1998 07 07 CC- PG 1-234ing -> 16 City Council
Agenda
CITY COUNCIL CHAMBER
78-495 CaIle Tampico
La Quinta, California 92253
Regular Meeting
JuIv 7.1996 2:00 P.M.
CALL TO ORDER
a. Pledge of Allegiance Beginning Res. No.98-68
b. Roll Call Ord. No.321
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing deviceon the podium.
CLOSED SESSION
NOTE: TIME PERMITTING, THE CITY COUNCIL MAY COINDUCT CLOSED SESSION DISCUSSIONS DURING THE
DINNER RECESS. ADDITIONALLY, PERSONS IDENTIFIED AS NEGOTIATING PARTIES WHERE THE CITY IS
CONSIDERING ACQUISITION OF THEIR PROPERTY ARE NOT INVITED INTO THE CLOSED SESSION MEETING.
1. CONFERENCE WITH LABOR NEGOTIATORS TOM HARTUNG AND JOHN FALCON ER
REGARDING NEGOTIATIONS WITH THE QUINTA CITY EMPLOYEES' ASSOCIATION
PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS.
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ing -> 162. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a) REGARDING EXISTING LITIGATION:
A. WESTERN EMPIRE INDUSTRY V. CITY OF LA QUINTA, CASE NO.302768.
B. TRADITIONS, CASE NO. 1NC00370
C. KSL/PETERS, CASE NO.002597
CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION
54956.9(c) REGARDING POTENTIAL LITIGATION ONE CASE).
4. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 CONCERNING THE POTENTIAL TERMS AND CONDITIONS OF
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHWEST
CORNER OF HIGHWAY 111 AND ADAMS STREET. PROPERTY OWNER/NEGOTIATOR: CHRIS
CLARKE.
5. EVALUATIONS OF COUNCIL APPOINTED POSITIONS CITY CLERK AND CITY MANAGER,
PURSUANT TO GOVERNMENT CODE SECTION 54956.6.
PUBLIC COMMENT 3:00 pm
This is the time set aside for public comment On any matter not scheduled for public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
CONFIRMATION OF AGENDA
APPROVAL OF MINUTES
a. Approval of Minutes of June 16 & June 23, 1998
ANNOUNCEMENTS
PRESENTATIONS
PRESENTATION OF PLAQUES TO OUTGOING COMMISSIONERS/BOARD MEMBERS EXPRESSING
APPRECIATION FOR THEIR SERVICE.
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1. LETTER FROM COACHELLA VALLEY COMMUNITY CONCERTS REQUESTING FUNDING.
BUSINESS SESSION
1. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING THE FISCAL YEAR 1998-99
CITY OF LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT.
A) RESOLUTION ACTION.
2. CONSIDERATION OF CONTRACT SERVICES AGREEMENT WITH LA QUINTA CHAMBER OF
COMMERCE FOR FISCAL YEAR 1998-99.
A) MINUTE ORDER ACTION.
3. CONSIDERATION OF CONTRACT SERVICES AGREEMENT WITH LA QUINTA ARTS
FOUNDATION FOR FISCAL YEAR 1998-99.
A) MINUTE ORDER ACTION.
4. CONTINUED CONSIDERATION OF RECOMMENDATION OF THE ART IN PUBLIC PLACES
COMMISSION TO DISTRIBUTE A REQUEST FOR PROPOSALS FOR THE DESIGN AND
CONSTRUCTION OF LANDSCAPING FOR THE ART PIECE AT THE NORTHEAST CORNER OF
HIGHWAY 111 AND WASHINGTON STREET IN AN AMOUNT NOT TO EXCEED $30,000.
A) MINUTE ORDER ACTION.
5. CONSIDERATION OF APPROVAL OF A PILOT PROGRAM FOR OBELISKS AS CITY STREET
IDENTIFICATION MARKERS.
A) MINUTE ORDER ACTION.
6. CONSIDERATION OF ADOPTION OF RESOLUTION ALLOWING CONDITIONAL APPROVAL OF
SUBDIVISION MAPS AND SECURITY IN LIEU OF COMPLETED IMPROVEMENT PLANS.
A) RESOLUTION ACTION.
7. CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING A HANDBOOK FOR
COMMISSIONS, BOARDS, AND COMMITTEES.
A) RESOLUTION ACTION.
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ing -> 168. CONSIDERATION OF AMENDMENT TO CHAPTER 2.60 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE CONCERNING THE CONFLICT OF INTEREST CODE."
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
9. CONSIDERATION OF AMENDMENT TO SECTION 2.04.050 OF THE LA QUINTA CHARTER AND
MUNICIPAL CODE CONCERNING COMPENSATION AND REIMBURSEMENT FOR CITY COUNCIL
MEMBERS.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
10. SECOND READING OF ORDINANCE NO.320 RE: SUBDIVISION REGULATIONS
CONSENT CALENDAR
Note: Consent Calendar Items are considered to be routine in nature and will be approved by one
motion.
1. APPROVAL OF DEMAND REGISTER DATED JULY 7, 1998.
2. ADOPTION OF RESOLUTION DESIGNATING CERTAIN CITY POSITIONS AS AUTHORIZED
AGENTS TO REPRESENT THE CITY TO THE STATE OF CALIFORNIA OFFICE OF EMERGENCY
SERVICES.
3. ADOPTION OF RESOLUTION APPROVING SUBMITTAL OF GRANT PROPOSAL TO THE STATE
HISTORIC PRESERVATION OFFICE FOR THE CERTIFIED LOCAL GOVERNMENT PROGRAM FOR
FUNDING OF A PRESERVATION PLAN.
4. APPROVAL OF AWARD OF CONTRACT FOR THE 1997-98 SLURRY SEAL/RESTRIPING
PROGRAM, PROJECT NO.98-12.
5. APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS FOR VARIOUS CONSTRUCTION
SERVICES FOR PROJECT NO.98-07, MILES AVENUE AND WASHINGTON STREET WIDENING
IMPROVEMENTS.
5. APPROVAL OF AMENDMENT TO CONTRACT WITH RAY LOPEZ ASSOCIATES FOR PROJECT
98-04, STATE ROUTE 111 MEDIAN ISLAND LANDSCAPE MODIFICATIONS.
7. APPROVAL OF OVERNIGHT TRAVEL FOR SENIOR MANAGEMENT ASSISTANT TO ATTEND
THE 1998 MUNICIPAL MANAGEMENT ASSISTANTS OF SOUTHERN CALIFORNIA
CONFERENCE IN SAN DIEGO, AUGUST 6 & 7, 1998.
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1. DISCUSSION REGARDING CONSTRUCTION PLAN DETAILS OF CITY ENTRANCE MONUMENTS
PROJECT NO.98-05.
REPORTS AND INFORMATIONAL ITEMS
A CULTURAL COMMISSION MINUTES OF APRIL 23, 1998
B. CVAG COMMITTEE REPORTS
C. CHAMBER OF COMMERCE WORKSHOP/INFORMATION EXCHANGE COMMITTEE PERKINS)
D. C. V. MOSQUITO AND VECTOR CONTROL DISTRICT PERKINS)
E. C. V. MOUNTAINS CONSERVANCY SNIFF)
F. C. V. REGIONAL AIRPORT AUTHORITY HENDERSON)
G. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS BUREAU HENDERSON)
H. PALM SPRINGS DESERT RESORTS AIRLINE SERVICES COMMITTEE HENDERSON)
I. PALM SPRINGS REGIONAL AIRPORT COMMISSION
J. RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE HENDERSON)
K. RIVERSIDE COUNTY LIBRARY ADVISORY BOARD
L. SUNLINE TRANSIT AGENCYISUNLINE SERVICES GROUP PENA)
DEPARTMENT REPORTS
A. CITY MANAGER
1. RESPONSE TO PUBLIC COMMENT
B. CITY ATTORNEY NONE
C. CITY CLERK
1. REPORT ON UPCOMING EVENTS
D. BUILDING AND SAFETY DIRECTOR NONE
E. COMMUNITY DEVELOPMENT DIRECTOR NONE
F. COMMUNITY SERVICES DIRECTOR NONE
G. FINANCE DIRECTOR NONE
H. PUBLIC WORKS DIRECTOR NONE
POLICE CHIEF NONE
J. BATTALION CHIEF NONE
MAYOR AND COUNCIL MIEMBERS? ITEMS
1 DISCUSSION REGARDING APPOINTMENT TO THE LEAGUE OF CALIFORNIA CITIES'
ADMINISTRATIVE SERVICES COMMITTEE. HENDERSON)
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ing -> 16RECESS TO REDEVELOPMENT AGENCY MEETING
RECESS UNTIL 7:00 P.M.
PUBLIC COMMENT
This is the time set aside for public comment on any matter not scheduled for a public hearing. Please
complete a request to speak" form and limit your comments to three minutes.
Please watch the timing device on the podium.
PRESENTATIONS
PUBLIC HEARINGS
1. RATE INCREASE FOR RESIDENTIAL WASTE COLLECTION FEES AND DIRECT CHARGES FOR
RESIDENTIAL PROPERTIES TO BE ADDED TO THE TAX ROLLS.
A) RESOLUTION ACTION.
2. PUBLIC MEETING NOTICE OF INTENT TO PROPERTY OWNERS OF ADOPTION OF
RESOLUTION OF INTENTION AND FILING OF ENGINEER'S REPORT ASSESSMENT DISTRICT
NO.97-i LA QUINTA NORTE).
A) RESOLUTION ACTION.
3. ZONING TEXT AMENDMENTS 97-058 AND 98-061 MISCELLANEOUS AMENDMENTS TO
TITLE 9 LA QUINTA ZONING CODE) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE.
A) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
B) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
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ing -> 164. CONTINUED CONSIDERATION OF A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
FOR ENVIRONMENTAL ASSESSMENT 98-353 FOR THE REPEAL OF SPECIFIC PLAN 87-009,
TO BE REPLACED BY ADOPTION OF VILLAGE DESIGN GUIDELINES; ZONING CODE
AMENDMENT 98-060 TO ESTABLISH A VILLAGE OVERLAY DISTRICT, DELETE SUB-ZONE
DESIGNATIONS AND CONSOLIDATE DEVELOPMENT STANDARDS; AND CHANGE OF ZONE
98-085, REQUESTING ZONING CHANGES FROM VC, VN, VP, VS, AND VT TO VC, AND THE
EXISTING RESIDENTIAL AREA IMMEDIATELY EAST OF THE VILLAGE BOUNDARY FROM VR-
10,000 TO RL-10,000-17/1.
A) RESOLUTION ACTION 3)
B) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY
AND WAIVE FURTHER READING.
C) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
5. GENERAL PLAN AMENDMENT 98-056 AND AMENDMENT NO.97-057 AMENDING CHAPTER
9.140 ZONING CODE) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO
HILLSIDE CONSERVATION REGULATIONS, HUGO AND THE GENERAL PLAN LAND USE AND
ENVIRONMENTAL CONSERVATION ELEMENTS REGARDING HILLSIDE DEVELOPMENT
DENSITY TRANSFERS.
A) RESOLUTION ACTION. 2)
B) MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER
ONLY AND WAIVE FURTHER READING.
C) MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING.
6. REVISED DEVELOPMENT REVIEW PROCESS ADMINISTRATIVE FEE SCHEDULE FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT.
Note: To be continued to August 4, 1998.
ADJOURNMENT to and until the hour of 2:00 pm on Monday, July 20, 1998.
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ing -> 16 DECLARATION OF POSTING
I, Saundra L. Juhola, City Clerk of the City of La Quinta, California, do hereby declare that the
foregoing agenda for the City Council meeting of July 7, 1998 was posted on the outside entry to the
Council Chamber 78 495 Calle Tampico and on the bulletin board at the La Quinta Chamber of
Commerce and at Albertson 5 78 630 Highway 111, on Thursday, July 2, 1998.
DA?D July 2 1998
1?
SAU NDRA L JUHOLA City Clerk
City of La Quinta California
PUBLIC NOTICE
The La Quinta CitV Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk?s Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made.
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ing -> 16KIOSLINE
Over the past four years, I enjoyed the idea that I was just an anonymous voice on the telephone on the
Kidsline Help Line for children in the Coachella Valley. This was one volunteer program that was mostly work
and no play that is what I was there for.
I was always proud of the fact that the City of La Quinta had organized a community project that did not have
any borderlines. The city even went one step further in that the coordinator of Kidsline had to be bi-lingual as
we anticipated calls from children who would need help with their English. I am not bi-lingual but in most cases
I was able to communicate with most callers.
I was so proud of the fact that City of La Quinta had hired a coordinator extraordinaire, Mary Batok. In all my
years of working or volunteering, I have never worked with a more professional young lady who brought her
administration and organizational skills to a truly professional level. I would have liked to have voted for Mary
Batok as the Employee of the Year of La Quinta as I am sure that we volunteers and every school child that
she talked to or saw during the school year knows she was a real asset and Ambassador for the City. Mary
worked very diligently with intense loyalty not only to the City but the schools and children that we served in
the Desert Sand Unified School District. If Kidsline finishes, I will at least feel that I am a better person to have
gotten to know and work with Mary Batok.
It is so sad and discouraging to think that the Kidslme program could not have been phased out instead ofjust
shutting it down. Flyers and information about Kidsline being open for the summer had been handed out to the
area children before school finished for summer vacation. Our young callers had been told that we those
volunteers that have full time residences here would be available to work at Kidaline during the summer
months. I was personally available most of last summer for the kids and was really happy to share the
materials, that Mary Batok had organized for the children i.e. our summer jokes, boredom busters or mainly
a kind ear to some of their problems. We are not there to JUST HELP WITH HOMEWORK!!! We are there
mainly for every child in the area most happen to be HOME ALONE or with other siblings. We give advice,
read stories, play games, assist in homework and mainly lend an ear to help some kids who are having a tough
time in today's world. We are always ready for that truly difficult emergency call for whomever, whenever
disaster strikes.
How wonderful and fortunate that most children in the valley have thus far been sheltered from disruptive
violence in the schools. I guess one just keeps their fingers crossed and pray that some of the things that
have happened in other areas of the country will not happen here. I have always felt that we were fortunate in
the Coachella valley are to have a help line in place if such sad situations or horrific violence should occur.
Kidsline is almost like an insurance policy. We have something in place if disaster strikes. It may be costing us
a lot per call like my insurance bills), but we are ready to react when and if a disaster does occur. I realize that
our calls may have been down over the past few months but if you are ever on duty when you have 50-60 calls
a day, you know there is a real need for this program.
I have never heard of any group of volunteers that have had to GO TO CITY HALL" to allow them to continue
to do their volunteer job. We are a very small group that feel very strongly about the fact that we are making a
difference. Please let us continue!
The kids who call Kidsline are very savvy to what is going on in the areas of local and national news. When the
Martinez kidnapping and consequent murder had occurred, the fear that was in some of he voices of the
anxious callers was felt over the phone lines. We were there for the KIDS! Don't let them down. Let's work
together and figure out a way to get some grants going contact the other cities in the community and other
business. We can check with our friend and leader, Mr. Bill Clinton and maybe get some government funding.
Some of us volunteers would do our best to raise some of the funds needed. Give us a chance. For starters,
cross oft the $1000.00 that is allocated to take the volunteers to lunch, We are not doing this for a Free Lunch!
We are doing this for the KIDS. Please don't pull the cord out and stop those calls.
Eileen Bobbitt, 80432 Pebble Beach, La Quinta, CA 92253
Tel: 760 564 6331 Fax: 760 564 0330 EMAIL:BOBBITTLQE@AOL.COM
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ing -> 16 WRITTEN CORRESPONDENCE:
COACHELLA VALLEY
COMMUNITYCONCERTASSOCIATION
POST OFFICE BOX 972
LA QUINTA, CALIFORNIA 92253
760) 564-1111
FAX: 760) 564-2414
29June1998
C,-
C,
m
John Pena, Mayor
City of La Quinta
78-495 Calle Tampico
La Quinta, California 92253 1
Re: Renewal of City Grant
Dear Mayor Pena,
The Coachella Valley Community Concert Association is most grateflil to the City
of La Quinta for its continued support of our Outreach program, which brings quality music
education programs to the schools in the Desert Sands Unified School District.
With the new fiscal year about to begin, we would like to learn how to apply for a
renewal of the $5,000 grant that La Quinta has been so generous in providing. In checking with the
City staff, we have been told that the City is no longer automatically advising us when it is time to
renew, so we are seeking guidance from you at this time as to the proper procedure.
Our Outreach chairman for the coming year is Rosita Shamis, who is verv enthus-
iastic about her new undertaking? She has already met twice with the Superintendent of the Desert
Sands district, and with all 4 of the elementary school principals. She was thrilled by the response
from the principals in lining up the programs in each school for the 1998-1999 school year. One of
our presentations was requested by all the schools, and the performers are delighted that their
program is so highly thought of.
We are very proud that our program gives our young people an opportunity to learn
about various types of performing arts, but we also take pride in the fact that, whenever possible,
we call upon local musicians to give the performances. Although the stipend we pay is nominal,
they do appreciate being asked to perform, and all have been surprised at how rewarding it has been
to excite the students about music!
Enclosed are sample letters from two students, a teacher, and a musician) which we
have received this year and which we think you will enjoy. A representative from our organization
will be in the audience at the Council meeting on the 7th of July to answer any questions you may
have and/or receive instructions as to how we should proceed.
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A NON-PPOFITCULTURAL ORGANIZATION
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ing -> 16John Pena, Mayor Page 2
29 June 1998
Thank you for your consideration of this request
Very truly yours,
Donna Martin for
Elaine Loyd President
Enclosures
cc: Members of the City Council
Britt W. Wilson, City Manager9s Office
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ing -> 16JON SH(AK(?
Guitarist Tenor Banjoist Bassist Arranger TeIephoneIFAY(766) 3214034
P.O. Box 1524
Rancho Mirage, CA. 92270
March 13, 1998
Dear Donna.
Thank you very much fo? the oppoiiunity to demonstrate the guitar to th( school
children.
I enjoyed the experience and hope that schedules permitting, I shall be able to
paiticipate in your program next year.
Being the jaded musician that I sometimes think I am I could not have anticipated
the eagerness shown by the childrL'n. un?ess I had witnessed it for myself. They?re
like little blotters. soaking in all that they see and hear. I wish that some of the nay
sayers' in our community could see this positive aspect of today's young folk.
Thank you again for the opportunit?.
Please find enclosed, an invoice for all of the dates petformed.
Respectfully yours,
Jon J. Shearer
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
July 7, 1998 CONSENTCALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Adopting Resolution
approving the Fiscal Year 1 998-99 PUBLIC HEARING:
City of La Quinta Budget and Establish
the City's Appropriation Limit
RECOMMENDATION:
1) Adopt Resolution approving Fiscal Year 1998-99's Proposed Budget and
establishing the City's Appropriation Limit.
2) Receive and file the Five Year Resource Allocation Plan.
FISCAL IMPLICATIONS:
All Fiscal Year 1 998-99 revenues, operational appropriations and capital project
funding are included in the Proposed Fiscal Year 1 998-99 Budget.
BACKGROUND AND OVERVIEW:
At the City Council Meeting of June 1 6, 1 998, the City Council adopted the
Preliminary Budget and provided staff direction regarding the Final Budget for the
1 998-99 Fiscal Year. A summary of those changes are provided as Attachment 1.
As indicated in the City Manager's Budget Message, staff believes that this year's
budget is a continuation of the City Council's commitment to producing and
enhancing the quality of life for La Quinta residents. Last year, the City saw the
completion of the Fritz Burns Pool, Whitewater Channel crossing at Dune Palms Road,
the extension of Avenue 48th from Jefferson to Adams Street, and improvements to
La Fonda. This year the City is continuing with the same strong commitment to
infrastructure improvements and will see the completion of improvements, such as:
Village Street improvements, Miles Avenue between Washington Street and Adams,
and the Civic Center Campus.
The attached resolution provides for the approval of the Fiscal Year 1 998-99 Budget,
the appropriations limit, and the continuing Appropriations and Encumbrances as
detailed in Attachment 2 of the Staff report). All continuing appropriations and
encumbrances have been reviewed by the City Manager's Office.
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ing -> 16 The June 1 6, 1 998 Consideration of Fiscal Year 1 998/99 Preliminary Staff report has
been included as Attachment No.3.
Also provided is the City's Five Year Resource Allocation Plan. Staff respectfully
requests that this strategic planning document be received and filed.
Thomas P. Genovese, City Manager
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ing -> 16* AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE:
July 7, 1998 CONSENTCALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Contract Services Agreement PUBLIC HEARING:
with the La Quinta Chamber of Commerce
for Fiscal Year 1 998-99
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The 1998-99 Fiscal Year Preliminary Budget includes $150,000 in General Fund
Economic Development, Contract Services for this contract. An additional $20,000
has been included in the account to accommodate City Council consideration of
additional Chamber funding requests during Fiscal Year 1 998-99.
BACKGROUND AND OVERVIEW:
The City Council considered the La Quinta Chamber of Commerce's contract and
funding request at its regular meeting of June 16, 1 998. The Council, at that
meeting, authorized staff to fund Chamber services at $1 50,000 with an additional
$20,000 held in reserve pending further Chamber justification.
Staff met with Chamber representatives June 30, 1 998 to discuss the Contract
Services Agreement. Pursuant to the Chamber's request see Attachment 1), staff
has drafted a Contract Services Agreement including quarterly appropriations in
exchange for services generally outlined within the Scope of Services:
A. Business Resource Center
B. Business Retention and Expansion
C. Collateral Material Development
D. Community Marketing and Promotion
E. Monthly Newsletter 10 months)
F. Outreach Business Development)
G. Shop La Quinta First Campaign
H. Visitor's Center
oooo4'?
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ing -> 16+The City Council authorized staff to reserve $20,000 in the Fiscal Year 1 998-99
Budget to accommodate consideration of additional Chamber services throughout the
year. These funds are reflected in the budget document being considered by the
Council elsewhere on this agenda.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the La Quinta Chamber of Commerce's funding request of $150,000 for
Fiscal Year 1 998?99 and authorize the Mayor to execute the Contract Services
Agreement, or
2. Do not approve the request, or
3. Provide staff with alternative direction.
Mark Weiss
Assistant City Manager
000043
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AGENDA CATEGORY:
BUSINESS SESSION: 3
COUNCILIRDA MEETING DATE:
July 7, 1998 CONSENTCALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Contract Services Agreement PUBLIC HEARING:
with the La Quinta Arts Foundation LOAF)
for Fiscal Year 1 998-99
RECOMMENDATION:
As deemed appropriate by the City Council.
FISCAL IMPLICATIONS:
The 1 998-99 Fiscal Year Preliminary Budget includes $65,000 in General Fund
Economic Development, Contract Services for this contract. An additional $15,000
has been budgeted in this account to allow consideration of LOAF funding requests
pending acquisition of property along Washington Street.
BACKGROUND AND OVERVIEW:
The La Quinta Arts Foundation has requested that the City fund certain services via
a contract agreement for Fiscal Year 1 998-99. The Foundation was funded as a
grant program in Fiscal Year 1 997-98.
The City Council considered the Foundation's funding request at its regular meeting
of June 1 6, 1998. The Council, at that meeting, authorized staff to fund Foundation
services at $65,000 with an additional $15,000 held in reserve pending the
Foundation's acquisition of property and additional justification.
The Foundation has submitted a contract services agreement that mirrors its Fiscal
Year 1 996-97 Contract Services Agreement with the City, excepting changes in
services and compensation. The Agreement's Scope of Services provides that the
LOAF will promote and implement the following:
A four-day outdoor fine arts festival to be called La Quinta Arts Festival to
be held March 1 8-21, 1 999 with the city limits of La Quinta.
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ing -> 168 * A week long art painting event to be called Plein Air to be held January 25-
31, 1 999 within the city limits of La Quinta.
The Foundation proposes to acknowledge the City of La Quinta as a Premier
Sponsor" in its marketing efforts for the contract programs.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the La Quinta Arts Foundation's funding request of $65,000 for Fiscal
Year 1 998-99 and authorize the Mayor to execute the Contract Services
Agreement, or
2. Do not approve the request, or
3. Provide staff with alternative direction.
Mark Weiss
Assistant City Manager
000056
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ing -> 16C oF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?DA MEETING DATE: July 7,1998
CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
PUBLIC HEARING:
Consideration of a recommendation of the Art in Public
Places Commission to distribute a request for the
design and construction of landscaping for the art piece
at the northeast corner of Highway 111 and Washington
Street in an amount no to exceed $30,000.
RECOMMENDATION:
Approve the request for the design and construction of landscaping and authorize staff to
distribute the request, and authorize the appropriation of $30,000.
FISCAL IMPLICATIONS:
The amount of $30,000 would be appropriated from the Art in Public Places Fund 101-701
000-255-210). The current balance in the Fund is $205,594.77.
BACKGROUND AND OVERVIEW:
As previously stated at your meeting of June 2nd and June 16th, the art piece located at the
northeast corner of Highway 111 and Washington Street was originally approved by the City
Council in October of 1993. Since the completion of the sculpture it has been the City's
goal to enhance the appearance of the corner by either removing the art piece to a different
location or enhancing the art piece with landscaping.
As mentioned in our June 23rd staff report, the prospect of removing the art piece was not
an acceptable solution due to cost and the artist not wanting to move the art piece. Staff
therefore pursued the costs of removing the wall, relocating the sidewalk, and landscaping
the entire site Attachment 1). The figures staff reached were based the following:
1. Removal of the sidewalk that currently goes east to west in front of the sculpture and
connects with the Highway 11 1/washington Street sidewalk at the corner. Installing
a new sidewalk that would go from the Auto Club building south to the current
sidewalk that runs along Highway 111. This would cost approximately $1,000.
OO?O67
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ing -> 16D 2. Demolition and removal of the wall, footings, fencing, etc., behind the sculpture at
a cost of approximately $10,000. This figure was obtained from the Building and
Safety Department from a local contractor. This area, extending out to the corner
sidewalk, was estimated to be 2,035 square feet Attachment 2).
3. The remaining amount of approximately $19,000 was for landscaping This was
proposed to include the area surrounding the art piece of 1,150 square feet
Attachment 3), the area that c6ntained the east/west sidewalk, and the area that
contained the wall for a total of 2,035 square feet.
Removal of sidewalk $1,000
Demolition and disposal of wall $10,000
Landscaping $19,000
Irrigation $4.00/ft. X 2035 $8,140
Turf $5.00/sq ft. X 2035 $10,175
ESTIMATED TOTAL $30,000
It is not staff's intention to design the area, or determine the best location for grass, or any
type of plant material. By distributing the request, staff is hoping to obtain an acceptable
and cost effective solution from a landscape professional. The proposals will be submitted
to the City Council for review and selection.
Based on the above information, the APP Commission is recommending the City Council
authorize the distribution of a request for the design and construction of landscaping for the
art piece, removal of the wall, and relocation of the existing sidewalk.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council are:
1. Approve the distribution of the request for design and construction as recommended
by the APP Commission and authorize the appropriation of $30,000 from the APP
Fund;
2. Approve the distribution of the request for design and construction with the funding
source as follows: $11,000 would be appropriated from the General Fund for the
demolition and removal of the wall, footings, fencing, etc., and $19,000 would be
appropriated from the Art in Public Places Fund for the landscaping of the site.
3. Provid the Commission and/or staff with direction.
mmunity Development Director
Attachment:
1-3 Exhibits ooorj'6?
4. Request for Proposal
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ing -> 16J AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
Approve a Pilot Program for Obelisks as STUDY SESSION:
City Street Identification Markers
PUBLIC HEARING:
RECOMMENDATION:
Approve the proposed pilot program utilizing thirteen 7' high obelisks at locations
indicated in Attachment 1. Waive the informal bidding procedures and select Peter
Urbon as a sole source contract for providing and installing 7' high obelisks. Authorize
the City Manager to enter into a contract for the materials and labor for the installation
of thirteen 7, high urbonite obelisks, upon approval of the contract wording by the City
Attorney.
Approve appropriation of $14,000 from fund #101-701-255-210 Arts in Public
Places APP).
FISCAL IMPLICATIONS:
The pilot program identifies thirteen locations for 7' obelisks constructed from urbanite
material. The estimated total cost is $13,865.08. The funding source to be utilized
is Arts in Public Places APP).
BACKGROUND AND OVERVIEW:
During the June 1 6, 1 998, City Council Meeting, the City Council conducted a Study
Session to discuss a proposed pilot program utilizing obelisks as City street
identification markers. A copy of that report is included as Attachment 2. Included
with this report as Attachment 1, is a map indicating the locations of each obelisk,
along with proposed lettering.
000074
F.\PWD?PT\COdNCIL\1 998\9S0707,
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ing -> 16KThe location and lettering are as follows:
OBELISK LOCATION NORTH SIDE EAST SIDE SOUTH SIDE WEST SIDE
1 Southbound CITY OF LA NO LETTERING NO LETTERING CITY OF LA
Washington/Whitewater QUINTA QUINTA
2 Fred Waring/Jefferson FRED WARING CITY OF LA FRED WARING JEFFERSON
DR. QUINTA DR. ST.
3 Fred Waring/Washington Fred Waring WASHINGTON FRED WARING CITY OF LA
Dr. ST. DR. QUINTA
13 Eisenhower Park EISENHOWER EISENHOWER EISENHOWER EISENHOWER
PARK PARK PARK PARK
The location of the obelisks for street name signs and City entrance identification shall
be at the intersections of the major streets at the City boundaries. The location for the
obelisks at the parks is a different matter. They must be placed in a noticeable
location to provide park identification without confusion on street identification.
000075
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ing -> 16LThere is presently a large landscaped monument on the north west corner of the Fritz
Burns Park identifying the park. The placement of a 7' obelisk at this location would
be redundant in park identification and could possibly be confusing to motorists at the
intersection of Avenue b2 and Avenida Bermudas. The City Council may wish to
consider placement of the Fritz Burns Park obelisk at the south west corner of the Fritz
Burns Park in the parkway area between Avenida Bermudas and the Fritz Burns Park
parking lot. The obelisk will be placed approximately 20' behind the curb return on the
north side of Francis Hack Lane. This location will provide clear visibility for the
identification of the Fritz Burns Park and will be far enough removed from the
intersection of Francis Hack Lane and Avenida Bermudas so as not to confuse
motorists on the street names.
The Eisenhower Park has no existing monument. For this reason, it is recommended
that the obelisk be placed at the south west corner of the Eisenhower Park behind the
existing fence. The recommended placement would be at the connecting radials of the
curb return from the intersection of Eisenhower Drive and Calle Colima, which would
place the obelisks equal distance from the curb and gutter on both Eisenhower Drive
and Calle Colima, and among the three palm trees at the corner. This will place the
obelisks back at a distance far enough to not confuse motorists on street names, while
remaining in plain view for park identification.
Adams Park does not have a monument. It is recommended that an identification
obelisk be placed at the intersection of Adams Street and La Palma. The location must
be visible from both streets to identify the park without causing confusion to motorists
regarding street identification. For this reason, the recommended location is a
landscaped area on the north side of the park approximately 30' west of the curb
along Adams Street and 20' south of the curb on La Palma.
All of the letters are monolithic to the obelisk, and are vertical capitals with reflective
material. In addition to the lettering, a city logo will be on all four sides underneath the
lettering. The obelisks are to be connected to the foundation utilizing break away
bolts, so as to minimize injury and damage in the case of a collision.
After the tooling and mold is completed, the City will own the mold, pattern, and logo
for future construction of 7' urbanite obelisks. According to Peter Urbon, the sculptor
and creator of urbonite, each additional obelisk will cost approximately $638.00. This
number is based on an assumed 40 letters per obelisk. This price may increase or
decrease slightly according to the number of letters in each obelisk.
003
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ing -> 16MUrbonite is a patented material, and as such, no equivalent equal has been found.
When previously completing the staff report, a number of companies were contacted,
but none were able to complete obelisks with a material equivalent to urbanite. The
other materials that were quoted were concrete, travertine, and wood. Since the
amount of the quotation is between $10,000 and $25,000, the City Manager or
Purchasing Agent may initiate an informal bidding procedure, and select a consultant.
The award must be made by the City Council. However, under the purchasing policy,
the City Council may waive the bidding procedures.
FINDINGS AND ALTERNATIVES:
Since urbonite is a unique patented material that is lightweight and structurally strong,
it is recommended that the City Council waive the informal bidding procedures and
proceed with the contract as sole source for 7' high obelisks constructed from urbonite
with reflective monolithic lettering and the City logo on all four sides. This contract
will include all equipment, materials, labor, and installation for each obelisk, including
but not limited to, brackets, breakaway bolts, nuts, concrete foundation, obelisks, and
all other appurtenances required for installation of each obelisk.
The alternatives for the City Council to consider are as follows:
1. Approve the proposed pilot program utilizing thirteen 7' high obelisks at
locations indicated in Attachment 1. Waive the informal bidding procedures and
select Peter Urbon as a sole source contract for providing and installing 7' high
obelisks. Authorize the City Manager to enter into a contract for the materials
and labor for the installation of thirteen 7' high urbonite obelisks, upon approval
of the contract wording by the City Attorney.
2. Provide alternative direction to staff.
Chris A. Vog
Public Works Director/City Engineer
CAVIas
Attachment 1: Map
Attachment 2: Study Session Agenda Item from June 1 6, 1 998
000077 Or).4
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ing -> 16] AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1 998 CONSENT CALENDAR:
ITEM TITLE: Consideration of Approval of a STUDY SESSION:
Resolution Allowing Conditional Approval of
Subdivision Maps and Security in Lieu of Completed PUBLIC HEARING:
Improvement Plans
RECOMMENDATION:
Approve the resolution allowing conditional approval of subdivision maps and the
acceptance of security in lieu of completed improvement plans.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
At their June 1 6, 1 998 meeting, the City Council approved revisions to the Subdivision
Ordinance Title 1 3, LQMC) allowing the establishment, by resolution, of an expedited
subdivision map approval process. The revisions addressed two concerns of the
development community:
Accepting security in lieu of completed improvement plans. The significance
is that lending institutions often require a recorded final map before they'll
finance a subdivision. This change allows subdividers to include engineering
and plan preparation in the finance package.
Conditional approval of maps which are near completion. This change speeds
up the recordation process by a few weeks a staff report!agendization/Council
meeting cycle) and provides a more streamlined process to better serve the
development community.
000993
F:\PWDEPT'COIJNCIL\1 998?98O7O7fb
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ing -> 16^FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider:
1. Approve the resolution allowing conditional approval of subdivision maps and the
acceptance of security in lieu of completed improvement plans.
2. Deny approval and retain the current requirement that subdivision maps and
improvement plans be complete prior to City Council consideration for approval.
Chris A. Vog
Public Works Director/City Engineer
FBIfb
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ing -> 16b AGENDA CATEGORY
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Consideration of a Resolution of the City Council PUBLIC HEARING:
of the City of La Quinta, California Adopting a
Handbook for Commissions, Boards, and Committees
RECOMMENDATION:
Adopt the Resolution of the City Council of the City of La Quinta, California Adopting
a Handbook for Commissions, Boards, and Committee.
FISCAL IMPLICATIONS:
None for this action. Costs to produce handbooks are estimated to cost less than
$500 three ring binders, colored paper, index tabs, etc.). Funds are available within
the Fiscal Year 1 998-99 Preliminary Budget to cover the handbook costs.
BACKGROUND AND OVERVIEW:
The City Council adopted a Handbook for Commission, Boards, and Committees the
Handbook") in November 1996. Due to recent changes in commission structure i.e.
the creation of the Community Services Commission and the Cultural Arts
Commission), the Handbook needs to be updated. Staff has made changes to the
Handbook to reflect the change in commissions as well as some other minor changes
such as meeting times, compensation, etc. that have recently been enacted by the
Council. The attached handbook is in a form which is conducive to presentation as
part of this staff report; the final product will be in a presentation quality three ring
binder with colored index tabs, colored pages, etc.
It should be pointed out that in order to keep this document as up-to-date as possible,
the City Manager or his/her designee may make minor, non-substantive changes to
this Handbook as appropriate e.g. staff name changes, typos/clerical errors,
addresses, phone numbers, commission and board member rosters, etc.).
O()OO?8
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ing -> 16cThe City will be conducting two orientation meetings during the week of July 1 3th at
which time, the new Handbook will be distributed to commissioners, both existing
and new.
FINDINGS AND ALTERNATIVES:
Options availabie to the City Council include:
1. Adopt the Resolution approving a Handbook for Commissions, Boards, and
Committee; or
2. Do not adopt the resolution; or
3. Provide alternative direction to staff.
Mark Weiss, Assistant City Manager
CCsTFFCOMMISSIONHA?OBOOKO7-98?wpd
Or)()99 oo?',
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Consideration of an Amendment to the La Quinta PUBLIC HEARING:
Charter and Municipal Code to Amend Chapter
2.60 Conflict of Interest Code"
RECOMMENDATION:
Adopt the Ordinance amending Chapter 2.60 of the Municipal Code Conflict of
Interest"
A.) Motion to take up Ordinance No. by title and number only and waive
further reading.
B.) Motion to introduce Ordinance No. on first reading.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Recent Council actions replacing certain commissions with new commissions i.e.
Cultural Arts, and Community Services Commissions), the addition of a new
committee i.e. Afchitectufal and Landscaping Review Committee), and existing and
proposed staff positions have necessitated amending the City's Conflict of Interest
Code.
Proposed changes include deleting referrals to disbanded commissions and adding the
names of the new commissioners and committee members. In addition to the
changes relative to new commissionslcommittees, staff is recommending replacing
the designated employee category of Parks and Recreation Director" with
Community Services Director" to reflect the recent changes within that department.
Also, by practice, several staff positions have been filing economic interest
statements even though they are not listed as designated employees in the Conflict
of Interest Code. Staff is recommending that their positions be formally added to the
OOr)174
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ing -> 16designated employee list as follows: Assistant City Manager, Planning Manager,
Senior Management Assistant, and Management Analyst. A redlined copy of the
existing Municipal Code Chapter on Conflict of Interest is attached showing the
proposed amendments Attachment No.1).
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Approve the ordinance amending the Conflict of Interest Code section of the
La Quinta Charter and Municipal Code; or
2. Do not approve the ordinance; or
3. Provide alternative direction to staff.
Mark Weiss, Assistant City Manager
Attachment:
1. Redlined version of Conflict of Interest Code
002
CCSTrFCONFUCrINTERESTOROO7-OTOBwpd 000175
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION:
COUNCIL?A MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
STUDY SESSION:
Consideration of Adoption of an Ordinance PUBLIC HEARING:
of the La Quinta City Council amending Chapter 2.04,
Section 2.04.050 of the La Quinta Charter and Municipal
Code concerning compensation and reimbursement for City
Council Members
RECOMMENDATION:
Adopt the Ordinance amending Chapter 2.04, Section 2.04.050 of the La Quinta
Charter and Municipal Code.
A.) Motion to take up Ordinance No. by title and number only and waive
further reading.
B.) Motion to introduce Ordinance No. on first reading.
FISCAL IMPLICATIONS:
Council compensation will increase from the current $300/month to $500/month.
The Mayor's compensation will increase from the current $1,000/month to
$1,200/month. Funds have been budgeted within the Fiscal Year 1998-99 Budget.
BACKGROUND AND OVERVIEW:
During a recent goal setting session, the City Council indicated an interest in
increasing Council compensation. The matter was further discussed by the Council
during the June 1 6, 1 998 Council meeting on the Fiscal Year 1 998-99 Preliminary
Budget. At that time, the Council budgeted funds within the Preliminary Budget to
cover an increase in compensation. The Council also asked that personal mobile
telephone expenses expended on the City's behalf, be reimbursed for up to a
maximum of $25 a month. The ordinance does not address nor change
Redevelopment Agency reimbursements currently $200 a month).
The ordinance reiterates the current auto allowance and phone reimbursement of
$250 a month.
ooo1?1
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ing -> 16The City Attorney prepared the attached ordinance to address the Council's new
compensation policy.
FINDINGS AND ALTERNATIVES:
Options available to the City Council include:
1. Adopt the Ordinance amending Chapter 2.04, Section 2.04.050 of the La
Quinta Charter and Municipal Code concerning compensation and
reimbursement for City Council Members; or
2. Do not adopt the ordinance; or
3. Provide alternative direction to staff.
Mark Weiss, Assistant City Manager
ccsrFrcouNcI1coMPENsATIoNoT98?wpd
000182
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ing -> 16 BUSINESS SESSION:
ORDINANCE NO.320
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
AMENDING TITLE 13 OF THE LA QUINTA CHARTER AND MUNICIPAL
CODE RELATING TO SUBDIVISIONS; AMENDING SECTION 13.20.110
Approval of final maps and parcel maps) SECTION 13.24.040
Improvement plans), and SECTION 13.28.040 Amount of improvement
security)
WHEREAS, Title 1 3 of the La Quinta Charter and Municipal Code LQMC)
prescribes general rules relating to subdivisions; and
WHEREAS, LQMC Sections 13.20.110 and 13.24.040 set forth time-related
requirements for submittal of final map materials, which may cause undue delays in
the approval of subdivision maps; and
WHEREAS, revision of said Sections to relax time-related requirements will
alleviate unnecessary delays and present no foreseen risks for the City and its citizens;
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
Section 1 Amend LQMC Section 13.20.110 Approval of final maps and
parcel maps) to read as follows:
The approval of final maps and parcel maps shall be in accordance with Section
1 3.04.060. Final maps and parcel maps will not be approved until the original final
map, accurate computer files of the map on storage media and in program format
acceptable to the City Engineer, associated agreements and security, and other
documents, deeds and payments have been received and approved by the City
Engineer.
The City Council may, by resolution, establish criteria for conditional approval
of maps for which the above items have not yet been received and approved by the
City Engineer.
Section 2 Amend the first paragraph of LQMC Section 1 3.24.040
Improvement plans) to read as follows:
Improvements constructed or installed in land divisions shall be in accordance
with detailed plans and specifications approved by the City Engineer. All plans shall
be submitted to the City Engineer and shall be approved and signed by the City
Engineer, or, if provided for by resolution of the City Council, shall be secured in the
009185
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ing -> 16 AGENDA CATEGORY:
BUSINESS SESSION
COUNCILIRDA MEETING DATE: JULY 7, 1998
CONSENT CALENDAR
iTEM TITLE:
STUDY SESSION
Deniaiid Register Dated July 7, 1998 PUBLIC HEARING
RECOMMENDATION: Approve Demand Register Dated July 7, 1998
BACKGROUND:
Prepaid Warrants:
33495 3350l? 8,606.46
33502 33507 6,299.58
33508 33509 2,500.00
335I0-33513? 1,205,610.08
33514-33524? 10,271.12
33525 33530 41,798.27
Wire Transfers 7,929,546.60
PIR 1251 11403 167,074.35
PIR Tax Transfers 46,179.09 CITY DEMANDS $1,203,524.49
Payable Warrants:
33531 33680 517,111.85 RDA DEMANDS 8,731,472.91
$9,934,997.40 9,934,997.40
FISCAL 1MPLWAT?NS:
Demaud of Cash City $1,203 24 49
jiner a?irector_-?
Johi M. Faic
000188
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: CONSENT CALENDAR:
July 7 1998 STUDY SESSION:
Adopt a Resolution Designating Certain
City Positions as Authorized Agents to Represent the PUBLIC HEARING:
City to the State of California, Office of Emergency
Services
RECOMMENDATION:
Adopt the enclosed Designation of Applicant's Agent Resolution Designating Certain
City Positions as Authorized Agents to Represent the City to the State of California,
Office of Emergency Services.
FISCAL IMPLICATIONS:
The City is eligible to receive reimbursement in the amount $52,478.00 for corrective
work on Washington Street caused by the El Nino" weather phenomenon.
In order to receive reimbursement, the Office of Emergency Services requires
applicants to complete and submit OES Form 1 30, Designation of Applicants Agent
Resolution Attachment 1).
BACKGROUND AND OVERVIEW:
In March 1 998, President Clinton has declared a major disaster in 39 California
counties, including Riverside County, for flood damage caused by El Nino". Local
governments, special districts, state agencies and certain private non-profit
organizations in the declared areas were eligible to apply for Public Assistance Funds
from the Federal Emergency Management Agency FEMA) through the Governor's
Office of Emergency Services OES).
El Nino heavy rains were responsible for the sub-surface saturation and subsequent
surface failure at two locations on Washington Street within the City. The urgency
of the situation caused staff to issue two contract change orders to correct the
deficiencies.
The first change order was issued to Riverside Construction Company, in the amount
of $23,056.00 for corrective work on Washington Street, southbound, right turn lane
at Calle Tampico and the southbound through lane at Avenue 50. This change order
was approved by the City Council on April 7, 1 998 as part of the project close-out
documentation for the PM-b improvements Attachment 2). OOO??21
F\PWD?I?ThCO?CIL\I 9??\9go7:7?.?d
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ing -> 16The second change order was issued to Granite Construction Company, in the
amount of $29,422.00 for corrective work on Washington Street, north of Avenue
48, northbound No.2 lane. This change order was approved by the City Council on
May 5,1998 as part of the project close-out documentation for the Dune Palms
Road/Whitewater River Crossing Attachment 3).
Staff is currently seeking reimbursement in the amount of $52,478.00 from the
Federal Emergency Management Agency FEMA) through the Governor's Office of
Emergency Services OES).
FINDINGS AND ALTERNATIVES
Alternatives available to the City Council are:
1. Adopt the enclosed Designation of Applicant's Agent Resolution Designating
Certain City Positions as Authorized Agents to Represent the City to the State
of California, Office of Emergency Services.
2. Do not adopt the enclosed Designation of Applicant's Agent Resolution
Designating Certain City Positions as Authorized Agents to Represent the City
to the State of California, Office of Emergency Services. This alternative may
result in the City being found ineligible for the FEMA funding.
3 Provide additional direction.
Chris A. Vogt
Public Works Director/City Engineer
Attachment #1 OES Form 1 30
#2 Riverside Construction Company Change Order #7
#3 Granite Construction Company Change Order #3
OOO22??
ATTACHMENT 3
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BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE:
Award of Contract for the 1 997/98 STUDY SESSION:
Slurry Seal/Re-striping Program, Project No.98-i 2
PUBLIC REARING:
RECOMMENDATION:
Award contract for the 1 997198 Slurry Seal/Re-striping Program, Project No.98-i 2
to American Asphalt Repair and Resurfacing Co., Inc., of Heyward, California, for the
bid price of $114,658
FISCAL IMPLICATIONS:
Available funding is as follows:
FY 97/98 Comprehensive Street Maintenance Program Account $ 89,300
No.101-453-609-000) Encumbrance
Grant Funds, 1 996/97 Bicycle Lane Account 26.965
Total Project Funding $ 11 6,265
Therefore, adequate funding is available to award this contract.
BACKGROUND AND OVERVIEW:
Following the City Council's approval at the May 19, 1 998 City Council Meeting, bids
were advertised for the 1 997/98 Slurry Seal/Re-striping Program, Project 98-1 2. This
Project will provide for slurry sealing and re-striping the southern portion of the Cove'
area including Calle Madrid south to Calle Tecate including Avenida Bermudas from
Calle Tecate to Avenue 52, and Simon Drive from Hwy 111 to Washington Street see
map, Attachment 1).
During the City Council meeting of February 1 8, 1 997, the City Council adopted a
resolution approving an application for the 1 996 Bicycle Lane Account Grant Program
for a class II bikelane including striping and signs to be known as the Coral Reef
Mountains Bikelane. On July 1 7, 1 997, the City received notification of a grant award
in the amount of $26,965, from the California Department of Transportation. On June
23, 1 998, the scope of work for the Coral Reef Mountains Bikelane was added to
Project 98-12, by way of addendum No.2. 00028?
pWDEpT\COUNCI?1 998\9?O7C7d?v?pd
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On June 30, 1 998, bids were opened for this project, with the following results:
7. Engineer's Estimate $179,267
2. American Asphalt Repair & Resurfacing $114,658
3. Pavement Coatings Co. $119,815
4. Doug Martin Contracting $122,393
5. California Pavement Maintenance $150,170
The low bidder for Project No.98-12 is American Asphalt Repair and Resurfacing Co.,
lnc.,of Heyward, California. Staff has completed a background investigation of the
low bidder and has determined the low bidder is qualified. The low bid of $114,658,
is $4,603 under the Engineer's Estimate.
Based upon an award date of July 7, 1 998, the following represents a tentative
project time line;
Contract Award 7/07/98
Notice to Proceed 9/01/98
Construction Period 20 days) 9/01/98 9/20/98
Project Acceptance 1 0/20/98
Prior to slurry sealing, City maintenance crews will complete crack sealing and
patching activities on all of the areas to receive slurry seal.
Alternatives for the City Council to consider are:
1. Award contract for the 1 997/98 Slurry Seal/Re-striping Program, Project No.
98-12 to American Asphalt Repair and Resurfacing Co., Inc., of Heyward,
California, for the bid price of $114,658
2. Deny award of a contract for the 1997/98 Slurry Seat/Re-striping Program,
Project No.98-12 to American Asphalt Repair and Resurfacing Co., Inc., of
Heyward, California, for the bid price of $1 14,658
3. Provide staff with alternative direction.
MW
Chris A. Vogt
Public Works Director/City Engineer
DRJ/JMF/acs
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE: Approval of Professional Service STUDY SESSION:
Agreements for Various Construction Support
Services for Project 98-07 Washington Street PUBLIC HEARING:
Widening and Miles Avenue Widening
RECOMMENDATION:
Approve a Professional Services Agreement with Tn-State Land Surveyors and
Civil Engineers in an amount not-to-exceed $18,360 to provide construction
surveying services and,
Approve a Professional Services Agreement with Southland Geotechnical in an
amount not-to-exceed $4,290 to provide construction soil/material testing
services and,
Approve a Contract Amendment with Korve Engineering in an amount not-to-
exceed $44,000 to provide construction management services for Project 98-
07, Washington Street Widening and Miles Avenue Widening.
FISCAL IMPLICATIONS:
The following represents the previously approved project budget:
Construction $1,310,648.53
Inspection/Testing $101,575.26
Construction Management not to exceed) $44,000.00
Administration $70,611.19
Contingency $148,283.50
TOTAL: $1,675,118.48
F:\pwD?pT\COJ?CIL\1 99?\98C7O7b??d 000290
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State Local Transportation Partnership Program1 401-000-466-485 $234,838.75
Infrastructure Fund 401-000-493-000 $1 00,000.00
RDA #2 L/M Bond Fund 401-000-493-000 $2.715.000.00
TOTAL: $3,049,838.75
Less Prior Expenditures: $1 83.868.36)
CURRENT UNENCUMBERED BUDGET: $2,865,970.39
As illustrated, more than adequate funding is available to support staff's
recommendation.
BACKGROUND AND OVERVIEW:
During the June 23, 1998, City Council Meeting, the City Council awarded Project
98-07, Washington Street Widening and Miles Avenue Widening to the lowest
responsible bidder, Cooley Construction, lnc.,with a bid in the amount of
$1,310,648.53.
Improvements included within the project scope of work are:
Washington Street Whitewater River Bridge north to Miles Avenue)
* Single lane widening along the east side to accommodate right turn
eastbound Miles Avenue movements
* Raised median island
* Landscape median island
* Curb, gutter and storm water collection system
* Signing, striping and signal modifications
* Intersection modifications
OOO?'??1
State Local Transportation Partnership Program SL'lPP) amount shall represent 24.54% of
actual constnicfion, less ineligible costs landscaping, etc.).
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* Extension of existing utilities to accommodate future project development
+ Raised median island
+ Landscape median island
+ Widening of the south side, curb, gutter and street improvements
* Signing and striping modifications
* Surface storm water collection system
* Curb, gutter, street and drainage improvements along the north side in
front of the existing mobile home park these improvements are funded
from infrastructure funds exclusively)
CONSTRUCTION SURVEY:
Staff sought informal competitive bids to perform field surveying from the following:
Tn-State Land Surveyors $18,360.00
Coachella Valley Engineers $27,000.00
Cal-Surv $30,360.00
MATERIAL TESTING:
Staff sought informal competitive bids to perform soil/materials testing from the
following:
Southland Geotechnical $4,290.00
Converse Consultants $5,830.00
Professional Service Industries PSI) $6,424.00
Building Industry Association Non-Responsive
CONSTRUCTION MANAGEMENT:
For construction management CM) services, staff exercised an existing contract
provision with Korve Engineering the project design firm), and negotiated for additional
services. Korve's not-to-exceed amount for providing CM services is $44,000 CCO
7). Korve Engineering's contract amount through Contract Change Order 6 is
$658,964. Korve Engineering's original contract scope included design and
construction management services for Avenue 48 Extension and the Washington and
Miles project. However, because the actual scope of construction and available City
staff was unknown at the time of award, a provision was placed into the contract to
allow the City to negotiate for CM services, with Korve, at the completion of design
or to manage the project with City staff.
92
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Alternatives for the City Council to consider:
1. Approve a Professional Services Agreement with Tn-State Land Surveyors and
Civil Engineers in an amount not-to-exceed $18,360 to provide construction
surveying services and,
Approve a Professional Services Agreement with Southland Geotechnical in an
amount not-to-exceed $4,290 to provide construction soil/material testing
services and,
Approve a Contract Amendment with Korve Engineering in an amount not-to-
exceed $44,000 to provide construction management services for Project No.
98-07, Miles Avenue and Washington Street Widening Improvements.
2. Do not Approve Professional Service Agreements for Various Construction
Services for the construction of Project 98-07. This alternative may result in
construction delays.
3. Provide staff with alternative direction.
Chris A. Vogt /
Public Works Director/City Engineer
DtA?flCDT?flflI IRIPIE 1 oQfl?OOfl7fl7h
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ing -> 16I AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: ju1y 7, 1998 CONSENT CALENDAR:
IIEMJiIi
Approval of a Contract Amendment to STUDY SESSION:
the firm of Ray Lopez Associates to Provide PUBLIC HEARING:
Construction Management Services for Project 98-
04, State Route 111 Median Island Landscape
Modificati?ns
RECOMMENDATION:
Approve contract amendment No.2 in an amount not to exceed $7,980 to the firm
of Ray Lopez Associates to provide construction management services for Project 98-
04, State Route 111 Median Island Landscape Modifications.
FISCAL IMPLICATION:
The consultant's current contract value is for an amount not to exceed $1 3,450. By
adding the additional scope of work, the consultant's revised contract amount would
be a total of $21,430.
Based on a construction award amount of $48,786, the following represents the
project budget:
Construction $48,786.00
Construction Management $9,000.00
Inspection/Testing $3,781 00
Administration $3,078.00
Contingency $6,465.00
TOTAL $71,110.00
Funding and Sources Currently available for this project are as follows:
Assigned Funding Sources Account Number A?Qufltm
Infrastructure Fund 401-000-493-000 $102,300.00
TOTAL: $102,300.00
LESS PRIOR EXPENDITURES: $695.71
REMAINING AVAILABLE FUNDING: $101,604.29
As illustrated, sufficient funding is available to support this recommendation. OUQ3:29
F?PWDSpT?COUNCII 1 998?98O7O7f nd
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On November 1 9, 1 996, the City Council approved a professional services agreement
with Ray Lopez & Associates in the amount of $9,000 to prepare conceptual
landscape plans for both the Right-of-Way and medians on Highway 111, as well as
conceptual design plans for a City entry statement, bus stops, lighting and hard
scape.
During the special meeting of February 25, 1 997, the City Council provided staff with
a directive identifying a plant palette that reflects the City's corridor statement' for
Highway 111.
On December 2, 1 997, the City Council approved the Plans and Specifications, and
authorized Staff to advertise the State Route 111 Median Island Landscape
Modifications for bid.
On June 1 6, 1 998, the City Council awarded a contract for construction of Project
No.98-04, to the contractor; Pink Inc.
FINDINGS AND ALTERNATIVES:
Alternatives for the City Council to consider.
1. Approve contract amendment No.2 in an amount not to exceed $7,980 to the
firm of Ray Lopez Associates to provide construction management services for
Project 98-04, State Route 1 11 Median Island Landscape Modifications.
2. Do not approve contract amendment No.2 to Ray Lopez & Associates.
3. Provide staff with alternative direction.
Chris A. Vogt
Public Works Director/City Engineer
Attachments: RLACCO2
JMF:acs
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ing -> 16P AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Authorization for Overnight Travel for the Senior PUBLIC HEARING:
Management Assistant to Attend the Municipal
Management Assistants of Southern California Annual
Conference in San Diego, California, August 6 & 7,1 998
RECOMMENDATION:
Authorize the overnight travel for the Senior Management Assistant to attend the
Municipal Management Assistants of Southern California Annual Conference in San
Diego, California on August 6 & 7, 1998.
FISCAL IMPLICATIONS:
The approximate cost for the conference is $400 which includes meals, lodging, and
the conference cost. Funds have been budgeted and are available in the Fiscal Year
1 998-99 Budget, Account #101-1 53-637-000.
BACKGROUND AND OVERVIEW:
The Annual Conference of the Municipal Management Assistants of Southern
California provides additional training and information sharing, as well as professional
development opportunities. The programs have been developed with a focus on
topics that will provide information and skills that can be utilized by the attendees.
FINDINGS AND ALTERNATIVES:
The options available to the Council include:
1. Approve the request for overnight travel; or
uest?or overnight travel.
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OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 998 CONSENT CALENDAR:
ITEM TITLE:
Discussion of the Construction Plan STUDY SESSION:
Details for the City Entrance Monuments, Project 98-
05 PUBLIC REARING:
RECOMMENDATION:
Per the direction of the City Council.
FISCAL IMPLICATIONS:
None
BACKGROUND AND OVERVIEW:
During the City Council meeting of September 1 6, 1 997, the Council approved
Highway 1 11 design guidelines and adopted the conceptual design for two City entry
signs. The tentative locations are as follows:
1. West corner of the Plaza La Quinta parcel facing eastbound traffic.
2. Southeast corner of the Home Depot project facing westbound traffic.
Presently there are facilities present at the southeast corner of the Home Depot project
site that would conflict with the proposed location of the City monument. City staff
and the consultant have coordinated the monument sign location with Imperial
Irrigaton District lID). lID completed a relocation plan and has agreed to participate
in the cost for relocation of the lID facilities. The relocation of the facilities will be
included in the bid package for the construction of the monument providing a window
of time for lID to complete the relocation.
During the City Council meeting of April 7, 1 998, the City Council acted to award a
professional services agreement to the firm of Ray Lopez Associates to prepare plans,
specifications and Engineer's Estimates for the construction of two 2) City Entrance
Monuments.
000337
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ing -> 16ROn June 1 6, 1 998, the City Council was approached by Mr. Bill Ware, who presented
an alternate design for city entrance monuments. Staff contacted Mr. Ware and
informed him that design for the City Entrance Monuments will be reviewed as a Study
Session item during the City Council meeting of July 7, 1 998.
FINDINGS AND ALTERNATIVES:
Staff and Ray Lopez Associates have coordinated and reviewed many of the design
elements to be incorporated into the construction plans. Staff is seeking additional
input from the City Council with respect to relief and lighting details and overall project
scale.
Alternatives for the City Council to consider:
1. Per the direction of the City Council.
Chris A. Vogt
Public Works Director/City Engineer
OOOj?738
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CULTURAL COMMISSION
MINUTES
April 23, 1998
I. CALLTOORDER
A regular meeting of the Cultural Commission was called to order at 12:00 noon in the Study Session Room of
the La Quinta Civic Center. Chairperson Hull presided over the meeting. Commissioner Benay led the Pledge
of Allegiance.
MEMBERS PRESENT: Commissioner Honey Atkins
Commissioner Susan Benay
Commissioner John Detlie
Commissioner Kathryn B Hull Chairperson)
Commissioner Roxanne Voigt
Commissioner Judy Vossler Vice Chairperson)
Commissioner Patrick Welch
STAFF PRESENT: Dodie Horvitz, Community Services Director
Cristal Spidell, Secretary
Chairperson Hull called a 15 minute recess at this time.
Meeting reconvened at 12:15 p.m.
II. PUBLIC COMMENT
Ill. CONFIRMATION OF AGENDA
Staff added the following: Item D Discussion of Overnight Travel to Denver, Colorado
Item E City Council action of April 21, 1998 regarding Commissions
It was moved by Commissioner Welch/Detlie to accept the additions to the agenda. Unanimous.
IV. CONSENT CALENDAR
A. Approval of Minutes of March 26, 1998
One typographical error was noted on the Minutes of March 26, 1998. It was moved by Commissioner
Vossler/Welch to accept the Minutes of March 26, 1998 as corrected. Unanimous.
B. Monthly Department Report for February and March, 1998 Received and filed.
V. PUBLIC HEARING None
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A. Cultural Plan
Dodje Horvitz, Community Services Director, mentioned that the Cultural Plan had been renamed Cultural
Commission Goals and Objectives" based on the text of the Plan. Staff also informed the Commission that
changes were made to the document at the direction of the City Council. After a brief discussion the
Commission agreed to change the name of the document back to Cultural Plan" on the front cover and
then refer to the document as the goals and objectives. The document was then reviewed page by page,
and additional minor changes were made. It was then moved by Commissioner Weich/Benay to approve
the Cultural Plan as corrected, and to submit it for consideration to the City Council. Unanimous.
8. Final Review of Cultural Commission Work Plan
The Commission reviewed the Work Plan and directed staff to make additional changes. Commissioner
Atkins is concerned with the Review of Grant Applications that aren't art related, and suggested that the
non-arts related applications should be considered by another Commission. Staff informed the
Commission that in the event of the Commissions being combined in the future, there is a possibility that
the applications will be reviewed by a new Commission.
It was moved by Commissioner Welch/Atkins to submit the Work Plan as corrected, to the City Council for
consideration on May 5, 1998.
C. Commissioner Correspondence None
D. Overnight Travel to Denver, Colorado
Staff informed the Commission that the City Council's desire is to not send Commissioner's to out of state
conferences. Chairperson Hull indicated that the NALM Conference is a national organization and a lot
of information is gathered at these types of conventions. She further stated that since the Cultural
Commissioners are members of NALM they should be able to attend the conferences sponsored by this
group.
The Commission then discussed sending one or two Commissioners. Due to the Cultural Commission and
the Arts in Public Places Commissions desire to attend the NALM Conference, Commissioner Voigt
suggested sending one Commissioner from each Commission. The Commission concurred that one
Cultural Commissioner would attend the NALM Conference. The Commissioner would be determined
at a later date. It was moved by Commissioner AtkinsNossler to send one Commissioner to the NALM
Conference June 6-9,1998 in Denver, Colorado.
E. City Council Action of April 21, 1998 Regarding Combining of Commissions
Dodie Horvitz, Community Services Director, updated the Commission on the City Councils discussion
regarding combining of Commissions. It is the Council's desire to combine the Human Services
Commission and the Parks and Recreation Commission to form a new Community Services Commission.
Further, they would like to combine the Art in Public Places Committee with the Cultural Commission and
form a new Cultural Arts Commission. This item will be discussed further on May 5, i998. If the
Commissions are combined they will take effect July 1,1998. Chairperson Hull suggested that all the
members of the Commissions be removed, and applications be taken for the new positions/commissions.
The Commission concurred.
VII. CORRESPONDENCE AND WRITTEN MATERIALS None 0 0 F.? 340
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Chairperson Hull told the Commission that she attended the Community Picnic with Commissioners Voigt and
Detlie on April 18, 1998.
Chairperson Hull informed the Commission that Palm Desert would like to postpone the valley wide arts meeting
until October, and the City of Cathedral City might do a May meeting.
Chairperson Hull discussed the need for updating the Arts Organization List and asked for this to be placed on
the next Commission agenda.
IX. ADJOURNMENT
It was moved by Commissioner Atkins/Detlie to adjourn the Cultural Commission meeting. Motion carried
unanimously. Meeting adjourned at 1:28 p.m.
NEXT MEETING INFORMATION
Thursday, May28, 1998 12:00 Noon
La Quinta Civic Center Study Session Room
* Review of Arts Organizations List
* Discussion of Artists of the Month
* City Council Action on Work Plan
* City Council Action on Cultural Plan
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TO: The Honorable Mayor and Members of the City Council
IIt?
FROM: Thomas P. Genovese, City Manager
DATE: June16, 1998
RE: Department Report-Response(s) to Public Comment
The following are responses to public comments made at the June 16, 1998 City
Council meeting:
1. Ms. Rosita Shamis thanked the Council for sending her to the Americans for
the Arts annual convention as a member of the Art in Public Places
Commission.
* No response necessary.
2. Mr. Bill Ware presented an art design proposal for the City's entry monument
signs.
* This matter was referred to staff for evaluation and comment. Staff
contacted Mr. Ware and indicated that his information may be taken into
account as the Council is scheduled to consider this matter as a study
session item at the July 7th Council meeting.
PU8LICJULY-7.98.?pd
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June 26, 1998
To: Mayor John Pena,
Councilman Adolph
Councilman Perkins
Councilman Sniff
From: Councilmember Henderson
As the City's representative to the League of California Citi?s,
Riverside Division, appointed by Council on December 16, 1997,
no one else wanted it), I have attended all of the Division
meetings. Recently, I have been appointed to the Committee on
Administrative Services, lett?r attached. As you can see from
the letter there are 5 meetings scheduled per year and an
attendance is expected at at Least 3. It is my assumption that
the cost associated with attendance is underwritten by the member
City. If this is not the cas?, please let me know as I would be
unable to undertake those costs personally, therefore we would
need to take appropriate acti?n.
I would, of course, report on my activities and be seeking input
from my fellow Councilmembers as to direction and representation
on the issues that come before this Committee.
Also attached is the current League's position on the items
currently before the Administrative Services Committee. Please
review and provide me with yo]r input as to your agreement or
disagreement
Thank you,
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ing -> 16_ AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7,1998
CONSENT CALENDAR:
IIE?'1ILLM
STUDY SESSION:
Public Hearing to approve the requested rate increase PUBLIC HEARING:
for residential waste collection fees and direct charges
for residential properties to be added to the tax rolls
RECOMMENDATION:
Approve the requested rate increase for residential waste collection fees, as requested by
Waste Management of the Desert, and direct the charges to be added to the tax rolls.
FISCAL IMPLICATIONS:
The proposed assessment includes the Waste Management requested rate increase of
0.6% for the waste collection service fees, and maintaining the other fees as currently in
effect.
The 1998199 residential assessment for waste collection service fees are as follows:
Residential collection service fee $6.69
Dump fee which includes landfill closure) 2.09
Recycling program 0.59
AB939 Compliance 0.34
Transportation Fund 0.12
Disposal Reconciliation 0.13
TOTAL MONTHLY CHARGE $9.96
TOTAL ANNUAL ASSESSMENT $119.52
BACKGROUND AND OVERVIEW:
The City Council in the past, directed staff to continue the collection of the service fees as
part of the property tax.
The City Council has the opportunity to increase the waste service collection fees by a
maximum of $0.48 per year. This $0.04 per month represents a 6% half of the Consumer
Price Index) increase in residential collection service rate.
000351
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The options available to the City Council are as follows:
1. Approve the requested rate increase for residential waste collection fees, as
requested by Waste Management of the Desert, and direct charges to be added to
the tax rolls by adopting the attached Council resolution;
2. Decrease the rates below the requested amount $0.04 per month); or
3. Increase the rates above the requested amount. Increasing the rates would require
notification of all property owners within the City of La Quinta and a new public
hearing;
4. Deny the requested rate increase and maintain the charges as currently
established; or,
5. Continue the public hearing and refer the matter back to staff with direction.
j;jmmunity Development Director
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BUSINESS SESSI()N:
COUNCILIRDA MEETING DATE: July 7, 1998
CONSENT CALENDAR:
ITEMTITLE:
STUDY SESSION:
Public Hearing on Notice of Intent to
Property Owners of Adoption of Resolution PUBLIC REARING:
of Intention and filing of Engineer's Report
Assessment District No.97-i La Quinta Norte)
RECOMMENDATION:
No action is required, this is a informational Public Meeting only.
FISCAL IMPLICATIONS:
All costs associated with the construction, bond issuance, debt service, trust
agreement and administrative expense will be borne by the property owners within
Assessment District 97-1 boundaries. The City will receive the public improvement
benefits, infrastructure fees and reimbursement for fees for services for the 111
homes in the proposed Assessment District. Century Crowell is the developer of the
proposed single family tract.
BACKGROUND AND OVERVIEW:
On the 1 6th day of June, 1 998, the City Council of the City of La Quinta adopted a
resolution where it declared its intention to order work to be done and acquisitions
and improvements to be made in the City in an assessment district designated City
of La Quinta Assessment District No.97-i La Quinta Norte).
The City Council in the resolution, referred the proposed acquisitions and
improvements to the Engineer of Work and directed it to make the file with the City
Clerk a report, in writing, containing the matters specified in Streets and Highways
Code Section 1 0204 and that the Engineer duly made and filed its report, herein called
the Engineer's Report" with the City Clerk and that the improvements proposed to be
made are briefly described therein.
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ing -> 16gOn Tuesday, the 71h day of July, 1 998 Tuesday, at 7:00 p.m., or as soon thereafter
as possible, in the chambers of the City Council, City Hall, 78-495 Calle Tampico, La
Quinta, California 92253, is hereby filed as the time and place for a public meeting
to hear comments from the record owners of the property with regard to the proposed
public improvement project which is being financed with special assessments to be
levied upon the specially benefitted parcels of land within the assessment district, the
extent of the assessment district, the estimated cost and expense of the project, the
amounts of the assessments proposed to be levied upon the specially benefitted
parcels, and the method of or formula by which special benefit has been estimated.
On Tuesday, the 1 5th day of September, 1 998 at 7:00 p.m., or as soon thereafter
as possible, in the chambers of the City Council, City Hall, 78-495 Caile Tampico, La
Quinta, CA 92253, is hereby fixed as the time and place for a public hearing of
comments relative to the Resolution, the Engineer's Report, the proposed assessment
described in the Resolution and the Engineer's Report. At the public hearing, any
interested person may comment on the improvements, the extent of the assessment
district, and the proposed assessment.
The public improvements and incidental costs and expenses of improvement project
design and implementation, legal proceedings, and bond financing which are the
subject of the proposed assessment district are described in the Engineer's Report for
the proposed assessment district on file with the City Clerk at City Hall. The
estimated cost and expense to be assessed to the specially benefitted parcels also
includes related engineering expenses, fees for various professional services related
to formation and implementation of the assessment district, and costs of issuance
respecting the proposed tax-exempt improvement bonds. The public improvements
consist generally of certain street improvements, sewer improvements, drainage
improvements, parkway improvements, water improvements, and are described in
detail in the Engineer's Report, and interested persons are referred to the City Clerk's
Office to examine the Engineer's Report for further information.
The present best estimate of total cost and expense of the proposed project and
related assessment proceedings and bond financing is approximately $826,839.00.
The amount of the assessment proposed for parcels is set forth at the bottom of this
notice. The term of the assessment is a maximum of 25 years. The reason that an
assessment is proposed for parcels is that the City Council has preliminarily
determined that such property is specially benefitted by the proposed public
improvements. The basis upon which the amount of the proposed assessment was
calculated is summarized as follows:
The Engineer will provide a description of the methodology of the spread of the
assessment to each property owner.
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ing -> 16hReference is made to the Engineer's Report for a more detailed statement of the
formula or method of allocating the estimated costs and expenses in proportion to the
estimated special benefit to be received.
The City Council intends, pursuant to subparagraph f) of Section 1 024 of the 1 91 3
Act, to provide for an annual assessment upon each of the parcels of land in the
proposed assessment district to pay various costs and expenses incurred from time
to time by the City and not otherwise reimbursed to the City which result from the
administration and collection of assessment installments or from the administration
or registration of the improvement bonds and the various funds and accounts
pertaining thereto, in an amount not to exceed the statutory maximum per parcel per
year.
For further particulars, refer to the Resolution and the Engineer's Report, both of
which are on file with the City Clerk.
In accordance with State Law the following ballot procedures will be followed:
The Property Owner Assessment Ballot Procedure
As required by Section 4 of Article XIIID of the California Constitution, an Assessment
Ballot has been enclosed with this notice Attachment No.1 and 2). This Assessment
Ballot may be used by the record owner(s) of any parcel or the duly authorized agent
of such record owner(s) to express either support for or opposition to the proposed
assessment. Please see the Assessment Ballot for instructions respecting the
alternative methods for submitting the Assessment Ballot either by mail or by personal
delivery, either prior to or at the time of public hearing protests.
Immediately following the close of the public hearing to be conducted on September
1 5, 1 998, as described above, the returned Assessment Ballots will be tabulated,
both in support of and in opposition to the proposed assessment, with Assessment
Ballots being weighted in accordance with the amount of the proposed assessment
for the parcel for which such ballot is cast, and the results announced after the
conclusion of the public hearing; provided, however, that in the event the City Clerk
requires further time to determine whether any Assessment Ballot has been properly
signed by the record owner of the parcel or duly authorized agent of the record owner
of the parcel, the City Council reserves the discretion to continue the matter of
announcing results to provide the City Clerk with such further time.
In the event that Assessment Ballots in opposition to the proposed assessment,
weighted according to proportional financial obligation, exceed ballots in support, the
City Council will be precluded from proceeding with the proposed assessn??O 3 o?' 0
03
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ing -> 16iMr. Bill Marticorena from Rutan & Tucker, LLP will be at the meeting.
FINDINGS AND ALTERNATIVES:
The purpose of the Public Meeting is to provide affected property owners a
opportunity to ask the City Council questions pertaining to the proposed Assessment
District 97-1 La Quinta Norte) as outlined in the Preliminary engineer's Report, dated
June 1 998. Therefore, there are no recommendations or alternatives at this time.
009361
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ing -> 16m OF AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998
CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Continued Public Hearing on Zoning Code
Amendments 97-058 and 98-061 to consider PUBLICHEARING: 3
miscellaneous amendments to Title 9 La Quinta
Zoning Code) of the Municipal Code.
RECOMMENDATION:
1. Motion to take up Ordinance No. by title and number only and waive
further reading.
2. Motion to introduce Ordinance No. on first reading.
FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
Planning Commission Review
The City Council continued this item at its June 1 6th meeting at the request of the City
Attorney. On March 24, 1 998, the Planning Commission held a public hearing on
proposed Zoning Code Amendment 97-058, including the Cove Design Guidelines and
Development Standards. On April 14, 1998, Zoning Code Amendment 98-061, which
includes the balance of the amendments, was considered. Both hearings were
continued to the meeting of May 26, 1998, to allow additional time for review. On
May 26, 1 998, the two amendments were combined.
On May 26, 1 998, the Planning Commission reviewed the recommended amendments
page by page, revising a number of sections Attachment 1). The Commission on an
unanimous, 7-0 vote, adopted Resolution 98-040, recommending approval of the
amendments as revised with the exception of the requirements for undulating terrain
berming) adjacent to streets. This item was continued to the meeting of June 9,
1998.
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OD r.jJ?65
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ing -> 16nOn June 9, 1 998, the Commission considered revised berming requirements in
commercial and residential areas and two other minor wording changes. On a 6-0
vote, with one Commissioner absent, the Commission adopted Resolution 98-042,
recommending approval of these amendments Attachment 2).
General
The current Zoning Code was adopted in September, 1 996, under Ordinance 284. The
amendments presented are a combination of items suggested by staff and the
Commission over the past year. Additions and modifications are shown in bold italic
lettering with deletions lined out. Changes vary from grammatical corrections to
provisions for new standards and requirements.
Standards for the development of recreational vehicle parks, including permitted
locations and design standards are proposed. Other pertinent new provisions address
undulating terrain requirements within landscape setbacks adjacent to streets,
compatibility review, and residential tract and custom home design requirements.
Included are Residential Cove RC) Development Standards, which provide architectural
and landscape design requirements. Under these requirements approval of individual
houses requires staff or Planning Commission for five or more) review. To facilitate
development in the RC Zone Design Manuals are included. These manuals include
architectural and landscape standards for single family houses in the Cove Residential
District. In addition to stating the development standards, the manuals utilize
graphics, examples, and plant lists to help guide builders.
One of the amendments Section 9.200.110 Public Hearings) 5 to increase the
noticing requirements for public hearing mailouts from 500 feet to 1000 feet around
the perimeter of the site. In cases where there are a large number of surrounding
property owners, i.e. area of residential homes) the number of notices required to be
sent out can increase significantly. As an example, a 9,000 square foot residential lot
in north La Quinta requires 36 notices at 500 feet, and 250 notices at 1 000 feet. A
1 4 acre Tract in PGA West would require 57 notices at 500 feet and 1 44 notices at
1 000 feet. A 1 0 acre site surrounded by single family residences requires 149 notices
at 500 feet and 448 notices at 1000 feet. Generally, the noticing requirements i.e.,
mailing costs, preparation time, etc.) will more than double with the 500 foot increase
in the distance requirements. Of note, staff sends notices to all property owners in
gated communities i.e., PGA West, Rancho La Quinta, etc.), regardless of whether the
proposed project includes the entire area.
Rather than describing each change in this report, questions regarding the revisions
can be answered during the hearing or reviewed individually. This will ensure that the
change and its intent is clear. Only those Zoning Code section pages proposed for
revision are attached. Please refer to your Zoning Code for those sections not
attached.
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ing -> 16o Environmental Determination
Said amendments have been determined to be exempt per Section 1 5061 b, 3) of the
Guidelines for Implementation of the California Environmental Quality Act. Therefore,
no further documentation is deemed necessary.
FINDINGS AND ALTERNATIVES:
Options available to the City Council are:
1. Move to take up Ordinance No. by Title and number only and waive further
reading. Move to introduce Ordinance No. on first reading.
2. Continue the hearing to allow further study.
3. Deny amendments, allowing the Zoning Code to remain as is.
Attachments:
1. Planning Commission minutes for the meeting of May 26, 1 998.
2. Draft Planning Commission minutes for the meeting of June 9, 1 998
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Of AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998
CONSENT CALENDAR:
ITEMTITLE:
Continued consideration of a Negative Declaration of STUDY SESSION:
Environmental Impact for Environmental Assessment PUBLIC HEARING:
98-353 for the Repeal of Specific Plan 87-009, to
be replaced by adoption of Village Design Guidelines;
Zoning Code Amendment 98-060 to establish a
Village Overlay District, delete sub-zone designations
and consolidate development standards; and Change
of Zone 98-085, requesting zoning changes from VC,
VN, VP, VS, and VT to VC, and the existing
residential area immediately east of the Village
boundary from VR-1 0,000 to RL-1 0,000-1711.
Applicant: City of La Quinta
RECOMMENDATION:
1. Adopt City Council Resolution certifying a Negative Declaration of
Environmental Impact for Environmental Assessment 98-353.
2. Adopt City Council Resolution repealing Specific Plan 87-009, for The Village
at La Quinta.
3. Adopt City Council Resolution adopting The Village at La Quinta Design
Guidelines.
4. Move to introduce Ordinance by Title and number only and waive further
reading. Move to introduce Ordinance on first reading, adopting Zoning
Code Amendment 98-060, adding Chapter 9.64 relating to a Village Overlay
District, and a revision to Chapter 9.65 of Title 9 of the La Quinta Municipal
Code Village Commercial).
5. Move to introduce Ordinance by Title and number only and waive there
reading. Move to introduce Ordinance on first reading, adopting Change
Of Zone 98-085, to re-zone certain real property from VC, VN, VP, VS, and VT
to VC, and from VR-1 0,000 to RL-1 0,000-17/1.
p:\villagerptdocs\ccrpt779B.wpd
000471
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ing -> 16FISCAL IMPLICATIONS:
None.
BACKGROUND AND OVERVIEW:
On June 2, 1998, the City Council held a public hearing pertaining to the items under
consideration. After closing the public hearing and subsequent discussion, the City
Council continued consideration of The Village at La Quinta Design Guidelines and
related items to July 7, 1 998. The June 2 staff report is on file with the City Clerk.
The Council referred the proposed actions to staff for further modifications, based on
the following direction:
* Expand the Guidelines boundary eastward to include Washington Street
from Calle Tampico to 52nd Avenue, which would incorporate the La
Quinta Village shopping center, the entire Civic Center site and the
residential subdivision to the south of the Civic Center Desert Club
Tract Unit #2).
* Address the establishment of, and locations for, gateway/entry
treatments.
BOUNDARY EXPANSION
Staff has expanded the boundary of the area covered under the Guidelines, as shown
on Attachment 1, to include the areas specified by the Council. As these areas are
zoned differently than the areas previously considered under the boundary, staff has
prepared a new Chapter 9.64 as a Village Overlay District, which allows the
Guidelines to be applicable within those zone districts without affecting their use
provisions. It also imposesthe Guideline concepts onto development within those
districts, thereby ensuring a measure of consistency with development in other Village
area zones.
Although the area has been included based on Council direction, it is suggested that
the Desert Club Tract Unit #2 area not be included in the Village boundary. This is
strictly a residential area that has no direct relationship to The Village area or the
corresponding design, and to label this area as part of The Village would only
encourage traffic into a residential area which provides no access to Village uses.
ENTRY IDENTIFICATION SIGNS
Staff has incorporated language to address Village Entry Identification Signs, in
response to Council direction of June 2. Staff recommends leaving any specific sites
for these signs out of the associated documents to allow Council the option to
C00479
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ing -> 16determine the appropriate locations at this meeting; however, staff would recommend
that the following locations be considered:
1. Washington Street and Calle Tampico This location is the most obvious
choice, being flanked by the La Quinta Village center and Civic Center
sites. Consideration was given to placement of the sign due to the
retention basin at the northwest corner and the City Civic Center
monument sign at the southwest corner. Therefore, staff recommends
directional signs along Washington in conjunction with a median entry
sign on Tampico to address westbound traffic.
2. Eisenhower Drive and Calle Tampico West entry to a main Village
traffic corridor. Again, directional signs on Eisenhower with a west-
facing median sign might work best.
3. Avenida Bermudas and 52?? Avenue This is a significant entry corridor
heading north into The Village core; the key intersection leg is 52
westbound. An angled, two-sided sign at the northeast corner could be
placed on the City property at that corner.
4. Alternate locations Entry signs could be established at Montezuma and
Eisenhower, depending on the ultimate configuration of the intersection.
Additional directional signing can be placed at Tampico and Bermudas,
and Tampico and Desert Club.
Consideration for entry and directional signs have been incorporated into the Design
Guidelines and the Village Overlay District. No changes are necessary to the Village
Commercial zoning district as previously presented at the June 2 meeting. The
minutes of the City Council meeting pertaining to this item are included as
Attachment 2.
FINDINGS AND ALTERNATIVES:
The options available to the City Council are as follows:
1. Approve the proposed project as recommended;
2. Approve the proposed project subject to any additional modifications by the
Council
3. Deny the proposed project, or
4. Continue or table consideration of this item.
ommunity Development Director C&?.:?473
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AGENDA CATEGORY:
BUSINESS SESSION:
COUNCILIRDA MEETING DATE: July 7, 1998 CONSENT CALENDAR:
ITEM TITLE: STUDY SESSION:
Public Hearing for General Plan Amendment 98-056
to amend the General Plan Land Use and PUBLIC REARING:
Environmental Conservation Elements regarding
Hillside Development Density Transfer, and Zoning
Code Amendment 97-057 to amend Zoning Code
Chapter 9.140 Hillside Conservation Regulations.
Applicant: City of La Quinta.
RECOMMENDATION:
1. Adopt City Council Resolution certifying a Mitigated Negative Declaration of
Environmental Impact for EA 97-351; and,
2. Adopt City Council Resolution approving General Plan Amendment 98-056; and,
3. Motion to take up Ordinance No. by title and number only and waive further
reading. Motion to Introduce Ordinance No. on first reading for ZC 97-057.
FISCAL IMPLICATIONS:
None.
BACKGROUND:
City Council, at the December 2,1997 Study Session, directed staff to revise the Hillside
Conservation Regulations. Since the December 2, 1997 meeting, there have been two
field trips to various locations to see hillside development scenarios and considerations and
four Planning Commission meetings to discuss and revise the proposed regulations. The
City Council field trip was conducted on January 21,1998, and the Planning Commission
field trip on February 10, 1998. The Planning Commission has discussed hillside
development issues at their meetings of February 24, May 12, June 9, and June 23,1998.
Various issues were raised and requests for additional information were made by the
Planning Commission to assist in the revision of the hillside ordinance and General Plan
Amendment. Meetings and discussions with property owners and developers have been
a part of this amendment process. On-site visits were made by staff to view and assess
potential development scenarios and requirements.
F:\LESLIE\ccrpthiltside.wpd O?c,\Q?jr?S
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ing -> 16/ The most recent draft text for the General Plan Amendment is included and attached to the
General Plan Amendment Resolution. The Zoning Code Amendment text is included and
attached to the Zoning Code Resolution, in which the proposed changes are highlighted.
Highlights of the recommended changes to the hillside development ordinance are as
follows:
* A name change to the Hillside/Unique Geology Overlay HUGO) District
* The provision that if sand is removed from against the hillside, the toe of slope. will
be changed, thus a new toe of slope analysis would be required
* The provision for approval of fencing that may be necessary for endangered species
mitigation in areas both above 20% and less than 20% slopes
* That access roads are to be located in non-visible areas if at all possible in areas
equal to or exceeding 20% slopes, including a variety of design methods for
reducing the visual impact of an access road
* The inclusion of canyons, boulder fields, and topographic aberrants within the
HUGO District and methods for determination
* Designated land uses for areas between 20% and 30% slopes, with no
development above 30% slopes, except at the specific discretion of the City Council
* Revision to the General Plan allowing density transfers to the subdivided portion of
the same property below the toe of slope", and by means of sale to any receiving
parcel having residential General Plan designation not exceeding 20%; and allowing
specific land uses in areas less than 20% slope located above the toe of slope
subject to a Conditional Use Permit, and specific uses in areas equal to or greater
than 20% slope subject to a Conditional Use Permit.
* Upon submittal of the required planning and environmental studies any proposed
development within the HUGO District would be subject to the approval of a
Conditional Use Permit by both the Planning Commission and the City Council.
PLANNING COMMISSION ACTION:
At the June 23,1998, Planning Commission meeting, the revisions made by staff were
reviewed, with discussion focusing on the legal aspects of having a definite line above
which there would be no development permitted. The Planning Commission did
recommend approval of prohibiting development above 30% slopes, except at the specific
discretion of the City Council. The following Planning Commission Resolutions were
approved unanimously: Res. 98-043 to recommend approval of a Mitigated Negative
Declaration of Environmental Impact for Environmental Assessment 98-351; Res. 98-044
to recommend approval of General Plan Amendment 98-056; and Res. 98-045 to
recommend approval of Zoning Code Amendment 97-057 Attachment 1).
Q;C'055j
P:\LESLJE\ccrpthiilside.wpd 2
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ing -> 160The Planning Commission is recommending approval of the proposed General Plan
Amendment and Zoning Code Amendment based upon the findings in the attached
resolutions.
Comment letters regarding the proposed amendments are included in Attachment 2. Prior
staff reports and various meeting minutes are available in the City Clerks Office.
FINDINGS AND ALTERNATIVES:
Options available to the Council are:
1. Certify the Environmental Assessment, and approve the General Plan Amendment
and Zoning Code Amendment, subject to the recommended Conditions of Approval.
2. Deny certification of the Environmental Assessment, General Plan Amendment, and
Zoning Code Amendment.
3. Provide direction to staff.
mmunity Development Director
Attachments:
1. Draft Planning Commission Minutes, June 23,1998
2. Public comment letters
3. Hillside Ordinance in legislative format
COG5?q?
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