ORD 288ORDINANCE NO. 288
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
AMENDING CHAPTER 3.12 RELATING TO PURCHASES, AMENDING SECTIONS
3.12.030 (Purchasing Agent), 3.12.120 (Formal (sealed) bid procedure ), 3.12.230
(OPEN MARKET OR INFORMAL BID PROCEDURE)
AND 3.12.270 (EXCEPTIONS TO COMPETITIVE BIDDING REQUIREMENTS) TO
INCREASE DOLLAR THRESHOLD AMOUNTS
WHEREAS, Chapter 3.12 of the La Quinta Municipal Code ( the "Code") sets
forth general rules relating to purchases made by the City of La Quinta's (the
"City"); and
WHEREAS, Chapter 3.12 of the Code sets forth certain monetary thresholds
which trigger specific purchasing/bidding requirements; and
WHEREAS, the City must follow complex and lengthy bidding requirements
due to the thresholds listed in the Code;
WHEREAS, the City recognizes, that due to the nature of the industry,
certain purchases for service or equipment, although fairly routine in nature, often
exceed the dollar thresholds listed in the Code thereby triggering this complex and
lengthy bidding process; and
WHEREAS, the City believes that the procedures, as amended, will still
protect the best interests of the citizens of the City of La Quinta.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
Section 1. Amend the La Quinta Municipal Code as follows:
3.12.030 Purchasing agent.
There is created the position of purchasing agent who shall be designated by
the City Manager.
The duties of the purchasing agent may be combined with those of any other
office or position. The purchasing agent shall have the authority to:
A. Purchase or contract for supplies and equipment required by any using
agency in accordance with purchasing procedures prescribed by this
chapter, such administrative regulations as the purchasing agent
Ordinance No. 288
Page 2
shall adopt for the internal management and operation of the
purchasing division and such other rules and regulations as shall be
prescribed by the City Council or the City Manager;
B. Negotiate and recommend execution of contracts for the purchase of
supplies and equipment;
C. Act to procure for the City the needed quality in supplies and
equipment at least expense to the City;
D. Discourage uniform bidding and endeavor to obtain as full and open
competition as possible on all purchases;
E. Prepare and recommend to the City Council rules governing the
purchase of supplies and equipment for the City;
F. Prepare and recommend revisions and amendments to the purchasing
rules;
G. Keep informed of current developments in the field of purchasing,
prices, market conditions and new products;
H. Prescribe and maintain such forms as are reasonably necessary for the
operation of this chapter and other rules and regulations;
Supervise the inspection of all supplies and equipment purchased to
ensure conformance with specifications;
J. Recommend the transfer of surplus or unused supplies and equipment
between departments as needed;
K. Maintain an approved vendors list, vendors' catalogue file and records
needed for the efficient operation of the purchasing division.
3.12.120 Formal (sealed) bid procedure.
Except as otherwise provided in this chapter, public projects, as
defined in Section 37901 of the Government Code, and purchases of supplies and
equipment of an estimated value greater than twenty five thousand dollars shall be
awarded to the lowest responsible bidder pursuant to the formal bid procedure
prescribed in this chapter.
Ordinance No. 288
Page 3
3.12.230 Open market or informal bid procedure.
Purchases of supplies and equipment of an estimated value in the
amount of twenty five thousand dollars or less may be made by the purchasing
agent in the open market pursuant to the procedure prescribed in Sections
3.12.240 through 3.12.260 and without observing the procedure prescribed in
Sections 3.12.120 through 3.12.215; provided, however, all bidding may be
dispensed with for purchases of supplies and equipment having a total estimated
value of less than two thousand five hundred dollars; and that City Council approval
is obtained for purchases in excess of $10,000.
3.12.270 Exceptions to competitive bidding requirement.
A. When the estimated amount involved is less than two thousand
five hundred dollars.
B. The City Council may authorize the execution of contracts for
personal services, for professional and consultant services, and
for other nonpublic projects and for contractual services without
observing the bidding procedures provided in this chapter where
the amount of the contract exceeds the value of ten thousand
dollars;
C. The City Manager is authorized to enter into contracts for
personal services, for professional and consulting services and
for other contractual services without observing the bidding
procedure provided in this chapter where the amount of the
contract does not exceed the amount of ten thousand dollars;
provided there exists an unencumbered appropriation in the fund
account against which the expense is to be charged;"
Section 3. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
Section 4. POSTING: The City Clerk shall cause this Ordinance to be
posted in at least three public places designated by resolution of the City Council,
shall certify to the adoption and posting of this Ordinance, and shall cause this
Ordinance and its certification, together with proof of posting to be entered into the
Book of Ordinances of the City of La Quinta.
Ordinance No. 288
Page 4
PASSED, APPROVED AND ADOPTED, this 5th day of November, 1996 by
the following vote:
AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Holt
NOES: None
ABSENT: None
ABSTAIN: None
GLENDA L. HOLT, Mayor
City of La Quinta, California
AT ST:
AUNDRA L. JUHOLA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
4 0zl�
DAWN C. HONEYWELL, City Attorney
City of La Quinta, California
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true and correct copy of Ordinance No. 288 which
was introduced on the 15th day of October, 1996 and was adopted at a regular
meeting held on the 5th day of November, 1996 not being less than 5 days after date
of introduction thereof.
I further certify that the foregoing ordinance was posted in three (3) places within the
;AUNDLRAQU
of a inta as specified in a resolution of the City Council.
HOLA,City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, SAUNDRA L. JUHOLA, City Clerk of the City of La Quinta, California, do hereby
certi y that the foregoing ordinance was posted on November 6, 1996 pursuant to City
Co cil Resolution.
AUNDRA L. UHOLA, City Clerk
City of La Quinta, California