000 ING050 CARL INGRAM 101 251 509 000 IRWO10 JOSEPH IRWIN 101 151 509 000 IRWO20 BARBARA IRWIN 101 401 509 000 KEN020 SHARON KENNEDY 101 401 509 000 TO -BE PAID INVOICES 2:19PM 12/01/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. NOV 97 PLANNING COMM MTNG 50.00 T127 33 VENDOR TOTAL 50.00 NOV 97 CULTURAL COMMISSION MTNG 50.00 T127 16 VENDOR TOTAL 50.00 NOV 97 CULTURAL COMMISSION MTNG 50.00 T127 17 VENDOR TOTAL 50.00 NOV 97 INVESTMENT ADVISORY BOAR 50.00 T127 10 VENDOR TOTAL 50.00 NOV 97 PLANNING COMM MTNG 100.00 T127 32 VENDOR TOTAL 100.00 AGENCY SHOWCASE AWARD FE 30.00 T127 1 VENDOR TOTAL 30.00 NOV 97 ART IN PUBLIC PLACES COM 50.00 T127 43 VENDOR TOTAL 50.00 NOV 97 PARKS & REC COMM MTNG 50.00 T127 27 VENDOR TOTAL 50.00 140V 97 HISTORICAL PRESERVATION 50.00 T127 36 VENDOR TOTAL 50.00 NOV 97 CULTURAL COMMISSION MTNG 50.00 T127 18 VENDOR TOTAL 50.00 NOV 97 INVESTMENT ADVISORY BOAR 50.00 T127 12 VENDOR TOTAL 50.00 NOV 97 PLANNING COMM MTNG 100.00 T127 34 VENDOR TOTAL 100.00 NOV 97 CULTURAL OCIMLISSION MTNG 50.00 T127 19 VENDOR TOTAL 50.00 NOV 97 PARKS & REC COMM MTNG 50.00 T127 28 VENDOR TOTAL 50.00 NOV 97 INVESTMENT ADVISORY BOAR 50.00 T127 11 VENDOR TOTAL 50.00 NOV 97 HISTORICAL PRESERVATION 50.00 T127 40 VENDOR TOTAL 50.00 NOV 97 ART IN PUBLIC PLACES COM 50.00 T127 45 000141 23 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUIN'TA VENDOR ACCOUNT NUMBER KIRO10 TOM KIRK 101 401 509 000 LEWO10 TOM LEWIS 101 151 509 000 MII,050 E A MILLIS 101 401 509 000 NAD01.0 NADLER,KATHRYN 101 251 509 000 NAR100 NICOLE NARD 101 351 509 000 OSP050 LEF M OSBORNE CPA 101 151 509 000 11IIROS0 MANIA 7, F'IIENTF: 101 401 509 000 RF:P,a50 JOAN PFUICH 101 351 509 000 REY050 ELAINE REYNOLDS 101 401 509 000 SALO10 BRUCE SALES 101 151 509 000 SAN100 MARY SANTOS 101 351 509 000 SHA040 ROSITA SHAMIS 101 401 509 000 STJOIO VICTORIA ST JOHNS 101 351 509 000 TY1.050 ROBERT T TYLFR 101 401 509 000 VOSO50 JUDY VOSSLER 101 251 509 000 WALOI, J,111N WALLING 101 401 509 000 WAS020 WASTE MGMNT OF THE DESERT 101 000 203 221 TO -BE PAID INVOICES 2:19PM 12/01/97 PAGE 2 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 50.00 NOV 97 PLANNING COMM MTNG 100.00 T127 35 VENDOR TOTAL 100.00 NOV 97 INVESTMENT ADVISORY BOAR 50.00 T127 13 VENDOR TOTAL 50.00 NOV 97 HISTORICAL PRESERVATION 50.00 T127 37 VENDOR TOTAL. 50.00 NOV 97 PARKS 6 REC COMM MTNG 50.00 T127 29 VENDOR TOTAL 50.00 NOV 97 HUMAN SVCS COMM MTNG 50.00 T127 23 VENDOR TOTAL 50.00 NOV 97 INVESTMENT ADVISORY BOAR 50.00 T127 14 VENDOR TOTAL 50.00 NOV 97 HISTORICAL PRESERVATION 50.00 T127 38 VENDOR TOTAL 50.00 NOV 97 HUMAN SVC COMM MTNG 50.00 T127 26 VENDOR TOTAL 50.00 NOV 97 ART IN PUBLIC PLACES COM 50.00 T127 42 VENDOR TOTAL 50.00 NOV 97 INVESTMENT ADVISORY BOAR 50.00 T127 15 VENDOR TOTAL 50.00 NOV 97 HUMAN SVCS COMM MTNG 50.00 T127 22 VENDOR TOTAL 50.00 NOV 97 ART IN PUBLIC PLACES COM 50.00 T127 41 VENDOR TOTAL 50.00 NOV 97 HUMAN SVCS COMM MTNG 50.00 T127 24 VENDOR TOTAL 50.00 NOV 97 PLANNING COMM MTNG 100.00 T127 31 VENDOR TOTAL 100.00 NOV 97 CULTURAL COMMISSION MTNG 50.00 T127 20 VENDOR TOTAL 50.00 NOV 97 ART IN PUBLIC PLACES COM 54D.00 T127 44 VENDOR TOTAL 50.00 PROPERTY TAX ROLL PYU.SS 47880.72 T127 2 ry4 00014? ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 2:19PM 12/01/97 CITY OF LA QUINTA PAGE 3 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. WAS020 WASTE MGMNT OF THE DESERT 101 000 456 000 PROPERTY TAX ROLL PYU,SS -1674.84 T127 3 WAS020 WASTE M($1NT OF THE DESERT 101 000 262 352 PROPERTY TAX ROLL PYU,SS -427.40 T127 4 WAS020 WASTE MGMNT OF THE DESERT 101 000 262 353 PROPERTY TAX ROLL PYU,SS -1025.77 T127 5 WA,,;02n WASTE MGMNT OF THE DESERT 101 000 262 354 PROPERTY TAX ROLL PYU,SS -1196.73 T127 6 WAG020 WA.;TF. MGMNT OF THE DESERT 101. 000 262 355 PROPERTY TAX ROLL PYU,SS -256.44 T127 7 WAS020 WASTE MGMNT OF THE DESERT 101 000 441 351 PROPERTY TAX ROLL. PYU,SS -591.12 T127 8 WA:,07O WA::PF MGMNT OF THE DESERT 101 000 411 000 PROPERTY TAX ROLL PYU,SS -2593.05 T127 9 VENDOR TOTAL 40115.37 WMJ 00 PA99EtCH WELCH 101 251 509 000 NOV 97 CULTURAL COMMISSION MING 50.00 T127 21 VENDOR TOTAL 50.00 WO1.010 RAY WOLFF 101 351 509 000 NOV 97 HUMAN SVCS COMM MTNG 50.00 T127 25 VENDOR TOTAL 50.00 W00050 STEWART WOODARD 101 401 509 000 NOV 97 PLANNING COMM MTNG 50.00 T127 30 VENDOR TOTAL 50.00 WRI050 ROBERT S WRIGHT 101 401 509 000 NOV 97 HISTORICAL PRESERVATION 50.00 T127 39 VENDOR TOTAL 50.00 TO -BE PAID - PAYMENT TOTAL 42,145.37 000143 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:56PM 11/25/97 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31363 11/25/97 CAL050 STATE OF CALIFORNIA 31364 11/25/97 CAL054 STATE OF CALIF BOARD OF 31365 11/25/97 CLE010 CLERK OF SUPERIOR COURT 31366 11/25/97 LAQ050 LA QUINTA CITY EMPLOYEES 31367 11/25/97 RIV040 RIV CNTY DISTRICT ATTORNY 31368 11/25/97 UNIO05 UNITED WAY OF THE DESERT CHECK TOTAL 8.92 276.86 300.00 72.50 361.50 149.00 1,168.78 26 000144 ACCOUNTS PAYABLE. - AP5003 CITY OF LA OUINTA VF.NDOP CAL050 STATE OF CALIFORNIA ACCOUNT NUMBER 101 000 221 000 CAL054 STATE OF CALIF BOARD OF 101 000 221 000 CLE010 CLERK OF SUPERIOR COURT 101 000 221 000 LA9050 LA QUINTA CITY EMPLOYEES 101 000 223 000 RIV040 RIV CNTY DISTRICT ATTORNY 101 000 221 000 UNIO05 UNITED WAY OF THE DESERT 101 000 225 000 TO -BE PAID INVOICES 2:37PM 11/25/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. P/R Distr.-GARNISH - ST 8.92 T999 1 VENDOR TOTAL 8.92 P/R Distr.-GARNISH-ST BR 276.86 T999 2 VENDOR TOTAL 276.86 P/R Distr.-GARNISH - AZ 300.00 T999 3 VENDOR TOTAL 300.00 P/R Distr.-L.Q.C.E.A: DU 72.50 T999 4 VENDOR TOTAL 72.50 P/R Distr.-GARNISH-RTV D 361.50 T999 5 VENDOR TOTAL 361.50 P/R Distr.-UNITED WAY 149.00 T999 7 VENDOR TOTAL 149.00 TO -BE PAID - PAYMENT TOTAL 1,168.78 27 000145 ACCOUNTS PAYABLE - AP50O5 CHECK REGISTER CITY OF LA QUINTA CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31243 11/25/97 DII050 CHRISTINE DIIORIO 31244 11/25/97 RIV07O RIVERSIDE COUNTY EMPLOYEE 31245 11/25/97 WEL046 WELLS FARGO BANK CHECK TOTAL 1:33PM 11/25/97 PAGE 1 PAYMENT AMOUNT 136.21 8458.00 90000.00 98,594.21 000146 28 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER DI1050 CHRISTINE DITORIO 101 401 637 000 RIV070 RIVERSIDE COUNTY EMPLOYEE 101 000 240 000 WEL046 WELLS FARGO BANK. 245 903 683 000 TO -BE PAID INVOICES 1:30PM 11/25/97 PAGE 1 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. MEETING EXP 136.21 T126 1 VENDOR TOTAL 136.21 274 P/R DISTR/EMP DEDUCTIONS 0458.00 T126 2 VENDOR TOTAL 8458.00 FIRST HEMET/TRUSTEE SALE 90000.00 T126 3 VENDOR TOTAL 90000.00 TO -BE PAID - PAYMENT TOTAL 98,594.21 29 000147 A/P - AP6O02 CHECKS TO BE VOIDED O8:12AM 12/04/97 CITY OF LA QUINTA PAGE 1 CHECK INVOICE VENDOR VENDOR INVOICE NUMBER DATE AMT. PAID NUMBER NAME DESCRIPTION 30620 09/30/97 1200.00 RIV103 RIVERSIDE COUNTY SHERIFF FORECLOSURE/HANSEN 773122003 TOTAL VOIDED 1,200.00 00�148 30 A/P - AP6002 CITY OF LA QUINTA CHECK INVOICE NUMBER DATE 30106 07/30/97 TOTAL VOIDED CHECKS TO BE VOIDED 08:09AM 12/04/97 PAGE 1 VENDOR VENDOR INVOICE AMT. PAID NUMBER NAME DESCRIPTION 1200.00 RIV102 RIVERSIDE COUNTY SHERIFF PAUL 77324002 PROPERTY SALE 1,200.00 31 000149 T4t!t °f 4a" COUNCIL/RDA MEETING DATE: December 16, 1997 ITEM TITLE: Transmittal of Treasurer's Report as of October 31, 1997 RECOMMENDATION: Receive and file. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated October 31, 1997 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. M. Falc ner, Finance Director 000,50 TO: FROM: SUBJECT: DATE: MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for October 31, 1997 December 5, 1997 Attached is the Treasurer's Report for the month ending October 31, 1997. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Decrease of $808,417. due to the net effect of expenditures in excess of revenues. State Pool: Decrease of $138,656. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes and Securities: Increase of $16,377. due to the increase in the amortized value of the investments. Mutual Funds: Decrease of $654,523. due to the net effect of debt service payments and interest earned. Total decrease in cash balances $1,585,219. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Wall Street Journal, First Trust of California Monthly Statement and Wells Fargo Monthly Custodian Report to determine the fair market value of investments at month end. �� 9 f J hn M. Falconer ate finance Director/Treasurer 000151 C O W C W C m C W C W C W m W m ym lil z z Z Z Z C Z C z C z C Z o O c c a U U M Q 7 U O v �",Q c Q� Q U Q V O C N N N T Nl N m m N O O II V O 11 v O II V II V V V c (Li II V > O C C mpp Q N y C U p �yO O yO Vl O O > 8j C ON OrN C AYy LLOUN C A OJ O NaJ C HO T OM S yJ V V O ( Z m j c n O c 4 0 Q o 0 O O lq o 0 ic, t0 N V " N t0 C? O O Cl a`F o O (7 N N m (O Q Z e o o O 00 0 O 2-ag N `r WE a m Q o O In n In n z o M In M g o N Q Z C m Q �I 1-Q n OQ o 10 z �, O O Q 0 O o l0 o O O 3E G rti N e O e7 X O o O O 0 M O O X N of 3' O o o m v In Q u O O a 0 O Ci a C O O e Ol N 10 E J Qs Y jC a O C ~O Lle E o CQ 020g 2 O O :? 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I V NN 1pQ009 fD0 b N N N ODO eNj Id LnLO Id O f01� e- {+l Q1 O 10 O) O mO/ m N f�O 01 MO {n gOM 0 � •S � e C Q C LL C '0IL c LL m O a u y d LL E ii g� Q a0m � c LL lL N m LL D LL a GJ � �'g ¢.ya � c a- E! y E E c— >lL ° j c lL c LLLL CLL 15 PL IL d N C cu 0 2 t«0 5LL .� M 5 a 2 m E u w EE�+Im a1A o a 0 a'i m A10 p u c p i'ya ciCD0(3C7�>rciw�Fw c - c rc 38-1 i.a(S� 000154 v O 0) C �U c C c m (1) c fa w U Q a) C Q m w, E c w. .>Q0) c c o rn 5 — N � cy O N cuCa�� o E W Uu)UO a� } = LL ro z z z z z d N � ZZZZZ K 7 W A I � �QrnrnrnQ OZ000Z i i N LO tO CM V O O O) I O vLO`° v a w bl O) C_ >___ CCL w O O O C ' 06(1IL°a°LL � C) (1) m cc�o�� U (n fn (n 7 N � L U V N N RI t v U) c a' h � ci aco N C N 06 Q C d E cUU�LL- c to d d E U L1lL LL � � =z) 2A+ C c h W N0 0 0 0 0 0 0 J V d } rnrn OZOOZ O) N O N 0 �r--OO(M� O O N 0 V V O Ct IQ N c cc) 00q-0 r.ppoL0T- IL 00 (0 (O N w W tI C y fn O O C i' c Cc M U U) ( O N � L U 'a 0 N V c c to m y E cUULL c U > =zUgg�i°- r CN v rn CO IT r-, cei M nj CM tO LO N CM 00155 U0 ■ . ■ , | ! | ƒ !� !a ,0a ! a a ! !©!\(§ �f§k \§ , ��&� !■ ■�-) m/ ( q 6S � � \ � ® � ■ § � |k��� � � � % � 2 ■a ZOE..g IRS ! §§°¢ §§�fv !\\® !�` Ci ■X�,\z !\$2 !|| ■§��/,� 000156 /? aGo 0 40 MO �ONal ' Mccoot- Obto ) M 00) NN cp Z cOM 00c0 V o 0) N to N a 0 O ui o rl td do 10000) V (•i ri ((i A N ON N o00 o O A N V.-(0 MNCV) N N A N LL N N �OOM� no7)v�no O c0 "co" Rm m 00 cq OOOIO h (00 U �M 01 0 0 f� O V Oc0(0 (Vp �! l'M C6 6 C4 NO V (DNN O 0) m O 46 p LL A N M— O I M N N I N a c u rl p (7)(p (D 0) VOOj 1a OO c00ci 000) MON 00 M O �af0 N(AO V N NOONcn a V c�0 O W TZ co 0 V N A M N (O M M ;M N IN N N I r 2)000(N000 r-000) I O "O O N 0 001 00! UQ N m w0 c0001 MMN LnMOOj ITrr)ON paj Oaj ad.f 1�0^(00 M O) � NO M N O NC-4 A A N LL N O N i I N y NA N cc00O00b U) M r� V N A c00 ^ r" A c00 @ Q1 a) 0 0 0 � O O G) �� O O U N M cO I- N Lc)M (O CT e- c0 h O e- 1 0 0)LL. AN OO V N V` cq N cliV Nm M MN(D�N W) '- N Y) e- C4 a mAv —000) OD �cootAvcapm rn CO) a R� (y 00� OOD c00 SUS YI N O� d N 00 OOi q^ 0 M OO) 0M N A M w O �a O a IT O p V O V N V M N iN N N LL M 4) M 0 (D I� NIA! IN0 N OV' coo O O 40 CD N_ N a O N� P.: No 00IOI N W CDoINI N c0A 0) 00 M (p O L N' A 0! O M c0 v; a3+ U' Q A (`) O o (O 10 M (O (0 M (DIV'I N N M I O) I o V LLY c0 aa}} M V O .0 c0 N w A M O N A Y) (` I c`00') (h I v i e- '- N '- M I % Of I L P c c 42 u m' E x l0 c I x Q c (D a cc O)In c y Q N N « Q x = c 10 N R W H 3 ✓) C U) d =� N� U) m I c A U m 0 c ,.�_. y li E C v - ! Q ILA N c ~>. O x> N 4�S 0 0 .2 6) C c C S C (DF� `) a c m 4) C 0 .�. c ?) > N a m p p •n��� W O) O) C m L'v L « m V)0''1X' winwOUo� z v w z 0- ((00 N O O A O (O M O 0 CD 00— A N O N oo O r 1- OI 'T M M M (MOD D V NN V C cA O C — "o = c c Q r2 a m > 0) C O 3 O d W L p I LL 0) L y c 00) L 1�0 Fj N L O N U a y y O c U m o c' L 0 U •W o 1 oZ WLL o N I J3 r c� c�,i Z c N v C' a N L V m (..i U)'li L _ U U dLLa o 04) z a I•� > 0.L: two' a`gm°o 0157 CITY OF LA QUINTA CITY CITY RDA RDA FA _ BALANCE SHEET 10131197 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND ' CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (1,246,448.46) 4,885,9D9.93 3,839,461.47 LQRP INVESTMENT IN POOLED CASH 410,000.00 410.000.00 INVESTMENT T-BILUNOTES & OTHER 15,000,000.00 15,000,000.00 LORP CASH 42,275.03 42.275.03 BOND REDEMPTION CASH 18,053.79 1,080.16 19,133.95 BOND RESERVE CASH 520,813.97 520,813.97 BOND PROJECT CASH 11,103,185.50 742.547.45 11.845.732.95 BOND ESCROW CASH 2,621.32 2.621.32 PETTY CASH 1,000.00 _ 1,000.00 CASH & INVESTMENT TOTAL 13,754,551.54 16,982,859.54 743,627.61 31,481,038.69 INVESTMENT IN LAND HELD FOR RESALE 86,319.85 56,319.85 ACCOUNTS RECEIVABLE 301.118.19 64,800.00 6.500.00 372,418.19 PREMIUMIDISCOUNT ON INVESTMENT (18,682.01) (9,285.14) 355.69 (27,611.46) LORP-ACCOUNTS RECEIVABLE 17,186.96 17,186.96 INTEREST RECEIVABLE 2,383.33 2,383.33 LOANINOTES RECEIVABLE 2,560,500.03 2,560,5W.03 DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 18,370.00 551.038.04 569.408.D4 DUE FROM RDA 6,890,277.20 6,890,277.20 INTEREST ADVANCE -DUE FROM RDA 1,479,793.84 1,479,793.54 NSF CHECKS RECEIVABLE 1,075.43 1,075.43 ACCRUED REVENUE 43,874.22 43.874.22 TRAVEL ADVANCES 1.960.00 1,9W.D0 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLETOTAL 8,676,295.98 3,228,114.11 6,855.69 11,911,265.78 WORKER COMPENSATION DEPOSIT 37,637.00 37.637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 76.00 MISC. DEPOSITS 2,100.00 2,100.00 DEPOSITS TOTAL 39,812.00 39.812.00 GENERAL FIXED ASSETS 693,426.00 14,947,D94.00 11,438,745.05 27,D79,265.05 ACCUMULATED DEPRECIATION (63,271.96) (63,271.96) AMOUNT AVAILABLE TO RETIRE L/T DEBT 2,340,653.00 2,340,653.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 350,953.00 90,969,893.12 8,790,000.00 100,110,546.12 TOTAL OTHER ASSETS 630,154.04 /4,947,094.00 350,653.00 11,438,745.05 93,310,546.12 8,790,000.D0 129,467,192.21 TOTAL ASSETS 23,100 813.56 14 947 0 44.00 350 653.00 20 297 293.50 11,438,745.05 93 310 54612 750,483.30 8 790 000 00 172,985,628.53 LIABILITY ACCOUNTS PAYABLE 113.629.00 (61,632.19) 51,996.81 DUE TO OTHER AGENCIES 48.363.22 48,363.22 DUE TO OTHER FUNDS 551,038.04 18,370.00 569,408.04 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 65,432.40 65,432.40 STRONG MOTION INSTRUMENTS 352.43 352.43 FRINGE TOED LIZARD FEES (3,0D4.24) (3,004.24) SUSPENSE (215.14) (215.14) DUE TO THE CITY OF LA QUINTA . PAYABLES TOTAL 224,557.67 489,405.85 18.370.00 732.333.52 ENGINEERING TRUST DEPOSITS 88,330.02 88,330.02 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 200,898.50 2W.898.50 LORP DEPOSITS 13,512.00 13,512.00 DEVELOPER DEPOSITS 929,959.35 920,959.35 MISC. DEPOSITS 181,841.15 181,841.15 AGENCY FUND DEPOSITS 752,414.23 752.414.23 TOTAL DEPOSITS 2,153,443.25 13,512.00 2,166,955.25 DEFERRED REVENUE OTHER LIABILITIES TOTAL COMPENSATED ABSENCES PAYABLE 350,853.00 350,653.00 DUE TO THE CITY OF LA QUINTA 8,370,072.25 8,370,072.25 DUE TO COUNTY OF RIVERSIDE 12,320,655.87 12,320,655.87 DUE TO C.V. UNIFIED SCHOOL DIST. 11,270,808.00 11,270,808.00 DUE TO DESERT SANDS SCHOOL DIST. 569,010.00 569.010.00 BONDS PAYABLE 60,780,DD0.00 8,790,000.00 69,570,000.00 TOTAL LONG TERM DEBT 350,653.00 93,310,546.12 8,790,000.00 102,451,199.12 TOTAL LIABILITY 2,378,000.92 350,653.00 502,917.85 93,310,546.12 18.370.00 8,790,000.00 105,350,487.89 EQUITY -FUND BALANCE 20,722,812.64 14,947,094.00 19,794,375.65 11,438,745.05 732.113.30 67,835,140.64 TOTAL LIABILITY & EQUITY 23 100,813.56 14.44.947.0 00 350.653 00 20,297,293.50 11 438 745.05 93 310 546.12 750 483.30 8,790 000 00 172 985,628 53 000158 v9 Twyl 4 4Q" COUNCIL/RDA MEETING DATE: December 16, 1997 ITEM TITLE: Acceptance of Improvements within Parcel Map 27984, La Quinta Village Shopping Center, Rich Development Company Accept on -site improvements within security for those improvements in Municipal Code. None. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: a - STUDY SESSION: PUBLIC HEARING: Parcel Map 27984 and direct staff to release accordance with Chapter 13 of the La Quinta The developer, Rich Development Company, has requested City acceptance of on -site improvements and release of security for Parcel Map 27984, La Quinta Village Shopping Center. The secured on -site improvements include site grading, general site improvements, the relocation of an existing storm drain pipe, detention basin improvements, and on -site landscaping. The developer is also conditioned to share in the cost of the recently completed median landscaping along their frontage of Washington Street as well as future median landscaping within Calle Tampico. When determined, the specific cost for the Washington landscaping due to the City will be submitted to the developer for payment. However, due to the fact that the landscaping within Calle Tampico has not been scheduled, that cost is not available. Initially, the developer's share of the cost of median landscaping within both streets was estimated at $37,200. This obligation was secured with the Improvement Agreement, and will remain in place until such time as payment for all median landscaping is received. 000159 FAMDEMCOUNCIL\1 997\971216C.WPD The developer has completed construction of on -site improvements for Parcel Map 27984. The improvements have been reviewed and found to meet City standards. Alternatives for the City Council to consider are: Accept on -site improvements within Parcel Map 27984 and direct staff to release security for those improvements in accordance with Chapter 13 of the La Quinta Municipal Code. �fG Chris A. Vog Public Works Director/City Engineer 000160 FAPWDEPT\COUNCIL\1 997\97121 6C.WPD T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 16, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of Overnight Travel for the Finance PUBLIC HEARING: Director to Attend the 1998 California Society Municipal Finance Officers (CSMFO) Seminar in Newport Beach, California, February 22 - 24, 1998 RECOMMENDATION: Approve the overnight travel for the Finance Director to attend the three day 1998 California Society of Municipal Finance Officers (CSMFO) Seminar Conference in Newport Beach, California on February 22 - 24, 1998. BACKGROUND AND OVERVIEW: Costs associated with attending the Conference will be funded through Fiscal Services Training & Meetings, Account No. 101-151-637-000. This conference was budgeted in the 1997/98 Fiscal Year Budget. The breakdown of expenditures anticipated for this conference are as follows: ► Conference Enrollment - Early Registration $180.00 ► Overnight Lodging/Meals/Mileage 375.00 Total $ 555.00 The CSMFO 1998 Annual Seminar is a 3-day conference that focuses on financial issues affecting local governments. Seminar information is attached (Attachment 1). FINDINGS AND ALTERNATIVES: Available Alternatives: 1. Approve overnight travel for the Finance Director to attend the CSMFO Seminar in Newport Beach, California, February 22 - 24, 1998; 2. Deny overnight travel for the Finance Director. John M. Falconer Finance Director 000161 an ocean of opportunities �WA%7, A. �NfWPORi BIACH Dear Fellow CSMFO Members: ATTACHMENT NO. 1 It is with great pleasure that I invite you to join your fellow CSMFO members and colleagues at our 38th Annual Seminar in Newport Beach. The dates of the Seminar are February 22"d, 23`d and 24t', 1998. Our theme this year is "An Ocean of Opportunities", which we feel is available to all of our members as we are on the brink of a new millennium. California has left the recession behind and the technological changes now occurring, on an almost daily basis, make this an exciting time to be in the finance profession. In addition to the first rate program that has been put together by the Program and Career Development Committees, we have scheduled some exciting pre -seminar and spouse activities. Some of the highlights of this year's seminar are: • Round table discussions on Sunday covering a variety of subjects of special interest to all of us. • Concurrent sessions providing a choice of topics. Again this year we will be repeating a few of the sessions to provide attendees more flexibility in deciding which sessions to attend. • Special guest activities planned to allow you to take advantage of the amenities and setting of the Newport Beach coastal area and Newport Bay. • An encore of the very well received CSMFO Career Development Committee conference wrap up session on Tuesday. • To encourage you to attend and bring as many staff personnel as possible, we have kept registration fees at the same level as last year. I sincerely believe that this Seminar will be of great Please take advantage of the early registration discount. Newport Beach in 1998! Sincerely, Lqe,� eaw-or� Dennis Danner CSMFO 1998 Seminar Host Co -Chair benefit to you and your staff. I look forward to seeing you in PRELIMINARY AGENDA an ocean of opportunities. Below is a preliminary agenda for the sessions at the CSMFO Annual Seminar. In order to assist the Seminar Committee in assigning meeting room capacities, please FIRIN MR# indicate the sessions you plan to attend by putting a check mark in the appropriate box. You are not bound by your choice, it is only a guide to help us. Also, if you have any suggestions, please contact either Dave Bass 12(714/461-3431) or Julia James 1(310/545-5621, Ext. 312), Program Committee Co -Chairs. LOONfWPORT B[Acfl Return this Form with your Registration! SUNDAY 12:00 noon - 1:50 p.m. ❑ Future Direction of CSMFO (light lunch provided) 2:00 - 2:50 p.m. ❑ GASB Update - What's Coming And How To Implement GASB 31 ❑ Performance -Based Budgeting' 3.00 - 3:50 p.m. ❑ Internal Investment Management - The How To Session ❑ Financial Systems Conversion: You've Got The System - How To Make The Conversion' 4:00 - 4:50 p.m. ❑ Committee Meetings 6:00 - 8.00 p.m. ❑ Opening Reception MONDAY 9.00 - 9.50 a.m. ❑ Opening Session and Business Session, Susan Quinn 9:50 - 10:50 a.m. ❑ How To Relate To Other Department Heads 11: 10 a.m. - 12.00 noon ❑ Banking Services - RFPs And Understanding Monthly Statements ❑ Using Credit Cards To Purchase Supplies For Your City' ❑ Motivating and Evaluating Employees' ❑ Effective Financial Presentations ❑ What To Do Once You Have Issued Bonds 12:15-2:15p.m. ❑ Awards Luncheon - Speaker: Peter Vidmar, Olympic Gold Medal Gymnast 2:30 - 3.20 p.m. ❑ Marketing Your Budget ❑ Motivating and Evaluating Employees' ❑ IRS Issues: Independent Contractor, 1099's, Social Security, Etc. ❑ Using Credit Cards To Purchase Supplies For Your City' ❑ Jazzing Up Your CAFR 3:40 - 4:30 p.m. ❑ Marketing Your Budget' ❑ Performance -Based Budgeting' ❑ Financial Systems Conversion: You've Got The System - How To Make The Conversion' ❑ Trust/Custodial Services - Understanding What You Get ❑ TBA 7.00 p.m. - 12:00 midnight ❑ Banquet and Party TUESDAY 9:00 - 9:50 a.m. ❑ Keynote Speaker, Mary Ellen Drummond TECHNOLOGY TRACK 10.00 - 10:50 a.m. 10:00 - 10:50 a.m. ❑, Selling Yourself - Strategies for Your Next Interview (Part 1) El Outsourcing Your MIS Operation El Developing Leadership Skills ❑ Emerging Technology - Determining the Needs of Your City 11:10 - 12:00 noon 11:10 - 12.00 noon ❑ Selling Yourself - Strategies for Your Next Interview (Part 2) ❑ The Year 2000 - Is Your City Compliant? ❑ The Changing Responsibilities of the Finance Director ❑ Internet/Website Nuts and Bolts 12:00 noon ❑ Concluding Luncheon and Speaker, Mary Ellen Drummond 'Repeat Sessions 0001613 �? an ocean of opportunities r ,! rn NIWPORT BEACH First Name (Please Print or Type) Organization Mailing Address Telephone Fax Signature (required for credit card at Spouse/Guest First Name CSMFO 1998 Seminar Registration City of Newport Beach Hyatt Newporter February 22, 23 8r 24, 1998 (Please use a separate form for each registrant. Photocopies accepted.) Last Name Title City MC [ Visa Credit Card Number State Zip Exp Date If paying by credit card, you may mail your registration form, or fax your registration form to (714) 644-3339, or register via the Internet web site: http://www.CSMFO-98CONF.org Spouse/Guest Last Name Registration Fees Vegetarian Menu Registrant [ Vegetarian Menu Spouse/Guest Full Seminar Registration Active or Government Associate Early (before 01/16/98) $ 180.00 Includes all meals & Monday Banquet Regular $ 205.00 Late (after 02/06/98) $ 230.00 Commercial Early (before 01/16/98) $ 305.00 _ Includes all meals & Monday Banquet Regular $ 330.00 Late (after 02/06/98) $ 355.00 Daily Seminar Registration ] Monday 7 Tuesday Daily Government Early (before 01/16/98) $ 80.00 Includes breakfast & lunch Regular $ 95.00 Late (after 02/06/98) $ 110.00 Daily Commercial Regular $ 130.00 Includes breakfast & lunch Additional Meal Tickets Monday - Breakfast x $ 20.00 Monday - Lunch x $ 25.00 Monday - Banquet x $ 50.00 Tuesday - Breakfast x $ 15.00 Tuesday - Lunch x $ 25.00 Total Fees Please make checks payable to: CSMFO 1998 Annual Seminar. Mail to: City of Newport Beach, CSMFO Registration, 3300 Newport Blvd., Newport Beach, CA 92663. Advance registrants unable to attend may receive a refund of the registration fee less a processing charge of $35 by submitting a written request to the same address. Request for refunds must be received by February 13, 1998. No refunds will be made after that date. Substitute attendees will be accepted at any time. For general information, call (714) 644-3133. For hotel accommodations, call the Hyatt Newporter: (800) 233-1234 or (714) 729-1234 before February 2. A(IA1 F4 nA REPORTS & INFORMATIONAL ITEMS: A PARKS AND RECREATION COMMISSION MINUTES November 10, 1997 CALL TO ORDER A regular meeting of the Parks and Recreation Commission was called to order at 6:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Carl Ingram presided over the meeting and led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Mike Davis Commissioner Carl Ingram (Chairperson) Commissioner Kathryn Nadler (Vice Chairperson) MEMBERS ABSENT: Commissioner Dawn Brenneis STAFF PRESENT: Tom Hartung, Interim Community Services Director Cristal Spidell, Secretary Britt Wilson, Management Assistant It was moved by Commissioner Nadler/Davis to excuse Commissioner Brenneis from tonight's meeting. Unanimous. It was moved by Commissioner Davis and seconded by Chairperson Ingram to excuse Commissioner Nadler from the meeting of October 13, 1997. Unanimous. II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA It was requested by staff to table Business Item A. Review of Placards for Bear Creek Bike Path to the next Commission meeting. IV. CONSENT CALENDAR A. Approval of Minutes for October 13, 1997 It was moved by Commissioner Nadler/Davis to APPROVE the Minutes of October 13, 1997 as submitted. Unanimous. V. PUBLIC HEARING C:1MyDaWCRlSTALIPRCWlN11-10.wpd 1 000165 VI. BUSINESS ITEMS 0 91 C4 C E. Review of Placards for Bear Creek Bike Path - This item is tabled until December 8, 1997. Discussion of Grants by City Staff Britt Wilson, Management Assistant, informed the Commission of several options for obtaining grants. Mr. Wilson indicated that the City has received grants in the amount of $2,000 to $200,000 in the past for specific projects like the Senior Center, Kidsline, and Urban Forestry. A grant for shade structures (through Senate Bill) could be available in late 1998, if it is approved by the voters. Federal Funding is not available to the City because those grants are for upgrading and repairing older parks, not for purchasing new items of this nature. Community Development Block Grant funds are also available. These are funds that are distributed locally but are usually earmarked for low and moderate income projects. Private foundations are another option for grants. There are some local agencies, however funding for city projects is usually not funded, unless the group requesting the grant is registered as a 501 C 3 non-profit organization. The fourth possibility for grant funding is the Public Resources Account which is funded by the cigarette tax. Requests for funding are made through Senator David Kelley's office. Review Commissioner's Community Picnic Ideas The Commission discussed more ideas for the Community Picnic which was tentatively scheduled in June 1998 in conjunction with the pool opening at Fritz Burns Park. It was decided that June may be too hot, so early March 1998 was selected. The Commissioner's suggestions thus far included food venders, music, and games. Possible locations for the picnic would be the La Quinta High School (for swimming), the La Quinta Sports Complex, and Frances Hack Park since Fritz Burns Park will be under construction. Various groups were suggested to help with the event including the Senior Center, youth groups, La Quinta High School, La Quinta Middle School, and Adams & Truman School. More ideas will be brought to the next meeting. Senior Center Events Report The Commission reviewed the information provided in the Senior Center Events Report. Chairperson Ingram suggested getting input from Marilyn Smith, and the seniors at the Senior Center for the Community Picnic. Budget Considerations for FY 98-99 Chairperson Ingram asked if artificial shade structure is budgeted for at Fritz Burns Park. Staft indicated that it would be a Capital Improvement Project and it is not listed at this time, however, shade structures are part of a future phase at Adams Street Park. The Commission will bring back additional items for budget consideration at the next Commission meeting. C:IMyDataICRISTALIPRCIMINII-10.wpd 2 000166 F. Update on City Wide Retention Basins Staff reviewed the report with the Commission. The Public Works Department is currently maintaining all existing retention basins in La Quinta, however, any new basins will become the responsibility of the Homeowner's Association. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Memorandum From Marni Kunsman Requesting Volunteers for Holiday Events Commissioner Nadler indicated she and students from La Quinta High School are available on December 5, and December 13, 1997. Chairperson Ingram is able to help on Friday, December 5, 1997. B. Memorandum Regarding Distribution of Commission Packets - Received and filed. Vill. COMMISSIONER ITEMS Chairperson Ingram asked about bulletin boards that were previously approved to be put up at various locations in La Quinta. Staff indicated the boards are on order and they will be placed in the parks, and the Sports Complex once they arrive. Commissioner Nadler asked who was responsible for taking care of the landscaping at the La Quinta Boys and Girls Club because it is looking bad. Staff indicated that the City is currently looking into the problem. Commissioner Nadler asked about the possibility of reseeding at the Sports Complex. Staff indicated that the City has not planned or budgeted for reseeding of the Sports Complex at this time. Staff will contact the Public Works Director to see if it is being considered in the future. IX. ADJOURNMENT It was moved by Commissioner Nadler/Davis to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:12 p.m.. NEXT MEETING DATE, TIME AND TOPIC Monday, December 8, 1997 6:00 P.M. La Quinta Civic Center Study Session Room • Review of Placards at Bear Creek Bike Path • Discussion of Community Picnic • Budget Considerations for FY 98-99 000167 C:IMyDatMCR1STA0PRClMIN11-10.wpd 3 REPORTS & INFORMATIONAL ITEMS: L TO: The Honorable Mayor and Members of the City Council FROM: Robert T. Tyler lei DATE: December 16, 1997 RE: Quarterly Report - Palm Springs Regional Airport Commission Since my appointment as the La Quinta representative to the Palm Springs Regional Airport Commission in mid -September, 1997, I have attended all five of the subsequent sessions of that organization. Summarized below are the key items that have been reviewed by this Commission during the last quarter of CY 1997: • Airport Runway Extension - Federal funding has been received to extend main runway to the northwest, by approximately 1500 feet. The primary purpose of this extension is to provide improved safety margins and operational flexibility for the current fleet of commercial aircraft during our hot Summer weather. The runway extension necessitates a minor re -alignment (to the west) of Farrell Drive, just south of Vista Chino. This project also includes the construction of an earthen Noise Berm along Vista Chino, east of the extended runway approach area. The berm will be approximately 20-feet high, and will be landscaped on the street side. • Terminal Expansion - Plans are currently in plan check, and an updated cost estimate, based upon the latest plans, should be completed in early January. • Residential Sound Insulation Pilot Program - Work on nine of the ten homes in this pilot program will be completed this month. The tenth home will be completed in January. Pending favorable analysis of the comparative before/after noise data for these pilot homes, and the continued availability of Federal funding, the remainder of the designated 236 homes in the area north of the airport will receive similar sound insulation treatment. • Mid -Valley Parkway,Aiport Extension - Traffic signals at the intersection of the new (unnamed) airport entrance and Ramon Road are currently being installed. Once these become operational, the new airport entrance will be opened for public use - probably by the latter part of January. The Commission also recently recommended approval of a contract to landscape the new airport entrance. • Airline Operations - This month, American Airlines is celebrating 30 years of operation at Palm Springs. Reno Air has ceased operations at Palm Springs, and their ticket counter space has been taken over by United Airlines. Airline schedule increases in December include: ♦ TWA initiates one flight per day to/from St. Louis ♦ American Airlines operations increase to 6 flights per day ♦ Alaska Airlines operations increase to 6 flights per day ♦ Northwest Airlines starts one daily flight ♦ Canada 3000 starts one flight per week to/from Winnipeg • Taxi/Bus Remote Holding Facility - The Commission has recommended award of a design contract for a new remote holding building for cab drivers, bus drivers and limo drivers, to the south of the present terminal. When this building and its adjacent parking area are completed, the current clutter of cabs, buses, and limos in front of the terminal will be gone. 000169 DEPARTMENT REPORTS: A • V � � - F y OF TNT TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: December 16, 1997 RE: Department Report-Response(s) to Public Comment The following are responses to public comments made at the December 2, 1997 City Council meeting: Mr. Robert Tyler spoke regarding election issues. • The City Clerk's Office has issued a memorandum to the City Council concerning this matter and related election issues. A copy of the memorandum was forwarded to Mr. Tyler. 2. Ms. Susan Francis introduced the staff of the La Quinta Arts Foundation. • No response necessary. 3. Mr. James Cicalese spoke regarding code enforcement and law enforcement issues. • Lieutenant Runyon of the La Quinta Police Department sent a letter to Mr. Cicalese regarding his concerns. 4. Mr. Trent Butzlaff spoke regarding code enforcement/parking of tow trucks. He maintained that his tow truck was an emergency vehicle and should be exempt from the City's Municipal Code. • Staff sent a letter to Mr. Butzlaff notifying him that, following contact with the Highway Patrol, Riverside Sheriff, Department of Forestry, and checking the California Vehicle Code, it has been determined that tow trucks are not considered emergency vehicles. MEM OCCPUBLIC21.97.wpd 000170 DEPARTMENT REPORTS• •c F OZ V S y OF TNT TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager�� f DATE: December 16, 1997 RE: Report Regarding Feasibility of Bond Issue Pursuant to Council direction, staff has reviewed the current potential of a bond issue for the purposes of constructing a Library, Amphitheater, and Fire Station. Two of the proposed facilities (Fire Station and Library) are currently the responsibility of the County of Riverside. Although staff has included funding of both a Fire Station and Library in the Draft Development Impact Fee Study, the appropriateness of the City funding such facilities will be discussed with the Council during future discussions of the Impact Fee Study and Strategic Planning process (both of which are anticipated to be before the Council in January/February). Additionally, the issue of funding a Library facility is in part, relating to discussion regarding withdrawal from the County Library. Because of the above referenced discussions, staff requests that this item be discussed in January/February in conjunction with the other referenced items. 000171 DEPARTMENT REPORTS: Co Tihf 4 4Q�rw MEMORANDUM TO: MAYOR AND CITY COUNCIL CITY MANAGER FROM: SAUNDRA L. JUHOLA, CITY CLERK DATE: DECEMBER 8, 1997 SUBJECT: JOINT MEETING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES A call has been received from the Superindent's Office of Desert Sands Unified School District regarding a joint meeting. They're proposing a meeting at 5:30 PM on Tuesday, January 27, 1998 at the District's facility. All of the City Council's within the District are being invited — that includes Indio, Indian Wells, Palm Desert, Rancho Mirage and La Quinta. The agenda would be as follows: 1 . Discussion of District Facilities Assessment Master Plan. Staff has been developing a master plan for facilities, which is based on projections for student growth over the next five years, which in turn, is based upon projected growth for each individual city. They wish to share this information with the cities. 2. Tour of facility. January 271h is the regularly scheduled date for Council's study session. They would like to know this week if the La Quinta City Council plans to participate in this joint meeting. 00,9172 DEPARTMENT REPORTS• D�j T,&t 4 4 Qum& MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety-1-4- DATE: December 16, 1997 RE: Department Monthly Report - November Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of November. The reports depict the following highlights: • Year to date building permit valuation is $89,477,236, which represents an issuance of 1,381 building permits through November. • 1,743 animal control cases have been handled through November; • 1,426 code compliance cases have been initiated through November; • 38 new business licenses were issued in November. n p 7173 r r N n a ^ F N ^ N INn r DO a kn W Q N M N N M 00 00 L U Y F N N aZ zp o h 00 F En a.. 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O O O M Y7 F Q N Q N O 7 O0 3 R W CZQ z LT.a O } z= �_ Q Q? o -006174 W ANIMAL PICKUPS MONTHLY: Does Alive 35 Dead 7 Cats Alive 4 Dead 4 Other Animals Alive 3 Dead 1 TOTAL ANIMALS Alive 42 Dead 12 TOTAL ANIMALS REMOVED 54 VIOLATIONS Contact ANIMAL CONTROL REPORT FOR: NOVEMBER, 1997 YEAR TO INCIDENTS DATE: HANDLED: 382 Bite reports 50 112 Animal trap set ups 78 Cruelty to Animals Investigations 64 31 558 159 717 No owner Warnings Dogs at large 16 Noise disturbance 0 Defecation removal 0 License violation 0 Other 0 Monthly Total 16 YEAR TO DATE 140 TOTAL MONTHLY INCIDENTS HANDLED: 142 Vicious Animal Restraining order YEAR TO MONTHLY DATE: Special hour patrols Zoning Violations Lost & found reports Animal Rescue Outside agency assistance City hall reclaims Other TOTALS Citations 11 4 3 2 1 0 2 9 1 0 18 15 189 130 OTHER ACTIVITIES: Dog licenses sold 34 License renewals sent 37 TOTAL YEAR TO DATE INCIDENTS HANDLED: 2 52 10 89 0 24 0 7 2 27 0 14 9 104 1 30 2 18 5 72 8 130 39 567 YEAR TO DATE: 430 280 1,743 000175 CODE COMPLIANCE REPORT FOR: NOVEMBE& 1997 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 45 600 Completed 28 419 Weed Abatements Started 0 178 Completed 6 185 Vehicle Abatements Started 53 608 Completed 45 494 Dwelling Abatements Started 4 40 Completed 0 37 TOTAL STARTED 102 1.426 TOTAL COMPLETED 79 1.135 Home Occupation Inspections 12 176 Business License Inspections 3 39 Public Service 68 339 Garage sale permits Issued 116 1.123 000176 ZII, W O O� m N N T N O N P aOD f00 Cp N O� N N N o O01 M N O (��I N C�'I O GO Op {D Q N F W IOviN Yf ON�t1IOMmON1�NNY6OYOc)�nnOMtt�p'�N QN fV aDON�O�I a ov9COOn nofCO MnmMMM O N mCNlA MQ nGOnMN rr n, m nDi N a~ J z N U > W f? 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UzLL TO: FROM: VIA: DATE: SUBJECT: DEPARTMENT REPORTS: F-I c&tl,, 4 4 Qumrav MEMORANDUM Honorable Mayor and Members of the City Council Marni Kunsman, Recreation Supervisor Tom Hartung, Building & Safety Directo(—/— W. December 16, 1997 Transmittal of Community Services Department Report for the Month of November 1997 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JANUARY 1998: Jan 2 Winter Break, Camelot Park Excursion Jan 3 Community Services Department Recreation Brochure Mailed to Residents Jan 7 Make this the Happiest Year of Your Life! Pam Golden, Speaker, Sr. Center Jan 8 One on One, Money Questions Answered with Merrill Lynch, Sr. Center Jan 8 Healthy Cooking Class, Sr. Center Jan 14 Suddenly Single, Seminar, Sr. Center Jan 15 Chili Cook -Off Luncheon, Sr, Center Jan 15 Fritz Burns Park Construction Completed, Tennis Courts & Hockey Rink Jan 20 Free Hearing Consultation, Sr. Center Jan 20 Moo Duk Kwan & Little Dragon Karate Classes, Boys & Girls Club Jan 20 Gourmet Cooking Made Simple, Session I, La Quinta High School Jan 21 Youth Dance & Twirl Classes, La Quinta High School Jan 21 Financial Seminar, Sr. Center Jan 21 Stan Miller's Big Band Dance, Sr. Center Jan 22 Staff Training Session, Afterschool Class Instructors, Civic Center Jan 22 Beginning & Intermediate Guitar Classes, La Quinta High School Jan 23 How to Achieve Your Goals, Seminar, Sr. Center Jan 24 Golf: KISS Method (Keep It Simple Stupid) Session I, La Quinta Golf Ranch Jan 24 Golf: PAR Method (Posture -Alignment -Rhythm) Session I, La Quinta Golf Ranch Jan 26 Afterschool Classes Begin, Truman & Adams Schools Jan 27 Free Dog Training Workshop, Sr. Center Jan 27 Decorative Painting, La Quinta High School Jan 28 Nabisco, Dinah Shore Putting Contest, Sr. Center Jan 28 Reading Shakespeare, Session I, La Quinta High School Jan 28 Personal Photography I & II Classes, La Quinta High School Jan 29 How To Get Started In The Stock Market Without A Broker, Two W e� Session, La Quinta High School ri 1�a� C9 F'y OF COMMUNITY SERVICES DEPARTMENT ATTENDANCE REPORT FOR THE MONTH OF NOVEMBER 1997 SUMMARY SHEET Meetings Per Month 1997 1996 Variance 1997 1996 Programs Leisure Class Total 81 28 53 33 23 Afterschool Program 182 36 146 28 8 Special Events Total 576 275 301 8 3 Adult Sports Total 240 72 168 10 4 Senior Center Total 3,026 2,163 863 128 99 Kidsline Call Total 317 307 10 n/a n/a Program Total: 4422 2881 1541 207 137 Rental Attendance La Quinta Sports Complex Wildcats Softball 40 45 -5 8 12 La Quinta Jr. Football 170 160 101 6 8 AYSO Soccer 600 450 1501 7 12 Rental Total: 810 655 155 21 32 PARTICIPATION GRAND TOTAL 1 5232 3536 1696 228 169 1997 1996 Variance Volunteer Hours Senior Center 953 1,088 -135 Meals on Wheels 66 48 18 Kidsline 61 35 26 Volunteer Total: 1080 1171 -91 Revenue Sr. Center Revenue $4,374 $1,463 $2,911 Recreation Programs $965 $2,659 $1,694 Revenue Total: $5,339 $4,122 $1,217 Page 1 000179 Youth and Adult Recreation Attendance 4Variance 4 - 2 10 -3'I Meetings Per Month_-1 - Wisur ,Beginning Guitar BeginningComputers 1 P Be innin Com uters II Little Dragon Karate Club Intro to Moo Duk Kwan 'Intro to Horsemanship Doq_Obedience Session II 997 , �1996 - 8 8 I 10 9 � 8 10 _ 9 41 10 } 0_ 0 11 0 _ 3 1997 — 1996 — 2 -- 2 2 9 4 — 4 - - 41 - 5 0! 91 10 3 0 _ 6 3 5 Beginning Percussion Ensemble 4 0 4 2 0' Intro to Photography rA to Z for Golf Session II Golf-Ba he ILeisue la sSubginnin�ll (Leisure Class Subtotal 71 5 - 3— ---28 81 0 0 28 7 3 0 5 3 4 0 -- 53 33 --- --4 - 23rn ass ra Aherschool Homework Improvement Truman Homework ImprovementAdams 1 Homework Improvement Adams II Cheerleading Truman - Cheerleading Adams - 10, 4 - - 25 19 0 0 12 ----- 0 8 10 4 13 2 2' 2 - 0 0 2 2 19 2 0 Jazz Dance Truman Youth Cooking Class Truman Art of Decorating Truman 12 6 11 01 0_ 0 12 2 0 6 11 2 2 0 0 Football Truman Football Adams _ _ Basketball Truman Basketball Adams Trum Tumban Tumbling Adams gAd Afterschool Class Subtotal 12 5 22 21 8lm - 14'I 182- 0 12 2 0 0 5 L 7 15' 2 0' 2 2 12 9 _L —- 14 2 2'. 2 36 146 28 8' Special Events Radio Control Car Races ,Punt Pass & Kick Sectionals 2 on 2 Grass Volleyball Toum. Truman Afterschool Recital Adams Afterschool Recital S ecial Events Subtotal p - Adult Sports Adult Volleyball League AdSoccer Lea ue 2001 0 200 125 110 15 36 40' -4 _ 150 125 25 651 0 651 1 30 --- - 1 1 _ 60'I 72 -12 180 0 180 4 0 1 1 1 1 1 1 1 8 0 3 6 41 4 0' pult _ IS orts Subtotal -- 240 __ 72' 168 101 4 Page 2 -1997 - 11936__._ Variance Meetings --- -T99T Per Month - Sr. Activities Ambassador Attendance 98 - 88 - __ 10 n/a -- -n/a n/a - Billiards - - --4 9 --- -5 --- -- --- - - --3- n/a - - ----- 5 -- - - - Blood Pressure Check - -- - - - 15 - - - - _ 50 _ -_35 _ Body Composition Analysis 21 0 2 1 0 Bridge, ACBL _ 230T 0 __23_0 _ 4 11 _0 Bridge Duplicate/Social _ 323, _293 __ - 30 _ 14 Computer Lab 11 i _- 0 26 - _ _ 11 0 - - _._._ _ .. 2 3 0 _ _ Creative Writing Club ' 26! - - - - - 4 _ __-- 3 FIND Food Distribution 340 208. 132 4 Golden Tones Rehearsal 67 45 22 3 -- 2 Golden Tones Performance 35 88 -53 0 5 1 0 Hearing Consultation _ _5 35 163 0 5 Ice Cream Social Information Services -� _ 27 191 _ _ 8 -28 _ n/a 0 n/a 3 --- --- - 0� 0 Legal Consultation 5 4 1 -- Medicare Consultation 1 3 9 -6 - - n/a - n/a Monthly Birthday Party - -- 24+ Movie Time 201 17 3 31 4 27' p+- n/a n/a Referral and Outreach 27 Television Viewing 19 43, -241 181 n/a n/a Tennis 32 141 5 4 40 46 Sr. Activities Subtotal - 1484 1141' 3431 Sr. Classes __ AARP "!6 Class 341 30' 41 10 2 1 Arts & Crafts 36 261 4 4 Ballroom Dance 20i 0 12 _ 13 20 70 9 [ 2 81 31_ 0 Bridge Lessons 82! 3 Ceramics -- -- _22 t - --9 - - ---- _3 Computer p - --- _ 73 561 + 47 ---f- 539 - 261 22' 141 11 mm 4 --- - 11 Exercise Healthy Cooking Class Line Dance 23 45 45 01 43 35 i 231 2t _l - - 1 101- _ 1� -- 6 6 _ - 0 3 PACE Exercise _ 8 _ Painting 29 _ 16 0 Spanish Lessons _ ... -- 11.4..._.. _- 0 - - 1141-- - - -- 6 Tap Dance Class _ 3Z 22', 1.5' 221 4 Tennis Lessons 0 Watercolor Class 43 0 43 - 4� 0 Yoga - Ili -- 1193 � -- 26i 802 14 - 391 I- 4 - 2 81 _ 4 48 _ - ---- -- - - Sr. Class Subtotal Sr. Special Events - 99 26 _ 1 1 1251 Big Band Dance 6 01 6 1 - Living Desert Trip 0 CPR Class - 4 0 4 1 0 Friends Meeting 5 8 3 1 1 - Luncheon 94 106i _ -12i 01 1 - 5 3 2_ Share Meetings/Sign-up - _ - 10, 52 -� - 71 O1 - - 52 i _ 1fi 2 Open Welcome en Home O House _ -- 0 Sr. Events Subtotal 349 220 129, 863 7 128 6 99 Senior Center Totals 2163 H Page 3 T4ht 4 4 Q" COUNCILIRDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditures Report dated October 31, 1997 RECOMMENDATION: Receive and File AGENDA CATEGORY: BUSINESS SESSION: December 16, 1997 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: -Deed 2ee - : -K-I Transmittal of the October 31, 1997 Statement of Revenue and Expenditures for the City of La Quinta. f4,11 llr_�� n M. Falcoher, Finance Director 000182 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Dist Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees Administrative Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Title III - Senior Center CVAG Revenue TOTAL INTERGOVERNMENTAL 07/01/97-10/31197 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 752,800.00 54,510.28 698,289.72 7.24% 155,800.00 0.00 155,800.00 0.00% 117,200.00 34,634.05 82,565.95 29.55% 1,676,100.00 335,910.59 1,340,189.41 20.04% 3,000,000.00 265,907.00 2,734,093.00 8.86% 341,500.00 26,564.21 314,935.79 7.78% 6,043,400.00 717,526.13 5,325,873.87 11.87% 90,300.00 14,081.00 76,219.00 15.59% 5,900.00 2,599.50 3,300.50 44.06% 412,500.00 247,627.50 164,872.50 60.03% 86,700.00 40,251.75 46,448.25 46.43% 68,000.00 45,100.19 22,899.81 66.32% 35,800.00 20,459.50 15,340.50 57.15% _ 25,300.00 12,361.26 12,938.74 48.86% 724,500.00 382,480.70 342,019.30 52.79% 50.00 0.00 50.00 0.00% 550.00 1,556.44 (1,006.44) 282.99% 150.00 950.17 (800.17) 633.45% 115,065.00 27,784.68 87,280.32 24.15% 279,600.00 102,135.61 177,464.39 36.53% 99,000.00 35,329.77 63,670.23 35.69% 158,450.00 204 726.02 (46 276.02) 129.21 % 652,865.00 372,482.69 280,382.31 57.05% 696,700.00 253,033.16 443,666.84 36,32% 250.00 190.45 59.55 76.18% 14,400.00 3,749.65 10,650.35 26.04% 22,300.00 10,401.63 11,898.37 46.64% 2,800.00 634.14 2,165.86 22.65% 98,900.00 8,472.23 90,427.77 8.57% 109,200.00 0.00 109,200.00 0.00% 6,600.00 0.00 6,600.00 0.00% 0.00 16,640.00 (16 640.00) N/A 951,150.00 293,121.26 658,028.74 30.82% INTEREST 850,900.00 278,215.53 572,684.47 32.70% MISCELLANEOUS Other (misc rev) 37,050.00 1,882.74 35,167.26 5.08% Cash Over/Short 0.00 70.00 (70.00) N/A Litigation Settlement Revenue 0.00 191,106.00 (191,106.00) N/A TOTAL MISCELLANEOUS 37,050.00 193,058.74 (156,008.74) 521.08% TRANSFER IN 33,800.00 0.00 33,800.00 0.00% TOTAL GENERAL FUND 9,293,665.00 2,236,885.05 7,056,779.95 24 07% 000183 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX COMMUNITY SERVICES PROJECT REVENUE: Interest TOTAL COMM SERVICES PROJECT 07/01/97-10/31197 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 106,200.00 40,801.05 65,398.95 38.42% 74,800.00 29,266.35 45,533.65 39.13% 149,200.00 55,867.16 93,332.84 37.44% 4,000.00 4,000.00 0.00 100.00% 1,900.00 121.78 1,778.22 6.41% 336,100.00 130,056 34 206,043 66 38 70% 20,500.00 812.81 19,687.19 3.96% 20,500.00 812.81 19,687 19 3 96% FEDERAL ASSISTANCE REVENUE: CDBG Grant 368,532.00 137,241.00 231,291.00 37.24% Interest 0.00 0.00 0.00 NIA TOTAL FEDERAL ASSISTANCE 368,532.00 137,241.00 231,291.00 37 24% SLESF(COPS)REVENUE: SLESF (Cops) Funding 0.00 43,635.68 (43,635.68) NIA Interest 0.00 2.92 (2.92) NIA TOTAL SLESF (COPS) 0.00 43,638.60 (43 638.60) NIA LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 29.20 (29.20) NIA TOTAL LLEBG 0.00 29.20 (29.20) N/A LIGHTING & LANDSCAPING REVENUE: Assessment 825,900.00 28,844.57 797,055.43 3.49% Interest _ 600.00 183.47 416.53 30.58% TOTAL LIGHTING & LANDSCAPING 826,500.00 29 028.04 797,471.96 3 51% QUIMBY REVENUE: Quimby Fees 20,000.00 27,797.00 (7,797.00) 138.99% Interest _ 4,300.00 58.74 4,241.26 1.37% TOTAL QUIMBY 24,300.00 27 855.74 (3,555.74) 114 63% INFRASTRUCTURE REVENUE: Infrastructure Fee 1,066,500.00 810,049.72 256,450.28 75.95% Interest 144,000.00 7.221.12 136.778.88 5.01% TOTAL INFRASTRUCTURE 1 210 500.00 817 270.84 393.229.16 67.52% VILLAGE PARKING REVENUE: Interest 800.00 38.89 761.11 4.86% TOTAL VILLAGE PARKING 800.00 38.89 761.11 4.86% 000184 CITY OF LA QUINTA 07/01/97-10/31/97 ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 19,100.00 4,671.59 14,428.41 24.46% Interest 1,100.00 68.44 1,031.56 6.22% TOTAL SCAQ 20,200.00 4,740 03 15,459.97 23 47% CMAQ/ISTEA REVENUE: CMAQ/ISTEA Contribution 410,000.00 0.00 410,000.00 0.00% Interest _ 0.00 0.00 0.00 0.00% TOTAL CMAQ/ISTEA 410,000.00 0.00 410,00000 0.00°h INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 180 681.13 (180,681.13) N/A TOTAL INTEREST ALLOCATION 0.00 180,681.13 (180,681.13) 0.00% CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD City of Indio Funding RCTC Funding SB300 Funding Surface Transportation SB821-Bicycle Path Grant Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges Interest TOTAL EQUIPMENT REPLACEMENT ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Deposits Interest TOTAL ARTS IN PUBLIC PLACES These amounts are deposits and are treated as liabilities and not as revenues. 650,000.00 0.00 650,000.00 0.00% 0.00 0.00 0.00 N/A 46,125.00 0.00 46,125.00 0.00% 26,795.12 0.00 26,795.12 0.00% 632,454.00 0.00 632,454.00 0.00% 431,000.00 130,016.79 300,983.21 30.17% 25,000.00 0.00 25,000.00 0.00% 594,925.00 25,000.00 569,925.00 4.20% 11,483,111.45 1,723,084.89 9,760,026.56 15.01% 13,889 410.57 1,878 101 68 12,011,308.89 13 52% 178,930.00 66,572.69 112,357.31 37.21% 14,300.00 857.82 13,442.18 6.00% 193,230.00 67 430.51 125 799.49 34.90% 66,900.00 48,177.76 18,722.24 72.01% 5.500.00 486.29 5,013.71 8.84% 72,400.00 48,664.05 23,735.95 67 22% 000185 CITY OF LA QUINTA 07/01/97-10/31197 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 763,988.00 350,685.63 408.00 412,894.37 45.90% CITY MANAGER'S OFFICE 423,610.00 127,660.57 0.00 295,949.43 30.14% ECONOMIC DEVELOPMENT 654,350.00 182,541.50 0.00 471,808.50 27 90% TOTAL GENERAL GOVERNMENT 1,841,948.00 660,887.70 408.00 1,180.652.30 35.88% FINANCE: FISCAL SERVICES CENTRAL SERVICES CITY CLERK COMMUNITY SERVICES 480,465.00 154,915.36 0.00 325,549.64 32.24% 690,979.00 220,031.56 9,436.25 461,511.19 3184°% TOTAL FINANCE 1,171,444.00 374,946,92 9,436.25 787,060.83 32.01% 284.705.00 75,521.45 0.00• 209.183.55 26.53% SENIOR CENTER 214,650.00 59,006.18 0.00 155,643.82 27.49% PARKS & RECREATION ADMINISTRATION 332,150.00 85,787.75 7,004.00 239,358.25 25.83% PARKS & RECREATION PROGRAMS 62,300.00 12,334.50 0.00 49.965.50 19 80°% TOTAL COMMUNITY SERVICES 609,100.00 157,128.43 7,004.00 444,967.57 25.80°% POLICE 2,606,416.00 568,734.74 0.00 2,037,681.26 21.82°% BUILDING & SAFETY: BUILDING& SAFETY -ADMIN 177,150.00 52,905.28 0.00 124,244.72 29.86°% CODE COMPLIANCE 330,635.00 91,532.97 0.00 239,102.03 27.68°% ANIMAL CONTROL 134,315.00 40,691.23 0.00 93.623.77 30.30°% BUILDING 331,600.00 93,766.40 0.00 237,833.60 28.28°% EMERGENCY SERVICES 13,800.00 1,007.10 0.00 12,792.90 7.30% FIRE 19,000.00 1,249.35 0.00 17,750.65 6.58°% CIVIC CENTER BUILDING -OPERATIONS 981,450.00 588,480.39 0.00 392,969.61 59.96°% TOTAL BUILDING & SAFETY 1,987,950.00 869,632.72 0.00 1,118,317.28 43.75°% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 403,000.00 96,777.30 0.00 306,222.70 24.01°% CURRENT PLANNING 691,919.00 132.541.16 0.00 559,377.84 19.16% SOUTH COAST AIR QUALITY 5,700.00 2,998.44 0.00 2,701.56 52.60°% TOTAL COMMUNITY DEVELOPMENT 1,100,619.00 232,316.90 0.00 868,302.10 21.11°% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 304,437.00 108,788.30 0.00 195,648.70 35.73°% DEVELOPMENT & TRAFFIC 495,889.00 175,274.83 0.00 320,614.17 35.35°% MAINT/OPERATIONS - STREETS 762,304.00 184,943.87 5,700.00 571,660.13 24.26°% MAINT/OPERATIONS - LTG/LANDSCAPING 939,075.00 307,663.01 0.00 631,411.99 32.76°% CAPITAL PROJECTS 209,170.00 49,558.94 0.00 159,611.06 23.69°% TOTAL PUBLIC WORKS 2,710,875.00 826,228.95 5,700.00 1,878,946.05 30.48°% TRANSFERS OUT 439,036.97 65,502.52 0.00 373,534.45 14.92°% GENERAL FUND REIMBURSEMENTS (3,404,840.48) (927,967.36) 0.00 (2,476,873.12) 27.25°% NET GENERAL FUND EXPENDITURES 9,347 253.49 2 902 932.97 22 548.25 6 421 772.27 31.06% 000186 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY GAS TAX FUND: REIMBURSE GENERAL FUND COMMUNITY PROJECT FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT SLEF (COPS) REIMBURSE GENERAL FUND 07/01/97-10131197 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 336,100 00 112,033.32 0.00 224,066.68 33 33% 569,192.63 10,703.52 0.00 558,489.11 1.88°% 368 532.00 0.00 0.00 368,532.00 0 00% 0.00 426.00 0.00 (426.00) NIA LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 852,221.00 284,073.68 0.00 568,147.32 33.33% TRANSFER OUT 149,001.01 0.00 0.00 149,001.01 0.00% TOTAL LTG/LANDSCAPING FUND 1,001,222.01 284,073.68 0.00 717,148.33 28 37% INFRASTRUCTURE: REIMBURSE GENERAL FUND 220,380.00 73,460.00 0.00 146,920.00 33,33°% TRANSFER OUT 2,883,234.98 529,608.28 0.00 2,353,626.70 18.37°% TOTAL INFRASTRUCTURE 3.103 614.98 603.068 28 0 00 2 500 546 70 19 43°/ CMAQIISTEA FUND TRANSFER OUT 410 000.00 0.00 0.00 410,000.00 0 00°% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 12,661,626.87 1,858,956.69 38,553.08 10,764,117.10 14.68°% PROJECT REIMBURSEMENTS TO GEN FUN 627,784.00 1,755.00 0.00 626,029.00 0.28°% TOTAL CAPITAL IMPROVEMENT 13 289,410.87 1 860,711.69 38.553 08 11,390,146,10 14 00°% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 178,930.00 54,823 77 0.00 124.106.23 N/A 000187 DEPARTMENT REPORTS: s— F a � CF'y OF 'I'Hb0 TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: December 16, 1997 SUBJECT: Transmittal of Public Works/Engineering Department Report for the Month of November 1997. Attached please find the following: 1 . Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. 7. Development/Engineering Studies Status Chris A. Vogt If Public Works Director/City Engineer FAPWDEPT\C0UNC1 L\1997\9712dept r 0 U) LLr Z) d LU W N i- U } J J J J J J LU J J J LU LU W W W W LU W W W W W W W W W Si r (r rl rl rl rl rl rn rn m m °� (M rn m rn I m m rn <\ \ \ (V \ \ N r r rCD N N N N O 00 O a_ O O O 0000 O #� U O Y L O 0 C m N O > O C cn c m o 0 c Q; E cc mN 0.o cm o off} U U O y (n lL "O C c a O N E y Y 0 y O Y a O m .0CD (� C m oTJ m `> y (n W y N m y> m. 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(Oc) M -1 LO LO LO 't?a• 00 co CO W CO Q CO to 07 M M d j 00 00 00 00 00 00 _ MMLn LO O N N N N N N N J N N N N N (n oa z 0 V" C c N N fA �0 O O O O O E E O LO O O E ::• m m m m m a a m LL LL LL c O ix clU o 0 0 o Y d as o inO c c c U U -o v -0 U v 0 a o d C t U am m (D m (D m Y (n c G) • J J J J J O O 0 N N C J i V C' V t V V U U N .0 N m N Q N.0 J J J J J J X (n n n (n n a a v7 o o O(Dy 8.. a Y Y Y Y Y I- H Y Q 0� Q Q d Q •:sis;:�:R ki<" < rl � r, m m m m m rn rn m rn N V V n N O N LO (\ (\O C`O N � � N N N ` ` \ \ \ 000191 004 n a) F LU w d F Z cw L 2 U ¢ O U Z w 7 O 7 7 7 0:3 7 7 O 7 7 O Y NC0 d 3 fcc�0 S'C N ICO (c�0 N fc�0 (C0 (c10 (C0 x c� L G C x L C C x C G x C m n a) a0 a) D7 a) m m m Q% n 0) "0 m \ 00 a) n a) oo M \ m m \ n 0) \ N 1 O \ O m I lD r f N N N N r r r O (D "•'{'" O O O O O O O O O O O ..�.,, O O . co n 0 O O O M O O M LOD 0 N N r m N >. O n Y O r M O Y N E "O N N cm c 0000 �o(MD m (7 m o E N y n N N a N m E m O N W Y E� Y G7 N C j O ++ w ¢ tO C m N N N C -� C O N O Y r_ U C C O. C F O O F Y 0 O Y f0 O C N a o¢ o (0 c a m o p Y 0 CL 0 3 Y E Q m> 3 N 0 o v° .E -° c aYi .0 c7 E ° 3 LD O E a �, N N .. c p) N n O� c Q7 = N o .N 0_ y .. .i O d m .O N C C C MO N r0 LOp . wtN°lJ UcNQ) O C Cl V O a C Nm E c aam �r`6 NmO . a,a O >>y YN y>NN(nNfl' m LN C N C -p3 o fN E F U y ' > CCpl D °U 0> CO om_m ` axCo (YYnua d c O U c U n U o o U " o o U o #! O � E U m Q ": N N U m` N N ¢ c N N N N C c E d° ai E E E E N AA Ln (n w Q H C7 m 0 0 fn N c O) d U U c E "s c� o o °1 r N o a E o N _ o c x o m > U y a E > c > U A Y 2 Y N c o Lu -CN N :;•>iii : M LO cD n m O O r N M n n n n n n 00 0o 00 00 00 ao 00 Oo 1"o cD cD (D O O co N to N N O N O N co N CD N (D N :`. w w w w w w w w w w w w w %? n n n m n m n m n a) n m n m n m n m n m n a) a61:1 m '> m m O d m m O (D LO (D (n co N N N N N \ \ \ \ \ \ 000192 005 MONTHLY PROJECT STATUS SUMMARY Capital Improvement Projects F/Y 1996/97, 1997/98 November 1997 Project Name/No. Contract Amount Complete last Month Complete to Date Scheduled Construction Start/Completion Avenue 48 Extension / 96-05 $2,700,000 awarded 5/6/97 14% 52% Jul 28, 1997 Jan 27, 1998 Miles Ave/Washington St. Imprvmts / 96-05 $813,397 est. not awarded 0% 0% FY 97/98 PM10 Imprvemnts / 97-01, Calle Tampico Bicycle Path / 97-04 $720,375 award 8/5/97 30% 70% Sep 5, 1997 NTP Jan 15, 1998 Jefferson St. Overlay / 96-01 $150,473 award 5/20/97 0% 100% Jun 30, 1997 Jul 29, 1997 Various Citywide Landscape Improvements 96-04 $661,187 award 5/6/97 0% 100% Jun 1, 1997 NTP Nov 3, 1997 Senior Ctr. Prkng. Lot Expansion / 96-03 $174,514 complete 0% 100% May 1, 1997 Jun 6 , 1997 Bear Creek Urban Forestry/ 95-10 $238,000 complete 0% 100% Mar 24, 1997 May 7,1997 Washington St./Ave. 48 Signal / 97-02 $97,379 award 9/16/97 50% 50% Nov 1, 1997 Dec 1, 1997 Fritz Burns Park Imprvmnts. / 97- 07 $169,400 award 10/7/97 19% 19% Nov 12, 1997 Dec 26, 1997 Dune Palms/WWR Crossing / 97- 06 $449,449 award 10/21/97 0% 0% Dec 15, 1997 Mar 15, 1998 000193 III F:IPWDEPTICIPDIVIMPSSMST_REPORT19711Mpsmst.wpd Revised 12110197 2 a t c 0 pi� • ueee��e�e�e��eeeee��eee����� 11111111111111111111 IIIIImill 111111 M i l i l 1111111111111111111 IIIIIINIIIIIIIn IIIIIIImill 11 IIe111e11e1111 E 111111111ME 1111 Mill 1111ME 111ii Milli II1I11 11111111111111111Mill . IIee11e11111ee1111111111ee111f�i NINE ME 1111111111111111111. IBAOWOH • , , 1"©"111",11""11"1"""" e©©e©sasses®®e®ee�ee®®®e®e®see® �I (6 2 c cu 0 LL 3 au U 000194 007 2 •Ie111111E ill IIII I11111111111 I MINE MINNIE ME 111MINNEIIIIIIIIIII ME 111111-Millillill mill ill 11111e1111111INIII111 NINE ill - - eeeeeeeeeeeeeeeeeeeeeeeeeeeee�� 10JIU00 pool � a©©e©aaaaaa®®a®eases®®®e®�aaaa® 0 III cc 2 LL 3 U 000195 008 MEMORANDUM TO: Honorable Mayor and City Council Members FROM: Chris A. Vogt, Public Works Director/City Engineer r9/x- DATE: December 16, 1997 RE: Development Issues & Engineering Studies The City Council authorized the Public Works Director by resolution at the January 2, 1996 Council meeting to file an application with the Bureau of Land Management (BLM) to acquire street right of way across federal land for Jefferson Street. The right of way is sought pursuant to the Jefferson Street realignment plan approved by the City Council in June 1995. The application is being processed, at the expense of the Travertine Corporation, and seeks to acquire an 1,800-foot long segment of street crossing the northeast corner of Section 32 south of the Quarry Golf Club. The BLM and US Fish & Wildlife Service (USFWS) have been slow to process the application and are currently and knowingly exceeding the processing deadlines allowed by federal law. The Travertine Corporation is becoming alarmed with the lengthy process along with the extensive mitigation measures for big horn sheep the BLM and USFWS have mentioned in recent meetings. As a result, the developer is indicating a desire for increased City interest (assertiveness) in the application process and posturing for a possible subsequent appeal if the mitigation measures stipulated by the BLM and USFWS are excessively burdensome. In addition to the BLM issues, a new issue regarding who the appropriate applicant should be has surfaced. The BLM property is not located within the City's jurisdiction; it is in the County. As a result, it may be necessary for the City to work jointly with the County to acquire an interest in the right of way easement the City is seeking. In light of the increased effort to which staff is being called, and the potential for litigation on behalf of the developer, staff is preparing to request the developer to post a fee to cover these heretofore unexpected costs. 000197 010 F:\PWDEPT\STAFF\SPEERW EMOS\dept-report.ss Pursuant to City Council direction at the November 18, 1997 Council meeting, staff is continuing to study the complex drainage issue related to the Calle Rondo ditch. The aspect which is complicating the issue is the fact nuisance water is an unwanted commodity in any neighborhood, hence a more comprehensive solution is needed rather simply identifying a new neighborhood for disposal. In recent years, the Coachella Valley Water District has not allowed any new drainage facilities to be installed that introduce nuisance water to the Whitewater Storm Channel. Due to the added complexity, there are new issues to be addressed. Staff will introduce and present an analysis of the latest complexity impacting the drainage problem and offer some proposals for Council consideration at the January 6, 1998 Council meeting. 000198 O11 F:1PWDEMSTAMSPEEMMEM0SWept-report a T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: December 16, 1997 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on the Pairings Specific Plan 97-030, Site PUBLIC HEARING: 4- Development Permit 97-612, Conditional Use Permit 97- 035, and Environmental Assessment 97-344 to allow a 12,546 square foot commercial building on 17.9 acres located at the northeast corner of Adams Street and 48th Avenue. Applicant: Thomas Bienek RECOMMENDATIONS: 1. Adopt City Council Resolution certifying Environmental Assessment 97-344 for The Pairings Specific Plan 97-030, Site Development Permit 97-612 and, Conditional Use Permit 97-035; and, 2. Adopt City Council Resolution approving The Pairings Specific Plan 97-030; and, 3. Adopt City Council Resolution approving Site Development Permit 97-612; and. 4. Adopt City Council. Resolution approving Conditional Use Permit 97-035. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Location The project is located at the northeast corner of Adams Street and 48`h Avenue (Attachment 1) on 21.4 acres of land. The property is vacant and not currently serviced with gas, water, or electricity. Adjacent properties are: West Lake La Quinta, a single family residential community South Rancho La Quinta, a single family residential community East Vacant North Vacant, planned auto mall Planning Commission Action The Planning Commission reviewed the developer's request on October 14`h, and November 12`h, 1997, and discussed all aspects of the application requests and, after deliberation, voted ( 4-2-1) to recommend: 1. Certification of Environmental Assessment 97-344, 2. Approval of The Pairings Specific Plan 97-030, 3. Approval of Site Development Permit 97-612, and 4. Approval of Conditional Use Permit 97-035. The recommendations are based on the attached Findings and Conditions of Approval including modifications as requested by the Commission. Excerpts from the Minutes of the Public Hearing are attached. (Attachment 2). Project Description 1) SPECIFIC PLAN 97-030 The request is for approval of "The Pairings at La Quinta" a Specific Plan establishing guidelines and standards for a two-phase development on 21.4 acres. Phase I consists of a two-story 12,546 square foot building with eighty (80) golf tees and a lighted driving range approximately 200 yards wide and 300 yards long, a professional golf shop, retail outlets, and restaurant; a 1,000 square foot maintenance building; and an 18 hole putting green area for a golf school/training on 17.9 acres with 195 parking spaces. The future Phase II development designates a 60,000 square foot retail building not to exceed 28 feet in height with 240 parking spaces on 3.5 acres of land with access from Adams Street; this is lower than the maximum allowable square footage under the current Zoning Ordinance. The Zoning Ordinance allows a .35 Floor Area Ratio (F.A.R.) in the CR district; development in the Specific Plan totals a F.A.R. of .08. 2) SITE DEVELOPMENT PERMIT 97-612 and, 3) CONDITIONAL USE PERMIT 97-035 The development request is for approval of a Site Development Permit application to allow construction of a two-story 12,546 square foot building 35 feet in height with eighty (80) tees, a professional golf shop, retail outlets, and restaurant, and a 1,000 square foot maintenance building on 17.9 acres. General Plan Land Use designations allow for the proposed use and development intensity. A Lighted Driving Range is a permitted use in the Regional Commercial District with a Conditional Use Permit. The proposed use has the potential for adverse impacts on surrounding properties, residents, or businesses. Conditions are placed on the establishment and operation to mitigate or eliminate such impacts. The applicant is proposing netting adjacent to the east and west sides of the driving range. Netting is a maximum 110-feet high along the east and west sides stepping down to 40- feet on the south. There is 50-foot high netting along the north edge of the range. The 0010, OOO200 netting consists of black polyester mesh material supported by modular tripod steel towers that are 3'x Tx Tat the base. There are 18 towers for each side of the driving range; and 7 towers on the north edge of the range. Fourteen netting towers are used to mount light fixtures to light the course for night use; seven towers on each side of the range provide east and west facing lighting. Each tower has two fixtures mounted at both 80 and 100 feet, fabric shields of 9-feet by 12-feet are intertwined with the netting to reduce light spillage. The proposed lighting plan for the tee area of the driving range, incorporates lighting fixtures (in three locations) into the facia of the roof overhang as shown on Exhibits 21A and 21B. The fixtures are mounted at 22 feet atthe roof overhang and recessed approximately three feet; each fixture has three 1000 watt metal halide lights. Two fixtures with two 1000 watt metal halide lights are mounted on 22-feet high poles at each end of the tee area. All lighting is contained on -site and complies with the Outdoor Lighting (Dark Sky) Ordinance. Environmental Assessment Based on C.E.Q.A. requirements, staff prepared Environmental Assessment 97-344 for the project. Staff recommends certification of a Mitigated Negative Declaration of Environmental Impact as the project will have no significant adverse effect on the environment based upon the mitigation measures. Public Notice This case was advertised in the Desert Sun newspaper on September 23, 1997. All property owners within 500-feet of the site were mailed a copy of the public hearing notice as required by the Zoning Code. All correspondence received has been given to the City Council and is available for review in the City Clerk's office. Public agency comments have been incorporated into the proposed Conditions of Approval. Conditions are proposed that comply with the existing provisions of the General Plan, and Zoning Code. Findings for approval can be made and are included in the attached Resolutions. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council are: 1. Certify Environmental Assessment 97-344 and approve The Pairings Specific Plan 97-030, Site Development Permit 97-612 and approve Conditional Use Permit 97- 035 by adopting the attached Resolutions, subject to Findings and Conditions; or 2. Continue the public hearing to January 6, 19.98 for further discussion; or, 3. Deny the development request. (JermHern 000A01 003 munity Development Director Attachments 1. Location Map 2. October 14ih and 28`h, and November 12th 1997 Planning Commission Minutes (Excerpts) 3. The Pairings Specific Plan 97-030 000202 004 RESOLUTION 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF AN ENVIRONMENTAL IMPACT REPORT PREPARED FOR SPECIFIC PLAN 97- 030, SITE DEVELOPMENT PERMIT 97-612, AND CONDITIONAL USE PERMIT 97-035 CASE NO.: ENVIRONMENTAL ASSESSMENT 96-344 APPLICANT: THOMAS BIENEK WHEREAS, The City Council of the City of La Quinta, California, did on the 161h day of December, 1997, hold a duly noticed Public Hearing to consider the environmental impacts of the request of Thomas Bienek for approval of Specific Plan 97- 030, Site Development Permit 97-612, and Conditional Use Permit 97-035 to allow construction of a two-story 12,546 square foot commercial building and a 1,000 square foot maintenance building on a 17.9 acre site located at the northeast corner of the intersection of 4811 Avenue and Adams Street; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 14th day of October, 1997, hold a duly -noticed Public Hearing and continued said Public Hearing to the 28m day of October, 1997, and the 12" day of November, 1997 to consider the environmental impacts of the request of Thomas Bienek for approval of Specific Plan 97-030, Site Development Permit 97-612, and Conditional Use Permit 97-035 to allow construction of a two story 12,546 square foot commercial building and a 1,000 square foot maintenance building on a 17.9 acre site, generally located at the northeast corner of Adams Street and 48" Avenue, more particularly described as: WEST HALF OF SECTION 29 TOWNSHIPS 5 SOUTH AND 7, EAST S.B.B.M. WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended, Resolution 83-63, in that the Community Development Director has conducted an Initial Study (Environmental Assessment 97-344) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval, and a Mitigated Negative Declaration of Environmental Impact will be filed; and, WHEREAS, at said Public Hearing upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make findings to justify certification of said Environmental Assessment: ZAPLANNINGTC Res EA 97-344.wpd n n n n n o Resolution 97- An Environmental Assessment (EA) has been prepared pursuant to the requirements of the California Environmental Quality Act of 1970 (hereinafter "CEQA"), as amended (Public Resources Code Section 21000, et. seq.). 2. The City shall balance the benefits of a proposed project against its unavoidable adverse environmental impacts prior to project approval; which means that the benefits of a proposed project outweigh the unavoidable adverse environmental impacts. 3. Prior to action on the project and the Entitlement Approvals, the City Council did consider all significant adverse environmental impacts and mitigation measures, and has found that all potentially significant adverse environmental impacts which may be caused by the project and implementation of the Entitlement Approvals, have been lessened or avoided to the extent feasible. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of La Quinta, California, as follows: That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 97-344 for Specific Plan, Site Development Permit 97-612 and Conditional Use Permit 97-035 subject to the Mitigation Monitoring Plan and the project entitlement Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of December, 1997, by the following vote, to wit: AYES: NOES: ABSENT: Z:\PLANNING\CC Res EA 97-344.wpd JOHN PENA, Mayor City of La Quinta, California 000204 006 Resolution 97- ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California ZAPLANNINGTC Res EA 97-344.wpd 000205 007 INITIAL STUDY - ADDENDUM FOR ENVIRONMENTAL ASSESSMENT 97-344 The Pairings: Specific Plan 97-030 Site Development Permit 97-612 Conditional Use Permit 97-344 Applicant: Thomas L. Bienek Prepared by: City of La Quinta Community Development Department 78-495 Calle Tampico La Quinta, CA 92253 November 16, 1997 000206 008 TABLE OF CONTENTS Section Page 1 INTRODUCTION...............................................3 1.1 Project Overview .............................................. 3 1.2 Purpose of Initial Study ......................................... 3 1.3 Background of Environmental Review .............................. 4 1.4 Summary of Preliminary Environmental Review ....................... 4 2 PROJECT DESCRIPTION ........................................ 4 2.1 Project Location and Environmental Setting .......................... 4 2.2 Physical Characteristics ......................................... 5 2.3 Operational Characteristics ....................................... 5 2.4 Objectives...................................................5 2.5 Discretionary Actions ........................................... 5 2.6 Related Projects..............................................5 3 ENVIRONMENTAL ASSESSMENT ................................ 5 3.1 Land Use and Planning ......................................... 6 3.2 Population and Housing ........................................ 7 3.3 Earth Resources..............................................9 3.4 Water.....................................................12 3.5 Air Quality.................................................16 3.6 Transportation/Circulation..................................... 18 3.7 Biological Resources ......................................... 21 3.8 Energy and Mineral Resources .................................. 23 3.9 Risk of Upset/Human Health .................................... 23 3.10 Noise.....................................................25 3.11 Public Services .............................................. 26 3.12 Utilities...................................................28 3.13 Aesthetics.................................................30 3.14 Cultural Resources ........................................... 33 3.15 Recreation.................................................34 4 MANDATORY FINDINGS OF SIGNIFICANCE ..................... 35 5 EARLIER ANALYSES .......................................... 35 CA MyFiles1EA97344."d Page 2 000207 SECTION 1: INTRODUCTION 1.1 PROJECT OVERVIEW The purpose of this Initial Study is to identify the potential environmental impacts of the proposed Specific Plan 97-030, Conditional Use Permit 97-344, and Site Development Permit 97-612 to develop a two phase project. The first phase consisting of a golf training/driving range with ancillary functions such as a central commons facility with retail, restaurants, a 1,000 square foot maintenance service/storage facility, and supporting functions of parking, service access. Phase two of the project consists of a commercial building to be less than 60,000 square feet in size. The total project site is a 21.4 acre parcel located at the northeast corner of Adams Street and 48' Avenue, in the City of La Quinta, California. The project will be called "The Pairings at La Quinta". The proposed Commons Building will have 80 tees, a professional golf shop, retail outlets, restaurant, storage, and shipping/receiving area. The lighted golf driving range is approximately 200 yards wide by 300 yards long. Parking is located at the south end of the project site. The City of La Quinta is the Lead Agency for the project review, as defined by Section 21067 of the California Environmental Quality Act (CEQA). The Lead Agency is the public agency which has the principal responsibility for carrying out or approving a project which may have a significant effect upon the environment. The City of La Quinta, as the Lead Agency, has the authority to oversee the environmental review and to approve the land use designations. 1.2 PURPOSE OF INITIAL STUDY As part of the environmental review for the proposed Specific Plan, Site Development Permit, and Conditional Use Permit, the City of La Quinta Community Development Department staff has prepared this Initial Study. This document provides a basis for determining the nature and scope of the subsequent environmental review for the proposed Specific Plan and development of the project. The purposes of the Initial Study, as stated in Section 15063 of the State CEQA Guidelines, include the following: To provide the Agency with information to use as the basis for deciding whether to prepare an Environmental Impact Report (EIR) or a Negative Declaration of Environmental Impact for the project; To enable the applicant, or the City of La Quinta, to modify the project, mitigating adverse acts before an EIR is prepared, thereby enabling the project to qualify for a Mitigated Negative Declaration of Environmental Impact; CA1\4yFi1es1EA97344.wpd Page 3 UMM 010 To assist the preparation of an EIR, should one be required, by focusing the analysis on those issues that will be adversely impacted by the proposed project; To facilitate environmental review early in the design of the project; To provide documentation for the findings in a Negative Declaration that the project will not have a significant effect on the environment; To eliminate unnecessary EIR's; and, To determine whether a previously prepared EIR could be used with the project. 1.3 BACKGROUND OF ENVIRONMENTAL REVIEW The proposed project application was deemed subject to the environmental review requirements of CEQA. This Initial Study Checklist and Addendum were prepared for review by the La Quinta Planning Commission and certification by the City Council. 1.4 SUMMARY OF PRELIMINARY ENVIRONMENTAL ASSESSMENT This Initial Study indicates that there is potential for adverse environmental impacts for some issue areas contained in the Environmental Checklist. Mitigation measures have been recommended for the proposed golf facility which will reduce any identified potential impacts to less than significant levels. As a result, A Mitigated Negative Declaration of Environmental Impact will be recommended for this project. An EIR will not be necessary. SECTION 2: PROJECT DESCRIPTION 2.1 PROJECT LOCATION AND ENVIRONMENTAL SETTING The City of La Quinta is a 31.18 square mile municipality located in the southwestern portion of the Coachella Valley, in Riverside County, California. The City is bounded on the west by the City of Indian Wells, on the east by the City of Indio and Riverside County, on the north by Riverside County, and County, federal, and state lands to the south. The City of La Quinta was incorporated in 1982. The general project location is the northeast corner of the intersection of Adams Street and 481' Avenue, north of the Rancho La Quinta development, and east of the Lake La Quinta development. C:\MyFi1es\EA97344.wpd Page 4 000209 oil 2.2 PHYSICAL CHARACTERISTICS The project site is a 21.4 acre parcel of vacant desert land. The land does not appear to have ever been developed. 2.3 OPERATIONAL CHARACTERISTICS The Pairings golf training/driving facility will function as a private business offering to the public, for a fee, use of the golf range and golf training opportunities. The golf range will have lights for night use. There will be a restaurant and professional golf shop as accessory uses within the main structure. The future commercial building, in phase two, could function as any of the permitted land uses in the CR Zoning District. 2.4 OBJECTIVES The objective of the proposed project is to develop a golf facility and future commercial building for profit opportunities. 2.5 DISCRETIONARY ACTIONS A discretionary action is an action taken by a government agency that calls for the exercise of judgment in deciding whether to approve a project. For this project, the government agency is the City of La Quinta. The proposed Specific Plan, Site Development Permit, and Conditional Use Permit will require discretionary approvals by the Planning Commission and City Council. 2.6 RELATED PROJECTS There are no other related projects to the proposed golf facility/commercial building project. SECTION 3: ENVIRONMENTAL ASSESSMENT This section analyzes the potential environmental impacts associated with the land use, and project design, and operational considerations of the proposed golf facility. The CEQA Checklist issue areas are evaluated in this addendum. For each checklist item, the environmental setting is discussed, including a description of the existing conditions within the City and the areas affected by the proposed project. Thresholds of significance are defined either by standards adopted by responsible or trustee agencies, or by referring to criteria in CEQA (Appendix G). C:\MyFi1es1EA97344.wpd Page 5 000210 012 3.1 LAND USE AND PLANNING Regional Environmental Setting The City of La Quinta is located in the Coachella Valley, in the eastern portion of Riverside County. The valley is abundant with both desert plant and animal life. The topographical relief ranges from -237 feet below mean sea level (msl) to about 2,000 feet above msl. The valley is a part of the Colorado Desert region. Surrounding the valley are the San Jacinto Mountains, the Santa Rosa Mountains, the Orocopia Mountains, and the San Bernardino Mountains. The San Andreas fault transects the northeastern edge of the valley. Local Environmental Setting The proposed project is located at the northeastern corner of Adams Street and 48'h Avenue. The land is vacant desert property. The property is dry and sparsely vegetated with some natural desert vegetation. A. Would the project conflict with the general plan designation or zoning? Potentially Significant Unless Mitigated. The location of the proposed golf facility is within the CR Zoning District and Mixed/Regional Commercial General Plan Land Use designation. Lighted golf driving ranges are required to have an approved Conditional Use Permit prior to construction. Due to potential impacts beyond normally permitted uses, conditional uses are considered to have more impacts that require analysis and mitigation to eliminate or reduce adverse impacts. The applicant has submitted a request for approval of a Conditional Use Permit for the facility as is required by the Zoning Ordinance. Adjacent land uses consist of vacant commercial land to the north, recently approved Specific Plan by the City Council for an auto mall with sales and services and commercial uses, developing residential land to the west and south, and vacant commercial land to the east. The adjacent land use designations and zoning districts consist of CR (Regional Commercial) to the north and east, and RL (Low Density Residential) to the south (with golf) and west. B. Would the project conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? No Impact. The City of La Quinta has jurisdiction over this project. The primary environmental plans and policies pertinent to this project are identified in La Quinta's General Plan, the General Plan EIR, the La Quinta Master Environmental Assessment, and the City's CEQA Guidelines. The proposed Specific Plan, Site Development Permit, and Conditional Use Permit has been transmitted to various agencies for review and comment regarding conflicts with environmental plans or policies. CAMyFi1es1EA97344."d Page 6 000211 013 C. Would the project affect agricultural resources or operations (e.g. impact to soils or farmlands, or impacts from incompatible land uses)? No Impact. The La Quinta General Plan does not contain an agricultural land use designation although there are a few locations with agricultural land uses extant in the south and southeastern portions of the City. Historically, there has been farming activity in several sections of the City, however, that has largely been replaced by resort, commercial, and residential development over the past 15 years. There is no evidence that the project site was ever farmed (Source: Site Survey). D. Would the project disrupt or divide the physical arrangement of an established community (including a low-income minority community)? Less Than Significant Impact. The project site will be developed with a golf facility adjacent to existing roadways to the west and south. The project site is adjacent to other CR zoned vacant parcels to the north and east. No new roadways are proposed with this project. There are existing and fixture residential land uses on two sides of the project, with regional commercial uses and land designations to the north. The project site is a commercial parcel adjacent to residential land uses for which there are different types and intensities of permitted uses. The project site is in an area where two types of land use border each other, for which the transition between land uses can result in some disruption or discontinuity of established or existing land uses. Mitigation can include visual and sound buffers, architectural review to ensure design compatibility, and other conditions of approval that may be required of specific projects. 3.2 POPULATION AND HOUSING Regional Environmental Setting Between 1980 and 1990, the population of La Quinta expanded 125%, as reported by the U.S. Census, making the City the second fastest growing city in the Coachella Valley. During that time period, the number of residents in La Quinta blossomed from 4,992 to 11,215. From 1990 to January of 1996, the population grew from 13,070 to 18,050. These figures are based upon information provided by the U.S. Census Bureau, State Department of Finance, and the Coachella Valley Association of Governments (CVAG). La Quinta's population ranks sixth largest of the nine cities in the Coachella Valley. Annual average growth rate has been approximately 10% in recent years. The projected population of La Quinta by the year 2000 is anticipated to be 23,000 (Source: Community Development Department). The average age of a City resident is 32 years. Persons over the age of 45 make up 27% of the City's population (Source: 1990 Census), CAMyFi1es\EA97344.wpd Page 7 0002112) 014 In addition to permanent residents, La Quinta has approximately 9,300 seasonal residents who spend three to six months in the City. It is estimated that 30% of all housing units in the City are used by seasonal residents (Source: Community Development Department). The total housing stock as of 1996, is listed at 9,352 units. Single family units make up 68 percent of the available housing stock. The housing unit breakdown is as follows: 8,624 detached single family, 481 multi -family units, and 247 mobile homes. The average number of persons per household is 3.15 (Source: Department of Finance 1996). Median home prices in La Quinta are approximately $112,000 which is lower than the average for Riverside County ($120,950), but less than other Southern California counties (Source: La Quinta Economic Overview 1996 Edition). Ethnicity information from the 1990 Census revealed that the composition of La Quinta's population is 70% Caucasian, 26% Hispanic, 2% Afro-American, 1.5% Asian, and 1.0% Native American. The 1990 Census indicates that 81% of the La Quinta residents are high school graduates and 21% are college graduates (Source: Census/Estimates)- Local Environmental Setting The project site is located on a 21.4 acre parcel of vacant desert land dimpled with sand dunes. A. Would the project cumulatively exceed official regional or local population projections? No Impact. The proposed project does not include any residential units. Temporary construction -related jobs will be created as the project is under construction. No jobs will be lost as a result of the project, in that the project site is vacant land. New jobs will benefit the community, and result in a positive impact. It is anticipated that approximately 20 new jobs will be created by the project. B. Would the project induce substantial growth in an area either directly or indirectly (e.g. through projects in an undeveloped area or extension of major infrastructure)? Less Than Significant Impact. The proposed golf facility will make an impact in the surrounding area as major infrastructure could be altered or required to be extended to service the project site (Source: Site Survey). This impact is not anticipated to be significant, as there is existing development to the west and south, of the project site with infrastructure already in place. C. Would the project displace existing housing, especially affordable housing? No Impact. There are no existing houses on the proposed project site. Thus, there is no identifiable adverse impact to this issue. C:MyFi1es\EA97344.wpd Page 8 0 0 0 f) 1-3 015 3.3 EARTH RESOURCES Regional Environmental Setting The City of La Quinta has a relatively flat, but gently sloping topography, except for the hillside area on the southern and western portions of the City. Elevations in the southeastern portion of the City reach 1,400 feet above msl. Slopes on the valley floor area of the City are gentle, except in the rolling sand dune areas. The alluvial soils that make up most of the City are underlain by igneous -metamorphic rock, as seen in outcrops in the Santa Rosa Mountains and the Coral Reef Mountains. Soils on the valley floor are made up of very fine grain unconsolidated silty sands. The Coachella Valley is underlain by hundreds of feet to several thousand feet of Quaternary fluvial, lacustrine, and aeolian soil deposits (Southland Geotechnical 1996:6). Local Environmental Setting The area where the parcel is located is in the open desert part of the City. The elevation of the property is approximately 60 feet above mean sea level (Source: USGS La Quinta Quad Map). There is an inferred earthquake fault line located across the project site. There has been no recorded activity along these fault lines, thus there is a low probability for such activity to occur. The City of La Quinta lies in a seismically active region of Southern California. Faults in the region include the San Andreas and Mission Creek faults located several miles to the north and west. The project lies within Groundshaking Zone III with Zone 12 being the most hazardous. The project site is within the Blowsand Hazard Zone (Sources: Riverside County Comprehensive General Plan; La Quinta General Plan; La Quinta MEA). According to the Soil Survey of Riverside County, California, Coachella Valley Area, prepared by the U.S.D.A. Soil Conservation Service in 1979, indicates that there are two types of soil present on the project site (MaD -Myoma fine sand 5 to 15% slopes, and MaB - Myoma fine sand 0 to 5% slopes).These soil types have distinctive features and characteristics. A detailed discussion of these soil types is found in the USDA Soil Conservation Survey of Riverside County, California - Coachella Valley Area. A. Would the project result in or expose people to potential impacts involving seismicity: fault rupture? Less Than Significant Impact. There is an inferred fault line located on the project site. This fault is considered potentially active, although no activity has been recorded for the last 10,000 years. A major earthquake along the fault would be capable of generating seismic hazards and strong groundshaking effects in the area. None of the inferred faults in La Quinta have been placed in an Alquist-Priolo Special Studies Zone. All structures developed on the project site would be required to be constructed to current Uniform Building Code (UBC) seismic standards in order to mitigate risk of collapse to the extent feasible (Sources: Riverside County Comprehensive General Plan; City of La Quinta General Plan; La QO i t NIj A. UBC) C:uv4yFi1es\EA97344.wpd Page 9 016 While accurate earthquake predictions are not possible, significant geologic information and statistical analysis have been complied, analyzed, and published intensely by various agencies over the past 25 years. It has been reported that a 22% conditional probability occurrence for the 30-year period from 1994 to 2024 that a magnitude 7.5 event or greater would occur along the Coachella Valley segment of the San Andreas Fault. The primary risk to the project is the San Andreas Fault. The Coachella Valley Segment of the fault comprises the southern 115 km of the fault zone. This segment has the longest elapsed time of any portion of the San Andreas Fault, last experiencing an event about 1690 AD based on USGS dating of trench surveys near Indio. The San Andreas Fault zone is considered to have characteristic earthquakes that ruptures each fault segment. The San Andreas Fault may rupture in multiple segments producing a higher magnitude earthquake (Source: Southland Geotechnical 1996). Fault rupture is not anticipated to occur at the project site since the well -delineated fault lines through this region as shown on United States Geological Survey and California Division of Mines and Geology maps are not near the project site location. However, because the site is located in an area of high tectonic activity, the potential for surface rupture on undiscovered or new faults that may underlie the site can not be discounted (Source: Southland Geotechnical 1996:8). B. Would the project result in or expose people to potential impacts involving seismic ground shaking? Less Than Significant Impact. The future golf facility will be subject to groundshaking hazards from regional and local events. The proposed project will bring people to the site who could be subject to these hazards. The Riverside County Comprehensive General Plan indicates that the project site is within Groundshaking Zone III. A Zone III is an area with moderate shaking qualities but less severe than a Zone XII which is the highest level. Any habitable structures constructed will be required to meet current seismic standards of construction to reduce, or mitigate to the extent feasible, the risk of structural collapse. The land is generally suitable for the proposed project (Sources: La Quinta MEA; La Quinta General Plan). The primary seismic hazard at the project site is strong groundshaking from earthquakes along the San Andreas and San Jacinto (Source: La Quinta MEA; Riverside County Comprehensive General Plan). C. Would the project result in or expose people to potential impacts involving seismicity: ground failure or liquefaction? Less than Significant Impact. The proposed project is not in an area that is anticipated to be subject to ground failure hazards from earthquake or other events due to the distance from regional fault lines. The La Quinta General Plan indicates that the project site is not within a recognized liquefaction hazard area. The majority of the City has a very low liquefaction susceptibility due to the fact that ground water levels are generally at least 100 feet below the ground surface (Source: La Quinta MEA; Riverside County Comprehensive General Plan). 0001215 CAMyFi1es\EA97344.wpd Page 10 017 D. Would the project result in or expose people to potential impacts involving seismicity: seiche, tsunami or volcanic hazard? No Impact. The City is located in an inland valley separated from the Pacific Ocean by mountain ranges, and would not be subjected to a tsunami. Lake Cahuilla, a man-made reservoir located in the southeast portion of the City, might experience some moderate wave activity as a result of an earthquake and groundshaking. However, the lake is not anticipated to affect this project in the event of a levee failure or seiche because the lake is on the other side of the Coral Reef Mountains (Source: La Quinta MEA; La Quinta USGS 7.5' Quad Map). E. Would the project result in or expose people to potential impacts involving landslides or mudflows? No Impact. The terrain within and surrounding the project site is desert valley floor near the distal end of the gently sloping cove alluvial fan. The parcel is located approximately 1.5 miles north of the Coral Reef Mountains, and over a 1/2 mile east of the Santa Rosa Mountains, thus, there is no potential danger from landslides and rockfall. No mudflows are anticipated for this project, as the adjacent hills and mountains are formed of rocky granitic material. The general area is protected from flood waters by earthen training dikes and retention basins that are located at the southern portion of the City, and existing drainage channels that are found near the project site (Source: La Quinta MEA; La Quinta USGS 7.5' Quad Map). F. Would the project result in or expose people to potential impacts involving erosion, changes in topography or unstable soil conditions from excavation, grading, or rill? Less Than significant Impact. The soils on the project site are underlain by alluvial deposits of Pleistocene age. Myoma soils are generally used for crops and homesites, and are excessively drained and include rapidly permeable soil (Source: U.S.D.A. Soil Conservation Soil Survey of Riverside County, California - Coachella Valley Area; EA 92-240). Cut and fill is projected for the project in order to level the land. Compliance with a approved grading plan will be a condition of approval for the project. Monitoring of compliance will be provided by the City's Public Works Department staff. A site section looking west indicates that up to 15 feet of dirt will be removed in various places to level and contour the project site to the applicant's design (Source: SP 97-030). G. Would the project result in or expose people to potential impacts involving subsidence of the land? Less Than Significant Impact. Dynamic settlement results in geologically seismic areas where poorly consolidated soils mix with perched groundwater causing dramatic decreases in the elevation of the ground. The project site is not located in an area designated for subsidence hazards. (Source: La Quinta MEA). C:1MyFi1es\EA97344.wpd Page 11 000216 H. Would the project result in or expose people to potential impacts involving expansive soils? Less Than Significant Impact. The underlying soils on the parcels have a low potential for expansion, thus future construction is not expected to be subject to problems from soil expansion. The City requires compliance with the Uniform Building Code and the recommendations of a soils investigation report prior to issuance of building and grading permits (Sources: U.S.D.A. Soil Conservation Service Soil Survey of Riverside County, California - Coachella Valley Area). I. Would the project result in or expose people to potential impacts involving unique geologic or physical features? No Impact. The Coral Reef Mountains represent a unique geologic feature in the La Quinta area. This unique feature is located outside of the project site boundaries. There is no identifiable direct significant adverse impact on this issue. 3.4 WATER Regional Environmental Setting Groundwater resources in the La Quinta area consist of a system of large aquifers (porous layers of rock material containing water) and groundwater basins separated by bedrock or layers of soil that trap or retain groundwater. La Quinta is located above the Coachella Valley Groundwater Basin which is the major water supply for the potable water needs of the City as well as a significant supply for the City's nonpotable irrigation needs. Water is pumped from the underground aquifer via domestic water wells in the City operated and administered by the Coachella Valley Water District (CVWD). La Quinta is located primarily in the lower Thermal Subarea of the groundwater basin. The Thermal Subarea is separated into the upper and lower valley sub -basins near Point Happy, located southwest of the intersection of Washington Street and State Highway 111. CVWD estimates that approximately 19.4 million acre feet of water is stored within the Thermal Subarea which is available for use. Water pumped from the aquifer is treated and distributed to users through the existing (potable) water distribution system. Water is also pumped for irrigation purposes to water golf courses and the remaining agricultural uses in the City. Water supplies are augmented with surface water from the Colorado River transported via the Coachella Canal. The quality of water in the La Quinta area is highly suitable for domestic purposes. However, chemicals associated with agricultural production in nearby areas and the use of septic tanks in the Cove area affect groundwater quality. Groundwater is of marginal to poor quality at depths of less than 200 feet. Below 200 feet, water quality is generally good and water depths of 400 to 600 feet are considered excellent. CAMyFi1es\EA97344."d Page 12 019 000417 Percolation from the tributaries of the Whitewater River flowing into La Quinta from the Santa Rosa Mountains provide a natural source of groundwater replenishment. Artificial recharging of groundwater will be necessary in the near future. Surface water in La Quinta is comprised of Colorado River water supplied via the Coachella Canal and stored in the Lake Cahuilla reservoir; lakes in private developments which are comprised of canal water and/or untreated groundwater; and the Whitewater River and its tributaries. The watersheds in La Quinta are subject to intense storms of short duration which result in substantial runoff. The steep gradient of the Santa Rosa Mountains accelerates the runoff flowing in the intermittent streams that drain the mountain watersheds. La Quinta is protected from this runoff by the existing flood control facilities located throughout the City. One of the primary sources of surface water pollution is erosion and sedimentation from development construction and operation activities. Without controls, total dissolved solids (TDS) can increase significantly from the development activities. The Clean Water Act requires all communities to conform to standards regulating the quality of water discharged into streams, including stormwater runoff. The National Pollutant Discharge Elimination System (NPDES) has been implemented as a two-part permitting process, for which the City of La Quinta participates. La Quinta is protected from storm water runoff by a stormwater system designed by Bechtel for the Coachella Valley Water District to protect currently developed and potentially developable areas of the City from damage during a major rainflood event. The system project was based on a flood control plan for the general area developed by Bechtel for the District in 1970. Construction was completed in November 1986 (Source: Bechtel Civil, Inc. 1989:1). Local Environmental Setting The project site does not have any natural standing water. Lake Cahuilla, a man-made reservoir is located approximately 4.5 miles to the southeast, on the east side of the Coral Reef Mountains. The Whitewater River channel is located slightly over 3/4 mile to the north of the project site, but is dry except during seasonal storms. The La Quinta Stormwater Channel is located approximately 1/2 mile to the east and is a part of the community -wide network of flood control facilities. The City currently has only limited areas which are still subject to storm water flow or flooding. Flood prone areas are designated with a specific zoning district (Watercourse, Watershed and Conservation Areas: W-1). The intent of this zoning district is to allow development in flood prone areas based upon the submittal of a drainage and stormwater control plan. The City also implements flood hazard regulations for development within flood prone areas. A Hydrology/Hydraulic Report was prepared for the project site, in July 1997, by Harold A. Vance, consulting engineer, and subsequently revised as the project was revised. Runoff from the project is proposed to be conveyed to the driving range and retention areas in the putting green. 020 Page 13 000218 The hydrology study modeled the 100-year storm event to determine the volume of water that must be contained on site. The area containing this property slopes gently to the southeast. Historically, runoff from upstream properties might have flowed across the site. However, the construction of Hwy. 1 I I and Adams Street have interrupted drainage from the north and west. The proposed project and grading concept assures that no water will be allowed to flow into the driving range from the properties to the north. The driving range, putting green, and other landscaped areas will serve as a runoff retention basin. A. Would the project result in changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? Less Than Significant Impact. An approved drainage plan will be required prior to issuance of a grading permit, based upon the recommendations and results of the Drainage study prepared by Harold A. Vance, July 1997, and revised in October, 1997. There will be changes in absorption rates, but not drainage patterns or surface runoff as a result of the proposed project. The absorption rate will be altered by the paving of streets, construction of buildings, and landscaping. The Specific Plan provides a drainage easement for the Phase II development. B. Would the project result in exposure of people or property to water -related hazards such as flooding? Less Than Significant Impact. The project site is partially within the X designated flood hazard area. The X designation is the FIRM zone in which the hazard factors have been determined to be outside 500-year flood plain. C. Would the project result in discharge into surface waters or other alteration of surface water quality (e.g. temperature, dissolved oxygen or turbidity)? Less Than Significant Impact. Runoff from the project site will be required to be directed into the retention areas and the driving range. There are no existing bodies of surface water on or adjacent to the project site, however, a man-made lake is proposed for the center of the driving range. (Source: Site Survey; Coachella Valley Water District; Specific Plan). There is no proposed discharge into any surface waters. except where the proposed lake will serve as a retention area and where sand filters will aid in percolation of nuisance runoff water. D. Would the project result in changes in the amount of surface water in any water body? No Impact. There are no bodies of surface water on the subject parcel. Runoff water is designed to be contained in the driving range and a retention basin in the putting green. E. Would the project result in changes in currents, or the course or direction of water movements? CAMyFi1es\EA97344.wpd Page 14 0 Q 1 O^t No Impact. The City of La Quinta does not have any natural bodies of water or rivers. There are many small man-made lakes and ponds on golf courses within the City. A few agricultural reservoirs are still in use. The La Quinta Evacuation Channel is a man-made stormwater channel that is usually dry except for runoff from seasonal storms. The future development of the project site with the proposed land use designations will not affect, to a significant degree, any existing drainage corridor (Source: Site Survey; La Quinta MEA). F. Would the project result in changes in quantity of ground waters, either through direct additions or withdrawl, or through interception of an aquifer by cuts or by excavations? Less Than Significant Impact. Water supply in the City is derived from groundwater and supplementary water brought in from the Colorado River. Potable water to service this development will most likely come from existing groundwater wells in the near vicinity and a new well to be located in the northwest corner of the project site. The Coachella Valley Water District has stated that it will furnish domestic water and sanitation service to the project, but will need additional facilities to provide for expansion of its domestic water system. The developer will be required to provide land on which some of these facilities will be located. The district will require that the restaurant install a grease interceptor, including a sample box, sanitary tee and running trap with cleanout, prior to any discharge to its sanitation facilities. Water from the Coachella Canal is available and shall be used for golf course and green belt irrigation purposes. CVWD is requiring additional facilities for the expansion of its irrigation water distribution system to serve the project, which may include land on which to locate these facilities (Sources: La Quinta MEA; Application Materials; Coachella Valley Water District, letter dated Sept. 10, 1997). A man-made lake is proposed for the driving range which will serve as a retention basin with sand filters to aid in percolation and evaporation of storm water. G. Would the project result in altered direction or rate of flow of groundwater? Less Than Significant Impact. The proposed golf facility will not have a significant effect on groundwater wells by itself. As with any project using substantial amounts of water, there will be cumulative impacts to quantity of groundwater resources. It is not anticipated that there will be any significant alteration to the direction of flow of the groundwater supply, however, the rate of flow may be impacted due to high demand for water. No deep cuts are proposed with this project that would reach the depth of the groundwater except for the proposed well at the northwest corner of the project. The proposed well is intended to be used on a temporary basis, for approximately two years, until permanent well facilities can be constructed by the CVWD (Source: SP 97-030), H. Would the project result in impacts to groundwater quality? Less Than Significant Impact. Future development of the project site will include concrete and asphalt pavement of portions of the site. This pavement will reduce the absorption ability of the ground. Storm water runoff will be discharged into retention areas and the driving range. Following a heavy rain, contaminates could be transported into the retention areas or into the City's storm drain system that could contribute to groundwater and/or surface water pollution. However, this potential impact is anticipated to be less than significant. 022 CAMyFi1es1EA97344.wpd Page 15 fin n 9 0 11 3.5 AIR QUALITY Regional Environmental Setting The Coachella Valley is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD), and in particular, the Southeast Desert Air Basin (SEDAB) division. SEDAB has a distinctly different air pollution problem than the South Coast Air Basin (SCAB). A discussion of the jurisdictional organization of SCAQMD and requirements is found in the La Quinta MEA. The air quality in Southern California region has historically been poor due to the topography, climatological influences, and urbanization. State and federal clean air standards established by the California Air Resources Board and the U. S. Environmental Protection Agency (EPA) are often exceeded. The SCAQMD is a regional agency charged with the regulation of pollutant emissions and the maintenance of local air quality standards. Currently, the SEDAB does not meet federal standards for ozone, carbon monoxide, or particulate matter (PM-10). In the Coachella Valley, the standard for PM-10 is frequently exceeded. PM-10 is a particulate matter 10 microns or less in diameter that becomes suspended in the air due principally to winds, grading activity, and by vehicles traveling on paved and unpaved roads. Local Environmental Setting The City of La Quinta is located in the Coachella Valley, which has an and climate, characterized by hot summers, mild winters, infrequent and low annual rainfall, and low humidity. Variations in rainfall, temperatures, and localized winds occur throughout the valley due to the presence of the surrounding mountains. Air quality conditions are closely tied to the prevailing winds of the region. The City of La Quinta is subject to the SCAQMD AQMD, a plan which describes measures to bring the SCAB into compliance with federal and state air quality standards and to meet California Clean Air Act requirements. The General Plan for the City contains an Air Quality Element outlining mitigation measures as required by the Regional AQMP, The City is located within Source Receptor Area (SRA) 30, which includes two air quality monitoring stations, one located in the City of Palm Springs, and the other in the City of Indio. The Indio station monitors conditions which are most representative of the La Quinta area. The Palm Springs station monitors carbon monoxide in addition to ozone and particulate. A. Would the project violate any air standard or contribute to an existing or projected air quality violation? Less Than Significant Impact. The South Coast Air Quality Management District CE A Air Quality Handbook indicates that the threshold for significance for restaurants is 20,000 square feet and 9,000 square feet for high turn over restaurants. The proposed project will have a C:1MyFi1es\EA97344.wpd Page 16 0002`,1 023 6,136 square foot restaurant. The project also proposes 6,400 square feet of retail area, which is substantially smaller than any of the commercial land uses listed in Table 6-2 Projects of Significance in the above referenced document. Phase two of the Specific Plan proposes a future commercial building that will be smaller than the 90,000 square feet allowed by the CR Zoning District. The threshold for requiring an air quality study for a shopping center is 56,000 square feet of building area. The Specific Plan will be conditioned to have an air quality study prepared for phase two to assess the potential impacts from the proposed commercial building. The project will also be required to submit for review and acceptance, a Transportation Demand Management (TDM) Plan for future commercial building in phase two. Using the methodology stipulated in Chapter 9.180 Transportation Demand Management, the proposed commercial building will generate 180 employees. When a nonresidential land use reaches or exceeds 100 employees, a TDM Plan is required by the City. The purpose of a TDM Plan is to reduce air pollution, traffic congestion, and energy consumption caused by automobiles, by implementing a variety of measures to reduce trips. The City's ordinance lists standards that must be met and options to include in a TDM Plan. B. Would the project expose sensitive receptors to pollutants? Less Than Significant Impact. Sensitive receptors include schools, day care centers, parks and recreation centers, medical facilities, rest homes, and other land uses that include concentration of individuals recognized as exhibiting particular sensitivity to air pollution. The proposed golf facility is considered a sensitive receptor. The adjacent land uses consist of residential to the west and south, designated regional commercial with a residential overlay vacant land to the east, and regional commercial vacant land to the north and northeast. The closest school to the proposed project is the La Quinta High School located north of Hwy. 111 on Westward Ho Drive east of Dune Palm Road. The Ambient Air Quality Standards (AAQS) are designed to protect that segment of the public most susceptible to respiratory distress or infection, referred to as "sensitive receptors." (Sources: La Quinta General Plan; Site Survey). C. Would the project alter air movements, moisture, temperature, or cause any change in climate? Less Than Significant Impact. The proposed golf facility is not anticipated to result in any significant impact upon this topic area. There are no significant climatic changes anticipated with the future development of the project. There are no known significance thresholds for this topic area. D. Would the project create objectionable odors? Less Than Significant Impact. The proposed project will include the use of some chemicals and fertilizers for the driving range and landscaping that may be odor causing. The project does not include onsite storage of these chemicals or fertilizers. A landscaping service will CA MyFiles1EA97344.wpd Page 17 000222 024 provide maintenance for the project, including topical additives that will be brought to the project site, but not stored there (Source: SP 97-030). Grass clippings and other landscape waste should be removed from the property and disposed of at one of the organic waste recycling centers in the Coachella Valley. Vehicles traveling on nearby and internal project streets generate gaseous and particular emissions that may be noticeable on the project site. However, these would be short-term odors that should dissipate quickly (Source: Site Survey). 3.6 TRANSPORTATION/CIRCULATION Regional Environmental Setting La Quinta is a desert community of over 18,600 permanent residents. The City is 31.18 square miles in size, with substantial room for development. The existing circulation system is a combination of early roadwork constructed in the 1930's by Riverside County and new roadways since incorporation of the City in 1982. Key roadways include State Highway 111, Washington Street, Jefferson Street, Fred Waring Drive, and Eisenhower Drive. Traffic volumes in La Quinta experience considerable seasonal variation, with the late -winter, early -spring months representing the peak tourist season and highest traffic volumes. Existing transit service in La Quinta is limited to three regional fixed -route bus routes operated by Sunline Transit Agency. One bus route along Washington Street connects the Cove and Village areas with the community of Palm Desert to the west. Two lines operate along Highway 111 serving trips between La Quinta and other communities in the desert. There are only a few existing pedestrian, bicycle and equestrian facilities in La Quinta, however, these systems will be expanded as the City grows. These facilities, both existing and future, are designated in the La Quinta General Plan. Local Environmental Setting The subject project site is located northeast of the intersection of Avenue 48 and Adams Street. Adams Street is classified as a secondary arterial requiring an 88 foot right-of-way. The intersection of Adams Street and Avenue 48 is currently controlled by stop signs. Avenue 48 is classified as a primary arterial requiring a 100 to 110-foot right-of-way. Both are designated as bikeway corridors. Both roadways are also Secondary Image Corridors, The La Quinta General Plan gives design standards for the various street classifications. The La Quinta General Plan projects that Adams Street will experience a daily traffic volume of 14,000 north of Avenue 48, at buildout, providing a Level Of Service A (LOS-A), and that A 48" Avenue will have a daily traffic volume of 29,600 for a LOS of C/D. A more detailed explanation of buildout traffic conditions and levels of service is found in the La Quinta General Plan. A recent traffic count for 48' Avenue was just under 2,100 trips (Source: Public Works Department, December 5, 1997). Current traffic count for Avenue 48 is 2,100 trips per day. The projected volume generated by the proposed project will not come near the buildout capacity. r 000223 25 CAMvFi1es\EA97344.wud PaLye 18 A. Would the project result in increased vehicle trips or traffic congestion? Less Than Significant Impact. The proposed project traffic was addressed by the La Quints General Plan Buildout scenario, and therefore will not be significant as project -related traffic will not exceed buildout projections for Adams Street or Avenue 48. B. Would the project result in hazards to safety from design features (e.g. sharp curves or dangerous intersections) or incompatible uses (e.g. farm equipment)? Less Than Significant Impact. The golf facility will not result in safety hazards as the parking lot and circulation system have been designed according to City standards. C. Would the project result in inadequate emergency access to nearby uses? Less Than Significant Impact. The golf facility will not be permitted to obstruct emergency access to surrounding land uses. The proposed project does not prevent access to any of the surrounding properties. D. Would the project result in insufficient parking capacity on -site or off -site? Less Than Significant Impact. The proposed driving range includes 195 parking spaces on site in accordance with the requirements of the City for this type of land use. The future commercial building will include parking spaces to meet the requirements of the City's Off- street Parking Ordinance. E. Would the project result in hazards or barriers for pedestrian or bicyclists? Less Than Significant Impact. Both Avenue 48 and Adams Street are designated bikeway corridors. It is anticipated that hazards to bicyclists and pedestrians will not be increased significantly as a result of the proposed development (Source: La Quinta General Plan). The bicycle and pedestrian corridors will be outside of the project perimeter wall within the roadways. F. Would the project result in conflicts with adopted policies supporting alternative transportation (e.g. bus turnouts, bicycle racks)? No Impact. Bicycle racks are required for commercial land uses (Source: La Quinta Zoning Ordinance). The closest bus stops to the project area are located along Washington Street and Hwy. 111, both over 1/2 mile from the project site. G. Would the project result in rail, waterborne or air traffic impacts? No Impacts. There is no rail service in the City of La Quinta. The closest rail line is approximately six miles to the north of the project site. There are no navigable rivers or waterways, or air travel lanes or airports within the City. Thus, there will be no impacts upon these issues. The closest airports are the Bermuda Dunes Airport, a small private facility 026 CA\MvFi1es\EA97344.wvd Page 19 n n n 9#)A located just south of Interstate 10, approximately four miles north of the project site and the Thermal Airport, located approximately seven miles southeast of the project, on Airport Boulevard in the Thermal area (Sources: La Quinta MEA; USGS La Quinta 7.5' Quad Map; Site Survey). 3.7 BIOLOGICAL RESOURCES Regional Environmental Setting The City of La Quinta lies within the Colorado Desert regional environment. Two ecosystems are found within the City, the Sonoran Desert Scrub and the Desert Transition. The disturbed environments within the City are classified as either urban or agricultural. A detailed discussion of these ecosystems is found in the La Quinta Master Environmental Assessment (1992). Local Environmental Setting The project site is located in the Sonoran Desert Scrub ecosystem. Typically, undeveloped land within this ecosystem is rich in biological resources and habitat. The Sonoran Desert Scrub is the most typical environment found in the Coachella Valley. It is generally categorized as containing plants which have the ability to economize water uses, go dormant during periods of drought, or both. Cacti are very common in these areas due to their ability to store water. Other plants root deeply and draw upon water from considerable depths. The variations of desert vegetation result from differences in the availability of water. The most dense and lush vegetation in the desert is found where groundwater is most plentiful. The Sonoran Scrub areas are considered habitat for a number of small mammals. These animals escape the summer heat through their nocturnal and /or burrowing tendencies. Squirrels, mice and rats are all common rodent species in this environment. The black -tailed hare is a typical mammal. Predator species include kit fox, coyote, and mountain lion in the higher elevations. The largest mammal species found in this area is the Peninsular Bighorn sheep which is found at the higher elevations of the Santa Rosa and San Jacinto Mountain ranges. Birds and amphibians/reptiles can also be found in the Sonoran Scrub area. The Desert Transition areas are found in the alluvial fan areas and slopes of the surrounding mountains. The transition is gradual and involves an intermingling of vegetation types typically found in the Desert Scrub ecosystem and the Pinon-Juniper Woodland near the top of the Santa Rosa Mountains. The plant species in the desert transition zone benefit from slightly higher rainfall. Where creosote bush and bur -sage dominated in the desert scrub areas, cacti become more abundant and ocotillo dominate on the upper portions of alluvial fans, bajadas, and rocky mountain slopes. The La Quinta General Plan identifies the property as being within the habitat of the Fringe - toed Lizard. (Sources: Site Survey; La Quinta MEA). In addition, a biology study was conducted for the project site by James Cornett, which concludes that no endangered species were observed during the survey. Payment of the Fringe Toed Lizard fee is mitigation for this species. 027 CAMvFi1es1EA97344.wnd Page 20 0 0 0 41' 2 5 A. Would the project result in impacts to endangered, threatened or rare species or their habitats (including but not limited to plants, fish, insects, animals, and birds)? Less Than Significant Impact. The La Quinta Master Environmental Assessment and the biology study by Cornett identifies the project site as within the habitat of the Coachella Valley Fringe Toed Lizard, and the mitigation fee area for the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan. Payment of this fee serves as mitigation for this species. No other endangered species or species of special concern were observed during the survey, thus there is no mitigation required. B. Would the project result in impacts to locally designated species (e.g. heritage trees)? No Impact. There are no locally designated biological resources within the City of La Quinta as there is no ordinance with which to designate local species. All significant biological resources are designated at the state and/or federal level by the California Department of Fish and Game or the U.S. Fish and Wildlife Service (Source: La Quinta MEA). C. Would the project result in impacts to locally designated natural communities (e.g. oak forest, coastal habitat, etc.)? No Impact. There are no locally designated natural communities found in or near the project site. Some of the surrounding parcels are developed with homes, a golf course, or roadways. D. Would the project result in impacts to wetland habitat (e.g. marsh, riparian, and vernal pool)? No Impact. There are no natural wetlands, marshes, riparian communities, or vernal pools on the project site or nearby. It is possible that during the last stand of the ancient Lake Cahuilla, the project site was within a marsh community along the lakeshore or may have been partially inundated by the lake. However, the lake dried approximately 500 years ago and the land has been dry since. The project site has become covered by aeolian and flood event deposits since the prehistoric lake dried (Sources: Site Survey; La Quinta MEA; Draft Historic Context Statement for City of La Quinta). E. Would the project result in impacts to wildlife dispersal or migration corridors? Less Than Significant Impact. The project site is part of a larger project that is surrounded by developed parcels on two sides which have effectively cut off migration corridors through the project site except to and from the Coral Reef Mountains. Wildlife corridors are still open in the Coral Reef Mountains which provide access to the higher mountains to the south. (Source: La Quinta MEA; Site Survey). C:WyFi1es\EA97344.wpd Page 21 nnn2d►n 028 3.8 ENERGY AND MINERAL RESOURCES Regional Environmental Setting The City of La Quinta contains both areas of insignificant and significant Mineral Aggregate Resource Areas (SMARA), as designated by the State Department of Conservation. There are no known oil resources in the City. Major energy resources used in La Quinta come from the Imperial Irrigation District (IID), Southern California Gas Company, and various gasoline companies. Local Environmental Setting There are no oil wells or other fuel or energy producing facilities or resources on or near the project site. While the project site is undeveloped, there is no significant resource to be mined, such as rock or gravel. The project site is located within MRZ-1. The MRZ-1 designation is applied to those areas where adequate information indicates that no significant mineral deposits are present or where it is judged that little likelihood exists for their presence (Source: La Quinta MEA; Site Survey). A. Would the project conflict with adopted energy conservation plans? No Impact. The City of La Quinta does not have an adopted energy plan. However, the City does have a Transportation Demand Management ordinance in place that focuses on the conservation of fuel and travel to large commercial centers, which would pertain to the future commercial building. The Housing Element contains requirements for efficiency in housing construction and materials, thus reducing energy consumption. Future development will be required to meet Title 24 energy requirements (Sources: La Quinta General Plan; UBC). B. Would the project use non-renewable resources in a wasteful and inefficient manner? Less Than Significant Impact. Natural resources that may be used by this proposed project include air, mineral, water, sand and gravel, timber, energy, and other resources needed for construction and operation. Title 24 requirements shall be complied with for energy conservation. Any landscaping will also be required to comply with the City's landscape water conservation ordinance as well as the requirements of the Coachella Valley Water District (Source: La Quinta MEA; Water Conservation Ordinance; Coachella Valley Water District). 3.9 RISK OF UPSET/HUMAN HEATH Regional Environmental Setting Recent growth has increased the City's exposure to hazardous materials. Such exposure to toxic materials can occur through the air, in drinking water, in food, in drugs and cosmetics, and in the work place. Although large scale, hazardous waste generating employment is not present in the City of La Quinta, the existence of chemicals utilized in dry cleaning operations, CAMyFi1es\EA97344."d Page 22 000227 029 agricultural operations, restaurant kitchen cleaning, landscape irrigation and exposure to large scale electrical facilities may pose significant threats to various sectors of the population. Currently, there are no hazardous disposal waste sites located in Riverside County. Local Environmental Setting In order to comply with AB 2948-Hazardous Waste Management Plans and Facility Siting Procedures, the City of La Quinta adopted Ordinance 184 consisting of a Hazardous Waste Management Plan. The project site has not been used for any type of manufacturing or industry, and there has not been any known dumping of hazardous substances on the property (Sources: Site Survey; Aerial Photos). A. Would the project involve a risk of accidental explosion or release of hazardous substances (including not limited to oil, pesticides, chemical, or radiation)? Less Than Significant Impact. There is a minimal risk of exposure from chemicals and pesticides that may be used within the project. No other risks are anticipated by the golf facility. Use of these chemicals shall be by trained personnel only according to local Health Department, OSHA, and EPA requirements. B. Would the project involve possible interference with an emergency response plan or emergency evacuation plan? Less Than Significant Impact. Construction activities will be confined to the project site, except for minimal off -site work as is necessary for project roadways, curbs, and gutters. These activities will not be permitted to interfere with emergency responses to the site or surrounding areas nor will it obstruct emergency evacuation of the area. Needed measures to divert and control traffic shall be implemented whenever required. C. Would the project involve the creation of any health hazard or potential health hazards? No Impact. There are no anticipated health hazards associated with the proposed project beyond those normally associated with a construction project. D. Would the project involve exposure of people to existing sources of potential health hazards? No Impact. There are no identifiable health hazards on the project site. The potential development of the golf facility is not expected to create any health hazards. Future development will be required to conform to zoning standards and all applicable health and safety codes. E. Would the proposal involve increased fire hazard in areas with flammable brush, grass, or trees? Less Than Significant Impact. The proposed project site is on an vacant desert land with sparse natural vegetation. Thus, there is a very low fire potential from brush, grass, or trees. 030 C:NyFi1es1EA97344.wpd Page 23 „ „ 3.10 NOISE Regional Environmental Setting Noise levels in the City are created by a variety of sources within and outside the City boundaries. The major sources of noise include vehicles on City streets and Highway 111, and temporary construction noise. The ambient noise levels are dominated by vehicular noise along the highway and major arterial roadways. Local Environmental Setting The ambient noise level at the project site is dominated by vehicle traffic noise from Adams Street and Avenue 48. Residential areas are considered noise -sensitive land uses, especially during the nighttime hours. The nearest residential use is located to the west and south of the project site. The State Building Code requires that interior noise level in buildings do not exceed CNEL 45. The General Plan of the City of La Quinta requires that exterior noise levels do not exceed CNEL 60 (Sources: Site Survey; La Quinta MEA). A. Would the project result in increases in existing noise levels? Less Than Significant Impact. The proposed project is not anticipated to have significant adverse impacts from noise levels. Existing mitigation consists of a masonry perimeter wall to the west around the Lake La Quinta project, and a living fence around the Rancho La Quinta development located to the south. Adams Street and Avenue 48 serve as buffers to the proposed golf project. Future development adjacent to the driving range will include a solid masonry wall along the north boundary of Rancho La Quinta and along the east and north property lines of the project. The wall along the north boundary line is a requirement of the approved auto mall project adjacent to the north. The revised landscaping plan indicates a three foot mounding in the landscape easements along 48' Avenue and Adams Street. The existing walls and street buffers, together with the proposed landscape setbacks within the project site, and proposed walls will adequately mitigate the potential noise impacts to the surrounding residential land uses. A Noise Study was conducted by Cliff Sroka, P.E., on November 4, 1997. The report concludes that the predicted noise from the open "T-off' stations to the nearest noise sensitive property line, La Quinta Country Club, is 46 dBA. The predicted noise from the open "T-off' stations to the pairings property fine is 54 dBA. Daytime noise levels are not to exceed 55 dBA adjacent to residential uses, thus, as long as operations are limited to 7 am to 10 pm the project is in compliance for daytime use. Noise from the Pairings is below the required maximum permissible levels for the City of La Quinta (Sroka 1997). B. Would the project result in exposure of people to severe noise levels? Less Than Significant Impact. The La Quinta General Plan regulates excessive noise and vibration in the City by establishing allowable noise levels for various land uses. Residential land uses should have a maximum exterior noise level of up to 60 CNEL. If the ambient noise level is higher than this standard, then it will serve as the standard. 03I C:WVFi1es\EA97344.wpd Paee 24 0 0 02. 2 9 The proposed development will result in short-term impacts associated with construction activities. During construction, heavy machinery will be capable of generating periodic peak noise levels ranging from 70 to 95 dBA at a distance of 50 feet from the source. These high noise levels are short in duration and temporary with the construction phases of the project. Such high noise levels are not anticipated nor permitted after construction, or during the "operation" of the development (Source: La Quinta General Plan). 3.11 PUBLIC SERVICES Regional Environmental Setting Law enforcement services are provided to the City through a contract with the Riverside County Sheriff's Department. The Sheriffs Department extends service to the City from existing facilities located in the City of Indio. There is a small substation located within the La Quinta City Hall. The Department utilizes a planning standard of 1.5 deputies per 1,000 population to forecast additional public safety personnel requirements in La Quinta at buildout. Based on this standard, the City should have a police force of 25.5 officers, but is currently underserved. Currently, there are three officers per shift with three staggered shifts per day to serve La Quinta. In addition to patrol, there is also a target team, Community Services Officer, and School Resources Officer assigned to the City (Source: 101-301 Police Services Supporting Information). Fire protection service is provided to the City by Riverside County Fire Department through a contractual arrangement. The Fire Department administers two stations in the City; Station #32 on Frances Hack Lane, west of Washington Street, and Station #70, at the intersection of Madison Street and Avenue 54. The Fire Department is also responsible for building and business inspections, plan review, and construction inspections. Based upon a planning standard of one paid firefighter per 1,000 population, the City is currently underserved (Source: La Quinta MEA). Currently, there are two paid firefighters per shift at each of the two fire stations in La Quinta. Volunteers supplement the paid staff (Source: La Quinta Building & Safety Department). Structural fires and fires from other man-made features are the most significant fire threats to the City. Hillside and brush fires are minimal as the hillside areas are virtually barren and the scattered brush on the valley floor is too sparse to pose a serious fire threat. Both the Desert Sands Unified School District and the Coachella Valley Unified School District serve the City. There are two elementary schools, one middle school, and one high school within the City. The City is also within the College of the Desert Community College District. Library services are provided by the Riverside County Library System with a branch library located in the Village area of the City. The existing facility opened in 1988 and county planning standards of 0.5 square feet per capita and 1.2 volumes per capita are used to forecast future facility requirements to serve the City. Utilizing this 1992 standard, the City was underserved in space but overserved in terms of volumes (Source: La Quinta MEA; La Quinta Library staff). 032 CAMyFi1es1EA97344.wpd Page 25 000230 Health care services are provided in the City through JFK Memorial Hospital in Indio, and the Eisenhower Immediate Care Facility in La Quinta on Hwy. 111. The Eisenhower Medical Center is located in Rancho Mirage. The Riverside County Health Department administers a variety of health programs for area residents and is located in Indio. Paramedic service is provided to the City by Springs Ambulance Service. Local Environmental Setting The project site is roughly midway between two fire stations, one in Bermuda Dunes on Ave. 42, and one located on Ave. 52. Governmental services in La Quinta are provided by City staff at the Civic Center, and by other County, state, and federal agency offices located in the desert area or region. The project site will be serviced by the local schools. A. Would the project have an effect upon, or result in the need for new or altered governmental services in relation to fire protection? Less Than Significant Impact. The proposed project will increase the need for fire protection due to the construction of structures. Development of the project shall comply with the fire flow and fire safety building standards of the Riverside County Fire Code to prevent fire hazard on - site and to minimize the need for fire protection services. Unobstructed fire access will be required through the design of the project streets and setbacks between structures. Other code requirements (such as sprinkler systems, construction materials, etc.) shall be complied with (Source: Fire Department, Aug. 25, 1997). B. Would the project have an effect upon, or result in the need for new or altered government services in relation to police protection? Less Than Significant Impact. Traffic collisions, patrol requests, and calls for service will impact the Sheriffs Department. This will generate a need for additional staff in the future (Source: Sheriffs Dept, Aug. 25, 1997). C. Would the project have an effect upon, or result in a need for new or altered government services in relation to school services? Less Than Significant Impact. School overcrowding is a District -wide concern for Desert Sands Unified School District. The District's ability to meet the educational needs of the public with new schools has been seriously impaired in recent years by local, state, and federal budget cuts that have had an impact on the financing of new schools. The school mitigation fee that is currently collected on all new development at the time building permits are issued will be required of this project as mitigation. CAMyFi1es1EA97344.wpd Page 26 033 000231 D. Would the project have an effect upon, or result in a need for new or altered government services in relation to the maintenance of public facilities, including roads? Less Than Significant Impact. The project site is served by existing, but limited infrastructure connected with the new facilities installed in connection with recent development to the west and south. E. Would the project have an effect upon, or result in a need for new or altered government services in relation to other governmental services? Less Than Significant Impact. Building, engineering, inspection, and planning review needed for the proposed project will be partially offset by application, permit and inspection fees charged to the applicant and contractors. 3.12 UTILITIES Regional Environmental Services The City of La Quinta is served by the Imperial Irrigation District (IID) for electrical power supply and The Gas Company (TGC) for natural gas service. Existing power and gas lines and substations are found throughout the City. III) has four substations in La Quinta, with electricity generated by a steam plant in El Centro and hydroelectric power generated by the All American Canal. General Telephone Exchange (GTE) provides telephone services for the City. Media One serves the area for cable television service. There are several wireless communication companies that provide services in the La Quinta area. The Coachella Valley Water District (CVWD) provides water and sewer service to the City. CVWD obtains its water from underground aquifers and from the Colorado River. CVWD operates a water system with potable water pumped from domestic water wells in the City. The wells range in depth from 500 to 900 feet. Potable water is stored in five reservoirs located in the City. The City's stormwater drainage system is administered by the CVWD, which maintains and operates a comprehensive system to collect and transport flows through the City. The City is served by Waste Management of the Desert for solid waste disposal. Nonhazardous, mixed municipal solid waste is taken to the only open landfill (Edom Hill) within the Coachella Valley. Local Environmental Setting The project is adjacent to developed areas on the west and south. Vacant land is found to the north and east. An auto mall is approved on land adjacent to the north. C:\MyFi1es\EA97344.wpd Page 27 034 A. Would the project result in a need for new systems, or substantial alterations to power and gas service? Less Than Significant Impact. Power,, water, sewer, and natural gas lines have been brought in to the community and are available to the project site. It is not anticipated that the project will require a significant level of electricity or natural gas to result in the need for new systems or alterations to existing systems. The project developer will have to coordinate with IID, CVWD, cable company, and TGC for the timely provision of utilities. B. Would the project result in a need for new systems, or substantial alteration to communication systems? Less Than Significant Impact. The proposed development will require service from General Telephone Exchange (GTE) for telephone communication. The developer will be required to coordinate the installation of telephone service infrastructure with GTE. C. Would the project result in a need for new systems, or substantial alterations to local or regional water treatment or distribution facilities? Less Than Significant Impact. It is not anticipated that the project will result in a significant adverse impact upon the water resources of the area, with the construction of a new well on the project site. The proposed private well will be approximately 250 to 275 feet deep and will be used as an interim irrigation system until the CVWD installs a permanent water well facility adjacent to the north of the project site. A response letter from CVWD has been received that states that the district will furnish domestic water and sanitation service to the project. The project will be required to be annexed into Improvement District No. 55 to obtain sanitation service (Source: CVWD, Sept. 10, 1997). D. Would the project result in a need for new systems, or substantial alterations to sewer services or septic tanks? Less Than Significant Impact. The proposed project will generate sewage which will have to be transported and treated by CVWD. The developer will be responsible for the cost of connection and installation of an on -site sewer system. A response from CVWD has been received. See discussion above in subsection 3.12 (C) (Source: CVWD letter dated Sept. 10, 1997). E. Would the project result in a need for new systems, or substantial alteration to storm water drainage? Less Than Significant Impact. The project will result in substantial construction of buildings, pavement and landscaping. Additional on -site retention facilities will be required for the development of the project. The Whitewater River Storm channel is located approximately 3/4 mile north of the project site. There are no anticipated adverse impacts to the channel (Source: Site Survey; La Quinta General Plan). The La Quinta Evacuation Channel is located 1/2 mile to the east and provides drainage protection for the area. 035 CAMyFi1es\FA97344..ia Page 28 0 0 0 2 3 3 F. Would the project result in a need for new systems, or substantial alteration to solid waste disposal? Less Than Significant Impact. The proposed project will require solid waste disposal services from the current franchisee when the golf facility is developed. Solid waste is transported to the one existing landfill in the Coachella Valley. This landfill is reaching capacity and may be closed in the near future. Development must comply with the City's Source Reduction and Recycling policies. Any on -site programs will be coordinated with Waste Management. 3.13 AESTHETICS Regional Environmental Setting The City of La Quinta is partially located within a desert valley cove and partially on the desert floor. There are hillsides to the west and south of the City. Views of the desert and surrounding mountains are visible on clear days throughout most of the City. Local Environmental Setting The project site is located in a predominately regional commercial zoned area in the northern portion of the City. The proposed project site is in the CR district with a residential overlay that allows development up to 50 feet in height. Views from the project site consists of the Santa Rosa and Coral Reef Mountains to the south and southeast, the alluvial fan area to the southwest, and the open valley floor to the north and northeast (Source: Site Survey; La Quinta MEA). A. Would the project of ect.a scenic vista or scenic highway? Potentially Significant Unless Mitigated. The project site is located within designated viewshed No. 1, which includes both distinctive and attractive types of viewsheds. The vistas from the project site include the Coral Reef Mountains adjacent to the east and south, the Santa Rosa Mountains to the south and west, and the valley floor to the northeast. Potentially significant impacts are anticipated by this project from the building height (36 feet) proposed by the Specific Plan. The proposed driving range building is proposed to be 36 feet in height. Given the relatively low profile and elevations of the residential development to the west and south, a 36 foot commercial building would be a relatively tall building surrounded by low profile buildings. The building would be seen from some distance away and would be very noticeable, thus, impacting the viewshed. Only a portion of the driving range building is 36 feet high; the bulk of the building is 28 feet which is considered consistent with the surrounding residential units. CAMyFi1es\EA97344.wpd Page 29 000 34 036 The driving range will have a 110-foot high black nylon netting around it for safety concerns. The netting will be attached to the 110 foot tall light tripods (modular steel) towers The towers would be visible away from the project site. The black netting becomes more difficult to discern as the distance away from the project increases. Black had been demonstrated to be the least visible color for netting. There is no identifiable mitigation for the netting other than color and the applicant is proposing the most invisible color available. There is no identifiable mitigation for the towers other than color or a lowering of height. The least intrusive color for the towers is black. B. Would the project have a demonstrable negative aesthetic effect? Less Than Significant Impact. The proposed project will be required to comply at the time of development with architectural and landscaping policies and ordinances of the City in effect at the time of development. The proposed commons building will be 36 feet in height. The potential building height for the future commercial building could be a maximum of 50 feet. A 50-foot high commercial building surrounded by low profile residential units would create a noticeable visual impact. In order to mitigate this impact it is recommended that the maximum height of all buildings be limited to 28 feet. This reduction in potential height would lessen the visual impact and provide a transition from the low profile residential areas to the 110-foot light towers around the driving range. C. Would the project create light or glare? Potentially Significant Unless Mitigated. The proposed project will include exterior security and both low and high level landscaping lighting which will cumulatively contribute to the existing light and glare in the City. A lighting study is included in the Specific Plan that indicates the design of the lighting, including shielding, will reduce spillover glare onto other properties. Some light glow will pollute the area which is expected for recreational lighting. Chapter 9.100 of the Zoning Ordinance exempts recreational lighting from City requirements, if the light fixtures meet the shielding requirements and that the use does not operate after 10:00 p.m. The Specific Plan states that the driving range will close at 10:00 p.m. The only exception to the 10:00 p.m. rule is the opportunity to have a special event up to four times a year which could allow use of the driving range past 10:00 p.m. if the event started prior to 10:00 p.m. The lighting fixtures proposed for the 80 to 100 feet will be directed downward and shielding will be provided on all fixtures. However due to the height necessary to adequately illuminate the range, there will be some spillover light even with the shielding, The lighting study provides details of potential spillover and number of foot candles projected by each fixture. The project also proposes modular steel tripod towers from which light fixtures (as well as safety netting) will be attached. The lights will be used at night on the driving range until 10 p.m., seven days a week. The height of the tripod towers ranges from 40 to 110 feet. There are 18 towers on each side of the driving range. Twelve light fixtures (six on each side of the Range) will be mounted on the towers at 100 feet. Two light fixtures will be mounted at 80 feet. Each fixture will be a combination of a 1,000 watt metal halide and a 1,000 BPS bulb (Source: Lighting Study, 11/12/97, Exhibit 25). CAMyFi1es1EA97344.wpd Page 30 000235 037 The applicant submitted a lighting study that illustrates where the light towers and fixtures will be located and how their light will be cast upon the project site. Eight locations will have light bunkers within the driving range that will illuminate blind spots not illuminated by the tower lights. Each bunker location will have a 4-foot high pole with two fixtures attached. One of the fixtures will be directed at 85 degrees, and the other at 35 degree angles. The lamps would be unshielded rectangular shaped clear metal halide at 400 wattage. The angle of the light will be directed such that the light will not extend beyond the lights on the 110-foot high fixtures. Light fixtures will be recessed into the building soffit at three locations, each with three fixtures. Adjacent to each end of the building will be a 22-foot poles with two 1,000 watt metal halide fixtures on them directed northward toward the driving range. These two poles will be even in height with the recessed fixtures on the building. In addition, the project proposes parking lot and training area lighting that consists of twenty- two 25 foot high light poles (with 250 watt Metal Halide lamps), assorted bollards and well lights. 3.14 CULTURAL RESOURCES Regional Environmental Setting A portion of the prehistory of the La Quinta area is known through the archaeological record gained from various archaeological investigations over the past twenty years and from extensive ethnographic information. A discussion of the prehistory and history of La Quinta is provided in the Draft Historic Context Statement of the City of La Quinta. Other discussions are found in the La Quinta General Plan and the Master Environmental Assessment. Local Environmental Setting The project site is located in the southern portion of the City. There are recorded archaeological sites within a one mile radius of the project site as well as sites on the project site. The project site was previously surveyed for archaeological or historical resources, with both archaeological or historical sites recorded on the property. In 1992, the first archaeological investigation took place on the project site in conjunction with a proposed regional shopping mall project that was never approved. This Phase I investigation was conducted by UCR ARU. Approximately six archaeological sites (prehistoric and historic) were recorded on the golf facility project site at that time. A. Would the project disturb paleontological resources? Less Than Significant Impact. It is known that marine -associated paleontological resources are found at elevations below 42 feet above mean sea level. The proposed project site is located at elevations ranging between 60 and 70 feet above MSL. Thus, it was determined that the project site was outside of the area designated by the Lakebed Paleontological Determination Study (Source: Lakebed Paleontological Determination Study). CAMyFi1es\EA97344.wpd Page 31 038 B. Would the project affect archaeological resources? Potentially Significant Unless Mitigated. There are numerous archaeological sites within close proximity of the proposed project. The archaeological survey conducted in 1992 which included the project site did locate and record a total of 13 archaeological sites, 6 of which appear to be on the golf facility project site. A discussion of these sites and their status is provided in the archaeological report. There has been no Phase II significance evaluation of these sites, thus the significance is not known. For purposes of this environmental assessment, all of the site will be considered significant until the Phase II evaluation is performed. This evaluation shall be performed prior to issuance of any type of permit (clearing, grubbing, or grading) for the Conditional Use Permit, Site Development Permit, or the Specific Plan. No clearing, grubbing, or grading shall be conducted without a permit. The evaluation report shall be submitted to the City for review and consideration by the City's Historic Preservation Commission. Because of the potential for subsurface cultural deposits, it is recommended that archaeological monitoring during the clearing and grubbing, grading and trenching of the project should be done for all on -site and project -related off -site work (Source: Everson 1992; Brock 1997). C. Would the project affect historical resources? Potential Impact Unless Mitigated. There are historical archaeological sites located and documented on the project site. A Phase II significance evaluation of these resources has not been conducted. These resources shall be considered significant until such evaluation is performed. No clearing, grubbing, or grading permits shall be issued for this project until the evaluation has been completed and the report submitted to the City for review and consideration by the Historic Preservation Commission. Additional mitigation shall include monitoring of all clearing, grubbing, grading, and trenching for both on -site and off -site work associated with this project. (Sources: Everson, 1992; Site Inspection). D. Would the project have the potential to cause a physical change which would affect unique ethnic values? No Impact. There is no identifiable unique ethnic values associated with the proposed project site. E. Would the project restrict existing religious or sacred uses within the potential impact area? No Impact. There are no known current religious uses or sacred uses on the proposed project site. 3.15 RECREATION Regional Environmental Setting The City of La Quinta has an adopted Parks and Recreation Element and Master Plan that assesses the existing resources and facilities and the future needs of the City. The City has (�039 CAMvFiles\EA97344.wod Page 32 00,9437 approximately 28.7 acres of developed parkland for Quimby Act purposes. The 845 acre regional Lake Cahuilla Park is not included in this count. There are also unimproved bike and equestrian corridors within the City and designated pedestrian hiking trails. Local Environmental Setting The project site is vacant desert land. There is no evidence that there have been any organized or approved public recreational uses on the property. A. Would the project increase the demand for neighborhood or regional parks or other recreational facilities? No Impact. The proposed project will not impact the existing park and recreation facilities. The golf facility will add a new privately -owned recreation opportunity for the City. B. Would the project affect existing recreational opportunities? Less Than Significant Impact. The proposed golf facility will not affect existing parks and recreation facilities except by adding a new recreation opportunity. SECTION 4: MANDATORY FINDINGS OF SIGNIFICANCE The proposed project will not have immitigable significant adverse impacts on the environmental issues addressed in the checklist and addendum. The following findings can be made regarding the mandatory findings of significance set forth in Section 15065 of the CEQA Guidelines and based on the results of this environmental assessment: • The proposed project will not have the potential to degrade the quality of the environment, with the implementation of mitigation measures. • The proposed project will not have the potential to achieve short term goals to the disadvantage of long-term goals, with the successful implementation of mitigation. • The proposed project will not have impacts which are individually limited but cumulatively considerable when considering planned for proposed development in the immediate vicinity. • The proposed project will not have environmental effects that will adversely affect human, either directly or indirectly, with the implementation of mitigation. SECTION 5: EARLIER ANALYSES A. Earlier Analyses Used. Also utilized in the current analysis was the La Quinta Master Environmental Assessment (MEA), prepared in 1991, in conjunction with the 1992 General Plan Update and related EIR. CAMvFi1es\EA97344.wpd Page 33 () 0 0 2) 3 8 040 The special studies prepared for the proposed project consist of. Hydrology Study - The Pairings at La Quinta. Harold A. Vance, Consulting Engineer. July 8, 1997, 2. Cultural Resources Assessment: La Quinta Center, City of La Quinta. Dicken Everson, Archaeological Research Unit, April 6, 1992. 3. USDA Soil Conservation Service Soil Survey of Coachella Valley. 1979. 4. City of La Quinta Historic Context Statement (Draft- Dec. 1996). Prepared by Leslie Mouriquand. 5. Biological Assessment and Impact Analysis of the proposed Bienek Golf Driving Range Located within the City of La Quinta, California. James W. Cornett, Ecological Consultants. July 14, 1997. 6. Lighting Study. Robert J. Dupuy, Interface Engineering Inc. November 12, 1997. 7. Cultural Resources Assessment for the Widening of Adams Street from Avenue 48 north 1000 feet, City of La Quinta, California. James Brock, Archaeological Advisory Group, May 1997. 8. Noise Study. Cliff Sroka, P.E., November 4, 1997. B. Impacts Adequately Addressed. The archaeological issues have not been evaluated for significance for the project site. The project will be conditioned to evaluate the archaeological sites, submit a report to the City for review prior to any disturbance of the project site. All other potential impact/issue areas, such as lighting, are considered to be adequately addressed with this environmental assessment. Certification of this EA by the City Council will confirm the adequacy of the environmental assessment. C. Mitigation Measures. Mitigation measures are discussed in this addendum as they relate to the proposed project. A Mitigation Monitoring Plan containing these measures will be included as part of the Environmental Assessment and project conditions of approval. 000230 04t C:\MvFiles1EA97344.wod Paee 34 RESOLUTION 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF SPECIFIC PLAN 97-030 CASE NO. SP 97-030 APPLICANT: THOMAS BIENEK WHEREAS, the City Council of the City of La Quinta, California, did on the 16'h day of December, 1997, hold a duly -noticed Public Hearing to consider Specific, Plan 97-030 consisting of a combination of retail, office, commercial services, entertainment, and restaurants on 21.4 acres, generally located at the northeast corner of Adams Street and 4811 Avenue, and; WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 14th day of October, 1997, hold a duly -noticed Public Hearing and continued said Public Hearing to the 28'h day of October, 1997, and 121h day of November, 1997 and recommended approval under Planning Commission Resolution 97-74 "The Pairings at La Quinta", a Specific Plan with development guidelines and standards, consisting of a combination of retail, office, commercial services, entertainment, and restaurants on 21.4 acres, generally located at the northeast corner of Adams Street and 481h Avenue, more particularly described as: WEST HALF OF SECTION 29 TOWNSHIPS 5 SOUTH AND 7, EAST S.B.B.M. WHEREAS, said Specific Plan has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63) in that the Community Development Director has conducted an Initial Study (Environmental Assessment 97-344) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval, and a Mitigated Negative Declaration of Environmental Impact will be filed; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify a recommendation for approval of said Specific Plan 97-030: That the proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Mixed Commercial which permits the uses proposed for the property. The Land Use Element, Mixed/Regional Commercial (M/RC) (Policy 2-3.1), allows major retail business. 042 0"240 RESOLUTION 97- The project floor area ratio is .08 which is consistent with General Plan development standards. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) provided the conditions are met. 2. That the Specific Plan is compatible with the existing and anticipated area development in that the project, as conditioned, provides adequate circulation. The General Plan Circulation Element identifies Adams Street and 48`h Avenue as secondary image corridors; it will have street improvements with a landscaped median and abundant landscaping contiguous to the street right-of-way consistent with Circulation Policy 3-4.1.2. The landscape setbacks are consistent with Circulation Element Policy 3-4.1.11. The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. 3. That the project will be provided with adequate utilities and public services to ensure public health and safety. 4. That the proposed Specific Plan is conceptual; further review of Phase II development will be required under a Site Development Permit review process at which time project related conditions will be attached to mitigate impacts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case. 2. That it does hereby approve the above described Specific Plan for the reasons set forth in this Resolution, subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of December, 1997, by the following vote, to wit: AYES: NOES: ABSENT: r_r1�r_It0a PACCRESO. SP 97-030 0002141 043 RESOLUTION 97- ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California P:ACCRESO. SP 97-030 JOHN PENA, Mayor City of La Quinta, California 000;'4'' 044 RESOLUTION 97- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 97- 612 DECEMBER 16, 1997 GENERAL CONDITIONS OF APPROVAL Modify the Specific Plan text PHASING DESCRIPTION (3.20.1) last sentence to identify Phase II building not to exceed twenty eight feet (28 ') in height. MISCELLANEOUS 2. Applicant agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel at its sole discretion. PACONAPRV.SP97-030 000243 04� RESOLUTION 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA GRANTING APPROVAL OF SITE DEVELOPMENT PERMIT 97-612 TO ALLOW CONSTRUCTION OF A 12,546 SQUARE FOOT COMMERCIAL BUILDING, AND A 1,000 SQUARE FOOT MAINTENANCE BUILDING CASE NO.: SITE DEVELOPMENT PERMIT 97-612 APPLICANT: THOMAS BIENEK WHEREAS, The City Council of the City of La Quinta, California, did on the 16th day of December, 1997, hold a duly -noticed Public Hearing to consider Site Development Permit 97-612 consisting of a combination of retail, office, commercial services, entertainment, and restaurants; and a 1,000 square foot maintenance building on 17.9 acres, generally located at the northeast corner of Adams street and 481h Avenue, and; WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 141h day of October, 1997, hold a duly noticed Public Hearing and continued said Public Hearing to the 28th day of October, 1997, and the 121h day of November, 1997, for a 17.9 acre site with a two-story 12,546 square foot commercial building and a 1,000 square foot maintenance building, generally located at the northeast corner of Adams Street and 48th Avenue, more particularly described as: WEST HALF OF SECTION 29 TOWNSHIPS 5 SOUTH AND 7, EAST S.B.B.M. WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63) in that the Community Development Department Director has conducted an Initial Study (Environmental Assessment 97-344) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval, and a Mitigated Negative Declaration of Environmental Impact will be filed; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify a recommendation for approval of said Site Development Permit 97-612: FWOI* : *090111WIff-W �.T.ri1/i l 046 RESOLUTION 97- The proposed commercial building is consistent with the City's General Plan. A. The property is designated Mixed/Regional Commercial (M/RC). The Land Use Element (Policy 2-3.1) of the 1992 General Plan Update allows major retail business. The project floor area ratio is .08 which is consistent with General Plan development standards. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) provided conditions are met. B. The General Plan Circulation Element identifies Adams Street and 481h Avenue as secondary image corridors; it will have street improvements with a landscaped median and abundant landscaping contiguous to the street right-of-way consistent with Circulation Policy 3-4.1.2. The landscape setbacks are consistent with Circulation Element Policy 3-4.1.11. The project, as conditioned, is consistent with the goals, objectives, and policies of the General Plan Circulation Element. 2. The proposed project is consistent with the goals and objectives of the Specific Plan in that the project is a permitted use and complies with the development standards and design guidelines. 3. The proposed commercial building is consistent with the City's Zoning Code in that development standards and criteria contained in the "The Pairings" Specific Plan supplement replace or, are consistent with those in the City's Zoning Code. 4. The site design of the proposed project is compatible with the high quality of commercial development in the area and accommodates site generated traffic at area intersections. 5. The site design of the proposed project is compatible with adjacent residential in that the development is set back 92 feet from property lines and is restricted to 36 feet in height providing adequate transition of land uses. 6. The landscape design of the proposed project complements the building and the surrounding commercial area in that it enhances the aesthetic and visual quality of the area and uses a high quality of materials, and provides an adequate buffer for adjacent residential development. P1CCRESOSDP97-612 000245 RESOLUTION 97- 7. The architectural design of the project is compatible with surrounding development in that it is similar in scale to the development in the area; the building materials are a durable, aesthetically pleasing, low maintenance, and a blend of surfaces and textures are provided. 8. The conceptual sign program of the project is consistent with Chapter 9.160 of the Sign Code in that it provides building identity using common elements of size, color, and materials. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve the above described Site Development Permit 97-612 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 16th day of December, 1997, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California PACCRESOSDP97-612 JOHN PENA, Mayor City of La Quinta, California 000246 no RESOLUTION 97- APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California OOON47 PACCRESOSDP97-612 049 RESOLUTION 97- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 97- 612 DECEMBER 16, 1997 GENERAL CONDITIONS OF APPROVAL 1. The development shall comply with The Pairings Specific Plan (on file in the Community Development Department), the approved exhibits and the following conditions, which shall take precedence in the event of any conflicts with the provisions of the Specific Plan. 2. SDP 97-612 shall comply with all applicable conditions and/or mitigation measures for the following related approvals: Environmental Assessment 97-344 Specific Plan 97-030 Conditional Use Permit 97-035 3. Adequate trash and recycling areas for each phase as constructed shall be approved by the Community Development Department prior to Certificate of Occupancy. Plan to be reviewed for acceptability by franchised waste hauler prior to City review. 4. Prior to issuance of any grading or building permits, or ground disturbance, mitigation measures, as recommended by the Archaeological Assessment for the site, shall be completed at the applicant/developer's expense. This consists of a Phase II Archaeological Assessment and providing an archaeological monitor on - site during grading and earth disturbance operations. A final report shall be submitted prior to issuance of the Certificate of Occupancy. 5. Handicap access, facilities and parking shall be provided per State and local requirements. 6. Prior to any site disturbance being permitted, including construction, preliminary site work and/or archaeological investigation, the project developer shall submit and have approved a Fugitive Dust Control Plan (FDCP), in accordance with Chapter 6.16 of the La Quinta Municipal Code. The plan shall define all areas proposed for development and shall indicate time lines for any phasing of the project, and shall establish standards for comprehensive control of both anthropogenic and natural creation of airborne dust due to development activities on site. Phased projects must prepare a plan that addresses control measures over the entire build out of the project such as for disturbed lands and pending future development. 01') PAC0NAPRV.SDP97-612 1 ! 1 1 1 o�) d Q 7. Construction shall comply with all local and State building code requirements as determined by the Building and Safety Director. 8. Prior to issuance of any land disturbance permit, the applicant shall pay the required mitigation fees for the Coachella Valley Fringe -Toed Lizard Habitat Conservation Program, as adopted by the City, in the amount of $600 per acre of disturbed land. 9. Prior to the issuance of a grading permit, the applicant shall prepare and submit a written report to the Community Development Director demonstrating compliance with those Conditions of Approval and mitigation measures of SDP 97-612 and EA 97-344. Prior to the issuance of a building permit, the applicant shall prepare and submit a written report to the Community Development Director demonstrating compliance with those Conditions of Approval and mitigation measures of SDP 97- 612, and EA 97-344. Prior to final building inspection approval, the applicant shall prepare and submit a written report to the Community Development Director demonstrating compliance with all remaining Conditions of Approval and mitigation measures of EA 97-344 and SDP 97-612. The Community Development Director may require inspection or other monitoring to assure such compliance. GENERAL 10. Upon their approval by the City Council, the City Clerk is directed to file these Conditions of Approval with the Riverside County Recorder for recordation against the properties to which they apply. 11. Prior to the issuance of a grading, improvement or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: - Fire Marshal - Public Works Department (Grading Permit, Improvement Permit) - Community Development Department - Riverside Co. Environmental Health Department - Desert Sands Unified School District - Coachella Valley Water District - Imperial Irrigation District - California Regional Water Quality Control Board (NPDES Permit) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. P:\CONAPRV.SDP97-612 2, 0 0 '^ � y 051- For projects requiring NPDES construction permits, the applicant shall include a copy of the application for the Notice of Intent with grading plans submitted for plan checking. Prior to issuance of a grading or site construction permit, the applicant shall submit a copy of an approved Storm Water Pollution Protection Plan. 12. Provisions shall be made to comply with the terms and requirements of the City's adopted Infrastructure Fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 13. All required easements, rights of way and other property rights shall be granted prior to issuance of a grading, improvement or building permit for this development. 14. The applicant shall grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. Property rights required of this development include: A. 48" Avenue - 55-feet, half of 110-feet right of way B. Adams Street - 55-feet, half of 110-feet right of way Right of way grants shall include additional width as necessary to accommodate bus turnouts, dedicated turn lanes and other improvements shown on the approved improvement plans. 15. The applicant shall grant any easements necessary for placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 16. The applicant shall create 20-foot perimeter setback lots or areas adjacent to 481h Avenue and Adams Street. Minimum widths may be used as average widths for meandering wall designs. If a meandering wall is utilized, the applicant shall dedicate blanket sidewalk easements over the setback areas. IMPROVEMENT PLANS 17. Improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media. On -site plans shall be submitted in the categories of "Grading, Paving and Drainage" and "Precise Grading and Plot Plan." Off -site improvements shall P:\CONAPRV.SDP97-612 3 n0.0^50 052 be submitted in the categories of "Grading," "Streets & Drainage," and "Landscaping." The "Precise Grading and Plot Plan" shall have signature blocks for the Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. Offsite street and drainage plans for this development will be limited to modifications, if any, made to the improvements installed by the City. If water and sewer plans are included on street and drainage plans, the plans shall have an additional signature block for the Coachella Valley Water District (CVWD). The combined plans shall be signed by CVWD prior to their submittal for the City Engineer's signature. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 18. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 19. When final plans are approved by the City, and prior to issuance of grading, improvement or building permits, the applicant shall furnish accurate computer files of off -site (street, drainage & sidewalk) plans constructed by the applicant. The files shall be on storage media and in a program format acceptable to the City Engineer. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions including approved revisions to the plans. IMPROVEMENT AGREEMENT 20. The applicant shall construct improvements and/or satisfy obligations, or enter into a secured agreement to construct improvements and/or satisfy obligations required by the City prior to issuance of a grading, improvement or building permit. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements and obligations for this development include: P:\CONAPR V. SDP97-612 4 000251 A. Reimburse the City for the cost to design and construct improvements made to the north half of 48th Avenue and the east half of Adams Street including thirteen and four -tenths (13.4%) of the cost to design and construct the traffic signal at the intersection of the two streets when completed. B. Construct left -in turn lanes and median breaks as approved for the project access drives. C. Construct six -foot -wide sidewalk and irrigated landscaping in the area between the street curbs and the project wall along the full frontage of 48th Avenue and Adams Street. D. Underground any utility lines within or adjacent to the site which the utility authority will accept underground. 21. If the applicant desires to phase improvements and obligations required by the Conditions of Approval and secure those phases separately, a phasing plan shall be submitted to the Public Works Department for review and approval by the City Engineer. The applicant shall complete required improvements and satisfy obligations as set forth in the approved phasing plan. Improvements and obligations required of each phase shall be completed and satisfied prior to occupancy of permanent buildings within the phase. GRADING 22. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 23. The applicant shall comply with the City's Flood Protection Ordinance. 24. The applicant shall conduct a thorough preliminary geological and soils engineering investigation and shall submit the report of the investigation ("the soils report") with the grading plan. 25. A grading plan, which may be combined with the on -site paving and drainage plan, shall be prepared by a registered civil engineer and must meet the approval of the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. PAC0NAPRV.SDP97-612 5 0 0 0 2.. J 0- 054 26. Prior to issuance of building permits, the applicant shall provide a separate document, bearing the seal and signature of a California registered civil engineer or surveyor, that lists actual building pad elevations. The document shall list the pad elevation approved on the grading plan, the as -built elevation, and the difference between the two, if any. DRAINAGE 27. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 28. Stormwater falling on site during the peak 24-hour period of a 100-year storm shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of public streets adjacent to the development. 29. Storm drainage historically received from adjoining property and drainage in excess of the required retention capacity shall be retained on site or passed through a designated outlet into the historic downstream drainage relief route. 30. Drainage retention shall be in common retention basins or other approved retention/infiltration system(s). In design of retention facilities, the soil percolation rate shall be considered to be zero unless the applicant provides site -specific data that indicates otherwise. 31. Nuisance water shall be retained and disposed of on site in an approved facility. If storm water retention is in an open basin, a trickling sand filter and leachfield of a design approved by the City Engineer shall be installed to percolate nuisance water. The sand filter and leach field shall be sized to percolate 22 gallons per day per 1,000 square feet of drainage area. 32. No fence or wall shall be constructed around retention basins except as approved by the Community Development Director and the City Engineer. UTILITIES 33. All existing and proposed utilities within or adjacent to the proposed development shall be installed underground. High -voltage power lines which the power authority will not accept underground are exempt from this requirement. 055 P:\CONAPRV.SDP97-612 6 000253 34. In areas where hardscape surface improvements are planned, underground utilities shall be installed prior to construction of surface improvements. The applicant shall provide certified reports of utility trench compaction tests for approval of the City Engineer. STREET, TRAFFIC AND SITE ACCESS IMPROVEMENTS 35. The applicant shall construct any bus turnouts, median breaks, dedicated turn lanes and any other necessary or desired modifications to the existing street improvements as shown on the approved site construction plans. 36. The applicant shall relocate the two most southerly access drives on Adams Street , if necessary, to achieve a minimum of 250' of distance between curb returns of adjacent driveways and between curb returns of driveways and streets. 37. Access points and turning movements of traffic shall be restricted to the three 28- foot drives on Adams Street and the Avenue 48 main entry, centered approximately 570 feet east of the centerline of Adams Street , which may be no more than 74' wide including two 24-foot drives and a 26-foot median. The access drives shall be restricted to right-in/right-out movements with left -in movements permitted if the applicant installs dedicated left -in lanes with median breaks which prevent right -out turn movements. 38. Street pavement sections shall be based on a Caltrans design for a 20-year life and shall consider soil strength and anticipated traffic loading (including site and building construction traffic). The minimum pavement sections shall be as follows: Residential & Parking Areas 3.0" a.c./4.50" a.b. Primary Arterial 4.5" /6.00" The applicant shall submit mix designs for road base, Portland cement concrete and asphalt concrete, including complete mix design lab results, for review and approval by the City. Construction operations shall not be scheduled until mix designs are approved. 39. The applicant shall provide public transit amenities as required by Sunline Transit and/or the City Engineer. LANDSCAPING 40. The applicant shall provide landscape improvements in the setback areas and right of way planting areas along 481h Avenue and Adams Street. PACONAPRV.SDP97-612 7 0 0 0 2. 5 4 056 41. Landscape and irrigation plans for landscaped lots, landscape setback areas, medians, and retention basins shall be prepared by a licensed landscape architect. Landscape and irrigation plans shall be approved by the Planning Commission. Landscape and irrigation construction plans shall be submitted to the Public Works Department for review and approval by the City Engineer. The plans are not approved for construction until they have been approved and signed by the City Engineer, the Coachella Valley Water District, and the Riverside County Agricultural Commissioner. 42. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way. 43. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 5-feet of curbs along public streets. 44. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. QUALITY ASSURANCE 45. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 46. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, or surveyors, as appropriate, who will provide, or have their agents provide, sufficient supervision and verification of the construction to be able to furnish and sign accurate record drawings. 47. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans for construction or modification of Avenue 48 and Adams Streets. Each sheet of the drawings shall have the words "Record Drawings," "As - Built" or "As -Constructed" clearly marked on each sheet and be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. MAINTENANCE 48. The applicant shall make provisions for perpetual maintenance of the perimeter landscape improvements and sidewalk. MKILORria:AMy.01STaaN 0002155 057 FEES AND DEPOSITS 49. The applicant shall pay all deposits and fees required by the City for plan checking and construction inspection. Deposit and fee amounts shall be those in effect when the applicant makes application for plan checking and permits. FIRE MARSHAL 50. Provide or show there exists a water system capable of delivering 1750 g.p.m. for a 2 hour duration at 20 psi residual operating pressure which must be available before any combustible material is placed on the job site. 51. The required fire flow shall be available from a Super hydrant(s) (6x4" x2-1/2") located not less than 25' or more than 165' from any portion of the building(s) as measured along approved vehicular travel ways. 52. Blue retro-reflective pavement markets shall be mounted on private streets, public streets and driveways to indicate location of fire hydrants. Prior to installation, placement of markers must be approved by the Riverside County Fire Department. 53. Prior to the issuance of a building permit, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans must be signed by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 54. Install a complete fire sprinkler system per NFPA 13. The post indicator valve and Fire Department connection shall be located to the front within 50' of a hydrant, and a minimum of 25' from the building. 55. Install a supervised water flow fire alarm system as required by the Uniform Building Code/Riverside County Fire Department and National Fire Protection Association Standard 72. 56. Install panic hardware exit signs as per Chapter 10 of the Uniform Building Code. P:ICONAPRV.SDP97-612 9 000256 058 57. Install a Hood/Duct automatic fire extinguishing system. System plans must be submitted, long with a plan check/inspection fee, to the fire Department for review. BUILDINGS/FACILITIES 58. Install Knox Key Lock boxes, Models 4400, 3200 or 1300, mounted per recommended standard of the Knox Company. Plans must be submitted to the Fire Department for approval of mounting location/position and operating standards. Special forms are available from this office for the ordering of the Key Switch, this form must be authorized and signed by this office for the correctly coded system to be purchased. All questions regarding the meaning of these conditions should be referred to the Fire Department Planning and Engineering staff at (760) 863-8886. MISCELLANEOUS 59. Applicant agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. P:\CONAPRV.SDP97-612 10 000257 059 RESOLUTION 97- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING APPROVAL OF CONDITIONAL USE PERMIT 97- 035, TO ALLOW TOWER MOUNTED GOLF RANGE LIGHTS IN CONJUNCTION WITH AN 12,546 SQUARE FOOT COMMERCIAL DEVELOPMENT ON 17.9 ACRES CASE NO.: CONDITIONAL USE PERMIT 97-035 APPLICANT: THOMAS BIENEK WHEREAS, the City Council of the City of La Quinta, California, did on the 161h day of December, 1997, hold a duly -noticed Public Hearing to consider Conditional Use Permit 97-030 to allow tower mounted golf range lights in conjunction with an 12,546 square foot commercial development on 17.9 acres located at the northeast corner of Adams Street and 48`h Avenue, and; WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 14T" day of October, 1997, hold a duly noticed Public Hearing and continued Public Hearings on October 281h, 1997, and November 121h, 1997 and recommended approval under Planning Commission Resolution 97-76 for Conditional Use Permit 97-035, to allow tower mounted golf range lights in conjunction with requesting approval for a 12,546 square foot commercial project on a 17.9 acre site; and, WHEREAS, said Conditional Use Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63) in that the Community Development Department Director has conducted an Initial Study (Environmental Assessment 97-344) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case, because appropriate mitigation measures were made a part of the Conditions of Approval, and a Mitigated Negative Declaration of Environmental Impact will be filed; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify a recommendation for approval of said Conditional Use Permit 97-035: 1. That the proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Mixed Commercial which permits the uses proposed for the property. PACCRESOCUP97-035 060 000258 RESOLUTION 97- 2. The proposed commercial building with a lighted golf range is consistent with the City's Zoning Code in that development standards and criteria contained in the "The Pairings" Specific Plan as conditioned, supplement, replace, or are consistent with those in the City's Zoning Code. 3. The requirements of CEQA have been complied with, in that an Initial Study was prepared (EA 97-344), which concluded that no significant impacts from implementation of the Specific Plan will occur, with incorporation of mitigation as identified in the Environmental Assessment. The applicant has agreed to implementing the necessary mitigation prior to site development activities and is in concurrence with project conditions relating to this. 4. Approval of this Conditional Use Permit will not be detrimental to the public health, safety or general welfare or incompatible with surrounding properties. The area to the north and east is designated and zoned for commercial use. The area to the west and south is residential, and the site is located at the intersection of two arterial roadways, which commonly attracts automotive -based commercial uses. The conditional uses proposed are a consistent representation of the uses which would be proposed for surrounding sites. The adverse aesthetic impact of tower mounted golf range lights are mitigated to an acceptable level and generally in conformance with the Dark Sky Ordinance with a soft lighting design which includes limiting the height, direction and wattage of the lights fixtures, shielding the light fixtures, and limiting the hours of night operation. Noise has been assessed and found to be below the maximum permissible levels. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case. 2. That it does hereby approve the above described Conditional Use Permit for the reasons set forth in this Resolution, subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 16th day of December, 1997, by the following vote, to wit: PACCRESOCUP97-035 000459 061. RESOLUTION 97- AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOHN PENA, Mayor City of La Quinta, California P:ICCRES000P97-035 000260 062- RESOLUTION 97- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 97-035 DECEMBER 16, 1997 GENERAL CONDITIONS OF APPROVAL The golf range lighting shall be designed to in a manner which complies with Section 9.60.160 Outdoor Lighting (Dark Sky Ordinance)of the Zoning Code. A "soft lighting" design, as submitted (Exhibits 25, 25A, 25B ,and 26),with the proposed level of lighting which shall consist of the following: 1) the light fixtures mounted on the netting towers shall be no higher than 100 feet with no more than two fixtures (at no more than 1000 watts) per tower, 2) tower mounted light fixtures shall have house -side fabric shields measuring not less than 9' by 12' and building mounted fixtures shall be recessed and, 3) eight ground mounted bunker lights each with two fixtures (at no more than 400 watts) shall be mounted no higher than 4 feet and directed generally east and west at 85 and 35 degrees. 4) Five fixtures mounted at 22 feet in the "Commons Building" facia at the roof overhang; and they are recessed approximately three feet from the edge of the overhang. Two fixtures have three 1000 watt metal halide lights and three fixtures have three 1000 watt metal halide lights. MISCELLANEOUS 2. Applicant agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel at its sole discretion. PACONAPWCUP97-035 0002.61 063 ATTACHMENT #1 000262 065 ATTACHMENT #2 Planning Commission Meeting October 14, 1997 22. There being no further discussion, it was ved and seconded by Commissioners Woodard/Abels to adopt Planni g Commission Resolution 97-068 recommending the certification of a Mi gated Negative Declaration of Environmental Impact for Environmental ssessment 97-341, subject to the attached Mitigated Monitoring Plan ROLL CALL: AYES: Commissioners Abels, Gardner, Kirk, Seaton, Tyler, Woodard, and Chairman Butler. NOES: None. ABSENT: None. ABSTAINING: None. / 23. It was moved and seconded by ommissioners Woodard/Abels to adopt Planning Commission Resolutio 97-069 recommending approval of Zone Change 97-084, as submitted. ROLL CALL: AYES: Commission s Abels, Kirk, Seaton, Tyler, Woodard, and Chairman Butler. N ES: Commissioner Gardner. ABSENT: None. ABSTAINING: N e. 24. It was moved and sf Planning Commissi Tentative Tract 2861 as amended. ROLL CALL: AYES: C Chairman ABSTAP pded by Commissioners Woodard/Seaton to adopt / Resolution 97-070 recommending approval of subject to the Findings and Conditions of Approval isioners Abels, Kirk, Seaton, Tyler, Woodard, and . NOES: Commissioner Gardner. ABSENT: None. None. B. ENVIRONMENTAL ASSESSMENT 97-344, SPECIFIC PLAN 97-030, SITE DEVELOPMENT PERMIT 97-612, AND CONDITIONAL USE PERMIT 97-035; a request of Thomas Bienek for certification of a Mitigated Negative Declaration of Environmental Impact, approval of a specific plan guidelines and standards, approval of a site development permit application to allow construction of a 12,546 square foot two story building with 80 tees for a golf driving range, and a 1,000 square foot maintenance building, and approval of a conditional us permit for a lighted golf range, at the northeast corner of Adams Street and 48" Avenue. PC 10-14-97 Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 000063 0 6 G Planning Commission Meeting October 14, 1997 PC 10-14-97 2. Commissioner Tyler asked if the property to the east of this project, which is planned for an affordable housing project, was contiguous with this project. Community Development Director Jerry Herman stated the project that the City is currently having designed, is located at the northwest corner of Jefferson Street and 48th Avenue. It is to be comprised of 48 single family houses, and 101 senior rental units. The driving range is approximately one half mile to the west of the City's project. Commissioner Tyler asked what the land in-between the two was planned for. Staff stated this land was also zoned Mixed Regional Commercial. The City's Redevelopment Agency owned the 20-acres site and the 30 acres east of the affordable housing project and it too was designated for an affordable housing project. There are no design plans at the present. 3. Commissioner Seaton asked if the 195 parking spaces was sufficient. Principal Planner Fred Baker stated they were sufficient and consistent with the zoning requirements for a project of this size. 4. Commissioner Woodard asked if the telephone poles along 48th Avenue would be removed. Senior Engineer Steve Speer stated the power poles on the south side, adjacent to Rancho La Quinta, carry 92,000 kila volts (KV) and cannot be placed underground. Anything under 12,000 kila volts (KV) can be under grounded. None of those appear on the north side. 5. Commissioner Woodard stated that from a planning point of view, he did not understand how the City can go from Low Density Residential to high density/intensity commercial across the street. There should be a transition between the two. Community Development Director Jerry Herman stated that 48th Avenue was a four lane Arterial with a median. It serves as a transition from a country club environment, separated by an Arterial, to a Regional Commercial zoning on the north. It was designated in 1985 as Regional Commercial and was never changed. What was changed was to allow residential on the north side, as an option on the southern half. Lake La Quinta was originally designated as Mixed Regional Commercial and then the zoning changed, when the ownership of Lake La Quinta changed, to Low Density Residential, except for the piece along Washington Street, which remained commercial. It was the property owner who requested the change. 7 0002.64 06'� Planning Commission Meeting October 14, 1997 PC I 0-14-97 6. Commissioner Woodard then asked how the property on Adams Street changed. Community Development Director Jerry Herman stated it had been zoned Mixed Regional since 1985. Commissioner Woodard stated he did not believe this was good planning. Staff stated there has been residential adjacent to commercial in numerous locations. Highway I I I is a Major Arterial and there is residential next to it. It is an acceptable practice to have single family residential development along a Major Arterial and to use Major Arterials as a buffer. Principal Planner Fred Baker stated that in 1985 the City looked at opportunities to reduce the total amount of commercial in the City, even along Highway 111. Commissioner Woodard stated he had no problem with commercial, but the transition zone between the low density to commercial. Community Development Director Jerry Herman stated that Lake La Quinta when developed, had major commercial on Washington and across a small collector street was a Low Density Residential zone with no buffer. 7. Commissioner Woodard asked what the Commission was to approve on the proposed Phase II future regional commercial site. Community Development Director Jerry Herman clarified that whatever was to be developed would have to go through a site development permit and come back to the Commission for review and approval. Commissioner Woodard asked what are they were approving for this site. Staff stated they were approving a concept for a future office/retail use. Commissioner Woodard asked what the height limit was for this zone. Principal Planner Fred Baker stated it was up to 50 feet. Commissioner Woodard asked if they could condition the project to be lower. Staff stated they had conditioned it to be reduced to 35-feet. 8. Commissioner Woodard asked if there were any drawings that showed a line of site from across the street, if the building was built at 35-feet. Principal Planner Fred Baker stated they did not because it was a part of Phase II. Commissioner Woodard asked if the height could be changed at a later time. Community Development Director Jerry Herman stated if the Commission wanted to reduce the height of the building, they would need to include it in the conditions for the Specific Plan. If the applicant wanted to change it in the future, it could be addressed at that time by an amendment. E 0004265 068 Planning Commission Meeting October 14, 1997 PC 10-14-97 9. Commissioner Woodard asked about the south entrance into the office site appears to be close to the entrance into Lake La Quinta. Has the Engineering Department addressed this in regards to traffic to see that the left turn coming out of the office site and the right turn coming out of the residential development will not have a problem. Senior Engineer Steve Speer stated that Adams Street is going to have a median. Therefore, on the south entrance into Phase II, none of the entrances matched up, so none of them would have a full turning movement. Discussion followed regarding the traffic circulation. 10. Commissioner Woodard stated that on the drainage concept, the drainage was being taken from the office site and directed to the driving range; should the driving range fail and the conditional use permit be removed, and if someone wants to have office buildings, can they still put drainage off one parcel to the next if the property is subdivided in the future? Community Development Director Jerry Herman stated that a condition, or easement, could be placed on the property, in perpetuity, to see that it stays with the office building. The Commission may want to consider this at a later time, after the configuration is determined. Senior Engineer Steve Speer stated it would be appropriate to add the condition at this time. The condition should read: "The owners of the commercial property have an easement right to drain onto the adjacent property or make sufficient arrangements with the City." 11. Commissioner Woodard asked if the color of the exterior surfaces was to be a different color than shown. Staff stated that the applicant would make a presentation which would clarify all the colors. 12. Commissioner Woodard asked if Exhibit 23B showed the sidewalk along the entire length of Adams street and was there a height limit to hide the cars. Principal Planner Fred Baker stated that a condition had been included to require berming, but not to a height of three feet. Commissioner Woodard asked that a condition be added requiring the berming to be three feet. 13. Commissioner Woodard asked if the trees shown on Exhibit 23D, on the side property lines, where there were extensions for the netting and wall, what size trees are being required. Staff stated they would look it up. E 000200 M Planning Commission Meeting October 14, 1997 PC 10-14-97 14. Commissioner Woodard stated that the photometric light plan shows the lighting is going to be thrown directly down onto the driving range and therefore no vertical impact except the eastern property line where they have an 8-12 candle foot. His problem is the blanket of light; even though it does not come into his yard, the neighbor will see the light. Community Development Director Jerry Herman stated the applicant had a lighting consultant present to answer these questions. In regard to the property to the east, it is owned by the City's Redevelopment Agency's and as the Agency is selling the property, it would be taken into consideration when a project is proposed. 15. Commissioner Woodard asked if the lights on the extension are shining straight down, will the neighbors see the white light source. Staff stated the applicant's consultant would answer this question. 16. Commissioner Gardner asked where the parking spaces for the driving range in Phase I were indicated on the plans. Staff stated that on Exhibit 4 it showed 195 parking spaces. Commissioner Gardner asked what the height of the light standards were on the Sports Complex. Staff stated they were 80- feet and 100-feet. Commissioner Gardner asked what the wattage was. Staff stated they were flood lights, but shielded and directed to stay on the ball field. The City conducted a thorough redesign to help reduce the intensity on the surrounding neighborhoods. 17. Commissioner Kirk asked if the environmental impact report indicated whether or not there would be an impact on the transportation system. Or at least showed it to be mitigatable. Did the City do any "back of the envelope" or any other estimates regarding the number of trips to be generated by this specific project. Senior Engineer Steve Speer stated they did not ask for a traffic study. Commissioner Kirk asked if this project was under any type of limitations that did not require such a study. Principal Planner Fred Baker stated that an air quality study would generate the criteria to request a traffic study. This size of a project does not meet the criteria to require the study. Commissioner Kirk asked what the criteria was to determine a traffic study. Staff stated it was determined by a formula, the square footage of the building and number of employees anticipated. A formula determined by the certain size and type of uses that have a list of indicators that would require a traffic 0009p'7 070 Planning Commission Meeting October 14, 1997 PC I 0-14-97 study. Community Development Director Jerry Herman clarified that the allowable Floor Area Ratio (FAR) of this site is .35. Their proposal is .08. The arterials were designed to accommodate the .35 which is more than what the development proposes. 18. Commissioner Kirk asked if this project was to be built out at .35 FAR, would it generate more or less trips. Principal Planner Fred Baker stated it would create more trips due to the total number of square feet, but it depends on the type of use. Each use generates more trips per square feet of building. 19. Commissioner Kirk stated that it is noted in the environmental assessment that the light impacts could be mitigated and the project is striving to comply with the Dark Sky requirements. Community Development Director Jerry Herman stated that recreational facilities are exempt from the Dark Sky Ordinance. However, they are trying to make it come into compliance due to the concerns that have been raised. 20. Commissioner Kirk asked if the applicant would be able to discuss the archaeological and historic objects found. Staff stated they had completed a Phase I survey and will conduct a study for Phase 11. A monitor will be on site during grading of Phase II. The City cannot require this before any grading is started. 21. Commissioner Kirk stated that when the public addresses the Commission, he would like to hear what their expectations were for this property. 22. Chairman Butler asked if the applicant would like to address the Commission. Mr. Thomas Bienek, applicant, stated he would address the Commission about the project, but would like to allow time for the Commission to question the consultants he had brought with him. He was very sensitive to the City of La Quinta's Dark Sky Ordinance. He moved to La Quinta from Palm Desert and has been in the Coachella Valley for 24 years. He likes the Valley and has been a member of the PGA for 23 years and associated with some very class facilities. When he and his wife decided to build this practice driving range, it was their desire to have it be the best known to man. The Coachella Valley has 80+ golf courses, and they want The Pairings to be the best. They have come up with a "state of the art" facility and lighting has been as much a concern to them as the City. It is their desire to be good neighbors. 11 00020 68 '71. Planning Commission Meeting October 14, 1997 PC 10-14-97 23. Commissioner Tyler asked Mr. Bienek to give an overview of the entire project. Mr. Bienek stated there are three types of poles on the market; wood, steel, and modular. Poles and netting are unsightly and they want them to blend into the sky as best as possible. The practice putting facility will have a golf school that will be open to the public. The street corner will have a park -like setting. The two story building will have a restaurant, golf shop, and other retail amenities with outdoor seating. They will be open 365 days a year with hours of operation 7:00 a.m. in the winter and 6:00 a.m. in summer to be closed at 10:00 p.m. The restaurant will close at 11:00 p.m. They will contract with a local security company for monitoring. All entrances are to be gated and will be closed at midnight. One employee will be working from 10:00 p.m. to 6:00 a.m. who will be cleaning up and acting as a night watchman. 24. Mr. Bienek introduced Mr. Steve Lee, LSR Architects in Portland, Oregon, with a residence in Palm Desert. He stated he had originally started the design to conform to all City zoning ordinances. In working with staff, they had actually tried to meet the given conditons prior to coming before the Commission. They have reduced the height of the office building and tried to meet Dark Sky Ordinance. In terms of the height of the office building, they had no firm plans. When staff asked that it be reduced to 35-feet, they had no objections. They do not have any plans for the site and will wait to see what the market will dictate. It could be an assisted living facility. Mr. Lee went on to discuss the line of site and stated the facility was moved as far as possible from Lake La Quinta. It is 380 feet away from the west boundary line. On the south, the facilty is 250 feet to the north of the north right of way line for Rancho La Quinta. The corner was designed as a garden setting that will hide the cars, with a soft light on 25-foot high poles. The west and south sides will be landscaped. Within the driving range, trees border on all sides with water features with internal systems to handle the drainage. The driving range is sunken in a bowl -like function in the center. The exterior materials are cement plaster with the construction being concrete block, steel beams, earth tones colors, and reveals to break up the plane of the building and tie in the window and door headers. The roof will have a copper roof with patina picked up on the fascia. 12 000269 072 Planning Commission Meeting October 14, 1997 PC 10-14-97 25. Commissioner Tyler asked if the copper roof would take too long to patina and blind others in the interim. Mr. Lee stated it would have an acid treatment to patina it more rapidly. 26. Commissioner Woodard asked if there would be a public address system. Mr. Bienek stated there would be no public address systems. 27. Commissioner Woodard asked if parking was allowed on Adams Street. Senior Engineer Steve Speer stated that the cross sectional plan for Adams Street and 48th Avenue, calls for a bike lane which restricts parking. 28. Commissioner Woodard asked if landscaping would hide the maintenance area. Mr. Lee stated it would. 29. Commissioner Woodard if it would be a hardship to reduce the height of the office building to 28 feet. Mr. Lee stated he did not see any problem, but they could not dictate what will happen in the future. 30. Commissiner Woodard asked what the purpose was for the video room. Mr. Lee stated it was video golf that would allow customers to play on different courses. 31. Commissioner Abels stated he thought the project had been well presented. 32. Commissioner Gardner asked why the building for Phase I could not be reduced to 28-feet as well. Mr. Lee stated the major part of the facility, to the top fascia, is 27-feet. The tower is 36-feet to take advantage of the view and add light to the interior of the second floor. 33. Commissioner Tyler asked if the facility would have automated tees. Mr. Bienek stated all 80 tees would be automated. The customers will never touch the ball. 34. Commissioner Kirk appaulded the applicant on his specific plan. 35. Mr. Bienek introduced Mr. Robert DuPuy of Interface Engineering of Milwaukee, Oregon, who stated that this project does comply with the Dark Sky Ordinance as well as being in conformance with the Dark Sky 13 0002 f 0 073 Planning Commission Meeting October 14, 1997 PC 10-14-97 requirements of the International Dark Sky Ordinance Association. The proposed lighting plan complies with both ordinances in all ways. There are two small areas that show footcandles going over the property line; those areas will be corrected. In regard to the question of what you see when you look out at the range at night, the range is enclosed with netting that acts as a diffuser and give an appearance of a fuzzy light. On the drawings the light grey shading is where the light is and dark grey is where the light is not. Mr. DuPuy pointed out that the proposed auto mall will have greater lighting levels than this project. 36. Commissioner Woodard asked how the netting would diffuse the lighting. Mr. DuPay stated that the light is diffused by all sort of objects and is absorbed by the black netting the further away you are. The light does not go straight down, it is traveling at a forward angle. 37. Commissioner Woodard asked if the auto center lighting level was as high as this. Principal Planner Fred Baker stated that according to the City's ordinance they must be an average of one foot candle. He was asked if the height of the light standards was higher or lower for the auto center. Staff stated they were reduced in intensity the further away from the showrooms you move. 38. Commissioner Woodard asked if the light standard was 400 feet in the air and shines down, could it meet the Dark Sky Ordinance. Where does the height come into play. Community Development Director Jerry Herman stated the ordinance deals with shielding and keeping the light on the property. The intensity can be increased, but the light must be on the subject property and shielded. 39. Chairman Butler asked what the height was of the light standards on the south standards on Exhibit 23. Mr. DuPuy stated the lighting at the netting is 100-feet. Mr. Bienek stated the lighting behind the tee is 100 feet. Mr. DuPuy stated the lighting at the north end was 80 feet and shielded. Mr. DuPuy stated that for this light to comform to the International Dark Sky Ordinance it must be completely shielded. No light is going upward at all and to ensure confinement, they have placed additional shielding on the netting behind the lights in a 9-foot by 12-foot square to stop any back spill. 14 00027.1 074 Planning Commission Meeting October 14, 1997 PC 10-14-97 40. Comissioner Kirk stated Exhibit 25-B showed an optional curve house -side shield and asked which one was to be used on the netting. Mr. DuPuy stated it would be the nine foot by 12 foot and it is possible for additional shielding that could be curved. The shield that is on the netting is proposed to be rectangular and is shown as possibly being curved. Their computer computations are saying that the rectangle is working. Commissioner Kirk asked if the curve was more affective. Mr. DuPuy stated their design was based on the rectuangle. He went on to explain the lighting system. 41. Commissioner Kirk asked if the surface of the driving range would reflect any light back upwards. Mr. DuPuy stated that it would to some degree, but the surface is not a hard surface. Some bounce will come off the grass and is accounted for in the analysis. 42. Commissioner Gardner asked why the poles and netting had to be 100 feet. The balls would be hit from the upper level, why was the netting and poles required to be so high. Mr. DuPuy stated the physical limitations for the lighting to throw the light out. They are using lower wattage than the national average calls for. It does requires the height to get the distance. As you lower the light it travels less of a distance. You have to have the height to have the distance. Comissioner Gardner stated that golfer do not need to see where the balls lands. Mr. DuPuy stated that in order to know how to adjust your swing you have to see where you hit the ball. 43. Commissioner Tyler stated it was his understanding that on the perimeter the poles serve a dual purpose; they hold the lights and netting. The only freestanding lights are at the clubhouse. Mr. DuPuy stated that was correct. 44. Chairman Butler asked if the winds would impact the netting and cause a problem with the poles. Mr. Bienek stated the poles are engineered to withstand 70 mph winds. 45. Chairman Butler asked if the netting would bemaintained. Mr. Bienek stated that if they appeared to be a run down facility, they were not doing their job. 46. Chairman Butler asked if there were any other questions of the applicant. Commissioner Tyler asked to hear from the landscaping consultant. 15 075 �0027? Planning Commission Meeting October 14, 1997 iz"nlscsyi 47. Mr. John Vogley, landscape architect, stated he would be happy to answer any questions. Commisioner Woodard asked about the size of the trees on the east property line. Mr. Vogley stated they would plant as big a tree as Mr. Bienek could afford. Nothing less than a 24-inch box. Exhibit 23A shows the landscaping plan. Staff stated the calipher of the tree is not identifed on the plan. They have conditioned the project to show the size. Mr. Vogley stated the plan would come back to the Commission for review and approval. 48. Comissioner Woodard stated the condition should be changed to come back to the Commission for final approval. 49. Commissioner Tyler asked that the sidewalk be meandering along the east boundary as well as the other boundaries. He did not believe there should be a meandering sidewalk on the east as there was not enough room. Mr. Vogley stated that it would be a maintenance path only. 50. Chairman Butler stated that several letters had been received and asked for public comment. 51. Mr. John Fleck, 48-425 Via Solana, within Rancho La Quinta, stated he lived one half mile from the development. He was attracted to the desert because of the beauty and the housing developments. He was notified of this project two or three days prior to the meeting from the Homeowners' Association. His concern is the visual impact that this project will have. The height of the poles that support the netting, the netting, the lights will be visible no matter how filtered, dim, or bright they are. The hours of operation are a concern; 17 hours of operation. With 195 parking spots it is not designed to be a small project. He is also concerned with what happens if this business does not succeed. It is a single use complex that can only be used for a driving range without extensive modifications. Sounds like a well designed project, but it needs to be moved to the Highway I I I commercial area. Why was this site selected in view of the residential developments surrounding it. It is his opinion that the project will negatively affect his property values. Had it been built before he purchased, he would not have bought his home. It is well designed, but in the wrong location. 16 0002,-1 076 Planning Commission Meeting October 14, 1997 PC 10-14-97 52. Mr. Ralph Baggs, 78-705 Descanso Lane, stated he had learned of this project a week or so before the meeting. He looked over the plans at City Hall and initially found that the lighting would be a big problem. Lights 100 feet in the air are going to expose light to the surrounding communities. The diffusion of the lights by the netting is true if you are looking to the east and west, but not the south, where he lives. He was also concerned about the noise. Eighty people hitting balls with metal clubs is going to create noise. It is his opinion that his property values will be affected and he is opposed. 53. Mr. Tom Cullinan, Ranch La Quinta, representing TD Desert Development and the HOA association. He sent each of the residents a letter informing them of this meeting, but did not voice any opinion for or against the project. A few years ago PacTel Cellular came to the City to install a cellular antena at the school site south of Rancho La Quinta. It was their desire to put up poles 110 feet in the air. It was the opinion of the City, at that time, that this was not what La Quinta wanted. From that decision funds were put together to mitigate the lights at the Sports Center. The City purchased this property to develop low income housing and this is what was portrayed to their residents. Catellus Housing will be developing the eastern portion of the property at 48th Avenue and Jeffeson Street on a residential corridor. Residential communities can exist on a Major Arterial. The project is a good project, but planned for the wrong location. He would urge the Planning Commission to vote "no" on the project in light of the extreme impact it will have on the residents of Rancho La Quinta and Lake La Quinta. 54. Commissioner Woodard stated he understood the City had purchased the land for low income housing. Communty Development Director Jerry Herman stated the City's Redevelopment Agency purchased the 50 acres. Commissioner Woodard asked Mr. Cullinan if he purchased his house thinking that the City was going to build an affordable housing project on the adjacent site. Mr. Cullinan stated that he did not live at Rancho la Quinta. He was acting on behalf of the developer and HOA. When Rancho La Quinta was purchased it was his understanding that the adjacent sites would be residential. Even though low income housing is not the best development to have next door, it is preferred to be a reasonable alternative. 55. Commissioner Tyler asked staff how long this property had been zoned as it is. Staff stated since 1985 it had been designated as Regional Commercial. Commissioner Tyler asked if the zoning changed as a result of the City purchasing the property. Staff stated that in 1985 it was designated as 17 000274 07 Planning Commission Meeting October 14, 1997 PC 10-14-97 Regional Commercial in the General Plan. The zoning was not consistent with the designation. In 1992 during the updating of the General Plan this site retained the Regional Commercial zoning, but added a high density overlay. The Geneal Plan is the ultimate plan and any development that is approved must be found to be consistent with the General Plan. 56. Mr. Tom Cullinan asked staff if the property to be developed by Catellus Housing was zoned the same as the property at 48th Avenue and Adams Street. Staff stated it was the same. 57. Commissioner Kirk asked Mr. Cullinan if it was his understanding that an affordable housing project was a better use than this type of Regional Commercial. Is this use a better use than any other higher intensity commercial use that would create more impacts? Mr. Cullinan stated the reason they did not oppose the auto mall was because they understand this type of development would be on the Highway I I I Commercial Corridor. Maybe it is not the best scenario, but it would benefit the comunity. It was his assumption however, there would be a residential buffer between their property and the Regional Commercial on Highway 111. Commissioner Kirk asked what would be a better neighbor; this comercial use, affordable housing, or a higher intensity commercial use? Mr. Cullinan stated obviously a driving range is generally a timed delay of another use. Ultimately, these developers have an out later on down the road. They are not sure that it will be there in perpetuity. It would be better than a bad looking residential development. 58. Mr. Ray Neufeld 48-205 Pasco Teimpo Lane, within Rancho La Quinta, stated that if he had known this driving range was going to be built, he doubts he would have bought his home. They did do some research as to what was going on in this neighborhood before buying. He remembers reading the publications about the purchase of this property by the Redevelopment Agency and at that time it was stated it was for satisfying the low income moderate housing needs of the City. He was surprised to see the Redeveloment Agency intending to sell the land to this type of develoment. People have expressed concerns about the night time lighting, especially to the south, but also daytime visual impairment as you drive along Adams Street. It is his understanding the standards will withstand winds up to 70 mph, but sometimes the winds may exceed this speed. He would be opposed to the development. 18 000078 27 i Planning Commission Meeting October 14, 1997 PC 10-14-97 59. Mr. Jim Brennwald, 48-070 Via Vallarta, stated that besides the lighting, he was concerned that the restaurant owners would obtain a liquor license and the amount of drinking that would occur. 60. Mr. John Boil, 48-600 Capistrano Way, stated he shares the concern mentioned, but more specifically he is concerned about traffic. Washington Street is a speedway. The golf range could bring additional traffic. If you go to hit balls, you don't go for half a day, but half an hour and 80 tee times a half an hour times 16 hours is a lot of traffic. 61. Mr. Tony Rushent 79-235 Rancho La Quinta Drive, stated he lives on the main road that looks right across at this development and in his opinion, will have an impact on him. He would not have bought his house if he had known. They did not buy on the other side of the development because of the school lights. The hours of operation will make noise and traffic. He would prefer housing be developed at this location, but maybe an office that would close at 6:00 p.m. would be best. 62. There being no further public comment, Chairman Butler closed the public hearing. 63. Commissioner Tyler stated he had heard a lot of "not in my back yard" comments. He recalled that a number of people had stated they would not have bought on Sagebrush Avenue if they had known Rancho La Quinta was going to expand. We all live in the city and there is a give and take as progress goes on whether we like it or not. The purpose of this meeting is to determine if the project meets all the requirements of the City. Personally, he thanked the applicant for his patience in bringing this development to the City. He then asked how many entrances are to be allowed on Adams Street. The site plan shows three. Principal Planner Fred Baker stated there were two on Adams entrances under this Site Development Permit. The middle entrance will not be constructed until Phase II. 64. Commissioner Tyler asked if under Section 330.1 of the grading plan, if 80,000 yards of dirt was to be removed. Staff stated that was correct. Commissioner Tyler questioned Section 360.5.2 regarding noise where it stated no noise would be generated during the day. This needs to be deleted. Section 360.5.3 regarding scheduled events, needs to be tied into the noise section to maintain the same hours and operation requirements. Section 360.5.2 needs to have the condition added regarding the prohibition of a 19 00027 6 079 Planning Commission Meeting October 14, 1997 PC 10-14-97 public address system. Section 370.3 talks about public transportation and he asked if bus turnouts were to be constructed. Staff stated they were not planned for because bus service was not provided for on these streets. Commissioner Tyler asked if Exhibit 24-A showed a monument sign to be used at the corner and at the main entrance off 48 Avenue. He was confused as to where the sign would be placed. Staff stated the applicant would have to apply for an amendment to the site development permit to do the ancillary functions other than what is shown at this time. Commissioner Tyler stated the text and exhibits do not agree with each other. 65. Commissioner Tyler asked if the applicant intended to have satellite dishes and if so, where. Mr. Lee stated the satellite dishes would be screened as they will be in the east maintenance yard and will be the smaller dish size. 66. Commissioner Tyler commented that in the staff report the 80-foot high light fixtures are conditioned to be lowered to 25-feet. On Page 5 of the site plan, the last sentence is garbelled which makes it confusing as to what is going to happen. Page 71, Condition 45 should refer to Section 330.1 which is the grading plan and not Section 330.2. In Condition 47, the word "netting" should be removed. Staff clarified that there were lights on the tower netting that light the practice putting area which are at 25-feet. Page 76, Condition 43, delete the first word "provide". Need to fix where Dune Palms Road appears and should not. On Page 83, Commissioner Tyler questioned Condition #38 as to whether or not it gave the applicant the option of making the entrances left turn in and if he wanted to modify the center medians. Senior Engineer Steve Speer stated that was true, he could modify the center median to create a left turn in, but not out. He cannot create a full turn intersection. 67. Commissioner Tyler asked that Page 86 be changed to reflect the correct area code for the Fire Department. Page 90, Condition #4, the last sentence should be clarified to read, "the height of the towers shall not exceed 110 feet'. 68. Commissioner Seaton stated she had concerns. She complimented the developer for the work, but believes it is not a suitable use for the area nor is it compatible with the neighbors. It does not come close to the theme for La Quinta. 20 0002i7 080 Planning Commission Meeting October 14, 1997 PC I 0-14-97 69. Commissioner Woodard asked the applicant if there would be a liquor license. Mr. Bienek stated it would be for beer and wine only. Commissioner Woodard asked if a condition could be added which would not allow alcohol. Commissioner Tyler challenged this and asked why we would deny him what ever country club in the area has. Staff stated a condition could be added to deal with beer and wine sales. 70. Commissioner Woodard stated he liked the design of the building, the land planning is wonderful, and the corner landscaping treatment is beautiful, but he has a problem with the lighting. A line of site drawing is needed from Rancho La Quinta over 48th Avenue, over past the proposed buildings, to show the height of the light standards. The elevations have the two standards drawn in front of the building which are shown on Exhibit 25 to be 100 feet high. Commissioner Woodard asked why they were needed at this location. The neighbors can see the light source whether or not it is shining on them. 71. Commissioner Kirk commented that if you look at Exhibit 26, the site section looking west shows 48`h Avenue in sections, the Commons Building, and the light standards. Commissioner Woodard stated the homes across from the project will see the light source at 100-feet. 72. Commissioner Woodard asked why the poles were needed to show where the ball is traveling? He noted that the lower lights, that would light the levels, would be sufficient. Mr. Lee explained the purpose in having the lights at this height was to allow the patron to judge what he is doing. Discussion followed regarding the light source. 73. Commissioner Woodard stated he would like to continue this project to allow the applicant time to remove the four lights and show that the property owners at Rancho La Quinta will not see the light source. He then asked the applicant why the four poles were so high. Mr. Bienek stated that initially their thought was to have three behind the tee, poles similar to those at College of the Desert, shining out and bunker lights the rest of the way. This plan would not conform to the Dark Sky Ordinance. In order to conform with the Ordinance, they designed the lights high and shining down. In this program, the only lights you see are in the cube area, midway down the driving range. Discussion followed regarding the lighting. 21 00027 8 081 Planning Commission Meeting October 14, 1997 PC 10-14-97 74. Commissioner Kirk stated that on this issue of lighting, the 100 foot pole facing directly opposite Rancho La Quinta is not a significant lighting impact, maybe an aesthetic impact to have a 100-foot pole in your viewshed. The option in this plan is to extend the 110-foot poles the entire length of the project all the way to the Commons Building. Rather than having the 110, 100-foot, 80-foot, 60-foot, or 40-foot, you could have one more 110 foot pole, stick a light very close to the Commons Building, extending the light all along. You would have a higher viewshed impact, and the light instead of being 180-degrees from Rancho La Quinta, it would be 90-degrees. This may be a more significant impact. So as proposed, this lighting plan may be even better than the alternative. Commissioner Woodard stated he did not think this would work according to what the applicant had stated. The applicant stated that after many studies on the computer, the Dark Sky Ordinance is causing more lights to do the same job due to the shielding requirements. Alternatives were discussed between the Commission and the applicant. 75. Mr. Dupuy asked if the Dark Sky Ordinance could be waived so they could lower the light standards so the source could not be seen. The light source could be lowered and directed away from the residential community. Community Development Director Jerry Herman stated the Commission could create the standards in the Specific Plan. If the Planning Commission wanted to change the requirements, those changes could be added to the Specific Plan. 76. Commissioner Abels complimented the applicant and staff on their presentation. He concurred with Commissioner Tyler about the comments regarding "Not in my back yard." This project will be an asset to La Quinta and will not detract from property values. It is setback far enough away from Rancho La Quinta, that it will not be a detriment to them. 77. Commissioner Gardner stated he too thought it was a very well designed project. He lives close to the Sports Complex and even with the adjustment to the lights, he can still read a newspaper at 10:00 p.m.. Based on that he could not vote yes. 78. Commissioner Kirk stated he too commended the applicant on a fine job and extended his compliments to developer. He, however, did not hear the public comments as "not in my back yard" as he shares some of their concerns. He appreciates the concerns raised by Commissioner Woodard, but the applicant 22 000279 08? Planning Commission Meeting October 14, 1997 has done all that he can to conform, and respond to the integrity of the Dark Sky Ordinance and the result is the high poles. He would be concerned if the Commission tried to relax their stand on the Dark Sky Ordinance. He does not believe that reducing the poles and sending the leakage out into the sky is a benefit. The photometric analysis pictures of the proposed lighting plan do not show any leakage. Any changes in the lighting scene would result in his negative vote. He is generally happy with the project as presented. 79. Chairman Butler stated he too was concerned about the lighting as well as the impact of the lighting on the surrounding neighborhood. Rather than taking a vote at this time, maybe the Commission should continuing the project and allow the developer time to look at lighting alternatives. 80. Commissioner Tyler stated he too agreed with Commissioner Woodard to continuing the project and suggested the applicant obtain a line of site exhibit showing the impact on the adjacent communities. The poles used by the Sports Complex were three or four feet in diameter at the base and this aspect was not even discussed at this meeting 81. Mr. DuPuy stated he shared Commissioner Kirk's concern about deviating from the Dark Sky requirements. This leaves them caught in the middle. If the Commission wants to look at different studies, can they have the flexibility to work with the requirements of the Dark Sky and could they have an understanding as to why the Dark Sky Ordinance is being pushed. 82. There being no further discussion, it was moved and seconded by Commissioners Tyler/Gardner to continue Environmental Assessment 97- 344, Specific Plan 97-030, Site Development Permit 97-612, and Conditional Use Permit 97-035 to the Planning Commission meeting of October 28, 1997, to allow the applicant an opportunity to review the lighting and line of site information in regards to the lighting, poles, and netting concerns. 83. Chairman Butler asked that the Commission be shown the previous lighting plan as well. 84. Commissioner Woodard asked why the poles could not be arranged differently to meet the Dark Sky Ordinance and the surrounding neighbors concerns. PC 10-14-97 23 000280 083 Planning Commission Meeting October 14, 1997 85. Community Development Director Jerry Herman stated that if the Commission is proposing to continue the project, staff will take the comments made at this meeting, along with the requested condition changes, and bring it back to the Commission. The applicant will be asked to bring back the three prior lighting plans, and address the 100-foot poles, the four poles in front, along with all three elevations with the support poles. Chairman Butler asked that the structure of the support poles holding the netting be included in the report. 86. Community Development Director Jerry Herman summed up the areas the Commission was concerned with: the two story building being reduced to 28- feet for Phase II; three foot berming and landscaping to be reviewed by the Planning Commission as well as the sign program; the four poles in front of the building; the line of site from Rancho La Quinta and Lake La Quinta; and the items as noted by Commissioner Tyler. Principal Planner Fred Baker asked that the drainage issue between the properties also be addressed. 87. Commissioner Abels stated that he did not believe it was fair to judge this lighting program against the Sports Complex lighting. 88. Following the comments, the vote was taken. The motion passed with Commissioner Seaton voting no. 89. Commissioner Kirk recommended the applicant look into the Mt. Palomar Lighting Ordinance to see what was put into their ordinance. VI. BL7SINESS ITEMS: None VII. CORRESPQNDENCE AND WRITTEN MATERIAL: None VIII. COMMISSIONERS ITEMS: A. Commissioner r informed the Commission that an existing home on Forbes Circle with adding a and story and in his opinion it had "0" compatibility. The Zoning Code required no iew for compatibility. If the Commission is going to be reviewing the Code, this needs be added. Staff stated that a review of the Zoning Code was tentatively scheduled for Planning Commission meting of October 28, 1997. PC 10-14-97 24 000281 Planning Commission Meeting October 28, 1997 sentence "Why are the poles needed to show whereXhe ball is traveling?" was made by Commissioner Woodard, and the next sente ce should read, "And noted lower lights that would light the lev/acre, d be s ficient."; Page 22, Item 73 the word "Ordinance" should be added ak S ; Page 23, Item 77 change the wording to "photometric analysis". Co r Gardner asked that Page 3, Item 6 be amended to read, "...which is , Item 7 correct the spelling of "Bechtel", Item 8, correct it to say, "...but ate authority", Item 10 be corrected to state, ...sizeof the original lots were8, Item 7 should be changed to read "...what the height limit ...". There beher changes, it was moved and seconded by Commissioners Tyler/Seaton ve the minutes as amended. Unanimously approved. B. Chairman Butler asked if th�re was a Department Report. None. V. PUBLIC HEARINGS: A. CONTINUED - ENVIRONMENTAL ASSESSMENT 97-344, SPECIFIC PLAN 97- 030, SITE DEVELOPMENT PERMIT 97-612, AND CONDITIONAL USE PERMIT 97-035; a request of Thomas Bienek for certification of a Mitigated Negative Declaration of Environmental Impact, approval of specific plan guidelines and standards, approval of a site development permit application to allow construction of a 12,546 square foot two story building with 80 tees for a golf driving range, and a 1,000 square foot maintenance building, and approval of a conditional us permit for a lighted golf range, at the northeast corner of Adams Street and 48" Avenue. Chairman Butler informed the Commission that a request had been received from the applicant to continue this item to the next Commission meeting. It was moved and seconded by Commissioners Kirk/Gardner to continue this item to November 12, 1997. Unanimously approved. VI. BUSINESS ITEMS: A. Site Development Permit 96-59 , a request of Lapis Energy Organization, Inc. for approval of final landscaping p s for the southeast corner of Dune Palms Road and Highway 111. Associate P1annWallace Nesbit presented the information contained in the staff report, a opy of which is on file in the Community Development PC 10-28.97 l 2 085 000282 Planning Commission Meeting November 12, 1997 d. Plan 1, Elevations A and B be modified to differentiate between the two garages to be reviewed and approved by the Planning Commission. e. One lot be eliminated and the area dedicated t ,setback and landscaping to be approved by staff. f. Condition 466 have the following words or to issuance of Building Permits" and "accep U k e to t the CC&R's. ROLL CALL: AYES: Commissioners s, Gard ande Chairman Woodard. N S Non rIABSE ers Butler and Seaton. ABS B. Continued - Environmental Assessmen ecific Plan 97-030 Site e�� Development Permit 97-612 and Co on it 97-035; a request of Thomas Bienek for Certification o '� a Mid tive Declaration of Environmental Impact, approval o "� lan Gui d Standards, approval of a Site Development Permit low con ction of a 12,546 square . foot two story building withees fo' . n age, and a 1,000 square foot maintenance building, an ! - provat a se Permit for a lighted golf range, at the northeast c, 4er of �his Stre a 48th Avenue. A' 1. Chairman r info the pu that the public hearing had been closed, but p _ li mment,: b n and asked for a staff report. Planning f� M pristine dented the information contained in the staff hsr s e "epy of' is on file in the Community Development i =led that Exhibit 12 still appears to have the lights. Staff thers still have lights on them. 3. C' ', ner Kirk asked if there were any changes to the bunker lights. St ted there were none. k 4. - 6mmissioner Tyler asked for clarification in the staff report regarding the 'Abuilding lights to be used. Staff stated it was referring to the facia under the VNA roof overhang. Three lights are shining out of the facia and on either end �1 there are two lights. 5. Commissioner Tyler stated there appears to be a discrepancy between the report that stated the project complies with the Dark Sky Ordinance and the discussion of Option 4 where it stated that it almost meets the Ordinance. PC 11-12-97 6 0000283 086 Planning Commission Meeting November 12, 1997 PC 11-12-97 Staff stated that the majority of the lights are below the one foot candle reading at the 100-foot lighting level envelope. 6. Chairman Butler asked how the noise coming from the 'te would be determined and measured for the noise study. Staf; stated' a part of how the noise study is conducted and it was dete d ed on the uses proposed and the mitigation measur ropos, fore, it meets the City's standards. 7. Commissioner Tyler stated that tion 3 0Speci still references the future office buil eet and shou ted to state 28-feet. 9 Chairman Butler asked if the applicant would like to address the Vommission. Mr. Tom Bienek, applicant, gave an overview of the project and asked if he could address the Commission after the public comment had been taken. 10. Mr. Tom Cullinan, 73-38 Juniper, Palm Desert, stated he was representing the Homeowners' Association for Rancho La Quinta and TD Desert 7 0002.84 087 Planning Commission Meeting November 12, 1997 PC 1 1-12-97 a favor ablr � on therefo their request that the Commission deny this prono a g; , 7 e "rancho La Quinta Drive, directly across the street stated his concerns are noise, traffic, hours of operation, g.0y, the lighting. This project is not what exemplifies La aggs, 78-705 Descanso Lane, stated he had previously submitted 1 e Commission objecting to this project. This letter stated his obf Us to the project which included lighting, glare, steel structures up to feet, a two story building, and the noise. He questioned whether the iise study was based on one person hitting a ball or 80 people. In addition, the noise that would be generated from the serving of beer and wine. The visual affect of the steel structure and black netting during the daylight hours. There are utility poles and power lines running along Adams Street which are 8 osR 0ootisa Planning Commission Meeting November 12, 1997 PC 1 l -12-97 70 feet in height. Now the poles and netting at almost twice this height will destroy the scenic vistas and natural desert and mountain views. The Environmental Assessment stated that there will be less than significant impact on scenic vistas. In his opinion, it should be stated t t it would be potentially a significant impact. There will not onl be 300 , gof poles and netting near Adams Street, but 200 yards east t another line of poles and netting up to 110 feet. Ther e, the , om Adams Street and northwest from Rancho La Q '' oward osa MountaiW will be blocked by two rows of k nettin oles 's project should not be in any resi ial back a �d in La: I�& �, 13. Mr. Trevor Jones, 79-195 Ranch' a Drive, stated hibuse is 100 feet from 48th Avenue. Virtually ac et from entrance to 195 stalls of parking. They selected ut e of the quietness and mu composition of residential comnities. ill be looking directly into lighting, netting, e �; poles ed the Community Development Departm erial that s being reviewed by the Commission. In the tonme un noise, there is a letter from the acoustical en ' , per firm re se that comes from striking a ball with a titans " cover �club, b r addresses the noise relative to automobile " e ligh that co s from the automobiles. The line -of - sight that a presen tonight,. '' not true. If it were true he would be looking a ' e the m � s..', '-far distance. There is ample land for this :o F pro �� � comme t is not tucked in a residential area. M WWI Mr z, 48-612 Calle Esperanza, stated he was in favor of the roject ®� arst class driving range that will have a wonderful junior ..progr 6p instructors. This is needed for the youth in the desert. 15. a J. Lyman, 85-075 Merion, stated she too supported the project a opinion, it would be a wonderful recreational use for La Quinta. 16. Richard Cullhne, 80-075 Merion, stated he was moving from his PGA West home because he no longer wanted to live in a gated community. This :o „°project will do nothing but enhance La Quinta. Mr. David James, 44-495 Blazing Star Trail, stated he has been a resident of La Quinta for eight years with three children. There are a lot of private golfing facilities, but no place for those outside the private facilities to M �nn�Qn 089 Planning Commission Meeting November 12, 1997 practice their golf swing. This type of facility is needed in the desert and he is very much in support of the project. 19. Commissioner Wood aske d`" he determined his pictures and drawings wertccurate r ed his figures were based on the height of the lity pol Co r Woodard questioned the poles appearing to m ser t e °the III)s. Discussion followed regarding the location o dower eS ,. 20. Mn,ck, 48- _ o, stated his concern was that these towers lily vise in both Rancho La Quinta and Lake La Quinta. A' � Fro' � e can look down into the proposed site. To say that it will dot be v t true. He also commented on the additional traffic and � is safe em as noted in the Sheriffs Department report. It is a r oject, ,I ecially for the youth, but not here. In addition, the exposure en to a micro brewery in this location is of concern. He then read a Assemblyman Jim Battin expressing his understanding of Mr. 21 fir. Dave Sawyer, 48-380 Via Salano, stated he was a full time real estate appraiser, and his comments were based on his real estate experience. V E" Pointing the lights to the north will not solve the problem. One thing buyers V continually request of him is that they not put them near anything that is ugly, PC l 1-12-97 10 000287 090 Planning Commission Meeting November 12, 1997 high power lines, etc. He has watched the appraisal process and an appraiser will make a negative adjustment when the developments cause visual downgrading. A mandatory disclosure will be placed on Rancho La Quinta to their potential buyers as to what is planned for the neighbor' g properties. He has seen potential buyers walk away because f these- e of impacts. This will have an impact on property owners wi o La Quinta. 22. Mr. Robert Leccercq, 78-835 L showed pictures of other driving and poles. This is a good project; 23. Commissioner Kirk asked that by Mr. Neufeld. 24. Ms. Ann Madison, 78-735 D lighting as they like to takew night and they will now, ' might not have been _ d on They will hear all noise was concernedpb�e t)�the Ci � in that therids tol air profit morco rciE �. It annearsee or es in not f obj ection shown the phdf& at)hs taken Del MaTROMIGSW concern was with the gnello ,i Via Solana, stated he has practiced law for 27 year ' ty of Los Angeles. His background has caused him to be e;sH volve �' �opers who wanted to develop driving ranges, but most in the' of to and not in residential areas. He represented the y Co ry Club in its litigation against the City of Palm Desert in teir all fields. At those hearings they were assured that with the d�f the lights they would not affect the 187 residents on the south c t of that development. They lost their case as the park is still orating. What he would like to point out is that development guaranteed Oe property owners that the lights would be diffused and lowered down and directed on the ball fields. If you are to visit there now you will find that the light pollution is tremendous. If this project moves forward and any litigation develops therefrom, any prospective buyer for a Rancho La Quinta property will have to be made aware of the pending litigation. When this happened at Monterey Country Club, potential buyers passed on the purchases. PC t t - 1 2-97 11 0092Sg 09.1 Planning Commission Meeting November 12, 1997 PC I 1-12-97 Financially, the impact on revenue would be devastating. How can the City go from a low density residential to a high density commercial directly across the street. He objects that this project can meet the Dark Sky Ordinance. He then read an article from the newspaper on the affect of thPalm Desert driving range. r 29 'Commissioner Kirk asked if Mr. Lee could address the photometric study; is i this design better than the previous design in regard to the Dark Sky 1 Ordinance. Mr. Lee went over the different lighting options that had been 12 000230 092 Planning Commission Meeting November 12, 1997 presented to the City for this project. Commissioner Kirk stated that although the developer is receptive to the City's concerns regarding the Dark Sky Ordinance, there are still some lighting impacts. Mr. Lee reminded the Commission that this project is exempt from meeting e Dark Sky All Ordinance, but due to their concern to mitigat, any p tial negative impacts, they have tried in every way to mee D, ' Sky Ordinance. Commissioner Kirk stated that the Co ission sider revising the Zoning Code to see that this type of t be re et the Dark Sl Ordinance.` 30. Commissioner Kirk stated he concerns that he is not as recel developed at a .35 floor area would be significant amounts significant amounts of traffic not as significant a noise should have already ' development is pro"_ e on t made regarding t ommi City could or, ild pot : a project, but.,, �„ till co me rned with theThe ffic and noise. I� s project is ion by the Zoning Code, there �' m office development and m4,kPWm this project. This is a great light. 31. Co 'ssi„ er Gard e to give an example of what streets meet T the 'ffic de sed. Senior Engineer Steve Speer clarified the e , act woul��generating the 29,000 trips. Traffic projections were e buildout of the City. This is based on the potential projects at cou ,ten This project will not come close to generating anywhere this he figure of 29,000 is what would be on Washington e dtlt Hig 'y 111. Highway I I I currently only carries 26,000 trips. P : ner Woodard asked staff if the projection in the future is to be 2 �nior Engineer Steve Speer stated this is true, based on the entire C g built out. Commissioner Woodard asked if this project site were tcie developed with residential would it be more or less. Staff stated that �eausing usually would be less than a commercial development. Commissioner Gardner thanked staff for clarifying this figure. He has spent a lot of time at driving ranges and has lived next door to one, and the noise level is not as high as the traffic impact. There is a light impact concern. It PC I 1-12-97 13 nnng(lo 093 Planning Commission Meeting November 12, 1997 PC L 1- 12-97 is a well designed project and he would like to see it in La Quinta, but it is probably in the wrong location. In addition, he is concerned with the mandatory disclosure of the real estate laws and whether or not people in this area were aware this site was zoned commercial. _ are going to see the poles that hol a ing. His con rn e with the daytime aesthetics than they He is conce`with what distance should be required for r isclosures. It has been his objection from the beginning y y no mercial zoning next to residential, but it is and these homes we owing this area was zoned for commercial He d staff to ' ow this zoning came to be. Staff stated th lan in 1 designated this area as Regional Commercifihe zt ged to reflect the General �, �r e -e Plan but the use }ant was- in 1992, the General Plan was updated which 0 itained Regio �ercial zoning and in 1996, the zoning was y' �' ed to,lect the ° neral Plan. Rancho La Quinta was originally ned in JOIL, 7 before. City's incorporation. It was approved in the J 98'as The changed to The Pyramids in 1988-89 and the ' to recei aterl bought by the Drummond Company in th 0's and ancho La Quinta. The houses were started in appr y, 92. Commissioner Woodard stated that if he was living in e first` es he would have taken a hard look about whether or not ould e next to the telephone poles along 48th Avenue and 9„ �Street. 1-1 e first poles that will be seen from the Rancho La Quinta ill be two football fields away. From the standpoint of the 0,11 the project, if the telephone poles did not exist, he would vote no fo`roject. The aesthetics of driving by a project that is as well designed a6landscaped as this one is, will be much more aesthetically pleasing. Commissioner Tyler stated he currently lives next to a golf course and his concern is more with the noise that is generated from the maintenance workers than this project. In regard to the question of whether or not he would have this in his back yard, this was originally proposed for his 14 000203_ 094 Planning Commission Meeting November 12, 1997 PC 1 1- 12-97 35. Chairman Butte al h o was ed with the towers and netting. There is no char " tithe effe f the netting. Although the applicant has worke to mi to the li , the lights will be seen. It is a project that isne , but he d ' i ` see it somewhere else. C r Abels" "Tie had sat on this Commission when this project was oposed at Miles Avenue and Washington Street. He is pro- ausinesn'nta and believes this is a fine project for La Quinta. If one o "this in their back yard, then there is no place for it to be his o ' ton he does not believe this will project will have a negative e neighborhood. 37. Te-eing no further discussion, it was moved and seconded by b1Zq nmissioners Kirk/Tyler to adopt Planning Commission Resolution 97-073 commending to the City Council approval of a Certification of a Mitigated egative Declaration of Environmental Impact for Environmental lv Assessment 97-344 according to the Findings set forth in the attached Resolution. ROLL CALL: AYES: Commissioners Abels, Kirk, Tyler, and Woodard. NOES: Commissioners Butler and Gardner. ABSENT: Commissioner 15 oO.nJ hn 095 Planning Commission Meeting November 12, 1997 VI. Seaton. ABSTAIN: None. 38. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 97-074 recommending to the City Co Fcil approval of Specific Plan 97-030. ���� ROLL CALL: AYES: Commissioners Commissioners Butler Seaton. ABSTAIN: No ROLL CALL: AYES: TAINSNone. oodard. NOES: to the City Co _ it approval onstruction of a lighted golf W0 square foot maintenance 8th Avenue subject to er, and Woodard. NOES: ABSENT: Commissioner 40. It was mou , d seat d by Co issioners Abels/Kirk to adopt Planning Comrpass" Resolute -0 ommending approval to the City Council of al Use 5, as recommended. nissioners Abels, Kirk, Tyler, and Woodard. NOES: :rs Butler and Gardner. ABSENT: Commissioner TAIN: None. AND WRITTEN MATERIAL: None COMMISSIONERS ITEMS: discussion regarding the landscaping at Home Depot. PC 11-12-97 16 0004293 0049? Planning Commission Meeting November 12, 1997 1. Commissioner Woodard stated that he had spoken with staff regarding this issue and according to what he understood, Caltrans would not allow any berming or change in elevation within the first 12-feet. Home Depot is not willing to make any changes to the remaining 20 feet which c be modified. He would therefore, like to strongly recommend th t this C ission write a letter to the Council asking them to address thei g e, ` to the applicant. Staff stated that the Conditions of A gal al ons for screening. Home Depot chose the additiona caping currently bei RF planted. 2. Commissioner Gardner stated tl social economic downfall of the the City can do to make them pointed out that they are compl; 3. Commissioner Woodard that would require them, 4. Commissioner such as revokil stated they installed. Iorio is notorio ng the ere in. Is thsomething Attorney Dawn Honeywell edition as written. ition'ROMWi written in a manner be done to resolve this issue, 0. City Attorney Dawn Honeywell d the landscaping that was originally ]roved prior to the new Highway 111 )nal landscaping. Planning Manager of the delays were due to the time B. a f the u`W pn Highway 111. Planning Manager Christine di Iorio s , e oicted the used car dealer and staff is working with the �ytanding issues regarding landscaping lighting and cats C. Discussio e° iding a Cooperative Agreement with Riverside County regarding the prolifergan of signs on adjoining boundaries. Staff stated they are working to obtain eport for Council to see what they would like to do regarding this issue. Chairman Butler asked about the flying of the American flag by a development on Fred Waring Drive for advertising purposes. Staff stated they are not allowed to have more than what is allowed by Code. Staff will speak with the Code Enforcement Division to see that the developer complies with the regulations. Chairman Butler asked if there are developers that PC 11-12-97 17 000294 �9W Planning Commission Meeting November 12, 1997 repeatedly violate regulations, could fines be issued prior to any Certificates of Occupancy being issued. City Attorney Dawn Honeywell stated that some changes have been made to allow cities to adopt framework for administrative type fines. There has been no direction Council to investigate or look into doing this in La Quinta. airm tler stated he would like to recover the City's cost to enforce e irements. City Attorney Dawn Honeywell stated therV�egulati some require developers to pay the City's cost to enforce ssion follow regarding potential solutions. m' Staff state y were rking vy$ the developer and artist to design the landscapi " hat will' ce`rt piece. is Comm Commissioner Kirk on his appointment to the ea Sthe Executive Director. F. er Ki 3 that the lighting on the Washington Street medians be xt ag a. Staff stated the City realizes it is not in compliance D with a 1� the � ance and is trying to resolve the problem. Commissioner Kirk suggestbe addressed in the Zoning Code update. no er business, it was moved and seconded by Commissioners Kirk/Tyler to e� rbe' eeting of the Planning Commission to a regular meeting of the Planning held on November 25, 1997, at 7:00 p.m. This meeting of the Planning was adjourned at 9:57 p.m. on November 12, 1997. PC 1 1-12-97 18 000295 09S