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1998 01 20 CC� oz v i CFN OF TN�v City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting January 20, 1998 - 3:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call Beginning Res. No. 98-01 Ord. No. 314 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. APPROVAL OF MINUTES a. Approval of Minutes of January 6, 1998 1 000001 PRESENTATIONS WRITTEN CORRESPONDENCE LETTER FROM BIA REGARDING A LUNCHEON MEETING WITH THE CITY COUNCIL. BUSINESS SESSION CONSIDERATION OF AWARD OF THE DESIGN/BUILD CONTRACT FOR THE FRITZ BURNS PARK PUBLIC POOL AND CONSIDERATION OF APPROVAL OF AN "OPERATION AND MAINTENANCE OF FACILITY AGREEMENT" WITH THE COACHELLA VALLEY RECREATION AND PARK DISTRICT FOR THE FRITZ BURNS PARK PUBLIC POOL. A) MINUTE ORDER ACTION. 2. CONSIDERATION OF RESOLUTION DESIGNATING SPEED LIMITS FOR CERTAIN SPECIFIED LOCAL STREETS. A) RESOLUTION ACTION. 3. CONSIDERATION OF THE CONSULTANT SELECTION PROCESS FOR DESIGN SERVICES NECESSARY TO PREPARE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATES FOR THE WASHINGTON STREET BRIDGE WIDENING PROJECT #98-02 (BETWEEN CALLE TAMPICO AND 50T" AVENUE). A) MINUTE ORDER ACTION. 4. CONSIDERATION OF APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR EISENHOWER DRIVE MEDIAN LANDSCAPING, PROJECT NO. 98-01. A) MINUTE ORDER ACTION. 5. CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE REVISING CHAPTER 6.04 "REFUSE DISPOSAL" AND CHAPTER 6.05 "RECYCLABLE MATERIALS" TO BRING THEM INTO CONFORMANCE WITH THE CITY'S CURRENT FRANCHISE AGREEMENT AND RECENT COURT CASES. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 6. CONSIDERATION OF RESOLUTION REGARDING LIBRARY OPERATIONS. A) RESOLUTION ACTION. 000002 Page - 2 - CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JANUARY 20, 1998. 2. TRANSMITTAL OF TREASURER'S REPORT AS OF NOVEMBER 30, 1997 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. 3. ADOPTION OF RESOLUTION APPROVING A STREET NAME CHANGE 97-009 FOR A PORTION OF VIA CARMEL TO CARMEL CIRCLE WITHIN RANCHO LA QUINTA, EAST OF THE INTERSECTION OF MISSION DRIVE WEST AND VIA CARMEL. APPLICANT: CITY OF LA QUINTA. 4. APPROVAL OF OVERNIGHT TRAVEL FOR THE COMMUNITY DEVELOPMENT DIRECTOR TO ATTEND THE AMERICAN PLANNING ASSOCIATION'S 1998 NATIONAL PLANNING CONFERENCE IN BOSTON, MASS., APRIL 4-8, 1998. 5. APPROVAL OF OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES, PUBLIC WORKS OFFICERS INSTITUTE IN SAN DIEGO, CALIFORNIA, ON MARCH 17-20, 1998. 6. APPROVAL OF FINAL MAP AND SUBDIVISION IMPROVEMENTS AGREEMENT FOR TRACT 28457-3, BELLA VISTA. 7. APPROVAL OF SPECIFICATIONS AND AUTHORIZATION TO BID FISCAL YEAR 1997/98 CITYWIDE RESTRIPING PROGRAM. 8. APPROVAL OF AGENCY -STATE AGREEMENT TO PROVIDE STATE LOCAL TRANSPORTATION PARTNERSHIP PROGRAM (SLTPP) FUNDING TOWARD AVENUE 48 EXTENSION; ADAMS STREET TO JEFFERSON STREET, PROJECT #96-05. 9. APPROVAL OF AN ADDITIONAL SECRETARY TO THE ALLOCATED POSITIONS SCHEDULE. STUDY SESSION DISCUSSION OF BOARDS/COMMISSIONS. 00000)3 Page - 3 - REPORTS AND INFORMATIONAL ITEMS A. PLANNING COMMISSION MINUTES OF DECEMBER 23, 1997 B. HISTORIC PRESERVATION COMMISSION MINUTES OF OCTOBER 16 & NOVEMBER 20, 1997 C. INVESTMENT ADVISORY BOARD MINUTES OF NOVEMBER 12, 1997 D. CVAG COMMITTEE REPORTS E. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) F. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) G. C. V. MOUNTAINS CONSERVANCY (SNIFF) H. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) I. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) J. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) K. PALM SPRINGS REGIONAL AIRPORT COMMISSION L. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) M. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD N. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) DEPARTMENT REPORT A. CITY MANAGER 1. RESPONSE TO PUBLIC COMMENT B. CITY ATTORNEY - NONE C. CITY CLERK - NONE D. BUILDING AND SAFETY DIRECTOR 1 . DEPARTMENT REPORT FOR DECEMBER 1997 E. COMMUNITY DEVELOPMENT DIRECTOR - NONE F. COMMUNITY SERVICES DIRECTOR 1 . DEPARTMENT REPORT FOR DECEMBER 1997 G. FINANCE DIRECTOR 1. REVENUE AND EXPENDITURES REPORT DATED NOVEMBER 30, 1997 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY. H. PUBLIC WORKS DIRECTOR 1. DEPARTMENT REPORT FOR DECEMBER 1997 I. POLICE CHIEF -NONE MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. Page -4- 000004 PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PUBLIC HEARINGS COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 1998/99 - APPROVAL OF APPLICATIONS AND AUTHORIZATION FOR THE CITY MANAGER TO SUBMIT APPLICATIONS. A) RESOLUTION ACTION. NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) REGARDING EXISTING LITIGATION: A. REFCO, CASE NO. CV92-7626RJK B. TRADITIONS, CASE NO. INCO03070 C. DR. TYNBERG EMINENT DOMAIN CASE NO. 088851 D. KSL/C.V. UNIFIED SCHOOL DISTRICT CASE NO. INCO03108 E. KSL/J.M. PETERS, CASE NO. 002597 F. LA QUINTA V. DIEHL EVANS, CASE NO. 782308 G. CITY OF ORANGE V. ALABAMA TREASURY ADVISORY PROGRAM, CASE NO. BC106461 H. PEOPLE OF THE STATE OF CALIFORNIA V. STEVEN RUMMONDS, CASE NO. INMO71412 I. WESTERN EMPIRE INDUSTRY V. CITY OF LA QUINTA,. CASE NO. 302768 J. CITY OF LA QUINTA V. PARC LA QUINTA CASE NO. INCO04514 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHWEST CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS CLARKE. ADJOURNMENT 000005 Page -5- DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of January 20, 1998 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111, on Friday, January 16, 1998. DATED:,�January 16, 1998 SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. Page - 6 - 000006 01/12/1998 20:24 7607723372 13IA t WRITTEN CORRESPONDENCE: U in BIR January 12, 1998 Desert Chapter fluilding Industry Anmwintiau of'N)Uthrrn Californid Mayor John Pena City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor Pena: 77564 Country Club Drive Suite 40013 Palm Desert, California 92211 760.360.2476 fux 760,772,3372 On behalf of the members of the Building Industry Association Desert Chapter, I would like to suggest a luncheon meeting between yourself, members of the City Council and my membership at noon on a day and location of your choice, during the last two weeks of February, 1998. The outline of the meeting would be a brief presentation by you regarding the City of La Quints followed by a question and answer period. This would enable our membership to better understand your City and your Council to better understand our organization through discussion and open communication. We understand this may have to be an announced public meeting to meet the requirements of the Brown Act, and we would ask that your staff handle this detail. I would appreciate hearing from you at 360-2476 as soon as possible so that we might begin preparations for this important luncheon., When you call with a confirmation that you would like to join us, please offer suggestions for a date and place that would allow you and the rest of the City Council to attend such an event. Executive Director 000007 An Aiiilintr of th.• NelionHl A.")oriflllnn 13. Buiidere and the Califamnia BuildinK lndtextry .A.eueiati�a. T4ht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of Award of the STUDY SESSION: Design/Build Contract for the Fritz Burns Park Public Pool and Consideration of Approving a Operation PUBLIC HEARING: and Maintenance of Facility Agreement with the Coachella Valley Recreation and Park District for the Fritz Burns Park Public Pool W0191JAMAURY-011 0 ► Award the Design/Build Contract for the Fritz Burns Park Public Pool to California Commercial Pools, Inc. in an amount not to exceed $523,000. ► Approve the Operation and Maintenance of Facility Agreement with Coachella Valley Recreation and Park District (CVRPD) for the operation and maintenance of the Fritz Burns Park Public Pool. JH During the December 17, 1996 City Council Meeting, the City Council directed staff to set aside $518,000 of Community Service Project Funds for the proposed Fritz Burns Park Public Pool Project. On September 16, 1997, the City Council further directed the use of the accumulated interest on the initial $518,000 funds to be utilized towards this project. Interest has accumulated at the rate of approximately $2,375 per month, with the present balance of approximately $548,000. Of this amount, $25,000 has been reserved to cover the City staff Administration costs; therefore, $523,000 is available for the Design/Build contract. The Consultant Selection Committee has negotiated an amount not to exceed $523,000 with the Design/Build consultant team in order to provide the completed "turnkey" project. The negotiated Operation and Maintenance of Facility Agreement with CVRPD indicates the City's initial payment for the first year maintenance and operation to CVRPD in the amount of $26,174. This amount decreases by $1,454 per year for a period of 18 years. After 18 years there will be no further compensation required by the City. Any major repairs for the facility would be a 50/50 split between the City and CVRPD. As part of the Operation and Maintenance of Facility Agreement, both the City and CVRPD must agree to the need for the major repairs and the cost prior to the commencement of the repairs. F:\PWD EPT\CO UN CU 1998\980120a 000,308 During the December 17, 1996 City Council Meeting, the City Council directed staff to set aside $518,000 in Community Service Project Funds for the proposed pool at Fritz Burns Park. The City Council further directed staff to pursue a contract with another agency or private firm for the operation and maintenance of the proposed public pool. During their September 10, 1997 Board Meeting, the CVRPD Board voted in favor of entering into an Operation and Maintenance of Facility Agreement with the City of La Quinta for the operation and maintenance of the pool facility. During the September 16, 1997 City Council Meeting, the City Council directed City staff to complete a Request for Proposals (RFP) for the consultant services to complete design specifications and cost estimates for the construction of the public pool at Fritz Burns Park, and negotiate a Operation and Maintenance of Facility Agreement for the operation and maintenance with CVRPD. Staff was directed to insure the City's protection in the event CVRPD were to withdraw from the agreement. Under the terms of the proposed Operation and Maintenance of Facility Agreement, CVRPD will operate and maintain the Fritz Burns Park pool and facilities for a period of 25 years. "If either party terminates this agreement during the initial 18 years of this agreement, the party that terminates the agreement shall reimburse the other party all money that has been expended on and for the Fritz Burns Park pool and facilities during the previous years." This language will protect both the City and CVRPD from early termination of the agreement. The Operation and Maintenance of Facility Agreement is for a period of 25 years and will commence upon notice of completion and acceptance of work of the project and continue through the year 2023. During the September 16, 1997 Council Meeting, a City Council Member requested that the public pool and facilities be operational by May 15, 1998. In order to attempt to meet this deadline and to provide a greater amount of control on the limited budget for this project, an RFP has been completed to complete this project as a Design/Build. During the October 21, 1997 City Council Meeting, the City Council approved the conceptual issues included in the Operation and Maintenance of Facility Agreement with CVRPD, approved the RFP (Attachment 1) to provide design/build services for the design and construction of the Fritz Burns Park public pool and facilities, authorized the Consultant Selection Committee consisting of the Assistant City Manager, Building and Safety Director, Public Works Director/City Engineer, and the General Manager or designee of CVRPD, and authorized staff to advertise the RFP and conduct the Consultant Selection Process. 000$83 f:\PWDEPT\COUNCIL\1998\9801 20a Since a design/build contract is a specialty requiring a team of many disciplines and experience, a Request for Qualifications (RFQ) was completed and advertised to determine the qualifications of design firms. This RFQ was advertised on November 6, 1997 and November 13, 1997 with a deadline of November 21, 1997. The Consultant Selection Committee reviewed all RFQ's received and short listed the firms interested in this project to five. On December 12, 1997, RFP's were mailed to the five short listed firms with the deadline scheduled for December 23, 1997 at 5:00 p.m. On December 23, 1997, no RFP's were received. On December 29, 1997, City staff contacted the five short listed firms, discussed the parameters of the RFP and extended the RFP deadline to January 8, 1998. On January 8, 1998, three proposals were received. On January 14, 1998, interviews were conducted with the three responding design/build teams and the Consultant Selection Committee chose California Commercial Pools, Inc. as the most qualified firm based on experience, similar projects, qualifications, schedule, and price. This is complex project that affects both the City and CVRPD. City staff has worked closely with representatives of CVRPD throughout the development and selection process and will continue to work with representatives of CVRPD throughout the design and build process. The design will be brought forward to the Parks and Recreation Commission and the City Council for suggestions, comments, and direction prior to beginning the construction of the public pool and facilities. Included with this report as Attachment 2 is a Professional Services Agreement to provide the design/build services for the Fritz Burns Park public pool and facilities project. Included as Attachment 3 is the completed Operation and Maintenance of Facility Agreement with CVRPD for the maintenance and operation of the public pool and facilities. Alternatives for the City Council to consider are as follows: Award the Design/Build Contract for the Fritz Burns Park Public Pool to California Commercial Pools, Inc. in an amount not to exceed $523,000. Approve the Operation and Maintenance of Facility Agreement with Coachella Valley Recreation and Park District (CVRPD) for the operation and maintenance of the Fritz Burns Park Public Pool. 000010 003 F:\PWD EPT\COUNCIL\1998\9801 20a 2. Do not award the Design/Build Contract for the Fritz Burns Park Public Pool to California Commercial Pools, Inc. in an amount not to exceed $523,000. Do not approve the Operation and Maintenance of Facility Agreement with Coachella Valley Recreation and Park District (CVRPD) for the operation and maintenance of the Fritz Burns Park Public Pool. 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer Attachments: #1 - Request for Proposals #2 - Professional Services Agreement #3 - Operation and Maintenance of Facility Agreement 0100 UI Al 116 F:\PWDEPT\COUN CIL\ 1998\980120a ATTACHMENT 1 CITY OF LA QUINTA REQUEST FOR PROPOSAL TO PROVIDE DESIGNBUILD SERVICES FOR THE DESIGN AND CONSTRUCTION FOR THE FRITZ BURNS PARK PUBLIC POOL AND FACILITIES The City of La Quinta is requesting proposals from qualified firms and/or individuals to provide design/build services for the Fritz Burns Park public pool and facilities. This will include the design, construction, construction management, survey, soils, materials and appurtenances, and inspection services during construction. Proposals will be received by the City of La Quinta, (City) Public Works Department located at 78- 495 Calle Tampico, P.O. Box 1504, La Quinta, California 92253, until 10:00 a.m., Tuesday, December 23, 1997. Proposals will be addressed to the attention of Mr. Chris A. Vogt, Public Works Director/City Engineer. TYPICAL SERVICES: Typical services to be provided include, but are not limited to: ► Prepare design plans and cost estimates of the proposed public pool and facilities at the Fritz Burns Park. ► Provide construction management and inspection services. Coordinate all designs with the Health Department and other effected agencies that require input for the construction, maintenance, and operation of a public pool. ► Attend Parks and Recreation Commission Meetings and City Council Meetings during the design phase of the project. ► Coordinate designs with representatives of the Coachella Valley Recreation and Park District (CVRPD) and other City departments as deemed appropriate. ► Obtain all required permits for a public pool. ► Prepare and track project schedules. ► Monitor and report on project status; budget vs. actual expenditures; contract time vs. actual time. ► Complete all sub -surface studies utilizing existing as -built plans of the Fritz Burns Park and 000012 006 F:\PWD EPT\CO UN CR11888\880120a any boring that may be required to determine any sub -surface obstructions that must be mitigated or removed for the construction of a public pool. This includes large boulders, underground tanks, and buried pipe. ► As part of the design, reroute the existing irrigation system to function on the remaining landscaping after the project is complete. ► Provide all materials and labor for the construction and installation of a public pool, wading pool, filter system(s) and appurtenances, changing room, locker rooms, concessions stand, restrooms, cool decking (or equivalent), shade structure, and perimeter fencing. ► Provide all mitigation of any underground obstruction for the public pool, including, but not limited to, large boulders, underground tanks, asbestos pipe (if present), and any other obstructions. ► Obtain all permits for the proper mitigation and disposal of any underground obstructions. ► Provide all soils geotechnical services required to properly complete the project in accordance with all public codes. INSURANCE: In accordance with Section 5 of the attached agreement, the consultant shall procure and maintain, at its cost: 1. Personal and public liability and property damage insurance; 2. Automobile liability insurance of $1,000,000; 3. Workers' Compensation Insurance; and 4. Professional errors and omission's liability insurance. PROPOSAL: Consultants are encouraged to keep their proposals brief and relevant to the specific services required. The City has $523,000 budgeted for this entire project, "turn key," including, but not limited to: Designs, plans, estimate, professional services, soils, inspections, permits, approvals, any and all meetings, and full construction of all facilities. For this proposal, Facilities are defined as follows: "Facilities" mean the improvements to the Fritz Burns Park which include, but are not limited to: all equipment, construction, and appurtenances for a 75'x42' public pool; 3' 6" deep shallow end to 5' deep - deep end, a 30' diameter, 24" deep wading pool; locker rooms; concessions stand, restrooms; cool decking (or equivalent), perimeter fencing, and shade structure. r 3 00001 Five copies of the proposals shall be submitted and include the project approach, project schedule, consultant team (including all professional and construction companies involved), and a listing of similar projects with references that are relevant to this type of work. A rendering of the proposed facility is also required. In a separate sealed envelope, consultants must submit a cost breakdown for each item and phase of the proposed work. Each representative of the consultant team must be listed along with each firm name. SELECTION PROCESS: Proposals will be reviewed by a Consultant Selection Committee. The Committee will rank each consultant team for contract negotiations based upon the team's experience, approach to the project, project schedule, and qualifications. The City Council has directed that this project will be complete and open for operation on May 15, 1998. The maximum amount allocated to this project is $523,000 for all work previously listed complete. No amendments or change orders to this contract are authorized. The firms will be ranked based on their written proposal and verbal presentation to the Consultant Selection Committee. It is anticipated that interviews will be conducted during the week of January 5, 1998, with a contract award scheduled for the Council Meeting of January 20, 1998. The successful consultant will be expected to enter into the attached Professional Services Agreement. ATTACHMENT 2 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and California Commercial Pools, Inc. ("Consultant"). The parties hereto agree as follows: 1 ; •► i-aliniu► 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the Design/Build Contract for the Fritz Burns Park Public Pool and Facilities as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional, and satisfactory manners in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses. Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers, plans, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services as required to provide the proper completion of the Fritz Burns Park Public Pool and Facilities. There will be no change orders or amendments to this contract. F:\P W DEPT\PROJECFS\FBP""t\PSAd&b.wpd F:\PW D EPT\C O UN CI L\ 1999 \900120 a 000015 009 Pagc I of 9 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Five hundred twenty-three thousand Dollars ($523,000) (the "Contract Sum"). The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The City Council has directed that the Fritz Burns Park Public Pool and Facilities be completed and operational by May 15, 1998. a. Liquidated Damages: It is agreed by the parties to the Contract that time is of the essence; and that in the case all work is not completed before or upon the expiration of the time limit set forth, damage will be sustained by the City and it is, therefore, agreed that the Design/Build Team will pay to the City an amount; for contracts in excess of $100,000 in value with a contract length of greater than 30 consecutive calendar days, shall be $500 per day, for contracts less than $100,000 in value with a contract length of less than 30 consecutive calendar days, shall be $300 per day, plus any amount of actual damages incurred by the City caused by the Design/Build Team's failure to complete the work in the time agreed. It is further agreed that the City has the right to deduct from payments actual costs to the City for engineering, inspection, superintendence, and other overhead expenses, which are directly chargeable to the Contract, and which accrue during the period of such delay, except that the cost of final surveys and preparation of the final estimate shall not be included in such charges. The expenses and damages described above will be deducted from any money due the Design/Build Team under this Contract; the Design/Build Team and his sureties shall be liable for any such excess cost. The Design/Build Team shall not be deemed in breach of its Contract and no forfeiture due to delay shall be made because of any delays in the completion of the work due to unforeseeable causes beyond the control and without the fault or negligence of the Design/Build Team, provided the Design/Build Team requests an extension of time in accordance with procedures approved by the Public Works Director. Unforeseeable causes of delay beyond the control of the 010 F:\PWDEPr\PROJECTSIFBPwl\PSAd&b.wpd Ngc'_ of 9 000016 Design/Build Team shall include acts of God, acts of a public enemy, acts of the government, or acts of another contractor in the performance of a contract with the City, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, weather, or delays caused by failure of the City or the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or neglect of the Design/Build Team, its agents, employees, officers, subcontractors, or suppliers shall not be excusable. Excusable delays (those beyond Design/Build Team's control) shall not entitle the Design/Build Team to any additional compensation. The sole remedy of the Design/Build Team shall be to seek an extension of contract time. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Lee Jackson b. Doug Ferrell It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be the Public Works Director/City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the Oil F:\MDEPT\PROJECFS%FBPa l\PSAd&b.%Td Prge ? ,d 9 000017 performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Design/Build Team, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Design/Build Team shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate J� 01 F: \PW DEPr1PR0J ECTS\FBPooI\PSAd&b.wpd 000018 Page 4 of 9 evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancel able without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. 5.4 Construction Bonds. The successful Design/Build Consultant Team will be required to furnish a Labor and Materials Bond in the amount equal to one hundred percent (100%) of the Contract price for construction, as well as a Faithful Performance Bond, in the amount equal to one hundred percent (100%) of the Contract price for construction. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. •1 i �i� 'l� ��i 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 013 F:\PWDEPr\PROJECTS\FBPwIWSAd&b.wpd O P4,0 5 0 9 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. F:\PWDEP \PROJECTS\FBPwl\PSAd&b.wpd 014 00000.0 Pago 6 of 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Riahts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Leaal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior to Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. •III I 11,21Tl• II' •1111111►•►• i / ►' • 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 000��'1 �15 F:IPWDEP'rTROJECTS\FBPwl\PSAdhb.wpd Pep 7 0 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or 'ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. � u Yy���dr<Ixil�ylLil�lFy[ilt�y 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Chris A. Vogt 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: California Commercial Pools, Inc. Attention: Lee Jackson 321 South Vermont Avenue Glendora, CA 91741 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. F:\PWDEPT\PROJECFS\FBP of\PSAd&b.wpd 00 0 02,9 Pap 8o016 1-15-' 998 10 : 49P�l FRO'•1 r. 8 eo. CITY OF LA nUINTA a Califomis municipal corporation r� John J. Wli1a. Mayer Date ATTEST: SsunOre L. Juhola. Crty Clerk APPROVED AS TO FORM: Dawn C. HoneyweN, City Attorney CONSULTANT 0419cxiia mnrercial P ols, ]he. L.;z i -16-98 Date: -- --- ,,. h.' m v 000f.123 (117 Exhibit A Scope of Services The Scope of Services includes, but is not limited to, completing the design, plans, detailed specifications, and cost estimate for the construction of a public swimming pool, and supporting facilities including a wading pool, filter systems, concession stand, fencing, cool decking, shade structure, locker room with showers, restroom facility, and fencing around the complex in accordance with all health code standards required for public pools. The work also includes construction management and inspection services throughout the duration of the contract. Coordinate meetings with City staff and Coachella Valley Recreation and Park District staff for the design and construction of the public pool and facilities. The attached plan indicating the proposed layout shall be used in consideration of the design. Additionally, the consultant shall coordinate with all health department agencies and obtain any permits and/or approvals from all agencies pertinent to the construction, operation, and maintenance of a public pool. The consultant shall also complete any studies required to determine any underground obstructions that must be mitigated or removed. This includes, but is not limited to, large boulders, underground tanks, asbestos pipe and/or any other pipe, and any other materials that may obstruct the construction of the swimming pool and facilities. Provide for all work, labor, and materials to construct and install a public pool, wading pool, filter system(s), and appurtenances, locker rooms, concessions stand, showers, cool decking (or equivalent), shade structure, restrooms, and perimeter fencing in the Fritz Burns Park. Provide all necessary construction management, inspections, and soil's work required. Obtain all permits required by all health department agencies for the installation, operation, and maintenance of a public pool. 0000124 018 1-16-1 998 2 = OOAM FROr11 P. 2 FRITZ BURNS PARK PUBLIC POOL AND FACILITY OUTLINE OF SCOPE The following is a general outline of the proposed scope of work and is intended to confirm and clarify our understanding and intentions. - Complete design and engineering services. - City permit fees to be waived - Mobilization of required equipment and manpower. - insurance and bonds as required. - Site clearing and excavation of pool. - Coordination with utility companies and install services. - Construct a 1680 sq. ft. facility which will house the following: Women's restroom with changing area — 500' Men's restroom with changing area — 500' Concession stand/office — 280' Mechanical equipment'storage area — 400' -Construction will be concrete block with stucco accent. Roof to be pitched with Spanish tile. Interior walls to be painted, Building will include the following amenities- Women's restroom includes - 3 toilets, two sinks, 8' locker wail with 24 lockers and changing bench, mirrors, towel dispenser,paper hangers, handicap access. Men's restroom includes — i toilet, 2 urinals, two sinks, 8' locker wall with 24 lockers and changing bench, mirrors, towel dispenser, paper hanger, handicap access. Electric hot water. Evaporative cooling in building. 6 — exterior showers on building wall. One drinking fountain. All ADA requirements will be met. Construct a 75' x 42' skimmer type pool and a 700' wading pool with the following features: Tile Racing Lanes Lane Lines Handicap Lift Safety Equipment Commercial Deck Equip. Maintenance Equipment Commercial Mechanical Equip, Automatic Chemical Treatment Sys. Water Aeration System - ± 5,000 square feet of concrete decks with cool deck coating. + 425 linear feet of rod iron fencing. - Provide two l0'x 20' lattice type shade structures. The deck area will also have a drinking fountain. - 2 Perimeter site overhead lights. - Landscape site restoration. - Start-up and training of city personnel. - As builts, operation manuals. - One year warranty, extended warranties as applicable. Total Price $523,000.00 000025 n 1. 8A 1► q1, S+;I ,) is i1al 11►1 � —4p "•'!' 111 t 1113 e Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual work completed in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Five hundred twenty-three thousand Dollars ($523,000) except as specified in Section 1.6 - Additional Services of the Agreement. 00002 7 020 Exhibit C Schedule of Performance Consultant shall complete all services within one hundred fifteen (115) consecutive calendar days of the date of this Agreement. 000028 021 ATTACHMENT 3 COACHELLA VALLEY RECREATION & PARK DISTRICT &M I, CITY OF LA QUINTA FRITZ BURNS POOL OPERATION AND MAINTENANCE OF FACILITY AGREEMENT THIS OPERATION AND MAINTENANCE OF FACILITY AGREEMENT (the "AGREEMENT") made and executed this day of 19 , by and between the CITY OF LA QUINTA, a Municipal Corporation, hereinafter called the "City" and COACHELLA VALLEY RECREATION and PARK DISTRICT, a public agency, hereinafter called the "District." WITNESSETH: WHEREAS, the City intends to construct upon property owned by the City of La Quinta, a municipal swimming pool in the Fritz Burns Park located within the City of La Quinta, and WHEREAS, the District is operating other swimming pools, throughout the Coachella Valley, and is desirous of assuming the supervision, control, maintenance and operation of this pool to provide recreational activity for the citizens of the City of La Quinta. NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants set forth herein, the District and City agree as follows: General Operation: The District shall operate and maintain the Fritz Burns Pool as a public swimming pool facility commencing when the City records the Notice of Completion. The Fritz Burns Pool shall be defined as provided. The pool shall be open to the public every day at Fritz Burns Park during the hours of operation as determined by the District (See Attachment "A" ). The hours as indicated in Attachment A are estimates. The actual hours of operation are subject to change upon actual use by the public. The City shall have input regarding the hours of operation. 2. Term: This agreement subject to termination pursuant to paragraph 3, shall be for a twenty- five (25) year period, commencing on Notice of Completion of said pool and continuing through May 2023. 3. Termination: Either party has the right to terminate this agreement with or without cause. Six months written notice of a decision to terminate shall be given prior to the effective date of termination. If either party terminates this agreement during the initial eighteen (18) years of this agreement, the party that terminates will reimburse the other party all money that has been expended by the other party during previous years. 023 000029 F:8!NtlbFRRL`BB 4MM886f"MOVrev.WPD 4. General Maintenance: The District shall be responsible and pay for the maintenance and upkeep of the Fritz Burns Pool and equipment in a good and workmanlike manner. The City and District shall jointly be responsible for the major repair and replacement of equipment such as plumbing, electrical, filter system, pumps, beaters and chlorinators, as well as structural repair and replacement of the pool and premises shared at 50% each; except that any repair or replacement necessitated by the failure of the District to properly maintain and supervise the premises shall be paid for by the District. The City and District shall mutually agree to the need for the repairs and the maximum allowable amount of the repairs in advance of commencing with the repairs. For non -emergency repairs, staff shall meet and agree upon a proposed budget to submit for council and board approval by March 15 of each year. 5. Definition of Fritz Burns Pool: It is understood and agreed that the pool area is part of and within a City owned and operated park and that the responsibility of the District extends only to that portion within the area outlined in red in Attachment "B" attached hereto and made a part hereof. District and City staff shall coordinate maintenance of the remainder of park and the Fritz Burns Park pool to ensure smooth operation of the overall facility. 6. Recreation Services - Fritz Burns Pool: The District shall provide recreation services to the public at the Fritz Burns Pool during the Pool Season, including adult and youth swimming activities, open swimming, and such other recreation services as the District, in its sole discretion, may determine. 7. Pool Maintenance Services: The District will maintain in good operating condition the Pool, wading pool, pool equipment, associated pool buildings, maintenance equipment, and related personal property. The District shall have exclusive control of the pool and shall determine the manner and method for maintaining the same. The District may, in its sole discretion, enter into one or more maintenance contracts with third parties (e.g. a commercial pool cleaning company) to fulfill its obligations under this Section. S. Personnel: In providing the recreation services pursuant to this Agreement, the District shall employ only personnel District trained and screened by the District in accordance with the District's personnel policy rules, as established from time to time. 9. Fees: The District shall have the right to charge and collect fees from the public for the use of the Fritz Burns Pool facility and participation in the recreation programs and activities provided by the District. The amount of such fees shall be determined by the District in its sole discretion. 10. Pa=?,nt for Operation Operation and Maintenance: The City agrees to compensate the District the first year $26,174.00 and decrease by $1,454.00 each year for eighteen (18) years. The payment schedule shall be as follows: 01101 0�4 F:\PWDEPTTROJ ECTS\FBPooI\M 0 Urev.WPD PAYMENT SCHEDULE May 1998 $26,174.00 May 1999 $24,720.00 May 2000 $23,266.00 May 2001 $21,812.00 May 2002 $20,358.00 May 2003 $18,904.00 May 2004 $17,450.00 May 2005 $15,996.00 May 2006 $14,542.00 May 2007 $13,088.00 May 2008 $11,634.00 May 2009 $10,180.00 May 2010 $ 8,726.00 May 2011 $ 7,272.00 May 2012 $ 5,818.00 May 2013 $ 4,364.00 May 2014 $ 2,910.00 May 2015 $ 1,456.00 11. No Discrimination: The recreation services shall be provided in accordance with all local, state and federal laws, without discrimination as to race, color, age, sex, or national origin. 12. Reporting Requirements: The District agrees to submit to the City annual reports covering such areas as operation, maintenance, training, attendance, revenue and expenditures of the swimming pool. Annual reports shall be submitted to the City by April 1, of every year. 13. Insurance: The District represents that it carries public liability insurance in the amount of $1,000,000.00, and further agrees to name the City of La Quinta as an additional insured in connection with the operation of the leased premises. The District shall provide the City with a Certificate of Insurance evidencing coverage for personal injury, property damage, and bodily injury. 14. Indemnification: The District hereby agrees to indemnify, defend and save the City harmless from and against any and all losses, claims, actions, fines, penalties, demands, damages, liability and expense, including attorneys' fees arising out of the operation of the pools and the provisions of recreation services hereunder, occasioned wholly or in any part by any act or failure to act by the District, its agents, contractors, employees or servants. 15. Miscellaneous: a. Entire Agreement: This writing constitutes the entire agreement of the parties with respect to the subject matter hereof and may not be modified or amended except by a writing executed by all parties. 000031 b. No Waiver: No waiver of any breach or default hereunder shall be considered valid unless in writing, and no such waiver shall be deemed a waiver of any subsequent breach or default of the same or similar nature. 025 F:\PWDEPT\PROJ ECTS\FBPoohM 0 Urev.WPD C. Successors: Without waiving any restrictions on transfer or assignment (either voluntary or involuntary) provided herein, this Agreement shall be binding upon, and shall inure to the benefit of, the parties hereto, their respective heirs, personal representatives, successors and assigns. d. Invalidity: If any provision of this Agreement shall be invalid or unenforceable, such invalidity or unenforceability shall attach only to such provision, and shall not in any manner affect or render invalid or unforceable any other severable provision of this Agreement, and this Agreement shall be carried out as if any such invalid or enforceable provision were not contained herein. e. Headings: The section headings contained herein are for the purposes of convenience only and are not intended to define or limit the contents of said sections. f. Counterparts: The Agreement may be executed in one or more counterparts, all of which if taken together shall be deemed one original. g. Time is of the Essence: Time is of the essence with respect to each and every term, condition and provision required to be performed under this Agreement. h. Litigation and Attorney's Fees: In the event of any litigation between the parties hereto with respect to the subject mm hereof, the unsuccessful party to such litigation covenant agrees to pay to the prevailing party, in addition to any other relief to which it may be entitled. All of such costs; fees shall be included in and become a part, of any judgment rendered in such litigation. i. Choice of Law: This Agreement shall be deemed to be a contract under the laws of the State of California. For all purposes, it shall be construed and enforced in accordance with the internal laws of said State, without regard to the principles of conflicts of law. Notice: All notices, or demands of any kind, served by either party to this Agreement by the other, shall be in writing and shall be personally delivered, or mailed by registered or certified mail, return receipt requested, addressed as follows: To: The City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Attn: Tom Genovese, City Manager With Copy to: Dawn Honeywell, City Attorney P.O. Box 2095 Orange, CA 92859 000032 FAPWDEPT\PROJ ECTS\FBPooI\M0Urev.WPO 026 To: Coachella Valley Recreation and Park District 45-871 Clinton Street Indio, CA 92201 Attn: Don Martin, General Manager With Copy to: Thomas, Luebs & Mort 3403 Tenth Street, Suite 300 Riverside, CA 92501-3629 Attn: William E. Thomas Any party may change the address set forth herein, by giving written notice of said change to the other party. k. Amendment: This Agreement may not be modified or amended except by a writing signed by the parties hereto. EXECUTED the day and year first above set forth. CITY OF LA QUINTA, A Municipal Corporation, John Pena, Mayor ATTEST: Saundra Juhola, City Clerk CITY OF LA QUINTA COACHELLA VALLEY RECREATION and PARK DISTRICT, a Public Agency By: Joanne Gilbert, President Don Martin, General Manager ATTEST: Delia Granados, Board Secretary 000033 FAPWDEPTIPROJECTS\FBPo.1\MO U,ev.W PD 0 2'R ATTACHMENT "A" Suggested schedule of operation based on demands: PRIN • Open first weekend in April or last weekend in March depending on Easter break for school. Adult Lap Swim, Monday through Friday, 12 noon until 1:30 p.m. and 5:00 p.m. until 6:00 p.m. Open Swi , Monday through Friday, 6-.00 p,m. until 8:00 p.m. and Saturday and Sunday 12 noon until 4:00 p.m.. NOTE: Pool to close after one hour if attendance is less than twelve (12) participants. SUMMER: Summer officially begins the first weekend in June after school is out. The pool closes on Labor Day. Adult Lap Swim, Monday through Friday, 12 noon until 1:00 p.m. and 5:00 p.m. until 6:00 p.m.. Open Swim, Monday through Friday 1:00 p.m. until 4:00 p.m. and 6:30 p.m. until 8:00 p.m. and Saturday and Sunday 12 noon until 4:00 p.m. Lessons, Monday through Thursday mornings before 12:00 noon and 5-00 p.m. until 6:30 p.m. and Saturday 11:00 a.m. until 11:45 a.m. NOTE: Pool to close after one hour if attendance is less than twelve (12) participants. 000034 028 FAPWD EPT\PROJ ECTS\FBPoolW 0Urev.WPD Nj a� n e ..ate•-- ,11 f 1k 111 Tity/4:F�Qt�fw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Consider Adopting a Resolution STUDY SESSION: Designating Speed Limits for Certain Specified Local Streets PUBLIC HEARING: RECOMMENDATION: Adopt a resolution designating legal speed limits on certain specified local streets, as recommended in the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta," as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant. FISCAL IMPLICATIONS: It is estimated that sign placement will cost $10,000.00, which is available in the Public Works Streets Maintenance, Operating Supplies #101-453-703-833, Street Signs. BACKGROUND AND OVERVIEW: The California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions, based on an engineering and traffic survey, conducted in accordance with methods determined by the Department of Transportation. The Municipal Code requires non statutory speed limits to be designated on the basis of an engineering and traffic survey. The speed limits become effective when adopted by City Council Resolution. FINDINGS AND ALTERNATIVES: California Vehicle Code defines the maximum speed limit as 65 miles per hour on divided roadways and 55 miles per hour on the remainder. Exceptions from this include residential areas and business districts, but the streets surveyed do not meet either of these exceptions. To establish a speed limit that uniformly fits the surrounding area, the City Council must approve an engineering and traffic survey, and designate speed limits that are legally enforceable. F:\P W DEPTICO UNCIL119991980120c. WPO 000038 Speed data collected by the city engineering staff indicates critical speeds below the State mandated 65/55 mile per hour speed limits. Critical speed is defined as the eighty-fifth percentile speed, which is at or below the speed which 85% of the traffic is moving. The posted speed limit is normally established by rounding up or down to the first five -mile -per -hour increment above or below the critical speed. Based on the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant (Attachment 1), the following speed limits are recommended: STREET FROM TO *EXIST. CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Adams Street Fred Waring Miles Avenue 55 48 45 Drive Adams Street Miles Avenue Highway 1 1 1 35 38 35 Adams Street Highway 1 1 1 Avenue 48 65/55 55 50 Avenue 50 Eisenhower Dr. Washington 65 51 45 Street Avenue 50 Washington Jefferson 65/55 50 45*** Street Street Avenue 52/ Eisenhower Dr. Avenida 65 41 40 Calle Sinaloa Bermudas Avenue 52 Avenida Washington 65 50 50 Bermudas Street Avenue 52 Washington Jefferson 45 53 50 Street Street Avenue 54 Madison Street Jefferson 65 52 50 Street Avenida Calle Tampico Avenue 52/ 55 37 35 Bermudas Calle Sinaloa Avenida Avenue 52/ Calle Tecate 45 47 45 Bermudas Calle Sinaloa Calle Tampico Eisenhower Drive Washington Street 45 48 45�0 Calle Tampico Washington Park Avenue 35 39.52 35 Street )03 i L \PIAMFPT\rM INrll N 00MORR1 9l , %AJD! 00M STREET FROM TO *EXIST. CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Desert Club Springtime Avenue 52 55 28 25 Drive Way Dune Palms Fred Waring Miles Avenue 55 46 45 Road Drive Dune Palms Miles Avenue Westward Ho 55 51 45 Road Drive Eisenhower Washington Calle Tampico 45 49 45 Drive Street Eisenhower Calle Tampico Calle Tecate 35 41 35 Drive Fred Waring Washington Jefferson 45 54 50 Drive Street Street Highway 111 Washington Mountain Cove 55 54 55 Street Drive Highway 111 Washington Adams Street 55 54 55 Street Highway 111 Adams Street Jefferson 55 58 55 Street Jefferson Street Fred Waring Miles Avenue 65 55 50 Drive Jefferson Street Westward Ho Highway 111 40 44.42 40 Drive Jefferson Street Avenue 48 Avenue 52 55/65 52 50 Jefferson Street Avenue 58 Schwabecker 55 39 40 Road Madison Street Avenue 54 Avenue 58 65/55 54 50 Miles Avenue Washington Jefferson 65/55 58 50 Street Street Park Avenue Avenue 50 Muirfield Way 30 38 30 Park Avenue Muirfield Way Calle Tampico 35 38 35 000038 003 F:\P W DEPT\COUNCIL\1999\9901 90r._ WPD STREET FROM TO *EXIST. CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Washington Fred Waring Channel Drive 65 57 50 Street Drive Washington Channel Drive Highway 111 65 55 50 Street Washington Highway 111 Eisenhower 45 54 50 Street Drive Washington Eisenhower Avenue 50 65/55 56 50 Street Drive Washington Avenue 50 Avenue 52 65/55 51 50 Street Westward Ho Adams Street I Roadrunner I 35 38 35 * * * Drive Lane The existing speed limits shown were determined from posted speed limit signs, or the roadway definitions provided in the California Vehicle Code (CVC). * * * School Zones will remain set at 25 MPH when children are present By adopting this resolution, the Sheriff's Department will be able to enforce the speed limit with radar, within the specified roadway limits. The alternatives for the City Council to consider are as follows: 1 . Adopt the resolution designating speed limits based on the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant. 2. Do not adopt the resolution, and keep the unposted speed limit of 65/55 miles per hour on the certain specified local streets in La Quinta. 3. Provide staff alternative direction. Chris A. Vogt Public Works Director/City Engineer RJV:as 000030 Attachment: Engineering Speed Limit Survey and Speed Study 004 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS FOR CERTAIN SPECIFIED LOCAL STREETS WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdiction, and; WHEREAS, the City Council finds it appropriate to designate speed limits on the following certain specified local streets to facilitate safe and orderly traffic flow, and; WHEREAS, said designation shall be made by resolution, and; WHEREAS, in accordance with the provisions of Title 12.20 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on certain specified local streets, and; WHEREAS, the following designated prima facie speed limits are based on the results of the engineering and traffic survey. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT: the following prima facie speed limits are most appropriate to facilitate the orderly movement of traffic and to be reasonably safe: STREET FROM TO SPEED LIMIT (mph) Adams Street Fred Waring Drive Miles Avenue 45 Adams Street Miles Avenue Highway 1 1 1 35 Adams Street Highway 111 Avenue 48 50 Avenue 50 Eisenhower Drive Washington Street 45 Avenue 50 Washington Street Jefferson Street 45 Avenue 52/ Calle Sinaloa Eisenhower Drive Avenida Bermudas 40 O IJ 4 0 05 cnommroT�rni �niru �. moinom nn., uron STREET FROM TO SPEED LIMIT (mph) Avenue 52/ Calle Sinaloa Avenida Bermudas Washington Street 50 Avenue 52 Washington Street Jefferson Street 50 Avenue 54 Madison Street Jefferson Street 50 Avenida Bermudas Calle Tampico Ave 52/Calle Sinaloa 35 Avenida Bermudas Avenue 52 Calle Tecate 45 Calle Tampico Eisenhower Drive Washington Street 45 Calle Tampico Washington Street Park Avenue 35 Desert Club Drive Springtime Way Avenue 52 25 Dune Palms Road Fred Waring Drive Miles Avenue 45 Dune Palms Road Miles Avenue Westward Ho Drive 45 Eisenhower Drive Washington Street Calle Tampico 45 Eisenhower Drive Calle Tampico Calle Tecate 35 Fred Waring Drive Washington Street Jefferson Street 50 Highway 111 Washington Street Mountain Cove Drive 55 Highway 111 Washington Street Adams Street 55 Highway 1 1 1 Adams Street Jefferson Street 55 Jefferson Street Fred Waring Drive Miles Avenue 50 41 F 9PWnFPT\COI1NCII NRRR\RR019nr WPl MM STREET FROM TO SPEED LIMIT (mph) Jefferson Street Westward Ho Drive Highway 111 40 Jefferson Street Avenue 48 Avenue 52 50 Jefferson Street Avenue 58 Schwabecker Road 40 Madison Street Avenue 54 Avenue 58 50 Miles Avenue Washington Street Jefferson Street 50 Park Avenue Avenue 50 Muirfield Way 30 Park Avenue Muirfield Way Calle Tampico 35 Washington Street Fred Waring Drive Channel Drive 50 Washington Street Channel Drive Highway 111 50 Washington Street Highway 111 Eisenhower Drive 50 Washington Street Eisenhower Drive Avenue 50 50 Washington Street Avenue 50 Avenue 52 50 Westward Ho Drive Adams Street Roadrunner Lane 35 OOO9ga 007 F TW0FPT\C0UNC11\1AAA\AA619ne WPn PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 20th day of January 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: John Pena, Mayor City of La Quinta, California ATTEST: Saundra L. Juhola, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney City of La Quinta, California ©00043 Fu\PWI)FPT\C0L1NC11 \1 QPA1QFn 19n, WPn TO VIEW THE TRAFFIC SURVEY, PLEASE SEE LASERFICHE PUBLIC WORKS folder > SPEED LIMIT/TRAFFIC SURVEYS subfolder Tjty,l 4 4 Qu&& AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCILIRDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of the Consultant STUDY SESSION: Selection Process for Design Services Necessary to Prepare Plans, Specifications and Engineer's PUBLIC HEARING: Estimates for the Washington Street Bridge Widening, Avenue 50 to Village Shopping Center, Project #98-02 Approve the Request for Proposals for the Design Phase, Bidding, and Construction Phase Services for the Washington Street Bridge Widening, Avenue 50 to Village Shopping Center Project, Capital Improvement Project (CIP) 98-02. Approve the Consultant Selection Committee consisting of the Building and Safety Director, Senior Engineer - Capital Improvement Project Division, Planning Manager, and Assistant Engineer - Project Development and Traffic Division. Authorize staff to receive proposals from qualified firms, and negotiate terms of a Professional Services Agreement with the most qualified firm as determined by the Consultant Selection Committee, to be presented to the City Council for consideration at a future date. The design of this project was approved by the City Council as part of the 5-Year Capital Improvement Program beginning in Fiscal Year 1997-98, The City Council approved $176,998 from Infrastructure Funds for design as part of the Fiscal Year 1997-98 budget. The Washington Street Bridge Widening Project, CIP #98-02, is an authorized capital project with project design occurring this fiscal year, and construction proceeding over the next two fiscal years. The City Council, at its May 6, 1997, City Council meeting, approved the 1997-98 Fiscal Year Capital Improvement Program, authorizing capital project expenditures from the Infrastructure Fund for this project, which are estimated as follows: 0 0 9 1-f 47 F:\PW D EPTICOUNCIL119W980120 F. WPD Fiscal Year 1997-98 1998-99 1999-2000 Design $176,998 $0 $0 Construction $0 $946,466 $946,536 The scope of this project involves the ultimate widening of the existing Washington Street bridge over the La Quinta Evacuation Channel, full width street right-of-way improvements, including median and median landscaping, parkway landscaping, and traffic signal improvements at the Avenue 50 / Washington Street intersection. The existing bridge is two lanes. The ultimate configuration is six lanes with a raised center median. As required, an environmental assessment (EA) will be written to document the different impacts this project will create. At a minimum, acoustical engineering, hydrology, paleontology, and archaeology studies and reports will be prepared to determine the specific environmental impacts the project will have on surrounding properties. This project will provide an opportunity for the City to incorporate public art amenities into the proposed bridge structure, as well as portions of the proposed retaining wall structure adjacent to the "Duna La Quinta" development. Using the City of Palm Desert's Cook Street bridge as an example, this project will provide the City with an opportunity to incorporate molded concrete panels into the bridge structure, specifically along the bridge deck railing. These molds, created from artistic renderings approved by the City, will give the bridge structure a unique look, improve its aesthetics, and allow the public to participate in its planning and design. A similar concept may be used within the retaining wall structure, as appropriate. The estimated costs for preliminary engineering and design services for these improvements exceeds $25,000. As required by City Resolution 96-80, the consultant selection process for services exceeding $25,000 in costs is required. With this report, the City Council is notified of the need to contract for professional services in excess of $25,000. The Consultant Selection process proposed for these services are outlined in Attachment 1. Requests for Proposa/s Requests for Proposals (RFP) outline the services requested by a consultant. The proposed RFP outlines the services necessary to complete the preliminary engineering and design work for this project, as well as an option to include construction management within the scope of work during the construction phase of this project. 0001-As F:1P W DEP-r=UNCI L119981980120F. W PD It is recommended that Tom Hartung - Building and Safety Director, John Freeland - Senior Engineer/Capital Improvement Project Division, Christine di lorio - Planning Manager, and Marcus Fuller - Assistant Engineer/Project Development and Traffic Division be considered to serve as the Consultant Selection Committee. A short-list of five (5) consultants will be developed by the Consultant Selection Committee. RFP's will be sent to short-listed consultants. If approved by the City Council, the RFP's will be due by 5:00 P.M. Friday, February 19, 1998. The Consultant Selection Committee will review the submitted RFP's and rank them based upon qualifications, complete interviews, and negotiate with the successful consultant. Once negotiations have concluded, a Professional Services Agreement outlining the negotiated terms between the City and the successful consultant will be submitted to the City Council for further consideration. FINDINGS AND ALTERNATIVES The alternatives available to the City Council are as follows: Approve the Request for Proposals for the Design Phase, Bidding, and Construction Phase Services for the Washington Street Bridge Widening, Avenue 50 to Village Shopping Center Project, Capital Improvement Project (CIP) 98-02; approve the Consultant Selection Committee consisting of the Building and Safety Director, Senior Engineer - Capital Improvement Project Division, Planning Manager, and Assistant Engineer - Project Development and Traffic Division; and authorize staff to receive proposals from qualified firms, and negotiate terms of a Professional Services Agreement with the most qualified firm as determined by the Consultant Selection Committee, to be presented to the City Council for consideration at a future date. 2. Revise the Consultant Selection Committee and/or RFP, and authorize staff to proceed with the consultant selection process as deemed appropriate by the City Council 3. As directed by the City Council. ����. Chris A. Vogt Public Works Director/City Engineer 000049 F:1PW DEPnCOUNCILl19981980120F. W PD ATTACHMENT 1 CONSULTANT SELECTION PROCESS Consultant Selection Committee Tom Hartung, Building & Safety Director John Freeland, Senior Engineer - Capital Improvement Project Division Christine di lorio, Planning Manager Marcus Fuller, Assistant Engineer - Project Development & Traffic Division RFP Submittal Date 5:00 p.m., February 19, 1998 RFP Requirements Work Proposal (Envelope 1) A. Cover Letter B. Statement of Qualifications C. Project Understanding and Approach D. Scope of Work Program E. Schedule Requirements 2. Cost Proposal (Envelope 2) Consultant Selection 1. The Selection Committee will rank the consultants for negotiations based upon material submitted in the Work Proposal (Envelope 1). If necessary, the Selection Committee may choose to interview two or more of the closely -rated firms. Cost Proposals will be opened only after the ranking process is complete. 2. Negotiations will begin with the top -ranked firm until mutually agreed upon terms of a Professional Services Agreement are developed. Should negotiations fail with the highest ranked candidate, negotiations will begin with the next highest candidate until mutually agreed upon terms of a Professional Services Agreement are developed. 3. The Professional Services Agreement will be submitted to the City Council for further consideration. 00011-0 F:\P W DEPT\COUNCIL\ 199&980120F. W PD ATTACHMENT 2 CITY OF LA QUINTA REQUEST FOR PROPOSALS DESIGN PHASE AND CONSTRUCTION PHASE SERVICES FOR THE WASHINGTON STREET BRIDGE WIDENING PROJECT CAPITAL IMPROVEMENT PROJECT (CIP) 98-02 General - The City of La Quinta requests proposals from engineering consultants for professional and technical services required to prepare preliminary concept plans, designs and contract documents - plans, specifications, and engineer's estimates (PS&E's) ready for bidding and construction of the project improvements, which include: bridge widening, retaining walls, street improvements, traffic signal modification, and landscape improvements as generally described as follows: Project Description - Widen the Washington Street bridge across the La Quinta Evacuation Channel. The bridge widening will incorporate designated improvements from approximately 500 feet south of the bridge to approximately 500 feet north of Avenue 50. The project is more particularly described in the following categories: Bridge Widening. - Review all available structural plans and information for the existing Washington Street Bridge to determine if a widening of the existing bridge structure is possible. A preliminary assessment statement of this review is required in the proposal. Based on the review, proceed in one of two ways: #1 - Provide PS&E's for construction which will widen the existing bridge to a width of ninety-six feet (96) by widening the existing bridge an additional forty-four feet (44') on the west side and an additional twelve feet - three inches (12'-3") on the east side, providing for a new bridge centerline centered twenty-six feet (26) west of the record centerline of Washington Street, OR, 42 - Provide PS&E's to construct a completely new bridge structure with a width of ninety-six feet (96'), centered twenty-six feet (26') west of the record centerline of Washington Street The following items shall be considered during the design of the bridge structure: • Two, six feet (6) wide sidewalks along each side of the bridge structure • A solid, six feet (6) wide raised median, centered on the new centerline of the bridge • Two, thirty-nine feet (39') wide travel ways • Appropriate security barrier, as approved by the City, atop the bridge railing • Coordination with a City -selected artist to incorporate public art amenities into the bridge rails or other parts of the bridge structure as directed • Coordination with the Coachella Valley Water District (CVWD) to obtain any approvals and permits necessary to facilitate construction of new improvements within the La Quinta Evacuation Channel • Coordination with KSL Resorts to obtain any approvals necessary to facilitate construction of new improvements within the La Quinta Golf & Tennis Resort "Dunes Course" Street Improvements: Two segments of Washington Street improvements shall be designed for this project: Segment #1 - Provide PS&E's to complete construction of existing street improvements south of the bridge. The following items shall be considered during the design of these street improvements, as generally defined in the Conceptual Layout Drawings, and in accordance with the City of La Quinta standards and General Plan: 0000551 • Completion of asphalt concrete paving through the full width of Washington Street to tie into the south side of the bridge structure • Completion of curb and gutter improvements along both sides Washington Street to tie into the south side of the bridge structure • Completion of an 8 feet (8') wide meandering sidewalk along the west side of Washington Street to tie into the south end of the six feet (6) wide sidewalk along the west side of the bridge structure • Completion of the median construction and median landscaping to tie into the south side of the six feet (6) wide raised median, centered on the new centerline of the bridge • Completion of parkway landscaping from the end of existing landscape improvements along both sides of Washington Street • Retaining wall or fill slope alternatives along the east side of Washington Street to allow ultimate improvements to tie into the south side of the bridge structure • Determination of the requirement for reconstruction of the existing retaining wall and fill slopes along the east side of Washington Street • Coordination with the Imperial Irrigation District (IID) to obtain any approvals and easements necessary to facilitate construction of new retaining wall and/or fill slope improvements, if required, above IID property Segment #2 - Provide PS&E's to construct designated improvements north of the bridge. The following items shall be considered during the design of these street improvements, as generally defined in the Conceptual Layout Drawings, and in accordance with the City of La Quinta standards and General Plan: • Asphalt concrete paving through the full width of Washington Street to tie into the north side of the bridge structure • Curb and gutter improvements along both sides Washington Street to tie into the north side of the bridge structure • An 8 feet (8') wide sidewalk along the west side of Washington Street to tie into the north end of the six feet (6) wide sidewalk along the west side of the bridge structure • A median and median landscaping to tie into the north side of the six feet (6) wide raised median, centered on the new centerline of the bridge • Alternative retaining wall designs along the west side of Washington Street, adjacent to the Duna La Quinta development (Tracts 20158 and 20218), to allow ultimate improvements to tie into the north side of the bridge structure • Coordination with the Homeowners Association (HOA) of the Duna La Quinta development to determine the disposition of the existing garden wall located on the Duna La Quinta property line, to present retaining wall construction alternatives for review, selection, and approval, and to obtain any approvals and easements necessary to facilitate construction of the new retaining wall and street improvements • Coordination with a City -selected artist to incorporate public art amenities (if needed) into the retaining wall construction as directed • Parkway landscaping along the west side of Washington Street, as appropriate per the final layout of the new retaining wall and street improvement alignment • Coordination with Sunline Transit Agency to determine disposition of the existing bus stop shelter located at the southwest corner of the Washington Street / Avenue 50 intersection • Coordination with property owners adjacent to the east side of Washington Street (north and south of Avenue 50) to obtain any approvals, construction or slope easements, or additional rights -of -way necessary to facilitate construction of new street improvements • Curb returns at ultimate locations for the southwest, northeast, and southeast corners of the Washington Street / Avenue 50 intersection • Asphalt concrete pavement tapers on Washington Street north of Avenue 50 and Avenue 50 east of Washington Street to tie into existing street improvements O O JJJ z New striping configurations for Washington Street and Avenue 50 as required Traffic Signal Modification: Provide PS&E's for modification of the existing traffic signals at the Washington Street / Avenue 50 intersection. The following items shall be considered during the design for the modification of the traffic signals, as generally defined in the Conceptual Layout Drawings, and in accordance with the City of La Quinta standards and the General Plan: • Review existing traffic signal improvements and determine disposition of the traffic signal facilities • Allow relocation of existing traffic signal improvements, where possible, and design traffic signal improvements at ultimate locations at the northeast, southwest, and southeast corners of the intersection Coordination with the County of Riverside Transportation Department to facilitate relocation of the existing traffic signal improvements and installation of new facilities Required Professional Services: Services and products to be rendered in performing all work associated with the planning, design, and construction management (if included in contract) of the project will include, but not be limited to: • perform project management and schedule maintenance • perform field surveys, cross sections, and base map preparation • perform utility coordinations and obtain all clearances and permits • prepare utility relocation plans as needed if City is obligated to perform relocation at its expense • prepare conceptual improvement plans • prepare structural improvement plans • prepare seismic retrofit plans (if applicable) • prepare street improvement plans • prepare drainage improvement plans (if necessary) • prepare signing and striping plans • prepare traffic signal modification plans at Washington / Avenue 50 • prepare landscape and irrigation plans and obtain plan approval from CVWD and IID • prepare Environmental Assessment support documents including, but not limited to: acoustical engineering, hydrology, paleontology, and archaeology studies and reports • coordinate with third party consultant(s) retained by City for the preparation of the Environmental Assessment document • prepare contract documents, bid documents, special provisions, and estimates • prepare legal descriptions and plats of required rights -of -way acquisitions • perform rights -of -way appraisals and acquisition services • research seismic retrofit funding availability • prepare bid summary report and selection recommendations • prepare staff reports for City Council throughout the contract duration • coordinate with City departments and outside agencies as needed • coordinate bid advertisement and perform bid phase support • perform construction contract negotiations and prepare contract agreements • perform construction management and administration (if included in contract) • perform construction surveys and grade sheet reviews (if included in contract) • perform construction inspection (if included in contract) 0000153 F: T WDEPT\STAFF\FULLER\CIP\98-02\RFP\9802RFP. WPD The City intends to award the services associated with this project to one firm. A single Project Manager will be designated by the consulting firm who has the experience and the responsibility to lead and coordinate all consultant services related to the project through the planning, design, and construction phases (if included in contract). This individual shall be the day-to-day liaison with City representatives in administering and advancing the project through its various phases. Proposal packages (Work Proposals and Cost Proposals) are to be submitted in separate envelopes provided by the City, clearly marked with the consultant's name, address and phone number. Work Proposals are to be submitted in the envelope marked "Work Proposals" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Only one proposal per consultant will be considered. Proposal packages are to be received by 5:00 p.m. Friday, February 19, 1998. Proposal packages are to be delivered to : Chris A. Vogt, Public Works Director/City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico P.O. Box 1504 La Quinta, Ca. 92253 (760)777-7075 All approved plans shall be provided to the City on 3-1/2" disks in AutoCAD 12 format as well as on "D" size Mylar. All other approved documents, including technical specifications, shall be provided on 3-1/2" disks in WordPerfect 6.0 for Windows format. Project scheduling shall be provided in Microsoft Projects for Windows 4.0. Project Development Process Generally, the project development process will be as follows: Staff Review A. Initial meeting between the consultant and staff to identify project design constraints and objectives, and review previously approved concept plans. B. Consultant will prepare preliminary concept drawings and present to staff for review and comment. C. Based upon input received from staff, consultant will revise preliminary concept plans for approval by staff. 2. City Council Review and Approval A. Staff approved preliminary concept plans will be submitted to the La Quinta City Council for review and comment. B. Based upon comments received from the La Quints City Council, consultant will prepare final concept plans. 3. Public Review 000 34 A. The final concept plans will be displayed publicly for a period of 2 weeks in the Civic Center. F:\PWDEPT\STAFF\FULLER\CIP\98-02\RFP\9802RFP.WPD 4 The public will be allowed to submit comments to the City. B. Based upon the comments received from the public, the consultant will revise final concept plans for presentation to the City Council for consideration and further direction. 4. Design and Right of Way Acquisition Phase A. The consultant will prepare acquisition plats and PS&E's for approval by the City Engineer. The consultant will coordinate necessary right of way acquisitions, and interagency review and approvals of PS&E's, including the filing of applications necessary for plan checks, permits and service connections. The consultant will be expected to keep the City fully informed of the progress throughout the project, including the preparation and updating of a project schedule. 5. Bidding Phase A. The consultant shall provide assistance in preparing the necessary documents and coordination to advertise the project for bids. Technical support during the bidding and award process is also required. 6. Construction Phase (if included in contract) A. The consultant will be responsible for the day-to-day management of the project, providing construction surveys, and providing engineering support as needed during the construction period. B. The consultant will provide construction inspection services under the City's direction during the construction period. Pre proposal Information In order to better assist the engineering consultants in their preparation of proposals for the professional design services required of this project as specified herein, the City will make available preliminary conceptual layout drawings and pertinent record drawings and plans related to existing improvements adjacent to and within the project area. These plans can be reproduced for a cost of approximately $14 plus tax. They are available for reproduction at: J.P. Reprographics 41921 Beacon Hill, Suite A Palm Desert, CA 92211 (760)341-5628 In addition, the City has tentatively scheduled a field meeting for Wednesday, January 29, 1997, at 10:00 A.M.. Those wishing to attend the field meeting should meet at the Public Works Department in the La Quinta Civic Center, located at 78495 Calle Tampico. This field meeting will give engineering consultants the chance to view first hand the existing field conditions and bridge and street improvements which are the subject of this capital project. Coordination should be made with Marcus Fuller, Assistant Engineer, who can be reached at (760) 777-7089. Proposal Format Consultants are encouraged to keep their proposals brief and relevant to the specific work required. 1 I- J shall include the following items: F:\PWDEPTISTAFF\FULLER\CIP\98-02\RFP\9802RFP.WPD 5 Work Proposal (envelope 1) - Submit four (4) copies A. Cover Letter i. The name, address and phone number of the consultant's contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. iii. Identification of subconsultants and responsibilities B. Statement of Qualifications i. A listing of proposed project personnel, including personal experience and resumes for personnel proposed by the prime consultant and subconsultants. ii. Consultant's and subconsultant experience with similar work, including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A description of your project understanding and how you will approach the project. ii, A project schedule and task -oriented flow chart. D. Scope of Work Program i. A description of the tasks, subtasks, and deliverables that you will provide. ii. A statement regarding the preliminary assessment of the suitability of the existing bridge structure to accommodate the proposed widening. E. Schedule Requirements i. Anticipated date for a Notice to Proceed for project design is April 8, 1998. ii. The Planning Commission meets the 2nd and 4th Tuesday of every month. iii. The City Council meets the 1st and 3rd Tuesday of every month. iv. Construction of the project is to be completed by May 4, 1999. v. A comprehensive CPM schedule shall be submitted (if required) describing the nature and scheduling of proposed tasks reflecting the May 4, 1999, date. The period required for each approval by the Commission and the City Council is estimated to require approximately 21 days and should be reflected in the proposed schedule. 2. Cost Proposal (envelope 2) A. The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project outlined in the RFP. Man-hours and extend billing rates per classification of personnel will be indicated for each task and/or subtask defined therein. B. Submit two cost proposals. One cost proposal for the services required during the design phase of the project, and one cost proposal for the services (if included in contract) during the construction phase of the project. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations by those consultants. Cost Proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. ��±* 0�3O�S�i F:\PWDEPI\STAFF\FLJLLER\CIP\98-02\RFP\9802RFP.VvTD 6 CITY OF LA QUINTA REQUEST FOR PROPOSALS DESIGN PHASE AND CONSTRUCTION PHASE SERVICES FOR THE WASHINGTON STREET BRIDGE WIDENING PROJECT CAPITAL IMPROVEMENT PROJECT (CIP) 98-02 COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Design Phase Services and Construction Phase Services for the Washington Street Bridge Widening Project and will be used as the basis for negotiating a Professional Services Agreement to provide these services. Washington Street Bridge Widening Project - Design Services Dollars ($ Washington Street Bridge Widening Project - Construction Services Dollars ($ ) Attached herewith is a detailed man-hour and fee breakdown for the tasks and subtasks defined in our proposal. Prime Consultant Date Signed 000057 F:\PWDEPT\STAFF\FULLER\CIP\98-02\RFP\9802RFP.WPD Tit,, °F 4Q" AGENDA CATEGORY: L ' BUSINESS SESSION: i COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of Approval of Project 1 STUDY SESSION: Plans, Specifications, and Estimates and Authorize Staff to Advertise Eisenhower Drive Median PUBLIC HEARING: Landscaping, Project No. 98-01 for Bids RECOMMENDATION: ♦ Approve project plans, specifications and estimates for Project 98-01, Eisenhower Drive Median Landscape Improvements ♦ Authorize staff to advertise the project and receive bids ♦ Authorize an additional appropriation of $145,635.00 in Infrastructure Funds to this project to meet the Engineers Estimate. The following costs are identified within the 1997/1998 Capital Improvement Program Budget for the Eisenhower Drive Median Landscape Improvement Project: Design Technical Construction Administration TOTAL: Less prior expenditures: Less outstanding fiscal commitment CURRENT UNENCUMBERED BUDGET: *ANTICIPATED DEVELOPER CONTRIBUTION GRAND TOTAL: $12,821 .00 $0.00 $144, 038.00 $641 .00 $157,500.00 $7,886.09 $9,650.00 $139,963.91 $ 80, 000.00 $ 219,963.91 F:~ EPTlCOUN CU1998\980120e.wpd 00005g Based upon the Engineer's Estimate of $294,127.00, staff anticipates the following project expenditures: Estimated Construction: $294,127.00 Construction Support (8% of Construction): $23,530.00 Administration (5% of Construction): $14,706.00 SUB -TOTAL: $332,363.00 Contingency (10% of Project): $33,236.00 TOTAL PROJECT ESTIMATED COST: $365,599.00 The difference between the projects anticipated costs and the funding available is $145,635.00. This amount is available from the City Infrastructure Fund. * Staff is currently negotiating additional funding from KSL to cover the difference between the City's standard "Desertscape" and the KSL requested "Resort Lush". The City's standard "Desertscape" theme is estimated to cost in the neighborhood of $6.36 per square foot -vs -an estimated $13.63 per square foot for the "Resort Lush" theme. This difference equates to approximately $80,000 of additional funding. Staff is currently negotiating a Reimbursement Agreement with KSL which will be presented for the Council's consideration at a future City Council meeting. MT i s _ ► ' OPl IVAIVIVA On December 19, 1995, the City Council approved a Cooperative Agreement with KSL for landscape design services for the median improvements directly adjacent to the La Quinta Hotel (Avenue 50 to Avenida Fernando (See Attachment 1). On November 19, 1995, the City Council approved an Implementation and Contract Services Agreement with KSL which identified a $25,000.00 commitment from KSL towards the design and construction of the median landscape improvements. Staff received signed Plans and Specifications for this project from KSL's Landscape Architect on October 1, 1997. Unfortunately, the plans did not address any electrical issues. Subsequently, it was necessary for Staff to contract for this work separately. In an effort to expedite the project, Staff distributed copies of the KSL proposed Landscape Design to two Landscape Contractors currently working on similar median improvements within the City. The two Contractors were: Mark Logan Landscape, Inc., who is now complete with the City-wide Median Landscape Improvements; and Pink, Inc., who is the Landscape Sub -Contractor to Simon on the Avenue 48 Extension Improvement Project. Both informal bids received exceeded the City's approved budget for this project by more than double ($387,171.74 and $438,491.45 respectively). 002 FAPWDEPT\C0UNCIL11998\980120e.wpd 0 !l 0 n t-, A After comparing the plans submitted by KSL to the City's standard "Desertscape" theme, Staff determined the Northeasterly medians designed by KSL's Landscape Architect, with an Engineer's Estimate of $202,627, where much more enhanced than those medians currently installed under the City -Wide Landscape Improvements. Subsequently, Staff contracted with David Evans & Associates to redesign the medians in a manner more consistent with the City's Desertscape theme. Following the redesign, the revised Engineer's Estimate for these medians is $109,911. A recently constructed example of the City's "Desertscape" theme are the Eisenhower medians beginning at Nogales and extending to Montezuma. The Bid Documents prepared include three separate bid areas. Base Bid Area 1 has a "Desertscape" theme beginning at Avenue 50 and ending at Avenida Fernando; Base Bid Area 2 also has the City's "Desertscape" theme beginning at Avenida Fernando and extending Northeasterly to the project limits; Alternative Bid Area 1 has the KSL desired "Resort Enhanced" tropical theme beginning at Avenue 50 and extending through Avenida Fernando. The Bid document, as structured, will allow the Council to award any combination of the three bid areas. The purpose of identifying the three bid areas separately is to provide the Council with the actual cost differencial between the "Desertscape" and the "Resort Enhanced" themes, and to provide the Council and KSL the best possible funding choices related to Base Bid Area 1 and Alternative Bid Area 1 for the median beginning at Avenue 50 and extending through Avenida Fernando. The plans and specifications are available for review in the Engineering Department. Considering authorization to receive bids on January 20, 1998, the following schedule represents how the project would proceed: Bid Period 1 /21 /98 - 2/22/98 Award Contract 3/3/98 Notice to Proceed 3/23/98 Construction Period (60 calendar days) 3/23/98 - 5/26/98 Project Acceptance June 1998 Alternatives for the City Council to consider: Approve project plans, specifications and estimates for Project 98-01, Eisenhower Drive Median Landscape Improvements Authorize staff to advertise the project and receive bids Authorize an additional appropriation of $145,635.00 in Infrastructure Funds to this project to meet the Engineers Estimate. RICK F:\PWDEPT\GO UNCIL\1999\990120e.wpd 000060 1 7U060 2. Do not approve the project plans and specifications, do not authorize staff to advertise the Eisenhower Drive Median Island Landscape Improvements, and do not authorize an additional appropriation of $145,635.00 in Infrastructure Funds to this project to meet the Engineers Estimate. 3. Provide staff with alternative direction. ///Z` Chris A. Vogt Public Works Director/City Engineer 000061 004 F:\PWDEPT\COUNCIL\1998\980120e.wpd ATTACHMENT 1 Eisenhower Median Landscaping Project No. 98.01 l Avenida Fernando La Quinta Hotel and Resort Bid Area 1 "Desertscape" J Alternative Bid Area 1 "Resort Enhanced Tropical" Base Bid Area 2 "Desertscape' Avenue 50 Calle Tampico F-IPWD EPT\CO UNCI L11888\980120e. W pd 00008? T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: AGENDA CATEGORY: BUSINESS SESSION: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of an amendment to the La Quinta PUBLIC HEARING: Charter and Municipal Code revising Chapter 6.04 "Refuse Disposal" and Chapter 6.05 "Recyclable Materials" to bring them into conformance with the City's current Franchise Agreement and recent court cases RECOMMENDATION: Move to take up Ordinance #_ by title and number only and waive further reading. 2. Motion to introduce Ordinance #_ for first reading approving Code Amendment 98-059, revoking Chapters 6.04 and 6.05 and establishing revised Chapters 6.04 and 6.05 of the La Quinta Charter and Municipal Code. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The City signed a new Franchise Agreement with Waste Management of the Desert to provide refuse and recyclable materials disposal for the City. The City Attorney drafted the attached revisions to Chapters 6.04 and 6.05 based upon recent court cases and the current Franchise Agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Approve the Ordinance as drafted; or, 2. Deny the request; or 3. Provide staff direction. ry Herman, Community Development Director 000,963 ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REVOKING CHAPTERS 6.04 AND 6.05 AND ESTABLISHING REVISED CHAPTERS 6.04 AND 6.05 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE WHICH SETS FORTH REFUSE DISPOSAL AND RECYCLABLE MATERIALS WHEREAS, due to changes in the law, it is necessary to update the waste regulations for La Quinta; WHEREAS, the proposed revisions will be for the benefit of the health, welfare, and safety of the citizens of La Quinta. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta, California does ordain as follows: Section 1. That the Recitals set forth above are true and correct and are incorporated herein by this reference. Section 2. That prior Chapter 6.04 to the La Quinta Charter and Municipal Code entitled "Refuse Disposal" is hereby revoked. Section 3. That prior Chapter 6.05 to the La Quinta Charter and Municipal Code entitled "Recyclable Materials" is hereby revoked. Section 4. That a new Chapter 6.04 to the La Quinta Charter and Municipal Code entitled "Refuse Disposal" is hereby established as fully set forth in Exhibit "A" attached hereto and incorporated herein by reference. Section 5. That a new Chapter 6.05 to the La Quinta Charter and Municipal Code entitled "Recyclable Materials" is hereby established as fully set forth in Exhibit "B" attached hereto and incorporated herein by reference. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council and the same shall be in full force and effect immediately after its adoption, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. ORDDRFT-refuse 1 009064� Ordinance The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000065 ORDDRFT-refuse 2 33 Chapter 6.04 REFUSE DISPOSAL Sections: 6.04.010 Refuse disposal services by City. 6.04.020 Definitions. 6.04.030 Refuse collection service —Mandatory. 6.04.040 Containers —Provision required —Adequacy. 6.04.050 Frequency of collection. 6.04.060 Container specifications. 6.04.065 Container storage. 6.04.070 Improper keeping of refuse as nuisance. 6.04.080 Removal prohibited when. 6.04.090 Noncompactible solid waste. 6.04.100 Unlawful use of trash receptacles. 6.04.110 Burning of refuse prohibited. 6.04.120 Special pickups. 6.04.130 Establishment of pickup schedules. 6.04.135 Establishment of service rates. 6.04.140 Unauthorized collectors. 6.04.150 Unauthorized removal of rubbish. 6.04.160 Collector and trucks. 6.04.170 Unauthorized use of containers of another. 6.04.010 Refuse disposal services by City. The City shall provide for and furnish services relating to collection, transfer, and disposal of solid waste and refuse within and throughout the City. Such services will be furnished tinter by 6ity officem mi employees directly, or by contr=t agent or agents of tile eity through grant of franchise by an independent contractor in the business of collection, transportation, and disposal of municipal solid waste. 6.04.020 Definitions. For purposes of this chapter: A. "Collector" means in force) ot the eity office, in charge of iefase collection set vices (when no such contract exists) the contractor in the City's Franchise Agreement for the collection, transportation and disposal of municipal solid waste. B. „ that attends or restflts front die preparation, use, cooking, pocessing, deaffiT in or storage of , vegetables,meat, fish, f6M, fruits at . "Franchise Agreement" means the current agreement between a Collector and the City for the collection, transportation and disposal of MSW. 000066 PAPLANNING\MChapter 6.04&6.05 (La Quinta 1-95) n4 C. "Refuse°+= i� 1 _�cc ' Y 5 )m, "Municipal Solid Waste" or "MSW" means all nonrecyclable waste matter and material as further defined in the City's Franchise Agreement. D. "Rabbish" includes ail waste matter othei than garbage, soil, ot rock mateTial. 6.04.030 Refuse collection service —Mandatory A. Every person who owns, and every person who occupies, any developed real property within the City, whether at a residential location or otherwise, shall make or cause to be made with the City's Collector for authorized agent (Wherl a contlact f6r refuse Collection is in f6rce) OT vVid appropriate arrangements for regular refuse collection services, and it is unlawful for any such person to fail, refuse or neglect so to do. An occupant of property shall be deemed to have complied with this subsection if the owner of the property has caused to be made such appropriate arrangements for collection of refuse upon all portions of the property occupied by said occupant. An owner of property shall be deemed to have complied with this subsection if an occupant or occupants has or have caused to be made such appropriate arrangements for collection of all refuse upon all portions of said property. B. It is further unlawful, and a public nuisance, for any person to occupy or inhabit any property within the City for which appropriate arrangements have not been made and kept in full force and effect for regular refuse MSW collection services, in compliance with subsection A of this section. C. Every person having a duty, pursuant to subsection A of this section, to make or cause to be made arrangements for regular refuse MSW collection services shall be liable for payment of the appropriate service fees and charges therefor to the same extent and at the same times, irrespective of whether such person has or has not made the appropriate arrangements for collection services in compliance with subsection A of this section. Whenever the fees or charges for such services have not been paid when due, all of the persons mentioned in subsection A shall be jointly and severally liable for payment thereof (together with any applicable penalties and interests) irrespective of which person may have made any existing arrangements for collection services, provided that an occupant of only a portion of a parcel of real property or premises shall be deemed liable only for the fees or charges, or portion thereof, attributable to collection services for refuse produced or to be produced or accumulated or to be accumulated by said occupant, and also upon all portions of the property occupied by said occupant. D. Notwithstanding the foregoing provisions of this section relating to which persons are liable for payment for refuse collection services, the City may cause the collection of the fees or charges for such services, from the owner(s) of property served, by means of collection on the tax roll in the manner prescribed by applicable provisions of the Health and Safety Code and -of the Government Code. E. Persons ovnfing premises vvitich have been tntueetipied by any irman habitation mid upo, vvhieh no refase has been produced or accurrittlated (other than landscape deb, is such - - branches, feaves and the like, which has been pronrpdy ternaved by persarniel doing garderting vvor 000067 n v. refuse being pToduced or accumulating as stated. Disputes as to whethe, particulm OvViTers we entitled to such exemption shall be determined mid resoived by the eity Manager 0I his d '_ upon investigation of die facts involved mid hearing the contentions of miy owner claiming die Tigh of exemption provided fbi in this subsectiorr. The Franchise Agreement shall set out any additional procedures governing the responsibilities of the Collector and the rights of occupants or owners to discontinue service if the premises are to be vacant for an extended length of time. 6.04.040 Containers —Provision required —Adequacy. It is the duty of every person in possession, charge or control of any place within this City, in or from which refuse accumulates or is produced, to provide, and at all times to keep in a suitable place readily accessible to the collector, the specific containers capable of holding Without spilft all reffise which would ordimmily accwntriate an such premises between the times of tvm successive collections provided by the Collector pursuant to the Franchise Agreement. At the time of collection, no containers to be emptied shall be placed at curbside unless special arrangements have been made for an alternative arrangement with the Collector located inside locked gates 01 doots o, in a fenced oi enclosed area used to restrain wiffitals. 6.04.050 Frequency of collection. A. Residential Collection. Every person in charge of a residence or residences, whether single-family or multiple -family, shall make arrangements with the collector to have removed, not less than once a week, from the property upon which the residence or residences are located, all refuse created, produced or brought upon the premises. B. Commercial and Industrial Collection. Every person in charge of a commercial or industrial building shall remove, or cause to be removed, not less than once a week, from the property upon which the building is located, all refuse created or produced or brought upon the premises, except restaurants, which shall remove or cause to be removed not less than twice a week, from the property upon which the building is located all refuse created, produced or brought upon the premises. C. Construction Sites. All refuse created, produced or brought upon construction sites shall be removed not less than once a week consistent with the terms of the Franchise Agreement. 6.04.060 Container specifications. A. Any person who owns or occupies a single-family dwelling or two-family dwelling shall deposit all refuse to be collected in a container the general and greenwaste containers as approved by the City pursuant to the Franchise Agreement approved by the-C-ity. Stich container shafl be metal ot plastic, vvatertight, equipped with a tigh fitting lid, hay e tapered sides and two hwtdles or bales. The containe, shall not exceed thi, ty -three gallons when empty and shall not exceed fifty-fivc potnids gross weight when filled. Plasticimp specifically designed f6i refuse disposal (thirty to tifirty-flnee gation capaeity) may be used inste of the stwidmd container described in flris section. Use of any-col-AL-ah-lecr 1-10t, SFCCifieally designed fbr refuse disposal is Use of any container not specified in the Franchise Agreement or otherwise approved by the Collector and the City is prohibited. 0010068 n v B. Trash containers commonly known as "dumpsters" (three yard bin with a hinged lid) and roll -off containers (twenty to thirty yard bin without a lid) shall not be located at a single-family or two-family dwelling or within the R-1 mtd S-3{ RVL, RL, and RC zones except for the following purposes: 1. Home improvement and/or temporary cleanup of a vacant lot or dwelling, provided that all applicable permits and licenses have been obtained; and 2. Holding special events including, but not limited to, sponsored and permitted cleanup campaigns. Placement of such containers for the event shall be limited to forty-eight hours prior to the event and forty-eight hours following the event; 3. The owner, contractor or responsible party constructing a new building, addition, or alteration to an existing building, shall keep the construction site clean by having on the site an all - metal, minimum three yard container with hinged lid (except rolloff containers), compatible for use with standard trash removal trucks, commonly referred to as dumpsters, for the depositing of trash and debris. C. Refuse shall be deposited in a dumpster at all apartment buildings having three or more dwelling units and at any establishment or business located in the commercial and industrial zones. 6/04.065 Container storage. A. All trash containers for single-family or two-family dwellings shall be stored out of public view in a side or rear yard or an enclosed garage except on pickup day. In no event shall such container be placed adjacent to the roadway for collection more than twelve hours prior to normal collection time. The container shall be removed to the storage area within twelve hours following collection. If the physical design of the dwelling does not allow for obscuring containers from public view because of the type of fencing or lack thereof, containers shall be stored in an area adjacent to the dwelling at the point furthest from the closest street or roadway or in an enclosure adjacent to the dwelling designed to conform with the exterior design of the dwelling. B. A trash bin enclose shall be provided to obscure from public view any dumpster required by Section 6.04.060. Such enclosure shall meet the construction, location, and access requirements established by the planning Community Development Department of the City. C. Upon receipt of notification to provide an enclosure, the property owner shall have six months to complete construction of the enclosure. D. A six month extension to complete construction of an enclosure may be granted by the Director of plarming Community Development and/or the City Council based on individual need, but in no event shall completion of construction of the trash bin enclosure exceed one year from the date of receipt of notification to provide an enclosure. E. Construction of requisite enclosures shall be completed according to the specifications of the planning Community Development Department prior to issuance of a certificate of occupancy. 6.04.070 Improper keeping of refuse as nuisance. The keeping of garbage in containers other than those prescribed by this chapter, or the keeping upon premises of garbage or rubbish which is offensive, obnoxious, or unsanitary shall be unlawful, shall constitute a public nuisance and may be abated in the manner now or hereafter provided by law for the abatement of nuisances. 000069 n� 6.04.080 Removal prohibited when. It is unlawful for any person other than the person in charge of a residence, commercial or industrial business or the person authorized by i-aw the Franchise Agreement to remove any container from the location where the container was placed by the person in charge for storage or collection, or to remove any solid waste from the location the solid waste was placed by the person in charge for storage or collection, without prior written approval of the person in charge in accordance with the terms of the Franchise Agreement. 6.04.090 Noncompactible solid waste. No person shall place noncompactible solid waste adjacent to a street or public right-of-way for collection or removal purposes without prior approval and arrangements with the Collector or pursuant to the noticed bulky items collection days as provided in the Franchise Agreement. 6.04.100 Unlawful use of trash receptacles. It is unlawful for any person operating or connected with any business to place or deposit garbage or rubbish in any container placed upon the public street by public authority, and meant primarily for the disposal of rubbish by pedestrians using the sidewalk. Such persons and -business houses shall contraCt separately f6r reniuvai of refuse in containers maintained by the petson or business horse. 6.04.110 Burning of refuse prohibited. No person shall burn any refuse within the City, . .. . 0 PIN LIJ!. : IN Mail,. . . . :. 1 . :1 . • . • . - Gio. • - • • : . 6.04.120 Special pickups. Subscribers to waste disposal service may order special pickups of such things as landscape trimmings, discarded furniture, and other items too large to fit in standard containers, subject to -rates which have been established fiorn time to thne by the E3ity ea-incH the provisions of the Franchise Agreement. 6.04.130 Establishment of pickup schedules. The council shall, from time to time, establish pickup schedules for collection and disposal of refuse accumulated to produced with the City as set out in the Franchise Agreement. 6.04.135 Establishment of service rates. A. The City Council shall, from time to time, establish rates charged for garbage mid te MSW collection and disposal services by resolution action. B. The City continues, at its election and following all required procedures, to have all such fee charges, until such election is appropriate changed, established for - and-refnse MSW collection and disposal services for individual residences, collected on the tax roll and in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes. �, 00n �0 n� 6.04.140 Unauthorized collectors. At such times as there is in force a contract Franchise Agreement entered into by the City with any contractor Collector for the collection and disposal of refuse, gmbage mid rubbish MSW of the City or its inhabitants, it is unlawful for any person other than the eontrnetor Collector and his employees to collect any solid waste ot recyclabie rrmteii MSW within the City. This section shall not, however, be deemed to apply to any persons holding a valid City business license to engage in the nursery or gardening business or to any person removing shrubbery, grass, tree cuttings, tree trimmings or other agricultural debris from any property owned or occupied by such person. This section shall also not apply to the removal of Recyclable Materials according to the terms and conditions of the Agreement for the Collection and Recycling of Recyclable Materials, as further described in Chapter 6.05 of the La Quinta Charter and Municipal Code. 6.04.150 Unauthorized removal of rubbish. It is unlawful for any person, other than a person holding a contract for the collection of mbbisiMSW, to take, remove or appropriate for his own use any rubbish which has been placed in any street or alley for collection or removal, whether said rubbish MSW is so placed in regular containers or not. 6.04.160 Collector and trucks. A. The collector shall provide sufficient collection equipment according to the standards and maintaining the schedule of collection pursuant to the Franchise Agreement to maintain . . . .. .. . .L,,maga . _ - Y Y M• --• -•J •--• - - :1 - I LW14 Ef- . • I MW I [WEIRIJ 0 or.1 -••is r. A I tain. • - I :1 • tMWER Irmo Iwo 1 • . • • 1 .1 • • • • • - . -. - - • Ij . A Pi• - , • 1 6.04.170 Unauthorized use of containers of another. It is unlawful for any person to place refuse in, or to otherwise use the refuse container of another person, without the permission express or implied, of such other person. 0000 1 Chapter 6.05 RECYCLABLE MATERIALS Sections: 6.05.010 Definitions. 6.05.020 Authorization to remove and convey recyclable materials. 6.05.030 Exceptions. 6.05.010 Definitions. The following words and phrases shall apply in this chapter: A. -embside Piagnains" inearis Ore location Micte die recycle materials shall be placed at "Recyclable Franchise Agreement" means the agreement between the City and Contractor entitled Agreement for the Collection and Recycling of Recyclable Materials. B. "Recyclable materials" means aii-material , glass tease,emis, and othe, resources for vvhich the E3ity, o, a contractor of the eity, collect in order to resefl, or convert to a asable product which are both (a) capable of being Recycled, and (b) segregated from other waste material for collection and recycling rather than collection and disposal. C. " ineans all containers authorized fbL the collection of tecychrb! materials "Recycle" and "Recycling" means the process of collecting, sorting, cleaning, treating, and reconstituting materials that would otherwise become Municipal Solid Waste and returning these materials to the economic mainstream in the form of raw materials for new, reused, or reconstituted products which met the quality standards to be used in the marketplace. D. "Recycle Containers" means all containers authorized for the collection of recyclable materials. 6.05.020 Authorization to remove and convey recyclable materials. Recyclable materials, including, but not limited to, newsprint, glass, cans, and recycle containers, emplaced which are placed by the owner within the vicinity of any curb or refuse bin for collection purposes, shall become the property of the C-itp contractor with the City for recyclable materials; and no person, other than the employees or contract agents of the C-itq contractor acting in the scope of their agency or employment, shall remove from any place or premises in the City or transport over the public streets thereof, any such recyclable materials. +his Notwithstanding, the forgoing owners and/or operators of commercial, industrial, or institutional premises, shall not be prohibited from arranging for collection of recyclable materials from a collector different than the contractor in the City's Recyclable Franchise Agreement if either the alternative collector pays for the material, or removes it, without any change, direct, or indirect to the ownerm") (!� operator. to 6.05.030 Exceptions This chapter shall not apply to the following: A. A person removing the refuse or recycle materials which have been generated on premises owned or controlled by him/her. B. The immediate removal of any refuse or recyclable materials which are found by the administrative authority, cernmtmity Building and Safety Director, or Fire Marshal to constitute a nuisance or a danger to the public health, safety or general welfare. 11. nnnn7o Tjhf 4 4 a" COUNCIL/RDA MEETING DATE: January 20, 1998 ITEM TITLE: Consideration of Resolution Regarding Library Operations RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: That the City Council adopt the Resolution approving a Memorandum of Understanding between the City of La Quinta and the County of Riverside regarding the provision of library services in La Quinta. FISCAL IMPLICATIONS: The City, via property and redevelopment taxes, currently contributes over $500,000 towards the County Free Library System and receives approximately $140,000 in library services. The Memorandum of Understanding (MOU), if implemented, would result in a significant increase in County expenditures at the La Quinta Branch Library without impacting City contributions. BACKGROUND AND OVERVIEW: After review and consideration of expenses and services as a participant in the County Free Library System, the City Council adopted a Resolution notifying the County of the City's intent to withdraw from the County Free Library System in October of 1997. Subsequently, the County made significant overtures to the City for purposes of encouraging the City to remain within the system. In December, the Council authorized staff to negotiate a Memorandum of Understanding (MOU) with the County memorializing obligations and expectations should the City opt to remain within the system. The MOU resulting from these negotiations is included as Attachment 1 to this report. In sum, the MOU provides the following: A term from February 1, 1997 through June 30, 1999; Increase in hours to a minimum of forty hours per week; Relocation of library to a 7,500 square foot facility; 000074 • A `one time costs" budget of $378,500 to accommodate relocation expenses; • A minimum annual expenditure budget of $217,480; and • Review of certain operational decisions by a City Library Committee. In addition, the MOU provides that the City would be granted ownership of the collection, furniture and furnishings should the City opt to withdraw from the County Free Library System in the future. FINDINGS AND ALTERNATIVES: Options available to the City Council include: 1. Adopt the Resolution approving and adopting a Memorandum of Understanding between the City of La Quinta and the County of Riverside regarding the provision of library services in La Quinta; or 2. Recommend amendments to the MOU for further consideration; or 3. Authorize. staff to advise the County that the City wishes to pursue withdrawal from the County Free Library System; or 4. Provide staff with alternative direction. Mark Weiss Assistant City Manager O000r�02 RESOLUTION NO.98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA; APPROVING AND ADOPTING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE REGARDING THE PROVISION OF LIBRARY SERVICES FOR THE CITY OF LA QUINTA WHEREAS, the City of La Quinta, hereinafter referred to as "City", and the County of Riverside, hereinafter referred to as "County", have agreed upon the provision of enhanced library services for the City of La Quinta; and WHEREAS, the City and County have negotiated a Memorandum of Understanding outlining parameters for the provision of library services for the City covering the period beginning February 1, 1998 and ending June 30, 1999; NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS FOLLOWS: SECTION 1. The City does hereby approve and ratify the Memorandum of Understanding between the City and the County, attached hereto and executed on January 20, 1998, and incorporated herein as Exhibit "A". PASSED, APPROVED AND ADOPTED by the City Council of the City of La Quinta, California this 201h day of January 1998 by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 000076 003 ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California C:\MyData\WPDocs\RESOLUTIO WRESOLIBRARYMO U 12-97.wpd 000077 004 ATTACHMENT 1 LIBRARY MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is made and entered into by the City of La Quinta ("City") and the county of Riverside ("County"). WHEREAS, the City originally filed a Resolution with the County Board of Supervisors on November 3, 1997 signifying its intent to withdraw from the County Library System; and, WHEREAS, the County has offered to enhance existing library services as an alternative to the City exercising its right to withdraw in the current fiscal year; and, WHEREAS, the City and County desire to enhance the delivery of library services for the City, and have reached an agreement that they wish to set forth in writing in the form of this MOU. The City and the County therefore agree as follows: SECTION 1: TERM This MOU shall take effect on February 1, 1998 and shall remain in effect through and including June 30, 1999. The City and County agree that there is no commitment, guarantee, or requirement for the City to extend this MOU. The City may, at its option, request an extension of this MOU as it exists or with modified terms. The City and County shall negotiate in good faith to extend the agreement. Unless agreed to by the City, any extension to this MOU would use the then existing service levels, building size, etc. as the floor of acceptable standards for future library service. The city fully reserves its rights to withdraw from the County Library System pursuant to AB 927 and other laws and regulations, effective with the expiration of this MOU or subsequent extensions. SECTION 2: HOURS/DAYS OF OPERATION During the term of this MOU, the La Quinta Branch Library shall be open: a minimum of six (6) days per week including 2 evenings and Sunday; and be open a minimum of 40 hours per week. Specific hours will be set by Riverside County with review and recommendations by the City. If it is determined that the hours need to be changed to facilitate the City residents' needs, the City may request a reorganization of the hours. Such reorganization shall not be unreasonably denied by the County; every effort will be made to implement such changes within thirty (30) days written request by the City. The increased hours/days of operation shall become effective by no later than thirty (30) days after City and County approvals of this MOU. 0000 (8 = i SECTION 3: COUNTY ONE TIME COSTS The County shall budget and spend one time costs of approximately $378,500 generally distributed as follows: Build -out of new space $187,500 Relocation expenses $ 8,000 Furnishings, Fixtures, & Equipment $150,000 Materials $ 15,000 Communications $ 18,000 Total $378,500 In the event the one time move costs are less than the $378,500, the remaining balance shall be used to enhance the collection, furniture, and equipment needs of the La Quinta Branch Library. The City shall have the opportunity to participate in the acquisition determinations as set forth in Section 8. All expenditures shall be made during the term of this MOU. All items purchased for the La Quinta Branch Library shall be the property of the La Quinta Branch Library and be housed at the La Quinta Branch Library. These items shall not be permanently transferred or moved from the La Quinta Branch Library without the express written consent of the City. SECTION 4: COLLECTION The County agrees to spend a minimum of $5,000 for collection materials during fiscal year 1997-1998. As specified in Section 3, the County will spend a minimum of $15,000 for new materials for a one time enhancement of the collection in conjunction with the move to the larger facility. In addition, increases in annual collection expenditures are to be consistent with other large branches and the collection shall be increased in size and scope to make it consistent with other large branches. The City shall have the opportunity to participate in the acquisition determinations. All collection materials shall be purchased specifically for the La Quinta Branch Library and housed at the La Quinta Branch Library. Collection materials purchased for the La Quinta Branch Library shall be the property of the La Quinta Branch Library and be housed at the La Quinta Branch Library and shall not be permanently transferred or moved from the La Quinta Branch Library without the express written consent of the City. SECTION 5: NEW FACILITY The County agrees to increase the square footage of the La Quinta Branch Library to approximately 7,500 square feet at a mutually agreed upon location between the City and the County. Every effort shall be made to ensure that the new facility will be open and operational by no later than June 1, 1998. 000079 007, SECTION 6: MARKETING & PARTNERSHIPS The County will work with its library services provider (currently LSSI) and Follett Corporation (or similar companies) to utilize the La Quinta Branch Library as the primary site for a plan to maximize access and circulation of materials through enhanced display/shelving techniques. The County will join with the City in efforts to seek cooperative ventures with local schools and other community agencies and groups to enhance library service in La Quinta. SECTION 7: ONGOING SUPPORT LEVELS The County shall have an MLS Librarian serving full-time at the La Quinta Branch Library by no later than May 1, 1998. Minimum annual expenditures by County shall total $217,480, generally distributed as follows: Labor with fringes $168,480 Automation Services (8 terminals) $ 16,344 Courier Services $ 4,298 Shared Costs $ 181531 Administrative Costs $ 4,827 Materials $ 5,000 In the event that the above listed costs are less than $217,480, the remaining balance shall be used to enhance the collection, furnishings, and equipment needs at the La Quinta Branch Library. SECTION 8: CITY LIBRARY COMMITTEE The City shall create a City Library Committee ("Committee"). The purpose of the Committee shall be to review and make recommendations on library operations including but not limited to collection purchases, equipment purchases, hours of operation, building location, and other library matters deemed appropriate for review by the Committee. The meeting locations and times shall be as set by the Committee. The County shall consult with the Committee, or its appointed representative on library matters, including but not limited to, staffing, hours of operation, furnishings, equipment and the library collection. SECTION 9: CITY WITHDRAWAL FROM COUNTY LIBRARY SYSTEM; STATUS OF LIBRARY COLLECTION, FURNISHINGS, FURNITURE, ETC. If the City decides at a future date to withdraw from the County Library System, the City shall be granted the ownership of the then existing collection, furniture, or furnish I� or for any collection materials, furniture or furnishing purchased prior to or during the term of this MOU for use at the La Quinta branch Library. In negotiations, City and County have agreed that in recognition of the City of La Quinta's contributions to the County Library System over the past years, City will be given full credit for the value of the library collection and equipment and will be granted ownership of the then existing collection without additional payment. a. To ensure seamless access to the City's library collection by Riverside County Library System patrons, City will strongly consider options to link its automated collection management system with the County's either by contracting with the County for operation of the City's system, or by the City paying all costs to establish a fully interactive link between the City's automated system and the County's; and b. The City would endeavor to become a member of the Inland Library System preserving their citizens' access to holdings in other public libraries in the Inland area (and vice versa). SECTION 10: COMPLETE AGREEMENT Notwithstanding the foregoing, it is intended that this agreement/MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the La Quinta City Council and the County Board of Supervisors. The waiver of any breach, term or condition of this agreement/MOU by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. The MOU is hereby executed and/or ratified by and between the following authorized representatives of the City and the County. COUNTY OF RIVERSIDE CITY OF LA QUINTA 0 John Tavaglione Chairperson, Board of Supervisors By John J. Pena Mayor OCOIJ�� 009 ATTEST: Gerald A. Maloney Clerk of the Board Approved as to Form and Content WILLIAM C. KATZENSTEIN County Counsel By+� (l Sri t Deputy, ounty Counsel �LQ�8 OV) La�T r v 5 Ott&& -1 OF COUNCIL/RDA MEETING DATE: JANUARY 20, 1998 ITEM TITLE: Demand Register Dated January 20, 1998 RECOMMENDATION: BACKGROUND: Prepaid Warrants: Approve Demand Register Dated Janauary 20, 1998 316721 800.00 31673 - 31674) 4,615.62 31675 - 317001 1,600.00 31701 - 317051 7,579.27 31706 - 31712} 9,163.86 31713 - 317181 46,147.13 Wire Transfers) 23,735.14 P/R 409 -4851 88,302.81 P/R Tax Transfers} 24,165.58 Payable Warrants: 31719 - 318351 331,317.40 $537,426.81 FISCAL IMPLICATIONS_ Demand of Cash -City $536,967.46 Jolu4M.[Falconer, Inance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR A — STUDY SESSION PUBLIC HEARING CITY DEMANDS RDA DEMANDS $536,967.46 459.35 $537,426.81 000083 CITY OF LA QUINTA BANK TRANSACTIONS 12/25/97 - 1/9/98 1/9/98 WIRE TRANSFER - DEFERRED COMP $6,219.93 1/9/98 WIRE TRANSFER - PERS $17,515.21 TOTAL WIRE TRANSFERS OUT $23,735.14 000084 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:33PM 01/13/yO CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31719 01/13/98 AlRO01 A-1 RENTS 170.23 31720 01/13/98 ABL001 ABLE RIBBON TECH 175.24 31721 01/13/98 ACE010 ACE HARDWARE 487.00 31722 01/13/98 ALL100 ALLIANCE SERVICE STATION 46.84 31723 01/13/98 ARR010 ARROW PRINTING COMPANY 4299.20 31724 01/13/98 ATC010 ATCO MANUFACTURING CO 131.00 31725 01/13/98 AT0010 A TO Z PARTY RENTALS 90.77 31726 01/13/98 AUT030 AUTOMATED TELECOM 190.39 31727 01/13/98 BAK005 PEGGY BAKER 40.00 31728 01/13/98 BAN150 BANK OF NEW YORK 180.65 31729 01/13/98 BEI050 R BEIN, W FROST & ASSOC 46936.90 31730 01/13/98 BIG010 BIG A AUTO PARTS 129.34 31731 01/13/98 BLU011 BLUEPRINTER 3.01 31732 01/13/98 BRI100 BRINKS INC 250.00 31733 01/13/98 BUR080 WILLIAM BURGESS 120.00 31734 01/13/98 BUS100 BUSINESS RECORDS CORP 95.00 31735 01/13/98 CAD010 CADET UNIFORM SUPPLY 477.12 31736 01/13/98 CAL019 CA ASSOC LOCAL ECONOMIC 400.00 31737 01/13/98 CAL100 CALIFORNIA TURF 50.27 31738 01/13/98 CAR100 CARDINAL PROMOTIONS 264.10 31739 01/13/98 COA023 COACHELLA VLLY ENGINEERS 16080.00 31740 01/13/98 COA082 COACHELLA VALLEY WATER 7659.71 31741 01/13/98 COM015 COMPUTER U LEARNING CENTR 300.00 31742 01/13/98 COM030 COMSERCO 180.00 31743 01/13/98 COS050 COSTCO BUSINESS DELIVERY 263.80 31744 01/13/98 CRWO10 CRW ASSOCIATES 5250.00 31745 01/13/98 DAT010 DATA DISCOUNT 372.21 31746 01/13/98 DAY010 DAY -TIMER 21.11 31747 01/13/98 DEC100 DE CASTRO/WEST/CHODOROW 5128.01 31748 01/13/98 DES017 DESERT CHEVROLET 301.47 31749 01/13/98 DES018 DESERT ELECTRIC SUPPLY 615.78 31750 01/13/98 DESO40 DESERT JANITOR SERVICE 3878.00 31751 01/13/98 DES060 DESERT SUN PUBLISHING CO 1599.45 31752 01/13/98 DFM050 DFM ASSOCIATES 41.21 31753 01/13/98 EC0005 ECONO LUBE N TUNE 43.DO 31754 01/13/98 ECO050 ECONOMICS INC 614.99 31755 01/13/98 EVA050 DAVID EVANS & ASSOC INC 10054.25 31756 01/13/98 FED010 FEDERAL EXPRESS CORP 103.55 31757 01/13/98 GAS010 GASCARD INC 1401.21 31758 01/13/98 GCS010 GCS POWER & EQUIPMENT 3125.00 31759 01/13/98 GE0010 GEORGE'S GOODYEAR 18.50 31760 01/13/98 GTE010 GTE CALIFORNIA 3258.10 31761 01/13/98 GTE011 GTE 400.00 31762 01/13/98 GUZO10 HECTOR GUZMAN 255.04 31763 01/13/98 HAL010 HALL & FOREMAN, INC 8779.23 31764 01/13/98 HIGO10 HIGH TECH IRRIGATION INC 183.87 31765 01/13/98 HOA010 HUGH HOARD INC 55.00 2 OuJ�J�3a ACCWJNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 31766 01/13/98 HOM030 HOME DEPOT 436.75 31767 01/13/98 HYA050 HYATT REGENCY LONG BEACH 350.00 31768 01/13/98 IMPO10 IMPERIAL IRRIGATION DIST 12189.55 31769 01/13/98 IMP100 IMPACT SCIENCES INC 997.50 31770 01/13/98 INF100 INFORMATION TECHNOLOGY 606.02 31771 01/13/98 INT014 INTERNATIONAL COUNCIL OF 50.00 31772 01/13/98 INT017 INTERNATL ASSC PLUMBING 150.00 31773 01/13/98 JPRO10 JP REPROGRAPHICS 514.54 31774 01/13/98 JUD010 JUDICIAL DATA SYSTEMS COR 109.32 31775 01/13/98 KEL010 KELLY TEMPORARY SERVICES 1266.65 31776 01/13/98 KUN100 MARNI KUNSMAN 150.00 31777 01/13/98 LAC010 L A CELLULAR 793.97 31778 01/13/98 LAQ030 LA QUINTA CAR WASH 27.80 31779 01/13/98 LAQ100 LA QUINTA VOLUNTEER FIRE 623.25 31780 01/13/98 L00010 LOCK SHOP INC 145.24 31781 01/13/98 LOC100 LOCAL GOVERNMENT COMM 3.75 31782 01/13/98 LON020 LONG BEACH WESTIN HOTEL 350.00 31783 01/13/98 LUN050 LUNDEEN PACIFIC CORP 24649.92 31784 01/13/98 MCDO10 MC DOWELL AWARDS 8.08 31785 01/13/98 MCKOIO McKESSON WATER PRODUCTS 317.47 31786 01/13/98 MOB100 MOBILE COMM 80.75 31787 01/13/98 MUN010 MUNI FINANCIAL SERV INC 6413.93 31788 01/13/98 NAT004 NATIONAL ARBOR DAY FOUND 485.31 31789 01/13/98 NAT025 NATIONAL NOTARY ASSOCIATI 29.00 31790 01/13/98 NAY050 NAYRIKA 390.83 31791 01/13/98 NEG050 DEBBIE NEGRINELLI 16.06 31792 01/13/98 NEP010 NEPTUNE ELECTRIC 105.00 31793 01/13/98 NIC100 NICKERSON, DIERCKS & ASSC 1950.00 31794 01/13/98 OUT100 OUTDOOR SERVICES INC 400.00 31795 01/13/98 OWE020 OWEN, BRADLEY & BARTRAM 1774.05 31796 01/13/98 PAR030 PARKHOUSE TIRE INC 294.07 31797 01/13/98 PIT015 PITNEY BOWES 924.15 31798 01/13/98 POS030 POSTAL CONNECTION OF 1.01 31799 01/13/98 POW100 POWERS AWARDS 56.57 31800 01/13/98 PRI020 THE PRINTING PLACE 618.49 31801 01/13/98 RAD050 RADIO SHACK 25.84 31802 01/13/98 RAL050 RALPHS GROCERY CO 45.65 31803 01/13/98 RAS020 RASA - ERIC NELSON 2635.00 31804 01/13/98 RIV017 RIVERSIDE CONSTRUCTION CO 12760.49 31805 01/13/98 RIV100 RIVERSIDE COUNTY SHERIFFS 2097.60 31806 01/13/98 SEC050 SECURITY LINK/AMERITECH 94.35 31807 01/13/98 SEL040 SELECTFORM INC 76.95 31808 01/13/98 SHA010 SHADOW PALMS GARDENING 150.00 31809 01/13/98 SMA010 SMART & FINAL 33.81 31810 01/13/98 SMI010 MARILYN SMITH 41.63 31811 01/13/98 SOCO10 THE SOCO GROUP INC 319.82 31812 01/13/98 SOU003 SOUND IMAGE 3186.80 31813 01/13/98 SOU007 SOUTHWEST NETWORKS 2646.66 31814 01/13/98 SOU010 SOUTHERN CALIF GAS CO 1216.89 000086 .3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 31815 01/13/98 S00035 SOUTHERN CALIF ASSN CODE 100.00 31816 01/13/98 SPRO10 SPRINT 638.16 31817 01/13/98 STA050 STAPLES 228.41 31818 ** AP CHECK RUN VOID ** 31819 01/13/98 STE020 STEVE'S OFFICE SUPPLY 845.79 31820 01/13/98 TAY010 STEVE TAYLOR & SON 50.00 31821 01/13/98 TKDO10 T.K.D. ASSOCIATES INC 2828.75 31822 01/13/98 TOP010 TOPS'N BARRICADES INC 28.88 31823 01/13/98 TRU010 TRULY NOLEN INC 140.00 31824 01/13/98 UNIO04 UNITED STATES POSTAL SVC 2000.00 31825 01/13/98 USF100 US FILTER DISTRIBUTION 23.35 31B26 01/13/98 VAL010 VALLEY OFFICE EQUIP INC 66.00 31827 01/13/98 VIK010 VIKING OFFICE PRODUCTS 67.51 31828 01/13/98 VON010 VON'S COMPANIES INC 17.84 31829 01/13/98 WAL030 CAROLYN WALKER 12.80 31830 01/13/98 WEB050 ALBERT A WEBB ASSOCIATES 1236.22 31831 01/13/98 WEL010 WELCH'S UNIFORM RENTAL 35.98 31832 01/13/98 WIL050 BRITT W WILSON 503.10 31833 01/13/98 XER010 XEROX CORPORATION 1924.72 31834 01/13/98 ZAI050 ZAINO TENNIS COURTS INC 112563.00 31835 01/13/98 ZEE010 ZEE SERVICE CO 876.82 CHECK TOTAL 331,317.40 cco0"8`7 4 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER A1R0D1 A -I PFNTS 401 647 609 553 AIP001 A-1 RENTS 101 454 703 825 AB1.001 ABLE RIBBON TECH 101 153 703 611 ACE010 ACE HARDWARE 101 454 703 847 ACEGIO ACE HARDWARE 101 453 703 647 ACE010 ACE HARDWARE 401 647 609 553 ACE010 ACE HARDWARE 101 454 703 847 ACE010 ACE HARDWARE 101 453 703 847 ACE030 ACE HARDWARE 101 453 703 847 ACE010 ACE HARDWARE 101 453 703 847 ACE010 ACE HARDWARE 101 453 703 847 ACE01O.ACE HARDWARE 101 453 703 847 ACE010 ACE HARDWARE 101 352 703 815 ACE010 ACE HARDWARE 101 352 703 815 ACE010 ACE HARDWARE 101 357 703 000 ALL100 ALLIANCE. SERVICE STATION 501 501 619 646 A1.1.100 ALLIANCR SERVICE STATION 501 501 619 646 ARR010 ARROW PRINTING COMPANY 101 251 647 000 ATI'010 ATCO MANUFACTURTNG CO 501 501 619 649 AT0010 A TO 7. PARTY RENTALS 101 201 615 000 AUT030 AUTOMATED TELECOM 101 153 635 660 BAK005 PEGGY BAKER 101 202 609 592 BAN150 BANK OF NEW YORK 101 151 607 000 BEI050 R HEIN, W FROST 6 ASSOC 401 649 605 532 BIG010 BIG A AUTO PARTS 501 501 619 649 BIG010 BIG A AUTO PARTS 501 501 619 649 TO -BE PAID INVOICES PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 41204 TRENCHER RENTAL 90.00 T149 1 41161 SAND BLAST RENTAL 80.23 T149 2 VENDOR TOTAL 170.23 74921 PRINTER CARTRIDGES 175.24 T149 3 VENDOR TOTAL 175.24 48716 SUPPLIES 32.68 T149 - 4 48813 SUPPLIES 5.80 T149 5 48856 SUPPLIES 74.15 T149 6 48856 SUPPLIES 12.79 T149 7 48951 SUPPLIES 45.27 T149 8 49034 SUPPLIES 50.15 T149 9 48648 SUPPLIES 95.35 T149 10 48795 SUPPLIES 27.52 T149 11 46652 SUPPLIES 66.04 T149 12 48805 SUPPLIES 13.77 T149 13 48747 SUPPLIES 8.07 T149 14 48712 SUPPLIES 55.41 T149 15 VENDOR TOTAL 487.00 1330817 GAS PURCHASE 23.75 T149 16 905705 GAS PURCHASE 23.09 T149 17 VENDOR TOTAL 46.84 971632 WINTER 98 RECREATION HBO 4299.20 T149 18 VENDOR TOTAL 4299.20 449662 SUPPLIES 131.00 T149 19 VENDOR TOTAL 131.00 01115301 SUPPLIES/HOLIDAY OPEN HO 90.77 T147 1 VENDOR TOTAL 90.77 79103 PAGER SVC 190.39 T149 20 VENDOR TOTAL 190.39 JAN 98 MUSIC INSTRUCTOR 40.00 T147 2 VENDOR TOTAL 40.00 06053211 CUSTODIAL SVC 11/97 180.65 T149 21 VENDOR TOTAL 180.65 7-10002 DESIGN 46936.90 T149 22 VENDOR TOTAL 46936.90 166454 SUPPLIES 257.60 T149 23 166805 SUPPLIES 12.00 T149 24 5 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR BIG010 BIG A AUTO PARTS BIG010 BIG A AUTO PARTS BIG010 BIG A AUTO PARTS BIG010 BIG A AUTO PARTS BLU011 BLUEPRINTER RRi100 BRINKS INC D11110RO WII,I,IAM BURGESS BII�IQO DIISINESS RECORDS CORP CAI1010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAD 010 CADET UNIFORM SUPPLY CADn10 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CADO10 CADET UNIFORM SUPPLY CADO10 CADET UNIFORM SUPPLY CAD010 CADET UNIFORM SUPPLY CAL019 CA ASSOC LOCAL ECONOMIC CAL100 CALIFORNIA TURF CAR100 CARDINAL PROMOTIONS CA11100 CARDINAL PROMOTIONS ACCOUNT NUMBER 501 501 619 649 501 501 619 649 501 501 619 649 501 501 619 649 101 401 701 000 101 151 607 000 101 253 609 589 101 153 609 601 101 357 617 000 101 353 617 000 101 453 617 000 101 454 617 000 101 453 617 000 101 454 617 000 101 453 617 000 101 454 617 000 101 453 617 000 101 454 617 000 101 353 617 000 101 357 617 000 405 902 649 000 501 501 619 649 101 456 703 000 101 452 703 000 C0A071 COACHELLA VLLY ENGINEERS 401 633 609 000 CoA023 rOArHEI•LA VLLY ENGINEERS 401 634 609 000 COA023 COACHELLA VLLY ENGINEERS 401 633 609 000 CnAnn2 COACHELLA VALLEY WATER 101 452 603 000 COM015 COMPUTER U LEARNING CENTR 101 202 609 592 TO -BE PAID INVOICES _-,._, _. PAGE 2 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 167964 SUPPLIES 290.00 T149 25 170090 SUPPLIES-290.00 T149 26 167713 SUPPLIES 120.14 T149 27 167710 SUPPLIES-260.40 T149 26 VENDOR TOTAL 129.34 8004429 FORMALINE 3.01 T149 29 VENDOR TOTAL 3.01 17297066 BRINKS SVC DEC 97 250.00 T149 30 VENDOR TOTAL 250.00 OFFICIAL/SOCCER 120.00 T149 31 VENDOR TOTAL 120.00 214164 BUSINESS LIC SOFTWARE SU 95.00 T147 3 VENDOR TOTAL 95.00 98048 UNIFORMS 7.00 T147 4 98047 UNIFORMS 21.64 T147 5 98046 UNIFORMS 52.48 T147 6 98046 UNIFORMS 52.48 T147 7 91873 UNIFORMS 52.48 T147 8 91873 UNIFORMS 52.46 T147 9 93991 UNIFORMS 52.48 T149 32 93991 UNIFORMS 52.48 T149 33 96051 UNIFORMS 52.48 T149 34 96051 UNIFORMS 52.46 T149 35 00027 UNIFORMS 21.64 T149 36 00028 UNIFORMS 7.00 T149 37 VENDOR TOTAL 477.12 CALED MEMBERSHIP DUES 400.00 T149 38 VENDOR TOTAL 400.00 2005798- EQUIP REPAIR PARTS 50.27 T149 _39 VENDOR TOTAL 50.27 10260 SHIRTS 90.19 T149 40 18260 SHIRTS 173.91 T149 41 VENDOR TOTAL 264.10 97231/4 SVCS/SURVEY 940.00 T149 42 97230/1 SVCS/SURVEY 990.00 T149 43 97231/1 SVCS/SURVEY 14150.00 T149 44 VENDOR TOTAL 16080.00 12166 BERMUDA DUNES DRAINAGE S 7659.71 T149 45 VENDOR TOTAL 7659.71 INSTRUCTOR/COMPUTERS 300.00 T147 10 000089 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES -.. �.'r. - .1, s. PAGE 3 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 300.00 COH030 COMSERCO 101 351 621 611 036MA026 CITY RADIOS MAINT QTRLY 180.00 T147 11 VENDOR TOTAL 180.00 CR;050 COSTCO BUSINESS DELIVERY 101 151 701 000 82216808 SUPPLIES 31.54 T149 46 C13050 COSTCO BUSINESS DELIVERY 101 153 703 802 82216888 SUPPLIES 150.41 T149 47 COS050 COSTCO BUSINESS DELIVERY 101 401 701 000 82216688 SUPPLIES 132.13 T149 48 CQ9050 008TC0 BUSINESS DELIVERY 101 401 701 000 82216888 RETURNS -50.28 T149 49 VENDOR TOTAL 263.80 CRWO10 CRW ASSOCIATES 101 153 855 000 2919 FIN DIGITAL MAPPING SOFTWARE 5250.00 T149 50 VENDOR TOTAL 5250.00 DAT010 DATA DISCOUNT 101 151 647 000 3999 BUSINESS LIC CERT 372.21 T149 51 VENDOR TOTAL 372.21 DAY010 DAY -TIMER 101 102 701 000 28579895 SUPPLIES 33.07 T149 52 DAY010 DAY -TIMER 101 102 701 000 28579895 SUPPLIES RETURNED -11.96 T149 53 VENDOR TOTAL 21.11 DEC100 DE CASTRO/WEST/CHODOROW 101 101 601 523 57545 LGL/STAMKO LIT 120.00 T147 12 DEC100 DE CASTRO/WEST/CHODOROW 101 101 601 523 57546 LGL/INDIO LIT 66.25 T147 13 DF.Cl00.DE CASTRO/WEST/CHODOROW 101 101 601 523 57544 LGL/INDIO LIT 1794.50 T147 14 DEC100 DE CASTRO/WEST/CHODOROW 101 000 261 000 57547 LGL/VALIDATION STAMY.O ➢E 276.80 T147 15 DEC100 DE CASTRO/WEST/CHODOROW 101 000 261 000 57543 LGL/EIR LIT/STAMKO DEP 2870.46 T147 16 VENDOR TOTAL 5128.01 DES017 DESERT C'HEVROLET 501 501 619 649 91553 VEHICLE REPAIR 301.47 T149 55 VENDOR TOTAL 301.47 DE9018 DF.SFB,r FIJSCTRIC SUPPLY 101 357 703 000 480821.0 CIVIC CENTER LIGHTS 583.92 T147 17 DE301R DESERT ELECTRIC SUPPLY 101 357 703 000 480886-0 LIGHTS/CIVIC CENTER 31.86 T149 54 VENDOR TOTAL 615.78 DFSO40 UF::FRT JANITOR SERVICE 101 251 609 634 223 JANITORIAL SVC 245.00 T149 56 DF.9040 DFSFRT JANITOR SERVICE 101 202 609 634 223 JANITORIAL SVC 765.00 T149 57 ❑F8040 DESERT JANITOR SERVICE 101 251 609 634 223 JANITORIAL SVC 318.00 T149 58 DE^040 DESERT JANITOR SERVICE 101 357 609 634 222 JANITORIAL SVC 2550.00 T149 59 VENDOR TOTAL 3878.00 DES060 DESERT SUN PUBLISHING CO 101 201 643 000 1246856 ADVERTISING 1134.02 T149 60 DE8060 DESERT SUN PUBLISHING CO 101 401 643 000 1246856 ADVERTISING 465.43 T149 61 VENDOR TOTAL 1599.45 DFMO50 DFM ASSOCIATES 101 201 651 000 1996 ELECTIONS CODE 41.21 T149 62 VENDOR TOTAL 41.21 EC0005 ECONO LURE N TUNE 501 501 619 649 1327620 VEHICLE MAINT 43.00 T149 63 0000 00 7 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES �-""N "" - " PAGE 4 CITY OF LA QULNTA NUMBER INV. INVOICE PAYMENT BATCH THAN VENDOR ACCOUNT NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 43.00 402 605 542 4-97/98 AB 939 INPLEMENTATION PR 614.99 T147 18 ECO050 ECONOMICS INC 101 VENDOR TDTAL 614.99 EVA050 DAVID EVANS 6 ASSOC INC 101 402 605 000 14-0070 GENERAL PLAN UPDATE 8164.25 T147 19 EVA050 DAVID EVANS 6 ASSOC INC 401 627 609 000 056467 TECHN/SVC 1890.00 T149 64 VENDOR TOTAL 10054.25 FED010 FEDERAL EXPRESS CORP 101 153 645 000 43662552 FEDERAL EXPRESS _ 103.55 T147 20 VENDOR TOTAL 103.55 GAS010 GASCARD INC 501 501 619 646 90004-52 GAS PUNCH 192.58 T149 65 GAS010 GASCARD INC 501 501 619 646 90004-51 GAS PURCH 88.76 T149 66 GASO10 GASCARD INC 501 501 619 646• 90004-91 GAS PURCH 72.39 T149 67 CAS010 GASCARD INC 501 501 619 646 90004-48 GAS PURCH 187.52 T149 68 GAS010 GASCARD INC 501 501 619 646 90004-88 GAS PURCH 2.00 T149 69 GASOIO GASCARD INC 501 501 619 646 90004-57 GAS PURCH 25.93 T149 70 GAS010 rASCARD INC 501 501 619 646 90004-54 GAS PURCH 410.88 T149 71 GA;OlO GASCARD INC 501 501 619 646 90004-53 GAS PURCH 421.15 T149 72 VENDOR TOTAL 1401.21 Gr5010 rcS PnWF.R F EQUIPMENT 101 453 621 616 Q1231356 SWEEPER RENTAL 3125.00 T150 84 VENDOR TOTAL 3125.00 GFOO10 GEORGE'S GOODYEAR 501 501 619 649 27991 TIRE REPAIR 18.50 T149 73 VENDOR TOTAL 18.50 rTE010 GTE CALIFORNIA 101 153 635 000 5643127 PHONE SVC 2718.66 T147 21 GTE010 GTF. CALIFORNIA 101 153 635 000 2451329 PHONE SVC 29.72 T147 22 GTE010 GTE. CALIFORNIA 101 153 635 000 7719026 PHONE SVC 26.31 T147 23 GTE010 GTE CALIFORNIA 101 153 635 000 5642067 PHONE SVC 27.27 T147 24 GTE010 GTE CALIFORNIA 101 153 635 000 5644738 PHONE SVC 27.27 T147 25 GTE010 GTE CALIFORNIA 101 153 635 000 5649188 PHONE SVC 42.72 T147 26 GTE010 GTE CALIFORNIA 101 153 635 000. 7714270 PHONE SVC 26.52 T149 74 GTE010 GTE CALIFORNIA 101 153 635 000 5640096 PHONE SVC 334.24 T149 75 GTE010 GTE CALIFORNIA 101 454 635 664 _7713100 PHONE SVC 25.39 T149 76 VENDOR TOTAL 3256.10 GTE011 GTE 101 153 635 000 ME07117 MAINTENANCE CONT/VIDEO C 400.00 T149 77 VENDOR TOTAL 400.00 GUZ010 HECTOR GUZMAN 101 452 641 000 MILEAGE 255.04 T149 78 VENDOR TOTAL 255.04 TIAL010 HALL F FOREMAN, INC 401 645 609 000 35386 CONSTRUCTION SUPPORT 2098.62 T149 79 HAL010 HALL s FOREMAN, INC 401 609 609 000 35386 CONSTRUCTION SUPPORT 6296.00 T149 80 HALn10 HALL. s FOREMAN, INC 401 609 609 000 35174 CONSTRUCTION SUPPORT 384.61 T149 81 VENDOR TOTAL 8779.23 111G010 HIGH TECH IRRIGATION INC 101 454 703 837 323660 SUPPLIES 193.95 T149 82 000001. ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER HIGO10 HIGH TECH IRRIGATION INC 101 454 703 847 HIG010 HIGH TECH IRRIGATION INC 101 454 703 847 HIG010 HIGH TECH IRRIGATION INC 101 454 703 847 HIGO10 HIGH TECH IRRIGATION INC 401 647 609 553 HOA010 HUGH HOARD INC 101 357 621 610 IIOM030 HOME DEPOT 101 453 703 847 HOM030 HOME DEPOT 101 454 703 847 HOM030 HOME DEPOT 101 453 703 847 HOMn.30 HOME DEPOT 101 454 703 847 110110 SO HOME OF.POT - 101 453 703 847 HOM030 HOME DF.PCP 101 454 703 847 HYA050 HYATT REGENCY LONG REACH 101 251 637 000 IMP010 IMPERIAL IRRIGATION DIST 101 453 627 000 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 619 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 632 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 663 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 664 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 665 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 666 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 632 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 632 IMP010 IMPERIAL IRRIGATION DIST 101 357 627 000 IMP010 IMPERIAL IRRIGATION DIST 101 202 627 000 IMP100 IMPACT SCIENCES INC - 101 101 601 523 TNFU)n INFORMATION TECHNOLOGY 101 153 609 000 TNF10n INFORMATION TECHNOLOGY 101 153 609 000 INFIOO INFORMATION TECHNOLOGY 101 153 609 000 INT074 INTERNATIONAL COUNCIL OF 405 902 649 000 INT017 INTERNATL A33C PLUMBING 101 351 649 000 JPRO10 JP REPROGRAPHICS 101 452 603 000 JPRO10 JP REPROGRAPHICS 401 641 609 553 TO -BE PAID INVOICES PAGE 5 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. 324390 SUPPLIES 45.02 T149 83 325302 SUPPLIES -67.01 T149 84 324391 SUPPLIES 12.45 T149 85 324610 SUPPLIES 19.46 T149 86 VENDOR TOTAL 183.8E 20800 HVAC REPAIRS 55.00 T149 87 VENDOR TOTAL 55.00 66300001 SUPPLIES 7.16 T149 88 66300001 SUPPLIES _ 7.17 T149 89 66300001 SUPPLIES 39.61 T149 90 66300001 SUPPLIES 39.61 T149 91 66300001 SUPPLIES 80.17 T149 92 66300001 SUPPLIES 263.03 T149 93 VENDOR TOTAL 436.75 CPRS CONF/C INGRAM 350.00 T149 94 VENDOR TOTAL 350.00 VARIOUS ELECTRIC SVC 261.50 T150 1 VARIOUS ELECTRIC SVC 4249.73 T150 2 VARIOUS ELECTRIC SVC 452.47 T150 3 VARIOUS ELECTRIC SVC 376.85 T150 4 VARIOUS ELECTRIC SVC 1578.74 T150 5 VARIOUS ELECTRIC SVC 89.83 T150 6 VARIOUS ELECTRIC SVC 24.89 T150 7 58450150 ELECTRIC SVC 80.84 T150 8 58450160 ELECTRIC SVC 47.72 T150 9 78020570 ELECTRIC SVC 4496.80 T150 10 78020580 ELECTRIC SVC 530.18 T150 11 VENDOR TOTAL 12189.55 2930 LGL/RIV CNTY LIT 997.50 T147 29 VENDOR TOTAL 997.50 ADN-11-3 CIRCUIT MAINT 71.02 T147 30 DTA-11-9 CORONET MAINT 250.00 T147 31 DP-11-00 WEB PAGE 285.00 T147 32 VENDOR TOTAL 606.02 0179885 ICSC DUES/M WEISS 50.00 T147 28 VENDOR TOTAL 50.00 01577 IAPMO MEMBERSHIP 150.00 T147 27 VENDOR TOTAL 150.00 52774 COPIES/CITY COUNCIL STAF 141.81 T150 12 52773 COPIES/DUNE PALMS CROSSI 63.68 T150 13 a q 000099 ACCOIINTS PAYABLE - AP5003 TO -BE PAID INVOICEi PAGE 6 CITY OF LA QIJINTA INV. INVOICE PAYMENT BATCH THAN VENDOR ACCOUNT NUMBER NUMBER DESCRIPTION AMOUNT NO. .IPR010 JP REPROGRAPHICS 401 641 609 553 57712 COPIES/DUNE PALMS RD 12.50 T150 14 JPRO10 JP REPROGRAPHICS 401 635 609 000 57326 COPIES/HWY 111 MEDIAN 264.28 T150 15 JPRO30 JP REPROGRAPHICS 101 402 605 000 52776 COPIES/TRAFFIC IMPACT AN 14.72 T150 16 JPRO10 JP REPROGRAPHICS 101 402 605 000 52775 COPIES/TRAFFIC STUDY 17.55 T150 17 VENDOR TOTAL 514.54 JUD010 JUDICIAL DATA SYSTEMS COR 101 351 609 000 5962 PARKING CITATIONS 11/97 109.32 T150 18 VENDOR TOTAL 109.32 KEL010 KELLY TEMPORARY SERVICES 101 151 505 534 50168066 CONTRACT LABOR 486.00 T147 33 KEL010 KELLY TEMPORARY SERVICES 101 151 505 534 51145498 CONTRACT LABOR - 479.93 T147 34 KELD10 KELLY TEMPORARY SERVICES 101 153 505 534 52096427 CONTRACT LABOR 300.72 T150 19 VENDOR TOTAL 1266.65 KUN100 MARNI KUNSMAN 101 000 133 000 TRAVEL ADV/M KUNSMAN CPR 150.00 T150 25 VENDOR TOTAL 150.00 LAC010 1. A CELLULAR 101 153 635 660 27635788 CELLULAR .PHONE SVC 45.50 T150 26 635 660 17504192 CELLULAR PHONE SVC 748.47 T150 27 I.AC010 1. A CELLULAR 101 153 VENDOR TOTAL 793.97 LAO010 LA OUINTA CAR WASH 501 501 619 649 DEC 97 VEHICLE MAINT 27.80 T150 20 VENDOR TOTAL 27.80 LAQ 100 LA OUINTA VOLUNTEER FIRE 101 356 609 580 DEC 97 FIRE SUPPORT 623.25 T150 28 VENDOR TOTAL 623.25 LOCO 10 DOCK SHOP INC 101 357 703 000 616815 KEYS/CIVIC CENTER 34.48 T150 21 T,O('O10 DOCK SHOP INC 101 453 703 847 BN13706 LOCKS/KEYS 110.76 T150 22 VENDOR TOTAL 145.24 LOC100 LOCAL GOVERNMENT COMM 101 402 651 000 1687P PUBLICATION 3.75 T150 29 VENDOR TOTAL 3.75 LON020 LONG BEACH WESTIN HOTEL 101 251 637 000 HC1'EL/CPRS CONF/M KUNSMA 350.00. T150 30 VENDOR TOTAL 350.00 LUN050 LUNDEEN PACIFIC CORP 101 454 609 000 4341 LANDSCAPE MAINT 711.54 T150 23 LUN050 LUNDEEN PACIFIC CORP 101 454 609000 4369 LANDSCAPE MAINT 23938.38 T150 24 VENDOR TOTAL 24649.92 MCD010 MC DOWELL AWARDS 101 401 647 000 112517 NAME BADGES 8.06 T150 31 VENDOR TOTAL 8.08 MCKO10 McKESSON WATER PRODUCTS 101 153 703 882 7820441- DRINKING WATER 129.20 T147 35 MCK01.0 McKESSON WATER PRODUCTS 101 153 703 882 7818864- DRINKING WATER 88.45 T147 36 MCK010 McKESSON WATER PRODUCTS 101 453 703 847 7904575- DRINKING WATER 49.91 T150 32 MCK010 McKESSON WATER PRODUCTS 101 454 703 847 7904575- DRINKING WATER 49.91 T150 33 VENDOR TOTAL 317.47 MnR100 MORI1,£. COMM 101 153 635 660 H3393252 PAGER SVC 80.75 T150 34 10 000093 ACCOUNTS PAYABLE - AP5003 CITY OF LA QIIINTA VENDOR ACCOUNT NUMBER MUN010 MUNI FINANCIAL SERV INC 310 852 605 000 MUN010 MUNI FINANCIAL SERV INC 710 000 267 000 MUN010 MUNI FINANCIAL SERV INC 710 000 267 000 MUN010 MUNI FINANCIAL SERV INC 715 000 267 000 MUN010 MUNI FINANCIAL SERV INC 720 000 267 000 MUN010 MUNI FINANCIAL SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 MUN010 MUNI FINANCIAL SERV INC 710 000267 000 MUN010 MUNI FINANCIAL SERV INC 715 000 267 000 MUN010 MINI FINANCIAL SERV INC 720 000 267 000 MUNO10 MINI FINANCIAL SERV INC 725 000 267 000 MUN010 MUNI FINANCIAL SERV INC 730 000 267 000 NAT004 NATIONAL ARBOR DAY FOUND 401 627,609 000 NAT025 NATIONAL NOTARY ASSOCIATI 101 201 649 000 NAY050 NAYRIKA 101 253 703 000 NEC050 DEBBIE NEGRINELLI 101 202 641 000 NFpn70 NFPTUNE ELECTRIC 101 454 619 000 NTC100 NICKERSON, DIERCKS 6 ASSC 401 633 609 000 NIC100 NICKERSON, DIERCKS 6 ASSC 401 641 901 000 NIC100 NICKERSON, DIERCKS 6 ASSC 101 456 603 000 OUT100 OUTDOOR SERVICES INC 101 357 609 643 OUT100 OUTDOOR SERVICES INC 101 357 609 643 OWE020 OWEN, BRADLEY 6 BARTRAM 710 000 267 000 PAR030 PARRHOUSE TIRE. INC 501 501 619 649 PIT015 PITTIEY BOWES 101 153 609 602 POSD30 POSTAL CONNECTION OF 101 401 701 000 TO -BE PAID INVOICES PAGE 7 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 80.75 97299004 ARBITRAGE REBATE SVC 1756.72 T147 37 97311605 DELIQUENCY MGMNT SVC 100.00 T147 38 97207109 DISCLOSURE SVC 250.00 T147 39 97207109 DISCLOSURE SVC 250.00 T147 40 97207109 DISCLOSURE SVC 250.00 T147 41 97207109 DISCLOSURE SVC 250.00 T147 42 97207109 DISCLOSURE SVC 250.00 T147 - 43 97284401 LOCAL IMP DIST ADMIN 455.85 T147 44 97284401 LOCAL IMP DIST ADMIN 555.00 T147 45 97284401 LOCAL IMP DIST ADMIN 576.08 T147 46 97284401 LOCAL IMP DIST ADMIN 944.14 T147 47 97284401 LOCAL IMP DIST ADMIN 775.34 T147 48 VENDOR TOTAL 6413.93 PROMO MTRLS/URBAN FOREST 485.31 T147 49 VENDOR TOTAL 485.31 A15097 NNA MEMBERSHIP/P MANLEY 29.00 T150 35 VENDOR TOTAL 29.00 SHIRTS 390.83 T150 36 VENDOR TOTAL 390.83 DEC 97 MILEAGE 16.06 T147 50 VENDOR TOTAL 16.06 5500 TIME CLOCK REPAIR 105.00 T150 37 VENDOR TOTAL - 105.00 97-027/0 PROTECT MGMNT TECH SVC 260.00 T150 38 97-027/0 PROJECT MGMNT TECH SVC 325.00 T150 39 97-027/0 PROJECT MGMNT TECH SVC 1365.00 T150 40 • VENDOR TOTAL 1950.00 8006 FOUNTAIN MAINT 300.00 T150 41 695 FOUNTAIN MAINT 100.00 T150 42 VENDOR TOTAL 400.00 ATTY/BAK•ER 774266005 1774.05 T147 51 VENDOR TOTAI. 1774.05 455220 TIRES 294.07 T150 43 VENDOR TOTAL 294.07 3089208- MAIL MACH/SCALE 924.15 T147 52 VENDOR TOTAL 924.15 113097 SUPPLIES 1.DT T150 72 11 QC!�'),J4 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES =" ---- -" PAGE 8 CITY OF LA QUINTA , ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN VFNDOP NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 1.01 - pfw7ln0 POWERS AWARDS 101 101 703 000 50789 NAME BADGES 56.57 T150 44 VENDOR TOTAL 56.57 PRI020 THE PRINTING PLACE 101 153 703 $09 972262 AGENDA FORMS 313.55 T147 53 PRIO20 THE PRINTING PLACE 101 354 647 000 972274 JOB CARDS 91.59 T147 54 PRT020 THE PRINTING PLACE 101 153 703 810 972262A LETTERHEAD 213.35 T147 55 VENDOR TOTAL 618.49 RAD050 RADIO SHACK 101 357 621 000 026601 SUPPLIES 4.30 T150 45 RAD050 RADIO SHACK 101 357 621 000 026567 SUPPLIES 21.54- T150 46 VENDOR TOTAL 25.84 RAL050 RALPHS GROCERY CO 101 202 703 000 57351 SUPPLIES/BIG BAND 19.47 T147. 56 RAL050 RALPHS GROCERY CO 101 251 703 000 57354 SUPPLIES/KIDSLINE VOLUNT 11.96 T147 57 RAI,050 RALPHS GROCERY CO 101 102 637 000 57358 MEETING 14.22 T150 47 VENDOR TOTAL. 45.65 RAS020 RASA - ERIC NELSON 101 452 603 000 1278 PLAN CK/CITRUS 615.00 T150 48 RAS020 RASA - ERIC NELSON 101 452 603 000 1280 PLAN CK/PGA 315.00 T150 49 BAS020 RASA - ERIC NELSON 101 452 603 000 1279 PLAN CK/QUARY 315.00 T150 50 RAS020 RASA - ERIC NELSON 101 452 603 000 1280 PLAN CK/QUARY 470.00 T150 51 RAS020 RASA -- ERIC NELSON 101 452 603 000 1287 PLAN CK/SONRISE 920.00 T150 52 VENDOR TOTAL 2635.00 Rl Vfll"i RIVERSIDE CONSTRUCTION CO 401 609 609 553 CONSTRUCTION SVC 5788.27 T150 53 BIV017 RIVERSIDE CONSTRUCTION CO 401 639 609 553 CONSTRUCTION SVC 6972.22 T150 54 VENDOR TOTAL 12760.49 FIV100 RTVFPFTDF, COUNTY SHERIFFS 101 301 609 574 98-13700 BOOKING FEES 10/97 2097.60 T150 55 VENDOR TOTAL 2097.60 3F.0050 SECURITY LINY/AMERITECH 101 453 609 640 13074016 ALARM SVC 47.18 T150 56 m"Cn5n STICURLTY LTNK/AMERITECH 101 454 609 640 13074016 ALARM SVC 47.17 T150 57 VENDOR TOTAL 94.35 SEL040 SELECTFORM INC 101 451 701 000 12802000 SUPPLIES 76.95 T150 58 VENDOR TOTAL 76.95 SHAO10 SHADOW PALMS GARDENING 101 453 621 616 4358 PARKING LOT SWEEPING 150.00 T150 59 VENDOR TOTAL 150.00 SMA010 SMART 6 FINAL 101 153 703 884 7229529 SUPPLIES 33.81 T147 58 VENDOR TOTAL 33.81 SMI010 MARILYN SMITH 101 202 641 000 DEC 97 MILEAGE 41.63 T147 59 VENDOR TOTAL 41.63 S00010 THE SOCO GROUP INC 501 501 619 646 201740 DIESEL FUEL 319.82 T150 60 12 ACCCwMPS PAYABLF - AP5003 TO -BE PAID INVOICES -Ill. -" - " PAGE 9 CITY OF T.A QTIINTA NUMBER INV. INVOICE PAYMENT BATCH THAN VENDOR ACCOUNT NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 319.82 357 853 000 9220 LAVALIER/WIRELESS MICS 1206.80 T147 60 S00003 SOUND IMAGE 101 S00003 SOUND IMAGE 101 357 621 000 9221 SERVICE CALLS 780.00 T147 61 S00003 SOUND IMAGE 101 357 621 000 9219 CAMERA REPAIR 1200.00 T147 62 VENDOR TOTAL 3186.80 S00007 SOUTHWEST NETWORKS 101 153 609 601 9706390 COMPUTER SUPPORT 591.25 T147 65 S00007 SOUTHWEST NETWORKS 101 153 703 811 9706390 COMPUTER PARTS 186.08 T147 66 S00007 SOUTHWEST NETWORKS 101 153 609 601 9706400 COMPUTER SUPPORT 1155.00 T150 62 S00007 SOUTHWEST NETWORKS 101 153 703 811 970640C 6 NETWORK CARDS 714.33 T150 63 VENDOR TOTAL 2646.66 SOUO10 SOUTHERN CALIF GAS CO 101 357 629 000 02692565 GAS SVC 933.13 T147 63 500030 SOUTHERN CALIF GAS CO 245 903 629 000 01852563 GAS SVC 9.35 -T147 64 SOU010 SOUTHERN CALIF GAS CO 101 202 629 000 09422738 GAS SVC 274.41 T150 61 VENDOR TOTAL 1216.89 S00035 SOUTHERN CALIF ASSN CODE 101 353 637 000 REGISTRATION/SCACEO CLAS 100.00 T150 64 VENDOR TOTAL 100.00 101 153 635 000 87437215 PHONE SVC 630.26 T150 65 C:PROlO 'PRINT RfwlO SPRINT 101 153 675 000 18330139 PHONE SVC 7.90 T150 66 VENDOR TOTAL 638.16 :;TAn50 STAPLES 101 451 701 000 71230044 SUPPLIES 64.64 T150 67 STA050 STAPLES 101 453 703 000 80106514 SUPPLIES - 19.38 T150 68 PA050 STAPLES 101 451 701 000 00106514 SUPPLIES - 17.65 T150 69 STA050 STAPLES 101 452 703 000 80106514 SUPPLIES - 11.60 T150 70 9TA050 STAPLES 101 251 701 000 71219513 SUPPLIES 114.94 T150 71 VENDOR TOTAL 228.41 ' STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1371338- SUPPLIES RETURNED -48.20 T147 67 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1374070 SUPPLIES 17.30 T147 68 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1374176 SUPPLIES 19.44 T147 69 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1371338A SUPPLIES 6.38 T147 70 STE020 STEVE'S OFFICE SUPPLY 101 202 701 000 1374285A SUPPLIES 5.37 T147 71 STE020 STEVE'S OFFICE SUPPLY 101 202 701 000 1373966 SUPPLIES 59.10 T147 72 STE020 STEVE'S OFFICE SUPPLY 101 151 703 000 1373794 SUPPLIES 158.28 T147 73 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1373380 SUPPLIES 16.14 T147 74 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1372814 SUPPLIES 39.43 T147 75 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1372962 SUPPLIES 4.95 T147 76 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1371338 SUPPLIES 72.33 T147 77 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1375274 SUPPLIES 41.28 T147 78 STE020 STEVE'S OFFICE SUPPLY 101 151 701 000 1375551 SUPPLIES 12.05 T147 79 STE020 STEVE'S OFFICE SUPPLY 101 153 703 811 1376288 SUPPLIES 198.15 T150 73 STE020 STEVE's OFFICE SUPPLY 101 202 701 000 1374095 SUPPLIES 28.66 T150 74 STE020 STEVE'S OFFICE SUPPLY 101 202 701 000 1373966- SUPPLIES -28.66 T150 75 STE020 STEVE'S OFFICE SUPPLY 101 201 701 000 1373134- SUPPLIES 229.25 T150 76 O �J�)'.��.i� 13 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES '•`"`•' "' -' PAGE 10 CITY OF LA QUINTA ACCOUNT NUMBER INV. INVOICE PAYMENT ,BATCH THAN VENDOR NUMBER DESCRIPTION AMOUNT NO. STE02.0 STEVR'S OFFICE SUPPLY 101 201 701 000 1373134A SUPPLIES 13.66 T150 77 VENDOR TOTAL 845.79 TAY010 STEVE TAYLOR F SON 101 352 609 615 3263 LOT CLN/BEHIND SAND BAR 50.00 T147 80 VENDOR TOTAL 50.00 TKU010 T.K.D. ASSOCIATES INC 101 452 603 000 9860 PLN CK/TRADITION 1578.75 T147 81 TKU010 T.K.U. ASSOCIATES INC 101 452 603 000 9861 PLN CK/EABLE HDWRE 1250.00 T147 82 • VENDOR TOTAL 2828.75 TOP010 TOPS'N BARRICADES INC 101 453 703 833 918062 SIGNS 28.88 T150 78 VENDOR TOTAL 28.88 TRU010 TRULY NOLEN INC 101 202 609 637 P0638063 PEST CONTROL 70.00 T147 83 TRU010 TRULY NOLEN INC 101 202 609 637 12780630 PEST CONTROL SVC 70.00 T150 79 VENDOR TOTAL 140.00 UNI004 UNITED STATES POSTAL SVC 101 153 645 000 11762499 POSTAGE FOR METER 2000.00 T150 82 VENDOR TOTAL 2000.00 USF100 US FILTER DISTRIBUTION 401 647 609 553 4361695 SUPPLIES 23.35 T150 80 VENDOR TOTAL 23.35 VAL010 VALLEY OFFICE EQUIP INC 101 351 701 000 194996 COPIER MAINT 66.00 T147 84 VENDOR TOTAL 66.00 VIK010 VIKING OFFICE PRODUCTS 101 102 701 000 311139 SUPPLIES 67.51 T147 85 VENDOR TOTAL 67.51 VON010 VON'S CVJMPANIES INC 101 202 703 000 492804 SUPPLIES 16.15 T147 86 VON010 VON'S COMPANIES INC 101 352 703 823 492804 SUPPLIES 1.69 T147 87 VENDOR TOTAL 17.84 WAL030 CAROLYN WALKER 101 401 641 000 MILEAGE 12.80 T150 81 VENDOR TOTAL 12.80 WFBnSO ALBERT A WEBB ASSOCIATES 101 000 261 000 972386 AD97-1 ENGINEERING SVC 1236.22 T150 83 VENDOR TOTAL 1236.22 WRiAIO WF.LCH'S UNIFORM RENTAL 101 202 609 634 S311632 MATS 35.98 T147 88 VENDOR TOTAL 35.96 WIL050 BRITT W WILSON 101 153 655 593 EDUCATION REIMB/B WILSON 503.10 T147 89 VENDOR TOTAL 503.10 XER010 XEROX CORPORATION 101 153 703 802 16373685 DRY INK 694.99 T147 90 XER010 XEROX CORPORATION 101 153 609 604 57930661 COPIER LEASE 610.61 T147 91 XER010 XEROX CORPORATION 101 153 609 604 06027015. COPIER MAINT 113.16 T147 92 XER010 XEROX CORPORATION 101 153 609 604 06027015 COPIER MAINT 56.25 T147 93 1`J j i lill� l 14 ACCOUNTS PAYABLE — AP5003 CITY OF LA QUINTA VENDOR XFRO70 XEROX CORPORATION %ERO10 XEROX CORPORATION ACCOUNT NUMBER 101 153 609 604 101 153 609 604 ZAI050 ZAINO TENNIS COURTS INC 401 647 609 553 ZEEO10 ZEE SERVICE CO 101 355 703 819 TO —BE PAID INVOICES """dr' PAGE 11 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 06027014 COPIER MAINT 56.25 T147 94 06027014 COPIER MAINT 393.46 T147 95 VENDOR TOTAL 1924.72 331 TENNIS COURTS 112563.00 T150 85 VENDOR TOTAL 112563.00 37061411 SUPPLIES 876.82 T150 86 VENDOR TOTAL 876.82 To —BE PAID — PAYMENT TOTAL 331,317.40 000098 15 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11;50AM Vl/U7/Do CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31713 01/09/98 CAL040 CALIFORNIA VISION SERVICE 1143.75 31714 01/09/98 CANO50 CANADA LIFE ASSURANCE CO 503.30 31715 01/09/98 LA9040 LA QUINTA CHAMBER COMMERC 180.00 31716 01/09/98 PRI050 PRINCIPAL MUTUAL 39550.36 31717 01/09/98 TRA030 TRANSAMERICA INSURANCE 52.07 31718 01/09/98 UNUO50 UNUM LIFE INS 4717.65 CHECK TOTAL 46,147.13 's;3� 16 000 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER CAL040 CALIFORNIA VISION SERVICE 101 000 235 000 CAN050 CANADA LIFE ASSURANCE CO 101 000 237 000 LAQ040 LA QUINTA CHAMBER COMMERC 101 101 637 000 LA9040 LA QUINTA CHAMBER COMMERC 101 102 637 000 LAQ040 LA QUINTA CHAMBER COMMERC 101 201 637 000 LAQ040 LA QUINTA CHAMBER COMMERC 101 151 637 000 LAQ040 LA QUINTA CHAMBER COMMERC 101 451 637 000 LAQ040 LA QUINTA CHAMBER COMMERC 101 401 637 000 LAQ040 LA QUINTA CHAMBER COMMERC 101 351 637 000 IPRIO50 PRINCIPAL MUTiJAL 101 000 231 000 PRI050 PRINCIPAL MUTUAL. 101 000 233 000 TRA030 TRANSAMERICA INSURANCE 101 000 237 000 UNU050 UNUM LIFE INS 101 000 239 000 TO -BE PAID INVOICES 11:15AM 01/09/9e PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. 0101944A VISION INS 1143.75 T148 12 VENDOR TOTAL 1143.75 44769 LIFE INS 503.30 T148 10 VENDOR TOTAL 503.30 MAYOR'S LUNCHEON 75.00 T148 1 MAYOR'S LUNCHEON 30.00 T148 2 MAYOR'S LUNCHEON 15.00 T148 3 MAYOR'S LUNCHEON 15.00 T148 4 MAYOR'S LUNCHEON 15.00 T148 5 MAYOR'S LUNCHEON 15.00 T148 6 MAYOR'S LUNCHEON 15.00 T148 7 VENDOR TOTAL 180.00 N31070-1 MEDICAL INS 35963.80 T148 8 N31070-1 DENTAL INS 3586.56 T148 9 VENDOR TOTAL 39550.36 07415000'LIFE INS 52.07 T148 11 VENDOR TOTAL 52.07 03896400 STD/LTD INS 4717.65 T148 13 VENDOR TOTAL 4717.65 TO -BE PAID - PAYMENT TOTAL 46,147.13 17 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:28AM O1/O8/96 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR. PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31706 01/08/98 CALO50 STATE OF CALIFORNIA 70.00 31707 01/08/98 CAL054 STATE OF CALIF BOARD OF 276.86 31708 01/08/98 CLE010 CLERK OF SUPERIOR COURT 300.00 31709 01/08/98 LAQ050 LA QUINTA CITY EMPLOYEES 72.50 31710 01/08/98 RIV040 RIV CNTY DISTRICT ATTORNY 361.50 31711 01/08/98 RIV070 RIVERSIDE COUNTY EMPLOYEE 7939.00 31712 01/08/98 UNI005 UNITED WAY OF THE DESERT 144.00 CHECK TOTAL 9,163.86 00010, ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER CAL050 STATE OF CALIFORNIA 101 000 221 000 CAL054 STATE OF CALIF BOARD OF 101 000 221 000 CLE010 CLERK OF SUPERIOR COURT 101 000 221 000 LAQ050 LA QUINTA CITY EMPLOYEES 101 000 223 000 RIV040 RIV CNTY DISTRICT ATTORNY 101 000 221 000 RIV070 RIVERSIDE COUNTY EMPLOYEE 101 000 240 000 UNI005 UNITED WAY OF THE DESERT 101 000 225 000 TO -BE PAID INVOICES 09:13AM 01/0B/9t PAGE 1 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. P/R Distr.-GARNISH - ST 70.00 T999 1 VENDOR TOTAL 70.00 P/R Distr.-GARNISH-ST BR 276.86 T999 2 VENDOR TOTAL 276.86 P/R Distr.-GARNISH - AZ 300.00 T999 3 VENDOR TOTAL 300.00 P/R Distr.-L.Q.C.E.A.'DU 72.50 T999 4 VENDOR TOTAL 72.50 P/R Distr.-GARNISH-RIV D 361.50 T999 5 VENDOR TOTAL 361.50 P/R Distr.-CR UNION 7939.00 T999 6 VENDOR TOTAL 7939.00 P/R Distr.-UNITED WAY 144.00 T999 7 VENDOR TOTAL 144.00 TO -BE PAID - PAYMENT TOTAL 9,163.86 00010� 19 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER 1:48PM O1/Uo/yo CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31701 01/06/98 COA030 COACHELLA VALLEY INSURANC 94.00 31702 ** AP CHECK RUN VOID ** 31703 01/06/98 RUTO50 RUTAN & TUCKER 7157.28 31704 01/06/98 TRA200 STEVEN TRAXEL 160.64 31705 01/06/98 WEL025 WELLS FARGO BANKCARD 167.35 CHECK TOTAL 7,579.27 000103 20 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER COA1130 c'OACNFLI.A VALLEY INSURANC 101 000 263 000 RUFF 050 RUTAN & TUCKER RU7'U50 RUTAN & TUCKER RUT050 RUTAN & TUCKER R17050 RUTAN & T1ICKFR PI1T050 R11TAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RATAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RATAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RUT050 RUTAN & TUCKER RI7950 RUTAN & TUCKER TRA;'00 6TEVEN TPAAFL WFa.07.5 +7<ild.5 FARGO DANKCARD TO -BE PAID INVOICES 1:37PM O1/06/9b PAGE 1 INV. INVOICE PAYMENT RATCN TRAN NUMBER DESCRIPTION AMOUNT NO. LIABILITY PREMIUM 94.00 T146 3 VENDOR TOTAL 94.00 103 101 601 523 268673 LGL/GENERAL LIT 60.06 T146 4 405 902 601 523 268673 LGL/GENERAL LIT 33.03 T146 5 406 905 601 523 268673 LGL/GENERAL LIT 7.81 T146 6 245 903 601 523 268673 LGL/GENERAL LIT 4.23 T146 7 244 913 601 523 268673 LGL/GENERAL LIT 8.96 T146 8 246 906 601 523 - 268673 LGL GENERAL LIT 2.46 T146 9 247 916 601 523 268673 LGL GENERAL LIT 3.54 T146 10 101 101 601 000 268671 LGL/GENERAL 819.49 T146 11 405 902 601 000 268671 LGL/GENERAL 450.72 T146 12 406 905 601 000 268671 LGL/GENERAL 106.53 T146 13 245 903 601 000 268671 LGL/GENERAL 57.69 T146 14 244 913 601 000 268671 LGL/GENERAL 122.59 T146 15 246 906 601 000 268671 LGL/GENERAL 33.60 T146 16 247 916 601 000 268671 LGL/GENERAL 46.35 T146 17 101 101 601 000 268678 LGL/GENERAL/LIBRARY 1015.05 T146 18 405 902 601 000 268678 LGL/GENERAL/LIBRARY 558.27 T146 19 406 905 601 000 268678 LGL/GENERAL/LIBRARY 131.96 T146 20 245 903 601 000 268678 LGL/GENERAL/LIBRARY 71.46 T146 21 244 913 601 000 268676 LGL/GENERAL/LIBRARY 151.85 T146 22 246 906 601 000 268678 LGL/GENERAL/LIBRARY 41.62 T146 23 247 916 601 000 268676 LGL/GENERAL/LIBRARY 59.89 T146 24 101 101 601 523 268676 LGL/BOND ENF 37.19 T146 25 101 101 601 000 268672 LGL/PERSONNEL 77.50 T146 26 101 101 601 000 268674 LGL/EMINENT DOMAIN 484.99 T146 27 101 101 601 000 268674 LTL/GEN/KSL/JMP 2768.42 T145 28 VENDOR TOTAL 7157.28 101 354 641 000 DEC 97 MILEAGE 160.64 T146 1 VENDOR TOTAL 160.64 101 102 637 000 MEETINGS 167.35 T146 2 VENDOR TOTAL 167.35 TO -BE PAID - PAYMENT TOTAL 7,579.27 000104 21 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER 3:GyPM i�,oi,> CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31675 12/31/97 ABE001 JAQUES ABELS 100.00 31676 12/31/97 ATKO10 HONEY J ATKINS 50.00 31677 12/31/97 BEN050 SUSAN BENAY 50.00 31678 12/31/97 BUT010 RICHARD BUTLER 100.00 31679 12/31/97 CHAP02 CHARRIE CHAPPIE 50.00 31680 12/31/97 DAV010 MIKE DAVIS 50.00 31681 12/31/97 DET050 JOHN DETLIE 50.00 31682 12/31/97 GAR010 WAY NE GARDNER 100.00 31683 12/31/97 HUL010 KATHRYN HULL 50.00 31684 12/31/97 ING050 CARL INGRAM 50.00 31.685 12/31/97 KIR010 TOM KIRK 50.00 31686 12/31/97 KLE010 MICHELLE KLEIN 50.00 31687 12/31/97 NAD010 NADLER,KATHRYN 50.00 316BB 12/31/97 NAR100 NICOLE NARD 50.00 31689 12/31/97 REB050 JOAN REBICH 50.00 31690 12/31/97 SAN100 MARY SANTOS 50.00 31691 12/31/97 SEA010 B J SEATON 100.00 31692 12/31/97 SHA040 ROSITA SHAMIS 50.00 31693 12/31/97 STJO10 VICTORIA ST JOHNS 50.00 31694 12/31/97 TYL050 ROBERT T TYLER 100.00 31695 12/31/97 VOI050 ROXANNE VOIGT 50.00 31696 12/31/97 VOS050 JUDY VOSSLER 50.00 31697 12/31/97 WAL075 JOHN WALLING 50.00 31698 12/31/97 WEL100 PATRICK WELCH 50.00 31699 12/31/97 WOL010 KAY WOLFF 50.00 31700 12/31/97 W00050 STEWART WOODARD 100.00 CHECK TOTAL 1,600.00 0001U5 22 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES J;OBPM CITY OF LA QUINTA PAGE 1 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. ABE001 JAQUES ABELS 101 401 509 000 DEC 97 PLANNING COMM MEETING 100.00 T145 5 VENDOR TOTAL 100.00 ATY010 HONEY J ATKINS 101 251 509 000 DEC 97 CULTURAL COMM MEETING 50.00 T145 17 VENDOR TOTAL 50.00 BEN050 SUSAN BENAY 101 251 509 000 DEC 97 CULTURAL COMM MEETING 50.00 T145 18 VENDOR TOTAL 50.00 - BUT010 RICHARD BUTLER 101 401 509 000 DEC 97 PLANNING COMM MEETING 100.00 T145 4 VENDOR TOTAL 100.00 CHAP02 CHARRIE CHAPPIE 101 401 509 000 DEC 97 ART IN PUBLIC PLACES MTN 50.00 T145 9 VENDOR TOTAL 50.00 DAV010 MIKE DAVIS 101 251 509 000 DEC 97 PARKS 6 REC COMM MTNG 50.00 T145 24 VENDOR TOTAL 50.00 DET050 JOHN DETLIE 101 251 509 000 DEC 97 CULTURAL COMM MEETING 50.00 T145 19 VENDOR TOTAL 50.00 GAR010 WAYNE GARDNER 101 401 509 000 DEC 97 PLANNING COMM MEETING 100.00 T145 6 VENDOR TOTAL 100.00 HUL010 KATHRYN HULL 101 251 509 000 DEC 97 CULTURAL COMM MEETING 50.00 T145 20 VENDOR TOTAL 50.00 ING050 CARL INGRAM 101 251 509 000 DEC 97 PARKS S REC COMM MTNG 50.00 T145 25 VENDOR TOTAL 50.00 K1R010 T'14 FIRK 101 401 509 000 DEC 97 PLANNING COMM MEETING 50.00 T145 7 VENDOR TOTAL 50.00 f(I•FnlD MICSIELLE F.i,EIN 101 401 509 000 DEC 97 ART IN PUBLIC PLACES MTN 50.00 T145 10 VENDOR TOTAL 50.00 NA)OlO NADLEB,KATHRYN 101 251 509 000 DEC 97 PARKS 6 REC COMM MTNG 50.00 T145 26 VENDOR TOTAL 50.00 NAR100 NICOLF NARD 101 351 509 000 DEC 97 HUMAN SVC COMM KING 50.00 T145 13 VENDOR TOTAL 50.00 REB050 JOAN REBICH 101 351 509 000 DEC 97 HUMAN SVC COMM MTNG 50.00 T145 16 VENDOR TOTAL 50.00 SAN100 MARY SANTOS 101 351 509 000 DEC 97 HUMAN SVCS COMM MTNG 50.00 T145 12 VENDOR TOTAL 50.00 SEA010 B J SEATON 101 401 509 000 DEC 97 PLANNING COMM MEETING 100.00 T145 3 000106 23 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 3:08PM ll/j1/9, CITY OF LA 12UINTA PAGE 2 VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. - VENDOR TOTAL 100.00 SNA040 H097TA SHAMIS 101 401 509 000 DEC 97 ANT IN PUBLIC PLACES MTN 50.00 T145 8 VENDOR TOTAL 50.00 STJO10 VICTORIA ST JOHNS 101 351 509 000 DEC 97 HUMAN SVCS COMM MTNG 50.00 T145 14 VENDOR TOTAL 50.00 TYL050 ROBERT T TYLER 101 401 509 000 DEC 97 PLANNING COMM MEETING 100.00 T145 2 VENDOR TOTAL 100.00 VOI050 ROXANNE VOIGT 101 251 509 000 DEC 97 CULTURAL COMM MEETING 50.00 T145 21 VENDOR TOTAL 50.00 VOS050 JUDY VOSSLER 101 251 509 000 DEC 97 CULTURAL COMM MEETING 50.00 T145 22 VENDOR TOTAL 50.00 WAL075 JOHN WALLING 101 401 509 000 DEC 97 ART IN PUBLIC PLACES MTN 50.00 T145 11 VENDOR TOTAL 50.00 WEL100 PATRICK WELCH 101 251 509 000 DEC 97 CULTURAL COW MEETING 50.00 T145 23 VENDOR TOTAL 50.00 WOLO10 KAY WOLFF 101 351 509 000 DEC 97 HUMAN SVCS COMM MTNG -50.00 T145 15 VENDOR TOTAL 50.00 W00050 SPEWART WOODARD 101 401 509 000 DEC 97 PLANNING COMM MEETING 100.00 T145 1 VENDOR TOTAL 100.00 TO -BE PAID - PAYMENT TOTAL 1,600.00 000107 24 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1.36PM i2/3i/95 CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31673 12/31/97 CAN050 CANADA LIFE ASSURANCE CO 1016.46 31674 12/31/97 LAQ073 LA QUINTA RESORT & CLUB 3599.16 CHECK TOTAL 4,615.62 0001u8 25 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA. VENDOR TO -BE PAID INVOICES ACCOUNT NUMBER INV. INVOICE NUMBER DESCRIPTION CAN050 CANADA LIFE ASSURANCE CO 101 000 237 000 LAQ073 LA QUINTA RESORT 5 CLUB 101 153 656 000 1:28PM 12/31/97 PAGE 1 PAYMENT BATCH THAN AMOUNT NO. 44769 1 LIFE INS-NOV 6 DEC 1997 1016.46 T144 2 VENDOR TOTAL 1016.46 EMP RECOGNITION EVENT 3599.16 T144 1 VENDOR TOTAL 3599.16 TO -BE PAID - PAYMENT TOTAL 4,615.62 26 CIO I)1UJ ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:UlAM 12/3u/v� CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31672 12/30/97 IMP015 IMPERIAL IRRIGATION DIST 800.00 CHECK TOTAL 800.00 000110 27 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER IMP015 IMPERIAL IRRIGATION DIST 401 632 609 553 TO -BE PAID INVOICES Od:Jdm i./Jam, =. PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. SERVICE CONNECT/LINE EXT 800.00 T144 1 VENDOR TOTAL 800.00 TO -BE PAID - PAYMENT TOTAL 800.00 000111 A/P - AP6002 CHECKS TO BE VOIDED t:UuPM CITY OF LA QUINTA PAGE 1 CHECK INVOICE VENDOR VENDOR INVOICE NUMBER DATE AMT. PAID NUMBER NAME DESCRIPTION 31539 12/17/97 1016.46 CAN050 CANADA LIFE ASSURANCE CO LIFE INS NOV & DEC 97 TOTAL VOIDED 1,016.46 000112 2.9 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA PAGE 1 CHECK INVOICE VENDOR VENDOR INVOICE NUMBER DATE AMT. PAID NUMBER NAME DESCRIPTION 31178 10/07/97 60.06 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 33.03 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 7,81 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 4.23 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 8.98 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 2.46 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 3.54 RUT050 RUTAN & TUCKER LGL/GENERAL LIT 31178 10/07/97 819.49 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 450.72 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 106.53 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 57.69 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 122.59 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 33.60 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 48.35 RUT050 RUTAN & TUCKER LGL/GENERAL 31178 10/07/97 1015.05 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 558.27 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 131.96 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 71.46 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 151.85 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 41.62 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 59.89 RUT050 RUTAN & TUCKER LGL/GENERAL/LIBRARY 31178 10/07/97 37.19 RUT050 RUTAN & TUCKER LGL/BOND ENF 31178 10/07/97 77.50 RUT050 RUTAN & TUCKER LGL/PERSONNEL 31178 10/07/97 484.99 RUT050 RUTAN & TUCKER LGL/EMINENT DOMAIN 31178 11/07/97 2768.42 RUT050 RUTAN &_TUCKER LGL/GEN/KSL JMP TOTAL VOIDED 7,157.28 30 000113 T4t!t 4 44" COUNCIL/RDA MEETING DATE: January 20, 1998 ITEM TITLE: Transmittal of Treasurer's Report as of November 30, 1997 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: d.. STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated November 30, 1997 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. John M. Falconer, Finance Director 0()0114 TO: FROM: SUBJECT: DATE: T4ht 4 4Q" MEMORANDUM La Quinta City Council John Falconer, Finance Director/Treasurer Treasurer's Report for November 30, 1997 January 7, 1998 Attached is the Treasurer's Report for the month ending November 30, 1997. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $345,531. due to the net effect of revenues in excess of expenditures. State Pool: Decrease of $225,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes and Securities: Decrease of $2,606,596. due to the net effect of a T-Note maturity and the monthly adjustment in the amortized value of the investments. Mutual Funds: Increase of $2,050,224. due to the net effect of a T-Note maturity, transfer of funds and interest earned. Total decrease in cash balances $428,895. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Wall Street Journal, First Trust of California Monthly Statement and Wells Fargo Monthly Custodian Report to determine the fair market value of investments at month end. 0h n M!Falconer Date Finance Director[Treasurer W z O a V LL w 0 G c z W N W K x ca Cc z z z z z z z s �E A 2S r! a O� �hc O c « $ 0 00 a °a a $p U Ow U LL LL � i � p A byo � S A a N q 0) C w N W O W N N N f7 N G V V O V 1 V V V O w c o c c as w a 8 FL O K ppO�� O LLyy o�� C w fE O� NaYJ C O� OOf v m a o m a m o o ZR N 29 v C; a it it it ZRIa m X 0 n O 0 0 ee S O a o O J Q= q = q n X N p N C q ID O O O O O O O 8 LL= ID O O O Y O Qa v E LL Z n r � � � a00 t00 fOp a � N ti _ �z $ yc L a EFL LL ETn3 Stc� Y> w 10 wyEuz.f�.C7LL O. lO QZ = C Yy N c0 L fl Oq w E E w LL+Eu �i 'QmU �Cg g FL v t $ gYQQ cm Z—LL.�R "rnq,v8vE v E' m $ E z$0C2r�O CVC qM.._, p '8 ; E9�$c$1 y E Ec m qNJgJ Cmi U d > Ew E,qc, Ny E c cREcEw 9 U! E EqE c w p _ ___ Ed@°e'�'e@ a so Eg'i, E 0-y' E m N vi 20$LL$LL'wLL 0 s a c cR °i 8i a m d LL c cm r wq W W L $&� OO�i11,6 03 qq0 aca`W 1'- aka 011-7 04 a : \ 7 \ c LL kk < 7 Ec c 0 t > �2 2 E�§ \/k V � � ��««< 2y2» ■ V� \2222 wa � °<0)<« ozzzz K .20 §o a) k®L60Vr4o I�� �2 / ,U)00 CL kILILLj_ oaR2 c M m 27«5 k � U . . � 2 / $ a � E a a c �§a C �E 0 A�2 § c/2Lc @ § to-U— Cz3\\2�� J�000000 � � %%% a<>>>< 00 0 o2zzz2 S�2 2 CL 00� oo� co z07%/0V \qC .a w N # t c 9__22. CL ©06IL6-:} oaaC13FU c m @ 2m7e5 / \� Q = k A m ■ o e a c m k« 2c® § 7EEgLLk �e/•,e2 e§��E22 >®=aa I zC)-i :D o C NCN 7EKI nLo0q /70� ncC- k k £ / 0 Mn U E E (L k t b \ 2a§10 � f( N # gf ;a§m§a§k�§ 0) k ;�Sk. s k §69 §cli `cm 0 C4 ! -»■ (g-� ƒ cR«« c LL) ! ) 2 41 ( LL ] SrkMk .u. ■2- - •2£7\=•)� |§ )!\ _ 222}LLa. L EL ))|�....E|_! _ | f$77 ._• - 22� �k� G��aJl;fo£3ce- Ea§��I,27� ! zoos !a° ! ! a ■ ��5e , ;■■® -#k .Q§ #■ ,pi; .§K , ■a ��k] !-$` � ! J || f § $ E pZ- �§® '§\ ', °7°■ 00 07 000120 V! W T C 3 Q d O cc w LL n O L O N)) UULL On O N O Opp OO100 M eV� N 'y co I l'7 Cl)� $ M 01 O N T fW,7�N MO(OwN wOr01 h OI 0 N O O) N W)100 M� m m � M {Cpp vNvY 0 0: O LL A C4 ao N,nN CD o0 N M 0a1 m rt r N f'Of r 9 y�G MpOOO � � T00i nitoi m N t00 W 010 V n aOfOM N1�fnO(D 10 OONN NONaa� O VI oD n CV 0 OD O ODD N V � 10 � M N OI O O VA A N LL N r N N «� �opa N r O M r n� n W N LO n�in m In O i. co O O n 0�r r0 ao �o� mprro� OOco�br aicoirocv,'� M c n M r t C1 v g (0 0� N O Ln N C4 r O) N O) O o0 IMr OD r MNtOnN N qt o0 40 U. N N cosW W� r a0 00.-H n V (On ON)r CD PI N O 10 '0 N O �a W mO�ornM C4 co 00 mfD NONO VIA U) 0i VO V N n r M N to V NV 10 N N coN CV LL M N A cnSSmIf7 a l0 00 �p na00ON IA I.- t09 go � P0'f W 0) 1A O � O O 'co r m�r 10 to8'Cog p� MMOD Onj�qwmwr� CN N r N iN f7 O M N (O N N N N `L yn I npOpO CON n01 f0 co C.�NC ONj N T W O)� tq �O(OO") OO tn0 CL '=! y r 0 MNnN 100 C7 fU n ON 90 t^0 O r "' O O " V N (r0 VIM Cq CMN CO MMO b H LL M r CV e= N r N � O f O" a n W N M O^ r A N O M r A n MOn 1z N CV 01 O � N m On OO r fO wi � 01 O N N N Q om C GO n O O NN M CO A O n Im7 V V V �-�'NN M� C I n i L q L c i r I 'A 'A C C W ?, a "i q c r Y E m d F- c c C a C C 00 m L m W m O/ q Q L c Cq� " R m W to ~� v a UU c�gtE'3 WICLE U v F oe cy?�cc ?.6 2 00 7 c34". .N p m C m> O a 1 :0 c ,CL CO L R c U W 2 2 W 0 X W W O O L C • m: aF-v)0� w<na:o0 z U w z OD n O CD M OD n O O M O b con O O O) O a ,V) C6 M 1CD V CM CD � pM n O O � O M W O O OD OD O O O01 O CV CO) c W a c & a m m o U. C 'C N p ILA W c c q N w U a c q O W m C 0� ,m a a L O "' C W L N rnL c W y c p W CW) 'WO^ O , 0 'A c o CL Oz W CC0 J �,n q W c C W co a Co t MU(G U c c 0 CO c p c �d'.4 .U. p� ca FL ILM2cs0 Z dgma 2 dw ' 000121 Cm OF LA OUINTA BALANCE SHEET 11T30N7 ASSETS: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILLINOTES 6 OTHER LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH CASH d INVESTMENT TOTAL INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUMANSCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOANMOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA NSF CHECKS RECEIVABLE ACCRUED REVENUE TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES CITY cm RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONGTERM GRAND Cm ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL (1,474.797.69) 5230.888.09 3,756,070,40 410,0W.00 410,OD0.00 15,000,000.00 15,000,000.Q0 46.196.91 46,196.91 319.424.52 755.69 320,180.21 523,012.59 523.012.59 10,233,588.66 750,050.34 10,983,549.00 2.632.38 2,632.38 1.000.00 1,000.00 13,526=.31 16,765,733.15 75DA06.03 31,042,741 A9 86,319.85 86.319.85 57.453.20 64,8W.00 122,263.20 (15.214.01) (3,303.14) 309.69 (18.207.46) 18.372,78 18,372.78 2,383.33 2.383.33 2,560,500.03 2,5W.500.03 164,085.27 551.038.04 - 715,103.31 6,890,277.20 6,8W.27720 1,547,294.42 1,547,294.42 513.27 513.27 43.87422 43,874.22 1.475.00 - 1,475.00 RECEIVABLETOTAL 8,648257.58 3.235.281.93 309.69 11,883,849.30 WORKER COMPENSATION DEPOSIT 37.637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 MISC. DEPOSITS 2.100.00 DEPOSITS TOTAL 39,812.00 37,637.00 75.00 GENERAL FIXED ASSETS 693,426.00 14,947,094.00 11.438.745.05 27,079,265.05 ACCUMULATED DEPRECIATION (70,541.96) (70,541.95) AMOUNT AVAILABLE TO RETIRE LIT DEBT 2,340053.00 2,340,653.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 350,653.00 91,037,393.70 8,790,000.00 100,178,046.70 TOTAL OTHER ASSETS 622,884.04 14,947,094.00 350,653.00 11.438.745.05 93.378.046.70 8,790,OD0.00 129,527,422.79 TOTAL ASSETS 22,837,156.03 14,947,094.00 350.653.00 20087,334.03 11,438,745.05 93,378,046.70 751,115.72 8.790.000.00 172.580.145.43 LIABILITY ACCOUNTS PAYABLE (81,832.19) (61.832.19) DUE TO OTHER AGENCIES 48,282.72 48= 72 DUE TO OTHER FUNDS 551,036.04 164,055.27 715.103.31 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 66,206.59 86206.59 STRONG MOTION INSTRUMENTS 935.11 935.11 FRINGE TOED LIZARD FEES (3,004.24) (3.004.24) SUSPENSE (215.14) (215.14) DUE TO THE Cm OF LA OUINTA PAYABLES TOTAL 112,205.04 489,405.85 1605527 765,676.16 ENGINEERING TRUST DEPOSITS 88.330.02 88.330.02 SO, COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS - 203,77239 203.772.79 LORP DEPOSITS 13,882.00 13.852.00 DEVELOPER DEPOSITS 909,776.74 909.776.74 MISC. DEPOSITS 50,841.15 50,641.15 AGENCY FUND DEPOSITS 773.705.92 773,705.92 TOTAL DEPOSITS 2,026,428.62 13,852.00 2,040,310.62 DEFERRED REVENUE OTHER LIABILITIES TOTAL COMPENSATED ABSENCES PAYABLE 350.863.00 350,853.00 DUE TO THE CITY OF LA OUINTA 8,437,572.83 8,437,572.83 DUE TO COUNTY OF RIVERSIDE 12,320,655.87 12,320,655.67 DUE TO C.V. UNIFIED SCHOOL DIST. 11,270,908.00 11,270,808.00 DUE TO DESERT SANDS SCHOOL DIST. W9,010.00 589,010.00 BONDS PAYABLE 60,790,000.00 8.790.000.00 69,570,0DO.00 TOTAL LONG TERM DEBT 350,653.00 93,378,046.70 8,790,000:00 102,S1S.WB.70 TOTAL LIABILITY EQUITY -FUND BALANCE TOTAL LIABILITY & EQUITY 2.138.833.66 20,698,522.37 14.947.094.00 350,653.00 503267.85 93,378,046.70 164,06527 8,790,000.00 105,324,898.48 19,584,047.00 11,438,745.05 587.050.45 67255.458.95 22 837156 03 14,947,094.00 3501153.00 20,007,334.93 11,438,745.05 93 378 046.70 751,115 72 8,790,000.00 172,590,145.43 0001L?21 09 T4hf 4 .fwQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: CONSENT CALENDAR: _�/ January 20, 1998 ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report PUBLIC HEARING: as of November 30, 1997 Receive and file. Transmittal of Treasurer's Report dated November 30, 1997 for the La Quinta Financing Authority. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. John M. Falconer, Finance Director 0001:'.3 Tiht 4 4 Q" MEMORANDUM TO: La Quinta City Council FROM: John Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for November 30, 1997 DATE: January 7, 1998 Attached is the Treasurer's Report for the month ending November 30, 1997. This report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. Cash and Investments: Increase of $345,531. due to the net effect of revenues in excess of expenditures. State Pool: Decrease of $225,000. due to the net effect of transfers to and from the cash and investment accounts. U.S. Treasury Bills, Notes and Securities: Decrease of $2,606,596. due to the net effect of a T-Note maturity and the monthly adjustment in the amortized value of the investments. Mutual Funds: Increase of $2,050,224. due to the net effect of a T-Note maturity, transfer of funds and interest earned. Total decrease in cash balances $428,895. I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. The City of La Quinta used the Wall Street Journal, First Trust of California Monthly Statement and Wells Fargo Monthly Custodian Report to determine the fair market value of investments at month end. !1F D toohn M Finance Director/Treasurer 000124 02 u Z Z z C C Z Z Z LLL 0 aEu� n y O e�� d yC O U 72 Q q U1 LL LL G O C a � N Q=- W�v y W q J yy jy V 5 V O 5 V V y y C 2 a c c ` C ¢ y c g eats W a N a g K FL Q�o v ll: o$4WN�5 Wrn V 19 V 3 y a N W O kE u�i m x o O o O "' I? C x n N X 00 O 0 6 O J e-� LO m x oo Ci x o O a E �� y� Q Q o M M N a g un' e Q N E LL X m< Q X ro� Q 9 w c m$ .L. v Et.Z m UJ EVoU'Q= vi.Y�QZ J C N U C G C L UW _q v C.4 �� S.gW �g� N g W a UL yW N c g,'$p � E m� E• LL E p[ 0 Pro. m2pmtLLivCT5 cm v E' er ppc L S N L � Z Y N Y 4 A N C i VOV C LEI 0 4. N C .O O W U m C c y w U 0 2 8 CC � A N OO d E W Q W N N c m $paa��U€.� EEC E g O g w $WZsEc€dE E $$ N a" O EZ 2 3 LL 52_ EQ 8 Q C7 W pE� g4c 5�?Ewwwww� E c a a W ECrn y. c E �W29E&&&� E Q U W A 7 7E.. 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LL ! = / § �Iƒa £ !) 2©t) cm 7 21 a c LL .0`° �� aƒ� ■ ` JAL �� LL LL E� -CL k%� =!Ea �({k�� Z©! _})kf2 � } aes 0. 2!�- § �AJaa»;I00LU k � ■VO K , -e f !�� ! a ! $ � !� -9 !#f/ \ It wi \! �k� I � ! { § �� � | 000129 U? m 00c ao N O88.0 MO I 1 9M b� A lb N A W 0ch 4q -N Cl)u ACIDA c00 � aDcp �Cl) V 1� c00 I CPM O b c 01 O O LL N aO� WnN aD b VN V V N M b ch r N t9 9 0OD a D O 1' 7 S O V V A A OAiCD A O O b CID N N O b 00 �O V ��10) CID Cl) 0Oh)Ab aD OO NN MMN 436 A ap A O O b a NI Go 10 c0 cDm Nor-.0� N O V P- V)N O)0 A 10 b ^ A A 10 LL N N N in �p00_l'7 A co Np CO'00 O w O to ao 84D�0 OO a70�O Co' O M Obl cD0)-0� �M��� c7 aM I.ON40 MNfOOrNN A e lL N 1w0 aD 100 N 9� a a0 0 0, 0 E A V tD A ON) O [O�{AO_t00_CD go A crf N O b N O L paDj� a? a0(000)) V N^ NON c O O LL V N A� N 00)Y� MNCDVNv abD 040 40D l i N N 9 N m aOcOS aa (cpp AaOOsON 10+) aD M mOD cO�0NaO AN_Me-IOA CID ai 0 c00� MN MMbA W #I CD 01, r b N O U. 0+ A v) � CD � O cO M N (00 �fV1w N r� N N I I M 9 V))N� ON1 ONi mAOI 000ON 0) O CD O 0� nODW O O cD N A e V N NI O' Mtoh NNI A mcD fl c07 cf>40 cO b OI O b W O N cD -w vN. v� M N N M N MNCD�MN b b b LL�M N 0 III IM 7 CIO aCO N m0 mN� v N cp N QnO n �n MLO cC N 0) 00 cD 0 -m Oi O V c N O rn n NN V V f00 Yf cD �NNM III b 01 A cb� I mEC m I G > c FF� r cm N C C W 7 A c � m m to C C c c a 0) c a u c t m t x m m a CO w a)Q L c K W m a U m U m0 c E)i E c.� g' cy C a m SO ~>.cmim :w 0xCIL C ro w C1 c C C Cry W H L C C 4) j m— W m t m G C t0 4/ L m m c m m m L C ~m m n0 a�0)O d: WIOItOUOF 2 U W 2 m C M m Shp A [O O 0 Co- co V N PIL N M O V M )- R O W CO 0) , M n O O co V N a) w � m � Q m m O W t� cm co 4D m U 0 0 0 c .50 ELm O Z w U m c � L w � U Ov M 0 «o `O c c m m� Ml K 08 �QO1� CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 110 W7 FIXED LONG TERM FIXED LONGTERM FINANCING LONG TERM GRAND CRY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (1,474,797.69) 5230.888.09 3,756,070.40 LORP INVESTMENT IN POOLED CASH 410,000.00 410,000.00 INVESTMENT T-BILLMOTES 6 OTHER 15,000,000.00 15.000.000.00 LQRP CASH 46.196.91 46,196.91 BOND REDEMPTION CASH 319.424.52 755.69 320.180.21 BOND RESERVE CASH 523.012.59 523.012.59 BOND PROJECT CASH 10.233.598.66 750,050.34 10,983,849.00 BOND ESCROW CASH 2,632.38 2.632.38 PETTY CASH 1,000.00 1,000.00 CASH & INVESTMENT TOTAL 13,526202.31 16,765,733.15 750.806.03 31,042,741.49 INVESTMENT IN LAND HELD FOR RESALE 86.319.55 06.319.86 ACCOUNTS RECEIVABLE 57.46320 64,800.00 122= 20 PREMIUMIDISCOUNT ON INVESTMENT (15.214.01) (3,303.14) 309.69 (18.207.46) LORP-ACCOUNTS RECEIVABLE 18,372.78 18,372.78 INTEREST RECEIVABLE 2.383.33 - 2.383.33 LOANNOTES RECEIVABLE 2,5W,5W.03 2.5W.SW.03 DUE FROM OTHER AGENCIES DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS 164.085.27 551,0W.04 - 715,103.31 DUE FROM RDA 6.SW,277.20 6,81KI277 20 INTEREST ADVANCEAUE FROM RDA 1,547-94.42 - 1,547,294.42 NSF CHECKS RECEIVABLE 51327 513.27 ACCRUED REVENUE 43.87422 43.874.22 TRAVELADVANCES 1.475.00 - 1,475.00 EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL 8,848,257.68 3235,281.93 309.69 11,853,849.30 WORKER COMPENSATION DEPOSIT 37,637.00 37.637.00 RENT DEPOSITS UTILITY DEPOSITS 75.00 75,00 MISC. DEPOSITS 2.100.00 2.1W.00 DEPOSITS TOTAL 39.812.00 39,812.00 GENERAL FIXED ASSETS 893,426.00 14,947,094.00 11,436,745M5 27.079.265.05 ACCUMULATED DEPRECIATION (70,641.96) (70,541 95) AMOUNT AVAILABLE TO RETIRE L/T DEBT 2.340.853.00 - 2.340.6W.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 350,6W.00 91,037,393.70 8,790,WD.00 100.178.046.70 TOTAL OTHER ASSETS 622.884.04 14,947,094.00 350.653.00 11,438,745.05 93,378,046.70 8,790,OD0.00 129,527,422.79 TOTAL ASSETS 22,837.156.1)3 14,947,094.00 350,653.00 20,087,334.03 11,438,745.05 03.378 048 70 751,116.72 8 790 000 00 172.580145 43 LIABILITY ACCOUNTS PAYABLE (81,632.19) (61,632.19) DUE TO OTHER AGENCIES 48.282.72 48,282.72 DUE TO OTHER FUNDS 551,038.04 164.065.27 715.103.31 INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES PAYROLL LIABILITIES 66,208.59 - 65206.59 STRONG MOTION INSTRUMENTS 935.11 935.11 FRINGE TOED LIZARD FEES - (3,004.24) (3,004.24) SUSPENSE (215.14) (215.14) DUE TO THE CITY OF LA QUINTA PAYA13LES TOTAL 112205.04 489.405.85 164,05527 765.676.16 ENGINEERING TRUST DEPOSITS 88,330.02 88,33D.02 SO. COAST AIR QUALITY DEPOSITS ARTS IN PUBLIC PLACES DEPOSITS 203,772.79 203,772.79 LQRP DEPOSITS 13,882.00 13,382.00 DEVELOPER DEPOSITS 909,778.74 909.778.74 MISC. DEPOSITS 50.841.15 50.841.15 AGENCY FUND DEPOSITS 773,705.92 773,70592 TOTAL DEPOSITS 2.026.428.92 13,882.00 2,040,310.62 DEFERRED REVENUE OTHER LIABILITIES TOTAL _ COMPENSATED ABSENCES PAYABLE 350,653.00 350.853.00 DUE TO THE CITY OF LA QUINTA 8,437,572.83 6,437,572.83 DUE TO COUNTY OF RIVERSIDE 12,320,855.87 12,320,655.87 DUE TO C.V. UNIFIED SCHOOL DIST. 11,270,WS.00 11.270.808.00 DUE TO DESERT SANDS SCHOOL DIST. 569.010.00 569,010.00 BONDS PAYABLE W.780,000.00 6,790,000.00 89,570,000.00 TOTAL LONG TERM DEBT 350,653.00 93,378,046.70 8,790,000:00 102,510,699.70 TOTAL LIABILITY 2,138,633.66 350,653.00 603287.85 93,376,046.70 164.065.27 8,790,000.00 105.324.895.48 EQUITY -FUND BALANCE 20.6W.522.37 14,947,094.00 19,584,047.06 11.438.745.05 587.050.45 67,255,458.95 TOTAL LIABILITY d EQUITY 22 837156 03 14 947 104 00 350,653.00 20 067 334 93 11 438 74505 93,378,046.70 751,115.72 8,790,000.01) 172 590145 43 0001.31 09 Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of Street Name Change 97-009 for a PUBLIC HEARING: portion of Via Carmel to Carmel Circle within Rancho La Quinta Country Club east of the intersection of Mission Drive West and Via Carmel. Applicant: City of La Quinta RECOMMENDATION: Adopt City Council Resolution approving a street name change for a portion of Via Carmel to Carmel Circle. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background The private street is located in Tract 27952, which is in the center of Rancho La Quinta Country Club (Attachment 1). Residences are under construction within the tract. Applicable Code Provisions The Municipal Code permits an applicant to request a street name change with a public hearing. As an option, the Planning Commission may, for any reason it deems in the public interest and necessity, recommend to the City Council that a street name be changed. In this case, the second option is appropriate since, there are no property owners along the affected street portion other than the developer, T.D. Desert Development. The portion of street under consideration was called Carmel Circle by the developer when he applied for building permits and therefore, persons in escrow to purchase the residences has been using that name in process of obtaining utilities, forwarding mail, etc. ()a0 �3 p:\ss\cc rpt snc 97-009 STATEMENT OF ISSUES: ISSUE 1 - Public Interest and Necessity Due to the irregular nature of the portion of street under review, a different name is acceptable and would not be confusing for the public or hinder emergency response. Planning Commission Review The Planning Commission considered this street name change at its meeting of December 23, 1997, and unanimously voted to recommend approval. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1. Approve the street name change. 2. Deny the name change because it is not in the public interest or necessary. 3. Provide direction to the staff for further study. ._z4A.- j-qlry Her an 1.1zommunity Development Director Attachment: Location Map 0 00) 13 3 p:\ss\cc rpt snc 97-009 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A STREET NAME CHANGE FOR A PORTION OF VIA CARMEL TO CARMEL CIRCLE WITHIN RANCHO LA QUINTA COUNTRY CLUB CASE NO.: STREET NAME CHANGE 97-009 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 20th day of January 20, 1998, consider a street name change for a portion of Via Carmel to Carmel Circle within Rancho La Quinta Country Club; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23" day of December, 1997, consider a street name change for a portion of Via Carmel to Carmel Circle within Rancho La Quinta Country Club and recommended approval; and, WHEREAS, said street name change consideration has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended by Resolution 83-68, in that the Community Development Department has determined that the proposed street name change is categorically exempted pursuant to Section 15301(Class 1) of the guidelines and no further review is deemed necessary; and, WHEREAS, upon hearing and considering all testimony and arguments, if any of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of Street Name Change 97- 009: Due to the irregular nature of the portion of street under review, a different name is acceptable and would not be confusing for the public or hinder emergency response. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Street Name Change 97-009 changing a portion of Via Carmel to Carmel Circle per the attached exhibit; P:\STAN\CC Reso snc 97-009.wpd 000134 Resolution 98- PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 20' day of January, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 001ril35 P:\STAN\CC Reso sne 97-009.wpd Change this portion on Via Carmel to Carmel Circle c r, STREET NAME CHANGE 97-009 RANCHO LA QUINTA ATTACHMENT #1 0 0 d W O00136 a �N z U 5 T4ht 4 4Q" 111111104111//11Mid IIIIII1Wrel1X I(iI� ITEM TITLE: AGENDA CATEGORY: January 20, 1998 BUSINESS SESSION: CONSENT CALENDAR: A STUDY SESSION: Approval of overnight travel for the Community Development Director to attend the American Planning PUBLIC HEARING: Association 1998 National Planning Conference in Boston, MA, April 41h - 8th RECOMMENDATION: Approve the overnight travel request for the Community Development Director to attend the Conference. FISCAL IMPLICATIONS: The Fiscal Year 1997/98 Budget allocated $2,600 for staff to attend planning conferences. Attendance at the conference is estimated to be $2,315 based on the following costs: Registration $ 395.00 Hotel registration $1,020.00 Travel $ 350.00 Meals $ 450.00 TOTAL $2,215.00 These funds are budgeted in the Travel and Meetings Account for the Community Development Department (101-401-637-000). BACKGROUND AND OVERVIEW: Staff has budgeted and attended this conference in years past. The conference will be held in Boston, April 4-8, 1998. FINDINGS AND ALTERNATIVES: 1. Approve the request for staff to attend the APA Conference. 2. Deny the request. +rry HerFan Fommunity Development Director Attachment: o 3 1. 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G ?_V N 0)c OON p) 0-0 c N -p OL r p 0--0a) E E° a - ^i ° y o a CLo o— a-) > E -o E a:m W c.� as � s c _ o f o._ o a N .ON p N o — ° N N ijc s.n c a p 0) O Ea>—p�3 so p p¢ 2'� Qo p� � c p E a C ?c '> p „ m° ._g -p° ro x h p p u o 0 a a E ° UJ `J , _C C L N N p 0 0 0 E,y c O N C'�i d0 N-O N V.:c 0 O N w v .� .N .0 i.� c c Ln M L �' O 8 _� VO > vOi p E �• L '� -_a N s N O E -a 6 E (Dm0'� 0 0 o 0 a E o c 0 0 c N a a c V E a c a .4 s 0 .. _ o - s u u a o w i' ._ a� 3 C -a _ S s s E m o a. q� _ x •� N .� .S �.� O _ •l > a) C ;n c N C C ;\ -0 0--_ .c O O de ? 6 'c am ^( 3 O) Ua c x O OL O O) Q .'^ a 7L .. _ a CZ :i���wO�Eai O.EU �C^aOa3E�.19i !1� -a o O u - c 0U N. E � a ? O O p 0 N' c L c o a c N U -- pV T a N U N V o N N GO JJ _ £O 2b Tit�t 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Approval of Overnight Travel for the Public Works Director/City Engineer to attend the STUDY SESSION: League of California Cities, Public Works Officers PUBLIC HEARING: Institute in San Diego, California on March 17, 1998 through March 20, 1998 Approve overnight travel for the Public Works Director/ City Engineer to attend a three-day Public Works Officers Institute presented by the League of California Cities in the City of San Diego, California on March 17, 1998 through March 20, 1998 (Attachment 1). This Seminar, along with overnight and airline reimbursement expenses, will be funded through Public Works Travel and Training, Account #101-451-637-000. There is $2,030 of funding in this account for Fiscal Year 1997/98. The breakdown of estimated expenditures for this seminar are as follows: ► Seminar Enrollment $ 290.00 ► Overnight Lodging $ 125.00 ► Meals $ 100.00 Total $ 515.00 This three-day seminar that is conducted by the League of California Cities, Public Works Officers Institute educates Public Works Directors, Assistant Public Works Directors, City Engineers, and Chief Assistants on a number of issues facing Public Works Departments throughout the state. The Public Works Officers Institute is for public works professionals and provides an opportunity to learn about the latest developments in the public works field. Topics typically include issues related to managing transportation, infrastructure, water, and waste programs and services. This seminar also provides the opportunity to interact with other city Public Works Officials to discuss related items of concerns and interest. 010915E F:\P W DEMCDUNCIL\ 1999\990120b.wpd Alternatives available to the City Council are: Approve overnight travel for the Public Works Director/City Engineer to attend the three-day League of California Cities, Public Works Officers Institute in San Diego, California on March 17, 1998 through March 20, 1998. 2. Deny overnight travel for the Public Works Director/City Engineer to attend the three-day League of California Cities, Public Works Officers Institute in San Diego, California on March 17, 1998 through March 20, 1998. /'� I /'. Chris A. Vo,6t Public Works Director/City Engineer as Attachment #1 - 1998 Meeting Calendar 000157 00 F:TWDEPI�COUNCIL\I998\980120b wpd ■0r AEMK ATTACHMENT 1 mme League of California CitiescErvEv mmik '400 K STREET • SACRAME''TO. CA 95814 • 91e) oH8-82CC hitp://www.cacities.org MEMORANDUM - TO: All Department Heads FROM: Terry Dugan, Assistant Director Education and Conferences DATE: November 21, 1997 SUBJECT: 1998-1999 LEAGUE MEETING CALENDAR and INFORMATION FOR YOUR 1998-1999 BUDGET Attached is a 1998-1999 League meeting calendar, which lists all department meetings, locations, dates, and an estimate of registration fees and hotel costs. We hope this information proves useful to you in budgeting travel and education expenses for your city. Plan also to send people to several one -day briefings or workshops in both northern and southern California on topics of current concern. These will be scheduled as subjects emerge during the year. We estimate registration costs for such programs will be about $125 per person. We would appreciate it if you would retain this information and provide a copy to your staff responsible for preparing your department budget. We have found in past years that department staff often don't have this information at hand when preparing their budgets, so we are hoping to close that loop. This information is also being mailed to the administrative staff of the city manager, the finance department and the planning commission. We hope you find this information helpful. If you have questions or suggestions, please feel free to call Sandra Morgan at (916) 658-8227. 00015004 3 F TWDEPTCOUNC11, 1998A980120b wpd a z d u z W oe O\ o, F yq NN N •--� N 69 69 64 69 69 fA i 69 69 ,S 69 69 00 69 b9 69 6A Z d C v p L o Vl M l0 � M fC (� W o ,F� •� 0 0 0 v� O O o 8 •Z ON L:i ry b b M M N tt�N N NNNNM R 69 64 69 69 69 69 404 E 6N9 64 64 69 69 N 69 N 69 N 69 Nar 69 � w d m a Ca Ca � 1�� W icyy lC r" Ir Ir � ��� .❑❑. q a U U a a a o� a[ Z e+ r+y ►Li [ :� V1 a; y O�.+ ° Z" = J..i U i y O U N N NL.• U O U � O � U O U N U '•C O ..+ W w .s"'.. r�"'+ y �•+ r�i �..� dD Ali ry-i VV3 ld iU. tU.. rCC -V C/i M M •-� M O N t- tn N 00 N 00 N o0 N G:i N M i N 00 V7 N N '7' U A N T N bD N 00 N OA N M M ... OCa U U U f1f� U O •� n C y U O �O 3 n¢ r- •`3 c `y o C- o E c3 a �a��o�a N a� -owoa E(�.°cV) C cI, w z U ti � 3 �r y > �O y O 0 ta .� .� � Q ,o p U UvawaU.aw�.ac�xwxUv�i1.� .a 005 .i59 T4ht °f 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Approval of Final Map and Subdivision STUDY SESSION: Agreement for Tract 28457-3, Bella Vista PUBLIC HEARING: Approve the Final Map and Subdivision Improvement Agreement for Tract 28457-3, Bella Vista. None. Tract 28457-3 (Attachment 1) is located on the north side of Fred Waring Drive east of Washington Street. This new tract is being developed by Roger Snellenberger and Associates. The developer has submitted the final map in substantial compliance with the tentative map, Subdivision Improvement Agreements and Improvement Security (Attachment 2) and has satisfied conditions precedent to approval of the final maps. Alternatives available for City Council consideration: Approve the Final Map and Subdivision Improvement Agreement and authorize staff to execute the documents. J-� /- r Chris A. Vo t Public Works Director/City Engineer HG/hg Attachments: 1. Tract Map No. 28457-3 ()Oojoa 2. Subdivision Improvement Agreement FAPW D EPT\COUNCIL\1998\9801 20h 1-J W O N 1 of ¢ 0 �O Z cc LL O 00 ^' _ ()Pma <n^m O ` J V°�n z ` v 7 U a' Zo - \p 04UN a ct WH • < W < Z N W 011i 1/1 Z) W o 073 ^ O < a O S W o d:j <;; a 0 O � OnW= ZI- a- ONO o O 11 bw4D O 1- >Z:3h alooti �m C <� O vWWZ �cQ 0�3 =o 3a CD W I ) Q F- 3 ATTACHII J6 .� — .00"OO(; t M,pS.tZAON �I i .�. 00 .- .-z T xM. � Moog Moal � oo aa� r pG.rLDOh • US..Z(%Y. r U4.ZLIOr •11G..L�Ow N 0000, WOOL WWI g N 8 IS O 8 Ln gl :D g re) 8 - O N o P vri U U O O P w.OS.•ZMY 'i rpS..l1gY u r-Os,rLDp. I ^ wp:.rLO01. � ---- 8'• t 18 �8 d 81 18 8 ---- W W w�� w 1' �- I•' N b a e— �� In w ^ifl Sl 00001 bJb 0000� r OM, bJb WIM, N I'1 r-OS.KDOw rAG.r.a.; r.OS..EDOw rpS.sZlgw 0 �' P i$ asio a C,J s. Mps s �n = _ UI N ^� — A 5\ y I-- WWI 0000� O0001 OOOOt w AS.rEDOw rA�.1D(Y. rpS.KDOw rp�..La0w Lv j ln_ S i I Y N $ N a ° s - " 5206 �p�'frADtifY,\ .^W w.OS.KLOw .w"I ■J%-rZLOM s nM n 4pS..ZDOw i7 ,- 00 ti\\� ' /y 04 •is, 91 5 4r u \ Ul) o t00 8 ,� V 4 LN}ACV .M GG .00'K1 .00 IK WK .00 K1 .WK .00*MG AA jKJPZDON - - — N W 0 N zz o W - ~ R < w 0 I< co U II''IIII IIIIIIII� ' �IJJ UO 1111 i r LA Cl = Q N 2 W Z W N 3��^�•^'RRR^� 9°S°eS^x:$:bl° 8,88888g88888 888888;^^^^ p z V V V U V U V V o V U - n y V V NT 1 03 CITY OF LAQUINTA ATTACHMENT 2 SUBDIVISION IMPROVEMENT AGREEMENT TRACT 28457-3 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this 8th day of January , 19 9A by and between The Exchange Group, Inc., a California Corporation hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 28457-3 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall, conform with Section 66499 of the California Government Code and one or more of the following: oonj 6L'o 004 F:\PW DEPT\STAFF\GUZMAN\TRACTS\AG REEM EN.TS\sia.wpd Page 1 of 6 F iP W D E PT\C O U N C I L\ 18 8 8 \e 80120 h 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). G3 005 0001 F.\PWOEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\sia.wpd Page 2 of 6 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdividers Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return notice requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real (property on b�f�lf� F. IPWDEPT\STAFF\GUZMAN\TRACTS\AGREEMEN.TS\sia.wpd `� 0 ( i `4 Page 3 of 6 of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to pr"07 165 UIF. �PWDEPT\STAFFlGU2MANITRACTSIAGREEMEN.TS1sia.wpd Page 4 of 6 a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation. and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. 1�U 0G,0 11: F: '..PWDEPT\STAFF\GUZMAN%TRACTS\AGREEMEN.TS\sia.wpd Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: The Exchange Grog, Inc. P.O. Box 13335 Palm Desert, CA 92255 78615 Naples Drive La Quinta, CA 92253 (760) 772-0222 By: art ge ne e rger Title: President By: Title: Reviewed and Approved: Approved as to Form: City Engineer City Attorney Date City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 (Name) (Address) (Phone) January 8, 1998 Date Date Date Date F: TWDEMSTAMG UZMANIT RACTSIAG R EEM EN, TS1sia. wpd Page 6 of 6 Exhibit A SECURITY - TRACT 28457-3 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as 'Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than Ten Percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus Ten Percent (10%). Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security for Water, Sewer and Electrical improvements is subject to release if authorized by the appropriate utility authority. Otherwise, all labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading $4,208 $4,208 Streets & Storm Drainage 121,448 121,448 Domestic Water 49,200 49,200 Sanitary Sewer 44,500 44,500 Electrical 32,557 32,557 Monumentation 5,800 0 Totals: $257,713 $251,913 010 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of —R i vp r c i rip On 1/R/98 before me, Ga Date Name antl TAIe of uni r ' .g., J e Doe. Notary Pubfic'l personally appeared Roc e r c n p 11 p h o Q r- Names) of Signers) ' xFX personally known to me ❑ proved to me on the basis of satisfactory evidence to be the person hose names is re subscri ed to the within instrume and acknowle?a4 to me tha(e/ he/they executed the me in( iRher/their authorized cZdpacity j and that byer/their signaturon the instrument the person# or the entity upon behalf of which the perso acted, executed the instrument. GABRIELLE KAPPWM ��y lllcaf>Rra WITNESS my hand and official seal. f�venkte Canty NN CormL E1�kes sop te. 2000 Signature of N a OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: SUBDIVISION IMPROVEMENT AGREEMENT - TRACT 28457-3 Document Date: 1/8/98 Number of Pages: 6 Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Rngpr Rnp, , pnbnraor Individual Fx Corporate Officer Title(s): President ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee Guardian or Conservator Other: Signer Is Representing: The Exchange Group, Inc. Signer's Name: ❑ Individual ❑ Corporate Officer Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator iJ Other: Top Of thumb here Signer Is Representing: o 0166 01 m 1996 National Notary Association • 8236 Remmet Ave.. PO. BOX 7184 • Canoga Park. CA 91309.7184 Prod. No. 5907 Reorder Call Toll -Free 1-800-876-6827 MIS insc1CO BOND NO: 446446S INITIAL PREMIUM: U6.00 SUBJECT TO RENEWAL. GRADING PREMIUM iS FOR A TERM OF 2 YEARS SUBDIVISION IMPROVEMENTS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, THE EXCHANGE GROUP, INC. , as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of' California as Surety, are held and firmly bound unto clry OF LA QUINTA as Obliggee, in the sum of FOUR THOUSAND TWO HUNDRED EIGHT DOLLARS AND 00/100 ($ 4,208.00** ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, as a condition of the filing of the final subdivision map of (Tract/ Parcel) Map No. 28457-3 entered into an agreement or agreements with said Obligee to complete the improvements specified in said agreement or agreements. NOW THEREFORE, the condition of this obligation is such, that if the above Principal shall well and truly perform said agreement or agreements during the original term thereof or of any extension of said term that may be granted by the Obligee with or without notice to the Surety, this obligation shall be void, otherwise it shall remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Palm Desert California, this 8th day of "PRINCIPAL" THE EXCHANGE GROUP, INC. "SURETY" DEVELOPERS INSURANCE COMPANY BYCSY�c�� Attorney -in -Fact 17780 Fitch Irvine, California 92714 0 o 1_ o (714) 263-3300 Dt 113 Rev. 2/91 012 IVNC insc- ICO BOND NO: 446446S PREMIUM INCLUDED IN PERFORMANCE BOND. GRADING SUBDIVISION IMPROVEMENTS LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: THE EXCHANGE GROUP I.C. That we, ' , as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY OF LA QUINTA j�th p FOUR THOUSAND TWO HUNDRED EIGHT DOLLARS AND 00/100 as Obligee' GUtSe�U�PE (S 4 �Uo U ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, has entered into an agreement or agreements which are made a part of this bond, with the CITY OF LA QUINTA as Obligee for the improvements in the subdivision designated as (Tract/ Parcel) Map No. 28457-3 as required by the Government Code of California. NOW THEREFORE, the condition of this obligation is such, that if the above Principal fails to make payment to any contractor, his subcontractors, or to persons renting equipment or furnishing labor and materials to them for the improvement required by said agreement or agreements, the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond. This bond is executed and filed to comply with Section 66499 through and including Section 66499.10 of the Government Code of California as improvement security, and shall inure to the benefit of any and all contractors, their subcontractors and persons renting equipment or furnishing labor or materials to them for the improvement. Notice of extension of time for completion is waived by the Surety. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at California, this 8th day of Januar "PRINCIPAL" THE EXCHANGE GROUP, INC. Palm Desert 1998 "SURETY" DEVELOPERS INSURANCE COMPANY BY: JW/g, -)Ih //Ct?ld4,L) i ane M Nielsen Attorney -in -Fact 17780 Fitch O J Irvine, CA 92714 (714) 263-3300 013 FORM 01 112 (Rev. 5/92) insC1C0 BOND NO: 446447S INITIAL PREMIUM: $2186.00 SUBJECT TO RENEWAL. STREETS & STORM ^uRAiNAGE PREMiUM IS FOR A TERM OF 2 YEARS SUBDIVISION IMPROVEMENTS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, THE EXCHANGE GROUP, INC. , as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmlv bound unto C i TY OF IA OU I NTA as Obligee, in the sum of ONE HUNDRFD TWENTY ONE THOUSAND FOUR HUNDRED FORTY EIGHT DOLLARS & 00/1 (g 121-448.00"*"* I Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, as a condition of the filing of the final subdivision map of (Tract/Parcel) Map No. 28457-3 entered into an agreement or agreements with said Obligee to complete the improvements specified in said agreement or agreements. NOW THEREFORE, the condition of this obligation is such, that if the above Principal shall well and truly perform said agreement or agreements during the original term thereof or of any extension of said term that may be granted by the Obligee with or without notice to the Surety, this obligation shall be void, otherwise it shall remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Palm Desert California, this "PRINCIPAL" THE EXCHANGE GROUP, INC. day of January 19 98 "SURETY" DEVELOPERS INSUjZANCE COMPANY BY. ell�� Attorney -in - Fact 17780 Fitch Irvine, California 92714 (714)263-3300 01113 Rev. V91 Qv' j ' 014 ICO CC�G30Mp BOND NO: 445447S PREMIUM INCLUDED STREETS & STORM DRAINAGE IN PERFORMANCE BOND. SUBDIVISION IMPROVEMENTS LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: That we, THE EXCHANGE GROUP, INC. as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY GF LA OUINTA as 041i e, a o[ ONE HIIDNRED TWENTY ONE THOUSAND FOUR HUNDRED FORTY EIGHT DOLLARS & 00../ 00 ($ ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, has entered into an agreement or agreements which are made a part of this bond, with the CITY OF LA QUINTA subdivision designated as (Tract/ Parcel) Map No, by the Government Code of California. 28457-3 as Obligee for the improvements in the as required NOW THEREFORE, the condition of this obligation is such, that if the above Principal fails to make payment to any contractor, his subcontractors, or to persons renting equipment or furnishing labor and materials to them for the improvement required by said agreement or agreements, the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond. This bond is executed and filed to comply with Section 66499 through and including Section 66499.10 of the Government Code of California as improvement security, and shall inure to the benefit of any and all contractors, their subcontractors and persons renting equipment or furnishing labor or materials to them for the improvement. Notice of extension of time for completion is waived by the Surety. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Pa 1 m Dese rt California, this uth day of Janua "PRINCIPAL" i 19 98 "SURETY" DEVELOPERS INSURANCE COMPANY BY: P—I ' , Yh fitI Attorney -in -Fact 17780 Fitch {� ±� Irvine, CA 92714 Q C 0 1 3 (714)263-3300 015 FORM DI 112 (Rev. 5/92) THS inscc�1C0 BOND NO: 4464485 INITIAL PREMIUM: >386.00 SUBJECT TO RENEWAL. DOMESTIC WATER PREMIUM IS FOR A TERM OF 2 YEARS SUBDIVISION IMPROVEMENTS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, TIIE EXCHANGE GROUP, [N.C. as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY OF LA OUiNTA as Obligee, in the sum of FORTY NINE THOUSAND TWO HUNDRED DOLLARS AND (S 49,200.00-,,***` ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, as a condition of the filing of the final subdivision map of (Tract/Parcel) Map No. 28457-3 said agreement or agreements, entered into an agreement or agreements with said Obligee to complete the improvements specified in NOW THEREFORE, the condition of this obligation is such, that if the above Principal shall well and truly perform said agreement or agreements during the original term thereof or of any extension of said term that may be granted by the Obligee with or without notice to the Surety, this obligation shall be void, otherwise it shall remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Pa 1 to Desert California, this Rth day of January 98 , 19 "PRINCIPAL" "SURETY" DEVELOPERS INSURANCE COMPANY B Yg����2 t5 2rrf d L Attorney -in -Fact 17780 Fitch Irvine, California 92714 (714) 263-3300 t; U If f DI 1 13Rev. Ml ITZflQ Ir15Ct-pICO Ca3G30Mp BOND NO: 446448s PREMIUM INCLUDED DOMESTIC WATER IN PERFORMANCE BOND. SUBDIVISION IMPROVEMENTS LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: THE EXCHANGE GROUP, INC. That we, as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY OF LA QUINTA as Obligee, in the sum of FORTY NINE THOUSAND TWO HUNDRED hOLLARS AND 00/100 (s 49'?nn nn*** ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, has entered into an agreement or agreements which are made a part of this bond, with the CITY OF LA QU I NTA as Obligee for the improvements in the subdivision designated as (Tract/ Parcel) Map No. by the Government Code of California. 28457-3 , as required NOW THEREFORE, the condition of this obligation is such, that if the above Principal fails to make payment to any contractor, his subcontractors, or to persons renting equipment or furnishing labor and materials to them for the improvement required by said agreement or agreements, the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond. This bond is executed and filed to comply with Section 66499 through and including Section 66499.10 of the Government Code of California as improvement security, and shall inure to the benefit of any and all contractors, their subcontractors and persons renting equipment or furnishing labor or materials to them for the improvement. Notice of extension of time for completion is waived by the Surety. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Palm Desert California, this 8th day of Janua r "PRINCIPAL" THE EXCHANGE GROUP, INC. "SURETY" DEVELOPERS INSURANCE COMPANY 17780 Fitch Irvine, CA 92714 (714) 263-3300 , 1998 Attorney -in -Fact 00 0175 01 FORM DI 112 (Rev. 5/92) VNIFt insccib= o BOND NO: 446449s (�Q00 00[�) INITIAL PREMIUM: $801 .00 SUBJECT TO RENEWAL. SANITARY SEWER PREMIUM IS FOR A TERM OF 2 YEARS SUBDIVISION IMPROVEMENTS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, THE EXCHANGE GROUP, INC. as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY OF LA. QUINTA as Ob iggee in the sum of FORTY FOUR THOUSAND FIVE HUNDRED DOLLARS AND 00/100 ($4,00, 00 ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, as a condition of the filing of the final subdivision map of (Tract/ Parcel) Map No. 20U457-3 said agreement or agreements. entered into an agreement or agreements with said Obligee to complete the improvements specified in NOW THEREFORE, the condition of this obligation is such, that if the above Principal shall well and truly perform said agreement or agreements during the original term thereof or of any extension of said term that may be granted by the Obligee with or without notice to the Surety, this obligation shall be void, otherwise it shall remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Palm Desert California, this 8th day of January 19 98 "PRINCIPAL" THE EXCHANGE GROUP, INC "SURETY" DEVELOPERS INSURANCE COMPANY BY: ( tauYYJ Y) LO Diane M Nielsen Attorney -in -Fact 17780 Fitch Irvine, California 92714 00017 6 (714) 263-3300 DI 113 Rev. 2191 M1 4 Ir15CC__CO cgu�OMp BOND NO: 4464495 PREMIUM INCLUDED SANITARY SEWER IN PERFORMANCE BOND. SUBDIVISION IMPROVEMENTS LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: THE EXCHANGE GROUP, INC. That we, as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY OF LA QUINTA asObl e,uu��.tthhes f FORTY FOUR THOUSAND FIVE HUNDRED DOLLARS AND nO/100****** Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, has entered into an agreement or agreements which are made a part of this bond, with the CITY OF LA QUINTA subdivision designated as (Tract/ Parcel) Map No. by the Government Code of California. 28457-3 as Obligee for the improvements in the , as required NOW THEREFORE, the condition of this obligation is such, that if the above Principal fails to make payment to any contractor, his subcontractors, or to persons renting equipment or furnishing labor and materials to them for the improvement required by said agreement or agreements, the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond. This bond is executed and filed to comply with Section 66499 through and including Section 66499.10 of the Government Code of California as improvement security, and shall inure to the benefit of any and all contractors, their subcontractors and persons renting equipment or furnishing labor or materials to them for the improvement. Notice of extension of time for completion is waived by the Surety. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at California, this 8th day of Uanua "PRINCIPAL" Palm Desert "SURETY" DEVELOPERS INSURANCE COMPANY BY: Attorney -in -Fact 17780 Fitch Irvine, CA 92714 (714) 263-3300 Ou01r7 019 FORM DI 112 (Rev. 5/92) hUNL No. 446451S PREMIUM $104.00 PREMIUM IS FnR A TERM OF TWn YEARS MONUMENTINC BOND FOR SUBDIVISIONS KNOW ALL MEI Br THESE PRESEN75, THAT WN$REAS, THE EXCHANGE GROUP, INC. hereinafter called SUBDIVIDER, 1s the developer of that certain aubdivlslon known as _Tract 28457-3 and WHEREAS, all monuments have not yei been set In the positions noted in the proposed Final Subdivision MAP for saic subdivision, NOu, THERM AE, we the subdivider ay Principal, and the DEVELOPERS INSURANCE COMPANY 17780 Fitch. Irvine, CA 92714 (Legal Title and Address of Surety) as Surety, :re held and firmly bound unto the CITY OF LA QUINTA In the sum ofFl E THOUSAND FIGHT HUNDRED DOLLARS E. 00/10C (3 5800.00'-- * ) lawful Zone] of the United States, for the payment of which sum well and truly , to be made, -we bind ourselves, our heirs, executors, administrators, succesaora, or assigns, or any or all or either of them, shall fail to pay any enginear or surveyor for setting monuments in the positions noted in the proposed Final Subdivision wrap for said subdivlaicn in accordance with the proviciona of Government (ode Sec. 66495 et-seq., then said Surety will pay the same in an amount nut exceeding the amount hereinabove act forth, and also ill draw cult is brought cpon tnis Bond, will pay a reasonable attorney's fea to be awarded and f1AeV b; the Court, anC to be taxed as costs and to be included in the .Judgement herein rendered. 1T IS HEAR81 EXPRESSLY STIPULATED AND AGREED that this bond shall insure to the benefit or any and all persons, companies,, and corporations entitled to file claims agailit It. Should the candltlon or this Bond be fully performed, then Lhis obligation al)all become null and void, otherwise It shall be and remain In full force and effect. And the saic Surety, for value received, hereby stipulates and agrees that no change, (4tenslon of' time, alteration or addition to the term of the Agreement of ContrdcL, or to the Work t0 be perrurmed thereunder, :;nail in any way affc -L,its obligations on the Bond, and it does hereby valve notice of any such ,hangs, extension of time, alteration ur addition to the terms or the Agree'acnL or Contract. IN WITNE55 t IEREOF this In trumen has been duly executed by th Principal and Surety a hove named on Jafluary t8 19 9 tS "5urcy" "Principal" DEVELOPERS IISURANCE COMPANX THE EXCHANGE GROUP, INC. Diane M Nielsen 000178 020 �TNF7;� insp 1C0 BOND NO 4464505 INITIAL PREMIUM: $586.00 SUBJECT TO RENEWAL. ELECTRICAL PREMIUM IS FOR A TERM OF /2 YEARS SUBDIVISION IMPROVEMENTS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, THE EXCHANGE GROUP, INC. as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmlv bound unto ism as Obligee, in the sum of THIRTY TWO THOUSAND FIVE HUNDRED FIFTY SEVEN DOLLARS AND 00/ 100 ($ 32 , 557.00 ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, as a condition of the filing of the final subdivision map of (Tract/ Parcel) Map No. 28457-3 entered into an agreement or agreements with said Obligee to complete the improvements specified in said agreement or agreements. NOW THEREFORE, the condition of this obligation is such, that if the above Principal shall well and truly perform said agreement or agreements during the original term thereof or of any extension of said term that may be granted by the Obligee with or without notice to the Surety, this obligation shall be void, otherwise it shall remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Palm Desert California, this Sth day of January 1998 "PRINCIPAL" THE EXCHANGE GROUP, INC. "SURETY" DEVELOPERS INSURANCE COMPANY BY: Diane Nielsen Attorney -in -Fact 17780 Fitch Irvine, California 92714 (714) 263-3300 021 01 113 Rev. 2191 THE inscDiCO BOND NO: +464505 C�G30Mp PREMIUM INCLUDED ELECTRICAL IN PERFORMANCE BOND. SUBDIVISION IMPROVEMENTS LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: THE EXCHANGE GROUP, INC. That we, , as Principal, and DEVELOPERS INSURANCE COMPANY, a corporation organized and doing business under and by virtue of the laws of the State of California and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto CITY OF LA OUINTA as Ob ' THIRTY TWO THOUSAND FIVE IiUNDRED FIFTY SEVEN DOLLARS AND 00/iOO** „ ($�'�S�'�U ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal, has entered into an agreement or agreements which are made a part of this bond, with the CITY OF LA QUINTA as Obligee for the improvements in the subdivision designated as (Tract/ Parcel) Map No. 28457-3 as required by the Government Code of California. NOW THEREFORE, the condition of this obligation is such, that if the above Principal fails to make payment to any contractor, his subcontractors, or to persons renting equipment or furnishing labor and materials to them for the improvement required by said agreement or agreements, the Surety on this bond will pay the same, in an amount not exceeding the sum specified in this bond. This bond is executed and filed to comply with Section 66499 through and including Section 66499.10 of the Government Code of California as improvement security, and shall inure to the benefit of any and all contractors, their subcontractors and persons renting equipment or furnishing labor or materials to them for the improvement. Notice of extension of time for completion is waived by the Surety. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at California, this 8th day of Janua "PRINCIPAL" Palm Desert 19 98 "SURETY" DEVELOPERS INSURANCK COMPANY BY: QLavi Attorney -in -Fact 17780 Fitch Irvine, CA 92714 (714) 263-3300 L� Q 0 FORM 01 112 (Rev. 5/92) Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Approval of Specifications and PP p STUDY SESSION: Authorization to Bid Fiscal Year 1997/98 Citywide Restriping Program PUBLIC HEARING: Approve specifications and authorize staff to receive bids for Project No. 98-03, Citywide Restriping Program as described in this report. i• • The Engineer's Estimate for Project 98-03 is $45,0OO. There is currently $193,396 available in the Public Works Street Maintenance, Contract Services Account No. 101-453-609-000. Therefore, based upon the Engineer's Estimate, there are adequate funds available to support staff's recommendation. As part of the City's Pavement Management Program, repainting of existing streel striping and pavement markings on Arterial and Collector streets is performed once annually. Annual repainting of existing street striping and pavement markings has been included as part of the City's annual slurry seal program in past years. However, preliminary reports regarding the implementation of the City's Pavement Management System (to be fully implemented in February 1998) indicate that most, if not all contracted maintenance to be performed in Fiscal Year 1997/98 will be performed in residential areas where striping is not required. The annual restriping is needed to properly delineate lanes, crosswalks, and pavement markings throughout the City. F:\PWD EPT=UNCIL\1998\9801209.wpd The tentative schedule for this project is as follows: ♦ Receive City Council Approval January 20, 1998 ♦ Bid Opening February 4, 1998 ♦ Award of Contract February 17, 1998 ♦ Project Start March 2, 1998 ♦ Project Completion March 6,1998 Available alternatives for the City Council to consider: Approve specifications and authorize staff to receive bids for Project No. 98-03, Citywide Restriping Program as described in this report. 2. Deny approval of specifications and authorization for staff to receive bids for Project No. 98-03, Citywide Restriping Program. 3. Provide Staff with alternative direction. Chris A. Vogf Public Works Director/City Engineer 000189. F:\PWO EMCOUNCIU1998\980120p.wpd SECTION 1100 INVITATION TO BID CITYWIDE TRAFFIC STRIPING RE -STRIPING PROGRAM PROJECT NO. 98-03 SEALED BIDS will be received by the City of La Quinta, (City) at the office of the City Clerk located at 78- 495 Calle Tampico, La Quinta, California, 92253, until 3:00 P.M. on February 4, 1998, at which time they will be publicly opened and read for performing work as follows: Furnish all necessary materials, equipment, labor, and incidentals as required to perform the repainting of pavement striping and marking on various streets in the City of La Quinta. A full set of specifications is available for inspection without charge at the Public Works Department at 78- 495 Calle Tampico, La Quinta, CA. 92253. Bids shall be submitted only in the sealed envelope provided by the City. Bidding procedures are prescribed in the Project Specifications. Bids shall be executed upon the forms bound an made a part of said Specifications. Bid security in an amount not less than ten percent (10%) of the total bid dollar amount and conforming to the prescribed bidding procedures is required to be submitted with each bid, as a guaranty to be forfeited should the bidder, if awarded the contract, fail to enter into the same, or fails to finish in a timely manner the bonds and/or proof of insurance. The City reserves the right to reject any or all bids, and to waive any irregularities in the bids. Pursuant to Section 1770, et. seq., of the California Labor Code, the successful bidder shall pay not less than the prevailing rate of per them wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per them wages are on file at the office of the City Clerk which copies will be made available to any interested party on request. All bidders shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code of the State of California to do the type of work contemplated in the project. In accordance with provisions of California Public Contract Code, Section 3300, the City has determined that the Contractor shall possess a valid Class C32-Parking an Highway Improvement Contractor's license, at the time the bid is submitted. Failure to possess the specified license shall render the bid as non -responsive. The successful bidder will be required to furnish a Payment Bond in the amount equal to one hundred (100) percent of the Contract amount. Each bidder shall submit with its bid, a statement setting forth its experience on the forms included in the bid proposal. Telephones utilized for business purposes at the City of La Quinta facility will not be available to bidders. Bid forms received after the designated time will not be accepted. Bidders and their authorized agents are invited to attend the public bid opening. No bidder may withdraw its bid for a period of sixty (60) days after the date set for the bid opening Dated this day of January, 1998. CITY OF LA QUINTA, CALIFORNIA Date Published: BY: Saundra L. Juhola, City Clerk F:%PWD EPT\C0 UN CU1998\9801 20g.wpd Q, 83 SECTION 1110 INSTRUCTIONS TO BIDDERS 1.0 Work to be Done The work includes the furnishing of all labor, materials, incidentals and equipment necessary for Citywide Traffic Restriping Program, Project No. 98-03. The Contractor shall be required to provide, at its own cost and expense, all necessary insurance, as required by law or these specifications, and shall pay the cost and expense of any and all incidental matters herein required. 2.0 Examination of Contract Documents Each bidder shall thoroughly examine and be familiar with those Contract documents contained in the Project Specifications, drawings and addenda, if any. The submission of a bid shall constitute an acknowledgment upon which the City may rely that the bidder has thoroughly examined and is familiar with the Contract documents. The failure or neglect of a bidder to receive or examine any of the Contract documents shall in no way relieve him from any obligation with respect to its proposal or to the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any Contract documents. 3.0 Insoection of Site Bidders are required to inspect the site of the work to satisfy themselves by personal examination or by such other means as they may prefer, of the location of the proposed work, and of the actual conditions of and at the site of work. If, during the course of its examination, a bidder finds facts or conditions which appear to be in conflict with the letter or spirit of the bidding documents, the Bidder may apply to the City, in writing, for additional information and explanation before submitting its bid. Submission of a bid by the bidder shall constitute acknowledgment that, if awarded the Contract, it has relied and is relying on its own examination of (1) the site of the work, (2) access to the site, and (3) all other data and matters requisite to the fulfillment of the work and on its own knowledge of existing facilities on and in the vicinity of the site of the work to be constructed under the Contract. The information provided by the City is not intended to be a substitute for, or a supplement to the independent verification by the bidder to the extent such independent investigation of site conditions is deemed necessary or desirable by the bidder. 4.0 Interpretation of Contract Documents No oral representations or interpretations will be made to any bidder as to the meaning of the Contract documents. Requests for an interpretation shall be made in writing and delivered at least ten (10) days before the time announced for opening the bids to: Requests to clarify the source of materials, equipment, suppliers or any other such matter which does not modify, change, increase, or decrease the scope of work requires no action by the City other than a response to the bidder requesting the clarification. Requests to clarify possible ambiguous or incomplete statements or designs, or any other such clarification which modifies, changes, increases or decreases the scope of work, requires issuance of an addendum by the City for the interpretation to become effective. 5.0 Postponement of Ooenina The City reserves the right to postpone the date and time for receiving and/or opening of bids at any time prior to the date and time established in the Invitation to Bid. Postponement notices shall be mailed to plan holders of record in the form of addenda. 6.0 Opening of Bids All bids, irrespective of any irregularities or informalities, if received on time, will be opened qaU ti) 11,0 FAMDEMCOUNCRN 988\880120p.wpd publicly read aloud at the time and place set forth in the Invitation to Bid. Bidders, their representatives and other interested persons may be present at the opening and reading of bids. Any bids received after the time for receiving and opening bids as set forth in the Invitation to Bid or as postponed by addenda will be considered nonresponsive and will not be opened. Any such bids will be returned unopened to the Bidder. The public reading of each bid will include at least the following: A. Name and address of bidder. B. The total amount of bid. C. The nature and amount of the security finished with the bid. 7.0 Preparation of Bid Forms Bids shall be made on the blank forms provided in this Bid Package and must be submitted at the time and place stated in the Invitation to Bid. All blanks in the bid forms must be appropriately filled in and all prices must be stated in figures. All bids must be submitted in sealed envelopes provided by the City. It is the sole responsibility of the bidder to see that its bid is received in proper time. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened. City shall not be responsible for errors or emissions in the bid. Bidders shall write their names on each bid form at the space provided. 8.0 Bidder's Signature and Authority If the bid is made by an individual, his/her name, signature, and post office address must be shown; if made by a firm or partnership, the name and post office address of the firm or partnership, a list of the partners, and the signature of at least one of the general partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation, and the title of the person who signs on behalf of the corporation. If the bid is made by the corporation, a certified copy of the bylaws or resolution of the Board of Directors of the corporation shall be furnished showing the authority of the officer signing the bid to execute Contracts on behalf of the corporation. If the bid is made by a joint venture, the bid shall be signed by a representative of one of the joint venture firms. Additionally, the bid shall include a copy of the resolution or agreement empowering the representative to execute the bid and bind the joint venture. 9.0 Erasures The bid submitted must not contain any erasure, interlineations, or other corrections unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction the signature or signatures of the person or persons submitting the bid. 10.0 Bid Irregularities Changes in or additions to the bid form, recapitulations of the work bid upon, alternative bids, or any other modifications of the bid form which are not specifically called for in the Contract Documents may result in rejection of the bid by the City, as not being responsive to the Invitation to Bid. No oral or telephonic modification of any bid submitted will be considered. 11.0 Modification of Bid Modification of a bid already received will be considered only if the modification is received prior to the time established for receiving bids. Modifications shall be made in writing, executed, and submitted in the same form and manner as the original bid. 12.0 Withdrawal of Bids F:\PW DEPT\COUNCILY1888\880120p.wpd �0�iS5 In accordance with Public Contract Code 5103, within five days after the opening of bids, a bidder may withdraw its bid providing the bidder can establish to the City's satisfaction that a stake was ma a in preparing the bid. A bidder desiring to withdraw shall give written notice to the City, specifying, in detail, how the mistake occurred and how the mistake made the bid materially different than it was intended to be. Withdrawal will not be permitted for mistakes resulting from errors in judgement or carelessness in inspecting the site of the work or in reading the Project Documents. 13.0 Addenda Addenda issued during the time of bidding shall become a part of the documents furnished bidders for the preparation of bids, shall be covered in the bids, and shall be made a part of the Contract. Each bid shall include specific acknowledgments in the space provided of receipt of all Addenda issued during the bidding period. Failure to so acknowledge may result in the bid being rejected as not responsive. Failure of any bidder to receive such Addenda shall not be grounds for non- compliance with the terms of the instructions. 14.0 Bid Prices Bid prices shall include everything necessary for the completion of the work including but not limited to providing the materials, equipment, tools and other facilities, and the management, superintendence, labor and services. Bid prices shall include allowance for all federal, state and local taxes. In the event of a difference between a price quoted in words and a pace quoted in figures for the same quotation, the words shall be the amount bid. In the event that the product of a unit price and an estimated quantity does not equal the extended amount quoted, the unit price shall govern, and the correct product of the unit price and the estimated quantity shall be deemed to be the amount bid. If the sum of two or more items in a bidding schedule does not equal the total amount quoted, the individual item amounts shall govern and the correct total shall be deemed to be the amount bid. 15.0 Bid Guaranty The bid form shall be accompanied by a bid guaranty bond provided by a guaranty company authorized to carry on business in the State of California for payment to the City in the sum of at least ten (10) percent of the total amount of the bid price, or, alternatively, by a certified or cashier's check, payable to the City in the sum of at least ten (10) percent of the total amount of the bid price. The bid guarantee bond shall be provided on the form included in Section 1220, BID GUARANTY BOND, of this Project Document. The amount payable to the City under the bid guaranty bond, or the certified or cashier's check and the amount thereof, as the case may be, shall be forfeited to the City as liquidated damages in case of a failure or neglect of the bidder to furnish, execute, and deliver to the City the required performance and payment bonds evidences of insurance; and to enter into, execute, and deliver to the City the Agreement on the form provided herewith, within ten (10) calendar days after receiving written notice from the City that the award has been made and the Agreement is ready for execution. The bid securities of the three lowest bidders will be retained until the Agreement is signed, evidence of insurance provided, and satisfactory bonds furnished or other disposition made thereof. The bid securities of all bidders except the three lowest, responsive bids will be returned within 15 calendar days after the bids are opened. 16.0 Qualification of Bidder Each bidder shall complete and submit with their bid Section 1230, CERTIFICATION OF BIDDER'S EXPERIENCE AND QUALIFICATIONS. Contractors will qualify themselves by giving evidence of currently performing acceptable work of this scope. Contractors shall have had a minimum of five (5) years experience work of this scope. Upon the request of City, any bidder whose bid is under consideration for the award of the Contract F:TWDEM000NCILl1888\880120B.wPd ()L40 18 `) shall promptly submit satisfactory evidence showing the bidder's financial resources, its construction experience, and its organization's availability for the performance of the Contract. The bidder may be required to establish to the satisfaction of the City the reliability and responsibility of the persons or entities proposed to furnish and perform the work described in the Documents. 17.0 Bidders Interested in More than One Bid No person, firm, or corporation, under the same or different name, shall make, file, or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm, or corporation may, however, submit sub -proposals or quote prices on materials to more than one bidder. The City may reject the bids of the known participants in such collusion. Pursuant to Public Contract Code Section 7106, bidders shall execute and furnish with their bids Section 1250, NON -COLLUSION AFFIDAVIT. 18.0 Offer of Assignment of Antitrust Actions As provided by Sections 4551 and 4552 of the California Government Code, in submitting a bid to the City, the bidder offers and agrees that if the bid is accepted, it will assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 161001 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the City pursuant to the bid. Such assignment shall be made and become effective at the time the City tenders final payment to the bidder. 19.0 Assignment of Contract No assignment by the Contractor of any contract to be entered into hereunder, or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by City unless such assignment has had prior approval of City and the Surety has been given due notice of such assignment in writing and has consented thereto in writing. 20.0 Resection of Bids The City reserves the right to reject all bids for any reason. The City further reserves the right to reject any bid: which is non -responsive, incomplete, obscure, or irregular; which omits a bid on any one or more of the required bid items; which does not contain satisfactory documentation of the bidder's qualifications as required by Section 11 10-16.0, QUALIFICATION OF BIDDER; which, in the City's opinion, the unit prices are unbalanced ; which is accompanied by insufficient or irregular bid security; or, which is from a bidder who has previously failed, on a contract of any nature, to perform properly or to complete it on time. The City reserves the right to waive irregularities. 21.0 Contract and Bonds The successful bidder, simultaneously with the execution of the Agreement, will be required to furnish a Payment Bond on forms provided by the City in an amount equal to one hundred percent (100%) of the Contract Price, and the WORKER'S COMPENSATION INSURANCE CERTIFICATE in Section 1330. Said bonds shall be secured from a surety company satisfactory to City. The form of Agreement, as provided in Section 1300, which the successful bidder as Contractor will be required to execute, and the forms of bonds as provided in Sections 1310 and 1320, which it will be required to furnish, shall be carefully examined by the bidder. 22.0 Award of Contract Within sixty (60) days after the time of opening of the bids, the City will act either to accept a bid, to reject all bids or with the consent of the bidders and their sureties to extend the time in which the City may act. The acceptance of a bid will be evidenced by a notice of award of Contract in writing, delivered in person or by certified mail to the bidder whose bid is accepted. No other act of City will FAMD EMCO UNCIL\1998\880120p.wpd nnr)i R7 constitute acceptance of a bid. The award of Contract shall obligate the bidder whose bid is accepted to furnish a payment bond and evidences of insurance, and to execute the Agreement in the form set forth in the Contract documents. The selection of a Contractor will depend primarily on the following criteria: The Contractor's demonstrated competence in similar work and/or their demonstrated ability to take on, train, and retain personnel sufficient to do landscape work of this scope. 2. The Contractor's ability to provide adequate supervision and the distribution of work crews. 3. The lowest responsive, responsible bidder. Selection of any or all alternates shall be at the sole discretion of the City. 23.0 Execution of Contract The Contract Agreement shall be executed by the successful bidder and returned, together with the Contract bonds and evidences of insurance, within ten (10) days after receiving written notice of the award of the Contract. Time is of the essence in this regard. After execution by City, one copy shall be returned to Contractor. 24.0 Failure to Accept Contract If the bidder to whom the award is made fails to enter into the contract, the award will be annulled, and an award may be made to the next lowest responsible bidder, and that bidder shall fulfill every stipulation as if it were the party to whom the first award was made. 25.0 Contract Assignment The bidder shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City Council of the City of La Quinta. 26.0 Non Discrimination In the performance of the terms of this contract, the bidder agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, or religion of such persons. 27.0 Labor Actions In the event that the successful bidder is experiencing a labor action at the time of the award of the bid (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said bidder is no longer the lowest responsible bidder and to accept the next acceptable low bid from a bidder that is not experiencing a labor action, and to declare it to be the lowest responsible bidder. 28.0 Business License All bidders shall be aware of the City's Business License Ordinance which requires that a Business License be obtained before any business, trade, profession, enterprise, establishment, occupation, or calling is conducted within the City. A Business License is required when business is conducted in the city even when the principal location of the business may be outside of the City or a Business License is only evidence of the fact that the fee has been paid; it does not sanction or approve any operation not otherwise permitted. Verification that the bidder has a valid City of La Quinta Business License will be obtained by City prior to the execution of the purchase contract. FAMDEPMOUNCIU18881880120g.wpd 000188 SECTION 1200 BID DATE: The undersigned, as bidder, declares that we have received and examined the Contract Document entitled CITY WIDE TRAFFIC RESTRIPING PROGRAM, PROJECT NO.98-03 and will contract with the City, on the form of Agreement provided herewith, to do everything required for the fulfillment of the contract for said work at the prices and on the terms and conditions herein contained. We agree that the following shall form a part of this bid: SECTION 1200 Bid 1210 Bid Sheet 1220 Bid Proposal 1230 Bid Guaranty Bonds 1240 Bidder's Experience and Qualifications 1250 Non -Collusion Affidavit 1260 Notice to Enter Into Contract 1300 Agreement 1310 Payment Bond 1320 Worker's Comp. Insurance Certificate 1330 Liability and Insurance Requirements 1400 Specifications We acknowledge that the following addenda have been received and have been examined as part of the Contract Documents. Addendum # Date Received Initials Attached is a bid guaranty bond as required by Paragraph 1110-15.0, BID GUARANTY. Name of Bidder Date FA WDEPT\C0UNVl\18B0\800120g.wpd 000189 If our bid is accepted, we agree to sign the agreement without qualifications and to furnish the payment bond and the required evidences of insurance within ten (10) calendar days after receiving written notice of the award of the contract. We further agree, if our bid is accepted and a Contract for performance of the work is entered into with the City, to so plan work and to prosecute it with such diligence that the work shall be completed within the time stipulated. Witness Name of Bidder Contractor's License No. License Expiration Date Signature of Bidder Title of Signatory Address of Bidder Title of Witness State of Incorporation 000190 F:\PWDEPT\COUNCIL\ 1999\990120p.wpd SECTION 1210 Citywide Traffic Restriping Program Project 98-03 BID SHEET Pursuant to the Invitation to Bid, the undersigned hereby proposes and agrees that on award by the City under this Bid, and in accordance with the provisions therein stated, to execute a Contract, with necessary bonds, to furnish and install any and all labor, materials, transportation, and services for the Citywide Traffic Restriping Program Project No. 98-03, in accordance with the Scope of Work and Specifications therefor adopted and on file with the City within the time hereinafter set forth and at the prices named in this Bid as follows: All bidders must provide base bid breakdown in order to be considered responsive to the bid requirements. Total of Base Bid Breakdown items must equal the lump sum Base Bid below. ITEM ITEM DESCRIPTION UNIT EST. UNIT PRICE ITEM TOTAL NO. CITY. (in figures) (in figures) DOLLARS DOLLARS 1 Paint 8" wide white solid chevron and L.F. $ $ 450 angle traffic line pattern in painted median areas complete and in place. 2 Paint 12" wide white solid stop bars L.F. $ $ and crosswalk lines complete and in place. 3 Paint 12" wide yellow solid stop bars L.F. $ $ and crosswalk lines complete and in place. 4 Paint white letter and symbol L.F. $ $ pavement markings complete and in place. 5 Paint 4" wide white skip traffic line L.F. $ $ complete and in place. 6 Paint 4" wide white solid traffic line L.F. $ $ complete and in place. 7 Paint 8" wide white skip traffic line L.F. $ $ complete and in place. 8 Paint 8" wide white solid traffic line L.F. $ $ complete and in place. 9 Paint 4" wide yellow skip traffic line L.F. $ $ complete and in place. 10 Paint 4" wide yellow solid traffic line L.F. $ $ complete and in place. 11 Paint 4' wide double yellow solid traffic L.F. $ $ line complete and in place. Total Amount of Base Bid (Items 1-11) $ TOTAL IN Bid amount of each of the above bid items must be filled in and completed. It is understood that the quantities shown herein are but estimates and the bidder is responsible to verify quantities prior to submitting a bid. Final payment will be based upon actual work performed, subject to such adjustments and alterations as elsewhere provided herein. Name of Bidder (Print) Signature of Bidder F:\PWD EPTICOVNCIU1998\980120B.wpd 000101 SECTION 1220 PROPOSAL PROJECT NO.98-03 Proposal to the City of La Quinta, In compliance with the Advertisement for Proposals, the undersigned Contractor: Having examined the contract documents, site of work, and being familiar with the conditions to be met, hereby submits the following Proposal for furnishing the material, equipment, labor and everything necessary for the completion of the work listed and agrees to execute the contract documents and furnish the required bonds and certificates of insurance for the completion of said work, at the locations and for the prices set forth on the inside pages of this form. Understands that services of this project shall be in accordance with all applicable Specifications in this document. Understands that their Proposal shall be submitted with a proposal guarantee of cash, certified check, cashier's check, or surety bond for an amount no less than ten percent (10 %) of the amount of the Proposal. If a surety bond is used, the Contractor must use the form provided with this Proposal. Agrees that upon receipt of Notice of Award from the City of La Quinta, the Contractor will execute the contract documents. Work shall be completed within thirty (30) working days, beginning with the day following the starting date specified in the Notice to Proceed. Said notice will be issued when required by the Contractor, or, when, in the opinion of the Maintenance Manager, sufficient materials are, or will be, available for the continuous prosecution of the work. Name of Bidder (Print) Signature of Bidder Date 000192 F:\PWDEPT\COUN CIL\199M80120p.wpd 69Xot1I0105F*11M BID GUARANTY BOND KNOW ALL MEN BY THESE PRESENTS: THAT WE, as PRINCIPAL, and as SURETY, are held and firmly bound unto the City in the penal sum of TEN (10) PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named„ submitted by said Principal to the City for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made to the City to which said bid was submitted, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT WHEREAS, the Principal has submitted the above -mentioned bid to the City, for certain construction specifically described as follows, for which bids are to be opened at La Quinta, California. CITY WIDE TRAFFIC STRIPING RESTRIPING PROGRAM PROJECT NO. 98-03 NOW, THEREFORE, if the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him/her for signature enters into a written contract in the prescribed form, in accordance with the bid, and files two bonds with the City, one to guarantee faithful performance, and the other to guarantee payment for labor and materials as required by law, and provide certificate of insurance coverage required by the Contract Documents, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF, we have hereunto set our hands on this day of 1998. Title of Signatory Signature of Principal Title of Signatory Signature of Surety Address Note: Signatures of those executing for the surety must be properly acknowledged. 000193 F:1PW DEPTICOUNCIL118881880120g.wPd SECTION 1240 CERTIFICATION OF BIDDER'S EXPERIENCE AND QUALIFICATIONS The undersigned Bidder certifies that he is, at the time of bidding, and shall be, throughout the period of the contract, licensed under the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California, to do the type of work contemplated in the Contract Documents. Bidder shall further certify that it is skilled and regularly engaged in the general class and type of work called for in the Contract Documents. The Bidder represents that it is competent, knowledgeable, and has special skills on the nature, extent, and inherent conditions of the work to be performed. Bidder further acknowledges that there are certain peculiar and inherent conditions existent in the construction of the particular facilities which may create, during the construction program, unusual or peculiar unsafe conditions hazardous to persons and property. Bidder expressly acknowledges that it is aware of such peculiar risks and that it has the skill and experience to foresee and to adopt protective measures to adequately and safely perform the construction work with respect to such hazards. The Bidder shall list below four (4) projects completed in the last seven (7) years of similar size and complexity that indicate the Bidder's experience as a General Contractor. I. Project Name: Owner: Contract Amount: Contract Time Calendar Days Owner's Representative: Owner's Telephone No.: Date of Contract Completion: 2. Project Owner: Contract Amount: $ Contract Time: Calendar Days Owner's Representative: Owner's Telephone No.: Date of Contract Completion: 3. Project Owner: Contract Amount: Contract Time: Calendar Days F:\PWD EPT\COUNCIL\1998\980120p.wpd Owner's Representative: Owner's Telephone No.: Date of Contract Completion: Project Owner: Contract Amount: Contract Time: Calendar Days Owner's Representative: Owner's Telephone No.:_ Date of Contact Completi 4. Project Name: Owner: Contract Amount: Contract Time: Calendar Days Owner's Representative: Owner's Telephone No.: Date of Contract Completion: Signed this day of .1998 Name of Bidder Signature of Bidder Title of Signatory Contractor's License No. Expiration Date FAPWDEPT\COUN CIL\ 18881880120p.wpd 000105 SECTION 1250 NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID State of California )ss. County of she is first duly sworn, deposes and say that he or the party making the foregoing bid that the bids not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Signature Name of Bidder Title Date 0001,96 F APWDEPT\C0 UNCIL\1998\9801200.wpd SECTION 1260 TO: NOTICE TO CONTRACTOR TO ENTER INTO CONTRACT (Name of Contractor) YOU ARE HEREBY NOTIFIED that a Contract has been awarded to you by the City of La Quinta (hereinafter referred to as "City") for the restriping program designated as: PROJECT NO. 98-03 CITYWIDE TRAFFIC STRIPING RESTRIPING PROGRAM (hereinafter referred to as the "Work') in the CITY OF LA QUINTA, STATE OF CALIFORNIA. The Contract for said work is on file in the office of the City Clerk, and further, you are hereby required within fifteen (15) days after this Notice to enter into a Contract with said City for the doing of said work and to furnish therewith a Payment Bond, as required by law, in a sum of percent of the Contract price. DATED this day of 1998 SAUNDRA JUHOLA, CITY CLERK CITY OF LA QUINTA STATE OF CALIFORNIA F:\PMEPT\COUNCIL\1888\880120p.wpd 000197 SECTION. 1300 AGREEMENT THIS AGREEMENT, made and entered into this day of between the CITY OF LA QUINTA, CALIFORNIA, a Municipal Corporation and hereinafter referred to as "CONTRACTOR". WITNESSETH: , 1998, by and hereinafter designated as "CITY" WHEREAS, on February *, 1998, CITY invited bids for traffic striping maintenance services for CITY maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a bid which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: TERMS OF AGREEMENT: This Agreement shall be from the date of this Agreement is made and entered, as first written above, until completion of work or such later date as may be agreed between parties. 2. CITY'S OBLIGATIONS: For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore, the total sum of Dollars($ ) as required in the bid documents and adopted by the CITY. 3. CONTRACTOR'S OBLIGATIONS: For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the said specifications. 4. HOLD HARMLESS AND INDEMNIFICATION: CONTRACTOR agrees to defend, indemnify, and hold harmless CITY, and its officials, officers, employees, representatives, and agents, from and against all claims, lawsuits, liabilities or damages of whatsoever nature arising out of or in connection with, or relating in any manner to, any act or omission of CONTRACTOR, his agents, employees, and subcontractors and employees thereof in connection with the performance or nonperformance of this Agreement. The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the CITY and do whatever officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. 5. AMENDMENTS: Any amendment, modifications, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval of the City Council of the CITY. 6. TERMINATION: If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or condition contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perform; which notice must give CONTRACTOR a ten-day notice of time thereafter in which to perform said work or cure the deficiency. if CONTRACTOR has not performed the work or cured the deficiency with the ten (10) days specified in the notice, such shall constitute a break of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligations of CONTRACTOR'S surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY'S Notice of Termination, 000198 F:\PWDEPT\CO UNCILN 998\980120p.wpd minus any offset from such payment representing the CITY'S damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined at the CITY'S sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. 7. INCORPORATION BY REFERENCE: The Notice Inviting Bids, the General Bid Terms and Conditions, the Special Bid Terms and Conditions, Bid Submission Form(s), and the Bid Specifications, are hereby incorporated in and made a part of this Agreement. 8. COMPLETE AGREEMENT: This written Agreement, including all writings specifically incorporated hereby in reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be or any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. 9. ANTI -DISCRIMINATION: In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. 10, AUDIT: CITY shall have the option of inspection and/or auditing all records and other written materials used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. 11. NOTICE: All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: CITY: Office of the City Clerk City of La Quinta P.O. Box 1504 La Quinta, CA 92253 CONTRACTOR: 12. LITIGATION COSTS: In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. 13. AUTHORITY TO EXECUTE AGREEMENT: Both CITY and CONTRACTOR do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. ft ,�� '9.9 F;TM EPT=UN CIL\1998\9801209.wpd IN WITNESS WHEREOF, the parties hereto have executed this Agreement at La Quinta, California, the day and year first above written. CITY OF LA QUINTA, CALIFORNIA A Municipal Corporation John Peria, Mayor ATTEST: Saundra L. Juhola, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn Honeywell, City Attorney CONTRACTOR: APPROVED AS TO CONTENT: Chris A. Vogt, P.E. Director of Public Works/ City Engineer F:\PWD EPT\COUN CIL\1998\980120p.wpd 00U U0 SECTION 1310 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS THAT: WHEREAS, the City of La Quinta, a municipal corporation, hereinafter designated as the "City" has on , 1998, awarded to hereinafter designated as the "Principal", a Contract Services Agreement for ; and WHEREAS, said Principal is required to furnish a bond in connection and with said Agreement, providing that if said Principal, or any of its subcontractors shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, including work done during the guarantee period, the Surety of this bond will pay the same to the extent hereinafter set forth; NOW, THEREFORE, we, the Principal, and as Surety, are held and firmly bound unto the City in the just and full amount of Dollars ($----) lawful money of the United States, forthe payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, or its heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies used in, upon, for, or about the performance of the work contracted to be done, or for any work or labor thereon of any kind or for any amounts due, or to be withheld pursuant to Sections 18806 of the Revenue and Taxation Code of the State of California with respect to such work or labor, then said Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fees to the City as shall be fixed by the court. This bond shall inure to the benefit of any and all persons, companies, and corporations named in Section 3181 of the Civil Code of the State of California so as to give a right of action to them or their assignees in any suit brought upon this bond. FURTHER, said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, modification or addition to the terms of the Agreement or to the work to be performed thereunder or the specifications accompanying the same shall, in any way, affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, modification or addition to the terms of the Agreement or to the work or to the specifications to be provided thereunder. Said Surety hereby waives the provisions of Section 2819 and 2845 of the Civil Code of the State of California. F:IPWDEPT\C0UNCIL\1998\980120p.wpd 00 ti IN WITNESS WHEREOF, The Principal and Surety have executed this instrument under their seals this day of 19 the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. (Seal) Principal Signature for Principal Title of Signatory (Seal) Surety Signature of Surety Title 00!020? F:\PWDEPT\C0UNC1 01998\9801209.wpd SECTION 1320 WORKERS' COMPENSATION INSURANCE CERTIFICATE Sections 1860 and 1861 of the California Labor Code require every CONTRACTOR to whom a public works contract is awarded to sign and file with the awarding body the following statement: "May am aware of the Provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions before commencing the performance of the work of the Contract" DATED: I - TITLE: F:\PWDEPT\COUNCIL\1998\980120p.wpd JA20 3 SECTION 1330 LIABILITY AND INSURANCE REQUIREMENTS 1.0 INDEMNIFICATION The Contractor shall indemnify, hold harmless and assume the defense of the City, its elected officials, officers, agents, and employees from all damages, costs, or expenses in law or equity that may at any time arise to cause damages to property, or of personal injury received by reason of or in the course of performing work, which may be occasioned by any willful or negligent act or omission of the Contractor, any of the Contractor's employees, or any of its subcontractors arising out of work under this Contract. Approval of any insurance contracts by the City does not relieve the Contractor or subcontractors from liability under Section 1340-1.0, Indemnification. The City will not be liable for any accident, loss, or damage to the work prior to its completion and acceptance. 2.0 INSURANCE REQUIREMENTS 21 General After award of Contract, the Contractor shall promptly obtain, at its own expense, all the insurance required by Paragraph 1340-2.0, INSURANCE REQUIREMENTS, and shall submit coverage verification for review and approval by the City upon execution of the Contract. The Notice to Proceed with the Work under this Contract will not be issued, and the Contractor shall not commence work, until such insurance has been approved by the City. The Contractor shall not allow any subcontractors to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and verified by Contractor. Such insurance shall remain in full force and effect at all times during the prosecution of the Work and until the final completion and acceptance thereof. The Notice to Proceed does not relieve the Contractor of the duty to obtain such insurance as required by Paragraph 1340-2.0 INSURANCE REQUIREMENTS. 2.2 Commercial General Liability Policy The Contractor shall take out and maintain during the life of the Contract, a Commercial General Liability Policy, on an occurrence basis, with a minimum limit of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage for any one occurrence and a Two Million Dollar ($2,000,000) annual project aggregate, for all of the following: a. Premises Operations, including Explosion, Collapse and Underground (X, C, and U) Coverage. b. Completed Operations/Products, including X, C, and U Coverage. c. Independent Contractors. d. Blanket Contractual. e. Deductible shall not exceed One Thousand Dollars ($1,000). n ff F:\PWDEPT\COUNCIL\1888\880120p.wpd O U'. U� 2.3. Commercial Business Auto Policy The Contractor shall take out and maintain during the life of this Contract a Commercial Business Auto Policy, on an occurrence basis, with a minimum amount of not less an One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage, providing at least all of the following coverage: a. Coverage shall be applicable to any and all leased, owned, hired, or non -owned vehicles used in pursuit of any of the activities associated with this Contract. b. Any and all mobile equipment, including cranes, which is not covered under said Commercial Business Auto Policy shall have said coverage provided for under the Commercial General Liability Policy. C. Deductible shall not exceed One Thousand Dollars ($1,000). 2.4 Workers' Compensation Insurance The Contractor shall take out and maintain during the life of the Contract, Worker's Compensation and Employers' Liability insurance providing coverage for any and all employees of Contractor: a. The required policy shall provide coverage for Workers' Compensation (Coverage A). b. This policy shall provide coverage for One Million Dollars ($1,000,000) Employers' Liability (Coverage B). 2.5 Builder's Risk Insurance 2.5.1 Standard Coverage - The Contractor shall cause to be taken out, and maintain in the name of the City and the Contractor until final completion and acceptance of the project, Special Form (Course of Construction) Builder's Risk Insurance including but not limited to coverage against loss of damage to the project by fire, lightning, wind, hail, aircraft, riot, vehicle damage, explosion, smoke, failing objects, vandalism, malicious mischief, collapse, and other such hazards as are normally covered by such coverage. Such insurance shall be in an amount equal to the replacement cost (without deduction for depreciation and subject to stipulated value in lieu of average clause) of all construction constituting any part of the work, excluding the cost of excavations, of grading and filling of the land, and except that such insurance may be subject to deductible clauses not to exceed $10,000 for any one loss. h insurance will not cover loss or damage to the Contractor's equipment, scaffolding or other materials not to be consumed in the construction of the project. 2.5.2 Earthquake and Flood Coverage - In addition to an within the terms specified in Paragraph 1340-2.5. 1, Standard Coverage, except as modified herein, earthquake and flood insurance shall be provided. Earthquake coverage shall be for earthquakes equal to or more than a magnitude of 3.5 on the Richter Scale. Earthquake and flood insurance may be subject to deductible clauses not to exceed five percent (5 %) of such replacement cost for any one loss. 2.5.3 Subrogation - The City and Contractor hereby waive their rights of subrogation against each other. The Contractor shall obtain from the insurer a recognition that a waiver of subrogation endorsement for losses caused by fire or other perils to the extent covered by this insurance is provided. Contractor shall pay any extra premium required therefor. 2.6 Endorsements All of the following endorsements are required to be made a part of the policies described in this Section hereof: 00Un05 F:\PW D EPT\C O DN C1 L\ 1998\980120g.wpd a. "The City, City employees and officers, the City Engineer, its consultants, elected officials, agents, and subconsultants are hereby added as additional insured insofar as Work done under this Contract is concerned. b. "This policy shall be considered primary insurance as respects any other valid and collectible insurance, including self -insured retention, the City may possess, and any other insurance the City does possess shall be considered excess insurance only." C. "This insurance shall act for each insured, and additional insured, as though a separate policy had been written for each. This, however, will not act to increase the limit of liability of the insuring company. d. "Thirty (30) days prior written notice of cancellation shall be given to the City. Such notice shall be sent to: Tom P. Genovese, City Manager City of La Quinta P.O. Box 1504 La Quinta, CA 92253 2.7 Chancre in Terms The Contractor shall provide immediate written notice to the City of any change in terms and conditions and/or reduction in the coverage of any nature to the insurance policies. The notice shall be sent to the location identified in Paragraph 1340-2.6.d, Endorsements. The Contractor shall be obligated to pay any extra premium for maintaining the insurance requirements specified herein. 0001.06 FAPW DEPT\COUNCIL\? 998\980120p.wpd Section 1400 SPECIFICATIONS CITY OF LA QUINTA LA QUINTA, CALIFORNIA CITYWIDE TRAFFIC RESTRIPING PROGRAM PROJECT 98-03 1250-1 GENERAL 1.01 SCOPE - This work shall consist of repainting traffic stripes (traffic lines) and pavement markings at the locations designated by the City Engineer or an authorized representative of the City, as specified in these specifications and the special provisions. Contractor shall furnish all labor and equipment necessary to complete the restriping of all existing street striping on all major, primary, secondary arterial and collector streets located within the City of La Quinta City Limits. Traffic stripes are defined as longitudinal center lines and lane lines which separate traffic lanes in the same or opposite direction of travel, and longitudinal edge lines which mark the edge of a traveled way or the edge of the lanes at gore areas separating traffic at exit and entrance ramps. Pavement markings are defined as any painted pavement marking other than traffic striping. 1.02 CONTROL OF ALIGNMENT AND LAYOUT - All work necessary to establish satisfactory alignment for restriping shall be performed by the Contractor with any device or method that will not damage the pavement nor conflict with any other traffic control devices 1.03 TOLERANCES AND APPEARANCE - All restriping/repainting shall match existing street traffic striping and markings, shall have clean and well-defined edges without running or deformation, shall be uniform, shall be straight on tangent alignment, and shall be true arc on curved alignment. The widths of completed restriping shall not deviate more than one quarter (1 /4) of an inch on tangent nor more than one half (1 /2) of an inch on curves from the widths of the existing traffic striping. The restriping of broken traffic stripes shall also conform to the following: The lengths of the gaps and individual stripes that form broken traffic stripes shall not deviate more than two (2) inches from the existing lengths. 2. The lengths of the gaps and individual stripes shall be of such uniformity throughout the entire length of each broken traffic stripe that a normal striping machine will be able to repeat the pattern and superimpose additional stripes upon the traffic stripe being applied. Drips, over spray, improper markings, and paint material tracked by traffic shall be immediately removed from the pavement surface by methods approved by the City Engineer or Authorized Representative, at no additional cost to the City. 1.04 PROTECTION FROM DAMAGE - The Contractor shall take special care to protect existing reflective markers and shall, at Contractor's expense, replace all coated markers. Newly placed traffic stripes shall be protected from damage by public traffic or other causes until the paint is thoroughly dry 1250-2 REPAINTING TRAFFIC STRIPES AND PAVEMENT MARKINGS 2.01 DESCRIPTION - This work shall consist of repainting existing traffic stripes and pavement markings, including applying glass beads. FAPWDEPT\C0UNCIL\1998\9801209.wpd ti 0 {�-� REPAINTING TRAFFIC STRIPES AND PAVEMENT MARKINGS (cont.) 2.02 MATERIALS - Paint for traffic stripes shall conform to the following State Specifications: ................................................ State Spec. No. Fast Dry Solvent Borne - White, Yellow and Black ........................ 8010-51 K-04 Rapid Dry Solvent Borne - White and Yellow ............................ 8010-51 K-02 Rapid Dry Water Borne - White, Yellow and Black ........................ 8010-91 D-30 Glass beads shall conform to State Specification No. 8010-11 E-22 (Type 11) Copies of State Specifications for traffic paint and glass beads may be obtained from the Transportation Laboratory, P.O. Box 19128, Sacramento, CA 95819, Telephone No. (916) 739-2400. The type of paint to be used (solvent or water borne) shall be determined by the Contractor based on the time of the year the paint is applied and local air pollution control regulations. Solvent borne white and yellow paint shall be either the Fast Dry or the Rapid Dry type at the option of the Contractor. Thinning of paint will not be allowed. Paint shall be tested prior to use or the manufacturer shall provide the City Engineer with a Certificate of Compliance. Said certificate shall certify that the paint complies with the specifications and that paint manufactured to the same formulation and process have previously passed State testing. A list of manufacturers that have produced paint meeting State specifications is available from the Transportation Laboratory. (Material supplied by manufacturers other than those that have manufactured approved paint will require complete testing). 2.03 MIXING - Mechanical mixers shall be used to mix paint. Prior to applying, the paint shall be mixed a sufficient length of time to thoroughly mix the pigment and vehicle together, and shall be kept thoroughly agitated during its application. 2.04 APPLICATION EQUIPMENT - Mechanical means shall be used to repaint traffic stripes and apply glass beads for traffic stripes. All equipment used in the application of traffic stripes shall produce stripes of uniform quality that conform to the specified requirements. The striping machine shall be capable of accurately superimposing succeeding coats of traffic paint upon the first coat and upon existing stripes at a speed of at least 5 miles per hour. The striping machine shall consist of a rubber -tired vehicle that is maneuverable to the extent that straight lines can be followed and normal curves can be made in true arcs. It shall be capable of applying traffic paints and glass beads at the rates specified. The striping machine shall be equipped with the following: (a) a pointer or sighting device not less than 5 feet long and extending from the front of the machine; (b) a pointer or sighting device extending from the side of the machine to gauge the distance from the centerline for painting shoulder stripes; (c) a positive acting cutoff device to prevent depositing paint in gaps of broken stripes; (d) shields or an adjustable air curtain for line control; (e) pressure regulators and gauges (if pneumatically operated) that are in full view of the operator; (f) a paint strainer in the paint supply line; (g) a paint storage tank with a mechanical agitatorthat operates continuously during painting operations; (h) a glass bead dispenser located behind the paint applicator nozzle and which is controlled simultaneously with the paint applicator nozzle; and (may) calibrated rods for measuring the volumes of paint and glass beads in the paint and glass bead tanks. All spray equipment shall be of proper type and of adequate capacity for the work. Air atomized spray equipment shall be equipped with oil and water extractors and pressure regulators and shall have adequate air volume and compressor recovery capacity. Sprat gun tip needle assemblies and orifices shall be of the proper sizes. F:\PWDEPT%C0UNCIL\1998\9801209.wpd 0 0 0 r)0 REPAINTING TRAFFIC STRIPES (cont.) Where the configuration or location of an existing traffic stripe is such that the use of a striping machine is unsuitable, traffic paint and glass beads may be applied by other methods and equipment approved by the City Engineer or an authorized representative. The City will determine if the striping machine is unsuitable for a particular use. 2.05 APPLICATION - Traffic stripes shall be applied only on dry surfaces and only during favorable weather. Painting shall not be performed when the atmospheric temperature is below 40 degrees F. when using solvent borne paint or below 50 degrees F. when using water borne paint; when freshly painted surfaces may become damaged by rain, fog, or condensation; nor when it can be anticipated that the atmospheric temperature will drop below said 40 degrees F. or 50 degrees F. temperatures during the drying period. Surfaces which are to receive repainting shall be cleaned of all dirt and loose material. Solvent borne paint shall not be heated to a temperature greater than 160 degrees F. Water borne paint shall not be heated to a temperature greater than 150 Degrees F. A one -coat 3-inch wide black stripe shall be painted between the two 4-inch yellow stripes of a double traffic stripe. All existing traffic stripes shall be repainted with one coat Each coat of paint for any traffic stripes, including glass beads, shall be applied in one pass of the striping machine, regardless of the number, widths, and patterns of individual stripes involved. Paint to be applied in one coat shall be applied at an approximate rate of one gallon per 107 square feet. The volume of paint applied shall be measured by stabbing the paint tank with a calibrated rod. At the option of the City, if the striping machine is provided with paint gauges, the volume of paint may be determined by using such gauges. Unless otherwise directed by the City, glass beads shall be uniformly incorporated in all coats of paint concurrently with the application of the paint, except that glass beads shall not be applied to black paint. Beads shall be embedded in the coat of traffic paint being applied to a depth of one-half their diameter. Glass beads shall be applied at an approximate rate of 5 pounds per gallon of paint. The exact rate will be determined by the City. The amount of glass beads applied shall be measured by stabbing the glass bead tank with a calibrated rod. 2.06 MEASUREMENT - Painting traffic stripes will be measured by the linear foot along the line of traffic stripes, without deductions for gaps in broken traffic stripes. A double traffic stripe, consisting of two 4-inch wide yellow stripes and one 3-inch wide black stripe, will be measured as one traffic stripe. 2.07 PAYMENT - The contract prices paid per linear foot paint traffic stripes, of the number of coats designated by the City, shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in repainting traffic stripes (regardless of the number, widths, and patterns of individual stripes involved in each traffic stripe) including establishing alignment for stripes and layout work, complete in place, as specified in these specifications and the special provisions, and as directed by the City. 1260-3 TRAFFIC REGULATIONS 3.01 - The Contractor shall take all necessary steps to minimize inconvenience to the general public throughout all work under this contract. No driveway or private road shall be blocked without notifying the property owner and access must be restored during all non -working hours. Safe access must be maintained for pedestrian traffic throughout the work area at all times. FAMDEMCOUNCILN 9981980120p.wpd V U 0 �j U 3 LL J +, O O O O O O O O O N O O O O O O O O 0 0 0 0 In O O O O N Y_ in 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m O O O O O O O O O O o 0 0 0 0 0 0 0 0 6 0 M 00 0 0 N C O M V N N VWNMO — 0 0 0 0 O 00 'N In— N r O M O In O N O O O O O O O O NOOOOOOOOO O O CO R J T101010101 a N N V— V M M O N O — O O O V O V O to O M a) N O 1n N M d Q B O O O N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d_ O O O N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O N O O O O O O O O O O O O O O O O O O O O O O O W C 0 N O O O O O O r O O O O 00 O N O M — r� O N O O O O V C a y ~ a O O O M O O .- O O O O O O O O O O M O O 0 0 0 0 0 0 c J d d � J O O C,410 O o N 0 0 0 0 0 0 0 0 0 0 o 0 O O co O N N O OA 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .-- O O O FF II N O O V N w m O O M O O O O O W o— w 0 — O O LO J N ON, N V O O N O O O O O O O O O O 00 O O O 00F O O O O O V J N M O O O O O O O O O O O O O O O O O O O O O O O O O O N J N N O O N N O O O O M O 0 0 0 0 0 0 0 0 0 o o In 0 0 o 0 O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 N 101010 OOOOOOOOOOOOOONO0000000000 IT E tm 0 a a� v c o E w v L a£i o - I N c o o Z Nmm�v�uoi vNi vMi v`�i v�im0 a° o c mU m 3 `m c co m m w w w w d a d m d O Ca AL c o N Na oQ > c W N N N W W W N N N N N W N Ol C N N Ol C Y N OI Uhl fA Q Q Q Q Q Q Q Q Q Q Q Q Q> U U U o a W u- d N X ci 0 00 m O O 01010 o 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 01,010101101 Y_ m O O 01010 O O o O 01010 O O O O O O O O O 0 0101,31011 m 0 0 01010 0 0 0 0 0101010 0 0 0 0 01010 00 0 C7 O O O O N C O W R NIT CO N In 0 0 0 In O CO N N f, O co In O TIT IN N 0 0 0 01010 o 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 0 In 0 0 0 0 C m J .fl N In R 7 co M O In O O O O V O V O In O .-- CO 0 N O N m W L V 00 0 N 0 0010000100 00 0 0 0 0 0 0 0 0 0 0 0 0 11 } O O O 0 0 0 0 0 0 0 0 0 0 m 3 INIOOO IO00010001000 00 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0101010 000 0 0 0 v e O 0 0 0 0 0 0 r .-- 0 0 0 0 0 0 o N 0 M— r o N O M o O T e oa N > ~ v O O O P7 0 0 .- O O O O O O O O o O CM O O— 0 0 0 0 0 0 1 C J O) 0) � J o O N 0 0 0 N 0 0 01010 0 0 0 0 0 0 0 0 O C13 O N N O O) (D i 0 0 0 0 0 01010 0 01010 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IA N O O V N a0 W O O C) O O O O O Q) O N 0 N O O J COO (N+I Ton er OON O O O O O O O 01010 OO O O O O O O O O O O O O O V I J N 1 M O O 01010 Oo 0 0 0 0 0101010 000 0 0 0 0 0 0 0 0 0 0 0 0 0 N i J N N O 011101010 0 l+] 0 0 0 0 00 0 0 0 0 0 0 If) 0 0 0 0 O r 111 O O O OOOOOOOOOO000000000or1010101 V N O O 0101010 O O O 01010 0 0 0 N O 0 0 0 0 0 0 0 0 0 0 C 00 N m m E 7 m C N E= N OKp�IL InF Z Inmv�voilnlnu�ilnlolo O O m V E E 3.5 o cN �0 y 01� U 7 7 7 7 7 7 7 7 7 �' In F (L L L N N a 9) Q C E O CL C C C C C C G C C C C 0) N GI U) G N L Haaaaaaaaaaaaa���oowU"3:w V > > > > > > > > > > > m 10 IU G�1 J N N N N 0 a� N N Twyl 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Approval of Agency - State Agreement to provide State Local Transportation Partnership STUDY SESSION: Program (SLTPP) Funding toward Avenue 48 PUBLIC HEARING: Extension: Adams Street to Jefferson Street, Project No. 96-05 Authorize the City Manager to Execute Agency -State Supplemental Agreement SLTPP 5433 (001) covering: Construction of the Avenue 48 Extension: Adams Street to Jefferson Street Improvement Project, Project No. 96-05. If approved, the City will be reimbursed up to an amount equal to 24.54% of the project's construction costs, or a maximum of $451,222. Funding and sources currently available for this project are as follows: Fund Source Jassigned to this project) Account No. _ Amoun SB 300 401-000-493-485 $ 451, 222.00 RDA PA#2 L/M Bond Fund 401-000-493-000 $3,057,316 00 Total: $3,508,538.00 Less Prior Expenditures: $1,875,349.84 Remaining Available Funding: $1,633,188.16 This project will provide full width improvements, including a low water crossing at the evacuation channel, traffic signals at Adams Street, Dune Palms Road, and Jefferson Street, and raised landscape medians on Avenue 48. Also included within the scope of improvements are curb, gutter and pavement widening to the east side of Adams Street, north of Avenue 48 adjacent to RDA owned property. Executing the Agreement with the State is the last step in securing State Local Transportation Partnership Program (SLTPP) funds for this Project. The reimbursement share is 24.54% of construction. Finally, if approved, this Staff Report and subsequent Minute Order will serve as the City's authorizing resolution identifying the project and the official authorized to execute the agreement. 000213 FAPWD EPT\COUNCIL\ 1998\980120d.wpd Alternatives for the City Council to consider: 1. Authorize the City Manager to Execute Agency -State Supplemental Agreement SLTPP 5433 (001) covering: Construction of the Avenue 48 Extension: Adams Street to Jefferson Street Improvement Project, City Project No. 96-05. 2. Do not authorize the City Manager to execute the Agency State Agreement SLTPP 5433 (001). If this alternative is chosen the City will not receive reimbursement of SLTPP Funding up to $451,222.00 3. Provide staff with alternative direction. Chris A. Vogt Public Works Director/City Engineer NN 000.IT F AP W D EPT \COUNCIL\ 19 9 8\ 9 8O 12 Od . w p d STA i E OF CALIFORNIA - BUSINESS, TRANSPORTATION AND HOUSING AGENCY WILSON, Governor DEPARTMENT OF DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax: (916) 654-2409 Mr. Chris A. Vogt Director of Public Works City of La Quinta P.O. Box 1504 La Quinta„ CA 92253 Dear Mr. Vogt: TRANSPORTATION December 15, 1997 CITY OF L� 1g1991 File: 08-RIV-0-LQNT SB98-5433(001) AVENUE 48: ADAMS ST TO JEFFERSON ST Enclosed are two originals of Program Supplement No. 015 to State -Local Transportation Partnership Program Agreement No. SLTPP-5433 covering: Construction for the above -referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, —H gpro2r,Chief Office ofams Project Implementation Enclosure cc: OLP AE Project Files (3 U (' 0 (08) DLAE- Louis Flores $'{ "We'll Find a Way" Date: December 5, 1997 PROGRAM SUPPLEMENT NO. 015 Location: 08-RIV-0-LQNT to Project Number: SB98-5433(001) STATE -LOCAL TRANSPORTATION E.A. Number: 08-924226 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5433 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 12/29/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: AVENUE 48: ADAMS ST TO JEFFERSON ST TYPE OF WORK: CONSTRUCT ROAD INCLUDING SIGNALS & UTILILENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X) Construction Estimated Cost State Share Funds I Matching Funds FY98 $ 451222 Local OTHER OTHER $ 2649117 FY99 $ 00 $ 21978951$ OI$ 0 ** City of La Quinta STATE OF CALIFORNIA Department of Transportation By Date Attest Title By Chief, Office of Local Programs Project Implementation Date I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer ,I,,'' t ,- c . _-Date % �' `j 7 $ 451222.00 Chapter) Statutes I Item Year Program SC1 Fund Source AMOUNT 282 1997 2660-125-042 97-98 20.25.010.100 C 258010 042-T 451222.00 6 Page 1 of 3 004 08-RIV-0-LQNT SB98-5433(001) SPECIAL COVENANTS OR REMARKS DATE: 12/05/97 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $451222 to be encumbered and reimbursed as follows: FY 97-98 $ 451222 FY 98-99 0 FY 99-** 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFunds" will be limited to the lesser of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement,��`U,'l Page 2 of 3 nn5 O8-RIV-0-LQNT DATE: 12/05/97 SB98-5433(001) SPECIAL COVENANTS OR REMARKS Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guidelines as limited to certain maximum costs and to non -early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is 24.5401. 0002118 Page 3 of 3 nnr T4,Yl 4 4 a" COUNCIL/RDA MEETING DATE: January 20, 1998 ITEM TITLE: Approval of an Additional Secretary to the Allocated Positions Schedule AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve amendment to the allocated Staffing schedule by adding another Secretary position for the City Clerk's Department. FISCAL IMPLICATIONS: Additional salary and fringe benefit costs for FY 97/98 will be $14,300. These costs will be covered by transferring money from General Fund Reserves, Account No. 101- 000-300-291. Total annual cost for adding this position is approximately $43,000. BACKGROUND AND OVERVIEW: The City Clerk's Office is assuming the responsibility of providing clerical/secretarial support services for the Mayor. This additional position of "Secretary" will provide these services as well as other clerical support services for the City Clerk's Office. This position will be classified at Range 40 as set forth in the adopted Salary Range Schedule. Considering the recruitment process, this position is not expected to be filled before April 1, 1998. Therefore, the projected fiscal implications are for three months of fiscal year 1997/98. FINDINGS AND ALTERNATIVES: 1. That the City Council approve amending the Allocated Staffing Schedule by adding another Secretary position for the City Clerk's Department; or 2. Deny the additional position and provide alternate direction to Staff. Jdfin M. Falconer Finance Director 000r)1,9 T4tyl 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: / STUDY SESSION: Discussion of Boards and Commissions PUBLIC HEARING: Conduct Study Session. None for this action. At the December 2, 1997 City Council meeting, the Council appointed new commissioners to fill commission vacancies. As part of the discussion at that meeting, the Council directed staff to agendize a discussion of boards and commissions for the second meeting in January. The Council previously discussed boards and commissions on March 19, 1996, June 4, 1996, and January 28, 1997. Staff has attached the staff reports and minutes from each of those sessions (Attachment Nos. 1, 2 & 3). Attachment No. 4 is a current list of City boards and commissions and their respective functions. Attachment No. 5 is a current listing of the commissioners. This space on the agenda has been reserved for discussion of City boards and commissions. Mark Weiss, Assistant City Manager Attachments: 1 . March 19, 1996 Staff Report and Minutes 2. June 4, 1996 Staff Report and Minutes 3. January 28, 1997 Staff Report and Minutes 4. Table of Boards, Commissions, and Committees' duties 5. Current listing of Boards/Commissions OCO....O C:\MyData\WPDocs\CITY COUNCIL\CCSTFFSTUDVCOMMISSIO NS.wptl Qullfuw ACHMENT 1 T4ht 4a(Fv COUNCIL/RDA MEETING DATE: March 1 9, 1996 ITEM TITLE: Discussions Related to Established Boards, Commissions and Committees As directed by the Council. Informational report only. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Pursuant to Council direction, staff has prepared background data on established Boards and Commissions in La Quinta (Attachment 1). The chart on page two is an abbreviated summary of that data. As currently structured, five Council -established authorities report to the Parks Department; two to Building & Safety; three tc Community Development; one to Public Works; and one to Finance. Numerous ad hoc committees have been established within the Cultural Commission and Parks & Recreation Commission to address specific tasks. Of the boards reviewed, only the Planning Commission is mandated within the Government Code-,qechnically, the Council could serve as the Planning Commission, but this is rarely .done, especially in communities with a high degree of development activity). The Building and Construction Appeals Board and Traffic Committee meet only as needed. _ Staff proposes that the Traffic Committee establish a quarterly meeting schedule to institutionalize coordinated traffic review and will implement that policy immediately. Some boards are compensated for meetings and support operations (i.e., Planning Commission, Investment Advisory Board, Human Services Commission, Parks & Recreation Commission and Cultural Commission).. City staff attends each board meeting (and subcommittee meeting). Agenda packets and meeting minutes are 000221 003 provided for each standing board, as well. "o that end, staff has developed conservative estimates for costs associated with each activity and included these estimates within the attachment. It should be noted that the "budget" and "staff costs" itemized within the chart are annual expenses and exclusive of one another. Thus, the total City cost for each commission is represented by the "budget" column plus the "staff cost" column. COMMISSIONS YEAR STAFFING SCHEDULED BUDGET EST. EST. MEETINGS STAFF COST Planning 1982 Community 24 $16,400 $163,200 Commission Development Building & Const. 1985 Building & 0 0 0 Appeals Board Safety Traffic Committee 1987 Public Works 0 0 - 0 Art in Public Places 1990 Community 12 $10,600 $13,850 Commission Development Historic Preservation 1992 Community 12 $8,200 $43,800 Commission Development Investment Advisory 1993 Finance 12 $6,610 $7,850 Board Youth Advisory 1993 Parks & Rec . 12 0 0 Committee Volunteer Advisory 1993 Parks & Rec 4 0 $250 Board Kidsline Advisory 1993 Parks & Rec 4 0 $440 Board Human Services 1994 Building & 12 $5,250 $5,630 Commission Safety Parks & Recreation 1994 Parks & Rec 12 $4,100 $5,330 Commission Cultural Commission 1995 1 Parks & Rec 12 $4,600 $7,600 N ME 000222 ;U 004 The Investment Advisory Board's (IAB) role in La Quinta is clearly distinct from other City boards in scope and responsibility. The IAB is staffed by the Finance Department and is currently meeting monthly and reviewing the City's investment policy. The IAB's enabling ordinance contemplates that, in time, this Board's schedule may be extended to quarterly meetings. Thus, it is anticipated that, once policies are clearly established, refined and institutionalized, this Board's activity and associated staffing costs (albeit, not its importance), will diminish. The remaining boards and commissions created in La Quinta over time reflect the community's priorities in terms of social, cultural and recreational endeavors. Of these, the City's Historic Preservation Commission is somewhat unique in that its existence and makeup, in addition to the focus it. provides on its historic preservation mission, qualifies the City as a certified local government capable of placing historic - structures on the National Register of Historic Places. This enhances the City's local autonomy and authority in its efforts towards protecting local historic resources and qualifying those resources for potential federal and state grant proceeds and protection under the National Historic Preservation Act of 1966. The Cultural Commission, and its five subcommittees; Parks & Recreation CommissiQn, and its four subcommittees; Volunteer Advisory Board; Youth Advisory Council; and Kidsline Advisory Board are all staffed by the Parks & Recreation Department. The Human Services Commission and its subcommittee are staffed by the Building & Safety Department. The Arts in Public Places Commission is staffed by the Community Development Department. The subcommittees referenced above tend to be task -specific working committees with limited anticipated life spans (i.e., until specified tasks are completed). There may be opportunity to merge associated duties and consolidate some existing boards into generic entities with more broadly defined missions. For example, both the Cultural Commission and Arts in Public Places Commission have an "arts" focus. The Parks & Recreation Commission, Human Services Commission, Volunteer Advisory Board, Kidsline Advisory Board, and Youth Advisory Council all have interests in youth activities and development (albeit, it is recognized that the Human Services Commission has a much broader charge in total) . The challenge then, may rest in establishing broadly-based commissions with representation and expertise from specialized fields, - Staff recognizes the value to the Council and community represented by the established Boards, Commissions, and Committees. Each has been established in response to community priorities and is served by dedicated civic leaders. The staffing requirements and associated City costs are significant, however, and can 3 000223 005 compromise the City's ability to respond to Council and citizen needs in a timely and effective manner. The challenge is to focus citizen efforts in efficient and effective ways; to eliminate duplication and minimize counter productive efforts while maximizing the contributions and productivity of interested and available human resources. To that end, possible scenarios towards consolidation could include: • combining the Arts in Public Places Commission with the Cultural Commission; • combining Human Services Commission functions with the Parks & Recreation Commission; • reconfiguring the Youth Advisory Committee as a subcommittee reporting to the Parks/Human Services Commission; • combining the Volunteers and Kidsline Advisory Boards. Staff is seeking policy direction from the Council. The enabling legislation (ordinances, etc.) is attached (Attachment 2) for established Boards. Staff will draft alternative enabling legislation for a revised Boards and Commission structure consistent with Council direction for future review as appropriate. Mark Weiss Assistant City Manager C:«.nra.aeiswi 4 000224 ��o 006 City Council Minutes 21 March 19, 1996 RESOLUTION NO. 96-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ONE-YEAR TIME EXTENSION FOR TENTATIVE TRACT 27224 OST EXTENSION) TO ALLOW A 98-LOT SINGLE-FAMILY RESIDENTIAL LAND SALES SUBDIVISION ON APPROXIMATELY 40 ACRES. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 96-17 as submitted. Motion carried unanimously. STUDY SESSION ............. continued 3. DISCUSSION OF CITY BOARDS, COMMISSIONS, & COMMITTEES .. continued Mr. Weiss, Assistant City Manager, advised that information about each of the City's Boards, Commissions, and Committees is contained in the staff report along with an estimated cost of staff time. He briefly reviewed the chargeable duties of each commission, pointing out that sometimes their purpose and duties overlap each other such as the Art in Public Places Commission and the Cultural Commission who both focus on art. He also reviewed possible consolidation scenarios such as combining the Art in Public Places Commission and Cultural Commission, combining the Human Services Commission and Parks & Recreation Commission, reconfiguring the Youth Advisory Committee as a subcommittee of the Parks/Human Services Commission, and combining the Volunteer Advisory Board with the Kidsline Advisory Board. Ms. Kathryn Hull, 77-260 Calle Chillon, speaking as a private citizen, encouraged the Council to consider how to best maintain a balance in the citizen's interests, economic development, business and residential development, as well as healthy growth and development in the City during their reviemv of the City's commissions. She believed that through qualified commission representatives, a well-rounded, stable base for community input could be provided. She felt that it's imperative for appropriate commissions to independently exist for the purpose of addressing the community's needs through recommendations to the Council. She also felt that the City would grow in a beneficial manner with a well-balanced plan wherein each area of concern is addressed thoroughly. Council Member Sniff questioned the cost estimates of the commissions, pointing out that many of them meet more than once a month. 000225 007 000 City Council Minutes 22 March 19, 1996 Mr. Genovese, City Manager, advised that the commissions held more meetings during their early establishment, but are expected to meet on a more regular basis in the future if they continue. In response to Mayor Holt, Ms. Nicholson, Parks & Recreation Director, advised that the Youth Advisory Committee did not most last year. Council Member Henderson pointed out that there are 45 active members on the commissions, excluding the Planning Commission, and that City Clerk and City Attorney costs are not included in the $116,000 amount listed in the staff report. She expressed strong concern about the duplication of efforts, sources, and resources should be stopped. Council Member Adolph felt that some of the commissions should . be consolidated, but was concerned that some of the duties might not receive due process which could affect the City's results. He felt that the design and architecture of the City was affected when the duties of the Design Review Board were turned over to the -Planning Commission as it is not handled to the same degree as it was before. He was concerned that the proper direction be taken, but would support the recommendation made by staff in the staff report. Council Member Perkins advised that he had supported the elimination of the Design Review Board when they were eliminated because he felt that their recommendations were based on personal preference and not necessarily the wishes of the community wasn't opposed to public involvement, but was concerned about going overboard and felt that the City's staff was insufficient to support the current number of commissions. He felt that it might be necessary to keep the Historic Preservation Commission to retain State certification. He preferred having five members on the Planning Commission instead of seven, felt that a Traffic Committee should be appointed on an as - needed basis, and was opposed to commissions appointing subcommittees without Council approval. His greatest concern was the amount of staff time required by these commissions and wished to see them consolidated down to six. Mr. Genovese, City Manager, advised that the Building & Construction Appeals Board is mandated by the State and that the Traffic Committee consists of professionals who meet on an as -needed basis as set up through the Municipal Code. Council Member Sniff pointed out that the purpose of establishing the commissions was to get the citizens involved as much as possible as well as 00 1 000226008 City Council Minutes 23 March 19, 1996 expand the City's horizons and he felt that it would be difficult to decide which members to keep if the commissions are consolidated. He wasn't sure that it would be well received or productive and felt that the general similarities wouldn't necessarily be specific ones. He didn't believe that the Art in Public Places and Cultural Commissions were necessarily compatible, pointing out that the scope of the APP is basically narrow. He wasn't totally in favor of terminating some of the commissions and felt that the community was in support of having them. He suggested that the commissions be given a firm focus with a real sense of purpose and a limited work plan. Council Member Henderson pointed out that the commission memberships would decrease by natural attrition through resignations and as terms expire. She felt that the broad scope of the commissions has gotten out of hand because the expanded memberships were having a hard time focusing and that the memberships were increased because the Council was having a hard time making appointments with so many qualified applicants. She felt that the commissioners would be happier if their goals were combined and they were able to see their achievement. She believed that the Council needs to review the ordinances and the goals of the commissions and suggested that this issue be dealt with in June during budget deliberations, pointing out that a number of the terms expire at that time. She suggested that in the interim, staff continue working on a consolidation plan wherein the commissions could have work plans, but realistic ones. Mayor Holt believed that the commissions have worked hard to be focused and have a purpose. She supported some consolidation, but was concerned that too much would affect the commissioners ability to accomplish their goals. She, too, felt that the Art in Public Places Commission should remain separated from the other commissions and suggested combining the Parks & Recreation and Cultural Commissions and placing the Kidsline, Youth Advisory Committee, and Volunteer Advisory Board as subcommittees under the Human Services Commission: Council Member Perkins felt that attrition would be the best way to handle reductions in the commission memberships. He felt that the purpose of the Cultural Commission when it was formed was to coordinate all of the City's cultural events as an umbrella commission, including the Art in Public Places Commission. He was concerned that all of the commissions could end up being retained if everyones' personal idea of what should be kept separate is done. He felt that the number of commissions and people involved take up too much staff time. 000227 009 occl City Council Minutes 24 March 19, 1996 Mayor Holt suggested asking the commissioners for input on how some of the commissions could be consolidated. Council Member Henderson didn't have a problem with that as long as the Council doesn't feel that those recommendations have to be accepted. Council Member Sniff advised that they might consider recreating the Community Services Commission under a different name and slightly different form, with two components instead of three. He supported the idea of getting input from the commissioners.• Council Member Perkins read an excerpt from the Art in Public Places Commission ordinance relating to its relationship with the cultural affairs of the City and suggested that this matter be brought back at a later date. Council Member Henderson felt that staff should have a clearer direction from Council before ending this discussion. She felt that the ordinance for the Art in Public Places Commission should be revised to reduce the membership to five and deleting the recommendations for appointments from the Arts Foundation.. Council Member Perkins wasn't sure that it would be beneficial to receive input from the commissioners. Mayor Holt suggested that staff bring back several consolidation scenarios for Council's consideration. Council Member Adolph suggested bringing back the associated costs and look at ways to expedite project reviews by the various commissions. In response to Council Member Henderson, Mr. Genovese advised that staff would ioo�- at potential areas of duplication. Council Member Sniff reiterated that he believed the commissioners should have an opportunity to give their input and possibly submit a summary of their efforts. Council Member Henderson felt that the Council has already received that information through the minutes of the various commissions, but was willing to allow their input further as long as the Council agrees to make a firm decision when it's brought back. Mayor Holt agreed. 000229 000 O o City Council Minutes 25 March 19, 1996 Council Member Adolph felt that it's important for the commissioners to know that the Council intends to handle any membership deletions through attrition only. Mr. Genovese advised that staff would look at specific duplications, solicit feedback from the commissions, examine ways to refine costs, and look at all of the terms on each commission. Council concurred that the Planning Commission and Investment Advisory Board should not be included in this review except to possibly reduce the membership on the Investment Advisory Board to five. All reports were noted and filed. DEPARTMENT REPORTS ......... CONTINUED A-1. STATUS REPORT ON SOLID WASTE FRANCHISE NEGOTIATIONS WITH WASTE MANAGEMENT OF THE DESERT. Mr. Weiss, Assistant City Manager, advised that the firm of EcoNomics would be assisting the City in negotiations with Waste Management of the Desert who's current waste franchise agreement expires on June 30, 1996. He advised that enhancements found in other cities' contracts have been itemized for the purpose of negotiating a new agreement. In responses_ to Council Member Adolph, Mr. Weiss advised that five years is typical for a waste franchise agreement. EcoNomics has been retained because of the many changes in State law and the significant revisions in the contracts_ of other cities. The EcoNomics contract is on a time -and -materials basis with staff handling the negotiations as much as possible. In response to Council Member Adolph, Ms. Honeywell, City Attorney, advised that becoming a charter city does not affect AB 939 regulations. Mayor Holt was concerned about a conflict of interest since EcoNomics has submitted a proposal for the City's AB 939 mandates. 000229 CCU Oi). ATTACHMENT 2 T4ht 4 4 Q" COUNCIURDA MEETING DATE: June 4, 1996 ITEM TITLE: Discussion of Commissions and Boards RECOMMENDATION: As directed by the City Council. FISCAL IMPLICATIONS: Informational report only. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION PUBLIC HEARING: The City Council considered the roles, responsibilities and costs associated with established Boards and Commissions at its regular City Council meeting of March 19, 1996. Several scenarios towards possible consolidation of existing Boards were discussed at that meeting. The Council, however, before taking any specific action relating to this matter asked that staff solicit input from the Boards and conduct further research related to Board cost, duplication and member terms. Board Notes: Previously, staff submitted a report to each of the Boards and Commissions (Attachment 1) outlining pertinent issues, and subsequently met with each Board to discuss each Board's role and effectiveness, size, potential for consolidation, and if deemed appropriate, process for consolidation. Staff notes that were prepared as a result of attendance at each of the Board/Commission meetings, the enabling Ordinance for each Board/Commission, and Board Member Term Rosters for each, are included as Attachments 2A through 2J. 000230 012 The City Council will note that Board consensus and individual Board Member comments varied, as might be expected. Each Board discussed its respective role, activity and progress. Some expressed frustration with either this review or with a perceived lack of direction with respect to the Board's initial mission or its current operating procedures. The Boards generally indicated support for a seven Member configuration (excepting the Historical Preservation Commission which felt five Members would be adequate; the Cultural Commission which felt five Members would be adequate unless the Commission were consolidated with some other entity; and the Volunteer Advisory Board (VAB) which consists of three Members recommending that the VAB be abolished so that other more needed Boards might be preserved). Some Boards supported some form of consolidation (i.e., Parks and Recreation, Human Services Commission). Others preferred retention of the status quo (i.e., Kidsline, Cultural Commission, Arts in Public Places). One suggested its own abolishment (i.e., Volunteer Advisory Board) so that others might be retained. The Parks and Recreation Commission generally supported consolidation ideas referenced in the March 19, 1996 staff report as a good "first step", including consolidation of the Parks Commission with the Human Services Commission. The Human. Services Commission rejected consolidation with Parks and Recreation in that there was a desire to retain a distinction between "needs" and "amenities". The Human Services Commission generally felt that the Youth Advisory Committee and Volunteer and Kidsline Advisory Boards' duties were more compatible with the Human Services Commission mission. _ROM Staff represented in its report of March 19 estimated costs associated with each Board's activities during the past year. These estimates were based upon actual budget allocations for Board Member stipends and expenses plus each Department Director's estimate of staff support costs. No allocation was assigned for administrative overhead or additional support costs (i.e., City Clerk, City Attorney, City Manager time; City Hall expenses; insurance; etc.). The City Council noted that estimated expenses varied significantly from Board to Board. This variance in cost undoubtedly reflects a variance in each Board's workload as well as a variance in the actual staff support provided each Board. It could be argued that at least a part of the frustration cited by certain Boards is due to the lack of available support from staff because of time constraints or competing demands. 000231 013 Given the above, it may be more appropriate to evaluate the cost for each Board at some standard necessary to ensure an adequate and desired level of support. One breakdown for City costs associated with a meeting might be as follows: Director —preparation ($40 x 4 hours) $160 Secretary — preparation ($20 x 4 hours) $ 80 Meeting — Dir./Sec ($60 x 3 hours) $180 Follow-up — Director ($40 x 4 hours) $160 Follow-up — Secretary ($20 x 1 hour) $ 20 Minutes — Secretary ($20 x 6 hours) $120 Subtotal: $720 Overhead — ($720 x 20%) 44 TOTAL $864 Of course, this cost will vary dramatically dependent upon the complexity of the meeting, length of agenda, and degree of individual interaction of Board Members with staff prior to and after meetings. It is not unreasonable, however, to suggest that the City spend, at a minimum, $1,000 to staff each meeting to ensure even the most basic professional support service. Pursuant to Section 2.65.010 C. of the Municipal Code, the Art in Public Places Program is intended to achieve General Plan objectives towards cultural enhancement "by providing visual art throughout the City". Chapter 2.85 establishing the Cultural Commission indicates that this Commission's functions may involve arts -related disciplines including "Visual arts, such as painting, sculpture, photography, graphics, video art, and applied art" (Section 2.85.020 C. 2.) Furthermore, Section 2.85.080 outlines powers and duties of the Cultural Commission, to include "Make recommendations concerning the spending of moneys which may be earmarked for art purposes by the Council from time to time." (Section 2.85.080 H.). 000232 014 3 The Cultural Commission is to "Create opportunities for the development and enhancement of children, youth, and senior art and cultural activities." (Section 2.85.080 J.). The Parks & Recreation Commission is to "identify needs for recreation and social services to citizens in need through both private and public resources so as to avoid duplication and conflict of effort, and to evaluate the effectiveness of services provided" (Section 2.80.020 B.). The Human Services Commission is to "identify community needs for senior, youth, housing and child care services, to plan for the coordinated delivery of such services to citizens in need through both private and public resources so as to avoid duplication and conflict of effort, and to evaluate the effectiveness of services provided" (2.90.020 A.). The Youth Advisory Council is to focus on "educational, emotional, and health related needs and issues affecting youth of La Quinta". There is potential for duplication of effort because of the broad scope of services contained within the enabling legislation for each of the Boards as outlined above. Generally, however, staff did not hear that duplication was a major problem in actual practice from existing Board members (with the possible exception of individual Parks and Recreation Board Members). The City Council, however, may wish for staff to clarify language relevant to specific Boards once basic structural questions have been addressed. Member Terms Attachment 3 contains the membership and terms for each of the referenced Boards. It should be noted that there is concern on the part of individual Board Members regarding consolidation efforts as it might affect Board membership. Staff represented in its report to the Boards that some City Council Members suggested consolidation by attrition. Certain Board members emphasized, however, that quality members might be lost if membership were terminated as terms expired (albeit, it was recognized that there was no guarantee of re -nomination of members as their terms expire). Members simply expressed that the arbitrary elimination of seats as terms expired may not be in the best interest of Board effectiveness. FINDINGS AND ALTERNATIVES: Alternatives suggested to the City Council regarding consolidation to -date include: • Combine Arts in Public Places Commission with the Cultural Commission; C(�!� 000233 015 • Combine the Human Services Commission with the Parks & Recreation Commission; assign the Youth Advisory Commission as a subcommittee reporting to the new Parks/Human Services Commission; • Combine the Volunteers and Kidsline Advisory Boards; • Combine the Parks & Recreation Commission with the Cultural Commission; • Combine the Human Services Commission and Youth Advisory Committee with the Volunteer and Kidsline Advisory Boards serving as subcommittees thereto; • Abolish the Volunteer Advisory Board; • Create a "new" Community Services Commission comprised of three committees (Parks & Recreation, Culture, and Human Services); disband the three affected Commissions effective June 30, 1996 and appoint three members from each, to the newly formed nine Member Community Services Commission effective July 1, 1996; • Retain the status quo, and revisit the matter in one year; and • Retain the status quo. Other suggestions, relating to Board operation included: • Reduce all Boards from seven to five Members; • Eliminate or reduce remuneration for all Board Members to save costs; • Provide more City Council direction to Boards regarding mission, policies and protocol; • Start Board meetings at 5:00 p.m. instead of 7:00 p.m. to minimize staff impact; • Allow temporary ad hoc committees to work independent of staff to accomplish Board goals with minimal staff impact; and • Retain the status quo. Staff believes that, to develop standards and policies and provide an appropriate amount of professional staff support to established Boards, it will be necessary to either pursue some form of consolidation to streamline and focus Board activities or re -prioritize and dedicate staff efforts towards supporting the existing structure. Staff seeks City Council direction. Mark Weiss Assistant City Manager 000234 5 00 016 City Council Minutes 26 June 4, 1996 It was moved by Council Members Sniff/Adolph to adopt Resolution No. 96-40 as submitted. Motion carried unanimously. 1. DISCUSSION OF COMMISSIONS AND BOARDS. Mr. Weiss, Assistant City Manager, advised that pursuant to Council's directive on March 19, 1996, staff has met with each of the City's Boards/Commissions to gain input from them. He referred to the written staff report which outlines the discussions which transpired at each of the different bodies. Basically, most favored a seven -member configuration except for the Historic Preservation Commission and the Cultural Commission, both of which felt that five members would be adequate. The Volunteer Advisory Board supported their abolishment if such action would help the other bodies remain in existence. Some Boards/Commissions supported some sort of consolidation, especially the Parks & Recreation Commission and the Human Services Commission --all other preferred status quo. The Parks & Recreation Commission generally supported the consolidations mentioned 'in the March 19th staff report; however, the Human Services Commission rejected consolidation with the Parks & Recreation Commission as there was a desire to retain a distinction between "needs" and "amenities." The Human Services Commission did feel that the Youth Advisory Committee and Volunteer and Kidsline Advisory Boards duties were more compatible with their mission. Mr. Weiss then referred to the costs breakdowns delineated in the staff report. Regarding duplication of efforts, he advised that there is potential for duplication of effort -because of the broad scope -of services contained within the enabling legislation for -each of the Boards as outlined in the report. Mr. Weiss then reviewed the findings and alternatives available to the Council as outlined in the staff report and on file in the City Clerk's Office, which reviewed various consolidations scenarios, reduction in number of members on Boards, elimination of remuneration, change meeting times, allow ad hoc committees to work without staff assistance and retaining the status quo. Mayor Holt stated that she was opposed to splitting the Community Services Commission into three separate commissions, but she felt that the Council wasn't giving them .enough direction. Some of the Council felt that if it was C00 01'7 000235 City Council Minutes 27 June 4, 1996 split, they would be able to go forward with the various projects. She felt that all three are doing an excellent job. She understood the staff time involved and understood the members' frustrations and perhaps they still are not getting the direction they are looking for. She wished to see the boards/commissions remain intact except for putting Kidsline Advisory, Volunteer Advisory and Youth Advisory under the auspices of Human Services. She felt that they really haven't been given a chance to see if it can work. She also suggested the possibility of their meetings starting at 5:00 pm to reduce some staff burden. - Council Member Adolph commented that the Council has pretty much decided not to touch the Planning Commission, Investment Advisory Board and the Historic Preservation Commission; and that the Building & Construction Appeals Board and Traffic Committee don't meet so he doesn't consider them. The Volunteer Advisory Board has agreed to be abolished and the Youth Advisory and Kidsline can be combined with one, so we're already losing two. He felt that the Human Services, Cultural Commission and Parks & Recreation serve a viable purpose and shouldn't be touched. He felt that the membership should be retained at seven, because you always have the situation of vacation or other kinds of absences. He commented that elimination of the Design Review Board was a big loss and didn't wish to see that happen with any of these commissions/boards. Council Member Henderson stated that her initial feeling was to scale back both in numbers of commissions/boards and in numbers of members on each. However, after a great deal of research, discussions and soul searching, she has seen her position change. She felt that the problem two or three years ago dealing with not enough Council involvement hasn't changed. She referred to the report regarding the Youth Summit which was not even acknowledged by the Council other than it being placed as an information item on an agenda. She then referred to a request from the new La Quinta Arts Association and the fact that there -is no method for them to go to the appropriate commission that should be dealing with these kinds of requests. These commissions should have a scope of responsibility and the Council should be willing to fund the existence of these commissions or we should not have them. She felt that every commission should be reviewing requests for funding that falls within their area of expertise and also noted that an organization like the La Quinta Historical Society has no interaction with the Historic Preservation Commission. The Council needs to look at the role they wish these commissions to play. She also commented on the various types of minutes the Council is receiving and that there should be some uniformity as some of them believe that their form of communication with the Council is through their minutes and yet, now that they are being read, they seem to be changing their formats. Regarding the Artin Public Places Commission, she wished to see the recommendations of the La 018 000236 City Council Minutes 28 June 4, 1996 Quinta Arts Foundation eliminated and all appointments made at the discretion of the City Council. Each commission should investigate and determine which correlating committee exists within CVAG and have some interaction with them and report back to their commission. She wished to see that for a 60-90 day period that all commissions review the minutes of all other commissions and give a verbal report back to their respective commission. She also wished to see a serious concerted effort with a report back to the Council regarding encouraging and increasing public attendance at their meetings. She would support an automatic extension of all terms and allowing attrition through resignations and no recruitment for one year. Commissions should be working on Council issues and not creating issues. She concluded that she had no problem with seven members, especially if they're going to be reviewing funding issues. Council Member Sniff felt that the City needs to involve as many citizens as possible and felt that has been accomplished. He felt that we have a tremendous resource here and that has been put in a status of uncertainty. He didn't see it as a monetary issue - people who serve deserve at least a nominal payment. He supported the current status as to the numbers of members. He favored status quo with very few exceptions such as placing the Kidsline, and Volunteer Advisory under the Human Services. He believed that there is a need for a method to fast -track their concerns to the Council. He supported an automatic one-year extension of all terms. There is a need to address liaison between the commissions/Council. Regarding the various requests for funding the City receives, he had a concern about processing those through the commissions. He felt that the Council needs to encourage the commissions and give them reinforcement. Council Member Perkins supported an automatic one-year extension. He said that he has read all of the various ordinances and while they aren't the best, most alt are practical and specify that they are advisory or recommending bodies to the Council. He believed that the City has the "cream of the crop" serving on the commissions and agreed that the Council hasn't given enough direction; however, the ordinances do provide some direction that they should be looking at. He felt that there needs to be a closer relationship between the commissions and the Council. He said that he doesn't attend their meetings, because he felt that the presence of a Council Member hinders their actions. Perhaps, there should be a Council representative that goes to a meeting for specific purposes and then lease. He felt that the Council should be looking at the cost factor - he had a concern about the staff time that equates into dollars. He urged them to give the majority and minority thinking in their minutes. He agreed that the Council needs to review all of the ordinances during this one year period. Regarding the Cultural Commission, he envisions its formation as GOG000237 019 City Council Minutes 29 June 4, 1996 an umbrella for all other organizations. He didn't want to see any commission take on a project that will consume staff time. Ms. Honeywell, City Attorney, advised that the matter before the Council is a study session only - any action to extend terms would require an amendment to the Code which staff can bring back to the Council. Council Member Perkins suggested extending only those terms that are expiring. Council Member Sniff suggested leaving all boards/commissions intact; place Kidsline and Volunteer Advisory Board under Human Services; and ask staff to develop a fast -track method to get requests to the City Council quickly; and to extend the terms of all members for one year. Council Member Henderson vigorously supported having the commissions review funding requests. If we have commissions made up of experts in their fields, they should be able to review these kinds of applications. She also wished to see an amendment to the Art in Public Places Commission concerning the appointment of three members of the Arts Foundation as she saw no reason for it. Mr. Genovese, City Manager, advised that staff will return at the next meeting for consideration of extension of terms. He asked that consideration be given to placing Kidsline, Youth Advisory Committee under Parks & Recreation Commission instead of the Human Services Commission since they are staffed by the Parks & Recreation Director. He further advised that staff will be returning in the near future with a protocol and handbook for the commissions. All reports were noted and filed. Mr. Genovese asked for Council's consideration of a Special Council Meeting at 3:00 pm on Thursday, June 20, 1996 for review of the 1996/97 FY budget. Council concurred. 000238 ATTACHMENT 3 4 COUNCIL/RDA MEETING DATE: January 28, 1997 Discussion of Boards, Commissions and Committees As directed by the City Council. None. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: -19e PUBLIC HEARING: The City Council has reviewed the enabling legislation, duties, composition and protocol of City Boards, Commissions and Committees during meetings held previously in 1996. As a result of these meetings, the City has: 1. Approved a "Handbook for Commissions, Boards, and Committees"; 2. Amended the Municipal Code to bring greater operating consistency to Board operations (i.e., establishing terms at three years; providing for election of officers in July; defining "quorum" as a majority of existing appointed members; providing for "summary" minutes; and establishing a consistent agenda format); 3. Consolidated Board duties (i.e., eliminating Youth Advisory Commission and Kidsline Advisory Board and assigning associated duties to the Parks and Recreation Commission); and 4. Revised Human Services Commission duties (i.e., eliminating the "housing services" responsibility). In addition to the above, the City Council extended all Members' terms one year and directed that vacancies be filled only on a case -by -case basis upon council approval pending further consideration of the Commissions' status. Staff has included appropriate sections from the Municipal Code pertaining to board operations and responsibilities as Attachment 1 to this report. 000239 0� 4 021 Attachment 2 is an updated list of board members and term expiration dates. Alternatives previously identified and discussed regarding board structure and operations include: • Create a "new" Community Services Commission comprised of three committees (Parks and Recreation, Cultural and Human Services) and abolish the three affected Commissions; • Combine the Arts in Public Places Commission with the Cultural Commission; • Combine the Human Services Commission with the Parks and Recreation Commission; • Combine the Parks and Recreation Commission with the Cultural Commission; • Reduce all boards from seven to five members; • Eliminate remuneration for all board members to save costs; • Start board meetings at 5:00 P.M. instead of 7:00 P.M. to minimize staffing requirements; . • Allow temporary ad hoc committees to work independent of staff to accomplish board goals with minimal staffing requirements; • Provide more City Council direction to boards regarding mission, policies and protocol; and • Retain the status quo. Staff seeks City Council direction. Mark Weiss Assistant City Manager w/attachments 000240 01 0 nm 022 City Council Minutes 5 January 28, 1997 Council Member Sniff supported obtaining some kind of an appraisal and some discussions with the property owner after the appraisal. He felt that it could be an integral part of The Village. Council Member Adolph felt that we should do everything we can to save the building, but didn't want to pay an inflated price. If we purchase the building, he asked who would be responsible for the operation and maintenance? He felt that those issues will need to be addressed if we are going to look seriously at purchasing this building. Mr. Genovese stated that staff will move forward with an appraisal prior to studying any other issues. 2. DISCUSSION OF BOARDS/COMMISSIONS AND COMMITTEES. Mr. Weiss, Assistant City Manager, referred to the staff report in which various actions taken by the Council during the past year concerning Boards/Commissions are outlined. Also outlined are various suggestions that have been discussed regarding different structures that might be applied to boards and commissions. Council Member Sniff stated that his first choice is to keep the commissions in- tact and up to full membership; and that meetings set for the evening hours (allowing some latitude for commission choice and staff convenience). He felt that the Council needs to provide the commissions with more defined direction so that there is a better line of communication. Mayor Holt was happy with the modifications we have already made and she didn't wish to go back to a Community Services Commission; and the combining of the Human Services, Parks & Recreation and Cultural Commissions. She also didn't support eliminating their stipend even though many of them are willing do so if that would mean keeping the commissions. She did wish to see the Council meet with each Commission at least once each year for some one-on-one interaction. She felt that the more people in the community who are involved, the better off the City is. Carl Ingram, 78-865 Sanita Drive, believed that all of the Commissions are needed and there needs to be seven on each. If there is a budget problem, lie was willing to forgo the stipend. He commented that they are still operating with an Interim Parks & Recreation Director and there is a need to get a full- 000241 OJ Q23 City Council Minutes 6 January 28, 1997 time, experienced Director. Council Member Sniff felt that the City needs to move forward in recruiting a new Parks & Recreation Director. Mr. Genovese, advised that staff is proceeding in all ways possible and any further discussions would have to be held in Closed Session. Council Member Henderson felt that all Commissioners are working diligently in pursuing their interests. In reviewing the ordinances, she sees some similarities. She felt that the Coachella Valley is blessed with the number of independent organizations filling the needs and desires of the community. We have very strong community organizations filling the needs of the areas defined for the Cultural Commission and we have a very active Parks & Recreation District, as well as our own Parks & Recreation Department. She felt that there is some over -lapping of responsibilities between the Human Services Commission and the Senior Center. She questioned the role of the previous Community Services Commission. Mayor Holt advised that on the previous Community Services Commission, there were two Commissioners assigned to each of the components of that Commission, i.e., Human, Culture and Parks & Recreation. The Commissions are now made of more "doers" and are doing more for the community than was previously being done. Council Member Adolph was opposed to forming another Community Services - the only combination he could possibly support would be combining the Human Services Commission with the Parks and Recreation Commission. He would not support reducing the membership on the commissions to five or eliminating their stipend. He favored meetings starting at seven in the evening to allow for more community involvement and was not supportive of ad hoc committees. Council Member Sniff stated that initially, there was a Human Relations Committee which evolved into the Community Services Commission comprised of seven members. Council Member Henderson advised that one of the problems all of the Commissions face is communications with the Council as well as the community. No one attends their meetings, attendance of members is a problem and would function very well at five members and when the Council makes appointments, people are being considered who have never attended a meeting. The Planning Commission was increased to seven when the Design 00024? OOOM 024 City Council Minutes 7 January 28, 1997 Review Board was eliminated and added to the functions of the Planning Commission. The City Council functions well with five members and everyone feels a commitment to attend the meetings. If a commission finds itself unable to function because people can't find the time to attend the meetings then maybe we don't need that commission. She commented that the Parks & Recreation and Human Services just had a joint meeting and are looking to holding a joint workshop and she felt that they could function as one Commission very well. A significant number of the needs we wished to see addressed by all these commissions are currently being addressed by the various community organizations. She felt that it would be much more important for this community to have a commission in place to operate as a go-between with the organizations already in place. When she first came on the Council, she felt that funding requests should be run through the commissions first and that never happened. Therefore, she felt that a new Community Services Commission should be put in place with their main function to be to communication with the community organizations. Mayor Holt agreed that the various commissions need to be better utilized and continued to believe that the City needs maximum community involvement. Regarding the time of the meetings, she felt that should be left up to the individual commissions to decide. Council Member Perkins advised that he has served on both five -member and seven -member commissions and felt that a five -member commission can accomplish much more in a shorter period of time. Regarding attendance, when people are appointed, they understand the date and time of meetings and it's their responsibility to be there. He agreed that the time of meetings should be left up to the individual commissions. He believed that some consolidation is needed and pointed out the amount of staff time required and the City's staff is already overloaded and these commissions are taking them away from work they were hired to do. Council then proceeded to review staff's options and came to the following consensus: 1. NO on creating a new Community Services Commission comprised of the current Human Services, Parks & Recreation and Cultural Commissions. 2. NO on combining the Arts in Public Places with Cultural Commission. 3. YES on combining the Parks & Recreation with Human Services. 4. NO on combining the Parks & Recreation with Cultural Commission. 5. NO on reducing the members from seven to five. 6. NO on eliminating remuneration. for members. 000243 0OS 025 City Council Minutes 8 January 28, 1997 7. NO on setting time of meetings (leave it up to the Commissioners). 8. POSSIBLY allow for ad hoc committees when needed, but not as a normal practice. 9. YES on Council providing more Council direction. Council Member Henderson felt that we should start each fiscal year with the Chairmen of each commission having a joint meeting to learn what's going on in other areas. She then referred to the Investment Advisory Board and said that when she served on the Investment Task Force there seemed to be a number of financial issues that the Task Force didn't feel was fully understood by the Council. 'She is now finding that she's receiving a number of financial reports that she doesn't understand and she depends on the IAB to have reviewed them first and they are not because they are not within their charge. She wished to see a change in the ordinance in order to get a little more input from the IAB. Mr. Genovese advised that the Council has periodically dealt with the matter of which reports are to be transmitted to the IAB and have made a distinction between financial versus investment -related matters. Council Member Henderson felt that the matter should be revisited to determine if there are some financial documents that should be reviewed by the IAB. Council agreed to re -visit the issue, while not stating that they would be willing to make a change without some compelling reason. Council Member Henderson felt that there should be some pre -qualification for applicants for any Board/Commission, such as attendance at two or three meetings of the Board/Commission they are applying for. Council concurred on directing the Clerk to hold any appointment in abeyance and advising them that they are required to attend two meetings of the Board/Commission. Council also directed the City Clerk in advertising for all vacancies so that positions can be filled prior to July 1, 1997. Council also directed staff to bring back consideration of combining the Parks & Recreation Commission with the Human Services Commission. 000244 026 City Council Minutes 9 January 28, 1997 There being no further business, the meeting was adjourned upon motion by Council Members Sniff/Adolph and carried. Respectfully submitted, 5rAUNDRA L. JUHOLA, City Clerk City of La Quinta, California 027 000241 ATTACHMENT 4 II BOARDS. CCITY OF LA QUINTA OMMISSIONS and COMMITTEES II ART IN PUBLIC PLACES COMMISSION BUILDING & CONSTRUCTION APPEALS BOARD CULTURAL COMMISSION Community Primary function is the preparation of an Art in Development Public Places Plan for recommendation to the Council and implementation of the plan Building & Safety Community Services Department (City Manager's Office is interim staff) To determine the suitability of alternate materials and methods of installation General purpose is to encourage the development of primarily literary, performing and visual art events and activities; advisory body to Council HISTORIC Community Advisory body to City Council and Planning PRESERVATION Development Commission in all matters relating to the COMMISSION identification, protection, restoration, and retention of sites within the City HUMAN Building & General purpose is to encourage the development SERVICES Safety of a planned & orderly approach to the delivery of COMMISSION community services to the City; advisory body to Council 028 000246 0001W CITY OF LA QUINTA II BOARDS. COMMISSIONS and COMMITTEES II INVESTMENT Finance To review accounting statements and verifications ADVISORY to ensure accurate reporting; monitor compliance BOARD with existing policy and procedures; review and make recommendations concerning investment policy, contracts and consultants PARKS & Community General purpose is to encourage the development RECREATION Services of a planned and orderly approach to the delivery of COMMISSION Department leisure services to the City; advisory body to City Council PLANNING Community To carry out powers, functions and duties as COMMISSION Development prescribed in the Planning & Zoning Laws of the State and the La Quinta Zoning Ordinance; advisory body to City Council TRAFFIC Public Works Suggest most practicable means for coordinating COMMITTEE the activities of the committee; stimulate and assist in preparation of traffic reports; receive traffic complaints; recommendation to City Council, City Engineer and Sheriff's Department ways & means for improving traffic conditions C:\MyData\WPDocs1COMMLST3.WPDJanuaiy 14, 1998 000247 0 0 I= 029 ROSITA SHAMIS 78-955 Del Monte Ct. La Quints, Cal. 92253 564-1236 ELAINE REYNOLDS 49-294 Ave. Vista Bonita La Quinta, Cal. 92253 564-1880 (Res) CHARRIE CHAPPIE 77-701 Los Arboles La Quinta, Cal. 92253 564-2968 (Res) SHARON KENNEDY 48-751 San Pedro La Quinta, Calif. 92253 564-4660 (Res) 775-3860 (Bus) MICHELLE KLEIN 49-100 Tango Court La Quinta, Cal. 92253 564-2250 (Res) JOHN WALLING 45-190 Club Dr. Indian Wells, Cal. 92210 51-260 Avenida Rubio La Quinta, Cal. 92253 564-5018 (Res) 360-0250 (Bus) 774-1637 (Mobile) GLORIA MUCCIOLO 48-535 Via Amistad La Quinta, Calif. 92253 771-0166 (Res) Updated: 12/3/97 ATTACHMENT 5 Appointed: 7-01-95 Term: 2 Years Expires: 6-30-98 Appointed: 7-01-95 Term: 2 Years Expires: 6-30-98 Appointed: 7-01-97 Term: 3 Years Expires: 6-30-2000 Appointed: 7-01-95 Term: 2 Years Expires: 6-30-98 Appointed: 7-01-95 Term: 2 Years Expires: 6-30-98 Appointed: 7-01-97 Term: 3 Years Expires: 6-30-2000 Appointed: 12/2/97 Term: Unexp. Expires: 6-30-2000 0001m 030 Dennis Cunningham c/o Century Homes 1535 South D Street, Suite 200 San Bernardino, California 92408 (909)381-6007 (619) 360-7464 Local Bus. Kevin Leonhard Stanford Leonhard Architects 73-350 El Paseo Suite 207 Palm Desert, California 92260 (619) 776-8478 Bus. Michael Mendoza 45-240 Club Drive Indian Wells, Calif. 92210 (619) 564-3238 Res. (619) 345-5648 Bus. Jim Hegge 46-325 Roudel P.O. Box 1365 La Quinta, California 92253 (619)775-6970 Dennis Wish 54-625 Avenida Bermudas La Quinta, California 92253 (619)564-0884 Updated: March 17, 1997 Appointed: Appointed: Appointed: Appointed: Appointed: 2-18-97 2-18-97 2-18-97 5-03-94 5-03-94 000241 031 SUSAN BENAY Appointed: 7-01-95 53-686 Avenida Velasco Term: 3 Years P.O. Box 1366 Expires: 6-30-99 La Quinta, Calif. 92253 (619) 564-6405 (Res) HONEY J. ATKINS Appointed: 7-01-95 52470 Avenida Madero Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-99 (619) 564-7400 (Res) JOHN DETLIE Appointed: 7-01-97 48-546 Via Amistad Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-2000 (760) 564-5659 ROXANNE VOIGT Appointed: 7-01-97 52-658 Eisenhower Drive Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-2000 (760) 564-2722 (Res) (760) 564-5545 KATHRYN HULL Appointed: 7-01-97 77-260 Calle Chillon Term: 3 Years P.O. Box 947 Expires: 6-30-2000 La Quinta, Cal. 92253 (760) 771-1041 (Res) JUDY VOSSLER Appointed: 2-06-96 55-920 PGA Boulevard Term: Unexp. La Quinta, Cal. 92253 Expires: 6-30-98 (619) 564-7137 (Bus) (760) 564-7131 (FAX) PATRICK WELCH Appointed: 7-01-97 53-686 Avenida Velasco Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-2000 (760) 564-6405 (Res) (760) 564-7150 (Bus) Updated: 11/25/97 000250 032 Barbara Irwin 44-065 Camino La Cresta La Quinta, Cal. 92253 (760) 360-9851 (Res) (Non -Professional) E. A. "Ned" Millis 54-785 Avenida Ramirez La Quinta, California 92253 (619) 771-0397 (Home) (619) 564-4940 (Work) (619) 564-4092 (FAX) (Non -Professional) Jim DeMersman 504 N. Tercero Circle Palm Springs, Calif. 92262 (619) 322-2150 (Home) (619) 369-7212 (Work) (Professional) Maria L. Puente 78-620 Forbes Circle La Quinta, California (619) 345-4411 (Home) (619) 775-3820 (Work) (Professional) Robert S. Wright 53-795 Eisenhower La Quinta, California 92253 (619) 564-0393 (Home) (619) 564-0393 (Work) (619) 771-1811 (FAX) 293-9438 (Pager) (Professional) Updated: 6/30/97 Appointed Term: Expires: Appointed: Term: Expires: Appointed: Term: Expires: Appointed: Term: Expires: Appointed: Term: Expires: 7-01-97 3 Years 6-30-2000 7-01-97 3 Years 6-30-2000 2-06-96 Unexp. 6-30-98 7-01-97 2 Years 6-30-2000 5-17-94 3 Years 6-30-98 000251 00AM 033 NICOLE NARD Appointed: 7-01-97 78-636 Bottle Brush Drive Term: 3 years La Quinta, California 92253 Expires: 6-30-2000 (760) 564-5030 MARY SANTOS Appointed: 7-01-97 54-018 Avenida Juarez Term: 3 Years La Quinta, California 92253 Expires: 6-30-2000 (760) 564-1681 (Res) (760) 347-6000 (Bus) VICTORIA ST. JOHNS Appointed: 7-01-97 53-200 Avenida Montezuma Term: 3 Years La Quinta, California 92253 Expires: 6-30-2000 (619) 564-3411 (Res) (619) 773-0669 (Bus) JOAN REBICH Appointed: 03-05-96 53-810 Avenida Cortez Term: Unexp. Term La Quinta, California 92253 Expires: 6-30-99 (619) 564-0161 (Res) (619) 863-7325 (Bus) KAY WOLFF Appointed: 7-01-95 77-227 Calle Ensenada Term: 3 Years La Quinta, California 92253 Expires: 6-30-99 (619) 564-4070 (Res) VACANT Appointed: Term: 3 Years Expires: VACANT Appointed: Term: 3 years Expires: Updated: 10/6/97 O'c mw 000251? 034 DIANA BROWN Appointed: 7-01-96 52-307 Ave. Vallejo Term: 2 Years La Quinta, Calif. 92253 Expires: 6-30-98 Res. 564-3155 Bus. 346-7405 Voice Mail: 779-4308 ROBERT C. FRAME Appointed: 7-01-96 50-970 Nectareo Term: 2 Years La Quinta, Calif. 92253 Expires: 6-30-98 Res. 771-0989 Bus. 564-1088 TOM LEWIS Appointed: 7-01-97 P.O. Box 2956 Term: 3 Years Palm Desert, Calif. 92260 Expires: 6-30-2000 Bus. 340-3700 Res. 568-0625 BRUCE F. SALES Appointed: 7-01-96 56-730 Merion Term: 2 Years La Quinta, Calif. 92253 Expires: 6-30-98 Res. 771-2055 Bus. 773-0755 JOSEPH A. IRWIN Appointed: 7-01-97 44-065 Camino La Cresta Term: 3 Years La Quinta, Calif. 92253 Expires: 6-30-2000 Res. 360-9851 LEE M. OSBORNE Appointed: 7-01-97 54-325 Avenida Ramirez Term: 3 Years La Quinta, Calif. 92253 Expires: 6-30-2000 Res. 5644266 Bus. 347-3462 JAMES BULGRIN Appointed: 12-2-97 54-051 Southern Hills Term: 3 Years La Quinta, Calif. 92253 Expires: 6-30-2000 Res. 771-2550 Updated: 12/2/97 OC � 035 000253 DAWN BRENNEIS Appointed: 7-01-95 79-365 Desert Stream Dr. Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-99 (619) 345-6747 (Res) (619) 564-7116 MIKE DAVIS Appointed: 7-01-95 54-290 Avenida Montezuma Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30=99 (619) 564-1712 (Res) KATHRYN NADLER Appointed: 7-01-97 79-325 Desert Wind Ct. Term: 3Years La Quinta, Cal. 92253 Expires: 6-30-2000 (619) 360-3360 (Res) (619) 772-4150 Ext. 2803 (Bus) CARL INGRAM Appointed: 7-01-95 78-625 Sanita Drive Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-99 (619) 772-1367 (Res) (619) 398-2651 (Bus) VACANT Appoint: Term: 3 Years Expires: 6-30-2000 VACANT Appointed: Term: 3 Years Expires: 6-30-99 VACANT Appointed: Term: 3 Years Expires: 6-30-98 Updated: 10/6/97 000254 t?0n ut 036 499►tX00 101� JACQUES ABELS Appointed: 7-01-96 P.O. Box 3052 Term: 3 years Palm Desert, Cal.. 92261 Expires: 6-30-99 49-990 Avenida Montero (619) 564-4368 (Res)_ (619) 340-6880 (Bus) - ROBERT TYLER Appointed: 1-16-96 44-215 Villeta Drive Term: Unexp. Term La Quinta, Cal. 92253 Expires: 6-30-98 (619) 345-2116 (Res) B. J. SEATON Appointed: 7-01-97 79-650 Buttercup Lane Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-2000 (619) 360-2523 (Res) (619) 776-0115 (Bus) (-19) 341-9732 (FAX) RICHARD BUTLER Appointed: 7-01-97 44-180 Ocotillo Dr. Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-2000 (619) 360-6801 (Res) (619) 320-1111 (Bus) (619) 320-1115 (FAX) WAYNE GARDNER Appointed: 7-01-97 78-475 Calle Felipe Term: 3 Years P.O. Box 506 Expires: 6-30-2000 La Quinta, Cal. 92253 (619) 564-2183 (Res) (619) 564-3312 (Bus) TOM KIRK Appointed: 7-01-97 78-150 Calle Cadiz Term: 3 Years La Quinta, Cal. 92253 Expires: 6-30-2000 (760) 564-1452 (Res) (760) 346-1127 (Bus) STEWART WOODARD Appointed: 7-01-96 79-791 Olympia Fields Term: 3 Years La Quinta, Calif. 92253 Expires: 6-30-99 (619)564-2689 000255 0 0 0.09 Updated: 6/30/97 037 LAWRENCE TAI Riverside County Transportation Dept. PO Box 1090 Riverside, CA 92502 (909) 275-6800 (Bus) MIICE TARK Caltrans, District 8 PO Box 213 San Bernardino, CA 92402 (909) 383-4226 (Bus) STEVE SPEER City of La Quinta PO Box 1504 La Quinta, CA 92253 777-7043 (Bus) TOM HARTUNG City of La Quinta PO Box 1504 La Quinta, CA 92253 777-7013 (Bus) CAPTAIN RON DYE Riverside County Sheriffs Department PO Box FFFF Indio, CA 92202 863-8990 (Bus) LAYNE ARTHUR DSUSD 82879 Highway I I I Indio, CA 92201 775-3500 (Bus) MRS. NELDA ESMERALDA Adams Elementary School 78-880 Avenue 50 La Quinta, CA 92253 777-4230 (Bus) 0Ct 000256 038 REPORTS & INFORMATIONAL ITEMS: 33 REGULAR MEETING OF THE HISTORIC PRESERVATION COMMISSION A regular meeting held at the La Quinta City Hall Council Chambers 78-495 Calle Tampico, La Quinta NOVEMBER 20, 1997 This meeting of the Historic Preservation Commission was called to order by Chairman Millis at 3:42 p.m., who lead the flag salute. Chairman Millis asked for the roll call: CALL TO ORDER: A. Present: Commissioners DeMersman, Irwin, Puente, Wright, and Chairman Millis. B. Staff Present: Planning Manager Christine di Iorio, Associate Planner Leslie Mouriquand, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: None V. BUSINESS ITEMS: A. Archaeological Assessment of The Retreat at The Quarry. Tentative Parcel Map 28650 - La Quinta 7.5' USGS Map - Seven Acres; a request of Keith International for review and approval. Associate Planner Leslie Mouriquand presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff or the report, it was moved and seconded by Commissioners Puente/Wright to approve the report as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS: None Hrc t 1-20-97 PH A-Ame 000257 Historic Preservation Commission Minutes November 20, 1997 VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Puente/Wright to adjourn this regular meeting of the Historic Preservation Commission to a regular meeting of the Historic Preservation Commission on December 18, 1997. This meeting of the Historic Preservation Commission was adjourned at 3:44 p.m. Unanimously approved. Commissioners were dismissed to attend a Workshop on Historic Preservation and Landmark Status. Hrc 11-20-97 00025 REPORTS & INFORMATIONAL ITEMS: HISTORIC PRESERVATION COMMISSION REGULAR MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, California OCTOBER 16, 1997 This meeting of the Historic Preservation Commission was called to order by Chairman Millis at 3:29 p.m. who led the flag salute. Chairman Millis asked for the roll call: I. CALL TO ORDER: A. Present: Commissioners DeMersman, Irwin, Puente, Wright, and Chairman Millis. B. Staff Present: Associate Planner Leslie Mouriquand and Secretary Carolyn Walker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright/DeMersman to approve the Minutes of July 17, 1997, as submitted. Unanimously approved. B. It was moved and seconded by Commissioners DeMersman/Puente to approve the Minutes of September 18, 1997, as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Final Report of the Historic Surva: a review prepared by Mellon and Associates. HPC 10-16-97 A staff report was presented by Associate Planner Leslie Mouriquand. 2. Staff informed the Commission that they had only received the text of the report in their packets and not the appendices, due to its size. She stated the City had met its obligation, financial documents had been sent to Sacramento, and all deadlines were met. The project had been completed until such time as the Commission determined the survey should be updated. 000259 Historic Preservation Commission October 16, 1997 3. Chairman Millis stated that Mellon and Associates had prepared an excellent report and an outstanding job compiling the information. They were not only on time, but submitted a very thorough report. 4. Commissioner Wright commented that he too wished to thank staff for their efforts in completing the report on time. 5. Commissioner Puente asked when staff expected to hear comments from the State Historic Preservation Office (SHPO) on the report. 6. Staff stated they were not sure what the next step would be, but expected to hear something soon. 7. Chairman Millis asked if any part of the report would be included in the SHPO's web site. 8. Staff stated it was being discussed with SHPO. 9. Chairman Millis reiterated that this joint effort between the City staff and outside consultants was very successful. B. Archaeological Assessment of a 40-acre Parcel in La Ouinta by Archaeological Resource Management Corporation. „ a Phase IArchaeological Survey A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. 2. Staff commented on the prehistoric sites found in the project area, as well as plans and testing for any future sites that may be found. The report included a research design that is very detailed and especially noteworthy for this kind of report. Staff was recommending approval and acceptance of the report with the understanding there will be monitoring of any grading of the site that cannot be preserved. 3. Chairman Millis asked if there were any comments from the Commission. 4. Commissioner Irwin commented that she enjoyed the report. 5. There being no other discussion, it was moved and seconded by Commissioners Puente/Irwin to accept the report as submitted. Unanimously approved. HPC 10-16-97 000260 Historic Preservation Commission October 16, 1997 C. Cultural Resources Assessment for the Royal Palm Plaza; located at the northeast corner of Washington Street and Fred Waring Drive by Archaeological Advisory Group. A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. She then introduced Mr. Jim Brock of Archaeological Advisory Group who conducted the survey. 2. Staff stated this project was proposed to be a small commercial shopping center and the site showed no cultural resources observed in the survey. She mention the property was part of a larger homestead owned by Iona McKenzie. 3. Mr. Brock commented that Ms. McKenzie's name appears on several properties in the area. He had tried to identify her through the Coachella Valley Historical Society, but had been unsuccessful. 4. Staff recommended monitoring of the rough grading and trenching for both on- and off -site improvements. With these conditions, staff recommended approval of the report. 5. Chairman Millis asked Mr. Brock if he had any comments on the report. 6. Mr. Brock stated the survey was negative because the site was quite a distance from prehistoric water sources. He had monitored the Snellenberger project, which was in close proximity, and no findings had been found. Therefore, he had not anticipated any findings at this site, but there is always a possibility of buried deposits. 7. Associate Planner Leslie Mouriquand commented that the site was important enough to have the project monitored. Staff in consulting with the project archaeologist, had always encouraged and allowed the archaeologists to use their professional judgement as to the intensity of the monitoring and whether or not it needed to be spot-checked or fully monitored. 8. There being no further discussion, Commissioners DeMersman/Puente Unanimously approved. it was moved and seconded by to accept the report as submitted. HPC 10-16-97 Historic Preservation Commission October 16, 1997 D. A Cultural Resources Assessment of 30 lots in the La Ouinta Cove area of the City (Self Help Groups 3, 4. and 5). by Archaeological Advisory Group. A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. Staff informed the Commission that Item D and Item E on the Agenda were related but were being discussed separately due to their funding sources. 2. Staff invited Mr. Brock, archaeologist on the project, to make a presentation. 3. Mr. Brock stated he was surprised that there were cultural resources found in this area of the subdivision. He surmised that the light grading techniques used in the 1930's resulted in the preservation of the sites. 4. Comments were made by Chairman Millis and Associate Planner Leslie Mouriquand about the movement of artifacts through the alluvial fan and flood zones, as well as known prehistoric sites. 5. Staff stated they were recommending approval of the project as submitted. 6. There being no further discussion, it was moved and seconded by Commissioners DeMersman/Puente to approve the project as submitted. Unanimously approved. E. A Cultural Resource Assessment of 30 lots in the La Ouinta Cove area of the Cit (Self Help Groups 6 7. and 8), by Archaeological Advisory Group. 1. A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. 2. Staff stated that this item and Item D were related projects, but due to their separate funding sources, they had to be considered separately. 3. Staff advised the Commission that sites had been discovered on three lots in this project. Staff was therefore, recommending that a condition be added requiring City staff to inspect the trenches of the project lots. 4. Mr. Jim Brock, Archaeological Advisory Group, interjected that the three lots would be tested and he was in negotiations with the property owner regarding the testing. He had been told that these lots would be eliminated from the current project and developed at a later date as a separate development. Mr. HPC 10-16-97 0 000261.' Historic Preservation Commission October 16, 1997 Brock and staff discussed who would do the monitoring. Following the discussion, it was determined that staff would conduct the monitoring unless the applicant expressed concerns. 5. There being no further discussion, it was moved and seconded by Commissioners Wright/DeMersman to approve the report as submitted. Unanimously approved. F. A Report on the Archaeological Resources Assessment of a 40+ Acre Site - Tentative Tract 25953. by L & L Environmental- Inc. A staff report was presented by Associate Planner Leslie Mouriquand, a copy of which is on file in the Community Development Department. 2. Staff stated there were two reports; one that accompanied the staff report and a revised report written in the Archaeological Resources Management Report Format (ARMR) that was submitted on October 14, 1997, by the archaeologist. 3. Robert and Laurie White, archaeologists for the project, stated that the basic content of the report had not changed, only the format. 4. Chairman Millis asked for an explanation of the ARMR format. 5. Staff explained that the ARMR format is the recommended SHPO guideline format. The City has used this format for three years and has formally required it for the last year and a half. It is a very thorough guideline as to the exact contact and organization of these reports. She then went on to explain the procedures followed in a report that is not completed in the ARMR format. Following this explanation, staff stated that after reviewing the revised report, it was found to be complete and was recommending its approval to the Commission. 6. Chairman Millis stated the Commission had not reviewed the revised report, but had reviewed the first report, and asked if there were any questions. 7. Mr. Robert White, archaeologist for the project, gave an overview of the project. He mentioned that the site had been previously surveyed in 1984 which resulted in a negative report. It was his opinion that if nothing was found during the initial grubbing, or brushing phase, then it was unlikely anything of significance would be found. HPC 10-16-97 000263 000 Historic Preservation Commission October 16, 1997 8. There being no further discussion, it was moved and seconded by Commissioners DeMersman/Puente to approve the report as submitted. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL A. Staff informed the Commission they were researching training opportunities for the Commission. She noted that UCR was having a Data Sharing Meeting on Saturday, October 18th and it was approved by SHPO for training credit. She also suggested a training session on October 25' on ASA Symposium at the San Bernardino County Museum which has a registration fee. Further training may be available in early December in the form of a lecture at the Annenberg Theater. Information will be given to the Commission as it becomes available. VII COMMISSIONER ITEMS: None. VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners DeMersman/Puente to adjourn this regular meeting of the Historic Preservation Commission to a regular meeting of the Historic Preservation Commission on November 20, 1997. This meeting of the Historic Preservation Commission was adjourned at 4:08 p.m. Unanimously approved. HPC 10-16-97 000264 OCR REPORTS & INFORMATIONAL ITEMS: C INVESTMENT ADVISORY BOARD Meeting November 12, 1997 Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Sales, followed by the Pledge of Allegiance. PRESENT: Board Members Brown, Frame, Irwin, Lewis, Osborne and Chairman Sales ABSENT: One (1) Vacancy OTHER PRESENT: John Falconer, Finance Director and Debbie DeRenard, Secretary •IN►1A ► f ='Ll. A. Approval of Minutes of Meeting on October 8, 1997 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Osborne to approve the Investment Advisory Board minutes of October 8, 1997. Motion carried unanimously. A. Transmittal of Treasury Report for September 1997 Mr. Falconer advised that he worked with Board Member Irwin and together they rearranged the cash flow analysis. Some of the detail was deleted to allow for the page to be more legible and meet the objectives for showing net changes. MOTION - It was moved by Board Members Lewis/Osborne to approve, received and file the Treasury Report for September 1997. Motion carried unanimously. 1 00026 Investment Advisory Board November 12, 1997 Minutes B. Investment Plan Mr. Falconer advised that the major change from last month was to look at a snapshot of what the rates on investments were on a certain day. He further advised that he spoke with one of the Broker/Dealers to gain some information on spreads. Board Member Frame advised that for fifteen dollars per year the City can receive a Federal HR417 that is distributed weekly. This report shows the day, prior week and prior month for all rates. In response to Mr. Falconer, Board Member Frame advised that he would send him information on the HR417. Board Member Irwin commented that in regards to the Broker Dealer current market quotes attached, they were not as consistent as he thought they would be. Board Member Frame added that it was nice to be able to review the quotes. He further advised that the City has certain investment vehicles and it's helpful to be able to review the spreads. Mr. Falconer advised that if the Board has certain benchmarks that they would like to see displayed they can be incorporated into the report. Mr. Falconer advised that on the LAIF report the effective yield is listed and can be summarized. He further advised that he could obtain information from the Internet that would be more timely. Chairman Sales advised that for this fiscal year it looks like the City is covered. Mr. Falconer advised that there might be up to three million maximum that would need to be invested as a result of receiving the property tax proceeds. Board Member Irwin advised that if the City obtains 73 basis points - that would be good experience. 2 004: 000266 Investment Advisory Board Minutes November 12, 1997 Board Member Osborne advised that guidelines could be put in place so that no more than three million is invested, no more than one million on any one note and maturity time is less than 30 days and Al P1 rated. Mr. Falconer advised that on the October 81h staff report on page 5, it lists the LAIF cash balances and the months that funds might need to be invested. Mr. Falconer advised that in purchasing commercial paper, the broker/dealer presents an inventory list of available investments for the day. In response to Chairman Sales, Mr. Falconer advised that with the current Interest rates, investing in 2 or 5 years would not make a difference. He further advised that he would invest as far out as possible and doesn't see the need to invest greater than two years at this time. In response to Chairman Sales, Mr. Falconer advised that he would be the Staff person that would review and choose an investment in commercial paper. Board Member Irwin stated that when the City reviews the investments for commercial paper, he would also like the treasuries and T-bills reviewed during the process. MOTION - It was moved by Board Members Osborne/Brown to accept the Investment Plan dated November 12, 1997 as submitted by Staff. Motion carried unanimously. A. Month End Cash Report - October 1997 Noted and Filed B. Pooled Money Investment Board Reports - July and August 1997 Noted and Filed 3 000267 Investment Advisory Board Minutes A. Next Board Meeting Date November 12, 1997 MOTION - It was moved by Board Members Lewis/Brown to cancel the December meeting and have the next scheduled meeting on January 14, 1998. In response to Board Member Osborne, Mr. Falconer advised that he would call each City and request a copy of their treasurers report and present it to the Board in January. MOTION - It was moved by Board Members Lewis/Brown to adjourn the meeting at 6:30 P.M.. Motion carried unanimously. 4 00 00026S DEPARTMENT REPORTS: A- l Ok � of V � !. FCFM OF TNtiO TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager ✓ \ DATE: January 20, 1998 RE: Department Report- Response (s) to Public Comment The following are responses to public comments made at the December 2, 1997 City Council meeting: 1 . Mr. Robert Tyler spoke regarding The Pairings. • Staff contacted Mr. Tyler to clarify information presented at meeting. 2. Mr. Jack Sobelman spoke regarding The Pairings. • No response necessary. 3. Ms. Laura Sobelman spoke regarding Congressman Bono. • No response necessary. 4. Ms. Joyce Sivley spoke regarding The Pairings and Public Hearing Format. 0 No response necessary. PUBLICJAN20-98.wpd 000269 DEPARTMENT REPORTS: D_ � MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety -/-/' DATE: January 20, 1998 RE: Department Monthly Report - December Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of December. The reports depict the following highlights: • Year to date building permit valuation is $102,539,359, which represents an issuance of 1,540 building permits through December. • 1,865 animal control cases have been handled through December; • 1,581 code compliance cases have been initiated through December; • 22 new business licenses were issued in December. 010 000270 in to M M N a U CN �x 0. Z ., ., � r oe a� r QH .. r 4n n L1 a M oo a a a c v o ri a w>; �° o en a a oODo n N 4n ^7 F 7 v, �ztn o e tn x N =F I r o �v kn o 0 0 0tne M N M �a v V) M e q o va o in � o o a o o U G c •i r o vi r vi e i o o v r in 00a N e a M 0 000, O 00 .., N Q >; V) �O eh M .. 00 N h N li N z CD '� GL aF.w �x -� o 0 0 0 0 0 0 to o o e e o 0o tn o Q Oq F ? o O to e 0 0 v; 0 0 0 0 0 0 �o a In zr o o M 0 vi o of .: o 0 o c c od o O ow U a 07 0 tn N ~ N n r oo N h b h V en 06 N .., .Fr Z q F en U q � .a I y N o h o 0 0 o r o 0 o M o 0 0 o M o Q N Q O O 00 1n N O C ^ 00 ON N M k i 00 in „Ny 7 N '� N N Q\ zF a o .. enRn O� o v .. d ' Cr o M r o ao o a o 00 0 w I"o o r a O o en eno r o o v a a 00 o a e ,n > G r oo Ic oo 0o ao r n Z d e- to o r" v vi r w ri Rn fn n N .V7. h N N N 7 ON M VMI F r ^ el N u O en O e O O O O O O O O O O a M z F a N t7 ti en O Z ! R .r O. 14 p O'. U O n N n 4n o i M %n ^ a b N O qv O O M r N a ^ O 00 a tn Val w as N o r n �y�.�QNOM�vi e F F g 3 O F O G to W) Lnzo Oao o N oOe oV o�oa n'vQ o h waF c a Q o z a Q a e rA'" a z O .. .. a 00 � vUi F � C7 � � ti li U Q w ^' Q d z O w w F U w U w i o, e. A a c� v, U x a nn(1i71 ANIMAL PICKUPS MONTHLY Does Alive 36 Dead 1 Cats Alive 4 Dead 9 Other Animals Alive 1 Dead 1 TOTAL ANIMALS Alive 41 Dead 11 TOTAL ANIMALS REMOVED 52 ANIMAL CONTROL REPORT FOR: DECEMBER,1997 YEAR TO DATE: 418 51 116 87 65 32 599 170 769 VIOLATIONS: No owner Warnings Contact INCIDENTS YEAR TO HANDLED: MONTHLY DATE: Bite reports 1 53 Animal trap set ups 3 92 Cruelty to Animals Investigations 2 26 Vicious Animal Restraining order 0 7 Special hour patrols 1 28 Zoning Violations 2 16 Lost & found reports 8 112 Animal Rescue 2 32 Outside agency assistance 2 20 City hall reclaims 2 74 Other 12 142 TOTALS _ 5 602 Citations Dogs at large 7 6 4 Noise disturbance 0 4 0 Defecation removal 0 2 0 License violation 0 1 10 Other 1 0 0 Monthly Total 8 13 14 YEAR TO DATE 148 202 144 TOTAL MONTHLY INCIDENTS OTHER ACTIVITIES: HANDLED: 122 Dog licenses sold 13 License renewals sent 3 TOTAL YEAR TO DATE INCIDENTS HANDLED: YEAR TO DATE: 443 283 1,865 OCO- 0002'72 CODE COMPLIANCE REPORT FOR: DECEMBER, 1997 ABATEMENTS: YEAR TO DATE: Nuisance Abatements Started 53 653 Completed 41 460 Weed Abatements Started 58 236 Completed 47 232 Vehicle Abatements Started 36 644 Completed 30 524 Dwelling Abatements Started 8 48 Completed 7 44 TOTAL STARTED 155 1.581 TOTAL COMPLETED 125 1.260 Home Occupation Inspections 9 185 Business License Inspections 4 43 Public Service 121 460 Garage sale permits Issued 105 L228 00021;, 00 zQ N rn r O N Q CO (p O (D N O t0 Q M M O N N M N tO Q N m m 0 rn N N rn N ry Q Q N m N Q M T O rn W N r M M M M rn l0 c0 O of M N M O W O N Q N O r m r N N 2 r U O N � M A N N. 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N W Q¢¢¢¢¢a¢aa4¢aaa¢¢a¢¢¢¢a F UUUU U.0 UUUUUUUUUUUUUUUU y h Fz w N U LU a a a �¢ a 6 a a ¢ J W Y w W wOz 5~�oW»o�¢O�zo�3yaw0� ova Oz�OOFO�zw000zwzQ°zw agwg aggOgy agUgZmo �I U Z - J W O N a W W "Oo Wo <r �o#U>>O zzFlo rpm �m NWr�rN.¢r��NUwjoLLJ. a O m W J R w U Q U x w r 3 O W W a a a J ��aOm=w>waj2om=amw4�~z=>¢ Wx� K a' Z 3zwF¢ZO } Qxaa LU =Z a= ao=m»aim=z' O m U u�m Noo N M m r� mnmiovo°'a� Q�mc�N OMNorno� o Q N Q N O I whiz z U = C-) w ma0 za Z UUUZOf Z W03 � I- ¢Z O Z U' W Z H U Z= O Z ��UWzUUEEoOx U � VWj V U D U W)- U) O� z K zz z w m- a. �m-z rx>>>>¢w Wa 2cnz fr0ow YYZ=OW a0Omm00000a ZZ~F-OZO¢a'x N 00 go co Wwa0 mm ZU3UQ grtuwzmW��pF W o O Z. �wU JrO���a0FaawJUU z',, W a z Z 0 a Z m Z w W J~ U w z cou OJQ' g F- z wm= o W a v ¢ U � J Z o a 7)(1)0 OW= ¢ Z H Z N M Q �(I tD N Ql rn O r N M Q to N N OJ rn N N N U Z r r r r r r r r WDO O m� O M Q N (0 N aD rn 0 N M Q h tD N OD rn O r N M Q'. �' �� z rn rn m rn rn rn rn m A rn m m rn rn rn m rn rn rn rn rn rn u W O U Z w Jm J C Pj 000274 DEPARTMENT REPORTS: F- C&hf 4 4 Qab& MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Marni Kunsman, Recreation Supervisoro\ VIA: Tom Hartung, Building & Safety Director DATE: January 16, 1998 SUBJECT: Transmittal of Community Services Department Report for the Month of December 1997 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF FEBRUARY 1998: Feb 4 Community Garden Meeting, Sr. Center Feb 5 Adult Sports League Managers Meeting, Civic Center Feb 6 Off Road Radio Control Car Races, La Quinta Sports Complex Feb 7 Second Annual Dog Day Afternoon, La Quinta Sports Complex Feb 9 Adult Volleyball and Basketball League Begins, La Quinta Boys & Girls Club Feb 12 Valentine's Luncheon, Sr. Center Feb 13 Off Road Radio Control Car Races, La Quinta Sports Complex Feb 18 Community Garden Meeting, Sr. Center Feb 18 Dance to the Stan Miller Combo, Sr. Center Feb 19 Healthy Cooking Class, Sr. Center Feb 20 Off Road Radio Control Car Races, La Quinta Sports Complex Feb 21 Golf: The KISS Method (Keep It So Simple) Session Il, La Quinta Golf Ranch Feb 21 Golf: The PAR Method (Posture, Alignment, Rhythm) Session II, La Quinta Golf Ranch Feb 24 Dog Training Class, Sr. Center Feb 24 Stroke Screening, Sr. Center Feb 25 Preschool Tint Dancers, Session II, La Quinta High School Feb 25 Tiny Tot Dance & Twirl, Session II, La Quinta High School Feb 25 Youth Dance & Twirl, Session II, La Quinta High School Feb 25 Protect Your Assets, Financial Seminar, Sr. Center Feb 27 Off Road Radio Control Car Races, La Quinta Sports Complex 00027 i Tiht 4 4 Q" COMMUNITY SERVICES DEPARTMENT ATTENDANCE REPORT FOR THE MONTH OF DECEMBER 199 SUMMARY SHEET _ Meetin s Per Month 1997 1996 Variance 1997 1996 Programs Leisure Class Total 26 0 26 9 0 S ecial Events Total 4425 1675 3350 6 2 Adult Sports Total 254 132 122 8 9 Senior Center Total 2,683 1,911 772 120 84 Kidsline Call Total 374 141 233 n/a n/a Program Total: 7762 3259 4503 143 95 Rental Attendance La Quinta Sports Complex Wildcats Softball 40 45 -5 8 10 AYSO Soccer 600 450 150 8 10 Rental Total: 640 495 145 16 20 PARTICIPATION GRAND TOTAL 1 8402 3754 4648 159 115 1997 9996 Variance Volunteer Hours Senior Center 1,158 986 172 Meals on Wheels 55 56 -1 Kidsline 55 17 38 Volunteer Total: 12681, 1059 209 Revenue Sr. Center Revenue $2,024 $1,130 $894 FacilityRental Revenue $1,414 $0 $1,414 Recreation Programs $1,300 $4,063 ($2,760 Revenue Total: $4,738 $5,193 $452 Page 1 0610 000276 Youth and Adult Recreation Attendance meetings Per Month _ 1997 1996 Variance 1997 1996 Leisure Classes Intro to Horsemanship 4 0 4-2-0 Dog Obedience Session II 9 0 9 3 0 A to Z for Golf Session II 3 0 3 2 0 Golf -Back to the Beginning II 10 0 10 2 0 Leisure Class Subtotal 26 0 26 9 0 S ecial Events--- Radio Control Car Races 200; 0 200 t 4 0 Treelighting Ceremony 4000' 1000 3000 1 1 Breakfast with Santa 225 75 150 1 1 Special Events Subtotal 4425 1075 3350 6 2 Adult Sports Adult Volleyball League 60 72 -12 5 4 Adult Soccer League _ 180 60 120 2 5 Soccer League Managers Meeting 14, 01 14 1 0 Sports Subtotal 254 132 122 8 9 Page 2 0 i 0''t._ 000277 Senior Center Attendance -- -- 199T 1"6 Variance 1-- - T _ St. A tivitfes- Ambassador Attendance 120 84� 36 n/a n/a va Billiards 7 6 1 n/a 5 Bloo_d Pressure Check 45 39 6 5 Bridge ACBL 2001 0 200 4 0 14 3 Bridge DuplicatelSocial --- 356 57 295 - 13 - 611 44 13 5 Creative Writing Club FIND Food Distribution 341 259 82 3 4 Golden Tones Rehearsal 531 68; -15 3 3 - 5 — 3 Golden Tones Pe formance - 72 67 4 Hearing Consultation 6 0 61 1 0 Information Services 136 152 -16I n/a - n/a Legal Consultation 7 8 0 7 8f 1 n/a 0 n/a Medicare Consultation Movie Time 14 14I 01 3 3 Referral and Outreach 21 0 21 n/a n/a Television Viewing r 7i 8 -1 n/a n!a Tennis 69' 11 58 9 _ 2 I`. Activities Subtotal 1519 1016 503 51 37 St. Classes Arts &Crafts 16t 241 8 3i - 3 - - - - Ballroom Dance - 23 - 0, 23 3 0 1 -- Bridge Lessons 33 5 - 28 _. 4 - - Ceramics 21 9 12 3 Computer 30 18 12 6 3 Exercise T - - -- -- 546 -- 504! - 42 - 13 -- - -- - 12 --- Healthy Cooking Class 1 15r 0 15 1 0 Line Dance 35 47 12 4 6 PACE Exercise 33 32 1 ! 8 10 Painting 28 6 22 3 2 0 Spanish Lessons 111. 0 111 6 - Watercolor Class 28 0l 28 3 0 Sr. Class-SubtofaT - 019 - 6461 274, _ - - 57 _ - 40 r. Specla, Vents 89 76 13 1 1 Big Band Dance Friends Meeting_ 15 10 5 2 1 Luncheon i 103 120 -17 1 Seminars 1 Senator Bono's Office 9 0 9 - 5 3 Share Meetings/Sign-up 6 9 3 212 .3 35 2 1 r. Events Subtotal 246 250 -5 12, 7 erllorCenter TotalS -26831 1911 - 772 120 --- 64 0U'JA* Page 000278 DEPARTMENT REPORTS = —1 c&t!t 4 4 Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditures Report dated November 30, 1997 p�uylm'wL�L`A Receive and File A qq&Ci;1*TW i AGENDA CATEGORY: BUSINESS SESSION: January 20, 1998 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the November 30, 1997 Statement of Revenue and Expenditures for the City of La Quinta. vl� M. Falconer, Finance Director (Eu Aft 000211) CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Dist Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTALTAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees Administrative Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES 07101/97-11130197 INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 Assessment Title III - Senior Center CVAG Revenue TOTAL INTERGOVERNMENTAL REMAINING % BUDGET RECEIVED BUDGET RECEIVED 752,800.00 72.587.99 680,212.01 9.64% 155,800.00 0.00 155,800.00 0.00% 117,200.00 48,970.62 68,229.38 41.78% 1,676,100.00 435,110.59 1,240,989.41 25.96% 3,000,000.00 271,081.88 2,728,918.12 9.04% 341,500.00 78,255.17 263,244.83 22.92% 6,043,400.00 906,006.25 5,137,393.75 14.99% 90,300.00 17,870.80 72,429.20 19.79% 5,900.00 3,132.50 2,767.50 53.09% 412,500.00 286,784.18 125,715.82 69.52% 86,700.00 47,748.75 38,951.25 55.07% 68,000.00 52,428.40 15.571.60 77.10% 35.800.00 23.574.50 12,225.50 65.85% 25,300.00 14,211.26 11,088.74 56.17% 724.500.00 445,750.39 278,749.61 61.53% 50.00 0.00 50.00 0.00% 550.00 1,943.30 (1,393.30) 353.33% 150.00 966.47 (816.47) 644.31% 115,065.00 33,802.98 81,262.02 29.38% 279,600.00 140,316.26 139,283.74 50.18% 99,000.00 43,241.92 55,758.08 43.68% 158450.00 255,956.01 (97,506.01) 161.54% 652,865.00 476,226.94 176,638.06 72.94% 696,700.00 346,820.88 349,679.12 49.78% 250.00 190.45 59.55 76.18% 14,400.00 4,722.54 9.677.46 32.80% 22,300.00 11,740.63 10,559.37 52.65% 2,800.00 869.08 1,930.92 31.04% 98,900.00 13,450.72 85,449.28 13.60% 109,200.00 0.00 109,200.00 0.00% 6,600.00 0.00 6,600.00 0.00% 0.00 16,640.00 (16,640.00) N/A 951,150.00 394,434.30 556,715.70 41.47% INTEREST 850,900.00 345,716.11 505,183.89 40.63% MISCELLANEOUS Miscellanepus Revenue 37,050.00 1,882.74 35.167.26 5.08% Cash Over/(Short) 0.00 70.00 (70.00) N/A Litigation Settlement Revenue 0.00 191,106.00 (191,106.00) N/A TOTAL MISCELLANEOUS 37,050.00 193,058.74 (156,008.74) 521.08% TRANSFER IN 33,800.00 0.00 33,800.00 0.00% TOTAL GENERAL FUND 9,293,665.00 2,761 192 73 6,532,472.27 29.71% 000280 0.2 y CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX 07101/97-11/30/97 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 106,200.00 40,801.05 65,398.95 38.42% 74,800.00 29,266.35 45,533.65 39.13% 149,200.00 55,867.16 93,332.84 37.44% 4,000.00 4.000.00 0.00 100.00% 1,900.00 121.78 1,778.22 6.41% 336,100.00 130,056.34 206,043.66 38.70% COMMUNITY SERVICES PROJECT REVENUE: Interest 20,500.00 812.81 19,687.19 3.96% TOTAL COMM SERVICES PROJECT 20,500.00 812.81 19,687.19 3.96% FEDERAL ASSISTANCE REVENUE: CDBG Grant 368,532.00 137,241.00 231,291.00 37.24% Interest 0.00 0.00 0.00 N/A TOTAL FEDERAL ASSISTANCE 368,532.00 137,241.00 231,291.00 37.24% SLESF (COPS) REVENUE: SLESF (Cops) Funding 0.00 43,635.68 (43,635.68) N/A Interest 0.00 2.92 (2.92) N/A TOTAL SLESF (COPS) 0.00 43 638.60 (43,638.60) WA LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 29.20 (29.20) N/A TOTAL LLEBG 0.00 29.20 (29.20) N/A LIGHTING & LANDSCAPING REVENUE: Assessment 825,900.00 28,844.57 797,055.43 3.49% Interest 600.00 183.47 416.53 30.58% TOTAL LIGHTING & LANDSCAPING 826,500.00 29 028.04 797,471.96 3.51% QUIMBY REVENUE: Quimby Fees 20,000.00 27,797.00 (7,797.00) 138.99% Interest 4,300.00 58.74 4,241.26 1.37% TOTAL QUIMBY 24,300.00 27,855.74 (3,555.74) 114.63% INFRASTRUCTURE REVENUE: Infrastructure Fee 1,066,500.00 935,145.44 131,354.56 87.68% Interest 144,000.00 7,221.12 136,778.88 5.01% TOTALINFRASTRUCTURE 1,210500.00 942,366.56 268,133.44 77.85% VILLAGE PARKING REVENUE: Interest 800.00 38.89 761.11 4.86% TOTAL VILLAGE PARKING 800.00 38.89 761.11 4.86% n00281 , 03 CITY OF LA QUINTA 07/01/97-11130197 ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 19,100.00 4,671.59 14,428.41 24.46% Interest 1,100.00 68.44 1,031.56 6.22% TOTAL SCAQ 20.200.00 4,740.63 15,459.97 23 47% CMAQASTEA REVENUE: CMAQ/ISTEA Contribution 410,000.00 0.00 410,000.00 0.00% Interest 0.00 0.00 0.00 0.00% TOTAL CMAQ/ISTEA 410,000.00 0.00 410,000.00 0,00% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 185,192.69 (185,192.69) N/A TOTAL INTEREST ALLOCATION 0.00 185,192.69 (185 192.69) 0.00% CAPITAL IMPROVEMENT FUND: CVAG Funding CVWD City of Indio Funding RCTC Funding SB300 Funding Surface Transportation SB821-Bicycle Path Grant Developer Agreement Funding Transfers in From Other Funds TOTAL CIP REVENUE EQUIPMENT REPLACEMENT FUND: 650,000.00 0.00 650,000.00 0.00% 0.00 0.00 0.00 N/A 46,125.00 0.00 46,125.00 0.00% 26,795.12 0.00 26,795.12 0.00% 632,454.00 0.00 632,454.00 0.00% 431,000.00 130,016.79 300,983.21 30.17% 25,000.00 25,000.00 0.00 100.00% 594,925.00 25,000.00 569,925.00 4.20% 11,600,340.45 2,101,430.00 9,498,910.45 18.12% 14,006,639.57 2,281,446.79 11,725,192.78 16.29% FMP Equipment Charges 178,930.00 83,217.48 95,712.52 46.51% Interest 14,300.00 857.82 13,442.18 6.00% TOTAL EQUIPMENT REPLACEMENT 193,230.00 84,075.30 109154.70 43.51% ARTS IN PUBLIC PLACES REVENUE: 'Arts in Public Places Deposits 66,900.00 51,052.05 15,847.95 76.31% Interest 5,500.00 486.29 5,013.71 8.84% TOTAL ARTS IN PUBLIC PLACES 72,400.00 51,538.34 20,861.66 71.19% These amounts are deposits and are treated as liabilities and not as revenues. 000282V I 04 CITY OF LA QUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01197-11130/97 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 943,988.00 367,476.31 2.811.00 573,700.69 38.93% CITY MANAGER'S OFFICE 423,610.00 157,055.97 0.00 266.564.03 37.08% ECONOMIC DEVELOPMENT 674,350.00 253.363.50 0.00 420.986.50 37.57% TOTAL GENERAL GOVERNMENT 2.041,948.00 777,895.78 2,811.00 1,261.241.22 38.10% FINANCE: FISCAL SERVICES 480,465.00 189,306.21 0.00 291,158.79 39.40% CENTRAL SERVICES 691,879.00 249,272.91 1,050.00 441,556.09 36.03% TOTAL FINANCE 1,172,344.00 438,579.12 1.050.00 732,714.88 37.41%' CITY CLERK 284.705.00 94,729.04 0.00 189,975.96 33.27% COMMUNITY SERVICES SENIOR CENTER 214,650.00 75,327.87 0.00 139,322.13 35.09% PARKS & RECREATION ADMINISTRATION 332,150.00 96,462.88 8,016.60 227.670.52 29.04% PARKS & RECREATION PROGRAMS 62.300.00 18,298.77 0.00 44,001.23 29.37% TOTAL COMMUNITY SERVICES 609,100.00 190,089.52 8,016.60 410,993.88 31.21% POLICE 2,606,416.00 575,120.04 0.00 2.031,295.96 22.07% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 177,150.00 65,146.94 0.00 112,003.06 36.78% CODE COMPLIANCE 330,635.00 112,771.37 0.00 217,863.63 34.11% ANIMAL CONTROL 134,315.00 50,745.74 0.00 83,569.26 37.78% BUILDING 331,600.00 118,070.90 0.00 213,529.10 35.61% EMERGENCY SERVICES 13,800.00 1.047.10 0.00 12,752.90 7.59% FIRE 19,000.00 1,609.10 0.00 17,390.90 8.47% CIVIC CENTER BUILDING -OPERATIONS 981,450.00 604,663.90 0.00 376,786.10 61.61% TOTAL BUILDING & SAFETY 1,987,950.00 954,055.05 0.00 1,033,894.95 47.99% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 403,000.00 119,033.42 0.00 283,966.58 29.54% CURRENT PLANNING 691,919.00 167,593.05 0.00 524,325.95 24.22% SOUTH COAST AIR QUALITY 5,700.00 2.998.44 0.00 2,701.56 52.60% TOTAL COMMUNITY DEVELOPMENT 1,100,619.00 289,624.91 0.00 810,994.09 26.31% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 304,437.00 125,114.08 0.00 179,322.92 41.10% DEVELOPMENT & TRAFFIC 495,889.00 223,345.19 0.00 272,543.81 45.04% MAINT/OPERATIONS - STREETS 762,304.00 237,448.79 5,700.00 519,155.21 31.15% MAINT/OPERATIONS - LTG/LANDSCAPING 939,075.00 384,259.13 0.00 554.815.87 40.92% CAPITAL PROJECTS 209,170.00 61,809.74 0.00 147,360.26 29.55% TOTAL PUBLIC WORKS 2,710,875.00 1,031,976.93 5,700.00 1,673,198.07 38.07% TRANSFERS OUT 449,036.97 72,021.99 0.00 377.014.98 16.04% GENERAL FUND REIMBURSEMENTS (3,404,840.48) (1,193,636.25) 0.00 (2,211,204.23) 35.06% NET GENERAL FUND EXPENDITURES 9,558,153.49 3,230,456.13 17,577.60 6,310,119.76 33.80% 000aw 000283.. 45 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY GAS TAX FUND: REIMBURSE GENERAL FUND COMMUNITY PROJECT FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT SLEF(COPS) REIMBURSE GENERAL FUND 07101/97-11130197 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 336,100.00 140 041.65 0.00 196 058.36 41.67% 569192.63 11.208.54 0.00 557,984.09 1 97% 368 532.00 0.00 0.00 368,532.00 0.00% 0.00 33,388.04 0.00 (33,388.04) NIA LIGHTING 3 LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 852,221.00 355,092.10 0.00 497,128.90 41.67% TRANSFER OUT 149,001.01 0.00 0.00 149,001.01 0.00% TOTAL LTG/LANDSCAPING FUND 1,001,222.01 355,092.10 0.00 646,129.91 35.47% INFRASTRUCTURE: REIMBURSE GENERAL FUND 220.380.00 91,825.00 0.00 128,555.00 41.67% TRANSFER OUT 2,985,534.98 716,701.42 0.00 2,268,833.56 24.01% TOTAL INFRASTRUCTURE 3,205,914.98 808,526.42 0.00 2,397,388.56 25.22% CMAQ/ISTEA FUND TRANSFER OUT 410,000.00 0.00 0.00 410.000.00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 12,773,855.87 2,276,936.54 34,380.00 10,462,539.33 17.82% PROJECT REIMBURSEMENTS TO GEN FUN 632,784.00 4,510.26 0.00 628,273.74 0.71% TOTAL CAPITAL IMPROVEMENT 13,406,639.87 2,281,446.80 34,380.00 11,090,813.07 17.02% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 178,930.00 66 808 68 0.00 112,121.32 NIA U0 000284.. 06 DEPARTMENT REPORTS: r T4ht 4 4 " AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditures Report dated PUBLIC HEARING: November 30, 1997 Receive and File Transmittal of the November 30, 1997 Statement of Revenue and Expenditures for the La Quinta Financing Authority. M. Falcdner, Finance Director 0o 000285 LA QUINTA FINANCING AUTHORITY 07101/97-11130127 REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees 5.600.00 1,000.00 4,600.00 17.86% Non Allocated Interest 34,900.00 0.00 34,900.00 0.00% Rental income 697,600.00 0.00 697,600.00 0.00% Transfer In 0.00 1,470.00 (1,470.00) WA TOTAL DEBT SERVICE 738,100.00 2,470.00 735,630,00 0.33% CAPITAL IMPROVEMENT REVENUE: Non Allocated Interest 0.00 13,288.83 (13,288.83) WA TOTAL CIP REVENUE 0.00 13,288.83 (13,288.83) WA TOTAL FINANCING AUTHORITY 738,100.00 15,758.83 722,341.17 2 14% LA QUINTA FINANCING AUTHORITY 07/01/97-11130197 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 5,600.00 1,000.00 0.00 4,600.00 17.86% BOND PRINCIPAL 285,000.00 0.00 0.00 285,000.00 0.00% BOND INTEREST 449,623.00 407.23 0.00 449,215.77 0.09% TRANSFER OUT 0.00 0.00 0.00 0.00 WA TOTAL DEBT SERVICE 740,223.00 1,407.23 0.00 738,815.77 0.19% CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT 746,209.00 164,065.27 0.00 581,143.73 WA TOTAL CAPITAL IMPROVEMENT 745,209.00 164,065.27 0.00 581143.73 WA TOTAL FINANCING AUTHORITY 1,485,432.00 165 472.50 0.00 1,319,959.50 11.14% 000286 . ;: 02 DEPARTMENT REPORTS: N-I �' oz Qum& v S yOF [Nti TO: The Honorable Mayor and Members of the City Council FROM: Chris A. Vogt, Public Works Director/City Engineer DATE: January 20, 1998 SUBJECT: Transmittal of Public Works/Engineering Department Report for the Month of December 1997. Attached please find the following: 1. Summary of Citizen Request reports received; 2. Summary of Graffiti reports received; 3. Plan Check Applications received; 4. Encroachment Permits received; 5. List of Capital Improvement Project status; 6. Maintenance Report. Chris A. 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W W W W W W W W W n i. n m m M 0) m m m N N N N N N N N N 000291 005 2 1"1„1""11'1'11"'1'1"'1111 • _ . - „111,1'111'1,11'1„1'111,111„ •.. _ - • - 111'1"1,111'11'1,111'1„11"11 ��eeeeeeeeeeeeeeeeeeeeeeeeeeeeeee juieVq - d - p• eeeeeeeeeeeeeeteeeeeeeeeeeeeeee of will • • • 1111111'1'1111111'1,1111"11111 • • • _ • 1111111'1'11'1'11,1,1111"11111 • • - 1,1111""11'1'11,111111"11111 •' • „1,11,1,111„111,1'11111,11111 ' • _ _ '11'1""111"11",11,111111„1 . • 11'11,1'111"11111111'1111111'1 •• • ,1,11,1,1111'11111,11'111111111 • , '1,11,1,1111'11111'11,111111111 • • ,1,11„'11'1111„"11,111111111 • - 1111,1'111'111„1,11,111,11"„ • • 1111,1'111,111'11'1111",11,,,, ., C cu C (Q E 0 LL - 3 o0029 " 0519* E 2 - • ee�ee��eeeee��eeeee����e����e�e � ... eeeeeeeeeeeeeeeeeeeete eeeeeeee - eeeeeeeeeeeeeeeeeeeeeeeeeeeeeee ��eeeeeeeeeeeeeeeeeteeeeeeeeeeeee w rz cu L O LL a� 0 %'0� 009" 00029.1 T4tyl 44Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 20, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of a Resolution of the La Quinta City STUDY SESSION: Council adopting proposals and authorizing the City PUBLIC HEARING: Manager to submit applications for CDBG Funds for FY 1998-99. RECOMMENDATION: 1. Review and comment on proposals received, and take public comment on the Community Development Block Grant program (CDBG); and, 2. Adopt City Council Resolution allocating the use of funds totaling an estimated $124,057, for the CDBG Program for FY 1998-99 to the Boys and Girls Club, La Quinta Unit ($30,000) and the City of La Quinta for curb, gutter, sidewalk, and ADA (Americans with Disabilities Act) handicap ramp improvements on Desert Club Drive ($94,057) within Redevelopment Project Area 1. FISCAL IMPLICATIONS: Upon approval by Department of Housing and Urban Development (H.U.D.) "Urban County CDBG" monies for Riverside County, the City will be eligible for approximately $124,057 in funds for the project(s) identified in the resolution and application submittals. BACKGROUND AND OVERVIEW: The CDBG program is an important source of special program funding for the City of La Quinta. The CDBG program is administered by Riverside County Economic Development Agency (EDA). Each year funding is available from EDA to participating cities in the County for eligible activities. Eligible activities must meet national objectives which include benefits to low and moderate income families; seniors and physically challenged; or aid in the elimination of slums or blight. There are seventeen specific project categories that are eligible for funding (Attachment 1). A: \CC. cdbgapp.98-99. wpd 999 000295 Public services is one of the specific project categories eligible for CDBG funding. There are eleven types of public services included in the eligible list. The list includes child care, recreation programs, education programs, among others. All public service activities must show benefit to low and moderate income persons. The percent of CDBG funds allowed each year for these activities are limited by formula. The maximum allowable dollar amount this year is $30,000 for La Quinta. The City proposes to allocate the maximum allowable dollar amount ($30,000) for public service activities to the Boys and Girls Club of the Coachella Valley, La Quinta Unit, to continue the Membership Fee Waiver/ Reduction Program. The program provides a fee waiver/reduction for certified low and moderate income families, living in La Quinta, to utilize day care and after school care services provided by the Boys and Girls Club in La Quinta. An estimated amount of $94,057 is requested to be allocated to the City to provide curb, gutter, sidewalks, and ADA handicap ramps on Desert Club Drive. The project meets the criteria for eligibility of eliminating slum or blighting influences as documented in the City Redevelopment Plan Project Area 1. The project also meets the criteria for benefit category for handicap persons by providing ADA approved sidewalk handicap ramps. This category identifies physically challenged persons among specified groups presumed to be low and moderate income persons The purpose of this hearing is to review and comment on all proposals, to take public comment, to select and identify proposals, and to reprogram funds if appropriate. The Council's final decision on the use of funds must be reached at the close of tonight's public hearing in order to meet EDA and HUD submittal deadlines. The City will submit "Entitlement Funds Project Application Forms" to EDA. EDA submits, for all participating cities in the CDBG Urban County program, a "Final Statement of Community Development Objectives and projected Use of Funds" to HUD for final approval of CDBG funds for FY 1998-99. The City has received the following requests for funding and copies of the requests are available in the City Clerk's Office: PUBLIC IMPROVEMENT REQUESTS: Agency Amount City of La Quinta $94,057 Purpose Public Facility Improvement on Desert Club: curb, gutter, and sidewalk with ADA approved handicap ramps A: \CC. cdbgapp.98-99.wpd Q0.(�w 0n029S PUBLIC SERVICE REQUESTS: La QuInta Clients Agency Amount Purpose Proposed- to Serve ABC Recovery Center, Inc. $5,460 Assist agency services or 45 assist the construction of one of ten transitional housing bungalows Boys & Girls Club $30,000 Fee Waiver/Reduction 136 La Quinta Unit Program FIND $8,000 Enable the purchase of Not emergency stock of food in available disasters relief. Office of Education/ $10,000 Child Care Initiative Project Not County of Riverside available Community Access Center $7,000 Outreach for disabled Not /County of Riverside persons to obtain adequate available housing Options available to the City Council are: 1. Adopt City Council Resolution allocating the use of funds totaling an estimated $124,057, for the CDBG Program for FY 1998-99 to the Boys and Girls Club, La Quinta Unit ($30,000) and the City of La Quinta for curb, gutter, sidewalk, and ADA (Americans with Disabilities Act) handicap ramp improvements on Desert Club Drive ($94,057) within Redevelopment Project Area 1. 2. Fund alternative eligible requests from those submitted 3. Provide taff, with alternative direction. e ry Her C mmunity Development Director Attachment: Eligibility Activity Categories A:\CC.cdbgapp.98-99.wpd li0CM nn��97 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTING PROPOSALS, REPROGRAMMING FUNDS, AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FY YEAR 1998-99 WHEREAS, the Community Development Block Grant Funds for FY 1998- 99 will be approximately $124, 057 to begin July 1,1998; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency project applications; and, WHEREAS, a public notice was published on December 19,1997, announcing the availability of funds, requesting proposals, and public hearing dates; and, WHEREAS, the merits of all proposals were openly discussed and considered; and, WHEREAS, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: AMOUNTPROJECT NAME SPONSOR NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: That the City of La Quinta does hereby select the above named project(s) or reprogramming(s), Community Development Block Grant funds. 2. That the City Council hereby directs the City Manager to prepare and submit the designated applications to the Riverside County Economic Development Agency in a timely fashion proposing the named activities and use of funds. 3. If there is a shortfall in funding, the City Council directs the City Manager to request the County to increase the City's public service cap in order to fully fund public service approved applications. 00WW W298 PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council, held on this 201h day of January, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California JOHN J. PENA, Mayor City of La Quinta, California (;001W n ATTACHMENT # 1 1. Acquisition 2. Disposition 3. Public Facilities and Improvements 4. Privately -Owned Utilities 5. Clearance 6. Public Services 7. Interim Assistance 8. Relocation 9. Loss of Rental Income 10. Removal of Architectural Barriers 11. Housing Rehabilitation 12. New Housing Construction 13. Code Enforcement 14. Historic Preservation 15. Commercial or Industrial Rehabilitation 16. Special Economic Development 17. Special Activities by Subrecipients CCFB.,10