1998 04 07 CCing -> 13zNa City Council
Agenda
CITY COUNCIL CHAMBER
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
April 7, 1998 3:00 P.M.
a. Pledge of Allegiance Beginning Res. No.98-26
Roll Call Ord. No.316
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of March 10, March 17 & March 24, 1 998
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WRITTEN CORRESPONDENCE
1. LETTER FROM EDWARD NED" MILLIS RESIGNING FROM THE HISTORICAL PRESERVATION
COMMISSION.
BUSINESS SESSION
1 CONTINUED CONSIDERATION OF AND AUTHORIZATION OF AN AUDIT OF WASTE
MANAGEMENT OF THE DESERT PURSUANT TO THE AGREEMENT FOR THE COLLECTION,
TRANSPORTATION AND DISPOSAL OF MUNICIPAL SOLID WASTE.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF AN APPROPRIATION OF FUNDS TO COVER PERMIT FEES AND
EQUIPMENT RENTAL COSTS FOR TRAFFIC CONTROL DEVICES FOR FLANAGAN'S RUN, A
BENEFIT EVENT TO BE HELD ON MAY 17, 1998, AT FRITZ BURNS PARK. APPLICANT:
LARRY SCHEERER, LA QUINTA RESORT AND PAM GALBRAITH.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF AN APPOINTMENT TO THE CHAMBER OF COMMERCE INFORMATION
EXCHANGE COMMITTEE BI-MONTHLY WORKSHOP.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF AIRLINE SERVICES COMMITTEE REQUEST FOR FY 1998/99 FUNDING.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES CONTRACT TO DEVELOP A
MASTER PLAN AND PREPARE CONSTRUCTION DOCUMENTS FOR PROJECT 97-09, CIVIC
CENTER CAMPUS IMPROVEMENTS.
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF SPONSORSHIP OF THE LIVING FOR YOUR 90'S" SENIOR INSPIRATION
AWARDS LUNCHEON AND SELECTION OF THE LA QUINTA HONOREE.
A) MINUTE ORDER ACTION.
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QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA
NO. 1 TAX ALLOCATION REFUNDING BONDS, SERIES 1998 AND MAKING CERTAIN
DETERMINATIONS RELATING THERETO; AND 2) ADOPTION OF RESOLUTION APPROVING
THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA
REDEVELOPMENT PROJECT AREA NO.2, TAX ALLOCATION REFUNDING BONDS, ISSUE OF
1998 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO.
A) RESOLUTION ACTION 2).
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED APRIL 7, 1998.
2. DENIAL OF CLAIM FOR DAMAGES FILED BY CAROLYN K. STEINKE, DATE OF LOSS,
11119/96.
3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR TO
ATTEND THE CALIFORNIA ASSOCIATION OF RECREATION AND PARK DISTRICTS ANNUAL
CONFERENCE IN SOUTH LAKE TAHOE, APRIL 24-26, 1998.
4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR MEMBERS OF THE CULTURAL COMMISSION
TO ATTEND THE CALIFORNIA ASSOCIATION OF LOCAL ARTS ASSOCIATIONS' ANNUAL
CONFERENCE IN LOS ANGELES ON MAY 1-3, 1998, AND THE AMERICANS FOR THE ARTS
CONFERENCE IN DENVER, COLORADO ON JUNE 6-9, 1998.
5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE CITY CLERK TO ATTEND THE CITY
CLERK'S ASSOCIATION OF CALIFORNIA ANNUAL CONFERENCE IN NEWPORT BEACH, APRIL
22-24, 1998.
6. APPROVAL OF OVERNIGHT TRAVEL FOR TWO MEMBERS OF THE ART IN PUBLIC PLACES
COMMISSION TO ATTEND THE SEATTLE ARTS COMMISSION'S PUBLIC ART 101
CONFERENCE IN SEATTLE, WASHINGTON, MAY 6-8,1998 AND TWO DIFFERENT MEMBERS
TO ATTEND THE AMERICAN FOR THE ARTS 1998 ANNUAL CONFERENCE IN DENVER
COLORADO, JUNE 6-9, 1998.
7. APPROVAL OF REQUEST BY THE EAST VALLEY YOUTH ACCOUNTABILITY BOARD TO
UTILIZE CIVIC CENTER CONFERENCE ROOMS FOR PANEL MEETINGS, FIRST TUESDAY OF
EACH MONTH, 5:00 PM TO 8:00 PM.
8. APPROVAL OF PARC LA QUINTA SETTLEMENT AGREEMENT.
9. ACCEPTANCE OF IMPROVEMENTS TO THE PM-i 0 STREET IMPROVEMENTS, PROJECT AREA
INCLUDING CALLE TAMPICO SIDEWALK IMPROVEMENTS, PROJECT NO.97-01 AND 97-04.
10. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 28341-2, KSL LAND CORPORATION.
000003
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SPECIFICATIONS, AND ESTIMATES FOR THE CONSTRUCTION OF CITY ENTRANCE
MONUMENTS.
12. AWARD A CONTRACT FOR CONSTRUCTION OF EISENHOWER DRIVE MEDIAN LANDSCAPE
IMPROVEMENTS, PROJECT NO.98-01.
STUDY SESSION None
REPORTS AND INFORMATIONAL ITEMS
A. HUMAN SERVICES COMMISSION MINUTES OF FEBRUARY 18, 1998
B. CVAG COMMITTEE REPORTS
C. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE ADOLPH)
0. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
E. C. V. MOUNTAINS CONSERVANCY SNIFF)
F. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
I. PALM SPRINGS REGIONAL AIRPORT COMMISSION QUARTERLY REPORT
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
L. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK
1. REPORT ON UPCOMING EVENTS
2. REPORT REGARDING DEDICATIONS
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR
1. DEPARTMENT REPORT FOR THE MONTH OF MARCH, 1998
F. COMMUNITY SERVICES DIRECTOR NONE
G. FINANCE DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR
1. DEPARTMENT REPORT FOR THE MONTH OF MARCH, 1998
I. POLICE CHIEF NONE
J. BATTALION CHIEF- NONE 000004
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1. DISCUSSION OF BOULEVARD MEDIANS. PERKINS
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
Presentation of Truman Elementarv School Art Awards.
PUBLIC HEARINGS
1. SPECIFIC PLAN 96-088, AMENDMENT #1 AND SITE DEVELOPMENT PERMIT 96-090,
AMENDMENT #1 TO ALLOW AN INCREASE IN THE APPROVED FLOOR AREA FOR A SELF-
STORAGE FACILITY, FROM APPROXIMATELY 67,000 SQ. FT. TO 91,000 SQ. FT. AND
MINOR ARCHITECTURAL MATERIAL AND COLOR CHANGES FOR SAID FACILITY AND
PARCEL 1, FOR MOBIL OIL/LAPIS ENERGY.
Al RESOLUTION ACTION.
2. ZONING CODE AMENDMENT 97-058 TO CONSIDER MISCELLANEOUS AMENDMENTS TO
TITLE 9 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE.
NOTE: TO BE CONTINUED.
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ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of April 7, 1998 was posted on the outside entry to the
Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's 78 630 Highway 111, on Friday, April 3, 1998.
DAT 3, 1998
AU JUHOLA City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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WRITTEN CORRESPONDENCE:
DWARD MILLIS
53-960 AV?NIDA HERRERA LA QUINTA CA 92253 760)771-2760
March29, 1998
City of La Quinta
Historical Preservation Committee
78-495 Calle Tampico
La Quinta, CA 92253
Attention Leslie Mauriquand
I regret to inforrn the Commission that I must tender my resignation as a Commissioner and
Chairrnan of the Committee.
My decision is the result of a great deal of thought and several factors at work in my personal
life at this time.
* My part time employment at the Automobile Club has reached a level of thirty hours
per week.
* Our developing Internet business is making greater and greater demands on my time
We have too much invested in the business in time and money to give it less than our
full and complete attention. It has required that I work almost every evening and
Saturdays installing new clients. At least five nights each week I must work late in
the office doing the administrative tasks necessary to keep the business growing The
nature of the business requires that I be on call seven days per week and twenty four
hours per day to maintain the equipment necessary' for operations.
These demands make it impossible for me to give the time necessary to properly fulfill the duties
of a Commissioner and the Commission Chair.
I have truly enjoyed working with the Corn mission and City Staff on this very important program
for the City
I wish the Commissioners and Staff my very best for the work that lies ahead of you.
Re?lly
BA
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TO: MAYOR AND CITY COUNCIL
FROM: SAUNDRA L. JUHOLA, CITY CLER??
DATE: APRIL 7, 1 998 y
SUBJECT: RESIGNATION OF NED MILLIS
Staff is planning to begin recruitment during April for terms scheduled to expire on
June 30, 1 998 on all boards/commissions not currently under consideration for
reorganization by the City Council.
Therefore, the position held by Ned Millis on the Historical Preservation Commission
which is scheduled to expire June 30, 2000 will be recruited at the same time. His
is that of a lay person."
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7,1998
CONSENT CALENDAR:
iIEMJini STUDY SESSION:
Continued consideration of and authorization to conduct PUBLIC HEARING:
an audit of Waste Management of the Desert pursuant
to the Agreement for Collection, Transportation, and
Disposal of Municipal Solid Waste
RECOMMENDATION:
That the City not proceed with a separate, full financial review audit) of Waste
Management of the Desert's WMD) financial records.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
As previously presented on February 3, 1998, and March 17, 1998, staff requested
information from WMD which would provide the necessary information without the need
of an audit. A meeting was held on February 12,1998, with representatives of WMD to
review the issues presented to the City Council on February 3, 1998. Upon conclusion of
this meeting, all points that were agreed upon at the February 12th meeting were
memorialized in a lefter sent to WMD.
This maffer was again before the Council on March 17,198, at which time Council directed
WMD to respond to the March 1 1th letter by March 31,1998, and continue the matter to
Council's meeting of April 7th for discussion.
Waste Management provided the information requested to staff on March 31st Staff has
reviewed the information and determined it to be complete. Should Council wish to review
the information, it is located in the Community Development Department Director's office.
000009
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The options available to the City Council are as follows:
1. Concur with staff's recommendation; or
2. Provide st if with direction.
J?rr?H& an
ommunity Development Director
CCJH.waste
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r
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998
CONSENT CALENDAR:
STUDY SESSION:
Consideration of an appropriation to cover costs of PUBLIC HEARING:
permit fees and equipment rental for traffic control
devises for Flanagan's Run, a benefit event to be held on
May 1 7, 1 998. Applicant: Larry Scheerer, La Quinta
Resort and Pam Gaibraith.
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The applicants are asking the City to pay the $100.00 Temporary Use Permit filing fee
and Public Works Department permit $100.00) and equipment rental fees unknown
at this time) for required traffic control devises.
If the City Council deemed it appropriate, funds could be used from the Special Project
Contingency account 101-101-663-000) which has an unencumbered balance of
$2,021.50.
BACKGROUND AND OVERVIEW:
The applicants have applied for a Temporary Use Permit to hold a running event which
would start and finish at Fritz Burns Park. The route would travel up Avenida
Bermudas and into the off-road trails south of the Cove and return to the Fritz Burns
Park Attachment 1). This permit is currently being processed. The event is a fund
raiser for Tom Flanagan, a Desert Cities Track Club member who recently contracted
cancer. Therefore, the applicant's have requested that all permit filing and equipment
rental fees for required traffic control devises be paid by the City Attachment 2). The
Temporary Use Permit processing fee is $100.00. The Public Works Department
permit fee is $100.00 with the equipment fee yet to be determined. The La Quinta
Chamber 511 OK run held in November, 1 997, had a combined Public Works processing
fee and equipment rental fee of $653.00. The Temporary Use Permit fee of $100 was
waived pursuant to Code Section 9.260.010.c because the Chamber is a non-profit
organizationOne and four tenths miles of the course is on City streets, whereas, the
Chamber run had approximately twice the distance on City streets.
000011
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the costs of permit fees and equipment for the needed traffic control devises, such as
traffic barricades, No Parking" signs, cones, and other safety measures.
The City Council can appropriate funds estimated to be under $753.00 from the
Special Project Contingency Fund to cover this cost. Otherwise, the applicants will
need to pay this fee in order to hold the event.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Approve the request to appropriate funds not to exceed $753.00 to cover the
costs of permit fees and equipment rental costs for traffic control devises.
2. Deny the request to cover the costs of permit fees and equipment rental for
traffic control devises.
3. Provide staff with direction.
rry H?r< an, Community Development Director
Attachments:
1. Race route map
2. Letter from applicant received March 2, 1 998
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BUSINESS SESSION: 3
COUNCILIRDA MEETING DATE: April 7,1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of an appointment to the Chamber of PUBUC HEARING:
Commerce Information Exchange Committee Bi-
Monthly Workshops
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS: None.
BACKGROUND AND OVERVIEW:
In December 1996, the City Council decided to rotate the Council representative to the
Committee after every three meetings. Council Members Henderson and Adolph have
served on the Committee and have attended three meetings each. Therefore, a new
member needs to be selected. The other Committee members attending are: Rich Butler,
Planning Commission Chairman, Jerry Herman, Community Development Director, and
Mark Weiss, Assistant City Manager.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Appoint a different Council Member as a representative to the Chamber of
Commerce Workshop Information Exchange Committee.
2. Do not appoint a Council Member representative.
3. Reappoint Council Member Adolph as the representative
4. Continue this item for further reconsideration.
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Airline Services Committee PUBLIC HEARING:
Request for Funding
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The Airline Services Committee has requested that the City budget $20,000 in the
City's Fiscal Year 1 998-99 Budget.
BACKGROUND AND OVERVIEW:
The Airline Services Committee was established by the Joint Powers Authority JPA)
of the Palm Springs Desert Resorts Convention and Visitors Bureau in 1 993 and the
City of La Quinta contributed $3,000 toward its formation. Beginning in 1994, the
City has contributed $20,000 annually for the Airline Services Committee up to and
including Fiscal Year 1997-98.
The City received the attached letter from the Airline Services Committee requesting
that the City again budget $20,000 in the Fiscal Year 1 998-1 999 Budget to aid the
marketing efforts conducted by the Airline Service Committee Attachment No. 1).
The Airline Service Committee's Director of Airline Development, Nancy Doria, has
also provided additional support material for the Council's use Attachment No.2).
Ms. Doria indicated to staff that she will be in attendance at the April 7, 1998 City
Council meeting to answer any questions or provide any additional information.
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Options available to the City Council include:
1. Authorize staff to include $20,000 or some alternate amount) in the Fiscal
Year 1 998-99 Budget for the Airline Service Committee; or
2. Do not authorize staff to include funds for the Airline Service Committee in the
Fiscal Year 1 998-99 Budget; or
3. Provide staff with alternative direction.
Mark Weiss, Assistant ty Manager
Attachments:
1. March 20, 1 998 Letter from Airline Service Committee
2. April 1, 1998 Letter from Airline Services Committee
CCSTFFAIRLINECOMMO4-O7-98?wpd
2
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE: Consideration of Award of a STUDY SESSION:
Professional Services Contract to Develop a Master
Plan and Prepare Construction Documents for Project PUBLIC HEARING:
97-09, Civic Center Campus Improvements
RECOMMENDATION:
* Award a Professional Services Agreement to the firm of T.K.D. Associates, Inc.
in an amount not-to-exceed $85,000 to develop a master plan and prepare
construction documents for project 97-09, Civic Center Campus Improvements
* Consideration to include a Community Garden' area within the scope of
improvements to be developed within the Civic Center Campus
FISCAL IMPLICATIONS:
This project Civic Center Campus Improvements, Phase I) is identified and budgeted
for in the Fiscal Year 1997/98 Capital Improvement plan as follows:
ACCOUNTNO. FUND AMOUNT
225-000-443-342 Infrastructure $183,250
310-000-491-000 Finance Authority/Bond Proceeds $578.358
TOTAL $761,608
As demonstrated in the previous table, sufficient funding is in place to support the
recommendation contained in this report.
BACKGROUND AND OVERVIEW:
Currently there exists an undeveloped 5-acre area between the Civic Center and the
Senior Center bordered to the south by Avenida La Fonda. This area was originally
graded with the site grading for the construction of the Civic Center in 1992/1993.
An overall site plan was developed by TKD Associates, Inc. as part of the design of
the Civic Center in 1990191. However, only conceptual ideas were visited at that
time for the purpose of developing a fine grading plan for the overall campus site.
The original intent for this area was to develop it for future multiple uses as a plaza,
F\?VVDEPT\CCUNCIL\1 8\?8O4O7f.?pd 000026
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In addition to the development of the plaza, future parking lot expansions would be
required to support the plaza development. The future plan called for expansion of
the existing parking lot along Calle Tampico and completion of the parking lot south
of the Civic Center along Avenida La Fonda.
During the City Council meeting of March 18, 1997, the Council acknowledged the
need for professional design services and authorized staff to seek proposals from
qualified consultants to prepare a master plan and construction documents for Phase
I of this project. Subsequently, a call for statements of qualifications was issued and
fourteen consultants responded. Of the fourteen consultants who responded with a
statement of qualifications staff short-listed" ten consultants.
On January 20, 1998, staff issued a Request for Proposals" to the following ten
consultants:
Community Works Design Group, Riverside, CA
Studio E Architects, San Diego, CA
David Evans and Associates, Ontario, CA
T.K.D. Associates, Inc., Palm Springs, CA
CNC Engineering Company, Cathedral City, CA
Purkiss Rose RSI, Fullerton, CA
Heimberger Hirsch & Associates, Inc., Fullerton, CA
Design Workshop, Tempe, AZ
RHA Landscape Architects Planner, Inc., Riverside, CA
Ronald Gregory Associates, Inc., Palm Desert, CA
Proposals were received on February 17, 1998. Consultants who submitted
proposals were:
1. Community Works Design Group, Riverside, CA
2. David Evans and Associates, Ontario, CA
3. T.K.D Associates, Inc., Palm Springs, CA
4. Purkiss Rose RSI, Fullerton, CA
FINDINGS AND ALTERNATIVES:
The consultant selection committee reviewed all proposals received and then
interviewed all four consultants. TKD Associates, Inc. was the majority choice as the
most qualified. Staff then entered into contract negotiations and prepared the
Professional Services Agreement for City Council Consideration.
OOOO2?
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Prior to the selection of a design consultant, staff was approached by a non-profit
organization Attachment 1) requesting to include a designated community garden
area within the Civic Center Campus Improvements project scope of development.
Staff feels this item is a City Council discretionary item and is requesting direction
from Council before proceeding.
Alternatives for the City Council to consider.
1. Award a Professional Services Agreement to the firm of T.K.D. Associates, Inc.
in an amount not-to-exceed of $85,000 to develop a master plan and prepare
construction documents for project 97-09, Civic Center Campus Improvement.
2. Do not award a Professional Services Agreement to the firm of T.K.D.
Associates, Inc.
3. Provide staff with direction regarding a Community Garden' within the scope
of work for Civic Center Campus Improvements.
4. Provide staff with alternative direction.
Chris A. Vo?
Public Works Director/City Engineer
JMFIas
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AGENDA CATEGORY:
OF
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Consideration of Sponsorship of the Living For Your
90's" Senior Inspiration Awards Luncheon and Selection
of the La Quinta Honoree
RECOMMENDATION:
Approve the sponsorship of $400 for the Living for Your 90's" Senior Inspiration Awards
Luncheon and select the City of La Quinta recipient.
FISCAL IMPLICATIONS:
The $400 sponsorship is the total cost for one table, and contribution towards the
awards. Funds have been budgeted and will be expended from the Special Project
Contingency Fund 101-101-663-000).
BACKGROUND AND OVERVIEW:
On March 1 8, 1 998, the City of La Quinta received notification from Supervisor Roy
Wilson, of the fifth Living For Your 90's" Senior Inspiration Awards Luncheon
Attachment 1). The City of La Quinta has participated in this program since its inception
in 1992.
The Living for Your 90's" Senior Inspiration Award provides an opportunity to recognize
and honor outstanding seniors throughout the Coachella Valley who inspire us all with
their community involvement and active lifestyle, and thereby serve as role models to
younger seniors.
The City Council is asked to select one outstanding senior recipient who meets the
following criteria: The honoree should be at least 75 years old, reside in the City of La
Quinta, been involved in community affairs for a lengthy period of time, and personify a
healthy, active, and contributing attitude and lifestyle.
Staff has provided for your consideration, two candidates who meet the criteria for the
award. A brief synopsis for each candidate is attached Attachment 2).
000057
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ing -> 13zN:aIn previous years, organizers of the event requested the City of purchase at least one
table for the event, and contribute $50 towards the award presented to the honoree. For
this years event, the City has been requested $250 for one table, and $150 towards the
awards.
The Living for Your 90?s" Senior Inspiration Awards Luncheon will be held on Thursday,
May 28, 1 998 in the Celebrity Room" at the Westin Mission Hills.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the sponsorship of $400 for one table and contribution towards
awards, and select the recipient of the 1 998 Living for Your 90's" Senior
Inspiration Award;
2. Deny authorization to participate in the program.
Attachments: Attachment 1 Letter from Supervisor Roy Wilson, 41h District
Attachment 2 Candidate Synopsis
0(3)2
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BUSINESS SESSION: 7
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of 1) Adoption of Resolution
approving the issuance by the La Quinta PUBLIC HEARING:
Redevelopment Agency of its La Quinta
Redevelopment Project Area No.1 Tax
Allocation Refunding Bonds, Series 1 998
and making certain determinations relating
thereto; and 2) Adoption of Resolution
approving the issuance by the La Quinta
Redevelopment Agency of its La Quinta
Redevelopment Project Area No.2,
Tax Allocation refunding bonds, issue
of 1 998 and making certain determinations
relating thereto
RECOMMENDATION:
Approve the attached resolutions and authorize the Mayor and City Manager to
execute the documents and certificates necessary to assist the Redevelopment Agency
in the issuance of these bonds.
FISCAL IMPACT:
None. The bond refunding will not result in the expenditure of City funds.
BACKGROUND AND OVERVIEW:
In January 1 998 the City Council received a report on the status of the City and
Redevelopment Agency revenues. As part of that presentation, staff reviewed a
proposal to refund the 1 991 Project No.1 Tax Allocation Bonds and the 1 992 Project
No.2 Tax Allocation Bonds. The purpose, to take advantage of current lower tax
exempt bond interest rates and generate new money that the Agency could invest in
additional redevelopment and economic development initiatives. The City Council,
acting as the Redevelopment Agency Board, subsequently directed staff to proceed to
refund the bonds. The bond refunding team anticipates that the Project No. 1
refunding bonds will generate approximately $6.52 million in new money, and the
Project No.2 refunding bonds will generate approximately $1.7 million in new money.
000062
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ing -> 13zN?a The attached resolutions approve the issuance, by the Redevelopment Agency, of up
to $16,000,000 of Project No.1, and up to $8,000,000 in Project No.2, refunding
bonds. Further, it authorizes the Mayor and City Manager to execute the necessary
documents. Section 33640 of the California Community Redevelopment Law provides
that a Redevelopment Agency may issue bonds, or refunding bonds, subject to the
approval of the legislative body. The attached resolutions provide the City Council's
approval pursuant to this statute.
FINDINGS AND ALTERNATIVES:
Alternatives to the recommended action are:
1. Approve the issuance of refunding bonds for both Project Area No. 1
$16,000,000) and Project No. #2 $8,000,000) by the La Quinta
Redevelopment Agency;
2. po not approve the issuance of refunding the bonds.
/4/
A! /'??/A?
I? Il I"??''??
/7 Jo?n Falconer
irector of Finance
Attachments: Resolutions
000063
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ing -> 13zNJa AGENDA CATEGORY.
BUSINESS SESSION
COUNCILIRDA MEETING DATE: APRIL 7, 1998
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demaud Register Dated April 7, 1998 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated April 7, 1998
BACKGRQUND:
Prepaid Warrants:
32483 32488 1,490.44
32489 32503? 9,994.04
32504 32506 3,501.87
32507 32510 3,083.55
32511 32512 15,945.00
32513 32519 8,826.86
Wire Transfers 242,761.09
PIR 793 867 77,762.06
PIR Tax Transfers? 22,255.15 CITY DEMANDS $890,323.35
Payable Warrants:
32520 32671 529,714.34 RDA DEMANDS 25,011.05
$915,334.40 $915,334.40
FISCAL IMPLJCAJIQNS:
Demand of' Cash City $890,323.35
4fyLHL Qt.$??<
01111 1 I?aIconer, Finance Director
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iIAAin1,JP?iiUUIhlTfii
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Denial of Claim for Damages Filed
by Carolyn K. Steinke, Date of Loss PUBLIC HEARING:
November 1 9, 1 996
RECOMMENDATION:
Deny the Claim for Damages filed by Carolyn K. Steinke, date of loss November 1 9,
1996.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Carolyn K. Steinke, date of loss
November 1 9, 1 996, was forwarded to Coachella Valley Joint Powers Insurance
Authority CVJPIA), as indicated in Attachment 2, the CVJPIA recommends that the
City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are;
1. Reject the claim as recommended by the CVJPIA;
Acc?
000110
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AGENDA CATEGORY:
4OF BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
PUBLIC HEARING:
Authorization for Overnight Travel for the Director of
Community Services to attend the California Association
of Recreation and Park Districts Annual Conference in
South Lake Tahoe, April 24-26 1 998
RECOMMENDATION:
Approve the authorization for overnight travel for the Community Service Director to
attend the California Association of Recreation and Park Districts Annual Conference
Attachment 1).
FISCAL IMPLICATIONS:
The costs associated with attending the conference will be funded through the
Community Services Department Travel and Training Fund, Account #101-251-637-
000. The breakdown of estimated expenditures for this conference are as follows:
Registration: $ 75.00
Meals: $100.00
Lodging: $176.00
Transportation: $221 00
Total: $572.00
BACKGROUND AND OVERVIEW:
The California Association of Recreation and Park Districts Conference offers many
sessions geared to leisure and community services directors. The sessions offered in
Innovative Programs, Demographics Impact, Liability Claims, Public Relations and
Revenue Generation are pertinent to City services Attachment 1).
000140
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The alternatives available to the City Council are:
1. Approve the authorization for overnight travel for the Community Services
Director to attend the California Association of Recreation and Park Districts
Annual Conference;
2. Deny the authorization for overnight travel.
Dodie Horvitz, Co nity Services Director
Attachments: Attachment 1 Conference Agenda
000141
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AGENDA CATEGORY:
CP?OF
BUSINESS SESSION:
COUNCIL?RDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC HEARING:
Authorization for Overnight Travel for Members of the
Cultural Commission to Attend the California Association
of Local Arts Associations' Annual Conference in Los
Angeles, California on May 1-3, 1998, and the Americans
for the Arts Conference in Denver, Colorado on June 6-9, 1 998
RECOMMENDATION:
Approve authorization for overnight travel for two Cultural Commissioners to attend
the California Association of Local Arts Association CALAA) Conference in Los
Angeles, California, and two Cultural Commissioners to attend the Americans For the
Arts AFA) Conference in Denver, Colorado.
FISCAL IMPACT:
The City has budgeted $1 200 for two Commissioners to attend the CALAA
Conference and $2,000 for two Commissioners to attend the AFA Conference, for
a total of $3,200. Funds are appropriated in the Community Services Department in
Travel, Training & Meetings 1 01-251-637-000).
BACKGROUND AND OVERVIEW:
The CALAA Conference will be held in Los Angeles, California on May 1-3, 1998 at
the Biltmore Hotel Attachment No.1). The AFA Conference will be held in Denver,
Colorado on June 6-9, 1998 Attachment No.2).
Projected costs for the conferences are listed in the table on the following page.
Funds are budgeted to send two Commissioners to each conference. Savings are
realized by not attending the pre-conference, and by sharing rooms, driving one car to
Los Angeles, and attending only three days of the AFA Conference.
00014G
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Registration $248 $700
$129 for 1st member) $375 for 1st member)
$119 for additional member) $325 for additional member)
Hotel $498 Plus tax) $330 Plus tax)
$249 x 2 nights) $1 lOx 3)
Travel $95 RT mileage LO to LA $606 + $54 $660
300 x 32) $303 RT PS to Denver)
$27 x 2 for shuttle)
Food $200 $300
$50/day x 2 days x 2) $50/day x 3 days x 2)
ESTIMATED
TOTAL COST $1,041 For 2) $ 1,990 For 2)
FOR 2)
FINDINGS AND ALTERNATIVES:
The options available to the Commission include:
Approve authorization for overnight travel for two Cultural Commissioners to attend
each conference CALAA &AFA); or
2. Do not authorize overnight travel for the CALAA/AFA Conferences; or
3. Provide staff with alternative direction.
&(?* j;tervices
Dodie Horvitz, Commun Director
Attachments Attachment 1 CALAA Conference Information
Attachment 2 Americans For the Arts Conference Information
C: \MyData\CRIS?AL\CC. 006 wpd OO()147
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AGENDA CATEGORY:
April 7, 1 998 BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR: S
ITEM TITLE:
STUDY SESSION:
Approval of Overnight Travel for the City Clerk
to Attend the City Clerk's Association of PUBLIC HEARING:
California 25th Annual Conference in Newport
Beach, April 22?24, 1 998
RECOMMENDATION:
That the request for overnight travel for the City Clerk to attend the City Clerk's
Association of California 25th Annual Conference in Newport Beach be approved.
FISCAL IMPLICATIONS:
Estimated Costs: $760
Funds are budgeted in Account 101-201-637-000
BACKGROUND AND OVERVIEW:
The Annual Institute of the City Clerk's Association of California provides an
opportunity to participate in a variety of workshops addressing changing technology,
changes in the Political Reform Act, changes in election law, as well as an excellent
opportunity for networking with other City Clerks. A copy of the program is attached.
FINDINGS AND ALTERNATIVES:
1. Approve overnight travel for the City Clerk to attend the City Clerk's
Association of California 25th Annual Conference.
SAUNDRA L JUHOLA, City Clerk
City of La Quinta, California
000100
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April 7,1998 BUSINESS SESSION:
COUNCIL?DA MEETING DATE:
CONSENT CALENDAR:
vao?overnight travel for two members of the Art STUDY SESSION:
in Public Places Commission to attend the Seattle Arts
Commission's Public Art 101 Conference in Seattle, PUBLIC HEARING:
Washington, May 6-8,1998, and two different members
to attend the American for the Arts 1998 Annual
Convention in Denver, Colorado, June 6-9,1998
RECOMMENDATION:
Approve the overnight travel request for the four members of the Art in Public Places
Commission to attend the two different conferences.
FISCAL IMPLICATIONS:
The Fiscal Year 1997/98 Budget allocated $5,000 for members of the Art in Public Places
Commission to attend conferences. The cost of each conference is highlighted as well as
the subjects that would be of importance to the Commissioners. Attendance at the
conference is estimated to be as follows:
PUBLIC ART 101 AMERICAN FOR THE ARTS
Seattle Denver
Registration $400 $375
Dates Conference May 6 May 8 Conference June 6-9
Flight $209.60 $312 21
Hotel Arriving on 5th Leaving on 8th Arriving on 5th Leaving on 9th
3 days $90/day $270 4 days $1 10/day $440
Food 3 days $50/day $150 4 days $50/day $200
TOTAL $400 00 $375 00
COSTS 209.60 312.21
270.00 440.00
150.00 200.00
1 person $1029.00 1 person $1327?21
2 persons $2058?00 2 persons $2854.42
CCJR.oIo 000163
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ing -> 13zNaConference 1. H?wtoB?iIdaPu?cArt t tiDn??tfendsinp?bIlc ari
Day I Pr?ra?? Qveivi?w?of 2. Get em giving: the new arts patron.
Pubii?Ait?rogra? in u?s. 3 A $tate Qf the arts??rt.
2. a;?? the public noceg?
Pe?pectwe? 5. More than the sum: the
3. integ?ing?Public Art into commercial and not-for-profit
8i?Ikcom?ities arts partnership.
Neighbb?ddd?s? 6 jh?arts and?the public
T?anspo?flation S?ems, p?pQ Se. a port by the;
a? Buildings anel A?i?ricah?S;s;eji?ibJ;y;
Di?cussion. 7. Making aesthetic judgments in
the information age.
5. The cable in the classroom art
education.
9. Alliances in arts education
Day 2 1. Case $tudie?C?ommunity 1? TrabspCrtation an?
infrast?ctijre publi? art
2. United arts Funds the basics.
3. Finding common ground ethics
proiectfrom?idea to reality for community leaders
2 Nuts and Bofts:?Budg;ets, 4. Arts and healing
contra ct?, and:insurance. 5. Ru rat udio an innovative
3. Getting the Word Out Public co?Timunity buikiing pr?ect
eduoab?n?an? outrea?h? 6. The winning techniques: United
Arts Funds.
7. Making a case for arts education.
Day 3 1 Building and?aiintaining a 1. Hb? to; corn; munica; tethe; value of
public art colte?ion. public art.
2. What is? portable Wofks 2. Arts and conflict resolution.
collection and why have 3. Art and early childhood
it? development.
3 Acquinng;art, maintaining it 4 Developing diversity in the
and rer?oving it from your workplace.
collection. 5. Public a?tfro Fm; the; outside baking
4. Visua? Artists Ri?hts A? in.
6. Art as an aid for personal problem
solving.
7. The board-staff relationship.
8. New mechanisms for supporting
the individual artist.
These funds are budgeted in the Travel and Meetings Account for the Community
Development Department 101-401-637-000).
000169
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ing -> 13zNaBACKGROUND AND OVERVIEW:
This is the first time the Art in Pubjic Places Commission has attended a conference since
1987. As both conferences offer a variety of information that would be beneficial to the
Commission, the Commission is requesting permission for two different members to attend
each conference. Subjects of particular interest to the Commission are highlighted.
FINDINGS AND ALTERNATIVES:
1. Approve the request for four members of the Art in Public Places Commission to
attend the two Conferences.
2. Deny the request.
\??__
Jerr?y#Ierman?
Qd?n munity Development Director
Attachments:
1. Conference material.
oo()1?o
CCJH.O?O
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BUSINESS SESSION:
COUNCILfltDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Approval of a Request by the East Valley Youth PUBLIC HEARING:
Accountability Board to Utilize Civic Center
Conference Rooms for Panel Meetings, first
Tuesday of each month, 5:00 p.m. to 8:00 p.m.
RECOMMENDATION:
Approve the request of the East Valley Youth Accountability Board.
FISCAL IMPLICATIONS:
None. The Civic Center is staffed the first Tuesday of each month. Therefore,
additional staffing is not required.
BACKGROUND AND OVERVIEW:
The East Valley Youth Accountability Board has requested that two Civic Center
conference rooms be made available the first Tuesday of each month 5:00 p.m. to
8:00 p.m. for two separate panel meetings. The request of the East Valley Youth
Accountability Board meets all the requirements of the facility use as contained in the
City's Guidelines Attachment 1), and since it is a governmental agency Riverside
County Probation Department) is exempt from submitting a deposit and insurance
certificate.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Council are:
1. Approve the request of the East Valley Youth Accountability Board;
2. Deny the request of the East Valley Youth Accountability Board.
000176
Tom
Director of Building & Safety
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Approval of Parc La Quinta Settlement PUBLIC HEARING:
Agreement
RECOMMENDATION:
Approve the Parc La Quinta Settlement Agreement.
FISCAL IMPLICATIONS:
The bonding company for the Parc La Quinta development has issued a check for
$157,000 payable to the City for the undergrounding of the electric associated with
the development.
BACKGROUND AND OVERVIEW:
The attached settlement agreement is consistent with previous discussions of the City
Council in relation to the Parc La Quinta matter. The City is currently holding a check
from the bonding company for $1 57,000 pending approval of this settlement
agreement) toward Parc La Quinta's development cost of undergrounding the electric
for the project. As noted in the attached cover letter, special legal counsel Rutan &
Tucker) has asked that the City Manager be authorized to sign this agreement and
that Rutan & Tucker be authorized to file a Request fof Dismissal.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the settlement agreement for Parc La Quinta and authorize the City
Manager to sign same, and authorize Rutan & Tucker to file a Request for
Dismissal of action; or
2. Provide alternative direction to staff.
Dawn C. Honeywell, City Attorney 000181
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE: Acceptance of Improvements to the PM- STUDY SESSION:
10 Street Improvements Project Area Including Calle
Tampico Sidewalk Improvements, Project No 97-01 PUBLICHEARING:
and 97-04
RECOMMENDATION:
* Accept Project No.97-01/97-04, PM-b Street Improvements Project Area
including Calle Tampico Sidewalk Improvements as 100% complete, as of
January 2,1998;
* Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
* Authorize staff to release retention in the amount of $78,774.95, 35 days after
recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
Adequate funds are available Account No.401-633-609-553) in this project to pay
the final invoice, close out the construction portion of this project, cover the Early
Completion lncentive? earned for early delivery of the project, and to pay the retention
withheld. Funding and sources currently available for this project are as follows:
Fund Sources assigned to this oroject) Account No. Amount
Community Development Bock Grant 401-000-493-000 $197,491.00
CMAQ/ISTEA Funding 401-000-493-000 $410,000.00
General Fund 401-000-493-000 $ 70,000.00
Financing Authority 401-000-493-000 $143,392.00
SB 821 Funds 401-000-493-000 $ 25,000.00
City Infrastructure Fund 401-000-493-000 $51.780.00
Total: $897,663.00
Less Prior Expenditures: $ 736?237.39
Remaining Available Funding: $161,425.61
OOOI?3
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ing -> 13zNaBACKGROUND AND OVERVIEW:
During the August 5, 1997 City Council meeting, the City Council awarded Contract
No. 9701 and 9704, PM-b Street Improvements Project Area, including Calle
Tampico Sidewalk Improvements, to Riverside Construction Company in the amount
of $720,375.00.
The project's construction effort is now deemed to be 100% complete and is in
compliance with the plans and specifications. Prior to filing the?Notice of Completion,
staff must receive authorization from the City Council to approve this project as
100% complete and authorize the City Clerk to file a Notice of Completion.
Based upon the stipulated 1 20 consecutive day length of construction, and 30 day
time extension for rain delays and additional work, all contract work was completed
one month ahead of schedule. Therefore, in accordance with Section 1400 General
Conditions, paragraph 6.5.a. Early Completion Incentive", the Contractor is entitled
to $500.00 per day for 20 working days, resulting in the award of an additional
$10,000.00 to the retention amount. A final accounting of this Contract is as
follows:
Original Bid $720,375.00
Change Orders 1 through 8) $82,282.00
SUBTOTAL: $802,657.00
Ouantity Vanation: $4,314.22
TOTAL: $806,971.22
Amount Paid to Date $664,981 14)
Outstanding Progress Pmt. $63,215.13
10% Retention $78,774.95
Early Completion Incentive $10,000.00
RETENTION TO BE RELEASED: $88,774.95
Of the eight Contract Change Orders issued, Change Orders 4, 5, and 6 were issued
for work activity outside the original project limits. This work activity included the
following:
Contract Change Order 4:
Additional meandering sidewalk along the south-side of Calle Tampico;
Contract Change Order 5:
Realignment and reconstruction of the island curb to the Plaza La Quinta
Shopping Center; and
000194
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Miscellaneous grading along the shoulders on various streets throughout the
City.
City staff chose to include these work activities within the Riverside Construction
Company's Contract for PM-b Street Improvements due to the minimal nature of the
work activity and to get the best price through economies of scale. It should be
noted that the total amount paid $19,223.42) to the Contractor for these work
activities were charged against the appropriate project account and not against the
PM-b Improvement account.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Accept Project No.97-01 and 97-04, PM-b Street Improvements Project Area
including Calle Tampico Sidewalk Improvements as 100% complete, as of
January 2,1998;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $78,774.95, 35 days after
recordation of the Notice of Completion.
2. Provide alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
CAV/nn
ooo19J?* Mt?3
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BUSINESS SESSION:
COUNCIL?DA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE: Adopt a Resolution Granting Conditional STUDY SESSION:
Approval of a Final Map and Subdivision
Improvement Agreement for Tract 28341-2, KSL PUBLICHEARING:
Land Corporation
RECOMMENDATION:
Adopt a resolution granting conditional approval of a Final Map and Subdivision
Improvement Agreement for Tract 28341-2, KSL Land Corporation.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 28341-2 is located within the PGA West development. This map is being
developed by KSL Land Corporation, and will facilitate the developer's continuing
expansion of residential development within PGA West. This final map creates 41
new residential lots and a common pool lot. The Subdivision Improvement Agreement
guarantees construction of the associated improvements, which is estimated at
approximately $600,000.
The developer requested an expedited review and approval process for this map, with
the intent of receiving the City Council's conditional approval at this meeting which
will allow them time to assemble the final map package during the 30-day interim
period following the Council meeting. Staff has coordinated with the developer, fast-
tracking the review and processing of this map, the associated improvement plans,
construction estimates, and subdivision agreement and bonds.
As of March 31, 1998, City staff has not received final approval from the City's
Acting Surveyor on this final map. A Subdivision Improvement Agreement has been
prepared and delivered to the developer, but this agreement and its associated
security has also not been received.
F.\PWDEPT\COUNCIL\1 998\?8O4O7. OOO19?
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ing -> 13zNa As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. This approval is
contingent upon receipt within 30 days May 7, 1998) of a technically correct final
map suitable for recording by the County Recorder with all required signatures except
for the City Clerk, and an executed subdivision improvement agreement with its
associated security.
Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. However, should all
the required items not be received by City staff within the specified time frame, the
final map will be considered as disapproved. In this event, the final map approval will
be rescheduled to an appropriate City Council meeting.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the required documents necessary for conditional final map
approval. City staff expects the developer to meet the requirements for obtaining final
map approval by May 7, 1998.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a Final Map and Subdivision
Improvement Agreement for Tract 28341-2, KSL Land Corporation.
2. Deny final map approval for Tract 28341-2, KSL Land Corporation.
Chris A. Vogt??
Public Works Director/City Engineer
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IM'ffw5f?
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
Award a Professional Services Contract STUDY SESSION:
to Prepare Final Plans, Specifications, and Estimates
PS&E) for the Construction of City Entrance PUBLICIIEARING:
Monuments
RECOMMENDATION:
Authorize the City Manager to execute a Professional Services Agreement in the
amount of $18,980 with the firm of Ray Lopez Associates to prepare plans,
specifications and Engineer's estimates for the construction of two 2) City Entrance
Monuments
FISCAL IMPLICATIONS:
This project is identified in the approved Fiscal Year 1 997/98 Capital Improvement
Plan. Funding for this project is derived from the General Fund. A breakdown of the
project budget is as follows,
Account No. Description Budget
401-645-605-532 Contract Svcs/Design $5,000
401-645-609-000 Contract SvcslTechnical $2,000
401-645-609-553 Contract SvcslConstruction $33,000
401-645-901/902-000 Administration $5,000
TOTAL PROJECT BUDGET $45,000
There is sufficient project budget available to prepare the construction documents
necessary. It is anticipated that this project will require some additional appropriation
of funds for the construction phase. The construction estimate will be completed
upon the completion of the final design and specifications.
000200
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ing -> 13zNaBACKGROUND AND OVERVIEW:
During the City Council meeting of September 1 6, 1 997, the Council approved
Highway 111 design guidelines and adopted the conceptual design for two City entry
signs. The tentative locations are as follows:
1. West corner of the Plaza La Quinta parcel facing eastbound traffic.
2. Southeast corner of the Home Depot project facing westbound traffic.
Staff estimated the cost of preparation of design and construction documents to be
$25,000 or less. Staff solicited informal proposals Attachment 1) from three
qualified firms:
Ron Gregory and Associates, Palm Springs, CA
Ray Lopez Associates, Palm Desert, CA
David Evans and Associates, Ontario, CA
FINDINGS AND ALTERNATIVES:
Of the three firms solicited only two firms responded. The firms of David Evans and
Associates and Ray Lopez Associates RLA). Staff reviewed the respective proposals
and determined the firm of Ray Lopez Associates of Palm Desert to be the most
qualified. This determination was arrived at considering RLA had intimate knowledge
of the project since this firm had prepared the design concept which City Council had
previously approved. Therefore, staff negotiated the terms of the Professional
Services Agreement Attachment 2) in the amount of $18,980.
Considering an award date of April 8, 1 998, the following represents a tentative
schedule for development of this project;
Council Award of Professional Services Agreement 4/07/98
Consultant preparation of documents 4 weeks) 4/08/98 5/06/98
City review plan check) 5/07/98 5/14/98
Outside Agencies review 3 weeks) 5/1 8/98 6/08/98
Council approval and authorization to bid 7/07/98
Bid Period 30 days) 7/08/98 8/07/98
Construction award 8/1 8/98
Construction period 60 days) 9/01/98-11/01/98
000201
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ing -> 13zNaAlternatives for the City Council to consider.
1. Authorize the City Manager to execute a Professional Services Agreement in
the amount of $18,980 with the firm of Ray Lopez Associates to prepare plans,
specifications and Engineer's estimates for the construction of two 2) City
Entrance Monuments.
2. Do not execute a Professional Services Agreement in the amount of $18,980
with the firm of Ray Lopez Associates.
3. Provide staff with alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
JMFIas
Attachments: #1 Proposals
#2 Professional Services Agreement
093
000202
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEMTITLE: Award of Contract for Construction OfsTUDYSESSION:
Eisenhower Drive Median Landscape Improvements, Project
No.98-01 PUBLIC HEARING:
RECOMMENDATION:
* Authorize an additional appropriation in the amount of $105,030 from the City
Infrastructure Fund.
* Award a contract in the amount of $315,730 Base Bid Area 2 and Additive
Alternate Bid Area 1, to Tapuz Enterprises, for construction of Eisenhower
Drive Median Island Landscape Improvements, Project No.98-01.
* Authorize the City Manager to Execute a Reimbursement Agreement with KSL
Desert Resorts in the amount of $389 for the Developers share of the cost
differential between the installation of Resort Enhanced Tropical" rather than
the City's Desertscape" landscape theme.
FISCAL IMPLICATIONS:
Based on a construction award amount of $315,730 and the initiation of construction
management services in the amount of $19,240, the following represents the project
budget:
Construction $315,730
Inspection/Testing $ 23,530
Administration $ 16,900
Contingency $35.600
TOTAL $391,760
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ing -> 13zNaFunding and Sources Currently available for this project is as follows:
Assiuned Funding Sources Account Number AmQUnI
Lighting/Landscape Fund 401-000-493-000 $144,038.00
Developer Contribution 1 401-000-480-000 $389.00
Infrastructure Fund 401-000-493-000 $159,097.00
TOTAL: $303,524.00
LESS PRIOR EXPENDITURES: $16,793.62
REMAINING AVAILABLE FUNDING: $286,730.38
The difference between the projects anticipated costs and the funding available is
$105,030. This amount is available from the City Infrastructure Fund.
In addition, the project bid for the Desert" type landscape theme for the medians
north of Avenida Fernando came in slightly higher than anticipated resulting in the
need for an additional $25,000. As stated the project budget, as currently identified
is short an amount of $105,030 which is available from the City's Infrastructure
Fund.
BACKGROUND AND OVERVIEW:
On December 19, 1995, the City Council approved a Cooperative Agreement with
KSL for landscape design services for the median improvements directly adjacent to
the La Quinta Hotel Avenue 50 to Avenida Fernando).
On November 19, 1995, the City Council approved an Implementation and Contract
Services Agreement with KSL which identified a $25,000 commitment from KSL
towards the design and construction of the median landscape improvements.
Staff received signed Plans and Specifications for this project from KSL's Landscape
Architect on October 1, 1997. Unfortunately, the plans did not address any electrical
issues. Subsequently, it was necessary for Staff to contract for this work separately
to complete the bid documents.
Staff has negotiated additional funding Attachment 1) from KSL to cover the difference
between the City's standard Desertscape" and the KSL requested Resort Lush". Based upon
the bid received by the City on March 20, 1998, the lowest responsible bidder submitted a total
cost of $137,920 for installation of Eisenhower Drive Median Island Tropical" Improvements
from Avenue 50 to Avenida Fernando, and an installation cost for Desert" type landscape
improvements at a total cost of $137,531 for a cost differential of $389. Included within these
bids was an amount of $8,?49 for a one year maintenance period which was the same for bo?
types of installation.
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ing -> 13zNaIn an effort to expedite the project, Staff distributed copies of the KSL proposed
Landscape Design to two Landscape Contradtors currently working on similar median
improvements within the City. The two Contractors were: Mark Logan Landscape,
lnc.1 who is now complete with the Citywide Median Landscape Improvements; and
Pink, Inc., who is the Landscape Sub-Contractor to Simon on the Avenue 48
Extension improvement Project. Both informal bids received exceeded the City's
approved budget for this project by more than double $387,171.74 and
$438,491 45 respectively).
The Project as bid, included three separate bid areas. Base Bid Area 1 has a
Desertscape" theme beginning at Avenue 50 and ending at Avenida Fernando; Base
Bid Area 2 also has the City's Desertscape? theme beginning at Avenida Fernando
and extending Northeasterly to the project limits; Alternative Bid Area 1 has the KSL
desired Resort Enhanced" tropical theme beginning at Avenue 50 and extending
through Avenida Fernando.
The purpose of identifying the three bid areas separately is to satisfy the terms of the
reimbursement agreement and provide the Council with the actual cost differential
between the Desertscape" and the Resort Enhanced" themes, and to provide the
Council and KSL the best possible funding choices related to Base Bid Area 1 and
Alternative Bid Area 1 for the medians beginning at Avenue 50 and extending through
Avenida Fernando.
As indicated above and presented in detail within the attached bid comparison
summary, the differential between Alternative Bid Area 1- Resort Enhanced" and Base
Bid Area 1 Desertscape" themes was only $389. Therefore, it is Staff's
recommendation that the Council award Alternative Bid Area 1 for the median islands
from Avenue 50 and extending through Avenida Fernando and Base Bid Area 2 for
the medians beginning at Avenida Fernando and extending Northeasterly to the
project limits.
FINDINGS AND ALTERNATIVES:
The following table illustrates the results of the bids received A detailed Bid Summary
is provided as Attachment 2). Considering there was one bid submitted, staff has
provided the Engineer's Estimate for comparison purposes:
TOTAL AMOUNT All Bid Areas)
Tapuz Enterprises, Inc. $461,810.00
En?ineer's Estimate $429,370.00
TOTAL AMOUNT Awarded Bid Areas)
Tapuz Enterprises, Inc. $315,730.00
ngineer's Estimate $313,588.00 j' j 3.
000224
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ing -> 13zNaConsidering an award date of April 7, 1998, the following schedule represents how
the project would proceed:
Award Contract 4/7/98
Notice to Proceed 4/28/98
Construction Period 60 calendar days) 4/29/98 6/26/98
Project Acceptance July 1998
Alternatives for the City Council to consider:
1. Authorize an additional appropriation in the amount of $105,030 from the City
Infrastructure Fund.
Award a contract in the amount of $315,730 Base Bid Area 2 and Additive
Alternate Bid Area 1, to Tapuz Enterprises, for construction of Eisenhower
Drive Median Island Landscape Improvements, Project No. 98-01.
Authorize the CiW Manager to Execute a Reimbursement Agreement with KSL
Desert Resorts in the amount of $389 for the Developers share of the cost
differential between the installation of Resort Enhanced Tropical" rather than
the City's Desertscape" landscape theme.
2. Do not approve the recommendations presented above.
3. Provide staff with alternative direction.
jZ4/7?
Chris A. Vogi
Public Works Director/City Engineer
NN/acs
Attachments: #1: Reimbursement Agreement
#2: Bid Comparison Summary
r?n4
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ing -> 13zN'a AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7,1997
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Public hearing on Specific Plan 96-028, Amendment #1
and Site Development Permit 96-590, Amendment #1, PUBLIC HEARING:
requesting approval of site and building area revisions
for parcels 1, 3 and 4, specifically the self-storage
parcel and both fueling station uses previously
approved for Lapis Energy. The project is located at the
southeast corner of Highway 111 and Dune Palms
Road.
Applicants: Lapis Energy Corporation
Allstate Storage
RECOMMENDATION:
1. Adopt City Council Resolution approving Specific Plan 96-028, Amendment #1,
subject to the Findings and Conditions of Approval.
2. Adopt City Council Resolution approving Site Development Permit 96-590,
Amendment #1, subject to the Findings and Conditions of Approval.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On February 4,1997, the La Quinta City Council approved Specific Plan 96-028 and Site
Development Permit 96-590, two of four applications a Conditional Use Permit and
Tentative Parcel Map being the others) filed by the applicant for the referenced site. This
approval was granted based on conditions as recommended by the Planning Commission.
The originally approved project plans subject to the Planning Commission recommended
changes, as related to the proposed modifications, are provided as Attachments 1 through
6.
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ing -> 13zN(aOn April 8, 1997, the Planning Commission approved minor site modifications to Parcel 1
of the Site Development Permit, which contains the Lapis fueling station, convenience
store and restaurant uses. These changes arose from conditions requiring that the
circulation be redesigned for Parcels I and 2; the currently approved layout for this area
can be seen as Attachment 13.
On August 12,1997, the Planning Commission reviewed a proposal to revise the approval
for this project to allow an internal storage building of 30,900 gross square feet, some
minor architectural, siting and parking changes, and a zero-setback along the east property
line. It was determined that the applicant would need to file a specific plan amendment to
allow these changes, and the request was continued indefinitely.
On October 28, 1997, the Planning Commission reviewed the final landscape plan for
compliance with the approval conditions for the entire site. The plan was approved, with
a few minor changes.
On December23, 1997, the Planning Commission reviewed changes proposed by Lapis
Energy to the fueling canopy, equipment building and convenience store. Based on the
conditions recommended by staff, Lapis requested that the item be continued and the
Planning Commission granted the request.
The revised plans as reviewed and approved by the Commission are included as
Attachments 7 through 16 of this report; drawings on 11" X 17" format have also been
included as part of your packet. The applicants' proposed amendments to the existing
approval, as reviewed by the Planning Commission, are as follows:
ALLSTATE SELF-STORAGE REFER TO ATTACHMENTS 7-12
* Addition of a second internal storage building of 27,750 gross square feet.
* Incorporation of an emergency fire access per Fire Department requirements.
* Elimination of parkway retention on Dune Palms Road to allow for landscaped
berms.
* Incorporation of increased drainage retention requirements.
* Reducing the staggered 10 foot average setback along the east property line to
zero.
* Revisions to architectural design, elevations, colors and materials
These changes increase the gross building area for Parcel 3 from 66,810 to 90,936
square feet, which requires amending the Site Development Permit and the Specific
Plan.
LAPIS ENERGY/MOBIL OIL REFER TO ATTACHMENTS 13-15
* Minor architectural changes related to the Parcel 1 fueling station, which are
essentially those continued from the 12/23197 Planning Commission meeting. This
requires amending the Site Development Permit.
OOO29? 002
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ing -> 13zN)a DESERT SANDS CNGIDIESEL FUELING FACILITY REFER TO ATTACHMENT 16
* Incorporation of a CNG equipment shelter/enclosure for an equipment pad of
approximately 1,980 square feet on Parcel 4. This requires amending the Site
Development Permit and the SpecificPlan.
The subject applications were reviewed by the Planning Commission at their regular
meeting of March 10,1998 copies of the March 10,1998 staff report to the Planning
Commission are on file with the Community Development Department). Based upon their
reviews of the project and testimony taken during the public hearing, the Planning
Commission took action to recommend approval of the proposed amendments. Minutes
of the March 10th meeting are incorporated as Attachment 17. The following concerns
were addressed by the Commission:
* Parcel I Lapis/Mobil fueling station The Commission was concerned primarily
with the west elevation of the convenience mart building, which eliminates the trellis
and windows. The Planning Commission is requiring this elevation be revised to
incorporate the previously approved trellis and window areas. The Commission also
required that the proposed parapet roof on the fueling area canopy be revised as
a hipped roof, per the original approval. Condition 87 addresses these items.
* Parcel 3 Allstate Storage facility revisions The Commission recommends that
additional building articulation, along with revisions to the office/manager's unit roof
lines, be reviewed by staff Condition 86).
* Parcel 4 DSUSD re-fueling equipment enclosure The concern expressed by the
Commission involved screening of this structure. Condition 53 has been amended
to require landscape screening to be incorporated into required landscape plan
changes.
FINDINGS AND ALTERNATIVES:
The options available to the City Council are as follows:
1. Approve the proposed project as recommended,
2. Approve the proposed project subject to any modifications by the Council,
3. Deny the proposed project, or;
* Contin or table consideration of this item.
Attachments:
1 6. Originally approved project plans
7 16. Complete project revisions as proposed
17. Planning Commission minutes for March 10,1998 p) 297
003
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r
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 7, 1998 CONSENT CALENDAR:
ITEM TITLE. STUDY SESSION:
Public Hearing on Zoning Code Amendment 97-058 PUBLIC HEARING:
to consider miscellaneous amendments to Title 9 of the
La Quinta Municipal Code
RECOMMENDATION:
Continue this public hearing to the City Council meeting of May 19,1998.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
The amendments were considered by the Planning Commission at their meeting of March
24, 1998. Due to their concerns regarding some of the amendments, they moved to
continue their public hearing to April 24,1998. Therefore, staff is requesting Council to
continue this hearing to May 19, 1998, to give the Planning Commission time to finalize
their recommendation.
FINDINGS AND ALTERNATIVES:
1. Continue Zoning Code Amendment 97-058 to May 19, 1998.
J rryHer an
ommunity Development Director
CCJH.012
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