1998 06 23 CCing -> 11/(??;z a?4?auct'?
78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253TDD 7::; 777-7000
FAX 760) 777-7101
777-1227
NOTICE OF SPECIAL MEETING
OF THE
LA QUINTA CITY COUNCIL
TUESDAY, JUNE 23, 1998
1:30PM
NOTICE IS HEREBY GIVEN THAT IN ACCORDANCE WITH GOVERNMENT CODE SECTION
54956, I, JOHN J. PENA, MAYOR OF THE CITY OF LA QUINTA, DO HEREBY CALL A
SPECIAL MEETING OF THE LA QUINTA CITY COUNCIL FOR 1:30 PM ON TUESDAY, JUNE
23, 1998. SAID MEETING WILL BE HELD AND CALLED TO ORDER IN THE CITY COUNCIL
CHAMBER, 78-495 CALLE TAMPICO, LA QUINTA, CALIFORNIA.
THE PURPOSE OF SAID MEETING IS AS DELINEATED ON THE ATTACHED AGENDA.
Dated: June 19, 1998
City of La Quinta, California
DECLARATJON OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing notice for the Special La Quinta City Cobricil meeting of June 19, 1998 was posted on the
outside entry to the CoLLncil Chamber, 78-495 CalIe Tampico and on the bulletin board at the La Quinta
Chamber?ot Commerce i?d faxed to the news media on Friday, June 12, 1998.
UNDRA L. JUHOL Ity Clerk
City of La Quinta, California
OOf?OOl
MAILING ADDRESS P.O. BOX 1504 LA QUINTA, CALIFORNIA 92253 u
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ing -> 11 La Quinta City Council
Agenda
City Council Chamber
78-495 CalIe Tampico
La Quinta, California 92253
Special Meeting
June23, 1998 1:30PM
CALL TO ORDER Beginning Reso. No.98-
a. Roll Call
PUBLIC COMMENT
CONFIRMATION OF AGENDA
WRITTEN CORRESPONDENCE
BUSINESS SESSION
1. INTERVIEWS AND APPOINTMENTS TO THE FOLLOWING CITY COMMISSIONS/
BOARDS/COMMITTEES: ARCHITECTURAL AND LANDSCAPE REVIEW COMMITTEE;
COMMUNITY SERVICES COMMISSION; CULTURAL ARTS COMMISSION; HISTORIC
PRESERVATION COMMISSION; INVESTMENT ADVISORY BOARD; AND PLANNING
COMMISSION.
A) MINUTE ORDER ACTION.
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ing -> 11CONSENT CALENDAR
1. AWARD OF CONTRACT FOR CONSTRUCTION OF WASHINGTON STREET/MILES AVENUE
IMPROVEMENTS PROJECT NO.98-07 TO THE LOWEST RESPONSIBLE BIDDER.
2. ADOPTION OF RESOLUTION ADOPTING RULES OF PROCEDURE FOR COUNCIL MEETINGS
AND RELATED FUNCTIONS AND ACTIVITIES.
3. APPROVAL OF CHANGE IN CLASSIFICATIONS FOR ASSISTANT CITY MANAGER,
BUILDING AND SAFETY DIRECTOR, FINANCE DIRECTOR, AND CITY CLERK.
DEPARTMENT REPORTS
1. CITYCLERK
A. DISCUSSION REGARDING RESCHEDULING OF JULY21, 1998 CITY COUNCIL
MEETING.
MAYOR AND COUNCIL MEMBER ITEMS
1. DISCUSSION REGARDING KIDSLINE PROGRAM. ADOLPH)
2. DISCUSSION REGARDING MEETING TIME OF BOARDS AND COMMISSIONS.
HENDERSON)
CLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY CONDUCT CLOSED SESSION DISCUSSIONS DURING
THE DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY
IS CONSIDERING ACQUISITION 0 THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION
MEETING.
1. CONFERENCE WITH LABOR NEGOTIATORS TOM HARTUNG AND JOHN FALCONER,
REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION
PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS.
ADJOURNMENT
OOOO&3
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ing -> 11 PUBLIC NOTICE
The La Quinta City Council is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the
meeting and accommodations will be made.
000004
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ing -> 11 AGENDA CATEGORY:
BUSINESS SESSION:
June23, 1998
COUNCILIRDA MEETING DATE:
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Interviews and Appointments to the PUBLIC HEARING:
Following City Commissions/Boardsl
Committees: Architectural and Landscape
Review Committee; Community Services
Commission; Cultural Arts Commission;
Historic Preservation Commission;
Investment Advisory Board; and Planning
Commission
RECOMMENDATION:
1. Confirm the dates of the orientation meetings.
2. Conduct the interviews.
3. Make appropriate appointments.
FISCAL IMPLICATIONS: None
BACKGROUND AND OVERVIEW:
On June 1 6, the City Council approved a policy requiring all of the City's
boards/commissions to meet at 7:00 pm on a day of the week to be selected by the
individual boards/commissions. Additionally, Council imposed a requirement that all
appointees be required to attend an orientation meeting. There have been two
orientation meetings scheduled, one at 6:00 pm on July 14, and one at 1:00 pm on
July 1 5. All applicants have been advised of these new policies.
Additionally, initial organizational meetings have been scheduled as follows:
Planning Commission July 14 7:00 pm
Historic Preservation Commission July 16 7:00pm
Community Services Commission July 22 7:00 pm
Cultural Arts Commission July 23 7:00 pm
000005
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ing -> 11The Investment Advisory Board will meet at their usual time of 5:30 pm on July 8,
and will begin the new schedule of 7:00 pm meetings in August since the new
meeting time will officially be adopted on July 7 with adoption of the new Handbook
for Commissioners.
It should also be noted that according to Section 2.06.020(D) of the La Quinta Charter
and Municipal Code, no one may serve on more than one boardi
commission/committee.
Following is a list of the applicants to be interviewed. Everyone has been notified of
this meeting.
COMMUNITY SERVICES COMMISSION
This is a newly-created, seven-member commission, each serving two-year staggered
terms. Initially, three members are to be appointed for one year, and four members
for two years.
Olga Betancourt
Mike Davis unable to attend this meeting)
Gilbert Lopez
Kathy Pedersen-Nadler
Joan Rebich
Victoria St. Johns
CULTURAL ARTS COMMISSION
This is a newly-created, seven-member commission, each serving two-year staggered
terms. Initially, three members are to be appointed for one year, and four members
for two years.
Susan Benay
Charrie Chappie
Joan Clark
John Detlie
Kathryn Hull
Elaine Reynolds unable to attend this meeting)
Rosita Shamis
Judy Vossler
Patrick Welch
OO9!?O6
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ing -> 11HISTORIC PRESERVATION COMMISSION
This is a five-member commission, each serving three-year terms. Currently, there are
two vacancies in the professional category does not require city residency) and one
vacancy in the non-professional category. The two vacancies in the professional
category are for full terms of three years and the one vacancy in the non-professional
category is for the unexpired term created by the resignation of Ned Millis) which
expires June 30, 2000.
Jim DeMersman
Judy Vossler
Robert Wright
INVESTMENT ADVISORY BOARD
This is a seven-member commission, each serving three-year terms. Currently, there
are two vacancies. Residency is preferred, but not required.
Diana Brown unable to attend this meeting)
Stephen Hastings
Elaine Lanterman
Cyrille Mahfoud
Donald Moulin
Gary St. Angelo
PLANNING COMMISSION
This is a restructured, five-member commission, each serving two-year staggered
terms. Initially, three members are to be appointed for two-year terms and two for
one-year terms.
Jacques Abels Lucia Moran
Kenneth Balch Steve Robbins
Richard Butler William Rushworth
Wayne Gardner Robert Tyler
Tom Kirk James Wheaton
Dick Lutz Stewart Woodard unable to attend
this meeting)
OOQ?jO 7
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ing -> 11ARCHITECTURAL AND LANDSCAPE REVIEW COMMITTEE
This is a newly-created, three member committee each serving two-year terms.
Bill Bobbitt
Dennis Cunningham
Stewart Woodard unable to attend this meeting)
FINDINGS AND ALTERNATIVES:
1. Confirm dates of the orientation meetings.
2. Conduct interviews
3. Make appropriate appointments.
AUNDRA L. JUHOL City Clerk
City of La Quinta, California
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BUSINESS SESSION:
COUNCILIRDAMEETINGDATE: June23, 1998 CONSENT CALENDAR:
ITEMTITLE: Award of Contract to Construct Miles STUDYSESSION:
Avenue and Washington Street Widening
Improvements, Project No.98-07 PUBLIC HEARING:
RECOMMENDATION:
Award a Contract in the amount of $1 31 0,648.53 to Cooley Construction Inc. for the
construction of Miles Avenue and Washington Street Widening Improvements, Project
No.98-07
FISCAL IMPLICATIONS:
Based on a construction award amount of $1,310,648.53, the following represents
the project budget:
Construction $1,310,648.53
Inspection/Testing $101,575.26
Construction Management not to exceed) $44,000.00
Administration $70,611.19
Contingency $148.283.50
TOTAL $1 675,118.48
Funding and Sources Currently Available for this project are
State Local Transportation Partnership Program1 401-000-466-485 $234,838.75
Infrastructure Fund 401-000-493-000 $100,000.00
RDA #2 LIM Bond Fund 401-000-493-000 $2.71 5.000.00
TOTAL: $3,049,838.75
Less Prior Expenditures: $1 83.868.36?
CURRENT UNENCUMBERED BUDGET: $2,865,970.39
State Loca] Transportation Partnership Prograni SLTPP) amount shall represent 24.54% o??t?iA
Construction, less ineligible costs landscaping, etc.). uu 1 33
pd
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ing -> 11 BACKGROUND AND OVERVIEW:
During the June 2, 1 998 City Council Meeting, the Council approved the project plans,
specifications and estimates and authorized Staff to Advertise for Bids to construct
Miles Avenue and Washington Street Widening Improvements, Project No.98-07.
During the April 2, 1 996 City Council Meeting, the Council adopted Resolution No.96-
20, making certain findings with respect to funding the improvements within the scope
of this project. In essence, the Agency determined RDA Project Area 2 Low-Moderate
funds were appropriately used to fund improvements that will provide necessary
infrastructure improvements for future RDA Low-Mod housing development.
Improvements included within the project scope of work are;
Washington Street Whitewater River Bridge north to Miles Avenue)
* Single lane widening along the east side to accommodate right turn
eastbound Miles Avenue movements
* Raised median island
* Landscape median island
* Curb, gutter and storm water collection system
* Signing, striping and signal modifications
* Intersection modifications
Miles Avenue from Washington Street east to Inco development)
* Extension of existing utilities to accommodate future project development
* Raised median island
* Landscape median island
* Widening of the south side, curb, gutter and street improvements
* Signing and striping modifications
* Surface storm water collection system
* Curb, gutter, street and drainage improvements along the north side in
front of the existing mobile home park these improvements are funded
from infrastructure funds)
The project is currently included within Cycle 8 for State Local Transportation
Partnership Program SLTPP) funding which has a contract award deadline of June 30,
1 998. If this project is not awarded prior to that date, the City stands to lose
approximately $234,838.75 of its construction budget. In addition, all Cycle 8 SLTPP
funds must be expended and reimbursed by June 30, 2002.
000134'-
F.'pkklnr?(?fl &flI[ flM
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ing -> 11 FINDINGS AND ALTERNATIVES:
Staff has recently been contacted by representatives of PM SPORTS MANAGEMENT
CORPORATION who are preparing to develop a major tennis facility adjacent to
Washington Street. In a cooperative effort staff included 800' of electrical conduit
with the scope of this project for eventual service to the tennis facility. Should the
developer not follow through with a commitment to pay for these improvements prior
to issuance of the notice to proceed" to the contractor, staff will issue a contract
change order deleting the scope work in question $32,000). The final Engineer's
Estimate of probable construction costs for this project is $1,358,559. The following
Table illustrates the results of the bids received a detailed bid summary is provide as
Attachment 1):
CONTRACTOR BID AMOUNT
Cooley Construction $1,310,648.53
Granite Construction $1,369,369.00
Riverside Construction $1,475,000.00
Considering an award date of June 23, 1998, the following schedule represents how
the project would proceed:
Request Supplemental June 24, 1 998
Agreement
Notice to Proceed July 1 998
1 20 D?y Construction Period July-November 1 998
Project Acceptance December 1 998
Alternatives for the City Council to consider:
1. Award a Contract in the amount of $1,310,648.53 to Cooley Construction Inc.
for the construction of Miles Avenue and Washington Street Widening
Improvements, Project No.98-07
2. Do not Award a Contract for the construction of Project 98-07. This
alternative will result in the loss of SLTPP Funding.
3. Provide staff with alternative direction.
C?is A. Vogt
Public Works Director/City Engineer 000135
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BUSINESS SESSION:
COUNCIL?DA MEETING DATE: June 23, 1 998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Adoption of a Resolution of the City PUBLIC HEARING:
Council of the City of La Quinta, California
Adopting Rules of Procedure for Council
Meetings and Related Functions and Activities
RECOMMENDATION:
Adopt the Resolution of the City Council of the City of La Quinta, California Adopting
Rules of Procedure for Council Meetings and Related Functions and Activities.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
At a Study Session during the June 1 6, 1 998 City Council meeting, the Council
concurred on changing its Rules of Procedure to allow for a 2:00 p.m. start time for
City Council meetings rather than the current 3:00 p.m. start time. In addition,
following the initial Public Comment period, the Council asked that Closed Session
items be considered first on the Agenda, followed up by an additional Public
Comment period.
Staff prepared the attached resolution which reflects changes discussed at the Study
Session on June 1 6th A redlined version of the affected pages of the existing Rules
of Procedure are attached for the Council's use Attachment No. 1). Please note that
there are only changes on three pages.
To familiarize the public and other interested parties of the proposed change, staff is
recommending placing announcements in the Palm Desert and La Quinta Posts, the
Chamber Newsletter, City bulletin boards and other advertising vehicles as
appropriate.
000140
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Options available to the City Council include:
1. Approve the resolution adopting Rules of Procedure for Council Meetings and
Related Functions and Activities; or
2 Do not approve the resolution, or
3 Provide alternative direction to staff.
Britt W. Wilson, Management Assistant
City Manager's Office
CCsTFFRU?SPROC[DUR[OB-98.Wpd
000141
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BUSINESS SESSION:
COUNCILJRDA MEETING DATE: June 23, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Approval of change in classification for the PUBLIC HEARING:
following positions: Building & Safety Director,
City Clerk, Finance Director, Assistant City Manager
RECOMMENDATION:
Approve the change in attendant ranges for the following position classifications:
Building & Safety Director, Range 76 to Range 78
City Clerk, Range 68 to Range 72
Finance Director, Range 76 to Range 77
Assistant City Manager, Range 80 to Range 82
FISCAL IMPLICATIONS:
There is no immediate financial impact unless so directed by the City Council.
However, there may be a financial impact of approximately $16,000 for the 1998-99
Fiscal Year when the evaluations for the respective positions occur.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the change in attendant ranges for the listed position classifications;
or
2. Do not approve the change in attendant ranges for the listed position
classifications, or
3. Provide alternative direction to staff.
000164
Thomas P. Genovese, City Manager
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