1998 04 21 CCzsv #4?%b(,aj
City Council
Agenda
ClTY? COUNCIL CHAMBER
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
April 21, 1998 3:00 P.M.
a. Pledge of Allegiance Beginning Res. No.98-31
b. Roll Call Ord. No.316
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak?? form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of April 7, 1998
ANNOUNCEMENTS
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zsvPRESENTATIONS
WRITTEN CORRESPONDENCE
BUSINESS SESSION
1. CONTINUED CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND
MUNICIPAL CODE TO REVOKE CHAPTERS 2.80 PARKS & RECREATION COMMISSION,"
CHAPTER 2.85 CULTURAL COMMISSION" AND CHAPTER 2.90 HUMAN SERVICES
COMMISSION" AND ADDING A NEW CHAPTER 2.75 COMMUNITY SERVICES COMMISSION."
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
2. CONTINUED CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND
MUNICIPAL CODE AMENDING CHAPTER 2.65 ART IN PUBLIC PLACES COMMISSION," AND
CHAPTER 2.70 INVESTMENT ADVISORY BOARD" TO REDUCE THE NUMIBER OF
COMMISSION MEMBERS FROM SEVEN 7) TO FIVE 5).
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
3. CONSIDERATION OF REQUEST BY THE LA QUINTA CHAMBER OF COMMERCE REGARDING
FUNDING MAINSTREET MARKETPLACE.
A) MINUTE ORDER ACTION.
4. CONSIDERATION OF AN APPROPRIATION TO COVER CONTRACTUAL AGREEMENT WITH
COACHELLA VALLEY RECREATION AND PARK DISTRICT FOR OPERATIONS AND
MAINTENANCE OF FRITZ BURNS PARK POOL FOR 1998.
A) MINUTE ORDER ACTION.
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zsvCONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED APRIL21, 1998.
2. TRANSMITTAL OF TREASURER'S REPORT DATED FEBRUARY 28, 1998 FOR THE CITY OF LA
QUINTA AND LA QUINTA FINANCING AUTHORITY.
3. DENIAL OF CLAIM FOR DAMAGES FILED BY JOE ARTHUR VALDEZ, DATE OF LOSS,
OCTOBER 10, 1997.
4. APPROVAL OF PROJECT PLANS, SPECIFICATIONS AND ESTIMATES AND AUTHORIZE STAFF
TO ADVERTISE TRAFFIC SIGNAL IMPROVEMENTS AT PLAZA LA QUINTA AND STATE ROUTE
111.
5. ADOPTION OF RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL MAP AND
SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 23773-4 STARLIGHT DUNES.
6. AWARD OF CONTRACT TO HOLMES AND NARVER, INC., FOR THE WASHINGTON STREET
BRIDGE WIDENING DESIGN/CONSTRUCTION MANAGEMENT, PROJECT NO.98-09.
7. APPROVAL OF CONTRACT AMENDMENT WITH DAVID EVANS AND ASSOCIATES TO
PROVIDE CONSTRUCTION MANAGEMENT AND PROJECT INSPECTION SERVICES FOR
PROJECT 98-01, EISENHOWER MEDIAN LANDSCAPE IMPROVEMENTS.
8. ACCEPTANCE OF PROJECT 97-02, WASHINGTON STREET AND AVENUE 48 TRAFFIC SIGNAL
IMPROVEMENTS.
STUDY SESSION None
REPORTS AND INFORMATIONAL ITEMS
A. PARKS & RECREATION COMMISSION MINUTES OF MARCH 9 & MARCH 24, 1998
B. CULTURAL COMMISSION MINUTES OF FEBRUARY 26, 1998
C. PLANNING COMMISSION MINUTES OF MARCH 10 & MARCH 24, 1998
D. ART IN PUBLIC PLACES COMMISSION MINUTES OF MARCH 2, 1998
E. HISTORIC PRESERVATION COMMISSION MINUTES OF FEBRUARY 19, 1998
F. HUMAN SERVICES COMMISSION MINUTES OF MARCH 18, 1998
G. CVAG COMMITTEE REPORTS
H. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
I. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
J. C. V. MOUNTAINS CONSERVANCY SNIFF)
K. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
L. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
M. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
N. PALM SPRINGS REGIONAL AIRPORT COMMISSION
0. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON) ODOO?
P. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
Q. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
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zsv DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
2. TRANSMITTAL OF TENTATIVE AGENDA FOR THE APRIL 28, 1998 CITY COUNCIL
STUDY SESSION AT 1:30 PM
B. CITY ATTORNEY NONE
C. CITY CLERK
1. REPORT ON UPCOMING EVENTS
D. BUILDING AND SAFETY DIRECTOR
1. DEPARTMENT REPORT FOR THE MONTH OF MARCH, 1998
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. COMMUNITY SERVICES DIRECTOR
1. DEPARTMENT REPORT FOR THE MONTH OF MARCH, 1998
G. FINANCE DIRECTOR
1. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED FEBRUARY 28,
1998 FOR THE CITY OF LA QUINTA AND LA QUINTA FINANCING AUTHORITY
H. PUBLIC WORKS DIRECTOR
I. POLICE CHIEF NONE
J. BATTALION CHIEF
1. QUARTERLY REPORT
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING LIBRARY ISSUES. ADOLPH)
2. DISCUSSION REGARDING THE OBELISK PROGRAM. HENDERSON)
3. DISCUSSION REGARDING PROPOSED JOINT POWERS AUTHORITY BY THE IMPERIAL
IRRIGATION DISTRICT. HENDERSON)
RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium. 000004
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zsvPRESENTATIONS
PRESENTATION OF PLAQUE TO EDWARD NED" MILLIS EXPRESSING APPRECIATION FOR HIS
SERVICE ON THE HISTORIC PRESERVATION COMMISSION
PRESENTATION OF A COMMUNITY SERVICE AWARD TO MR. JOHN SANCHEZ III, BY CHIEF
BLOOMQUIST OF THE RIVERSIDE COUNTY SHERIFF'S DEPARTMENT
PRESENTATION OF PROCLAMATION PROCLAIMING APRIL AS CHILD ABUSE PREVENTION MONTH"
PUBLIC HEARINGS
1. WEED ABATEMENTS/LOT CLEANINGS AND PLACEMENT OF COSTS ON THE 1998/99 TAX
ROLLS.
A. BOZEMAN, DORA & OVID APN 769-105-002 $187.50
B. ESTATE OF LARSON, SELMA APN 773-083-023 $156.25
C. ESTATE OF LARSON, AGNES APN 773-083-024 $i56.25
D. SOUTHFORK ENT. APN 773-143-021 $156.25
E. SZITO, WILLIAM & DOROTHY APN 773-182-022 $187.50
F. KIRCHGESSLER, JAMES APN 773-213-004 $187.50
G. BELL, CORY & PENNEY APN 773-221-005 $156.25
H. HENDERSON, JOYCE APN 773-225-005 $156.25
I. READ MARGARETT APN 773-261-024 $312.50
J. FRANCO, DOLORES APN 773-264-004 $156.25
K. WHITELAW, MARION APN 773-302-016 $156.25
L. WHITELAW, MARION APN 773-302-017 $156.25
M. O'CONNOR, MARY APN 773-332-003 $156.25
N. O'CONNOR, MARY APN 773-332-004 $156.25
0. NOLL, MICHAEL APN 774-062-018 $156.25
P. RAVEN, HARRY & DOROTHY APN 774-123-006 $156.25
Q. VELASCO, RAUL & ROCIO APN 774-131-007 $156.25
R. OVERLAY, STEVEN & SHIRLEY APN 774-142-016 $156.25
S. LAVELLE, WAYNE, MITTLEHOLTZ & DAVID APN 774-214-024 $156.25
T. BRKS TR CA NA APN 774-223-010 $250.00
U. KELLOGG, ROBERT B. TRUSTEE) APN 774-292-032 $312.50
A) RESOLUTION ACTION.
2. STREET VACATION 98-037 VACATION OF A PORTION OF THE AVENIDA OBREGON RIGHT-
OF-WAY AT THE INTERSECTION OF AVENIDA MONTEZUMA.
A) RESOLUTION ACTION.
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zsvCLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY. PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LABOR NEGOTIATORS TOM HARTUNG AND JOHN FALCONER,
REGARDING NEGOTIATIONS WITH THE LA QUINTA EMPLOYEES ASSOCIATION PURSUANT
TO GOVERNMENT CODE SECTION 54957.6 MEET & CONFER PROCESS.
2. EVALUATION OF COUNCIL-APPOINTED POSITION CITY CLERK PURSUANT TO
GOVERNMENT CODE SECTION 54956.6.
3. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHWEST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS
CLARKE.
ADJOURNMENT
DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of April 21, 1998 was posted on the outside entry to
the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's 78 630 Hi?hway 111, on Friday, April 17, 1998.
DAT D April 17, 1998
AUNDRA L JUHOLA City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1 998 CONSENT CALENDAR:
ITEMTITLE
STUDY SESSION:
Continued Consideration of an Amendment to the PUBLIC HEARING:
La Quinta Charter and Municipal Code to Revoke
Chapter 2.80 Parks & Recreation Commission",
Chapter 2.85 Cultural Commission", and Chapter
2.90 Human Services Commission" and Adding a
New Chapter 2.75 Community Services Commission"
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
A savings in staff time, support services and commissioner expense may be realized
by consolidating commission duties.
BACKGROUND AND OVERVIEW:
This item was considered by the City Council at the February 77, 1998 City Council
meeting at which time the Council directed that it be continued until March 1 7th to
allow the Council time to meet with various City Commissions. A copy of the February
1 7th Council minutes is attached and the background from that staff report is ils ted
below. This matter was also continued at the March 77, 1998 meeting to the April
21, 1998 Council meeting.
A special joint meeting with the following commissions was held on March 10, 1 998:
Cultural Commission, Human Services Commission, Parks & Recreation Commission,
Art in Public Places Commission, Investment Advisory Board, and the Planning
Commission.
At that meeting, discussions included consolidation of various commissions including
but not limited to:
Art in Public Places and Cultural Commission
Human Services and Parks & Recreation
Human Services, Parks & Recreation, and Cultural Commission
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zsvAdditionally, the Council discussed with the various commissions other concepts such
as five 5) or seven 7) members, Work Plans, Commission responsibilities and
definitions, etc. These discussions may have provided the Council with additional
input or ideas regarding the consolidation, size or operations of the commissions.
It is in the purview of the Council to consider the attached amendments to the Code
and provide changes or direction to modify or consolidate the commissions. If
direction is given to modify or consolidate the commissions under a different format
than indicated in the attached ordinance, that action would require drafting a new
ordinance for consideration by the Council. It is anticipated that a new ordinance
could be brought back for Council consideration at a future Council meeting.
Based on Council input from the February 1 7th Council meeting, staff changed the
effective date of the Ordinance to July 1, 1998. Normally, an ordinance takes effect
thirty 30) days after adoption.)
Background from February 1 7 1 998 Staff Report
At the January 20, 1998 City Council meeting, the Council conducted a Study
Session regarding boards and commissions. At that meeting, the Council directed
staff to develop an ordinance for the Council's consideration to combine the Parks &
Recreation, Cultural, and Human Services Commissions into one commission. A copy
of the minutes from the January 20th meeting are attached Attachment No. 1). Staff
drafted the attached Ordinance combining Purpose and Objectives" and Powers and
Duties" of the existing three commissions into a new Community Services
Commission. As drafted, the ordinance revokes the three aforementioned
commissions and creates a Community Services Commission comprised of nine 9)
members.
At the January 20, 1 998 Council meeting, the possibility of creating three distinct
subcommittees of three members each was discussed. Previously, the City had a
Community Services Commission with the three subcommittees; however, with
changes in the Brown Act, standing subcommittees would need to have posted
agendas with meetings open to the public. The City may choose to provide staff
support and take minutes of these meetings which would, in effect, partially negate
the savings associated with creating one commission. Given the above, the attached
draft Ordinance does not mandate the formation of three subcommittees. The draft
Ordinance does, however, establish three categories of membership in the new
Community Services Commission: Parks & Recreation, Cultural, and Human Services.
Members applying for appointment under each membership category must exhibit
knowledge, experience, or interest within those respective fields to be considered for
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zsvappointment. In addition, Section 2.75.050 would grant the Commission authority
to establish committees i.e. consistent with similar authority granted existing
commissions).
In accordance with Council direction, staff informed all commissions of the proposal
to replace the three commissions with a new one. Responses to date include:
Members of the Art in Public Places indicated to staff that individual Commission
members would contact the Council directly regarding the matter; the Cultural
Commission made a formal recommendation that the Commission remain intact as a
separate, seven member commission Attachment No.2); and the Human Services
Commission submitted a letter recommending keeping the three commissions separate
Attachment No.3).
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the Ordinance revoking the Parks & Recreation, Cultural, and Human
Services Commission, and creating a Community Services Commission, and
direct the City Clerk to advertise for members to serve on the Community
Services Commission; or
2. Do not approve the Ordinance; or
3. Provide direction to consolidate commissions under a different format than
noted above; or
4. Provide alternative direction to staff.
Mark Weiss, Assistant City Manager
Attachments:
1. January 20, 1998 City Council Minutes
2. January 22, 1 998 Cultural Commission Minutes
3. February 2, 1998 Human Services Commission Letter
4. February 1 7, 1 998 City Council Minutes
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zsv% &
OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Continued Consideration of an Amendment to the
La Quinta Charter and Municipal Code Amending PUBLIC HEARING:
Chapter 2.65 Art in Public PIaces? and Chapter 2.70
Investment Advisory Board" to Reduce the Number
of Commission Members from Seven 7) to Five 5)
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
There may be some savings realized in board members' compensation and related
support services.
BACKGROUND AND OVERVIEW:
This item was considered by the City Council at the February 77, 7998 City Council
meeting at which time the Council dfrected that it be continued until March 77th to
allow the Council time to meet with various City commission A copy of the February
1 7th minutes are attached. This item was also continued at the March 7 7th City
Council Meeting to April 27, 199&
The City Council conducted a Study Session on January 20, 1 998 and reviewed the
structure and operations of the City's Boards and Commissions. At that meeting, the
Council directed staff to draft an ordinance for Council consideration that would
reduce the number of Commission and Board Members on the Arts in Public Places
Commission APP) and Investment Advisory Board lAB) from seven members to five,
by attrition. The ordinance included as part of this report mandates that the boards'
size be reduced by July 1, 2000.
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zsv&Staff drafted the Ordinance with the July 1, 2000 target date to allow maximum
flexibility in attaining reduction in board size through attrition while retaining
staggered terms. Currently, each board has seven active members. The APP has
four terms expiring in 1 998 and three expiring in 2000 Attachment 1. The lAB has
three terms expiring in 1998 and four expiring tn 2000 Attachment 2). Per the
Ordinance as drafted, the Council may choose to reduce the boards in size by: 1)
Waiting for vacancies to occur up until the year 2000, or 2) Filling only a portion of
the expired terms in 1 998 and 2000 reducing each board to six members in 1 998
and five in 2000), or 3) Filling only expired terms in 1 998 necessary to achieve a five
member board thereby leaving the APP with four members' terms expiring
concurrently in the year 2000 and every three years thereafter), or 4) some
combination of the above.
The Council asked the City Commissions/Boards be advised of this proposed action.
In accordance with that direction, staff has advised all City Commissions/Boards of
the proposal to reduce the number of members from seven to five. Members of the
Art in Public Places Commission indicated to staff that they would individually contact
City Council Members regarding this proposal. The Investment Advisory Board
discussed this matter at their February 11, 1 998 meeting and voted to recommend
keeping the membership level at seven Attachment 3).
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Adopt the Ordinance amending Chapters 2.65 and 2.70 of the Municipal Code
to reduce the number of Commission and Board Members on the Arts in Public
Places Commission and Investment Advisory Board from seven to five; or
2. Do not adopt the Ordinance; or
3. Provide alternative direction to staff.
Mark Weiss
Assistant City Manager
Attachments:
1. Current roster of Art in Public Places Commission
2. Current roster of Investment Advisory Board
3. Investment Advisory Board Meeting in Review" 2-11-98)
4. February 17, 1998 City Council minutes
000038
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zsv. 4?OF?? AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
April21, 1998 CONSENTCALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of a Request by the PUBLIC HEARING:
La Quinta Chamber of Commerce Regarding
Funding Mainstreet Marketplace
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
No additional funds are being requested. The Chamber of Commerce is asking that
the City approve a shift in its budget allocation from the Village Business Resource
Center to the Mainstreet Marketplace.
BACKGROUND AND OVERVIEW:
The La Quinta Chamber of Commerce submitted a letter proposal in June of 1 997
outlining the Chamber's request for funding support during Fiscal Year 1 997-98. This
letter outlined a series of programs that the Chamber proposed to sponsor in
exchange for City financial assistance. Included within that letter, and ultimately
approved as part of the Scope of Services within the Chamber/City Contract Services
Agreement, were four Mainstreet Marketplaces and establishment of a Village
Business Resource Center.
The Chamber reports that weather conditions have forced last minute cancellation of
the last two Marketplaces. The Chamber plans to host a make-up Marketplace May
but reports that the Chamber spent approximately $10,000 on the two
Marketplaces that didn't happen" see Attachment 1).
At the same time, the Chamber reports that funding for the Village Business Resource
Center has been delayed due to staff turnover. The Council may recall that the
Chamber proposed a budget of $16,000 for the Resource Center as part of the
Chamber's economic development effort including $7,500 for equipment i.e.,
computers, web site access, laser printer, scanner, etc.) and $8,500 for labor to
000046
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zsv/increase business hours at the Center). Inasmuch that this program has not been fully
implemented? the Chamber proposes re-allocating Business Resource Center funds to
the Mainstreet Marketplace.
Technically, staff believes that a formal contract amendment is not required to
accommodate the Chamber's request in that the contract's Scope of Services simply
lists program services and does not specifically allocate budget amounts therein i.e.,
the contract provides a lump sum payment totaling $162,200 for a series of programs
including the Resource Center and Marketplaces). The Chamber, however, is asking
for City Council authorization of this funding shift in recognition of changing
circumstances encountered during the year.
FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council include:
1. Authorize the Chamber's re-allocation of funds from the Village Business
Resource Center to the Mainstreet Marketplace; or
2. Advise the Chamber that the City expects the Chamber to perform
services as currently outlined within the approved Contract Services
Agreement; or
3. Provide Staff with alternative direction.
Mark Weiss
Assistant City Manager
000047
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zsv1 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: April 21, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of An Appropriation to Cover Contractual
Agreement with Coachella Valley Recreation and Park PUBLIC REARING:
District for Operations and Maintenance of Fritz Burns
Park Pool for 1 998
RECOMMENDATION:
Approve the request to appropriate funds in the amount of $26,174 for the 1998 payment for
the Fritz Burns Park Pool Maintenance and Operations Agreement with CVRPD.
FISCAL IMPLICATIONS:
Funds for this contractual agreement could be used from the General Fund Reserve account
101-000-300-290).
BACKGROUND AND OVERVIEW:
On January 20, 1 998 the City entered into an Agreement with the Coachella Valley Recreation
and Park District CVRPD) for the maintenance and operation of the Fritz Burns Park Pool. The
negotiated Operations and Maintenance of Facility Agreement with CVRPD indicates the City's
initial payment for the first year maintenance and operation to CVRPD in the amount of
$26,174. This amount decreases by $1,454 per year for the a period of 18 years. After 18
years, there will be no further compensation required by the City.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the request to appropriate funds in the amount of $26,174 for the 1998
payment for the Fritz Burns Park Pool Maintenance and Operations Agreement with
CVRPD;
2. Deny approval to appropriate funds for the Maintenance and Operations Agreement;
3. Provide staff with direction.
OOO4?
Dodie Horvitz, Cor?uThity Services Director
Attachments Attachment 1 Maintenance and Operations Agreement
C yFi1es\MyData\CRISTAL\CC 008 wpd
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zsv9 o?4?aMi?i
AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: APRIL21, 998 CONSENT CALENDAR
I.[FM I'ITLF:
STUDY SESSION
Deni?nd Register Dated April 21, I 998 PUBLIC 1EARING
RECOMMENDATION: Approve Deiiiand RegisterDated April 21, 1998
BACKGROUND.
Prepaid Warrants:
32676? 1,974.21
32677-32713 2,350.00
32714-32718 39,419.72
32719 32723? 217,355.05
Wire Transfers? 71,1 72.16
PIR 868 947 82,981.14
PIR Tnx Traiisfers? 23,239.80 CITY DEMANDS $888,533.73
Payal)le Warratits:
32724 32861 506,584.19 RDA DEMANDS 56,542.54
$945,076.27 $945,076.27
FISCAL IMPLICATIONS:
Demand of Cash City $888,533.73
ijohi M Falconer Fin nce irector
000057 032
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zsvW AGENDA CATEGORY:
BUSINESS SESSION:
COIJNCIL/RDA MEETING DATE: April 21, 1 998 CONSENT CALENDAR: 2-
ITEM TITLE:
STUDY SESSION:
Transmittal of Treasurer?s Report
as of February 28, 1998 PUBLIC HEARING:
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer?s Report dated February 28, 1 998 for the City of La Quinta.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1/1/86; and is in
conformity with City Code 3.08.01 0 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
OOr'?S?7
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zsv` L?Th?
*
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1998 CONSENT CALENDAR: 2
ITEM TITLE:
STUDY SESSION:
Transmittal of Treasurer's Report PUBLIC HEARING:
as of February 28,1998
RECOMMENDATION:
Receive and file.
BACKGROUND AND OVERVIEW:
Transmittal of Treasurer's Report dated February 28, 1 998 for the La Quinta Financing
Authority.
FINDINGS AND ALTERNATIVES:
I certify that this report accurately reflects all pooled investments and is in compliance
with California Government Code Section 53645 as amended 1I1/86; and is in
conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds.
I hereby certify that sufficient investment liquidity and anticipated revenues are
available to meet next month's estimated expenditures.
4/ti
J hn M. Falconer, Finance Director
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zsvi AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?RDA MEETING DATE: April 21, 1998
CONSENT CALENDAR: 3
ITEM TITLE:
STUDY SESSION:
Denial of Claim for Damages Filed
by Joe Arthur Valdez, Date of Loss PUBLIC HEARING:
October 10, 1 997
RECOMMENDATION:
Deny the Claim for Damages filed by Joe Arthur Valdez, date of loss October 10,
1997.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
The attached claim Attachment #1) filed by Joe Arthur Valdez, date of loss October
10, 1997 was forwarded to Carl Warren & Co., as indicated in Attachment 2, Carl
Warren & Co. recommends that the City Council deny the claim.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are;
1. Reject the claim as recommended by Carl Warren & Co.;
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zsvm AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1998 CONSENT CALENDAR:
ITEM TITLE: Approval of Project Plans, STUDY SESSION:
Specifications, and Estimate and Authorize Staff to
Advertise Traffic Signal Improvements at Plaza La PUBLIC HEARING:
Quinta and State Route 111
RECOMMENDATION:
+ Approve plans, specifications and estimate for construction of Project 98-08,
traffic signal improvements at Plaza La Quinta and Highway 111.
* Authorize staff to advertise Project 98-08 for bids.
* Authorize the City Manager to execute a purchase order to purchase signal
poles, and controllers for Project 98-08.
FISCAL IMPLICATIONS:
This project is identified in the Fiscal Year 1997/98 Capital Improvement Plan and is
funded through the Redevelopment Agency Project Area No.2. Total project funding
is;
Redevelopment Agency Project Area No.2 $278,635
Therefore, adequate funding is available to support the recommendations contained
within this report.
BACKGROUND AND OVERVIEW:
This project was originally scheduled for implementation in the fall of 1997. Staff and
the engineer of record, Berryman and Henigar, conducted several workshops to gain
input from the Plaza La Quinta merchants on several topics such as possible location
of the signal and timing of construction. During these workshops' it was noted, due
to perceived construction impacts during the premium" shopping season to
merchants within the shopping plaza, construction should be rescheduled to after the
Easter holiday 1998.
000109
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zsvnThe project scope of work includes: signalizing the westerly entrance to Plaza La
Quinta shopping center at Highway 111, extending the existing Highway 111 median
island westerly to accommodate westbound left turn into Plaza La Quinta) vehicle
stacking storage, installation of a meandering sidewalk along the south side of
Highway 111 from the western City limits easterly to the signalized intersection
including handicap access ramps, and completing a section of existing sidewalk were
access is currently impeded by the placement of an advance warning beacon.
FINDINGS AND ALTERNATIVES:
Project plans and specifications are available for review in the Public Works
Department.
Staff is requesting approval to seek competitive quotes and purchase signal poles and
controller equipment for this project. By purchasing these long-lead' items 12-16
weeks for signal poles, 8-12 weeks for controller equipment) in advance of the
construction contract award, the City can reduce the overall construction time by
approximately 6-8 weeks.
Considering an approval and authorization date of April 21, 1998, the following
represents a tentative project schedule;
Authorization to Bid 4/21/98
Equipment Purchase Order Executed 5/01/98
Equipment Manufacture/Delivery 16 weeks) 5/01/98 9/01198
Bidding Period 30 days) 4/27/98 5/27/98
Contract Award 6/02/98
Notice to Proceed 9/01/98
Construction 30 days) 9/01/98 10/01/98
Pertinent alternatives for the City Council to consider.
1. Approve plans, specifications and estimate for construction of Project 98-08,
traffic signal improvements at Plaza La Quinta and Highway 111 and, authorize
staff to advertise Project 98-08 for bids and, authorize the City Manager to
execute a purchase order to purchase signal poles, and controllers for Project
98-08.
2. Do not approve plans, specifications and estimate for construction of Project
98-08, traffic signal improvements at Plaza La Quinta and Highway 111.
3 Provide staff with alternative direction.
Public Works Director/City Engineer
000110
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zsvo AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1998 CONSENT CALENDAR: 5
ITEM TITLE: Adopt a Resolution Granting Conditional STUDY SESSION:
Approval of a Final Map and Subdivision
Improvement Agreement for Tract 23773-4, Starlight PUBLIC HEARING:
Dunes.
RECOMMENDATION:
Adopt a resolution granting conditional approval of a Final Map and Subdivision
Improvement Agreement for Tract 23773-4, Starlight Dunes.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Tract 23773-4 is located within the Starlight Dunes development. This map is being
developed by Starlight Dunes, LLC, and will facilitate the developer's continuing
expansion of residential development within Starlight Dunes. This final map creates
20 new residential lots. The Subdivision Improvement Agreement guarantees
construction of the associated improvements, at an estimated cost of $215,000.
The developer requested an expedited review and approval process for this map, with
the intent of receiving the City Council's conditional approval which will allow them
30 days to assemble the final map package. Staff has coordinated with the developer,
fast-tracking the review and processing of this map, the associated improvement
plans, construction estimates, and subdivision agreement and bonds.
As of April 14, 1998, City staff has not received final approval of the map from the
City's Acting Surveyor. A Subdivision Improvement Agreement has been prepared
and delivered to the developer, but this agreement and its associated security have
not been received. O()O1?1
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zsvp As a result, staff has prepared the attached resolution which provides for conditional
approval of the final map and subdivision improvement agreement. The approval is
contingent upon receipt, within 30 days May 21, 1998), of a technically correct final
map suitable for recording by the County Recorder with all required signatures except
for the City Clerk, and an executed subdivision improvement agreement with its
associated security.
Once these items are received, the City Clerk will affix the City Seal to the final map,
provide the subdivision improvement agreements for execution by the City Manager,
and offer the final map for recording by the County Recorder. However, if any of the
required items are not received by City staff within the specified time frame, the final
map will be considered disapproved, and will be rescheduled for Council consideration
only after all required items have been received.
FINDINGS AND ALTERNATIVES:
The developer has demonstrated to City staff and the City Council that it has made
sufficient progress with the documents required for conditional final map approval.
City Council alternatives are:
1. Adopt a resolution granting conditional approval of a Final Map and Subdivision
Improvement Agreement for Tract 23773-4, Starlight Dunes, LLC.
2. Deny final map conditional approval for Tract 23773-4, Starlight Dunes LLC.
Public Works Director/City Engineer
000112
002
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zsvv AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL/RDA MEETING DATE: April 21, 1998 CONSENT CALENDAR:
ITEM TITLE: Award a Contract to Holmes and STUDY SESSION:
Narver, Inc., for the Washington Street Bridge
Widening, Design and Construction Management, PUBLICHEARING:
Project No.98-09
RECOMMENDATION:
Authorize the City Manager to enter into a Professional Services Agreement PSA)
with Holmes & Narver, Inc. for professional design services, in the amount of
$221,867.00, with the option of extending the PSA to include construction
management services, related to the Washington Street Bridge Widening, Project No.
98-09.
Approve an increase in appropriations from the Infrastructure Fund in the amount of
$44,869.
FISCAL IMPLICATIONS:
The design and construction of this project was approved by the City Council as part
of the 5-Year Capital Improvement Program beginning in Fiscal Year 1997-98. The
City Council approved $176, 998 from Infrastructure Funds for design as part of the
Fiscal Year 1997-98 budget, as well as $946,466 and $946,536 from Infrastructure
Funds for construction as part of the Fiscal Years 1 998-99 and 1 999-2000 budgets
respectively.
Staff has completed negotiations with Holmes and Narver, Inc. The Consultant's price
$221,867.00, Attachment 1) to perform the design services requested in the
Request for Proposals RFP) is more than the amount budgeted for design. Therefore,
an additional $44,869 from Infrastructure Funds will be required to support the
recommendation contained within this report.
Additionally, the City has the option, upon satisfactory completion of the design
services, of extending the PSA with the Consultant to include construction
management services. The consultant's price $170,263.00, Attachment 1) to
perform the construction management services requested in the RFP will be paid for
by utilizing Infrastructure Funds budgeted during the Fiscal Years 1 998-99 and 1 999-
2000 budgets.
000118
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zsvwBACKGROUND AND OVERVIEW:
During the City Council meeting of January 20, 1998, the City Council acknowledged
the need to contract for professional services as required by City Resolution 96-80,
and approved the Consultant Selection Committee, the Request for Proposals and
authorized staff to receive proposals for said services. Staff prepared an RFP and
formed a Consultant Selection Committee, consisting of Tom Hartung, Building &
Safety Director, Christine di lono Planning Manager, John Freeland Senior
Engineer/Capital Improvement Project Division, and Marcus Fuller Assistant
Engineer/Project Development and Traffic Division.
The Committee originally selected ten 10) qualified consultants from the City's
professional services registry and issued an RFP to each on January 22, 1998. Those
consultants were:
ASL Consulting Engineers, Palm Springs
Berryman & Henigar, Palm Springs
Boyle Engineering Corporation, Ontario
DMJM, San Bernardino
HNTB Corporation, Irvine
Holmes & Narver, Inc., San Bernardino
Korve Engineering, Inc., Cathedral City
Moffatt & Nichol Engineers, Santa Ana
Parsons Transportation Group Inc., Pasadena
Robert Bein, William Frost & Associates, Palm Desert
The Committee received seven 7) Proposals from the consultants. Consultants not
responding were: Berryman & Henigar, DMJM, and Moffat & Nichol Engineers. The
Proposals received were reviewed by the Committee, and a short-list ranking of three
3) consultants was determined. The Committee invited the following consultants to
interview for this Project before them on March 24, 1998:
HNTB Corporation, Irvine
Holmes & Narver, Inc., San Bernardino
Parsons Transportation Group Inc., Pasadena
These consultants presented their qualifications, as well as their understanding and
approach for the City's project during one-hour interview sessions. This provided the
Committee with the opportunity to meet the members of the Consultant's Design
Team, as well as pose questions regarding the project to them in order to better
determine the most qualified consultant.
OOO?19 002
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zsvxThe Committee's unanimous selection was Holmes & Narver, Inc. This Consultant's
Proposal best addressed the requirements of the RFP and indicated the best
understanding of the issues related to this project. Their Design Team offers design
and construction management experience on several very similar bridge and street
improvement projects. The remaining proposals were ranked in the following order:
2) HNTB Corporation
3) Parsons Transportation Group Inc.
Consultant work proposals are on file and available for review in the City Clerk's
office.
The PSA has been written in a way that staff may extend the PSA with the consultant
to include construction management services. In this way, the City will avoid the
need of administering the Consultant Selection Process to select a consultant for
construction management services. However, the PSA also allows the City the
chance to select another consultant to perform construction management services
should staff be dissatisfied with the professional design services provided by Holmes
& Narver, Inc.
A copy of the Critical Path Method CPM) schedule is included as Attachment 2. This
schedule was originally submitted with the Consultant's work proposal dated February
20, 1998. Changes with the project schedule will require a revised project schedule
from the Consultant. A detailed project schedule reflecting current time constraints
will be submitted by the Consultant upon Notice to Proceed with project design.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Authorize the City Manager to enter into a Professional Services Agreement
PSA) with Holmes & Narver, Inc. for professional design services, in the
amount of $221,867.00, with the option of extending the PSA to include
construction management services, related to the Washington Street Bridge
Widening, Project No.98-09.
Approve an increase in appropriations from the Infrastructure Fund in the
amount of $44,869.
2. Do not enter into a professional services agreement with Holmes & Narver, Inc.
3. Provide staff with alternative direction.
4/7<
Chris A. Vogt
City Engineer/Public Works Director 000120 003
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1998 CONSENT CALENDAR:
ITEM TITLE: Approve a Contract Amendment with STUDY SESSION:
David Evans & Associates to Provide Construction
Management and Project Inspection Services for PUBLIC HEARING:
Project 98-01, Eisenhower Drive Median Landscape
Improvements
RECOMMENDATION:
Approve a Contract Amendment with David Evans & Associates in the amount
of $19,240.00 to Provide Construction Management and Project Inspection
Services for Project 98-01, Eisenhower Drive Median Landscape Improvements
FISCAL IMPLICATIONS:
The following represents the project budget:
Construction $315,730
Inspection/Testing $ 23,530
Administration $ 16,900
Contingency $35.600
TOTAL $391,760
Funding and Sources Currently available for this project is as follows:
Assigned Funding Sources Account Number Afliouiit
Lighting/Landscape Fund 401-000-493-000 $144,038.00
Developer Contribution 401-000-480-000 $389.00
Infrastructure Fund 401-000-493-000 $264,127.00
TOTAL: $405,554.00
LESS PRIOR EXPENDITURES: $16,793.62
REMAINING AVAILABLE FUNDING: $391,760.38
As illustrated, adequate funding exists within the project account to fund the
recommended Contract Amendment with David Evans & Associates.
OOO12?
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zsvBACKGROUND AND OVERVIEW:
Staff received signed Plans and Specifications for this project from KSL's Landscape
Architect on October 1, 1997. In an effort to expedite the project, Staff distributed
copies of the KSL proposed Landscape Design to two Landscape Contractors
currently working on similar median improvements within the City. The two
Contractors were: Mark Logan Landscape, Inc., who is now complete with the
Citywide Median Landscape Improvements; and Pink, lnc?1 who is the Landscape Sub-
Contractor to Simon on the Avenue 48 Extension Improvement Project. Both informal
bids received exceeded the City's approved budget for this project by more than
double $387, 171.74 and $438,491 45 respectively).
After comparing the plans submitted by KSL to the City's standard IDesertscape"
theme, Staff determined the Northeasterly medians designed by KSL's Landscape
Architect were much more enhanced than those medians currently installed under the
City-wide Landscape Improvements. Subsequently Staff contracted with David Evans
& Associates for an amount of $9,650 to redesign the medians in a manner more
consistent with the City's Desertscape theme.
The Professional Services Agreement with David Evans & Associates included an
Optional Task" to provide construction management and inspection. These services
include: Coordination and attendance at weekly project meetings; Construction
observation, inspection and quality control of the installation and location of plant
materials, hardscape, irrigation elements and lighting fixtures; Inspection of
construction conformance to design documents, and tracking the construction
schedule; and Administration function necessary to adhere to City requirements, such
as the preparation of field directive changes, work directive changes, daily inspection
logs, and change orders.
Staff believes the contract amendment, outlined within the attached Change Order
No. 1, is necessary due to current staff work loads and staff's lack of specific
landscape inspection expertise.
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zsvFINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Approve a Contract Amendment with David Evans & Associates in the amount
of $19,240.00 to Provide Construction Management and Project Inspection
Services for Project 98-01, Eisenhower Drive Median Landscape Improvements.
2. Do not approve a Contract Amendment with David Evans & Associates in the
amount of $19,240.00 to Provide Construction Management and Project
Inspection Services. This option may result in construction delays.
3. Provide staff with alternative direction.
C?ris A. VogV
Public Works Director/City Engineer
NN/acs
000127 003
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zsvU-
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE.. April 21, 1998 CONSENT CALENDAR:
ITEMTITLE: Acceptance of Project No. 97-02, STUDYSESSION:
Washington Street and Avenue 48 Traffic Signal
Improvements PUBLIC HEARING.
RECOMMENDATION:
* Accept Project No.97-02, Washington Street and Avenue 48 Traffic Signal
Project as 100% complete;
* Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and
* Authorize staff to release retention in the amount of $9,428.30, 35 days after
recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
Adequate funds are available Account No.401-634-609-553) in this project to pay
the retention to the contractor and close out this project.
Funding and sources currently available for this project are as follows:
Fund Sources assigned to this proiect) Account No. Amount
Developer 401-000-480-000 $ 30,250.00
City Infrastructure Fund 401-000-493-000 $99.669.00
Total: $129,919.00
Less Prior Expenditures: $65.926.00
Remaining Available Funding: $ 63,993.00
Less Project Encumbered Funds $50?462.B0)
Total Remaining Funds $ 13,530.20
BACKGROUND AND OVERVIEW: 000130
During the September 16, 1997 City Council meeting, the City Council awarded
Contract No. 97-02, Washington Street Traffic Signal Project, to Sierra Pacific
Electrical Contracting. Sierra Pacific Electrical Contracting was the lowest
responsible bidder with a bid in the amount of $97,379.
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zsvFINDINGS AND ALTERNATIVES:
The project was substantially complete in accordance with the contract documents
on November 25, 1997, so the City could occupy or utilize the work for its intended
use.
The project was not finalized on November 25, 1997 due to contract requirements
for the Contractor to provide two days of training in the operation, setup, and
maintenance of the video detection system.
The project is now deemed to be 100% complete in substantial compliance with the
plans and specifications. Prior to filing the Notice of Completion, staff must receive
authorization from the City Council to approve this project as 100% complete and
authorizing the City Clerk to file a Notice of Completion. A final accounting of this
Contract is as follows:
Original Bid $97,379.00
Change Orders $0.00
SUBTOTAL: $97,379.00
Quantity Variation: $3,096.00)
TOTAL: $94,283.00
Amount Paid to Date $43,820.55)
Outstanding Progress Pmt. $41 034.50
Liquidated Damages $0.00
Retention to be released $9,428.30
Alternatives for the City Council to consider:
1. Accept Project No.97-02, Washington Street and Avenue 48 Traffic Signal
Project as 100% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder; and
Authorize staff to release retention in the amount of $9,428.30, 35 days after
recordation of the Notice of Completion.
2. Provide alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
000131 002
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zsv DEPARTMENT REPORTS: A-I
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager
DATE: April21, 1998
RE: Department Report-Response(s) to Public Comment
The following are responses to public comments made at the April 7, 1998 City
Council meeting:
1. Messrs. Kent Armstrong and John Pavelak spoke regarding Assessment
Districts. They indicated that an appraisal has been delivered to the City and
expressed their desire to have the matter placed on the April 21? agenda.
* Staff indicated that the City has received the appraisal; however, some
minor modifications are necessary. The project will be agendized once
the additional information has been received and reviewed by staff.
2. Mr. Robert Tyler thanked the City for its support and sponsorship of the 4th
Annual Greater Coachella Valley Soap Box.
* Mayor Pena expressed appreciation on behalf of the Council for the
volunteers who worked on the event.
PU?ICAPRI?? 7-9???pd
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zsv DEPARTMENT REPORTS:
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager %)
DATE: April 21, 1998
RE: City Manager Department Report Transmittal of Tentative
Agenda Item for April 28, 1998, City Council Study
Session, 1:30p.m.
The following item is scheduled to be placed on the agenda for the
Council Meeting/Study Session scheduled for April 28, 1998, 1:30 p.m.:
* Discussion Regarding Transfer Station.
If you have any questions, please feel free to contact me.
OOO1???
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zsv #JI?FIi'1?fIilIli1fEh
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April 21, 1 998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Transmittal of Revenue and
Expenditures Report dated PUBLIC IIEARING:
February 28, 1998
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
Transmittal of the February 28, 1 998 Statement of Revenue and Expenditures for the
City of La Quinta.
J hn M. Falconer, Finance Director
000168
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CP4OF
AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: April21 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
PUBLIC REARING: I
Weed Abatement\Lot Cleaning
Assessments for Placement On
1998199 Property Tax Roll
RECOMMENDATION:
Following public comment and close of public hearing, it is recommended that the City Council take the
following action: Adopt the proposed Resolution, approving and adopting the Resolution to place the
cost of cleaning said lots on the 1998199 Property Tax Roll.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
The purpose of this hearing is to provide the City Council the opportunity to hear and consider all public
objections and protests if any, to the report filed with the City Council containing a description of each
real property parcel cleared or cleaned by the City of La Quinta.
Notices of tonight's public hearing were sent to the property owners, advising them of the hearing date.
No wriften communications have been received regarding this matter.
FINDINGS AND ALTERNATIVES:
1. Adopt the proposed Resolution
2. Do not adopt the proposed Resolution.
Tom Hartun
Building and Safety Department
o1?()
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zsvOn February 3, 1998, the City Council adopted Resolution 98-09, declaring intention
to schedule a Public Hearing on March 17, 1998. The Public Hearing was continued
by the City Councit to April 21, 1998 due to underground utility concerns. Public
hearing notices were posted on the property to be vacated, and published in the
newspaper, in accordance with the Streets and Highways Code, see Attachment 3.
The application was considered by the La Quinta Planning Commission on January
27, 1998. The Planning Commission found the proposed street vacation to be
consistent with the City of La Quinta General Plan and Circulation Element.
On January 12, 1998, staff mailed notices to all public agencies, informing them of
the proposed vacation. No negative comments have been received to date opposing
the vacation; however, the Southern California Gas Company has requested an
easement across a portion of the proposed vacation area to allow continued
maintenance of an existing gas line. A twenty 20) foot wide easement will be
retained for the Southern California Gas Company to operate and maintain the
existing gas line.
It was also discovered that the sanitary sewer lateral serving the adjoining property
to the north bisects the proposed street vacation parcel. The Coachella Valley Water
District requested that the applicant execute a grant of easement deed, conveying a
sanitary sewer lateral easement to the adjoining property A triangularly shaped
easement will be retained, and the requested deed has been executed, and will be
recorded concurrently with the street vacation resolution, if approved this evening,
see Attachment 4.
FINDINGS AND ALTERNATIVES:
There is a gas main that passes through the proposed vacation area that will be left
in place with a 20-foot wide easement retained, centered on the gas line.
There is a residential sanitary sewer line that passes through the proposed vacation
area that will be left in place, with a triangularly shaped easement retained over it, in
favor of the adjoining property owner to the north.
The Planning Commission reviewed the proposed street vacation at its January 27,
1998 meeting and determined it is consistent with the General Plan.
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zsvAlternatives.
1. Adopt the resolution approving Street Vacation 98-037.
2. Reject the resolution approving Street Vacation 98-037, and provide staff with
alternate direction regarding disposition of the vacation area.
/4<'[
Chris A. Vogt
Public Works Director/City Engineer
RJV: nv
Attachments: 1 Vicinity Map
2 Street Plan & Aerial Photo
3 Notice of Continuance
4 Grant of Easement Deed
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