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1998 02 03 CC�a�T •c� yy o4k ' o v S CFy OF TNtiO City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting February 3, 1998 - 3:00 P.M. CALL TO ORDER a. Pledge of Allegiance b. Roll Call NK61611,MPTH Beginning Res. No. 98-04 Ord. No. 314 This is the time set aside for public comment on any matter not scheduled for public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. a. Approval of Minutes of January 20, 1998 000001 PRESENTATIONS WRITTEN CORRESPONDENCE BUSINESS SESSION 1. CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE REVISING CHAPTER 6.04 "REFUSE DISPOSAL" AND CHAPTER 6.05 "RECYCLABLE MATERIALS" TO BRING THEM INTO CONFORMANCE WITH THE CITY'S CURRENT FRANCHISE AGREEMENT AND RECENT COURT CASES. A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING. 2. CONSIDERATION OF AUTHORIZATION OF AN AUDIT OF WASTE MANAGEMENT OF THE DESERT PURSUANT TO THE AGREEMENT FOR THE COLLECTION, TRANSPORTATION AND DISPOSAL OF MUNICIPAL SOLID WASTE. A) MINUTE ORDER ACTION. 3. CONSIDERATION OF THE DESIGN LAYOUT FOR THE FRITZ BURNS PARK PUBLIC POOL AND FACILITIES AND AUTHORIZE NOTICE TO PROCEED. A) MINUTE ORDER ACTION. 4. CONSIDERATION OF RESOLUTION DESIGNATING SPEED LIMITS FOR CERTAIN SPECIFIED LOCAL STREETS. Al RESOLUTION ACTION. 5. CONSIDERATION OF AUTHORIZATION TO APPROVE A POTENTIAL SUBLEASE OF OFFICE SPACE TO THE SALTON SEA AUTHORITY BY THE CITY'S LEASEE, THE LA QUINTA CHAMBER OF COMMERCE AT 51-351 AVENIDA BERMUDAS. A) MINUTE ORDER 6. CONSIDERATION OF LIBRARY OPERATIONS PURSUANT TO THE MEMORANDUM OF UNDERSTANDING. A) RESOLUTION ACTION. 7. CONSIDERATION OF MID -YEAR BUDGET REPORT FOR FISCAL YEAR 1997198. A) MINUTE ORDER ACTION. O O O O O 2 Page -2- CONSENT CALENDAR Note: Consent Calendar Items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 3, 1998. 2. ADOPTION OF RESOLUTION ALLOWING STREET CLOSURE PERMIT FOR THE MAINSTREET MARKETPLACE EVENTS PLANNED IN 1998 ON CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS PURSUANT TO CONDITIONS FOR TEMPORARY USE PERMIT 97-145. APPLICANT: LA QUINTA CHAMBER OF COMMERCE. 3. ADOPTION OF RESOLUTION ALLOWING STREET CLOSURE PERMIT FOR THE LA QUINTA ARTS FOUNDATION EVENT ON MARCH 19-22, 1998 AT THE FRANCES HACK PARK PURSUANT TO CONDITIONS FOR TEMPORARY USE PERMIT 97-153. APPLICANT: LA QUINTA ARTS FOUNDATION. 4. ADOPTION OF RESOLUTION OF INTENT TO VACATE A PORTION OF CALLE SINALOA AND AVENIDA MORALES, STREET VACATION NO. 98-036. 5. ADOPTION OF RESOLUTION OF INTENT TO VACATE A PORTION OF AVENIDA OBREGON, STREET VACATION NO. 98-037. STUDY SESSION - None REPORTS AND INFORMATIONAL ITEMS A. PARKS & RECREATION COMMISSION MINUTES OF DECEMBER 8, 1997 B. HUMAN SERVICES COMMISSION MINUTES OF DECEMBER 17, 1997 C. PLANNING COMMISSION MINUTES OF JANUARY 13, 1998 D. CVAG COMMITTEE REPORTS E. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE (ADOLPH) F. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) G. C. V. MOUNTAINS CONSERVANCY (SNIFF) H. C. V. REGIONAL AIRPORT AUTHORITY (HENDERSON) I. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU (HENDERSON) J. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE (HENDERSON) K. PALM SPRINGS REGIONAL AIRPORT COMMISSION L. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (HENDERSON) M. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD N. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 000003 Page -3- DEPARTMENT REPORTS A. CITY MANAGER 1 . RESPONSE TO PUBLIC COMMENT B. CITY ATTORNEY - NONE C. CITY CLERK - NONE D. BUILDING AND SAFETY DIRECTOR - NONE E. COMMUNITY DEVELOPMENT DIRECTOR 1. DEPARTMENT REPORT FOR JANUARY 1998 F. COMMUNITY SERVICES DIRECTOR - NONE G. FINANCE DIRECTOR - NONE H. PUBLIC WORKS DIRECTOR - NONE I. POLICE CHIEF -NONE MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECESS UNTIL 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not scheduled for a public hearing. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. PRESENTATIONS PRESENTATION OF ADAMS ELEMENTARY SCHOOL ART AWARDS PUBLIC HEARINGS 1. TENTATIVE TRACT MAP 28640 - FOR SUBDIVISION OF 22.97 ACRES INTO 70 RESIDENTIAL LOTS AND OTHER AMENITY LOTS ON PROPERTY LOCATED IN THE SOUTHWEST PORTION OF RANCHO LA QUINTA. APPLICANT: T. D. DESERT DEVELOPMENT. Al RESOLUTION ACTION. Page -4- 2. TENTATIVE TRACT MAP 28719 - FOR CREATION OF 58 SINGLE-FAMILY RESIDENTIAL LOTS AND MISCELLANEOUS LOTS ON LAND PREVIOUSLY SUBDIVIDED BY TRACT 24890-2 AND TRACT 24889 ON PROPERTY LOCATED IN THE OAK TREE WEST SPECIFIC PLAN, APPLICANT: KSL LAND CORPORATION. A► RESOLUTION ACTION. CLOSED SESSION NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHWEST CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS CLARKE. ADJOURNMENT DECLARATION OF POSTING I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the foregoing agenda for the City Council meeting of February 3, 1998 was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Albertson's, 78-630 Highway 111, on Friday, January 30, 1998. DA D: January 30, 1998 SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California PUBLIC NOTICE The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting and accommodations will be made. 000005 Page - 5 - Tihf 4 4Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: I February 3, 1998 CONSENT CALENDAR: STUDY SESSION: Consideration of an amendment to the La Quinta PUBLIC HEARING: Charter and Municipal Code revising Chapter 6.04 "Refuse Disposal" and Chapter 6.05 "Recyclable Materials" to bring them into conformance with the City's current Franchise Agreement and recent court cases RECOMMENDATION: Move to take up Ordinance #_ by title and number only and waive further reading. 2. Motion to introduce Ordinance #_ for first reading approving Code Amendment 98-059, revoking Chapters 6.04 and 6.05 and establishing revised Chapters 6.04 and 6.05 of the La Quinta Charter and Municipal Code. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: This matter was scheduled for consideration at the January 20, 1998 Council meeting, however, at the request of Waste Management of the Desert, the issue was continued to the February 3, 1998. Waste Management of the Desert representative Mr Tom Freeman, has verbally indicated their Attorney has reviewed and supports the proposed changes. The City signed a new Franchise Agreement with Waste Management of the Desert to provide refuse and recyclable materials disposal for the City. The City Attorney drafted the attached revisions to Chapters 6.04 and 6.05 based upon recent court cases and the current Franchise Agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Approve the Ordinance as drafted; or, 2. Deny the request; or 3. Provide staff direction. H ity Development Director 000007 nn? ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REVOKING CHAPTERS 6.04 AND 6.05 AND ESTABLISHING REVISED CHAPTERS 6.04 AND 6.05 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE WHICH SETS FORTH REFUSE DISPOSAL AND RECYCLABLE MATERIALS WHEREAS, due to changes in the law, it is necessary to update the waste regulations for La Quinta; WHEREAS, the proposed revisions will be for the benefit of the health, welfare, and safety of the citizens of La Quinta. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of La Quinta, California does ordain as follows: Section 1. That the Recitals set forth above are true and correct and are incorporated herein by this reference. Section 2. That prior Chapter 6.04 to the La Quinta Charter and Municipal Code entitled "Refuse Disposal' is hereby revoked. Section 3. That prior Chapter 6.05 to the La Quinta Charter and Municipal Code entitled "Recyclable Materials" is hereby revoked. Section 4. That a new Chapter 6.04 to the La Quinta Charter and Municipal Code entitled "Refuse Disposal' is hereby established as fully set forth in Exhibit "A" attached hereto and incorporated herein by reference. Section 5. That a new Chapter 6.05 to the La Quinta Charter and Municipal Code entitled "Recyclable Materials" is hereby established as fully set forth in Exhibit "B" attached hereto and incorporated herein by reference. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council and the same shall be in full force and effect immediately after its adoption, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. ORMUT-refuse 1 r1m Ordinance The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California ORDDRFT-refuse 2 004 Chapter 6.04 REFUSE DISPOSAL Sections: 6.04.010 Refuse disposal services by City. 6.04.020 Definitions. 6.04.030 Refuse collection service —Mandatory. 6.04.040 Containers —Provision required —Adequacy. 6.04.050 Frequency of collection. 6.04.060 Container specifications. 6.04.065 Container storage. 6.04.070 Improper keeping of refuse as nuisance. 6.04.080 Removal prohibited when. 6.04.090 Noncompactible solid waste. 6.04.100 Unlawful use of trash receptacles. 6.04.110 Burning of refuse prohibited. 6.04.120 Special pickups. 6.04.130 Establishment of pickup schedules. 6.04.135 Establishment of service rates. 6.04.140 Unauthorized collectors. 6.04.150 Unauthorized removal of rubbish. 6.04.160 Collector and trucks. 6.04.170 Unauthorized use of containers of another. 6.04.010 Refuse disposal services by City. The City shall provide for and furnish services relating to collection, transfer, and disposal of solid waste and refuse within and throughout the City. Such services will be furnished eitherby eity officers and employees directly, or by contract agent or agents of the eity through grant of franchise by an independent contractor in the business of collection, transportation, and disposal of municipal solid waste. 6.04.020 Definitions. For purposes of this chapter: A. "Collector" means in fbLCC) or the eity officer in charge of teffise collection se, vices (when no stich contract exists) the contractor in the City's Franchise Agreement for the collection, transportation and disposal of municipal solid waste. B. „ includes all vvaste accm7ittlatioin of animal, fruit, vegetable, a, other inatter that attends ot testilts fioin the pieparation, ase, cooking, processing, deafing in or stotage of , vegetables, including smne o, paTts theteof "Franchise Agreement" means the current agreement between a Collector and the City for the collection, transportation and disposal of MSW. 000010 RTLANNINGOChapter 6.04&6.05 (La Quinta 1-95) 005 C. „ includes gatbage mid rabbisi. "Municipal Solid Waste" or "MSW" means all nonrecyclable waste matter and material as further defined in the City's Franchise Agreement. D. "Rubbish" includes ail waste matter othe, thmi garbage, soil, at roc4nnateriai7 6.04.030 Refuse collection service —Mandatory A. Every person who owns, and every person who occupies, any developed real property within the City, whether at a residential location or otherwise, shall make or cause to be made with the City' no stteh contract exigts) appropriate arrangements for regular refuse collection services, and it is unlawful for any such person to fail, refuse or neglect so to do. An occupant of property shall be deemed to have complied with this subsection if the owner of the property has caused to be made such appropriate arrangements for collection of refuse upon all portions of the property occupied by said occupant. An owner of property shall be deemed to have complied with this subsection if an occupant or occupants has or have caused to be made such appropriate arrangements for collection of all refuse upon all portions of said property. B. It is further unlawful, and a public nuisance, for any person to occupy or inhabit any property within the City for which appropriate arrangements have not been made and kept in full force and effect for regular refuse MSW collection services, in compliance with subsection A of this section. C. Every person having a duty, pursuant to subsection A of this section, to make or cause to be made arrangements for regular refuse MSW collection services shall be liable for payment of the appropriate service fees and charges therefor to the same extent and at the same times, irrespective of whether such person has or has not made the appropriate arrangements for collection services in compliance with subsection A of this section. Whenever the fees or charges for such services have not been paid when due, all of the persons mentioned in subsection A shall be jointly and severally liable for payment thereof (together with any applicable penalties and interests) irrespective of which person may have made any existing arrangements for collection services, provided that an occupant of only a portion of a parcel of real property or premises shall be deemed liable only for the fees or charges, or portion thereof, attributable to collection services for refuse produced or to be produced or accumulated or to be accumulated by said occupant, and also upon all portions of the property occupied by said occupant. D. Notwithstanding the foregoing provisions of this section relating to which persons are liable for payment for refuse collection services, the City may cause the collection of the fees or charges for such services, from the owner(s) of property served, by means of collection on the tax roll in the manner prescribed by applicable provisions of the Health and Safety Code and -of the Government Code. E. Persons om�ng prernises vvitich have been unoccupied by miy hmnan habitation and upon which no ! effise has been pT oduced or accuinulated (othet fivni landscape deb,13- MUCH a�l brmiches, leaves mid thc like, vvhich im been promptly removed by petsomiel doing gardening wor on the premiscs), fbr twel-ve consecutive months or moic, shall be exempted dieteafter fiom h to eornply with subsection A of this scction fot as long as flie pT -!i mioccupied vvidio 000011 refuse being produced or accmnulating as stated. Disputes as to Miether Pat Metliar IMMM arc entitled to stieh exemption shall be detennincd and resolved by the E3ity- Mmrager or 11-Its �'.�gnec upon investigation of the facts irrvofved mid hearing the contentions of Mly Mile, Clainfing die . " of exemption provided fbi in this subsectiorr The Franchise Agreement shall set out any additional procedures governing the responsibilities of the Collector and the rights of occupants or owners to discontinue service if the premises are to be vacant for an extended length of time. 6.04.040 Containers —Provision required —Adequacy. It is the duty of every person in possession, charge or control of any place within this City, in or from which refuse accumulates or is produced, to provide, and at all times to keep in a suitable place readily accessible to the collector, the specific containers capable of holding without spilling all refuse vvhich would ordinarily aecturralate on such pternises between the tirnes of two successive collections provided by the Collector pursuant to the Franchise Agreement. At the time of collection, no containers to be emptied shall be placed at curbside unless special arrangements have been made for an alternative arrangement with the Collector located inside locked gates or doots OL in a feneed ot enclosed area used to testTzrin animals. 6.04.050 Frequency of collection. A. Residential Collection. Every person in charge of a residence or residences, whether single-family or multiple -family, shall make arrangements with the collector to have removed, not less than once a week, from the property upon which the residence or residences are located, all refuse created, produced or brought upon the premises. B. Commercial and Industrial Collection. Every person in charge of a commercial or industrial building shall remove, or cause to be removed, not less than once a week, from the property upon which the building is located, all refuse created or produced or brought upon the premises, except restaurants, which shall remove or cause to be removed not less than twice a week, from the property upon which the building is located all refuse created, produced or brought upon the premises. C. Construction Sites. All refuse created, produced or brought upon construction sites shall be removed not less than once a week consistent with the terms of the Franchise Agreement. 6.04.060 Container specifications. A. Any person who owns or occupies a single-family dwelling or two-family dwelling shall deposit all refuse to be collected in miner the general and greenwaste containers as approved by the City pursuant to the Franchise Agreement as described in this -- -- or as appi o v ed by the-C-ity. Snch containet shall be inetal or plastic, vvatet tight, equipped with a tigh fitting lid, have tapered sides and two handles or bales. The containet shall not exceed thirty-fl-nee gallons when empty mid shall not exceed fifty-five pounds gross weight Mien filled. Plastic bag, specifically designed for ref6sc dispos?A (thirty to thirty-three gallon capaeity) may be used instead of the standmd containei described in this section. t3se of any containe, not specifically designed for refitse disposal is prohibitcd.- Use of any container not specified in the Franchise Agreement or otherwise approved by the Collector and the City is prohibited. 007 B. Trash containers commonly known as "dumpsters" (three yard bin with a hinged lid) and roll -off containers (twenty to thirty yard bin without a lid) shall not be located at a single-family or two-family dwelling or within the R-1-mid S- RVL, RL, and RC zones except for the following purposes: 1. Home improvement and/or temporary cleanup of a vacant lot or dwelling, provided that all applicable permits and licenses have been obtained; and 2. Holding special events including, but not limited to, sponsored and permitted cleanup campaigns. Placement of such containers for the event shall be limited to forty-eight hours prior to the event and forty-eight hours following the event; 3. The owner, contractor or responsible party constructing a new building, addition, or alteration to an existing building, shall keep the construction site clean by having on the site an all - metal, minimum three yard container with hinged lid (except rolloff containers), compatible for use with standard trash removal trucks, commonly referred to as dumpsters, for the depositing of trash and debris. C. Refuse shall be deposited in a dumpster at all apartment buildings having three or more dwelling units and at any establishment or business located in the commercial and industrial zones. 6/04.065 Container storage. A. All trash containers for single-family or two-family dwellings shall be stored out of public view in a side or rear yard or an enclosed garage except on pickup day. In no event shall such container be placed adjacent to the roadway for collection more than twelve hours prior to normal collection time. The container shall be removed to the storage area within twelve hours following collection. If the physical design of the dwelling does not allow for obscuring containers from public view because of the type of fencing or lack thereof, containers shall be stored in an area adjacent to the dwelling at the point furthest from the closest street or roadway or in an enclosure adjacent to the dwelling designed to conform with the exterior design of the dwelling. B. A trash bin enclose shall be provided to obscure from public view any dumpster required by Section 6.04.060. Such enclosure shall meet the construction, location, and access requirements established by the p1mming Community Development Department of the City. C. Upon receipt of notification to provide an enclosure, the property owner shall have six months to complete construction of the enclosure. D. A six month extension to complete construction of an enclosure may be granted by the Director of p1mming Community Development and/or the City Council based on individual need, but in no event shall completion of construction of the trash bin enclosure exceed one year from the date of receipt of notification to provide an enclosure. E. Construction of requisite enclosures shall be completed according to the specifications of the pimming Community Development Department prior to issuance of a certificate of occupancy. 6.04.070 Improper keeping of refuse as nuisance. The keeping of garbage in containers other than those prescribed by this chapter, or the keeping upon premises of garbage or rubbish which is offensive, obnoxious, or unsanitary shall be unlawful, shall constitute a public nuisance and may be abated in the manner now or hereafter provided by law for the abatement of nuisances. 000013 6.04.080 Removal prohibited when. It is unlawful for any person other than the person in charge of a residence, commercial or industrial business or the person authorized by iaw the Franchise Agreement to remove any container from the location where the container was placed by the person in charge for storage or collection, or to remove any solid waste from the location the solid waste was placed by the person in charge for storage or collection, without prior written approval of the person in charge in accordance with the terms of the Franchise Agreement. 6.04.090 Noncompactible solid waste. No person shall place noncompactible solid waste adjacent to a street or public right-of-way for collection or removal purposes without prior approval and arrangements with the Collector or pursuant to the noticed bulky items collection days as provided in the Franchise Agreement. 6.04.100 Unlawful use of trash receptacles. It is unlawful for any person operating or connected with any business to place or deposit garbage or rubbish in any container placed upon the public street by public authority, and meant primarily for the disposal of rubbish by pedestrians using the sidewalk. houses shall contract separately for rernoval of refuse in containers maintained by the person -or business house.- 6.04.110 Burning of refuse prohibited. No person shall burn any refuse within the City, such act of burning in all respects conipliesother administeted the air pollution :. 6.04.120 Special pickups. Subscribers to waste disposal service may order special pickups of such things as landscape trimmings, discarded furniture, and other items too large to fit in standard containers, subject to -rates the provisions of the Franchise Agreement. 6.04.130 Establishment of pickup schedules. The council shall, from time to time, establish pickup schedules for collection and disposal of refuse accumulated to produced with the City as set out in the Franchise Agreement. 6.04.135 Establishment of service rates. A. The City Council shall, from time to time, establish rates charged for garbage mid refuse MSW collection and disposal services by resolution action. B. The City continues, at its election and following all required procedures, to have all such fee charges, until such election is appropriate changed, established forCity-fat nished gat bag and ieffise MSW collection and disposal services for individual residences, collected on the tax roll and in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes. 000014 6.04.140 Unauthorized collectors. At such times as there is in force a contract Franchise Agreement entered into by the City with any contractor Collector for the collection and disposal of reffise, garbage and , abbish MSW of the City or its inhabitants, it is unlawful for any person other than the contractor Collector and his employees to collect any solid waste or recyclablic inateriats MSW within the City. This section shall not, however, be deemed to apply to any persons holding a valid City business license to engage in the nursery or gardening business or to any person removing shrubbery, grass, tree cuttings, tree trimmings or other agricultural debris from any property owned or occupied by such person. This section shall also not apply to the removal of Recyclable Materials according to the terms and conditions of the Agreement for the Collection and Recycling of Recyclable Materials, as further described in Chapter 6.05 of the La Quinta Charter and Municipal Code. 6.04.150 Unauthorized removal of rubbish. It is unlawful for any person, other than a person holding a contract for the collection of rabbisk MSW, to take, remove or appropriate for his own use any rubbish which has been placed in any street or alley for collection or removal, whether said,abbish MSW is so placed in regular containers or not. 6.04.160 Collector and trucks. A. The collector shall provide sufficient collection equipment according to the standards and maintaining the schedule of collection pursuant to the Franchise Agreement to maintait .. .. , IN WO to III �10 ... Moo.. 6.04.170 Unauthorized use of containers of another. It is unlawful for any person to place refuse in, or to otherwise use the refuse container of another person, without the permission express or implied, of such other person. N Chapter 6.05 RECYCLABLE MATERIALS Sections: 6.05.010 Definitions. 6.05.020 Authorization to remove and convey recyclable materials. 6.05.030 Exceptions. 6.05.010 Definitions. The following words and phrases shall apply in this chapter: A. isearbside Piograrns" rnewis the location vdiete the recycle materiMs shall be placed and "Recyclable Franchise Agreement" means the agreement between the City and Contractor entitled Agreement for the Collection and Recycling of Recyclable Materials. B. "Recyclable materials" means 2ffmaterial , glass resell, or convert to a usable product which are both (a) capable of being Recycled, and (b) segregated from other waste material for collection and recycling rather than collection and disposal. C. « materiais "Recycle" and "Recycling" means the process of collecting, sorting, cleaning, treating, and reconstituting materials that would otherwise become Municipal Solid Waste and returning these materials to the economic mainstream in the form of raw materials for new, reused, or reconstituted products which met the quality standards to be used in the marketplace. D. "Recycle Containers" means all containers authorized for the collection of recyclable materials. 6.05.020 Authorization to remove and convey recyclable materials. Recyclable materials, including, but not limited to, newsprint, glass, cans, and recycle containers, shall be placed which are placed by the owner within the vicinity of any curb or refuse bin for collection purposes, shall become the property of the " contractor with the City for recyclable materials; and no person, other than the employees or contract agents of the City contractor acting in the scope of their agency or employment, shall remove from any place or premises in the City or transport over the public streets thereof, any such recyclable materials. Otis Notwithstanding, the forgoing owners and/or operators of commercial, industrial, or institutional premises, shall not be prohibited from arranging for collection of recyclable materials from a collector different than the contractor in the City's Recyclable Franchise Agreement if either the alternative collector pays for the material, or removes it, without any change, direct, or indirect to the owner and/or operator. 000016 O11 6.05.030 Exceptions This chapter shall not apply to the following: A. A person removing the refuse or recycle materials which have been generated on premises owned or controlled by him/her. B. The immediate removal of any refuse or recyclable materials which are found by the administrative authority, Building and Safety Director, or Fire Marshal to constitute a nuisance or a danger to the public health, safety or general welfare. 000017 012 Titit 4 1NQu1«rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of and authorization to conduct an audit PUBLIC HEARING: of Waste Management of the Desert pursuant to the Agreement for the Collection, Transportation, and Disposal of Municipal Solid Waste. RECOMMENDATION: That the City not proceed with a separate, full financial review (audit) of Waste Management of the Desert's (WMD) financial records, but follow the action items outlined in the report and determine the need for a full audit after the information is obtained from the WMD in March, 1998. FISCAL IMPLICATIONS: None at this time, however, an audit would cost approximately $15,000. BACKGROUND AND OVERVIEW: Staff and the City's consultant, EcoNomics, have reviewed the pertinent sections of the City's Franchise Agreement with WMD and the report dated December 17, 1997, prepared by Arnstein Consulting. Based on this review, staff is recommending the City follow the action items and make a determination after all information has been reviewed in March. This recommendation is twofold: 1. Pursuant to the Franchise Agreement, Section 15, WMD will be submitting its annual request for a rate adjustment on or before March 31, 1998. If the City decides to conduct a financial review it would make more sense to do so in the context of a rate increase request. If no such request is filed, the City could still proceed with the financial review process. 2. If the City implements the action items listed below, the data submitted by WMD with any rate adjustment request during March, 1998, will provide significantly more useful and meaningful data than the City has received in the past. The submittal of more useful data may prevent the need for a separate full financial audit process. The City should be able to use the data gathered from the action steps below to answer the basic questions of profitability, allocation of costs, revenues and tonnages to the City, and to reconcile the Disposal Charges for 1996/97. 000018 CCIH.005 3. The key element of this recommendation is that the City follow the procedures and timing contained in the Franchise Agreement which should streamline the data gathering for any subsequent financial review process. The recommended action steps are as follows: 1. Hold a meeting as soon as possible with WMD, their auditor, Lund & Guttry, EcoNomics, and City staff to outline the format that the March, 1998, submittal should take. This meeting could be held in conjunction with Rancho Mirage if desired as they require the same data. WMD has just closed it's books for Calendar Year 1997, and Lund & Guttry are in the process of preparing the audited statements. Pursuant to Section 7.3F of the Franchise Agreement, the City has the power to direct WMD to submit the supplemental schedules in the financial statements that are submitted to the City. In this meeting the City should specifically direct MD to prepare the 1997, audited financial statements such that they show the following: a. WMD operations all costs and revenues for the entire WMD Division includes La Quinta, Indio, Palm Desert, Rancho Mirage, Indian Wells, Cathedral City, and Yucca Valley. b. - WMD operations in La Quinta including all costs and revenues. C. WMD operations in La Quinta should show all costs and revenues separated into the following categories: 1.) Residential refuse collection 2.) Commercial refuse collection 3.) Industrial (roll -off and compactor) service 4.) Residential curbside recycling collection program 5.) Residential green waste collection program 6.) Commercial recycling program d. Detailed description and sample calculations by the auditor showing all the method(s) used to allocate revenues, costs, tonnages, etc., to the City, The data on the curbside recycling program should be presented along with a profit/loss recap so the City can determine pursuant to Franchise Sections 7.1, 7.3, and 15.1 whether any "profit" has been realized from the curbside program. (It is unlikely that the program was "profitable", but this data should be reviewed pursuant to the Franchise Agreement requirements). This request for data discussed with WMD at the meeting should be immediately followed by a written recap of the request so there is no miscommunication about the format or the data being requested. COH.005 000019 00P 2. Request that WMD conduct its next route audits during February, 1998 as required by Section 15.2. These include the residential and commercial audits. Prescribe route audit methodology to be used by WMD to ensure the results are statistically valid (this is allowed pursuant to the language in Section 15.2 if the methodology is mutually agreed upon by the parties). EcoNomics can assist the City in prescribing a fairly simple methodology to increase the statistical validity and accuracy of the sampling. WMD should then promptly report the results of the surveys to the City by March, 15, 1998, as required by Section 15.2. The result of this survey will be an average pounds collected per La Quinta household and pounds collected per cubic yard of commercial bin space. This data should provide answers to some of the discrepancies noted in the Disposal Charge reconciliation process and enable WMD to make a more accurate forecast of the Disposal Charges for FY 1998/99. 3. Concurrently, the City should discuss with WMD conducting a route audit (different from the survey in Item 3) to determine the precise number of residential and commercial accounts being served in la Quinta and to make sure no accounts are missed in the tax roll or direct billing and that no accounts are being double billed. Indian Wells is currently in the process of conducting a similar route audit. This audit will answer the question of how many accounts exist. Based upon the data in the Tables on Pages 4 and 5 of the Arnstein Consulting Report (Attachment 1), there is a large discrepancy in the number of residential and commercial accounts. The City may be required to pay for the route audit, as this was not a service required of WMD in the Franchise. However, the data will be necessary to confirm the actual service being delivered in La Quinta. A substitute method of gathering the same route audit data would be for the City to require WMD to implement a computerized routing system such as "Route Smart". These systems are being used in many cities. These systems take the map of the City from a GIS or other system, and the software program draws the most efficient routing for the hauler to utilize. The program is very sophisticated and factors in drive time, turning radius for the trucks, time to wait at stop lights and to cross busy intersections, etc. The program then produces a list, by address, customer name and account number of all the accounts being served. The software is then linked into the franchisee's service records and billing software. A change in account made in one field will be changed throughout the system, resulting in reduced administration time and fewer errors in customer records. If such a system were implemented by WMD, the route audit could be dispensed with and the records of the software program ordered to produce the route lists and customer reports. A "desk top" route audit could then be conducted at significantly reduced expense. COH.005 000020 003 The City could request that WMD implement such a system under Section 20.2 of the Franchise Agreement. A software program such as Route Smart would cost approximately $50,00 to $150,000 depending upon whether WMD used it solely in La Quinta or in all six Coachella Valley cities. A similar system was recently implemented in the City of Napa at a cost of $45,000 for a population of 65,000. The data produced by the system has been invaluable to the City in its rate review efforts and has also enhanced productivity and efficiency by the refuse hauler. The City may want to explore this idea with other cities in the region and see if they would be interested in directing this change in the scope of work for WMD. 4. Make a written request to WMD for WMD to begin providing the City of La Quinta with a monthly report on the number of tons delivered to the Edom Hill Landfill according to the following categories: a. Residential (single family residences and 1-4 unit residences) b. Multi -family (apartment complexes or condos with over four units and/or bin service) C. Commercial (retail, manufacturing and service establishments requiring bin service) d. Roll -off (debris boxes) e. Roll -off compactor service According to the Arnstein report, WMD has this data available so creation of a monthly report would be fairly simple. In addition, WMD should be directed, in writing, to report in the same categories to the Riverside County Tonnage Tracking System beginning with the next quarterly survey (which should be in March, 1998). This will make this data available for the City to use in rate reviews and also for AB939 reporting and tracking. 5. Once WMD submits its rate adjustment request, audited financial data, route survey results, Disposal Charge reconciliation for FY 1996/97 and Disposal Charge forecast for FY 1998/99 in March, 1998, the City can evaluate the data and determine whether additional data needs to be obtained. The City would then analyze the data and report on such items as profitability, revenue and cost allocation to La Quinta, the Disposal Charge reconciliation, etc. If insufficient data is obtained or specific anomalies exist in the data, the City could initiate a more complete "audit" process pursuant to its rights under the Franchise Agreement. M"Pl l lb7 000021 ME FINDINGS AND ALTERNATIVES: 1. Authorize staff to initiate the five recommended action steps. 2. Authorize staff to initiate any combination of the action steps. 3. Provide staff with direction. munitj Development Director Attachments: 1. Arnstein Consulting Report 141" KIII 000022 005 ATTACHMENT #1 DEC 2o 1997 PLANN!NG Df- TMENT Analysis of Waste Management of the Desert Calculation of Landfill Disposal Charge Reconciliation Amounts for Fiscal Year 1995-1996 and Other Analyses for the City of La Quinta, California December 17, 1997 Prepared by Arnstein Consulting One Ernbarcadero Center, Ste. 711 San Francisco, CA 94111 (415) 981-3020 Arnstern Consulting 000023 MENEFIT"M Arnnsfeinn Consulting Financial Consulting Services a member of the Allied Consulting Network One Embarcadero Center, Suite 711 San Francisco, California 94111-3607 Telephone: (415) 981-3020 Facsimile: (415) 981-9990 December 17, 1997 Mr. Jerry Herman Community Development Director City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Dear Mr. Herman: As you requested, I performed certain analyses on information provided by Waste Management of the Desert ("WMD") for the City of La Quinta ("the City"). Specifically, my assignment was as follows: • For the City, independently verify landfill tonnage calculations, including monthly household "dump" surcharges, presented by WMD and calculate reconciliation amounts owed to or by respective parties; • Review information provided by WMD and the City related to the stated number of residential and commercial accounts and the number of businesses and households being serviced within the City. Based upon this review, make necessary recommendations related to the need and possible benefit of conducting a detailed route audit in the future; Confirm WMD's assumptions made to allocate various costs and tonnages by residential, commercial and roll -off categories, between the City and unincorporated County areas in the region and also other operations within WMD. In conducting my analysis, I did the following: • Reviewed existing documents in the possession of the City and WMD, including WMD's financial statements and internal management reports, landfill tonnage reports from various sources, rate increase requests, audits, analyses, and other internal memorandum and documents related to the engagement; 000024 l' Mr. Jerry Herman City of La Quinta December 17, 1997 Page 2 • On August 6, 1997, developed an information request and sent it to WMD for written responses. The request included a matrix form to be filled out by WMD providing for key operating and account statistics by City; • On August 15, 1997, received and analyzed WMD's response to the information request. Designed follow-up analyses and prepared for a field examination to verify data submitted by WMD; • On August 18, 1997 through August 20, 1997, conducted a field examination at WMD to verify financial, operating, landfill tonnage, and surcharge data. Interviewed WMD management and reviewed WMD financial, accounting, operational and management documents; • Met with you to discuss the progress of the field examination; • Analyzed the information gathered in the steps described above and now am issuing this written report containing the findings of the analysis. The report submitted herein contains a summary of major findings, followed by a detailed report supporting those findings. The organization of the report is by each major task of the consulting assignment. Disclaimer The scope of Arnstein Consulting; s work, as described above, is intended to provide the City information that may be useful in the management of local solid waste disposal and recycling services. However, my procedures do not constitute an attest service as that term is defined by the American Institute of Certified Public Accountants. Accordingly, I am unable to express an opinion on any financial or other data. I also can make no representation as to the adequacy of my procedures for your purposes. After you have had an opportunity to review this report, I shall be pleased to answer any questions you may have. I look forward to speaking with you again soon. �. Sincerely, rJannes J. stein rii*ipal J AT ein Consulting 000025 �1 Summary of Major Findings • In FY1995-1996, WMD under -billed La Quinta residences and businesses for disposal charges by $145,513. WMD disposed a total of 20,533 tons of refuse from La Quinta in FY 1995-1996. The amount disposed was 3,533 tons more than projected in the 1996 Agreement for the Collection, Transportation and Disposal of Municipal Solid Waste between La Quinta and WMD. WMD incurred $790,521 of direct landfill charges related to FY1995-1996 La Quinta tonnage. In addition, WMD was provided a 10.00% administrative fee on all La Quinta related landfill charges. Thus, WMD was entitled to recover a total of $869,573 in landfill disposal -related charges during FY1995-1996. In FY1995-1996, La Quinta residents and businesses were billed a total of $724,073 for landfill disposal charges. Therefore, WMD under -billed La Quinta residences and businesses for disposal charges by $145,513 ($869,573 of La Quinta landfill and related costs entitled to be recovered less $724,073 of actual disposal charges billed). • I recommend that, if possible, detailed route audits and analyses be performed on WMD's operations within the City of La Quinta. The data gathering procedures should cover several periods within a twelve-month period. Doing so will provide to all parties accurate and reliable data regarding accounts and refuse tonnage by jurisdiction and by waste generator type, cost of service data, and market segment information. This information is a key ingredient in the continued successful management of refuse rates and related issues within the City of La Quinta. • I recommend that WMD's 1997 La Quinta Operation audited financial statements include allocations of revenues and costs to residential, commercial, roll -off, and recycling service lines. • I recommend that the City discuss with WMD the possibility of receiving periodic landfill tonnage reports directly from WMD. These reports could contain different and\or similar tonnage information compared to what WMD submits to the Riverside County Waste Resources Management District (RCWRMD). In particular, these reports should track refuse tonnage by waste generator type within the City, including specifically, Roll -Off (debris box) tonnage and Multi -Family Residential (apartment complexes serviced with bin pick-ups). The City and WMD should agree on its own definitions for waste characterization before reporting begins. Page 1 000026 01_0 Detailed Report Task 1. For the City, independently verify landfill tonnage calculations, including monthly household "dump" surcharges, presented by WNID and calculate reconciliation amounts owed to or by respective parties. On or about March 28, 1997 WMD submitted to the City a 1995-1996 landfill charge reconciliation calculation indicating the following: Fiscal Year July 1995 - June 1996 Disposal Costs Incurred $869,586 Billed Disposal Costs $723,675 Difference to be reconciled $145,911 According to the Riverside County Tonnage Tracking System, WMD dumped 20,533 tons of refuse at Riverside County landfills during Fiscal Year 1995-1996, as follows: Total Disposal La Quinta Refuse Disposal 10.00% Charges and Tons Dumped by Charges Admin. Admin. Fee WMD at Riverside at $38.50 Fee on All Incurred by Redad County Landfills ner Ton Tonnage WMD 3rd Quarter - 1995 4,704 181,104 18,110 199,214 4th Quarter - 1995 5,214 200,739 20,074 220,813 1st Quarter - 1996 5,431 209,094 20,909 230,003 2nd Quarter - 1996 1 5.184 1 199,584 1 19,958 1 219,542 Total FY 1995-1996 20.533 jZ2W2I 79 2 9 573 At a landfill dump charge of $38.50 per ton in effect during that time, it is estimated that WMD paid to Riverside County landfills a total of $790,521 in disposal charges. Additionally, during FY1995-1996, WMD was entitled to an administrative fee from City ratepayers of up to 10.00% on all landfill charges incurred. According to WMD, for Fiscal Year 1995-1996, that administrative fee equaled $79,053, which equals 10.00% of the total landfill charges during that time. Therefore, in Fiscal Year 1995-1996, WMD reports that it incurred total landfill charges plus administrative fees of $869,586. Page 2 000027 Oil I performed certain analyses to confirm the above tonnage and cost information. I analyzed the Countywide Disposal Tonnage Tracking System Reports from the Riverside County Waste Management District which lists the tonnage WMD dumped by municipality and by waste generator types. I also reviewed WMD direct billing records to confirm WMD's estimate of disposal charges billed. Based upon my analysis, I adjusted WMD's initial calculation, as follows: For the Period July 1, 1995 Per WMD Per Arnstein Dollar Difference through June 30. 1996 n ltin WMD La Quinta Disposal $869,586 $869,586 $0.00 Charges Incurred - plus 10.00% Admin. Fee Amounts WMD Billed La 723,675 724,073 398.00 Quinta Accounts for Disposal Charges Actual Disposal Costs Less 145 911 145 51 398.00 Billed Disposal Costs In FY1995-1996, WMD incurred La Quinta-related disposal charges and was entitled to administrative fees that totaled $869,586. During this period, WMD billed La Quinta residences and businesses $724,073. Therefore, In FY1995-1996, WMD under -billed La Quinta residences and businesses for disposal costs by an amount of $145,513. Task 2. Review information provided by WMD and the City related to the stated number of residential and commercial accounts and the number of businesses and households being serviced within each City. Based upon this review, make necessary recommendations related to the need and possible benefit of conducting a detailed route audit in the future. Number of Residential Accounts in La Quinta Information regarding the number of residential accounts in La Quinta is presented below: Page 3 000028 012 Number of Residential Accounts Source of Information within the City as Indicated by WMD Residential Units per 1994 -1995 Tax 7,817 Roll Book, per WMD Residential Units per 1995 -1996 Tax 7,733 Roll book, per WMD Breakdown by City for Printing of Information Package and Recycling 8,271 Basics - July 1996 Exhibit B to Solid Waste Agreement 8,500 between City and WMD - August 1996 WMD Letter to City dated October 6, 8,797 1997 - Accounts per WMD billing\routing records WMD Letter to City dated October 6, 9,178 1997 - Accounts per Current Tax Roll information Source: WMD, City of La Quinta In WMD's August 15, 1997 response to my inquiry, WMD indicated that there were 8,797 residential accounts within the City of La Quinta. WMD also indicated that there were 9,178 residential accounts on the County of Riverside tax roll (a difference of 381 residences.) According to WMD, they were informed that approximately 300 units were assessed in error. This property, the Palm Royale, receives commercial bin service. WMD is currently working with the property management company to get this money refunded when WMD receives it from the City in February 1998. The remaining difference, states WMD management, is accounted for by new properties. WMD states that the property tax assessment covers January - December 1998. Therefore, WMD normally adds these customers to become effective on January 1, 1998. The above figures exhibit a trend since 1995 of an increasing number of WMD residential accounts in La Quinta. This would indicate a growth in new housing and\or population in the City during this period. Page 4 000029 n113 Commercial Accounts Information gathered regarding the number of WMD commercial accounts in La Quinta is as follows: Source of Information Estimated Number of WMD Commercial Accounts in La Quinta Exhibit B of the Solid Waste Agreement between WMD and the City - August 1996 146 WMD' Letter to City - October 6, 1997 273 Estimate by City Staff commercial establishments - November 1997 170 The above information reflects a significant variation of estimates regarding WMD commercial accounts within the City. Please note that there appears to exist some ambiguity regarding the categorization of apartment complexes as either Commercial or Residential service. Internally, WMD usually treats apartment complexes as Commercial accounts. This is for several reasons. Most directly, apartment complex owners are charged for refuse service according to the Commercial refuse service rate schedule. Also, apartments usually require bin service, as do most commercial establishments. Therefore, apartment complexes are usually serviced on the same route(s) as commercial establishments and by the same type of trucks. The Riverside County Waste Resources Management District - Countywide Disposal Tonnage Tracking System, on the other hand, requires that WMD categorize apartment refuse tonnage as Multi -Family Residential. Both ways of categorizing apartment complex refuse tonnage and accounts have merits and are important. Both methods of tracking apartment refuse tonnage should be continued (see discussion below under Task 3). Summary Based on the above data and observations, I believe that it makes sense for detailed route audits of residential and commercial accounts within La Quinta to be conducted in the future. I recommend that detail route audits be conducted initially 2-3 times per year, and the results of the audits averaged to arrive at an average number of accounts per year. I understand that WMD is in discussions with a refuse operation routing specialist called Transcomp. WMD and Transcomp are looking at ways to gather and generate reliable routing data by jurisdiction and by waste generator type. This type of analysis and reporting project should be encouraged. If WMD and its vendor are unable to complete the route audit tasks in a manner acceptable to the Page 5 014 City, the City should insist on doing its own route audit procedures to confirm WMD's stated number of accounts within the City. I understand that the City of Indian Wells is currently conducting a detailed audit of its routing and billing records to confirm that residents and businesses are receiving service for which they are being billed. The route audit is to be designed to confirm that residences and businesses are being charged the correct amount for routed service. Additionally, the audit is designed to confirm that WMD's routing sheets correspond to observed pick-ups. If appropriate, it may be worthwhile for City staff to discuss with officials at the City of Indian Wells the results of Indian Wells' audit procedures. Task 3. Confirm WNM's assumptions made to allocate various costs and tonnages by residential, commercial and roll -off categories, between the City and unincorporated County areas in the region and also other operations within WMD. Allocation of Costs by Service-Typg I was not provided with WMD revenue and cost information by service categories. WMD does not have this information compiled or readily available. Section 7.317 of the Agreement between WMD and the City allows the City to prescribe supplemental schedules to be included in required financial statements. I recommend that the City formally request that WMD's 1998 La Quinta Allocation financial statements include audited financial statements of WMD's La Quinta, with allocations of revenues and costs between recycling, residential, commercial, and roll -off service categories. Cost Allocation between Jurisdictions The Statements of Operating Income for the WMD Division as a whole and La Quinta Operations are presented below: Page 6 000031 015 Statement of Within the As a Pct. Total As a Pct. La Quinta Operating City of La Q Division of as a percent Income - La int Revenues Revenues of WMD Quinta Division Allocation Revenue $2,075,736 100.00% $20,106,177 100.00% 10.32% Disposal 0 0.00% 0 0.00% na Reconciliation Total Revenue 2,075,736 100.00% 20,106,177 100.00% 10.32% Total Cost of 1,796,228 86.53% 15,845,213 78.81% 11.34% Operations Operating 279,508 13.47% 4,260,964 21.19% 6.56% Income SG&A 189 398 9.12% 1,668,707 8.30% 11.35% Expense Net Operating 90,110 4.34% 2,592,257 12.89% 3.48% Income Other Income 8.761 0.42% 77,190 0.38% 11.35% (Expense) Earnings 98,871 4.76% 2,669,447 13.28% 3.70% Before Interest and Income Taxes Interest 38,177 1.84% 336,358 1.67% 11.35% Expense Income Taxes 28,482 1.37% 2,333,089 11.60% 1.22% Net Income JaZ,212 1.55% $1,161,023 5.77% 2.77% Source: Lund & Guttry audited financial statements, WMD compiled reports In 1996, WMD's La Quinta Operations accounted for 10.3% and 6.6% of WMD's total division revenue and net operating income, respectively. WMD's 1996 net operating margin within La Quinta of 4.4% of revenues is 8.6 percentage points less than the 12.9% net operating margin reported by the WMD division as a whole. Page 7 000032 i According to WMD's 1996 audited financial statements for La Quinta Operations, operating revenue, franchise fees paid, and costs of disposal paid to La Quinta Operations were allocated based upon actual amounts. The amounts included in all other expense and income categories for the City of La Quinta were determined by an allocation of WMD division totals based on the City's weighted average number of customers and operating revenue to the combined division. Included in WMD's 1996 allocation of revenues and costs to La Quinta is recycling revenues and operating expenses associated with Recycle America. Section 7.3F of the Agreement for the Collection, Transportation and Disposal of Municipal Solid Waste between the City of La Quinta and Waste Management of California, Inc., ("the Agreement" or "Solid Waste Agreement" ) states the WMD shall deliver financial statements to the City which "shall show in detail the financial condition of the Contractor and the results of its Operations under this Agreement." If Recycle America costs and revenues are included in the 1996 La Quinta Statement of Operating Income, then the 1996 Statement appears not to comply with the Agreement. This is because recycling operations are not part of the Solid Waste Agreement. I recommend that the City require that WMD's submission of audited financial statements include an allocation of revenues and costs by recycling and residential, commercial, and roll -off service categories (see further discussion below). Based upon WMD's submissions to date, it appears that WMD's operations within La Quinta are generally less profitable than the WMD Division as a whole. It is important to note, however, that the audited financial statements for WMD's La Quinta Operation do not include a landfill charge reconciliation amount. If the $145,000 landfill charge shortfall experienced by WMD in FY1995-1996 was constant in calendar year 1996, WMD's revenues and operating income figures should be increased by $145,000. Doing so would increase the WMD La Quinta Operation's Net Operating Income Figure to $235,623, or 10.6% of Total Revenue. Compared to the WMD Division -wide net operating profit margin of 12.89%, WMD's La Quinta Operations' profitability begins to fall in line with that of the WMD Division as a whole. WMD's apparent lower level of profitability in La Quinta compared to the entire division can be explained by a combination of factors, including the under -collection for disposal costs noted above, the current rate structure, operating characteristics of servicing accounts within the City, and methods used by WMD to allocate revenues and costs between cities. Allocation of Disposal Costs We were provided the following additional information regarding WMD's 1996 cost of waste disposal for the City of La Quinta and the division as a whole: Page 8 000033 017 WMD - 1996 Cost of Waste Disposal Pct, of Total Surcharge Revenue Pct. of Total City of La Quinta $825,894 11.87% $752,549 10.89% County and Other Entities 13�. 0,598 88.13% 6J56.959 89.11% Total jkX 6 4 2 1 0% 6 909 508 100.00% Source: WMD 1996 audited fmancial statements. WMD incurred $825,894 of direct costs related to La Quinta waste disposal in 1996. This equals 11.9% of WMD's total cost of waste disposal in 1996 of $6,956,492 for the division as a whole. The WMD La Quinta Operations' cost of waste disposal figure and its percentage of total waste disposal costs incurred by WMD of 11.9% corresponds with WMD's Statement of Operations for La Quinta, which allocates 11.3% of all operating costs to La Quinta operations. Allocation of Tonnages between Service Categories WMD responded to my inquiries regarding tonnage -by -service categories with the following information: Service Categories City of La Quinta Tonnage by Service Category Fiscal Year 1995-1996 Percentage of Total Residential 7,021.37 33.91% Commercial 4,849.18 23.42% Roll -Off 8,833,48 42.67% Total 20.704.03 I 100.00% Source: WMD According to WMD, in FY 1995-1996, 34% of La Quinta refuse tonnage came from single family residences, 23% came from the commercial sector (including apartment complexes), and 43% came from roll -off debris boxes. For the 12-month period ended December 31, 1996, WMD reported the following to the Riverside County Waste Resources Management Department: Page 9 000034 MM City of La Quinta - 1996 Refuse Tonnage Pct. of Total Single Family Residential 7,006 35.28% Multi -Family Residential 1,312 6.61% Commercial 6,866 34.57% Industrial 4.676 23.54% Total M860 100.00% Source: Riverside County Waste Resources Management District Note: Differences may occur due to rounding. The following should be noted regarding the above tonnage allocation figures: ♦ Until July 1, 1996, WMD categorized Roll -Off tonnage as Industrial. After July 1, 1996, WMD categorized Roll -Off tonnage as Commercial. The effects of this change in methodology are as follows: (1) The City's 12-month 1996 refuse tonnage figures by waste generator type are skewed due to the change in reporting methodology; (2) The City now does not have any readily accessible and easily verifiable data regarding WMD's Roll -Off tonnage. Based on data submitted through June 1996, I estimate the effective percentage breakdown of tonnage by service -type within La Quinta is as follows: Type of Service Estimated Percentage of Tonnage by Waste Generator Type Single Family Residence 35.00% Multi -Family Residence 7.00% Commercial 14.00% Roll -Off 44.00% Total 100 0% Roll -Off refuse, often association with construction and demolition debris ("C&D"), heavy manufacturing, retail and the hospitality industry, requires drop-off, pick-up and dumping of 20 - 40 cubic yard debris boxes and compactors. The service requires specialized trucks to lift, Page 10 000031 019 carry and dump the boxes. Roll -Off refuse can represent a significant portion of the total waste stream in terms of tonnage (15% - 45% depending on the community). This is because the Roll - Off debris tends to be heavy. Also, within the industry, Roll -Off service is often the most profitable line of the refuse and recycling business. This is due to the rate structure and operational characteristics of the service. Tonnage Allocation Methodoloev I spoke with Michael Jeffery at WMD who explained WMD's tonnage allocation system. Since July 1996, WMD has combined its Roll -Off tonnage figures into the Commercial category when reporting to the RCWRMD. WMD considers all front -loading bin service, including apartment complexes, as Commercial. Therefore, when reporting tonnages figures to the County, WMD allocates a portion of what it categorizes as Commercial to the Residential -Multi -Family category, and then combines Roll -Off tonnages into the remaining Commercial tonnage category. According to Mr. Jeffery, SFR Residential and Roll -Off tonnages by City are easily identifiable because these routes are fairly independent of the commercial and apartment complex routes. Quarterly, WMD estimates what percentage of refuse tons it categorizes as Commercial (all front -loading bin service) that comes from residential apartment complexes ("Multi -Family"). WMD uses cubic yards as the unit of measure when allocating tonnage between Commercial and Multi -Family categories. Quarterly, WMD uses a "street list" of business and apartment complex accounts and observes actual collection activity to verify the street list. WMD calculates the total percentage splits between Residential, Multi -Family and Commercial volume and reports this amount to the County. Tonnage allocations between jurisdictions on WMD shared routes are estimated in a similar fashion. Route supervisors periodically check the street list with actual observed pick-up information to estimate the percentage of loads from each jurisdiction. WMD's allocations of tons to jurisdictions on inter jurisdictional routes are submitted to the RCWRMD in an affidavit. Based upon the above, I recommend that the City review its ability under Section 7.317 of the Agreement with WMD to discuss the possibility of receiving periodic reports from WMD (in addition to what is filed with the County) regarding refuse tonnage by waste generator type. The City and WMD should agree on its own definitions for waste characterization. Presented below is an example of what such a classification system could look like: Page 11 020 T-iht 44w AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of the Design Layout for 9 Y STUDY SESSION: the Fritz Burns Park Public Pool and Facilities and Authorize Notice to Proceed PUBLIC HEARING: RECOMMENDATION: ► Approve the design layout for the Fritz Burns Park Public Pool and Facilities. ► Authorize Notice to Proceed for the construction to be issued on February 3, 1998. The total cost of the design/build contract is $523,000. The present balance set aside by the City Council with interest is $548,000. This has been budgeted in the 1997/98 Fiscal Year. Upon completion, the negotiated Operation and Maintenance of Facility Agreement with Coachella Valley Recreation and Park District (CVRPD) indicates the City's initial payment for the first year of maintenance and operation to CVRPD in the amount $26,174. This amount decreases by $1,454 per year for a period of 18 years. The maintenance costs will be budgeted beginning in the 1998/99 Fiscal Year and will be paid for by General Fund. BACKGROUND AND OVERVIEW: During the January 20, 1998 City Council Meeting, the City Council awarded the design/build contract for the Fritz Burns Park Pool and Facilities to California Commercial Pools, Inc. At that City Council Meeting, representatives of California Commercial Pools, Inc. presented a preliminary design layout for City Council's consideration. The City Council's direction was to design the facilities to accommodate future pool heating equipment at minimal cost. The City Council further directed that the decorative gate that was initially completed for the Fritz Burns Park be incorporated into the design. California Commercial Pools, Inc. committed to designing the mechanical to accommodate future heating equipment and has also incorporated the City's decorative gate as part of the entrance of the new pool facility. On January 26, 1998, City staff and representatives of California Commercial Pools, Inc. presented the preliminary design to the Parks and Recreation Commissioro IT comments and suggestions are as follows: F:\PW D EPT\COUNCIL119W980203b T4t!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of the Design Layout for 9 Y STUDY SESSION: the Fritz Burns Park Public Pool and Facilities and Authorize Notice to Proceed PUBLIC HEARING: RECOMMENDATION: ► Approve the design layout for the Fritz Burns Park Public Pool and Facilities. ► Authorize Notice to Proceed for the construction to be issued on February 3, 1998. The total cost of the design/build contract is $523,000. The present balance set aside by the City Council with interest is $548,000. This has been budgeted in the 1997/98 Fiscal Year. Upon completion, the negotiated Operation and Maintenance of Facility Agreement with Coachella Valley Recreation and Park District (CVRPD) indicates the City's initial payment for the first year of maintenance and operation to CVRPD in the amount $26,174. This amount decreases by $1,454 per year for a period of 18 years. The maintenance costs will be budgeted beginning in the 1998/99 Fiscal Year and will be paid for by General Fund. BACKGROUND AND OVERVIEW: During the January 20, 1998 City Council Meeting, the City Council awarded the design/build contract for the Fritz Burns Park Pool and Facilities to California Commercial Pools, Inc. At that City Council Meeting, representatives of California Commercial Pools, Inc. presented a preliminary design layout for City Council's consideration. The City Council's direction was to design the facilities to accommodate future pool heating equipment at minimal cost. The City Council further directed that the decorative gate that was initially completed for the Fritz Burns Park be incorporated into the design. California Commercial Pools, Inc. committed to designing the mechanical to accommodate future heating equipment and has also incorporated the City's decorative gate as part of the entrance of the new pool facility. On January 26, 1998, City staff and representatives of California Commercial Pools, Inc. presented the preliminary design to the Parks and Recreation CommissiovoTdbr comments and suggestions are as follows: UU38 F:IPWDEPTICO UN C1019991980203b 1. Delete the lockers from the mens and ladies' locker rooms and utilize a basket system for article collection and storage. 2. Place anchors for starting blocks for future use at the pool. Contingent upon no additional cost for this work. 3. Provide a shade structure over the back window of the proposed building. Sunbathers may stand in the shade when buying concessions or retrieving their articles from their designated baskets. 4. Utilize steel tubing with a shade screen to match the colors of the proposed wrought iron fence and proposed building, as opposed to a wood shade structure that matches those present in the park. By changing the materials, the proposed shade structure may double in size at no additional cost. 5. Provide hooks for lane lines for future delineation in the pool. 6. Utilize cantilever edge treatment on the pool, as opposed to the rolled traditional edge. This will provide a newer "public pool" appearance as opposed to a traditional "back yard" pool appearance. 7. Adjust the depth of the wading pool to begin at 12" on the shallow end to 30" at the deep end. 8. Provide skylights in the building. One over each locker room and one over the office. 9. Landscape around the evaporative cooler (which is proposed as a ground mounted unit) to shield it from public view. 10. Aerate both the swimming pool and the wading pool. 11. Provide a cooled water drinking fountain. 12. Provide a truck gate by the equipment room and a pedestrian gate by the wading pool that will remain locked. 13. Provide a safety rope separating the shallow end from the deep end. 14. Provide a hose bib at the corner of the shade structure to allow the installation of a mister in the future. 15. Provide light switch sensors on the outside restrooms that activate on motion detection. 16. Provide a space in the office on an outside wall where blocks would not be present, for the future installation of a wall air-conditioning unit, if needed. 17. Install backstroke flags, if there is no additional cost to the contract. 18. Increase separation between the pool and wading pool. The Parks and Recreation Commission requested that there be a greater separation between the two pools. This was contingent upon support by Mr. Martin. Mr. Martin stated he did not desire any additional separation so that his staff would be able to provide maximum security for the two facilities. Therefore, do not separate the pool and the wading pool any further than indicated on your original plan. Of all of the items previously listed, items 1, 2, 7, 13, 17, and 18 were contingent upon input from Don Martin, General Manager of CVRPD. On January 27, 1998, City staff contacted Mr. Martin and discussed items 1 through 18 as listed above. Mr. Martin preferred the basket as opposed to the locker system and recommended this implementation. Mr. Martin recommended placing starting block anchors onl F:\PW0 EPT\COUN CIL\1888\880203b anchors do not extend above the concrete. Mr. Martin felt that the depth of the wading pool from 12" to 30" would function just as well as the depth from 18" to 24"; therefore, did not oppose this change. Mr. Martin recommended against a safety rope separating the shallow end from the deep end since this rope location would be at a 4 1 /2 foot depth and the pool goes from 3 foot 6 inches to 5 feet; therefore, the rope would not be required. Finally Mr. Martin stated that there was no need for back stroke flags. If CVRPD wished to utilize back stroke flags, they have equipment they would be able to utilize. However, if there were no additional costs to provide anchors for back stroke flags, he would not be opposed. Mr. Martin requested the separation remain as original ly.proposed to provide maximum coverage by his personnel. All of these items have been communicated to the representative of California Commercial Pools, Inc. California Commercial Pools, Inc. has coordinated with representatives of the Coachella Valley Water District (CVWD) and the Imperial Irrigation District (IID► to provide the utilities required to maintain and operate the public pool and facilities. The design has also been coordinated with representatives of CVRPD to incorporate their comments and concerns. During the September 16, 1997, City Council Meeting, City Council requested that the Public Pool and Facilities be completed and operational by May 15, 1998. This was further affirmed by the City Council during their January 20, 1998 City Council Meeting. In order to meet this aggressive schedule, it is important to receive City Council comments, direction and approval of plans, so that construction may begin as soon as possible. With City Council approval, the project may begin as soon as possible. The Notice to Proceed will be issued on February 3, 1998 and California Commercial Pools, Inc. will begin construction as soon as prudently possible. Alternatives for the City Council to consider are as follows: 1. Approve the design layout for the Fritz Burns Park Public Pool and Facilities. Authorize Notice to Proceed for the construction to be issued on February 3, 1998. 2. Provide staff with alternative direction. Chns A. Vogt 000040 Public Works Director/City Engineer F:\PW DEPT\COUNCIL\19981980203b T4hf 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: Continuation of Consideration of STUDY SESSION: Resolution Designating Speed Limits for Certain Specified Local Streets PUBLIC HEARING: Adopt a resolution designating legal speed limits on certain specified local streets, as recommended in the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta," as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant. It is estimated that sign placement will cost $10,000.00, which is available in the Public Works Streets Maintenance, Operating Supplies #101-453-703-833, Street Signs. BACKGROUND AND OVERVIEW: The California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions, based on an engineering and traffic survey, conducted in accordance with methods determined by the Department of Transportation. The Municipal Code requires non statutory speed limits to be designated on the basis of an engineering and traffic survey. The speed limits become effective when adopted by City Council Resolution. During the January 20, 1998 City Council Meeting, this item was continued pending clarifications to one of the Council Members. City staff addressed the Council Members concerns and this item is now presented for Councils approval. FINDINGS AND ALTERNATIVES: California Vehicle Code defines the maximum speed limit as 65 miles per hour on divided roadways and 55 miles per hour on the remainder. Exceptions from this include residential areas and business districts, but the streets surveyed do not meet either of these exceptions. To establish a speed limit that uniformly fits the surrounding area, the City Council must approve an engineering and traffic survey, and designate speed limits that are legally enforceable. F:\PWDEM000NCUI998\980203. 000041 Speed data collected by the city engineering staff indicates critical speeds below the State mandated 65/55 mile per hour speed limits. Critical speed is defined as the eighty-fifth percentile speed, which is at or below the speed which 85% of the traffic is moving. The posted speed limit is normally established by rounding up or down to the first five -mile -per -hour increment above or below the critical speed. Based on the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant (Attachment 1), the following speed limits are recommended: STREET FROM TO *EXIST. CRITICAL PROPOSED SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Adams Street Fred Waring Miles Avenue 55 48 45 Drive Adams Street Miles Avenue Highway 1 1 1 35 38 35 Adams Street Highway 111 Avenue 48 65/55 55 50 Avenue 50 Eisenhower Dr. Washington 65 51 45 Street Avenue 50 Washington Jefferson 65/55 50 45*** Street Street Avenue 52/ Eisenhower Dr. Avenida 65 41 40 Calle Sinaloa Bermudas Avenue 52 Avenida Washington 65 50 50 Bermudas Street Avenue 52 Washington Jefferson 45 53 50 Street Street Avenue 54 Madison Street Jefferson 65 52 50 Street Avenida Calle Tampico Avenue 52/ 55 37 35 Bermudas Calle Sinaloa Avenida Avenue 52/ Calle Tecate 45 47 45 Bermudas Calle Sinaloa Calle Tampico Eisenhower Washington 45 48 45 Drive Street Calle Tampico Washington Park Avenue 35 39.52 35 Street 0e� F:IPWDEPT%C0UNCIL\19981980203a 000042 STREET FROM TO *EXIST. CRITICAL PROPOSED SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Desert Club Springtime Avenue 52 55 28 25 Drive Way Dune Palms Fred Waring Miles Avenue 55 46 45 Road Drive Dune Palms Miles Avenue Westward Ho 55 51 45 Road Drive Eisenhower Washington Calle Tampico 45 49 45 Drive Street Eisenhower Calle Tampico Calle Tecate 35 41 35 Drive Fred Waring Washington Jefferson 45 54 50 Drive Street Street Highway 111 Washington Mountain Cove 55 54 55 Street Drive Highway 111 Washington Adams Street 55 54 55 Street Highway 111 Adams Street Jefferson 55 58 55 Street Jefferson Street Fred Waring Miles Avenue 65 55 50 Drive Jefferson Street Westward Ho Highway 1 1 1 40 44.42 40 Drive Jefferson Street Avenue 48 Avenue 52 55/65 52 50 Jefferson Street Avenue 58 Schwabecker 55 39 40 Road Madison Street Avenue 54 Avenue 58 65/55 54 50 Miles Avenue Washington Jefferson 65/55 58 50 Street Street Park Avenue Avenue 50 Muirfield Way 30 38 30 Park Avenue Muirfield Way Calle Tampico 35 38 35 003 F:\PWDEPT\C0UNCU1 9981980203a 000043 STREET FROM TO *EXIST. CRITICAL PROPOSED SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Washington Fred Waring Channel Drive 65 57 50 Street Drive Washington Channel Drive Highway 111 65 55 50 Street Washington Highway 111 Eisenhower 45 54 50 Street Drive Washington Eisenhower Avenue 50 65/55 56 50 Street Drive Washington Avenue 50 Avenue 52 65/55 51 50 Street Westward Ho Adams Street Roadrunner 35 38 35 * * * Drive Lane The existing speed limits shown were determined from posted speed limit signs, or the roadway definitions provided in the California Vehicle Code (CVC). * * * School Zones will remain set at 25 MPH when children are present By adopting this resolution, the Sheriff's Department will be able to enforce the speed limit with radar, within the specified roadway limits. The alternatives for the City Council to consider are as follows: 1. Adopt the resolution designating speed limits based on the "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" as prepared by Paul Singer, P.E., Transportation Engineering & Planning Consultant. 2. Do not adopt the resolution, and keep the unposted speed limit of 65/55 miles per hour on the certain specified local streets in La Quinta. 3. Provide staff alternative direction. Chris A. Vott Public Works Director/City Engineer RJV:as Attachment: Engineering Speed Limit Survey and Speed Study { 000044 FAMDEMCOUNCU 1998\980203a RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS FOR CERTAIN SPECIFIED LOCAL STREETS WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdiction, and; WHEREAS, the City Council finds it appropriate to designate speed limits on the following certain specified local streets to facilitate safe and orderly traffic flow, and; WHEREAS, said designation shall be made by resolution, and; WHEREAS, in accordance with the provisions of Title 12.20 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on certain specified local streets, and; WHEREAS, the following designated prima facie speed limits are based on the results of the engineering and traffic survey. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT: the following prima facie speed limits are most appropriate to facilitate the orderly movement of traffic and to be reasonably safe: STREET FROM TO SPEED LIMIT (mph) Adams Street Fred Waring Drive Miles Avenue 45 Adams Street Miles Avenue Highway 1 1 1 35 Adams Street Highway 111 Avenue 48 50 Avenue 50 Eisenhower Drive Washington Street 45 Avenue 50 Washington Street Jefferson Street 45 Avenue 52/ Calle Sinaloa Eisenhower Drive Avenida Bermudas 40 05 F:\PWDEPT\C0UNCIL%1998\980203a 000045 STREET Avenue 52/ Calle Sinaloa Avenue 52 Avenue 54 Avenida Bermudas Avenida Bermudas Calle Tampico Calle Tampico Desert Club Drive Dune Palms Road Dune Palms Road Eisenhower Drive Eisenhower Drive Fred Waring Drive Highway 111 Highway 111 Highway 111 Jefferson Street 19041►, Avenida Bermudas Washington Street Madison Street Calle Tampico Avenue 52 Eisenhower Drive Washington Street Springtime Way Fred Waring Drive Miles Avenue Washington Street Calle Tampico Washington Street Washington Street Washington Street Adams Street Fred Waring Drive TO Washington Street Jefferson Street Jefferson Street Ave 52/Calle Sinaloa Calle Tecate Washington Street Park Avenue Avenue 52 Miles Avenue Westward Ho Drive Calle Tampico Calle Tecate Jefferson Street Mountain Cove Drive Adams Street Jefferson Street Miles Avenue SPEED LIMIT (mph) 50 50 50 35 45 45 35 25 45 45 45 35 50 55 55 55 50 F:\PWDEPT\CO UNOW 998\980203e 11m 11. STREET FROM TO SPEED LIMIT (mph) Jefferson Street Westward Ho Drive Highway 111 40 Jefferson Street Avenue 48 Avenue 52 50 Jefferson Street Avenue 58 Schwabecker Road 40 Madison Street Avenue 54 Avenue 58 50 Miles Avenue Washington Street Jefferson Street 50 Park Avenue Avenue 50 Muirfield Way 30 Park Avenue Muirfield Way Calle Tampico 35 Washington Street Fred Waring Drive Channel Drive 50 Washington Street Channel Drive Highway 1 1 1 50 Washington Street Highway 1 1 1 Eisenhower Drive 50 Washington Street Eisenhower Drive Avenue 50 50 Washington Street Avenue 50 Avenue 52 50 Westward Ho Drive Adams Street Roadrunner Lane 35 000047 F:\PWDEPT\COUN CIL\1998\980203e 007 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 20th day of January 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: John Pena, Mayor City of La Quinta, California ATTEST: Saundra L. Juhola, City Clerk City of La Quinta, California APPROVED AS TO FORM: Dawn C. Honeywell, City Attorney City of La Quinta, California F:IPWDEPT\C0UNCIL\1898\980203e 1 ATTACHMENT 1 "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" as prepared by Paul Singer, P.E., Transportation Engineering & Planning 010 F:\PWDEPT\COUNCIL\1 998\980203a 0 Q Q CA 0 Table 4 City of La Quinta Incremental Speed Comparison Street Segment: ii.l VI (Chic n! - -.I� It �,.It H Bs' sp.ma I!/P. Veh.H','. W/[I Vuh.HSt Av,-:I 'Io fill l�',i Spr.rl lu Iar,: Avtq. rdi'II Ver V,li. It, p,nP '1vcra':: Sl.u>I i Recommended Speed Adams St. 1.- Fred Waring to Miles Ave. .. 47 .;li 49 9It 9 711 .I .lo Ii qS 2.- Miles Ave. to Highway 111 96 3'j 80 36 38 29 38 671 33 35 3.- Highway ill to Avenue 48 55 55 45 56 55 43 52 6111 49 50 Avenue 50 4.- Eisenhower to Washington 55 ',1 46 51 S1 I1 ,it 5.- Washington to Jefferson 116 52 364 48 50 40 49 28: 12 15 Avenue 52 - Calle Sinaloa 6.- Eisenhower to Bermudas 36 43 70 4u -11 11 .1 74: 36 .lu 7.- Bermudas to Washington 130 48 112 51 50 40 - 49 681 44 50 8.- Washington to Jefferson 108 53 67 54 53 44 - 53 641 48 50 Avenue 54 9.- Madison to Jefferson 108 51 106 52 8 47 S9$ 44 .0 Avenida Bermudas 10.- Tampico to Ave. 52/ Sinaloa 55 36 49 38 31 28 - 31 vbo 32 II.- Avenue 52 to Tecate 107 48 99 47 47 36 - 45 64t 41 45 Calla Tampico 1 12.- Eisenhower to Washington 100 49 100 47 4u i 1 Ill I, I' I.! 1l, 13.- Washington to Park Ave. 48 39 52 40 39.52 31 - 40 691 34 3S Desert Club Dr. 14.- Sprintime Way to Ave. 52 49 28 58 27 2b 16 - 2`l 62'1 21 ... Dune Palms Rd. IS.- Fred Waring to Miles Ave. 80 �0 68 12 4b 14 41 S1'. 16 16.- Miles to Westward Ho 41 52 39 51 51 39 48 581 44 15 Eisenhower Dr. 17.-'Washington to Tampico 3S5 bu 101 47 49 18 11 S7; 12 .1y Is.- Tampico to Tecate 34 40 69 42 41 30 - 39 72% 36 35 Fred Waring Dr. 19.- Washington to Jefferson 59 55 106 59 Highway 111 20.- Washington to Mount.Cove Dr. 100 52 100 55 "1 4f ;:I -:u", 11i 21.- Washington to Adams 104 54 100 53 54 41 - 50 531 46 55 22.- Adams to Jefferson 42 57 58 60 58 48 57 79% 50 55 C� '!'able 1 y of La Vuii,i tal SpIAd r Table 4 City of La Quinta Incremental Speed Comparison Street Segment: Critical - NIB SIB Veil 851 Veh.854 115% speed E/B WiB Veh.858 Veil-85% Average Cr ILicdl Speed 10 MPH pace Avrg. Percent Veil . iI Pace Nverage Speed Recommended Speed Jefferson St. 23.- Fred Waring to Miles Ave. 71 56 100 54 55 44 - 53 64: 49 58 24.- Westward Ho to Highway Ill 72 45 100 44 44.42 45 - 43 681 39 40 25.- Avenue 48 to Avenue 52 77 52 140 51 52 42 - 51 65% 45 50 26.- Avenue 58 to Schwabecker Rd. 28 39 25 39 39 26 - 35 68% 32 40 Madison St. 27.- Avenue 54 to Avenue 58 121 54 154 54 S4 43 - 52 .19. .1 SU Miles Ave. 28.- Washington to Jefferson E-W 100 v 58 S8 49 - 58 68% 52 50 Park Ave. 29.a-Avenue 50 to Muirfield way E-W 100 V 38 38 29 3B 141 ii 30 b-Muirfield Way to Calls Tampico E-W 100 v 38 78 29 - 36 74 i. 73 35 Washington St. 30.- Fred flaring to Channel 100 58 101 56 57 49 - 58 64% 51 50 31.- Channel to Highway ill 100 55 98 55 55 47 56 69% 50 50 32.- Highway Ill to Eisenhower 97 55 94 54 54 45 - 54 661 49 50 33.- Eisenhower to Ave. So 105 55 98 58 56 46.- 55 66% 50 50 34.- Ave. 50 to Avenue 52 103 52 96 50 51 41 - 50 67% 45 50 Westward Ho 35.- Adams St. to Roadrunner Ln. 204 38 159 38 111 24 33 i8 35 9'04-01'f 0 i 7bLlc 7 city of La Qll)"l I u�"+um+altel Spud i', nal �.,i i Tjht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: S COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Authorization to Approve a PUBLIC HEARING: Potential Sublease of Office Space to the Salton Sea Authority by the City's Lessee, the La Quinta Chamber of Commerce at 51-351 Avenida Bermudas. RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Revenue potential of sublet space ranges from $955 per month to $0. BACKGROUND AND OVERVIEW: City Staff was recently contacted by the La Quinta Chamber of Commerce regarding the relocation of the Salton Sea Authority Offices to the City of La Quinta. As outlined in the letter from the Chamber (provided as Attachment 1), the discussions between the Authority and Chamber have focused on the potential of the Authority sharing the Chamber's Village Office as a joint facility. The Chamber has identified that any move to the Chamber's Village Office would require City approval as cited in the "Assignment and Subletting" clause of the lease agreement between the City and the Chamber. Also indicated in this letter are the benefits the Chamber believes a relocation of the Authority to the City of La Quinta would bring. Provided as Attachment 2 is a copy of the Ground Lease between the City and the Chamber. If the City Council chose to approve any subletting of the subject property, the Chamber should be conditioned to make any and all improvements to the facility as identified in Article VIII (page 8) of the Ground Lease. Additionally, any consent by the City to the approval of subletting of the facility shall not operate as a waiver or estoppel to the future enforcement by the City of its rights pursuant to the provisions of the Lease. Finally, the -1- 000052 approval of this subletting shall be limited to the request of the Chamber to subletting to the Salton Sea Authority and that any sublease shall be subject to approval of the City Attorney. The City Staff met on January 29, 1998 with Doug Yavanian (Chamber of Commerce) and Tom Kirk (Salton Sea Authority) to discuss the referenced request. The process of subletting of the facility, building improvements and rent were discussed. Both the Chamber and the Authority were apprized of the need for City approval for subletting, that any building improvements would be the responsibility of the Chamber, and that rent would be discussed at the time the City Council discussed the approval of the subletting. As the Council is aware, the facility is currently rented to the Chamber for one dollar ($1.00) per month. During the term of any sublease, the Council may want to consider obtaining a per square foot lease amount it believes is appropriate for any sublease space. Currently, after deductions for Common Area, the Authority and Chamber anticipates that approximately 955 square feet of the facility may be subleased to the Authority. Listed below are the estimates of any potential revenue to be derived, if desired, by the sublease space. Monthly Value Per Sq. Ft. Revenue Sq. Ft. Space Derived 1.00 955 $955 85 955 812 *' .75 955 716 *' .50 955 478 Additionally, the City may desire not to derive revenue from a sublease and only keep in force the current rent to the Chamber. As noted in the letter from the Chamber, there may be various economic benefits derived from locating the Authority to the referenced facility. Finally, as the Council is aware, the current contract with the Chamber (Attachment 3) identifies the operation of a Small Business Resource Center at the Chamber Village Office. Chamber representatives will be available for discussions regarding this issue. Based on the facility location, age, parking and competitive space, these numbers may be more appropriate for use. -2- 000053 FINDINGS AND ALTERNATIVES: Should the Council approve of the request for the Salton Sea Authority to sublease space at the Chamber Village Office, it will be necessary to approve the sublease with the conditions identified in the Staff Report and to determine the revenue to be derived by the City (any amount of square feet rented determined to be applicable to the sublease would be passed through the Chamber to the City.) The alternatives available to the Council are: 1. Approve the sublease subject to the conditions outlined in this report and identify the amount of revenue to be derived from the sublease; or 2. Do not approve the sublease. l Thomas P. Genovese City Manager Attachments: 1. Chamber Letter 2. Ground Lease 3. Chamber Contract -3- 000054 GEM QOFTHE DESERT January 29, 1998 Mr. Tom Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 RE: Salton Sea Authority Dear Tom; ATTACHMENT 1 CHAMBER OF COMMERCE Over the past several weeks, there have been a number of discussions relative to the relocation of the Salton Sea Authority offices to the City of La Quinta. The focus for such a relocation has been on the City's Village area. The Authority has looked at a number of sites including the Chamber's Village Office. First, we believe strongly, that the location of the Authority's move from the Larson Center in Indio to La Quinta would be a good move for our City given the growing interest in the revitalization and saving of the Salton Sea. On this note, we would work diligently to affect such a relocation. Second, a move into our Village facility would require City approval as it relates to the "assignment and subletting" clause of our current lease agreement. The Chamber, of course, is not in the commercial real estate business. However, if the Chamber facility is one which can cause such a re- location that could benefit our entire City, we would certainly be willing to discuss how we can best accomodate such a request. Please advise how you would like to should be noted that the Chamber is rather establish a shared facility. for your attention. Since ely, Ron DiGrandi, Chairman of the Board pursue this matter. It not looking to move but Thank you in advance 000055 HWY 111 LOCATION: 78-371 HWY ill • LA QUINTA, CALIFORNIA 92253 • (760) 564-3199 FAX (760) 564-31 1 1 VILLAGE LOCATION: 51-351 AVENIDA BERMUDAS • LA QUINTA, CALIFORNIA 92253 • (760) 777-0134 FAX (700) 777-0136 MAILING ADDRESS FOR BOTH LOCATIONS: POST OFFICE BOX 255 9 LA QUINTA, CALIFORNIA 92253 ATTACHMENT 2 GROUND LEASE by and between CITY OF LA QUINTA, "CITY" and LA QUINTA CHAMBER OF COMMERCE a California nonprofit corporation "LESSEE" dated as of 7-2-1991 000056 ARTICLE I. TERM 1.1 Premises 1.2 Reservation 1.3 Exceptions to Leasehold Estate 1.4 Term of Lease 1.5 Term Commencement Date 1.6 Right to Possession of Premises 1.7 Date of Lease and Legal Effect 1.8 Rent Commencement Date 1.9 Commencement Date for All Other Obligations ARTICLE II. RENT 2.1 Minimum Rent 2.2 Additional Payments 2.3 Place of Payment; Late Payments ARTICLE III. USE AND COMPLIANCE WITH LAW 3.1 Use of Premises ARTICLE IV. LESSEE'S PAYMENT OF EXPENSES ARTICLE V. MAINTENANCE OF LEASED PREMISES 5.1 Lessee's Obligations for Maintenance ARTICLE VI. INSURANCE AND INDEMNITY 6.1 Lessee's Insurance 6.2 Covenant to Indemnify and Hold Harmless 6.3 Waiver of Subrogation ARTICLE VII. UTILITY CHARGES 7.1 Utility Charges ARTICLE VIII. ALTERATIONS AND ADDITIONS 8.1 Alterations and Additions ARTICLE IX. NO ASSIGNMENT AND SUBLETTING 9.1 City's Consent Required 9.2 Lessee Remains Obligated (i) �80057 ARTICLE X. DEFAULT 10.1 Events of Default 10.2 Remedies 10.3 Default by City 10.4 Legal Expenses and Collection Costs ARTICLE XI. HOLDING OVER 11.1 Holding Over ARTICLE XII. ACCESS BY AGENCY 12.1 Right of Entry ARTICLE XIII. QUIET ENJOYMENT 13.1 Quiet Enjoyment ARTICLE XIV. FORCE MAJEURE 14.1 Force Majeure ARTICLE XV. MISCELLANEOUS 15.1 Waiver 15.2 Notices 15.3 Relationship of Parties 15.4 Remedies Cumulative 15.5 Effect of Invalidity 15.6 Successors and Assigns 15.7 Consents 15.8 Entire Agreement 15.9 Corporate Authority 15.10 Controlling Law 15.11 Non -Discrimination EXHIBIT A - Legal Description of Premises EXHIBIT A-1 - Approximate Location of Premises in Shopping Center EXHIBIT B - Gross Sales Reporting Form EXHIBIT C - Construction EXHIBIT D - Rules and Regulations LEASE ARTICLE I. TERM 1.1 Premises. City hereby leases to Lessee, and Lessee hereby hires from City, that certain real property described on Exhibit A attached hereto ("Premises"). The address of the Premises is 51-351 Avenida Bermudas. 1.2 Reservation. City reserves to itself, its successors and assigns, together with the right to grant and transfer all or a portion of the same, the following: (a) Nonexclusive easements for ingress and egress and for city water district, redevelopment, public parking, maintenance and other public purposes, vehicular ingress and egress, for the installation, emplacement, maintenance, and replacement of water, electric, gas, telephone, sanitary sewer lines, drainage facilities or any other utilities (collectively the "Utilities"), and of landscaping on, over, under or across those portions of the Premises not improved with buildings or other major structures, together with the right to enter upon the Premises in order to service, maintain, repair, reconstruct, relocate or replace any of such utilities or landscaping, or other uses or purposes of the City of La Quinta. (b) Nonexclusive easements on, over, under or across the Premises for the installation, emplacement, replacement, repair, operation and maintenance of any Utilities. 1.3 Exceptions to Leasehold Estate, This Lease is made subject to: (a) Lessee's payment of any possessary interest tax assessed against the Premises by virtue of this Lease, if any; (b) All covenants, conditions, restrictions, reservations, rights, rights -of -way, easements and all other matters of record or apparent affecting the Premises or the use thereof of record on the date this Lease is executed by Lessee. 1.4 Term of Lease. The term ("Term") of this Lease shall commence on the Term Commencement Date and shall continue from year to year. This Agreement may be terminated at any time by either party by giving written notice sixty (60) days in advance. 1.5 Term Commencement Date. The "Term Commencement Date" shall be the date of execution of this Agreement. 1.6 Riaht to Possession of Premises. Lessee shall be entitled to delivery of possession of the Premises pursuant to 000059 provisions of this Lease provided Lessee has complied with the following requirements: (a) Submittal of all insurance policies and/or Certificates of Insurance as required by the provisions contained in Article XIII of this Lease. (b) Submittal of any plans and specifications, permits and governmental authorizations that may be required in the event that modification to the improvements of the Premises is contemplated. (c) Payment of the Rent. 1.7 Date of Lease and Leaal Effect. The terms, covenants and conditions of this Lease shall become legally binding on the Term Commencement Date. 1.8 Rent Commencement Date. Lessee's obligation to pay Rent ("Rent Commencement Date") shall commence on the Term Commencement Date. 1.9 Commencement Date for All Other Obligations. All other monetary obligations of Lessee including, but not limited to, the obligation to pay any and all expenses incurred or required in the maintenance and security of the Premises, the taxes and assessments, and any other sum of money or charges due under this lease shall commence as of the Rent Commencement Date. ARTICLE II. RENT 2.1 Minimum Rent. Lessee shall pay to City for each full calendar month from and after the Rent Commencement Date One Dollar ($1.00). The full rent for each year of the Lease shall be payable in advance initially on the Rent Commencement Date and thereafter on the anniversary date of the Rent Commencement Date in lawful money of the United States. 2.2 Additional Payments. Except as otherwise provided in this Lease, all sums of money or charges whatsoever required to be paid by Lessee under this Lease shall be due and payable ten (10) days after demand, without any deductions or offset whatsoever. Lessee's failure to pay any such amounts or charges when due shall carry with it the same consequences as Lessee's failure to pay rent and shall be deemed to be additional rent. 2.3 Place of Payment: Late Payments. Lessee agrees to pay the rental and other charges herein reserved to City at the address specified herein or to such other person and/or at such other place as City may from time to time designate in writing. All payments shall be made in lawful money of the 06/25/91 5605n/2588/00 -2- 000060 United States. All payments requiring proration shall be prorated on the basis of a thirty (30) day month. ARTICLE III. USE AND COMPLIANCE WITH LAW 3.1 Use of Premises. (a) Permitted Uses of Premises. Lessee shall continuously use the Premises and the Improvements during the Term, solely for the purposes and under the corporate name of the La Quinta Chamber of Commerce, and for no other purpose and under no other name whatsoever without the written consent of City, which consent is solely within the discretion of the City. Lessee, at Lessee's expense, shall promptly comply with all present and future laws, ordinances, orders, rules, regulations and requirements of all governmental authorities having jurisdiction, affecting or applicable to the Premises or the cleanliness, safety, occupancy and use of the same, whether or not any such law, ordinance, order, rule, regulation or requirement is substantial, or foreseen or unforeseen, or ordinary or extraordinary or shall necessitate structural changes of the Improvements or interfere with the use and enjoyment of the Premises. If any governmental license or permit shall be required for the proper and lawful conduct of Lessee's business or other activity carried on in the Premises, then Lessee, at its sole expense, shall duly procure and thereafter maintain such license or permit and submit the same for inspection by City. (b) Specific Use Restrictions. Unless approved by City, which approval may be granted or withheld by City in its sole discretion, Lessee shall not do any of the following: (i) Zoning Restrictions. Use, develop or attempt to use or develop the Premises or any portion thereof for any purpose other than those purposes expressly allowed (without the benefit of a conditional use permit, zone variance, exception or amendment) as of the Term Commencement Date under the City of La Quinta Municipal Code; (ii) Noncomplying Facilities. Construct or maintain any structure or improvements on the Premises not in full compliance with all requirements of law or as contained herein or in any recorded covenants, conditions and restrictions existing from time to time covering the Premises; or construct, develop, maintain, or operate any structure or improvements on the Common Facilities except with the prior written approval of City, which approval may be withheld by City.in its sole discretion. (iii) Waste or Nuisance. Commit or suffer to be committed any waste upon the Premises or any nuisance or other act or thing which may disturb the quiet enjoyment of adjacent properties or uses by the City for its public purposes. Lessee 06/25/91 5605n/2588/00 -3- 000061 shall not use or permit to be used any medium that might in City's reasonable judgment constitute.a nuisance, such as loud speakers, sound amplifiers, phonographs, radios, televisions, or any other sound producing or other device which will carry sound or odors outside the Premises reasonably objectionable to City or City. Any machines or mechanical equipment used by Lessee which may cause'vibration or noise that might be transmitted to nearby properties, must be first approved in writing by City and, to such a degree as to be reasonably objectionable to City or to any occupant, shall be placed and maintained by Lessee at its expense in setting of cork, rubber or spring -type vibration isolators sufficient to eliminate any such vibrations or noise. ARTICLE IV. LESSEE'S PAYMENT OF EXPENSES Included Expenses. Lessee shall pay all of the costs and expenses (the "Operating Expenses").in the operation, management, repair and maintenance of the during the Term, regardless of whether said expenses or charges are incurred by City or by Lessee directly in the maintenance of the Premises or paid by City to outside contractors. Such expenses shall include, without limitation, the following: (i) possessary interest taxes, if assessed, applicable to the Premises, (ii) expenses incurred by City or Lessee in connection with the Premises for general maintenance, gardening, landscaping, repaving, resurfacing, repairs, replacements, painting, lighting, cleaning, trash removal, security, fire protection and similar items whether or not capital in nature and the actual cost of any repair or replacement; (iii) all charges, surcharges and other levies imposed by, and all costs (whether or not capital in nature) of compliance with the requirements of any federal, state or local governmental agency regulating the Premises. ARTICLE V. MAINTENANCE OF LEASED PREMISES (a) Lessee's Items. Lessee, at Lessee's expense, shall keep and maintain in first class appearance and in good order, condition and repair as determined by City the Improvements and every part thereof and any and all appurtenances thereto wherever located and all other repairs, replacements, renewals and restorations, ordinary and extraordinary, foreseen and unforeseen. Notwithstanding the foregoing, City may elect, in its sole discretion, to maintain and repair the Improvements and the landscaping located on the Premises and the costs therefor shall be billed to Lessee by City and be due and payable immediately upon presentment as additional rent. Lessee, at Lessee's expense, shall store and 06/25/91 5605n/2588/00 -4- 000062 cause weekly removal of all trash, garbage and other solid waste on or within the Premises. City may require the use of solid waste disposal contractors and of pest extermination contractors, at such intervals as City deems appropriate. If City provides any services or facilities for solid waste pickup, then Lessee shall be obligated to use them and shall pay all of the costs within ten (10) days after being billed by City or contractor. (b) Standard of Maintenance. Lessee shall keep and maintain the Premises and the Improvements in a clean, sanitary and safe condition in accordance with'the laws of the State of California and in accordance with all directions, rules and regulations of the health officer, fire marshall, building inspector or other proper officials of the governmental agencies having jurisdiction, and Lessee shall comply with all requirements of laws, ordinances and otherwise affecting the Premises and the Improvements, all at the sole cost and expense of Lessee. At the time of the expiration of the tenancy created herein, Lessee shall surrender the Premises and the Improvements therein in good order, condition and repair. (c) Liens. Lessee shall keep the Premises, the Improvements, or any part thereof free from any and all liens arising out of any work performed, materials furnished or obligations incurred by or for Lessee, and agrees to cause to be discharged of record any mechanic's or materialmen's lien within twenty (20) days after the lien has been filed or within ten (10) days after receipt of written request from City, whichever shall be the sooner. Lessee shall give City at least fifteen (15) days written notice prior to commencing or causing to be commenced any work on the Premises (whether prior or subsequent to the commencement of the Term), so that City shall have reasonable opportunity to file and post notices of non -responsibility for Lessee's work. City may condition its consent to any work upon Lessee posting lien and material and/or completion bonds in amounts as may be necessary to cover the anticipated cost of such work and potential overruns. Lessee shall reimburse City for any and all costs and expenses which may be incurred by City by reason of the filing of any such liens and/or removal of same, such reimbursement to be made within then (10) days after receipt by Lessee from.City of a statement setting forth the amount of the costs and expenses. ARTICLE VI. INSURANCE AND INDEMNITY 6.1 Lessee's Insurance. (a) Types. Lessee, at its sole cost and expense, shall commencing on the date Lessee is given access to the Premises for any purpose, and during the Term, procure, pay for and keep in full force and effect: 06/25/91 000063 5605n/2588/00 -5- (i) comprehensive liability insurance with respect to the Premises and the operations of or on behalf of Lessee or its agents, officers, directors and employees in, on or about the Premises in an amount not less than One Million Dollars ($1,000,000) combined single limit bodily injury, personal injury, death and property damage liability per occurrence, subject to such increases in amount as City may reasonably require from time to time. Coverage shall include but not be limited to personal injury, blanket contractual, cross liability, severability of interest, broad form property, damage, and owned and non -owned automobile coverage. The Policy or Policies shall include that City, the City of La Quinta and their officers, employees and agents shall be additional insureds under such policy or policies; (ii) worker's compensation coverage as required by law, together with employer's liability coverage; (iii) with respect to the Improvements, vehicles, trade fixtures, furnishings, equipment and other items of personal property of Lessee or under Lessee's control located on or in the Premises, insurance against fire, extended coverage, vandalism and malicious mischief, and such other additional perils as now are or may be included in standard "all risk" forms in general use in Riverside County, California for an amount equal to not less than the full actual replacement cost thereof. City and the City of La Quinta shall be additional insureds under such policy or policies and such insurance shall contain a replacement cost endorsement; (b) Standard. All policies of insurance required to be carried by Lessee under this Lease shall be written by responsible and solvent insurance companies authorized to do business in the State of California and having a policyholder's rating -of "A" (excellent) or better, and a financial rating of "X" or better, in "Best's Insurance Reports --Fire and Casualty." Any such insurance required of Lessee hereunder may be furnished by Lessee under any blanket policy carried by it or under a separate policy therefor. A copy of each paid -up policy evidencing such insurance (appropriately authenticated by the insurer) or a certificate of the insurer, certifying that such policy has been issued, providing the coverage required by this Section and containing provisions specified herein, shall be delivered to City's Executive Director prior to the date Lessee is given the right of possession of the Premises, and upon renewals, not less than thirty (30) days prior to the expiration of such coverage. City may, at any time, and from time to time, inspect and/or copy any and all insurance policies required to be procured by Lessee hereunder. In no event shall the limits of any policy be considered as limiting the liability of Lessee under this Lease. 06/25/91 5605n/2588/00 -6- 000064 (c) Specific Provisions in Policy. Each policy evidencing insurance required to be carried by Lessee pursuant to this Article shall contain the following provisions or clauses: (i) a provision cancel, or materially change the policy without first giving City prior written notice; that the insurer will not coverage provided by such and City thirty (30) days' (ii) a waiver by the Lessee's insurer of any right to subrogation against City or City and their officers, agents, employees or representatives which arises or might arise by reason of any payment under such policy or policies or by reason of any act or omission of City or City or their officers, agents, employees or representatives. 6.2 Covenant to Indemnify and Hold Harmless, Lessee covenants to defend and indemnify City, the City of La Quinta and their officers, representatives, agents and employees and save them harmless from and against any and all claims, actions, damages, liability and expenses, including attorneys' fees, in connection with the loss of life, bodily injury and/or damage to property arising from or out of any occurrence in, upon or at the Premises, or the occupancy or use by Lessee of the Premises or any part thereof, or arising from or out of Lessee's failure to comply with any provision of this Lease or otherwise occasioned wholly or in part by any act or omission of Lessee, its agents, directors, stockholders, representatives, contractors, employees, servants, customers or licensees. In case City or City shall; without fault on its part, be made a party to any litigation commenced by or against Lessee, then Lessee shall protect and hold them harmless and shall pay all costs, expenses and reasonable attorneys' fees incurred or paid by City or City in connection with such litigation. City may, at its option, require Lessee to assume City's defense in any action covered by this Section through counsel satisfactory to City. Lessee, as a material part of the consideration to City, hereby assumes all risk of damage to property or injury to persons in, upon or about the Premises from any cause whatsoever except that which is caused by the failure of City to observe any of the terms and conditions of this Lease and such failure has persisted for an unreasonable period of time after written notice of such failure, and Lessee hereby waives all its claims in respect thereof against City. 6.3 Wa ver of Subrogation. Each party hereto does hereby waive, remise, release and discharge the other party hereto and any officer, director, shareholder, beneficiary, partner, agent, employee or representative of such other party, of and from any liability whatsoever hereafter arising from loss or damage for which property insurance (fire and allied 06/25/91 5605n/2588/00 -7- 000065 perils) containing a waiver of subrogation is carried by the injured party under such insurance. Lessee shall, upon obtaining the policies of insurance required hereunder, give notice to the insurance carrier or carriers that the foregoing mutual waiver of subrogation is contained in this Lease. ARTICLE VII. UTILITY CHARGES 7.1 Utility Charges. Lessee shall pay all charges for gas, water, sewer, electricity, telephone and other utility services used on or in the Premises and/or the Improvements during the Term. If any such charges are not paid when due, City may pay the same, and any amount so paid by City shall thereupon become due to City from Lessee as additional rent. All utility charges incurred in the operation and maintenance of that portion of the Premises constituting the reservoir and water district facilities, if any, shall be paid by City or City. City shall not be liable in damages or otherwise for any failure or interruption of any utility service being furnished to the Premises and/or the Improvements and no such failure or interruption shall entitle Lessee to terminate this Lease, or to an abatement of the Rent, additional rent or other charges due hereunder. ARTICLE VIII. ALTERATIONS AND ADDITIONS 8.1 Alterations and Additions. Lessee shall not have the right to make changes or alterations in the Improvements or the Premises, except on the following conditions: (a) Lessee shall not make any alterations, whether structural or non-structural, which will decrease the value of the Premises or the Improvements. Lessee shall make no changes in or additions to the Improvements or the Premises, without first submitting to City plans and specifications thereof, and obtaining City's written consent thereto. (b) Before the commencement of any work, Lessee shall pay the amount of any increased premiums on insurance policies provided for hereunder, and Lessee shall, in addition, if the estimated cost of such work shall exceed Five Thousand Dollars ($5,000), provide City, at Lessee's expense, with a surety company performance bond of a company reasonably acceptable to City, in an amount equal to the estimated cost of all work, which bond shall guarantee completion of work free and clear of all liens, encumbrances, security agreements, chattel mortgages and conditional bills of sale in accordance with the approved plans and specifications therefor. 000066 06/25/91 5605n/2588/00 -8- (c) All buildings, additions, rebuildings, replacements and improvements or appurtenances on or in the Premises which may be erected, installed or affixed by Lessee on or in the Premises during the Term shall, at the end of the Term be deemed a part of the Premises. (d) City shall in no event be required to make any alterations, rebuilding, replacement, changes, additions or improvements or repairs to the Premises during the Term except, as specifically provided in this Lease. (e) All alterations, decorations, additions and improvements made by Lessee shall be deemed to have attached to the realty and to have become the property of City upon the expiration of the Term or upon the expiration of any renewal of the Term or upon sooner termination of this Lease. Lessee shall not remove any of such alterations, decorations, additions and improvements, except that trade fixtures installed by Lessee may be removed if all rents and other charges due herein are paid in full and Lessee is not otherwise in default hereunder and Lessee shall promptly repair any damage caused by such removal. City may designate by written notice to Lessee alterations, decorations, additions and improvements which shall be removed by Lessee at Lessee's expense at the expiration or termination of the Lease, and Lessee shall promptly remove the same and repair any damage to the Premises caused by such removal. ARTICLE IX. NO ASSIGNMENT AND SUBLETTING 9.1 Agency's Consent Revuired. Notwithstanding any provision herein to the contrary Lessee agrees and covenants (which covenants shall run for the term of this Lease and be binding upon the heirs, executors, and administrators of Lessee) that Lessee will not, either voluntarily or by operation of law, assign, sell, encumber, pledge or otherwise transfer all or any part of Lessee's leasehold estate hereunder, or permit the Premises to be occupied by anyone other than Lessee or Lessee's employees, or sublet the Premises or any portion thereof, without City's prior written consent in each instance. No assignment, whether voluntary or involuntary, by operation of law, under legal process or proceedings, by receivership, in bankruptcy, or otherwise, and no subletting shall be valid or effective without such prior written consent and at City's election, shall constitute a default. 9.2 Lessee Remains Oblioated. No subletting or assignment, even with the consent of City, shall relieve Lessee of its obligation to pay the rent and to perform all of the other obligations to be performed by Lessee hereunder. The acceptance by City of any payment due hereunder from any other 06/25/91 5605n/2588/00 -9- O Q 0 0 V person shall not be deemed to be a waiver by City of any provision of this Lease or to be a consent to any assignment or subletting. Consent by City to one or more assignments of this Lease or to one or more subletting of the Premises shall not operate as a waiver or estoppel to the future enforcement by City of its rights pursuant to the provisions of this Lease. ARTICLE X. DEFAULT 10.1 Events of Default. The word -"default," as used in this Section 10, shall mean and include any one or more of the following events or occurrences: (a) The failure by Lessee to make any payment of rent, additional rent or other payment required to be made by Lessee hereunder, as and when due. (b) The failure of Lessee to perform any term, condition, covenant or agreement of this Lease, excluding the payment of rent and additional rent, and the continuation of such failure for a period of ten (10) days after City shall have given Lessee written notice specifying the same, or in the case of a situation in which the default cannot reasonably be cured within ten (10) days, if Lessee shall not promptly, within ten (10) days after receipt of such notice, commence to remedy the situation by a means that can reasonably be expected to remedy the situation within a reasonable period of time and diligently pursue the same to completion within sixty (60) days after the date of giving of such notice; (c) The abandonment by Lessee of the Premises or a substantial portion thereof; 10.2 Remedies. (a) General. In the event of any default by Lessee, City may: (i) Terminate Lessee's right to possession of the Premises by any lawful means, in which case this Lease shall terminate and Lessee shall immediately surrender possession of the Premises to City. In such event City shall be entitled to recover from Lessee: (1) The worth at the time of award of the unpaid rent and additional rent which had been earned at the time of termination; 06/25/91 5605n/2588/00 -10- O O O (2) The worth at the time of award of the amount by which the unpaid rent and additional rent which would have been earned after termination until the time of award exceeds the amount of such loss that Lessee proves could have been reasonably avoided; (3) The worth at the time of award of the amount by which the unpaid rent and additional rent for the balance of the Term after the time of award exceeds the amount of such loss that Lessee proves could be reasonably avoided; and (4) Any other amount deemed necessary and/or allowable by applicable statute or decision to compensate City for all the detriment proximately caused by Lessee's failure to perform its obligations under this Lease or which, in the ordinary course of events, would be likely to result therefrom, including, but not limited to, the cost of recovering possession of the Premises, including necessary repair, reasonable attorneys' fees, and any other reasonable costs. The "worth at the time of award" of the amounts referred to in subparagaphs (1) and (2) above shall be computed by allowing interest at the maximum legal rate permitted by law from the dates such amounts accrued to City. The worth at the time of award of the amount referred to in subparagraph (3) above shall be computed by discounting such amount at one (1) percentage point above the discount rate of the Federal Reserve Bank of San Francisco at the time of award. (ii) City may terminate this Lease by express written notice to Lessee of its election to do so. Such termination shall not relieve Lessee of any obligation hereunder which has accrued prior to the date of such termination. In the event of such termination, City shall be entitled to recover from Lessee the amounts determined pursuant to paragraph (i) above. (b) Agency's Obligations. City shall be under no obligation to observe or perform any covenant of this Lease on its part to be observed or performed which accrues after the date of any default by Lessee hereunder. (c) Reasonable Rental Value. In any action for unlawful detainer commenced by City against Lessee by reason of any default hereunder, the reasonable rental value of the Premises for the period of the unlawful detainer shall be deemed to be the amount of rent, additional rent and other charges reserved in this Lease for such period, unless City or Lessee shall prove to the contrary by competent evidence. 06/25/91 000069 5605n/2588/00 -11- (d) Cumulative Remedies. The rights and remedies reserved to City herein, including those not specifically described, shall be cumulative and, except as provided by California statutory law in effect at the time, City may pursue any or all of such rights and remedies at the same time or otherwise. (e) Agency's Non -Waiver. No delay or omission of City to exercise any right or remedy shall be construed as a waiver of any right or remedy or of any default by Lessee hereunder. The acceptance by City of rent or any additional rent hereunder shall not be a waiver of any preceding breach or default by Lessee of any provision hereof, other than the failure of Lessee to pay the particular rent or any additional rent accepted, regardless of City's knowledge of such preceding breach or default at the time of acceptance of such rent or any additional rent, or a waiver of City's right to exercise any remedy available to City by virtue of such breach or default. The acceptance of any payment from a debtor in possession, a trustee, a receiver or any other person acting on behalf of Lessee or Lessee's estate shall not waive or cure a default under Section 15.1(d). (f) Agency's Reentry. Lessee hereby irrevocably consents to City's peaceable reentry, if City so elects, to the Premises upon the occurrence of any of the events specified in Section 10.1 above, and City gives not less than three (3) days' prior written notice to Lessee. (g) Agency's Advances. In the event of any default by Lessee in the payment of money, other than rent, or the performance of obligations required of Lessee under this Lease, then in addition to the other remedies herein granted to City, City may, but shall not be obligated to do so, and without waiv'ing'or releasing Lessee from any obligations of this Lease, make any payment and perform any other act on Lessee's part to be made or performed as provided in this Lease. All sums paid by City and all necessary incidental cost, together with interest thereon at the rate of ten percent (10%) per annum or at the maximum rate permitted by law, whichever is greater, from the date of the payment by City shall be payable by Lessee to City on demand. The sums shall be deemed to be additional rent and subject to the same consequences as herein provided for failure to pay rent. 10.3 Default by City. City shall not be deemed to be in default in the performance of any obligation required to be performed by it hereunder unless and until it has failed to perform such obligation within thirty (30) days after written notice by Lessee to City specifying in reasonable detail the nature and extent of any such failure; provided, however, that if the nature of City's obligation is such that more than 06/25/91 000070 5605n/2588/00 -12- thirty (30) days are required for its performance, then City shall not be deemed to be in default if it shall commence such performance within such thirty (30) day period and thereafter diligently prosecutes the same to completion. 10.4 Legal Expenses and Collection Costs. If either party incurs any expense, including actual costs of collection, reasonable attorneys' fees, expenses of discovery, preparation for litigation, expert witness fees and litigation expenses and costs, in connection with any action or proceeding instituted by either party by reason of any default or alleged default of the other party hereunder, the party prevailing in such action or proceeding shall be entitled to recover its reasonable expenses from the other party. For purposes of this provision, in any unlawful detainer or other action or proceeding instituted by City based upon any default or alleged default by Lessee hereunder, City shall be deemed the prevailing party if (a) judgment is entered in favor of City or (b) prior to trial or judgment Lessee shall pay all or any portion of the rent and charges claimed by City, eliminate the condition(s), cease the act(s) or otherwise cure the omission(s) claimed by City to constitute a default by Lessee hereunder. ARTICLE XI. HOLDING OVER 11.1 Holdina Over. This Lease shall terminate and become null and void without further notice upon the expiration of the Term herein specified, and any holding over by Lessee after such expiration shall not constitute a renewal or extension hereof or give Lessee any rights under this Lease, except when in writing signed by both parties hereto. ARTICLE XII. ACCESS BY AGENCY 12.1 Riaht of Entry. City and City's agents, contractors, servants and employees shall have the right to enter the Premises at all reasonable times (a) to examine the Premises or for the purpose of performing any obligation of City or exercising any right or remedy reserved to City in this Lease; (b) to exhibit the Premises to prospective purchasers, mortgagees or lessees; (c) to make such repairs, alterations, improvements or additions to the reservoir and water district facilities as City or City may deem necessary or desirable; and (d) to take all materials into and upon the Premises that may be required in connection with such repairs, alterations, improvements or additions without the same constituting a constructive or actual eviction of Lessee, in whole or in part, and the Rent shall not abate while such repairs,, alterations, improvements or additions are being made. Lessee shall permit City and City to install, use and maintain pipes, ducts and 06/25/91 5605n/2588/00 -13- 000071 b conduits within or through the Premises, provided that the installation work is performed at such times and by such methods as will not unreasonably interfere with Lessee's use and occupancy of the Premises, or substantially damage the appearance thereof.Nothing herein contained however, shall be deemed or construed to impose upon City any obligation, responsibility or liability whatsoever for the care, supervision or repair of the Premises, other than as in this Lease otherwise provided. ARTICLE XIII. QUIET ENJOYMENT 13.1 Quiet Enjoyment. Upon payment by Lessee of the rents provided herein, and upon the observance and performance of all of the covenants, terms and conditions on the part of . Lessee to be performed hereunder, City covenants and warrants that Lessee may peaceably and quietly hold and enjoy the Premises for the Term. ARTICLE XIV. FORCE MAJEURE 14.1 Force Maieure. In the event the performance by either party of any of its obligations hereunder is delayed by reason of the act or neglect of the other party, act of God, stormy or inclement weather, strike, labor dispute, boycott, lockout or other like defensive action by such party, inability to obtain labor or materials, governmental restrictions, riot, insurrection, war, catastrophe, casualty, act of the public enemy, or any other cause, whether similar or dissimilar, beyond the reasonable control of the party from whom such performance is due, the period for the commencement or completion thereof shall be extended for a period equal to the period during which performance is so delayed. ARTICLE XV. MISCELLANEOUS 15.1 Waiver. The waiver by either City or Lessee of any breach of any term, condition or covenant contained herein shall not be deemed a waiver of such term, condition or covenant on any subsequent breach of the same or any other term, condition or covenant contained herein. 15.2 Notices. All notices, demands or other writings to be made, given or sent hereunder, or which may be so given or made or sent by either City or Lessee to the other shall be deemed to have been given when in writing and personally delivered or if mailed on the third (3rd) day after deposited in the United States mail, certified or registered, postage 000072 06/25/91 5605n/2588/00 -14- prepaid, and addressed to the respective parties at their addresses set forth below: City of La Quinta 78-105 Calle Estado La Quinta, California 92253 15.3 Relationship of Parties. Nothing contained herein shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnershp or of joint venture between the parties hereto, it being understood and agreed that neither the method of computation of rent, nor any other provision contained herein, nor any acts of the parties herein, shall be deemed to create any relationship between the parties hereto other than the relationship of City and Lessee. 15.4 Remedies Cumulative. The remedies herein given to City shall be cumulative and are given without impairing any other rights or remedies given City by statute or law now existing or hereafter enacted, and the exercise of any one (1) remedy by City shall not exclude the exercise of any other remedy. 15.5 Effect of Invalidity. If any term or provision of this Lease or the application thereof to any person or circumstances shall, to any extent, be invalid or unenforceable, the remainder of this Lease, or the application of its terms and provisions to persons and circumstances other than those to which it has been held invalid or unenforceable shall not be affected thereby, and each term and provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. No acquisition by City of all or any of the interest of Lessee in or to the Premises or the Improvements, and no acquisition by Lessee of all or any interest of City in or to the Premises shall constitute or work a merger of the respective interest, unless expressly provided for 15.6 Successors and Assians. This Lease and the covenants and conditions contained herein shall be binding and inure to the benefit of and shall apply to the successors and assigns of City and to the permitted successors and assigns of Lessee, and all references in this Lease to "Lessee" or "City" shall be deemed to refer to an include all permitted successors and assigns of such party. 15.7 Consents. Except as expressly provided in this Lease, where the consent or approval of City or Lessee is required in this Lease, such consent or approval will not be unreasonably withheld nor will the party giving such consent require the payment of any consideration for the giving 06/25/91 5605n/2588/00 -15- 000073 thereof. City's request for indemnity by Lessee and/or its successor as a condition to granting such consent shall not be considered as requiring payment of any consideration for purposes of this Section. 15.8 Entire Agreement. This Lease and the exhibits hereto contain the entire agreement of City and Lessee with respect to the matters covered hereby, and no other agreement, statement of promise made by either City or Lessee, which is not contained herein, shall be valid or binding. No prior agreement, understanding or representation pertaining to any such matter shall be effective for any purpose. No provision of this Lease may be amended or added to except by an agreement in writing signed by City and Lessee. 15.9 Corporate Authority. Each individual executing this Lease on behalf of the corporation represents and warrants that he is duly authorized to execute and deliver this Lease on behalf of the corporation, and that this Lease is binding upon the corporation in accordance with its terms. Lessee shall, at City's request, deliver a certified copy of its board of directors' resolution or certificate authorizing or evidencing such execution. In addition, as a condition for the execution of this Lease by City, the obligations, covenants and performance of the Lessee as herein provided shall be guaranteed in writing by acceptable Guarantors on a form of guarantee provided by City. 15.10 Controlling Law. This Lease shall be governed by and construed in accordance with the laws of the State of California. 15.11 Non -Discrimination. The Lessee covenants and agrees for itself, its successors, its assigns, and every successor in interest to the Premises, or any part thereof, that during the Term, the Lessee, such successors and such assignees, shall devote the Premises to the uses specified in the Redevelopment Plan and this Agreement for the periods of time specified therein. The foregoing covenant shall run with the land. The Lessee covenants by and for itself and any successors in interest that there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry in the sale, lease, transfer, use, occupancy, tenure or enjoyment of the Sites, nor shall the Lessee itself or any person claiming under or through it establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees of the Premises. The foregoing covenants shall run with the land. 06/25/91 5605n/2588/00 -16- 000074 The Lessee shall refrain from restricting the use, rental, sale or lease of the Premises on the basis of race, color, creed, religion, sex, marital status, handicap, national origin or ancestry of any person. All such deeds, leases or contracts shall contain or be.subject to substantially the following nondiscrimination or nonsegregation clauses: 1. In deeds: "The grantee herein covenants by and for himself or herself, his or her heirs, executors, administrators and assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry in the sale, lease, transfer, use, occupancy, tenure or enjoyment of the land herein conveyed, nor shall the grantee himself or herself or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees in the land herein conveyed. The foregoing covenants shall run with the land." 2. In leases: "The lessee herein covenants by and for himself or herself, his or her heirs, executors, administrators and assigns, and.all persons claiming under or through him or her, and this lease is made and accepted upon and subject to the following conditions: "There shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, handicap, age, ancestry or national origin in the leasing, transferring, use, occupancy, tenure or enjoyment of the premises herein leased nor shall the lessee himself or herself, or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants or vendees in the premises herein leased." . 3. In contracts: "There shall be no discrimination against or segregation of, any person, or group of persons on account of race, color, creed, religion, sex, marital status, age, handicap, ancestry or national origin, in the sale, lease, transfer, use, occupancy, tenure or enjoyment of the premises, nor shall the transferee himself or herself or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with.reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, or vendees of the premises." 06/25/91 5605n/2588/00 -17- 000075 IN WITNESS WHEREOF, the parties hereto have executed this Lease as of the day and year first above written. THE CITY OF LA QUINTA, a public body corporate and politic By: Chairman "AGENCY" LA QUINTA CHAMBER OF COMMERCE, a California nonprofit corporation By: "LESSEE" 06/25/91 000076 5605n/2588/00 -18- ATTACHMENT 3 CONTRACT SERVICES AGREEMENT and LEASE EXTENSION THIS AGREEMENT FOR CONTRACT SERVICES and LEASE EXTENSION (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, a California municipal corporation (the "City"), and LA QUINTA CHAMBER OF COMMERCE (the "Contractor") (the "Chamber"). WHEREAS, the City and Contractor originally entered into those certain funding and lease agreements for the 199.1-1992 through 1996-1997 fiscal years; and, WHEREAS, both parties agree that the services performed by Contractor result in direct benefits to the project areas in commercial revitalization and stimulation. The parties hereto agree as follows: 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services related to the promotion, encouragement, representation and solicitation of new business and business activities in the City of La Quinta, as specified in the "Scope of Services and Schedule of Performance" attached hereto as Exhibit "A" and incorporated herein by this reference (the "service" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards consistent with past services undertaken by Contractor. 1.2 Contractor's Proposal. The Scope of Services and Schedule of Performance shall include the Contractor's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses. Permits. Fees. and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 000077 CONTRACT.CHAM 1 1 .5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement (including six street fair programs), the Contractor shall be compensated in accordance with the following schedule, but not exceeding the maximum contract amount of One Hundred sixty two Thousand, two hundred Dollars ($162,200) (the "Contract Sum"). Payments shall be made upon receipt of invoice in accordance with the following schedule: Contract Payment Excluding Main Street Marketplace Mainstreet Marketplace Funding Special Event Funding July 16, 1997 $47,066 Maximum funding for 1997-98 Fiscal Year: $21,000 payable in four equal payments of no more than November 1, 1997 $47,066 $5,250 billable 30-days prior to the event date. March 1, 1998 $47,068 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the Scope of Services and Schedule of Performance (Exhibit "A"). Extensions to the time period specified in the Scope of Services and Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieum. The time period specified in the scope of Services and Schedule of Performance (Exhibit "A") for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor including, but not restricted to, acts of God or of the public enemy, fires, Pa 00.0078 earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgement such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services. • • • - • ► � •P�(•1�ti�l•7:1:1 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Michelle L. Dallas, President/CEO b. Ron DiGrandi, Chairman of the Board C. Susan Francis, First Vice -chair d. Marie Bochnewich, Second Vice -chair e. Jack Klein, Immediate Past Chairman f. Greg Shannon, Treasurer It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into his Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contractor Officer. The Contract Officer shall be the City Manager or such other person as may be designated by the City Manager of City. It shall be the Contractor's responsibility to assure that the Contractor Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 000079 3 4.3 Prohibition Aaainst Subcontracting or Assignment. The experience, know -ledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither the -City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents, or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. The City shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the City. The City shall additionally provide Contractor staff assistance and shall take prompt and appropriate action when it will assist in ensuring and timely performance by Contractor hereunder. • G_► ►• u► •► t►• =•►• 5.1 Insurance. For all special events as defined in the Scope of Services (Exhibit "A"), the Contractor shall procure and maintain, at its cost, and submit according to the usual time frame required for insurance under a minor outdoor event permit, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. Said insurance shall be the same as is required by the City pursuant to obtaining the minor outdoor event permit for each of the events. Contractor shall also carry general liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's act or omissions arising out of or related to Contractor's performance under this Agreement in an amount equal to One Hundred Thousand Dollars ($100,000) per individual and Three Hundred Thousand Dollars ($300,000) per occurrence. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to City. The insurance policy shall 4 contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such losses. A certificate evidencing the foregoing and naming the City and its officers and employees as additional insureds shall be delivered to and approved by the City concurrent with execution of this Agreement. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the City, its contractors or employees. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against any and all actions, suits, proceedings, claims, demands, losses, costs and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) and for errors and omissions committed by Contractor, its officers, employees, and agents, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Performance Bond. (Not applicable to this Agreement). 5.4 Payment Bond. (Not applicable to this Agreement). 5.5 Remedies. In addition to any other remedies the City may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, as its sole option: Obtain such insurance and deduct and retain the amount of the premiums of such insurance from any sums due under this Agreement. 2. Order the Contractor to stop work under this Agreement and/or withhold any payment(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. 3. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the city may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor 5 ttl�. may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.1 Reports Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. At a minimum, a progress report, including an accounting of expenditures, shall be provided on or about December 31, 1997 and June 30, 1998. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contractor Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. Ike 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the City may take such immediate action as the City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 6 000082 7.3 Retention of Funds. City may withhold from any monies payable to Contractor sufficient funds to compensate City for any losses, costs, liabilities or damages it reasonably believes were suffered by City due to the default of Contractor in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be .construed as a waiver. City's consent or approval of any act by Contractor requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Contractor. Any waiver by either - party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Riahts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Leaal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 LIQUIDATED DAMAGES. (Not applicable to this Agreement). 7.8 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except for termination by the City for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractors. Upon receipt of any notice of termination, Contractor shall immediately cease spending City funds except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered and/or committed to contractually prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter. Contractor may also terminate this Agreement upon thirty (30) days written notice to City. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 7 00008.3 Me WalkWAS192161:1IM-11110. 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of the City shall have any personal interest, director or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest of the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of; any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. .11 s To City: CITY OF LA QUINTA P. 0. Box 1504 78-495 Calle Tampico La Quinta, California 92253 Attention: Thomas P. Genovese, City. Manager To Contractor: LA QUINTA CHAMBER OF COMMERCE P. 0. Box 255 78-371 Highway 111 La Quinta, California 92253 9.2 Integrated reement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 9.6 Lease. The Lease Agreement dated July 2, 1991 by and between the City of La Quinta and the La Quinta Chamber of Commerce shall remain in effect for an additional year according to its terms. THE Z IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: % A Tji TV ST: jtj UNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, lCity Attorney City of La Quinta, California Dated: ,-Ic)-12 CITY OF LA QUINTA, a California municipal corporation By: -/ 'L�GCI 0� 46 GLENDA L. HOLT, Mayor City of La Quinta, California LA QUINTA CHAMBER OF COMMERCE Name f!l ,. 10 000086 EXHIBIT "A" •- • �• • •- The Chamber shall provide a minimum of the following services: A. LOCAL PROMOTION: The Chamber will promote, disseminate and inform local residents regarding events and activities of local organizations, and City Council actions. This shall include but shall not be limited to: 1. Publishing and disseminating a newsletter not less than ten issues each year and not less than 10,000 copies each issue. The size of the newsletter will be 16 pages. The City section will be up to six pages. The City sections will begin with the front page alternate months. 2. Maintaining Visitor Information Centers for both the Highway 1 1 1 and Village Chamber offices. The Chamber shall attempt to initiate a program to have volunteers man the visitor information office on Highway 111 on Saturdays, for approximately 4 hours. B. SPECIAL EVENTS: The Chamber shall sponsor, create, and support local special events, to include, but not limited to the "Mainstreet Marketplace" Street Fair (four special event street fairs). C. BUSINESS RETENTION AND ECONOMIC DEVELOPMENT: 1 . Business Expo 2. Mayor's Luncheon 3. Economic Development distribution 4. New Business Assistance 5. Small Business Resource Center (Village) 6. Mixers (twelve) 7. Political Forum (one) 8. Village Sign Program 9. Committee Time D. The Chamber shall provide the City with written semiannual reports of its activities required by this Agreement. These reports will be submitted on the following schedule. 1. First report December 31, 1997 2. Second report June 30, 1998 11 000087 T;ty�, 4 lwQ" COUNCIL/RDA MEETING DATE: ITEM TITLE: February 3, 1998 Consideration of Library Operations Pursuant to the Memorandum of Understanding RECOMMENDATION: That the City Council: AGENDA CATEGORY: BUSINESS SESSION: 4 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: • Adopt a resolution rescinding Resolution 97-85, notifying the County Board of Supervisors of the City's intent to withdraw from the Riverside County Library System; Select the City's "Library Committee"; and • Consider criteria for the library's relocation. FISCAL IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: The City Council and County Board of Supervisors approved a Memorandum of Understanding (MOU) at their regular meetings of January 20, 1998 that outlined an arrangement for the provision of enhanced library services at the La Quinta Branch Library (Attachment 1). Pursuant to the MOU, the City will remain in the County Library System and the County will enhance library services by relocating to a larger facility, increasing library hours of operation, and enhancing the library collection and technical capabilities. The City Council directed staff to work with the County, and take the steps necessary for the City, to expedite implementation of the MOU. Resolution to Rescind Notice of Intent to Withdraw: Consistent with legal requirements for withdrawal from a County Library System, the City adopted a Resolution in October of 1997 providing the County with notice of the City's intent to withdraw from the County Free Library System. Subsequently, the City negotiated a MOU to enhance library services in La Quinta. Consistent with the intent of that MOU, staff has drafted a Resolution that, if adopted, will rescind an earlier notice of the City's intent to withdraw from the County Free Library System. Selection of City Library Committee: The MOU provides for ongoing review and recommendation by the City regarding certain library matters including: hours/days of operation; purchase of "one-time" facility upgrades (furnishings, fixtures, equipment, materials, etc.); enhancement of the collection; locating to a new larger facility; and cooperative ventures or partnerships intended to enhance library services. The MOU provides for City participation in these decisions via a "City Library Committee". Space on this agenda is reserved for the creation and selection of this committee. The City is not restricted with regard to Committee membership. The City's Library Committee could be comprised of the City Council, individual Council Members, staff, library professionals, Friends of the Library members, or some combination of the above. Section 5 of the MOU indicates that "every effort" shall be made to relocate the La Quinta Branch Library to a "mutually agreed upon" 7,500 square foot facility by June 1, 1998. Staff has conducted a preliminary search of available properties in La Quinta that might house the library operation (Attachment 2). Staff has met with County staff and discussed the County's process for site selection (Attachment 3)• County staff seeks City input on potential and preferred library locations. In discussing alternatives, County staff has advised that, in general, preferred sites would be on the first floor (in consideration of ADA requirements, and concerns regarding structural capacity to physically accommodate a library collection), be readily accessible and cost competitive (Attachment 4). County staff has advised that they will utilize the formal County process for site selection, involving issuance of a Request for Proposals (RFP), but may have an opportunity to modify the RFP to reflect stated City objectives (i.e., size; satellite, central or Village location; lease term, etc.). FINDINGS AND ALTERNATIVES: Three library matters are before the City Council. Options available to the City Council include: 1. Adopt a Resolution rescinding Resolution 97-85, notifying the County Board of Supervisors of the City's intent to withdraw from the Riverside County Library System; or 2. Provide Staff with alternative direction. Selection of City Library Committee Options available to the Council include: 1 . Create a City Library Committee and appoint representatives thereto; or 2. Create and serve as the City Library Committee; or 3. Provide staff with alternative direction. Options available to the Council include: 1. Identify City objectives with respect to Library relocation (i.e., preferred target location or site); or 2. Defer to the newly selected City Library Committee; or 3. Defer to the County; or 4. Suggest that the County proceed with a generic RFP and request an opportunity for City review once proposals are submitted; or 5. Provide staff with alternative direction. V V` Mark Weiss Assistant City Manager 000090 RESOLUTION NO.98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA; RESCINDING A RESOLUTION OF NOTICE OF INTENT TO WITHDRAW FROM THE COUNTY LIBRARY SYSTEM WHEREAS, the City of La Quinta, hereinafter referred to as "City", is a participant of the Riverside County Free Library and its successor, the Riverside County Library System, hereinafter referred to as "County Library"; and WHEREAS, the City of La Quinta taxpayers have contributed large sums of money for library operations but have not experienced a reciprocal level of spending for library services in La Quinta; and WHEREAS, the City attempted to negotiate with the County Library for enhanced service levels without success; and WHEREAS, the City approved a resolution in October 1997 signifying its intent to withdraw from the County Library and forwarded same to the County Board of Supervisors; and WHEREAS, following receipt of the withdrawal resolution, the County Library and the County of Riverside began negotiations with the City for enhanced library services; and WHEREAS, the City and County of Riverside entered into a Memorandum of Understanding for enhanced library services (the "Memorandum") on January 20, 1998 which obviates the need for withdrawal from the County Library at this time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF LA QUINTA AS FOLLOWS: SECTION 1 . In reliance on the Memorandum, the City does hereby rescind Resolution No. 97-85 Notifying the Board of Supervisors of the City of La Quinta's Withdrawal from the County Library System. SECTION 2. The City Council hereby directs the City Manager to notify the County of Riverside, County Assessors, Tax Collector and Auditor, and the State Board of Equalization of the adoption of this Resolution. 000001 PASSED, APPROVED AND ADOPTED by the City Council of the City of La Quinta, California this 3re day of February 1998 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California C dM yD ataMPDocs\RESO LUT ION S\RE SORESC IND LI BRARV01-9R.wpd JOHN J. PENA, Mayor City of La Quinta, California 000092 ATTACHMENT 1 LIBRARY MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is made and entered into by the City of La Quinta ("City") and the county of Riverside ("County"). WHEREAS, the City originally filed a Resolution with the County Board of Supervisors on November 3, 1997 signifying its intent to withdraw from the County Library System; and, WHEREAS, the County has offered to enhance existing library services as an alternative to the City exercising its right to withdraw in the current fiscal year; and, WHEREAS, the City and County desire to enhance the delivery of library services for the City, and have reached an agreement that they wish to set forth in writing in the form of this MOU. The City and the County therefore agree as follows: SECTION 1: TERM This MOU shall take effect on February 1, 1998 and shall remain in effect through and including June 30, 1999. The City and County agree that there is no commitment, guarantee, or requirement for the City to extend this MOU. The City may, at its option, request an extension of this MOU as it exists or with modified terms. The City and County shall negotiate in good faith to extend the agreement. Unless agreed to by the City, any extension to this MOU would use the then existing service levels, building size, etc. as the floor of acceptable standards for future library service. The city fully reserves its rights to withdraw from the County Library System pursuant to AB 927 and other laws and regulations, effective with the expiration of this MOU or subsequent extensions. SECTION 2: HOURSIDAYS OF OPERATION During the term of this MOU, the La Quinta Branch Library shall be open: a minimum of six (6) days per week including 2 evenings and Sunday; and be open a minimum of 40 hours per week. Speck hours will be set by Riverside County with review and recommendations by the City. If it is determined that the hours need to be changed to facilitate the City residents' needs, the City may request a reorganization of the hours. Such reorganization shall not be unreasonably denied by the County; every effort will be made to implement such changes within thirty (30) days written request by the City. The increased hours/days of operation shall become effective by no later than thirty (30) days after City and County approvals of this MOU. 000093 SECTION 3: COUNTY ONE TIME COSTS The County shall budget and spend one time costs of approximately $378,500 generally distributed as follows: Build -out of new space $187,500 Relocation expenses $ 8,000 Furnishings, Fixtures, & Equipment $150,000 Materials $ 15,000 Communications $ 18,000 Total $378,500 In the event the one time move costs are less than the $378,500, the remaining balance shall be used to enhance the collection, furniture, and equipment needs of the La Quinta Branch Library. The City shall have the opportunity to participate in the acquisition determinations as set forth in Section 8. All expenditures shall be made during the term of this MOU. All items purchased for the La Quinta Branch Library shall be the property of the La Quinta Branch Library and be housed at the La Quinta Branch Library. These items shall not be permanently transferred or moved from the La Quinta Branch Library without the express written consent of the City. SECTION 4: COLLECTION The County agrees to spend a minimum of $5,000 for collection materials during fiscal year 1997-1998. As specified in Section 3, the County will spend a minimum of $15,000 for new materials for a one time enhancement of the collection in conjunction with the move to the larger facility. In addition, increases in annual collection expenditures are to be consistent with other large branches and the collection shall be increased in size and scope to make it consistent with other large branches. The City shall have the opportunity to participate in the acquisition determinations. All collection materials shall be purchased specifically for the La Quinta Branch Library and housed at the La Quinta Branch Library. Collection materials purchased for the La Quinta Branch Library shall be the property of the La Quinta Branch Library and be housed at the La Quinta Branch Library and shall not be permanently transferred -or moved from. the La Quinta Branch Library without the express written consent of the City. SECTION 5: NEW FACILITY The County agrees to increase the square footage of the La Quinta Branch Library to approximately 7,500 square feet at a mutually agreed upon location between the City and the County. Every effort shall be made to ensure that the new facility will be open and operational by no later than June 1, 1998. 000094 SECTION 6: MARKETING & PARTNERSHIPS The County will work with its library services provider (currently LSSI) and Follett Corporation (or similar companies) to utilize the La Quinta Branch Library as the primary site for a plan to maximize access and circulation of materials through enhanced display/shelving techniques. The County will join with the City in efforts to seek cooperative ventures with local schools and other community agencies and groups to enhance library service in La Quinta. SECTION 7: ONGOING SUPPORT LEVELS The County shall have an MLS Librarian serving full-time at the La Quinta Branch Library by no later than May 1, 1998. Minimum annual expenditures by County shall total $217,480, generally distributed as follows: Labor with fringes $168,480 Automation Services (8 terminals) $ 16,344 Courier Services $ 4,298 Shared Costs $ 18,531 Administrative Costs $ 4,827 Materials $ 5,000 In the event that the above listed costs are less than $217,480, the remaining balance shall be used to enhance the collection, furnishings, and equipment needs at the La Quinta Branch Library. SECTION 8: CITY LIBRARY COMMITTEE The City -shall create a City Library Committee ("Committee"). The purpose of the Committee shall be to review and make recommendations on library operations including but not limited to collection purchases, equipment purchases, hours of operation, building location, and other library matters deemed appropriate for review by the Committee. The meeting locations and times shall be as set by the Committee. The County shall consult with the Committee, or its appointed representative on library matters, including but not limited to, staffing, hours of operation, furnishings, equipment and the library collection. SECTION 9: CITY WITHDRAWAL FROM COUNTY LIBRARY SYSTEM; STATUS OF LIBRARY COLLECTION, FURNISHINGS, FURNITURE, ETC. If the City decides at a future date to withdraw from the County Library System, the City shall be granted the ownership of the then existing collection, furniture, or furnishings 00©095 or for any collection materials, furniture or furnishing purchased prior to or during the term of this MOU for use at the La Quinta branch Library. In negotiations, City and County have agreed that in recognition of the City of La Quinta's contributions to the County Library System over the past years, City will be given full credit for the value of the library collection and equipment and will be granted ownership of the then existing collection without additional payment. a. To ensure seamless access to the City's library collection by Riverside County Library System patrons, City will strongly consider options to link its automated collection management system with the County's either by contracting with the County for operation of the City's system, gL by the City paying all costs to establish a fully interactive link between the City's automated system and the County's; and b. The City would endeavor to become a member of the Inland Library System preserving their citizens' access to holdings in other public libraries in the Inland area (and vice versa). SECTION 10: COMPLETE AGREEMENT Notwithstanding the foregoing, it is intended that this agreement/MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the La Quinta City Council and the County Board of Supervisors. The waiver of any breach, term or condition of this agreement/MOU by either party shall not constitute a precedent in the future enforcement of all its terms and provisions. The MOU is hereby executed and/or ratified by and between the following authorized representatives of the City and the County. COUNTY OF RIVERSIDE CITY OF LA QUINTA By John Tavaglione Chairperson, Board of Supervisors 29 John J. Pena Mayor ATTEST: Gerald A. Maloney Clerk of the Board 0 Approved as to Form and Content WILLIAM C. KATZENSTEIN County Counsel By �ct� �turc Deputy, ounty Counsel OW97 ATTACHMENT NO 2 RENT SURVEY LOCATION APPROXIMATE NET SQUARE FEET COMMENTS RENT/SQ. FT. CHARGES (Common Area Charges, etc.) Library $1.00-$1.15 None 2,065 sq. ft. Existing library Building (gross lease) existing; up to is located here (Bob 1600 sq. ft. Monroe, additional on first 564-2422) floor; approx. 3,700 sq. ft. available on 2"d Floor (ADA access issue) La Quinta $1.00-$1.25 .35-.38/sq. 900 sq. ft. Pads available Village ft. Center- Ralphs (GMS, Cathy Cooper,800- 210-1333) Wal-mart $1 .00 .32/sq. ft. Up to 7,600 sq. ft. Landlord has (Michael available indicated Shovlin, willingness to 324-5485) work with City Plaza La $1.00 .33/sq. ft. Up to 10,000 sq. Quinta - ft. available Vons (M & H, Wil Tipton, 800- 500-4769) LOCATION APPROXIMATE NET SQUARE FEET COMMENTS RENT/SQ. FT. CHARGES (Common Area Charges, etc.) Plaza $1.00 None Up to 8,000 sq. ft. No ground Tampico (gross lease) available floor space (Grubb & available Ellis, George Whitney, 800-200- 9928) Bogan -$1.00 n.a. 1,500 sq. ft. on Villas (east first floor if antique of existing store moves library building, Lucia Moran 564-2060) Vacant Left message n.a. 5,000 sq. ft. Mario's for broker. Garden Cafe *These figures are estimates. Final rental value depends on square footage of space, lease term, amount of tenant improvement assistance sought, etc. Several brokers/landlords indicated that additional space may be available by tenant turn over, shifting tenants within buildings, etc. The table above lists space that is currently available. C: \M yDataMPDo cs\LI BRARV\rents.wey.wpd 000099 JriN-"P-199P R?rRq ❑IMNTY ADMIN OFFICE TO 9176P77T;161 P.01 ATTACHMENT 3 COUNTY OF RIVERSIDE EXECUTIVE OFFICE 4080 Leman Street - 12th Floor Riverside, California 92501 Office: (909) 275-1110 Fax (909) 275-1105 FOR IMMEDIATE DELIVERY +V 11,5m DA �:\UaEa51O6MNi`FAX6NT M'Rl Total #Pages: (INCLUDING CO R SHEET) THANK YOU 00"1''0 01-28-98 09:33 RECEIVED FROM:909 275 1105 P.01 -7AN-28-1998 09:39 FROM COUNTY ADMIN OFFICE TO 917607777101 P.0- SUBMITTAL TO THE BOARD OF SUPERVISORS '`• COUNTY OF RIVERSIDE, STATE OF CALIFORNIA I";I FROM: COUNTY EXECUTIVE OFFICE SUBMITTAL OATS: December 3, 1997 SUBJECT. APPROVE. AND ADOPT REVISED BOARD POLICY B-8 RECOMMENDED MOTION: That the Board of Supervisors approve and adopt revised Board Policy B-8 regarding guidelines for leases for real property for County uses and leases for County owned real property for use by others. BACKGROUND: Board Policy B-8 outlines procedures for the creation of leases, subleases, licenses, permit, and other relevant documents for the use of real property not owned by ounty business d for the use of the County to County foroallowableodate Cand appropriate nuses by public rpropertyeal andpriv by to sector organizations. Revisions to this policy will provide for the delegation of authority for certain leasing activities by appropriate resolution to the Director of Building Services (resulting from the dissolution of the General Services Agency) and clarify the exemptions and the procedures for leasing real property. FINANCIAL DATA: CURRENT YEAR COST NET COUNTY COST SOURCE OF FUNDS: n/a Rhonda King Administrative Manager 5 n/a ANNUAL COST $ YES/ N0/ 6 n/a IN CURRENT YEAR BUDGET: BUDGET ADJUSTMENT! YES/ NO/ FOR FY: ____.._... .�,,.. APPRnVE. Prev. Agri. ref. FORM 11 (Rev. a/gel IM AGENDA NO- 3.2 01-28-98 09:33 RECEIVED FROM:909 275 1105 PO A0 1 01 JRI-29-1998 09:7;1 FPOI-I COHIJT'i HDrIIN OFFICE 1❑ 91-60177101 P.0 Ge'i1� i •■ "• Subject: LEASING OF REAL PROPERTY B-8 1 of 4 Policy: Board Policy B-8 outlines procedures for the creation of leases, subleases, licenses, permits, and other relevant documents for the use of real property not owned by the County to accommodate County business by various County organizations, districts, agencies and departments ("Departments", herein) and for the use of real property owned by the County for allowable and appropriate uses by public and private sector organizations. PROCEDURES TO OBTAIN USE OF REAL PROPERTY I N OT OWNED COUNTY OF RIVERSIDE TOACCOMMOD ACCOMMODATE COUNTY BUSINESS - BY THE A. New Lease Space: 1. Departments must prepare a Form 11 requesting approval in principle (in -Principle Form 11) by the Board of Supervisors for the County to lease space for use by any such Department and for the Department of Building Services to locate, negotiate and prepare the necessary documents for approval and execution by the Board of Supervisors to lease such space. 2. The In -Principle Form 11 must include the department function, number of employees, required space, location, lease term, list of any special requirements (e.g., additional parking requirements or security measures), estimated data and communications costs obtained from the Department of Information Technologies and the source of funds for lease payments and associated costs with an indicated percentage for each source. 3. The In -Principle Form 11 shall be forwarded to the Department of Building Services for an endorsement. The endorsement must include a statement that County -owned space is or is not available that would meet the requirements of the requesting de not g ne ally not a statement that the requested space does or does t Y comply with County space standards. 01-28-98 09:33 RECEIVED FROM:909 275 1165 000102 P.03 JRN-23-19% 09:31 FROM COUNTY GDMIN OFFICE TO 917b"07?77101 P.04 COUNTY OF RIVERSIDE, CALIFORNIA BOARD OF 5 PERVISORS POLICY Subject: LEASING OF REAL PROPERTY -. ur- LMM gg 2of4 q. The In -Principle Form 11 and endorsement will be forwarded by the Department of Building Services to the Executive Office for comments and recommendation of approval by the Board of Supervisors. 5. Upon approval of the In -Principle Form 11 by the Board, the Department of Building Services will initiate a request for proposals, negotiate terms and conditions of a lease sufficient to meet theaegis and requirements as requested, and prepare or cause to be pm p the documents necessary to consummate the transaction. 5, All new leases must be approved as to form or prepared by County Counsel. By resolution, the Director of the Department of Building Services is authorized to execute leases and related documents at a cost of $2,500 per month or less and for periods of three (3) years or less, provided, however, that the total term of any such lease, including amendments to extend said term, does not exceed the three (3) year limitation and the $2,500 monthly cost. The Director of the Department of Building Services shall post a notice of intention to consummate any such documents in a public place for five (5) working days prior to consummation of such documents, and in the form approved, or prepared by County Counsel. $. Leases with terms and condtions that exceed the authority of the Director of the Department of Building Services will be submitted to the Board of Supervisors, together with a Form prepand ared by the tm Deparent of Building Services, requesting approval on of any such lease on behalf of the County. Prior to submitting said Form 11 to the Board of Supervisors, the Department of Building Services will forward the Form 11 to the requesting department for their approval and to the office of the Auditor -Controller for review and employeeofsaid department approval,which llla doffic e authorized the of he Auditor -Controller. 000103 01-28-98 09:34 RECEIVED FROM:909 275 1105 P.04 JRN-29-1998 09:32 FROM COUNTY A MIN OFFICE TO 917607777101 P.OS COUNTY OF RIVERSIDE, CALIFORNIA on nc Gt1PERVIGOR Y Subject: LEASING OF REAL PROPERTY B.g 3 of 4 9. The Department of Building Services shall be authorized to act on behalf of the County to monitor the construction of tenant improvements and to accept any leased facility for occupancy. B. Lease Amendments for Extension, Additional Space, Tenant Improvements 1. Requests for amendments must be submitted in memo form to the Department of Building Services. 2. Requests for amendments for extension of the lease term must be submitted at least four (4) months prior to the lease expiration. These requests must contain the same information required in 1. A.2. above. 3. Requests for amendments for tenant improvements with costs under $2,500 can be authorized by the Department of Building Services, provided that there have been no more than two (2) ts, not exceeding $2,500 each, within a twelve (12) month period. 4. Requests for amendments will be subject to the same procedures and requirements for approval by County Counsel, the Director of the Department of Building Services or the Board of Supervisors as set forth above in 1.A. II. PROCEDURES TO PROVIDE FOR THE USE OF COUNTY OWNED REAL PROPERTY A. By resolution, the Director of the Department of Building Services is authorized to execute documents for the use of County owned real property for a period not to exceed ten (10) years and at a monthly rental rate not to exceed five thousand dollars ($5,000). B. Requests exceeding the authority of the Director of the Department of Building Services will be submitted to the Board of Supervisors for approval and execution on behalf of the County. C. All documents related to the use of County owned real property must be approved as to form or prepared by County Counsel. 000104 01-28-98 09:34 RECEIVED FROM:909 275 1105 P.OS JRN-28-1998 09:-,2 FROM COUNTY ADMIIJ OFFICE TO 917604777101 P.06 COUNTY OF RIVERSIDE, CALIFORNIA BOARD OF SUPERVISORS POLICY Subject Policy Number LEASING OF REAL PROPERTY Paoe g_8 4 of 4 D- Departments exempt from the requirement that the Department of Building Services handle negotiations and documentation to lease County owned real property and which are authorized by the Board of Supervisors to negotiate and document leases for County owned property and property held in the name of any district are: Regional Parks and Open Space District, the Transportation Department of the Transportation and Land Management Agency, Flood Control and Conservation District, Riverside County Regional Medical Center, the Economic Development Agency and the Superintendent of Schools. Reference: Minute Order dated 01/24/78 Amended by 3.22 10IM87 3,29 11/28/89 3.46 05/29190 3.10 08/28/90 3.5 02/13/91 000105 TOTAL P.OE 01-28-98 99:35 RECEIVED FROM:909 275 1105 P.06 JON-28-1998 10:48 FROM COUNTY RDMIN OFFICE TC 917607777101 P.01 ATTACHMENT 4 MEMORANDUM RIVERSIDE COUNTY EXECUTIVE OFFICE Larry Parrish County Executive Officer TO: Britt W. Wilson, Management Assistant January 28, 1998 FROM: Gary M. Christmas, County Librarian Cli *�- RE: La Quinta Library Leased Space (J This memo is to discuss the limitations of a leased two-story facility for the City of La Quinta Public Library. Although the County may be able to operate a public library from a two-story location, if no other leased property is available, there are several significant areas of concern with such an arrangement. 1) Access - Easy access to the library would suffer with a second story facility. Requiring the public to use an elevator or steps to gain access to the library may pose a significant barrier to making a user-friendly library. In addition, ADA associated improvement costs could be substantially higher with a multi -story facility. 2) Security - Public libraries are open to the general public and need to be planned so that security for both the public and collection are adequate. Planning and staffing a multi -story public library may require extensive additional expense to insure that lines -of -sight and other security concerns are followed to maintain a safe facility for the public. Public libraries are designed so that areas designated for use by children are constantly supervised. A two-story facility, not originally designed for public library use, may require extensive improvements and may require extremely high levels of staff to insure the security of both library users and the library collections. 3) Load bearing - Public library book collections are very heavy and require adequate load bearing flooring. Also, the State requires that shelving be seismically reinforced. A second story facility would need to be extensively tested for weight -bearing capacity and seismic reinforcement. The expense of such testing and improvements may pose significant financial concerns for locating a library in a leased multi -story location. If I can be of any further assistance, please contact me directly. 000106 Robert T_ Andarcan Adminisztrbtioe Center 4080 Lemon Street • 12th Floor • Riverside, California 92501 . 1909) 275-1100 • FAX (909) 275-1105 TOTRL P.01 91-28-98 10:50 RECEIVED FROM:909 275 1105 P - el Tatt °i:wQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Mid -Year Budget PUBLIC HEARING: Report For Fiscal Year 1997/98 RECOMMENDATION: It is recommended the City Council: 1. Approve the New Appropriations as outlined in Attachment 1 of this report totaling $88,600 from the General Fund. 2. Receive and File the Mid -Year Budget Report. BACKGROUND & OVERVIEW: A comprehensive report is prepared annually at Mid -Year to inform the City Council as to the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. The Mid -Year Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on General Fund and RDA revenues, operations, capital projects and requests for budget transfers and/or new appropriations. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. ANALYSIS & FISCAL IMPLICATIONS: For the most part, expenditures are distributed evenly throughout the fiscal year. At Mid -Year December 31, 1997, it is expected that about 41 % of the funds budgeted will have been expended. Revenues, for a variety of reasons (such as Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received unevenly throughout the year. 000107 In order to provide a more accurate comparison of revenues and expenditures at Mid -Year, selected revenuesltl have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as legal, law enforcement, and utilities, have been accrued to reflect a six month cost. The year-to-date General Fund revenue/expenditure status is as follows: r_eucoer cruun Estimated 97/98 Year End 12/31/97 12/31197 Year End Variance Description Budget YTD Actual % Earned % Estimate over/(Under) Revenue 9,293,665 4,093,443 44.05% 4,635,951 49.88% 10,566,614 1,272,949 Expenditure 9,713,154 4,005,153 41.23% 4,237,939 43.63% 9,210,898 (502,256) Revenue Over (Under) Expe 1 398,0121 1 1,355,7161 1.776,205 Based on the accrued revenues and expenditures, at Mid -Year the General Fund revenue is showing signs of exceeding the budget estimate at year end by approximately $1.3 million; however, it is important to recognize the General Fund's improvement is primarily due to substantial activity in local construction and an additional unbudgeted prior year No -Low Property Tax distribution of $145,000. Additionally, the General Fund's anticipated expenditures are estimated to be under the budgeted amount by approximately $500,000. Staff is recommending a continued conservative approach to expenditures during the second half of this fiscal year. With Mid -Year adjustments, including new general fund appropriations in the amount of $88,600 (detail provided on Attachment 1), it is projected that the General Fund's revenue will exceed expenditures by approximately $1.2 million at the end of the fiscal year. (1)For the purposes of this report certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues are provided as Attachment 2: Property Tax; Tax Increment; Transient Occupancy Tax; Franchise Fee Tax; Document Transfer Tax; Sales Tax; and Motor Vehicle In Lieu Tax. In addition, the revenue and expenditure summaries from July to December are included in Attachment 2 as support. 000108 } 7 I¢1AT19al1� General Fund Revenue As indicated in the chart below, the General Fund actual revenues are at 44% for Mid -Year. Earned or accrued revenues are approximately 50%, as identified on the chart on the previous page. Since the City's revenue is seasonalized (i.e.- Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate exceeds the budget by 13%. Provided as part of Attachment 2 is the December 31, 1997 General Fund Revenue Detail for the City. GENERAL FUND REVENUE SUMMARY Description Budget Amount Received % Received Taxes 6.043,400 1,905,060 31.52% License & Permits 724,500 558,301 77.06% Fees 652,865 571,312 87.51% Intergovernmental 951,150 451,394 47.46% Interest 850,900 413,217 48.56% Miscellaneous 37,050 194,159 524.05% Transfer In 33,800 0 0.00% TOTALS 9,293,665 4,093,4431 44.05% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. Even revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. M> 7= Overall, general fund tax revenues are at 31.5% of the budget estimate. The majority of Property Taxes are received from the County in January and May, and therefore, are shown as minor receipts at Mid -Year. However, the 31.5% figure compares favorably this year because of the $145,000 prior year no -low property tax allocation received which was not anticipated during the budget preparation. The other major revenue sources for the General Fund, (Sales Tax, Transient Occupancy Tax, Document Transfer Tax, Motor Vehicle In -Lieu Tax, and Franchise Tax) are consistent with projected revenues. 000109 Licenses. Fees & Permits Development activity has been higher than the budget estimate. Revenue, in this category, is approximately 77% of the budget estimate, as of December 31, 1997. It is anticipated that the City will receive approximately $100,000 over the budget estimate of $724,500 by year end. • ►N GENERAL FUND EXPENDITURES The General Fund expenditures are summarized in the chart below. City-wide General Fund expenditures are at 41.2% of budget. Included as part of Attachment 2 is the December 31, 1997 General Fund Expenditure Summary. Although expenditures are 11 % higher then 96/97 mid year, the year-end estimate for 97/98 reflects expenditures to be approximately $502,256 less than budgeted. GENERAL FUND EXPENDITURE SUMMARY Description Budget Amount Expended % Expended Personnel 4,357,300 1,981,027 45.46% Service/Supply 8,071,150 3,119,233 38.65% Capital Outlay 90,507 56,276 62.18% Reimbursed Personnel (1,735,076) (585,572) 33.75% Reimbursed Service/Supply (1,563,064) (788,826) 50.47% Reimbursed Capital Outlay (106,700) (53,350) 50.00% Transfer Out 599,038 276,365 46.13% TOTALS1 9,713,154 4,005,153 41.23% The Mid -Year Personnel Expenditures are at 45.4%, and it is projected that year- end expenditures will be approximately 92% of the budget estimate. These savings are accounted for by a several vacancies in the organization that were filled at a date later than anticipated. Total operating expenses for the City are at 39%. The primary reason for this reduced amount is due to City wide reduced expenditures in the first half of the fiscal year. It is anticipated that the second half (January to June) expenditures will be less conservative and operating expenses will be closer to budgeted levels. 000110 W. HA=L11-1111: \ The Infrastructure Fund revenue is approximately 113% of the Budgeted Amount. This increase in revenue is attributable to the increase in building activity and is consistent with the increases in building permit revenue received. Interest is more than estimated because the first half (July to December) infrastructure cash balances are higher than anticipated. INFRASTRUCTURE FUND REVENUE SUMMARY Estimated 97/98 Year End 12/31/97 12/31/97 Year End Variance Budget YTD Actual % Earned % Estimate over/(Under) Infrastructure Fee 1,066,500 1,202,956 112.79% 1,202,956 112.79% 1,736,206 669,706 Interest 144,000 7,221 5.01% 85,049 59.06% 157,049 13,049 T TAL 1 210 50 1 210.1771 99.97% 1 1.288.0051 10 .4 ° 0 1 893 25 682,755 •'1A \ Tax increment revenue for the Redevelopment Agency (RDA) is received from the County in January and May; therefore, the actual tax increment revenues received to date are minimal. Project Area No. 1 and 2 estimated revenue budgets have not been decreased, as was the case last year, based upon new construction and less assessment appeals. The earned tax increment approximates the 50% benchmark. Provided as part of Attachment 2 is both the revenue and expenditure detail regarding the Redevelopment Agency. RFnFVFI nPMFNT AGENCY TAX INCREMENT REVENUE SUMMARY Estimated 97/98 Year End 12/31/97 12/31/97 Year End Variance Description Budget YTD Actual % Earned % Estimate Over/(Under) PA#1 Debt Service 8,955,550 24,361 0.27% 4,470,133 49.91% 8,955.550 0 Low Mod Tax Increment 2,238,8901 6,090 0.27%1 1,117,533 49.91%1 2,238,8901 0 11,194,440 30,451 0.27%1 5,587,666 49.91% 11,194,4401 0 TOTAL TAX INCREMENT PA#2 Debt Service 2,789,340 140,212 5.03% 1,450,110 51.99% 2,789,340 0 Low Mod Tax Increment 697,330 35,053 5.03% 362,528 51.99% 697,330 0 3,486,670 175,265 5.03%1 1,812,638 51.99% 3,486,670 0 TOTAL TAX INCREMENT 000111 ,� The General Fund request for Mid -Year additional appropriations are as follows: City General Fund Total Legislative 4,700 4,700 Finance 3,600 3,600 Building & Safety 2,100 2,100 Community Development 21,200 21,200 Public Works 57,000 57,000 Totals QB.600 88.600 PERSONNEL ACTIONS There are no personnel requests at Mid -Year. There are no additional requests at Mid -Year. As identified in the report, it is projected that the City's General Fund revenue will exceed expenditures by approximately $1.7 million after Mid -Year appropriations. This excess is due in large part to increased building activities in the first 6 months of the year and conservative spending. It is recommended any anticipated excess of revenues over expenditures be utilized to increase the City's emergency and cash flow reserves. This action will be consistent with the Fiscal Management Str tegy. 14., vJohn M. Falconer Finance Director 000112 ATTACHMENT NO. 1 ,00 O 09 d 2 E 'u d m C 000113 w E la N _ U g E IN W U N N o O c m ko Q Kiln@ `f a a m I I c � Z d m > JN C O � N 1 I d y NJ d @J a J Id = Y 000114 I �� ATTACHMENT NO. 2 0 0 N o + M O (00 U 0 C U M m m N aD T N � I V N O O O of O o o r N r 00 "a O m (O (O (0 1- 1n OJ CD r E m (0 0) 0)(D o-o v o v O c0 m O W o0 n O V (0 cli ( m N m ((D Cco C)N W J J ❑ F D Q 0 OF ' ❑ Q i W F W ❑ co m W Q z < Q F- W (n W N '0O W N U N O (0 ❑ O O 'O U� cc O C N O O N N E C U cc 00 N O d N8-0 tE V m N N V Q. CO C 'mom a c0 p�jO N(p mEdc�=i 'o-w 000115 :fig o a m ao o rn rn 4 L L U U 1 M (000) (O Go, mr- (O O0) NN O N �i 1�(OM O 0)! CO 0 N 0) a OD(DU� 'ar r-�c6c6 �m v.-m L I OCD N j 0) n h N co cq 0 � N � o v v N Cl)0 0) I V O, N 7 (Op mI > a) N O L O O (o V 3 d U C N 0 0 0 0 0 0 to 0 m�O � 0) CD O 0 M(0M O W V I- V o } O N P') M N N U C d r L• co O) 0) m m cc w aa. N c c O J N ;em U�o w z W O M (0 N V O)O r'OO e, CO a) c W CO I-- CO V O N m O � O O V M N I c O O O 1— 0 0 M O I- O(o0 a)M(o ISO N -a)MNO �r M(00 clV7 IZ C\ co N O) 0 U C M N O) N � O7 N N L a) m co cl 3 'au N o 1� o 0)3cc > 0) O O I,- O O N V OD 79 'Q (o OD M(- a) (n r O W r IT M O ODN r� (.- 00 V O V N t- 00C4�C4 '.(O (o CO ZOwUpw �Qm0z❑ F O r m w r LU W 0 0 0 0 0 0 O O O O O O '7 V' V V V a 0) a) 0) 0) O (7) 'I (o(14 Lf)0 N "� O 7 v co N rh O N a N 09 M V M C V , I7 ca 1.- O V O 03 N n 0 [I-vrna) V M M M 0) co (o V N (o (0 0 (O I.- Cl) M M 1,- O (O O O N O O N O (o V (o (o (o O N N O O N O N O 0) M M O M M N M M L6 (o In V � zmmm> z �LL�< 0 V W 0) co O co V N O ((00 N O NIR N o 00 O o cIt I O I O M 0 Cl) O O O O r CO O M M O 7 V 0 00 Cl) O (+) (n (n W r U ¢ z z O O Q r Q + W z ¢ ❑ w O > r W O ❑ mco 000116 M 10 N V C N 4T L. N Qo m M W O m O O M n O� 0 0 M M O O O O N 0 O M 0 0 0 0 0 0 00 M 0 C! 000 M 0 0 0 0 0' 7 O O O O O O n a0 V N 0 o oov ai of M CIJ n M n N 0 M w 0 0 0 0 0 M n 0 0 0 0 N 1 M. M C O O O N 10 0 0000 0 u� I0 u r- co n M V (O MOn '..0 M n n 0 co IO l: N U C N N N � l0 N C O N 0 H L 0} 0 d 3 rn n N'y>o 0 > 0 0 o e o 0 0 N 0 0 0 0 0 0 ( O V -'R n0(DI 0 0 O-T 0 N 1 7 (D OnN Mi. 0 M N(O -T(O —:' n Y)-� aDC (O n' N N.I N V n 0 N O CA (A M (DI N O 0�o N �aN07 � O n V N V Oi Oil n 0 Zm[r(r}Z (n N <(Wi<a. Z Q O O 0 w H 0 W Q W N ❑ W m N N M (� O o N V O 0 N n V 000117 c m L U C N O w q z w 7 00) W Q n N O J X 'o O H a Z16 U F p 0 E w (D CID N O E c v a N O w d -- rn rn-0 t o of (D co N M V N r Or m N N N r [ O M N V of (D O V f0 0 O OIt C-4 V M CO N N d m E N C) r m U C) o a o 0 0 0 rm yr r M aD Iq roodv�CO � M � momi (Dr Ir M r O t0 M O I to O O M O r M t 00 "t W O, N r to M CJ cr N r�: N N N0ON D r N N O) VI O (0 O coCOD N (D r CO in V N V N O M IM O CD O r N N 'O 1 N W N t00 r M m au r m of ci o �mm�rnDc n' to. a v ui rl 6r-. r V V 04 M r CO m N N N I O U w U O w Q U) O z O < O O } 0 0 0 0 0 0 0 �.0 to 6 (6 to to <o to ico Iv LP trri cl "t 0) mo(o vi IT m M NOOi oO� OMiN O 16O M U N (O') N 001 + o (P f0 000 00 N n M O M N m N N n N O m r O O O C> M N O O O O W j L Oder t`6 + 01 0000 O O m U CDN NO to O C N Cl >° O M0)MNr0 r O r 'w C) >i O M V N V N N O N O M M (C j f�0- I- t m,, N n O co co m m trU 3 C6 C Z mErx}w to U) w L ¢w¢a¢z U + �wg¢g' z z w O O z 2 ¢ ¢ ¢ > w w � Q w w C7 U) m m i 19 t.r V I o W N NI O N C LO C N V N 'O 'O mn co m 0 W Z Of W n m rn 3 � n N M U W O J 0 0 m O O O n v Cl) M I O �O Cl) p) O ' D O O e ', O O Oj O 04 V ((D 00 O coM' (n n O 0) LO V M M � IT O \, (R ((O o N Cl)O P') � I CDm m r OII M O 1 O aD N m N M N Z I- U + H D Q U O F 2 Q Q Q W i Q W W (y j W m CD 0 00 rn n z z LL LL 000119 il 13 c) N w U cc d ,Do E a-Cd 0 0 O a) (D o rn M tL8 m N r L) r CD (0 NI N r T U m �001T ID r! r D) o) M M r N L) T V N Q O CD M M(O r T V M L� V (OOP j O! NrM N U C N 0- M U) O co T OM) V M; N CD O V O (O T r M N a) U C N N 0 0 0 0 0 0 to N O)O>N , V c0 N(O U) (D cO— r M N 00 L) Cl O L) m n U O 0)0 N V M V r T m. Pr aD V (O MN, r V N L) O H O N M r �L)TM co �i I Cl) r(OOL)NO (O rr V.-r(O m O O V r N r 0 O (14 M L) 00 (O c0 V N T V r M Tad a9 M(O !M 1(O LO U) 0) V 0) Cl) r(O r CD (D O lOr L)L)T V M coN V (O V 'O = 0)V T 0)L) V (OM m m rn r oeov (D (D L)r V v M (D EL U U)> °) OW CD Q(nOzo F x O F ~ 0) dLU L F } C z CI O: Q � L W A w (D O � 0 O U c m 0 N T N N N N L T a) U N C N rn N_ N a) d L C N N T oD N L T (0 W + 3 d)>a rn aNi3m �r T m rn 000000. L) T T T T T TO 0 0 6666 O M adr L)TN O r r OD N O N O M L ) (Ot NNO O L) (O V (O c0 (Orr(O(O(O aD r M,,NO (0, N aD 0 T T 00i OD L) O O V N CO a) (O co V Cl) Cl) r M N N (O r L) ri L- (orr(o(O(O O O1 91 O W. o CD r OD 0)(DO m 1D 00 N O O Ld . - rTL)MMN (O O (O o 1 O M V N M .- co O (O O Na) L) c0 N O N 0)0 � N V L)Or�� L) 0)(O T (TO(O((D((D N Ld N coV(O r co z m w w z U) U) w Q W < IL Z) F U + �w2Q0 O < Z Q Q w Q < Q w > W w W 0 W 0 m m IR 00012-0 a 0 N � M ai M O v o 0 o 0 0 0 3 M a Nap o 0 0 0 O I m m m c_ °i M m w o E mo M M l W E N N I N N (p N O t6 n�, O m n rn Ol m w N o7 W Zt0 O': N 5 m�i(00 M d' a M Wn S O tS! q 0 + _ a dD N dD f0 LO N co ! Cl LU LU U) co w O 0 O 0 O O 0 m` m m O N M v> O O W afOi n E c n E �m m v (D (n N ui w v E v m m v 0 ao as �vp m O' M (Op (00 @ n' W @ n'' 9 (N co m w mrn mrn v m (n w T U Z w FO U + p z < z ac Z O O Q U Z � � Q a cm a > d. E y p w w > o E ¢ w - FLU > Z ofo $ d c p dx LU (n w m m U) o� �ao N O N M N Q 0 C N C N CO f o o c o o 1, o 0 N e�dy O O w w N is C J Cl M,. 6 M M (00 (00 n N t' 06 n ui N o O c� N aNp. a1 a1 W R' U ap rn W� ' rn K a' N m ar o n ao <o CI vi M C n O w N m LU U) N O 0 r O O 1- Cap N�: O Nap, N C� W O O !. O O' O w p rn M m w (NV M m m N IT E n n 0 N ' N N nl M @ n N N t O 0 t5 OY N O (o a0p R mco00 U Z 0 F U + p a Z Z W F- D a U O O Z F- Q Q a > � w w z < o 0 U) m m F- w 000121 s_ 5 CITY OF LA OUINTA 07/01197-12131197 GENERAL FUND REVENUES DETAIL REMAINING % TAXES: Property Tax No Low Property Tax Dist Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: General Government Fees Finance Fees Administrative Services Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AS939 BUDGET RECEIVED BUDGET RECEIVED 752,800.00 229,134.99 523,665.01 30.44% 155,800.00 93,744.17 62,055.83 60,17% 117,200.00 60,598.22 56,601.78 51.70% 1,676,100.00 662,515.12 1,013,584.88 39.53% 3,000,000.00 774,950.29 2,225,049.71 25.83% 341,500.00 84,117.08 257,382.92 24.63% 6,043,400.00 1,905,059.87 4,138,340.13 31.52% 90,300.00 26,694.95 63,605.05 29.56% 5,900.00 3,529.00 2,371.00 59.81% 412,500.00 356,635.68 55,864.32 86.46% 86,700.00 59,147.43 27,552.57 68.22% 68,000.00 65,554.97 2,445.03 96.40% 35,800.00 30,677.50 5,122.50 85.69% 25,300.00 16,061.26 9,238.74 63.48% 724,500.00 558,300.79 166,199.21 77.06% 50.00 0.00 50.00 0.00% 550.00 2,378.76 (1,828.76) 432.50% 150.00 966.47 (816.47) 644.31% 115,065.00 38,022.38 77,042.62 33.04% 279,600.00 188,824.47 90,775.53 67.53% 99,000.00 62,375.02 36,624.98 63.01% 158,450.00 278 745.02 (120 295.02) 175.92% TOTAL FEES 652,865.00 571,312.12 81,552.88 87.51% CSA152 Assessment Title III - Senior Center CVAG Revenue TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscallanepus Revenue Cash Over/(Short) Litigation Settlement Revenue TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 696,700.00 393,181.56 303.518.44 56.43% 250.00 1,190.45 (940.45) 476.18% 14,400.00 4,786.54 9,613.46 33.24% 22,300.00 13,648.63 8,451.37 62.10% 2,800.00 869.08 1,930.92 31.04% 98,900.00 20,877.46 78,022.54 21.11% 109,200.00 0.00 109,200.00 0.00% 6,600.00 0.00 6,600.00 0.00% 0.00 16 640.00 (16 640.00) NIA 951,150.00 451,393.72 499,756.28 47.46% 850,900.00 413,216.69 437,683.31 48.56% 37,050.00 2,707.74 34,342.26 7.31% 0.00 70.00 (70.00) N/A 0.00 19138159 (191381.59) N/A 37,050.00 _ 194,159.33 (157,109.33) 524.05% 33,800.00 0.00 33,800.00 0.00% 9 293 605.00 4,093,442.52 5,200,222.48 44.05% OQ0 P2 16 07/01197-12131197 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Interest TOTAL GAS TAX COMMUNITY SERVICES PROJECT REVENUE: Interest TOTAL COMM SERVICES PROJECT FEDERAL ASSISTANCE REVENUE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 106,200.00 58,798.17 47,401.83 55.37% 74,800.00 42,400.54 32,399.46 56.69% 149,200.00 82,329.38 66,870.62 55.18% 4,000.00 4,000.00 0.00 100.00% 1,900.00 121.78 1,778.22 6.41% 336.100.00 187,649.87 148,450.13 55.83% 20,500.00 812.81 19,687.19 3.96% 20,500.00 812.81 19 687.19 3.96% CDBG Grant 368,532.00 137,241.00 231,291.00 37.24% Interest 0.00 0.00 0.00 N/A - TOTAL FEDERAL ASSISTANCE 368 532.00 137,241.00 231,291.00 37 24% URBAN FORESTRY STATE GRANT REVENUE: Urban State Forestry Grant 5,182.00 0.00 5,182.00 0.00% TOTAL URBAN FORESTRY 5,182.00 0.00 5182.00 0.00% SLESF(COPS)REVENUE: SLESF (Cops) Funding 0.00 43,635.68 (43,635.68) N/A Interest 0.00 2.92 (2.92) N/A TOTAL SLESF (COPS) 0.00 43,638.60 (43,638.60) N/A LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 0.00 0.00 0.00 N/A Interest 0.00 29.20 (29.20) N/A TOTAL LLEBG 0.00 29.20 (29 20) N/A LIGHTING & LANDSCAPING REVENUE: Assessment 825,900.00 28,844.57 797,055.43 3.49% Interest 600.00 183.47 416.53 30.58% TOTAL LIGHTING & LANDSCAPING 826,500.00 29,028.04 797,471.96 3.51 % QUIMBY REVENUE Quimby Fees 20,000.00 35,064.50 (15,064.50) 175.32% Interest 4,300.00 58.74 4,241.26 1.37% TOTAL QUIMBY 24,300.00 35,123.24 (10,823.24) 144 54% INFRASTRUCTURE REVENUE: Infrastructure Fee 1,066,500.00 1,202,956.31 (136,456.31) 112.79% Interest 144,000.00 7,221.12 136,778.88 5.01% TOTAL INFRASTRUCTURE 1,210,500.00 1,210,177.43 322.57 99 97% VILLAGE PARKING REVENUE: Interest 800.00 38.89 761.11 4 600123 TOTAL VILLAGE PARKING 800.00 38.89 761.11 4. 17 CITY OF LA QUINTA 07/01197-12131197 - ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 19,100.00 9,856.64 9,243.36 51.61% Interest 1,100.00 68.44 1,031.56 6.22% TOTAL SCAQ 20 200.00 9,925.08 10 274.92 49.13% CMAQ/ISTEA REVENUE: CMAQ/ISTEA Contribution 410,000.00 0.00 410,000.00 0.00% Interest 0.00 0.00 0.00 0.00% TOTAL CMAQ/ISTEA 410 000.00 0.00 410 000.00 0.00% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 185,192.69 (185 192.69) N/A TOTAL INTEREST ALLOCATION 0.00 185 192 69 (1 85192.691 0.00% CAPITAL IMPROVEMENT FUND: CVAG Funding 650,000.00 0.00 650,000.00 0.00% CV VD 0.00 0.00 0.00 N/A City of Indio Funding 46,125.00 0.00 46,125.00 0.00% RCTC Funding 26,795.12 0.00 26,795.12 0.00% SB300 Funding 632,454.00 0.00 632,454.00 0.00% Surface Transportation 431,000.00 130,016.79 300,983.21 30.17% SB821-Bicycle Path Grant 25,000.00 25,000.00 0.00 100.00% Developer Agreement Funding 594,925.00 25,000.00 569,925.00 4.20% Transfers in From Other Funds 11,005,522.45 2,913,352.99 8,092,169.46 26.47% TOTAL CIP REVENUE 13,411,821.57 3,093,369.78 10 318 451 79 23.06% EQUIPMENT REPLACEMENT FUND: FMP Equipment Charges 178,930.00 99,862.27 79,067.73 55.81% Interest 14,300.00 857.82 13,442.18 6.00% TOTAL EQUIPMENT REPLACEMENT 193 230.00 100. 220,09 92,509.91 52.12% ARTS IN PUBLIC PLACES REVENUE: 'Arts in Public Places Deposits 66,900.00 58,957.88 7,942.12 88.13% Interest 5,500.00 486.29 5,013.71 8.84% TOTAL ARTS IN PUBLIC PLACES _ 72,400.00 59,444 17 12,955.83 82.11 % ' These amounts are deposits and are treated as liabilities and not as revenues. 000124 LA OUINTA REDEVELOPMENT AGENCY REVENUE SUMMARY PROJECT AREA NO. -t DEBT SERVICE FUND: Tax Increment Allocated Interest Non Allocated Interest Interest Advance Proceeds Transfers In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: Allocated Interest Litigation Settlement Revenue Loan Proceeds Transfers In TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND 07/01197-12131197 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 8,955,550.00 24,361.86 8,931,188.14 0.27% 0.00 (304.86) 304.86 NIA 0.00 3,903.45 (3,903.45) N/A 406,970.00 182,492.64 224,477.36 44.84% _ 1,499,100.00 0.00 1,499,100.00 0.00% 10,861,620.00 210,453.09 10 651 166.91 1.94% 450.00 (127.32) 0.00 -28.29% 0.00 203.62 (203.62) NIA 0.00 0.00 0.00 WA 435,960.00 0.00 435,960.00 0.00% 436 410.00 76.30 436 333.70 0.02% Tax Increment 2,238,890.00 6,090.48 2,232,799.52 0.27% Allocated Interest 71,400.00 4,154.22 67,245.78 5.82% Non Allocated Interest 281,000.00 0.00 281,000.00 0.00% LORP-Rent Revenue 341,000.00 164,767.00 176,233.00 48.32% Sewer Subsidy Reimbursements 0.00 0.00 0.00 N/A Transfer In _ 0.00 0.00 0.00 N/A TOTAL LOW/MOD TAX 2,932,290.00 175 011.70 2 757 278.30 5.97% LOWIMODERATE BOND FUND: Allocated Interest 30,000.00 1,031.97 28,968.03 3.44% Non Allocated Interest 150,000.00 320,068.36 (170,068.36) 213.38% Transfer In 0.00 0.00 0.00 NIA TOTAL LOW/MOD BOND 180 000.00 321,100.33 (141 100.33) 178.39% 000125 'In LA OUINTA REDEVELOPMENT AGENCY 07/01197-12131/97 REMAINING % REVENUE SUMMARY PROJECT AREA NO, 2: BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE FUND: Tax Increment 2,789,340.00 140,212.23 2,649,127.77 5.03% Allocated Interest - 0.00 1,296.29 (1,296.29) N/A Non Allocated Interest 0.00 11,078.78 (11,078.78) N/A Interest Advance Proceeds 415,200.00 222,510.84 192,689.16 53.59% Transfer in 273,700,00 0.00 273,700.00 0.00% TOTAL DEBT SERVICE _ 3,,478,240.00 375,098.14 3,103,141.86 - 10.78% CAPITAL IMPROVEMENT FUND: Allocated Interest 3,500.00 1,823.07 1,676.93 52.09% Non Allocated Interest 0.00 29,324.54 (29,324.54) N/A Transfers In 199.550.00 0.00 199,550.00 0.00% TOTAL CAPITAL IMPROVEMENT 203 050.00 31 147 61 171.902.39 15.340A LOW/MODERATE TAX FUND: Tax Increment 697,330.00 35,053.06 662,276.94 5.03% Allocated Interest 15,050.00 1,535.87 13,514.13 10.21% Transfer in 0.00 0.00 0.00 WA TOTAL LOW/MOD TAX 712,380.00 36 588.93 675 791 07 5.14% LOWIMODERATE BOND FUND: Allocated Interest 4,200.00 (332.81) 4,532.81 -7.92% Non Allocated Interest 38,000.00 85,495.42 (47,495.42) 224.99% Transfer in 2,822,336.00 0.00 2,822,336.00 0.00% TOTAL LOW/MOD BOND 2,864,536.00 85,162.61 2,779,373.39 2.97% 000126 LA OUINTA FINANCING AUTHORITY 07/01/97-12131197 REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees 5,600.00 1,000.00 4,600.00 17.86% Non Allocated Interest 34,900.00 0.00 34,900.00 0.00% Rental Income 697,600.00 0.00 697,600.00 0.00% Transfer In 0.00 1,470.00 (1,470.00) N/A TOTAL DEBT SERVICE 738.100.00 2,470.00 735,630.00 0.33% CAPITAL IMPROVEMENT REVENUE: Non Allocated Interest 0.00 13 288.83 (13 288.83) N/A TOTAL CIP REVENUE 0.00 13 288.83 (13,288.83) N/A TOTAL FINANCING AUTHORITY 738 100.00 15,758.83 722,341.17 2 14% 000127 � r� CITY OF LA OUINTA GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01/97-12131197 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 943,988.00 421.492.73 4,950.00 517,545.27 44.65% CITY MANAGER'S OFFICE 423,610.00 188,040.21 0.00 235,569.79 44.39% ECONOMIC DEVELOPMENT 679,350.00 280,352.78 0.00 398,997.22 41.27% TOTAL GENERAL GOVERNMENT 2,046,948.00 889,885.72 4,950.00 1,152,112.28 43.47% FINANCE: FISCAL SERVICES CENTRAL SERVICES CITY CLERK 480,465.00 224,320.50 0.00 256,144.50 46.69% _ 691,879.00 327,125.35 546.90 364,206.75 47.28% TOTAL FINANCE 1,172,344.00 - 551,445.85 546.90 620,351.25 47.04% 284,705.00 127,262.23 0.00 157,442.77 44.70% COMMUNITY SERVICES SENIOR CENTER 214,650.00 87,644.78 0.00 127,005.22 40.83% PARKS & RECREATION ADMINISTRATION 332,150.00 109,390.53 3,717.40 219,042.07 32.93% PARKS & RECREATION PROGRAMS 62,300.00 21,688.94 0.00 40,611.06 34.81% TOTAL COMMUNITY SERVICES 609,100.00 218,724.25 3,717.40 386,658.36 35.91 % POLICE 2,606,416.00 768,265.54 0.00 1,838,150.46 29.48% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 177,150.00 77,879.12 0.00 99,270.88 43.96% CODE COMPLIANCE 330,635.00 133,215.79 0.00 197,419.21 40.29% ANIMAL CONTROL 134.315.00 59,877.89 0.00 74,437.11 44.58% BUILDING 331,600.00 147,535.21 0.00 184,064.79 44.49% EMERGENCY SERVICES 13,800.00 1,047.10 0.00 12,752.90 7.59% FIRE 19,000.00 2,037.60 0.00 16,962.40 10.72% CIVIC CENTER BUILDING -OPERATIONS 981,450.00 616,946.96 0.00 364,503.04 62.86% TOTAL BUILDING & SAFETY 1,987,950.00 1,038,539.67 0.00 949,410.33 52.24% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 403,000.00 142,966.19 0.00 260,033.81 35.48% CURRENT PLANNING 691,919.00 201,781.42 0.00 490,137.58 29.16% SOUTH COAST AIR QUALITY 5,700.00 2,998.44 0.00 2,701.56 52.60% TOTAL COMMUNITY DEVELOPMENT 1,100,619.00 347,746.05 0.00 752.872.95 31.60% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 304,437.00 145,907.61 0.00 158,529.39 47.93% DEVELOPMENT & TRAFFIC 495,889.00 265,839.69 0.00 230,049.31 53.61% MAINT/OPERATIONS- STREETS 762,304.00 279,172.14 5,700.00 477,431.86 36.62% MAINT/OPERATIONS - LTG/LANDSCAPING 939,075.00 445,806.99 0.00 493,268.01 47.47% CAPITAL PROJECTS 209,170.00 77,940.04 0.00 131,229.96 37.26% TOTAL PUBLIC WORKS 2,710,875.00 1,214,666.47 5,700.00 1,490,508.53 44.81% TRANSFERS OUT 599,037.97 276,365.31 0.00 322,672.66 46.13% GENERAL FUND REIMBURSEMENTS (3,404,840.48) (1,427,747.84) 0.00 (1,977,092.64) 41.93% NET GENERAL FUND EXPENDITURES 9,713,154.49 4,005,153.25 14 914.30 5,693,086.94 41.23% t 1 .0; CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY 07101/97 •12131197 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GAS TAX FUND: REIMBURSE GENERAL FUND COMMUNITY PROJECT FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT URBAN FORESTRY GRANT FUND: TRANSFER OUT SLEF(COPS) REIMBURSE GENERAL FUND LIGHTING & LANDSCAPING ASSESSMENT DIST: 336 100 00 168 049.98 0 00 168 050 02 50 00% 419,192.63 34,308.78 0.00 364,883.85 8.18% 368,532.00 137,241.00 0.00 231,291.00 37.24% 5,182.00 0.00 0.00 5,182.00 0.00% 0.00 33,388.04 0.00 (33 388.04) NIA REIMBURSE GENERAL FUND 852,221.00 426.110.52 0.00 426,110.48 50.00% TRANSFER OUT 149,001.01 0.00 0.00 149,001.01 0.00% TOTAL LTG/LANDSCAPING FUND 1 001 222 Ot 426 110 52 0.00 575,111.49 42 56% INFRASTRUCTURE: REIMBURSE GENERAL FUND 220,380.00 110,190.00 0.00 110,190.00 50.00% TRANSFER OUT 2,935,534.98 600,616.33 0.00 2,334,918.65 20.46% TOTAL INFRASTRUCTURE 3,155,914.98 710,806.33 0.00 2,445,108.65 22.52% CMAQIISTEA FUND TRANSFER OUT 410 000 00 0.00 0.00 410.000 00 0.00% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES - 12,779,037.63 3,087,689.53 63,480.00 9,627,868.10 24.16% PROJECT REIMBURSEMENTS TO GEN FUN 632,784.00 5,680.26 0.00 627,103.74 0.90% TOTAL CAPITAL IMPROVEMENT 13 411 821 63 3,093,369.79 63,480.00 10 254 971 84 23 06% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 178,930.00 80,097.59 0.00 98,832.41 N/A 0001^9 LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO, 1: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE PASS THROUGH PAYMENTS TRANSFERS OUT TOTAL DEBT SERVICE 07101197.12131197 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 266,000.00 14,404.97 0.00 251,595.03 5.42% 1,482,979.00 1,482,979.00 0.00 0.00 100.00% 3,128,623.00 1,581,809.63 0.00 1,546,813.37 50.56% 406,976.00 182.492.64 0.00 224,483.36 44.84% 5,898,366.00 602,188.00 0.00 5,296,178.00 10.21% _ 435,960.00 0.00 0.00 435,960.00 0.00% 11 618,904 00 - 3,863,874.24 0.00 7,755,029.76 33 26% CAPITAL IMPROVEMENT FUND: PERSONNEL 4,800.00 3,823.70 0.00 976.30 79.66% SERVICES 157,900.00 70,864.06 0.00 87,035.94 44.88% REIMBURSEMENT TO GEN FUND 200,000.00 100,000.02 0.00 99,999.98 50.00% TRANSFERS OUT 73,710.00 0.00 0.00 73,710.00 0.00% TOTAL CAPITAL IMPROVEMENT 436,410.00 174,687.78 0.00 261.722.22 40.03% LOWIMODERATE TAX FUND: PERSONNEL 1,600.00 1,233.30 0.00 366.70 77.08% SERVICES 1,611,170.00 956,784.98 0.00 654,385.02 59.38% REIMBURSEMENT TO GEN FUND 315,790.00 157,895.04 0.00 157,894.96 50.00% TRANSFERS OUT 1.499,100.00 0.00 0.00 1,499,100.00 0.00% TOTAL LOWIMOD TAX 3,427,660.00 1,115,913.32 0.00 2,311,746.68 32.56% LOW/MODERATE BOND FUND PERSONNEL 3,400.00 2,591.94 0.00 808.06 76.23% SERVICES 107,030.00 158,520.14 0.00 (51,490.14) 148.11% REIMBURSEMENT TO GEN FUND 352,303.00 176,151.48 0.00 176,151.52 50.00% TRANSFERS OUT 2,822,336.00 0.00 0.00 2,822,336.00 WA TOTAL LOWIMOD BOND 3,285,069.00 337,263.56 0.00 2 947 805 44 10.27% 000130 LA QUINTA REDEVELOPMENT AGENCY -07101/97-12131197 REMAINING % EXPENDITURE SUMMARY PROJECT AREA NO. 2: BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE FUND: SERVICES 83,350.00 2,500.00 0.00 80,850.00 3.00% - - BOND PRINCIPAL 192,021.00 67,021.00 0.00 125,000.00 34.90% BOND INTEREST 645,916.00 136,830.50 0.00 509,085.50 21.18% INTEREST CITY ADVANCE 415,197.00 222,510.84 0.00 192,686.16 53.59% PASS THROUGH PAYMENTS 1.924.473.00 0.00 0.00 1,924,473.00 0.00% TRANSFERS OUT 199,550.00 0.00 0.00 199,550.00 0.00% TOTAL DEBT SERVICE 3,460,507.00 428,862.34 0.00 3,031,644M 12 39% CAPITAL IMPROVEMENT FUND PERSONNEL 2,500.00 1,912.15 0.00 587.85 76.49% SERVICES 124,050.00 26,746.90 0.00 97,303.10 21.56% ECONOMIC DEVELOPMENT ACTIVITY 1,675,000.00 0.00 0.00 1,675,000.00- 0.00% . REIMBURSEMENT TO GEN FUND 210,386.00 105,192.96 0.00 105,193.04 50.00% TRANSFERS OUT (96,029.78) 89 346.44 0.00 (185 376.22) -93.04% TOTAL CAPITAL IMPROVEMENT 1,915,906.22 223,198.45 0.00 1,692,707.77 11.65% LOWIMODERATE TAX FUND: PERSONNEL 1,150.00 798.34 0.00 351.66 69.42% SERVICES 413,100.00 96,053.25 0.00 317,046.75 23.25% REIMBURSEMENT TO GEN FUND 139,317.00 69,658.56 0.00 69,658.44 50.00% TRANSFERS OUT 273,700.00 0.00 0.00 273,700.00 0.00% TOTAL LOW/MOD TAX 827,267.00 166,510.15 0.00 660,756.85 20 13% LOW/MODERATE BOND FUND PERSONNEL 1,600.00 1,138.34 0.00 461.66 71.15% SERVICES 58,350.00 20,456.56 0.00 37,893.44 35.06% REIMBURSEMENT TO GEN FUND 150,862.00 75,431.04 0.00 75,430.96 50.00% TRANSFERS OUT 5,431,953.94 1,612,879.86 0.00 3,819,074.08 29.69% TOTAL LOW/MOD BOND 5,642,765.94 1,709,905.80 0.00 3,932 860.14 30.30% 000131 LA OUINTA FINANCING AUTHORITY EXPENDITURE SUMMARY 07/01/97 - 12/31/97 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES BOND PRINCIPAL BONDINTEREST TRANSFER OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT TOTAL CAPITAL IMPROVEMENT 5,600.00 3,966.25 0.00 1,633.75 70.83% 285,000.00 0.00 0.00 285,000.00 0.00% 449,623.00 407.23 0.00 449,215.77 0.09% 0.00 0.00 0.00 0.00 NIA 740,223.00 4,373.48 0.00 735,849.52 0.59% 745,209.00 164,065.27 0.00 581,143.73 NIA 745,209.00 164,065.27 0.00 581,143.73 NIA TOTAL FINANCING AUTHORITY _ 1.485 432.00 168,438.75 0.00 1,316,993.25 11 34% 000132 F1 AZ V S b OF rHt CO[JNCIL/RDA MEETING DATE: FEBRUARY 3, 1998 ITEM'] ITLE: Demand Register Dated February3, 1998 RECOMMENDATION: Approve Demand Register Dated February 3, 1998 BACKGROUND: Prepaid Warrants: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 31836 - 31839} 2,896.52 31840 - 31842) 5,242.75 31843 - 318481 2,524.23 31849 - 318591 15,027.35 Wire Transfers} 22,279.25 P/R 486 -55610 90,909.56 P/R Tax Transfers) 22,680.13 CITY DEMANDS $1,103,494.88 Payable Warrants: 31860 - 319761 952,368.58 RDA DEMANDS 10,433.49 $1,113,928.37 $1,113,928.37 FISCAL IMPLICATIONS_ Demand of' a+.sh-City $1,103,494.88 John M.Falconer,Finance Director 000133 CITY OF LA QUINTA BANK TRANSACTIONS 1/10/98 - 1/28/98 1 /23/98 WIRE TRANSFER - DEFERRED COMP $6,241.09 1/23/98 WIRE TRANSFER - PERS $M038.16 TOTAL WIRE TRANSFERS OUT $22,279.25 2 000134 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER ii:liAAs Ali poi '` CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31860 01/28/98 &00216 DAVE WEDDLE 50.00 31861 01/28/98 &00546 HOWARD MUSASHI 25.00 31862 01/28/98 &00547 DIANE JANO 40.00 31863 01/28/98 A1RO01 A-1 RENTS - 976.09 31864 01/28/98 ACE010 ACE HARDWARE 48.50 31865 01/28/98 ADOO10 DON ADOLPH 45.57 31866 01/28/98 ALB005 ALBERTSONS FOOD CENTER 108.22 31867 01/28/98 AME150 AMERICANS FOR THE ARTS, 150.00 31868 01/28/98 AND050 ANDY'S AUTO_REPAIR 35.00 31869 01/28/98 ASC001 A & S COFFEE SERVICE 216.00 31870 01/28/98 BAT050 MARY BATOK 53.44 31871 01/28/98 BEI050 R BEIN, W FROST & ASSOC 29274.17 31872 01/28/98 BES100 BEST BUY CO INC - 180.58 31873 01/28/98 BO0050 FRED BOUMA 25.00 31874 ** AP CHECK RUN VOID ** 31875 01/28/98 BSIOIO BSI CONSULTANTS INC 29875.78 31876 01/28/98 BSN050 BSN SPORTS 258.66 31877 01/28/98 BUR090 BURNS INT'L SECURITY SVCS 118.00 31878 01/28/98 CADO10 CADET UNIFORM SUPPLY 238.56 31879 01/28/98 CALO10 CAL WEST ENGINEERING 350.00 31880 01/28/98 CAL100 CALIFORNIA TURF 18.75 31681 01/28/98 COA023 COACHELLA VLLY ENGINEERS 2505.00 31882 01/28/98 COAOSO COACHELLA VALLEY WATER 4976.78 31883 01/28/98 COM030 COMSERCO 217.40 31884 01/28/98 CONOIO CONRAD & ASSOCIATES 6807.00 31885 01/28/98 COS050 COSTCO BUSINESS DELIVERY 701.32 31886 01/28/98 CYB050 CYBERGBT INTERNET SERVICE 8.33 31887 01/28/98 DATO10 DATA DISCOUNT 411.37 31888 01/28/98 DES015 DESERT CASH REGISTER 159.26 31889 01/28/98 DES060 DESERT SUN PUBLISHING CO 375.19 31890 01/28/98 DES061 DESERT SUN COMMUNITY 1989.00 31891 01/28/98 DIE020 DIEGO'S GARDENING SERVICE 1000.00 31.892 01/28/98 DOU010 DOUBLE PRINTS 1 HR PHOTO 20.36 31893 01/28/98 FEDO10 FEDERAL EXPRESS CORP 68.35 31894 01/28/98 FRA020 FRANKLIN QUEST CO 51.50 31895 01/28/98 GAR040 GARZA TURF &.POWER EQUIP 194.99 31896 01/28/98 GTE010 GTE CALIFORNIA 251.88 31897 01/28/98 GUZO10 HECTOR GUZMAN 98.24 31898 01/28/98 HEN050 TERRY HENDERSON 34.13 31899 01/28/98 HIGO10 HIGH TECH IRRIGATION INC 534.04 31900 01/28/98 HOA010 HUGH HOARD INC 55.00 31901 01/28/98 HOF100 HOFFMASTER 70.38 31902 01/28/98 HOM030 HOME DEPOT 1424.12 31903 ** AP CHECK RUN VOID ** 31904 01/28/98 HON050 DAWN C HONEYWELL 13307.50 31905 01/28/98 ICI050 ICI PAINT NORTH AMERICA 4396.20 31906 01/28/98 ICM040 ICMA- 50.00 000135 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:11AM Ul/�O,:0 CITY OF LA QUINTA PAGE 2 CHECK NUMBER CHECK DATE NO VENDOR NAME PAYMENT AMOUNT 3.1907 31908 31909. 31910 31911 31912 31913 31914 31915 31916 31917 31918 31919 31920 31921 31922 31923 31924 31925 31926 31927 31928 31929 31930 31931 31932 31933 31934 31935 31936 31937 31938 31939 31940 31941 31942 31943 31944 31945 31946 31947 31948 31949 31950 31951 31952 31953 31954 31955 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 O1/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 01/28/98 IMPOIO IMP015 IND030 INF100 ING050 INT013 JUD010 KELO10 KOR050 KUL050 KUN100 LACO10 LACO11 LIN050 MAU050 MCDO10 MUN010 NAW010 NIC100 NORO10 PENO10 PER007 PERO10 PIT015 PIT020 PLAO 15 PRI020 PRY050 PSI050 PUB050 RAL050 RAS020 RIV017 RIV100 RIV150 SAF100 SEC050 SHE040 SIM020 SMA010 SNE100 SNIO10 SOCO10 SOL010 SOU007 SOU100 STA043 STA045 IMPERIAL IRRIGATION DIST 7846.13 IMPERIAL IRRIGATION DIST 3094.00 INDIO SHOE STORE INC 385.74 INFORMATION TECHNOLOGY 250.00 CARL INGRAM 150.00 INTERNATIONAL CITY/COUNTY 45.50 JUDICIAL DATA SYSTEMS COB 100.00 KELLY TEMPORARY SERVICES 300.72 KORVE ENGINEERING, INC 488.20 KULI IMAGE INC 159.56 MARNI KUNSMAN 25.00 L A CELLULAR - 383.14 LA CELLULAR TELEPHONE CO 46.69 JAMES LINDSEY 256.64 BRIAN MAURER PHOTOGRAPHY 161.76 MC DOWELL AWARDS 65.73 MUNI FINANCIAL SERV INC 2351.00 RON NAWROCKI 1000.00 NICKERSON, DIERCKS & ASSC 2567.50 NORRELL SERVICES INC 2059.10 JOHN PENA 48.65 THE PERFECT ANSWER 35.85 RONALD A PERKINS 44.91 PITNEY BOWES 308.05 PITNEY. BOWES 466.00 PLANNERS LIBRARY 65.00 THE PRINTING PLACE 1345.26 FRED PRYOR SEMINARS 79.00 PSI ENVIRON GEOTECH CONS 678.00 THE PUBLIC RECORD 160.00 RALPHS GROCERY CO 83.70 RASA - ERIC NELSON 1245.00 RIVERSIDE CONSTRUCTION CO 195419.40 RIVERSIDE COUNTY SHERIFFS 4857.60 RIV COUNTY TRANSPORTATION 2841.76 SAFETY DATA SERVICES INC 133.40 SECURITY LINK/AMERITECH 97.17 SHERATON HOTEL LONG BEACH 350.00 JAMES E SIMON CO 590048.46 SMART & FINAL 116.34 ** AP CHECK RUN VOID ** ROGER SNELLENBERGER ASSOC 9602.25 STANLEY SNIFF 47.33 THE SOCO GROUP INC. 321.63 SOLANO PRESS BOOKS 44.76 SOUTHWEST NETWORKS 16.54 SOUTHLAND GEOTECHNICL INC 417.50 ANGELA STANLEY 37.40 STAN'S AUTO TECH 335.50 000136 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 31956 01/28/98 STA050 STAPLES 444.88 31957 01/28/98 STE020 STEVE'S OFFICE SUPPLY 395.81 31958 01/28/98 STRO50 EDWARD STREZLCZYK 375.00 31959 01/28/98 TH0050 THOMPSON PUBLISHING GROUP 504.00 31960 01/28/98 TIMO50 TIME & ALARM SYSTEMS 974.00 31961 01/28/98 TOPO10 TOPS'N BARRICADES INC 291.32 31962 01/28/98 TRIO10 TRI LAKE CONSULTANTS INC 10983.00 31963 01/28/98 TRI100 TRI STATE LAND SUVEYORS & 3000.00 31964 01/28/98 TRU010 TRULY NOLEN INC 227.00 31965 01/28/98 VAC100 DR KISHER VACHHANI _ 340.00 31966 01/28/98 VAL020 .VALLEY PLUMBING 48.75 31967 01/28/98 VID050 VIDEO DEPOT 11.25 31968 01/28/98 VIKO10 VIKING OFFICE PRODUCTS 43.78 31969 01/28/98 WALO10 WAL MART STORES INC 8.50 31970 01/28/98 WASO10 WASTE MANAGEMENT OF DESRT 239.05 31971 01/28/98 WEL010 WELCH'S UNIFORM RENTAL 85.02 31972 01/28/98 WES020 WEST GROUP 475.18 31973 01/28/98 WIL050 BRITT W WILSON 117.18 31974 01/28/98 WIL060 JACK WILSON 49.53 31975 01/28/98 WINO10 WINSTON TIRES 425.46 31976 01/28/98 XERO10 XEROX CORPORATION 552.34 CHECK TOTAL 952,368.58 4 000137 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER 500216 DAVE WEDDLE 101 000 437 456 600546 HOWARD MUSASHI 101 000 437 456 600547 DIME JANO 101 000 437 453 AIR001 A-1 HEWS 101 453 615 000 AIR001 A-1 RENTS 101 453 855 000 ACE010 ACE HARDWARE 101 456 703 000 AD0010 DON ADOLPH 101 201 605 000 ALB005 ALBERTSONS FOOD CENTER 101 202 703 000 AME150 AMERICANS FOR THE ARTS 101 251 649 000 AND050 ANDY'S AUTO REPAIR 501 501 619 649 ASC001 A 6 S COFFEE SERVICE 101 153 703 880 BAT050 MARY BATOK 101 251 641 000 BEI050 R BEIN,.W FROST 6 ASSOC 401 649 605 532 DES100 BEST BUY CO INC 101 453 703 847 BES100 BEST BUY CO INC 101 454 703 847 BOU050 £RED HOUMA 101 000 437 456 BSI010 BSI CONSULTANTS INC. 101 451 603 000 BSI010 BSI CONSULTANTS INC 101 452 603 000 BSI010 BSI CONSULTANTS INC 101 452 603 000 BSI010 BSI CONSULTANTS INC 101 452 603 000 TO -BE PAID INVOICES �,.GoeN: „.,_e,_:. PAGE 1 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. REFUND DEPOSIT/VOLLEYBAL 50.00 T156 263 VENDOR 'TOTAL 50.00 2470 DEPOSIT REFUND/VOLLEYBAL 25.00 TPLP 1 VENDOR TOTAL 25.00 2775/277 REFUND/KEYBOARD 40.00 T156 139 VENDOR TOTAL 40.00 41291 EQUIP. RENTAL 24.00 THEP 9 41436 SANDBLAST POT/LINDSAY MD 952.09 T156 83 VENDOR TOTAL 976.09 48878 SUPPLIES 48.50 TPLP 3 VENDOR TOTAL 48.50 REFUND DEPOSIT/CANDIDATE 45.57 TPLP 4 VENDOR TOTAL 45.57 344891 EVENT SUPPLIES 106.22 TPLP 10 VENDOR TOTAL 108.22 MEMBERSHIP DUES 150.00 TFLP 5 VENDOR TOTAL 150.00 17901 VEHICLE MAINT 35.00 TPLP 6 VENDOR TOTAL 35.00 63176 COFFEE SUPPLIES 216.00 TPLP 2 VENDOR TOTAL 216.00 MILEAGE 53.44 TPLP 275 VENDOR TOTAL 53.44 7-11003 DESIGN 2%274.17 TPLP 8 VENDOR TOTAL 29274.17 771147 TELEPHONE/CORD 90.29 T156 83 771147 TELEPHONE/CORD 90.29 T156 274 VENDOR 'TOTAL 180.58 2484 REFUND DEPOSIT/VOLLEYBAL 25.00 TPLP 11 VENDOR TOTAL 25.00 3836 PMS - 18834.72 TPLP 13 3893 PLN CK/TR 26650-QUARRY 405.00 TPLP 14 3892 PLN CK/TR 28650-QUARRY 243.00 TPLP 15 3890 PLN CK/TR 28150-PGA 324.00 TPLP 16 5 000138 ACCOU[:IS PAYABLE - AP5003 TO -BE PAID INVOICE, ,,. , _1 PAGE 2 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. BSID10 BSI CONSULTANTS INC 101 452 603 000 3889 PLN CA/TR 28409-CAPA DEL 648.00 TPLP 17 BSID10 BSI CONSULTANTS INC 101 452 603 000 3888 PLN CK/TR 28409-CAPA DEL 769.50 TPLP 18 BSI010 BSI CONSULTANTS INC 101 452 603 ODD 3896 PLN CK/TR 28340-2-PGA 648.00 TPLP 19 BSI010 HSI CONSULTANTS INC 101 452 603 000 3895 PLN CK/TR 25953-SONRISA 891.00 TPLP 20 13SI010 HSI CONSULTANTS INC 101 452 603 000 3894 PLN CK/TR 25953-SONRISA 405.00 TPLP 21 BSI010 HSI CONSULTANTS INC 101 452 603 000 3891 PLN CK/TR 27699-MARBELLA 405.00 TPLP 22 BSI010 HSI CONSULTANTS INC 101 452 603 000 3886 PLN CK/TR 28457-3 SELLA 81.00 TPLP 23 BSI010 HSI CONSULTANTS INC 101 452 603 000 3885 PLN CK/TR 28457-3 BELLA 162.00 TPLP 24 BSI010 BSI CONSULTANTS INC 401 642 605 532 03777 DESIGN 1792.08 TPLP 82 BSI010 BSI CONSULTANTS INC 401 641 605 532 03777 DESIGN 4267.48 TPLP 83 VENDOR TOTAL - 29875.78 BSN050 BSN SPORTS 101 253 705 000 B724579 TRAINING HEAM 258.66 TPLP 25 VENDOR TOTAL 258.66 BUR090 BURNS INT•L SECURITY SVCS 101 000 438 457 8394814 SECURITY/PARTY AT SNR CN 118.00 TPLP 26 VENDOR TOTAL 118.00 CADO10 CADET UNIFORM SUPPLY 101 353 617 000 2042 UNIFORMS 21.64 TPLP 27 CADO10 CADET UNIFORM SUPPLY 101 357 617 000 2043 UNIFORMS 7.00 TPLP 28 CADO10 CADET UNIFORM SUPPLY 101 453 617 000 2041 UNIFORMS 52.48 TPLP 29 CAD010 CADET UN IFOR14 SUPPLY 101 454 617 000 2041 UNIFORMS 52.48 TPLP 30 CM010 CADET UNIFORPI SUPPLY 101 453 617 000 26 UNIFORMS 52.48 TPLP 31 CADO30 CADET UNIFORM SUPPLY 101 454 617 000 26 UNIFORMS 52.48 TPLP 32 VENDOR TOTAL 238.56 CAL010 CAL VIEST ENGINEERING 101 354 605 547 210 PLAN CHECK SVC DEC 97 350.00 TPLP 33 VENDOR TOTAL 350.00 CAL100 CALIFORNIA TURF 501 501 619 649 2006137 EQUIP MAINT 18.75 TPLP 34 VENDOR TOTAL 18.75 COA023 COACHELLA VLLY ENGINEERS 401 647 609 553 97315/1 SURVEY SVCS 2505.00 TPLP 35 VENDOR TOTAL 2505.00 COA080 COACHELLA VALLEY WATER 101 453 631 000 VARIOUS WATER SVC 27.62 TPLP 36. COA080 COACHELLA VALLEY WATER 101 454 631 632 VARIOUS WATER SVC 4625.41 TPLP 37 COA080 COACHELLA VALLEY WATER 101 454 631 663 VARIOUS WATER SVC 57.47 TPLP 38 COA080 COACHELLA VALLEY WATER 101 454 631 665 VARIOUS WATER SVC 222.28 TPLP 39 COA080 COACHELLA VALLEY WATER 401 632 609 553 50729300 WATER SVC 17.00 TPLP 40 COA080 COACHELLA VALLEY WATER 401 632 609 553 50729402 WATER SVC 17.00 TPLP 41 VENDOR TOTAL 4976.70 COM030 COMSERCO 101 351 621 fill 30139520 RADIO REPAIR 217.40 TPLP 42 VENDOR TOTAL 217.40 CON010 CONRAD 6 ASSOCIATES 101 151 605 526 97-5487 AUDIT/YE 6/30/97 3523.00 T156 Ill CON010 CONRAD b ASSOCIATES 405 902 605 526 97-5487 AUDIT/YE 6/30/97 859.90 T156 112 CON010 CONRAD 6 ASSOCIATES 245 903 605 526 97-5487 AUDIT/YE 6/30/97 278.90 T156 113 6 000139 ACCOUNTS PAYABLE - AP5UO3 TO -BE FAIC !NiO:CE- --"`'''- --1 ' PAGE 3 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. CON010 CONRAD 6 ASSOCIATES 244 913 605 526 97-5487 AUDIT/YE 6/30/97 581.02 T156 114 CON010 CONRAD 6 ASSOCIATES 406 905 605 526 97-5487 AUDIT/YE 6/30/97 430.09 T156 115 CON010 CONRAD & ASSOCIATES 246 906 605 526 97-5487 AUDIT/YE 6/30/97 174.41 T156 116 CON010 CONRAD & ASSOCIATES 247 916 605 526 97-5487 AUDIT/YE 6/30/97 255.68, T156 117 CON010 CONRAD 6 ASSOCIATES 101 357 605 526 97-5487 AUDIT/YE 6/30/97 704.00 T156 118 CON010 CONRAD 6 ASSOCIATES 310 000 444 372 97-5487 AUDIT/YE 6/30/97 -704.00 T156 119 CON010 CONRAD 5 ASSOCIATES 310 851 605 526 97-5487 AUDIT/YE 6/30/97 704.00 T156 120 VENDOR 'TOTAL 6807.00 COS050 COSTCO BUSINESS DELIVERY 101 153 703 884 82217056 SUPPLIES 22.20 T156 215 COS050 COSTCO BUSINESS DELIVERY 101 401 701 000 82217056 SUPPLIES - 50.23 . T156 216 COS050 COSTCO BUSINESS DELIVERY 101 151 701 000 82217056 SUPPLIES 285.20 T156 217 COS050 COSTCO BUSINESS DELIVERY 101 153 703 802 82217191 SUPPLIES 278.40 T156 218 COS050 COSTCO BUSINESS DELIVERY 101 153 703 810 82217181 SUPPLIES 55.72 T156 219 COS050 COSTCO BUSINESS DELIVERY 101 153 703 811 82217181 SUPPLIES 9.57 T156 220 VENDOR TOTAL 701.32 CYB050 CYBERG8T INTERNET SERVICE 101 251 643 000 6486 INTERNET/PARKS 6 REC 6.33 TPLP 43 VENDOR TOTAL 6.33 647 000 4055 BUSINESS LIC FORMS 411.37 TPLP 44 DAT010 DATA DISCOUNT 101 151 VENDOR TOTAL 411.37 DES015 DESERT CASH REGISTER 101 201 703 000 10309 DATE STAMP REPAIRS 159.26 T156 121 VENDOR TOTAL 159.26 DES060 DESERT SUN PUBLISHING CO 101 153 643 000 1246850 ADVERTISING/BLDG INSPECT 375.19 TPLP 46 VENDOR TOTAL 375.19 DES061 DESERT SUN CO MUNITY 101 101 643 000 126304 ADVERTISING 1989.00 TPLP 45 VENDOR TOTAL 1989.00 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LOT/774-214-024 125.00 TPLP 47 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LOT/773-332-001 125.00 TPLP 48 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LOT/773-225-005 125.00 TPLP 49 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LOT/773-302-016/017 250.00 TPLP 50 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LOT/773-142-024 125.00 TPLP 51 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LOT/773-141-012 125.00 TPLP 52 DIE020 DIEGO'S GARDENING SERVICE 101 352 609 615 70991 CLN LCT/773-143-012 125.00 TPLP 53 VENDOR TOTAL 1000.00 D00010 DOUBLE PRINTS 1 HR PHOTO 101 352 703 823 2590 PHOTOS 8.54 TPLP 54 D00010 DOUBLE PRINTS 1 HR PHOTO 101 352 703 823 2582 PHOTOS 11.82 TPLP 55 VENDOR TOTAL 20.36 FED010 FEDERAL EXPRESS CORP 101 153 645 000 43931595 FEDERAL EXPRESS 68.35 TPLP 56 VENDOR TOTAL 68.35 FRA020 FRANKLIN QUEST CO 101 456 703 000 21220056 STORAGE 21.98 TPLP 57 7 000140 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INV010E5 �s "°�` �•"'- " PAGE 4 CITY OF LA QUINTA VENDOF ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. FRA020 FRANKLIN QUEST CO 101 453 703 847 21207297 SUPPLIES 14.76 TPLP 58 FRA020 FRANKLIN QUEST CO 101 454 703 847 21207297 SUPPLIES 14.76 TPLP 59 VENDOR TOTAL 51.50 GAR040 GARZA TURF F POWER EQUIP 501 501 619 649 17522 EQUIP REPAIR 127.20 TPLP 60 GM040 GARZA TURF 6 POWER EQUIP 501 501 619 649 17399 EQUIP REPAIR 67.79 TPLP 61 VENDOR TOTAL 194.99 GTE010 GTE CALIFORNIA 101 153 635 000 5649182 PHONE SVC 42.23 TPLP 62 GTE010 GTE CALIFORNIA 101 153 635 000 5649202 PHONE SVC _ 41.61 TPLP 63 GTE030 GTE CALIFORNIA 101 153 635 000 5649171 PHONE, SVC 41.61 TPLP 64, GTB010 GTE CALIFORNIA 101 153 635 000 5649191 PHONE SVC 42.23 TPLP 65 GTEOIO, GTE CALIFORNIA 101 251 635 000 5645441 PHONE SVC 84.20 TPLP 66 VENDOR TOTAL 251.88 GUZO10 HECTOR GUZMAN 101 452 641 000 MILEAGE 98.24 TPLP 67 VENDOR TOTAL 98.24 HEN050 TERRY HENDERSON 101 201 605 000 REFUND DEPOSIT/CANDIDATE 34.13 TPLP 68 VENDOR TOTAL 34.13 HIGO10 HIGH TECH IRRIGATION INC 101 454 703 847 327809 SUPPLIES 114.34 TPLP 70 HIG010 HIGH TECH IRRIGATION INC 101 454 703 847 327810 SUPPLIES 104.46 TPLP 71 HIGO10 HIGH TECH IRRIGATION INC 101 454 703 847 327808 SUPPLIES 112.67 TPLP 72 14IGO10 HIGH TECH IRRIGATION INC 101 454 703 847 327854 SUPPLIES 202.57 TPLP 73 VENDOR TOTAL 534.04 HOAD10 HUGH HOARD INC 101 357 621 610 20820 HVAC REPAIRS 55.00 TPLP 74 VENDOR TOTAL 55.00 HOFI00 HOFFMASTER 101 202 703 000 PAPER GOODS 70.38 TPLP 69 VENDOR TOTAL 70.38 HOM030 HOME DEPOT 101 453 703 847 170906 SUPPLIES 14.62 TPLP 75 HOM030 HOME DEPOT 101 454 703 847 66300000 SUPPLIES 217.99 TPLP 76 HOMD30 HOME DEPOT 101 454 703 847 66300001 SUPPLIES 72.28 TPLP. 77 HOM030 HOME DEPOT 401 633 609 553 66300001 SUPPLIES 66.40 TPLP 78 HOM030 HOME DEPOT 101 454 703 847 66300001 SUPPLIES 497.81 TPLP 79 HM030 HOME DEPOT 101 454 703 847 66300000 SUPPLIES 386.43 TPLP 80 HOM030 HOME DEPOT 101 454 703 847 66300000 SUPPLIES 168.59 TPLP 81 VENDOR TOTAL 1424.12 HON050 DAWN C HONEYWELL 101 101 601 000 DEC 97 LGL/GENERAL 931.50 T156 85 11ON050 DAWN C HONEYWELL 405 902 601 000 DEC 97 LGL/GENERAL 512.33 T156 86 HON050 DAWN C HONEYWELL 406 905 601 000 DEC 97 LGL/GENERAL 121.10 T156 87 HON050 DAWN C HONEYWELL 245 903 601 000 DEC 97 LGL/GENERAL 65.58 T156 88 HON050 DAWN C HONEYWELL 244 913 601 000 DEC 97 LGL/GENERAL 139.35 T156 89 HON050 DAWN C HONEYWELL 246 906 601 000 DEC 97 LGL/GENERAL 38.19 T156 90 HON050 DAWN C HONEYWELL 247 916 601 000 DEC 97 LGL/GENERAL 54.95 T156 91 000141 Eeo TO -BE PAID INVOICES PAGE 5 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR HON050 DAWN C HONEYWELL BON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HOND50 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL BON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL HON050 DAWN C HONEYWELL ICI050 ICI PAINT NORTH AMERICA ICM040 ICMA ACCOUNT NUMBER 101 101 601 000 405 902 601 000 406 905 601 000 245 903 601 000 244 913 601 000 246 906 601 000 247 916 601 000 101 101 601 523 101 101 601 523 101 101 601 523 101 101 601 000 245 903 601 000 244 913 601 000 246 906 601 000 247 916 601 000 406 905 601 000 406 905 601 000 101 101 601 523 101 101 601 523 101 453 855 000 101 102 649 000 IP@O10 IMPERIAL IRRIGATION DIST 101 453 627 000 IMPO10 IMPERIAL IRRIGATION DIST 101 454 627 619 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 632 IMP010 IMPERIAL IRRIGATION DIST 101 454 627 663 IMPO30 IMPERIAL IRRIGATION DIST 101 454 627 664 IrlP010 IMPERIAL IRRIGATION DIST 101 454 627 665 IMPO10 IMPERIAL IRRIGATION DIST 101 454 627 666 IMP010 IMPERIAL IRRIGATION DIST 401 632 609 553 IMP010. IMPERIAL IRRIGATION DIST 401 632 609 553 IMP015 IMPERIAL IRRIGATION DIST 401 634 609 553 IND030 INDIO SHOE STORE INC 101 453 703 827 IND030 INDIO SHOE STORE INC 101 453 703 827 INF100 INFORMATION TECHNOLOGY 101 153 609 000 ING050 CARL INGRAM 101 000 133 000 INV. INVOICE PAYMENT HATCH THAN NUMBER DESCRIPTION AMOUNT NO. DEC097 LGL/RETAINER 5000.00 T156 92 DEC097 LGL/RETAINER 2750.00 T156 93 DEC097 LGL/RETAINER 650.00 T156 94 DEC097 LGL/RETAINER 352.00 T156 95 DEC097 LGL/RETAINER 748.00 T156 96 DEC 97 LGL/RETAINER 205.00 T156 97 DEC 97 LGL/RETAINER 295.00 T156 98 DEC 97 LGL/GEN/KSL/SHP 27.00 T156 99 DEC 97 LGL/GEN/KSL/SCHOOL DIST 94.50 T156 100 DEC 97 LGL/WESTERN/EAGLE 54.00 T156 101 DEC 97 LGL/CLARKE DEV 216.00 T156 102 DEC 97 LGL/LOW MOD HOUSING 62.64 T156 103 DEC 97 LGL/LOW MOD HOUSING 133.11 T156 104 DEC 97 LGL/LOW MOD HOUSING 80.26 T156 105 DEC 97 LGL/LOW MOD HOUSING 115.49 T156 106 DEC 97 LGL/BIENEK DDA 243.00 T156 107 DEC 97 LGL/AGENCY BOND 162.00 T156 108 DEC 97 LGL/TRADITIONS 40.50 T156 109 DEC 97 LGL/PARR LA QUIRTA 216.00 T156 110 VENDOR TOTAL 13307.50 15421852 PAINT SPRAYER/GRACO 3500 4396.20 T156 123 VENDOR TOTAL 4396.20 0179885 ICMA DUES/M WEISS 50.00 T156 122 VENDOR TOTAL 50.00 VARIOUS ELECTRIC SVC 265.62 T156 125 VARIOUS ELECTRIC SVC 4989.57 T156 126 VARIOUS ELECTRIC SVC 618.99 T156 127 VARIOUS ELECTRIC SVC 330.31 T156 12B VARIOUS ELECTRIC SVC 1447.90 T156 129 VARIOUS ELECTRIC SVC 80.41 T156 130 VARIOUS ELECTRIC SVC 47.61 T156 131 88448950 ELECTRIC SVC 29.11 T156 132 88448900 ELECTRIC SVC 36.61 T156 133 VENDOR TOTAL 7846.13 CSPXK195 TRAFFIC SIGNAL SVC 3094.00 T156 124 VENDOR TOTAL 3094.00 6202 SAFETY BOOTS 192.87 T156 134 6201 SAFETY BOOTS 192.87 T156 135 VENDOR TOTAL 385.74 DTA129 COMPUTER SUPPORT 250.00 T156 136 VENDOR TOTAL 250.00 TRAVEL ADV/C INGRAM 150.00 T156 136 0 00014? TO -BE PAIL INWO;CEL PAGE 6 ACCOUNTS PAYABLE - AP500� CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INT013 INTERNATIONAL CITY/COUNTY 101 102 651 000 JUDG10 JUDICIAL DATA SYSTEMS COR 101 351 609 000 KEL010 RELLY 'TEMPORARY SERVICES 101 151 505 534 KOR050 KORVE ENGINEERING, INC 401 632 605 000 KUL050 KULI IMAGE INC 101 253 703 000 K.UNIUO MARNI KUNSMAN 101 000 437 456 LAC010 L A CELLULAR 101 153 635 660 LAC010 L A CELLULAR 101 153 635 660 LAC010 L A CELLULAR 101 153 635 660 LAC011 LA CELLULAR TELEPHONE CO 101 153 635 660 LIN050 JAMS LINDSEY 101 456 641 000 MAU050 BRIAN MAURER PHOTOGRAPHY 101 103 643 000 MCD010 MC DOWELL AWARDS 101 253 703 000 MUN010 MUNI FINANCIAL SERV INC ' 730 000 267 000 MUN010 MUNI FINANCIAL SERV INC 245 903 603 000 MUN010 MUNI FINANCIAL SERV INC 246 906 603 000 MUN010 MUNI FINANCIAL SERV INC 101 357 605 526 NAW010 RON NAWROCKI 401 622 609 553 NIC100 NICKERSON, DIERCKS 6 ASSC 401 633 609 000 NIC100 NICKERSON, DIERCKS 6 ASSC 401 632 901 000 NIC100 NICKERSON, DIERCKS 6 ASSC 101 456 603 000 I". INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 150.00 207096 SUBCRIPTION 6 PUPLICATIO 45.50 T156 138 VENDOR TOTAL 45.50 6100 PARKING CITATIONS 12/97 100.00 T156 140 VENDOR TOTAL 100.00 01128367 CONTRACT LABOR 300.72 T156 141 VENDOR TOTAL _ 300.72 7502 CONST SUPPORT/AVE 48 EXT 488.20 T156 142 VENDOR TOTAL 488.20 48275 SHIRTS 159.56 T156 143 VENDOR TOTAL 159.56 REFUND/VOLLEYBALL DEPOSI 25.00 T156 144 VENDOR TOTAL 25.00 27635846 CELLULAR PHONE SVC 68.64 T156 145 27635804 CELLULAR PHONE SVC 39.96 T156 146 27635754 CELLULAR PHONE SVC 274.54 T156 147 VENDOR TOTAL 383.14 27635788 CELLULAR PHONE SVC 46.69 T156 221 VENDOR TOTAL 46.69 MILEAGE 256.64 T156 148 VENDOR TOTAL 256.64 2883 ADVERTISING 161.76 T156 149 VENDOR TOTAL 161.76 7133 TROPHY 65.73 T156 150 VENDOR TOTAL 65.73 10327 DELIQ MGPM SVC 77304303 100.00 T156 151 10301 DISCLOSURE SVC 888.24 T156 152 10301 DISCLOSURE SVC 237.26 T156 153 10301 DISCLOSURE SVC 1125.50 T156 154 VENDOR TOTAL 2351.00 9751 COMING SOON SIGNS 1000.00 T156 155 VENDOR TOTAL 1000.00 97-027/8 PROJECT ADMIN 487.50 T156 15E 97-027/8 PROJECT ADMIN 260.00 T156 151 97-027/8 PROJECT ADMIN 1202.50 T156 15E t0 000143 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES PAGE 7 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER ➢ESCRIPTION AMOUNT NO. NIC1DO NICI:ERSON, DIERCKS s ASSC 101 456 603 ODD 97-027/8 PROJECT ADMIN 617.50 T156 159 VENDOR TOTAL 2567.50 SORDID NORRELL SERVICES INC 101 402 605 542 5349622 CONTRACT LABOR 247.80 T156 160 NOR010 NORRELL SERVICES INC 101 402 605 542 5371700 CONTRACT LABOR 1056.10 T156 161 NOR010 NORRELL SERVICES INC 101 402 605 542 5386055 CONTRACT LABOR 755.20 T156 222 VENDOR TOTAL 2059.10 PEN010 JOHN PENA 101 201 605 000 REFUND DEPOSIT/CANDIDATE 48.65 T156 161 VENDOR TOTAL 48,65 PER007 THE PERFECT ANSWER 101 153 635 660 1461 PAGER SVC 2/l/98-4/30/98 35.85 T156 163 VENDOR TOTAL 35.85 PER010 RONALD A PERKINS 101 201 605 000 REFUND DEPOSIT/CANDIDATE 44.91 T156 162 VENDOR TOTAL 44.91 PIT015 PITNEY BOWES 101 153 609 602 30892OBJ MAIL MACH/SCALE 308.05 T156 165 VENDOR TOTAL 308.05 PIT020 PITNEY BOWES 101 153 609 602 875203 NAILING MACH 466.00 T156 164 VENDOR TOTAL 466.00 PLA015 PLANNERS LIBRARY 101 402 637 000 98102 DESIGN 65.00 T156 166 VENDOR TOTAL 65.00 PR1020 THE PRINTING PLACE 101 201 701 000 972282 PADS 44.36 T156 167 PRIC20 THE PRINTING PLACE 101 101 701 000 972282 PADS 221.78 T156 168 PRI020 THE PRINTING PLACE 101 153 703 810 972301 ENVELOPES 743.48 T156 169 PR1020 THE PRINTING PLACE 101 201 647 000 972281 ENVELOPES/NOTE CARDS 335.64 T156 170 VENDOR TOTAL 1345.26 PRY050 TIED PRYOR SEMINARS 101 355 637 000 SEMINAR/E SHEPERD 79.00 T155 171 VENDOR TOTAL 79.00 PSID50 PSI ENVIRON GEOPECH CONS 401 633 609 000 841646 SOIL/MATERIAL TESTING '676.00 T156 172 VENDOR TOTAL 678.00 PUB050 THE PUBLIC RECORD 101 102 651 000 Al-1420 SUBSCRIPTION 160.00 T156 173 VENDOR TOTAL 160.00 RAL050 RALPHS GROCERY CO 101 153 637 000 57363 INTERVIEW PANEL/BLDG INS 18.04 T156 174 RAL050 PALPHS GROCERY CO RAL050 RALPHS GROCERY CO 101 101 101 101 637 637 000 000 57370 75301 SPECIAL MEETING COUNCIL MEETING 16.40 49.26 T156 T156 175 176 VENDOR TOTAL 83.70 RAS020 RASA - ERIC NELSON RAS020 RASA - ERIC NELSON RAS020 RASA - ERIC NELSON 101 101 101 452 452 452 603 603 603 000 000 000 1293 1292 1291 PLAN CK/KSL PLAN CK/CASA DEL SOL PLAN CK/CITRUS 615.00 465.00 165.00 T156 T156 T156 177 178 179 11 000144 TO -BE PAID IITJCICES PAGE 8 ACCOUNTS FAYAHLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER RIV017 RIVERSIDE CONSTRUCTION CO 401 633 609 553 RIV100 RIVERSIDE COUNTY SHERIFFS 101 301 609 574 RIV150 RIV COUNTY TRANSPORTATION 101 454 621 619 SAF1DO SAFETY DATA SERVICES INC 101 301 609 577 SEC050 SECURITY LINK/AMERITECH 101 453 609 640 SEC050 SECURITY LINK/AMERITECH 101 454 609 640 SHE040 SHERATON HOTEL LONG REACH 101 251 637 000 SIM020 JAMES E SIMON CO 401 632 609 553 SMA010 SMART 6 FINAL 101 202 703 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 418 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 439 318 SNE100 ROGER SNELLEMBERGER ASSOC 101 000 421 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 420 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 419 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 241 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 423 000 SNE100 ROGER SNELLENBERGER ASSOC 225 000 443 342 SNE100 ROGER SNELLENBERGER ASSOC 701 000 255 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 418 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 439 318 SNE100 ROGER SNELLENBERGER ASSOC 101 000 421 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 420 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 419 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 241 000 SNE100 ROGER SNELLENBERGER ASSOC 101 000 423 000 SNE100 ROGER SNELLENBERGER ASSOC 225 000 443 342 SNE100 ROGER SNELLENBERGER ASSOC 701 000 255 000 SNI010 STANLEY SNIFF 101 201 605 000 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 1245.00 971207 CONSTRUCTION/SVC 195419.40 T156 181 VENDOR TOTAL 195419.40 98-13768 BOOKING FEES NOV 97 4857.60 T156 180 VENDOR TOTAL 4857.60 SL980037 TRAFFIC SIGNAL MAINT 2841.76 T156 182 VENDOR TOTAL 2841.76 1590 TRANSCRIPTION SVC 12/97 133.40 T156 163 VENDOR TOTAL 133.40 15125195 ALARM SVC 48.59 T156 184 15125195 ALARM SVC 48.58 T156 273 VENDOR TOTAL 97.17 HOTEL/CPRS CORR 350.00 T156 186 VENDOR TOTAL 350.00 2009 CONSTRUCTION SVCS 590048.46 T156 187 VENDOR TOTAL 590048.46 7226335 SUPPLIES 116.34 T156 185 VENDOR TOTAL 116.34 9712-066 REFUND BLDG PERMIT 786.50 T156 ISB 161.98 T156 189 60.00 T156 190 141.48 T156 191 192 14.12 T156 193 20.00 T156 194 3130.21. T156 195 103.12 T156 196 786.50 T156 197 T156 198 60.00 T156 199 141.48 T156 200 140.75 T156 201 14.12 T156 202 20.00- T156 203 3130.21 T156 204 103. 12 T156 205 47.33 T156 206 SOCO30 THE SOCO GROUP INC 501 501 619 646 202771 DIESEL FUEL 321.63 T156 207 12 000145 ACCOUNTS PAYABLE - AP500: TO -BE PAIL INVOICES U7:.,aA:. -- - PAGE 9 CITY OF LA QUINTA ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN VENDOR NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 321.63 101 352 637 000 PUBLICATION/CODE ENFORCE 44.76 T156 20B SOL O10 SOLANO PRESS BOOKS VENDOR TOTAL 44.76 S00007 SOUTHWEST NETWORKS 101 153 703 811 9801031 2 16MEG RAM CHIPS 209.04 T156 210 101 153 609 601 9706330 DUPLICATE PAYMENT -632.50 T156 211 S00007 SOUTHWEST NETWORKS 101 153 703 811 9706330 DUPLICATE PAYMENT -117.18 T156 212 S00007 SOUTHWEST NETWORKS 440.00 T156 213 S00007 SOUTHWEST NETWORKS 101 153 609 601 9801013 COMPUTER SUPPORT 101 153 703 811 9801013 NETWORK CARD 117.18 T156 214 S00007 SOUTHWEST NETWORKS VENDOR TOTAI - 16.54 SOU100 SOUTHLAND GEOTECRNICL INC 401 641 609 000 971431 TECH SVCS/MATERIALS TEST 417.50 T156 209 VENDOR TOTAL 417.50 401 643 605 532 SHIPPING CHARGES/DESIGN 37.40 T156 225 STA043 ANGELA STANLEY VENDOR TOTAL 37.40 501 501 619 649 6647 VEHICLE REPAIRS 262.48 T156 223 STA045 STAN'S AUTO TECH 73.02 T156 224 STA045 STAN IS A0T0 TECH 501 501 619 649 6770 VEHICLE AEPAIAS . VENDOR TOTAL 335.50 101 251 701 000 60174610 SUPPLIES 20.12 T156 226 STA050 STAPLES 29.77 T156 227 101 451 701 000 L3528760 SUPPLIES STA050 STAPLES 12.60 T156 228 101 451 701 000 LA526700 SUPPLIES STA050 STAPLES 59.26 T156 229 101 453 703 847 LE553420 SUPPLIES STA050 STAPLES 59.25 T156 230 101 454 703 847 LE553420 SUPPLIES STA050 STAPLES 24.75 T156 231 101 451 701 000 LT044020 SUPPLIES STA050 STAPLES 43.75 T156 232 101 451 701 000 80109029 SUPPLIES STA050 STAPLES 6.62 T156 233 101 453 703 847 80109029 SUPPLIES STA050 STAPLER 6.62 T156 234 101 454 703 847 80109029 SUPPLIES STA050 STAPLES 115.36 T156 235 STA050 STAPLES 101 451 701 000 80115513 SUPPLIES 101 456 703 000 80115513 SUPPLIES 66.78 T156 236 STA050 STAPLES VENDOR TOTAL 444.88 STE020 STEVE'S OFFICE SUPPLY 101 201 701 000 1376933 SUPPLIES 48.23 T156 237 STE020 STEVE'S OFFICE SUPPLY 101 153 703 802 1376933 SUPPLIES 213.99 T156 238 STE020 STEVE'S OFFICE SUPPLY 101 153 703 802 1377227 SUPPLIES 57.00 T156 239 STE020 STEVE'S OFFICE SUPPLY 301 351 701 000 1377568 SUPPLIES 19.01 T156 240 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1377641 SUPPLIES 32.27 T156 241 STE020 STEVE'S OFFICE SUPPLY 101 351 701 000 1376855 SUPPLIES 10.56 T156 242 STE020 STEVE'S OFFICE SUPPLY 301 351 701 000 1376475 SUPPLIES 14.75 T156 243 VENDOR TOTAL 395.81 101 253 609 589 OFFICIAL/VOLLEYBALL 375.00 T156 244 STR050 IDWARD STREZLCZYR VENDOR TOTAL 375.00 TH0050 THOMPSON PUBLISHING GROUP 101 153 651 000 1243349 ADA CCMPLIANCE GUIDE 256.00 T156 245 TH0050 THOMIPSON PUBLISHING GROUP 101 153 651 000 1215249 FAIR LABOR STANDARDS 248.00 T156 246 13 0001 0 TO -BE PAID INVOICES 09:OoA"! �_i lc. yc PAGE 30 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER TIM050 TIME 6 ALARM SYSTEMS 101 202 609 610 MPO10 TOPS'N BARRICADES INC 101 453 703 833 T0P010 TOPS'N BARRICADES INC 101 453 703 833 TRI010 TRI LAKE CONSULTANTS INC 101 452 603 000 TRI010 TRI LARE CONSULTANTS INC 401 633 609 000 TRI010 TRI LAKE CONSULTANTS INC 401 632 609 000 TRI100 TRI STATE LAND SUVEYORS 6 401 641 609 000 TRU010 TRULY NOLEN INC 101 202 609 634 TRU030 TRULY NOLEN INC 101 251 609 637 TRU010 TRULY NOLEN INC 101 357 609 637 VAC100 DR KISHER VACHHANI 101 000 263 000 VAC100 DR KISHER VACHHANI 101 000 438 457 VAL020 VALLEY PLUMBING 101 454 703 847 VID050 VIDEO DEPOT 101 202 703 000 VIKO10 VIKING OFFICE PRODUCTS 101 102 701 000 WALO10 WAL MART STORES INC - 101 202 703 000 WM010 WASTE MANAGEMENT OF DESRT 101 454 615 000 WELO10 WELCH'S UNIFORM RENTAL 101 357 609 634 WELO10 WELCH'S UNIFORM RENTAL 101 202 609 634 WES020 WEST GROUP 101 201 651 000 WIL050 BRITT W WILSON 101 102 641 000 INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NC. VENDOR TOTAL 504.00 25361A FIRE ALARM ANNUAL SERVIC 974.00 T156 247 VENDOR TOTAL 974.00 918205 SIGNS 198.91 T156 248 918543 SIGN 92.41 T156 249 VENDOR TOTAL 291.32 11888 CONSTRUCTION INSPECTION 3129.00 T156 250 11888 CONSTRUCTION INSPECTION 3360.00 T156 251 11888 CONSTRUCTION INSPECTION 4494.00 T156 252 VENDOR TOTAL 10983.00 2736 TECH SVCS/SURVEY 3000.00 T156 253 VENDOR TOTAL 3000.00 01880630 PEST CONTROL 70.00 T156 254 01824397 PEST CONTROL 75.00 T156 255 01878654 PEST CONTROL 82.00 T156 256 VENDOR TOTAL 227.00 DEPOSIT REFUND 300.00 T156 257 REFUND EQUIP NOT USED 40.00 T156 258 VENDOR TOTAL 340.00 53110 FOUNTAIN REPAIR 48.75 T156 259 VENDOR TOTAL 48.75 VIDEO FOR MOVIE EVENT 11.25 T156 260 VENDOR TOTAL 11.25 341580 SUPPLIES 43.78 T156 261 VENDOR TOTAL 43.78 03309335 SUPPLIES 8.50 T156 262 VENDOR TOTAL 8:50 83562704 PORTABLE TOILET RENTAL 239.05 T156 264 VENDOR TOTAL 239.05 S315690 MATS 49.04 T156 265 5315691 MATS 35.98 T156 266 VENDOR TOTAL 85.02 91832258 CALIF CODES 475.18 T156 267 VENDOR TOTAL 475.18 MILEAGE 117.18 T156 26( 14 000147 ACCOUNTS PAYABLE - AE5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER WIL060 JACK WILSON 101 201 605 000 WIN010 WINSTON TIRES 501 501 619 649 XER010 XEROX CORPORATION 101 153 703 802 XERO10 XEROX CORPORATION 101 153 703 802 TO -BE PAID INVOICES PAGE 11 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO• VENDOR TOTAL 117.18 REFUND DEPOSIT/CANDITATE 49.53 T156 269 VENDOR TOTAL 49.53 09123078 TIRES 425.46 T156 270 VENDOR TOTAL 425.46 16383046 COPIER SUPPLIES 421.49 T156 271 16386093 COPIER SUPPLIES 130.85 T156 272 VENDOR TOTAL 552.34 TO -BE PAID - PAYMENT TOTAL 952,368.58 15 000148 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:tloPM Ali �ii 7c CITY OF LA QUINTA PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31849 01/21/98 CAL020 CAL DEPT OF CONSERVATION 2087.06 31850 01/21/98 CAL050 STATE OF CALIFORNIA 70.00 31851 01/21/98 CAL054 STATE OF CALIF BOARD OF 276.86 31852 01/21/98 CLE010 CLERK OF SUPERIOR COURT 300.00 31853 01/21/98 LAQ050 LA QUINTA CITY EMPLOYEES 72.50 31854 01/21/98 RIV040 RIV CNTY DISTRICT ATTORNY 361.50 31855 01/21/98 RIV070 RIVERSIDE COUNTY EMPLOYEE 7538.00 31856 01/21/98 TR0030 KELLY TROPPLE _ 265.9.53 31857 01/21/98 UNIO05 .UNITED WAY,OF THE DESERT 144.00 31858 01/21/98 UNUO50 UNUM LIFE INS 1417.50 31859 01/21/98 WIL100 WILSON, PESOTA &.PICHARDO 100.40 CHECK TOTAL 15,027.35 OoOI49 I q ACCOUNT,, PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER CAI,020 CAL DEPT OF CONSERVATION 101 000 241 000 CA1.020 (Al. DEPT OF CONSERVATION 101 000 439 372 CAL050 STATE OF CALIFORNIA 101 000 221 000 CAL054 STATE OF CALIF BOARD OF 101 000 221 000 CLE010 CLERK OF SUPERIOR COURT 101 000 221 000 LAQ050 LA QUINTA CITY EMPLOYEES 101 000 223 000 RIV040 RIV CNTY DISTRICT ATTORNY 101 000 221 000 RIV070 RIVERSIDE COUNTY EMPLOYEE 101 000 240 000 TRO030 BELLY TROPPLE 101 000 229 000 IINIOn4 UN[TFP WAY OF THE DESERT 101 000 225 000 UNUO50 UNUM LIFE INS 101 000 239 000 WIL100 WILSON, PESOTA 6 PICHARDO 101 000 229 000 TO -BE PAID INVOICES " " ' 1, PAGE 1 INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. SMIP FEE/10/1/97-12/31/9 2196.91 T154 2 EMIR FEE/10/1/97-12/31/9 -109.85 T154 3 VENDOR TOTAL 2087.06 P/R Dist, GARNISH - ST 70.00 T999 4 VENDOR TOTAL 70.00 P/R Distr.-GARNISH-ST BR 276.86 T999 5 VENDOR TOTAL 276.86 P/R Distr.-GARNISH - AZ 300.00 T999 6 VENDOR TOTAL 300.00 P/R Distr.-L.Q.C.E.A. DU 72.50 T999 7 VENDOR TOTAL 72.50 P/R Distr.-GARNISH-RIV D 361.50 T999 8 VENDOR TOTAL 361.50 P/R Distr.-CR UNION 7538.00 T999 9 VENDOR TOTAL 7536.00 DISABILI FULL SATISFACTION OF AWA 2659.53 T154 1 VENDOR TOTAL 2659.53 P/R Distr.-UNITED WAY 144.00 T999 10 VENDOR TOTAL 144.00 03896400 STD/LTD INS JAN 98 1417.50 T999 11 VENDOR TOTAL. 1417.50 6999 DEFENSE ATTY COSTS 100.40 T154 12 VENDOR TOTAL 100.40 TO -BE PAID - PAYMENT TOTAL 15,027.35 17 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1L:�UAM ulizu/7o PAGE 1 CITY OF LA QUINTA CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31843 01/20/98 &00542 TAMMIE WILES 120.00 31844 01/20/98 &00543 JERRY KINBERLIN 60.00 31845 01/20/98 &00544 SUSAN EVANNS 60.00 31846 01/20/98 &00545 SHARON LOCKWOOD 75.00 31847 01/20/98 ELRO10 EL RANCHITO 109.23 31848 01/20/98 SUN070 SUNLAND SCREEN & AWNING 2100.00 CHECK TOTAL 2,524.23 000151 m ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER F00542 TAtMIE WILES 101 000 437 000 600543 JERRY KIMBERLIN 101 000 437 000 600544 SUSAN EVANNS 101 000 437 000 100545 SHARON. LOCKWOOD 101 000 437 000 ELRO10 EL RANCNITO 101 101 637 000 SUN070 SUNLAND SCREEN 6 AWNING 401 654 609 553 TO -BE PAID INVOICES ii::iAM PAGE 1 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. 2783 REFUND/CLASS CANCELLED 120.00 T153 2 VENDOR TOTAL 120.00 2777 REFUND CLASS CANCELED 60.00 T153 3 VENDOR TOTAL 60.00 2809 REFUND/CLASS CANCELLED 60.00 T153 4 VENDOR TOTAL 60.00 2802 REFUND/CLASS CANCELLED 75.00 .T153 5 VENDOR TOTAL 75.00 COUNCIL DINNER 109.23 T153 6 VENDOR TOTAL 109.23 SUNSCREEN/FRAME ON CARPO 2100.00 T153 I VENDOR TOTAL 2100.00 TO -BE PAID - PAYMENT TOTAL 2,524.23 19 00'15^. ACCOUNTS PAYABLE - AP5005 CHECK REGISTER iO:iOAM Oii i�i ya PAGE 1 CITY OF LA QUINTA CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT **x NO CHECKS WERE USED FOR PRINT ALIGNMENT.-" 31840 01/15/98 AME013 AMERICAN PLANNING ASSOC 150.00 31841 01/15/98 RIV300 RIVERSIDE NATIONAL DATE 5000.00 31842 01/15/98 WAL030 CAROLYN WALKER 92.75 CHECK TOTAL 5,242.75 20 ®00153 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER AME013 AMERICAN PLANNING ASSOC 101 401 637 000 RIV300 RIVERSIDE NATIONAL DATE 101 103 643 000 WAL030 CAROLYN WALKER 101 401 701 000 09:39AM 01i 1�/9n TO -BE PAID INVOICES PAGE 1 INV. INVOICE PAYMENT BATCH TRAM NUMBER DESCRIPTION AMOUNT NO. REGISTRATION/APR COMM FO 150.00 T152 1 VENDOR TOTAL 150.00 SPONSORSHIP/RIV CNTY FAI 5000.00 T152 2 VENDOR TOTAL 5000.00 SUPPLIES 92.75 T152 3 VENDOR TOTAL 92.75 TO -BE PAID - PAYMENT TOTAL 5,242.75 21 0?"151 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER Uy:odAM �1/ly/7c PAGE 1 CITY OF LA QUINTA CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 31836 01/14/98 HUM100 HUMANE SOCIETY OF THE U S 124.00 31837 01/14/98 IMP015 IMPERIAL IRRIGATION DIST 1938.00 31836 01/14/98 PETOIO PETTY CASH/CITY LA QUINTA 466.52 31839 01/14/98 SUN075 SUNLINE TRANSIT AGENCY 368.00 CHECK TOTAL 2,896.52 00"15 5 2.2 ACCOUNTS PAYABLE - AP5003 TO -BE PAID INVOICES 09:3/AM Uii PAGE 1 CITY OF LA QUINTA VENDOR ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH THAN NUMBER DESCRIPTION AMOUNT NO. HUM100 HUMANE SOCIETY OF THE U S 101 353 637 000 HSUS CORR REGISTRATION 124.00 T151 I VENDOR TOTAL 124.00 IMP015 IMPERIAL IRRIGATION DIST 401 632 609 553 CSP8R129 LINK EXTENSION CHARGE 1938.00 T151 2 VENDOR TOTAL 1938.00 PETOIO PETTY CASH/CITY LA QUINTA 101 102 637 000 PETTY CASH REIMBURSEMENT 60.00 T151 3 PETO10 PETTY CASH/CITY LA QUINTA 101 201 637 000 PETTY CASH REIMBURSEMENT 40.00 T151 4 PETO10 PETTY CASH/CITY LA QUINTA 101 101 637 000 PETTY CASH REIMBURSEMENT 228.36 T151 5 PETO30 PETTY CASH/CITY LA QUINTA 101 251. 703 000 PETTY .CASH REIMBURSEMENT 55.66 T151 6 PETO10 PETTY CASH/CITY LA QUINTA 101 253 703 000 PETTY CASH REIMBURSEMENT 38.00 T151 7 PETO10 PETTY CASH/CITY. LA QUINTA 101 101 601 523 REM CASH REIMS 29.50 T151 8 PETO10 PETTY CASH/CITY LA QUINTA 101 451 637 000 PETTY CASH REIMS 15.00 T151 9 . VENDOR TOTAL 466.52 SM075 SUNLINE TRANSIT AGENCY 101 000 203 219 11665 BUS PASSES 368.00 T151 10 VENDOR TOTAL 368.00 TO -BE PAID - PAYMENT TOTAL 2,896.52 00(1156 23 A/P - AP6002 CHECKS TO BE VOIDED " PAGE _ 1 CITY OF LA QUINTA CHECK INVOICE VENDOR VENDOR INVOICE NUMBER DATE AMT. PAID NUMBER NAME DESCRIPTION 31715 01/08/98 75.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON 31715 01/08/98 30.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON 31715 01/08/98 15.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON 31715 01/08/98 15.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON 31715 01/08/98 15.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON 31715 01/08/98 15.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON 31715 01/08/98 15.00 LAQ040 LA QUINTA CHAMBER COMMERC MAYOR'S LUNCHEON TOTAL VOIDED 180.00 24 000157 A/P - AP6002 CITY OF LA QUINTA CHECK INVOICE NUMBER DATE CHECKS TO BE VOIDED VENDOR VENDOR INVOICE AMT. PAID NUMBER NAME DESCRIPTION PAGE 1 31767 01/12/98 350.00 HYA050 HYATT REGENCY LONG BEACH CPRS CONF/C INGRAM TOTAL VOIDED 350.00 25 V lb T4'lvl 4 4Q" COUNCIL/RDA MEETING DATE: February 3, 1998 ITEM TITLE: Adoption of a Street Closure Permit for the Mainstreet Marketplace events planned in 1998 on Calle Estado between Desert Club Drive and Avenida Bermudas according to Conditions for Temporary Use Permit 97- 145. Applicant: La Quinta Chamber of Commerce RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt Council Resolution approving the temporary closure of Calle Estado between Avenida Bermudas and Desert Club Drive on two separate occasions in 1998 for the Mainstreet Marketplace event. FISCAL IMPLICATIONS: None BACKGROUND AND OVERVIEW: The La Quinta Chamber of Commerce has applied to hold their outdoor street fair on Calle Estado between Avenida Bermudas and Desert Club Drive during the hours of 6:00 P.M. to 10:00 P.M. on the first Friday of the month in March and April, 1998. On December 17, 1997, staff approved the Chamber's Temporary Use Permit, subject to Conditions. Since the Chamber will hold the special outdoor event within the City's public right-of-way, the applicant is required to obtain approval from the City Council to close Calle Estado according to Chapter 12.32 (Parking) of the Municipal Code. A letter from the Chamber of Commerce requesting the street closure is attached (Attachment 1). Traffic and parking restrictions are recommended between the hours of 5:00 P.M. and 11 :00 P.M. to permit exhibitors time to install and remove their portable displays and clean the area for traffic reuse. The adjoining businesses are aware of this seasonal event and actively participate to make the event successful. The Chamber has been very cooperative in the past and abide by all City rules and regulations. The Riverside County Sheriff's Department personnel will be on hand to ensure that no problems arise. 000159 CCTiJI'97-145-21, RESUCCFIT145-21 The findings for approval are: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking signs and installation of traffic barricades in all areas necessary to ensure traffic safety as required by the Public Works Department, shall be completed unless other arrangements are made with the Public Works Director. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors and the street closure involves the businesses along Calle Estado. The affected property owners will be notified of the upcoming event pursuant to Condition No. 3 of Temporary Use Permit 97-145. 3. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. The alternatives available to the City Council are: 1. Approve the Chamber's request to close Calle Estado between Avenida Bermudas and Desert Club Drive on two separate occasions in 1998, for the Mainstreet Marketplace event; or, 2. Deny the request because it will negatively impact the downtown property owners and businesses. n, Community Development Director ttachment: 1. Letter from the Chamber of Commerce 000160 Q02 ccTUF"n-ias-zi, aesoccruPias_zi RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF CALLE ESTADO BETWEEN DESERT CLUB DRIVE AND AVENIDA BERMUDAS ON TWO FRIDAYS FROM 5:00 P.M. TO 11:00 P.M. ON MARCH 6, 1998, AND APRIL 3, 1998, FOR THE MAINSTREET MARKETPLACE EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT 97-145 APPLICANT: LA QUINTA CHAMBER OF COMMERCE WHEREAS, pursuant to the Municipal Zoning Code, the La Quinta Chamber of Commerce applied for and received approval, under Temporary Use Permit 97-145, for their Mainstreet Marketplace event to be held on March 6, 1998, and April 3, 1998, provided City Council approval is obtained to close Calle Estado, a public street, for this special event; and WHEREAS, the City Council on the 3rd day of February, 1998, reviewed and heard public testimony on this request to temporarily close Calle Estado between Desert Club Drive and Avenida Bermudas on March 6, 1998, and April 3, 1998, between the hours of 5:00 and 11:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said Temporary Street Closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety as required by the Public Works Department, shall be completed unless other arrangements are made with the Public Works Director. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors and the street closure involves the businesses along Calle Estado. The affected property owners will be notified of the upcoming event pursuant to Condition No. 3 of Temporary Use Permit 97-145. 3. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control ResoCCTUP145-21 0 0 0 16 1 003 Resolution 98- Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the Findings of the City Council in this case. Section 2. The City Council approves the closure of Calle Estado between Avenida Bermudas and Desert Club Drive (Exhibit "A") from 5:00 P.M. to 11:00 P.M. subject to Conditions imposed by the Public Works and Community Development Departments. Section 3. The City Traffic Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the La Quinta Chamber of Commerce regulating the closure of the street provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 97-145 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the Community Development Director and City Engineer are authorized to reschedule the street closure provided all Conditions of Approval under TUP 97-145 are met. Section 6. A traffic control plan shall be prepared and approved by the Public Works Department. La Quinta Chamber of Commerce personnel shall obtain an Encroachment Permit from the Public Works Department prior to closing the street. Section 7. City staff and the Riverside County Sheriff's Department will provide necessary traffic control measures needed to carry out the street closure. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and Section 9. The City Clerk shall cause this Resolution to be posted in designated public places. 000162 ResoCCTUP145-21 0 0 Resolution 98- PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 3rd day of February, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000163 ResoCCTUP145-21 005 Alleyway na 11 020. os {i I 7CZ Its �0.7/.r. ` O / / l6 lam � --`--\CALLE vs b I ,�O OO SO /02, CASE Na Calle Cadiz I `I I I I � Exhibit "A" 1 - ular _ / 9 /0 Q , I ° 1 A /9 / i CASE MAP Street Closure - Calle Estado La Quinta Chamber of Commerce Mainstreet Marketplace NORTH SCALE: nts 000164' 006 C(j � CHAMBER of COMMERCE GEM OF THE DESERT June 30, 1997 Mr. Jerry Herman Director of Planning & Development CITY OF LA QUINTA P.O. Box 1504 La Quinta, CA. Dear Jerry: JUN 2 5 1997 I� Cii`f �lr. _`gQUli1TA PLAP'P11N�? �-tPAF4TMENT Attached, please find our application for a "temporary" outdoor permit for our 1997/1998 Mainstreet Marketplace street fair series on Calle Estado. We respectfully request that the City waive any permit fees associated with this series of special events as we are a non-profit organization and the city is a sponsor. The hours of operation will be 6:00 to 10: 00 p.m. on the following dates: 49 p , j'J Nemy h +,! 7— TDesember `r, x'�rr7 March 6, 1998 April 3, 1998 MW4-,+998- (If the series is reduced to four events, the months of October and May will be eliminated.) We will request in writing from the Building and Safety Dept. that the street be closed down, as it has in the past, to vehicular traffic at 5:00 p.m. with the exception of vendor vehicles unloading. All vehicles will be off the street by 6:00 p.m. We will have 2 uniformed officers from the Riverside County Sheriffs Department there at 5:00 to assist with the street closure and to have any cars removed that are in violation of the "Temporary No Parking" signs. We anticipate approximately 50+ booths on both sides of the street and in the center. Additionally there will be a live band, a beer and wine garden, food court and an amusement area for the kids. The beer and wine garden will either be staffed by a La Quinta service organization or volunteers of the Chamber. All vendors will be required to submit an application to operate through our office and pay a specified space fee. OOOlG5 HWY 111 LOCATION: 78-371 HWY 111 • LA QUINTA, CALIFORNIA 92253 • (760) 564-3199 FAX (760) 564-311 1 VILLAGE LOCATION: 51-351 AVENIDA BERMUDAS • LA QUINTA, CALIFORNIA 92253 • (760) 777-0134 FAX (760) 777-0136 MAILING ADDRESS FOR BOTH LOCATIONS: POST OFFICE BOX 255 • LA QUINTA, CALIFORNIA 92253 008 All signage for Mainstreet Marketplace is requested under a separate cover. Thank you in advance for your assistance and cooperation. Sincerely, Betty Harris Project Coordinator Attachment (1) 000166 009 T4ht 4 etfv Q" COUNCIL/RDA MEETING DATE: February 3, 1998 ITEM TITLE: Adoption of a Street Closure Permit for the La Quinta Arts Festival event on March 19-22, 1998, at the Frances Hack Park according to Conditions for Temporary Use Permit 97-153. Applicant: La Quinta Arts Foundation RECOMMENDATION: GZ"A"l SQlV 00113Ira BUSINESS SESSION: CONSENT CALENDAR: Z1 STUDY SESSION: PUBLIC HEARING: Adopt City Council Resolution approving the temporary closure of the south -leg and a portion of the north -leg of Avenida Montezuma between Eisenhower Drive and Avenida Navarro on March 19-22, 1998, from 9:00 A.M. to 10:00 P.M. for the La Quinta Arts Festival event at the Frances Hack Park. W&TIEWIMMI! IC�Pb� None BACKGROUND AND OVERVIEW: The La Quinta Arts Foundation has applied to close portions of Avenida Montezuma between Eisenhower Drive and Avenida Navarro during their outdoor art and music festival at the Frances Hack Park on March 19-22, 1998, during the hours of 9:00 A.M. and 10:00 P.M. Temporary closure of this one-way public street during this annual event will permit areas for valet parking and loading and unloading of guests arriving by bus. A letter from the La Quinta Arts Foundation requesting the street closure is attached (Attachment 1). On December 17, 1997, staff approved the Foundation's Temporary Use Permit, subject to Conditions. Condition #21 requires the applicant obtain approval from the City Council before closure of any public streets for the four -day event. The adjoining businesses are aware of this seasonal event and actively participate to make the event successful. The Foundation has been very cooperative in the past and abide by all City rules and regulations. The Riverside County Sheriff's Department personnel will be on hand to ensure that no problems arise. CCTUP97-153-21. RESOCCTI T'145-21 00016/ FINDINGS AND ALTERNATIVES: The findings for approval are: The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety as required by the Public Works Department, shall be completed unless other arrangements are made with the Public Works Director. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the surrounding commercial and residential properties. The affected property owners will be notified of the upcoming event pursuant to Condition Number 3 of Temporary Use Permit 97- 153. 3. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 1 2.1 6 of the Municipal Code, Traffic -Control Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. The alternatives available to the City Council are: 1 . Approve the Foundation's request to close portions of Avenida Montezuma between Eisenhower Drive and Avenida Navarro adjacent to the Frances Hack Park on March 19-22, 1998, during the hours of 9:00 A.M. and 10:00 P.M.; or, 2. Deny the request because it will negatively impact the downtown property owners and businesses. Hermldn, Community Development Director 1 . Letter from the La Quinta Arts Foundation 000168 CCTJY97-153-21, RLSOCCII11' 14 i-21 002 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO ALLOW THE TEMPORARY CLOSURE OF PORTIONS OF AVENIDA MONTEZUMA BETWEEN EISENHOWER DRIVE AND AVENIDA NAVARRO ON MARCH 19-22, 1998, FROM 9:00 A.M. TO 10:00 P.M. FOR THE LA QUINTA ARTS FESTIVAL EVENT SUBJECT TO THE CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT 97-153 APPLICANT: LA QUINTA ARTS FOUNDATION WHEREAS, pursuant to the Municipal Zoning Code, the La Quinta Arts Foundation has applied for and received approval, under Temporary Use Permit 97-153, for their La Quinta Arts Festival event to be held on March 19-22, 1998, provided City Council approval is obtained to close the south -leg and portions of the north -leg of Avenida Montezuma between Eisenhower Drive and Avenida Navarro, a public one-way street, for this special outdoor event; and WHEREAS, the City Council on the 3rd day of February, 1998, reviewed and heard public testimony on this request to temporarily close Avenida Montezuma between Eisenhower Drive and Avenida Navarro between the hours of 9:00 A.M. and 10:00 P.M.; and WHEREAS, the City Council finds the following facts and reasons to justify approval of said temporary street closure: 1. The temporary street closure is allowed based on Chapter 12.32.080 (D) of the Municipal Code which permits the Council, by Resolution, to designate "no parking" areas by signing or applying red paint to the street curbing. The posting of "no parking" signs and installation of traffic barricades in all areas necessary to ensure traffic safety shall be completed as required by the Public Works Department. 2. The temporary street closure will have minor impacts on the area because other streets adjoining the site are available to provide access to the immediate neighbors or businesses surrounding the Frances Hack Park. The affected property owners will be notified of the upcoming event as required by Temporary Use Permit 97-153. 3. The City Council can grant an encroachment permit to allow activities on public streets for specific periods if legitimate reasons can be found to allow the closure and safety standards (Chapter 12.16 of the Municipal Code, Traffic -Control CCResoTUP153-21 000169 003 Resolution 98- Devices) are provided, such as traffic barricades and "no parking" signs to ensure that the public is not at risk while attending the event. 4. Approval of the temporary street closure will not create conditions that may threaten the public health and safety needs of the community at the various events because specific conditions will be imposed and shall be met. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. That the above citations are true and correct and constitute the findings and requirements of the City Council in this case. Section 2. The City Council approves the closure of the south -leg and portions of the north -leg of Avenida Montezuma between Eisenhower Drive and Avenida Navarro (Exhibit "A") from 9:00 A.M. to 10:00 P.M. subject to conditions imposed by the Public Works and Community Development Departments. Section 3. The City Traffic Engineer, or his designee, can issue an encroachment permit (Chapter 14.16 of the Municipal Code) to the La Quinta Arts Foundation regulating the closure of the street provided certain traffic control standards and the Conditions of Approval for Temporary Use Permit 97-153 are met. Section 4. "No parking" signs will be posted (Chapters 12.16 and 12.32 of the Municipal Code) as required by the Public Works Director. The Riverside County Sheriff's Department will tow any unauthorized vehicle within this area at the time of the event. Section 5. In case of bad weather, the City Manger is authorized to reschedule the street closure provided all conditions of approval under TUP 97-153 are met. Section 6. A traffic control plan shall be submitted by the applicant and approved by the Public Works Department. The La Quinta Arts Foundation personnel shall obtain an Encroachment Permit from the Public Works Department prior to closing the street, and install all traffic safety signs and barricades prior to the closure of said street. Section 7. Riverside County Sheriff's Department personnel will be on hand to assist the applicant with on -site security and provide traffic control measures needed to carry out the street closure permit. Section 8. The City Council authorizes City staff or other assigned safety personnel to close the event if at any time all safety standards are not being met, and thus could jeopardize those persons attending the function; and CCResoTUP153-21 000170 004 Resolution 98- Section 9. The City Clerk shall cause this Resolution to be posted after its adoption. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 3`d day of February, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California CCResoTUP153-21 000171 005 L 76— Ff B 9 0 0 29 M 10 1 I Calle Tampico M op v_.�ooaoos � �o I mm EMS "t, W, Imal F WINE Community Park z (Frances Hack Park) .................... CASE MAP CASE Na TEMPORARY STREET CLOSURE Exhibit "A" F, NORTH SCALE: NTS 000172 71TITq. October 1, 1997 Mf TA Mayor Holt Honorable Council Members V City of La Quinta FOUNDATION Post Office Box 1504 La Quinta, California 92253 Reference: 1998 La Quinta Arts Festival Dear Mayor Holt and Honorable City Council Members: As you know the 1998 La Quinta Arts Festival is approaching. It is scheduled for March 19, 20,21,22, 1998 in Frances Hack Park. One of the issues to which we give considerable thought is how we can facilitate parking and provide safe walkways for pedestrians from the parking areas to the Festival site. Additionally, we understand the concerns of business and property owners affected by the closure of any streets providing access to their businesses. We request permission from the city council to close the streets around the perimeter of the park at the following intersections from 9:00 a.m. to 10:00 p.m. March 19, through March 22nd: o Avenida Montezuma at Eisenhower o Avenida Montezuma at Navarro o Avenida Montezuma at Avenida Mendoza (south side) o Avenida Montezuma at Avenida Mendoza (north side) with the exception of leaving the west bound lane open from Mendoza to Eisenhower Our request for a general permit and for a permit to place directional signs has been submitted to the city staff. We appreciate your attention to this matter and look forward to your response at the earliest possible date. On behalf of the Board of Directors and staff' of La Quinta Arts Foundation, I would like to express our gratitude to you and your staff for your continued support and cooperation. Yours truly, LA QUINTA ARTS FOUNDATION Sandy Smith, Festival Director 000173 POST OFFICE BOX 777 LA QUINTA. CA 92253 760 564 1244 FAX 760 564 68860Q Tit�t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: ITEM TITLE: Consideration of a Resolution of the City of La Quinta Declaring Its Intent to Vacate a Portion STUDY SESSION: of Calle Sinaloa and Avenida Morales, Street Vacation PUBLIC HEARING: Case No. 98-036 Adopt a resolution declaring the City Council's intention to vacate a portion of the Calle Sinaloa and Avenida Morales Right -of -Way. None. General Procedure State law' gives authority to City Councils to vacate city streets, or portions of city streets, that are found unnecessary for present or prospective public street purposes. The statute prescribes a specific procedure under which the vacation may be implemented. The vacation process requires that the City Council adopt a resolution that declares its intent to vacate the specifically identified portion of street Right -of - Way. The resolution of intent sets a date and time for a public hearing to hear evidence offered by any interested person. The public hearing must occur at least fifteen (15) days after the resolution of intent is adopted; the proposed public hearing date is March 17, 1998 which provides a forty-two (42) day noticing period. The proposed Notice of Intent Resolution contained herewith sets in motion a number of administerial activities that are required to occur prior to the public hearing at which the Council makes its decision as to whether or not to approve the proposed vacations. The activities include posting notices at the proposed street vacation location and publishing a public hearing notice in the newspaper. Utility purveyors in the City have already been notified of the proposed street vacation, and the Planning Commission made a General Plan consistency finding approving the proposed street vacation, at its January 27, 1998 meeting, see Attachment 1. 000174 'California Streets and Highways Code, commencing with Section 8300, which is entitled the Public Streets, Highways, and Service Easements Vacation Law. FAIWO EMCOUN C1U19981980203awpd Proposed Street Vacation Shirley & Joseph Carpini are the applicants for the proposed vacation and will be the benefitting landowners if the vacation is approved. The property is currently in escrow, contingent on approval of the street vacation. All of the documents describing the proposed vacation area have been prepared by a professional, retained at the property owners expense. There are no street improvements within this proposed vacation area. The surrounding street improvements were installed as part of the Cove Improvement Program, in which the City realigned these connections to Avenida Montezuma in an effort to improve traffic safety and neighborhood cohesiveness. The subject locations are a result of that activity. The specific portions of street Right -of -Way proposed for vacation are located in the Cove, as generally indicated on Attachment 2, and more specifically indicated in Attachment 3, (exhibits "A" and "B"). These portions of street Right -of -Way are not needed by other property owners for access, or improved accessibility, to residential properties. The roadway configuration is shown in Attachment 4. No utility purveyors are expected to reserve easements through the proposed parcel. The attached resolution declares the City's intent to vacate the subject portions of Right -of -Way. It is not the final act with regard to the vacation process; it takes action that officially initiates a proposed street vacation for consideration. A public hearing must be held before the vacations can be approved. A Public Hearing is proposed for March 17, 1998. The proposed vacations have been presented to the Planning Commission and found to be consistent with the La Quinta General Plan. Alternatives: 1 . Adopt the resolution declaring the City Council's intention to vacate a portion of Calle Sinaloa and Avenida Morales. 2. Reject the resolution of Intention and provide staff with alternate direction. Chris A. Vogt Public Works Director/City Engineer RJ V/rjv Attachments: #1 - Planning Commission Staff Report Dated January 27, 1998 #2 - General Vicinity Map 000175 #3 - Specific Vicinity Map #4 - Street Plan 002 F;\P W D E P T\C O V N C I L\ 19 8 8 \9 80 203 C. w pd RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DECLARING ITS INTENTION TO VACATE PORTIONS OF THE CALLE SINALOA AND AVENIDA MORALES STREET RIGHT OF WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 2. STREET VACATION CASE NO. 98-036 WHEREAS, the Public Streets, Highways, and Service Easement Vacation Law, commencing with Section 8300 of the Streets and Highways Code of the State of California empowers City Councils with the authority to vacate street Right -of -Way within its jurisdiction that are found unnecessary for present or prospective public street purposes, and WHEREAS, the City Council is required by law to adopt a resolution declaring its intention to vacate the subject portion of Right -of -Way at least 15 days prior to conducting a public hearing regarding the proposed street vacation, and WHEREAS, the City Council is required to conduct the public hearing to hear evidence presented by any interested party prior to approving or rejecting the proposed street vacation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1 . Pursuant to the procedure prescribed in Chapter 3 of the Public Streets, Highways, and Service Easement Vacation Law, the City Council of the City of La Quinta declares its intention to vacate portions of Calle Sinaloa and Avenida Morales, more specifically described on Exhibits "A" and "B," which are on file in the Office of the Public Works Director. SECTION 2. A public hearing will be conducted on the 17th day of March 1998, at 7:00 P.M. in the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California, at which time all persons interested in or objecting to the proposed vacation will be heard. SECTION 3. The City Clerk shall cause this Resolution to be published at least fifteen days before the date set for the hearing. SECTION 4. The City Clerk shall cause this Resolution to be posted within fifteen days after its adoption in three (3) public places established by the City Council. 003 000176 RESOLUTION 98- Page 2 SECTION 5. The Public Works Director shall cause this Resolution and Exhibits "A" and "B," to be conspicuously posted in the proposed vacation area at locations not more than 300 feet apart, as least two weeks prior to the public hearing scheduled for March 17, 1998. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 3rd day of February 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California 000177 ME DATE: CASE NO.: REQUEST: LOCATION: .APPLICANTS: BACKGROUND: ATTACHMENT 1 STAFF REPORT PLANNING COMMISSION JANUARY 27. 1998 STREET VACATION 9%-036 DETERMINATION OF LA QUINTA GENERAL PLAN CONSISTENCY" OF THE PROPOSED STREET VACATION. PORTIONS OF CALLE SINALOA AND AVENIDA MORALES AT AVENIDA MONTEZUMA CARMEN KELLY, SHIRLEY .AND JOSEPH CARPINI Pursuant to State law', prior to street vacations or public easements being vacated by the City Council, the "Planning Agency" shall make a finding that the proposed street vacation is consistent with the City's General Plan and Circulation Element. The planning agency in this case is the Planning Commission. There arE no street improvements within this proposed vacation area. The surrounding street improvements were installed as part of the Cove Improvement Program, in which the City realigned the connection of Calle Sinaloa and Avenida Morales to Avenida Montezuma in an effort to improve traffic safety and neighborhood cohesiveness. The subject location is a result of that activity. Street Vacation Case No. 9$-036 as generally indicated on Attachment 1, contains a portion of the Calle Sinaloa and Avenida Morales right of way, and is specifically described in Attachment 2, (exhibits "A" and "B"). This portion of the street right of way is not needed by other property owners for access, or improved accessibility, to residential properties. The roadway configuration is shown in Attachment 3. ENVIRONMENTAL CONSIDERATION• The proposed vacation is categorically exempt under Section 15305, and not subject to, the California Environmental Quality Act (CEQA). PUBLIC AGENCY COMMENTS: On January 14, 1998, staff mailed notices to possibly affected public agencies, informing them of the proposed vacation. It is expected that some utility companies may responded with requests for easements to operate and maintain existing public utilities. Other than the easement reservations, no negative comments are expected. 000178 Government Code Section 65402 006 F:\PWD EPT\CO UN CI L\1888\980203d.w pd FINDINGS: The proposed street vacation will have no environmental effects that adversely impacts the human population, either directly or indirectly, because the street segment is currently unused by the public and inaccessible to vehicles, and secondly, the act of vacating the right of way will have no physical environmental effect. 2. The segment of street right of way proposed for vacation meets the definition of a local residential street, which by definition is intended to provide access to abutting properties, with movement of traffic given secondary importance. This portion of the street right of way is not needed by other property owners for access, or improved accessibility, to residential properties, and is consistent with the adopted Circulation Element of the La Quinta General Plan. I The street vacations will not impact public utility agencies, provided easements are retained for the continued maintenance and operation of existing public utilities. RECOMMENDATION: By minute motion adopt the findings that the vacation of these portions of the Calle Sinaloa and Avenida Morales street right of way are consistent with the adopted Circulation Element of the La Quinta General Plan. Prepared by: ROMANO VERLENG tant Engineer H Submitted by: CMSTINE DI 16RIO, Planning Manager RJV/rjv Attachments: 1. - Vicinity Map 2. - Exhibit "A" and "B" 3. - Street Plan 000179 007 VICINITY MAP ATTACHMENT 2 CAIU SCHOC $ c \•a,`IACUlO�1WANC) ROSA P a �Trp C�,'^LA OYI /NIA vfrQ _�N �.��„&OC!!•�� PROPOSED ` t '' ° RESORT -.A! --CMS NC,,�,7�p,E vMN rnAcr FRANCESl ,,, EL9EM CEATFALLO sm (FUTURESl STREET PARK �F LA O THE VILLA�E7ivKLN1 ER COVE LT C �iifi^�•i r. '- AT LA ounwAr' �� A Pq _ FOARTS UNGtKION — VACATION LOCATION inNI1A ECA, � OUB Op' ' LA OUINTA VILLAGE 11, SHOPPING CENTER FIRE ELSTATION RANCES HACK Lt. —SENIOR CENTER FRITZ B. BURNS PARK ITS FESTIVAL IOUNDS I);rrcrrn� Ial.v \ 000186 F:\PWDEPT\COUNCIL\1908\980203d.wpd m EXHIBIT "A" THAT PORTION OF THE SOUTHWEST QUARTER OF SECTION 1, TOWNSHIP 6 SOUTH, RANGE 6 EAST, SAN BERNARDINO MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS. BEGINNING AT THE NORTHEAST CORNER OF LOT 24 OF BLOCK 29 OF TRACT MAP FOR UNIT NO. 2 OF SANTA CARMELITA AT VALE LA QUINTA AS SHOWN IN MAP BOOK 18 PAGES 55 AND 56; THENCE SOUTH 89'53'38" WEST 31.28 FEET ALONG THE NORTH LINE OF SAID LOT 24 TO THE TRUE POINT OF BEGINNING, THENCE CONTINUING SOUTH 89053'38" WEST 48.72 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTHEAST, THENCE SOUTHWESTERLY ALONG SAID CURVE HAVING A CENTRAL ANGLE OF 90000'00", A RADIUS OF 20.00 FEET AND AN ARC LENGTH OF 31.42 FEET; THENCE SOUTH 00006'22" EAST 30.00 FEET TO THE SOUTHWEST CORNER OF SAID LOT 24; THENCE SOUTH 89053'38" WEST 11,29 FEET TO THE BEGINNING OF A NONTANGENT CURVE CONCAVE TO THE SOUTHWEST HAVING A RADIAL BEARING OF NORTH 59°05'18" EAST; THENCE NORTHWESTERLY ALONG SAID CURVE HAVING A CENTRAL ANGLE OF 16002'38". A RADIUS OF 80.00 FEET AND AN ARC LENGTH OF 22.40 FEET; THENCE NORTH 46057'20" WEST 7.91 FEET: THENCE NORTH 00002'15" EAST 19.01 FEET TO THE BEGINNING OF A NONTANGENT CURVE CONCAVE TO THE SOUTHEAST HAVING A RADIAL BEARING OF NORTH 42°58'10" WEST; THENCE NORTHEASTERLY ALONG SAID CURVE HAVING A CENTRAL ANGLE OF 01'40'23% A RADIUS OF 1815.00 FEET AND AN ARC LENGTH OF 53.00 FEET; THENCE SOUTH 85'34'52' EAST 18.61 FEET TO THE BEGINNING OF A NONTANGENT CURVE CONCAVE TO THE NORTHEAST HAVING A RADIAL BEARING OF SOUTH 50°12'05' WEST; THENCE SOUTHEASTERLY ALONG SAID CURVE HAVING A CENTRAL ANGLE OF 37013'11", A RADIUS OF 77 00 FEETAND AN ARC LENGTH OF 50.02 FEET TO THE TRUE POINT OF BEGINNING, CONTAINING 2,671 SQUARE FEET (0.06 ACRES), MORE OR LESS. 090181. 009 CURVE DATA O i! DELTA RAD. LEN. TAN. 1 01'40 2311 815.00 53.00'1 26.50 2 ' 6'02 38 80.00 22.40 1 '; .27 3 3T13 11 7, 7.00 1 50.02 25.93 4 I 90'00 00 20.00 : 31.42 20.00 LINE DATA ❑ BEARING LENGTH 1 1 N 00*0215 E 19.01 2 N 85'34 52 `vv 1 18.61 3 N 46'57 20 W� 1 7.91 4 N 89'53 38 E 1 1.28 2 3 ti f; I / ATTACH i P K SCALE-1'=40' ��J m r� CALLE 20' 30' SINALOA 20' 30' o.4- p cr � e �J l 0�0 PG 48.72' N 89953'38" E `O 0 \-TRUE POINT � 30.00' 24 OF BEGINNING �1 ev N N 00'06'22" W 11.29 ,05N N 89'53'38" E 23 `f 2 LA- 0 W m U � u U 18' 18' 30' 1 30' L J Q O 2 Q \4 i' (�C) 22 3 �/\/1 > OLDS o4��rir� OWS�G�G�i 4 �-` 000182 No. LS.6972 EXPIRES � 09-30.01 r NOEL OWSLEY, P.L.S. DATE OF CALIF L.S. #6972; EXP. 9/30/01 CITY OF IA QUINTA 010 F:\PWDEPT\COUNCIL\1998\980203d.wpd RIGHT OF WAY VACATION PLAT JWW qM� r a� • I Lff J. • - is amity 44Qrtlxfw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 3, 1998 CONSENT CALENDAR: AT ITEM TITLE: Consideration of a Resolution of the STUDY SESSION: City of La Quinta Declaring Its Intent to Vacate a portion of Avenida Obregon, Street Vacation Case PUBLIC HEARING: No. 98-037 Adopt a resolution declaring the City Council's intention to vacate a portion of the Avenida Obregon Right -of -Way. None. General Procedure State law' gives authority to City Councils to vacate city streets, or portions of city streets, that it finds are unnecessary for present or prospective public street purposes. The statute prescribes a specific procedure under which the vacation may be implemented. The vacation process requires that the City Council adopt a resolution that declares its intent to vacate the specifically identified portion of street Right -of -Way. The resolution of intent sets a date and time for a public hearing to hear evidence offered by any interested person. The public hearing must occur at least fifteen (15) days after the resolution of intent is adopted; the proposed public hearing date is March 17, 1998 which provides a forty-two (42) day noticing period. The proposed Notice of Intent Resolution contained herewith sets in motion a number of administerial activities that are required to occur prior to the public hearing at which the Council makes its decision as to whether or not to approve the proposed vacations. The activities include posting notices at the proposed street vacation location and publishing a public hearing notice in the newspaper. Utility purveyors in the City have already been notified of the proposed street vacation, and the Planning Commission made a General Plan consistency finding approving the proposed street vacation, at its January 27, 1998 meeting, see Attachment 1. 'California Streets and Highways Code, commencing with Section 8300, which is entitled the Public Streets, Highways, and Service Easements Vacation Law. 000184 F:\PWD EMCO UN CI01998\980203d.wOd Proposed Street Vacation W. M. Doran is the applicant for the proposed vacation and will be. the benefitting landowner if the vacation is approved. All of the documents describing the proposed vacation area have been prepared by a professional, retained at his expense. There are no street improvements within this proposed vacation area. The surrounding street improvements were installed as part of the Cove Improvement Program, in which the City realigned the connection of Avenida Obregon to Avenida Montezuma in an effort to improve traffic safety and neighborhood cohesiveness. The subject location is a result of that activity. The specific portion of street Right -of -Way proposed for vacation is located in the Cove, as generally indicated on Attachment 2, and more specifically indicated in Attachment 3, (exhibits "A" and "B"). This portion of street Right -of -Way is not needed by other property owners for access, or improved accessibility, to residential properties. The roadway configuration is shown in Attachment 4. The Southern California Gas Company owns and operates a gas main through the proposed street vacation parcel, and will be requesting a maintenance easement. A twenty (20) foot wide maintenance easement will be reserved specifically for the Southern California Gas Company at the Public Hearing on March 17, 1998. No other utility purveyors are expected to reserve easements through the proposed parcel. The attached resolution declares the City's intent to vacate the subject portions of Right -of -Way. It is not the final act with regard to the vacation process; it takes action that officially initiates a proposed street vacation for consideration. A public hearing must be held before the vacations can be approved. A Public Hearing is scheduled for March 17, 1998. The proposed vacations have been presented to the Planning Commission and found to be consistent with the La Quinta General Plan. Alternatives: 1. Adopt the resolution declaring the City Council's intention to vacate a portion of Avenida Obregon. 2. Reject the resolution of Intention and provide staff with alternate direction. //- a /-,_ Chris A. Vogt Public Works Director/City Engineer RJV/rjv Attachments: #1 - Planning Commission Staff Report Dated May 7, 1997 #2 - General Vicinity Map #3 - Specific Vicinity Map #4 - Street Plan 002 FAMDEMCOUNOW9981880203d,wpd 000185 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA DECLARING ITS INTENTION TO VACATE A PORTION OF THE AVENIDA OBREGON STREET RIGHT OF WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 2. STREET VACATION CASE NO. 98-037 WHEREAS, the Public Streets, Highways, and Service Easement Vacation Law, commencing with Section 8300 of the Streets and Highways Code of the State of California empowers City Councils with the authority to vacate street Right -of -Way within its jurisdiction that are found unnecessary for present or prospective public street purposes, and WHEREAS, the City Council is required by law to adopt a resolution declaring its intention to vacate the subject portion of Right -of -Way at least 15 days prior to conducting a public hearing regarding the proposed street vacation, and WHEREAS, the City Council is required to conduct the public hearing to hear evidence presented by any interested party prior to approving or rejecting the proposed street vacation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: SECTION 1 . Pursuant to the procedure prescribed in Chapter 3 of the Public Streets, Highways, and Service Easement Vacation Law, the City Council of the City of La Quinta declares its intention to vacate a portion of Avenida Obregon, and more specifically described on Exhibits "A" and "B," which are on file in the Office of the Public Works Director. SECTION 2. A public hearing will be conducted on the 17th day of March 1998, at 7:00 P.M. in the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California, at which time all persons interested in or objecting to the proposed vacation will be heard. SECTION 3. The City Clerk shall cause this Resolution to be published at least fifteen days before the date set for the hearing. SECTION 4. The City Clerk shall cause this Resolution to be posted within fifteen days after its adoption in three (3) public places established by the City Council. 000186 003 RESOLUTION 98- Page 2 SECTION 5. The Public Works Director shall cause this Resolution and Exhibits "A" and "B," to be conspicuously posted in the proposed vacation area at locations not more than 300 feet apart, as least two weeks prior to the public hearing scheduled for March 17, 1998. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 3rd day of February 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: SAUNDRA JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California JOHN J. PENA, Mayor City of La Quinta, California 000187 004 DATE: CASE NO.: REQUEST: LOCATION: APPLICANT: BACKGROUND: ATTACHMENT 1 STAFF REPORT PLANNING COMMISSION JANUARY _7. 1998 STREET VACATION 9$-037 DETERMINATION OF LA QUINTA GENERAL PLAN CONSISTENCY OF THE PROPOSED STREET VACATION. PORTIONS OF AVEN'IDA OBREGON AT AVENIDA MONTEZUMA W.M. DORAN Pursuant to State law , prior to street vacations or public easements being vacated by the City Council, the "Planting Agencv" shall make a finding that the proposed street vacation is consistent with the City_ 's General Plan and Circulation Element. The planning agency in this case is the Planning Commission. There are no street improvements within this proposed vacation area. The surrounding street improvements were installed as part of the Cove Improvement Program, in which the City realigned the connection of Avenida Oregon to Avenida Montezuma in an effort to improve traffic safety and neighborhood cohesiveness. The subject location is a result of that activity. Street Vacation Case No. 9%-037 as generally indicated on Attachment 1, contains a portion of the Avenida Obregon fight of way, and is specifically described in Attachment 2, (exhibits "A" and `B"). This portion of the street right of way is not needed by other property owners for access, or improved accessibility, to residential properties. The roadway configuration is shown in Attachment 3. ENVIRONMENTAL CONSIDERATION: The proposed vacation is categorically exempt under Section 15305, and not subject to, the California Environmental Quality Act (CEQA). PUBLIC AGENCY COMMENTS: On January 14, 1998, staff mailed notices to possibly affected public agencies, informing them of the proposed vacation. It is expected that some utility companies may responded with requests for easements to operate and maintain existing public utilities. Other than the easement reservations, no negative comments are expected. Government Code Section 65402 006 000188 FAMD EPMOUNCIU19991990203c.wpd FINDINGS. The proposed street vacation will have no environmental effects that adverseiv impacts the human population, either directly or indirectly, because the street segment is currently unused by the public and inaccessible to vehicles: and secondly, the act of vacatim-, the right of way will have no phvsical environmental effect. The segment of street right of way proposed for vacation meets the definition of a local residential street, which by definition is intended to provide access to abutting properties, with movement of traffic given secondary importance. This portion of the street right of way is not needed by other property owners for access, or improved accessibility, to residential properties, and is consistent with the adopted Circulation Element of the La Quinta General Plan. The street vacations will not impact public utility agencies, provided easements are retained for the continued maintenance and operation of existing public utilities. RECOMMENDATION: By minute motion adopt the findings that the vacation of this portion of the Avenida Obregon street right of way is consistent with the adopted Circulation Element of the La Quinta General Plan. Prepared by: /&ov� �1'a' � ROMANO VERLENG ssistant Engineer II Submitted by: CMST NE DI IORIO, PlAnning Manager RJV/rjv Attachments: 1. - Vicinity Map 2. - Exhibit "A" and "B" 3. - Street Plan 007 0199189 VICINITY MAP ATTACHMENT 2 I Iaa• t- DEOUENAu • __-� �., — .. ... ...... GlFfc SCHOC SAMr. ,-�PC;;tCt==r. '�Ly :.t tr.ta NOS :I �O Ci'1 ROSA CaV= C{, LA ODUYf RESORT � PROPOSED a �' � �_ _ �l .wrt r t� = ESBRT 6 "� !s !I.' h Fo O YIEW PRANCES ww AAYYSS ECEM �� CHn EPi PALE"^^'�"•�z $ STREET CO (FUTURE 5 'A' _ 0 set PARK LA1 THE VILLA�E (f ''LA OEJOP ITA AR7 ", �rLA AT LAOUl11TA� POUNBATIONw =1 _ Fa VACATION BEROF..�s INGT,.�t`, -IBIl4EIBI� MERLE-f . IM Apir LOCATION r' ¢ ►\� A AYE . rn Aso ice: 5 rA E Cb�r o a Avr Avr%nA 1 . rnogL _ O AYB: ^ESE LIBOR LA`OUINTA VILLAGE SHOPPING CENTER iA it FIRE STATION -SENIOR CENTER rr+ANCES HACK U. FRITZ B. BURNS - PARK ARTS FESTIVAL GROUNDS I nsTrvlm I$IW\ �IT = F:\PWDEPT\COUNCIL\1998\980203c.wpd 000100 008 EXHIBIT A" A portion of Avenida Obregon as shown by the Map of the Santa Carmelita at Vale La Quinta. Unit No. 2. in the City of La Quinta as shown by Map on file in BOOK 18. at pages 55 and 55 of Maps, Official Recoras of Riverside County, California beina more particularly described as follows: BEGINNING at the most northwest corner of said Lot 3; Thence South 00006'22" East. a distance of 50.00 feet to the southwest corner of the North half of said Lot 3; Thence South 89053'37" West, a distance of 23.63 feet to the beginning of a non -tangent curve concave southwesterly and having a radius of 100.00 feet, a radial through said point bears North 49040'57" East: Thence northwesterly along said curve through a central anale of 11°44'50", an arc distance of 20.50 feet to a point of tangency; Thence North 52003'53" West, a distance of 26.02 feet; Thence North 07003'53" West, a distance of 18.38 feet; Thence North 37056'07" East, a distance of 1.93 feet to a point in the westerly prolongation of the North line of said Lot 3; Thence North 89053'37" East, a distance of 59.90 feet to the point of beginning 000191 009 'EXHIBIT B" SHOWING THE VACATION OF A PORTION OF AVENIDA OSREGON. AS SHOWN BY M.B.18/55-56 IN % THE CITY OF LA QUINTA, LOT 1 CALIFORNIA. )3'53" .38 ti O1 � � I 15'1 15' vim u0. o 10' 10'I 0 O I N 89053'37"EI 19.90 \ t.930 N P 30 N N R 0 v in 0 o " Z SANTA CARMELITA AT VALE LA QUINTA, UNIT NO. ). M.6.18/55-56 LOT 2 �-20' ;AS EASEMENT N 89'53'37"E 100.00 POA , LOT 3 (DORAN) A,P,N. 773-081-014 R-100.00-ii'aa'S0' L-20.50 T-10.29 N 89'53'37'E 100.00 N 89*53'37"E 00 23.63 0 PROPOSED R/W AVENIDA OBREGON ✓� EXISTING R/W AVENIDA OBREGON 30' 000192 010 REPORTS & INFORMATIONAL ITEMS: A PARKS AND RECREATION COMMISSION MINUTES December 8, 1997 I. CALL TO ORDER A regular meeting of the Parks and Recreation Commission was called to order at 6:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson Carl Ingram presided over the meeting. Commissioner Pedersen led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Mike Davis Commissioner Carl Ingram (Chairperson) Commissioner Kathryn Pedersen MEMBERS ABSENT: Commissioner Dawn Brenneis STAFF PRESENT: Tom Hartung, Interim Community Services Director Cristal Spidell, Secretary It was moved by Commissioner Pedersen/Davis to excuse Commissioner Brenneis from the meeting. Unanimous. II. PUBLIC COMMENT Randy Baca, La Quinta resident - Mr. Baca informed the Commission about the Bartlett Memorial Girls Softball Tournament which will be held January 17`h & 18" at Thousand Palms. Mr. Baca said that the La Quinta Wildcats will be playing, and asked that if anyone was interested in helping out, to give him a call. III. CONFIRMATION OF AGENDA Staff indicated that Business Item A. Review of Placards at Bear Creek Bike Path may need to be reagendized depending on the arrival of the Public Works Department staff member. IV. CONSENT CALENDAR A. Approval of Minutes for November 10, 1997 It was moved by Commissioner Davis/Ingram to APPROVE the Minutes of November 10, 1997 as submitted. Unanimous. B. Monthly Department Reports • October Attendance Report - Received and filed • Reseeding at La Quinta Sports Complex - Received and filed • Location of Bulletin Boards at City Parks - Received and filed • How to Form a Nonprofit Corporation - Staff will contact the Commission when book arrives. V. PUBLIC HEARING 000194 C: IMyData I CRISTAL IPRCIMINI2-8. wpd VI. BUSINESS ITEMS A. Review of Placards at Bear Creek Bike Path (Tabled from November 10, 1997) - This item was reagendized until the Public Works Department staff member arrives. B. Review of Community Picnic Ideas from Each Commissioner The Commission discussed additional ideas for the Community Picnic. It was decided to hold the picnic at the La Quinta Sports Complex on Saturday, April 18, 1998 from 11:00-3:00 PM. Additional information and details will be considered in the upcoming months including food venders, craft venders, tethered air balloon, softball game, a bounce house for kids, and Soap Box Derby winners. The Commission also discussed outside organizations that might be interested in participating in the picnic. They included the La Quinta Chamber of Commerce, the Fire and Police Department, the Arts Foundation, and other city commissions. The Commissioners discussed and agreed to bring to the next meeting a list of non-profit organizations with contact persons names, addresses, and phone numbers. C. Budget Considerations from Each Commissioner for FY 98-99 It was requested by the Commission to table this item until January 12, 1998. D. CPRS Conference March 13-15, 1998 in Long Beach, CA The Commissioners discussed who was able to attend the Conference in March. It was decided that Chairperson Ingram would go, and Mary Batok (Kidsline Coordinator) would be the alternate since no other Commissioner was able to attend. A. Review of Placards at Bear Creek Bike Path (Tabled from November 10, 1997) It was suggested by staff to table this item to January 12, 1998. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Art in Public Places Commission Minutes for September 8 & October 6, 1997 - Received and filed. B. Historic Preservation Commission Minutes for September 18, 1997 - Received and filed. Vill. COMMISSIONER ITEMS - None IX. ADJOURNMENT It was moved by Commissioner Pedersen/Davis to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 7:09 p.m.. NEXT MEETING DATE, TIME AND TOPIC Monday, January 12, 1998 6:00 PM • Update on Fritz Burns Park Improvements • Budget Considerations for FY 98-99 • Community Picnic • Review of Placards at Bear Creek Bike Path La Quinta Civic Center Study Session Room 000195 C:IMyDataICRISTALIPRCMINI2-8.wpd a aim REPORTS & INFORMATIONAL ITEMS: B HUMAN SERVICES COMMISSION MINUTES DECEMBER 17, 1997 I. CALL TO ORDER A regular meeting of the Human Services Commission was called to order on Wednesday, December 17, 1997 at 7:00 p.m. in the La Quinta Civic Center Study Session Room. Chairperson St. Johns presided and led the Pledge of Allegiance. ROLL CALL: MEMBERS PRESENT: Chairperson Victoria St. Johns Vice Chairperson Joan Rebich Commissioner Kay Wolff Commissioner Mary Santos Commissioner Nicole Nard MEMBERS ABSENT: None STAFF PRESENT: Tom Hartung, Building & Safety Director Diane Aaker, Senior Secretary II. CONFIRMATION OF AGENDA No changes. III. PUBLIC COMMENT None IV. CONSENT CALENDAR A. Approval of Minutes - November 19, 1997 On motion of Commissioner Rebich, seconded by Commissioner Nard, and carried unanimously, the minutes of the Human Services Commission meeting were approved as amended, (page 2 handling changed to hearing, and page 3 approved for referral to the Board was changed to referred and heard by the Board for a successful resolution. hscmin 1217.wpd 1 000196 B. Department Report • Community Picnic Director Hartung invited Commissioners to participate in planning and organizing the picnic at the Sports Complex. Commissioners voiced enthusiasm for the community event and recommended scheduling youth bands. Director Hartung will keep Commissioners informed. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. Discussion: Cultural Commission request for review of the Cultural Plan Kathryn Hull, Cultural Commission Chairperson, discussed that the Commission was created to encourage City development of culture, including literary, performing, visual arts, and to advance cultural heritage. The Cultural Plan was designed to set guidelines for the organization and give direction. It was further commented that the Plan is a living document, is a way for every voice in the community to be heard, and will be constantly reviewed and updated. This is the first City Commission in the Coachella Valley to implement a Cultural Plan. Ms. Hull also reported that all valley cities will continue to have quarterly cultural conferences to communicate and share information. The Commissioners were asked for questions and comments regarding the Plan. Chairperson St. Johns was glad to see an anti -crime, anti -graffiti program as part of the Plan. There was discussion regarding the Sculpture Park and the possibility of City involvement. Commissioner Wolff discussed the development of a Youth Advisory Council. There was also discussion regarding funding alternatives for projects and the possibility of presentation to the City Council. A cultural map for the City to be distributed by resorts and the Chamber of Commerce was addressed. It was suggested that bands for youth entertainment could be a successful event. Director Hartung commended Chairperson Hull on an organized and readable document. Chairperson Hull thanked the Commission for input and suggestions and stayed to hear the Youth Accountability Board discussion. 000197 hscmin 1217.wpd 2 002 B. Discussion: Youth Accountability Board Vice Chairperson Rebich discussed the first meeting at the County Youth Probation Department. Peter Nolan led the meeting with six people from La Quinta, one from Palm Desert, and two from Cathedral City. At the meeting, applications were completed, photographs and fingerprints were taken. Initially the Board will be called the "East Valley Board," comprised of Indio, Coachella, and La Quinta. It is hoped that meetings will be held in La Quinta. Chairperson St. Johns reviewed the Youth Accountability Board goals for visiting Chairperson Hull. Vice Chairperson Rebich mentioned that this is a youth diversion program. Chairperson St. Johns also reported that the training has been decreased to five hours. Commissioner Wolff noted the importance of the investigation process. Chairperson St. Johns reported that Desert Child Abuse Council was interested in fund-raising activities for the program. The Commissioners concluded by discussing the list of possible participants and will continue to make contacts. VII. CORRESPONDENCE AND WRITTEN MATERIALS Chairperson St. Johns discussed World AIDS Day and distributed a sign-up sheet for the February 15 Desert AIDS Walk. Vill. COMMISSIONER ITEMS Commissioner Santos will be unable to attend the January 21, 1998 meeting since she will be at an out of town conference. IX. ADJOURNMENT It was moved by Vice Chairperson Rebich, seconded by Commissioner Nard, and carried unanimously, to adjourn to the next meeting on Wednesday, January 21, 1998 at 7:00 p.m. The meeting was adjourned at 8:17 p.m. Next meeting topic: Discussion: Youth Accountability Board zi.il �ez Diane Aaker Senior Secretary 000198 hscmin 1217.wpd 3 nnQ DEPARTMENT REPORTS: A-1 c&tit 4 4 Q" TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: February 3, 1998 RE: Department Report -Responses) to Public Comment The following are responses to public comments made at the January 20, 1998 City Council meeting: 1. Mr. Tom Freeman requested that Business Item No.5 (refuse & recycling ordinance) be continued to allow Waste Management time to review it. • No response necessary. During its discussion of Business Item No. 5, the Council agreed to continue the matter to February 3, 1998. 000199 PUBLICPEB03-98.wpd DEPARTMENT REPORTS: 9•1 T4ht 4 4au&rw MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR I'y DATE: FEBRUARY 3 1998 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF JANUARY Attached please find a copy of the Community Development Status Report. These are the current cases staff is working on that require action by the Planning Commission and/or City Council. PAcw\CCJHDEPT.RPT W 5 Q a� W �00 aa) WW Cn C >' a W or W D > Z W Q � a � Z O F, Q N IL O -C c 0 M N I U U a. U N CN I 1 U U a_ U M M N 1 1 U U 0_ U O p c O N N M , I U U a_ U N U cy) LO , I U U a_ U a) +J a) a E o c U •Q 0- a N N M , I U U a_ U m CDO c 0 co > 0 c c o ch � m Y U LO C > Ln `Eaci a CD m 00 �� Cl) m U 3 N Q LO o Lr m w E +� U) oc a) +� U) co j O c0 ++ Q Ln X � CL > i5 i O m a) i C N U C m E -0 U) 0) O c U U E J to "00 +�.. 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F, It O 00 (O > (O N J N N 00 y N N N C Q C D >— J H H > H 2 y i A P. 000202 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: February 3, 1998 ITEM TITLE: Public Hearing on Tentative Tract Map 28640 a request to subdivide 22.97 acres into 70 residential lots and other amenity lots on property located in the southwest portion of Rancho La Quinta. Applicant: T.D. Desert Development RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt City Council Resolution approving Tentative Tract 28640, a request to subdivide 22.97 acres into 70 residential lots and other amenity lots within the southwest portion of Rancho La Quinta, subject to conditions. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History In 1984, the City Council approved Specific Plan 84-004 and Environmental Impact Report No. 90, under Resolution 84-77, which allows up to 1,500 houses with two championship golf courses on approximately 682 acres. Since 1993, several tentative tracts have been approved and recorded under SP 84-004; there are currently 449 approved units with 255 single family and 30 "casita" units built. Applicant Request The tentative tract map (Attachment 1) proposes 70 single family lots, amenity/common lots, and private streets lots (77 total lots). The amenity/common lots include: a recreational area (Lot 72),and a pool area (Lot 63). The single family lots range in size from approximately 8,250 square feet to more than 25,000 square feet with lot widths ranging from 25 (frontages for irregular lots and lots fronting a cul-de-sac only) to 250 feet. ccstaffrpt.TT28640 000203 Site Information The proposed subdivision is part of Phase II of the Specific Plan (Attachment 2) which designates 400 residential units on 85 acres. The 22.97 acres are located in the southwest portion of Rancho La Quinta (in the center of Phase II of the Specific Plan) taking access from Mission Drive West (Attachment 3). Public Notice The case was advertised in the Desert Sun newspaper on January 2,1998. All property owners within 500-feet of the affected area were mailed a copy of the public notice as required. No written comments have been received. Environmental Assessment Final Environmental Impact Report (EIR) No. 90 was amended in 1984 as part of Specific Plan 84-004 (The Grove). There are no substantive changes from the original Environmental Review. Therefore, the original EIR remains adequate to address all environmental impacts. Planning Commission Hearina The Planning Commission considered this Tract Map request at its meeting of January 13, 1998. After a short discussion regarding the Conditions of Approval the Planning Commission unanimously (7-0) voted (Attachment 4) to recommend approval of this request, subject to conditions. STATEMENT OF ISSUES AND FINDINGS: Issue 1 - General Plan/Specific Plan consistency The 1992 General Plan designates this property as Low Density Residential (2-4 dwelling units per acre) with Golf Course surrounding the proposed subdivision. This site is a portion of Phase II of the Specific Plan 84-004 allowing 400 residential units on 85 acres. The density for this phase is 3.0 units per acre, which is consistent with Condition 27 of the SP 84-004 which states: "The residential density is established at a gross density of 2.2 dwelling units per acre with a net density not to exceed six (6) dwelling units per acre." The proposed lot residential widths are not consistent with the SP 84-004. A condition requires a Specific Plan Amendment approval allowing residential lot widths less than 60 feet prior to recording the map. ccstaffrpt.TT28640 000204 002 Issue 2 - Tract Design/Improvements/Health and Safety All single family lots are accessible by private streets. All interior streets are consistent with Condition 15b of SP 84-004 that requires minor streets to be not less than 32-feet wide. Several irregular lots and lots with less than a 60 foot width are proposed. Infrastructure improvements necessary for single family development are required for this project including streets, water and sewer, power, and drainage. The recommended Conditions of Approval require all necessary infrastructure improvements. The recommended conditions will insure that all on -site work is consistent with City standards and the requirements of local service agencies. Electric services will be underground. CONCLUSION: The applicant's request to subdivide 22.97 acres of land for 70 residential lots and amenity lots are consistent with the General Plan, Specific Plan 84-004, and the Subdivision Ordinance provided that the recommended Conditions of Approval are met. A condition of approval requires the tentative map not be recorded until the Rancho La Quinta Specific Plan Amendment has been is approved allowing lot widths of less than 60 feet. Finding for approval, as noted in the attached resolution, can be made. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1. Adopt City Council Resolution approving Tentative Tract 28640, a request to subdivide 22.97 acres into 70 residential lots and other amenity lots within the southwest portion of Rancho La Quinta, subject to conditions. 2. Continue the public hearing to a future meeting to allow for additional review; or: 3. Deny the development request based upon findings not being met. Coomunity Development Director Attachments: 1. Tentative Tract 28640 2. Specific Plan Exhibit (The Grove) 3. Location Map 4. Excerpts from Planning Commission Minutes of January 13, 1998 000205 ccstaffrpt.TT28640 003 03 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA GRANTING APPROVAL OF TENTATIVE TRACT 28640 TO ALLOW A 70-LOT SINGLE FAMILY RESIDENTIAL SUBDIVISION AND MISCELLANEOUS AMENITY LOTS ON APPROXIMATELY 22.97 ACRES CASE NO.: TENTATIVE TRACT 28640 APPLICANT: WATSON & CHRISTIANSEN ENGINEERING (RANCHO LA QUINTA) WHEREAS, The City Council of the City of La Quinta, California, did on the 3rd day of February, 1998, hold a duly -noticed Public Hearing to consider Tentative Tract 28640, a 22.97 acre site with 70 single family lots and other amenity lots, generally on the east side of Washington Street, south of Rancho La Quinta Drive, and; WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 13`h day of January, 1998, hold a duly noticed Public Hearing to consider the request of T.D. Development and recommended approval under Planning Commission Resolution 98-001 Tentative Tract 28640, a 22.97 acre site with 70 single family lots and other amenity lots, generally on the east side of Washington Street, south of Rancho La Quinta Drive, more particularly described as: BEING A SUBDIVISION OF PORTIONS OF PARCELS 4 AND 5 OF PARCEL MAP 20469 WHEREAS, said tentative map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that an Environmental Assessment was conducted for Specific Plan 84-004 (The Grove) in 1984, for the overall development of the Rancho La Quinta development. Final Environmental Impact Report No. 90, as amended, is still valid and binding on this development request. There are no substantive changes in the project from the original Environmental Review. Therefore the original Environmental Impact Report remains adequate to address all environmental impacts. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify said Tentative Tract Map 28640: PACCRESOTT28640 000206 0na RESOLUTION 98- A. The proposed map is consistent with the City of La Quinta General Plan and any applicable specific plans. The project is a Low Density Residential (LDR) District per the provisions of the 1992 General Plan Update; therefore, all provisions of Land Use Element (Chapter 2) shall be met. Specific Plan 84-004 designates the site as residential which permits single family dwellings. Tentative Tract 28640 is consistent with the goals, policies and intent of the La Quinta General Plan and Specific Plan 84-004 (The Grove) provided conditions contained herein are met to ensure consistency with the General Plan, Specific Plan and mitigation of environmental consequences pursuant to Final Environmental Impact Report No. 90 (addendum). B. The design, or improvement of, the proposed subdivision is consistent with the La Quinta General Plan and any applicable specific plans. All streets and improvements in the project conform to City standards contained in the General Plan and Subdivision Ordinance as designed. All on - site streets will be private (32-feet wide right-of-way) which is consistent with Specific Plan 84-004. Access for the single family lots will be provided from an internal north/south street planned under tentative tract map. The density and design standards for the tract will comply with the Land Use Element of the General Plan (Chapter 2) and the Specific Plan. Special conditions are proposed to establish design criteria for the amenity lots . C. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage, or substantially injure fish or wildlife, or their habitat. The subject site is physically suitable for the proposed land division. The existing golf course, adjacent to the site, was built approximately four years ago. Therefore, this project will not cause substantial environmental damage or injury to fish or wildlife, or their habitat because mitigation measures were completed at the time the site was disturbed as required by SP 84-004, EIR No. 90 (Addendum), and PM 20469. P:ICCRESOTT28640 00020'7 'IIIW RESOLUTION 98- D. The design of the subdivision, or type of improvements, are not likely to cause serious public health problems. The design of the subdivision, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements, and Specific Plan 84-004. E. The design of the subdivision, or type of improvements, will not conflict with easements, acquired by the public at large, for access through, or use of, property within the proposed subdivision. The proposed streets are planned to provide direct access to each single family lot. All required public easements will provide access to the site or support necessary infrastructure improvements. WHEREAS, in the review of this tentative tract map, the City Council has considered the effect of the contemplated action on housing needs of the region for purposes of balancing those needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve the above described Tentative tract 28640 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on the 3`d day of February, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: PACCRESOTT28640 RESOLUTION 98- JOHN PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL, City Attorney City of La Quinta, California P1CCRESOTT28640 00 RESOLUTION 98- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 28640 - RANCHO LA QUINTA FEBRUARY 3, 1998 GENERAL Upon their approval by the City Council, the City Clerk is directed to file these Conditions of Approval with the Riverside County Recorder for recordation against the properties to which they apply. 2. Tentative Tract Map No. 28640 shall comply with the requirements and standards of § § 66410-66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC) unless otherwise modified by the following conditions. 3. Prior to the issuance of a grading permit or building permit for construction of any building or use contemplated by this approval, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District • Imperial Irrigation District • California Regional Water Quality Control Board (NPDES Permit) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall include a copy of the application for the Notice of Intent with grading plans submitted for plan checking. Prior to issuance of a grading or site construction permit, the applicant shall submit a copy of the proposed Storm Water Pollution Protection Plan for review by the Public Works Department. 4. Provisions shall be made to comply with the terms and requirements of the City's adopted Infrastructure Fee program in effect at the time of issuance of building permits. 000210 CCRES0.1728640 n n Q PROPERTY RIGHTS 5. All easements, rights of way and other property rights required of the tentative map or otherwise necessary to facilitate the ultimate use of the development and functioning of improvements shall be dedicated, granted or otherwise conferred, or the process of said dedication, granting, or conferral shall be ensured, prior to approval of a final map or parcel map or a waiver of parcel map. The conferral shall include irrevocable offers to dedicate or grant easements to the City for access to and maintenance, construction, and reconstruction of all essential improvements which are located on privately -held lots or parcels. 6. Prior to approval of a final map, parcel map or grading plan and prior to issuance of a grading permit, the applicant shall furnish proof of temporary or permanent easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 7. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. 8. The applicant shall dedicate public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer, 9. Dedications required of this development consist of Lots A, B, C, & D (Private Streets) - 33-foot right of way. Dedications shall include additional width as necessary for features contained in the approved construction plans. 10. The applicant shall dedicate 10-foot public utility easements contiguous with and along both sides of all private streets. 11 . The applicant shall dedicate any easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 12. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAPS) AND PARCEL MAP(S) 13. As part of the filing package for final map approval, the applicant A W" accurate AutoCad files of the complete map, as approved by the City's map r1"1 0 checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu choices so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. 14. Improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. If water and sewer plans are included on the street and drainage plans, the plans shall have an additional signature block for the Coachella Valley Water District (CVWD). The combined plans shall be signed by CVWD prior to their submittal for the City Engineer's signature. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and subdivision perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 15. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 16. When final plans are approved by the City, and prior to approval of the final map, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu choices so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions including approved revisions to the plans. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans.000212 CC.COATT28640 Printed 1/23/98, Page 3 of 10 n1A IMPROVEMENT AGREEMENT 17. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to agendization of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 18. If improvements are secured, the applicant shall provide approved estimates of improvement costs. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 19. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and development -wide improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase unless a construction phasing plan is approved by the City Engineer. 20. The applicant shall pay cash or provide security in guarantee of cash payment for applicant's required share of improvements which have been or will be constructed by others (participatory improvements). Participatory improvements for this development include: A. Prior to agendization of any final map under this tentative map, the applicant shall enter into an unsecured agreement to reimburse the City for the applicant's share of the costs incurred in improvement of Avenue 48 from Dune Palms Road to Jefferson Street including signals and other required appurtenances. The agreement shall require reimbursement according to the original phasing plan for the overall Rancho La Quinta development as may be modified over time with the City's approval. CC.COATT28640 O 0 U '(•J eripte�t/1,98, Page 4 of 10 Oil The applicant's obligations for all or a portion of the participatory improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. 21. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 22. Prior to occupation of the project site for construction purposes, the Applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. In accordance with said Chapter, the Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 23. The applicant shall comply with the City's flood protection ordinance. 24. The applicant shall furnish a thorough preliminary geological and soils engineering report (the "soils report") with the grading plan. 25. A grading plan shall be prepared by a registered civil engineer and must meet the approval of the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on the final map(s), if any are required of this development, that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 26. The applicant shall endeavor to minimize differences in elevation at the interface of this development with abutting properties and of separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 27. Prior to issuance of building permits, the applicant shall provide a separate document, bearing the seal and signature of a California registered civil engineer or surveyor, that lists actual building pad elevations for the building lots. The document shall list the pad elevation approved on the grading plan, the as -built elevation, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at differ�0044 CC.COATT28640 Printed 1/23/98, Pace 5 of 100 1 0 DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 28. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 29. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the Rancho La Quinta development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 30. Storm flow in excess of retention capacity shall be routed through a designated overflow outlet and into the historic drainage relief route. 31. Storm drainage historically received from adjoining property shall be received and retained or passed. through into the historic downstream drainage relief route. 32. Nuisance water shall be retained on site unless otherwise approved by the Rancho La Quinta Homeowners' Association. A trickling sand filter and leachfield of a design approved by the City Engineer shall be installed to percolate nuisance water. The sand filter and leach field shall be sized to percolate 22 gallons per day per 1,000 square feet of drainage area. 33. If the applicant proposes drainage of stormwater from a design storm directly or indirectly to public waterways, the applicant and, subsequently, the Homeowners' Association if so arranged by the applicant, shall be responsible for any sampling and testing of the development's effluent which may required under the City's NPDES Permit or other city- or area -wide pollution prevention program and for any other obligations and/or expenses which may arise from the such discharge of the development's stormwater or nuisance water. The tract CC & Rs shall reflect the existence of this potential obligation. UTILITIES 34. All existing and proposed utilities within or adjacent to the proposed development shall be installed underground. High -voltage power lines which the power authority will not accept underground are exempt from this requirement. 35. In areas where hardscape surface improvements are planned, underground utilities shall be installed prior to construction of surface improvements. The applicant shall provide certified reports of utility trench compaction tests for approval of the City Engineer. 000215 CC.COATT28640 Printed 1MAR Pane R of 1n A 4 ON STREET AND TRAFFIC IMPROVEMENTS 36. The City is contemplating adoption of a major thoroughfare improvement program. If the program is in effect 60 days prior to recordation of any final map or issuance of a certificate of compliance for any waived final map, the development or portions thereof may be subject to the provisions of the ordinance. If this development is not subject to a major thoroughfare improvement program, the applicant shall be responsible for all street and traffic improvements required herein. 37. The following minimum street improvements shall be constructed to conform with the General Plan street type noted in parentheses: A. PRIVATE STREETS AND CULS DE SAC 1) Residential - 32 feet wide, curbface to curbface Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 38. Improvements shall include all appurtenances such as traffic signs, channelization markings and devices, raised medians if required, street name signs, sidewalks, and mailbox clusters approved in design and location by the U.S. Post Office and the City Engineer. Mid -block street lighting is not required. 39. The City Engineer may require improvements extending beyond development boundaries such as, but not limited to, pavement elevation transitions, street width transitions, or other incidental work which will ensure that newly constructed improvements are safely integrated with existing improvements and conform with the City's standards and practices. 40. Improvement plans for all on- and off -site streets and access gates shall be prepared by registered professional engineer(s) authorized to practice in the State of California. Improvements shall be designed and constructed in accordance with the LQMC, adopted Standard and Supplemental Drawings and Specifications, and as approved by the City Engineer. 41. Street right of way geometry for culs de sac, knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #800, #801, and #805 respectively unless otherwise approved by the City Engineer. 42. All streets proposed to serve residential or other access driveways shall be designed and constructed with vertical curbs and gutters or shall have other approved methods to convey nuisance water without ponding and to f"i iere16 street sweeping. CC.COATT28640 Printed 1/23/98. Paae 7 of 10rl 1 A 43. Street pavement sections shall be based on a Caltrans design for a 20-year life and shall consider soil strength and anticipated traffic loading (including site and building construction traffic). The minimum pavement sections shall be as follows: Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0'75.00" Secondary Arterial 4.0'76.00" Primary Arterial 4.511/6.00" Major Arterial 5.511/6.50" The listed structural sections are minimums, not defaults. Street pavement sections shall be designed using Caltrans design procedures with site -specific data for soil strength and traffic volumes. The applicant shall submit current (no more than two years old) mix designs for base materials, Portland cement concrete and asphalt concrete, including complete mix design lab results, for review and approval by the City. For mix designs over six months old, the submittal shall include recent (no more than six months old at the time proposed for construction) aggregate gradation test results to confirm that the mix design gradations can be reproduced in production of the base or paving material. Construction operations shall not be scheduled until mix designs are approved. 44. Final inspection and occupancy of homes or other permanent buildings within the development will not be approved until the homes or permanent buildings have improved access, including street and sidewalk improvements, traffic control devices and street name signs, to publicly -maintained streets. If on -site streets are initially constructed with only a portion of the full thickness of pavement, the applicant shall complete the pavement when directed by the City but in any case prior to final inspections of any of the final ten percent of homes within the tract. LANDSCAPING 45. Landscape and irrigation plans for landscaped lots, landscape setback areas, medians, common retention basins, and park facilities shall be prepared by a licensed landscape architect. Landscape and irrigation plans shall be approved by the Community Development Department. Landscape and irrigation construction plans shall be submitted to the Public Works Department for review and approval by the City Engineer. The plans are not approved for construction until they have been approved and signed by the City Engineer, the Coachella Valley Water District, and the Riverside County Agricultural Commissioner. 000217 46. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. CC.COATT28640 PrintPrl 1 /93/OR P.�. R ns 1 n 11 1 r: 47. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 5-feet of curbs along public streets. 48. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. QUALITY ASSURANCE 49. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 50. The subdivider shall arrange and bear the cost of measurement, sampling and testing not included in the City's permit inspection program but which are required by the City to provide evidence that materials and their placement comply with plans and specifications. 51. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, or surveyors, as appropriate, who will provide, or have their agents provide, sufficient supervision and verification of the construction to be able to furnish and sign accurate record drawings. 52. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet of the drawings shall have the words "Record Drawings," "As -Built" or "As - Constructed" clearly marked on each sheet and be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the plan computer files previously submitted to the City to reflect the as -constructed condition. MAINTENANCE 53. The applicant shall make provisions for continuous and perpetual maintenance of all required improvements unless and until expressly released from said responsibility by the City. FEES AND DEPOSITS 54. The applicant shall pay all deposits and fees required by the City for plan checking and construction inspection. Deposit and fee amounts shall be those in effect when the applicant makes application for plan checking and permits. FIRE DEPARTMENT 000218 55. Schedule A fire protection approved Super fire hydrants (6" X 4" X 2-1 /2" X 2- 1 /2") shall be located at each street intersection spaced not more than 330 -feet apart in any direction with no portion of any frontage more than 165-feet from a fire hydrant. Minimum fire flow shall be 1000 g.p.m. for two hour duration at 20 psi. 56. Prior to recordation of the final map, applicant/developer shall furnish one blueline copy of the water system plan to the Fire Department for review and approval. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet the fire flow requirements. Plans shall be signed/approved by a registered civil engineer and the local water company with the following certification: " I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 57. The required water system including fire hydrants shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 58. A temporary water supply for fire protection may be allowed for the construction of a model unit only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 59. Gates installed to restrict access shall be power operated and equipped with a fire Department override consisting of Knox Key Operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Improvement plans for the entry street and gates shall be submitted to the Fire Department for review/approval prior to installation. MISCELLANEOUS 60. Swimming pool and related recreation area facilities on Lot 63 shall be installed before issuance of 30`h building permit for this Tract, with plans for facilities approved prior to issuance of first building permit for this Tract. 61. Restroom facilities shall be provided at the common pool and spa complex (Lot 63). Separate restroom facilities shall be accessible to the golf maintenance workers and gardeners during their normal working hours as approved by the Community Development Department. 62. Final map(s) shall not be approved or recorded with lot widths of less than 60 feet until a Specific Plan amendment is approved permitting such lot widths. 63. Developer agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. 000219 CC.COATT28640 Printed 1/23/98, Page 10 of 10 n1 P7 1 I. ME I r ■ -sI ■ N E-F o SM ■ }cc _ dpy { g ,• tei , 'z WHO -71 k r; i 3 t pe •. _ t. e� � a \ � 11 f ' ` ,*1 r I IA :i 39 . , • {� a VA i 000200 r • x �J ■ O p 0 �$ � p �/011 ATTACHMENT #2 IWIS =TPV ry _ cal .. rrf�i f i l _ C v 5 � U 0 00 kn t'- r-4 CD o Q r V O 00 00 J� N zzo �! = l 1/J cr Ws -_� y, `'00022I 020 ATTACHMENT 3 EISENHOWER ORI w w Q F- z 0 (D z H ch Q 3 LOCATION MAP aEn SIP CABRILLO WAY mw 0 a 0 48TH AVENUE LA GUINTA DRIVE 50TH AVENUE SITE E- w w cc to z O in Q w w w w �-3 ,4 000222 Excerpts from Planning Commission Minutes of January 1'. 1999 III IV IV January 13,1998 MINI "TES PLANNING COMMISSION \IEETNG ATTACHMENT #4 reLular meeting held at the La Quinta Cite Hall 78-4U� Calle Tampico. La Quinta. CA CALL TO ORDER 7:00 P.M. �. This meetina of the Planning Commission «as called to order at 7:00 P.M. by Chairman Butler who asked Commissioner Gardner to lead the tlag salute. 11. Chairman Butler requested the roil call: Present. Commissioners Abels. Gardner. Birk. Seaton. f%ler. �l'oodard and Chairman Butler. C. Staff present: Community Development Director Jerry Herman. Citv Attornev Dawn Honeywell. Planning Manager Christine di Iorio. Senior Engineer Steve Speer. Principal Plattner Stan Sawa. and Executive Secretary Betty Sawyer. PUBLIC COMMENT: A. Ms. Kathryn Hull. Chairman of the Cultural Commission and Mr. John Bentlev. Commissioner to the Cultural Commission gave a presentation on the Cultural Master Plan. Chairman Butler asked that the representatives make a presentation at a future Planning Commission meeting and directed staff to have copies of the Cultural Master Plan for distribution to the Commission for their review prior to the meeting. CONFIRMATION OF THE AGENDA: Confirmed. CONSENT CALENDAR: A. Chairman Butler asked if there were any changes to the Minutes of December 23. 1997. Commissioner Tyler asked that the minutes be amended on Page 4. Item B.2.. to delete the last five words of the sentence and renumber the paragraphs correctly. There being no other corrections. it was moved and seconded by Commissioners Seaton/Abels to approve the minutes as corrected. Unanimously approved. PUBLIC HEARINGS 000223 A. Tentative Tract 28640; a request of Watson & Christiansen Engineering for TD Desert Development for approval and recommendation to the City Council of a subdivision of land to create 77 single family and miscellaneous lots on 22.97 acres. 11'3n Plannins Commission ),leetimg anuam 1 1998 Chairman Butler opened the public hearing and asked for the staff report. Planning Manager Christine di lorio presented the information contained in the staff report. a coPy of which is on the in the Community Development Department. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked about the 55-foot width streets. He asked staff why the Commission was being asked to approve the street widths based on a future amendment being approved. It appears the Commission is telling everyone that whenever the amendment is reviewed. it will be approved. Staff explained the final map was being held in abeyance until the amendment was approved. They cannot go forward with building until the final map is approved and the final map cannot be approved until the amendment to the specific plan is approved. 3. Commissioner Woodard asked why should they approve this prior to the amendment. Staff explained this was a request of the applicant: they are taking the risk that the amendment will be approved. City Attorney Dawn Honeywell stated that if the Commission is not comfortable making this determination before the approval of the specific plan amendment, they can make the decision not to approve it at this time. 4. Commissioner Woodard stated there were two different dimensions mentioned in the report for the street width. Staff clarified the request is for a 36-foot width as required by the specific plan. Community Development Director Jerry Herman clarified that the specific plan for Rancho La Quinta has 36-foot width as the main spine to the project and 32-feet for the other streets. Commissioner Woodard asked why the double and single loaded streets require different dimensions, and is it the secondary/primary roads: you cannot have primary road with driveways. Staff stated they could as these are private streets and those with access to the houses are on the 32-foot streets. The specific plan under its environmental review, as originally adopted. provided the necessary environmental and traffic information to justify the 36- and 32-foot roads at that time. Staff is not proposing to change that requirement at this time. 5. Commissioner Woodard asked staff to clarify that no lot can be more than three foot higher than the adjacent lot. Privacy will still be retained. Staff stated it would be retained. 6. Commissioner Kirk asked for clarification on lot widths. Staff explained that cul-de-sacs have a narrower width requirement according to the zoning regulations. 000224 Ann Plannm-, Commission Nleetm a January L. 1998 7. Commissioner ``Woodard asked if some of the lots were flag lots. Staff stated that was true. S. Commissioner Kirk asked if the Zoning Code requirements for a knuckle are not 35-feet. Staff stated that was true and the frontage for a flag lot was ten feet. 9. Commissioner Woodard asked how a driveway could be installed within ten feet. Staff stated it was being corrected in the Zoning Code Update to make it 15-feet. 10. Commissioner Kirk confirmed that in this instance the flat, lot is consistent with the revisions to the Code. Staff explained that the lots are flag lots proposed at 25-feet and the City's Code currently allows ten feet and staff is proposing to increase this requirement for the width. Therefore. the applicant is exceeding what the City requires. Discussion followed regarding the lot widths. 11. Commissioner Tyler asked if the lots 1-20 are the basic 55-foot lots being discussed. Staff stated they were interspersed within the tract. 12. Commissioner Woodard asked if the recreation/pool area plans come back to the Commission for review. Staff stated the Conditions of Approval require the recreation area and landscaping to be approved by the Director of Community Development. Commissioner Woodard clarified there were two recreation areas and asked that they come back to the Commission for review. Staff stated they would amend the conditions to reflect this. 13. Chairman Butler asked if the applicant would like to address the Commission. Mr. Keith Christiansen, Watson & Christiansen Engineering representing TD Desert Development, stated they had no objections to the conditions and were present to answer any questions the Commission may have. 14. Commissioner Woodard asked if the applicant was aware of the risk they were taking in regard to the amendment approval. Mr. Christiansen stated they were aware of the risk and were willing to do so. 15. Commissioner Woodard complimented the applicant on the angled lot configuration as it contributed more to the streetscape. PC-13-98 3 000225 A A A Plannin_r Commission :Meetime_ January I=. 1998 16. Mr. Clievis Hosea. KSL Land Corporation. stated they would like to go on record as supporting this application as it would have an effect on their application to be heard later on the agenda regarding lot and street sizes. Fhis too. is a risk they are willing to take in order to get their products approved while the market is favorable. lie went on to explain the demand for the smaller lot width. 17. There being no further public comment. the public comment portion of the hearing is closed and open for Commission discussion. 18. Commissioner Woodard stated he would recommend approval of the tract on the condition that the design plans for the recreation area and landscaping come back to the Commission. 19. Commissioner Tyler asked that Condition F60 be changed to read "...shall be installed before issuance of the 30`h building permit'. Staff suggested that this condition also be changed to add a sentence requiring approval by the Planning Commission. Commissioner Tyler suggested that the specific plan amendment approval have a specific time limit as to when it should be approved. 20. There being no further discussion. it was moved and seconded by Commissioners Woodard/Abels to adopt Planning Commission Resolution 98-001. recommending approval of Tentative Tract 28640. subject to the Conditions of Approval as modified: a. Swimming pool and related recreation areas shall be installed prior to the issuance of the 30" building permit and the recreation area plans and landscaping be submitted to the Planning Commission for approval. b. Recreation plan and landscaping plan come back to the Planning Commission. 21. Commissioner Kirk stated his concern about conditioning projects without discussing some of the issues. He then asked what was typically done with pool areas within private developments; does the Commission normally review these. Staff stated they are usually approved by the Director. Commissioner Kirk stated his concern about the Commission being distracted with what he believes should be staff s responsibility. A pool on the interior 000226 PC-13-98 2 nI?rt Planninu Commission Meetin_e January I:. 1998 of a master planned development. which is a very small piece of the development. on private streets. isn't something the Commission needs to review. He then asked Commissioner Woodard what his rationale was for bringing this item back to the Commission as it appears to create a bureaucratic hassle for the applicant. �'. Commissioner Woodard stated that in his opinion the Commission has two obligations: 1) planning issues, and 2) design review issues. You can take the position that the Commission should not review anything from the design point of view because of the bureaucratic nightmare, or you can look at it that it is the Commission's responsibility to review all design elements whether it is within a private or open development. Just because it is private does not mean the Commission has no obligation to protect the present and future residents to ensure the quality ofdesign as well as landscaping will be there. It is not his intent to take this responsibility away from staff. Staff does review it and make comments in regard to the design process, but the Commission is here to monitor their recommendations and add or subtract to those recommendations to go forward, as a body, for design responsibilities. Why should they give up those responsibilities when it appears to be a bureaucratic hassle? 23. Commissioner Kirk stated that was his question; is it a matter of all of a sudden they give this up, or is it all of a sudden they are acquiring more responsibility. What he hears from staff is that in the past they have had the responsibility. How much design should the Commission undertake. His recommendation is that if they were to draw the line, a pool area within a master plan development is not something the Commission should review. 24. Commissioner Woodard stated that on a previous project, a maintenance shed within PGA West, Commissioners expressed concern as to why they should review the design of a shed. It is fine for the Commission to say this, but there are people who live there who have to look at that shed on a daily basis. It may not have been the best design, but it got through staff. Therefore, he believes they have a responsibility to monitor design issues of the City whether private or public. 25. Commissioner Kirk stated this was his opinion and may not be shared by the other Commissioners, but he did want to raise it. 000227 PC-13-98 5 0 6 PlannmL Commission Nleetim- Januan, 1-,. 1998 26. Commissioner Woodard asked staff what the size was of the two sites within this project. Staff stated the total was about a half acre. 27. Commissioner Kirk asked if Commissioner Woodard was askinsy staff. on future approvals. to draft conditions for these types of recreational facilities for Commission review. Staff stated this is a specific plan and as the applicant will be filing an amendment it might be an opportunity for the Commission to draft architectural and design guidelines for landscaping and pool facilities to enable staff to continue the review process. This would enable the Commission to concentrate on the specific plan for design and allow staff to make the review approvals. 28. Commissioner Woodard asked staff how they would make the determination as to what staff approves and what is referred to the Commission. Staff stated their review and approval would be based on the guidelines and landscaping palettes that would be approved by the Commission for the specific plan. 29. Commissioner Kirk stated this would make more sense. The Commission would be more involved with pro -active planning rather than reactive planning in determining the guidelines staff can use for some of the smaller components in the community. He would support the Commission reviewing the design guidelines at the specific plan stage and make sure -they make sense. 30. Commissioner Woodard stated he thought it would be virtually impossible to develop design guidelines for some the larger projects that could be utilized for the smaller projects. Staff explained that a structure such as a clubhouse or maintenance facility would be reviewed by the Commission under a site development permit. Staff is reviewing landscaping of the open space areas and the facilities for a pool and associated building. 31. Commissioner Woodard stated, based on this information, he would like to amend his motion to delete the requirement for Commission review. Commissioner Abels agreed with the amendment to the motion. ROLL CALL: AYES: Commissioners Abels, Gardner, Kirk, Seaton, Tyler, Woodard, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. B. Site Development Permit 97-617; a request of La Quinta Golf Properties for approval to construct a 3,100 square foot recreation building, tennis court, swimming pooUspa, and parking lot for use in conjunction with existing Quarry clubhouse and golf course. PC-13-98 M 000228 no' 7 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: FEBRUARY 3, 1998 ITEM TITLE: Public Hearing on Tentative Tract 28719 to subdivide 15.6+acres into 58 single family residential and miscellaneous lots in the RL (Low Density Residential District) zone on land previously subdivided by Tract 24889 and 24890-2 on Baya and Cetrino, east of Mango, within the Citrus Country Club. Applicant: KSL Land Corporation RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: CIO Adopt City Council Resolution approving Tentative Tract 28719, creating 58 single family residential lots, subject to conditions. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History The property is located in the center of the Citrus Country Club, west of Jefferson Street, north of 52th Avenue (Attachment 1). Tract 24890 subdivided the majority of this site for air space condominiums (five lots) in a duplex configuration providing 52 units with a swimming pool area. Many of the units previously approved were proposed to be on air space condominium lots of approximately 55 feet wide. To date, the lots and surrounding streets have been rough graded, with curb, gutter, and infrastructure installed. The golf course surrounds the proposed tract to the north, east, and south. PROJECT REQUEST This Tentative Tract Map proposes 58 individual single family lots on 15.6+ acres. Lots vary in size from 7,425 to 12,815 square feet (average 8,413 square feet). The typical lot dimensions will be 55 feet wide and 135 or 140 feet deep. Two lots (9,353 and 83,712 square feet), including the one previously indicated for a swimming p;\stan\cc rpt tt 28719 O 0 O pool area, are shown as landscape lots. The lots will be developed with the approved Ryder Collection residences which are detached single family residences ranging from 2,195 to 2472 square feet. ENVIRONMENTAL ASSESSMENT The Community Development Department has determined that this Tentative Tract Map request has been previously assessed in conjunction with Specific Plan 85-006, which was certified on October 15, 1985. PUBLIC NOTICE This Tentative Tract Map request was advertised in the Desert Sun newspaper on January 23, 1998. All property owners within the Citrus Country Club and within 500 feet of the country club were mailed a copy of the public hearing notice as required by Municipal Code. To date, no comments from these owners has been received. PLANNING COMMISSION HEARING The Planning Commission considered this Tentative Tract Map request at its meeting of January 13, 1998. After a short discussion regarding limitations of the tract layout due to the existing infrastructure improvements and access through other tracts, the Planning Commission unanimously (6-0 with Commissioner Gardner absent) voted to recommend approval of this request, subject to conditions (Attachment 2). STATEMENT OF ISSUES AND FINDINGS: The findings for approval of this map are as follows: The proposed map and its design is consistent with the General Plan and applicable Specific Plan in that the parcels are intended and designated for Low Density Residential. The Specific Plan permits approximately 2245 total units, of which 564 are within the Citrus area. The addition of six units within the Citrus area is acceptable since the balance of the 2245 units have not yet been mapped. The development of the lots will comply with applicable development standards such as setbacks (20 foot rear yard), height restrictions, etc. 2. The design of the subdivision, or proposed improvements, are not likely to cause environmental damage, or substantially and avoidably injure fish or wildlife, or cause serious public health problems, since the project is primarily surrounded by development or other urban improvements, and mitigation is required by the previous Environmental Impact Report. 000230 pAstan\cc rpt tt 28719 3. The design of the proposed map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed map since none presently exist and the easement which is needed for the future development, will be provided. The Specific Plan for this project does not specify a minimum lot width for lots to be developed with detached single family residences. Therefore, it is subject to the Zoning Code requirement of 60 feet. A Specific Plan Amendment, which will include a provision to allow 55 foot wide lots, is being processed and is scheduled for the City Council meeting of February 17, 1998. Staff recommends that a condition be imposed to allow Tentative Tract Map approval with the provision that the Final Map not be recorded until the Specific Plan Amendment is approved. FINDINGS AND ALTERNATIVES: Options available to the City Council are: 1 . Adopt City Council Resolution approving the application, subject to conditions; 2. Continue the hearing to a future meeting to allow for additional review; or 3. Deny the request based upon the findings not being met. He mmunity Development Director Attachment: 1. Location Map 2. Planning Commission Minutes for January 13, 1998 p:\stan\cc rpt tt 28719 000231 003 RESOLUTION 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 28719 TO ALLOW A 58- LOT SINGLE FAMILY RESIDENTIAL SUBDIVISION ON 15.6+ ACRES WITHIN THE CITRUS COUNTRY CLUB CASE NO.: TT 28719 APPLICANT: KSL LAND CORPORATION WHEREAS, The City Council of the City of La Quinta, California, did on the 3`d day of February, 1998, hold a duly noticed Public Hearing to consider the request of KSL Land Corporation and the recommendation for approval from the Planning Commission; and, WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 13th day of January, 1998, hold a duly noticed Public Hearing to consider the request of KSL Land Corporation for approval of a Tentative Tract Map to create 58 single family lots on 15.6+ acres in the RL zone located on Baya and Cetrino, east of Mango, within the Citrus Country Club, more particularly described as: Lots 6-1 1, portions of Lot "A", Amending Tract 28490-2 and Lot "AS", Tract 24889 WHEREAS, said Tentative Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The Community Development Department has determined that this Tentative Tract Map request has been previously assessed in conjunction with Specific Plan 85-006, which was certified on October 15, 1985; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings of approval to justify approval of said Tentative Tract Map 28719. A. The proposed map and its design is consistent with the General Plan and applicable Specific Plan in that the parcels are intended and designated for Low Density Residential. The Specific Plan permits approximately 2245 total units, of which 564 are within the Citrus area. The addition of five units within the Citrus area is acceptable since the balance of the 2245 units have not yet been mapped. The development of the lots will comply with applicable development standards such as setbacks, height restrictions, etc. p:\stan\cc res tt 28719 004 000232 Resolution 98- TT 28719 - KSL Land Corp. February 3, 1998 B. The design of the subdivision or proposed improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since the project is primarily surrounded by development, or other urban improvements, and mitigation is required by the previous Environmental Impact Report. C. The design of the proposed map will not conflict with easements acquired by the public at large, for access through, or use of, property within the proposed map since none presently exist and the easement needed for the future development will be provided. WHEREAS, in the review of this Tentative Tract Map, the City Council has considered the effect of the contemplated action on housing needs of the region for purposes of balancing those needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve Tentative Tract Map 28719 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the LE Quinta City Council, held on this 3`d day of February, 1998, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: pAstankc res tt 28719 000233 005 Resolution 98- TT 28719 - KSL Land Corp. February 3, 1998 JOHN PENA, Mayor City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California 000234 p:\stan\cc res tt 28719 006 RESOLUTION 98- CONDITIONS OF APPROVAL- RECOMMENDED TENTATIVE TRACT MAP 28719 KSL LAND CORPORATION FEBRUARY 3, 1998 CONDITIONS OF APPROVAL GENERAL Upon their approval by the City Council, the City Clerk is directed to file these Conditions of Approval with the Riverside County Recorder for recordation against the properties to which they apply. 2. This Tentative Tract Map shall comply with all requirements and standards of the Municipal Code and Subdivision Ordinance requirements , unless otherwise modified herein by the following conditions. This map shall expire two years after approval by the City Council unless extended pursuant to the provisions of the Subdivision Ordinance. 3. Tentative Tract Map 28719 shall comply with the requirements and standards of § § 66410-66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC) unless otherwise modified by the following conditions. 4. Prior to the issuance of a grading, or building permit, for construction of any building or use contemplated by this approval, the applicant shall obtain permits and/or clearances from the following public agencies; • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health ,Department • Desert Sands Unified School District • Coachella Valley Water District • Imperial Irrigation District • California Regional Water Quality Control Board (NPDES Permit) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans, 000235 p:\stan\cc cond of app tt 28719 007 07 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall include a copy of the application for the Notice of Intent with grading plans submitted for plan checking. Prior to issuance of a grading, or site construction permit, the applicant shall submit a copy of the proposed Storm Water Pollution Protection Plan for review by the Public Works Department. 5. Provisions shall be made to comply with the terms and requirements of the City's adopted Infrastructure Fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 6. All easements, rights of way and other property rights required of the tentative map, or otherwise necessary to facilitate the ultimate use of the development and functioning of improvements shall be dedicated, granted, or otherwise conferred, or the process of said dedication, granting, or conferral shall be ensured, prior to approval of a final map, or parcel map, or a waiver of parcel map. The conferral shall include irrevocable offers to dedicate, or grant easements to the City, for access to and maintenance, construction, and reconstruction of all essential improvements which are located on privately - held lots or parcels. 7. Prior to approval of a final map, parcel map, or grading plan, and prior to issuance of a grading permit, the applicant shall furnish proof of temporary, or permanent, easements or written permission, as appropriate, for grading, drainage, retaining wall construction, permanent slopes, or other encroachments on property outside this Tract. 8. If the applicant proposes vacation, or abandonment of any existing rights of way, or access easements, which will diminish access rights to any properties, or facilities owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. 9. The applicant shall dedicate public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 000236 p:\stan\cc cond of app tt 28719 008 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 10. Private street dedications required of this development include: A. Lot "C" - Baya, Cetrino, and Mango - 37 feet 11. The applicant shall dedicate 10-foot public utility easements contiguous with and along both sides of all private streets. 12. The applicant shall dedicate any easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 13. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) 14. As part of the filing package for final map approval, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu choices so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS 15. Improvement plans submitted to the City for plan checking shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. 3'7 p:\stan\cc cond of app tt 28719 009 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, gates and entryways, and parking lots. If water and sewer plans are included on the street and drainage plans, the plans shall have an additional signature block for the Coachella Valley Water District (CVWD). The combined plans shall be signed by CVWD prior to their submittal for the City Engineer's signature. "Landscaping" plans shall normally include landscape improvements, irrigation, lighting, and perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 16. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 17. When final plans are approved by the City, and prior to approval of the final map, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu choices so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as - constructed conditions including approved revisions to the plans. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 18. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to agendization of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 000238 p:lstanlcc cond of app tt 28719 01.0 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 19. If improvements are secured, the applicant shall provide approved estimates of improvement costs. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of outside agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, tract improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 20. If improvements are phased with multiple final maps or other administrative approvals (plot plans, conditional use permits, etc.), off -site improvements and development -wide improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase unless a construction phasing plan is approved by the City Engineer. GRADING 21. Graded, undeveloped land shall be maintained to prevent dust and blowsand nuisances. The land shall be planted with interim landscaping or provided with other wind and water erosion control measures approved by the Community Development and Public Works Departments. 22. Prior to occupation of the project site for construction purposes, the Applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. In accordance with said Chapter, the Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 23. The applicant shall comply with the City's flood protection ordinance. 24. The applicant shall furnish a thorough preliminary geological and soils engineering report (the "soils report") with the grading plan. 000239 p:\stan\cc cond of app tt 28719 o i 1 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 25. A grading plan shall be prepared by a registered civil engineer and must meet the approval of the City Engineer prior to issuance of a grading permit. The grading plan shall conform with the recommendations of the soils report and shall be certified as adequate by a soils engineer or an engineering geologist. A statement shall appear on the final map(s), if any are required of this development, that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 26. The applicant shall endeavor to minimize differences in elevation at the interface of this development with abutting properties and of separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 27. Prior to issuance of building permits, the applicant shall provide a separate document, bearing the seal and signature of a California registered civil engineer or surveyor, that lists actual building pad elevations for the building lots. The document shall list the pad elevation approved on the grading plan, the as -built elevation, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. DRAINAGE 28. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained in accordance with the approved hydrology study and drainage plan for the Citrus development, Tentative Tract No. 24890. UTILITIES 29. In areas where hardscape surface improvements are planned, underground utilities shall be installed prior to construction of surface improvements. The applicant shall provide certified reports of utility trench compaction tests for approval of the City Engineer. 000240 p:\stan\cc cond of app tt 28719 012 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 STREET AND TRAFFIC IMPROVEMENTS 30. The City is contemplating adoption of a major thoroughfare improvement program. If the program is in effect 60 days prior to recordation of any final map or issuance of a certificate of compliance for any waived final map, the development or portions thereof may be subject to the provisions of the ordinance. If this development is not subject to a major thoroughfare improvement program, the applicant shall be responsible for all street and traffic improvements required herein. 31. The following minimum street improvements shall be constructed to conform with the General Plan street type noted in parentheses: A. PRIVATE STREETS AND CULS DE SAC 1. Residential - 36 feet wide if double loaded (building lots on both sides), 32 feet if single loaded. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 32. Improvements shall include all appurtenances such as traffic signs, channelization markings and devices, raised medians if required, street name signs, sidewalks, and mailbox clusters approved in design and location by the U.S. Post Office and the City Engineer. Mid -block street lighting is not required. 33. The City Engineer may require improvements extending beyond development boundaries such as, but not limited to, pavement elevation transitions, street width transitions, or other incidental work which will ensure that newly constructed improvements are safely integrated with existing improvements and conform with the City's standards and practices. 000241 34. Improvement plans for all on- and off -site streets and access gates shall be prepared by registered professional engineer(s) authorized to practice in the State of California. Improvements shall be designed and constructed in accordance with the LQMC, adopted Standard and Supplemental Drawings and Specifications, and as approved by the City Engineer, pAstan\cc cond of app tt 28719 013 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 35. Street right of way geometry for culs de sac, knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #800, #801, and #805 respectively unless otherwise approved by the City Engineer. 36. All streets proposed to serve residential or other access driveways shall be designed and constructed with vertical curbs and gutters or shall have other approved methods to convey nuisance water without ponding and to facilitate street sweeping. 37. Street pavement sections shall be based on a Caltrans design for a 20-year life and shall consider soil strength and anticipated traffic loading (including site and building construction traffic). The minimum pavement sections shall be as follows: Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" The listed structural sections are minimums, not defaults. Street pavement sections shall be designed using Caltrans design procedures with site -specific data for soil strength and traffic volumes. The applicant shall submit current (no more than two years old) mix designs for base materials, Portland cement concrete and asphalt concrete, including complete mix design lab results, for review and approval by the City. For mix designs over six months old, the submittal shall include recent (no more than six months old at the time proposed for construction) aggregate gradation test results to confirm that the mix design gradations can be reproduced in production of the base or paving material. Construction operations shall not be scheduled until mix designs are approved. 000242 38. Prior to occupancy of any homes or other permanent buildings within this Tract, the applicant or others shall install all street and sidewalk improvements, traffic control devices and street name signs giving access from public streets (Avenue 52 and/or Jefferson Street) to those buildings. If on -site streets are initially constructed with only a portion of the full thickness of pavement, the applicant shall complete the pavement when directed by the City but in any case prior to final inspections of any of the final ten percent of homes within the Tract. p:\stan\cc cond of app tt 28719 014 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 LANDSCAPING 39. Landscape and irrigation plans for landscaped lots, landscape setback areas, medians, common retention basins, and park facilities shall be prepared by a licensed landscape architect. Landscape and irrigation plans shall be approved by the Community Development Department. Landscape and irrigation construction plans shall be submitted to the Public Works Department for review and approval by the City Engineer. The plans are not approved for construction until they have been approved and signed by the City Engineer, the Coachella Valley Water District, and the Riverside County Agricultural Commissioner. 40. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 41. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. 42. The applicant shall ensure that landscaping plans and utility plans are coordinated to provide visual screening of above -ground utility structures. QUALITY ASSURANCE 43. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 44. The subdivider shall arrange and bear the cost of measurement, sampling and testing not included in the City's permit inspection program but which are required by the City to provide evidence that materials and their placement comply with plans and specifications. 45. The applicant shall employ or retain California registered civil engineers, geotechnical engineers, or surveyors, as appropriate, who will provide, or have their agents provide, sufficient supervision and verification of the construction to be able to furnish and sign accurate record drawings. 000243 p:lstanlcc cond of app tt 28719 015 RESOLUTION 98- TENTATIVE TRACT MAP 28719 FEBRUARY 3, 1998 46. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all plans which were signed by the City Engineer. Each sheet of the drawings shall have the words "Record Drawings," "As -Built" or "As -Constructed" clearly marked on each sheet and be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the plan computer files previously submitted to the City to reflect the as -constructed condition. MAINTENANCE 47. The applicant shall make provisions for continuous maintenance of all required improvements. FEES AND DEPOSITS 48, The applicant shall pay all deposits and fees required by the City for plan checking and construction inspection. Deposit and fee amounts shall be those in effect when the applicant makes application for plan checking and permits. MISCELLANEOUS 49. The recreation area facilities on Lot "A" shall be installed before issuance of 30`h building permit for this Tract, with plans for facilities approved by the Community Development Department prior to issuance of first building permit for this Tract. 50. Restroom facilities shall be provided and accessible to the golf course and H.O.A. workers and gardeners during their normal working hours, as approved by the Community Development Department. 51. Final map(s) shall not be approved or recorded with lot widths of less than 60 feet until a Specific Plan amendment is approved permitting such lot widths. 52. Developer agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. 000244 p:\stan\cc cond of app tt 28719 016 CASE No. CASE MAP TENTATIVE TRACT 28719 KSL LAND CORP. ATTACHMENT UlURE C0► *A'.iai SirE Ci'in.d n l/T11r rr- 000245 NORTH SCALE: NTS ATTACHMENT 2 Planninv Commission Meetins January 1 _ . 1998 14. Commissioner Abels concurred with CommissionerKirk's statements. 15. Commissioner Woodard stated he too thou t the buildine was well designed. 16. Commissioner Seaton stated she too agr d that the design was exceptional and she supported the project. 17. Commissioner Tvler stated he too greed, but thought Condition I 1 should identify how manv additional tr s were being required. Planning Manager Christine di Iorio stated that e condition specifies one for the island and three for the employee par ng lot. Commissioner Tyler asked that it be clarified. 18. Commissioner Tyler ated that Section 3:1 l of the Environmental Impact Report did not iden which school district would be serving each project. 19. There being further questions, it was moved and seconded by Commission Tyler/Kirk to adopt Planning Commission Resolution 98-002 certifyinVe4nt itigated Negative Declaration of Environmental Impact for Site Develop Permit 97-617, subject to the Mitigation Monitoring Plan. ROLL CALL AYES: Commissioners Abels, Gardner. Kirk, Seaton, Tyler. Woodard, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 20. was moved and seconded by Commissioners Tyler/Abels to adopt Planning Conunission Resolution 98-003, approving Site Development Permit 97-617. subject to the findings and recommended conditions as amended. a. Condition #7: No building permits will be issued until the parcel map is recorded. A915 EA�A 4;-V4 9-' `' A 1- ' s, Cardner, Kirk, Seaton, Tyler. Woodard, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. C. Tentative Tract 28719; a request of KSL Land Corporation for approval and recommendation to the City Council to subdivide 15.6+ acres into 58 single family residential and miscellaneous lots in the RL (Low Density Residential) Zone on land previously subdivided by Tract 24889 and 24890-2. 0002.46 PC-13-98 9 019 Plannmg Commission Meeting Januan 13. 1998 Commissioner Gardner asked to be excused due to a possible conflict of interest and left the dias. ?. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report. a copy of which is on file in the Community Development Department. . 3. Chairman Butler asked if there were any questions of staff. Commissioner Woodard asked what Lot A would be. Staff stated it was proposed to be a pool and spa area. Commissioner Woodard stated he did not want straight streets with double loaded lots and asked if the applicant could undulate Cetrino Road. where some of the lot area could be absorbed. Commissioner Tyler commented that the curbs and gutters are installed. Senior Engineer Steve Speer explained that this tract was previously subdivided in 1989 and the developer has decided to reconfigure the lots shapes but maintain the basic street shape. 4. Commissioner Woodard asked what the lot sizes were originally. Staff stated they were to be condominium lots. Commissioner Woodard stated he thought the original tract map probably had some undulation and setback variation to create some type of interest. The Commission is now being asked to accept a straight road pattern with narrow lots in an exclusive area. Commissioner Tyler stated he agreed with Commissioner Woodard, but in this case it would be a hardship as the streets are installed. 5. City Attorney Dawn Honeywell stated this is an amended tract map which opens the tract up for any changes the Commission deems necessary. Commissioner Woodard asked how much of the improvements were installed. Senior Engineer Steve Speer stated that the curb and gutter, sewer and water are all installed. 6. Chairman Butler asked if any recommendation could be made on the size of the lots. Commissioner Woodard stated he had no problem with the size of the lots, just the straight and double loaded streets. He would suggest that Cetrino be bent in toward Lot "A" which would reduce the size of Lot "A" and add a slight curve to both sides of the street. 7. Commissioner Kirk stated he did like straight streets, but in this case the emphasis is on the rear yard and the active area is the golf course. This results in a row of garages on the street with mono articulation and uninteresting streetscapes. PC-13-98 10 000247 020 Plannim_ Commission :Meeting Januan- L. 1998 8. Commissioner Woodard asked why the angle lots could not have been done as the previous project. Mr. Chevis Hosea. KSL Land Corporation. stated they appreciated the Commission's concerns as it is not their desire to create monolithic types of neighborhoods. but in this instance they are completing another tract which requires them to deal with the impacts created by a previous builder. He went on to give a history on the lot configuration. In response to the angle lot. they are sensitive to the street scene and have concern as to how you enter a driveway. Their hope is to accomplish this by the staggering of the homes from the street scene and undulating the product perpendicular to the street. Regarding the Resolution and Conditions of Approval they do have concerns. They would like to request that in the Resolution under Item 1. the last sentence referrine to 20-foot rear yard setback be deleted. 9. Mr. Hosea stated that Condition 38 regarding the final capping on streets are not necessarily a part of this tract. needs to be clarified. Commissioner Woodard asked if there were roads that were less than perfect that need to be addressed. Senior Engineer Steve Speer stated staff was not aware of the actual condition of the road leading into this tract and they would not want to have homes built in this tract if there were dirt roads leading into the tract. The applicant's engineer stated the road is in, but does not have its final cap. Commissioners discussed the different roads leading into the tract and their condition. Senior Engineer Steve Speer stated it is a condition where KSL, the applicant does not own the land leading up to this tract. They have one access road leading in that does not have its final cap. 10. Mr. Hosea stated the capping of the streets is a part of the litigation between the City and the owners of the property. KSL has reached a settlement with the City in regard to their project. To have KSL be responsible for the capping of the street would release the others from their obligation to the City. City Attorney Dawn Honeywell stated this is a part of an ongoing litigation issue for this development. 11. Commissioner Woodard asked staff to clarify what portion of the street they are asking to have capped. Senior Engineer Steve Speer stated that some of the street improvements have been put into place, but it is important not to put residents out there with unimproved streets. Mr. Hosea stated they had no concerns about completing the on -site improvements for their portion of the tract. What their concern is that they are not required to cap that portion of the streets that does not belong to them. Mr. Hosea requested that the 10% requirement regarding the cap be specific to their tract. PC-13-98 11 000243 021 Planninu Commission \,Ieetin(, January, 13, 1998 1 Chairman Butler clarified that the streets have been paved but had not received their final cap. Staff stated this was true. Discussion followed as to who was responsible for each portion of the streets. Senior Engineer Steve Speer stated it is staff s goal to clean up the problems within this tract. As pointed out by the applicant. it is a burden for them to go beyond the boundaries of their tract to cap the streets. Bonds have been placed on the tract development and staff will need to see if they can be used for this purpose. He would remind the applicant that the verbiage in the condition is that the applicant "may" be required. If the Commission so desires. this can be eliminated. l3. Commissioner Woodard asked if legal counsel was comfortable with this proposal. City Attorney Dawn Honeywell stated that the wording of the condition does give legal counsel some flexibility to try to continue to negotiate what the different responsibilities are. The concern is that if the condition is eliminated, the City still has a responsibility to the homeowners' to see that they are not put in a situation where the streets are not completed and the Association inherits the costs of completed them. In any subdivision. _ the City would require the developer to install the streets if it was needed to service his tract. It is not the City's intent to shift the entire responsibility to KSL. it should be the responsibility of the developer that was originally required to do the improvements. She is however, hesitant to approve a revised tract that itself is viewed in complete isolation. Her preference regarding the condition is the way is it written by the Public Works Department. although if the Commission is uncomfortable with it. the Commission should be aware that avenues are being addressed to solve the problem. 14. Commissioner Tyler asked where the construction access would be. Mr. Hosea stated it would be along Avenue 52 and paving plans are in for approval. Commissioner Tyler stated he believed it was wrong to lay the burden on this developer to do what others had failed to do. 15. Chairman Butler stated he does not want to approve this tract with unimproved streets serving this tract as this might be setting a precedent that states a builder can buy a portion of a property and because the streets are not completed by a developer, another piece of property is isolated with incomplete streets and access. Yet, he is concerned about holding up this project while the courts make the determination as to whose responsibility it is to complete the streets. PC-13-98 12 000249 022 PlanninL Commission Meetin_ January 1 ,. 1998 16. Commissioner Kirk stated he agreed that KSL should not be required to pay for the default of another developer. If this were a development outside a development, they would be required to provide the access. He would suggest giving staff and the developer some flexibility regarding this access. 17. Commissioner Woodard stated that he had driven the street and in its present condition, it was workable. It was his opinion that this developer should be relieved of this burden. 18. Chairman Butler asked staff if this was acceptable. City Attorney Dawn Honeywell stated this puts the entire burden on the litigation solution. If the Commission feels this is correct, she doesn't completely object. but she would prefer to have additional options. 19. Mr. Hosea stated he questioned Condition 49. and would like the builder to be given the flexibility regarding whether or not a swimming pool would be built. City Attorney stated there may be a problem in that a pool was represented to the property owners, however, it was not a requirement of their specific plan. Therefore, the Commission has the discretion to not require it to be a swimming pool. 20. There being no further public comment. Chairman Butler closed the public comment portion of the public hearing and opened the matter for Commission discussion. 21. Commissioner Tyler stated the utility companies needed to be updated on the map. Condition #49 the first word of the second line needed to be changed to "before" instead of "by" and delete the first four words, and delete the second paragraph. City Attorney Dawn Honeywell stated this paragraph is needed to supply the maintenance workers with a restroom. 22. Commissioner Tyler suggested that the second sentence of Condition 38 be deleted. 23. Commissioner Woodard stated he agreed with the applicant's request to limit the requirements for pools by removing swimming pools from the condition with staff approval for landscaping and amenities. 24. Chairman Butler stated he was concerned about the need for maintenance workers' restrooms. Staff suggested removing the first sentence of Condition #49 allowing it to read "restroom facilities will be provided and accessible to the golf course and homeowners' association workers." PC-13-98 13 040�Q 023 Planning Commission Meeting lanuan, 13. 1998 25. There being no further discussion. it was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 98- 004. recommending to the Citv Council approval of Tentative Tract 28719. subject to the Conditions of Approval, as modified. ROLL CALL AYES: Commissioners Abels. Kirk. Seaton. Tyler. Woodard. and Chairman Butler. NOES: None. ABSENT: Commissioner Gardner. ABSTAIN: None. Commissioner Gardner rejoined the Commission. V. \ BUSINESS ITEMS -�. Sign application 97-410; a request of Wells Fargo Bank (Quality Project oordinating) for approval of a modified sign to the approved sign program for a b mini -branch located in the Albertson's Supermarket. 1. rrncipal Planner Stan Sawa informed the Commission that staff had received a rbal request to continue this item to the next Planning Commission 2. It was mo ed and seconded by Commissioners Abels/Tyler to continue this item to the Nanning Commission meeting of January 27, 1998. VII CORRESPONDENCE AND WRITTEN MATERIAL: VII. COMMISSIONER ITEMS A. Community Development Direct Jerry Herman asked who would be attending the American Planning Association' o on January 24, 1998, in Rancho Cucamonga. Commissioner Tyler, Gardner and A Is stated they would be attending. B. Community Development Director Je Herman asked that all Commissioners attending the League of California Cities C ference in Long Beach in March, turn in their forms to staff as soon as possible. C. Chairman Butler asked for a volunteer to attend thi Chamber Workshop meeting to be held January 23, 1998. Commissioner Gardners ted he would attend. D. Commissioner Abels commented that the north left t 'ane on Jefferson Street is causing people to go into Home Depot at an angle. It is s understanding that the Public Works Department is working on this. PC-13-98 14 000251 024