1998 05 05 CCing -> 11 City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
May 5, 1998 3:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.98-34
b. Roll Call Ord. No.316
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of April 14 & April 21, 1998
ANNOUNCEMENTS
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PRESENTATION OF PROCLAMATION PROCLAIMING THE MONTH OF MAY AS NATIONAL MENTAL
HEALTH MONTH."
PRESENTATION OF PLAQUE TO CARL INGRAM EXPRESSING APPRECIATION FOR HIS SERVICE ON
THE PARKS AND RECREATION COMMISSION.
PRESENTATION OF CERTIFICATES OF APPRECIATION TO STUDENTS OF LA QUINTA HIGH SCHOOL
FOR PARTICIPATION IN THE STUDENT ART WALL PROGRAM.
WRITTEN CORRESPONDENCE
1. LETTER FROM BOB HOPE CHRYSLER CLASSIC REQUESTING FINANCIAL ASSISTANCE.
BUSINESS SESSION
1. CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES COMMISSION TO
ENTER INTO A CONTRACT WITH JUAN AND PATRICIA NAVARRETE TO WORK AS DESIGN
CONSULTANTS FOR THE WASHINGTON STREET BRIDGE WITH THE BRIDGE DESIGNER TO
INCORPORATE ARTWORK INTO THE CONSTRUCTION OF THE BRIDGE IN AN AMOUNT NOT
TO EXCEED $3,000 FROM ART IN PUBLIC PLACES FUNDS.
A) MINUTE ORDER ACTION.
2. CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES COMMISSION ON
WHERE TO LOCATE THE CIVIC CENTER ART PURCHASE.
MINUTE ORDER ACTION.
3. CONSIDERATION OF STREET SWEEPING SERVICE ALTERNATIVES.
A) MINUTE ORDER ACTION.
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ing -> 114. CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE
REVOKING CHAPTER 2.80 PARKS AND RECREATION COMMISSION" AND CHAPTER 2.90
HUMAN SERVICES COMMISSION" AND ADDING A NEW CHAPTER 2.95 COMMUNITY
SERVICES COMMISSION."
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
5. CONSIDERATION OF AMENDMENT TO THE LA QUINTA CHARTER AND MUNICIPAL CODE
AMENDING CHAPTER 2.65 ART IN PUBLIC PLACES," REVOKING CHAPTER 2.85 CULTURAL
COMMISSION" AND ADDING A NEW CHAPTER 2.75 CULTURAL ARTS COMMISSION."
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
6. CONSIDERATION OF RECOMMENDATION OF THE CULTURAL COMMISSION FOR APPROVAL
OF THE CULTURAL PLAN.
A) MINUTE ORDER ACTION.
7. CONSIDERATION OF OVERNIGHT TRAVEL FOR ONE MEMBER OF THE CULTURAL
COMMISSION TO ATTEND THE AMERICAN'S FOR THE ARTS 1998 ANNUAL CONFERENCE
IN DENVER, COLORADO, JUNE 6-9, 1998.
A) MINUTE ORDER ACTION.
B. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING THE SUBMISSION OF A
CALIFORNIA TRAILS AND GREENWAYS FOUNDATION GRANT APPLICATION.
A) RESOLUTION ACTION.
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED MAY 5, 1998.
2. ACCEPTANCE OF PROJECT 96-06 DUNE PALMS STREET IMPROVEMENTS WHITEWATER
RIVER CROSSING AND AUTHORIZATION TO FILE NOTICE OF COMPLETION.
3. AUTHORIZATION TO DISTRIBUTE A REQUEST FOR PROPOSALS FOR AB939 SERVICES.
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REPORTS AND INFORMATIONAL ITEMS
A CULTURAL COMMISSION MINUTES OF MARCH 26, 1998
B. CVAG COMMITTEE REPORTS
C. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
D. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
E. C. V. MOUNTAINS CONSERVANCY SNIFF)
F. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
I. PALM SPRINGS REGIONAL AIRPORT COMMISSION
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
L. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK
1. REPORT ON UPCOMING EVENTS
2. REPORT ON SUMMER MEETING SCHEDULE
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. COMMUNITY SERVICES DIRECTOR NONE
G. FINANCE DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR NONE
I. POLICE CHIEF
1 QUARTERLY REPORT
J. BATTALION CHIEF
MAYOR AND COUNCIL MEMBERS' ITEMS
1. DISCUSSION REGARDING THE OBELISK PROGRAM. HENDERSON)
2. DISCUSSION REGARDING THE PLANNING COMMISSION. SNIFF)
RECESS TO REDEVELOPMENT AGENCY MEETING
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ing -> 11CLOSED SESSION
NOTE: TIME PERMITTING. THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY. PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION:
A. REFCO, CASE NO. CV92-7626RJK;
B. TRADITIONS, CASE NO. 1NC00370;
C. KSL/C.V. UNIFIED SCHOOL DISTRICT, CASE NO. 1NC003108;
D. KSL/J. M PETERS, CASE NO.002597;
E. LA QUINTA V. DIEHL EVANS, CASE NO.782308;
F. CITY OF ORANGE V. ALABAMA TREASURY ADVISORY PROGRAM, CASE NO.
BC106461;
G. PEOPLE OF THE STATE OF CALIFORNIA V. STEVEN RUMMONDS, CASE NO.
1NM07141 2;
H. WESTERN EMPIRE INDUSTRY V. CITY OF LA QUINTA, CASE NO.302768.
2. CONFERENCE WITH LABOR NEGOTIATORS TOM HARTUNG AND JOHN FALCONER
REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES' ASSOCIATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.6 MEET AND CONFER PROCESS.
3. EVALUATION OF COUNCIL-APPOINTED POSITIONS CITY MANAGER, CITY ATTORNEY AND
CITY CLERK PURSUANT TO GOVERNMENT CODE SECTION 54956.6.
4. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION ANDIOR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHWEST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNERINEGOTIATOR: CHRIS
CLARKE.
NOTE: THERE ARE NO PUBLIC HEARINGS SCHEDULED FOR 7:00 PM. THEREFORE, THERE WILL BE
NO EVENING MEETING.
ADJOURNMENT
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ing -> 11 DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of May 5, 1998 was posted on the outside entry to the
Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson's, 78-630 Highway 111, on Friday, May 1, 1998.
DA ED May 1 1998
SAUNDRA L JUHOLA City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk?s Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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ing -> 11 \\o?)Y3???C WRITTEN CORRESPONDENCE: I
REOE:VED
Po?r Office Box 865 Rancho N4ira?? Ca1iforni? 92270
www?bhcc.corn 8 flP? 27 P? 1? 1 3
Bob Hop? C1a?sic Buildin?. 39000 Bob Hope 92270
Q?TIAHcc.Com
760)346-8184 * 1-888-MR B HOPE * FAX 760) CiTY CL?RK
April 24, 1998
OFFICER& Mayor John Pena
BOB HOPE City of LaQuinta
CHARMANOFTHE?DARD 78-105 Calle Estado
JOHN M. FOSTER La Quinta, CA 92253
PRES?DENT AND
Dear John:
ROBERT P. BRENNAN
F RST VICE pRESIDE?T AND T you Wednesday. appreciated
AS8T?TDURNAMENTCHMN hank for UUILIIII? II We
STEVE MORTON meeting with you, Terry Henderson and Christie di lono, and
having the opportunity to discuss our upcoming 1999 Bob
ERNIE DUN LEVIE Hope Chrysler Classic.
SECRETARY
DONALD B. POOLEY Jim Walker is working on our traffic plans and signage needs
SE???TARYTREASJRER
and will forward that information to you sometime in May.
DIRECTORS:
RDEERT P. ERE?NA? As we discussed, we ask that the City of La Quinta consider
J M CROOKER
ssisting the Classic by subsidizing our security and soil
a
stabilization costs in La Quinta. The City of Indian Wells
ERN E DLNLEV?E supports the Classic in these two areas, which amounted to
JDHN EjDEHVNENEDSDENR $33,000 for the 1998 tournament. This represents a con-
JCH? I. FDSTER siderable saving for the Classic, which means more money for
D. SAM T. KNAPPENBERDER the charities in our desert community.
RAYMD?D H OS
STE'![ MORTOk
DDNA?DB PODLEY If you need any further information, please do not hesitate to
IL?IAE?ATDPDDUwAFYR:E call.
WILLAM G. SALAT CR
EUGENE WEISEERD Again, thank you for your time. We look forward to working
EDWARD WRrTMAN
with you and your staff during the coming year.
TOURNAMENT DIRECTOR
MICHAEL M,LTHORPE Sincerely,
ADMINISTRATIVE DIRECTOR
DAWN 500GB
COMMITTEE OF PGA
PROFESSIONALS Michael E. Muthorpe
ORN COCHEANE Tournament Director
JOHN KYLE
JEFF JACKSDN
JOHN SHELDEN
cc John M. Foster
Dawn Suggs OOU?U?
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 5,1998
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration of a recommendation of the Art in Public PUBLIC IIEARING:
Places Commission to enter into a contract with Juan
and Patricia Navarrete to work as design consultants for
the Washington Street Bridge with the bridge designer
to incorporate artwork into the construction of the bridge
in an amount not to exceed $3,000 from the Art in
Public Places Fund
RECOMMENDATION:
Approve the recommendation of the APP Commission, authorize the City Manager to sign
a contract with Juan and Patricia Navarrete in an amount not to exceed $3,000, and the
appropriation of the funds.
FISCAL IMPLICATIONS:
The sum of $3,000 would be expended from the Art and Public Places Fund 701-000-255-
210).
BACKGROUND AND OVERVIEW:
On January 20,1998, the Public Works Department requested and received authorization
to send out a Request for Proposals for the Design Phase, Bidding, and Construction
Phase Services for the Washington Street Bridge Widening. On February 2,1998, Council
authorized staff to enter into a contract with Holmes & Narver, Inc. for professional design
services. As part of that contract the consultant was required to coordinate with a City-
selected artist to incorporate public art amenities into the bridge rails or other parts of the
bridge structure as directed."
Following this approval, the Public Works Department staff requested the Art and Public
Places Commission select an artist to work with the Holmes & Narver to determine how art
could be incorporated into the bridge design. The Art and Public Places selected John
Walling and Charrie Chappie to review the Artist Bank, select three artists, and meet with
Public Works Department staff to select an artist based on their experience with public
improvements. j(Jj??0?
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ing -> 11After reviewing the artist's files, the Committee recommended Juan and Patricia Navarefte,
because of their experience working with public projects and ability to work with a design
consultant. Examples of their work are attached Attachment 1). This artist selection was
presented to the APP Commission who unanimously approved the Committee's suggestion.
With Council approval, the Navarefte's will meet with Holmes & Narver to determine how
artwork can best be incorporated into the bridge construction. Once the decision has been
made as to how and where artwork can be incorporated, a budget will be established for
the creation and installation of the artwork not to exceed $24,999 this includes the $3,000).
The final design and budget will then be presented to Council for their review and approval.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Approve the recommendation of the Art in Public Places Commission; or
2. Provide direction to staff
ommunity Development Director
Attachment:
1. Examples of artwork by Juan and Patricia Navarette.
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ing -> 11 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 5,1998
CONSENT CALENDAR:
STUDY SESSION:
Consideration of a recommendation of the Art in Public
Places Commission on where to locate the Civic Center PUBLIC HEARING:
Art Purchases
RECOMMENDATION:
Approve the locations for the three art pieces for the Civic Center Art collection as
recommended by the Art in Public Places Commission.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Following the Civic Center Art purchase at this years' La Quinta Arts Festival, the APP
Commission met and toured the City Hall for locations to place the new art purchases. A
recommendation had been made to the Commission that some of the existing artwork be
forwarded on to the Senior Center for display. As there are still many places in the City
Hall that could display the art purchases, it was decided by the Commission that only one
piece would be given to the Senior Center. That piece would be Toby Mercer's piece that
currently is located on the south wall east of the Public Works Department entrance door.
The three new pieces would be placed as follows:
Snake Jagger artwork would be installed on the partition wall between the and City
Clerk's Department and Finance Department.
Andre Blanche artwork would be installed on the east side of the Public Works
Department entrance door where Toby Mercer's piece is being removed).
Dexter Mugford's artwork would be installed on the east side of the entrance to the
Session Room.
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ing -> 11In addition to these changes, the Commission is also recommending that the Mario
Cepedes piece be exchanged with the Judith Moore Knapp artwork currently located on
the west side of the Session Room entrance doors. The art piece by Zeny Cieslikowski
located immediately to the west of the Session Room entrance door would be moved to
the pillars across from Community Services Department with the other pictures.
FINDINGS AND ALTERNATIVES:
1. Approve the request of the Art in Public Places Commission
2. Provide alternative recommendations
3. Provide staff with direction.
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OF AGENDA CATEGORY:
BUSINESS SESSION: 3
COUNCIL?DA MEETING DATE: May 5, 1998 CONSENT CALENDAR:
ITEM TITLE: Consideration of Street Sweeping STUDY SESSION:
Alternatives
PUBLIC HEARING:
RECOMMENDATION:
Approve the implementation of an in-house Street Sweeping Program.
Award a Contract for the purchase of a Tymco 600 CNG-BAH Regenerative Air street
sweeper to G.C.S. Western Power and Equipment in the amount of $154,632.03.
Complete street sweeping services utilizing in-house staff at an estimated curb mile cost
of $10.96, or an annual cost of $99,737.48.
Authorize City Manager to enter into a Rental Agreement with G.C.S. Western Power
and Equipment for the rental of a Tymco 600 Deisel Regenerative Air street sweeper
at a monthly rate of $6,250 for a period of three 3) months.
FISCAL IMPLICATIONS:
On January 19, 1998, bids were opened for the purchase of a Tymco 600 CNG-BAH
Regenerative Air Street Sweeper or equivalent. The Bid price submitted by G.C.S.
Western Power and Equipment is $154,632.03. According to the bid documents, this
bid is good for 180 days which expires on July 4, 1998.
Funding is available from the following sources:
AB2766 Discretionary Grant MSRC-AQMD $ 31,325.00
AB2766 Subvention Funds $ 61,108.00
CSA152 Funding $ 45,099.03
CVAQ Fund $ 9,600.00
Gas Co. Incentive Account $7.500.00
Total Additional Funding Available $154,632.03
Should Council Approve the Award of Contract to G C S Western Power and
Equipment, approximately one hundred eighty 180) days will be required for delivery.
During this period it will be necessary to lease a sweeping unit from G.C.S. Western
Power and Equipment. The terms of the lease will equal those utilized during the Six
Month Pilot Program at a rate of $6,250 per month.
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ing -> 11There are adequate funds available for the lease in Public Works Street Maintenance
Contract Services Account # 101-453-621-616.
BACKGROUND AND OVERVIEW.
During the May 6, 1997 City Council Meeting, the City Council approved the
implementation of a six 6) month in-house Street Sweeping Pilot Program. The Pilot
Program provides street sweeping services utilizing a rental sweeping unit Tymco 600
Regenerative Air) and a temporary employee for twenty-six cycles beginning July 1,1997.
At the completion of the Pilot Program, twenty-six 26) sweep cycles were completed in-
house each street was swept weekly for twenty-six 26) weeks). Issues associated with
this program i.e., actual costs, citizen complaints, and quality and quantity of service)
were closely monitored by staff.
The number of complaints were significantly reduced during the pilot program. There were
a total of three complaints during the pilot program. Response times were also improved.
Included as Attachment 1 is a spreadsheet itemizing the cost estimates for purchasing a
street sweeper and providing full-time operation utilizing City staff. The purchase of a
CNG Street Sweeper and completing street sweeping as an in-house program will be
considered as Option 1. This option includes purchasing a Tymco 600 CNG-BAH
Regenerative Air Street Sweeper as bid by G.C.S. Western for a total amount of
$154,632.03. The City will receive a total of $48,425 in additional funding and grants
passed through from Sunline to offset the City cost. City staff is already trained and will
operate the street sweeper. The yearly amount shown for the operator Maintenance
Worker II) includes salary, benefits, and overhead. Other costs associated with the
operation and maintenance of the street sweeper are insurance, replacement of brushes,
mechanical maintenance, fuel consumption, equipment cost recovery over a 5-year period,
and dump fees for an estimated yearly cost of approximately $99,737.48. This equates
to $10.96 per curb mile.
In addition to street sweeping, this particular model street sweeper is equipped with
an attachment designed to clean catch basins, which would be performed in-house.
The estimated cost for completing this work is $8,800 per year if contracted.
Affachment 2 is an informal quote for providing this service city-wide on a quarterly
basis in the amount of $2,200 each cycle, or $8,800 annually.
During the November 11, 1997 City Council Meeting, Council approved specifications and
authorized staff to Solicit Bids for the purchase of a Tymco 600 CNG-BAH Regenerative
Air, or equivalent street sweeper. Four 4) Bid packages were distributed by staff. One
Bid was received from G.C.S. Western Power and Equipment, Fullerton, Ca., in the
amount of $154,632.03 at the January 5,1998 Bid opening. The reasons for only receiving
one Bid are as follows:
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ing -> 11 G.C.8. Western is the sole Tymco dealership in California.
Other sweeper manufacturers could not meet the specifications.
On November 12,1997 Sunline proposed to conduct its own Pilot Program providing street
sweeping services citywide. Sunline's services will be considered as Option 2. This Pilot
Program was conducted in an effort for Sunline to determine the actual costs associated
with providing this service. In anticipation of Sunline's Pilot Program, staff structured the
Street Sweeper Bid Specifications to mandate the Bid price be applicable for 180 days
from Bid opening. Sunline began this program on January 1,1998 and is scheduled to be
completed on May 1,1998. City staff coordinated schedules and procedures with Sunline
to ensure compliance in the program. Attachments 3a and 3b outline the actual costs
associated with Sunline's Pilot Program effort.
As shown, Sunline's actual curb mile costs for the month of January, 1998 was $15.19
without overtime, and $14.40 with overtime. Sunline's actual curb mile cost for the month
of February, 1998 was $12.47 without overtime, and $11.63 with overtime. The difference
in cost for the two months is directly attributable to operator familiarity with the daily routes.
The reason that the overtime is less expensive, is because more miles were swept.
Sunline serviced 471 curb miles in the month of January and 512 in February. Sunline
also factored in costs which would not be incurred by the City when providing these
services in-house, as described in Sunline's monthly reports and as follows:
Dump Truck
Vehicle wash conducted during evening shift)
Management Executive Director, Admin.)
Sunline did not include reimbursement/replacement costs of the street sweeper.
Compared to the estimated in-house price of $10.96 per curb mile in Option 1, Option 2
equates to an estimated additional yearly cost of $13,740 for a total of $113,477.00, based
on a $12.47/curb mile cost.
Staff solicited informal bids from four Contract Street Sweeping companies resulting in an
average curb mile cost of $14.32 and is considered as Option 3 also included in
Attachment 1. Compared to the estimated In-house price of $10.96 per curb mile, option
3 equates to an estimated additional yearly cost of $30,575 for a total of $130,312.00.
FINDINGS AND ALTERNATIVES:
Available Alternatives:
1. Approve the implementation of an in-house Street Sweeping Program.
Award Contract for the purchase of a Tymco 600 CNG-BAH Regenerative Air
street sweeper to G.C.S. Western Power and Equipment in the amount of
$154,632.03
Complete street sweeping services utilizing in-house staff at an estimated curb mile
cost of $10.96, or an annual cost of $99,737.48.
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ing -> 11 Authorize City Manager to enter into a Rental Agreement with G.C.S. Western
Power and Equipment for the rental of a Tymco 600 Deisel Regenerative Air
street sweeper at a monthly rate of $6,250 for a period of three 3) months.
2. Contract with Sunline Services Group for these services at an estimated curb mile
cost of $12.47, or, an annual cost of $113,477.00
3. Contract with an independent Sweeping Contractor for these services at an
estimated curb mile cost of $14.32, or, an annual cost of $130,312.00.
4. Provide staff with alternate direction.
Chris A. Vog(
Public Works DirectoriCity Engineer
fl04
F.\PWDEPflCOu?CIL?1 99S?SO6o5d.,,pd
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ing -> 11$ AGENDA CATEGORY:
BUSINESS SESSION: IL
COUNCILIRDA MEETING DATE: May 5, 1998
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration of an Amendment to the PUBLIC HEARING:
La Quinta Charter and Municipal Code to
Revoke Chapter 2.80 Parks and Recreation
Commission", and Chapter 2.90 Human Services
Commission" and Adding a New Chapter 2.95
Community Services Commission"
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
A savings in staff time, support services and commissioner expense will be realized
by consolidating commission duties.
BACKGROUND AND OVERVIEW:
The City Council reviewed the organizational structure and duties of the City's Boards
and Commissions at its regular meeting of April 21, 1 998 and recommended that
staff draft an ordinance that would consolidate the Human Services Commission and
the Parks and Recreation Commission into one new Community Services
Commission". To that end staff has drafted an ordinance that, if adopted, would:
* Eliminate the Human Services Commission;
* Eliminate the Parks and Recreation Commission;
* Establish a Community Services Commission CSC) effective July 1, 1 998,
comprised of seven members with two year terms on a staggered basis;
and
* Consolidate and assign Human Services and Parks and Recreation
Commissions' duties to the newly created CSC.
Staff has made minor revisions to the scope and duties of the newly created
Commission in an effort to clarify the Commission's role in relationship to the City
Council. Staff has attached Chapters 2.80 and 2.90 of the Municipal Code so that
the Council may compare the new Commissions duties to those being eliminated see
Attachment 1).
000036
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ing -> 11%inasmuch that, as drafted, the Ordinance would eliminate two Commissions, and
create one new Commission in their place, staff suggests that the Council authorize
the City Clerk to advertise for applicants to serve on the new Cultural Services
Commission as part of this action to permit implementation by July 1, 1 998.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the Ordinance revoking the Human Services and Parks and Recreation
Commissions, and creating a Community Services Commission, and direct the
City Clerk to advertise for members to serve on the Cultural Services
Commission; or
2. Approve the Ordinance in some amended form; or
3. Do not approve the Ordinance; or
4. Provide alternative direction to staff.
Mark Weiss
Assistant City Manager
002
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ing -> 11/ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIURDA MEETING DATE: May 5, 1 998
CONSENT CALENDAR:
STUDY SESSION:
Consideration of an Amendment to the
La Quinta Charter and Municipal Code PUBLIC HEARING:
Amending Chapter 2.65 Art in Public
Places", Revoking Chapter 2.85 Cultural Commission"
and Adding a New Chapter 2.75 Cultural Arts Commission"
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
A savings in staff time, support services and commissioner expense will be realized
by consolidating commission duties
BACKGROUND AND OVERVIEW:
The City Council reviewed the organizational structure and duties of the City's Boards
and Commissions at its regular meeting of April 21, 1 998 and recommended that
staff draft an ordinance that would consolidate the Cultural Commission and the Arts
in Public Places Commission into one new Cultural Arts Commission". To that end
staff has drafted an ordinance that, if adopted, would:
* Eliminate the Cultural Commission;
* Eliminate the Arts in Public Places Commission;
* Establish a Cultural Arts Commission CAC) effective July 1, 1 998,
comprised of seven members with two year terms on a staggered basis;
and
Consolidate and assign Cultural and Arts in Public Places Commissions'
duties to the newly created CAC.
Staff has made minor revision to the scopes and duties of the newly created
Commission in an effort to clarify the new Commission's relationship to the City
Council. Chapter 2.65 Art in Public Places' is amended to eliminate the Arts in Public
Places Commission, but otherwise left essentially intact see Attachment 1 Staff has
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ing -> 110amended Chapter 2.65 to specifically reference the Cultural Arts Commission where
previously it had simply referenced the Commission; and corrected two internal cross
references within the Chapter). The Cultural Arts Commission is given responsibilities
and duties within Chapter 2.75 Cultural Arts Commission" associated with
implementation of Chapter 2.65. Staff has attached Chapter 2.85 Cultural
Commission" so that the Council might compare duties of the new Commission with
those of the previous Cultural Commission see Attachment 2).
Inasmuch that, as drafted, the Ordinance would eliminate two Commissions, and
create one new Commission in their place, staff suggests that the Council authorize
the City Clerk to advertise for applicants to serve on the new Cultural Arts
Commission as part of this action to permit implementation by July 1, 1 998.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the Ordinance revoking the Cultural and Arts in Public Places
Commissions, and creating a Cultural Arts Commission, and direct the
City Clerk to advertise for members to serve on the Cultural Arts
Commission; or
2. Approve the Ordinance in some amended form; or
3. Do not approve the Ordinance; or
4. Provide alternative direction to staff.
Mark Weiss
Assistant City Manager
oo?
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z
AGENDA CATEGORY:
OF BUSINESS SESSION:
COIJNCIL?DA MEETING DATE: May 5, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Recommendation by PUBLIC HEARING:
the Cultural Commission for Approval
of the Cultural Plan
RECOMMENDATION:
The Cultural Commission recommends that the City Council approve the Cultural Plan
to be used as cultural guidelines for the City of La Quinta.
FISCAL IMPLICATIONS:
None at this time.
BACKGROUND AND OVERVIEW:
The City Council authorized the Cultural Commission to draft a Cultural Master Plan
for the City of La Quinta in 1 996. The Commission reviewed a publication entitled
Developing a Strategic Cultural Plan: A Work Kit" by Louise K. Stevens and, beginning
in the Fall of 1 996 and throughout 1 997, solicited community comment via
questionnaires, conferences, workshops and meetings Attachment 1). In addition, the
Commission reviewed cultural plans developed by other communities including San
Bernardino County, Walnut Creek, Huntington Beach, Sedona Arizona), Chino and
Carlsbad.
Individual Cultural Commissioners presented the final draft version of the Cultural Plan
to City Boards, Commissions and other interested cultural organizations during
December 1997 and January 1998. Chairperson Hull has referenced the feedback
received from these presentations in her transmittal letter.
The Plan was submitted for consideration by the City Council on March 17, 1998.
The Plan was then considered at a Special Study Session on March 24, 1 998.
The Council reviewed the Plan with the Commission and recommended changes to
language of the document presented.
UUo6'4
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ing -> 11AOn April 23, 1 998 the Cultural Commission met to review the changes to the Plan.
For the City Council's consideration is the adopted plan by the Cultural Commission.
Attachment 1 is the clean copy complete with Commission changes. Attachment 2
is the redline copy.
The Cultural Pan itself is comprised of an introduction and method and purpose
statement followed by a series of goals and objectives relating to the following subject
areas:
* Culture and the Arts
* Audience Development
* Support of the Arts
* Youth Arts and Arts Education
* Communications and Promotion
* Arts Facilities
* Leadership, Training and Cooperation
* All-inclusive Community Arts
The Plan concludes with a summary statement and two appendixes i.e., Role of the
Cultural Commission? and Acknowledgments"). Additionally, the Plan has been
reviewed by the City Attorney.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Approve the Cultural Plan as a stand-alone document; or
2. Approve an amended version of the Plan; or
3. Do not approve the Plan; or
4. Provide staff with alternative direction.
Dodie Horvitz, unity Services Director
Attachments: Attachment 1 Cultural Plan Clean Copy)
Attachment 1 Cultural Plan Redline Copy)
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AGENDA CATEGORY:
BUSINESS SESSION:
May 5,1998
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration of Overnight Travel for One Member of the PUBLIC REARING:
Cultural Commission to Attend the Americans for the
Arts Conference in Denver, Colorado on June 6-9, 1 998
RECOMMENDATION:
As deemed appropriate by the Council.
FISCAL IMPACT:
The City has budgeted $2,000 for two members of the Cultural Commission to attend
the Americans For the Arts Conference. It is the Commission's desire to send one
Commissioner to the conference. It is anticipated that the total cost for this trip will
be approximately $1,205. Funds are appropriated in the Community Services
Department in Travel, Training & Meetings 101-251-637-000).
BACKGROUND AND OVERVIEW:
The Americans For the Arts Conference will be held June 6-9, 1 998 in Denver,
Colorado Attachment 1). Estimated projected costs for the conference are listed
below.
ITEM COST
Registration $475
Hotel $250
Travel $303 Airfare
$27 Shuttle
Food $150
TOTALCOST $1,205
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ing -> 11lAt the April 7, 1 998 City Council meeting, it was stated that it is the Council's desire
for Commissioners to attend state conferences, not out of state conferences.
The Commission reviewed the desire of the Council and directed staff to resubmit the
request for overnight travel based on the following:
The Commission believes that by attending the outlined programs on the
Schedule of Events Attachment 1) the residents of La Quinta will benefit from
these conferences by a National Organization.
To fulfill the duties of a Commissioner as outlined in Ordinance 2.85 Attachment 2),
training, innovative ideas and stimulation are required. Attending workshops provides
such education. National organizations provide a wide variety of input and the
opportunity to gather successful program information from other communities is
invaluable. This information can be incorporated into programs for the residents of La
Quinta.
FINDINGS AND ALTERNATIVES:
The options available to the Commission include..
1. Approve the request for overnight travel for one Cultural Commissioner to attend
the Americans For the Arts Conference; or
2. Do not approve the request for overnight travel for the Americans For the Arts
Conference; or
3. Provide staff with alternative direction.
Dodie Horvitz, mm nity Services Director
Attachments: Attachment 1 Americans For the Arts Conference Information
Attachment 2 Ordinance 2.85
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ing -> 11s AGENDA CATEGORY:
OF BUSINESS SESSION:
COUNCIL?DA MEETING DATE: May 5, 1998 CONSENT CALENDAR:
ITEM TIThE: STUDY SESSION:
Consideration to Adopt a Resolution of PUBLIC HEARING:
the City Council Approving the Submission
of California Trails & Greenways Foundation
Grant Application
RECOMMENDATION:
To adopt the Resolution authorizing the submission of the California Trails &
Greenways Foundation Grant Application for funds to print interpretative brochures
for participants using the Bear Creek Channel Bike Path.
FISCAL IMPLICATIONS:
The amount requested from the grant is $2,000 for the printing of brochures to be
used by participants using the Bear Creek Channel Bike Path. Matching funds for this
project can be allocated from the Community Services Department Budget Account
No.101-251-703-000 Operating Supplies Unique to Community Services) in the
amount of up to $500.
BACKGROUND AND OVERVIEW:
The California Trails & Greenways Foundation is offering grants for the development
of new, creative action oriented greenway and trail projects Attachment 1). The
Community Services Department is working on establishing a brochure to be used by
participants that will outline the history of the Bear Creek Channel for both hikers and
bikers. This brochure will be in the form of an interpretive brochure explaining the
local history, and the flora and fauna found along the trail.
These brochures are to be available at the Community Services Department, the La
Quinta Resort and Club, and the La Quinta Chamber of Commerce for participants to
use. The information and pictures will be compiled by staff.
The Cost associated with the brochure is in the printing costs, with an 8 Y2 X 11,
double sided, tn-fold, two color brochure. All other production costs will be
incorporated into the Community Services Department Budget.
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ing -> 11tThe grant process requires demonstrated community support for the project. Staff will
contact the Chamber of Commerce and the La Quinta Resort and Club for letters of
support, should the City Council adopt the Resolution for this project.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Adopt the Resolution authorizing submission of the California Trails &
Greenways Foundation Grant Application for funds; or
2. Do not adopt the Resojution; or
3. Provide alternate direction.
Dodie Horvit mmunity Services Director
Attachments: Attachment 1 California Trails & Greenways Foundation Grant
Application
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ing -> 11 AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETiNG DATE: MAY 5, 1998
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Deniand Register Dated May 5, 1998 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated May 5, 1998
BACKGROUND:
Prepaid Warrants:
32862 32868,' 8,826.86
32869 3287i? 515,907.75
32872 32877 8,287.05
Wire Transfrrs,? 21,327.05
P/R948 1021 80,654.07
PIR Tax Transfers 23,281.75 CITY DEMANDS $821 888. 19
Payable Warrants:
32878 32996? 188,457.19 RDA DEMANDS 24,853.53
$846,741.72 $846,741.72
FISCAL IMPLICATIONS:
Demand of Cash City $821,888.19
000126
John Falconei FinnceDirectoi
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: May 5, 1998 CONSENT CALENDAR:
ITEM TITLE: Acceptance of Improvements to the STUDY SESSION:
Dune Palms Road/Whitewater River Crossing
Improvements, Project No 97-06 PUBLIC IIEARING:
RECOMMENDATION:
Approve Contract Change Order 3, in the amount of $29,422 for emergency
street repairs to Washington Street, north of Avenue 48.
Accept Project No. 97-06, Dune Palms Road/Whitewater River Crossing
Improvements as 100% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $52,226.92, 35 days after
recordation of the Notice of Completion.
FISCAL IMPLICATIONS:
Adequate funds are available Account No.401-641-609-553) in this project to pay;
the final invoice close out construction), the Early Completion Incentive" earned for
early delivery), and retention withheld. Funding and sources currently available for
this project are as follows:
Fund Sources tassigned to this proiect) Account No. Amount
Surface Transportation Program 401-000-466-481 $266,000
City Infrastructure Fund 401-000-493-000 $528,145
TOTAL: $794,145
LESS PRIOR EXPENDITURES: $523.935
REMAINING AVAILABLE FUNDING: $270,210
00148
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ing -> 11BACKGROUND AND OVERVIEW:
During the October 21, 1997 City Council meeting, the City Council awarded
Contract No.97-06, Dune Palms Road/Whitewater River Crossing Improvements to
Granite Construction Company in the amount of $449,449.
The project's construction effort is now deemed to be 100% complete and is in
compliance with the plans and specifications. Prior to filing the Notice of Completion,
staff must receive authorization from the City Council to approve this project as
100% complete and authorize the City Clerk to file a Notice of Completion.
Based upon the stipulated 90 consecutive day length of construction, all contract
work was completed eleven working days ahead of schedule. Therefore, in
accordance with Section 1400 General Conditions, paragraph 6.5.a. Early
Completion Incentive," the Contractor is entitled to $500 per day for 11 working
days, resulting in the award of an additional $5,500 to the retention amount. A final
accounting of this Contract is as fol?ows:
Original Bid $449,449.00
Change Orders 1 through 3) $33,733.00
SUBTOTAL: $483,182.00
Quantity VariationlC.O. #5 $13,113.00
TOTAL: $496,295.00
Amount Paid to Date $420,900.08)
Outstanding Progress Pmi:. $28,628.00)
10% Retention $46,766.92
Early Completion Incentive C.0. #4) $5,500.00
RETENTION TO BE RELEASED: $52,266.92
FINDINGS AND ALTERNATIVES:
Of the five Contract Change Orders issued, Change Order 3 was issued for work
activity outside the original project limits. This work activity included removal and
replacement of asphalt pavement and removal of unsuitable sub grade materials on
Washington Street, north of Avenue 48, north bound lane no.2.
000149
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ing -> 11This damage was caused by the El Nino" storm event, which caused the street sub-
grade to become supersaturated," which in turn caused the asphalt pavement to fail.
The failed asphalt pavement created an unsafe travel way condition. Staff directed
the contractor to make emergency repairs to eliminate the unsafe travel way condition
and to keep from having to close lane no.2 while the City sought bids.
City staff chose to include this work activity within the Granite Construction
Company's Contract for Dune Palms Road/Whitewater River Crossing Improvement
due to the minimal nature of the work activity and to get the best price through
economies of scale. The total amount paid $29,422.00) to the Contractor for this
work activity was charged against the appropriate project account and not against the
Dune Palms/Whitewater River Crossing Improvement account.
Alternatives for the City Council to consider:
1. Accept Project No. 97-06, Dune Palms Road/Whitewater River Crossing
Improvements as 100% complete;
Authorize the City Clerk to file a Notice of Completion with the Office of the
County Recorder;
Authorize staff to release retention in the amount of $52,226.92, 35 days after
recordation of the Notice of Completion.
2. Provide staff with alternative direction.
Chris A. Vog't
Public Works Director/City Engineer
CAVIJ Liacs
000150
003
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ing -> 11 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILJRDA MEETING DATE: May 5, 1995
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Authorization to distribute a Request for Proposals for PUBLIC HEARING:
AB939 services for Fiscal Year 1998/99
RECOMMENDATION:
Approve the request to distribute a Request for Proposals RFP) Attachement 1) and
authorize staff to begin the selection process. Appoint Council Members to participate, or
observe, the selection process, is so desired.
FISCAL IMPLICATIONS:
The City currently collects an AB939 compliance fee for the implementation of AB939
programs to assure the City's compliance with the State's AB939 mandate. There would
be no costs incurred until a firm had been selected, at which time negotiations would take
place..
BACKGROUND AND OVERVIEW:
Staff is requesting Council's approval to solicit Request for Proposals for the monitoring of
the City's AB939 programs. Last year was the first year the City entered into its own
contract to monitor our AB939 programs with the hiring of EcoNomics, Inc. In previous
years, the City joined with Indian Wells and Rancho Mirage for a three city program.
The Scope of Services provides for monitoring current programs, implementation of a few
selected programs such as an organic waste, community outreach programs, and the
transfer station analysis), as well as monitoring the City's Waste Contract. The contract will
be for the Fiscal Year 1998/99.
000152
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ing -> 11 FINDINGS AND ALTERNATIVES:
Alternatives available to the City Council are:
I Approve the RFP for AB939 implementation consulting services
2. Deny the request.
3. Provide staff with Council direction.
ommunity Development Director
Attachment:
I. Request for Proposals
CCJHOOa 000153
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ing -> 11 DEPARTMENT REPORTS: A f
TO: The Honorable Mayor and Members of the City Council
FROM: Thomas P. Genovese, City Manager
DATE: May 5, 1 998
RE: Department Report-Response(s) to Public Comment
The following are responses to public comments made at the April 21, 1998 City
Council meeting:
1. Mr. Kent Armstrong with Century Crowell spoke regarding Assessment
Districts.
* Staff has received the appraisal from Century Crowell and scheduled a
meeting for May 4th at 1:30 p.m.
2. Ms. Tracy Daly of Sunline spoke regarding bus 1'wraps't advertising program
and showed the City Council a new design.
* No response necessary.
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